Agenda packet — Visalia City Council, June 16, 2025 (part 1 of 7)

Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Agenda - Final
Mayor Brett Taylor
Vice Mayor Liz Wynn
Council Member Steve Nelsen
Council Member Emmanuel Hernandez Soto
Council Member Brian Poochigian
Monday, June 16, 2025 7:00 PM City Council Chambers

ROLL CALL
CALL TO ORDER WORK SESSION - 4:00 PM (Unless otherwise noted)

PUBLIC COMMENTS
Citizens are now invited to comment on issues within the jurisdiction of the Visalia City Council and items listed on the Closed Session agenda. The Council asks that you keep your comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

WORK SESSION AND ACTION ITEMS (as described)

1. New Employee Introductions: Police Department
Shyra Hicks, Parking Enforcement Officer
Tanya Littlejohn, Communications Operator
25-0245

2. Fiscal Year 2025/2026 Mid-Cycle Financial Report - Receive the Fiscal Year 2025/2026 mid-cycle financial report, appropriate funds for capital projects, and discuss possible revisions to the surplus policy.
25-0242

3. Update on Recreational Projects and Options for Additional Projects - Presentation on recent recreational projects completed and in progress, and options for new park amenities or other short-term projects for Council consideration and appropriate the funding needed to complete the selected projects.
25-0244

4. Review of the City of Visalia Oak Tree Ordinance - Presentation on potential modifications regarding the City’s Valley Oak Tree Ordinance and request for direction moving forward.
25-0210

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1 Visalia City Council Meeting Agenda - Final June 16, 2025

5. Reconsideration of the Special Event Ordinance - Direction from City Council on whether the Council wants to further reconsider the Special Event Ordinance per the vote on November 18, 2024.
25-0259
ADJOURN TO CLOSED SESSION - 6:00 PM (Or, immediately following Work Session)
CALL TO ORDER REGULAR SESSION - 7:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION LED BY DR. RICHARD DUNN, SEVENTH DAY ADVENTIST

SPECIAL PRESENTATION / RECOGNITION
State Lions Student Speaker Isabella Flores
Proclamation recognizing The Source and Pride Month
Public Relations Society of America Central California Chapter 2025 Image Awards

PUBLIC COMMENTS
This is the time for general public comment on issues within the jurisdiction of the Visalia City Council. Each speaker tonight may speak for up to 3 minutes during this general comment period on a matter that is not on this agenda.

The public may also make one comment for up to 3 minutes prior to the consideration of the Consent Calendar, and immediately before any regular agenda item is heard. The Council asks that you keep you comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.

Each speaker will be allowed three minutes and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

ITEMS OF INTEREST

CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted in one motion.

This is the time for members of the public to provide public comment on an item on the Consent Calendar. Comments will not be taken individually by the public if an item is pulled by a Council Member. Each speaker is allowed up to 3 minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling you name and providing your city of residence.

1. Authorization to read ordinances by title only. 25-0092

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2 Visalia City Council Meeting Agenda - Final June 16, 2025

2. Agreement for College of the Sequoias Student Transit Pass Program - Authorize the City Manager to sign the renewal Agreement between the City of Visalia and the Tulare County Association of Governments to participate in the COS Student Transit Pass Program for the Spring 2025 through Fall 2034 semesters.
25-0146

3. Adopt Resolution and Designate 2025/2026 SB1 Road
Maintenance Funding: Adopt Resolution No. 2025-41 to
designate Fiscal Year 2025/26 Road Maintenance and
Rehabilitation Account funding of $3,900,000 from the State of California Road Repair and Accountability Act of 2017 to the Tulare Ave Road Rehabilitation Projects from Roeben to Cotta, and the transfer and appropriation of SB 1 RMRA funds. (Resolution required)
25-0198

4. Affirm Submittal of Basin Grant & Appropriate Funds - Affirm the submission to the Environmental Protection Agency for grant funding in the amount of $959,752 for the Groundwater Recharge Basin F project; and upon award appropriate grant funds and $240,000 of local matching funds from the Groundwater Recharge Fund (224).
25-0199

5. Authorization to award a service contract to West Coast Tow - Authorize the City Manager to award a service contract not to exceed $150,000 annually to Lewis Holdings, Inc DBA West Coast Tow of Visalia for light duty evidence towing and evidence storage for both light and heavy-duty vehicles for a five-year term that is renewable thereafter annually for up to five consecutive one-year periods and appropriate $100,000 for Fiscal Year 2025/2026. 25-0200

6. Developer Reimbursement Agreement - Authorize the City Manager to execute a development reimbursement agreement with TMT for arterial roadway improvements constructed with the Visalia Oaks Marketplace development located at the southeast corner of Visalia Parkway and Mooney Boulevard and authorize additional appropriation of $1.2 million from the Transportation Impact Fee Fund for Fiscal Year 2025/2026.
25-0204

7. Salary Schedule - Adopt the revised salary schedule for full-time employees, City Manager, and City Council members of the City of Visalia.
25-0206

8. Record Final Subdivision Map - Authorization Staff to record the final map for Higgins Ranch Phase 2 subdivision, located on the southeast corner of South Lovers Lane and East Cherry Avenue, (74 Lots); and annex Higgins Ranch - Phase 2 into the Landscape and Lighting District No. 24-01 “Higgins Ranch” (Resolution Nos. 2025-38 and 2025-39 required).
25-0208

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3 Visalia City Council Meeting Agenda - Final June 16, 2025

9. Approval of Change Orders and Notice of Completion for Downtown Projects - Approval of contract change orders for the Downtown Streetlight Project in the amount of $516,004.10 and authorization for the City Manager to file a Notice of Completion for the Downtown Streetlight and Pavement Rehabilitation projects. 25-0213

10. Carollo Engineers Contract Amendment & Fund Appropriation - Authorize a contract amendment with Carollo Engineers in the amount of $115,700 for additional storm master plan services and appropriate funds from the Storm Sewer Deficiency Fund. 25-0220

11. Authorization to apply for the U.S. Department of
Transportation (USDOT) Safe Streets and Roads for All (SS4A) Grant Program - Authorization to submit a multijurisdictional application in partnership with the Tulare County Association of Governments (TCAG) to the USDOT SS4A Grant Program for a Planning and Demonstration Grant in the development of a Regional Services Center Multimodal Action Plan for the Downtown area in an estimated amount of $1 million (Resolution No.2025-47 required).
25-0222

12. Authorization to apply for the Federal Transit Administration Low or No Emission Grant Program and the Grants for Buses and Bus Facilities Competitive Program - Authorization to submit an application in partnership with the National Park Service to the FTA Low or No Emission Grant Program for ten (10) battery-electric buses and twenty-four (24) Level 3 electric chargers for an estimated amount of $15 million (Resolution No. 2025-45 required), and an application to the FTA Grants for Buses and Bus Facilities Competitive Program for the development of a parking structure on Transit property near the Transit Center for an estimated amount of $15 million (Resolution No. 2025-46 required). 25-0223

13. Authorize Investment Authority - Approve Resolution Number 2025-44 adopting the City of Visalia’s annually updated Investment Policy and delegate authority to invest funds for the City to the Finance Director/Treasurer for fiscal year 2025-26.
25-0226

14. Amend Landscape & Lighting District - Request authorization to amend Landscape and Lighting Assessment District No. 23-01 “Shepherds Ranch” and order the improvements and levy the annual assessments for Landscape and Lighting Assessment District No. 23-01. Shepherds Ranch subdivision is located on the west side of Shirk Street between Pershing Court and West Hurley Avenue (Resolution Nos. 2025-42 and 2025-43 required). APN:
081-030-046.
25-0227

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4 Visalia City Council Meeting Agenda - Final June 16, 2025

15. Website and Services Contract - Authorize the City Manager to enter into a (5) year service and software license agreement with CivicPlus for web services, including a new website, 311 resident service request system, public records request management system, social media monitoring and archiving, and accessibility monitoring, attaching to a General Services Administration contract for a total of $570,000.
25-0228

16. Cybersecurity Software and Services Renewal - Authorize the City Manager to enter into a (3) year service and software license agreement with ePlus Technology, Inc., a Carahsoft Technology Corporation reseller, to purchase CrowdStrike next-generation antivirus and cyber security protection services under the terms of Carahsoft's existing Agreement with the State of Utah via California Participating Addendum for an amount not to exceed $360,000. 25-0231

17. Approve Agreement with County Radio Shop - Authorization to renew and approve a 5-year Memorandum of Understanding for City Wide radio installation, maintenance, and programming services with Tulare County Information & Communications Technology, the County’s Radio Shop, for an estimated $225,000 over a 5-year period.
25-0237

18. Citizens Advisory Committee Reappointments - Approve the Citizens Advisory Committee’s recommendation to reappoint Alana Johnson, Glen Stewart, Rebecca Donabed, Jim Reeves, Julie Appelbaum, Miguel Salgado, and Lacey Todd to continue their voting positions on the Citizens Advisory Committee.
25-0243

19. Parks and Recreation Commission Reappointments - Consider the reappointment of Janelle Hickey and Samantha Wagner to second and third terms on the Parks and Recreation Commission. 25-0246

20. Historic Preservation Advisory Committee Reappointments - Reappoint Kim Lusk to a first two-year term, reappoint Karen Ayala to a second two-year term, and reappoint Jay Hohlbauch to a third two-year term, on the Historic Preservation Advisory Committee. 25-0255

21. Planning Commission Reappointments - Recommendation to reappoint Bill Davis and Chris Tavarez to serve on the Planning Commission and to authorize Staff to begin a recruitment due to a pending resignation.
25-0258

REGULAR ITEMS AND PUBLIC HEARINGS
Comments related to regular Items and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

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5 Visalia City Council Meeting Agenda - Final June 16, 2025

1. Contested Special Assessments - Authorization to allow the City of Visalia to place items contested during the June 2, 2025, public hearing on the Miscellaneous Special Assessments on the Tulare County secured property tax roll.
25-0238

2. Fiscal Year 2025-26 Rates and Fees - Public Hearing and Adoption of Resolution 2025-08 to authorize proposed new fees, increases, and adjustments to the City's Rates and Fees Schedule for Fiscal Year 2025-26.
24-0590

3. Visalia Central Core Sidewalk Survey Presentation - Receive a staff presentation outlining the results of the Visalia Central Core Sidewalk Survey completed by Precision Concrete Cutting. 25-0225

4. Ordinance Adoption - Public hearing and first reading of Ordinance No. 2024-16 to adopt Zoning Text Amendment No. 2025-01: A request by the City of Visalia to amend text within the Visalia Municipal Code Title 17 (Zoning Ordinance) to clarify and facilitate City Council adoption of Single-Family Residential Objective Design Standards and Planned Residential Development standards applicable to new single-family residential developments by Resolution rather than by Ordinance.
25-0230

5. Authorization to Amend the Measure N Spending Plan and Axon Contract - Conduct the second of two Public Hearings to amend the Measure N Spending Plan for an amendment to the current contract with Axon Enterprise, in the amount of $431,350.65, and appropriate $138,121 for Fiscal Year 2025/2026. 25-0203

CLOSED SESSION REPORT

ADJOURNMENT

UPCOMING CITY COUNCIL MEETINGS

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6 Visalia City Council Meeting Agenda - Final June 16, 2025

1. Upcoming City Council Meetings
Monday, June 16, 2025 @ 7:00 p.m. at 707 W. Acequia
Monday, July 21, 2025 @ 7:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
25-0196

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7 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0245 Agenda Date: 6/16/2025 Agenda #: 1.

Agenda Item Wording:

New Employee Introductions: Police Department
Shyra Hicks, Parking Enforcement Officer
Tanya Littlejohn, Communications Operator
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0242 Agenda Date: 6/16/2025 Agenda #: 2.

Agenda Item Wording:

Fiscal Year 2025/2026 Mid-Cycle Financial Report - Receive the Fiscal Year 2025/2026 mid-cycle financial report, appropriate funds for capital projects, and discuss possible revisions to the surplus policy.

Prepared by: Renee Nagel, Finance Director 713-4475, [email protected] Amee Swearingen, Budget Analyst 713-4170, [email protected].

Department Recommendation: Receive the FY 2025/26 mid-cycle financial report, appropriate funds for capital projects, and discuss possible revisions to the surplus policy.

Summary:

The City operates under a two-year budget and FY 2025/26, which is the second year, will begin July 1, 2025. This mid-cycle report is to request any necessary budget amendments and to report any changes from the mid-year report which was presented in April 2025. In addition, staff will return to Council with FY 2025/26 mid-year projections in March 2026.

Background Discussion:

In April 2025, staff presented to Council budget projections for FY 2024/25 and 2025/26 for all operating funds. On off budget years, staff brings a Mid-Cycle report in June which reports any updates to the current fiscal year and the upcoming fiscal year. No significant changes have been made to the budget projections since the Mid-Year presentation to Council in April 2025 for FY 2024/25. The projection for FY 2025/26 builds upon the 2024/25 budget forecast and expected growth in revenues and expenditures.

This report focuses on the General Fund since it is the City’s largest account that funds the majority of the City’s essential services. The growth projection for the General Fund’s two primary revenue sources (78% of total revenues) for FY 2025/26 is the following:

Budget 25/26 Projection
· Sales Tax 1.0% 1.0%
· Property Tax 2.0% 3.0%
Sales Tax revenue is the most volatile because it is based on consumer spending. This projection is also being conservative due to the continued inflation and economic uncertainty. The economy continues to be volatile as changes occur with the Federal & State Government, as well as foreign partners. In addition, sales tax continues to compete with the high cost of living such as rent, utilities, health care, and entertainment. These items decrease the amount available to spend on tangible items which results in less sales tax.

The expenditure forecast for FY 25/26 assumes the following:

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· Wages - 4% increase (this increase was approved by Council) · Salaries and Benefits - Assumes zero vacancies for full-time employees and hourlies. · PERS - is projected to grow at 4%. However, PERS does not typically grow at a flat percentage because it consists of two rates that change annually and are based on investment returns and changes (policy, wages, etc) from two years prior: (1) Employer Contribution rate (based on payroll); and (2) Unfunded Liability Payment (based on schedule provided by PERS).
· Health Insurance - 8% annual increase. Per the City’s MOU’s, the employees pay half of the increase, up to 5%. Anything above the 5% goes to the City. The total health insurance increase is projected to be 13% for FY 25/26 (8% City / 5% Employees). The annual increase is provided to the City in May of each year and is effective January 1st. The budget for FY 25/26 assumed 4% for the City.
· Allocations - is projected to increase from this fiscal year by $0.3 million due to rising costs.

This cost is based on two years prior actuals (FY 23/24) to be in compliant with the OMB 87 allocation plan.
· Capital - Assumes $2.4 million for capital projects which was approved in the budget.

Table I
General Fund Forecast
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The adopted budget for FY 2025/26 included a surplus of $4.8 million. The budget was based on estimates for FY 23/24 and then projected, using growth assumptions, for the two year budget.

Sales Tax and Property Tax actuals for FY 23/24 came in higher which has increased the projected amounts for FY 24/25 & 25/26 even though the growth assumption has not changed. Expenditures are also higher due to salary and benefit increases that were negotiated after the budget was prepared. These additional costs have changed the projected surplus for FY 25/26 to $3 million. The projection assumes zero vacancies for full-time employees and hourlies. In the past the City has seen savings from vacancies and is safe to assume there will be savings of $1.5 to $2.5 million. This savings has not been included in the projection.

Future Projections:

Although the General Fund is projected to have a surplus in both FY 2024/25 and FY 2025/26, the surplus decreases each year due to expenditures increasing more than revenues, as shown in Table 1, General Fund Forecast.

Staff is projecting expenditures to increase due to employee costs rising along with operational costs such as utilities, technology service agreements, and costs of goods (chemicals, fuel, parts, etc).

Below are examples of operational cost that are projected to increase over the next couple of years:
· Utility Increases - The City has been notified that water, gas, and electricity will be increasing.

These increases will not only impact operating costs but also reduce what is available for consumers to spend on tangible items, resulting in less sales tax revenue. · Technology Increases - The City is working diligently to add or upgrade technology to be able to be more efficient and allow Citizens to conduct business with the City much easier.

Technology service agreements are increasing annually, and majority of the systems are hosted on the cloud which results in higher annual costs. For example, the City is currently updating its website and the current system has no annual service fee. The new system, which is projected to be completed by fall 2025, will have an annual service fee of $100,000 and will increase over the life of the contract. There are several systems currently being upgraded that will increase technology costs over the next couple of years such as Businesses License, Building Safety and Planning, Convention Center, Payroll, Transient Occupancy, Police, and various security systems.
· Benefit Increases - The forecast includes increases in benefits; however, the projection is conservative, and these could increase more than projected and the cost increase are unknown at this time.
o PERS - as mentioned above, PERS does not typically grow at a flat percentage because it consists of two rates that change annually and are based on investment returns and changes from two years prior. The City has given a generous wage enhancement which will result in PERS increases over the next couple of years and the financial market continues to go up and down based on Federal policy changes and announcements. Based on these two items the City’s PERS rate could increase more than projected in the forecast.

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o Other benefits - the projection includes a conservative increase for health and workers comp, however, these can be higher as they are based on actuals claims and cost to provide services.
· Liability Increases - The City is currently switching Insurance providers for City owned properties due to the current provider no longer insuring properties in California. Based on preliminary conversations, staff has been informed that the cost will be significantly increasing.

In addition, the City’s liability insurance is projected to increase as it is based on number of claims over multiple years.

The forecast for the next couple of years is conservative and optimistic as it does not include a recession or decrease in revenue growth. If inflation continues to be lowered and product costs are lowered, then sales tax growth will increase due to consumers having more spendable income. In addition, the City is proactive in seeking new businesses and growing the industrial park which can increase the sales tax growth projection.

General Fund Additional Appropriations:

Staff is recommending to appropriate additional funds for the fence at Riverway Sports Park Soccer fields in the amount of $1,000,000. The project budget is $1.5 million and is currently out to bid.

During the pre-bid job walk, potential bidders informed staff that the current budgeted amount was significantly low for the fencing which includes wrought iron around the parameters and chain link throughout the fields. The project also includes relocating some irrigation to allow for the fence poles.

Emergency Reserves:

The current surplus/reserve policy was amended in March 2024. The policy states that any revenues in excess of actual expenditures would continue to be deposited in the emergency reserve to maintain the reserve at a maximum of 30% of operating expenditures and then all remaining surplus is to be deposited into the Civic Center Reserve Fund. This change increased the reserve from 25% to 30% of operating expenditures.

The projected surplus for FY 2024/25 is $5.4 million. Based on the Mid-Year Budget projections, $2.1 million of the surplus will be transferred at year end to bring the reserve balance to $25.8 million, keeping the reserves at 30% of operating expenditures as shown in Table 2 General Fund Emergency Reserve Balance. The remaining surplus will be deposited into the Civic Center/Public Safety Facility Reserve Fund per Council’s policy.

Table 2
General Fund Emergency Reserve Balance
(All Amounts in Millions)
Emergency Reserve Balance as of 7/1/24 $ 22.7
Estimated Interest Earnings 1.0
Additional Amount Required to remain at 30% 2.1
Projected Emergency Reserve at 6/30/25 $ 25.8 Visalia City Council Page 5 of 8 Printed on 6/11/2025 powered by Legistar™ 13
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Emergency Reserve Balance as of 7/1/24 $ 22.7
Estimated Interest Earnings 1.0
Additional Amount Required to remain at 30% 2.1
Projected Emergency Reserve at 6/30/25 $ 25.8
Surplus Policy:

Once the emergency reserve has been funded, any remaining surplus at year-end is to be deposited to the Civic Center/Public Safety Reserve Fund (003) per Council’s Emergency Reserve/Surplus Policy. The year-end surplus is projected to be $2.3 million after appropriating an additional $1.0 million in capital (sports park fence) and transferring $2.1 million to the Emergency Reserve, as shown in Table 3: GF FY 24/25 Projected Surplus. These numbers are projected; the amount transferred at year-end will depend upon the actual ending fund balance as of June 30, 2025. This policy can be changed at any time by Council, however, if Council desires to change it for the FY 24/25 surplus, this change will need to occur before September 1st.

Table 3
GF FY 24/25 Projected Surplus
(All Amounts in Millions)
If no changes are made to the surplus policy for FY 24/25, the available balance in the Civic Center/Public Safety Reserve will be $9.5 million ($7.2 million currently available in the Civic Center Fund + $2.3 million FY 24/25 GF surplus). On May 5, 2025, Council appropriated $70.4 million for the Civic Center Phase II Project leaving $7.2 million in fund balance for project changes or to eventually begin design on the Civic Center.

Going forward, staff is looking to Council to provide direction on where they would like to deposit surplus funds. In the past, these funds have played a vital role in being able to purchase and develop the Riverway Sports Park, purchasing the East Regional Park land, Recreation Park Stadium Improvements,198 Open Space, and now constructing the Civic Center Phase II which includes a Council Chamber, Public Safety Building, Evidence Building, and infrastructure for the entire campus.

The City has many more projects that are needed and have been deferred due to funding shortages.

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The City has many more projects that are needed and have been deferred due to funding shortages.

To name a few that have been mentioned over the years is constructing East Regional Park, Corp Yard expansion, pool complex, purchasing land for the third regional park, a Convention Center refresh and expansion, public art, and a multi-purpose recreation facility. In addition, there are road projects, such as the extension of Santa Fe, that will need to be funded and do not qualify for impact fees.

Large projects are difficult to fund in a given year due to funding availability. Majority of the surplus is typically from vacancies savings which can be set aside to fund large projects. The surplus can be set-aside for one project or split amongst multiple by having a policy that assigns a percentage of the surplus to each project.

FY 2026/27 & 2027/28 Budget Process
The budget process for FY 2026/27 & 2027/28 will be starting in October. The required budget survey will be conducted with the City Survey this year. This survey is to help guide Council when setting the budget goals and priorities. Staff will be bringing the survey results and the current strategic goals to Council in October for review. The proposed budget calendar is shown in Table 4:

Budget Process Calendar.

Table 4
Budget Process Calendar
Budget Activity Month Due
Citizen Input - survey/forum October
Council Strategic Goals Workshop (work sessions) October Budget Kick Off/Baseline Budgets created OctoberNovember Departments submit capital and budget requests December Finance review departments budget submittals January
Finance prepares mid-year numbers February
Budget and Capital Workshops with Council February -
May
Mid Year Presentation May
Budget Document Adoption June
Conclusion
While the City is in overall sound financial shape today, it will get more difficult in the near future. As a result of this, the City must be cautious with expenditures that will impact the City in the long-term.

Majority of the revenue forecasts are showing growth, however, we must recognize that other foreign and domestic factors (i.e. inflation, housing prices, supply chain disruptions, etc.) could negatively impact the growth and expansion of our local economy. Any of these factors could also cause another economic downturn. The City should continue to hold a conservative and watchful course to Visalia City Council Page 7 of 8 Printed on 6/11/2025
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another economic downturn. The City should continue to hold a conservative and watchful course to be ready if and when a recession begins. Staff is optimistic, but acknowledges the City must also be fiscally responsible by having sufficient reserves, balanced budgets, and prudent spending policies.

Fiscal Impact: None
Prior Council Action: N/A
Other: N/A
Alternatives: None
Recommended Motion (and Alternative Motions if expected):

Receive the FY 2025/26 mid-cycle financial report, appropriate funds for capital projects and begin discussion to amend the surplus policy.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 6/30/2025
Attachments: None
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M I D C Y C L E

F I N A N C I A L

R E V I E W
J U N E 1 6 , 2 0 2 5
17 B U D G E T C Y C L E
 Adopt 2 Year Budget – FY 24/25 & 25/26 (June 2024)
◦ 24/25 surplus – ($4.5)
◦ 25/26 surplus– ($4.8)
 1st Budget Review – FY 24/25 (Mid Year - April 2025)
◦ Project Revenues & Expenditures for both budget years  2nd Budget Review – FY 25/26 (Mid Cycle - June 2025)
◦ Report revenue/expenditure changes from Mid-Year
◦ Request revisions for Year 1 & 2
◦ Focuses on General Fund & other funds requiring revisions  3rd Budget Review – FY 25/26 GF Only (Mid Year - May 2026) ◦ Re-project GF Revenues & Expenditures for Year 2 (FY 25/26) 18 C H A N G E S F R O M M I D - Y E A R F O R E C A S T • FY 24/25 – No changes in projection
• FY 25/26 – Increased projections for property tax, health costs & allocations
• FY 26/27 to 28/29
• Utility Increases – water, gas and electric costs
• Technology Increases –new systems being implemented which will have higher maintenance fees
• Employee Benefit Increases – forecast is conservative • Health – based on prior years usage/cost
• PERS –Costs are calculated off of prior two years actuals and investment earnings.
• Workers Compensation - based on claims which are unknown • Liability Increases – forecast assumes a slight increase • Property Insurance - City is switching insurance providers for City owned properties.
19 5 Y E A R G F P R O J E C T I O N S
Actuals
Revenues 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 (All Amounts in Millions)
Sales Tax 46.4 46.4 46.9 47.8 48.8 49.8
Property Tax 34.4 37.9 38.6 39.8 41.0 42.2
Franchise Tax 4.0 4.0 4.0 4.0 4.1 4.2
Transient Occupancy Tax 4.8 4.9 5.0 5.1 5.2 5.3
Business License Fees 3.3 3.4 3.4 3.5 3.5 3.6
Grants & 1 time money 2.0 1.4 - - - -
All Other Revenues 9.9 9.5 9.6 9.8 10.0 10.2
Total 104.8 107.6 107.5 110.0 112.6 115.3
Expenditures
Salaries and Benefits 62.4 71.4 77.9 81.7 85.0 88.4
Operating Expenditures 14.3 16.4 16.4 17.2 17.8 18.6
Services Provided 4.5 4.5 4.5 4.6 4.8 4.9
Allocations 11.3 12.0 12.3 12.6 12.8 13.1
Total 92.5 104.3 111.1 116.1 120.5 125.0
Less:Reimbursments (17.2) (18.1) (18.2) (18.6) (18.9) (19.3) Total Operating 75.3 86.2 92.9 97.6 101.5 105.7
Capital Program - FY 24/25 2.3 6.3 2.4 3.0 3.0 3.0
Capital Program- Prior Year 1.7 1.7 1.7
Transfer Out/Debt 7.5 8.1 5.5 5.7 5.8 6.0
Emergency Reserve Set-aside 2.8 2.1 2.0 1.4 1.2 1.2
Projected Surplus/(Deficit) 16.9 3.3 3.0 0.7 1.0 (0.7)
Projected
Conservative
Forecast:
- No Recession
- Continued
Growth in
revenues
- No higherthan-normal
benefit
increases for
PERS, Health,
Works Comp
- No changes in
wages beyond
26/27 MOU
- No new
State/Fed
mandates or
funding
reductions
20 F Y 2 4 / 2 5 A D D I T I O N A L

A P P R O P R I A T I O N S
Staff recommends to appropriate additional funds
for the following project:
• Riverway Sports Park Soccer fields fence ($1.0
million) - The project budget is $1.5 million
and potential bidders informed staff that the
amount is significantly low for the fencing
which includes wrought iron around the
parameters, chain link throughout the fields,
and relocating irrigation.

This appropriation increases the budget to
$2.5 million.
21 S U R P L U S &

E M E R G E N C Y

R E S E R V E S

P O L I C Y
• All surpluses be deposited
into Emergency Reserve to
maintain fund at a maximum 30%
of operating expenditures.
• Remaining surplus be deposited
into the Civic Center/Public
Safety Reserve Fund for future
buildings
• 1-time monies & land sales be
deposited into the Civic
Center/Public Safety Reserve
Emergency Reserve Balance as of 7/1/24 $ 22.7
Estimated Interest Earnings 1.0
Additional Amount Required to remain at 30% 2.1
Projected Emergency Reserve at 6/30/25 $ 25.8
GF Emergency Reserve Balance
FY 24/25 Projected GF Surplus $ 5.4
Additional Amount Required to remain at 30% (2.1)
Additional Capital Appropriation Request (1.0)
Projected Remaining Surplus $ 2.3
GF FY 24/25 Projected Surplus
22 S U R P L U S
• Current Policy – Surplus
will be deposited into the
Civic Center/PS Fund
bringing the projected
available total to $9.5
million.
• This policy can be changed
at anytime. However, FY
24/25 must be changed no
later than Sept. 1, 2025
• Policy Changes - Previous
policies were based on setting
aside funds for large
projects:
• Riverways Sports Park
• East Regional Park Land
Acquisition
• Recreation Park Stadium
Improvements
• 198 Open Space Land
Acquisition
• Surplus can be split amongst
several projects based on a
percentage, if desired
23 U P C O M I N G

B U D G E T

P R O C E S S
F Y 2 6 / 2 7 &
2 7 / 2 8 B U D G E T
Budget Process Calendar
Budget Activity Month Due
Citizen Input - survey/forum October
Council Strategic Goals Workshop (work sessions) October Budget Kick Off/Baseline Budgets created OctoberNovember Departments submit capital and budget requests December Finance review departments budget submittals January
Finance prepares mid-year numbers February
Budget and Capital Workshops with Council February -
May
Mid Year Presentation May
Budget Document Adoption June
24 QUESTIONS
Staff Recommends:
• Appropriate $1.0 million for the Sports Park Fence
Project; and
• Start the Surplus Policy Discussion

R E C O M M E N D E D M O T I O N
25 Green = Policy
level met
26 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0244 Agenda Date: 6/16/2025 Agenda #: 3.

Agenda Item Wording:

Update on Recreational Projects and Options for Additional Projects - Presentation on recent recreational projects completed and in progress, and options for new park amenities or other shortterm projects for Council consideration and appropriate the funding needed to complete the selected projects.

Prepared by: Jason Glick, Parks and Recreation Director 713-4042, [email protected] Alvin Dias, Parks and Facilities Manager 713-4564, [email protected] Laurissa Roggenkamp, Recreation Manager 713-4336, [email protected] Department Recommendation: Staff recommends that Council receive this overview of completed, in progress and proposed Parks and Recreation projects and provide direction to staff regarding whether Council would like to proceed with some or all of these projects, and/or direct staff to include some or all of these in the next Capital Improvement Program proposed budget and/or the new parks currently being designed.

Summary: Vice Mayor Liz Wynn requested that the City Council approve placing an item on a City Council agenda before June 30, 2025. The purpose of the item is to direct staff to prepare and present options for increasing community access to recreational activities, specifically through the addition of pickleball courts and/or other short-term projects. This initiative is designed to improve recreational accessibility for a broader segment of Visalia residents and to address growing community interest in outdoor activities. It aligns with the City Council’s strategic planning goal of “Quality of Life - Free or low-cost, family-friendly activities that encourage engagement citywide.”
Staff’s recommendations should include:
· Construction options for new or expanded park and recreation facilities · Approximate cost estimates of project
· Location options within the City of Visalia
· An emphasis on supporting the growing demand for pickleball and similar recreational activities
Below is the project list, presented in priority order:

Project Location Cost
Gym Floor Replacement Anthony Community Center $220,000 Gym AC Unit Conversion Anthony Community Center $250,000 Gym AC Unit Conversion Manuel Hernandez Center $350,000 Tennis & Pickleball Courts Resurfacing Plaza Park $ 85,000 Four Pod of Pickleball Courts w/ Lights Recreation Park $470,000 Mini Pitch Facility Jefferson Park $220,000
Visalia City Council Page 1 of 3 Printed on 6/13/2025
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File #: 25-0244 Agenda Date: 6/16/2025 Agenda #: 3.

