Visalia City Council
October 6, 2025

Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Agenda - Final
Mayor Brett Taylor
Vice Mayor Liz Wynn
Council Member Steve Nelsen
Council Member Emmanuel Hernandez Soto
Council Member Brian Poochigian
Monday, October 6, 2025 7:00 PM City Council Chambers

ROLL CALL
CALL TO ORDER WORK SESSION - 4:00 PM (Unless otherwise noted)

PUBLIC COMMENTS
Citizens are now invited to comment on issues within the jurisdiction of the Visalia City Council and items listed on the Closed Session agenda. The Council asks that you keep your comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

WORK SESSION AND ACTION ITEMS (as described)

1. New Employee Introductions
Emilee Lovell, Communications Operator
Lissette Venegas, Communications Operator
Jace Bernal, Lateral Police Officer
Adam Muller, Lateral Police Officer
Corey Sailer, Lateral Police Officer
Christopher Tyson, Lateral Police Officer
25-0449

2. City of Visalia CORE Team Presentation - Receive a
presentation from the City of Visalia CORE (City Organization Recognizing Employees) Team. The presentation includes the team’s mission, structure, and a summary of CORE Team
coordinated events and activities.
25-0421
ADJOURN TO CLOSED SESSION - 6:00 PM (Or, immediately following Work Session)
CALL TO ORDER REGULAR SESSION - 7:00 PM

1 Visalia City Council Meeting Agenda - Final October 6, 2025

PLEDGE OF ALLEGIANCE

INVOCATION LED BY FIRE DEPARTMENT CHAPLAIN / LEAD PASTOR

ATHERTON, PIPELINE CHURCH

SPECIAL PRESENTATION / RECOGNITION
Special Olympics Torch Fundraising Recognition

PUBLIC COMMENTS
This is the time for general public comment on issues within the jurisdiction of the Visalia City Council. Each speaker tonight may speak for up to 3 minutes during this general comment period on a matter that is not on this agenda.

The public may also make one comment for up to 3 minutes prior to the consideration of the Consent Calendar, and immediately before any regular agenda item is heard. The Council asks that you keep you comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.

Each speaker will be allowed three minutes and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

ITEMS OF INTEREST

CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted in one motion.

This is the time for members of the public to provide public comment on an item on the Consent Calendar. Comments will not be taken individually by the public if an item is pulled by a Council Member. Each speaker is allowed up to 3 minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling you name and providing your city of residence.

1. Authorization to read ordinances by title only. 25-0423

2. Membership Agreement - Authorize continued membership in the Tulare County Economic Development Corporation through
December 2025 for Fiscal Year (FY) 2025/2026 in the amount of $30,000 while staff assesses current and alternative service options.
25-0151

3. Purchase of Three (3) Diesel-Powered Solid Waste Trucks - Authorize the purchase of three (3) diesel-powered commercial front-load solid waste trucks from Haaker Equipment Company of Tulare through the Sourcewell Cooperative contract in the amount of $1,416,410.
25-0417

2 Visalia City Council Meeting Agenda - Final October 6, 2025

4. Award a Contract for Welding, Fabrication, and Machine Work - Authorize the City Manager to award an annual contract for miscellaneous welding, fabrication, and machine work for City fleet vehicles to A & E Welding of Visalia in an amount not to exceed $55,000 annually, totaling $275,000 over the life of the contract, with an option to renew annually for up to (4) additional one-year terms.
25-0418

5. Memorandum of Understanding with the County of Tulare - Authorize the City Manager to execute a Memorandum of
Understanding with the County of Tulare for the Active
Transportation Program funded Goshen-Visalia Corridor
Connection Project, adopt Resolution 2025-71, and appropriate $1,100,000 from Fund (281) Transportation to be reimbursed by the County of Tulare for the design phase.
25-0433

6. Design Amendment - Request for City Council to approve design amendments #2 & #3 in the amount of $267,520.19 and
$1,303,444.00 respectively to 4Creeks for the Goshen-Visalia Corridor Project Phase 1 and the Goshen-Visalia Corridor Connection Project, appropriate $750,000 from the Measure R Trailways Fund and amend the Measure R Supplement
Agreement.
25-0434

7. Fiscal Year 2024-25 Cape Seal Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Fiscal Year 2024-25 cape seal project.
25-0435

8. Authorization to Accept the Office of Traffic STEP Grant - Authorize the Visalia Police Department to accept the Selective Traffic Enforcement Program Fiscal Year 2025-26 Grant in the amount of $190,000 awarded by the California Office of Traffic Safety, appropriate $40,000 from the General Fund and authorize the Chief of Police to execute the Grant Agreement.
25-0437

3 Visalia City Council Meeting Agenda - Final October 6, 2025

9. Ordinance Adoption - Second reading and adoption of:

1. Ordinance No. 2025-10 approving Change of Zone No. 2024 -03, a request to change the zoning designation on APN:
098-050-038 from Multi-family Residential (R-M-3) to
Service Commercial (C-S) for a 9.42-acre parcel, and the change of zoning on APN(s): 098-050-013, 098-050-060,
098-050-061, and 098-050-062 from R-1-5 (Single-Family
Residential 5,000 sq. ft. minimum site area) to Multi-family Residential (R-M-3) for parcels measuring a total of 11.89 -acres (Ordinance No. 2025-10 required).

2. Ordinance No. 2025-11 approving Conditional Zoning
Agreement No. 2024-04, a request by Derrel’s Mini Storage to establish conditions for a storage facility on APN: 098-050 -038; and, for the Housing Authority of Tulare County to establish conditions for a multi-family development of at least 238 dwelling units on APN(s): 098-050-013, 098-050- 060, 098-050-061, and 098-050-062 (Ordinance No. 2025-
11 required).
25-0438

10. Award Contract for Engineering Services Related to the Design of Digester 9 - Authorize the City Manager to award a contract to Carollo in the amount of $3,873,767 for professional services related to the design of Digester 9 at the Visalia Water Reclamation Facility.
25-0440

11. Authorization of Amendment to Facility Use Agreement - Kaweah Little League Softball for Usage of Riverway Sports Park Softball Complex during Fall season.
25-0441

12. Award a Contract for the Supply of Ferric Chloride - Authorize the City Manager to award a contract to Pur Water for the supply and delivery of ferric chloride to the Visalia Water Reclamation Facility for a one-year term, with four annual renewal options, with an annual not-to-exceed amount of $140,000 and a total contract limit of $700,000.
25-0443

13. Extend Consultant Services Contract - Authorize the City Manager to extend the contract for building safety plan check and related services on an emergency basis to Interwest Consulting Group Inc for an amount not to exceed $600,000 for one year ending October 7, 2026 and appropriate an additional $450,000 from the Building Safety Enterprise Fund.
25-0447

14. Fire Department Medical Supplies Contract - Authorize the City Manager to execute an emergency medical and pharmaceutical supplies contract with Henry Schein, Inc. for the purchase of emergency medical services (EMS) supplies, equipment, and pharmaceuticals.
25-0448

4 Visalia City Council Meeting Agenda - Final October 6, 2025

REGULAR ITEMS AND PUBLIC HEARINGS
Comments related to regular Items and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Ordinance Update - Conduct a Public Hearing and consider a first reading of Ordinance No. 2025-12, a request by the City of Visalia to revise Visalia Municipal Code Chapter 8.40.060.C.1 and 2 “Declaration of Public Nuisance; Issuance of Administrative Enforcement Order”. (Ordinance No. 2025-12 required).
25-0403

CLOSED SESSION REPORT

ADJOURNMENT

UPCOMING CITY COUNCIL MEETINGS

1. Upcoming City Council Meetings
Monday, October 20, 2025 @ 7:00 p.m. at 707 W. Acequia
Thursday, October 23, 2025 @ 5:00 p.m. at 5000 W. Cypress Avenue, Joint VUSD Mtg
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
25-0429

5 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0449 Agenda Date: 10/6/2025 Agenda #: 1.

