Visalia City Council
March 3, 2025

I. DEFINITIONS

For the purposes of RFB NO.23-24-41, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Bid.

5. “RFB” means Request for Bid No.23-24-41.

II. INTRODUCTION

The City of Visalia Purchasing Division is soliciting Bids for an annual contract for Security services as follows:

Bid Item No. 1, Visalia Transit (425 E. Oak Avenue) which includes the facility, the surrounding bus slips and concession area, two parking lots located at the southwest corner of Oak Avenue/Bridge Street and the northeast corner of Oak Avenue/Santa Fe Street, and the Administration Building and accompanying parking lot located at 220 N. Santa Fe Street.

Bid Item No. 2, Downtown Parking Structures
Location 1 (300 E. Acequia Avenue) also includes the breezeway across the street at Visalia Convention Center.

Location 2 (222 W. Acequia Avenue)

Bid Item No. 3, Additional Security Guard Services for Various City Locations or Special Events The City may require additional security services for special events, parking lot enforcement, and occasionally at other City facilities. These services will only be applicable when authorized by the City’s Project Manager. These requests will be made by the City from the Vendor with a minimum of twenty -four (24) hour notice. The City will provide the Contractor with the scope of the event and the number of guards needed.

The successful bidder shall be responsible for providing all services necessary to fulfill the requirements of this Invitation to Bid upon receipt of the City’s Notice to Proceed. Awarded Contractor shall have a sufficient number of employees to ensure that the City of Visalia locations are serviced as contracted. All Security Guards performing under this contract shall be recognized as employees of the Awarded Contractor. Awarded C ontractor shall not subcontract any of the services under this agreement.

The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Bids are being sought from contractors who have a proven record of experience in providing the services required by this Invitation to Bid.

In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local preference. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Po st Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address.

The local preference for bids consists of a match preference in which a local vendor whose bid is within 5% of the apparent low bidder will be given three (3) business days, from date notified, to match or beat the low bid. If there is more than one local vendor that is within the 5% range, the offer goes to the local vendor that is closest to the low bid.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting bids/proposals to the City of Visalia will not be discriminated against on the basis of 239
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age, race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by t he U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

III. INSTRUCTIONS

1. Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.

2. Cross out and initial mistakes in ink and place the correct response next to same.

3. Timely submit Bid in a sealed envelope addressed and marked as follows:

To: City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291

From: Bidder’s Name & Mailing Address

Marked Envelope :

Annual Contract for Security Guard Services

4. Submit each of the required Certifications, Affidavits, Statements and Questionnaires as well as optional waiver(s) to City with the sealed Bid. City will not consider Bids which are not accompanied by the required completed forms.

5. Direct all questions regarding this bid document to the Purchasing Division at 559-713-4334.To prevent misinterpretations, the Purchasing Division prefers that all questions be sent by email to [email protected].

Questions regarding this RFB must be received no later than Friday, January 3, 2025.

IV. SCOPE OF SERVICES/REQUIREMENTS

Please refer to Exhibits D-1 and D-2 (attachments to this RFB).

V. PRE-BID AND BID MEETINGS

1. Non-mandatory Pre-Bid Meeting. A non-mandatory pre-Bid meeting has been scheduled for Thursday, December 19, 2024, beginning at 10:00 a.m. at the Transit Center, 425 E. Oak Avenue, Visalia, CA.

Attendance at this meeting is not required to submit a Bid in response to th is RFB but is encouraged.

Information regarding the project will be provided at that time. It shall be the responsibility of the Contractor 240
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to have acquired full knowledge of the job site, scope of work and any problems or difficulties that may affect the work proposed.

2. Post Award Meeting. Subsequent to the award of contract, the Contractor shall meet with the Project Manager prior to the start of work to discus s any problems or questions that may arise. Contractor shall contact the Project Manager within ten (10) days of the date of receipt of the Notice to Proceed to arrange this meeting.

City Project Manager: Angelina DeRossett (Transit) Alvin Dias (City Facilities & Parks) Department: Transit Urban Forestry

VI. BID OPENING AND CONFIDENTIALITY

1. Bid Opening. Bids shall be opened publicly in the presence of attendees, if any, on Thursday, January 16, 2024 at 2:00 P.M. at 707 W Acequia, Visalia CA, City Hall (Council Chambers). The name of each Bidder and the amount of each Bid shall be read aloud. A summary of bids received will be available to the public upon request. Other Bid information will not be available for public review during the evaluation phase .

2. Bid Confidentiality. The City favors full and open disclosure of all Bid records. The City will not expend public funds defending claims for access to, inspection of, or to be provided copies of any such records.

By submitting a Bid, a Bidder agrees to indemnify and defend the City against all claims or actions brought against it to seek access to, or compel disclosure of, any records or documents in the City’s possession.

After the award, the City intends that its selection process will be open and public. Respondents are advised that the California Public Records Act (“PRA”) provides that any person may inspect or be provided a copy of any identifiable public record or do cument that is not exempted from disclosure by the express provisions of the Act. The Federal Freedom of Information Act (“FOIA”) contains a similar provision. Each Bidder shall clearly identify any information within its Bid that it intends to ask the City to withhold as exempt under either the PRA or F OIA. Any information contained in a Bidder’s submission which the Bidder believe qualifies for exemption from public disclosure as “Proprietary” or “Confidential” must be identified as such at the time of first submission of Bidder’s Bid to this RFB. Any failure to identify information contained in a Bidder’s Bid to this RFB as “Proprietary” or “Confidential” shall constitute a waiver of Bidder’s right to object to the release of such information upon request under either Act.

VII. AWARD

1. Most Responsive, Responsible Bidder. A Contract (substantially similar to that attached hereto as Exhibit “C” with Attachments 1 -2) shall be awarded with reasonable promptness by appropriate written notice.

Award shall be made to the most responsive, responsible Bidder whose Proposal meets the requirements and criteria set forth in this RFB, price and other factors considered, and whose Bid is determined to result in the optimum economic advantage to the C ity. A responsible Bidder is one who has the capability, financial capacity and integrity to perform the contract. A responsive Bidder is one who commits to all of the material terms, for example, price, quantity, quality and delivery, of this RFB. Contractor must return a signed copy of the contract provided by the City with its Award Notice to City within ten (10) working days of receipt thereof.

2. Reservation of Rights . The C ity reserves the right to reject any item or items in the Bid; to waive informalities, technical defects, and minor irregularities in Bids received; and to select the Bid(s) deemed most advantageous to the City.

VIII. PROTESTS/APPEALS

Because it is essential that Bidders have confidence in the procurement procedures for soli citing and awarding contracts, it is the policy of the City to offer Bidders the opportunity to appeal award of contracts. The following procedures shall apply in regard to appeals:
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1. Any actual Bidder who is aggrieved in connection with this RFB or award of a contract hereunder may protest to the City of Visalia Purchasing Division in writing within five (5) working days after such aggrieved Bidder knows, should have reasonably known, or could reasonably be expected to know of the facts giving rise thereto; and

2. Should ident ify only the areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement cont ext, conflict of interest in the rating process and inappropriate or unfair competitive procurement grievance regarding the Bid process.

3. The City’s Purchasing Division shall have the authority to settle and resolve each protest. The resolution will be provided to Bidder in writing within five (5) working days of receipt of the appeal unless the Bidder is notified more time is required.

4. Further levels of appeal may be made in accordance with the appeals provision contained in Chapter 5 of the City’s “Purchasing and Contract Procedures” which is available through City’s Purchasing Division.

IX. SPECIAL CONDITIONS

1. Project Administrative Issues

a. Project. The successful Bidder shall be responsible for providing all materials, labor, equipment and services necessary to fulfill the requirements of this RFB. It is the intent of this RFB and related agreement to fully describe the services and requirements expected of Contractor.

b. Quantities/Change Orders. The City reserves and shall have the right to make such changes to the work as may be necessary and desirable to complete the work originally intended in an acceptable manner. Unless otherwise specified herein, the Project Manager shall be and is hereby authorized to make such changes, in the work as may increase or decrease the originally awarded contract quantities and/or total contract cost.

The Contract Price, or the amount due the Contractor will only be reduced/increased after the price change is reviewed and authorized by the City of Visalia.

Excessive altered work shall be covered by supplemental agreement that is subject to funding agency approval as applicable. If the City and the Contractor are unable to agree on a unit adjustment for any contract item that requires a supplemental agreement , the City reserves the right to terminate the contract with respect to the item and to make other arrangements for its completion.

c. Omitted Items. Project Manager is authorized to omit minor contract items. Major items must be omitted by supplemental agreement.

d. Extra Work. Contractor is prohibited from doing extra work, unless authorized by the Project Manager Payment for approved Extra Work shall be as agreed to in writing .

2. City-Contractor Relations

a. Project Manager’s Responsibility and Authority. City will designate a Project Manager.

All work shall be done under the general supervision of such Project Manager or his or her designee(s). The Project Manager shall decide issues of quality and acceptability of materials, work performance, rate of progress of work, interpretation of specifications, and all questions related to fulfillment of the contract. Project Man ager shall not have control over acts or omissions of the Contractor or the Contractor’s employees.

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b. Contractor/Contractor’s Superintendent. Contractor shall bear all responsibility for, and have all control over, the methods, techniques, sequences, procedures and safety precautions or programs related to the contract work . Contractor may designate a superintendent.

c. Labor
(1) Workmanship. Workmanship shall be equal to the best general practice of modern-day security guard practices.

(2) Qualification. Contractor shall ensure that each employee who works on this project is qualified to perform their assigned duty in a safe manner.

3. Legal Responsibilities.

a. It is the responsibility of Contractor to comply with all local, state, and federal laws and regulations which apply to this project. This includes, but is not limited to, compliance with Uniform Building, Plumbing, Mechanical, Electric, and Fire Codes. Contractor shall provide a safe working environment in compliance with the Occupational Safety and Health Act, and California Health and Safety Codes.

Additionally, Contractor shall secure all necessary permits, licenses, and similar requirements to carry out the project. Contractor shall comply with all applicable labor laws, and ensure against discrimination.

b. Firearms Prohibited: Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/c onsultant is caught carrying a gun, without City permission, their contract will be terminated.

X. GENERAL CONDITIONS

1. It is the policy of the City to provide equal opportunity to all candidates when selecting Bidders to provide public services. Bidders are expected to be equal opportunity employers.

The City hereby affirmatively ensures that Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit a Bid in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, disability, gender or religion in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity that receives or benefits from Federal financial assistance.

Bidder shall provide to the City a list of all instances within the last ten (10) years where a complaint was filed or pending against Bidder in a legal or administrative proceeding alleging that Bidder discriminated against its employees, subcontractors, vendors or suppliers. A description of the status or resolution of that complaint, including any remedial action taken is required.

2. Post-Closing Date Corrections are prohibited.

3. Bids will not be accepted unless signed in ink (not typed) in the appropriate space(s) by an authorized officer or employee of the Bidder.

4. Bids must be submitted on or before the Closing Date. Any Bids received after the Closing Date shall be returned, unopened, to the Bidder, provided the request number, opening date, and Bidder's return address are on the envelope.

5. Bids may be withdrawn prior to the Bid Closing Date by writing to the Purchasing Division.

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6. Telegraphic, telephonic, electronic and facsimile Bids and withdrawal requests will not be accepted.

7. Prices submitted are considered accurate for a period of ninety (90) days and cannot be withdrawn after the Closing Date.

8. All Bids are the property of the City after submission.

9. City is not responsible for Bid errors and omissions.

10. Bids should be prepared in a straightforward, concise manner. Bidders are instructed to make bid on the City provided Bid Form and to completely fill out all information. Information provided which was not specifically requested will be considered only in City’s discretion.

11. A written amendment or addenda issued by City’s Purchasing Division is the only method which should be relied on with respect to changes to the RFB. Respondent is responsible to contact City’s Purchasing Division prior to submitting a Bid to determine if any amendments were made to the RFB.

12. Any contract resulting from the RFB will be jointly administered by the City’s Purchasing Division, and the Department requesting Bids.

13. Prior to conducting business in the City, a business tax certificate (license) must be obtained.

Call 559-713-4326 for more information.

14. Bidder shall provide insurance as required by law and as indicated in the proposed contract.

15. Bidder shall maintain all personnel files and payroll records for employees used to implement the proposed contract.

16. Bidder shall withhold, pay and report all taxes and issue W -2 forms at the end of each calendar year for employees used to implement the proposed contract.

17. Pursuant to the City’s Charter, all other things being equal, tie Bids shall be awarded to a local merchant to the extent quality and prices are equal. If neither is a local vendor, the Bid shall be awarded by the flip of a coin by the Purchasing Division in the presence of at least one witness.

18. The City may make such investigation of the Bidder and information in the Bid as it determines necessary. This may include the collection of criminal history information, contractual and business associations and practices, employment history and reputation.

19. All California agencies may purchase off the Proposal submitted at the same prices, terms, conditions and specifications when agreeable between parties. The City of Visalia shall incur no responsibility in connection with another agency’s purchase.

20. Each Bidder, will be required to submit Certifications, Affidavits, Assurances, Statements and Questionnaires which are attached in Exhibit “B”.

21. The quantities given on the Bid Proposal form and any related contract documents are approximate only. They are give n as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work, or to omit portion of the work, as the City deems necessary or advisable, at the prices Bid.

22. Bidders shall satisfy themselves by personal examination of the work site, specifications and other contract documents and by any other means as they believe necessary, as to the actual physical conditions, requirements, and difficulties under which the project must be performed.

The submission of a Bid shall be conclusive evidence that the Bidder has investigated, and is satisfied as to the conditions encountered, as to the character, quality, and quantities of work to 244
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be performed, and the materials to be furnished, and as to the requirements of the RFB and the City. No allowance shall subsequently be made because of lack of such examination or knowledge.

23. All Bidders are required to make a Bid on the complete Bid Form (Exhibit “A”). Contractor may be required to submit Proposals on alternate items. The City reserves the right to award to the contract based on the lowest combination or combinations of Proposal items and alternate proposed items.

24. No mention shall be made in the Proposal of sales tax, use tax or any other tax, as all amounts Bid will be deemed and held to include any such taxes, which may be applicable.

25. Only one Bid may be submitted as a “Prime Contractor” for the same work by any firm, individual, partnership, corporation or combination thereof. A Contractor submitting a Bid as a Prime Contractor may not also submit sub -Bids to other competing Prime Contractors. Reasonable grounds for believing that any individual, firm, partnership, corporation or combination thereof is interested in more than one Proposal for the work contemplated will cause the rejection of all Proposals in which such individual, firm, partnership, corporation or combination thereof is interested. A C ontractor who is not submitting a Bid as a Prime Contractor may submit any number of sub-Bids to competing Prime Contractors.

26. The City of Visalia is not liable for any costs incurred by Bidder in responding to this Request for Bid.

27. The annual contract resulting from this invitation to bid will be administered by the Community Services Department. However, the City’s Purchasing Division shall be the final judge concerning issues or matters related to contract interpretation or problems regarding the terms, conditions or scope of the contract.

28. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Contract shall be begin no later than 15 days from the receipt of annual contract.

29. All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications. Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the Project Manager at least thirty (30) days (but no sooner than ninety (90) days) prior to the annual anniversary date of the agreement . Requests filed after this time period will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Department of Labor Consumer Price Index (CPI) for all Urban Consumers (CPI-U All Cities Average). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve -month period. In no instance shall the price increase exceed 5%. The contract unit price changes as a result of this formula shall be binding on the contractor for the subsequent contr act year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

30. This contract may be terminated without cause by the City, in whole or in part, by giving the Contractor fifteen (15) days written notice of the intent to terminate whenever the City determines that termination is in the best interest of the City.
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If the Contractor shall fail to provide services or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement the City may terminate the contract, in whole or in part by written notice. Termination shall take effect ten (10) calendar days after the date of mailing said termination notice.

Any assignment, subletting or transfer of the interest of the contractor, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.

Notwithstanding any other provisions of this agreement, this agreement may be terminated by the City upon a single violation of this agreement.

XI. POST AWARD RESPONSIBILITIES

1. Written Contract with City. A written agreement in a form similar to that attached to this Request for Bid as Exhibit “C” with Attachments 1 -2 must be entered into between the City and the Contractor to whom the project is awarded. The Agreement forms the basis for the contractual obligation between the parties regarding the project. A contract will be provided with the Notice of Award and must be executed and returned to City within ten (10) working days of the date of award notification unless otherwise agreed.

2. Post-Award Responsibilities . Upon execution of the Agreement between the City and the Contractor, the Contractor shall immediately report all changes in its Articles of Incorporation, By- Laws, or Tax-Exempt status to the City.

