May 27, 2025
Rehana Cale, Senior Project Manager
City of Visalia
7579 Avenue 288
Visalia, CA 93277
Subject: Proposal to Provide Construction Management for City of Visalia Water Reclamation Facility Solids Handling Project - REVISED.
Dear Ms. Cale:
Please accept this submittal as NV5’s proposal to provide Construction Management Services for the Solids Waste Improvements Project.
NV5 will represent the city throughout the construction phase of the Solids Waste Improvements Project.
NV5 will furnish Construction Management, Civil Inspectors, and Support Staff on a time and material basis to provide full-time Construction Observation / Inspection services.
NV5 will be responsible for oversight, coordination, and documentation to ensure the project is completed safely, on time, on budget, and in full compliance with the contract documents.
Scope of Services
1. General Construction Management Responsibilities.
a. Construction Management Plan
i. Prepare construction management plan including an organizational chart, responsibilities of team members, inspection and testing strategy, claims avoidance strategy, coordination procedures, and communication protocols with the contractor and City staff
b. Pre-Construction Services
i. Attend and participate in pre-construction meetings
ii. Review plans, specifications, permits and submittals iii. Coordinate with City staff, the contractor, and design engineer c. Project Field Office
i. Furnish necessary field equipment and supplies for NV5 staff including computers, phones, digital cameras, inspection tools, PPE and safety equipment
2. Construction Observation and Inspection
a. Inspection Services
i. Provide qualified staff to monitor daily construction activities ii. Confirm contractor compliance with plans, specifications, and permits iii. Maintain accurate daily inspection reports
iv. Document safety issues, site conditions, delays and field changes v. Report deficiencies to the city staff and coordinate resolution b. Inspection Plan
i. Develop and implement an inspection plan with defined procedures ii. Include acceptance and rejection criteria and quality assurance protocols Rehana Cale, Senior Project Manager
May 27, 2025
iii. Coordinate city staff inspections
c. Work Zone Safety and Oversight
i. Verify the contractor safety protocols meet City, CalOSHA, and project requirements
ii. Report violations of unsafe conditions promptly
3. Testing and Surveying
a. Provide, manage and coordinate required materials testing, special inspections for welding, and structural steel bolt torquing as shown on materials and special inspections fee proposal b. Manage and coordinate surveying with city provided vendor(s) c. Maintain logs of test reports and surveys
d. Manage and coordinate system testing, O&M startups, and certifications by third party with city provided vendor(s)
e. Report and manage non-compliant test results
f. Provide all material certifications and test reports to the city
4. Construction Administration and Documentation
a. Submittals, RFI’s, and Change Orders
i. Track and log submittals and RFI’s: review for completeness before forwarding to the design engineer
ii. Review and comment on contractor change order requests iii. Evaluate cost and schedule impacts of changes; provide recommendations to city b. Project Meetings
i. Attend and document all project meetings (pre-con, weekly, special coordination) ii. Prepare agendas and meeting minutes
iii. Use a designated project management system for documentation c. Schedule Monitoring
i. Review of contractor’s baseline and updated schedules ii. Identify critical path activities and potential delays iii. Advise city of any corrective actions needed to stay on track
5. Labor Compliance and Record Keeping
a. Conduct labor compliance interviews in the field
b. Review certified payrolls
c. Maintain records of meeting minutes, daily reports, inspection daily reports, project photographs, material test results, monthly pay estimates, and change orders
6. Project Closeout
a. Conduct final inspections and develop punch lists
b. Confirm completion of punch lists
c. Review and document receipt of as-builts, O&M manuals, warranties d. Recommend final acceptance to the city
e. Prepare project closeout records
7. Staffing
a. NV5 will provide an experienced construction manager, inspector(s), and administrative staff as needed through completion of the project. The city will approve all personnel before they start work on the project.
Rehana Cale, Senior Project Manager
May 27, 2025
Proposed Project Team
Kevin Reisz will be the Project Manager and administrative point of contact. His contact information is:
Kevin Reisz, PE, QSD
Vice President – Operation, Civil Program Management
2109 West Bullard, Suite 145
Fresno, CA 93711
Phone No. 559.417.1008
Email [email protected]
Bill Janda will be the Construction Manager and main point of contact during construction. His contact information is:
Bill Janda
Phone No. 760.650.6477
Email [email protected]
NV5 will submit resumes for the civil inspection team and administration staff before the project starts.