Agenda Item Wording:

New Employee Introductions
Emilee Lovell, Communications Operator
Lissette Venegas, Communications Operator
Jace Bernal, Lateral Police Officer
Adam Muller, Lateral Police Officer
Corey Sailer, Lateral Police Officer
Christopher Tyson, Lateral Police Officer
Visalia City Council Page 1 of 1 Printed on 9/30/2025
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0421 Agenda Date: 10/6/2025 Agenda #: 2.

Agenda Item Wording:

City of Visalia CORE Team Presentation - Receive a presentation from the City of Visalia CORE (City Organization Recognizing Employees) Team. The presentation includes the team’s mission, structure, and a summary of CORE Team coordinated events and activities.

Prepared by: Nathan Garza, Conservation Technician, [email protected], 559-713-4532, Ashley Cook, Human Resources Analyst, [email protected], 559-713-4318, Lori Edep, Senior Accounting Assistant, [email protected], 559-713-4376, Dan Griswold, Fire Chief, [email protected], 559-713-4220
Department Recommendation: Staff recommends the City Council receive the CORE Team presentation.

Summary:

City staff serving on the City of Visalia’s CORE (City Organization Recognizing Employees) Team present on the CORE Team’s mission, structure, and a summary of CORE sponsored and coordinated events and activities.

Background Discussion:

The City of Visalia Council has long supported and funded the CORE Team. The CORE is comprised of personnel from each City department and meets regularly to coordinate recognitions and activities. The CORE Team’s purpose is to express appreciation to personnel, promote engagement, and enhance morale.

Fiscal Impact: The 2025-26 budget includes $28,700 for the CORE Team activities for the 700 full time and fluctuating number of part-time employees in the City organization.

Prior Council Action: N/A
Other: N/A
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

No motion required.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 10/6/2025
Visalia City Council Page 1 of 2 Printed on 10/3/2025
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File #: 25-0421 Agenda Date: 10/6/2025 Agenda #: 2.

Attachments: Power Point Presentation
Visalia City Council Page 2 of 2 Printed on 10/3/2025
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C.O.R.E
TEAM
9 C.O.R.E
City Organization Recognizing Employees
We’re a volunteer group made up of
employees from departments across
the city.

Our mission: To strengthen city
employee morale and connection
through fun, thoughtful initiatives.
10 Members
Meet your cross - departmental team of
volunteers who plan events, organize surprises,
and bring a little extra joy to the workplace.

Dan Griswold
Ashley Cook
Steven Torres
Lori Edep
Priscilla Portillo
Carol Andrews
Nathan Garza
Sandra Cloyd
Mary Sharp
Azalia Chavez
Eric Ferreira
Marla Bermudez
Jody Miller
Crissy Balderama
11 Our Impact
The CORE Team is dedicated to fostering a
positive, inclusive, and supportive workplace
culture. Through creative initiatives, events, and
recognition efforts, we strive to strengthen
employee morale, enhance engagement, and
celebrate the contributions of every team
member. Our mission is to build meaningful
connections, boost team spirit, and promote a
workplace where employees feel valued,
motivated, and proud to serve our community.
12 13
14 15
16 City
employees
have
spirit!
17 Upcoming Events
Fiscal Year 2025-2026
Rawhide Ticket Raffle
Kona Shaved Ice
Corporate Games
Taco Feed
Holiday Helpers Drive
Holiday Treat Delivery
Coffee Truck
Sweet Treat Delivery
Spirit Week
Rosa’s Ice Cream
Adventure Park Night
18 A special thank you to the City Council for your continued support of the CORE Team. Supporting CORE’s mission supports City personnel and promotes healthy organizational culture.

We’re honored to support the people who serve our city every day - with a little fun, a little heart, and a lot of teamwork! 19 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0423 Agenda Date: 10/6/2025 Agenda #: 1.

Agenda Item Wording:

Authorization to read ordinances by title only.

Visalia City Council Page 1 of 1 Printed on 9/19/2025
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0151 Agenda Date: 10/6/2025 Agenda #: 2.

Agenda Item Wording:

Membership Agreement - Authorize continued membership in the Tulare County Economic Development Corporation through December 2025 for Fiscal Year (FY) 2025/2026 in the amount of $30,000 while staff assesses current and alternative service options.

Deadline for Action: 10/6/2025
Submitting Department: Community Development
Contact Name and Phone Number:

Devon Jones, Economic Development Manager, [email protected], (559) 713-4190 Paul Bernal, Planning and Community Preservation Director, [email protected], (559) 713- 4025
Department Recommendation:

Receive a report from the Tulare County Economic Development Corporation (TCEDC) and continue membership for FY 25/26 through December 2025 in the amount of $30,000, direct staff to assess current and other potential service options for the remainder of FY 25/26 and report back to Council on these potential options.

Background Discussion:

The TCEDC is providing the attached report for Fiscal Year (FY) 2024/25 activity and requesting continued membership for the City of Visalia for the FY 25/26 in the amount of $60,000 (budgeted in Economic Development division budget). In general, staff believes there is value in partnering in regional efforts to promote economic development. However, due to the City’s own efforts to provide a high quality industrial park with many viable ‘shovel ready’ industrial sites, coupled with the efforts of a highly invested industrial development community of well-established speculative builders, property owners, local industrial real estate brokers, and the close partnership with the Visalia EDC and other strategic economic development partners such as the Tulare County WIB and the COS Training Resource Center, it is difficult to assert that all of the services TCEDC offers are necessary for continued growth in the industrial park. Currently, several other TCEDC member jurisdictions are scrutinizing the return on investment of TCEDC membership in its current configuration and with the current work program in place. It is Staff’s understanding that several jurisdictions have not yet signed contracts or paid for the current fiscal year dues.

Given these issues, staff recommends working with other jurisdictions to determine what service alternatives may exist or if there were service modifications that TCEDC could provide to demonstrate more value. Given TCEDC has continued to provide services since the beginning of the fiscal year, and it will take some time to determine if there are feasible alternatives, staff would recommend paying the first half of the annual membership amount through the end of December 2025. Staff will return at a later date to seek Council authority to proceed with the remaining budget Visalia City Council Page 1 of 3 Printed on 9/30/2025
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File #: 25-0151 Agenda Date: 10/6/2025 Agenda #: 2.
for these services for the remainder of the FY.