3. Insurance. Contractor shall obtain and maintain the minimum insurance coverage outlined Exhibit “C” , Attachment 2. Contractor shall provide evidence of such insurance to City’s Purchasing Division prior to commencement of work.

4. Required Bonds: n/a

Upon determination by the City that a contract has been entered and Contractor has provided all of the information that it is required to provide pursuant to this RFB, City will issue, in writing, a notice to proceed.

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Bidding Agency:_________________

EXHIBIT “A”
BID FORM RFB NO. 23-24-41
Project: ANNUAL CONTRACT FOR SECURITY GUARD SERVICES

FOR TRANSIT DIVISION, DOWNTOWN PARKING STRUCTURES AND VARIOUS SPECIAL EVENTS

TO: THE CITY OF VISALIA PURCHASING DIVISION:

In compliance with the City’s Notice Inviting Sealed Bids No. 23-24-41 dated: __________, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor appurtenances and incidentals required for the above stated project as set forth in the RFB, including all Exhibits and related contract documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the work site (s), Instructions to BIDDERs, and the contract requirements. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Bid Schedule.

BIDDER understands that a bid is required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that all prices bid include all appurtenant expenses, taxes, surcharges, royalties, fees and all costs. All bids will be checked for accuracy. In the case of discrepancies in amounts bid, unit prices shall govern over extended amounts .

BIDDER hereby agrees to execute a contract within ten (10) working days, or such further time as may be allowed in writing by the Purchasing Division, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the BIDDER does not, said Purchasing Division may proceed to award the contract to others.

BIDDER agrees to commence the work on the start date agreed between BIDDER and Project Manager, only after the contract is fully executed and Notice to Proceed has been issued.

BIDDER further declares that he/she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with said bid.

The quantities given on the Bid Proposal form and any related contract documents are estimates only. They are given as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of work, or to omit portion of the work, as the City deems necessary or advisable, at the prices Bid.

Compensation under this contract will be based on actual quantities of work completed.

BIDDER understands that Bid Prices (hourly rates) are firm and fixed for the first year of the contract . Contract rates may be adjusted annually by the movement of the consumer price index as specified in Section X, No. 29 of RFB-23-24-41.

BIDDER has read and hereby agrees to the conditions stated in this proposal by affixing his/her signature on the Bid Form.

LOWEST BIDDER will be determined by the TOTAL BID AMOUNT, which will be the sum total of the hourly rates proposed for Bid Item No. 1 (Visalia Transit) and Bid Item No. 2 (Parking Structures) and Bid Item No. 3 . (Additional Security Guard Services)

Award, if made, will be to the Lowest Bidder whose bid is deemed both responsive and responsible and meets all requirements specified in RFB-23-24-41.

This bid is being offered with Alternate Item pricing . After lowest bidder is determined, the City reserves the right to award contracts with any of the alternate pricing submitted by the Low Bidder, depending on funding availability and City’s needs.

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In the case of discrepancy in amounts bid, unit pricing shall prevail over extended amounts.

Bidding Agency:_________________

Prices bid include all labor, equipment, uniforms, taxes and all other costs to perform work as specified.

A B
ITEM
No.

ANNUAL CONTRACT FOR SECURITY GUARD SERVICES per
specifications of RFB-23-24-41
Bid Amount
(Regular Hourly Rate)

1 SECURITY GUARD SERVICES FOR VISALIA TRANSIT DEPARTMENT Per specifications of RFB-23-24-41
Regular Hourly Rate: Includes all regularly scheduled hours and cooling center hours requested with a minimum of 48-hours’ notice.

$_______________/hr.
per guard

2 SECURITY GUARD SERVICES FOR VISALIA PARKING STRUCTURES Per specifications of RFB-23-24-41
Regular Hourly Rate: Regularly scheduled hours (assuming coverage is required for an 8-hour period)

$_______________/hr.
per guard

3 SECURITY GUARD SERVICES AS NEEDED AT OTHER CITY

EVENTS/FACILITIES
Contractor’s Hourly Rate: Additional Security Guard Services (applicable only when authorized by City’s Project Manager for any additional security services at other City Facilities or for specific events.

$_______________/hr.
per guard

TOTAL BID PRICE
(Total column B)

$_______________/hr.

The LOW BID will be determined by lowest TOTAL BID PRICE, which is the sum of Column B.

Award, if made, will be to the low bidder whose bid is deemed by the City to be both responsive and responsible, and meets all requirements of RFB-23-24-41.

After low bidder is determined, the City reserves the right to award contract at the prices listed above, or to award any of the alternate pricing provided by the low bidder, as City deems appropriate.

Alternate Pricing: Bidders are required to provide alternate pricing for security guard services at the Visalia Parking Structures where indicated below:

Alternate Item #1

SECURITY GUARD SERVICES FOR VISALIA PARKING STRUCTURES
Per specifications of RFB-23-24-41
Regular Hourly Rate: Regularly scheduled hours (assuming coverage is required for a 10-hour period)

$_______________/hr.
per guard

Alternate Item # 2

SECURITY GUARD SERVICES FOR VISALIA PARKING STRUCTURES
Per specifications of RFB-23-24-41
Regular Hourly Rate: Regularly scheduled hours (assuming coverage is required for a 12-hour period)

$_______________/hr.
per guard

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(1)____________________________________________________________________________ ______ Bidding Firm

(2)_____________________________________________________________________________ _____ Corporation, Partner, Joint Venture

(3)_____________________________________________________________________________ ____ Business Address City State Zip Code

________________________________________________________________________________ ____ Telephone Number Fax Number

____________________________________________________________________________________ E-mail Address

(4)_____________________________________________________________________________ _____ Signature of Authorized Person (Date)

________________________________________________________________________________ Type or Print Authorized Person’s Name

PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING SIGNATURE

(1) If the BIDDER is an individual, enter name here in style used in business; if a joint venture, exact name of entities joining in the venture; if a partnership, the correct trade style of the partnership; if a corporation, the exact name of the corporation.

(2) If BIDDER is other than an individual, identify here its character, i.e., joint venture, partnership, corporation, including the state of incorporation. If BIDDER is an individual operating under a trade name, state “an individual dba (trade name in full)”.

(3) State on this line, the address to which all communications and notices regarding the Bid Proposal, and any contract awarded thereunder, are to be addressed.

(4) If BIDDER is a joint venture, signature must be by one of the joint venturers, and if one or both of the joint venturers is a partnership or a corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee; if a partnership, by a general partner; if a corporation, by an authorized officer or employee. The title of the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation and their business addresses must be shown below.

Note: All names must be typewritten under written signature. All Addresses must be complete with street number, city, state and zip code.

CONTRACTOR’S PERMIT INFORMATION

License Classification:_____________________________________ Expiration Date: _________________________________________

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CITY OF VISALIA BUSINESS TAX CERTIFICATE NO.: #________________________________

(A City Business Tax Certificate (License) is not required to submit a bid; however, vendor is required to obtain a City License prior to commencement of work or if vendor is presently transacting business within the City of Visalia regardless of whether the business address is actually located within the City. Contact the Business License Division for clarification of questions at 559-713-4326.

Federal Tax I.D. No.: ____________________________________________________

REFERENCES
The following are the names, addresses, and telephone numbers for at least three (3) agencies for which BIDDER has performed work similar in size and scope within the past two years.

Company Name Address Tel. No. Contract_____________

1.__________________________________________________________________________________

2.__________________________________________________________________________________

3.__________________________________________________________________________________

DESIGNATION OF SURETIES
The following are the names, addresses, and telephone numbers for all brokers and sureties from whom BIDDER intends to procure insurance.

Company Name Address Tel. No. Type___________

_____________________________________________________________________________ ______

____________________________________________________________________________ _______

___________________________________________________________________________ ________

________________________________________________________________________________ ___

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EXHIBIT “B-1”

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
To Accompany Bid Form
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Visalia, the BIDDER agrees as follows:

1. The BIDDER will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation. The BIDDER will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The BIDDER agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The BIDDER will, in all solicitations or advertisements for employees, placed by or on behalf of the BIDDER, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The BIDDER will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the work ers’ representative of the BIDDER’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The BIDDER will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The BIDDER will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records a nd accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the BIDDER’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the BIDDER may be d eclared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The BIDDER will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBBIDDER or vendor. The BIDDER will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sancti ons for non-compliance. Provided, however, that in the event the BIDDER becomes involved in, or is threatened with litigation with a SUBBIDDER or vendor as a result of such direction by the contracting agency, the BIDDER may request the United States to e nter into such litigation to protect the interest of the United States.

Company: ______________________________________________ Business Address: ______________________________________________

Signature:______________________________________________ Date:________________ Name & Title of Signing Official: ______________________________________________ Company Seal (if any):

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EXHIBIT “B-2”

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)

To Accompany Bid Form

In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other b idder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

__________________________________________ ________________________ Signature Date

Note: The above Non-collusion Affidavit is part of the Bid/Proposal.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

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EXHIBIT “B-3”

WORKERS’ COMPENSATION INSURANCE CERTIFICATE
(CALIF. LABOR CODE § 3700)

To Accompany Bid Form

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )

I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: ______________________________________________

Business Address: ______________________________________________

Signature: ______________________________________________

Name of Signing Official: ______________________________________________

Title of Signing Official: ______________________________________________

Date: ______________________________________________

Company Seal (if any):

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EXHIBIT “B-4”

DISCLOSURE FORMS
To accompany Bid Form

The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

OWNERSHIP DISCLOSURE

____________________________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company

____________________________________________________________________________________ Address

List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
_________________________________________________________________________________________ _________________________________________________________________________________________ ______________________________________________________________________________ ___________

CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also know as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $250 withi n the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

The following website contains a list of current Visalia City Council Members, https://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract?

YES:_____ NO:_____. If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(s) Name Date of Contribution(s)

_____________________________ ___________________________

Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.
____________________________________________________________________________ Print or Type Name of Bidder/Proposer/Contractor/Consultant/Supplier/Vendor/Company __________________________________________ _______________________________________ Signature of Company Authorized Individual Print or Type Name of Authorized Individual 254
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EXHIBIT “B-5”

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE

To Accompany Bid Form

By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company: ______________________________________________

Business Address: ______________________________________________

Signature: ______________________________________________

Name of Signing Official: ______________________________________________

Title of Signing Official: ______________________________________________

Date: ______________________________________________

Company Seal (if any):

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EXHIBIT “B-6”

DRUG-FREE WORKPLACE CERTIFICATION

To Accompany Bid/Proposal

I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

CONTRACTOR/BIDDER FIRM NAME

FEDERAL ID NUMBER
BY(Authorized Signature)

DATE EXECUTED

PRINTED NAME OF PERSON SIGNING TELEPHONE NUMBER (Include Area Code)

( )

TITLE OF PERSON SIGNING

CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS

The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or grant recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, than the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.

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EXHIBIT “B-7”

IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)

As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:

⃝ The Contractor is not:
(1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or

(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.

⃝ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract.

⃝ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,00 over the life of the contract (up to 5 years).

Signature:____________________________________ Printed Name:_________________________

Title:______________________________________ Agency Name:_____________________________

Date:____________________

Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or eligibility to bid on contracts for three years.

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EXHIBIT “C” SAMPLE CONTRACT (Do not submit with Bid)

ANNUAL CONTRACT FOR SECURITY GUARD SERVICES

FOR TRANSIT DIVISION, DOWNTOWN PARKING STRUCTURES
(City of Visalia Bid No. 23-24-41)

This Agreement entered into and effective this ________ day of ________________, 202 5 [“Effective Date”], by and between the City of Visalia, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “CONTRACTOR”, “BIDDER”, or “SUBRECIPIENT”.

R E C I T A L S

WHEREAS, CONTRACTOR is an ____________________ (insert individual or entity type) with a primary

business address of ____________________ and SSN or EIN: ____________________; and

WHEREAS, CITY is a municipal corporation and Charter Law City; and

WHEREAS, City of Visalia reviewed and evaluated responses to RFB No. 23-24-41 and determined to award contract to CONTRACTOR for the (service, work, project); and

WHEREAS, CONTRACTOR represents it is licensed, qualified and willing to complete the project work pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. TERM:

The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one -year periods. Additionally, this Agreement may be terminated for convenience. In the event of termination or expiration of this Agreement, CONT RACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. ATTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

ATTACHMENT NO. DESCRIPTION OF ATTACHMENT
Attachment 1 General Contract Provisions
Attachment 2 Insurance Requirements
Attachment 3 City of Visalia Bid 23-24-41, Annual Contract for Security Guard Services at Transit Center, Downtown Parking Structures and Various other city locations.

Attachment 4 CONTRACTOR’s bid in response to Bid No. 23-24-41

3. CONTRACTOR SCOPE OF SERVICES and COMMITMENTS*:

CONTRACTOR shall provide the following services for the stated compensation on or before the stated completion dates (“Scope of Services”):

All work described in Scope of Services in Bid No. 23-24-41

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4. CITY COMMITMENTS:

CITY shall perform the following tasks on or before the stated completion dates:

TASK COMPLETION DATE

Pay Contractor as work is completed and invoiced As requested by Contractor

5. COMPENSATION:

CITY shall pay CONTRACTOR compensation for services as indicated in Paragraph 4 above; however , CITY shall pay not more than the amount listed below as Total Compensation under this Agreement, unless otherwise agreed in writing. Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets and similar documents presented by CONTRACTOR to CITY.

6. CONTRACT PRICE ADJUSTMENTS:

All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications. Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the Project Manager at least thirty (30) days (but no sooner than ninety (90) days) prior to the annual anniversary date of the agreement. Requests filed after this time period will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S.

Department of Labor Consumer Price Index (CPI) for all Urban Consumers (CPI -U All Cities Average). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period. In no instance shall the price increase exceed 5%. The contract unit price changes as a result of this formula shall be binding on the contractor for the subsequent contr act year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR

Dated: ___________________ By:______________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA

Dated: ____________________ By:______________________________________________________ City Manager

Dated: ____________________ By:______________________________________________________ City Attorney
Total Compensation: $Not to exceed $________Annually, at Contractor’s stated hourly rates Source of Funds: Local Revenues
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Dated: ____________________ By:______________________________________________________ City of Visalia Risk Manager

Dated: ____________________ By:______________________________________________________ City of Visalia Project Manager
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Exhibit “C”
Attachment 1

GENERAL CONTRACT PROVISIONS

A. Successors and Assigns : This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment : Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA CONTRACTOR:_______________________
707 W. Acequia Ave. _______________________
Visalia, CA 93291 _______________________
Attention: City Clerk Attention: ____________________________

D. Independent Contractor: It is understood and agreed by the parties herein that CONTRACTOR, in the performance of this Agreement, shall act as an independent contractor, and therefore shall obtain no rights to any fringe benefits that accrue to regular full-time CITY employees.

E. Jurisdiction/Venue/Waiver Of Removal : This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in California.

Any action brought to interpret or enforce this Agreement, or any of the ter ms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification: This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.

G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Indemnification: The CONTRACTOR waives any and all claims and recourse against the CITY, including the right of contribution of loss or damage to person or property arising from, growing out of, or in any way connected with or incidental to the CONTRACTOR’s performance of this Agreement, except claims arising from the concurrent or sole negligence of the CITY or its officers, agents or employees. The CONTRACTOR will indemnify, hold harmless, and defend (at CITY’s option) the CITY against any and all claim s, demands, damages, costs, expenses, or liability arising out of the CONTRACTOR’s performance of this Agreement except for liability arising out of the concurrent or sole negligence of the CITY or its officers, agents, or employees.

I. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

J. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

K. Firearms Prohibited: Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an 261
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exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

L. Executive Order N-6-22: Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in re sponse to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a tar get of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The S tate shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

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Exhibit “C”
Attachment 2

INSURANCE REQUIREMENTS

1. CONTRACTOR Insurance . CONTRACTOR, at its sole cost and expense, for the full term of this Agreement (and any extensions thereof), shall obtain and maintain at a minimum compliance with all of the following insurance coverage(s) and requirements. Such insurance coverage shall be primary coverage as respects CITY and any insurance or self -insurance maintained by CITY shall be in excess of CONTRACTOR’s insurance coverage and shall not contribute to it.

2. Subcontractor(s’) Insurance. If CONTRACTOR utilizes one or more subcontractors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalen t to that required of CONTRACTOR.