Basketball Courts Re-Stripping Summers Park $ 15,000
Total $1,610,000
Background Discussion:

On June 1, 2015, the City Council enacted a process wherein a City Councilmember may make a request to the City Manager that an item not otherwise scheduled to be on an agenda be added to a future agenda. If the item is received by the City Manager prior to Wednesday noon of the week before the next Council meeting, the City Manager adds an agenda item to the Consent Calendar with the question of whether the suggested agenda item should be placed on the next regularly scheduled meeting as a discussion item. If the item is approved either as part of the Consent Calendar, or is pulled and approved after discussion, the item is then placed on the next agenda as a regular item unless Council authorizes a later meeting to consider the item.

On May 5, 2025, the City Council voted 4-1 to advance the agenda item and directed staff to compile a list of potential projects for Council review prior to June 30, 2025.

Pursuant to Council direction, Parks and Recreation Department staff have conducted multiple meetings to evaluate proposed projects. A list of prioritized projects, including cost estimates, and recommended locations, has been developed. Staff believe these projects will meaningfully enhance recreational services, special events, and community programming, thereby advancing Council’s Quality of Life objective by promoting accessible, inclusive,and family-oriented activities citywide.

Fiscal Impact: If the Council chooses to implement all the projects noted, $1,610,000 is proposed to be allocated from the Fiscal Year 2024-25 estimated $2,300,000.00 General Fund surplus. The $2.3 million surplus projection includes $1 million being included in the Riverway Sports Park fencing project recommendation in an earlier item of the work session. If that was not approved, the projected surplus would be $3.3 million.

Prior Council Action: On May 5, 2025, the City Council voted 4-1 to move the agenda item forward and directed staff to develop a list of priority projects for Council review prior to June 30th 2025.

Other: N/A
Alternatives: Council may reject the proposed recommendations and direct staff to return at a later date after receiving Council’s updated recommendations.

Recommended Motion (and Alternative Motions if expected):

I move to accept the report on the proposed Parks and Recreation projects and to direct staff to:

1. Proceed with the recommended project list and appropriate $1,610,000 from the current 24-25 General Fund as outlined in the staff report.

2. Proceed with specific projects (to be listed by Council) and appropriate (amount to be determined based on costs listed) from the 24-25 General Fund.

3. Bring back these projects as part of future park developments and future CIP budget proposals.

Environmental Assessment Status: N/A
Visalia City Council Page 2 of 3 Printed on 6/13/2025
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File #: 25-0244 Agenda Date: 6/16/2025 Agenda #: 3.

CEQA Review: N/A
Deadline for Action: 6/16/2025
Attachments: Power Point Presentation
Visalia City Council Page 3 of 3 Printed on 6/13/2025
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Update on additional
recreational opportunities
such as new park
amenities or other shortterm projects.
1 30
Recently Completed
Park Projects • Arbor Replacement (Plaza, Blain, and Whitendale Parks)
• Playground Replacement (Ruiz, Riverway ”Jim Byrd”,
Riverbend, Pinkham, John Combs, Rotary, Jefferson,
and Woodland Parks)
• Playground Shade Structures (Houk, Provident Skate,
and Recreation Parks)
• Picnic Table Replacement (Blain, Whitendale, and Ruiz Parks)
• Park Lighting Upgrade (Constitution, Pinkham, and
Riverbend Parks)
• Treaster (Plaza) Pond Shoreline • Plaza Restroom Updates • Blain Park Retaining Wall • Park Irrigation Well Projects (Stonebrook and Riverway Sports Parks)
• Irrigation Controller Modernization (Kiwanis, Lions,
Soroptimist, and Perry Family Parks)
• Basketball Court Resurfacing
2 31
Completed Projects
3 32
4 Park Projects Under Construction and in
the Queue
• Playground Shade Structures (Stonebrook Park, Sunset
Park, Village Park, Whitendale Park)
• Park Irrigation Booster Pump Installation (Blain Park, Burke Park, Pinkham Park, Jefferson Park, Summers Park) • Riverway Sports Park Fencing Project (Bid Closing 6/19/25) • Riverway Sports Park Splash Pad Renovation (RFB Fall
2025)
• Harrel Grove Upgrades (July 2025)
4 33
Measure N Funded
Projects to be Completed
• HVAC Replacement at the Senior Center,
Whitendale, and Whittman Recreation
Centers (Spring 2026)
• Plaza Park Concession, Whittman, and
Manuel Hernandez Centers Re-roofing
(Summer 2026)
• Manuel Hernandez, Senior Center, and
Anthony Center Exterior Painting
(Summer2026)
• Senior Center Walk-In Freezer Replacement
(June 2025)
• Whittman Center Flooring Replacement
(Spring 2026)
• Whitendale, Whittman, Anthony, and
Manuel Hernandez Interior Facility Updates
(Spring 2026)
5 34
New Park Construction
• Bridging Horizons Inclusive Park (Spring 2026)
• Riverway Dog Park (Spring 2026)
• Victory Oaks Neighborhood Park
• Elliott Property Neighborhood Park
• Pearl Woods Neighborhood Park
• East Side Regional Park
6 35
Funded Park Projects • Landscape and Irrigation Improvements in Trails (St. John’s Botanical, St.

John’s Riverwalk, Packwood Creek – Cameron to Mooney Blvd) • Trail Concrete Seating and Split Rail Fencing Improvements (Various Locations)
• Plaza Park Electrical Meter and Lighting Updates
• Riverway Restroom Door Replacement Project
• Plaza Park Pedestrian Bridge Replacement Project
• Recreation Park New Irrigation Well
• Solar Lighting Installation at Various Parks
• Parks and Recreation Master Plan, Needs Assessment, and Park Impact Fee Analysis
7 36
Staff Recommended Project List:

Staff recommends that Council receive this overview of proposed Parks and Recreation projects and provide direction to staff regarding which projects to proceed with.
8 Project Location Cost
Gym Floor Replacement Anthony Community Center $220,000 Gym HVAC Unit Conversion Anthony Community Center $250,000 Gym HVAC Unit Conversion Manuel Hernandez Community Center $350,000 Pickleball Court Resurfacing Plaza Park $85,000
Four Pod Pickleball Courts w/Lights Recreation Park $470,000 Mini Pitch Facility Jefferson Park $220,000
Basketball Courts Re-Stripping Summers Park $15,000
Total: $1,610,000
37 Mini-Pitch Facility
9 38
Questions?
Questions?
Questions?
10 39
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.

Agenda Item Wording:

Review of the City of Visalia Oak Tree Ordinance - Presentation on potential modifications regarding the City’s Valley Oak Tree Ordinance and request for direction moving forward.

Prepared by: Zach Huff, Urban Forestry Supervisor 713-4295, [email protected]; Alvin Dias, Parks and Facilities Manager 713-4564, [email protected]; Jason Glick, Parks and Recreation Director 713-4042, [email protected]
Department Recommendation: That Council receive this overview of the current City of Visalia ordinance pertaining to Valley Oak trees and provide direction to staff on potential modifications to the Ordinance.

Summary:

In a previous discussion on the Valley Oak Tree Ordinance, staff received feedback and suggestions for potential revisions. In response, the ordinance is being brought back to the City Council for a follow-up discussion, with several proposed options intended to address concerns raised by both staff and residents.

Staff would first like to present the following options for revisions to the Ordinance and seek direction from the City Council on how to proceed.

Option 1: Modify Removal Criteria
· Modify ordinance to allow additional findings to include tree removal if the tree, including tree roots, is damaging structures, is too close to structures (within the drip line), has poor form due to safety or pruning by utility companies, or causes substantial inconvenience or financial hardship and property owners who receive an insurance non-renewal notice because of the tree on their property.

Option 2: Partial Deregulation
· Exempt all existing single-family residential properties from needing a permit to remove a Valley Oak tree. New development, multi-family, and commercial properties would still require a permit.

Option 3: Ordinance Elimination
· Remove all permit requirements for Valley Oak tree removal. Property owners would have full control of tree management. The City would no longer oversee private Valley Oak tree management.

Option 4: Seek Further Input
· Seek further input by taking these options to the Parks and Recreation Commission and Visalia City Council Page 1 of 8 Printed on 6/13/2025
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File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.

Citizens Advisory Committee for further feedback and/or perform additional public outreach for feedback per Council direction.

It should be noted that the root system of mature Valley Oak trees is fairly shallow, but extensive, reaching out to and often past the dripline, which is the outer perimeter of the tree canopy. Large Valley Oak trees take large amounts of space with large canopies, meaning they have a large root system. These large, but relatively shallow root systems can be negatively impacted by dense urban development that covers portions of the root system. Negatively impacting the root systems can make these trees less naturally resilient during droughts and high wind events. This makes maintenance plans that include pruning important for the health of the tree and safety of nearby structures and also requires property owners to plan for the irrigation of these trees.

Background Discussion:

When Visalia was founded in 1852, it was located in the largest Valley Oak woodland in California.

Valley Oaks covered a 400-square-mile area. As Visalia’s population grew, more trees were cut down for firewood and to make room for new crops and as a result, fewer trees remained. However, by the 1890’s, Visalians saw the Valley Oak tree as a renewable source of community pride and identity that deserved preservation. Community leaders worked together to protect the Valley Oak. In 1909 they proposed that Tulare County purchase 100 acres of Valley Oak trees on Mooney Ranch and preserve the land as a park. Mooney Grove Park is still one of the largest Valley Oak woodlands in California. Concerns for Valley Oak preservation in the community continued and in 1922 local groups organized the first tree planting program and these trees still line the highway 198, nonetheless, with continuing population growth and city expansion, Valley Oak trees continued to be removed as urban uses expanded.

As a response to the loss of Valley Oak trees, in 1971 Visalia City Council adopted the first Valley Oak tree preservation ordinance in an effort to preserve diminishing Oaks from urbanization. This Ordinance was amended in 1974 to set guidelines for maintenance and preservation. This pioneering approach to preserving trees as community heritage is used as a model for other California cities.

The ordinance required a permit to remove a Valley Oak and an “Intent to Prune Form” to trim the tree and remains in effect at this time.

Under the current municipal code should a property owner desire to remove a Valley Oak from their property, they are required to submit a completed application for Removal to the Community Services Department for processing. The application is then sent to the City’s Arborist whose responsibility it is to view the property, verify property owner (some applications are from renters and do not qualify), and schedule an inspection if the tree if accessible or contact the property owner to schedule an inspection of the tree. The tree is then inspected and photographed and a report detailing the condition of the tree and either approval or denial, in accordance with the provisions of the ordinance, is issued. During this process staff also provides the property owner a letter of intent. Once the permit is signed there is a ten (10) calendar day waiting period for any appeal of the removal. Once the ten (10) day period has past, the permit is released, and it is the applicant’s responsibility to then schedule to remove the tree(s).

The Ordinance has established an Oak Tree Mitigation Fund pursuant to the following language, “In recognition and furtherance of the purposes of this Chapter, as enumerated in Section 12.24.010, it is the policy of the City of Visalia that property owners who are granted a permit to remove a Valley Oak Visalia City Council Page 2 of 8 Printed on 6/13/2025
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File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.
tree pursuant to Subparagraph B. of section 12.24.035 offset the loss of the Valley Oak tree by either replacing the tree removed with new Valley Oak trees on the same property (in-kind mitigation) or by paying mitigation fees intended to be used for the establishment of new Valley Oak trees on other property or on public property for the benefit of the general public (in-lieu mitigation). In furtherance of this policy, the city manager shall develop an Oak Tree Mitigation Policy establishing in-kind and in -lieu mitigation measures to be required for Oak tree removals. The Oak Tree Mitigation Policy, Policy and any subsequent amendment thereto, shall be submitted to the city council for approval by resolution.” The mitigation fund currently has $274,229, which has accumulated over the years from fees paid for removal applications and mitigation fees for removing Valley Oak trees that are approved for removal. Those fees are used to replant City properties or to assist the trimming of Valley Oaks on private property for low-income residents.

In early 2021 the Visalia City Council received and addressed multiple citizen appeals of Community Services denials of Oak Tree Removal Permits. During those appeal processes, the Council directed staff to revisit the current Oak Tree ordinance and bring the Ordinance back to Council for review and discussion at a future work session.

In response to the influx of appeal from residents, staff presented City Council various options during the March 1, 2021, council meeting work session. City Council reviewed the information presented by staff and made recommendations for changes to the ordinance. Some of the staff-proposed changes were increasing the D.B.H Diameter at Breast Height) of Valley Oak trees that would be protected by the ordinance, adding new findings for Oak tree removals, and amending current findings that would waive mitigation fees. Staff also presented the addition of low-income assistance for the removal of Oak trees, which previously only assisted with pruning of trees for residents that met the mitigation policy requirements. Council responded with some additional recommendations to the information presented to Council that included the staff proposed D.B.H. of 24 inches be decreased to 18 inches and the waiving of the $125.00 application fee.

The first reading of Ordinance 2021-03 amending Chapter 12.24 of the Visalia Municipal Code relating to Oak Tree preservation was approved on May 17, 2021 with a recommendation by Council on the requirement to obtain a tree pruning permit from a two (2) inch limb or greater to a ten (10) inch diameter Oak tree or greater. The second reading was approved on June 7, 2021, and Ordinance 2021-03 adopted, went into effect thirty days thereafter.

These changes to the Oak Tree Ordinance have greatly reduced the number of appeals brought before City Council on Oak tree removals and helped to keep the City of Visalia’s urban forestry healthy.

Staff returned to Council in early 2024 with a request to discuss the Valley Oak Tree Ordinance and the recent changes to the public utility services policy on the removal of trees affecting their facilities.

No permit is required for public utilities subject to the jurisdiction of the Public Utilities Commission of the state of California to prune or remove a Valley Oak tree as necessary to maintain safe operations for their facilities. Additionally, staff received recommendations from council to help elevate the burden on homeowners dealing with large Valley Oak trees on their property.

In accordance with the recommendations from council staff has gathered information from other agencies with ordinances protecting trees within their jurisdiction and has reviewed incidents of homeowner insurance policy reviews that are now more rigid and have found examples of insurance Visalia City Council Page 3 of 8 Printed on 6/13/2025
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File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.
companies canceling policies because of large Valley Oaks adjacent to dwellings. With this information staff complied the options included in the summary above.

Fiscal Impact: The mitigation fund currently has $274,229. Changes to the mitigation policy could affect revenues and expenditures.

Prior Council Action: 2019 - Council approved an increase to the removal application fee and modification of 12.24.100 (3)(B) to recognize that the City no longer provides tree trimming with its own employees and amend the verbiage to allow property owners to utilize the services of a Cityapproved arborist or the City’s contracted arborist. 2021 - Council approved the following amendments to Chapter 12.24 of the Visalia Municipal Code relating to Oak Tree preservation:
-Section 12.24.020 Definitions.
"Oak tree" means Valley Oak Tree (Quercus lobata), with a trunk diameter of eighteen (18) inches or greater at a point 4.5 feet above the root crown (Also referred to as "18 inches Diameter Breast Height (D.B.H.)"). "Oak tree" may also mean a "landmark tree." "Landmark tree" means any native or non-native tree recognized by city council resolution for its age, size, location, outstanding habitat value, superior beauty, historical, and/or cultural significance. -Section 12.24.030 Oak Tree removal permit required.

A. Any person desiring to destroy or remove an Oak tree on private or public property must first apply for and obtain a removal permit. Such application shall be in writing to the city clerk, who shall forward such application to the city manager of the city or their designee. The application shall contain the number, size and location of the Oak trees and a brief statement of the reason of the requested action. Submission of an application shall not require a fee.

B. Within five calendar days of receipt of such application, the city manager or their designee shall post a notice on the subject tree, in a manner reasonably intended to inform the general public, stating that an application for removal of the tree has been filed and is pending with the city manager or their designee. Within fourteen calendar days of receipt of such application, the city manager or their designee shall inspect the premises whereon such Oak trees are located, and shall issue an intended decision in writing as to whether or not the application will be approved, and if so, what mitigation shall be required as a condition to approval, consistent with Section

12.24.035 below; provided, however, that failure to render an intended decision within such period shall not be deemed approval.

C. The city manager or their designee shall not grant a removal permit unless one of three findings enumerated in Section 12.24.035 can be made based on substantial evidence and, where necessary, expert advice of a certified arborist. The applicant may submit his or her own supporting Visalia City Council Page 4 of 8 Printed on 6/13/2025
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File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.
material, including a report of an independent certified arborist, for consideration by the city manager. However, the city manager or their designee shall retain the discretion for determining the weight and value to be given to such independent reports.

D. Upon determination that one of the three findings enumerated in Section 12.24.035 can be met and a removal permit may be granted, the city manager or their designee shall establish mitigation requirements in a manner consistent with the policy to be developed and implemented pursuant to Section 12.24.037. No mitigation shall be required for Oak trees removed pursuant to subsections A. or C. of section 12.24.035, unless the city manager or their designee determines that the applicant's negligence or willful conduct contributed to the decline of the health of the Oak tree. The mitigation requirements established by the city manager or their designee shall attach to the permit as conditions, and shall be enforceable as a lien against the applicant's real property. In no event shall the availability of mitigation measures, or the willingness of the applicant to agree to such measures, be a factor in determining whether removal of the tree is warranted. -Section 12.24.035 Removal Standards.

No removal permit shall be granted pursuant to section 12.24.030 of this Chapter unless the city manager determines that substantial evidence supports one of the following four findings:

A. The general health of the Oak tree warrants removal. A removal permit may be granted based on the health of the tree only if one of the following tests can be satisfied:

1. The Oak tree is in danger of falling or is deemed to be structurally unsound, according to generally accepted arboricultural standards, and is in proximity to existing or proposed structures; or

2. The Oak tree is a host for plant, pest, or disease endangering other species of trees or plants with infection or infestations.

3. Protection of pre-existing improvements that have been interfered with by the Oak tree, or otherwise allow the reasonable enjoyment of private property.

4. The Oak tree is causing damage to a dwelling, building or structure, including foundational support for same, and/or damaging the essential utilities servicing the dwelling, building or structure. A professional evaluation by a certified arborist, licensed plumber, landscape architect or structural engineer detailing the damage being caused shall be required as part of the application for removal permit identified in Section 12.24.030.

B. Removal of the Oak tree is necessary to allow construction of new improvements or the expansion of pre-existing improvements. The city manager shall apply the following factors in determining the necessity of removal of an Oak tree for purposes of this subsection:

1. The size and age of the Oak Tree to be removed, and its historic, aesthetic or cultural value; a larger, older and more historically, aesthetically, or culturally valuable tree may be removed only if Visalia City Council Page 5 of 8 Printed on 6/13/2025
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File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.
each of the other factors weigh heavily in favor of removal.

2. The necessity of the removal of the Oak Tree for new construction or expansion of existing improvements.

3. The lack of any reasonable alternative to the proposed improvement that does not require removal of the Oak tree. The availability of funds from the Oak Tree Maintenance Fund to assist the property owner in repairing or reconfiguring improvements in a manner to save an Oak tree should be taken into account in determining whether reasonable alternatives to removal exist such that a permit on this grounds should not be granted.

C. Urban forestry or land management practices warrant removal of the Oak tree. An Oak tree may be removed based on urban forestry or land management practices if one of the following conditions exist:

1. Removal of the Oak tree will substantially benefit the topography of the land and the soil retention, water retention, and diversion or increased flow of surface waters.

2. Removal of the Oak tree will not be detrimental to the general public because the number, species, size, and location of existing trees in the area offset the removal of the Oak tree, and the removal will not have an adverse effect on shade areas, air pollution, historic values, scenic beauty, and the general welfare of the city as a whole.

3. Removal of the Oak tree is consistent with good urban forestry practices such as, but not limited to, the number of healthy trees the subject parcel of land will support.

4. The property owner proposing to remove the tree can establish by adequate proof that the subject tree did not exist prior to the current owner's purchase of the property; this provision shall only apply to trees with a DBH of six (6) inches or less. -Section 12.24.100 Public assistance for property owners.

A. If the city manager determines that a property owner, who has submitted a notice of intent to prune or remove an Oak tree, cannot properly prune or remove his or her Oak tree without the assistance of a professional tree trimmer, and that said property owner cannot afford to hire a professional tree trimmer because he or she does not have the financial resources to pay for such services, the city manager may provide financial assistance to said property owner for the purpose of pruning or removal of the tree or trees, if all the following conditions are met and funds are available:

1. The property owner uses the property where the tree(s) is located as his or her principal place of residence;

2. The aggregate gross income of all persons eighteen (18) years of age or older residing on the property does not exceed the minimum amount as may be set from time to time, by resolution of Visalia City Council Page 6 of 8 Printed on 6/13/2025
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File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.
the city council, pursuant to this subdivision; and

3. The city manager determines that it is necessary to prune or remove the tree to remove hazardous conditions, remove disease, rot, pests, other harmful conditions, or promote healthy growth of the tree(s).

B. Such financial assistance may include, but not be limited to, low interest loans, work done by the city with the cost borne in part or in whole by the property owner, work done by the city with the cost borne by the city to be repaid by the property owner upon such terms as the city and property owner shall agree, or any combination thereof.
2024 - Council approved the following amendments to Chapter 12.24 of the Visalia Municipal Code relating to Oak Tree preservation
-Section 12.24.030 “Oak tree removal permit required” to include the following permit exemption: No permit is required for public utilities subject to the jurisdiction of the Public Utilities Commission of the state of California to prune or remove a Valley Oak tree as necessary to maintain safe operations for their facilities.

Other: N/A
Alternatives: Reject the proposed recommendations and direct staff to return at a later date after receiving Council’s updated recommendations.

Recommended Motion (and Alternative Motions if expected):

I move to direct staff to proceed with Option (Council selection) related to the Oak Tree ordinance and direct staff to bring back the ordinance at a Public Hearing for the Council’s consideration of modifications to the Ordinance.

Visalia City Council Page 7 of 8 Printed on 6/13/2025
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File #: 25-0210 Agenda Date: 6/16/2025 Agenda #: 4.

Option 4: Seek Further Input
Seek further input by taking these options to the Parks and Recreation Commission and Citizens Advisory Committee for further feedback and/or perform additional public outreach for feedback per Council direction. Report the findings back to Council for further consideration.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 6/16/2025
Attachments: Valley Oak Tree Power Point, Oak Tree Ordinance, Mitigation Policy, Low Income Assistance Forms, Oak Tree Removal Application, Intent to Prune Application.

Visalia City Council Page 8 of 8 Printed on 6/13/2025
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Valley Oak
Tree
Ordinance
Follow Up
Discussion
48 Review of
Previous
Discussion
• In January 2024, Parks and Urban
Forestry staff met with City Council
during a Work Session to introduce
discussion about possible adjustments
to the Valley Oak Tree Preservation
Ordinance.
• Staff received comments including
suggestions and feedback on the
current ordinance.
• Council agreed with our recommendation
to not require a permit for public
utilities to prune or remove a Valley
Oak tree as necessary to maintain a
49 Overview of
Current
Challenges
• Operational Difficulties
• Complex and time-consuming process for tree
removal
• Increasing conflicts between tree
preservation and property owners
• Insurance and Property Risk
• Increasing number of non-renewal letters
from insurance companies
• Insurers citing significant risk from mature
oak trees near structures
• Recent Environmental Factors
• Increased attention to tree failures during
high wind and rain events has caused safety
concerns for residents.
50 Removal and
Pruning Permits
Issued
• No Permit Required for Oak Trees under 18”
D.B.H. and Oak tree removal added to
assistance program in July 2021.
2018 2019 2020 2021 2022 2023 2024 2025
Approved Removals 101 87 58 52 89 71 76 34
Denied Removals 14 7 7 2 6 2 1
Mitigation Required 4 4 1 5 11
Assistance Provided 1 4 9 3
Appeals 1 1 2 1
Under 18" * * * * 11 16 8 3
Construction 1 5 5 3 4 5 3 4
Infrastructure Damage 10 8 4 8 28 21 10 1
Dead/Diseased 25 19 20 15 23 20 18 7
Hazard/Limb Failures 25 12 24 19 27 23 10 7
Insurance Non-renewal * * * * * * 5 1
2018 2019 2020 2021 2022 2023 2024 2025
Approved Prunings 48 36 75 72 62 45 54 14
Assistance Provided 3 1 2 0 1 2 3 1
Oak Tree Removal Requests
Oak Tree Pruning Requests
51 Overview of
Suggestions and
Feedback
• Enhance Public Awareness: Promote the LowIncome Assistance Program funded through mitigation funds.
• Make Property Owner Actions Easier:

Simplify the process for property owners
to remove valley oak trees while
preserving Visalia’s heritage and history
with these trees.
• Prioritize Safety: Ensure individuals can
take measures to protect their personal
welfare.
• Empower Property Owners: Give property
owners greater authority in making
decisions regarding their property.
52 Staff Actions
• Low-Income Assistance: Staff has ensured the assistance form is made available to anyone requesting an oak tree removal application. It is also accessible on the same page as the online application on the city website.
• Ordinance Adjustments: Staff has reviewed tree ordinances from other California municipalities to address the feedback we received from council while keeping in mind the heritage of valley oak trees in Visalia. Options for adjustments to our ordinance have been created to present to Council.
53 Options for Ordinance
Changes
Option 1: Modify Removal Criteria
Key Adjustments:
• Allow removal for trees causing damage to structures (foundations, walls, patios, decks, roofs, retaining walls, concrete, etc.) • Permit removal for trees too close to structures (within drip line)
• Allow removal for trees in poor form due to safety or utility clearance pruning practices
• Permit removal to prevent substantial inconvenience or financial hardship to property owner
• Permit removal for property owners who have received a non-renewal notice from their insurance company
Benefits:
• Resolves insurance non-renewal issues related to Valley Oak trees • Provides greater flexibility for property owners who need to remove their tree
54 Options for Ordinance
Changes
Option 2: Partial Deregulation
Key Adjustment:
• Exemption for all existing single-family residential properties from requiring a permit.
• New subdivision development, multi-family, and commercial properties would still require a permit.

Benefits:
• Resolves insurance non-renewal issues related to Valley Oak trees • Eliminates permit process burden for residential property owners • Maintains environmental protections for new developments while balancing needs of existing homeowners
55 Options for Ordinance
Changes
Option 3: Ordinance Elimination
Key Adjustments:
• Elimination of all permit requirements for Valley Oak tree removal • Return full control of tree management to property owners • Discontinue city oversight of Valley Oak tree management Benefits:
• Provides complete autonomy over tree decisions on private property • Eliminates city resources currently allocated to permit processing and enforcement
• Removes rules that may impede property improvements and maintenance
56 Options for Ordinance
Changes
Option 4: Seek Further Input
Outreach:
• Present the previously presented options to the Parks & Recreation Commission for recommendation
• Present the previously presented options to the Citizens Advisory Committee for further feedback
• Perform public outreach meetings to receive feedback from the community
Benefits:
• Provide Council with input from various stakeholders on the Oak Tree Ordinance
• Community engagement and involvement in the process
• Educate residents on the Oak Tree Ordinance and permit process 57 Next Steps • Receive direction from
Council on proceeding
with ordinance changes
• Receive public
feedback on changing
the ordinance
• Finalize ordinance
revisions for council
review
58 Questions and
Concerns?
59

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71 City of Visalia
Oak Tree Mitigation Policy
February 1, 2007
I. Authority and Adoption
This Oak Tree Mitigation Policy has been developed pursuant to Visalia Municipal Code sections 12.24.037 and 12.24.110. This Policy shall be approved by resolution of the City Council and shall become effective immediately upon such approval. A copy of the resolution approving this policy shall be attached hereto.

II. Mitigation
It is the policy of the City of Visalia that property owners who are granted a permit to remove an oak tree be required to mitigate for the loss of the oak tree by paying a mitigation fee, or by performing in-kind mitigation, or by a combination of payment of mitigation fee and in-kind mitigation, according to the following formulas:

A. Mitigation Fee: The mitigation fee to be paid shall be determined by the following formula
$120 multiplied times DBH
DBH = diameter, in inches, at breast height of the tree to be removed.

B. In Kind Mitigation: The property owner may elect to satisfy some or all of the mitigation requirement by planting new oak trees on his or her property or on public property with the approval of the urban forestry division of the City. If inkind mitigation is elected, the property owner must plant one new oak tree for every inch of DBH of the existing tree. It is anticipated that for larger trees it will not be feasible to satisfy all of the mitigation requirement through in-kind mitigation on the subject property because the property will not reasonably sustain the number of oak trees required. The City Manager, or designee, shall determine the amount of in-kind mitigation that is appropriate in any particular case. Each tree allowed to be planted as in-kind mitigation will reduce the mitigation fee that is payable by $120 per tree. Where a property owner elects to satisfy some or all of the mitigation requirement through in-kind mitigation, the property owner shall do so with the understanding that the property owner will be responsible for protecting the health of the replacement trees (including the obligation to provide irrigation), that purposeful damaging or neglect of the replacement trees will be subject to prosecution pursuant to the Visalia Municipal Code, and that any pruning or removal of the trees must be accomplished in compliance with the Visalia Municipal Code.
72 Note: The mitigation fee formula provided above is intended to represent the reasonable estimate of the cost to replace the tree with new trees on the basis of one new tree per inch of the existing tree’s diameter.

Example: Property Owner A proposes to remove an oak tree with a DBH of 20 inches in order to accommodate a garage reconstruction. Citing the particular location of the tree, and the lack of any reasonable alternative to removal, the City Manager has determined that the tree may be removed. The owner proposes to mitigate by planting three replacement trees on the property and paying $2,040 in mitigation fees ($120 x 20 = $2,400, less $360 (or $120 x 3) to recognize the in-kind mitigation). The mitigation proposal is acceptable because the property can reasonably accommodate three replacement oak trees. The fee is appropriate because the three replacement trees have the result of reducing the mitigation fee by the equivalent of $120 per in-kind tree.

Mitigation is shall not be required for trees that are approved for removal pursuant to section Subsections (A) or (C) of Visalia Municipal Code section 12.24.035 (removal warranted because of the health of the tree or because removal furthers urban forestry or land management practices).

II. Oak Tree Maintenance Fund
A. This policy shall apply to the Oak Tree Maintenance Fund created by operation of ordinance, Visalia Municipal Code section 12.24.110.

B. Funds from the Oak Tree Maintenance Fund shall be expended only for the purposes enumerated below:

1. In support of planting oak trees on public and private property within the City of Visalia. Such expenditures may include the cost of purchasing and planting trees, and preparing the land for planting, including the cost of installing irrigation improvements. Any private property owner may apply to have an oak tree planted on his or her property at public expense, provided such expense does not exceed $120.

2. In support of the care and preservation of existing oak trees on public property, and on private property but only where the private property owner has demonstrated an inability to pay for such care and preservation.

3. To offset the expense to a private property owner in making improvements on private property that are necessary to create a reasonable alternative to removing an existing oak tree. It is intended that expenditures under this category only be made where, if not for the use of funds from the Oak Tree Mitigation Fund, there would be no reasonable alternative to removing the tree. It is not intended to be used where normal repairs to improvements to private property, though necessitated by the existence of an oak tree, constitute an ordinary and reasonable burden on the property owner.

Example 1: Property Owner A has an oak tree that is lifting the foundation of a garage. Requiring the property owner to reconstruct the garage at 73 his cost is not reasonable, and therefore a removal permit may be granted; however, with the contribution of $500 from the Oak Tree Maintenance Fund, the property owner agrees to reconstruct a portion of the garage and thereby save the tree. Because it would create a reasonable alternative to removing the tree, an expenditure from the Oak Tree Maintenance Fund is appropriate.