TCEDC prospect inquiries are mostly industrial in nature, though TCEDC’s real estate database ( <https://tularecountyedc.giswebtechguru.com/>) markets commercial properties of various types and their broker and site selector network may also represent other types of projects such as retail. City staff works closely with TCEDC staff on prospect activity and ongoing marketing of the city. The report indicates some metrics pertaining to Visalia project leads, with a brief synopsis on those metrics as follows:
- Two shortlist projects include:
o RFI 1136-24 which was a large distribution/warehousing use that was seeking 165 acres to build a 1.75M square foot facility. Ultimately, this prospect is now only considering the Southern US region, but staff made a valuable site selector contact in the process.
o The second is RFI 1147-24 which is a waste to manufacturing company seeking 150K square foot of space. Staff is still in discussion with this prospect. - There were three site tours, all of which were associated with RFI 1136-24. One took place in November 2024, another in January 2025, and the last in March 2025. - The four assists included:
o 1131-24A: Manufacturer represented by developer seeking introduction to City of Visalia
o 139-24A: Nonprofit inquiry regarding real estate
o 1150-24A: Retail real estate inquiry
o 1151-24A: Biomass feedstock manufacturer
The attached report includes strategic goals for the coming fiscal year. Also attached to this report is a mock prospect response packet as provided by TCEDC. These are the packets of information that are sent on the participating jurisdiction’s behalf in response to any prospect RFIs that may have eligible sites for the prospect to consider. The TCEDC’s goal with these are to get any of the participating jurisdictions’ sites ‘short-listed.’ Once short-listed, site selectors or brokers (or in some cases, company representatives themselves) then follow up with the TCEDC to get more in-depth information on those sites of interest or to set up site visits. At this point, typically city staff, community representatives or in some cases, brokers that represent the sites of interest, take over the process. In most cases, City staff work in tandem with the appropriate brokers and property ownership.

TCEDC membership for the entire FY 25/26 would be the same amount as this year, $60,000. This amount is currently budgeted in the Economic Development division budget. Last FY, the City made biannual payments of $30,000.

Fiscal Impact:
$30,000 from the Economic Development Division budget, budgeted at $60,000.

Prior Council Action:
· 06.17.2024 - Authorized continued membership,
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File #: 25-0151 Agenda Date: 10/6/2025 Agenda #: 2.
· 08.07.2023 - authorized increase in membership cost to $60,000, · 04.17.2023 - authorized continued membership
Other: N/A
Alternatives: Per Council direction
Recommended Motion (and Alternative Motions if expected):

I move to receive the update report from the TCEDC, to authorize staff to continue membership through December 2025 for Fiscal Year 2025/2026 in the amount of $30,000, and direct staff to assess current and alternative service options...end
Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:
· Attachment 1 - TCEDC report and mock prospect response packet · Attachment 2 - PowerPoint Presentation
Visalia City Council Page 3 of 3 Printed on 9/30/2025
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Port of
Los Angeles
Port of
San Francisco
MOCKUP

PROJECT
MARCH 26, 2025
OPPORTUNITY. INNOVATION. GROWTH.
24 Welcome
Proposed Sites Listing
Site #01
Site #02
Site #03
Site #04
Site #05
Who We Are
Additional Incentives
About Tulare County
Utility Services
Our Workforce
Workforce Services

CONTENTS

TABLE OF
02 03
04 05
06 07
08 09
10 11
12 13
14 25
Tulare County EDC

MESSAGE

WELCOME
We are excited to submit sites in Tulare County for consideration of location for Project Mockup.

Our county is centrally located in California, halfway between Los Angeles and San Francisco with State Highway 99 & 65, Highway 198 & 190, ideal for transportation logistics. This proposal includes sites that would be well suited for your company, given our central location within the State.

We are very interested in learning more about your company. If you have any questions, or would like to discuss any of the sites proposed, we welcome and look forward to future discussion.

March 26, 2025
RE: Project Mockup
GREETINGS!
Sincerely,
Economic Development Manager
Tulare County Economic Development Corporation
26 PROPOSED SITES
Tulare County EDC

TULARE COUNTY
Industrial freestanding facility on
+/-2.28 acres with +/-42,000 SF.

Facility offers recently remodeled
+/-4,000 SF office and +/-38,000
SF insulated warehouse. This
move-in erady building features
multiple truck doors, (4) ground
level roll up doors, a paved yard
area, and direct Main Street
exposure.
01 1343 S MAIN ST

PORTERVILLE, CA
This state-of-the-art industrial
faclity located along CA-99. This
Class A logistics hub on 36.15
acres and is designed for modern
distrubition and warehousing
needs. Building 1 is available now
and features 544,077 SF with
potential to expand to 1.1 million SF.
02 199 E PAIGE AVE

TULARE, CA
Brand new tilt-up industrial
building located in a prime
location of CA-99 and CA-198.

Total building size 115,00 SF. Facility
located on +/-12.63 acres;
warehouse space offering 38'
clear height, and (6) Levelers.
03 30041 BRADHAM DR

TULARE COUNTY, CA
Brand new CentralPoint industrial
development, with 2.7 million SF
planned. Phase 1 is new and
features 1,270,750 SF facility with
over 270 dock doors and is LEED
certified.
04 N PLAZA DR & W KIBLER AVE

VISALIA, CA
Woodlake Concord Center is a
new development comprise of
prime industrial space. The
development includes three 5,000
SF buildings on a 1 acre lot. Each
building is powered with an 1600
amps and connected to the
municipal water supply.
05 136 S BLAIR RD

WOODLAKE, CA
27 Newly
Remodeled
Access to Major
Freeways
(CA-65 & 190)

PORTERVILLE, CA
SITE #01:
1343 SOUTH MAIN STREET
KEY FEATURES:

Property is +/-42,000 SF steel beam metal freestanding industrial building with recently remodeled office and fully insulated warehouse. Facility offers direct Main Street exposure with multiple truck doors and a functional layout with 2 side roll up doors. Equipped with heavy power and city utility services.

PROPERTY SPECIFICATION
Fully Fenced
Yard Area

HIGHLIGHTS
Property for sale
Full recent remodel
+/-2.28 AC plus +/-4.27
AC of Expansion Land
21' Clear Height
28 TULARE, CA
SITE #02:
199 EAST PAIGE AVENUE
KEY FEATURES:
99 Central Logistics Center - Phase 1 construction completed and ready for occupancy in the +/-2,341,580 SF master planned business park. Phase 1 includes brand new facility with a clear height of 36', 266 fenced trailer parking, and 4 grade-level doors.

PROPERTY SPECIFICATION

HIGHLIGHTS
Property for lease
All buildings expandable
Power: 4,000 amp,

35.21 AC 92 Dock Doors 1.2 miles from 277/480-volt
CA-99
29 TULARE COUNTY, CA
SITE #03:
30041 BRADHAM DRIVE
KEY FEATURES:

New concrete tilt up construction in a high identity location with nearby Highway 99 and CA-198 access. Near major corridors servicing college, airport, downtown and schools. Each building includes +/-2,500 SF office space and functional warehouse space.