3. Types of Insurance and Minimum Limits . The following types of insurance and minimum limits are required providing at least the following minimum coverage and limits of liability:

a. Worker’s Compensation written in accordance with the laws of the State of California providing coverage for any and all employees of CONTRACTOR in the minimum statutorily required coverage amounts;

b. Automobile Liability Insurance for each of CONTRACTOR’s vehicles used in the performance of this Agreement, including owned, non-owned (e.g. owned by CONTRACTOR’s employees or contractors), leased or hired vehicles, in the minimum amount of $1,000,000 combined single limit per occurren ce for bodily injury and property damage.

c. Comprehensive or Commercial General Liability Insurance coverage in the minimum amount of $1,000,000 combined single limit, including coverage for:

(1) bodily injury;
(2) personal injury;
(3) broad form property damage;
(4) contractual liability;
(5) cross-liability;
(6) products and completed operations liability

d. Professional Liability insurance coverage , in an amount not less than One Million Dollars ($1,000,000).

4. Other Insurance Provisions.

If any insurance coverage required in this Agreement is provided on a “Claims Made” rather than “Occurrence” form, CONTRACTOR agrees to maintain the required coverage for a period of three (3) years after the expiration of this Agreement (hereinafter “post agreement coverage”) and any extensions thereof.

CONTRACTOR may maintain the required post agreement coverage by renewal or purchase of prior acts or tail coverage. This provision is contingent upon post agreement coverage being both available and reasonably affordable in relation to the coverage provided during the term of this Agreement. For purposes of interpreting this requirement, a cost not exceeding 100% of the last annual policy premium during the term of this Agreement in order to purchase prior acts or tail coverage fo r post agreement coverage shall be deemed to be reasonable.

5. Endorsements.

All required Automobile and Comprehensive or Commercial General Liability Insurance shall be endorsed to contain the following clauses:

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a. The City of Visalia, its officers, agents, employees, representatives, and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.

b. It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.

c. This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA, 93291

6. Proof of Coverage.

CONTRACTOR agrees to provide its insurance broker(s) with a full copy of these insurance provisions and provide CITY on or before the effective date of this Agreement with Certificate(s) of Insurance for all required coverages. Copies of all the required Endorsements shall be attached to the Certificate(s) of Insurance or other evidence of insurance acceptable to the City of Visalia, which shall be provided by CONTRACTOR’s insurance company as evidence of the stipulated coverages. This Proof of Coverage s hall then be mailed to the City of Visalia at the following address:

City of Visalia
707 W. Acequia
Visalia, CA 93291
Attn: Purchasing Division

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City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291 (559)713-4334
[email protected]

CITY OF VISALIA, CA
REQUEST FOR BID (RFB) No. 23-24-41

SECURITY GUARD SERVICES FOR VISALIA TRANSIT,

CITY PARKING STRUCTURES AND VARIOUS SPECIAL EVENTS
Annual Contract

ADDENDUM NO. 1

Issued: 1/10/24
Submittals Due: TUESDAY, JANUARY 21, 2025 at 2:00pm
Addendum is being issued to extend the deadline for submitting a bid. This addendum becomes part of the RFB-23- 24-41 document and must be signed and submitted with proposal.

ITEM 1: EXTENSION OF BID DEADLINE

Due to the l arge number of questions submitted during the questions period, the City staff is working on detailed responses and therefore, it is necessary to extend the deadline for submitting a bid in response to this RFB has been extended. Bids are due no later than:

TUESDAY, JANUARY 21, 2025 at 2:00pm

Bids are to be submitted in a sealed envelope to City of Visalia Purchasing Division, 707 W. Acequia Avenue, Visalia, CA 93291, as instructed in the RFB document. Bid must be submitted on the forms supplied by the City of Visalia.

A future addendum listing questions and responses will be published in a few days.

Attachments: Pre-Bid Sign in Sheets

END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334

RESPONDENT to sign and submit with BID

Firm: Date:

By:

Bidder’s Signature
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EXHIBIT D-1

ITEM 1: SCOPE OF SERVICES FOR VISALIA TRANSIT

Provide specialized security guard staffing at the Visalia Transit Center. The Transit Center requires the services of Security Guards daily to patrol the facility which includes the Transit Center building located at 425 E Oak Avenue the surrounding bus slips and concession area, two parking lots located at the southwest corner of Oak Avenue/Bridge Street and the northeast corner of Oak Avenue/Santa Fe Street, and the Administration Building and accompanying parking lot located at 220 N Santa Fe Street.

A. Responsibilities & Services of Contractor:

1. Contractor shall provide specialized security guard staffing at the Transit Center per the specifications of this RFB and attachments.

2. Contractor shall be responsible for recruiting, screening and hiring employees for assignment in accordance with the job requirements of the City of Visalia (outlined in this RFB). Copies of State License Guard Cards, issued by the State of California sha ll be presented to the Transit Manager, or designee, at least two (2) weekdays prior to the Guards’ initial inclusion on the work schedule. Temporarily issued state ID cards are acceptable after the employee has passed background.

3. Contractor shall provide background checks on all personnel and update on an annual basis.

Contractor will provide written confirmation to the City that the individual has passed a background check at least two (2) weekdays prior to the Guards’ initial in clusion on the work schedule. Written confirmation that guard(s) have passed the annual background checks, including individual guard name(s), will be provided to the City within 2 weeks of the anniversary date of the last background check completed for e ach guard. Guards whose updated background check confirmations have not been received by the City within the time frame stated above may not be scheduled to work at the Transit Center until two (2) weekdays after confirmation of a background check being passed is received by the City.

4. Contractor shall provide pre -employment drug screening of employees and drug screening on an annual basis. Contractor will provide written confirmation to the City that the individual has passed a drug screening at least two (2) weekdays prior to the Guar ds’ initial inclusion on the work schedule. Written confirmation that guard(s) have passed the annual drug screening, including individual guard name(s), will be provided to the City within 2 weeks of the anniversary date of the last background check comp leted for each guard. Guards whose updated drug screening confirmations have not been received by the City within the time frame stated above may not be scheduled to work at the Transit Center until two (2) weekdays after confirmation of a drug screening being passed is received by the City.

5. The Contractor will schedule each new guard for a minimum of 4 hours orientation/training alongside an experienced guard or supervisor before scheduling a guard to work their first solo shift on the Transit Center property. Training will include a review of all Transit policies and procedures Attachment C, as updated during the course of the contract, and the shadowing of an experienced guard or supervisor. Before working a solo shift, a guard must be trained on the following:

• The scope of the agreement between the Contractor and the City • All current and updated Transit Policies and Procedures • Proper use of Contractor and City radios
• Locking and Unlocking facility doors
• Arming/Disarming of alarms
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• Lost and Found procedures
• Preparation of daily logs
• Emergency evacuation procedures/exits/contact information • Contractor procedures and work rules
• Use of the City issued RFID Probe device and functions

6. The Contractor will assign a security supervisor or designee to respond to building alarms at the Transit Center property during the hours the building is left unattended. Contractor will be designated as the first call out on the alarm company’s list. Contractor will be paid a minimum of two hours service for any alarm call back. Alarm call backs will be investigated by the City to determine their cause and minimize their occurrence.

7. The Contractor will respond in writing within one (1) week of the receipt of any complaints which relate to or name Contractor guard staff. The response will include the details of any investigation conducted and any actions taken to resolve the complaint . Any Title VI or ADA complaint resolutions shall be provided in the form of a letter or memo to the Visalia Transit Manager upon resolution. When necessary, Contractor may submit a written request for additional time to respond which must include an exp lanation of the delay, and the length of delay requested. The maximum complaint response time will be 30 days and no extension past 30 days will be allowed. Upon the request of the Transit Manager, Contractor will remove any employee named in a complaint until the complaint has been resolved in writing.

8. Contractor will establish proper procedures for shift change and break coverage to ensure calls for security are promptly answered at all times a guard is scheduled to be available on -site.

9. Contractor designated security supervisor will meet with Transit Manager or designee weekly during their assigned shift to discuss any changes to schedules or procedures, as well as to address any outstanding issues.

10. The City reserves the right to require the Contractor to remove ANY employee(s) whom the City considers unsuitable to provide services under this agreement, by giving 24 hours of notice to Contractor. The City of Visalia will not pay for services for any guard who has been scheduled to work once we the Contractor has been asked to remove that guard.

B. Equipment and Materials:

1. Contractor shall be responsible for providing all equipment necessary, unless otherwise addressed in this RFB, to provide the required services. All materials and equipment shall be maintained in good working order. In the event any equipment fails to func tion, the Contractor shall arrange for immediate replacement. The Contractor shall be responsible for supplying batteries for all equipment.

2. Contractor shall provide radios, flashlights and any other equipment necessary to adequately satisfy the Contractor’s duties and responsibilities as outlined in the scope of work.

Security Guards reporting to work for a scheduled shift at the Transit Center must have the following equipment/materials:
• A two-way radio or mobile (cellular) phone to communicate with the Contractor’s office. • A heavy duty, police type, water resistant flashlight. • City provided radio. (City will provide to Awarded Bidder) • City provided RFID device. (City will provide to Awarded Bidder)

In the event that the City has agreed to furnish a piece of equipment to the Contractor for the purpose of performing the job, the Contractor shall be responsible for paying for repairs to said equipment and any damage which is not a result of normal wear and tear. 277
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C. Uniforms:

Contractor shall be responsible for providing all uniforms and/or items of clothing worn by Security Staff. Examples of clothing and or uniform items include, but are not limited to: shirts, ties, jackets, vests, polo-type shirts, uniforms, hats etc. All u niform items worn shall be identified as such. All uniforms must be kept clean and professional at all times. Failure to maintain a neat, clean and professional appearance and uniform may result in removal from the work site by the City Contract Administrator or City designee. Non -approved uniform attire may also result in removal from the work site.

D. Qualifications of Security Guard Staff:

Contractor shall ensure that all Security Guard Staff meet the following qualifications:

• Possess permanent State License Guard Card, issued by the State of California. Temporary or provisional cards will be accepted while waiting for the original one to be received. • Possess a valid California Driver’s License or Identification Card. • Have basic log and reporting skills.
• Possess basic telephone etiquette.
• Possess fundamental customer service skills.
• Have knowledge of common and acceptable patrol techniques. • Have familiarity with fire protection and alarm systems. • Be proficient in operation of two (2) way radios.
• Possess fundamental skills for interaction with City of Visalia Police Department Officers and City Personnel.
• Guards shall possess an acceptable level of agility, stamina, and overall good physical health.
• All Guards shall be capable of lifting up to fifty (50) pounds. • All Guards shall be able to stand and walk for prolonged periods – up to eight (8) hours each. • Guards shall be proficient in English, both written and oral communication. • Guards shall be capable of operating and responding to radios, pagers, telephones, alarm systems, alarms and surveillance equipment.
•

E. Responsibilities/duties to be performed by Security Guard Staff:

• Enforce City and Transit Policies as they apply to the Transit Center and all buses while present at the Transit Center facility.
• Protect the integrity of facility and ensure the safety of clients and guests. • Guards shall act in a professional manner with public and staff at all times treating all members of City staff and the public with respect. City is not responsible for any action taken by Guard.
• Lock/Unlock and Arm/Disarm the facility alarm at the close of business hours and at the opening of business hours each day.
• A complete patrol of the main Transit Center property located at 425 E Oak Avenue and the Administration Building located at 220 N Santa Fe Street, will be completed once per hour while security is on-site. When 2 guards are scheduled, this patrol will also include all parking lots. Guards will use an RFID based guard patrolling system to be provided by the City, with City designated touchpoints to be visited once per hour. • When 2 guards are scheduled, guards will patrol separately and communicate by radio.

Guards shall not stand or walk together while on duty unless addressing a critical situation. • Provide general direction for transit customers in a courteous manner. • Exhibit a strong customer service attitude.
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• Monitor and Patrol parking lots as requested.
• Escort transit passengers to their vehicles as requested. • Guards must be on site at the scheduled post hours. Failure to appear on time without prior approval shall result in removal from the post. If a Guard is unable to arrive on site at the designated time, the Guard is responsible for contacting their supervisor immediately in order to assure all scheduled shifts are staffed according to the post hours. • Complete a daily log report Attachment B noting any significant events which occurred during their shift including damage to the facility, repairs needed and any events requiring emergency response (Police, Fire, or Ambulance). These logs will be left in the place designated by the Transit Manager at the end of each shift. • Remove small amounts of graffiti from Transit Center surfaces as soon as possible, using cleaning solution provided by the City. When graffiti is large or not easily removable, note the location of graffiti in the daily log report for Transit staff to follow up.

F. Prohibited Actions for Security Guard Staff:

• Guards will not socialize with visitors, friends, or family members while on duty. • Guards will not smoke while on duty, or on Transit property while in uniform. • The use of radios, cassette/CD players, i -Pods, personal cell phones, TV’s or ear plugs is prohibited while Guard is on duty.
• Sleeping on duty is prohibited. If it is determined that a Guard is unaware of their surroundings or appears to be sleeping on duty, their supervisor shall be immediately notified and the Guard shall be relieved of their post.

G. Security Staffing Hours:

1. Contractor is to provide specialized security guard staffing for the Transit Center during all hours as requested. A summary of the current hours regularly staffed at the Transit Center is below.

These hours are to be considered an estimate and may be changed.

Monday - Friday Saturday - Sunday
Start End # of Guards Start End # of Guards
3:30a 6:00a 1 3:30a 3:30a 1
6:00a 10:00p 2 6:00a 6:30p 2
10:00p 3:30a 1

2. Contractor will be paid time and a half for all hours worked on the following Holidays :
i. New Year’s Day (January 1)*
ii. Presidents’ Day (3rd Monday in February)
iii. Memorial Day (Last Monday in May)*
iv. Independence Day (July 4)*
v. Labor Day (1st Monday in September)
vi. Thanksgiving Day (Designated Thursday in November)* vii. Christmas Day (December 25)*
* There is no Transit Fixed Route service on days indicated by “*”, however, special transit services may require the presence of security on these days and Contractor will provide service as requested.

The following definitions and rules will apply to Security Guard Staffing at Transit Center:

Overtime Hours: Hours requested with less than 48 hours’ notice will be calculated at Contractor’s Regular Hourly Rate X 1.5*
Holidays: Hours worked on designated Holidays are paid at the Hourly Rate X 1.5* Alarm Call Back: Security staff will be paid a minimum of 2 hours call back (at the overtime rate) for response to building alarms at the Transit Center Property. Overtime Rate X 2 279
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3. The City of Visalia Transit Center serves as a cooling center under extreme heat conditions.

Contractor will provide additional staffing as requested for the cooling center at this location with a minimum of 24 hours’ notice. Cooling center hours requested with less than 48 hours’ notice will be paid at time and a half.

H. Billing/Invoicing Procedures:

A final guard roster will be provided to the Transit Manager with each monthly invoice showing the name(s) of the guard(s) scheduled for each shift being billed, in a format agreed upon between the contractor and the City. Guards scheduled to work without the proper training, or provision of Guard cards, background check and drug testing confirmations in accordance with the scope of services will not be paid for by the City.

I. Responsibilities/duties to be performed by the City of Visalia:

• Provide copies of all current and updated City and Transit Center policies applicable to this contract.
• Provide and maintain RFID based guard patrolling system for use by Contractor staff. • Provide Daily Log forms for use by Contractor staff.

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EXHIBIT D-2

BID ITEM 2: SECURITY GUARD SERVICES FOR PARKING STRUCTURES

A. General Requirements

1. Awarded Contractor shall provide security guard staffing at the City owned parking structures per the specifications of this RFB and attachments according to the following Schedule:

Winter Hours: October 1 - March 31, from the hours of 5:00pm - 1:00am every day including holidays.

Summer Hours : April 1 - September 30, from the hours of 7:00pm - 3:00am every day including Holidays

The Schedule is subject to change due to City of Visalia's needs. More information on recognized Holidays is listed in Section G of this Scope of Services.

Contractor shall provide one (1) guard for each parking structure and ensure that security guard coverage is maintained for eight (8) hours at each parking structure . Contractor will ensure that in the event that one of the scheduled guards calls in sick or otherwise cannot work, Contractor must send replacement guard to fill in, thus ensuring that the City’s services is not interrupted.

The City of Visalia will award to the bidder with the lowest TOTAL BID AMOUNT. and reserves the option to contract for the low bidder’s alternate pricing for one or both parking structures, based on available funding.

ALTERNATE BID ITEMS: There are two (2) alternate bid items for additional security guard coverage at the parking structures. Bidders are required to provide hourly rates for the following alternate items (as indicated on the bid form) which reflect alternate periods of security coverage.

Alternate Bid No. 1 (reflects 10 hour periods of coverage) Winter Hours (October 1 - March 31) from the hours of 5:00pm - 3:00am every day including holidays.