C. The Parks and Recreation Director shall prepare an annual report accounting for the balance in the Oak Tree Mitigation Fund and summarizing the use to which such fund was put during the preceding year.
74 City of Visalia
Parks & Recreation
336 N Ben Maddox Way
Visalia, CA 93292
Tel: (559) 713-4020
Email: [email protected]

Steps to remove a Valley oak: Account No. 3790-44211

1. Fill out an Oak Tree Removal Application and submit to 336 N Ben Maddox Way in person or via email.

2. A city staff representative will come out, evaluate the Valley oak tree and post intent within 5 days.

3. A permit or denial letter will be sent to the property owner within 14 days.

4. If a permit was granted, one may remove the tree once one receives an approved permit.

Oak Tree Removal: Any person desiring to destroy or remove a Valley Oak Tree (Quercus lobata) on private of public property must first obtain a removal permit (Section 12.24.140). It is unlawful for any person to willfully destroy, mutilate, poison, or attempt to kill a Valley Oak Tree (Quercus lobata) within the Visalia corporated city limits. Any person violating the Oak Tree Preservation Ordinance shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine of not more than one thousand dollars ($1,000.00) or by imprisonment for a period of not more than six months, or by both such fine and imprisonment [Section 12.24.260 (D)] This is an application for a permit to remove ( ) Valley Oak tree(s), Quercus Lobata, within the Visalia corporate city limits located at (address of tree):
_________________________________________________________ Approximate size of tree(s) in diameter at 4 feet high: _________________________________________ Reason for removal request:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Cross Streets: ________________________________________________________________________ Name of Tree Service:_____________________________________________ Phone # ____________ Property Owner’s Name: ________________________________________________________________ Property Owner’s Signature: _____________________________________________________________ Property Owner’s Address: ____________________________________________ Zip:______________ Date: _____________________
Applicant’s Name:_____________________________________________________________________ Applicant’s Signature: ________________________________________ Phone: __________________ Applicant’s Address: _________________________________________ Zip: ____________________ Applicant’s E-mail Address: _________________________________________

LOCATION SKETCH
Please draw a description of the tree and the location on the property below

OAK TREE REMOVAL APPLICATION
75 Return to: City of Visalia, Community Services,
336 N Ben Maddox Way, Visalia, CA 93292
Tel: (559) 713-4020 or Email: [email protected] Date of Request _________________
City of Visalia

INTENT TO PRUNE

VALLEY OAK TREE
Notice of intent to prune Valley Oak Tree(s) (Quercus Lobata) within the Visalia corporate City limits.

According to the California State Licensing Board, no person shall trim any tree over 15 feet tall or charge an amount in excess of $500.00 that is not duly licensed in accordance with the provisions of Division III, Chapter 9, of the State of California Business and Professions Code and has a current C-27 Landscape Contractor, or a C-61, D-49, Limited Specialty, Tree Service, State of California Contractor’s License.

Approximate Diameter of Valley Oak at Breast Height________________________________________ Date tree to be pruned_________________________________________________________________ Name of Tree Service _________________________________________ Phone ___________________ Business License # _____________________________________________________________________ Contractor’s License # __________________________________________________________________ Insurance Carrier_______________________________________________________________________ Property Owner _____________________________________________ Phone ___________________ Address of tree _____________________________________________________ Zip_______________ Applicant’s Signature __________________________________________ Phone ___________________ (Applicants will be notified by e-mail)
Print Applicant Name___________________________________________________________________ (If different from owner)
Applicant’s Address _________________________________________________ Zip_______________ (If different from tree)
Applicant’s E-mail Address______________________________________________________________ LOCATION SKETCH:
76 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0259 Agenda Date: 6/16/2025 Agenda #: 5.

Agenda Item Wording:

Reconsideration of the Special Event Ordinance - Direction from City Council on whether the Council wants to further reconsider the Special Event Ordinance per the vote on November 18, 2024.

Prepared by: Leslie B. Caviglia, City Manager, [email protected] 559-713-4332 Department Recommendation: It is recommended that the Visalia City Council receive this staff report and provide staff with direction on how the City Council may want to further reconsider potential updates to the Special Event Ordinance with regards to the Downtown Farmer’s Market, and any other potential updates based on input received during the discussion of this item.

Summary: On November 18,2024, the City Council voted to adopt changes to the Special Event Ordinance, and to bring the item back to the Council on February 18, 2025. Specifically, the motion made by Councilmember Steve Nelsen said “...put on the calendar to come back in February 18th’s meeting for further discussion on a viable option for the Farmer’s Market.” As the February meeting approached, no option(s) on what staff was to consider had been provide and/or proposed to staff for the Farmer’s Market, and the City Manager did not schedule the item for further discussion.

Last week, the City Manager met with representatives from the Downtown Farmers Market and discussed their interest in changes they would like to see made to the Special Event Ordinance (Chapter 12.48), which was updated to define the definition of “Street Frontage” at the November 4, 2024 meeting, while the entire Special Events ordinance was revised and adopted in December 2023. The representatives then followed up with an email to the City Council requesting that an agenda item be scheduled for this matter. However, it was brought to the City Manager’s attention that the actual motion from the November 18th meeting stated that the item was to be placed on the February 18th meeting calendar for further discussion on a viable option for the Farmer’s Market.

Based on the adopted motion by Council, this item should have been agendaized for discussion, even without an option being presented by the interested parties.

Based this information, the City Manager has placed this item on the agenda for the City Council’s consideration to provide direction on this matter. Options that the City Council may consider include:

1. Direct staff to develop options based on the information provided by the Downtown Farmer’s Market representatives and bring it back to a future meeting.

2. Leave the ordinance as adopted on November 18, 2024.

Fiscal Impact: N/A
Prior Council Action: Council voted to approve the changes to the Special Event Ordinance at their Visalia City Council Page 1 of 2 Printed on 6/13/2025
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File #: 25-0259 Agenda Date: 6/16/2025 Agenda #: 5.

November 4, 2024 meeting and directed staff to bring the item back for further discussion to their February 18th meeting to consider other options.

Other:

Link to minutes of the November 18, 2024 meeting. Discussion on the Special Events begins at approximately 21:05 minutes into the meeting. Visalia City Council on 2024-11-18 7:00 PM <https://visalia.granicus.com/player/clip/655?view_id=1&redirect=true> · On November 4, 2024, the City Council held a Public Hearing and First Reading of Ordinance No. 2024-11, a request by the City of Visalia to amend Visalia Municipal Code Section 12.48 “Special Events” by adding a definition for Street Frontage. · On December 4, 2023, the City Council held a Public Hearing and First Reading of Ordinance No. 2023-12, a request by the City of Visalia to amend Visalia Municipal Code Section 12.48 “Special Events”.

Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to:

1. Direct staff to develop options based on the information provided by the Downtown Farmer’s Market representatives and bring it back to a future meeting; or

2. Leave the ordinance as adopted on Nov. 18, 2024.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: N/A
Attachments: 11/04/2024 City Council Staff Report, 11/18/2024 City Council Minutes Visalia City Council Page 2 of 2 Printed on 6/13/2025
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81 Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Minutes - Final
Mayor Brian Poochigian
Vice Mayor Brett Taylor
Council Member Steve Nelsen
Council Member Emmanuel Hernandez Soto
Council Member Liz Wynn
Monday, November 18, 2024 7:00 PM City Council Chambers

ROLL CALL
Mayor Brian Poochigian, Vice Mayor Brett Taylor, Council Member Steve Nelsen, Council Member Emmanuel Hernandez
Soto, and Council Member Liz Wynn

Present:

CALL TO ORDER REGULAR SESSION - 7:00 PM
Mayor Poochigian called the meeting to order at 7:00 p.m.

PLEDGE OF ALLEGIANCE

INVOCATION

SPECIAL PRESENTATION / RECOGNITION

PUBLIC COMMENTS
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82 Visalia City Council Meeting Minutes - Final November 18, 2024 This is the time for people to comment on matters within the jurisdiction of the Visalia City Council. The Council asks that you keep your comments brief and positive. Creative criticism, presented with appropriate courtesy, is welcome.

This is the opportunity to address the Council on any matter of interest, whether on the agenda or not, other than the Consent Calendar.

People may comment one time during the evening for up to three minutes unless additional time is authorized by the Council. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

April Lancaster spoke on past communications regarding the Farmer's Market.

Joel Moore commented on the recent Presidential election results and the division caused from the political system.

A gentleman praised staff and Paul Bernal and the ability to work with them. He shared that if new standards are approved regarding single family homes, then housing prices will increase in Visalia. He recommended that a list of options be provided to developers to give them flexibility to decide what could work for their specific development in order for the community to still look nice.

Ms. Becerra provided her support for the Downtown Farmer's Market.

Raquel Arias opposed the proposed actions affecting the Farmer's Market. She also supports keeping the benches downtown.

Michelle Kenner thanked the City for moving the public hearing to December. She commented on meeting with Council Member Nelsen regarding the Farmer's Market recently and that it was very positive. She requested that the Council support this long time event.

Maria Guillen expressed her displeasure that after public comments, the City Council then discusses the matter, but the public has no opportunity to respond to their comments.

ITEMS OF INTEREST

CONSENT CALENDAR
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83 Visalia City Council Meeting Minutes - Final November 18, 2024 Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made by a City Council Member and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion
Council Member Hernandez Soto pulled item 21.

Vice Mayor Taylor pulled item 8.

A motion was made by Vice Mayor Brett Taylor, seconded by Council Member Steve Nelsen, to Approve the Consent Calendar. The motion carried by the following vote:

Brian Poochigian, Brett Taylor, Steve Nelsen, Emmanuel
Hernandez Soto, Liz Wynn

Aye:

1. Authorization to read ordinances by title only. 24-0034

2. Construction Management Contract for Fire Station 51 - 24-0446 Authorize the City Manager to execute a contract with Griffin Structures, Inc., for construction management services for Fire Station 51.

3. Contract Approval - Authorization to enter into a five-year 24-0449 contract with Benefit Coordinators Corporation as the third-party administrator of the City’s Health Benefits Programs.

4. Notice of Completion for the FY23-24 Reclamite Project - 24-0456 Authorize the City Manager to file a Notice of Completion for the FY 23-24 Reclamite Project.

5. Award a Contract for Walnut Orchard Demolition and Removal 24-0463 and Appropriation of Funds - Award a contract to JFS
Enterprises for Walnut Orchard Demolition and Removal in the amount of $495,000 to demolish and remove 130 acres of
Walnut Orchards surrounding the Water Reclamation Facility (WRF), and appropriate $550,000 from the Wastewater Fund.

6. Award a Contract for Biosolids Hauling - Authorize the City 24-0469 Manager to award an annual contract to Romanazzi Trucking for the hauling of biosolids from the Visalia Water Reclamation Facility not to exceed $170,000 per year, with an option to renew annually up to four (4) additional one-year terms, totaling no more than $850,000 over the life of the contract.

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84 Visalia City Council Meeting Minutes - Final November 18, 2024

7. Environmental Determination - Adopt Resolution No. 2024-63 24-0471 adopting Mitigated Negative Declaration No. 2024-56 prepared for the California Department of Water Resources, Sustainable Groundwater Management Act Implementation Grant, Cameron Creek Linear Recharge Project (Resolution No. 2024-63
required).

8. Approval of Agricultural Conservation Easement Form - A 24-0473 request by Great Valley Land Trust to have their agricultural conservation easement form and content approved as required per the City's adopted Agricultural Preservation Ordinance.

A motion was made by Council Member Liz Wynn, seconded by Council Member Emmanuel Hernandez Soto, to approve as recommended. The motion carried by the following vote:

Brian Poochigian, Steve Nelsen, Emmanuel Hernandez Soto, Liz Wynn

Aye:

Abstain: Brett Taylor

9. Award Construction and Construction Management Contract- 24-0474 Authorize the City Manager to award the construction contract for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane to Avison Construction, Inc. in the amount of $14,741,768 and execute an agreement with Vanir Construction Management, Inc. to provide the construction management services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $480,090.

10. Record Final Parcel Map - A request to record the final parcel 24-0475 map for Tentative Parcel Map No. 2024-02, subdividing a

3.869-acre parcel near the southeast corner of S Chinowth Street and W Caldwell Avenue into two parcels for commercial use.

11. Record Final Parcel Map - Request authorization to record the 24-0476 final parcel map for Tentative Parcel Map No. 2021-06, located at 4234 South Demaree Street.

12. Accept Grant For Animal Reunification - Authorize the City 24-0478 Council to accept and appropriate a $5,000.00 grant from Best Friends Animal Society and authorize the City Manager to designate the Animal Services Manager to execute the Best Friends Grant Agreement for the use of funding additional efforts to reunite owners with their pets and support our foster program.

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85 Visalia City Council Meeting Minutes - Final November 18, 2024

13. Award Park Project - Authorize the City Manager to Award 24-0479 Resurface Basketball Courts at Village Park to Juarez Brothers General Engineering for an amount not to exceed of
$168,042.00.

14. Award a contract to supply, deliver, and replace siloxane removal 24-0480 media - Authorize the City Manager to award an annual sole source contract to Unison Solutions to supply, deliver, and replace granular media used for the removal of siloxane compounds created from bio-gas produced at the City’s Water Reclamation Facility (WRF), not to exceed $245,000 per year, with an option to renew annually up to four 1-year terms, totaling no more than $1,225,000 over the life of the contract; and appropriate an additional $125,000 for FY24/25 and $125,000 for FY 25/26 from the WRF Fund.

15. Fire Department Grant Application Authorization - Authorize staff 24-0481 to apply for the 2025 State Homeland Security Grant Program (SHSGP) for the purchase of one set of battery powered
extrication tools in the amount of $63,643.39, to accept the grant, and to appropriate $63,643.39 if the grant is awarded.

16. Approve Agreements for the 2024-2025 Land Fallowing Program 24-0482 - Authorize the City Manager to sign the Greater Kaweah Groundwater Sustainability Agency (GKGSA) 2024-2025 Pilot Fallowing Program contracts for a combined 138.91 field acres in the total amount of $69,455 to be paid to the City of Visalia.

17. Fire Department Hazmat MOU Extension w/ Amendments - 24-0483 Authorize the City Manager to execute the amendment and extension of the Tulare & Kings County Interagency Hazardous Materials (Hazmat) Team Memorandum of Understanding
(MOU).

18. Award Park Booster Pump Project - Authorize the City Manager 24-0485 to Award a Park Booster Pump Installation Project to Quality Landscape Construction Inc, for an amount not to exceed of $434,830.00.

19. Award Contract for Elevator Repair - Authorize the City Manager 24-0486 to enter into an agreement with TK Elevator Corporation for $804,013.00 for the modernization of elevators within both parking structures and Fire Station 52.

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86 Visalia City Council Meeting Minutes - Final November 18, 2024

20. Award a sole source contract for ferric chloride - Authorize the 24-0489 City Manager to award a 1-year sole source contract to Pencco, Inc. for the supply of ferric chloride to the Water Reclamation Facility) for an amount not to exceed $125,000.

21. Ordinance Adoption - Second reading and adoption of Ordinance 24-0490 2024-11 amending Visalia Municipal Code Section 12.48
regarding Special Events.

A handout was provided by Michelle Kenner.

April Lancaster spoke in opposition to the proposed ordinance.

Lisa Alvarado spoke in favor of the Downtown Farmer's Market and requested that they be given assistance with their events.

The Council Members discussed the proposed language and the impact on the Farmer's Market. After additional comments and two failed motions, the Council agreed to approve the ordinance, but requested that staff bring back an item in February to address the usage specific to the Downtown Farmer's Market.

A motion was made by Vice Mayor Brett Taylor to approve as recommended.

The motion failed for lack of second.

A motion was made by Council Member Emmanuel Hernandez Soto, seconded by Council Member Liz Wynn, to table the item. The motion failed by the following vote:

Aye: Emmanuel Hernandez Soto, Liz Wynn
No: Brian Poochigian, Brett Taylor
Abstain: Steve Nelsen
A motion was made by Council Member Steve Nelsen, seconded by Vice Mayor Brett Taylor, to Approve as amended. The motion carried by the following vote:

Brian Poochigian, Brett Taylor, Steve Nelsen, Emmanuel
Hernandez Soto, Liz Wynn

Aye:

22. Authorize Agreement for Cybersecurity Assessment and Cyber 24-0491 Resilience Program - Authorize the City Manager to enter into a one-time service agreement with Global Solutions Group for a comprehensive Cybersecurity Assessment, Cyber Resilience Program, and Implementation Plan, for a total of $174,036.

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87 Visalia City Council Meeting Minutes - Final November 18, 2024

23. Award of Landscape Maintenance Contract - Authorize the City 24-0493 Manager to Award annual contract for Landscape Maintenance of Landscape and Lighting Districts within Quadrant H to Perfect Care Landscape and Maintenance for an annual amount not to exceed amount of $162,638.

24. Authorization of Senate Bill 125 Transit Funding Agreements - 24-0497 Authorize the City Manager and City Clerk to sign the SB 125 Program Cooperative Agreement between the City and the
Tulare County Association of Governments to receive SB 125 State Transit funding.

25. Accept the City of Visalia Cash and Investment Report for the 24-0498 first quarter of the fiscal year which consists of months July, August, and September of 2024.

26. Authorize the one-time purchase of UPS (Uninterruptible Power 24-0502 Supply) Systems - Authorize the City Manager to enter into a one-time purchase agreement for Uninterruptible Power Supply systems including hardware, central management, monitoring and reporting with GigaKOM for a total of $190,207.

1. Ordinance Adoption - A Public Hearing and Introduction of the 24-0472 first reading of Ordinance No. 2024-12 for Zoning Text
Amendment No. 2024-04: A request by the City of Visalia to amend Visalia Municipal Code Title 17 (Zoning Ordinance), Chapter 17.32.166 Short-Term Rentals, Citywide.

Josh Dan provided a presentation regarding the proposed amendments for Short-Term Rentals. Staff responded to questions and comments by the Council.

Mayor Poochigian opened the public hearing at 7:55 p.m. and with no comments given, closed the public hearing at 7:55 p.m.

A motion was made by Council Member Steve Nelsen, seconded by Council Member Emmanuel Hernandez Soto, to approve as recommended. The motion carried by the following vote:

Aye: Steve Nelsen, Emmanuel Hernandez Soto, Liz Wynn
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88 Visalia City Council Meeting Minutes - Final November 18, 2024 No: Brian Poochigian, Brett Taylor

2. Appeal - A Public Hearing to consider an appeal of the Planning 24-0505 Commission’s approval of Conditional Use Permit No. 2024-17:

A request by Derek Finnegan / Lars Anderson & Associates to amend Conditional Use Permit No. 2019-31, for the
establishment of a 172,000 square foot commercial building for the sale of general retail merchandise with a fuel dispensing service station and a car wash, within the Commons at Visalia Parkway Shopping Center, located in the C-R (Regional
Commercial) Zone. The project site is located on the southwest corner of South Mooney Boulevard and West Visalia Parkway (APNs: 121-620-004, 005, 006, 007, 008, 013, 014).

A handout was provided by the Sierra Club.

A motion was made by Vice Mayor Brett Taylor, seconded by Council Member Steve Nelsen, to continue the item. The motion carried by the following vote:

Brian Poochigian, Brett Taylor, Steve Nelsen, Emmanuel
Hernandez Soto, Liz Wynn

Aye:

ADJOURNMENT
Mayor Poochigian adjourned the meeting at 7:56 p.m.

UPCOMING CITY COUNCIL MEETINGS

1. Upcoming City Council Meetings 24-0206
Tuesday, December 3, 2024 @ 7:00 p.m. at 707 W. Acequia Wednesday, December 11, 2024 @ 5:30 p.m. at 707 W.

Acequia
Monday, December 16, 2024 @ 7:00 p.m. at 707 W. Acequia Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

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89 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0092 Agenda Date: 6/16/2025 Agenda #: 1.

Agenda Item Wording:

Authorization to read ordinances by title only.

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0146 Agenda Date: 6/16/2025 Agenda #: 2.

Agenda Item Wording:

Agreement for College of the Sequoias Student Transit Pass Program - Authorize the City Manager to sign the renewal Agreement between the City of Visalia and the Tulare County Association of Governments to participate in the COS Student Transit Pass Program for the Spring 2025 through Fall 2034 semesters.

Deadline for Action: 6/16/2025
Submitting Department: Administration - Transit Division Contact Name and Phone Number:

Angelina DeRossett, Transit Manager, (559)713-4591, [email protected] John Lollis, Assistant City Manager, (559)713-4323, [email protected] Department Recommendation:

Authorize the City Manager to sign the renewal Agreement between the City of Visalia and the Tulare County Association of Governments (TCAG) to participate in the COS Student Transit Pass Program for the Spring 2025 through Fall 2034 semesters.

Summary:

Beginning in January 2011, the College of the Sequoias (COS) and the Tulare County Association of Governments (TCAG) entered into an agreement, and the City entered into a separate agreement with TCAG, to participate in the COS Student Transit Pass Program. The agreement between COS and TCAG is to facilitate the contract for services with each participating Transit agency, which in turn enters into agreements with the individual Transit agencies. The prior agreements between COS and TCAG and the City and TCAG expired on December 31, 2020. COS and TCAG have renewed their agreement for ten (10) years effective December 1, 2024 through December 31, 2034, and TCAG has requested that the City of Visalia, the City of Porterville and the Tulare County Regional Transit Agency (TCRTA) approve the same.

Background Discussion:

Beginning in 2010, City staff worked with the Tulare County Association of Governments (TCAG) and the College of the Sequoias (COS) to establish the formation of a transit pass program specifically for COS students. This was a collaborative effort between the City, COS, TCAG and the other transit providers in both Tulare and Kings Counties. TCAG conducted a study to implement the COS Student Transit Pass Program, which resulted in a 3-year pilot program beginning with the Spring 2011 semester. In September 2010, COS students voted to implement a mandatory transportation fee of $5.00 for full-time students and $4.00 for part-time students each semester, and the COS Board of Trustees approved a $1.00 per student match each semester. Through an agreement in 2011, the City and TCAG agreed to terms for the pilot program, including that the City would not subsidize the COS Student Transit Pass Program. During the 3-year pilot program, student ridership Visalia City Council Page 1 of 3 Printed on 6/13/2025
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File #: 25-0146 Agenda Date: 6/16/2025 Agenda #: 2.
subsidize the COS Student Transit Pass Program. During the 3-year pilot program, student ridership experienced almost a fifty percent (50%) increase in ridership, with more than 100,000 rides in Spring 2014. Given the success of the pilot program, the COS Student Transit Pass Program was formalized by a 7-year Agreement beginning with the Fall 2014 semester through the Spring 2020 semester, and the full-time student semester fee was increased from $5.00 to $10.00 and the parttime student semester fee from $4.00 to $9.00.

It is the purpose of the program that the fees from the students, combined with the COS contribution, make the program fully supported by the students and COS and fully fund the City’s proportional operating costs resulting from the program. Currently, there is approximately $980,000 in revenues collected above operating expenditures for the program since 2014 that is reserved for transit capital improvements that directly benefit COS and its students. These reserve funds are housed with TCAG for future capital expenses related to the COS Student Transit Pass Program.

Due to the disruptions brought by the pandemic in Spring 2020, the expiration of the 7-year agreement between COS and TCAG and TCAG with the transit providers was not formally extended.

It has been operating in accordance with the expired agreement. TCAG initiated a 10-year renewal of the expired agreement with COS during Summer 2024, which was formally approved by both the COS Board of Trustees and the TCAG Board of Governors at their meetings in December 2024, beginning with the Spring 2025 semester through the Fall 2034 semester. TCAG is now requesting the transit providers to consider approval of the same.

Similar to overall public transit trends subsequent to the pandemic, ridership has not recovered to pre -pandemic levels but is steadily increasing. Please see the chart below for ridership over the term of the prior Agreement:

Year: Ridership:

FY 2014-15 206,439
FY 2015-16 171,998
FY 2016-17 149,551
FY 2017-18 174,965
FY 2018-19 164,742
FY 2019-20 110,092*
FY 2020-21 3,921**
FY 2021-22 40,995
FY 2022-23 52,467
FY 2023-24 57,080
FY 2024-25 75,800 (Projected)
(*) No ridership April - June 2020 due to campus closure (**) No ridership July 2020 - January 2021 due to campus closure There are several benefits to the COS Student Transit Pass Program, including allowing many students the opportunity to attend COS that would otherwise be unable to do so, community economic benefits that are associated with a more educated population (i.e., less unemployment and more educational attainment opportunities), and students developing transit habits that may remain beyond the college experience.

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File #: 25-0146 Agenda Date: 6/16/2025 Agenda #: 2.

Fiscal Impact:

None
Prior Council Action:

August 18, 2014 - City and TCAG Agreement for Fall 2014 through Spring 2020 June 3, 2013 - City and TCAG Agreement for Summer 2013 through Fall 2014 Other: N/A
Alternatives:

The City Council could elect not to approve this agreement and end the City’s participation in the COS Student Transit Pass Program.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to sign the renewal Agreement between the City of Visalia and the Tulare County Association of Governments (TCAG) to participate in the COS Student Transit Pass Program for the Spring 2025 through Fall 2034 semesters. .end
Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:

Draft Agreement
City Council Agenda Staff Report - August 18, 2014
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TRANSIT PROVIDER AGREEMENT

FOR TRANSIT SERVICES FOR THE COLLEGE OF THE SEQUOIAS

STUDENT TRANSIT PASS PROGRAM

BETWEEN THE TULARE COUNTY ASSOCIATION OF GOVERNMENTS
(TCAG)
AND _________________________
This Agreement is made and entered into this _____ Day of __________ 2025, by and between the Tulare County Association of Governments, hereinafter referred to as “TCAG,” and ____________________, hereinafter referred to as “Agency,” effective January 1, 2025.

RECITALS
WHEREAS, in September 2010 College of the Sequoias (COS) students voted to implement a mandatory transportation fee of $5 per full-time student, and $4 per parttime student, which would provide students with an unlimited fixed route transit pass valid on Tulare County fixed route bus services (excluding Sequoia Shuttle) and Kings Area Rural Transit fixed routes; and
WHEREAS, in May 2014 COS students voted to implement an additional mandatory fee of $5 per full-time and part-time student to contribute to the existing COS Student Transit Pass Program; and
WHEREAS, the transit services available to registered students will include fixed route services on the following transit systems: Visalia Transit, Porterville Transit, and Tulare County Regional Transit Agency (TCRTA); and
WHEREAS, the COS Board of Trustees will contribute $1.00 to the transportation fund for each COS student that is enrolled, per semester in the semester in which they are enrolled; and
WHEREAS, COS students will not receive student transit program identification valid on participating fixed route transit unless they have paid their student transportation fees for the semester; and
WHEREAS, additional funding may be received from grants and other sources and may be applied during the contract period of the agreement; and WHEREAS, COS will collect all transportation funds and provide to TCAG, based on the total number of students paying fees; and
WHEREAS, Agency will track transit ridership by students using valid COS identification cards using a tracking method approved by TCAG; and 94 AGREEMENT
College of the Sequoias Student Transit Pass Program
2 WHEREAS, Agency will submit ridership data for student passengers using valid COS student identification to TCAG following the conclusion of each semester; and WHEREAS, Agency will submit the average miles per passenger for participating fixed route systems only from each year’s State Controller’s Report or National Transit Database reporting; and
WHEREAS, TCAG will retain 1% from the Board of Trustees and COS Student funds for administration costs; and
WHEREAS, if Agency fails to submit appropriate COS student ridership data by the 21st day of the month following the end of the semester, the Agency agrees to accept payment based on one-half of their previous semester’s ridership data; and WHEREAS, TCAG shall distribute fifty-percent of received funds to participating transit providers based on ridership and mileage criteria; and WHEREAS, TCAG shall distribute fifty-percent of received funds to transit providers based on new and expanded service costs incurred by transit providers as a direct result of COS student riders; and
WHEREAS, TCAG shall determine the criteria for determining new and expanded service costs incurred as a direct result of COS student riders, with input from transit providers, and will approve amounts payable; and
WHEREAS, TCAG shall adopt criteria for determination of new and expanded service costs, and the first proposal for criteria parameters will be presented to the TCAG Board in September 2024; and
WHEREAS, this agreement shall be valid for the Fall 2014 academic semester through the Fall 2020 academic semester, unless otherwise amended or superseded.

NOW, THEREFORE, the parties agree as follows:

1. TERM. This agreement shall commence on January 1, 2025, and shall expire at 11:59 PM on January 1, 2031, unless otherwise terminated, amended, or superseded. The agreement will be renewable for similar or different terms and conditions upon mutual agreement between all parties.

2. INDEPENDENT CONTRACTOR. While engaged in carrying out and complying with the terms and conditions of this agreement, TCAG is an independent contractor, and not an officer, agent, or employee of Agency.

3. PAYMENT. TCAG agrees to transfer the funds received by COS (less administrative and material costs) after the conclusion of each semester/session in which funds are collected to participating agencies within 20 business days of receiving the funds, and once all COS student ridership data and average passenger mileage is received 95 AGREEMENT
College of the Sequoias Student Transit Pass Program
3 for the semester/session. Ridership totals are to be submitted following the close of each semester and are due by the 21st of the month following the end of the previous semester. If the 21st falls on a weekend, the data is due the following working day. If Agency fails to submit the required data by the 21st of the month after the prior semester, Agency agrees to accept payment based on one-half of their previous month’s ridership.

TCAG will disburse fifty percent of the funds received (less administrative and material costs) to transit providers based on the following formula: 50% of applicable semester/session funds in proportion to provider’s share of student ridership and 50% of applicable semester/session funds in proportion to provider average passenger mile percentage as reported in Agency’s annual State Controller Report (SCR). Ridership shall be tracked by the Agency through the Agency operations contractor/employees and submitted in a report. Agency shall make available the source documents to verify that report if requested by TCAG.

TCAG will disburse funds from the other fifty-percent of those received (less administration) to transit providers based on new and expanded service costs incurred by transit providers as a direct result of COS student riders. Said expenses must be for service expansion or capital improvements made after the commencement of this agreement that are attributable in part or in whole to COS student ridership. Service costs and capital costs exceeding $5,000 shall be reimbursed in proportion to student ridership on the route or routes in question.

Capital costs of $5,000 or less that are incurred because of COS student pass program ridership shall be reimbursed in full.

If the latter defined fifty-percent of funds exceeds the approved amount of costs incurred, TCAG will hold those funds for future said expenses. If the funds are less than the approved costs incurred, TCAG will disperse funds up to the payable amount as they come in. In the instance that multiple agencies are owed amounts for this portion of funds, funds will be paid out proportionately based on amount owed to each agency.

4. ADMINISTRATION COSTS. In consideration of the above payments and other activities associated with the program’s administration, TCAG will retain 1% of total funds for administration costs. Funds received for the program shall also pay for proper identification for student riders. Student identification shall be updated every semester/session.

5. DEFAULT. Upon default by TCAG or Agency in any of the covenants or conditions of this agreement, TCAG or Agency may terminate agreement upon 60 days advance written notice to the defaulting party.

6. AMENDMENTS. This agreement cannot be changed or supplemented orally and may be modified or superseded only by written instrument executed by both parties.
96 AGREEMENT
College of the Sequoias Student Transit Pass Program
4 7. GOVERNING LAW. This agreement shall be governed by and construed in accordance with the laws of the State of California.

8. BINDING EFFECT. This agreement is for the benefit of and shall be binding on all parties and their respective successors, heirs, and assigns.