PROPERTY SPECIFICATION

HIGHLIGHTS
Property for lease
New Construction
Divisible by +/-113,332 -
115,000 SF
High identity location

12.63 AC 1.7 miles from
CA-99
Secure Yard
30 4,000 AMPS
480/277 Volts
Less than 3 miles
from CA-99
Access to 39
million in 10-hr

VISALIA, CA
SITE #04:

NORTH PLAZA DRIVE & WEST KIBLER AVENUE
KEY FEATURES:

This centrally connected state-of-the-art master planned development has two phases, four buildings totaling 2.7 million SF. Featuring 40' minimum warehouse clearance, secured drive around access, cross-dock configuration with 185' concrete courts, and LEED certified.

PROPERTY SPECIFICATION

HIGHLIGHTS
Building 1: 1,270,570 SF for
lease
274 dock doors
890 car parking stalls
31 Privacy fence Cannabis zone E/V Charging

WOODLAKE, CA
SITE #05:
136 SOUTH BLAIR ROAD
KEY FEATURES:

The Woodlake Concord Center includes three newly constructed 5,000 SF buildings of industrial space. Each of the three buildings are equipped with sprinklers systems for fire safety; they are connected to the municipal water supply, and power.

PROPERTY SPECIFICATION

HIGHLIGHTS
Zoned Industrial
Property for sale
EV charging station
Privacy fence
32 ARE
WHO WE
The EDC is a non-for-profit corporation
supported by private and public funding
and dedicated to assisting companies
desiring to locate or expand in California.

In this role we are prepared to act as staff
to your company in complete confidence
and without obligation. We look forward
to the opportunity of working with you.

Tulare County EDC

SUMMARY
Our workforce is loyal and dedicated and as
diverse as our industries with many national
companies posting their lowest turnover rates at
their Tulare County operations. Our Workforce
Development Agency provides companies with
specialized training programs and offers
recruitment, screening and hiring services at no
cost.

LABOR / EMPLOYMENT / TRAINING
Tulare County is recognized as one of the top
three counties for agricultural production in the
nation and a top exporter of products in the U.S.

Our central location in California is ideal for freight distribution and it is possible to reach customers
with next-day ground delivery service. Tulare
County is equidistant to the Ports of Long
Beach/L.A. and Oakland and can offer Foreign
Trade Zone benefits through our subzone status
with FTZ 226.

LOCATION INCENTIVES-STATE / FEDERAL / LOCAL
The EDC manages the California Business
Incentive Zone that offers an array of
incentives for companies considering a
location in Tulare County. As a highlight, the
following may be available to your company
should you choose a location in Tulare
County:

Up to $10,000 local cash incentives to
offset permitting costs or other hard costs
associated with the project.

The EDC will help in accessing state
incentives eligible for your project such as
the California Hiring Tax Credits and will
provide consultative assistance in
applying for Cal Competes Tax Credit,
including providing any analysis that can
assist in attaining the tax credits.
309 W. Main St, Suite 110, Visalia, CA 93291
P: 559.625.3100 | www.tularecountyedc.com
[email protected] 33

ADDITIONAL INCENTIVES
BIZ Investment Incentive:

Tulare County has California’s only BIZ Investment
Fund, which provides up to $10,000 for the
company to use for permit application costs or
other hard costs associated with the project. The
EDC provides direct payment to help offset these
project costs.

California Competes Tax Credit:

California provides a credit against state income
taxes and the tax credit is negotiated with the
California Competes Tax Credit Committee. The
EDC has been successful in advocating for
millions in tax credits for companies that have
selected Tulare County as a final location and will
facilitate the application on behalf of the company
to access the maximum amount of credits
available.

Sales & Use Tax Exemption:

The state provides a partial exemption of sales
and use tax on manufacturing equipment and to
modifications related to the manufacturing space.

The EDC works closely with the state in accessing
the tax exemption.

New Employment Hiring Credit:

The state provides a tax credit for hiring qualified
employees that meet certain eligibility and wage
criteria. The EDC’s workforce development
partners work to assist the company in maximizing
the access of these tax credits.

Subsidized Employment:

Up to 100% wage reimbursement is available for
qualified hires through our subsidized employment
program.

Other employment related incentives:

The EDC’s workforce development partners
provide no-cost hiring assistance to the company
and assist to maximize access to federal and state
tax credits as well as local and state training
funds.

In 1998, the eight incorporated cities and county governments formed the California Business Incentive Zone (BIZ), the only one of its kind in California. The BIZ offers an unprecedented array of incentives for companies considering a location in Tulare County. The following represents our preliminary list of incentives available in Tulare County, pending due diligence of the proposed project and site location.

Interest Free 5 Year Fee Deferral:

Our local cities provide an easy deferred payment
plan for development costs which are interest free and
typically paid over a five (5) year period. Each city
negotiates their own deferral program.

Sales, Property and other tax sharing
arrangements:

Our cities have provided tax sharing arrangements
with companies depending on the revenue received to
the city and the number of jobs created. If the facility is a point of sale, the city may consider negotiating sales tax sharing with the company.

Fast Track Permitting:

Projects have been fast tracked in our communities,
including a 30 day expedited review for an 800,000
square foot distribution center. The cities of Tulare
County are committed to meeting or exceeding the
timelines established for this project.

Recycling Market Development Zone
(RMDZ):

Tulare County is home to the Greater So. San Joaquin
Valley RMDZ. The RMDZ provides attractive loans,
help in locating feedstock, streamline permitting and
other incentives to businesses located in designated
RMDZ areas and that manufacture products using
materials diverted from landfills.

Foreign Trade Zone:

Tulare County is included in U.S. Foreign Trade Zone
(FTZ) No. 226. The FTZ is a designated area that is
considered to be outside of U.S. Customs territory for
the purpose of customs duty payments. Savings are
realized in an FTZ through duty deferral, duty
elimination, duty reduction and Merchandise
Processing Fee Savings.

Project Manager:

During the site selection process, the company has
access to a designated EDC project manager and
following a final site selection, the City that is chosen would provide a dedicated staff person who would be
available to the company and their construction team.

CALIFORNIA BUSINESS INCENTIVE ZONE
34 Tulare County is the centerpiece for California agriculture and its strength is demonstrated in the diversity of industries and businesses, from farming to food processing and from the manufacturing of packaging materials to advanced technologies. Tulare County is also a center for distribution throughout California and the western U.S., with major distribution facilities of companies including:

Wal-Mart
VF Outdoor
VWR
Patterson Logistics
Best Buy
Joann’s Stores
Millipore Sigma
Candy.com
Bueno Beverage Company
UPS Distribution Hub

THE CENTER OF CALIFORNIA
Amazon
Ace Hardware
International Paper
BlueScope Steel
American Inc.