Summer Hours (April 1 - September 30) from the hours of 6:00pm - 4:00am every day including Holidays

Alternate Bid No. 2 (reflects 12 hour periods of coverage) Winter Hours (October 1 - March 31) from the hours of 5:00pm - 5:00am every day including holidays.

Summer Hours (April 1 - September 30) from the hours of 6:00pm - 6:00am every day including Holidays

2. Contractor shall be responsible for recruiting, screening and hiring employees for assignment in accordance with the job requirements of the City of Visalia (outlined in this RFB). Copies of State License Guard Cards, issued by the State of California shall be presented to the Facilities Superintendent, or designee, at least two (2) weekdays prior to the Guards' initial incl usion on the work schedule. Temporarily issued state ID cards are acceptable after the employee has passed background.

3. Contractor shall provide background checks on all personnel and update on an annual basis.

Contractor will provide written confirmation to the City that the individual has passed a background check at least two (2) weekdays prior to the Guards' initial inclusion on the work schedule. Written confirmation that guard(s) have passed the annual background checks, including individual guard name(s), will be provided to the City within 2 weeks of the anniversary date of the last background check completed for each guard. Guards whose updated background check confirmations have not been received by the City within the time frame stated above may not be scheduled to work for the City until two (2) weekdays after confirmation of a background check being passed is received by the City.

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4. Contractor shall provide pre -employment drug screening of employees and drug screening on an annual basis. Contractor will provide written confirmation to the City that the individual has passed a drug screening at least two (2) weekdays prior to the G uards' initial inclusion on the work schedule.

Written confirmation that guard(s) have passed the annual drug screening, including individual guard name(s), will be provided to the City within 2 weeks of the anniversary date of the last background check completed for each guard. Guards whose updated drug screening confirmations have not been received by the City within the time frame stated above may not be scheduled to work until two (2) weekdays after confirmation of a drug screening being passed is received by the City.

5. The Contractor will schedule each new guard for a minimum of 4 hours orientation/training alongside an experienced guard or supervisor before scheduling a guard to work their first solo shift on the Parking Structure property. Training will include a r eview of policies and procedures and the shadowing of an experienced guard or supervisor. Before working a solo shift, a guard must be trained on the following:

• The scope of the agreement between the Contractor and the City • Calling proper contact numbers when fire alarms sound • Lost and Found procedures
• Preparation of daily logs
• Emergency evacuation procedures/exits/contact information • Contractor's procedures and work rules

6. The Contractor will respond in writing within one (1) week of the receipt of any complaints which relate to or name Contractor guard staff. The response will include the details of any investigation conducted and any actions taken to resolve the complaint. Any Title VI or ADA complaint resolutions shall be provided in the form of a letter or memo to the Visalia Facilities Superintendent upon resolution. When necessary, Contractor may submit a written request for additional time to respond which must include an explanation of the delay, and the length of delay requested. The maximum complaint response time will be 30 days and no extension past 30 days will be all owed. Upon the request of the Facilities Superintendent, Contractor will remove any employee named in a complaint until the complaint has been resolved in writing.

7. Contractor will establish proper procedures for shift change (if any) and break coverage to ensure calls for security are promptly answered at all times a guard is scheduled to be available on -site.

8. Contractor’s designated security supervisor will meet with City’s Facilities Superintendent (or ) quarterly to discuss any changes to schedules or procedures, as well as to address any outstanding issues. The Awarded Contractor is responsible for sched uling these meetings at least one week in advance of meeting date.

9. The City reserves the right to require the Contractor to remove ANY employee(s) whom the City considers unsuitable to provide services under this agreement, by giving 24 hours of notice to Contractor. The City of Visalia will not pay for services for any guard who has been scheduled to work once the Contractor has been asked to remove that guard.

B. Equipment and Materials:

1. Contractor shall be responsible for providing all equipment necessary to provide the required services (unless otherwise addressed in this RFB). All materials and equipment shall be maintained in good working order. In the event any equipment fails to function, the Contractor shall arrange for immediate replacement. The Contractor shall be responsible for supplying batteries for all equipment such as flashlights and radios.

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2. Contractor shall provide radios, flashlights and any other equipment necessary to adequately satisfy the Contractor's duties and responsibilities as outlined in the scope of work. Security Guards reporting to work for a scheduled shift at the Parking Structures must have the following equipment/materials:

• A two-way radio or mobile (cellular) phone to communicate with the Contractor's office. • A camera (or cell phone camera) to photograph and/or video incidents of property defacement and/or destruction, and general criminal activity. These photos and or videos may be used in the event of criminal prosecution. • A heavy duty, police type, water resistant flashlight.

• Guards will utilize City -provided RFID based guard patrolling system with City designated touchpoints to be visited a minimum of once per hour.

C. Uniforms:

Contractor shall be responsible for providing all uniforms and/or items of clothing worn by Security Staff.

Examples of clothing and or uniform items include, but are not limited to: shirts, ties, jackets, vests, polo - type shirts, uniforms, hats etc. All uniform items worn shall be identified as such. All uniforms must be kept clean and professional at all times. Failure to maintain a neat, clean and professional appearance and uniform may result in removal from the work site by the City Contract Administra tor or City designee. Non- approved uniform attire may also result in removal from the work site. The uniform/jacket/attire must clearly identify the wearer as a Security person.

D. Qualifications of Security Guard Staff:

Contractor shall ensure that all Security Guard Staff meet the following qualifications:

• Possess permanent State License Guard Card, issued by the State of California. Temporary or provisional cards will be accepted while waiting for the original one to be received. • Possess a valid California Driver's License or Identification Card. • Have basic log writing and reporting skills.
• Possess basic telephone etiquette.
• Possess fundamental customer service skills.
• Have knowledge of common and acceptable patrol techniques. • Have familiarity with fire protection and alarm systems. • Be proficient in operation of two (2) way radios.
• Possess fundamental skills for interaction with City of Visalia Police Department Officers and City Personnel.
• Guards shall possess an acceptable level of agility, stamina, and overall good physical health. • All Guards shall be capable of lifting up to fifty (50) pounds. • All Guards shall be able to stand and walk for prolonged periods - up to eight (8) hours each. • Guards shall be proficient in English, both written and oral communication. • Guards shall be capable of operating and responding to radios, telephones and alarm systems.

E. Responsibilities/duties to be performed by Security Guard Staff:

• Protect the integrity of facility and ensure the safety of clients and guests. • Guards shall act in a professional manner with public and staff at all times, treating all members of City staff and the public with respect. City is not responsible for any action taken by Guard. • A complete patrol of all parking levels of the Parking structures at 222 West Acequia and 300 East Acequia (including the breezeway at Visalia Convention Center across the street from 300 E. 283
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Acequia) will be conducted using RFID based guard patrolling system provided by the City, with City designated touchpoints to be visited once per hour. • Enforce no smoking and other regulatory signs within the parking structures. • Provide general direction for citizens in a courteous manner. • Exhibit a strong customer service attitude.
• Monitor and Patrol parking structure as requested.
• Guards must be on site at the scheduled post hours.
• Guards shall immediately contact law enforcement to report suspected and/or observed criminal activities.
• Failure to appear on time without prior approval shall result in removal from the post. If a Guard is unable to arrive on site at the designated time, the Guard is responsible for contacting their supervisor immediately in order to assure all scheduled shi fts are staffed according to the post hours.
• Complete a daily log report noting any significant events which occurred during their shift including damage to the facility, repairs needed and any events requiring emergency response (Police, Fire, or Ambulance). These logs will be sent to the Facility S uperintendent within 24 hours after an incident has been discovered either electronically or in paper form.

F. Prohibited Actions for Security Guard Staff:

• Guards will not socialize with visitors, friends, or family members while on duty. • Guards will not smoke while on duty, or on City property while in uniform. • The use of radios, cassette/CD players, I -Pods, I-Pads or similar devices, personal cell phones, TV's or ear pods are prohibited while Guard is on duty. • Sleeping on duty is prohibited. If it is determined that a Guard is unaware of their surroundings or appears to be sleeping on duty, their supervisor shall be immediately notified and the Guard shall be relieved of their post.

G. Security Staffing Hours:

1. Contractor is to provide security guard staffing for the City of Visalia Parking structures during all hours as requested (unless any alternate hours are awarded under this contract).

Winter Hours (October 1 - March 31) from the hours of 5:00pm - 1:00am every day including holidays.

Summer Hours (April 1 - September 30) from the hours of 7:00pm - 3:00am every day including Holidays

2. Contractor will be paid time and a half for all hours worked on the following Holidays :

New Year's Day (January 1)
Presidents' Day (3rd Monday in February)
Memorial Day (Last Monday in May)
Independence Day (July 4)
Labor Day (1st Monday in September)
Thanksgiving Day (Designated Thursday in November)
Christmas Day (December 25)

The following definitions and rules shall apply to Security Guard Services at :

Overtime Hours: Calculated at Contractor’s Regular Hourly Rate x 1.5 Holidays: Hours worked on designated Holidays will be paid at the Hourly Rate X 1.5 Alarm Call Back: - Does not apply

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H. Reports/Meetings

• Contractor shall provide daily security report logs at the end of each work week to the Facilities Superintendent.
• Contractor shall provide a monthly summary report of incidents, which shall include but not be limited to, monthly incident statistics and monthly graffiti incident totals to the Facilities Superintendent.
• Contractor shall have a supervisor or representative schedule to meet bi-weekly with the Facilities Superintendent .
• Contractor shall provide copies of shift schedules weekly to the Facilities Superintendent. • Contractor shall upload and provide RFID reports and other reports as requested by the Facilities Superintendent , or other individuals directed by Facilities Superintendent .

I. Billing/Invoicing Procedures:

A final guard roster will be provided to the Facility Superintendent with each monthly invoice showing the name(s) of the guard(s) scheduled for each shift being billed, in a format agreed upon between the contractor and the City. Guards scheduled to work without the proper training, or provision of Guard cards, background check and drug testing confirmations in accordance with the scope of services will not be paid for by the City.

BID ITEM 3: Additional Security Guard Services at other City Facilities or special events .

The City may require additional security services for special events, parking lot enforcement, and other City facilities. These services will only be applicable only when authorized by the City’s Project Manager .

The project manager will request the additional security from the vendor with a minimum of a twenty -four (24) hour notice. The project manager will provide the vendor with the scope of the event and the number of guards needed.

The Contractor will be responsible for the same scope of services requirements as listed in Bid Item 2, however most of the work under Bid Item No. 3 will not include the RFID security checkpoints as this work will be primarily for special events and other locations.

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EXHIBIT D-3

TRANSIT CENTER RULES

• NO LOITERING - VISITORS TO THE TRANSIT CENTER MUST HAVE CLEAR

INTENTIONS, EITHER BY HAVING OR PURCHASING A PASS, TO USE

TRANSPORTATION SERVICES AND MUST DO SO ON THE NEXT AVAILABLE INTENDED ROUTE. PASSENGERS ARE ALLOWED UP TO 30 MINUTES TO CATCH THEIR NEXT BUS WITH THE EXCEPTION OF LESS FREQUENT SCHEDULES. • ABANDONED/LOST ITEMS - ANY LOST OR ABANDONED ITEMS AT THE TRANSIT CENTER, WILL BE TURNED INTO TO THE TRANSIT CENTER TICKET WINDOW.

ITEMS WILL BE HELD FOR NO MORE THAN 7 DAYS, SENSITIVE ITEMS (E.G.

SOCIALS, DRIVER'S LICENSES, ETC.) WILL BE SENT TO THE VISALIA POLICE DEPARTMENT WITHIN 24 HOURS. PERISHABLES WILL BE DISCARDED. ITEMS MAY BE CLAIMED MON-FRI, 8 AM TO 4:00 PM.
• BENCHES - BENCHES ARE THE ONLY DESIGNATED SEATING AND ARE TO BE USED IN THE PROPER MANNER. SLEEPING, FEET, OR BAGS/ITEMS ARE NOT ALLOWED ON BENCHES.
• BICYCLES/SCOOTERS - BICYCLES/SCOOTERS MUST BE WALKED ON THE PROPERTY. CUSTOMERS ARE TO USE THE BIKE RACKS FOR LOCKING UP THEIR BIKES AND DO SO AT THEIR OWN RISK. BICYCLES/SCOOTERS ARE NOT TO BE LEFT AFTER HOURS AND WILL BE SENT TO THE VISALIA POLICE DEPARTMENT. • BIRD FEEDING - PLEASE DO NOT FEED THE PIGEONS.
• CHILDREN - SMALL CHILDREN ARE TO BE UNDER ADULT SUPERVISION AT ALL TIMES.
• CLOTHING - A SHIRT AND SHOES ARE REQUIRED.
• ELEVATORS & STAIRS - ELEVATORS AND STAIRS ARE FOR THOSE WHO HAVE BUSINESS ON THE 2ND & 3RD FLOORS.
• FIGHTING, HORSEPLAY, AND DISRUPTIONS - THE TRANSIT CENTER PROHIBITS HORSEPLAY, FIGHTING, & UNSAFE OR DISRUPTIVE BEHAVIOR.
• FLAMMABLE OR HAZARDOUS MATERIALS - HAZARDOUS MATERIALS ARE NOT ALLOWED ON PREMISES.
• FLYERS / NOTICE POSTINGS - FLYERS, POSTERS, ADVERTISEMENTS, MARKETING

MATERIALS, OR OTHER NOTICES ARE PROHIBITED WITHOUT CONSENT FROM TRANSIT DIVISION OFFICE.
• FOUNTAINS, DISPLAYS, AND DECORATIVE ITEMS - FOUNTAINS, DISPLAYS, AND DECORATIVE ITEMS ARE TO BE APPRECIATED VISUALLY. PLEASE DO NOT PLAY

IN/WITH THE WATER OR TAKE ACTIONS THAT COULD DAMAGE DISPLAYS AND DECORATIONS.
• GANG-RELATED ACTIVITY - PASSENGERS WILL BE ASKED TO LEAVE THE

PREMISES IF THEY ARE WEARING IDENTIFYING CLOTHING OR TAKING ACTIONS THAT COULD BE CONSTITUTED AS GANG RELATED.
• GRAFFITI & VANDALISM - GRAFFITI OR DAMAGE TO TRANSIT PROPERTY IS PROHIBITED. VIOLATORS WILL BE PROSECUTED.
• HARASSMENT - HARASSMENT OF ANY INDIVIDUAL IS STRICTLY PROHIBITED. 286
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• LOUD OR FOUL LANGUAGE - LOUD OR FOUL LANGUAGE IS NOT PERMITTED ON THE PREMISES.
• MAKING CHANGE - TRANSIT CENTER VENDORS DO NOT MAKE CHANGE WITHOUT PURCHASE.
• MUSIC - MUSIC MAY ONLY BE PLAYED THROUGH A PERSONAL AUDIO PLAYER WITH HEADPHONES.
• PERSONAL BELONGINGS - PERSONAL BELONGINGS MUST BE KEPT WITH THE OWNER AT ALL TIMES AND ARE NOT TO BE LEFT UNATTENDED.
• ABANDONED ITEMS CAN BE CONFISCATED FOR SECURITY REASONS. • PERSONAL DISPLAYS OF AFFECTION - PERSONAL DISPLAYS OF AFFECTION SHOULD NOT BE EXCESSIVE AND SHOULD NOT CAUSE OFFENSE TO OTHERS. • PERSONAL VEHICLES - VEHICLES ARE NOT ALLOWED TO PARK ON THE PREMISES, EXCEPT IN DESIGNATED PUBLIC PARKING SPACES.
• PETS - PETS ARE NOT ALLOWED ON THE PREMISES. SERVICE ANIMALS ARE PERMITTED.
• POWER OUTLETS - POWER OUTLETS ARE NOT FOR PUBLIC USE. EXCEPTIONS MUST BE CLEARED WITH THE TRANSIT CENTER OFFICE.
• PROFESSIONAL PHOTOGRAPHY OR VIDEO RECORDING - PROFESSIONAL

PHOTOGRAPHY OR VIDEO RECORDING IS ONLY PERMITTED WITH WRITTEN PERMISSION FROM THE TRANSIT DIVISION OFFICE.
• PROHIBITED ITEMS - THE FOLLOWING ITEMS ARE NOT PERMITTED ON THE PREMISE: WEAPONS, ILLEGAL DRUGS, ALCOHOL, AND FIREWORKS. • RESALE - THE RESALE OF TRANSIT PASSES IS PROHIBITED. PASSES ARE NON- TRANSFERABLE AFTER USE.
• RESTROOMS - PUBLIC RESTROOMS ARE LOCATED ON THE 1ST FLOOR. THEY ARE

NOT TO BE USED FOR ANY REASON OTHER THAN THAT DEEMED NORMAL FOR RESTROOMS.
• SKATING - SKATING, SKATEBOARDING, AND ROLLERBLADING (INCLUDING WHEELIE SHOES) IS NOT PERMITTED ON THE PREMISES.
• SMOKING - SMOKING IS NOT PERMITTED WITHIN 20 FEET OF ANY TRANSIT CENTER BUILDING OR BUS VEHICLE DOORS. CIGARETTES ARE TO BE DISPOSED OF IN DESIGNATED CIGARETTE TRASH CANS.
• SOLICITING OR "PANHANDLING" - SOLICITING AND/OR PANHANDLING IS NOT PERMITTED.
• SUSPICIOUS BEHAVIOR - THE VISALIA POLICE DEPARTMENT MAY BE CALLED OUT TO INVESTIGATE SUSPICIOUS BEHAVIOR.
• TRASH - TRASH IS TO BE DISPOSED OF IN THE NEXT AVAILABLE TRASH CAN THAT IS NOT FULL. IT IS PROHIBITED TO RUMMAGE THROUGH ANY OF THE TRASH CANS.
• VENDING MACHINES - THE TRANSIT OFFICE IS NOT RESPONSIBLE FOR VENDING MACHINE MALFUNCTIONS. USE AT YOUR OWN RISK.
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0011 Agenda Date: 3/3/2025 Agenda #: 6.