9. ATTORNEYS’ FEES AND COSTS. Each party shall bear its own attorneys’ fees and costs for all such fees and costs incurred prior to the date of execution of this agreement.

10. BREACH OF AGREEMENT. If either party breaches this agreement, the prevailing party shall be entitled to all damages reasonably flowing from the breach.

11. INDEMNIFICATION. Agency and TCAG shall hold each other harmless, defend and indemnify their respective agents, officers and employees from and against any liability, claims, actions, costs, damages or losses of any kind, including death or injury to any person and/or damage to property, arising out of the activities of Agency or TCAG or its agents, officers and employees under this agreement. This indemnification shall be provided by each party to the other party regarding its own activities undertaken pursuant to this agreement, or as a result of the relationship thereby created, including any claims that may be made against either party by any taxing authority asserting that an employer-employee relationship exists by reason of this agreement, and any claims made against either party alleging civil rights violations by such party under Government Code sections 12920 et seq. (California Fair Employment and Housing Act). This indemnification obligation shall continue beyond the term of this agreement as to any acts or omissions occurring under this agreement or any extension of this agreement.

12. EXECUTION IN COUNTERPARTS. This agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy of an original, with all signatures appended together, shall be deemed a fully executed agreement.

13. SEVERABILITY. If any provision of this agreement is held to be void, voidable, or unenforceable, the remaining portions of the agreement shall remain in full force and effect.

14. INTERPRETATION. The language of all parts of this agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party.

15. COMPLIANCE WITH LAW. TCAG agrees to perform the services contemplated by this agreement in a professional and a competent manner and in compliance with all state or federal laws or regulations governing the services to be rendered pursuant to this agreement.

16. BOARD APPROVAL. The parties recognize that the effectiveness of this agreement is contingent upon approval by the Agency and TCAG.
97 AGREEMENT
College of the Sequoias Student Transit Pass Program
5 17. OTHER DOCUMENTS/ACTS. The parties agree to work together diligently and to execute related documents and perform related acts necessary for the successful performance of this agreement.

18. ENTIRE AGREEMENT. This agreement and its attachments, if any, constitute the entire agreement and understanding between the parties. There are no oral understandings, terms, or conditions, and neither party has relied upon any representation, express or implied, not contained in this agreement. All prior understandings, terms, or conditions are deemed merged into this agreement and its attachments.

19. NOTICES TO PARTIES. All notices to be given to the parties to this agreement shall be in writing and served by depositing same in the United States Mail, postage prepaid, registered or certified mail.

Notices to TCAG should be addressed to:

Tulare County Association of Governments
210 N. Church Street, Suite B
Visalia, CA 93291
Notices to Agency should be addressed to:

XXXXXXXX

XXXXXXXXXXXXXXXXX

XXXXXXXXXXXXXXXXXXXXX

XXXXXXXXXXXXXXXXX

IN WITNESS WHEROF, the parties hereto have executed this agreement in duplicate the day and year first herein above written.

TULARE COUNTY ASSOCIATION OF GOVERNMENTS:

Signature Date
Ted Smalley, Executive Director
Name and Title

(AGENCY NAME)
Signature Date
Name and Title
Attest: ______________________
98 AGREEMENT
College of the Sequoias Student Transit Pass Program
6 Name and Title Date
99 Meeting Date: 8/18/2014
City of Visalia
A_g_enda Item Transmittal
I Agenda Item Number (Assigned by City Clerk): 6.

Item 6. - Page 1
Agenda Item Wording: Authorize the City Manager to sign the 2014 agreement between City of Visalia and Tulare County Association of Governments (TCAG) for the Fall 2014 through the and Spring 2020 session for student transit services at the College of Sequoias (COS).

Deadline for Action: 8/18/2014
Submitting Department: Transportation and General Services Department Contact Name and Phone Number:

Montv Cox, 4591
Department Recommendation: Authorize the City Manager to sign an agreement between the City of Visalia and Tulare County Association of Governments (TCAG) for the Fall 2014 through the Fall 2020 semester for student transit services at the College of Sequoias (COS).

Summary: Since January 2011 TCAG has entered into an agreement with COS and the City of Visalia has entered an agreement with TCAG, including several amendments, to participate in the COS Student Transit Pass Program. The agreement between TCAG and COS is to facilitate the contract for services with each participating Transit agency. This agreement, presented for Council's consideration, is to continue Visalia Transit's participation for the Fall 2014 semester through the end of the term of the Agreement (Fall of 2020) between TCAG and COS. Staff is recommending Council approve this agreement after considering the following:

1. TCAG worked with COS to increase COS administration and student contributions to cover fare revenues and additional capital and operating costs of the program.

2. Costs are incurred by agencies as a result of the COS Student Transit Pass Program, and are on-going expenses. TCAG has established a portion of revenues to go towards additional capital and operating costs of the program.

3. The City of Visalia has had to increase service to accommodate the increase from the COS riders.

4. COS Administration contributions increased from $0.40 per student to $1.00 per student.

Full/part time students increased their contributions by $5.00 each and will now contribute $10.00 each semester, and part-time students will contribute $9.00 each semester to the Student Transit Pass Program.

5. Visalia is subject to federal farebox recovery ratio requirements. Collectively, all fares must account for 20% of the cost of the transit operation. Although each subgroup does -83- 100
Item 6. - Page 2
not need to meet this requirement, transit is working to have each program strive for this goal.

6. With the increased fees staff is now confident there is enough funding in the program to cover the costs which are generated by it. The potential funding is projected to double what it has been previously, a goal pushed by Visalia and the other transit providers.

This agreement commits Visalia Transit to accept, as fare to board a Visalia Transit bus, a COS Student ID with the current session transit sticker, indicating the student has paid the mandatory transportation fee ($10 full-time; $9 part-time). The COS administration currently contributes $1.00 per student to the program. One percent of the total funds will be taken off the top to be used for administrative costs. Fifty percent (50%) of the remaining funds are distributed to the participating Kings/Tulare County transit agencies based on ridership and average trip mileage, and the other 50% of the remaining funds will be distributed for costs associated with expansion as a result of the program. It was the intent of the program that the fees from the students, combined with the COS contribution, would replace the fare revenue not collected from the students who were previously paying transit fares, making the program fully supported by the students and COS. It is expected that this new distribution will result in at least double the amount Visalia received previously and will fully cover Visalia Transit's proportional operating costs resulting from the program.

Staff recommends approval of this agreement, with the understanding that staff will continue to evaluate and work with TCAG to ensure it is a financially sound program long term. The City should continue to support TCAG in its efforts to seek grant funds to increase revenues for this and other similar programs.

Background Discussion: Starting in 2010 staff worked with TCAG and the administration office of the College of the Sequoias (COS) to establish the formation of a transit pass program specifically for COS students. This has been a collaborative effort between the City of Visalia, COS, TCAG and the other transit service providers in Tulare and Kings Counties. TCAG conducted a study to implement the COS Student Transit Pass program in 2011 which resulted in a pilot COS Student pass for the Spring 2011 semester. Through an agreement in 2011, terms included assumptions that indicated that the City of Visalia transit fund would not subsidize the COS student transportation program. Since then, TCAG has applied for several additional grants, and sought additional revenues to help support this program.

There are many benefits of the COS Student Transit Pass Program. The program allows many students the opportunity to attend COS that would not otherwise be able to do so. These students are developing transit habits that may remain beyond their college years. There are community economic benefits that are associated with a more educated population, less unemployment and more educational attainment opportunities. -84- 101
Item 6. - Page 3
During the last three years the City has participated in and supported this program which has provided many benefits to COS, the community, and the students (some of which would not be able to attend without the student transit pass program). Below are projected ridership and revenue estimates shown in Table I, Student Transit Pass Program Operating Statistics. Staff is projecting these will be the results of the program, if Visalia is agreeable to entering into the proposed agreement.

Table I
Student Transit Pass Program Operating Statistics
Semester Ridership Spring 2011 Spring 2014 Spring 2020
Student Ridership 72,469 106,916 222,594
% Change 47.5% 108.2%
Average Fare Recovery/ride
cos $0.54 $0.36 $0.72
General system-wide Riders $0.68 $0.67 $0.71
Fare Contribution
COS Students full-time $5.00 $5.00 $10.00
COS Students part-time $4.00 $4.00 $9.00
COS Administration Per Student $0.40 $1.00 $1.00
In addition, Visalia Transit has added buses in service to avoid full buses passing bus stops.

This has resulted in an estimated additional expense of $65,000 per year. Some of this expense can be attributed to increased system wide ridership, but COS Student Ridership has contributed to the demand. Staff will continue to monitor the expansion costs associated with supporting expansion, and costs of the program while continuing to monitor student ridership impacts on fare box recovery.

TCAG and COS are committed to working on finding the necessary balance between grants and student fees that cover the costs of the program as the program evolves. While all 13,000 enrolled students are eligible to unlimited bus service, less than 4,000 students request a transit pass sticker. Visalia has experienced an average annual growth rate of 13% in COS student ridership.

In summary, the new proposal continues to add increased ridership to Visalia Transit and will bring the projected revenue per rider to about the average of the revenue per rider is for the system at large.

Fiscal Impact: None.

Prior Council Action: Council has entered and amended a similar agreement annually since 2010.
-85- 102
Item 6. - Page 4
Other: None.

Committee/Commission Review and Action:

None.

Alternatives: Council could elect not to approve this agreement, ending Visalia Transit's participation in the COS Transit Pass program.

Attachments: Draft agreement for transit services for the College of the Sequoias Student Transit Pass Program between the Tulare County Association of Governments and the City of Visalia. Language in the agreement is still under review and subject to modification prior to completion.

Recommended Motion (and Alternative Motions if expected):

I move that the City Council authorize the City Manager to enter into the agreement between City of Visalia and Tulare County Association of Governments (TCAG) for the Fall 2014 through Fall 2020 semesters including Summer sessions for student transit services at the College of Sequoias (COS).

Copies of this report have been provided to: None.

Environmental Assessment Status
CEQA Review: None Reguired.
-86- 103
Item 6. - Page 5

AGREEMENT

FOR TRANSIT SERVICES FOR THE COLLEGE OF THE

SEQUOIAS STUDENT TRANSIT PASS PROGRAM

BETWEEN THE TULARE COUNTY ASSOCIATION OF

GOVERNMENTS (TCAG)

AND THE -----
This Agreement is made and entered into this_ Day of 2014, by and between the Tulare County Association of Governments, hereinafter referred to as "TCAG," and the---� hereinafter referred to as "Agency."

RECITALS
WHEREAS, in September 2010 College of the Sequoias (COS) students voted to implement a mandatory transportation fee of $5 per full-time student, and $4 per part-time student, which would provide students with an unlimited fixed route transit pass valid on Tulare County fixed route bus services ( excluding Sequoia Shuttle) and Kings Area Rural Transit fixed routes; and
WHEREAS, in May 2014 COS students voted to implement an additional mandatory fee of $5 per full-time and part-time student to contribute to the existing COS Student Transit Pass Program; and
WHEREAS, the transit services available to registered students will include fixed route services on the following transit systems: Visalia Transit, Visalia Towne Trolley, Tulare Intermodal Express (TIME), Dinuba Area Regional Transit (DART), Dinuba Connection, Porterville Transit, Tulare County Area Transit (TCaT), and Kings Area Rural Transit (KART); and
WHEREAS, the COS Board of Trustees will contribute $1.00 to the transportation fund for each COS student that is enrolled, per semester in the semester in which they are enrolled; and
WHEREAS, COS students will not receive student transit program identification valid on participating fixed route transit unless they have paid their student transportation fees for the semester; and
WHEREAS, additional funding may be received from grants and other sources and may be applied during the contract period of the agreement; and WHEREAS, COS will collect all transportation funds and provide to TCAG, based on the total number of students paying fees; and
-87- 104
Item 6. - Page 6

AGREEMENT
College of the Sequoias Student Transit Pass Program
WHEREAS, Agency transit will track transit ridership by students using valid COS identification cards using a tracking method approved by TCAG; and WHEREAS, Agency will submit ridership data for student passengers using valid COS student identification to TCAG monthly; and
WHEREAS, Agency will submit the average miles per passenger for participating fixed route systems only from each year's State Controller's Report or National Transit Database reporting; and
WHEREAS, TCAG will retain 1 % from the Board of Trustees and COS Student funds for administration costs; and
WHEREAS, if Agency fails to submit appropriate COS student ridership data by the 15th of each month, the Agency agrees to accept payment based on one-half of their previous month's ridership data; and
WHEREAS, TCAG shall distribute fifty-percent of received funds to participating transit providers based on ridership and mileage criteria; and
WHEREAS, TCAG shall distribute fifty-percent of received funds to transit providers based on new and expanded service costs incurred by transit providers as a direct result of COS student riders; and
WHEREAS, TCAG shall determine the criteria for determining new and expanded service costs incurred as a direct result of COS student riders, with input from transit providers, and will approve amounts payable; and
WHEREAS, TCAG shall adopt criteria for determination of new and expanded service costs, and the first proposal for criteria parameters will be presented to the TCAG Board in September 2014; and
WHEREAS, this agreement shall be valid for the Fall 2014 academic semester through the Fall 2020 academic semester, unless otherwise amended or superseded.

1. 2.

NOW, THEREFORE, the parties agree as follows:

TERM. This agreement shall commence on August 1, 2014 and shall expire at 11:59 PM on December 31, 2020, unless otherwise terminated, amended, or superseded. The agreement will be renewable for similar or different terms and conditions upon mutual agreement between all parties.

INDEPENDENT CONTRACTOR. While engaged in carrying out and complying with the terms and conditions of this agreement, TCAG is an independent contractor, and not an officer, agent, or employee of Agency.
2 -88- 105
Item 6. - Page 7

AGREEMENT
College of the Sequoias Student Transit Pass Program

3. PAYMENT. TCAG agrees to transfer the funds received by COS (less administrative costs) after the conclusion of each semester/session in which funds are collected to participating agencies within 10 business days of receiving the funds, and once all COS student ridership data and average passenger mileage is received for the semester/session.

Ridership totals are to be submitted monthly, and are due by the 15th of every month. If the 15th falls on a weekend, the data is due the following working day. If Agency fails to submit the required data by the 15th each month, Agency agrees to accept payment based on one-half of their previous month's ridership.

TCAG will disburse fifty-percent of the funds received (less administrative costs) to transit providers based on the following formula: 50% of applicable semester/session funds in proportion to provider passenger percentage and 50% of applicable semester/session funds in proportion to provider average passenger mile percentage.

Ridership shall be tracked by the Agency through the Agency operations contractor/employees and submitted in a report. Agency shall make available the source documents to verify that report if requested by TCAG.

TCAG will disburse funds from the other fifty-percent of those received (less administration) to transit providers based on new and expanded service costs incurred by transit providers as a direct result of COS student riders. TCAG shall determine the criteria for determining new and expanded service costs incurred as a direct result of COS student riders, with input from transit providers, and will approve amounts payable.

TCAG shall adopt criteria for determination of new and expanded service costs.

4. ADMINISTRATION COSTS. In consideration of the above payments and other activities associated with the program's administration, TCAG will retain 1 % of total funds for administration costs. Funds received for the program shall also pay for proper identification for student riders. Student identification shall be updated every semester/session.

5. DEFAULT. Upon default by TCAG or Agency in any of the covenants or conditions of this agreement, TCAG or Agency may terminate agreement upon 60 days advance written notice to the defaulting party.

6. AMENDMENTS. This agreement cannot be changed or supplemented orally and may be modified or superseded only by written instrument executed by both parties.

7. GOVERNING LAW. This agreement shall be governed by and construed in accordance with the laws of the State of California.
3 -89- 106
Item 6. - Page 8

AGREEMENT
College of the Sequoias Student Transit Pass Program

8. BINDING EFFECT. This agreement is for the benefit of and shall be binding on all parties and their respective successors, heirs, and assigns.

9. ATTORNEYS' FEES AND COSTS. Each party shall bear its own attorneys' fees and costs for all such fees and costs incurred prior to the date of execution of this agreement.

10. BREACH OF AGREEMENT. If either party breaches this agreement, the prevailing party shall be entitled to all damages reasonably flowing from the breach.

11. INDEMNIFICATION. Agency and TCAG shall hold each other harmless, defend and indemnify their respective agents, officers and employees from and against any liability, claims, actions, costs, damages or losses of any kind, including death or injury to any person and/or damage to property, arising out of the activities of Agency or TCAG or its agents, officers and employees under this agreement. This indemnification shall be provided by each party to the other party regarding its own activities undertaken pursuant to this agreement, or as a result of the relationship thereby created, including any claims that may be made against either party by any taxing authority asserting that an employeremployee relationship exists by reason of this agreement, and any claims made against either party alleging civil rights violations by such party under Government Code sections 12920 et seq. (California Fair Employment and Housing Act). This indemnification obligation shall continue beyond the term of this agreement as to any acts or omissions occurring under this agreement or any extension of this agreement.

13. SEVERABILITY. If any provision of this agreement is held to be void, voidable, or unenforceable, the remaining portions of the agreement shall remain in full force and effect.

14. INTERPRETATION. The language of all parts of this agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party.

16. BOARD APPROVAL. The parties recognize that the effectiveness of this agreement is contingent upon approval by the Agency and TCAG.

17. OTHER DOCUMENTS/ACTS. The parties agree to work together diligently and to execute related documents and perform related acts necessary for the successful performance of this agreement.
4 -90- 107
Item 6. - Page 9

AGREEMENT
College of the Sequoias Student Transit Pass Program

Notices to TCAG should be addressed to:

Tulare County Association of Governments
210 N. Church Street, Suite B
Visalia, CA 93291
Notices to Agency should be addressed to:

Agency
Address
Phone
IN WITNESS WHEROF, the parties hereto have executed this agreement in duplicate the day and year first herein above written.

TULARE COUNTY ASSOCIATION OF GOVERNMENTS:

Signature
Ted Smalley, Executive Director
Name and Title
AGENCY:

Signature
Name and Title
Signature
5 -91-
Date
Date

APPROVED AS TO FORM

COUNTY COUNSEL
Date
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COS Student
Program
Transit Pass
COLLEGE of

SEQUOIAS
Visalia City Council
August 18, 2014
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ey pans
• Tulare County Association Governments
• Tulare County Transit Providers
• Dinuba Area Rural Transit (DART)
• Tulare County area Transit (TCa T)
•Porterville Transit
• Tulare lntermodal Express
• Visalia Transit
• College of the Sequoias
• Brent Calvin, Vice President, Student Services
• COS Students
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Evolution of the Program
• March 2010 - TCAG's Unmet Needs process received comments requesting a student discount pass for Tulare County transit agencies
• Summer 2010 - Discussions held with COS regarding a joint student pass for Visalia and Tulare transit systems
• Summer 2010 - TCAG submitted a grant application to prepare a feasibility study of a student pass program (awarded in December)
• Fall 2010 - Tulare and Kings County transit agencies held discussions with COS regarding implementation of a student transit pass program
• January 2011 The Student Transit Pass Program trial semester starts.
• May 2011 - Transit Ridership on fixed routes in Tulare County increase by nearly 15% and the trial semester ends.
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Evolution of the Program
• Summer/Fall 2011 - Study begins analyzing transit data for participating transit agencies. In the Fall, surveys were conducted to seek feedback on the program and the perception of the program.
• August 2011 - Transit providers begin providing a second semester of service for the program.
• January 2013 - COS Campus in Tulare opens
• June 2013 - Transit Providers begin providing summer session transit services.
• 2011-2013 - Student Ridership grows at least of 10% each semester. • June 2013 - Transportation between Visalia/Tulare COS Campuses is analyzed. Operating costs and revenues of the program are also analyzed and recommendations are made to make transit providers more whole.
• December 2013 - COS Board agrees to increase individual student contributions to $1.00.
• May 2014 - COS Students vote to increase student contributions by $5 each student.

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2011 Study Survey Results
As a part of the COS Student Transit Pass Program
study, 12% of the student body at COS completed
on-campus surveys in Spring 2011
• 16% of students ride bus to school (1 out of every 6
students�
• 409 students wouldn't go to school if transit was
unavailable
• 695 students were new transit riders
• 52% of the Transit Pass users only use it to get to and from COS
• 98% of Transit Pass users rate the program very highly 13% of student transit users completed ridership
surveys!
• 79% use the service daily
• 39% are new transit riders
• 37% began using bus because of the Transit Pass
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Ridership
• COS Student Ridership numbers by semester
• Spring 2011 -115,199 passengers Jan-May (VT - 72,469) • Fall 2011 - 154,614 passengers Aug-Dec (VT-94,543)
• Spring 2012 -152,725 passengers Jan-April (VT-91,514) • Fall 2012 -177,601 passengers Aug-Dec (VT-111,597)
• Spring 2013 - 166,144 passengers Jan-May (VT-102,632) • Summer 2013 -9,670 passengers June-July (VT-6,239)
• Fall 2013 - 188,121 passengers Aug-Dec (VT-113,767)
• Spring 2014 -178,159 passengers Jan-May (VT-106,948)
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ers enc}f
KART 0.5%
Tulare

19.6%
TCAT

12.0%

6.7%
• 61.2% of All COS Student Riders ride Visalia Transit

0.0%
Visalia
Tulare
TCAT
KART
Porterville
Dinuba
Total:
699,709
223,915
137,364
76,502
5,327
445
1,143,262
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Revenue
Student Transit Pass Program Operating Statistics
Semester Ridership Spring 2011 Spring 2014 Spring 2020
Student Ridership 72,469 106,916 222,594
% Change 47.5% 108.2%
Average Fare Recovery/ride
cos $0.54 $0.36 $0.72
General system-wide Riders $0.68 $0.67 $0.71
Fare Contribution
COS Students full-time $5.00 $5.00 $10.00
COS Students part-time $4.00 $4.00 $9.00
COS Administration Per Student $0.40 $1.00 $1.00
Full Time Students 8,000
Part Time Students 1,700
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------------------------------------------------------CD Estimated Revenue Distribution
Pass
Percentage/
Ave. Mile
Total Pass. Miles per COS Pass. Mileage Pecentage Fare
Agency Ridership Percentage Pass. Miles Percentage (combined) Share City of Dinuba 41 0.02% 1.32 53.93 0.02% 0.02% $11.34
City of PorteNlle 642 0.36% 0.69 443.43 0.18% 0.27% $136.01 City of Tulare 37,041 20.79% 1.14 42,234.98 17.50% 19.14% $9,571.65 City of Visalia 106,948 60.03% 1.00 107,076.72 44.36% 52.19% $26,096.37 Tulare County 21,548 12.09% 3.16 68,193.70 28.25% 20.17% $10,085.92 Kings County 11,939 6.70% 1.96 23,400.44 9.69% 8.20% $4,098.71 Total 178,159 100.00% - 241,403.19 100.00% 100.00% $50,000.00 Available Re...enues for Expansion: $50,000
Agency Costs Percentage/costs Distribution Visalia Share of City of Visalia $ 65,000 72.2% $36,111 Total Re...enue: $62,207.48 City of Tulare $ 15,000 16.7% $8,333
County of Tulare $ 10,000 11.1% $5,556
Total $ 90,000 100% $50,000
Total Student ridership based on Spring 2014 actual ridership. Ridership and revenues tend to be higher in the Fall. In addition, Summer ridership and revenues will also be collected. The City expects over double the amount shown for the fiscal year.

Ave.

Fare per
Pass.
$0.28
$0.21
$0.26
$0.24
$0.47
$0.34
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Staff Recommendation
• Staff recommends approval of the COS Student
Transit Pass Program agreement through Fall of
2020.
• Staff will continue to evaluate and work with
TCAG to ensure it is a financially sound program.
• The City should continue to support TCAG in its
efforts to seek grant funds to increase revenue .
• The revenue distribution formula to include
average trip length and cost per passenger.
• Staff expects our share of the COS Revenue to
more than double and it will cover all expenses
from the program.
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Thank you
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0198 Agenda Date: 6/16/2025 Agenda #: 3.

Agenda Item Wording:

Adopt Resolution and Designate 2025/2026 SB1 Road Maintenance Funding: Adopt Resolution No. 2025-41 to designate Fiscal Year 2025/26 Road Maintenance and Rehabilitation Account funding of $3,900,000 from the State of California Road Repair and Accountability Act of 2017 to the Tulare Ave Road Rehabilitation Projects from Roeben to Cotta, and the transfer and appropriation of SB 1 RMRA funds. (Resolution required)
Prepared by:

Dolores Verduzco, Financial Analyst, [email protected], (559) 713-4540 Chris Crawford, City Engineer, [email protected], (559) 713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559) 713-4495 Department Recommendation: Staff recommends Council adopt Resolution No. 2025-41 to designate Fiscal Year 2025/26 Road Maintenance and Rehabilitation Account (RMRA) funding of $3,900,000 from the State of California Road Repair and Accountability Act of 2017 (Senate Bill 1) to the Tulare Ave Road Rehabilitation Projects from Roeben to Cotta, and the transfer and appropriation of SB 1 RMRA funds as specified in the report.

Summary:

The Local Streets and Roads Funding Program requires a resolution identifying the project(s) that will be funded with the upcoming fiscal year estimated allotment of SB1 RMRA funds. In order to receive funding for the 2025/26 fiscal year, Council must adopt by resolution a list of projects intended to utilize the fiscal year 2025/26 SB1 RMRA funding and submit to the California Transportation (CTC) by July 1, 2025. Staff recommends the estimated fiscal year 2025/26 SB1 RMRA allotment of $3,900,000 be utilized towards the Tulare Ave Road Rehabilitation Projects from Roeben to Cotta.

Background Discussion:

In April 2017, the Governor signed Senate Bill (SB) 1, known as the Road Repair and Accountability Act of 2017 to address basic road maintenance, rehabilitation, and critical safety needs in the state.

This bill established a new funding source for road repairs through revenue collected from per-gallon excise taxes on gasoline and diesel fuel, sales taxes on gasoline and diesel fuel, and vehicle registration fees. The Act provides inflationary adjustments to tax rates in future years.

SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, cities and counties receiving the funding will be required to provide annual project information to the California Transportation Commission (CTC). This includes action by City Council at a regular public meeting to adopt a list of projects proposed to be funded with RMRA funds for each fiscal year. The project list must be submitted to the CTC by July 1st to receive and not delay the apportionment of RMRA funds for the upcoming fiscal year. The report for the anticipated use of funding shall include a description of the project including location, estimated project schedule and the estimated useful life of the project.

Visalia City Council Page 1 of 4 Printed on 6/13/2025
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File #: 25-0198 Agenda Date: 6/16/2025 Agenda #: 3.

In addition, for each fiscal year in which the City spends RMRA funds, the City must submit a report to the CTC that details the RMRA funds expended to include a description and location of each completed project and/or in-progress project, the amount of funds expended on the project and the completion date. The CTC posts reported project information on the Commission’s website and through other reporting mechanisms that are accessible by the public.

Staff recommends Council designate the fiscal year 2025/26 SB1 RMRA funding to the Tulare Ave Road Rehabilitation projects listed below.

Project 1: Tulare Ave Road Rehabilitation from Roeben to Demaree Project Description/Scope:

This project will rehabilitate the roadway on Tulare Avenue from Roeben to Demaree Street. The project will consist of repairing miscellaneous damaged concrete structures such as curb and gutter, drain inlets, and ramps. Impacted ramps will be upgraded to be in ADA compliance and existing manholes and valve boxes will be adjusted to grade. In addition, existing traffic signals will be upgraded to include video detection cameras and the corridor will upgrade existing class II to class IV bike lines.

Council approved on July 18, 2022 the appropriation of $3,086,000 from the Surface Transportation Block Grant Program (STBGP) towards this project. An additional amount of $835,000 in funding from the SB1 RMRA fund is needed to fund the estimated construction cost.

Project Location:

Street Segment From To
Tulare Ave. Roeben St. Demaree St.

Estimated Project Schedule:

Construction:

Start: November 2025
Complete: April 2026
Estimated Useful Life:
15 to 20 Years
Project 2: Tulare Ave Road Rehabilitation from Demaree to Cotta Project Description/Scope:

This project will rehabilitate the roadway on Tulare Avenue from Demaree Street to Cotta Street. The project will also consist of repairing miscellaneous damaged concrete structures such as curb and gutter, drain inlets, and ramps. Impacted ramps will be upgraded to be in ADA compliance and existing manholes and valve boxes will be adjusted to grade. In addition, existing traffic signals will be upgraded to include video detection cameras and installation of new conduits to replace undersized existing conduits. The corridor will upgrade existing class II to class IV bike lines.

The Tulare Ave Road Rehabilitation from Demaree to Cotta project was previously approved by Council on June 3, 2023 to receive SB1 RMRA funds from the fiscal year 2023/24 allotment in the Visalia City Council Page 2 of 4 Printed on 6/13/2025
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File #: 25-0198 Agenda Date: 6/16/2025 Agenda #: 3.

Council on June 3, 2023 to receive SB1 RMRA funds from the fiscal year 2023/24 allotment in the amount of $400,000. In addition, Council approved on April 21, 2025, the appropriation of $3,065,000 SB1 RMRA funds from the fiscal year 2025/26 allotment towards this project and the transfer of $400,000 within the SB1 RMRA Fund from the Whitendale Ave Road Rehabilitation from Mooney Blvd to Court St project to this project to fully fund the construction phase. Although, Council previously approved the use of fiscal year 2025/26 funds, adoption of the attached resolution listing this project to utilize fiscal year 2025/26 funds is required by the CTC.

Project Location:

Street Segment From To
Tulare Ave. Demaree St. Cotta St.

Estimated Project Schedule:

Construction:

Start: June 2025
Complete: January 2026
Estimated Useful Life:
15 to 20 Years
Fiscal Impact:

SB1 RMRA funding in fiscal year 2025/26 of approximately $3.9M is projected to be distributed to the City of Visalia based on the State Department of Finance projections of RMRA revenues, last updated in May 2025. SB1 RMRA funds of $3.9M will be allocated as follows:
· $835,000 Tulare Ave Road Rehabilitation - Roeben to Demaree (CP0603) · $3,065,000 Tulare Ave Road Rehabilitation - Demaree to Cotta (CP0602) RMRA revenues estimated to be received are appropriated to CP0290 Pavement Rehabilitation within the SB1 RMRA Fund (113) as part of the 2-Year Capital Improvement Plan budgeting process.

However, CP0290 does not specify a project location. Upon approval of the projects to utilize the FY 2025/26 funds, the RMRA funds will be transferred from CP0290 Pavement Rehabilitation to the Tulare Ave Road Rehabilitation Projects. In addition, the amount of RMRA revenues to be received of $3.9M exceeds the amount budgeted in CP0290 Pavement Rehabilitation of $3.6M. The remaining $300,000 will be appropriated to the Tulare Ave Road Rehabilitation from Roeben to Demaree project. See table below.

FY 24-25 FY 25-26
SB 1 RMRA Amount Budgeted (CP0290) $ 3,600,000
Less: Tulare Road Rehab - Demaree to
Cotta (CP0602) Advanced in FY24-25
$ 3,065,000 $ (3,065,000)
Tulare Road Rehab - Demaree to
Roeben - Request to transfer funds
from CP0290 to CP0603
$ 535,000
SB 1 RMRA Amount Allocated $ 3,900,000
Less: SB 1 RMRA Amount Budgeted $ (3,600,000)
Additional appropriation to Tulare Road
Rehab - Demaree to Roeben (CP0603)
Visalia City Council Page 3 of 4 $ 300,000 Printed on 6/13/2025 powered by Legistar™122
File #: 25-0198 Agenda Date: 6/16/2025 Agenda #: 3.