Conagra Foods
California Dairies
Diamond Crystal Brands
Advanced Food Products
Ruiz Foods
Serpa Manufacturing
Kawneer Co.

Voltage Multipliers
Hilti USA
Pacific Stihl Inc.

Heilind Electronics
MWI Veterinary Supplies
Service Spring Corp.

Screw Conveyor Corp
Diamond Perforated Metals
Butler Manufacturing

GROUND TRANSPORTATION

TO CALIFORNIA & THE WEST
Due to its central location in California, both UPS and FedEx can guarantee next day ground delivery to most of California and northwest Nevada.

UPS has expanded its Visalia hub to become the new Central Valley Regional hub for ground shipments.

The expansion includes a new 450,000 sf facility in the Visalia Industrial Park.

OnTrac, a regional delivery service in the Western U.S., consolidated facilities in Kings and Fresno counties to Visalia to become more efficient in their operations.

Golden State Overnight recently completed a new 63,000 sf facility in Visalia to serve as its central distribution hub.

National trucking companies such as Knight Transportation, Ruan and Gardner Trucking have substantial operations in the area to ensure that their customers are effectively served by a central location in California. 35 Tulare County EDC

SERVICES

WORLD CLASS FIBER OPTIC INFRASTRUCTURE
Service providers in Tulare County can offer an all-fiber network that is less than 5 years old, providing connectivity up to 100 Gbps. Direct connections to top tier data centers in Los Angeles and San Jose, as well as interconnection with most national providers ensures you will have connectivity to your corporate office or reliable and redundant Internet connections. Tulare County’s robust fiber infrastructure can deliver the same highquality telecommunication services and competitive rates that are typically only available in major metropolitan markets.

UTILITY SERVICES IN TULARE COUNTY
Tulare County offers reliable and efficient utility services to support business operations.

The region is served by a robust network of electricity, natural gas, water, and wastewater services provided by local and regional providers. Businesses benefit from competitive rates, renewable energy options, and infrastructure designed to accommodate growth and innovation. With a focus on sustainability and service reliability, Tulare County ensures businesses have the resources needed to thrive.

UTILITY
36 Tulare County EDC

WORKFORCE
OUR
On-the-Job Training – is a local wage reimbursement plan managed by the WIB that is available to businesses when they hire eligible candidates. The WIB will reimburse the company one dollar for every two spent.

Incumbent Worker Training - a local WIB sponsored training that covers the costs of training for skills up-grades of current employees. The training can take place at the worksite or in a classroom setting.

Upgrade On-the-Job Training - this program reimburses employers at 2:1 ratio for training incumbent workers as they train at a higher-level position. The employee must have received a promotion and increase in salary to qualify for this program. A locally provided WIB program, Upgrade OJT’s provide the company with the opportunity to “grow their own” staff and promote from within.

Employment Training Panel (ETP) – is a contractual program managed by the State of California and is funded by utilizing 1% of taxes paid by businesses in the state. ETP is used by business to cover the cost of training their current staff to upgrade their skills and allow the company to remain competitive.

As a result of the close working relationships with
employers located in Tulare County, the Workforce
Investment Board of Tulare County (WIB) is
knowledgeable of the skills required by these
companies. Training programs have been
developed that include industrial maintenance
mechanic; programmable logical controllers; HVAC;
forklift driver; industrial welding, and other
manufacturing and processing related training. The
WIB will work in conjunction with company officials
and local community colleges to design and present
specialized trainings specific to company standards.
37 Full Service at no Cost:

The partners of the Employment
Connection provide all phases of
recruitment and screening at no cost to the
employer. Referrals for drug testing, as well
as some advertising assistance is also
available.

Customized Recruitment:

Designed to meet your company needs.

Professional well-trained staff is available
to manage candidate flow, handle the
distribution and acceptance of employment
applications and verify right-to-work
documents.

Employee Referral:

We can refer a large pre-screened
candidate pool that will meet your hiring
requirements. We can also screen
employees for state and federal hiring
incentives.

Facilities:

Pre-employment testing facility and
administration. Private offices are available
for use during the interview process. Large
capacity meeting and training rooms are
available along with access to copiers,
FAX, and Internet. Staff and facilities are
also available during non-traditional hours.

Occupational Skills Training:

Educational Institutions are utilized to
provide classroom instruction for
participants in need of schooling prior to or
during job placement. Schools are able to
develop curriculum specific to the needs of
the employer.

WORKFORCE SERVICES
Provided as a part of a customized
training package
Working with company, determine what
pre-training is needed
Curriculum development can be
provided
Staff trainers are available to implement
training
Training facilities including computer
labs
TULARE COUNTY WORKFORCE INVESTMENT BOARD, INC.

CUSTOMIZED TRAINING SERVICES
The Tulare County Workforce Investment Board Employment Connection Partners are ready to personally assist you with your business and employment needs.

One Contact Facilitator: To ensure that all resources are being provided.

PROVIDING NO COST

CUSTOMIZED

PERSONNEL SERVICES
38 IN TOUCH
Tulare County EDC
GET
Global leader in agriculture, national leader in logistics and distribution and statewide leader in manufacturing and bioeconomy, Tulare County’s central location combined with its unmatched array of incentives and the largest availability of land and buildings in California, you can see why Tulare County is dubbed “California’s most innovative location.”

CONTACT US
559-625-3100
309 W. Main St., Suite 110 | Visalia, CA 93291
www.tularecountyedc.com
[email protected] 39
Airica de Oliveira
President & CEO
Tulare County EDC
Year-end Overview, 24-25
Prelim-plan for 25-26
A Different California
40 ABOUT US
• Non-Profit 501(c)4, with 501(c)3
Foundation arm
• Led by a 22 Board of Directors; of
public and private stakeholders
• Our Vision: To be the premier
location in California to live,
work, learn, and play.
• Maximize opportunities for
economic growth and job
creation
• Create a globally competitive
environment for businesses
• Maintain a high performance,
nationally acclaimed economic
development organization

OUR GOALS
41 01 Recruitment
03 Practitioners
02 Site Selection
Key Activities
42 EMPLOYER & INDUSTRY

RECRUITMENT
• LEADS by source
⚬ Referral
⚬ Direct (website, phone, email)
⚬ Contracted Vendor
⚬ GOBiz (Governor’s Office of
Business & ED)
⚬ CCVEDC (CA Central Valley EDC)
⚬ Broker/Site Selector
43 May 2025 metrics
￭ 39,899 emails sent
￭ 5,346 emails opened
￭ 13.7% open rate
￭ 733 click leads to
website/information
￭ 76% clicks to open percentage

MARKETING CAMPAIGN
44 MARKETING CAMPAIGN
Global Trade
Magazine
Over 100k
subscribers
monthly!
45 MARKETING CAMPAIGN
Tulare County Workforce.

One of our greatest assets.
46 TELLING THE

TULARE COUNTY STORY
47 TELLING THE

TULARE COUNTY STORY
48 SITE SELECTION
• Real Estate &
Demographic
Database: ⚬ GIS Webtech, ⚬ 3D Spec Building
Technology,
⚬ ESRI-based
Demographics,
⚬ Zoning and Utility
layers
⚬ NEW! Industry
Clusters
49 PRACTITIONERS
FEDERAL GOVT.