Agenda Item Wording:

Notice of Completion - Authorize the filing of a Notice of Completion for the Orchard Removal Project at the East Side Regional Park.

Deadline for Action: 3/3/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Katherine Woodhull-Fuget, Associate Engineer, [email protected], (559) 713- 4447
Eric Bons, Senior Civil Engineer, [email protected], (559) 713-4350 Chris Crawford, City Engineer, [email protected], (559) 713-4331 Jason Huckleberry, Director of Engineering and Building, [email protected], (559) 713- 4495
Department Recommendation:

Staff recommends that the City Council authorize the filing of a Notice of Completion for the Orchard Removal Project at the East Side Regional Park.

Background Discussion:

The East Side Orchard Removal Project consisted of removing 151 acres of walnut and pecan trees from the site of the future East Side Regional Park (ESRP). Forty of the 151 acres were cleared as part of the California Department of Water Resources (DWR) Flood Diversion Recharge Enhancement (FDRE) Initiative. The additional 111 acres were added as a change order and funded with city local funds from Groundwater Recharge (224), TIF (241), Recreational Facilities (211), and Storm Construction (221) funds.

The orchard removal was done by JFS Enterprises, Inc. The original construction contract amount was $285,000 for 38 acres. The final cost of the contract including change orders is $1,132,500 for a total of 151 acres of tree removal.

The following is a breakdown of the contract changes:

Errors & Omissions (E&O) $ - 0%
Utilities (UT) $ - 0%
Balance of Quantities (BQ) $ - 0%
Unforeseen (UN) $ - 0%
Change of Scope (CofS) $ 847,500.00 297%
Total $ 847,500.00 297%
All contract changes were City-initiated changes of scope. There were two change orders for a total of $847,500. Change Order 1, for $15,000, added two grant-funded acres adjacent to the initial 38 inVisalia City Council Printed on 2/28/2025Page 1 of 3 powered by Legistar™
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File #: 25-0011 Agenda Date: 3/3/2025 Agenda #: 6.
of $847,500. Change Order 1, for $15,000, added two grant-funded acres adjacent to the initial 38 in order to maximize the use of the DWR grant which allowed for 40 acres. The procurement of JFS Enterprises, Inc for the clearing of the grant-funded acres presented an opportunity to clear the additional two acres of trees nearby. Change Order 2 added 111 acres of tree removal which was locally funded acres for $832,500 and was approved by City Council August 5, 2024.

Fiscal Impact:

The project was funded by the DWR FDRE Initiative and local funds from the Groundwater Recharge (224), TIF (241), Recreational Facilities (211), and Storm Construction (221) funds.

Below is a breakdown of the project budget:

Project Funding
DWR FDRE Grant (Fund 001) $ 313,500.00
Groundwater Recharge (224) $ 132,600.00
TIF (241) $ 48,400.00
Recreational Facilities (211) $ 728,200.00
Storm Construction (221) $ 40,300.00
Total $ 1,263,000.00
Expenditures
JFS Enterprises, Inc Contract $ (1,132,500.00)
Environmental costs & misc. $ (21,244.24)
Staff Time (FY 23/24) $ (16,662.59)
Estimated Staff Time (FY24/25 -25/26) $ (30,000.00) Total Expenditures $ (1,190,406.83)
Project Balance $ 62,593.17
The grant agreement with DWR has a contract end date of June 30, 2026. While the land clearing has been completed, the groundwater monitoring and potential flood diversion obligations of the grant agreement will continue until the contract end date. Any budget remaining at the end of the contract term will be returned to the respective funds.

Prior Council Action:

August 5, 2024, City Council authorized a contract amendment for JFS Enterprises, Inc. for increased orchard clearing at the East Side Regional Park, the appropriation of additional funds, and a license agreement with Kaweah Delta Water Conservation District.

November 20, 2023, City Council authorized acceptance of grant funding from the Department of Water Resources in the amount of $313,500, award to JFS Enterprises for land clearing services in the amount of $285,000, and appropriation of $346,350 for the entire project.

October 16, 2023, City Council adopted Resolution 2023-43 authorizing grant participation.

Alternatives: None recommended.

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File #: 25-0011 Agenda Date: 3/3/2025 Agenda #: 6.

Recommended Motion (and Alternative Motions if expected):

I move to authorize staff to file a Notice of Completion for the Orchard Removal Project at the East Side Regional Park.

Environmental Assessment Status: N/A
CEQA Review: This project is covered by the East Side Regional Park & Groundwater Recharge Project Final Environmental Impact Report (State Clearinghouse No. 2014121076) Attachments:

Project Location Map.

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0020 Agenda Date: 3/3/2025 Agenda #: 7.

Agenda Item Wording:

Park Project Notice of Completion - Request authorization to file a Notice of Completion for the Blain Park Retaining Wall Replacement Project, 3101 S. Court St, Visalia, CA. (Project No. 1010- 72000/CP0530-999).

Deadline for Action: 3/3/2025
Submitting Department: Community Services
Contact Name and Phone Number: Daryl Tillman, Park Maintenance Supervisor 713-4435; [email protected] <mailto:[email protected]> Alvin Dias, Parks and Facilities Manager 713-4564; [email protected] <mailto:[email protected]> Jason Glick, Parks and Recreation Director 713-4042; [email protected] <mailto:[email protected]> Department Recommendation:

Staff recommends that the City Council authorize the filing of a Notice of Completion for the Blain Park Retaining Wall Replacement Project.

Summary:

The scope of work included the removal of the old wooden pole retaining wall and installation of a new block retaining wall. The contract was awarded to Anchor 41 Construction at the September 16, 2024, City Council Meeting in the amount of $141,299.00.

Background:

On May 23, 2024, and May 28, 2024, the City solicited bids by advertising in the Visalia Times Delta and the RFB was posted on Bid-Net. The City also emailed the RFB notices to contractors who have requested to be on our construction projects list to participate in this bid process.

On June 5, 2024, and June 6, 2024, two mandatory pre-bid meetings were held at Blain Park.

Several contractors attended the pre-bid meetings. During the pre-bid meetings, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.

Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.

On June 27, 2024, the City received bids from two (2) contractors. Anchor 41 Construction of Hanford, CA. was the qualified low bidder for the Blain Park Retaining Wall Replacement Project.

Fiscal Impact:

The budget for the Blain Park Retaining Wall Replacement Project is funded by Fund 001 General Visalia City Council Printed on 2/28/2025Page 1 of 2
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File #: 25-0020 Agenda Date: 3/3/2025 Agenda #: 7.

Fund. The project budget is short by $360.47 which will be covered by other Park capital projects that have a surplus at the end of the year. There were no change orders with this project.

Blain Park Retaining Wall Replacement Project CIP 1010- 72000/CP0530-999
Fund 001 - General Fund $142,000.00
Actual Construction Costs
Anchor 41 Construction $141,299.00
Legal Advertisement $ 324.01
Building Permit $ 737.46
Total Project Costs $142,360.47
Prior Council Action: September 16, 2024 - Council authorized the City Manager to award and enter into a construction contract with Anchor 41 Construction for the removal of the existing wooden retaining wall and installation of a new block retaining wall.

Other: None
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to authorize the filing of a Notice of Completion for the Blain Park Retaining Wall Replacement Project
Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Location Map, Draft Notice of Completion, Site Photos Visalia City Council Printed on 2/28/2025Page 2 of 2
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PROJECT NOTES:

THE BLAIN PARK WALL PROJECT CONSISTS OF REMOVING THE EXISTING WOOD-POLE FENCE, AND REPLACING IT WITH A CMU BLOCK WALL IN ITS PLACE. EARTHWORK AND RELOCATION OF EXISTING LANDSCAPE FACILITIES WILL BE NEEDED FOR THE PROJECT.

EXISTING PLAYGROUND
THE EXISTING WOOD-POLE FENCE RETAINS FOUR (4) INCHES OF SOIL UP TO APPROXIMATELY THREE (3) FEET OF SOIL. THE NEW CMU BLOCK WALL SHALL BE BACKFILLED TO THE ORIGINAL SOIL HEIGHT.

CONTRACTOR SHALL ATTEND A PRE-CONSTRUCTION MEETING WITH CITY AFTER PROJECT IS AWARDED.

CONTRACTOR SHALL PULL A PRE -APPROVED BUILDING PERMIT PRIOR TO START OF CONSTRUCTION.

CONTRACTOR SHALL FOLLOW ALL REGULATIONS MANDATED BY THE DEPARTMENT OF INDUSTRIAL RELATIONS AND CITY'S LABOR COMPLIANCE MANUAL, SUCH AS FURNISHING ELECTRONIC PAYROLLS.

PARK RESTROOMS ARE TO REMAIN OPEN AND ACCESSIBLE THROUGHOUT CONSTRUCTION.

SAFETY NOTES:

CONTRACTOR IS RESPONSIBLE FOR SAFETY NEAR THE WORK SITE, & SHALL ENSURE THAT PARK USERS ARE KEPT AWAY FROM HAZARDS RELATED TO EQUIPMENT OR CONSTRUCTION ACTIVITY ONSITE. IF IN THE OPINION OF THE CITY, THE SITE IS NOT SAFE, CONSTRUCTION SHALL STOP UNTIL IT'S DEEMED SAFE.

WOOD-POLE WALL

TO BE REMOVED

EXISTING CMU WALL

EXISTING

RESTROOMS

WOOD-POLE WALL

TO BE REMOVED
TASK NOTES:

CONTRACTOR SHALL REMOVE & RELOCATE EXISTING FACILITIES AS SHOWN AND SPECIFIED IN THE PLANS AND CONTRACT DOCUMENTS. WORK INCLUDES, BUT IS NOT LIMITED TO:
• REMOVAL & OFF-SITE DISPOSAL OF THE WOOD-POLE WALL AND ASSOCIATED DEBRIS. • TEMPORARY REMOVAL OF BACKFILL NECESSARY FOR CONSTRUCTION OF NEW CMU BLOCK WALL. • TEMPORARY RELOCATION OF IRRIGATION, LANDSCAPING, SIGNS AND OTHER IMPROVEMENTS. • RELOCATED IMPROVEMENTS SHALL BE PLACED BACK TO THEIR ORIGINAL LOCATION AT THE END.

CONTRACTOR SHALL CONSTRUCT THE CMU BLOCK WALL AS SHOWN AND SPECIFIED IN THE PLANS AND CONTRACT DOCUMENTS. WORK INCLUDES BUT IS NOT LIMITED TO:
• EXCAVATION AND EARTHWORK FOR CONSTRUCTION OF THE FOOTING. • TOP OF FOOTING SHALL BE LEVEL AND FLUSH WITH THE EXISTING SIDEWALK. • ADJOIN NEW WALL TO EXISTING WALL WITH A SMOOTH TRANSITION. • CMU FINISH SHALL MATCH THE EXISTING CMU WALL.
• COLOR OF THE CMU SHALL MATCH THE COLOR OF THE EXISTING CMU WALL. • THE CMU WALL SHALL HAVE A MATCHING CMU CAP ON TOP.
• EXPOSED SIDE FACES OF CMU WALL, WHERE WALL HEIGHT CHANGES, SHALL BE FULLY TEXTURED.

CONTRACTOR SHALL CONSTRUCT THE RETAINING CURB AS SHOWN AND SPECIFIED IN THE PLANS AND CONTRACT DOCUMENTS. WORK INCLUDES BUT IS NOT LIMITED TO:
• EXCAVATION AND EARTHWORK FOR CONSTRUCTION OF RETAINING CURB. • RETAINING CURB SHALL BE PER CITY OF VISALIA STANDARDS FOR NON-STREET APPLICATION. • THE CURB SHALL ADJOIN THE FACE OF THE NEW CMU BLOCK WALL.

CONTRACTOR SHALL DEMOBILIZE & CLEAR THE PROJECT SITE. WORK INCLUDES BUT IS NOT LIMITED TO:
• CLEANING THE SITE OF ANY DEBRIS AND EXCESS MATERIALS. • REMOVING ALL EQUIPMENT FROM THE SITE.
• REPLACING ANY EXISTING FACILITIES THAT WERE DAMAGED DURING CONSTRUCTION SUCH AS SIDEWALK, LANDSCAPING, OR IRRIGATION (AT CONTRACTOR’S EXPENSE).

UTILITY NOTES:

THERE IS AN ELECTRICAL BOX & STREETLIGHT IN THE VICINITY OF THE PROJECT. CONTRACTOR SHALL ENSURE THAT ANY UTILITIES LINES UNDER THE EXISTING OR PROPOSED WALL ARE NOT DAMAGED.

0 20

Feet
40 80

EXHIBIT A

PROJECT LOCATION

BLAIN PARK WALL PROJECT

WOOD-POLE WALL

TO BE REMOVED

EXISTING

SIDEWALK
COURT ST.

Exhibit D-3
COURT ST.
294
.

.

.
.

EXHIBIT B: BLOCK WALL PLAN BLAIN PARK WALL PROJECT

ADJOIN NEW WALL TO
EXISTING WALL. THE FACE

OF BLOCK FACING

SIDEWALK SHALL HAVE A
SMOOTH TRANSITION.

EXISTING CMU

RETAINING WALL

(TW E 32 "+ CAP)
TW S 32 "+ CAP
TF S 0.00 FT (FLUSH)
FG E 1.00 FT (RET)

TW W 32" + CAP
TW E 40" + CAP
TF W/E 0.00 FT (FLUSH)
FG N 2.25 FT (RET)

CONSTRUCT 12 LF OF
BLOCK WALL, 40" TALL

BLOCK WALL TO

BE CONSTRUCTED

EXISTING

SIDEWALK

TREES

SHRUBS

TW N 32" + CAP
TW S 24" + CAP
TW W 40" + CAP
TF W 0.00 FT (FLUSH)
FG N 3.00 FT (RET)

(RET) RETAINING BACKFILL
TF N/S 0.00 FT (FLUSH)
FG E 0.75 FT (RET)

CONSTRUCT 52 LF

BLOCK WALL
24" TALL

(SIGN) TW W 24" + CAP
TW E 32" + CAP
TF W/E 0.00 FT
FG N 1.25 FT (RET)
(RESTROOMS)

TW W 40" + CAP
TF W 0.00 FT (FLUSH)
FG S 3.15 FT (RET)

EXISTING

SIDEWALK
TO BE

UNDISTURBED

(STREETLIGHT)
TW W 24" + CAP
TW E 32" + CAP
TF W/E 0.00 FT (FLUSH)
FG N 1.00 FT (RET)

DETAIL A

(SCE METER / BOX)

CONSTRUCT 12 LF OF
BLOCK WALL, 40" TALL

TW W 32" + CAP
TW E 40" + CAP
TF W/E 0.00 FT (FLUSH)
FG S 2.25 FT (RET)

TW E 24" + CAP
TF E 0.00 FT (FLUSH)
FG S 0.50 FT (RET)

NOTES:

1. EXISTING SIDEWALK TO BE

UNDISTURBED

2. TOP OF FOOTING SHALL BE FLUSH
WITH ADJACENT SIDEWALK ELEVATION.

3. ELEVATION CALLOUTS ARE IN

REFERENCE TO TOP OF FOOTING (TF)
SET AT 000.00 FT.