Tulare Road Rehab - Demaree to
Roeben - Request to transfer funds
from CP0290 to CP0603
$ 535,000
SB 1 RMRA Amount Allocated $ 3,900,000
Less: SB 1 RMRA Amount Budgeted $ (3,600,000)
Additional appropriation to Tulare Road
Rehab - Demaree to Roeben (CP0603)
$ 300,000
Prior Council Action:

June 17, 2024 Adopted Resolution No. 2024-30 to designate 2024/25 SB1 RMRA funds to the Whitendale Ave Road Rehabilitation from Mooney Blvd to Court St project.

June 5, 2023 Adopted Resolution No. 2023-20 to designate 2023/24 SB1 RMRA funds to 1) Tulare Ave. Road Rehab from Demaree to Cotta, 2) Plaza Drive Intersection Improvements, and 3) Center & Acequia Street Rehabilitation.

June 20, 2022 Adopted Resolution No. 2022-41 to designate 2022/23 SB1 RMRA funds to 1) Downtown Pavement Rehabilitation, 2) Caldwell Ave. Improvements from Akers to Shady, and 3) Center & Acequia Street Rehabilitation.

June 21, 2021 Adopted Resolution 2021-34 to designate 2021/22 SB1 RMRA funds to the FY 2021- 22 SB1 Street Rehabilitation - Center & Acequia Project.

April 20, 2020 Adopted Resolution 2020-19 to designate 2020/21 SB1 RMRA funds to the Street Rehabilitation - Akers & Shady project and to the Downtown Pavement Rehabilitation Project.

April 15, 2019 Adopted Resolution 2019-21 to designate 2019/20 SB1 RMRA funds to the Caldwell Avenue Improvements - Akers to Shady Project.

April 16, 2018 Adopted Resolution 2018-25 to designate 2018/19 SB1 RMRA funds to various street segments.

November 20, 2017 Affirmed by Resolution 2017-78 the appropriation of 2017/18 SB1 RMRA funding to a Cape Seal Project.

Alternatives: Designate funds to a different road segment(s).

Recommended Motion (and Alternative Motions if expected):

I move to adopt Resolution No. 2025-41 to designate Fiscal Year 2025/26 SB1 RMRA funding of $3,900,000 to the Tulare Ave Road Rehabilitation Projects from Roeben to Cotta, and the transfer and appropriation of SB1 RMRA funds as specified in the report.

Environmental Assessment Status: Environmental assessment has been cleared by Caltrans.

Deadline for Action: 6/16/2025
Attachments: 1. Resolution 2025-41 2. Project Location Map Visalia City Council Page 4 of 4 Printed on 6/13/2025
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RESOLUTION NO. 2025-41

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VISALIA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $3,900,000 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets/roads, add active transportation infrastructure within the City this year and hundreds of similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an at-risk condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a good condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using 124
cutting-edge technology, materials and practices, will reduce drive times and traffic congestion, which will lead to reduced vehicle emissions and increase responsiveness to the needs to the users of the road system.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Visalia, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following newly proposed project will be funded in-part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues:

Project Title: Tulare Ave Road Rehabilitation from Roeben to Demaree Project Description: Rehabilitate the roadway on Tulare Avenue from Roeben to Demaree Street.

The project will consist of repairing miscellaneous damaged concrete structures such as curbs, gutter, drain inlets and ramps. Impacted ramps will be upgraded to be in ADA compliance and existing manholes and valve boxes will be adjusted to grade. In addition, existing traffic signals will be upgraded to include video detection cameras and the corridor will upgrade existing class II to class IV bike lines.

Project Location: Tulare Ave from Roeben St to Demaree St Estimated Project Schedule:

Construction: Start November 2025 – Completion April 2026 Estimated Project Useful Life: 15 to 20 Years

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: Tulare Ave Road Rehabilitation from Demaree to Cotta Project Description: Rehabilitate the roadway on Tulare Avenue from Demaree to Cotta Street.

The project will also consist of repairing miscellaneous damaged concrete structures such as curbs, gutter, drain inlets and ramps. Impacted ramps will be upgraded to be in ADA compliance and existing manholes and valve boxes will be adjusted to grade. In addition, existing traffic signals will be upgraded to include video detection cameras and installation of new conduits to replace undersized existing conduits. The corridor will upgrade existing class II to class IV bike lines.

Project Location: Tulare Ave from Demaree St to Cotta St Estimated Project Schedule:

Construction: Start June 2025 – Completion January 2026 Estimated Project Useful Life: 15 to 20 Years
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PASSED AND ADOPTED: June 16, 2025 LESLIE B. CAVIGLIA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF VISALIA )
I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2025-41 passed and adopted by the Council of the City of Visalia at a regular meeting held on June 16, 2025.

Dated: June 16, 2025 LESLIE B. CAVIGLIA, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0199 Agenda Date: 6/16/2025 Agenda #: 4.

Agenda Item Wording:

Affirm Submittal of Basin Grant & Appropriate Funds - Affirm the submission to the Environmental Protection Agency for grant funding in the amount of $959,752 for the Groundwater Recharge Basin F project; and upon award appropriate grant funds and $240,000 of local matching funds from the Groundwater Recharge Fund (224).

Prepared by:

Dolores Verduzco, Financial Analyst, [email protected], (559) 713-4540 Rebecca Keenan, Senior Civil Engineer, [email protected] (559) 713-4541 Chris Crawford, City Engineer, [email protected], (559) 713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559) 713-4495 Department Recommendation:

Staff recommends City Council affirm the submission to the Environmental Protection Agency for grant funding in the amount of $959,752 for the Groundwater Recharge Basin F project; and upon award appropriate grant funds and $240,000 of local matching funds from the Groundwater Recharge Fund (224).

Summary:

The city has received approval of federal funds from the Environmental Protection Agency (EPA) Community Grants Program in the amount of $959,752 for development of groundwater recharge basins. In order to receive funding and enter into a funding agreement with the EPA, submission of a grant application is required. The grant program requires a local match contribution of 20% of the total project cost. Staff recommends $240,000 from the Groundwater Recharge Fund (224) be applied as the local match contribution for a total project cost of $1,199,752.

Background Discussion:

On February 6, 2023, Council authorized staff to submit funding requests to State and Federal Legislative Representatives for several projects, including funding for construction of basins at the East Side Regional Park. Subsequently a federal Congressional Community Project Funding request was submitted in the amount of $3.5 million for the development of groundwater recharge basins in the City of Visalia. Congressman Costa supported the funding request from the city and included a funding amount of $959,752, which was approved as part of the Fiscal Year 2023-24 Federal Appropriations Act. These types of Federal funds are managed by existing federal agencies, which in this case is the EPA. For this grant the city was required to work with the EPA and submit a grant application by the federal fiscal year cut-off date of June 15th, 2025, to receive the approved $959,752 in funds from the EPA. In an effort to ensure the timeliest grant award possible, staff submitted the grant application and the required Categorical Exclusion Checklist on June 13, 2025 prior to the date of this Council meeting. This was necessary to try to meet the federal fiscal year cutoff date. Projects submitted after that date are automatically rolled into the next fiscal year and are at Visalia City Council Page 1 of 4 Printed on 6/11/2025
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File #: 25-0199 Agenda Date: 6/16/2025 Agenda #: 4.
off date. Projects submitted after that date are automatically rolled into the next fiscal year and are at greater risk of losing funding. Since these are federal EPA funds, there is a need to comply with the National Environmental Policy Act (NEPA) and have a NEPA determination before the funds can be released for construction. Filling out and submitting the Categorical Exclusion Checklist is the first step in the federal environmental review process. From there, the EPA will review the information provided and determine whether there are any extraordinary circumstances that would prevent the project from being eligible for a Categorical Exclusion (CATEX). If the EPA finds that the project meets the qualifications for a CATEX, the EPA will prepare a CATEX determinization and no further NEPA review is required. If the project is not eligible for a CATEX additional NEPA requirements may apply, such as preparation of an environmental impact statement, additional studies, or an environmental assessment. The EPA will review the submitted Categorical Exclusion Checklist and notify the City of their determination later this year.

Staff proposes to use the $959,752 EPA grant to construct a portion of groundwater recharge Basin F, which is located at the ESRP. The EPA funding can be used to construct any of the planned recharge basins, however staff recommends to start the construction of a portion of Basin F at this time since the City has been working with a consulting engineer on the design of the overall basin.

The overall site allocated for Basin F is approximately 33-acres, however a portion of that will be impacted by a new upcoming Caltrans interchange to be located at State Route 198 and the Road 148 alignment. Caltrans will determine the final alignment of the interchange in the next few years as it starts the environmental phase of the interchange project. The city is working with Caltrans to minimize impacts to the ESRP, but no final determination has been made regarding the configuration.

In addition, of the available 33-acres, approximately 6-acres will be allocated to new trails, riparian areas, and other vegetated storm water swales, and a portion will be allocated to Road 152 frontage improvements. Staff estimate that after allocating areas for all the additional features, there will be approximately 20-acres available to be dedicated specifically as recharge Basin F, which will also include the installation of dry wells to assist in the recharge efforts. Therefore, since there are many unknowns related to the development of Basin F staff recommends that the available funding be used to construct an approximately 6-acre to 7-acre portion of the east end of Basin F, focusing on the following groundwater recharge components only:
· Approximately 260’ of 42” storm water pipe
· New outfall structure
· Approximately 32,000 cubic yards of basin earthwork
· Erosion control hydroseed
· Miscellaneous site costs, including a grant acknowledgement sign As previously coordinated with the Parks & Recreation committee, the ultimate construction of Basin F may include active recreation features, such as perimeter trails, pedestrian bridges over the Packwood Creek, par course exercise equipment, and disc golf. Construction of these features is not currently funded, and they will be revisited in the future, prior to implementation. It is not expected that any of these features will be implemented until the final configuration of Basin F is established.

Basin F will be constructed in phases as additional federal and/or state grants are awarded.

Therefore, the current funding from the EPA will only be utilized to construct approximately 6 to 7- acres of the recharge basin and will not include any dry wells, riparian areas, or any of the active recreation features.

Reducing the size of Basin F will require that the consultant prepare a new set of plans, specifications, and estimates for construction bidding, using the existing design as the basis. This Visalia City Council Page 2 of 4 Printed on 6/11/2025
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File #: 25-0199 Agenda Date: 6/16/2025 Agenda #: 4.
specifications, and estimates for construction bidding, using the existing design as the basis. This work can be amended to their existing agreement. As stated above, staff has submitted the CATEX checklist for initial EPA review and depending on their determination, additional local funding may be required to prepare additional impact statements, studies, or an environmental assessment. This will be determined after the EPA completes their review of the submitted CATEX checklist. Through coordination with the EPA it has been clarified that each federal agency is independently responsible for the implementation of NEPA for their projects, and as such, implementation procedures may differ between federal agencies. As required, the CATEX checklist was completed to include only the EPA grant funded proposed project area. The documents related to this NEPA will only be applicable to the EPA grant funded project area. If future federal funding is sought for construction of the remaining area of Basin F the project area will need to comply with the environmental requirements set forth by the corresponding federal agency.

Fiscal Impact:

Design of the Groundwater Recharge Basin F project is currently funded by local funds, see table 1.

Phase 1 of construction of the Groundwater Recharge Basin F will be funded by federal funds from the EPA and local matching funds from the Groundwater Recharge Fund (224), see table 2.

Table 1
Design Project Budget Summary
(CP0371):

Gas Tax (111) $16,520
Measure R Trails (132) $116,750
Park & Recreational Facilities (211) $539,050
Groundwater Recharge (224) $589,050
Waterways (261) $15,430
Total Design Budget $1,276,800
Table 2
Phase 1 Construction Budget Summary:

EPA Grant Funds $959,752
Ground Water Recharge (224) $240,000
Total Phase 1 Construction Budget $1,199,752
Prior Council Action:

February 6, 2023
Authorized staff to pursue funding through State and Federal government for the projects proposed in the staff report.

January 21, 2020
Authorized the City Manager to award the contract for RFB 19-20-20, Professional Design Services for ESRP Basins G & F to CWE.

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File #: 25-0199 Agenda Date: 6/16/2025 Agenda #: 4.

Alternatives: Not affirm submission of grant application.

Recommended Motion (and Alternative Motions if expected):

I move to affirm submission to the EPA for grant funding in the amount of $959,752 for the Groundwater Recharge Basin F project; and upon award appropriate grant funds and $240,000 of local matching funds from the Groundwater Recharge Fund (224).

Environmental Assessment Status: NA
CEQA Review: Initial Study and Notice of Determination (NOD) for a Mitigated Negative Declaration (NMD) No. 2018-05
Deadline for Action: 6/16/2025
Attachments: Project Location Map
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0200 Agenda Date: 6/16/2025 Agenda #: 5.

Agenda Item Wording:

Authorization to award a service contract to West Coast Tow - Authorize the City Manager to award a service contract not to exceed $150,000 annually to Lewis Holdings, Inc DBA West Coast Tow of Visalia for light duty evidence towing and evidence storage for both light and heavy-duty vehicles for a five-year term that is renewable thereafter annually for up to five consecutive one-year periods and appropriate $100,000 for Fiscal Year 2025/2026.

Prepared by:

Police Chief Jason Salazar, 559-713-4215, [email protected]; Police Captain Andrew Swarthout, 559-713-4035, [email protected]; Police Lieutenant Mike Verissimo, 559-713-4154, [email protected]; Financial Analyst Liz Ybarra, 559-713-4250, [email protected]; Department Recommendation:

Authorize the City Manager to award a service contract not to exceed $150,000 annually for RFB 23- 24-45 to Lewis Holdings, Inc DBA West Coast Tow (WCT) from Visalia, CA, for light duty evidence towing and evidence storage for both light and heavy-duty vehicles for a five-year term that is renewable thereafter annually for up to 5 consecutive one-year periods and appropriate $100,000 for FY 25/26.

Summary:

The Visalia Police Department was required to announce a public (RFB 23-24-45) bid for light (<15,00 GVW) and heavy- duty (>15,000 GVW) evidence towing and storage services due to the 2017 contract with West Coast Tow expiring. GVW, or Gross Vehicle Weight, refers to the total weight of a vehicle, including its chassis, body, engine, fuel, passengers, and cargo. The bid accepted includes towing for light duty evidence vehicles and storage for light and heavy-duty vehicles. As of the April 2025 vendor statement, there were 30 vehicles being held in storage as evidence with WCT.

The Department receives a monthly statement that indicates new vehicles towed into storage and any vehicles released. On average, the Department tows 10 vehicles per month that are stored for evidence and a similar number of vehicles are released monthly. The oldest vehicle in storage has been stored for evidence for 1,821 days.

Vehicles that remain in storage for extended periods are typically retained at the request of the Tulare County District Attorney’s Office due to ongoing criminal proceedings. During an internal audit conducted in 2023, the District Attorney’s Office was contacted regarding the status of these cases and confirmed that the vehicles should remain in evidence storage until the associated criminal matters are resolved. As these cases reach a legal conclusion, the Visalia Police Department coordinates the release of the vehicles. The most recent audit to verify the status of evidence stored vehicles was completed in May 2025.

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File #: 25-0200 Agenda Date: 6/16/2025 Agenda #: 5.

Background Discussion:

The Purchasing Department announced a formal public bid on April 3, 2025, and April 8, 2025. The bid closed May 1, 2025, and the City received one (1) bid. The specifications for this bid required that the vendor provide indoor storage for processing in addition to having outdoor facilities to store all vehicles that are currently held in seizure by the Visalia Police Department. Prior to 2017, vehicles held for evidence were stored in the City’s Corporation Yard; however, that process was not sustainable. West Coast Tow has been the City’s light duty tow and storage provider since 2017, when they also were awarded the bid.

Fiscal Impact:

There is an approved budget of $53,100 for FY 25/26 a budget adjustment of $100,000 for FY 25/26 is required based on expenditure projections noted below. The current cost of storage is $7.00 per day, and the towing cost is .01 per tow. The new tow fee is $75.00 per tow and the storage fee is now $13.00 per day. The monthly projected cost, based on 10 tows per month and 30 vehicles in storage, is $12,450. West Coast Tow did not bid on heavy-duty tows; however, the bid does provide for the storage of heavy-duty vehicles at $50.00 per day. Heavy-duty tows are rare, typically occurring only 1-3 times per year, and are requested on an as-needed basis from other qualified local tow companies.

Evidence Towing and Storage Services
Project Cost
Description Quantity No. of Days Rate Expenditure
Tows 10 N/A $75.00 $750.00
Stored Vehicles 30 30 $13.00 $11,700.00
Total Monthly Expenditure $12,450.00
Total Annual Expenditure $149,400.00
A new process was implemented effective January 2025 to reduce both the number of vehicles in storage and the length of time they are stored. The Department’s new process ensures that once a vehicle is stored and processed for evidentiary purposes, it is released. Long-term storage is no longer the standard practice. In addition, the Visalia Police Department is actively reviewing all current evidence-related vehicle cases and coordinating with the Tulare County District Attorney’s Office to streamline the release of vehicles that have been stored for extended periods of time. These procedures will help manage costs, improve efficiency, and ensure that vehicles in storage are necessary for evidentiary retention. Under this process, a projected cost for 20 vehicles in storage would be:

Evidence Towing and Storage Services
Project Cost
Description Quantity No. of Days Rate Expenditure
Tows 10 N/A $75.00 $750.00
Stored Vehicles 20 30 $13.00 $7,800.00
Total Monthly Expenditure $8,550.00
Total Annual Expenditure $102,600.00
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File #: 25-0200 Agenda Date: 6/16/2025 Agenda #: 5.

Description Quantity No. of Days Rate Expenditure
Tows 10 N/A $75.00 $750.00
Stored Vehicles 20 30 $13.00 $7,800.00
Total Monthly Expenditure $8,550.00
Total Annual Expenditure $102,600.00
While this new process is expected to reduce costs by approximately 31%, the Department is requesting a budget based on the higher estimate of $149,400. This is due to several variables that could impact the timing of vehicle releases, including the nature of the incidents involved and the timeline for prosecutorial decisions. Although the Department is optimistic about the long-term impact of the new procedures, we are still working towards finalizing the process. We do not want to prematurely reduce the budget based on projected savings alone. Budgeting for the higher amount ensures sufficient funding while allowing flexibility as the new process is further evaluated.

Prior Council Action: None.

Other: N/A
Alternatives: Click or tap here to enter text.

Recommended Motion (and Alternative Motions if expected):

Authorize the City Manager to award a service contract not to exceed $150,000 annually for RFB 23- 24-45 to Lewis Holdings, Inc DBA West Coast Tow (WCT) from Visalia, CA, for light duty evidence towing and evidence storage for both light and heavy-duty vehicles for a five-year term that is renewable thereafter annually for up to five consecutive one-year periods and appropriate $100,000 for FY 25/26.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 6/16/2025
Attachments: Bid, Sample Contract, and Levine.

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EXHIBIT "B-5"
Ownership Disclosure and California Levine Act Statement The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

I OWNERSHIP DISCLOSURE
Name of B1dder/Proposer/Contractor/ConsultanWendor/Supplier or Company Ca
Address
List the names of all principals. partners, and/or trustees. For corporations. provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:

A11:t u.,w 1 -s

I CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308. also know as the ''Levine Act," can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $250 within the previous twelve (12) months. and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

The following website contains a list of current Visalia City Council Members. https://www visalta.city/government/c1ty council/default asp. You are responsible for reviewing the names of V1sal1a City Council Members prior to making the following disclosure:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals °'t!>e anticipated date of any City Council action related to this contract? YES:__ NO:�. If yes. please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(sl Name Date of Contribution(s)
Answering YES. does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to t contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in a acti s related to this contract.

NOTICE: der state law continues for twelve (12) months after the award. If the above infor •
ns changes during this time after the award, then the awardee is required to u
RFB No. 23-24-45
Annual Contract for Evidence Towing & Storage Services

Page 23 of 32 ends

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EXHIBIT "A· l"

BID FORM
RFB NO. 23-24-45
Bidder's Name: _________ _

ANNUAL CONTRACT FOR EVIDENCE TOWING & STORAGE SERVICES
OPTION 1: LIGHT DUTY VEHICLE EVIDENCE TOWING
TO: THE CITY OF VISALIA PURCHASING DIVISION:

In compliance with the City's Notice Inviting Sealed Bids No. 23-24-45 dated: ____ , the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor appurtenances and incidentals required for the above stated project as set forth in the RFB, including all Exhibits and· related contract documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the Instructions to BIDDERs and the contract r:equirements. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit prices set forth in the bid schedule below. BIDDER understands that failure to enter into a contract in the t1me and manner prescnbed, Purchasing Division may proceed to award the contract to others.

BIDDER understands that a bid is required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that all prices bid mclude all appurtenant expenses, taxes, royalties and fees In the case of discrepancies in amounts bid, unit prices shall govern over extended amounts
BIDDER hereby agrees to execute a contract within ten ( I 0) calendar days, or such further time as may be allowed in v,ritmg by the Purchasing Agent, after receiving notification of the acceptance of this Bid.

BIDDER further declares that he/ she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action m restraint of free competitive bidding in connecnon with said bid.

BIDDER understands that their tow company must be on the Visalia CHP tow service rotullon to be considered for this bid
BIDDER has read and hereby agrees to the conditions stated in this proposaJ by affoong his/her signature on the bid form ..;
NOTE: Estimated annuaJ quantities listed are given for bid purposes only. The estimated number of light duty tows was based on 8 tows per month (96 tows per year) and an estimate of JO davs of storage per tow. However, !he CitY of Visalia does not guarantee that a minimum number of tows or storage will occur.

Low Bid wilt be determined by the Total Bid Amounr. Compensauon under this contract will be based on actual quanut1es of work completed Prices bid shall include all labor, taxes, material and equipment.

OPTION 1:

EVIDENCE
I Light Duty
Tows
As described in

UNIT PRICE ESTIMATED
ANNUAL

QUANTITY
TOTAL
Item# RFB 23-24-45
1 Per Tow Price $I er tow I ll 96
On-Site
2 Stora e Rate $ 13 X 960 =
Total Bid Amount Items 1 & 2
Alternate Items: Contractor shall list below the pncmg for any altemati\'e service that may be associated with, but not limited to those listed above. Contractor shall obtain pnor approval from Project Manager for ,di incidental services to be completed All mc1dental·scrvices shall be at the prices stated below. The City reserves the right to negotiate pnces listed.

Mileage Rate •Applies only to Light Duty Tows that are outside the boundaries described in RFB 23-24-45 $ /tJ - er mile
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Annual Contract for Evidence Towing & Storage Services

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143
(11_w---=---=::t:::.=-=�-1..+_c __ M�s±.....___T<-=--c___:_w _____________ _ Bidding Firm
(2)-----'=-=-=-----=-=-"-1-'-=-0..J-=-------------------------- Corporation, Partner, Joint Venture
(3) 111 o \::.. OcN(:;;LAS
Business Address
,11 s A L..t A.

City State
SSC,- ")3Y - 1300
Telephone Number Fax Number
Wc51"c.oAs
(4)---"""'--�-��---------------'--i'-�=o
(6ateJ _,_ /__.,,�,,,.Q�£l..,,£"---
R..v �,s
Type or Print Authorized Person's Name
PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING S!GNA TURE (1) If the BIDDER is an individual, enter name here in style used in business; if a joint venture, exact name of entities joining in the venture; if a partnership, the correct trade style of the partnership; if a corporation, the exact name of the corporation.
(2) If BIDDER is other than an individual, identify here its character, i.e., JOmt venture, partnership, corporation, including the state of incorporation. If BIDDER is an individual operating under a trade name, state "an individual dba (trade name in full)". (3) State on this line, the address to which all communications and notices regarding the Bid Proposal, and any contract awarded thereunder, are to be addressed. (4) If BIDDER is a joint venture, signature must be by one of the joint venturers, and if one or both of the joint venturers is a partnership or a corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee; if a partnership, by a general partner; if a corporation, by an authorized officer or employee. The title of the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation and their business addresses must be shown below.

Note: All names must be typewritten under written signature. All Addresses must be complete with street number, city, state and zip code.

CONTRACTOR'S PERMIT INFORMATION
License Classification: _______________ _
Expiration Date: ________________ _
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144
CITY OF VISALIA BUSINESS TAX CERTIFICATE NO.: fb \ -9Q3J�9 (A City Business Tax Certificate (License) is not required to submit a bid; however, vendor is required to obtain a City License prior to commencement of work or if vendor is presently transacting business within the City of Visalia regardless of whether the business address is actually located within the City.

Contact the Business License Division for clarification of questions at 559-713-4326.

Federal Tax I.D. No.: (. }- � 01 I 9 °t �

REFERENCES
The following are the names, addresses, and telephone numbers for at least three (3) agencies for which BIDDER has performed work similar in size and scope within the past two years.

Company Name Address

1.TuLAQ� Yc\;k« O�d

2.E.Ktl-tt Po\ 1� 04'e+
,, ,, �c.o s (Y\
Tel. No. Contact � s± Tul.Ai� � 555-'1i�·3".fS'f � �"�'->',� "
c,. 1
1 100 � �)ttu G 5.S<i'-5CJ2.-�,o� t12 ��tJt

3.C.1{ P 50Q5 t-)Obl& If/>·"� SSC,- 1'3'1-b2b) if''��,_rt«Al.

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Annual Contract for Evidence Towmg & Storage Services

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145

VISALIA
y REQUEST FOR BID (RFB) 23-24-45
Annual Contract for
Evidence Towing & Storage Services

BID SUMMARY
Date: Thursday, May 1, 2025 Time: 2:00 p.m.

Visalia City Hall, 707 W. Acequia Ave.

CITY OF VISALIA, CA

PURCHASING DIVISION
707 W. Acequia Avenue
Visalia, CA 93292
(559) 713-4334
Total Bid Amount

BIDDER'S NAME LOCATION
Option 1: Option 2:

Light Duty Veh. Heavy Duty Veh.
\\Ja;tCoa&+- Tow V!t=x::i \10JCA f]9; 0�0- 1°�000-
�
•. ,.,,., /
Witnes�� .e. 9 - Witnes��
Witness: .Q#3 Ck)-
)
Witness:------------
Witness:. ________ _ Witness: ___________ _
Witness: ________ _ Witness: ___________ _
[email protected] - visaliapurchasinq.org
Page_l_ot_/
146
EXHIBIT "A-2"

BID FORM
RFB NO. 23-24-45
Wtt>t �+Tow
Bidder's Name: _________ _

ANNUAL CONTRACT FOR EVIDENCE TOWING & STORAGE SERVICES
OPTION 2: HEAVY DUTY VEHICLE EVIDENCE TOWING
TO: THE CITY OF VISALIA PURCHASING DIVISION:

In compliance with the City's Notice Inviting Sealed Bids No. 23-24-45 dated: _____ , the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor appurtenances and incidentals required for the above stated project as set forth in the RFB, including all Exhibits and related contract documents therefore, and to perform all work m the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the Instructions to BIDDERs and the contract requirements. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit pnces set forth in the bid schedule below. BIDDER understands that failure to enter into a contract in the time and manner prescribed, Purchasing Division may proceed to award the contract to others.

BIDDER understands that a bid 1s required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that all prices bid include all appurtenant expenses, taxes, royalties and fees. ln the case of discrepancies in amounts bid, unit prices shall govern over extended amounts.

BIDDER hereby agrees to execute a contract within ten (10) calendar days, or such further time as may be allowed in writing by the Purchasing Agent, after receiv111g notification of the acceptance of this Bid.

BIDDER further declares that he/she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restramt of free competitive bidding in connection with said bid.

BIDDER understands that their tow company must be on the Visalia CHP tow serv ice rotation to be
considered for this bid.

BIDDER has read and hereby agrees to the conditions stated in this proposal by afftxing his/her signature on the bid form.

NOTE: Estimated annual quantities listed are given for bid purposes only. The need for Heavy Duty tows is infrequent and is estimated at 2 tows per year (one hour each tow) and an estimate of IO days of storage per tow. However, the City of Visalia does not guarantee that a minimum number of tows or storage will occur.

Low Bid will be detennmcd by the Total Bid Amount. Compensation under this contract will be based on actual quantities of work completed. Prices bid shall include all labor, taxes, material and equipment.

Item#
1 2
I
I OPTION 2: I UNIT PRICE ESTIMATED

EVIDENCE ANNUAL
Heavy Duty QUANTITY
Tows
As described m
RFB 23-24-45
Tow Price per $ per hour X 2 hours =
hour
On-Site
Storafl:e Rate $ fi{) »er day X 20 days =
Total Bid Amount (Items 1 & 2t
RF'B No. 23-24-45
Annual Contract for Evidence Towing & Storage Services

Page 16 of 32 ends

1 TOTAL
$
$j(')()()-
1$/CXX)-
I
147
(1)----'\JJ�E::.."-':>_"t-=---�_,_____,?-...'-=b±_.__:=f__.· _...._QU�------------ Bidding Firm
121 Co'2..eo��t,or
Corporation, Partner, Joint Venture
t3l t 1 1 o � 0 ouc.,LA� \JI S:f\LIA
Business Address City
CA
State
Telephone Number Fax Number
l•IEW��
Signature of Authorized Person (Date)
�y Ltu.11.s
Type or Print Authorized Person's Name

PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING SIGNATURE (I
)
If the BIDDER is an individual, enter name here in style used m business; if a jomt venture, exact name of entities joinmg in the venture; if a partnership, the correct trade style of the partnership; if a corporation, the exact name of the corporation
(2) If BIDDER is other than an individual, identify here its character, 1.e., jomt venture, partnership, corporation, includmg the state of incorporation If BIDDER is an individual operating under a trade name, state "an individual dba (trade name in full)". (3) State on this !me, the address to which all communications and notices regarding the Bid Proposal, and any contract awarded thereunder, are to be addressed. (4) If BIDDER is a joint venture, signature must be by one of the joint venturers, and if one or both of the joint venturers is a partnership or a corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee; if a partnership, by a general partner; 1f a corporation, by an authorized officer or employee. The title of the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation and their business addresses must be shown below.

Note: All names must be typewritten under written signature. All Addresses must be complete with street number, city, state and zip code.

CONTRACTOR'S PERMIT INFORMATION
License Classification: ________________ _
Expiration Date: ________________ _
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148
CITY OF VISALIA BUSINESS TAX CERTIFICATE NO.:
(A City Business Tax Certificate (License) is not required to submit a bid; however, vendor is required to obtain a City License prior to commencement of work or if vendor is presently transacting business within the City of Visalia regardless of whether the business address is actually located within the City.

Contact the Business License Division for clarification of questions at 559-713-4326.

Federal Tax I.D. No.: C. l -':)o'.) 199 i

REFERENCES
The following are the names, addresses, and telephone numbers for at least three (3) agencies for which BIDDER has performed work similar in size and scope within the past two years.

Company Name Address Tel. No. Contact
1Tu\.R.e.1s. Po\, ce- �cl cl!oO � �r{' �� 5s=f-'1tlo-3<t<;1/ s�1 H1t�'N1l ,, ,. � 2.utl�<2 PoL,c.t 0-<-pt loo )J C. e..x�m. � 555-592-)103 t,: L,z. )1H20d.