Federal Economic Development
Administration (EDA)
• Tulare County 5-year CEDS Report
(Submitted on June 30, 2024)

STATE OF CA
Governor’s Office of Business &
Economic Development
• New Business Leads & Facilitation
• CA Jobs First (S2J2)
50 S2J2 UPDATE
51 24-29 CEDS UPDATE
52 TOP INDUSTRIES (YTD)

MANUFACTURING
1 2 3

DISTRIBUTION/

WAREHOUSE

RECYCLING
39 Projects Data Assists
67%
EDC Exclusive
152
Site Selector
Missions
12 Legislative
Meetings
49 24-25 YTD
23-24 FY 25 80% 27 6
23 53
TOTAL

PROJECT LEADS
39 TOTAL PROJECTS
21 RFI’S DISTRIBUTED
17 PROPOSALS PREPARED
129 SITES SUBMITTED
2 SITE TOURS
12 SHORTLIST PROJECTS
26 INCENTIVE PACKETS SENT
23 ASSISTS
54 VISALIA

PROJECT LEADS
47 SITES SUBMITTED OVER 13

PROPOSALS
2 SITE TOURS
2 SHORTLIST PROJECTS
4 ASSISTS
55 • Received two grants: $25,000 Grant from Bank of the Sierra, $5k ARPA Grant
• Completed a new 5-year CEDS, annual update
• Updated 2025 Project Proposal (See attached)
• Website Additions:
⚬ 1st draft of Industry Cluster (Food Processing) to GURU ⚬ 24-29 CEDS Report
• Over 40,000 Marketing Impressions & Global Trade Magazine Highlight • Projected to end the FY on a positive financial note
• CA Jobs First Key Stakeholders/Representatives for Tulare/Kings • Welcomed two new Board Members: Bank of America, Gallagher Insurance • Welcomed new Private Partners!
• Hosted another successful Economic Summit!
24-25 HIGHLIGHTS
56 25-26 STRATEGIC GOALS
• Pursue additional grant opportunities
• Increase Private Partners' investments
• Increase marketing Impressions & Engagement
• Recruit new board members, filling industry gaps
• Maintain relationships with GoBiz, EDA
• Enhance GURU platform with industry clusters/
Collaborating with SJVMA and Central Valley Comm.

Foundation
(Tentative plan pending board approval)
57 PRIVATE PARTNERS
4Creeks, Inc.
7Points
Adventist Health
AltSys Solar
AMR Plastics
Bank of the Sierra
Colliers Commercial
College of the Sequoias
Eagle Mountain Casino/ Tule River Tribe
Educational Employees Credit Union
Kaweah Health
Newmark Pearson
Pacific Gas & Electric
Proteus
Race Communications
Seals Construction
Setton Farms
Staffords Chocolates
Southern California Electric
Southern California Gas
True North Physicians Agency
Tulare Chamber of Commerce
Valley Children's Hospital
Valley Strong Credit Union
Ventura Coastal
58 2025 ECONOMIC SUMMIT
59 CONTACT US
559.625.3100
[email protected]
[email protected]
www.tularecountyedc.com
60 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0417 Agenda Date: 10/6/2025 Agenda #: 3.

Agenda Item Wording:

Purchase of Three (3) Diesel-Powered Solid Waste Trucks - Authorize the purchase of three (3) diesel-powered commercial front-load solid waste trucks from Haaker Equipment Company of Tulare through the Sourcewell Cooperative contract in the amount of $1,416,410.

Prepared by: Jason Serpa, Public Works Manager, [email protected], 713-4533 Nick Bartsch, Public Works Director, [email protected], 713-4052 Department Recommendation: Staff recommends that the City Council authorize the purchase of three (3) Diesel-powered commercial front-load solid waste trucks from Haaker Equipment Company of Tulare, CA through the Sourcewell Cooperative contract (110223-MCN) in the amount of $1,416,410.

Summary:

In accordance with the replacement schedule set by the City’s capital improvement program, the Solid Waste Division within the Public Works Department is seeking the authorization to replace two (2) commercial front-load solid waste trucks that were included in the FY 25/26 Budget. An additional growth truck is also being sought for purchase. The type and quantity of trucks to be purchased are as follows:
(3) Commercial Front Loader (VH0309)
Background Discussion:

In the past, City staff has recommended a mix of diesel and CNG-powered solid waste trucks to diversify the fleet in case of CNG outage and to lower costs. The goal of fleet diversification was to bring the fleet to a diesel to CNG ratio of 25% diesel power and 75% CNG power. As of today, the solid waste fleet is comprised of 49 CNG-powered and 15 diesel-powered trucks, which nearly satisfies the diversification. For this purchase, staff has been presented with three diesel-powered solid waste trucks that are already near production end and would not have the standard lead time of 8-12 months to be built. Staff expects these three trucks to be delivered by calendar year-end.

Haaker Equipment Company is the McNeilus solid waste body dealer in the area and will coordinate with Peterbilt (The City’s uniform fleet chassis dealer) to install the truck bodies. The trucks recommended for purchase are already in production and are expected to be delivered with very little lead time. Solid waste is in need of front load backup capacity to have sufficient redundancy to operate while minimizing downtime and overtime. This purchase will assist in boosting the overall truck count to provide the backups needed for optimal efficiency.

Sourcewell Cooperative Purchasing (Sourcewell) helps the City save time and money by purchasing from ready-to-use, competitively solicited contracts. Cooperative purchasing is “Procurement Visalia City Council Page 1 of 3 Printed on 9/30/2025
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File #: 25-0417 Agenda Date: 10/6/2025 Agenda #: 3.
from ready-to-use, competitively solicited contracts. Cooperative purchasing is “Procurement conducted by, or on behalf of, one or more public procurement units,” as defined by the American Bar Association Model Procurement Code for State and Local Governments. Sourcewell streamlines the purchasing process by developing requests for purchase for national competitive solicitations that meet or exceed local requirements. Because Haaker Equipment Company is the McNeilus dealer in Tulare County, and McNeilus Trucks are already competitively bid by Sourcewell, the City is able to utilize that contract to obtain the Sourcewell cooperative price. This helps the City obtain truck and body manufacturers available through a local dealer, thus keeping maintenance costs down for fleet maintenance and repair.

The Visalia Solid Waste Division operates a fleet of 64 trucks, including: (20) commercial front-load trucks, (6) roll-off trucks, and (38) residential side-load trucks. The current replacement program for a solid waste truck is 10 years. As mentioned previously, the two trucks being replaced and the growth truck are included in the FY 25/26 budget. The trucks being replaced will have been in operation for nearly 11 years.

Over the last six fiscal years, the Solid Waste Division has replaced (57) refuse trucks, thus improving the City’s fleet to more current standards and greater operational efficiency and effectiveness. The replacement schedule that pertains to this report and for the future is as follows:

FY 25/26: (3) trucks
After FY25/26, all non-backup Solid Waste trucks will be of model year 2020 or newer and have gone through a recent replacement cycle. The new replacement cycle is scheduled to begin in FY31/32.