DUB DOWN TO

EXISTING CURB
AT 1V:2H RISE/RUN

0 2.5

PARCELS

5 10

Feet

DETAIL A
CONSTRUCT 12 LF

BLOCK WALL
32" TALL PER
CONSTRUCT 12 LF OF
BLOCK WALL, 24" TALL

THERE IS POTENTIAL FOR

UNDERGROUND ELECTRICAL
CONDUIT IN THIS AREA.

EXCAVATE WITH CAUTION,

AND NOTIFY CITY IF ANY

UNDERGROUND UTILITIES

ARE FOUND

CONSTRUCT 34 LF RETAINING CURB

NON-STREET APPLICATION
FOR 6" OR LESS OF SOIL RETENTION
PER CITY STD DRAWING C-8
CONSTRUCT 12 LF OF
BLOCK WALL, 32" TALL
CONSTRUCT 12 LF OF
BLOCK WALL, 32" TALL
295

EXHIBIT C & D

BLAIN PARK WALL PROJECT
296
297

Recording requested by and
Please mail instrument to:

City of Visalia
315 E. Acequia Ave.

Visalia, CA 93291
Attn: City Engineer

This instrument benefits City only. No fee required
per Government Code Section 6103

Project
Notice of Completion

NOTICE IS HEREBY GIVEN by the City of Visalia, a Municipal Corporation of the State of California, located at 315 E. Acequia Avenue, Visalia, California, 93291, Owner in fee of the property, that the work of improvement on the property described as:

BLAIN PARK RETAINING WALL REPLACEMENT PROJECT (1010-72000/CP0530-999) under the contract agreement entered into with Anchor 41 Construction dated 9/16/2024, as a whole was completed on 1/23/2025 and the City of Visalia hereby accepts said work.

Christopher Crawford, City Engineer and agent of the City of Visalia, deposes and says that he has read said Notice of Completion and knows the contents thereof, and that the same is true of his own knowledge; that he makes this affidavit for and on behalf of the City of Visalia.

__________________________________
Date

CITY OF VISALIA

BY __________________________________________
Christopher Crawford
City Engineer

State of California
County of Tulare

Subscribed and sworn to (or affirmed) before me on this __________________ day of _________________, 20_______, by ______________, proved to me on the basis of satisfactory evidence to be the person who appeared before me.

___________________________________
Date

__________________________________________
Notary Signature
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 298
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Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0028 Agenda Date: 3/3/2025 Agenda #: 8.

Agenda Item Wording:

Park Project Notice of Completion - Request authorization to file a Notice of Completion for the resurface basketball courts at Village Park, 315 Pearl St, Visalia, CA.

Deadline for Action: 3/3/2025
Submitting Department: Community Services
Contact Name and Phone Number: Daryl Tillman, Park Maintenance Supervisor 713-4435; [email protected] <mailto:[email protected]> Alvin Dias, Parks and Facilities Manager 713-4564; [email protected] <mailto:[email protected]> Jason Glick, Parks and Recreation Director 713-4042; [email protected] <mailto:[email protected]> Department Recommendation:

Staff recommends that the City Council authorize the filing of a Notice of Completion for the resurface basketball courts at Village Park.

Summary:

The scope of work included the removal of the old concrete basketball courts and basketball standards and installation of new concrete basketball courts and new basketball standards. The contract was awarded to Juarez Brothers General Engineering INC. at the November 18, 2024, City Council Meeting in the amount of $152,765.00.

Background:

On September 12, 2024, and September 17, 2024, the City solicited bids by advertising in the Visalia Times Delta and the RFB was posted on Bid-Net. The City also emailed the RFB notices to contractors who have requested to be on our construction projects list to participate in this bid process.

On September 24, 2024, one pre-bid meeting was held at Village Park. Several contractors attended the pre-bid meeting. During the pre-bid meeting, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.

Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.

On October 14, 2024, the City received bids from eight (8) contractors. Juarez Brothers General Engineering Inc. of Madera, CA. was the qualified low bidder for the resurface basketball courts at Village Park.

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File #: 25-0028 Agenda Date: 3/3/2025 Agenda #: 8.

Fiscal Impact:

The total construction cost of $152,765.00 is funded by the ARPA Fund 642 (Project No. 6420- 72000/CP0499-999). There were no change orders for the project.

Resurface Basketball Courts at Village Park Project CIP 6420- 72000/CP0499-999
Fund 642 - ARPA Fund $153,100.00
Actual Construction Costs
Juarez Brothers General Engineering INC. $152,765.00
Legal Advertisement $ 334.66
Total Project Costs $153,099.66
Prior Council Action: November 18, 2024 - Council authorized the City Manager to award and enter into a construction contract with Juarez Brothers General Engineering INC. for the removal of the existing concrete basketball courts and basketball standards, and installation of new concrete basketball courts and basketball standards.

Other: None
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to Authorize the filing of a Notice of Completion for the resurface basketball courts at Village Park.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Location Map, Draft Notice of Completion, Site Photos Visalia City Council Printed on 2/28/2025Page 2 of 2
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Village Park Basketball Site Map

Basketball
Courts
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Recording requested by and
Please mail instrument to:

City of Visalia
315 E. Acequia Ave.

Visalia, CA 93291
Attn: City Engineer

This instrument benefits City only. No fee required
per Government Code Section 6103

Project
Notice of Completion

NOTICE IS HEREBY GIVEN by the City of Visalia, a Municipal Corporation of the State of California, located at 315 E. Acequia Avenue, Visalia, California, 93291, Owner in fee of the property, that the work of improvement on the property described as:

RESURFACE BASKETBALL COURTS AT VI LLAGE PARK PROJECT (6420-72000/CP0499-999) under the contract agreement entered into with Juarez Brothers General Engineering INC. dated 11/18/2024, as a whole was completed on 2/3/2025 and the City of Visalia hereby accepts said work.

Christopher Crawford, City Engineer and agent of the City of Visalia, deposes and says that he has read said Notice of Completion and knows the contents thereof, and that the same is true of his own knowledge; that he makes this affidavit for and on behalf of the City of Visalia.

__________________________________
Date

CITY OF VISALIA

BY __________________________________________
Christopher Crawford
City Engineer

State of California
County of Tulare

Subscribed and sworn to (or affirmed) before me on this __________________ day of _________________, 20_______, by ______________, proved to me on the basis of satisfactory evidence to be the person who appeared before me.

___________________________________
Date

__________________________________________
Notary Signature
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 304
305
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0035 Agenda Date: 3/3/2025 Agenda #: 9.

Agenda Item Wording:

Southern California Edison Easement on City Owned Property - Adopt Resolution No. 2025-12 authorizing the grant of easement to Southern California Edison Company to construct and maintain electrical facilities on a portion of city-owned property and authorizing the City Manager to execute the grant of easement, subject to City Attorney’s approval as to form.

Deadline for Action: 3/3/2025
Submitting Department: Community Development
Contact Name and Phone Number: Luqman Ragabi, Assistant Engineer, [email protected] <mailto:[email protected]>, (599) 713-4362, Adrian Rubalcaba, Senior Project Manager, [email protected] <mailto:[email protected]>, (559) 713-4507 Jason Huckleberry, Engineering and Building Director, [email protected] <mailto:[email protected]>, (559) 713-4495
Department Recommendation:

Adopt Resolution No. 2025-12 authorizing the grant of easement to Southern California Edison Company to construct and maintain electrical facilities on a portion of City owned property and authorizing the City Manager to execute the grant of easement, subject to the City Attorney’s approval as to form.

Background Discussion:

Southern California Edison Company (SCE) is requesting an easement for a strip of land that encroaches into the landscape outlot within Landscape Lot A of the Shepherds Ranch subdivision, located on the west side of Shirk Street, between Pershing and West Hurley Avenue. This easement, measuring 2 feet wide by 257 feet long (totaling approximately 514 square feet), will allow SCE to relocate a transmission pole and maintain the necessary electrical facilities serving the area. The easement is situated within the landscape outlot along Shirk Street frontage and will not interfere with the ongoing operation or maintenance of the subdivision’scommon areas, landscaping, or future improvements.

Shepherds Ranch 1 subdivision final map was approved by Council on May 21, 2022, which subdivided 10-acres into a 41-lot single family development with two out lots for Landscaping and Lighting District purposes. Primary access to the subdivision is from North Shirk Street, which is identified as an Arterial. The subdivision is currently under construction, which is being developed by DR Horton. The grant of easement is necessary to continue the road widening improvements of their Shirk Street frontage as part of their conditions of approval. Furthermore, the SCE facilities will not impact the landscape and lighting assessment district already formed for the subdivision.

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File #: 25-0035 Agenda Date: 3/3/2025 Agenda #: 9.

Fiscal Impact:

None.

Prior Council Action: On May 21, 2022, City Council authorized the recordation of the final map for Shepherds Ranch 1 and adoption of the resolutions to form Landscape and Lighting Assessment District No. 23-01 “Shepherds Ranch”.

Other: N/A
Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

Adopt Resolution No. 2025-12 authorizing the grant of easement to Southern California Edison Company to construct and maintain electrical facilities on a portion of city-owned property and further authorizing the City Manager to execute the grant of easement, subject to the City Attorney’s approval as to form.

Environmental Assessment Status: Complete
CEQA Review: Negative Declaration No. 2021-41, adopted December 13, 2021.

Attachments:

1. Location Map

2. Resolution

3. Grant of Easement (Attachment 1)
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RESOLUTION NO. 2025-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VISALIA

AUTHORIZING THE CITY MANAGER TO EXECUTE AN EASEMENT BETWEEN THE CITY

OF VISALIA AND SOUTHERN CALIFORNIA EDISON COMPANY

WHEREAS, the City of Visalia owns and operates certain real property as a landscape outlot within the Shepherds Ranch 1 Subdivision, and being Lot A of Shepherds Ranch 1 Subdivision Map recorded Aug. 22, 2024 in Book 45 of Maps, at Page 26; and

WHEREAS, the City of Visalia desires to grant an easement over said property for the benefit of Southern California Edison Company for the purposes of installation and maintenance of electric distribution facilities; and

WHEREAS, pursuant to the Charter of the City of Vis alia, the City Council may by resolution authorize the grant of an interest in real property,

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF VISALIA:

The City Manager of the City of Visalia be, and is hereby authorized, subject to the City Attorney’s approval as to form, to execute on behalf of the City of Visalia, that certain Grant of Easement to Southern California Edison Company in the form as provided in Attachment 1 attached hereto, and is further authorized to make any necessary or appropriate administrative changes to Attachment 1.

PASSED AND ADOPTED: LESLIE B. CAVIGLIA, CITY CLERK

APPROVED BY CITY ATTORNEY

______________________________

STATE OF CALIFORNIA)
COUNTY OF TULARE ) ss.

CITY OF VISALIA )

I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2025-12 passed and adopted by the Council of the City of Visalia at a regular meeting held on March 3, 2025.

Dated: March 4, 2025 LESLIE B. CAVIGLIA, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk
310

RECORDING REQUESTED BY

SOUTHERN CALIFORNIA EDISON COMPANY

WHEN RECORDED MAIL TO

SOUTHERN CALIFORNIA EDISON COMPANY
2 INNOVATION WAY, 2ND FLOOR
POMONA, CA 91768

ATTN: TITLE & REAL ESTATE SERVICES

SPACE ABOVE THIS LINE FOR RECORDER'S USE

GRANT OF EASEMENT

DOCUMENTARY TRANSFER TAX $_____________________ Serial No. 73331A Service Order No. 802227050
Location: City of Visalia
A.P.N. 081-030-046
V&LM File: ACQ204136516
SCE Doc No.: 527950
___________COMPUTED ON FULL VALUE OF PROPERTY CONVEYED
___________OR COMPUTED ON FULL VALUE LESS LIENS AND

ENCUMBRANCES REMAINING AT TIME OF SALE
SO. CALIF. EDISON CO.

SIGNATURE OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME Approved
Vegetation &
Land Management

BY SF DATE 02/04/2025

CITY OF VISALIA, a municipal corporation , hereinafter called "Grantor", hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns, (hereinafter referred to as "Grantee"), an overhead easement and right of way to construct, operate, use, maintain, alter, add to, reconstruct, enlarge, repair, renew, replace, inspect, improve, relocate, and/or remove, at any time and from time to time, electrical systems and communication systems (hereinafter referred to as "systems") consisting of guy wires and anchors, wires and other fixtures and appliances, with necessary appurtenances, for conveying electric energy to be used for light, heat, power and for transmitting intelligence by electrical means and/or other purposes, over and across a strip of land of two (2.00) feet wide, hereinafter described and designated as "Right of Way Strip," lying within that certain real property of the Grantor, situated in the County of Tulare, State of California, described as follows:

LOT A IN SHEPHERDS RANCH 1, IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIA, FILED IN BOOK 45, PAGE 26 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OR SAID COUNTY.

The said Right of Way Strip is more particularly described on the Exhibit "A" and more particularly depicted on the Exhibit "B", both attached hereto and by this reference made a part hereof.

Grantor further grants, bargains, sells and conveys unto the Grantee the right of assignment, in whole or in part, to others, without limitation, and the right to apportion or divide in whatever manner Grantee deems desirable, any one or more, or all, of the easements and rights, including but not limited to all rights of access and ingress and egress granted to the Grantee by this Grant of Easement.

Grantor hereby also grants to Grantee, its successors and assigns, and its and their contractors, agents, and employees, the right to clear and to keep clear said Right of Way Strip, free from explosives, buildings, equipment, brush, combustible material and any and all other obstructions of any kind (except for those herein provided) and the right to trim or remove any tree or shrub which in the opinion of Grantee, may endanger said electric lines or any part thereof or interfere with the exercise of the rights herein granted. Grantee acknowledges that the Right of Way Strip is over an area that is part of a landscape and lighting district. Grantor is retaining the rights 311

Grant of Easement
City of Visalia, to
S.C.E. Co., a corp.

Serial No.: 73331A
V&LM File No.: ACQ204136516

-2-

to plant shrubs, bushes, trees, and groundcover that do not interfere with the overhanging electrical facilities and retains the right to plant, replace, maintain such plantings, irrigate and to place and operate irrigation systems, and to operate equipment in the Right of Way Strip in a manner that does not interfere with the rights granted to Grantee in this easement.

The terms, covenants and conditions of this Grant of Easement shall bind and inure to the benefit of the successors and assigns of Grantor and the successors and assigns of Grantee.

IN WITNESS WHEREOF, Grantor has caused this instrument to be executed by its officers thereunto duly authorized, this ______ day of ___________________, 20____.

CITY OF VISALIA, a municipal corporation

By
Name
Its

By
Name
Its

312

Grant of Easement
City of Visalia, to
S.C.E. Co., a corp.

Serial No.: 73331A
V&LM File No.: ACQ204136516

-3-

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )

County of )

On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _______________________________

313

Grant of Easement
City of Visalia, to
S.C.E. Co., a corp.

Serial No.: 73331A
V&LM File No.: ACQ204136516

-4-

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )

County of )

On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _______________________________
314
1 of 1
WO# 802227050 – NOT# 204136516
EXHIBIT "A"

LEGAL DESCRIPTION
SERIAL NO. 73331A
APN 081-030-046

THAT PORTION OF LOT “A” OF SHEPHERDS RANCH 1, IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIA, AS PER MAP FILED IN VOLUME 45, PAGE 26 OF MAPS IN THE OFFICE OF TULARE COUNTY RECORDER, BEING A STRIP OF LAND (TWO) 2.00 FEET WIDE, LYING (TWO) 2.00 FEET WESTERLY OF THE FOLLOWING DESCRIBED LINE:

COMMENCING AT THE SOUTHEAST CORNER OF SAID LOT “A”;

THENCE ALONG THE EASTERLY LINE OF SAID LOT “A”, NORTH 00°09’28” EAST 127.00 FEET TO THE TRUE POINT OF BEGINNING;

THENCE CONTINUING ALONG SAID EASTERLY LINE, NORTH 00°09’28” EAST 257.00 FEET TO THE POINT OF TERMINUS.

CONTAINING 514 SQUARE FEET OR 0.012 ACRES, MORE OR LESS.

ALSO SHOWN ON EXHIBIT “B” ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.

SUBJECT TO ANY AND ALL EXISTING MATTERS OF RECORD.

THIS DESCRIPTION IS NOT INTENDED FOR USE IN THE CONVEYANCE OF LAND IN VIOLATION OF THE SUBDIVISION MAP ACT OF THE STATE OF CALIFORNIA.