3. C.\:, P 5oQs w t-Joble. �\Je, S5'1-J3't-(;1(,)
\Jl'ST\l� h. (}�'"Mo�-to�
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149
Submit wah 81d
EXHIBIT "B-1"

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fL'< any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the b. der has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the ntents thereof, or divulged information or data relative thereto, or paid, and will not p , any to any corporation, partnership, company association, organization, bid depository, y mber or agent thereof to effectuate a collusive or sham bid.

Date
Note: The above Non-collusion Affidnvit is part of the Bid/Proposal Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

RFB No. 23-24-45
Annual Contract for Evidence Towmg & Storage Sen'1ces
Page J 9 of 32
150
EXHIBIT "B-2"

WORKERS' COMPENSATION INSURANCE CERTIFICATE
{CALIF. LABOR CODE§ 3700)

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )
Submit with Bid
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such pro\;sions before commencing the performance of the work under this contract.

Company·
Busmess Address.

Name of Signing Official:

Title of Signing Official:

Date:

Company Seal:
�_AV_l!�{ll�Sf.lLIA CA
RA
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151
EXHIBIT "B-3"

BIDDER'S STATEMENT ON PREVIOUS CONTRACTS

SUBJECT TO EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
(EXECUTIVE ORDER 11246)
The BIDDER shall complete the following slalement by checking lhe appropriate blanks:

Submit with Bid
The BIDDER has __ has nol _x_ participated in a previous contract subject to the Equal Employment Opportunity Clause prescribed by 'Execulive Order 11246, as amended, of September 24, 1965 The BIDDER has __ has not )< submitted all compliance reports in connection with any such contract due under the applicable filing requirements; and that representations indicating submission of required compliance reports signed by proposed subBIDDERs will be awarded prior to award of subcontracts.

If the BIDDER has participated in previous contracts subject to the Equal Employment Opportunity Clause and has nol submitted compliance reports due under applicable filing requirements, the BIDDER shall submit a compliance report on Standard Form 100, "Employee Information Report EEO-]" prior to award of the contract.

Note: Failure to complete the blanks may be grounds for rejecting the bid.

Company:

Business Address:

Signature:

Name of Signing Official:

Title of Signing Official:

Date:

Company Seal:

0\..).,)c,..(_
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152
Submit with Bid
EXHIBIT "B-4"

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
I EXECUTIVE ORDER 11246)
Equal Opponunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders I 0925, I 1114 or Section 204 of Execuuve Order l 1246 of September 24, 1965, dunng the performance of each contract with the City of Visalia, the BIDDER agrees as follows:

I. The BIDDER will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origm or pohucal affiliation. The BIDDER will take affirmative action to ensure that applicants are employed, and that employees arc treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limlled to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The BIDDER agrees to post in conspicuous places, available to employees and applicants for employment. notices to be provided by the contracting officer setting fonh the provisions of this nondiscrimination clause.

2. The BIDDER will, in all solicitatJOns or adverusemcnts for employees, placed by or on behalf of the BIDDER, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national ongin or political affiliation.

3. The BIDDER will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers' representative of the BIDDER's commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.
'I l he BIDDER wlll comply Wllh all provisions of Execuuve Order 11246 of September 24, 1965, and the rules, rrgulat1ons and relevancy orders of the Secretary of Labor. 5 The BIDDER will furnish all information and reports required by Executive Order 11246 of September 24. 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secn:tary of Labor for purposes of invest1gat1on to ascertain compliance with such rules, regula11011s and orders.

6. In the event of the BIDDER's non-compliance with the non-d1scnminat1on clauses of this subcontract or With any of such rules, regulations or orders. this subcontract may be canceled, termmated or suspended, m whole, or in part and the BIDDER may be declared ineligible for further government contracts in accordance with the procedures authonzed m accordance with Execuuve Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law
7 The BIDDER will include the proVJsions of Paragraphs ( 1) through (7) m every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretal)• of Labor issued pursuant to Secuon 204 of Executive Order 11246 of September 24, I 965, so that such provisions will be binding upon each SUBBIDDER or vendor. The BIDDER will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance Provided, however, that in the event the BIDDER becomes involved in, or is threatened wJth litigation with a SUBBIDDER or vendor as a result of such direction by the contracting agency, the BIDDER may request the United States to enter into such litigation to protect the interest of the Unned States.

Company.
� �±Tow """"'"�e:,,r,,u..� "� 'IIS<!\Lt"- (,.. "'>'.U.<t1.

S1gnatu�-=------------Date: �l'.}u / 'lCI½
Name & Title or Signing Official: � x ¼,> 1) o\.J .J 4Al.. 7 Company Seal (if any):

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153

STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (REV.12-93}
EXHIBIT "B-6"

CERTIFICATION
Submit with 81d
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

FEDERAL ID NUMBER
Cl-Jo-,,

DATE EXECUTED
TELEPHONE NUMBER (Include Area Code)
TITLE
0JNCAL

CONTRACTORIBIDDER FIRM'S MAILING ADDRESS
\l 10 £.f\
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:

Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).
2 Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations. 3 Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company's drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant.
4 At the election of the contractor or grantee. from and after the "Date Executed" and until _____ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill ,n the blank date, than the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.

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Page 24 of 32 ends

Submit with Bid
154
EXHIBIT "B-7"

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
By submission of a bid. the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company:

Business Address:

Signature:

Name of Signing Official:

Title of Signing Official:

Date:

Company Seal:
(if any)
CW..iJ:<-4.
,
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155
EXHIBIT "B-8"

IRAN CONTRACTING ACT CERTIFICATION
(PUBLIC CONTRACT CODE SECTION 2200 ET SEQ.)
Subm1t with 81d
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor's status in regard to the Iran Contracting Act of20 IO (Public Contract Code Section 2200 ct seq.) is true and correct:

X The Contractor is not:
(I) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Setviecs in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in in\'estmcnt activities in Iran prepared by the California Department of General Serv
ices in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or ent ity uses or will use the credit to pro,·ide goods or services in the energy sector in Iran.
0 The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. 0 The amount of the Contrac payable to the Contractor for the Project does not exceed $1,000.00 over the Ii fc oft ntr t ( up to 5 years).

Title: O\.J,._,�
Agency Name: \..).lt:..S=\- V>"�:1:: Tow
Date: i-/ ./ �,, / ?,o� S
Note: In accordance with Public Contract Code Section 2205, false certification of this fonn shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, tenninat1on of the Contract and/or eligibility to bid on contracts for three years.

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156
� j,,__
,.�,

VISALIA
City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291
(559)713-4334
[email protected]
y
Issued:

BIDS Due:

CITY OF VISALIA, CA
REQUEST FOR BIDS RFB No. 23-24-45

ANNUAL CONTRACT FOR EVIDENCE TOWING & STORAGE SERVICES
ADDENDUM NO. 1
FRIDAY, APRIL 18, 2025
THURSDAY, MAY 1, 2025 at 2:00pm
Addendum is being issued to provide responses to questions. This addendum becomes part of the RFB 23-24-45 document and must be signed and submitted with bid.

ITEM 1: QUESTIONS/RESPONSES
01: Can bidders subcontract for heavy duty vehicle tows? R 1: No Subcontractfng for heavy-duty vehicle tows is not permitted. 02: Can we take pictures to document any damages before towing the vehicle? R2: Tow operators may request to take photographs of a vehicle prior to towing; however, permission must first be obtained from the officer on scene who is responsible for the tow. The officer will evaluate the request and determine whether photographs are appropriate based on the nature of the incident, the sensitivity of the case, and the reason for the tow. 03: Is a lift required for heavy duty vehicles?
R3: No. Due to the infrequency of heavy-duty tows, it is unreasonable to require an operator to invest in a lift capable of handling such vehicles.
04: Who currently tows heavy duty vehicles?
R4: The City of Visalia does not have a standing contract for evidence-related heavy-duty vehicle tows.

When such a service is required, the Visalia Police Department will contact a towing company capable of handling the specific heavy-duty vehicle. The vehicle is typically towed to a secure facility, such as the Visalia Emergency Communications Center (VECC) or the City Yard. The Visalia Police Department covers the cost of the tow through payment to the private towing company.

Q5: Can vehicle tow fees be charged to the registered owner when a vehicle is released by the Visalia Police Department?
R5: No, not while the vehicle is held as evidence. An evidence hold begins at the moment the Visalia Police Department determines the vehicle must be seized. During this time, the Department is responsible for all tow and storage fees. Once the vehicle is released from evidence, the registered owner becomes· responsible for any applicable fees starting the next business day.

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157
END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334
Firm:

By:

Bidders Signature
Bidder to sign and submit with Bid
Date: ______________ _
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158
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0204 Agenda Date: 6/16/2025 Agenda #: 6.

Agenda Item Wording:

Developer Reimbursement Agreement - Authorize the City Manager to execute a development reimbursement agreement with TMT for arterial roadway improvements constructed with the Visalia Oaks Marketplace development located at the southeast corner of Visalia Parkway and Mooney Boulevard and authorize additional appropriation of $1.2 million from the Transportation Impact Fee Fund for Fiscal Year 2025/2026.

Prepared by:

Adrian Rubalcaba, Sr Project Manager, (559)713-4507, [email protected] Jason Huckleberry, Director of Eng & Bldg, (559) 713-4495, [email protected] Department Recommendation:

The Engineering and Building Department recommends that Council authorize the City Manager to execute the development reimbursement agreement with TMT, LLC for arterial roadway improvements constructed with the Visalia Oaks Marketplace commercial development totaling $2,301,664.07 and authorize an additional appropriation of $1.2 from the Transportation Impact Fee Fund for FY 25/26.

Summary:

The Visalia Oaks Marketplace is situated at the southeast corner of Mooney Blvd and Visalia Parkway and was developed by TMT, LLC In accordance with City requirements, the project constructed arterial and collector frontage improvements along Visalia Parkway, Mooney Blvd (State Route 63), and Mid Valley Avenue. All improvements associated with the Visalia Oaks Marketplace are complete and have been accepted by the City.

The developer seeks reimbursements totaling $2,301,664.07 for improvements constructed and right of dedications with the project in accordance with the City’s Transportation Impact Fee program. The attached Exhibit 1 of this staff report details the reimbursable components of the project. All reimbursement costs have been reviewed and approved by the City’s internal Developer Reimbursement Review Committee (DRRC) comprised of management staff from the Finance Department, Planning & Community Preservation Department, and the Engineering and Building Department.

Development reimbursements related to transportation projects on arterial and collector roadways are programmed annually in the CIP program (CIP9130), allocating $1,100,000 annually. To provide for several recent development reimbursement agreements, an additional appropriation from the Transportation Impact Fee fund is necessary in the amount of $1.2 million to satisfy this agreement.

Background Discussion:

The Visalia Oaks Marketplace is a retail commercial site located on the southeast corner of W. Visalia Parkway and S. Mooney Boulevard. The site consists of thirteen (13) commercial parcels created under Parcel Map 5359 that recorded in March of 2022. The site is currently occupied with an Aldi’s Visalia City Council Page 1 of 3 Printed on 6/13/2025
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File #: 25-0204 Agenda Date: 6/16/2025 Agenda #: 6.
under Parcel Map 5359 that recorded in March of 2022. The site is currently occupied with an Aldi’s grocery store with additional commercial projects currently in development, including a Farmer Boys restaurant and fueling station and convenience store.

The commercial project constructed arterial roadway improvements to Visalia Parkway, and Mooney Blvd, as well as collector street improvements to Mid Valley Avenue. These improvements were extensive, consisting of curb, gutter, sidewalks, arterial street pavement, median curbs, median landscaping, traffic signal modifications, and street lighting.

Visalia Parkway is an arterial roadway that is funded through the Transportation Impact Fee (TIF) program. Consequently, portions of the required public improvements and right of way dedications on Visalia Parkway are eligible for reimbursement under the City’s impact fee program. Additionally, traffic signal modifications constructed with the project TIF funded and reimbursed through the program.

The total amount to be reimbursed to the developer is $2,301,664.07 for improvements and right of way dedication. The reimbursement will be made through a combination of cash payments for TIF already paid and future cash payments to the developer as additional projects within the project site developer and contribute transportation impact fees to the program.

Fiscal Impact: Cash reimbursement of $2,301,664.07 will be from the Transportation Impact Fee Fund (241). Timing of reimbursement payments will coincide with project transportation impact fee payments made as projects develop. Per TIF program requirements, the total reimbursement shall be paid at a maximum of two years from project Notice of Completion or final permit inspection approval.

Prior Council Action: The Visalia Oaks Marketplace project site was discussed and approved for annexation at the February 16, 2021 Council meeting.

Other: None
Alternatives: City Council may deny the requested authorization if citing issues with the development reimbursement agreement not being in accordance with City Municipal code.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to execute the reimbursement agreement with TMT, LLC for arterial roadway improvements constructed with the Visalia Oaks Marketplace commercial development and appropriate $1.2 million from the Transportation Impact Fee Fund for Fiscal Year 2025/2026.

Environmental Assessment Status: Complete
CEQA Review: N/A
Deadline for Action: 6/16/2025
Attachments:

Visalia City Council Page 2 of 3 Printed on 6/13/2025
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File #: 25-0204 Agenda Date: 6/16/2025 Agenda #: 6.

1. Draft Reimbursement Agreement

2. Exhibit 1 - Reimbursement Summary
Visalia City Council Page 3 of 3 Printed on 6/13/2025
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City of Visalia & Developer
Reimbursement Agreement PAGE 1

CITY OF VISALIA

REIMBURSEMENT AGREEMENT

FOR PRIVATELY CONSTRUCTED PUBLIC FACILITIES INCLUDED IN THE CITY’S IMPACT FEE PROGRAMS
This Agreement, dated as of the _____ day of _________________, 2025, is entered into by and between the City of Visalia, a municipal corporation (the “City”), and TMT, LLC. (the “Developer”).

RECITALS:

WHEREAS, Chapter 16.44 of the City of Visalia Municipal Code (the "Code") established development fees and special funds as part of the City’s Transportation Fee Program (the “Transportation Fee Program”); and
WHEREAS, Section 16.44.150 of the City of Visalia Municipal Code authorizes the City to enter into reimbursement agreements for the construction of planned transportation facilities designated in the Transportation Fee Program upon application of property developers; and WHEREAS, Chapter 16.40 of the City of Visalia Municipal Code (the “Code”) establishes development fees and special funds as part of the City’s Storm Drain System Fee Program (the “Storm Drain Development Fee Program”); and
WHEREAS, Section 16.40.070 of the City of Visalia Municipal Code authorizes the City to enter into reimbursement agreements for the construction of facilities designated in the Storm Drain Development Fee Program upon application of property developers; and WHEREAS, City and Developer, as a condition for approval of Parcel Maps No. 5336 and No. 5359, pertaining to real property identified therein (the property and entitlements so described hereafter referred to as the Project”) have entered into a Project Improvements Agreement that sets forth Developer’s obligations regarding the dedication of right of way and construction of planned transportation facilities and other public improvements, according to improvement plans titled Offsite Development Plans for Visalia Parkway (Building Permit No. B213416) and approved as complete by the City on December 28, 2023 (hereafter collectively referred to as the “Facilities”);
WHEREAS, City and Developer desire to set forth their mutual understandings regarding the manner in which the City shall reimburse Developer for the Facilities that are nonsupplemental transportation facilities under the City’s Transportation Fee Program requirements, and drainage facilities under the City’s Storm Drain Development Fee Program; and NOW, THEREFORE, in consideration of the mutual promises contained herein, the City and the Developer hereby agree as follows:

Section 1. Construction of Facilities
Developer shall complete construction of the Facilities in accordance with the terms of the Subdivision Improvements Agreement.
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Reimbursement Agreement PAGE 2
Section 2. Reimbursement Amounts
The City shall reimburse, through fee credits or cash payments as provided herein, the Developer for the planned Facilities based on the schedule of costs and land values contained in the Traffic Impact Fee Update Nexus Study City of Visalia, dated March 16, 2015. Exhibit 1, attached hereto, lists the Programmed Costs, or the items that the City will reimburse the Developer for and lists the applicable unit costs and right of way values. Planned transportation facilities that are nonsupplemental and/or supplemental improvements to the Project, and for which the Developer is entitled to be reimbursed for, are separately identified in Exhibit 1 of this agreement.

If any items are not listed in the schedule of costs then the City and Developer must agree to an acceptable unit cost prior to this Agreement being signed. Changes or variations in the Programmed Costs may be requested by the Developer pursuant to Section 3 of this Agreement.

Section 3. Adjustment to Programmed Costs
The Developer may request the City to adjust the Programmed Costs. In order to request an adjustment to the Programmed Costs, the Developer must provide the following:
(1) Copies of the original contract with the contractor and any change orders that have been agreed to by the Developer, contractor, and the City. The portion of each change order associated with the Facilities must be itemized separately; (2) Copies of all invoices, with unconditional lien releases, submitted by the contractor; (3) Copies of all checks issued by the Developer with related invoices indicated; and (4) A summary tabulation of all contractor invoices and Developer payments.

If, when the final reconciliation of construction costs for the improvements to be reimbursed is conducted by the City, the actual construction costs for any of the Facilities so reimbursed exceeds the Programmed Costs for such Facilities, the City Engineer shall review the items described above and determine if the Programmed Costs that will be credited/reimbursed to the Developer should be increased above the amount shown in Exhibit 1 to fairly reflect change orders or other changed circumstances. The City Engineer shall determine in his/her reasonable discretion how much of the actual construction costs should be included in an increase to the Programmed Costs, and if acceptable, the parties shall execute an amendment to this Agreement setting forth the adjusted Programmed Cost.

Section 4. Right to Reimbursement
Developer shall be reimbursed the final amount of the Programmed Cost in the manner as set forth in Section 5 below. Reimbursements payments by the City will not be made until all of the following requirements are met:
(1) All Facilities are completed and formally accepted by the City as shown by the issuance of a Notice of Completion by the City; and
(2) A reimbursement request is submitted to the City. The Developer must apply for reimbursement within four (4) years after the City has accepted the Facilities or within four years 163
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Reimbursement Agreement PAGE 3
of January 30, 2009, the effective date of Ordinance No. 2008-14, which modified Chapter 16.44 of the Visalia Municipal Code to contain this requirement, whichever is later. The Developer waives all right to reimbursement from the City if they do not request reimbursement within this four-year limitation; and
(3) Thirty (30) days have passed since the City accepted the facilities and no claims of nonpayment have been filed with the city. If such claims have been filed, then the City will not reimburse the Developer until the claims are resolved.

Section 5. Reimbursement Method
Upon issuance of a Notice of Completion for the Facilities, Developer shall be reimbursed the Programmed Costs in the following manner(s):

5.1 Cash Reimbursement from Development Fees Collected City Wide. City shall pay $2,301,664.07 of the Programmed Costs, in the manner identified in Exhibit 1, within 2 years of the date of Notice of Completion for the project. The City shall establish respective priorities to payments from such fund by reference to the date of issuance of a Notice of Completion.

5.1.1 Credits for Development Fees Paid with Project. The Developer shall have the right to apply the remaining Cash Payment Reimbursement Total as fee credits for development fees payable in connection with the construction of various portions of the Developer’s project. Should credits not be applied, any Transportation Impact Fees collected from parcels within the Development will be reimbursed to the Developer.

5.1.2 Payments From Development Fees Paid to Date. City shall pay $315,100.00 of the Cash Payment Reimbursement Total within thirty (30) days of the date of the City’s issuance of a project Notice of Completion or from the date of execution of this agreement, whichever is later. This amount reflects the total amount of Transportation Impact Fees collected from parcels within the Development prior to this Agreement.

Section 6. Transfer of Reimbursement Rights
Rights to cash payment reimbursements or fee credits granted to Developer pursuant to this Agreement may be transferred to other owners, builders, or developers only with the written consent of City. The notice must be signed by the Developer and the City, and an executed copy of the form shall be kept on file at the City.

Section 7. Limited City Obligation
The obligations arising from this Agreement are neither a debt of the City nor a legal or equitable pledge, charge, lien, or encumbrance upon any of its property or upon any of its income, receipts, or revenues, except the fees collected for the Facilities. Neither the General Fund nor any other fund of the City, except the applicable fund(s) associated with the Transportation Impact Fee Program, shall be liable for the payment of any obligations arising from this Agreement. The credit or taxing power of the City is not pledged for the payment of any obligation arising from this Agreement. No Developer shall compel the forfeiture of any of the City’s property to satisfy any obligations arising from this Agreement.
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Reimbursement Agreement PAGE 4
Section 8. Liens, Claims, and Encumbrances
Prior to final acceptance and issuance of Notice of Completion for any Facilities by the City, the constructing Developer shall provide a written guarantee and assurance to the City that there are no liens, claims, or encumbrances on those Facilities, together with unconditional final releases from all contractors and material suppliers, and with copies of invoices and corresponding checks issued by the Developer for all items for which reimbursement is requested under this Agreement for the Facilities. Notwithstanding any other provision or term of this Agreement, the City shall have no obligation to make any reimbursement payments until the constructing Developer has cleared any and all liens, claims and encumbrances from the Improvements and provided the required documentation, guarantee and assurance in writing, to the satisfaction of the City.

Section 9. No Third Party Beneficiary
City does not assume any liability, duty or obligation to Developer’s contractors, subcontractors or agents by execution or performance of this Agreement and no contractors, subcontractors, agents or any parties are third party beneficiaries of this Agreement.

Section 10. Attorney’s Fee
If any suit, action or proceeding in law or equity is brought to enforce the provisions of this Agreement, the prevailing party shall be entitled to reasonable costs and attorneys’ fees.

Section 11. Notices
Any notices, requests, demands or other communications required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally (FedEx and similar services, each of which is hereinafter called an “Express Courier,” shall be considered to be personal service) or by telephone facsimile or other electronic transmission (provided that the sender of a telephone facsimile or other electronic transmission has received confirmation of successful transmission by the sending fax machine), and upon receipt, if mailed to the party to whom notice is to be given, by first-class mail, registered or certified, postage prepaid, return receipt requested, and properly addressed as follows:

City: With a copy to:

City of Visalia City of Visalia
Community Development Department Finance Department
315 E. Acequia Ave. 707 W. Acequia Ave.

Visalia, CA 93291 Visalia, CA 93291
Attn: City Engineer Attn: Finance Administrator
Developer:

TMT, LLC
Attn:

Address
Visalia, California 9329_

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Reimbursement Agreement PAGE 5
Either party may change its mailing address at any time by giving written notice of such changes to the other party in the manner provided herein.

Section 12. Term
The term of this Agreement shall start on the day and year duly executed by all parties and shall remain in effect until all the terms and conditions contained in this Agreement have been satisfied.

Section 13. Severability
If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, such portion shall be deemed severed from this Agreement and the remaining parts shall remain in full effect as though such invalid or unenforceable provision had not been a part of this Agreement.

Section 14. Binding on Successors and Assigns
Each and every provision of this Agreement shall be binding upon and shall inure to the benefit of the respective successors and assigns of the parties hereto, in the same manner as if such parties had been expressly named herein.

Section 15. Governing Law; Venue
This Agreement is made under, and shall in all respects be interpreted, enforced, and governed by, the laws of the State of California. In the event of a dispute concerning the terms of this Agreement, the venue for any legal action shall be with the appropriate court in the County of Tulare, State of California.

Section 16. Exhibits
The Exhibits attached hereto are hereby incorporated herein by this reference.

Section 17. Entire Agreement
This Agreement contains the entire agreement between the parties with respect to the matters contained herein and may be amended only by subsequent written agreement signed by all parties.

Section 18. Compliance with State Law.

Developer is aware of the requirements of California Labor Code Section 1720, et seq., 1770, et. seq., and California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements for work considered “public works” as that term is defined under Prevailing Wage Laws. Developer agrees that it shall comply with Prevailing Wage Laws and it is Developer’s sole responsibility to confirm whether Prevailing Wage Laws are applicable. City shall provide Developer with a copy of the prevailing rates of per diem wages in effect at the commencing of this Agreement upon request by the Developer. Developer agrees to hold the City harmless and to indemnify and defend the City, with legal counsel reasonably acceptable to City, from all claims arising from the potential application of Prevailing Wage Laws under this Agreement. 166
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Reimbursement Agreement PAGE 6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and the year first written above.

CITY OF VISALIA, TMT, LLC
A municipal corporation

Leslie B. Caviglia Signature Date
City Manager/City Clerk Date

Print Name
ATTEST:

Title

Deputy City Clerk Date
APPROVED AS TO FORM:

City Attorney Date
167
EXHIBIT 1
City of Visalia & Developer
Reimbursement Agreement Page 7
168
Qty Unit Price p/ Unit Total
Non-Supplemental Improvements - Transportation
1 Mobilization 1 LS $1,800.00 $ 2,070.00
2 Rough Grading 41615 SF $1.70 $ 81,357.33
3 12" AB 41615 SF $1.79 $ 85,664.48
4 7" AC 41615 SF $2.33 $ 111,507.39
5 Add 1" AB 41615 SF $0.83 $ 39,721.52
6 Demo Existing AC 25825 SF $0.48 $ 14,255.40
7 Demo Existing Curb & Gutter 259 LF $6.66 $ 1,983.68
8 Demo AC Berm/Dike 846 LF $5.59 $ 5,438.51
9 Signage & Striping 1 LS $18,024.00 $ 20,727.60
10 Median Curb 1864 LF $18.24 $ 39,099.26
11 Median Stamped Concrete 2774 SF $10.09 $ 32,188.11
12 Median Landscape 1 LS $56,300.00 $ 64,745.00
13 SWPPP 1 LS $7,407.56 $ 8,518.69
14 Storm Drain 16 LF $1,194.67 $ 21,981.93
15 Storm Drain Manhole 1 EA $6,658.11 $ 7,656.83
16 Traffic Signal Modifcation (Mid-Valley) 1 LS $237,887.00 $ 273,570.05 Subtotal $ 810,485.78
17 Design & Construction Management 12% 97,258.29$
Total $ 907,744.07
18 Right of Way Dedication 1.6 Ac $871,200.00 $ 1,393,920.00 2,301,664.07$
Visalia Oaks Marketplace - Visalia Parkway Reimbursment EXHIBIT 1
*Price per acre reflects Citywide land value appraisal
report at time right of way was dedicated.
*
per TIF program guidelines.
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Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0206 Agenda Date: 6/16/2025 Agenda #: 7.

Agenda Item Wording:

Salary Schedule - Adopt the revised salary schedule for full-time employees, City Manager, and City Council members of the City of Visalia.

Deadline for Action: 7/1/2025
Submitting Department: Administration
Contact Name and Phone Number: Amy Powell, Acting Human Resources Manager 559-713-4417 [email protected]
Department Recommendation:

Adopt the revised salary schedule for full-time employees, City Manager, and City Council members of the City of Visalia effective the pay period that includes July 1, 2025.

Background Discussion:

CalPERS requires salary schedules be duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meeting laws. The City Manager and City Council salaries must also be included in the publicly available salary schedule.

The attached revised salary schedule reflects the following changes:

Ø A 4% salary increase for all full-time employees and the City Manager effective the pay period including July 1, 2025 as authorized in previous Council action.

Ø Any City Manager approved classification changes made throughout the 2024/2025 fiscal year due to the addition or reclassification of positions.

City Council salaries and the formula for salary increases are set by Municipal Code and are only modified at the beginning of a new term of office. City Council salaries were last modified in November 2024 for those newly elected Council members.

Fiscal Impact:

There is no further fiscal impact associated with adopting this document.

Prior Council Action: 07/15/2024
Alternatives: n/a
Recommended Motion (and Alternative Motions if expected):

I move to adopt the attached revised salary schedule for full-time employees, City Manager, and City Council members of the City of Visalia.

Visalia City Council Page 1 of 2 Printed on 6/13/2025
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File #: 25-0206 Agenda Date: 6/16/2025 Agenda #: 7.