Fiscal Impact: The City's capital improvement plan included $1,460,700 to purchase 3 replacement trucks for the fiscal year 25/26 (VH0309). Due to receiving a grant for a growth truck earlier than anticipated, it was used to replace one of the trucks on this replacement cycle. This purchase will fulfil the remaining two replacements and the growth truck, without additional appropriation needed.

This purchase will be (3) trucks and will be paid for by the Solid Waste Enterprise Fund (441). Any remaining funds, including proceeds from the sale of the old vehicles, will return to the Solid Waste Fund (441).

CIP Project #
Total Amount
Budgeted FY 25/26 Order Surplus/Deficit
VH0309 $1,460,700 $1,416,410 $44,290
Prior Council Action:

May 20, 2019 - Award Purchase of 4 CNG refuse trucks to E.M. Tharp.

January 6, 2020 - Award Purchase of 13 CNG refuse trucks to E.M. Tharp.

May 18, 2020 - Award Purchase of 13 CNG refuse trucks to E.M. Tharp.

June 7, 2021 - Award Purchase of 6 Diesel refuse trucks to E.M. Tharp.

May 16, 2022 - Award Purchase of 2 Diesel refuse trucks to E.M. Tharp.

March 3, 2023 - Award Purchase of 7 Diesel refuse trucks to E.M. Tharp.

February 20, 2024 - Award Purchase of 5 Diesel refuse trucks to E.M. Tharp.

March 17, 2025 - Award Purchase of 5 CNG refuse trucks to E.M. Tharp.

Visalia City Council Page 2 of 3 Printed on 9/30/2025
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File #: 25-0417 Agenda Date: 10/6/2025 Agenda #: 3.

April 7, 2025 - Award Purchase of 2 CNG refuse trucks to E.M. Tharp.

Other: N/A
Alternatives: Choose not to authorize the use of Sourcewell’s national cooperative agreement with McNeilus dealer, Haaker Equipment Company. This is not recommended as there can be significant delays with the procurement of vehicles. This may result in higher maintenance costs, increased downtime, and additional overtime to keep older vehicles operating in the meantime.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to purchase three (3) Diesel-powered commercial front-load solid waste trucks from Haaker Equipment Company of Tulare, CA through the Sourcewell Cooperative contract in the amount of $1,416,410.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 10/6/2025
Attachments: Sourcewell Pricing Quote - Front Load Truck (CNG) Vehicle Purchase Authorization Forms Sourcewell Contract
Visalia City Council Page 3 of 3 Printed on 9/30/2025
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4490 South K Street, Tulare, CA 93274
(559) 220-8897 ~ haakerrefuse.com
QUOTE
SEPTEMBER 10, 2025
TO: CITY OF VISALIA ATTN: JASON SERPA
336 N. BEN MADDOX WAY (559) 715-4533
VISALIA, CA 93292 [email protected]
In accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the Sourcewell Cooperative Purchasing Agreement – Contract #110223-MCN.

THREE (3) NEW McNEILUS MERIDIAN
40-Yard Meridian Front End Loader (FEL), Mounted On A Peterbilt 520 Chassis.

OPTIONAL EQUIPMENT INCLUDE:

CHASSIS
∙ Packer Type MODEL 78 MERIDIAN MIDDLE WT FL
∙ Chassis Type CUSTOMER CHASSIS
∙ Chassis Make PETERBILT
∙ Chassis Model 520
∙ Chassis Model Year 2025
∙ Wheel Base Slide SHORTEN WHEELBASE
∙ Fuel type DIESEL
∙ Fuel System DIESEL
∙ GVW Category 33,001 LBS OR GREATER
∙ Engine PACCAR PX9-AFTER 1/1/2017 EMIS
∙ Double Frame TRUE
∙ Baterry Box STREET SIDE FRAME MOUNTED
∙ Transmission ALLISON 4500 RDS
∙ WindShield Guard SINGLE BAR GUARD
∙ Cab Mirrors AERO STYLE
∙ Pump Drive SS CV DS REM MT CONST MESH PTO
∙ OEM Front Recovery NO FRONT RECOVERY HOOK
∙ Front Tire Size OTHER THAN 425/65R22.5
BODY
∙ Capacity 4078 MERIDIAN MED BDY PIVOT TG
∙ Wall Thickness STANDARD WALL
∙ Body Floor STANDARD AR400
∙ Hopper Floor STANDARD
∙ Hpr Floor Cleanouts CONT/ULTRA/MERID W/O

CLEANOUT
∙ Canopy UNIVERSAL SQUARE STEEL
∙ Canopy Lip Lift Control CURB SIDE PUSH-PULL AIR
SWITCH
∙ Canopy Lift Interlock TRUE
∙ Windguard HD ATLANTIC PROFILE
∙ Tailgate Bumper Width 72 INCHES STEEL
∙ Tailgate Side Panel 10 GAUGE AR450
∙ Hopper Acess Ladder CENTER RUNG SLIDE OUT
∙ Model Capacity 4086 COMMERCIAL

BODY OPTIONS
∙ Paper Screen STANDARD
∙ Tailgate Seal EXTENDED TG SEAL
∙ Roof Ladder ANSI ROOF LADDER,REARWARD (CS)
∙ Top Door STANDARD TOP DOOR (PACIFIC)
∙ Ejector Shelf W_Rubber Wiper TRUE
∙ Wear Strip on Side of Ejector TRUE
∙ Cab Control PROPORTIONAL CANBUS CONTROLS
∙ SS Cntrl Close to Drvr CAN JOYSTICK
W/AUTODMP_CUROTTO
∙ Outside Controls CURBSIDE FNDR MTD RABBIT EAR
∙ Autopack On Arm Down AUTOPACK OFF
∙ Ifm Display Location DOGHOUSE
∙ Telematics TRUE

HYDRAULICS
∙ Hydraulic Pump SINGLE PISTON PUMP (M2)
∙ Main Hyd Valve ELEC/HYD PROP MTD SIDE OF BODY
∙ Hydraulic Reservoir NARROW DOUBLE FLOOR STEEL
∙ Reservoir Location CURB SIDE
∙ Res Suction Shutoff Valve RED HANDLE BALL VALVE
∙ Hydraulic Fluid ISO46-US OIL
∙ Hydraulic Return Filter INTERNAL FILTER RETURN
IN RES
∙ Hyd Res Filler Cap LOCKED FILLER CAP-REQ FOR WM
∙ Temp Sensor In Reservoir TRUE
∙ Hydraulic Res Breather FILLER/BREATHER ON

RESERVOIR
∙ Hyd Hose Wrap CORDURA WRAP REQUIRED HOSES
∙ Hyd Fluid Sample Port CHECK FLUID KP14NV 90DEG
∙ Pump Hour Meter TRUE
∙ Tell Tale Hyd Temp Gauge HYD HIGH-TEMP