PREPARED BY ME OR UNDER MY DIRECTION:

10/21/2024
KEVIN R. HILLS, P.L.S. 6617 DATE

2.00 FEET WIDE OVERHEAD TRANSMISSION EASEMENT:
315

RECORD REFERENCESBASIS OF BEARINGS
KEVIN R. HILLS DATE
P.L.S. 6617
(R02)
(R02)
(R02)
(R02)
(R01)
LOT "A"

8.00' (R02)
(R02)
ON MAP OF SHEPHERDS RANCH 1 FILED IN
VOLUME 45, PAGE 26 OF MAPS.

SOUTHEAST CORNER OF
LOT "A" PER (RO2).

PARCEL 2
PARCEL MAP NO. 1908
M.B. 20/9
(R02)
(R02)
(R02)
(R01) &

HISTORIC R/W
THAT PORTION OF LOT “A” OF SHEPHERDS RANCH 1, IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIA, AS PER MAP FILED IN VOLUME 45, PAGE 26 OF MAPS IN THE OFFICE OF TULARE COUNTY RECORDER. 125-064
10/21/2024
10/21/2024
316
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0042 Agenda Date: 3/3/2025 Agenda #: 10.

Agenda Item Wording:

Approve Services Contract - Authorize the City Manager to execute a contract with Precision Concrete Cutting for an amount not to exceed $500,000 for surveying and concrete shaving purposes, attaching to the Purchasing Cooperative of America Contract #PCA OD-311-20 and appropriate $500,000 from Risk Fund.

Deadline for Action: 3/3/2025
Submitting Department: Community Development
Contact Name and Phone Number:

UnChong Parry, Senior Project Manager, 713-4491; [email protected] Christopher Crawford, City Engineer, 713-4331; [email protected] Jason Huckleberry, Eng & Bldg Director, 713-4495; [email protected] Department Recommendation:

Staff recommends that the City Council authorize the City Manager to execute a contract with Precision Concrete Cutting for an amount not to exceed $500,000 for surveying and concrete shaving purposes, attaching to the Purchasing Cooperative of America Contract #PCA OD-311-20 and appropriate $500,000 from the Risk Fund. Precision will be hired to survey the sidewalks in downtown Visalia around the grant funded trees planted by the City of Visalia shown in the attached exhibit, along with providing concrete shaving services based on the survey data.

Background Discussion:

Over the years, the City of Visalia has undertaken various street improvement projects in the downtown area. This ongoing effort aims to enhance the sidewalks and accessibility surrounding the downtown district.

In 2002, the city collaborated with the Urban Tree Foundation and Community Services to plant trees throughout the downtown area. These trees support urban forestry, mitigate environmental impacts, provide shade, and beautify the city. These trees are shown in the attached exhibit.

The current project will focus on addressing uneven sidewalks caused by ground settling and tree roots. A survey will be conducted on sidewalks in downtown Visalia to assess what improvements need to be made around these grant funded trees and to determine where concrete shaving can be completed to fix the uneven sidewalk issues. Once the survey is completed, the contractor will provide the city with recommendations, including the quantity and cost of the required concrete shaving and other repair types. As part of this work, City staff will work with Precision to review the survey results and determine a cost to have the contractor perform the concrete shaving work that was identified in the survey. Only the survey and concrete shaving work are planned to be completed at this time.

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File #: 25-0042 Agenda Date: 3/3/2025 Agenda #: 10.

The contractor, Precision Concrete Cutting (PCC), has an existing agreement with the city and recently completed the Senior Center Street project in 2024, which involved a comprehensive survey and concrete shaving. The upcoming survey will utilize GPS to mark problem areas and will include detailed mapping and cost estimates for each sidewalk lift that requires shaving. This proactive approach aims to reduce overall pavement improvement costs by addressing issues before they necessitate complete pavement replacement.

PCC is prepared to start the survey as soon as the city approves the project and can begin concrete shaving immediately thereafter.

Fiscal Impact:

City staff is asking Council to approve up to $500,000 to complete the concrete sidewalk survey around the identified trees and have Precision perform the concrete shaving where this method can be used to fix the uneven pavement issues. Funds were set-aside last fiscal year in the Risk Fund to assist with mitigating sidewalk issues.

Prior Council Action:

None.

Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to execute a contract with Precision Concrete Cutting for an amount not to exceed $500,000 for surveying and concrete shaving purposes, to attach to the Purchasing Cooperative of America Contract #PCA OD-311-20 and appropriate $500,000 from the Risk Fund.

CEQA Review: N/A
Attachments: Tree Exhibit, New Draft Contract
Visalia City Council Printed on 2/28/2025Page 2 of 2
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Mineral King
Main
Court
Murray
Acequia
Burke
Jacob
Hwy 198
Noble
Center
Locust
Santa Fe
Bridge
Willis
Conyer
Goshen
S West St
N Floral St
S Edison St
W G r o v e A v e
W G o s h e n A v e
S
W
a
ts
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S
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E
1 s
t
A
v
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N Highland St
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S Encina St
S Willis St
S Johnson St
S Stevenson St
Alley
S Jacob St
W K a w e a h A v e
Alley
Alley
S Cotta Ct
N Liberty St
W W i l l o w A v e
Alley
W S c h o o l A v e
W O a k A v e
Alley
N West St
N Tipton St
E O a k A v e
N Johnson St
N Stevenson St
N Conyer St
Alley
W R a c e A v e
Alley
Alley
Alley
Alley
W W i l l o w A v e
Alley
E S c h o o l A v e
N Garden St
E R a c e A v e
N Church St
N Conyer St
N Stevenson St
N Encina St
W W i l l o w A v e
Alley
W R a c e A v e
Alley
Alley
W O l i v e A v e
Alley
Alley
W S c h o o l A v e
Alley
Willow Plaza
Alley
N Liberty St
S Stevenson St
S Johnson St
S Floral St
S Church St
Alley
S Liberty St
S Clark St
S Bradley St S Edison St
N Bridge St
W W i l l o w A v e
S Tipton St
E W i l l o w A v e
Alley
N Stevenson St
Alley
E K a w e a h A v e
Alley
E School Ct
S Bradley Ct
S Garden StS Church St
W K a w e a h A v e
AlleyAlleyAlley
Alley Alley Alley
S Tipton St
S Oakhurst St
Visalia
Convention
Center
Redwood
Highland
Visalia Downtown Trees by Irrigation Status
Legend
Not Irrigated
Irrigated
PBID Zone 1
PBID Zone 2
Parcels
0 250 500 750 1,000125
Feet
Tree location and irrigation data based on 2011 data.

Current tree locations and irrigation status may differ from what is displayed.

W:\Greg\Projects\ArcGIS Pro Projects\Admin\City Manager\Visalia Downtown Tree Irrigation Status 319

CITY SIDEWALK IMPROVEMENT PROJECT

This Agreement, entered into and effective this ________ day of ________________, 202 5 and between the City of Visalia, hereinafter referred to as the “CITY”, and Precision Concrete Cutting, hereinafter referred to as the “CONTRACTOR”.

R E C I T A L S

WHEREAS, CONTRACTOR is a Corporation with a primary business address of 335 Beah Rd, Burlingame, CA 94010 and EIN: 82-1353472; and

WHEREAS, CITY is a municipal corporation and Charter Law City; and

WHEREAS, CITY desires completion of sidewalk survey in downtown Visalia around the grant funded trees planted by the City of Visalia shown in the attached exhibit, along with providing concrete shaving services based on the survey data, and

WHEREAS, CONTRACTOR represents it is licensed, qualified and willing to complete this Public Works Project pursuant to terms and conditions of this Agreement; and

WHEREAS, CONTRACTOR agrees to abide by the requirements of the City of Visalia Labor Compliance Manual, the State of California Department of Industrial Relations requirements and California Labor Codes; and

WHEREAS, Contractor acknowledges this is a public works project and work performed under this contract is subject to payment of State Prevailing wages, project registration with the Department of Industrial Relations and monitoring by the Labor Commissioner as stated in the Visalia Labor Compliance Manual;

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. TERM:

The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The indemnification and defense provisions shall survive expiration and termination. Suspension or termination of this Agreement may occur if CONTRACTOR materially fa ils to comply with any term of the award. Additionally, this Agreement may be terminated for convenience. In the event of termination or expiration of this Agreement, CONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. ATTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

ATTACHMENT NO. DESCRIPTION OF ATTACHMENT
Attachment 1 Contract General Provisions
Attachment 2 Insurance Requirements
Attachment 3 Contractor’s Proposal and Price
Attachment 4 City of Visalia Labor Compliance Manual

3. CONTRACTOR SCOPE OF SERVICES:
320

CONTRACTOR shall conduct sidewalk surveys in downtown Visalia around the grant -funded trees planted by the City of Visalia, as indicated in the attached exhibit. Additionally, the contractor will provide concrete shaving services. The contractor will walk along every sidewalk in the project area to visually inspect potential tripping hazards and damaged concrete. A GIS - compatible report will be created that lists each identified location, including a photo, exact coordinates, offset height, and square footage of pavement shaving areas. The city staff will evaluate the survey results and based on their assessment will determine which areas will require concrete shaving services.

4. CITY COMMITMENTS:

CITY shall perform the following tasks on or before the stated completion dates:

TASK COMPLETION DATE
Pay Contractor as work is completed and invoiced Within 30 days of receipt of approved invoice.

5. COMPENSATION:

CITY shall pay CONTRACTOR compensation for services as indicated in Paragraph 4 above; however, CITY shall pay no more than the following amount as total compensation under this Agreement, unless otherwise agreed in writing. Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets and similar documents presented by CONTRACTOR to CITY.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR

Dated: ___________________ By:______________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR
in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA

Dated: ____________________ By:______________________________________________________ City Manager

Dated: ____________________ By:______________________________________________________ City Attorney

Dated: ____________________ By:______________________________________________________ City of Visalia Risk Manager

Dated: ____________________ By:______________________________________________________ City of Visalia Project Manager
Total Compensation: To Be Determined
Payment Schedule: Within 30 days from receipt of approved invoice for completed work. 321

Attachment 1 - CONTRACT GENERAL PROVISIONS

A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment: Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA Precision Concrete Cutting
707 W. Acequia Ave. ___________________________
Visalia, CA 93291 ___________________________
Attention: City Clerk Attention: _____________

D. Independent Contractor: It is understood and agreed by the parties herein that CONTRACTOR, in the performance of this Agreement, shall act as an inde pendent contractor, and therefore shall obtain no rights to any fringe benefits that accrue to regular full-time CITY employees.

E. Jurisdiction/Venue/Waiver Of Removal : This Agreement shall be administered and interpreted under the laws of the State of Cal ifornia. Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification: This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.

G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Indemnification: The CONTRACTOR waives any and all claims and recourse against the CITY, including th e right of contribution of loss or damage to person or property arising from, growing out of, or in any way connected with or incidental to the CONTRACTOR’s performance of this Agreement, except claims arising from the concurrent or sole negligence of the CITY or its officers, agents or employees. The CONTRACTOR will indemnify, hold harmless, and defend (at CITY’s option) the CITY against any and all claims, demands, damages, costs, expenses, or liability arising out of the CONTRACTOR’s performance of this Agreement except for liability arising out of the concurrent or sole negligence of the CITY or its officers, agents, or employees.

I. Guarantees and Warranties:

1. IN GENERAL: All guarantees and warranties specifically called for by the specifications and/or this Agreement shall expressly run to the benefit of the CITY.

322

2. ONE YEAR GUARANTEE: Besides guarantees required elsewhere, CONTRACTOR shall and hereby does guarantee the project work for a period of one year after the date of acceptance by CITY.

3. WARRANTIES: Warranties required by the Invitation to Bid or this Agreement shall commence on the date of acceptance of the work by CITY, unless otherwise provided in a Certificate of Substantial Completion.

CONTRACTOR warrants that the materials an d equipment furnished under the Agreement will be new and of recent manufacturer unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the Agreement. Work that does not conform may be considered defective. This warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the CONTRACTOR, improper or insufficient maintenance, improper operation, or normal wear and tear under normal usage.

CONTRACTOR warrants that title to all work covered by an application for payment will pass to the CITY either by incorporation in the construction or upon the receipt of payment by the CONTRACTOR, whichever occurs first, free and clear of all liens.

CONTRACTOR warrants and guarantees that title to all work, materials, and equipment covered by any application for payment, whether incorporated in the project or not, will pass to CITY no later than the time of payment free and clear of all liens.

No materials or supplies fo r the project shall be purchased by the CONTRACTOR or SUBCONTRACTOR subject to any mortgage or under a condition of sale contract or other agreement by which an interest is retained by the seller. CONTRACTOR warrants that it has good title to all materials and supplies used by it in the project, free from all liens.

CONTRACTOR shall indemnify and hold CITY harmless from all claims growing out of the lawful demands of SUBCONTRACTORS, laborers, workers, mechanics, material persons, and furnishers of machinery and parts thereof, equipment, power tools, and all supplies, incurred in furtherance of the performance of this Agreement. CONTRACTOR shall, at CITY’s request, furnish satisfactory evidence that all obligations of the nature here and above designated have been paid, discharged, or waived. If CONTRACTOR fails to do so, then CITY may, after having served written notice on the CONTRACTOR, either pay directly unpaid bills, of which the CITY has written notice, or withhold from the CONTRACTOR’s unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged where upon payment to the CONTRACTOR shall be resumed, in accordance of the terms of this Agreement, but in no event shall the provisions of this sentence be construed to impose any obligations on the CITY to either the CONTRACTOR or its surety. In paying any unpaid bills of the CONTRACTOR, the CITY shall be deemed the agent of the CONTRACTOR and any payment so made by the CITY shall be considered as payment made under the contract by the CITY to the CONTRACTOR and the CITY shall not be liable to the CONTRACTOR for any such payments made in good faith.

Any defective work that is either corrected or replaced shall be warrantied and guaranteed for a period of one year from the date of such correction or replacement.

J. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforc ement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

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K. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

L. Firearms Prohibited : Guns may not be carried by contractors /vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/ consultant is caught carrying a gun, without City permission, their contract will be terminated.

M. Executive Order N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determin ed to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this ag reement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

N. Time is of the Essence : Time is of the essence in the performance of the construction anticipated by this Contract.

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Attachment 2 - CONTRACT INSURANCE REQUIREMENTS

1. CONTRACTOR Insurance. CONTRACTOR, at its sole cost and expense, for the full term of this Agreement (and any extens ions thereof), shall obtain and maintain at a minimum compliance with all of the following insurance coverage(s) and requirements. Such insurance coverage shall be primary coverage as respects CITY and any insurance or self-insurance maintained by CITY shall be in excess of CONTRACTOR’s insurance coverage and shall not contribute to it.

2. Subcontractor(s’) Insurance . If CONTRACTOR utilizes one or more subcontractors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalent to that required of CONTRACTOR in this Agreement.

3. Types of Insurance and Minimum Limits. The following types of insurance and minimum limits are required providing at least the following minimum coverage and limits of liability:

a. Worker’s Compensation written in accordance with the laws of the State of California providing coverage for any and all employees of CONTRACTOR in the minimum statutorily required coverage amounts;

b. Automobile Liability Insurance for each of CONTRACTOR’s vehicles used in the performance of this Agreement, including owned, non -owned (e.g. owned by CONTRACTOR’s employees or contractors), leased or hired vehicles, in the minimum amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage. This insurance coverage shall not be required if vehicle used by CONTRACTOR is not a material part of performance of this Agreement.

c. Comprehensive or Commercial General Liability Insurance coverage in the minimum amount of $1,000,000 combined single limit, including coverage for:

(1) bodily injury;
(2) personal injury;
(3) broad form property damage;
(4) contractual liability;
(5) cross-liability;
(6) products and completed operations liability

4. Other Insurance Provisions.

If any insurance coverage required in this Agreement is provided on a “Claims Made” rather than “Occurrence” form, CONTRACTOR agrees to maintain the required coverage for a period of three (3) years after the expiration of this Agreement (hereinafter “post agreement coverage”) and any extensions thereof. CONTRACTOR may maintain the required post agreement coverage by renewal or purchase of prior acts or tail coverage. This provision is contingent upon post agreement coverage being both available and reasonably affordable in relation to the coverage provided during the term of this Agreement. For purposes of interpreting this requirement, a cost not exceeding 100% of the last annual policy premium during the term of this Agreement in order to purchase prior acts or tail coverage for post agreement coverage shall be deemed to be reasonable.