Environmental Assessment Status: n/a
CEQA Review: n/a
Attachments: Salary Schedule (Job Classifications and Salary Ranges) Visalia City Council Page 2 of 2 Printed on 6/13/2025
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CITY OF VISALIA

JOB CLASSIFICATIONS AND SALARY RANGES
FY 2025-2026
Citywide Classification by Monthly Salary
M NE 31495 MAINTENANCE SERVICE WORKER 150.8 3570.74 4488.99 M NE 31925 UTILITY LOCATOR 150.8 3570.74 4488.99
M NE 31960 WASTE WATER TREATMENT PLANT OPERATOR TRAINEE 150.8 3570.74 4488.99 M NE 31445 LEAD CUSTODIAL SERVICE WORKER 162.8 4025.75 5061.02 M NE 31510 OFFICE ASSISTANT 162.8 4025.75 5061.02
M NE 31540 PARKING ENFORCEMENT OFFICER 162.8 4025.75 5061.02 M NE 31595 POLICE RECORDS SPECIALIST 162.8 4025.75 5061.02 M NE 31053 ANIMAL CARE WORKER 167.8 4232.05 5320.37
M NE 31490 MAINTENANCE MECHANIC ASSISTANT 167.8 4232.05 5320.37 M NE 31535 PARK MAINTENANCE WORKER 167.8 4232.05 5320.37 M NE 31885 STREET MAINTENANCE WORKER 167.8 4232.05 5320.37 M NE 31915 TRAFFIC SAFETY WORKER 167.8 4232.05 5320.37
M NE 31935 WASTE WATER MAINTENANCE WORKER 167.8 4232.05 5320.37 M NE 31055 ANIMAL CONTROL OFFICER 169.7 4313.19 5422.37 M NE 31175 COMMUNITY SERVICES OFFICER 169.7 4313.19 5422.37 M NE 31001 ACCOUNTING ASSISTANT 174.7 4534.22 5700.24
M NE 31233 COMMUNITY OUTREACH COORDINATOR 174.7 4534.22 5700.24 M NE 31615 POLICE TECHNICIAN 174.7 4534.22 5700.24
M NE 31720 SENIOR ANIMAL CARE WORKER 174.7 4534.22 5700.24 M NE 31742 SENIOR ANIMAL CONTROL OFFICER 174.7 4534.22 5700.24 M NE 31795 SENIOR OFFICE ASSISTANT 174.7 4534.22 5700.24 M NE 31820 SENIOR POLICE RECORDS SPECIALIST 174.7 4534.22 5700.24 M NE 31060 ASSISTANT COMMUNICATIONS OPERATOR 177.7 4672.24 5873.75 M NE 31025 ADMINISTRATIVE ASSISTANT 179.7 4766.57 5992.35 M NE 31050 AIRPORT MAINTENANCE WORKER 179.7 4766.57 5992.35 M NE 31046 AIRPORT OPERATIONS WORKER 179.7 4766.57 5992.35 M NE 31302 EQUIPMENT MECHANIC TRAINEE 179.7 4766.57 5992.35 M NE 31855 SOLID WASTE DELIVERY & MAINTENANCE WORKER 179.7 4766.57 5992.35 M NE 31865 SOLID WASTE OPERATOR 179.7 4766.57 5992.35
CONF NE 20025 ADMINISTRATIVE ASSISTANT (Confidential) 181.4 4848.26 6095.03 M NE 31190 COMPUTER TECHNICIAN 182.7 4911.66 6174.75
M NE 31950 WASTE WATER TREATMENT PLANT OPERATOR I 182.7 4911.66 6174.75 M NE 31224 CRIME ANALYSIS TECHNICIAN 184.7 5010.84 6299.42 M NE 31280 DUTY OFFICER 184.7 5010.84 6299.42
M NE 31410 INVESTIGATION TECHNICIAN 184.7 5010.84 6299.42 M NE 31730 SENIOR ACCOUNTING ASSISTANT 184.7 5010.84 6299.42 M NE 31740 SENIOR ADMINISTRATIVE ASSISTANT 184.7 5010.84 6299.42 CONF NE 20740 SENIOR ADMINISTRATIVE ASSISTANT (Confidential) 186.4 5096.70 6407.37 M NE 31255 DIGITAL EVIDENCE TECHNICIAN 186.7 5112.01 6426.62 M NE 31455 LEAD POLICE RECORDS SPECIALIST 186.7 5112.01 6426.62 M NE 31825 SENIOR POLICE TECHNICIAN 186.7 5112.01 6426.62

MONTHLY
MAX

MONTHLY
MIN

BARGAIN
UNIT
CLASS

CODE JOB TITLE
SALARY
RANGE
FLSA
STATUS1
Citywide Classifications 1 of 5
Adopted: XXXXX
Effective: XXXXX 172

MONTHLY
MAX

MONTHLY
MIN

BARGAIN
UNIT
CLASS

CODE JOB TITLE
SALARY
RANGE
FLSA
STATUS1
M NE 31115 BUILDING MAINTENANCE TECHNICIAN 187.7 5163.36 6491.17 M NE 31405 INDUSTRIAL WASTE INSPECTOR 187.7 5163.36 6491.17 M NE 31428 LANDSCAPE INSPECTOR 187.7 5163.36 6491.17
M NE 31530 PARK MAINTENANCE TECHNICIAN 187.7 5163.36 6491.17 M NE 31741 SENIOR AIRPORT OPERATIONS WORKER 187.7 5163.36 6491.17 M NE 31744 SENIOR BUILDING MAINTENANCE WORKER 187.7 5163.36 6491.17 M NE 31805 SENIOR PARK MAINTENANCE WORKER 187.7 5163.36 6491.17 M NE 31835 SENIOR STREET MAINTENANCE WORKER 187.7 5163.36 6491.17 M NE 31840 SENIOR TRAFFIC SAFETY WORKER 187.7 5163.36 6491.17 M NE 31845 SENIOR WASTE WATER MAINTENANCE WORKER 187.7 5163.36 6491.17 M NE 31860 SOLID WASTE EQUIPMENT SERVICE WORKER 187.7 5163.36 6491.17 M NE 31953 WASTE WATER TREATMENT PLANT OPERATOR II 187.7 5163.36 6491.17 G NE 51350 FIREFIGHTER PARAMEDIC TRAINEE 188.5 5204.81 6543.28 G NE 51340 FIREFIGHTER TRAINEE 188.5 5204.81 6543.28
M NE 31010 ACCOUNTING TECHNICIAN 189.7 5267.61 6622.24
M NE 31040 ADMINISTRATIVE SERVICES TECHNICIAN 189.7 5267.61 6622.24 M NE 31035 ADMINISTRATIVE TECHNICIAN 189.7 5267.61 6622.24 M NE 31130 C.A.D. TECHNICIAN 189.7 5267.61 6622.24
M NE 31160 COMMUNICATIONS OPERATOR 189.7 5267.61 6622.24 M NE 31300 EQUIPMENT MECHANIC 189.7 5267.61 6622.24
M NE 31305 EVENTS COORDINATOR 189.7 5267.61 6622.24
M NE 31380 HEAVY EQUIPMENT OPERATOR 189.7 5267.61 6622.24 M NE 31480 MAINTENANCE ELECTRICIAN 189.7 5267.61 6622.24 M NE 31485 MAINTENANCE MECHANIC 189.7 5267.61 6622.24
G NE 31522 PARAMEDIC 189.7 5267.61 6622.24
M NE 31715 SALES REPRESENTATIVE 189.7 5267.61 6622.24
M NE 31910 TRAFFIC ENGINEERING SPECIALIST 189.7 5267.61 6622.24 M NE 31918 TRAFFIC SIGNAL TECHNICIAN 189.7 5267.61 6622.24 M NE 31755 SENIOR DIGITAL EVIDENCE TECHNICIAN 191.7 5373.97 6755.95 M NE 31454 LEAD MAINTENANCE SERVICE WORKER 192.6 5422.53 6816.99 M NE 31460 LEAD SOLID WASTE OPERATOR 192.6 5422.53 6816.99 M NE 31470 LEAD STREET MAINTENANCE WORKER 192.6 5422.53 6816.99 M NE 31955 WASTE WATER TREATMENT PLANT OPERATOR III 192.6 5422.53 6816.99 E NE 30020 ADMINISTRATIVE ANALYST 194.3 5515.46 6933.81 E NE 30657 PURCHASING SPECIALIST 194.3 5515.46 6933.81
M NE 31135 CODE ENFORCEMENT TECHNICIAN 194.6 5532.02 6954.64 M NE 31195 CONSERVATION TECHNICIAN 194.6 5532.02 6954.64 M NE 31430 LANDSCAPE AND IRRIGATION TECHNICIAN 194.6 5532.02 6954.64 M NE 31525 PARK RANGER 194.6 5532.02 6954.64
M NE 31544 PERMIT TECHNICIAN 194.6 5532.02 6954.64
M NE 31555 PLANNING TECHNICIAN 194.6 5532.02 6954.64
M NE 31710 REVENUE & CODE COMPLIANCE SPECIALIST 194.6 5532.02 6954.64 M NE 31745 SENIOR BUILDING MAINTENANCE TECHNICIAN 194.6 5532.02 6954.64 M NE 31780 SENIOR INDUSTRIAL WASTE WATER INSPECTOR 194.6 5532.02 6954.64 M NE 31790 SENIOR MAINTENANCE MECHANIC 194.6 5532.02 6954.64 M NE 31800 SENIOR PARK MAINTENANCE TECHNICIAN 194.6 5532.02 6954.64 E NE 30165 COMMUNICATIONS AND MARKETING SPECIALIST 196.3 5626.82 7073.82 E NE 30680 RECREATION COORDINATOR 196.3 5626.82 7073.82 M NE 31295 ENGINEERING TECHNICIAN 196.6 5643.72 7095.06 M NE 31541 PAYROLL SPECIALIST 196.6 5643.72 7095.06
Citywide Classifications 2 of 5
Adopted: XXXXX
Effective: XXXXX 173

MONTHLY
MAX

MONTHLY
MIN

BARGAIN
UNIT
CLASS

CODE JOB TITLE
SALARY
RANGE
FLSA
STATUS1
M NE 31635 PUBLIC WORKS INSPECTOR 196.6 5643.72 7095.06 M NE 31560 POLICE OFFICER RECRUIT 199.6 5815.51 7311.03 M NE 31750 SENIOR COMMUNICATIONS OPERATOR 199.6 5815.51 7311.03 M NE 31310 FACILITY SERVICES TECHNICIAN 201.6 5932.93 7458.64 M NE 31456 LEAD PARK MAINTENANCE WORKER 201.6 5932.93 7458.64 M NE 31475 LEAD WASTE WATER MAINTENANCE TECHNICIAN 201.6 5932.93 7458.64 M NE 31505 MECHANIC / WELDER 201.6 5932.93 7458.64
M NE 31765 SENIOR EQUIPMENT MECHANIC 201.6 5932.93 7458.64 M NE 31785 SENIOR MAINTENANCE ELECTRICIAN 201.6 5932.93 7458.64 M NE 31842 SENIOR TRAFFIC SIGNAL TECHNICIAN 201.6 5932.93 7458.64 M NE 31746 SENIOR C.A.D. TECHNICIAN 202.6 5992.53 7533.57 M NE 31760 SENIOR ENGINEERING TECHNICIAN 202.6 5992.53 7533.57 M NE 31453 LEAD EQUIPMENT MECHANIC 203.6 6052.72 7609.24 M NE 31850 SENIOR WASTE WATER TREATMENT PLANT OPERATOR 204.6 6113.52 7685.68 E NE 30080 ASSISTANT PLANNER 205.2 6150.30 7731.91
M NE 31105 BUILDING INSPECTOR 205.6 6174.93 7762.88
M NE 31133 CODE ENFORCEMENT OFFICER 205.6 6174.93 7762.88 M NE 31340 FIRE PREVENTION INSPECTOR 205.6 6174.93 7762.88 M NE 31545 PLAN CHECKER 205.6 6174.93 7762.88
CONF E 20430 HUMAN RESOURCES ANALYST 207.2 6274.48 7888.02 E NE 30575 POLICE SPECIALIST 207.2 6274.48 7888.02
E NE 30665 PRETREATMENT PROGRAM COORDINATOR 207.2 6274.48 7888.02 E NE 30735 SENIOR ADMINISTRATIVE ANALYST 207.2 6274.48 7888.02 E E 30455 INFORMATION SYSTEMS SPECIALIST 207.5 6293.32 7911.71 M NE 31815 SENIOR PAYROLL SPECIALIST 207.5 6293.32 7911.71 M NE 31477 LEAD WASTEWATER TREATMENT PLANT OPERATOR 209.6 6426.81 8079.53 M NE 31830 SENIOR PUBLIC WORKS INSPECTOR 212.6 6622.44 8325.46 E E 30170 COMMUNICATIONS SUPERVISOR 213.2 6662.27 8375.54 E E 30210 CONV CENTER OPERATIONS SUPERVISOR 213.2 6662.27 8375.54 E NE 30345 FLEET MAINTENANCE SUPERVISOR 213.2 6662.27 8375.54 E NE 30525 PARK MAINTENANCE SUPERVISOR 213.2 6662.27 8375.54 E NE 30925 PARKS & URBAN FORESTRY SUPERVISOR 213.2 6662.27 8375.54 E E 30670 POLICE RECORDS SUPERVISOR 213.2 6662.27 8375.54 E E 30700 RECREATION SUPERVISOR 213.2 6662.27 8375.54
E E 30720 SALES SUPERVISOR 213.2 6662.27 8375.54
E NE 30875 SOLID WASTE SUPERVISOR 213.2 6662.27 8375.54 E NE 30882 STREET MAINTENANCE & TRAFFIC CONTROL SUPERVISOR 213.2 6662.27 8375.54 E NE 30902 TRAFFIC OPERATIONS SUPERVISOR 213.2 6662.27 8375.54 E NE 30935 WASTEWATER COLLECTIONS SUPERVISOR 213.2 6662.27 8375.54 E NE 30940 WASTEWATER TREATMENT PLANT MAINT SUPERVISOR 213.2 6662.27 8375.54 E NE 30945 WASTEWATER TREATMENT PLANT OPERATIONS SUPERVISOR 213.2 6662.27 8375.54 E NE 30430 IDENTIFICATION TECHNICIAN 214.2 6729.19 8459.67 E NE 30560 PLANS EXAMINER 215.2 6796.79 8544.65
Citywide Classifications 3 of 5
Adopted: XXXXX
Effective: XXXXX 174

MONTHLY
MAX

MONTHLY
MIN

BARGAIN
UNIT
CLASS

CODE JOB TITLE
SALARY
RANGE
FLSA
STATUS1
M NE 31140 COMBINED BUILDING INSPECTOR 215.5 6817.20 8570.31 E E 30295 FACILITIES MAINTENANCE SUPERINTENDENT 217.2 6934.02 8717.18 G NE 51335 FIREFIGHTER NR11 6978.49 8756.35
M NE 31748 SENIOR COMBINED BUILDING INSPECTOR 221.5 7238.53 9100.00 M NE 31775 SENIOR FIRE PREVENTION INSPECTOR 221.5 7238.53 9100.00 E NE 30820 SENIOR IDENTIFICATION TECHNICIAN 222.1 7282.07 9154.73 E E 30810 SENIOR PLANS EXAMINER 223.1 7355.22 9246.69
B NE 41585 POLICE OFFICER NR5 7423.58 9281.34
E E 30065 ASSISTANT ENGINEER 225.1 7503.73 9433.40
E NE 30090 ASSOCIATE PLANNER 225.1 7503.73 9433.40
E E 30627 PROJECT MANAGER I 225.1 7503.73 9433.40
G NE 51345 FIREFIGHTER / PARAMEDIC NR9 7676.31 9631.99
G NE 51330 FIRE ENGINEER NR12 7701.73 9665.87
E NE 30890 SUPERVISING IDENTIFICATION TECHNICIAN 228.8 7786.43 9788.79 E E 30936 WASTEWATER COLLECTIONS SUPERINTENDENT 228.8 7786.43 9788.79 B NE 41565 POLICE AGENT NR6 8007.44 9994.82
G NE 51333 FIRE ENGINEER - PARAMEDIC NR13 8086.85 10149.19 E E 30053 ANIMAL SERVICES ANALYST 234.1 8210.02 10321.31 CONF E 20120 BUDGET ANALYST 234.1 8210.02 10321.31
E E 30310 FINANCIAL ANALYST 234.1 8210.02 10321.31
E E 30375 GIS ANALYST 234.1 8210.02 10321.31
E E 30400 HOUSING SPECIALIST 234.1 8210.02 10321.31
E E 30450 INFORMATION SYSTEMS ANALYST 234.1 8210.02 10321.31 E E 30500 MANAGEMENT ANALYST 234.1 8210.02 10321.31
E E 30505 MEDIA AND COMMUNICATIONS MANAGER 234.1 8210.02 10321.31 E E 30884 SUPERVISING BUILDING INSPECTOR 234.1 8210.02 10321.31 E E 30928 WATER RESOURCES ANALYST 234.1 8210.02 10321.31 CONF E 20250 CHIEF DEPUTY CITY CLERK 236.1 8375.79 10529.71 CONF E 20500 MANAGEMENT ANALYST - HR / RISK 236.1 8375.79 10529.71 E E 30085 ASSOCIATE ENGINEER 237.1 8459.93 10635.49
E E 30628 PROJECT MANAGER II 237.1 8459.93 10635.49
E E 30815 SENIOR PLANNER 237.1 8459.93 10635.49
E E 30150 CIVIL ENGINEER 242.0 8884.57 11169.33
E E 30320 FIRE MARSHAL 242.0 8884.57 11169.33
E E 30825 SENIOR PROJECT MANAGER 242.0 8884.57 11169.33 E E 30405 INFORMATION SECURITY ANALYST 243.1 8982.79 11292.81 E E 30600 POLICE SUPPORT SERVICES MANAGER 243.1 8982.79 11292.81 E E 30955 WASTEWATER TREATMENT PLANT SUPERINTENDENT 243.1 8982.79 11292.81 G NE 50315 FIRE CAPTAIN NR7 9007.30 11322.91
Citywide Classifications 4 of 5
Adopted: XXXXX
Effective: XXXXX 175

MONTHLY
MAX

MONTHLY
MIN

BARGAIN
UNIT
CLASS

CODE JOB TITLE
SALARY
RANGE
FLSA
STATUS1
A NE 40600 POLICE SERGEANT NR3 9443.61 11790.50
G NE 50320 FIRE CAPTAIN -PARAMEDIC NR8 9457.66 11889.06 E E 30035 AIRPORT MANAGER 252.0 9818.48 12343.40
E E 30054 ANIMAL SERVICES MANAGER 252.0 9818.48 12343.40 CONF E 20300 COMMUNICATIONS AND BRAND MANAGER 252.0 9818.48 12343.40 E E 30195 CONVENTION CENTER MANAGER 252.0 9818.48 12343.40 E E 30275 ECONOMIC DEVELOPMENT MANAGER 252.0 9818.48 12343.40 E E 30285 EMERGENCY MEDICAL SERVICES COORDINATOR 252.0 9818.48 12343.40 CONF E 20410 FINANCE MANAGER 252.0 9818.48 12343.40
CONF E 20435 HUMAN RESOURCES MANAGER 252.0 9818.48 12343.40 E E 30785 INFORMATION SYSTEMS SUPERVISOR 252.0 9818.48 12343.40 E E 30520 NEIGHBORHOOD PRESERVATION MANAGER 252.0 9818.48 12343.40 E E 30530 PARKS & FACILITIES MANAGER 252.0 9818.48 12343.40 E E 30620 PRINCIPAL PLANNER 252.0 9818.48 12343.40
E E 30623 PROFESSIONAL LAND SURVEYOR 252.0 9818.48 12343.40 E E 30645 PUBLIC WORKS MANAGER 252.0 9818.48 12343.40
CONF E 20714 RISK MANAGER 252.0 9818.48 12343.40
E E 30740 SENIOR CIVIL ENGINEER 252.0 9818.48 12343.40
E E 30920 TRANSIT MANAGER 252.0 9818.48 12343.40
E E 30930 WATER RESOURCES MANAGER 252.0 9818.48 12343.40 CONF E 20090 ASSISTANT FINANCE DIRECTOR 264.0 11069.64 13916.31 CONF E 20145 FIRE BATTALION CHIEF 266.0 11293.15 14197.30 A E 40580 POLICE LIEUTENANT NR4 11392.35 14248.46
E E 30410 INFORMATION SERVICES MANAGER 268.0 11521.17 14483.96 CONF E 40500 POLICE CAPTAIN NR14 12493.55 15709.24
E E 20255 CITY ENGINEER 277.9 12719.51 15990.46
CONF E 20330 DEPUTY FIRE CHIEF 277.9 12719.51 15990.46
DH E 10260 ADMINISTRATIVE SERVICES DIRECTOR 285.9 13778.33 17321.57 DH E 10290 ENGINEERING AND BUILDING DIRECTOR 285.9 13778.33 17321.57 DH E 10400 PARKS & RECREATION DIRECTOR 285.9 13778.33 17321.57 DH E 10425 PLANNING & COMMUNITY PRESERVATION DIRECTOR 285.9 13778.33 17321.57 DH E 10320 FIRE CHIEF NR19 15725.73 18203.01
DH E 10310 FINANCE AND TECHNOLOGY SERVICES DIRECTOR NR20 15882.69 18372.78 DH E 10450 PUBLIC WORKS DIRECTOR NR20 15882.69 18372.78 DH E 10575 CHIEF OF POLICE NR21 16413.12 19323.73
DH E 10135 ASSISTANT CITY MANAGER NR22 17394.52 19699.14 n/a E 02151 CITY MANAGER 2 NR 21511.44 21511.44
n/a E 01230 CITY COUNCIL3 NR 991.72 1031.52

FOOTNOTES
1 FLSA Status: Non-exempt (NE) and Exempt (E)
2 City Manager Salary set by contract approved by City Council 3 City Council Salary established by Visalia Municipal Ordinance Code Section 2.04.080 Citywide Classifications 5 of 5
Adopted: XXXXX
Effective: XXXXX 176
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0208 Agenda Date: 6/16/2025 Agenda #: 8.

Agenda Item Wording:

Record Final Subdivision Map - Authorization Staff to record the final map for Higgins Ranch Phase 2 subdivision, located on the southeast corner of South Lovers Lane and East Cherry Avenue, (74 Lots); and annex Higgins Ranch - Phase 2 into the Landscape and Lighting District No. 24-01 “Higgins Ranch” (Resolution Nos. 2025-38 and 2025-39 required).

Prepared by: Edelma Gonzalez, Associate Engineer, [email protected], (559) 713-4364; Adrian Rubalcaba, Sr. Project Manager, [email protected], (559)713-4507 Jason Huckleberry, Engineering & Building Department Director, [email protected], (559) 713- 4495
Department Recommendation: Staff recommends that City Council authorize the recordation of the final map for Higgins Ranch Phase 2 subdivision, located on the southeast corner of South Lovers Lane and East Cherry Avenue, (74 Lots). Staff also recommends the adoption of Resolution No. 2025 -38 initiating proceedings for the annexation to the Landscape and Lighting District No. 24-01 “Higgins Ranch” and adopt Resolution No. 2025-39 ordering the improvements and levying the annual assessments for Assessment District No. 24-01 “Higgins Ranch”.

Summary:

The final map for Higgins Ranch Phase 2 subdivision will subdivide a portion of a 12.13-acre parcel into 74 single-family residential lots, and an approximately 9,500 square foot pocket park (Lot A). Lot A will be dedicated to the City and maintained by the maintenance district formed with the subdivision. The proposed single-family subdivision will be accessible from Lovers Lane and Cherry Avenue and serviced by the interior local public streets with full improvements such as curb, gutter, parkway landscaping, sidewalk, streetlights, and other public utility infrastructure (i.e., sewer lines, storm drainage, gas, electricity, and water). Public right-of-way improvements on Cherry Avenue and Lovers Lane, including the center median, were installed with the first phase of the Higgins Ranch subdivision.

The Higgins Ranch Phase 2 subdivision will have temporary building restrictions established on lots 129-136 to serve the drainage needs of public streets and lots within the subdivision. The temporary basin was installed with the first phase and will remain in place until a permanent regional basin is constructed.

The final map is ready for recording. All bonds, cash payments, subdivision agreement, and final map have been submitted by the developer, Lennar Homes, as follows: 1) An executed subdivision agreement; 2) a Faithful Performance Bond in the amount of $2,650,715.00; 3) a Labor and Materials Bond in the amount of $1,323,357.50; 4) a Maintenance Bond in the amount of $265,071.50; 5) a cash payment of $420,616.10 distributed to various accounts to cover City fees; and 6) final map. All required items have been submitted and approved by the City prior to the final map being executed and recorded.

Visalia City Council Page 1 of 3 Printed on 6/13/2025
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File #: 25-0208 Agenda Date: 6/16/2025 Agenda #: 8.

The Landscape and Lighting Assessment District No. 24-01 was previously reviewed and approved as to form by the Landscape and Lighting District Committee including future annexation into the district. All new landscaping installed within the development will strictly adhere to the State Model Water Efficient Landscape Ordinance (MWELO). MWELO required that landscaping and irrigation plans be certified by a qualified entity (i.e., a Landscape Architect) as meeting the State and City’s water conservation requirements. In addition, MWELO increases water efficiency standards for new landscapes through use of more efficient irrigation systems, inclusion of drought tolerant plan and tree species, and by limiting the portion of landscape that can be covered in turf.

Background Discussion:

The Faithful Performance Bond covers the cost of constructing the public improvements noted in the subdivision agreement and the Labor and Material Bond covers the salaries and benefits as well as the materials supplied to install the required public improvements. As required by the Subdivision Ordinance, the Faithful Performance Bond covers 100% of the cost of the public improvements. The Labor and Material Bond is valued at 50% of the Faithful Performance Bond. A Maintenance Bond valued at 10% of the cost of the public improvements will be required prior to recording the Notice of Completion. The Maintenance Bond is held for one year after the recording and acts as a warranty for the public improvements installed per the subdivision agreement. The cash payment covers Development Impact Fees such as storm water acquisition, waterways, sewer front foot fees, and any outstanding plan check and inspection fees. The plan check and inspection fees are estimated at the beginning of the final map process and are not confirmed until the subdivision agreement is finalized. Differences are due in cash at the time of City Council approval of the map.

The City of Visalia has been allowing the developers of subdivisions to form assessment districts under the Landscape and Lighting Act of 1972, and now under Proposition 218, in lieu of using homeowners associations for the maintenance of common features such as landscaping, irrigation systems, street lights, street trees, and local streets. The maintenance of these improvements is a special benefit to the development and enhances the land values to the individual property owners in the district.

The Landscape and Lighting Act allows for the use of summary proceedings when all the affected property owners have given their written consent to waive the requirement for a public hearing. The notice period is also waived. The owner of this development has given their written consent to waive the public hearing and form this district. The use of summary proceedings allows for the initiation of proceedings and the final annexation action of the assessment district to be acted upon together as separate resolutions.

Pursuant to Title 16 (Subdivisions) of the Visalia Municipal Code, the City’s authorization to record the final map is a ministerial action. Specifically, Section 16.24.080 limits the City Council’s action to the specific determination that the final map conforms substantially to the contents of the tentative map, Chapter 16, and the Subdivision Map Act, and provides in pertinent part that “if the Council determines that the map is in conformity with the requirements of this Chapter, the Council shall approve the map (emphasis added).” Disapproval based upon any other reasons would be outside the authority of the Council for this particular action. The Council may reject any and all offers of dedication in the final map pursuant to Section 16.24.080, and require that the City Engineer so indicate on the map, however staff’s recommendation is that the City Council authorize recordation of the final map and accept all offers of dedication as previously described in this report.

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File #: 25-0208 Agenda Date: 6/16/2025 Agenda #: 8.

Fiscal Impact: The remaining
74 lots will start contributing to the landscape and lighting assessment district (L&LD 24-01) created for maintenance of common features related to this subdivision. The annual lot assessment will be $745.14 per lot.

Prior Council Action: On June 10,
1987 Council authorized the use of landscape maintenance assessment districts per the Landscape and Lighting Act of 1972 for maintaining common area features that are a special benefit and enhance subdivisions.

On December 16, 2024 Council authorized recordation of the final map for Higgins Ranch Phase 1 and the formation of the Landscape and Lighting Assessment District 24-01 “Higgins Ranch”.

Other: N/A
Alternatives: No alternatives are provided.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the recordation of the final map for Higgins Ranch Phase 2 subdivision; the adoption of Resolution No. 2025-38 initiating proceedings for the annexation to Assessment District No. 24-01 “Higgins Ranch”; and the adoption of Resolution No. 2025-39 ordering the improvements and levying the annual assessments for Assessment District No. 24-01 “Higgins Ranch”.

Environmental Assessment Status: Mitigated Negative
Declaration (MND) No. 2021-49 was prepared consistent with the California Environmental Quality Act and City of Visalia Environmental Guidelines adopted December 13th, 2021.

CEQA Review: Mitigated Negative
Declaration (MND) No. 2021-49 was prepared consistent with the California Environmental Quality Act and City of Visalia Environmental Guidelines adopted December 13th, 2021.

Deadline for Action: 6/16/2025
Attachments:

1. Final Map

2. Aerial Map

3. Location Map

4. Development Disclosure

5. Resolution Documents including Resolution Initiating Proceedings for Formation Clerk’s Certification Resolution Ordering the Improvements
Exhibit A - Assessment Diagram
Exhibit B - Landscape Location Diagram
Exhibit C - Tax Roll Assessment
Exhibit D - Engineer’s Report
Visalia City Council Page 3 of 3 Printed on 6/13/2025
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180
181
Aerial Map
E Seeger Ave
S
Palm
St
E Laura Ct
S Lovers Lane
E Cherry Ave E Cherry Ave
E Beech Ct
S
Velie
St
E Evergreen Ave
S
Mackenna St
E Mary Ave
S
Vista
St
E Country Ave
S
A
ubree
St
S
Aubree St
S
Mackenna Ct
E Mary Ct
S
Palm
St
E Seeger Ct
Tulare Irrigation Cannal
E K Ave
E Seeger Ave
Tulare Irrigation
Cannal
S Simon S
S
t
Crumal St
E Mary Ave
Higgins Ranch Phase 2
0 75 150 300 450 600 ¯
Feet
Legend

PARCELS
Subject Property
182
Location Map
E Seeger Ave
S
Palm
St
E Laura Ct
S Lovers Lane
E Cherry Ave E Cherry Ave
E Beech Ct
S
Velie
St
E Evergreen Ave
S
Mackenna St
E Mary Ave
S
Vista
St
E Country Ave
S
A
ubree
St
S
Aubree St
S
Mackenna Ct
E Mary Ct
S
Palm
St
E Seeger Ct
Tulare Irrigation Cannal
E K Ave
E Seeger Ave
Tulare Irrigation
Cannal
S Simon S
S
t
Crumal St
E Mary Ave
Higgins Ranch Phase 2
0 75 150 300 450 600 ¯
Feet
Legend

PARCELS
Subject Property
183
184
185
RESOLUTION NO. 2025-38

RESOLUTION INITIATING PROCEEDINGS

FOR ANNEXATION TO
ASSESSMENT DISTRICT NO. 24-01
Higgins Ranch
(Pursuant to Landscape and Lighting Act of 1972)
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

1. The City Council proposes to annex to an assessment district pursuant to the Landscaping & Lighting Act of 1972 (Section 22500 and following, Streets & Highways Code) for the purpose of the following improvements:

Maintenance of street trees, shrub areas, landscaping, irrigation systems, local streets, streetlights, block walls, pocket park, and any other applicable equipment or improvements.

2. The district, including annexation, shall continue with the designation established with the initial formation, which is Assessment District No. 24-01, City of Visalia, Tulare County, California, and shall include the land shown on the map designated “Assessment Diagram, Assessment District No. 24-01, City of Visalia, Tulare County, California”, which is on file with the City Clerk and is hereby approved and known as “Higgins Ranch

3. The City Engineer of the City of Visalia is hereby designated engineer for the purpose of these formation proceedings. The City Council hereby directs the Engineer to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Landscape & Lighting Act of 1972.

PASSED AND ADOPTED: June 16, 2025 Leslie B. Caviglia, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF VISALIA )
I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2025-38 passed and adopted by the Council of the City of Visalia at a regular meeting held on June 16, 2025.

Dated: June 16, 2025 LESLIE B. CAVIGLIA, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
186
CLERK’S CERTIFICATION TO COUNTY AUDITOR
ASSESSMENT DISTRICT NO. 24-01
Higgins Ranch
(Pursuant to Landscaping & Lighting Act of 1972)
TO THE COUNTY AUDITOR OF THE COUNTY OF TULARE:

I hereby certify that the attached document is a true copy of that certain Engineer’s Report, including assessments and assessment diagram, for “Assessment District No. 24-01, City of Visalia, Tulare County, California” confirmed by the City Council of the City of Visalia on June 16, 2025 by its Resolution No. 2025-38.

This document is certified, and is filed with you, pursuant to Section 22641 of the Streets and Highways Code.

Dated: June 16, 2025 Leslie B. Caviglia, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
187
RESOLUTION NO. 2025-39

RESOLUTION ORDERING THE IMPROVEMENTS

AND THE ANNEXATION TO
ASSESSMENT DISTRICT NO. 24-01
Higgins Ranch
(Pursuant to the Landscape & Lighting Act of 1972)
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

1. The City Council adopted its Resolution Initiating Proceedings for Assessment District No. 24-01, City of Visalia, Tulare County, California, and directed the preparation and filing of the Engineer’s Report on the proposed formation.

2. The Engineer for the proceedings has filed an Engineer’s Report with the City Clerk.

3. The owners of all land within the boundaries of the proposed landscape and lighting district have filed their consent to the formation of the proposed district, and to the adoption of the Engineer’s Report and the levy of the assessments stated therein.

4. The City Council hereby orders the improvements and the annexation to the assessment district described in the Resolution Initiating Proceedings and in the Engineer’s Report.

5. The City Council hereby confirms the diagram, and the assessment contained in the Engineer’s Report and levies the assessment for the fiscal year 2025/26.

6. The City Council hereby forwards the following attachments to Tulare County Recorder’s Office for recordation:
a. Clerk’s Certification to County Auditor
b. Resolution Initiating Proceedings
c. Resolution Ordering Improvements
d. Engineer’s Report:

Exhibit A - Assessment Diagram showing all parcels of real property within the Assessment District
Exhibit B - Landscape Location Diagram
Exhibit C - Tax Roll Assessment
Exhibit D - Engineer’s Report
188
PASSED AND ADOPTED: June 16, 2025 LESLIE B. CAVIGLIA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF VISALIA )
I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2025-39 passed and adopted by the Council of the City of Visalia at a regular meeting held on June 16, 2025.