Compensation
Compensation for the tasks described above shall be at the hourly rates shown on the NV5 estimated fees and effort tables enclosed for your review. Estimated costs: $1,243,847.69
The total amount above is based on a 310 working day project with one full time construction manager, part time inspector, and part time administrative staff.
Note, system testing, O&M startups, and certifications by third party are not included in this proposal. If the city vendors cannot provide those tests NV5 can provide those services at additional costs.
We look forward to discussing our approach with you to successfully deliver your project.
Sincerely,
NV5, Inc.
Kevin Reisz, PE, QSD
Vice President – Civil Program Management
Enclosures: Fee Estimate
Material Testing Scope and Fee Estimate
Fee and Effort Table - City of Visalia Waste Water Solids Improvement Project 5/16/2025 Description
Kevin Riesz PE
PIC/PM
Bill Janda
Construction Manager Lead Field Inspector*
Night or weekend
Inspection* Admin / Office Engineer TOTAL COST TOTAL HOURS 0 1.1 Review Project Documents 2 8 10
1.2 Project Kick-Off Meeting 2 4 2 8
1.3 Establish Project Procedures / Management Plan 8 16 24
1.4 Pre-construction meeting 2 8 2 4 16
1.5 Review Initial Submittals 24 24
1.6 Pre-construction Photos & Videos 4 4 8
1.7 Pothole and Conflict Certification 0 0
1.8 Constructability Review 8 40 8
Man Hour Total 22 104 14 0 6 90
Hourly Rate Charge (1) $344.75 $201.12 $229.00 $118.00
Total Fees $7,584.50 $20,916.48 $3,206.00 $0.00 $708.00 $32,414.98 TASK 2: CONSTRUCTION MANAGEMENT SERVICES DURING CONSTRUCTION 0 Task 2.1 Project Coordination and Correspondence
2.1.1 Interaction with City Staff, Designer, and Utilities 24 124 148
2.1.2 Utility Coordination 16 16
2.1.3 Progress Meetings 234 40 274
2.1.4 Monthly Reporting to City Project Manager 16 124 140 Task 2.2 Project Administration and Documentation
2.2.1 Document Control 60 186 246
2.2.2 Schedule Review 46 46
2.2.3 Weekly Statement of Working Days 30 62 92
2.2.4 Submittal Management 160 160
2.2.5 Request for Information Management 160 160
2.2.6 Change Order Management & Cost Control 4 120 124
2.2.7 Monthly Payment Review & Cost Control 186 186
2.2.8 Labor Compliance 24 186 186 396
2.2.9 Disputes/Claims Management 4 60 24 88
Task 2.3 Construction Observation Services / Inspection Services
2.3.1 Field Inspection 930 1200 2130
2.3.2 Materials Testing, Quality Assurance Testing & Special Inspection Coordination 60 100 40 200
2.3.3 Storm Water Pollution Prevention Plan (SWPPP) Monitoring 60 60 120
2.3.4 Traffic Control 10 10
2.3.5 Construction Staking & Layout Verification 60 60
2.3.6 Environmental Monitoring 16 16
Man Hour Total 48 2480 1586 0 498 4612
Hourly Rate Charge (1) $344.75 $201.12 $229.00 $118.00
Total Fees $16,548.00 $498,777.60 $363,194.00 $0.00 $58,764.00 $937,283.60 TASK 3: POST CONSTRUCTION & PROJECT CLOSEOUT SERVICES 0
3.3.1 Final Inspection & Issue Notice of Completion 2 16 18
3.3.2 Prepare & Recommend Final Payment Request 10 10
3.3.3 Review & Submit As-Builts 40 16 56
3.3.4 Prepare Final Reports 3 8 24 35
3.3.5 Deliver Project Files 4 16 20
Man Hour Total 5 78 16 0 40 139
Hourly Rate Charge (1) $344.75 $201.12 $229.00 $118.00
Total Fees $1,723.75 $15,687.36 $3,664.00 $0.00 $4,720.00 $25,795.11 Per attached fee estimate breakdown 198,354.00$ 0 Total Fees $198,354.00
None 0
Total Fees $0.00
None -$ 0
Total Fees $0.00
Part 1 Man Hour Total 75 2662 1616 0 544 4897
Total Fees Parts 1 - 4 $25,856.25 $535,381.44 $370,064.00 $0.00 64,192.00$ $1,193,847.69 Notes and Assumptions:
1. NV5 employees hourly rates include overhead, profit, safety equipment, inspector laptops, vehicle and cell phones. CM Vehicles
2. Cost proposal is based on an average of 8-hour shifts according to the Caltrans 5-Day Working Calendar. Office and Other Expenses 50,000.00$
3. Overtime hours will be paid in accordance with applicable labor law and prevailing wage rates.
4. Adjustments to this estimate may be required if the actual schedule requires more or less construction management services than proposed. Total Project Cost $1,243,847.69
5. This cost estimate is based on the project being completed within 310 working days of the NTP issued to the Contractor. Time extensions to the project may result in additional CM services & fees.