5. Endorsements.

All required Automobile and Comprehensive or Commercial General Liability Insurance shall be endorsed to contain the following clauses:

325

a. The City of Visalia, its officers, agents, employees, representatives, and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.

b. It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.

c. This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA, 93291

6. Proof of Coverage.

CONTRACTOR agrees to provide its insurance broker(s) with a full copy of these insurance provisions and provide CITY on or before the effective date of this Agreement with Certificate(s) of Insurance for all required coverages. Copies of all the required Endorsements shall be attached to the Certificate(s) of Insurance or other ev idence of insurance acceptable to the City of Visalia, which shall be provided by CONTRACTOR’s insurance company as evidence of the stipulated coverages. This Proof of Coverage shall then be mailed to the City of Visalia at the following address:

City of Visalia
707 W. Acequia
Visalia, CA 93291
Attn: Purchasing Division

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327
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0043 Agenda Date: 3/3/2025 Agenda #: 11.

Agenda Item Wording:

Citizens Advisory Committee Appointment - Approve the Citizens Advisory Committee’s recommendation to appoint Jennifer Fawkes and Lacey Todd to fill vacant voting positions on the Citizens Advisory Committee.

Deadline for Action: 3/3/2025
Submitting Department: Public Works
Contact Name and Phone Number: Jason Serpa, Public Works Manager, [email protected], 713-4533
Department Recommendation:

Approve the Citizens Advisory Committee’srecommendation to appoint Jennifer Fawkes and Lacey Todd to fill vacant voting positions on the Citizens Advisory Committee.

Background Discussion:

The Citizens Advisory Committee (CAC) consists of eleven (11) members. There are currently two (2) vacancies on the committee. If this appointment is approved by Council, Jennifer Fawkes will fill the vacancy for a vacated position whose term will end in June of 2026. Lacey Todd will fill a vacancy whose term will end in June of 2025 and will need to be reappointed at that time.

The CAC meets monthly for a variety of purposes including:
· Annually review the City’suse of the Measure T Public Safety Sales Tax commenting on the City Manager’s certified budget and the outside auditor’s review of monies spent. · Provide two (2) members to sit on the Measure N Oversight Committee. · Provide training, review, and recommendations to Council for the distribution of non-profit youth grants.
· Provide input on the City’suse of Community Development Block Grants (CDBG) and other programs from Housing and Urban Development (HUD).
· Provide Council feedback on an annual basis with regards to proposed new and/or increased fees and rates.

If the recommended appointments of Jennifer Fawkes and Lacey Todd are approved by Council, the eleven (11) member committee will be made up of the following members:

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File #: 25-0043 Agenda Date: 3/3/2025 Agenda #: 11.

CITIZEN’S ADVISORY COMMITTEE
Acts as a liaison between the general public

and the City Council concerning community issues.

Meetings held the 1st

Wednesday of each month at 5:30 p.m. at City administration Building, 220 N. Santa Fe St.

Staff Rep:

Jason Serpa; Members:

11 Members –

2-year term length/3 max. terms.

1. Jones, Ed
1st

term: 7/2022-6/2024; 2nd

term 7/2024-6/2026

2. Johnson, Alana
1st

term: 7/2023-6/2025

3. Stewart, Glen
1st

term: 7/2021-6/2023; 2nd

term: 7/2023–6/2025

4. Donabed, Rebecca
1st

UET: 7/2021-6/2023; 2nd

Term; 7/2023–6/2025

5. Reeves, Jim
1st

term: 3/2024-6/2025

6. Jennifer Fawkes
1st

UET: 3/2025-6/2026

7. Appelbaum, Julie
1st

term: 11/2023-6/2025

8. Lacey Todd
1st

UET: 3/2025-6/2025

9. Prosser, Brian
1st

term: 7/2022-6/2024; 2nd

term 7/2024-6/2026

10. Salgado, Miguel
1st

UET: 7/2022-6/2023; 2nd

term: 7/2023-6/2025

11. Mario Fierro
1st

term: 9-2024-6/2026

Applicants:

Jennifer Fawkes has been a Visalia resident for 35 years and has a background in media, marketing and communications. Jennifer currently serves as the Tulare County Public Information Officer and through the CAC hopes to help keep Visalia vibrant for residents and visitors.

Lacey Todd has been a resident of Visalia for 10 years and is a Tulare County realtor. She is passionate about helping people and want to serve the community by making it better. Her goal is to help City Council make decisions to move Visalia forward in a positive way.

Fiscal Impact:

N/A
Prior Council Action: Council has historically affirmed the recommendations of the CAC related to the appointment of new members.

Other: N/A
Alternatives: N/A
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File #: 25-0043 Agenda Date: 3/3/2025 Agenda #: 11.

Recommended Motion (and Alternative Motions if expected):

Approve the Citizens Advisory Committee’s recommendation to appoint Jennifer Fawkes and Lacey Todd to fill vacant voting positions on the Citizens Advisory Committee.

Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Application - Jennifer Fawkes; Application - Lacey Todd Visalia City Council Printed on 2/28/2025Page 3 of 3
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0432 Agenda Date: 3/3/2025 Agenda #: 1.

Agenda Item Wording:

Microtransit Fare - Public Hearing and Adoption of Resolution No. 2025-05 to authorize a proposed new microtransit service fare be included in the City’s Rates and Fees Schedule for Fiscal Year 2024- 25 and 2025-26.

Deadline for Action: 3/3/2025
Submitting Department: Administration - Transit Division Contact Name and Phone Number:

Angelina DeRossett, Transit Manager, [email protected] <mailto:[email protected]>, (559) 713-4591 John Lollis, Assistant City Manager, [email protected] <mailto:[email protected]>, (559) 713-4323
Department Recommendation:

Staff recommends that the City Council conduct a Public Hearing to receive testimony on the proposed new microtransit service fare and adopt Resolution No. 2025-05 to amend the City’sRates and Fees Schedule for Fiscal Year 2024-25 and 2025-26.

Background Discussion:

At its meeting on September 16, 2024, the City Council approved the Visalia Transit microtransit pilot project to proceed, which included the purchase of seven (7) ADA-accessible vans and contracting with Via to provide the microtransit user software.

The intent behind the microtransit pilot project is to offer smaller vehicles in more convenient and flexible service areas in an effort to reduce the costs of the operation of larger 35’buses. The data collected from the pilot program will be used to assist in reimagining the Visalia Transit system overall and strategically replace low-performing fixed routes with on-demand microtransit service.

Initially the microtransit pilot project was proposed as a county-wide project that was to be operated by the Tulare County Regional Transit Agency (TCRTA); however, the pilot project since evolved and now Visalia Transit will be operating its own microtransit pilot within the city limits of Visalia, and Porterville Transit operates its own microtransit pilot within the city limits of Porterville. As a region, in partnership and with funding provided by the Tulare County Association of Governments (TCAG), the local transit agencies decided upon a singular $5.00 per trip rate for microtransit trips. At a later time, if an agreement is made to intersect microtransit services across the local transit agencies, there will likely be a separate formula base fare structure that focuses on longer distance trips, but at this time, Transit Division staff is only recommending the singular $5.00 per trip fare for trips within the city limits of Visalia.

During the initial implementation of the microtransit pilot program, passengers will reserve and pay Visalia City Council Printed on 2/24/2025Page 1 of 2
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File #: 24-0432 Agenda Date: 3/3/2025 Agenda #: 1.

During the initial implementation of the microtransit pilot program, passengers will reserve and pay for microtransit rides through the Via mobile application. This service will intentionally overlap the current Fixed Route service for Visalia. With a one-way fixed route ride set at $1.75, and a microtransit trip within Visalia set at $5.00 and both being offered to the public within Visalia, staff will be able to gauge the preferability of microtransit service. In all areas, the data will show if passengers would rather pay $1.75 for less flexible fixed route service or pay a proposed flat rate of $5.00 for the convenience of door-to-door service within Visalia limits.

Fiscal Impact:

The microtransit pilot program is funded by the Tulare County Association of Governments (TCAG) utilizing State Senate Bill 125 transit grant funds.

Prior Council Action:

At its meeting on September 16, 2024, the City Council approved proceeding with microtransit pilot project.

Other:

The proposed new microtransit service fee was reviewed and approved by the City’s Citizens Advisory Committee at its meeting on January 8, 2025.

Visalia Transit’sad hoc Transit Advisory Committee (TAC) also reviewed and approved this fee at its meeting on January 15, 2025.

Alternatives:

The City Council consider a microtransit service fee different than proposed.

Recommended Motion (and Alternative Motions if expected):

I move to adopt Resolution No. 2025-05 that authorizes the proposed new microtransit fare of $5.00 be included in the City’s Rates and Fees Schedule for Fiscal Year 2024-25.

Environmental Assessment Status:

N/A
CEQA Review:

N/A
Attachments:

City Council Agenda Staff Report: September 16, 2024
Resolution
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RESOLUTION NO. 2025-05

A RESOLUTION OF THE COUNCIL OF THE CITY OF VISALIA, APPROVING THE NEW FEES TO AMEND THE CITY’S RATES AND FEES FOR THE FISCAL YEAR 2024-25 and 2025-26

WHEREAS, the adjustments to the City’s Rates and Fees include, but are not limited to the following charges: Transit microtransit pilot program $5.00 per trip fare; and

WHEREAS, Resolution No. 92-123 established a policy and procedure for the annual review and approval of the City fees and charges which is compiled in a document entitled: City of Visalia Administrative Policy on Fees and Charges; and

WHEREAS, the City of Visalia has complied with its fee adjustment policy and procedures, its ordinances related to fee adjustment, the California Constitution, and California statutes relating to the adoption and amendment of fees and charges; and

WHEREAS, the Charter of the City of Visalia authorizes the imposition and adjustment of fees for city services including city-wide administrative services, general governmental services, community development services, community services, public safety services, public works services and engineering and transportation services, and directs the City Council to establish fees by resolution to provide for their adjustment; and

WHEREAS, the City of Visalia will commence operation of a Transit microtransit pilot program; and

WHEREAS, it is necessary to establish fees to be paid for the services provided by the new Transit microtransit pilot program; and

WHEREAS, in compliance with California Government Code Section 66016, et seq., notice of the time and place for the hearing on adjustment of the fees outlined herein has been given; and

WHEREAS, the City Council of the City of Visalia has reviewed the proposed adjustments to the Fiscal Year 2024 -25 and 2025 -26 City Rates and Fees Schedule for the fees and charges enumerated therein; and

WHEREAS, the City Council of the City of Visalia did conduct a public hearing on the proposed adjustment to the 2024-25 and 2025-26 Rates and Fees Schedule on March 3, 2025.

NOW, THEREFORE, the City Council of the City of Visalia finds:

1. The fee and charge adjustments proposed herein comply with the City of Visalia Administrative Policy on Fees and Charges; or

2. The fee and charge adjustments proposed herein comply with the adjustment requirements required by the authorizing ordinances; or

3. The fee and charge adjustments proposed comply with the increase requirements contained in Government Code section 66016, et seq.

4. The fees and charge adjustments are statutorily exempt from the California Environmental Quality Act either as fees and charges related to ministerial projects 346
or that meeting operating expenses, financial reserve needs, further capit al projects for services, or the purchasing or leasing of supplies; and

5. The findings required by authorizing ordinances enumerated herein to adopt fees have been made as a part of the respective original adopting resolutions of the Council.

NOW, THEREFORE, BE IT RESOLVED , that the City Council of the City of Visalia adopts the adjustment of the Rates and Fees for the Fiscal Year 20 24-25 and 2025 -26. These newly established rates and fees will go into effect immediately on the date this resolution is passed and adopted, as noted below.

PASSED AND ADOPTED: LESLIE CAVIGLIA, CITY CLERK

STATE OF CALIFORNIA)
COUNTY OF TULARE ) ss.

CITY OF VISALIA )

I, Leslie Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution No. 2025-05 passed and adopted by the Council of the City of Visalia at a regular meeting held on March 3, 2025.

Dated: March 4, 2025 LESLIE CAVIGLIA, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0055 Agenda Date: 3/3/2025 Agenda #: 2.

Agenda Item Wording:

Recommendation to withdraw and re-notice to March 17 Shirk-Riggin Industrial Project consideration - the development of an industrial park with a total building footprint of approximately 3,720,149 square feet on 284 acres, and consisting of the following actions:
· Certification of a Final Environmental Impact Report (EIR) (State Clearinghouse #2022080658): A request to certify the Environmental Impact Report for the Shirk Riggin Industrial Project (“Project”). The City of Visalia is the lead agency in accordance with the California Environmental Quality Act (CEQA).
· Initiation of Proceedings for Annexation No. 2024-03: A request to annex three parcels totaling approximately 284 acres into the City limits of Visalia. Upon annexation the area will be zoned Industrial (I) and I-L (Light Industrial) consistent with the land use designations of the Visalia General Plan Land Use Map.
· General Plan Amendment No. 2025-01: A request to decrease the Light Industrial land use designation and to increase the Industrial land use designation on the project site consisting of approximately 284 acres.
· Introduction and First Reading of an Ordinance for adoption of a Development Agreement for the Shirk & Riggin Industrial Park: A request to authorize the City to sign and enter into a development agreement pursuant to Government Code Section 65864 et. seq., and Section 17.60 of the City of Visalia Zoning Ordinance.

Project Applicant: Seefried Industrial Properties, Inc.

Project Location: The proposed Project is located on approximately 284 acres, on the north side of Riggin Avenue between Shirk Street and Kelsey Street. (APN:077-840-004, 005, 006) Deadline for Action: 3/3/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Brandon Smith, Principal Planner, (559) 713-4636, [email protected] <mailto:[email protected]>;
Paul Bernal, Planning & Community Preservation Director, (559) 713-4025, [email protected] <mailto:[email protected]>
Department Recommendation:

Staff recommends that the public hearing item for the Shirk-Riggin Industrial Project (“Project”) be withdrawn from the City Council agenda and renoticed. The Project, consisting of an EIR certification, Annexation, General Plan Amendment, and Development Agreement, along with the appeal of a Visalia City Council Printed on 2/28/2025Page 1 of 2
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File #: 25-0055 Agenda Date: 3/3/2025 Agenda #: 2.

Tentative Parcel Map and Conditional Use Permit that was filed on February 20, 2025, has been noticed for the March 17, 2025, City Council meeting.

Summary:

The Planning Commission conducted a public hearing on February 10, 2025, for entitlements related to the Project. These entitlements consist of the following:
· Certification of an Environmental Impact Report (EIR) for the Shirk & Riggin Industrial Park · initiation of Annexation No. 2024-03
· Initiation of a Development Agreement pertaining to the Shirk & Riggin Industrial Park · General Plan Amendment No. 2025-01
· Tentative Parcel Map No. 2024-08
· Conditional Use Permit No. 2024-26
The Planning Commission approved the entitlements for the Tentative Parcel Map and Conditional Use Permit, and recommended that the City Council approve the remaining entitlements (EIR certification, Annexation, General Plan Amendment, and Development Agreement).

Staff filed a legal advertisement with the Visalia Times Delta newspaper to notice the March 3rd public hearing of the City Council, for consideration of the remaining entitlements. The public hearing notice was published in the newspaper on Thursday, February 20, 2025.

However, on the same day as the publication, on February 20, 2025, the City Clerk received an appeal of the Planning Commission’sapproval of Tentative Parcel Map No. 2024-08 and Conditional Use Permit No. 2024-26 (see Attachment). Due to the appeal, the public hearing for the remaining entitlements cannot be considered by the City Council on March 3rd. Because the appeal must also be noticed by legal advertisement and by mailing, the public hearing for the Project, including the appeal, has been noticed for the March 17, 2025 City Council meeting.

Fiscal Impact:

Not applicable at this time.

Recommended Motion (and Alternative Motions if expected):

I move to withdraw the Certification of the Final EIR for the Shirk & Riggin Industrial Project, Annexation No. 2024-03, General Plan Amendment No. 2025-01, and the Development Agreement for the Shirk & Riggin Industrial Park from the March 3, 2025 City Council agenda.

Environmental Assessment Status: Not applicable at this time.

CEQA Review: Not applicable at this time.

Attachments: Appeal of Tentative Parcel Map No. 2024-08 and Conditional Use Permit No. 2024-26 Visalia City Council Printed on 2/28/2025Page 2 of 2
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 24-0595 Agenda Date: 3/3/2025 Agenda #: 1.

Agenda Item Wording:

Upcoming City Council Meetings
Monday, March 17, 2025 @ 7:00 p.m. at 707 W. Acequia
Thursday, April 3, 2025, @ 5:30 p.m. Joint Meeting with VUSD & COS at Visalia Charter Independent Study (VCIS) at 424 N. Lovers Ln.

Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.

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