Dated: June 16, 2025 Leslie B. Caviglia, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
189
Exhibit “A”
Assessment Diagram
Landscape & Lighting Assessment District No. 24-01
Higgins Ranch
190
Exhibit “B”
Landscape Location Diagram
Landscape & Lighting Assessment District No. 24-01
Higgins Ranch
191
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 24-01
Higgins Ranch
Fiscal Year 2025/26
APN # Assessment Owner Lot # District
To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01101 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01102 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01103 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01104 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01105 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01106 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01107 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01108 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01109 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01110 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01111 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01112 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01113 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01114 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01115 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01116 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01117 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01118 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01119 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01120 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01121 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01122 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01123 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01124 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01125 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01126 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01127 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01128 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01129 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01130 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01131 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01132 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01133 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01134 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01135 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01136 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01137 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01138 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01139 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01140 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01141 24-01 Higgins Ranch 192
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 24-01
Higgins Ranch
Fiscal Year 2025/26
APN # Assessment Owner Lot # District
To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01142 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01143 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01144 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01145 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01146 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01147 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01148 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01149 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01150 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01151 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01152 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01153 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01154 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01155 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01156 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01157 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01158 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01159 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01160 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01161 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01162 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01163 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01164 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01165 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01166 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01167 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01168 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01169 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01170 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01171 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01172 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01173 24-01 Higgins Ranch To be assigned $745.14 SSP-HS Lot Option A Pool 01,L. P 24-01174 24-01 Higgins Ranch 193
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 24-01
Higgins Ranch
Fiscal Year 2025/26
General Description
This Assessment District (24-01, Higgins Ranch) is located at the southeast corner of Lovers Lane and Cherry Avenue. Exhibit “A” is a map of Assessment District 24-01. This district includes the maintenance of shrub areas, irrigation systems, street trees, landscape trees, landscape areas block walls, street lights, pocket park, pavement on local streets, and any other applicable equipment or improvements; see Exhibit “B”. The maintenance of irrigation systems and block walls includes, but is not limited to, maintaining the structural and operational integrity of these features and repairing any acts of vandalism (graffiti, theft or damage) that may occur. This District also includes the preventative maintenance of all internal local City streets by means including, but not limited to overlays, cape seals, crack seals, and reclamite (oiling). The total number of lots within the district is 174, of which the remaining 74 will be assessed for Fiscal Year 2025-2026.

Determination of Benefit
The purpose of landscaping is to provide an aesthetic impression for the area. The lighting is to provide safety and visual impressions for the area. The block wall provides security, aesthetics, and sound suppression. The maintenance of any landscape areas, streetlights, streets, and block walls is vital for the protection of both economic and humanistic values of the development. In order to preserve the values incorporated within developments and to concurrently have an adequate funding source for the maintenance of all internal local streets within the subdivision, the City Council has determined that landscape areas, streetlights, block walls, street trees, landscape trees, pocket park, and all internal local streets should be included in a maintenance district to ensure satisfactory levels of maintenance.

Method of Apportionment
In order to provide an equitable assessment to all owners within the District, the following method of apportionment has been used. All lots in the District benefit equally, including lots not adjacent to landscape areas, block walls, and street lights. The lots not adjacent to landscape areas, block walls, and streetlights benefit by the uniform maintenance and overall appearance of the District.

All lots in the District have frontage on an internal local street and therefore derive a direct benefit from the maintenance of the local streets.

Estimated Costs
The estimated costs to maintain the District includes the costs to maintain any landscaping, street trees, landscape trees, street lights, block walls, and pavement on local streets. The regular preventive maintenance of pavement on local streets is based on the following schedule:

Reclamite on a 5 year cycle, Crack Seal on a 7 year cycle; Cape Seal on a 15 year cycle and Overlays on a 20 year cycle.
194
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 24-01
Higgins Ranch
Fiscal Year 2025/26
The quantities, estimated costs, and per lot assessment in the “Higgins Ranch” Landscape and Lighting District are as follows:
195
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 24-01
Higgins Ranch
Fiscal Year 2025/26
Annual Cost Increase
This assessment district shall be subject to an automatic annual increase derived by the following formula:
year “n” assessment = ($129.653.64) (1.05) (n-1)
where “n” equals the age of the assessment district with year one (1) being the year that the assessment district was formed;
However, in no case shall the assessment be greater than 1) The actual cost of providing the benefit conferred to each parcel plus any prior years’ deficit and less any carryover, as determined annually or; 2) a 10% increase over the prior year’s assessment.

The reserve fund shall be replenished as necessary to maintain a level of 10% of the estimated maintenance cost so long as the annual assessment change does not exceed the limits identified above.

Example 1) The year four estimated costs are $141,322.47 [a 9% increase over the base year assessment of $129.653.64]. The ceiling on the assessment increase for year four would be $150,090.29 [ceiling = ($129.653.64) (1.05) (4-1)]. The assessment would be set at $141,322.47 or the actual cost of providing the maintenance effort.

Example 2) The year four assessment is estimated at the actual cost of providing the maintenance effort of $148,358.58 [a 7% increase over the previous year assessment and a 13.0% increase over the base year assessment]. The ceiling on the assessment increase for year four would be $150,090.29 [ceiling = ($129.653.64) (1.05) (4-1)]. The assessment would be set at $148,358.58 or the actual cost of providing the maintenance effort because it is less than the ceiling amount and the year-to-year increase is less than the 10% cap on increases in any given year.

Example 3) The year four assessment is $141,322.47 [a 9% increase over the base year assessment $129.653.64] and damage occurred to the masonry wall raising the year five assessment to $172,413.41 [a 22% increase over the previous year assessment]. The year five assessment will be capped at $155,454.71, a 10% increase over the previous year and under the ceiling of $157,594.81 [ceiling = ($129.653.64) (1.05) (5-1)]. The difference of $16,958.70 will be recognized as a deficit and carried over into future years’ assessment.

City Engineer Certification
I hereby certify that this report was prepared under my supervision and this report is based on information obtained from the improvement plans of the subject development.

Christopher Crawford Date
City Engineer
196
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0213 Agenda Date: 6/16/2025 Agenda #: 9.

Agenda Item Wording:

Approval of Change Orders and Notice of Completion for Downtown Projects - Approval of contract change orders for the Downtown Streetlight Project in the amount of $516,004.10 and authorization for the City Manager to file a Notice of Completion for the Downtown Streetlight and Pavement Rehabilitation projects.

Prepared by: Eric Bons, Senior Civil Engineer, [email protected], 559-713-4350 Chris Crawford, City Engineer, [email protected], 559-713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], 559-713-4495.

Department Recommendation:

Staff recommends City Council authorize the City Manager to file a Notice of Completion for the Downtown Streetlight and Pavement Rehabilitation Projects and approve contract change order numbers 3, 4 and 5 for the Downtown Streetlight Project in the amount of $516,044.10.

Summary:

The project closeout documentation is now complete and staff is requesting that City Council authorize the City Manager to file a Notice of completion for the Downtown Streetlight and Pavement Rehabilitation Projects. Staff is also requesting Council approval of change order numbers 3, 4 and 5 for the Downtown Street Lighting project in the amount of $516,044.10. This amount is over the current approval limit set for the City’s Change Order Committee according to the current policy. The construction change orders address the field changes due to unknown underground conflicts, required changes to the contractor’s method of construction, and owner directed changes.

The downtown area is one of the oldest parts of town, projects in these areas can be difficult due to the quantity and age of the existing infrastructure. The downtown project ran into many unknown and challenging situations that had to be worked through by the contractor, consultants, and staff. This also generated a significant amount of change order paperwork that took extra time to review and negotiate. This delayed the Notice of Completion and closeout portion of this project significantly.

However, during the course of these negotiations and review it is estimated that the City reduced the change order amount by approximately two hundred thousand dollars ($200,000) because of its thorough review of the change order documentation.

Background Discussion:

The Downtown Streetlight Project consisted of replacing a 70+ year-old lighting system in Downtown Visalia with a modern lighting system that meets current industry standards. This project replaced an outdated and unsafe high voltage (4,000-volt) electrical lighting system. This system, with aging and deteriorated assets, made the repair and maintenance very unsafe for City maintenance staff. The project included the replacement of the existing system with a new multi-functional streetlight system which provides longer lasting serviceability, normal maintenance per industry standards, lowered operational cost, and an aesthetically pleasing finished product. Communication conduits were also installed to be utilized at a future time without cutting into the roadway improvements. In addition, the Visalia City Council Page 1 of 7 Printed on 6/13/2025
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installed to be utilized at a future time without cutting into the roadway improvements. In addition, the project included the pavement rehabilitation of Main Street from Willis Street to Santa Fe Street.

The assembly of the construction change orders took longer to assemble due to negotiations with the general contractor and their delayed responses. The construction manager from NV5 was diligent to ensure the contractor submitted all the backup information to justify all the construction change orders. This set of construction change orders will close this project.

The original construction contract was awarded to AC Electric Company, Inc. for the Downtown Streetlight and Pavement Rehabilitation Project. The pavement rehabilitation portion of the project was awarded in the amount of $2,574,256.55 with a previously approved construction change order in the amount of $248,959.18 for a total of $2,823,215.73. The downtown streetlighting portion of the project was awarded in the amount of $6,279,317.60 with two previously approved construction change orders in the amounts of $102,050.78 and $140,655.67 for a total of $6,522,024.05.

Downtown Pavement Rehabilitation Project
The project cost associated with the Downtown Pavement Rehabilitation portion of this project has a total of $172,840.99 (6.71%) increase from the original contract amount of $2,574,256.55 for a total amount of $2,747,097.54. The following is a breakdown of the construction change orders.

Category Amount Percentage
Errors & Omissions (E&O)
Utilities (UT)
Balance of Quantities (BQ) -($87,977.48) -(3.42%)
Unforseen Conditions (UN)
Owner Directed Changes in Scope (CoS) $260,818.47 10.13% TOTAL: $172,840.99 6.71%
Owner Directed Change in Scope:

The City of Visalia requested additional grind and pave limits on Main Street between Garden and Santa Fe. Originally, this area was not shown on the project documents to receive cold planning or new hot mix asphalt (HMA) because it was in relatively good shape. However, according to the plans this segment of roadway required multiple transverse cuts in the road to allow for streetlight conduits to be installed. In addition, to avoid hitting existing underground utilities, the contractor potholed multiple locations creating more cuts into the roadway. All of this brought a road that was in relatively good shape to poor condition. Since this area was already under construction it was beneficial to extend the limits of the paving work to complete continuity of the project through Santa Fe Street.

The City has a future project to rehabilitate the remaining side streets in Downtown. The Contractor was compensated at bid item prices for this work.

The City requested the contractor to remove a portion of the existing sidewalk and curb & gutter along the south side of Main Street at Encina Street due to some subsidence. The contractor removed the sidewalk and curb & gutter and recompacted the underlying ground. The sidewalk and curb & gutter were reconstructed to match the surrounding improvements before Main Street was repaved.

The City also requested the restriping of Main Street between Bridge Street and Santa Fe Street due Visalia City Council Page 2 of 7 Printed on 6/13/2025
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to the repaving of this segment of Main Street.

Balance of Quantities
The actual quantities installed for the project were quantified and this resulted in a credit to the contract.

Downtown Streetlight Project
The project cost associated with the Downtown Streetlight portion of this project has a total of $775,449.35 (12.35%) increase from the original contract amount of $6,279,317.60 for a total amount of $7,054,766.95. The following is a breakdown of the construction change orders.

Category Amount Percentage
Errors & Omissions (E&O) $310,311.92 4.94%
Utilities (UT) $7,986.63 0.13%
Balance of Quantities (BQ) $16,698.80 0.27%
Unforeseen Conditions (UN) $149,970.63 2.39%
Owner Directed Changes in Scope (CoS) $290,481.37 4.63% TOTAL: $775,449.35 12.35%
Errors & Omissions
A significant cost was associated with the installing of conduits within the State right of way (Court Street and Locust Street). The original method of installation was to perform horizontal drilling, but due to space limitations and Caltrans requirements, the contractor installed the conduits crossing Court Street and Locust Street by an open trench method. This method was more labor intensive, which increased the cost. The design engineer failed to get the approved Caltrans encroachment permit requirements prior to construction resulting in additional costs once the requirements were received. This oversight resulted in these change orders being given the E&O designation.

Utilities
During construction, several existing utility conflicts with water infrastructure that had to be adjusted during construction.

Unforeseen Conditions:

The unforeseen conditions encountered by the contractor for the removal and handling of existing wiring which was not identified on the plans. The contractor encountered many locations where there were existing utilities that either had been abandoned in place or unmapped. The unknown utilities caused delays and redesigns of conduits to make for an operational system. The contractor also performed additional potholing to locate any other existing utilities not identified or shown on the construction plans.

The added cost associated with unforeseen conditions was compounded due to approximately 150 years of construction and changes in the downtown area as well as the lack of recorded information that would have aided during the design stage of the project.

Owner Directed Changes in Scope:

The City requested the change in conduit material due to lead time delays associated with the conduit material specified on the plans, modifications to the electrical services, demolition of existing streetlight foundations, increases to some of the streetlight foundations due to localized conditions, Visalia City Council Page 3 of 7 Printed on 6/13/2025
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streetlight foundations, increases to some of the streetlight foundations due to localized conditions, increase the wire size for the electrical system, temporary electrical service pedestal to provide lighting for a major community event, providing additional conduits for the public announcement system, and other communications connections not specified on the plans.

The changes made by the City were based on field conditions and in some cases were made in the field in collaboration between the City and the contractor to find a reasonable solution with minimal delays to the construction process.

Balance of Quantities
The actual quantities installed for the project were quantified and this resulted in an addition to the contract price. There were some significant credits to the conduit installation bid items because this work was removed and performed under another change order. There was a significant irrigation addition to include irrigation lines found throughout the downtown corridor. There were also some additional communication vaults that were added to the City system.

In this report staff is requesting Council approval of change order numbers 3, 4 and 5 for the Downtown Street Lighting Project in the amount of $516,044.10. Due to the dollar amount of the change orders the City Procurement Policy requires City Council approval. These change orders were previously reviewed by the Change Order Committee, which also recommended approval of these change orders. The Change Order Committee is a non-appointed committee of technical staff who are not directly involved with the project being considered. The Change Order Committee reviews the contract change order requests for completeness, accuracy, constructability, objectivity, consistency, and overall insight.

Fiscal Impact:

Downtown Pavement Rehabilitation Project (CP0373)
The pavement rehabilitation component of the Downtown Project is funded by funds from the Senate Bill 1- Road Maintenance and Rehabilitation Account (SB1 RMRA) Fund (113) with a total project budget of $3,520,800. These funds are for the design and construction of pavement rehabilitation, limited sidewalk repairs & curb ramps, and ADA-compliant parking stalls. The table below shows the budget summary for the Downtown Pavement Project:

Project Funding:

SB1 Funding (113) - Pavement Rehabilitation $3,520,800
Total Project Funding: $3,520,800
Project Costs:

Design Staff Time $56,230
Design -Consultant (QK Inc.) $380,603
Construction Management -Staff Time $66,000
Materials Testing $31,600
Construction Management (NV5, Inc.) $128,843
Construction Management Change Order $1,341
Construction -Pavement Rehabilitation (AC Electric) $2,574,257 Construction Change Order #1 $248,959
Construction Change Order #2 $11,860
Construction Change Order #3 -($87,977)
Total Project Cost: $3,411,716
Summary:

Ttl Pjt Fdi$3520800
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Construction Management (NV5, Inc.) $128,843
Construction Management Change Order $1,341
Construction -Pavement Rehabilitation (AC Electric) $2,574,257 Construction Change Order #1 $248,959
Construction Change Order #2 $11,860
Construction Change Order #3 -($87,977)
Total Project Cost: $3,411,716
Summary:

Total Project Funding $3,520,800
Total Project Cost $3,411,716
Project Funds Remaining $109,084
Any excess funds will be returned to the appropriate fund.

Downtown Streetlight Project (CP0345)
The streetlight component of the Downtown project is funded by the Measure N (141) Fund with a total project budget of $9.69M. The table below shows the budget summary for the Downtown Streetlight Project:

Project Funding:

Measure N Fund (141) - Streetlighting $9,690,000
Total Project Funding: $9,690,000
Project Costs:

Design Staff Time $363,130
Design -Consultant (QK Inc.) $485,218
Construction Management -Staff Time $220,000
Streetlight Procurement $822,050
Construction Management (NV5, Inc.) $515,386
Construction Management Change Order $225,155
Construction -Streetlighting (AC Electric) $6,279,318
Construction Change Order #1 & #2 $242,706
Construction Change Order #3, #4 & #5 $516,044
Construction Change Order #6 $16,699
Total Project Cost: $9,685,756
Summary:

Total Project Funding $9,690,000
Total Project Cost $9,685,756
Project Funds Remaining $4,244
Any excess funds will be returned to the appropriate fund.

Prior Council Action:

March 6, 2023 - City Council authorized the City Manager to approve Contract Change Order number 1 and 2 for construction of the Downtown Streetlight Project (1410-72000/CP0345-999) in an amount totaling $254,114.49 and Contract Change Order number 1 for the construction of the Downtown Pavement Rehab Project (2390-72000/CP0373-999) in the amount of $249,770.30 Visalia City Council Page 5 of 7 Printed on 6/13/2025
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November 7, 2022 - City Council authorized City Manager to approve consultant contract Amendment #2 in the amount not to exceed $44,326 for the Downtown Streetlight Project (CP0345) and consultant contract Amendment #4 for the Downtown Pavement Rehabilitation Project (CP0373) in the amount not to exceed $55,215 for additional construction support with Quad Knopf (QK).

May 2, 2022 - City Council conducted the first of two public hearings to amend the Measure N plan and appropriate $2,700,000 towards the Downtown Streetlight Project (CIP 1410-72000/CP0345- 999) to address a shortfall in the Downtown Streetlight project’s budget.

April 7, 2022 - The Measure N Oversight Committee reviewed and approved the Measure N amendment for the appropriation of $2,700,000 towards the Downtown Streetlight Project.

April 4, 2022 - City Council received the bid results for the Downtown Streetlight and Downtown Pavement Rehabilitation Projects for information. Authorized staff to begin the Measure N amendment process for the appropriation of $2.7M towards the Downtown Streetlight Project.

Council authorized the appropriation of $2,141,800 of SB1 RMRA funds towards the Downtown Pavement Rehabilitation Project.

December 6, 2021 - City Council authorized the City Manager to execute an agreement with NV5, Inc. to provide the construction management services for the Downtown Streetlight Project and Pavement Rehabilitation Project in the amount of $644,233.00. November 15, 2021 - City Council authorized the City Manager to purchase the streetlight poles for the Downtown Streetlight Project from AV Poles and Lighting of Lancaster, CA, in the amount of $822,050.25.

November 15, 2021 - City staff presented the preliminary construction staging plans for the Downtown Streetlight Project and Downtown Pavement Rehabilitation Projects. June 7, 2021 - City staff presented the recommendation for the appropriation of $2.4M for the Downtown Streetlight Project to the second public hearing. The committee reviewed and approved the recommendations.

May 17, 2021 - City staff presented the recommendation for the appropriation of $2.4M for the Downtown Streetlight Project to the first public hearing. The committee reviewed and approved the recommendations.

April 22, 2021 - City Staff presented the recommendation for the appropriation of $2.4M for the Downtown Streetlight project to the Measure N Oversight Committee. The Committee reviewed and approved the recommendation.

March 15, 2021 - City Staff presented decorative streetlight options for the downtown streetlight project. City Council approved the recommendation for the layout option 3 and streetlight scenario 3 and Measure N amendment process to approve the appropriation of $2.4M for the Streetlight project.

December 07, 2020 - City Staff presented standards for installing Back Flow Preventors within the public right of way. City Council approved the recommendation for the standards.

July 21, 2020 - City Staff presented revised layout options for the Downtown Streetlight Project. City Council approved the recommendation for a core decorative streetlight style.

June 01, 2020 - City Staff presented layout options for the Downtown Streetlight Project. City Council Visalia City Council Page 6 of 7 Printed on 6/13/2025
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requested additional information from City Staff.

October 21, 2019 - Council authorized award of the design contract for the Downtown Streetlight Project to Quad Knopf for an amount not to exceed $407,098.00.

October 15, 2018 - City Staff presented an update of the downtown streetlights project to City Council during a work session item.

April 16, 2018 - Council approved Resolution No. 2018-25 to designate various road projects for 2018/19 funding from the State of California Road Repair and Accountability Act of 2017 (Senate Bill SB1)
Other: None.

Alternatives: None Recommended.

Recommended Motion (and Alternative Motions if expected):

I move to approve contract change orders 3-5 for the Downtown Streetlight Project in the amount of $516,004.10 and authorize the City Manager to file a Notice of Completion for the Downtown Streetlight and Pavement Rehabilitation projects.

Environmental Assessment Status: None.

CEQA Review: Categorical Exemption, Section 15301(c)
Deadline for Action: 6/16/2025
Attachments:

Project Location Map for Downtown Streetlight Project.

Project Location Map for Downtown Pavement Rehabilitation Project.

Ownership Disclosure.

Downtown Streetlight Project Change Orders 3-5 Package
Visalia City Council Page 7 of 7 Printed on 6/13/2025
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Hwy 198
Alley
E Center Ave
E Noble Ave
E Acequia Ave
W Main St
W Oak Ave
S Burke St
E Mineral King Ave
E School Ave
E Murray Ave
W Noble Ave
E Oak Ave
W Center Ave
W Murray Ave
N Will si St
W Acequia Ave
N Court St
N F ol ral St
E Cypress Ave
E Myrtle Ave
N Burke St
N West St
N Locust St
N Enc ni a St
N Church St
N Garden St
E Kaweah Ave
W School Ave
W Mineral King Ave
S Br di ge St
S Locust St
N T pi ton St
N Santa Fe St
N Johnson St
S
West St
W Myrtle Ave
W Goshen Ave
S
Watson St
S
Will si St
W Kaweah Ave
S
Court St
E Goshen Ave
S Enc ni a St
S Ed si on St
S
Church St
S
Garden St
S
Santa Fe St
S Johnson St
S
Stevenson St
S
T pi ot n St
S
Oakhurst St
W Cypress Ave
E School Ct
S Bradley Ct
S
Cotta
Ct
Al el y
Al el y
Alley
Alley
Al el y
S
Stevenson St
Alley Alley
Alley
Alley
E Noble Ave
Al el y
Alley
Alley
S
Santa Fe St
Alley
Al el y
Alley
Alley
W Kaweah Ave
Alley
Alley
E Cypress Ave
Alley
Alley
S
Santa Fe St

MILL CREEK

JENNINGS
µ DOWNTOWN STREETLIGHT PROJECT

LOCATION MAP
LEGEND:

DECORATIVE STREETLIGHTS

NON- DECORATIVE STREETLIGHTS
204

CENTER AVENUE

MAIN STREET

ACEQUIA AVENUE

WILLIS STREET

WEST STREET

FLORAL STREET

ENCINA STREET

LOCUST STREET

COURT STREET

CHURCH STREET

GARDEN STREET

BRIDGE STREET

SANTA FE STREET

OAK AVENUE
Know what'sbelow.

Callbefore you dig.

N R

DOWNTOWN STREETLIGHT AND

PAVEMENT REHABILITATION
Ó
90% PROGRESS SET - NOT FOR CONSTRUCTION
205
206

CHANGE ORDER FORM
Downtown Streetlight
Change Order No.: 3 City Project No.: 1410-72000/CP0345-999 Submitted by: Eric Sons Federal No.:

Date Submitted: May 23, 2025 Purchase Order No.: P03139A Committee Review Date: May 28, 2025 Package No. of Pages Engineer Contractor Specifications Plans Exhibits
Change Requested by: I X I I Attachments: I I I
X I
To: A-C Electric Company Contractor
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this contract. NOTE: This change order is not effective until approved by the Engineer.

DESCRIPTION OF WORK;
Description of work to be done, estimate of quantities and prices to be paid. (Segregate between additional work at contract price, agreed price and force account.) Unless otherwise stated, rates for rental of equipment cover only such lime as equipment Is actually used and no allowance will be made for idle lime. The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Item List.

Categories: E&O=Errors & Omissions; UT=Utllities; BQ=Balance of Quantities; UN=Unforeseen; CofS=Owner Directed Change of Scope Item
No. Category Description of Change Order Net Increase *Net decrease Total Change 1 UN Remove Miscellaneous Cables from Existing Poles(FA) $5,657.94 $0.00 $5,657.94 2 CofS Speaker Conductors $13,922.53 $0.00 $13,922.53
3 Cots Temp Tesco Service (FA) $1,253.59 $0.00 $1,253.59 4 UN Unforseen Condition - Main/Court (FA) $6,384.49 $0.00 $6,384.49 5 CofS Comm Connections (FA) $18,637.66 $0.00 $18,637.66 6 UT Sta 53+21 Water Pipe Relocate (FA) $321.99 $0.00 $321.99 7 UN Badger Deep Potholing (FA) $10,767.65 $0.00 $10,767.65 8 UN Center St. Culvert Conflict (FA) $27,411.73 $0.00 $27,411.73 9 UN Culvert Conduit Center Locust (FA) $30,468.69 $0.00 $30,468.69 10 UN Center St. Culvert Re-route (FA) 1 of 2 $54,667.43 $0.00 $54,667.43 11 UN Center St. Culvert Re-route (FA) 2 of 2 $3,613.96 $0.00 $3,613.96 12 UN Irrigation Controller Power (FA) $4,058.53 $0.00 $4,058.53 13 UT Water Valve Box (Traffic Rated)(FA) $7,664.64 $0.00 $7,664.64 f
14 UN Added Street Light Demo (Agreed Price) $3,924.48 $0.00 $3,924.48 15 UN Bridge Street sta 12.56 Street Light Conflict (FA) $3,015.73 $0.00 $3,015.73 Total Cost of Change Order: $191,771.04 $0.00 $191,771.04 • note: enter "decrease" as a negative number (i.e. -1000) Item Details:

Note: Include Method of Payment, Location & Limits of Work, Description of Work to be Done, Applicable Specification Changes, Plan Sheet Changes, and Exhibits to provide c/eer direction. Attach all supporling documents for CO Committee.

ITEM 1: Remove Miscellaneous Cables from Existing Poles - Force Account Compensation at force account to the contractor for removal and handling of miscellaneous wires, cabling and facilities on the existing street light poles. These facilities were not identified on the project plans or specifications.

ITEM 2: Speaker Conductors (Force Account)
Compensation at force account to the contractor for installation of conduit, and speaker conductors at (10) pole locations on Main Street. These facilities were not identified on the project plans or specifications. (5 added WD's) ITEM 3 - Temporary Tesco Panel B Modifications (Removal)- Force Account Compensate the contractor at force account for removal of temporary SCE electrical service panel B. These panel was no longer needed once the permanent panel was installed.

ITEM 4: Unforseen Condition - Main/Court (Force Account) Found abandoned pole base while excavating for new street light pole and vault on SE corner of Main and Court, Main and West and Main Bridge .Potholed and removed shallow foundation and misc. concrete. - -· ':J - '.] :::I
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ITEM 5 - Communication Connections - Force Account
Compensate the contractor at force account for installation of communication vault, wire and conduit as requested by City of Visalia at Church and Acequia intersection. (2 Days)
ITEM 6: Sta 53+21 Water Pipe Relocate - (Force Account) Compensate the contractor at force account for relocate water pipe from conflict with alignment of new street lighting facilities as requested by City of Visalia at Church and Acequia intersection.

ITEM 7: Badger Deep Potholing (Acequia) - (Force Account) Compensation at force account to the contractor for identifying, potholing and working around culvert itself as well as utilities, varying depths(Greater than 5') of existing culvert that WpS in conflict with improvements on Acequia.(4 added WD's) ITEM 8: Center St. Culvert Conflict - (Force Account)
Compensation at force account to the contractor for identifying, potholing, exposing, placement of trench plates and slurry backfill of utilities due to conflict with culvert on Center Street intersections at Court and Locust. Depths between 5' and 15'. (5 added WD's)
ITEM 9: Culvert Conduit Center & Locust - (Force Account) Compensation at force account to the contractor for alternate installation methods for conduit and pullboxes due to the culvert conflicts with the planned alignment on Center Street at the Locust and Court intersections. (9 added WD's) ITEM 10 - Center St. Culvert Re-route (FA) 1 of 2 - Force Account Compensation at force account to the contractor for re-routing of conduit, pull boxes and vault due to conflict with Mill Creek Culvert on Center St. Work included potholing, positive location of utilities, removal/replacement of sidewalk, boring of conduit, trenching, handwork, installation of conduit and pullboxes, slurry backfill and re-surfacing of excavations. (8 added WD's) ITEM 11 - Center St. Culvert Re-route (FA) 2 of 2 - Force Account Compensation at force account to the contractor for installation of conductors and backfilling of potholes associated with the rerouting of conduit, pullboxes and vault due to conflict with Mill Creek Culvert on Center St.

ITEM 12 - Irrigation Controller Power - Force Account
Compensation al force account to the contractor for providing power lo existing irrigation controller at corner of Main/Electrical Panel B as requested by City of Visalia.

ITEM 13 -Water Valve Box (Traffic Rated) - Force Account Compensation at force account to the contractor for installation of ( 1) B 1324 Traffic Rated PullboxNault to house existing irrigation facilities. This work Included traffic control, sawcutting and excavation of box location, protecting the existing facilities in place, installation of the new B1234 TR Box, backfill, demo of the existing box, compaction and resurfacing the location on Main Street east of project limits.

ITEM 14 Additional Street Light Demo - Agreed Price
Compensate the contractor at agreed lump sum for removal of streetlight at sla 11 + 75 east of floral St. on acequia St. per rfi 50. price includes demo of existing light pole and foundation, demo and replacement of 5x5 sidewalk, dispose of pole.

ITEM 15 - Bridge Street sta 12.56 Street Light Conflict - Force Account Compensation at force account to the contractor for relocation of streetlight at Bridge Street sta 12+56 and all associated work.

Efforts included additional demo, rerouting of conduit and replacement of sidewalk panel/curb.

Original Contract Amount: $6,279,317.60
Net cost of this Change Order: $191,771.04 3.05% Increase / Decrease Total cost of previous Change Orders: $242,706.45 3.87% of Original Contract Amount New Contract Amount: $6,713,795.09 6.92% Over Original Contract Amount Note: Change Order Increases greater than $100,000 require City Council authorization.

Previously granted additional days: 5 Original Dale of Completion per Contract: 5/19/2023 Contract work days added this CO: 33 New Date of Completion: 7/18/2023 .
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6/2/25
6/6/25
We the undersigned contractor, have given careful consideration lo the change proposed and agree lo provide equipment, furnish materials, and perform the work specified, and will accept as full payment the prices shown above.

NOTE: If you do not sign this order, you are directed to proceed with the ordered work. You may file a Request for Information within the time specified.

CONTRACTOR ACCEPTANCE BY
r
CI'vYA:C l V'vih cro
Print NamL & Tille Date

APPROVAL RECOMMENDED BY CONSTRUCTION MANAGER
:..,,;- - ---£ ~ Kirt Carr, Team Manager/CM Engineer
Signature Print Name & Tille Date

APPROVAL RECOMMENDED BY PROJECT ENGINEER
E1ic Bo11s, Se11io1 ei.,il E11gi11ee1
Signature Print Name & Title Date
ENGINEER APPROVAL BY SUPERVISOR/DEPART. HEAD
et.: ~
Christopher Crawford, City Engineer, for
Jason Huckleber'l:._ Enfl_. & Bldfl_. Director
Signature Print Name & Title Date
CHANGE ORDER COMMITTEE ACTION:
(note: Committee Chair to check appropriate action)
Approved: I I Resubmit w/changes: I I
Approved w/revisions: I I Denied: I I
, Committee Chair
Signature Print Name & Tille Date
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Visalia City CouncilJune 16, 2025

Visalia City Council
June 16, 2025