6. This estimate is based on a 'part time' scope of work for the RE and one full time field inspector.
7. *Indicates positions requiring Prevailing Wage. Rates calculated based on “Prevailing Wage” (PW) for Construction Management as published and required by the State of California.
8. This cost estimate includes services for dispute resolution through project acceptance. Services for claims after acceptance will be provided at additional costs.
Part 1 - Construction Management & Inspection through Project Closeout Part 2 - Materials Testing / Source Inspection
Part 3 - Public Outreach
Part 4 - Additional Services
Other Direct Costs
TASK I: PRECONSTRUCTION SERVICES
NO. RATE UNITS TOTAL
Field Technician - Subgrade Preparation, Site Grading, Fill Placement, Bottom of Footings Approval, Utility Trenches 420 $132.00 hour $55,440.00 Field Technician - Aggregate Placement 156 $132.00 hour $20,592.00 Field Technician - Hot-Mix Asphalt Placement 60 $132.00 hour $7,920.00 Special Inspector - Reinforcing Steel 186 $132.00 hour $24,552.00 Field Technician / Special Inspector - Site Concrete 316 $132.00 hour $41,712.00 ICC Special Inspector - Anchor Bolts / Rebar Dowels 40 $132.00 hour $5,280.00 ICC Special Inspector or CWI - Structural Steel 30 $138.00 hour $4,140.00 Moisture Density Relation (Modified Proctor) 6 $275.00 each $1,650.00 Sieve Analysis 13 $160.00 each $2,080.00
Atterberg Limits 13 $232.00 each $3,016.00
Sand Equivalent 1 $135.00 each $135.00
Theoretical Max. Density of HMA(Rice) 6 $232.00 each $1,392.00 Binder Content by Ignition Oven 6 $255.00 each $1,530.00 Aggregate Gradation 6 $160.00 each $960.00
Ignition Oven Correction Factor 2 $760.00 each $1,520.00 Concrete Cylinders, Compression Test, Lab Cured 315 $33.00 each $10,395.00 Project Admin - Scheduling, Report Prep, Distribution, Invoicing 40 $80.00 hour $3,200.00 Project Engineer / Manager 40 $185.00 hour $7,400.00
Concrete Samples 64 $85.00 hour $5,440.00
$198,354.00
ASSUMPTIONS:
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Soils and Aggregate Laboratory Tests
SERVICE
SERVICE
MATERIAL TESTING
Asphalt Concrete Laboratory Tests
Concrete Laboratory Tests
ADMINISTRATION
TRANSPORTATION
Pickup and Delivery
Cost related to SWPPP inspection has not been included in our estimate, but can be provided upon request.
TOTAL ESTIMATED COST FOR INSPECTION SERVICES
Hours will be charged portal to portal. For inspection call - out between 0 and 4 hours a minimum charge of 4 hours will be charged. Time after 4 hours up to 8 hours will be billed in 2-hour increments. Work performed over 8 hours will be billed in one hour increment. A 4-hour minimum will apply for unscheduled cancellations and inspection cancelled after 3:00 PM the day prior to the inspection or request for testing.
An overtime rate of 1.5 times the regular rate will apply for all work over 8 hours, up to 12 hours, on week days and the first 8 hours on Saturday. Double time will be charged for week day work in excess of 12 hours, Saturday work in excess of 8 hours, work on Sunday, and work on holidays. Overtime and double time hours will be billed in one hour increment.
Re-testing and re-inspection will be performed at the unit rates indicated and will be in addition to the estimated costs.
Inspection of formwork for shape, location and dimensions of the concrete members being formed is not required.
Concrete batch plant inspection is not required
Structural Steel Fabrication: For the purpose of this project NV5 assumes that the fabricator is registered and approved to perform such work without special inspection.
Compliance of the reinforcing steel, high-strength bolt assemblies, and structural steel will be verified via mill certificates.