INDICATOR SOFTWARE
∙ Body Lift HYDRAULIC SERVICE LIFT
∙ Hydraulic Line Cover CS and SS UNDER BODY REAR
∙ Res Marking - Temp Comp NO

LIGHTING
∙ Dot Light Manufacturer ECONOMY LED
∙ Light/Harness Package STANDARD 12V LIGHTING
and HARNES
∙ Hopper Lights CANOPY-ECON 5" RND LED,SINGLE
∙ Container Dump Light CANOPY MTD ECONOMY 5"
LED
∙ Smart Lights 4" PETERSON SMART LIGHTS IN TG
∙ Mid-Body Dot Oval Light OVAL AMBER TURN

SIGNAL/MARKER
∙ Mid Body Work Lights BOX MTD ECON 5" LED
64 ∙ Center Stop Light ECONOMY LED LIGHT CENTER OF
TG
∙ Tailgate Outer Corner Lights NONE-SMART STROBES

SELECTED
CAMERA
∙ 5 Camera Provision System

RESIDENTIAL OPTIONS
∙ Residential Container NO RESIDENTIAL CONTAINER
∙ Arm Deceleration DECELERATION BOTH

DIRECTIONS
∙ Resi Kit Arm Tubes NONE-NO RESIDENTIAL

PACKAGE
∙ Fork Model ADJUSTABLE FORKS
ARMS and FORKS
∙ Adjustability HYDRAULIC
∙ Orientation STANDARD FORK
∙ Remove Fork Tips NO
∙ Fork Cylinder STANDARD CYLINDER
∙ Arm MEDIUM WEIGHT
∙ Bumper Pad Quantity TWO BUMPER PADS

MISC BODY
∙ Front Mudflaps PLASTIC QUARTER FENDER
∙ Rear Mudflaps BLACK MCNEILUS LOGO
∙ Backup Alarm ECCO DUAL TONE
∙ Drive Shaft Motion Sensor ECCO ALARM
∙ Toolbox 16"D X 14"H X 24" W ALUMINUM
∙ Toolbox Location CENTER OF BUMPER MOUNTED
∙ Shovel ONE
∙ Limit Speed With Tailgate Open NO
∙ Shovel Holder EJECTOR MOUNT
SAFETY
∙ Triangle Safety Kit BOLTED IN CAB
∙ Fire Extinguisher In Cab 5# ABC
∙ 20# Fire Extinguisher STREET SIDE
PAINT
∙ Number Of Body Colors QTY 1
∙ Body Color 1 Code HST938497
∙ Body Color 1 Description Match Cab White
∙ Paint Scheme STANDARD PAINT TEMPLATE
∙ Body Paint Category 1 COLOR, MEDIUM COMPLEXITY
∙ Cab/Hood Paint NO CAB PAINT
∙ CNG System Cover Color NO MTM INSTALLED CNG
SYSTEM
∙ Conspicuity Tape STANDARD DOT/ANSI
AXLE
∙ Pusher Tire NO TAG/PUSHER SELECTED
∙ Tag Make/Model HEND COMP 13K ST 10BOLT HP HT
∙ Tag Wheel Material ALUMINUM, DURABRITE
∙ Tag Tire BRIDGESTONE R260 275/70R22.5
∙ Aux Axle Pressure Gauge MOUNTED AT REGULATOR

SPECIAL FEATURES AND OPTIONS
∙ REF-NPO-13173 Lower fuel tank to
∙ accommodate FL-ATL 4029 body fitment.
∙ Work to be completed by chassis prep on site.
∙ Lower fuel tank to accommodate FL-ATL 4029 body
fitment
PRICING FOR 1 UNIT:

Body List Price: ...............................................................................................................$ 246,137.00 Body Price:........................................................................................................................$ 195,670.65 Sourcewell and Haaker Discount:............................................................................($ 50,466.35) Chassis Price: ...................................................................................................................$ 217,174.65 Dealer Fees: ............................................................................................................................22,303.70 Unit Price:............................................................................................................ $ 435,149.00 PRICING FOR 3 UNITS:

Unit Price:...................................................................................................................... $ 1,305,447.00 Sales Tax (8.5%).........................................................................................................$ 110,963.00 UNIT PRICE: VISALIA, CA: ...........................................................................$ 1,416,410.00

THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO

WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT.

NOTE: Price is good for 120 Days . Cost increases due to the addition of Government mandated safety or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documented.

TAXES: SALES TAX applicable at time of delivery will be shown on our invoice. FEDERAL EXCISE TAXES, if applicable, will require payment unless a properly executed Exemption Certificate is submitted.

DELIVERY: 180-220 Days TERMS: Cash on Delivery
Add-On/Cooperative Purchase Authorization: Haaker Equipment Company offers the above proposed price, terms and conditions to any governmental agency or subdivision in the State of California or Nevada for a period not to exceed a full calendar year from the date of original purchaser’s purchase order or contract.

We appreciate the opportunity to present this proposal and look forward to being of further and continued service.

HAAKER EQUIPMENT COMPANY ACCEPTED BY:

BY: Matthew Frazier DATE:

MATTHEW FRAZIER

SALES REPRESENTATIVE
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0418 Agenda Date: 10/6/2025 Agenda #: 4.

Agenda Item Wording:

Award a Contract for Welding, Fabrication, and Machine Work - Authorize the City Manager to award an annual contract for miscellaneous welding, fabrication, and machine work for City fleet vehicles to A & E Welding of Visalia in an amount not to exceed $55,000 annually, totaling $275,000 over the life of the contract, with an option to renew annually for up to (4) additional one-year terms.

Prepared by:

Danny Galindo, Public Works Manager, [email protected], (559) 713-4186 Nick Bartsch, Public Works Director, [email protected], (559) 713-4052 Department Recommendation: Staff recommends that the City Council authorize the City Manager to award an annual contract for miscellaneous welding, fabrication, and machine work for City fleet vehicles to A & E Welding of Visalia in an amount not to exceed $55,000 annually, totaling $275,000 over the life of the contract, with an option to renew annually for up to (4) additional one-year terms.

Summary:

RFB 23-24-66 for miscellaneous welding, fabrication, and machine work for repairs and maintenance on City fleet vehicles was advertised in the newspaper on July 18, 2025, posted on Bidnet, and notifications were sent to all local vendors who provide these services.

In response to the RFB, the City's Purchasing division received (2) bids and are summarized below:

Company Location Total Bid Amount
A&E Welding Visalia $17,000
Weldcat Fabrication Selma $200,000
The total bid amount was calculated based on the bidder’s proposed hourly rates. A&E welding is a known vendor for these services and has performed well in the past. The term of this contract will be for one-year, with (4) renewable one-year extensions.

Background Discussion:

The Fleet Division has developed an annual contract for the welding, fabrication, and machine work for repairs and maintenance, which will be managed through the Fleet Maintenance Division. In some cases, due to the magnitude, nature and/or complexity of some repairs, it is impractical, or infeasible, for the City’s staff to perform the required welding or fabrication. Based on the volume of maintenance and routine repairs to the City-wide fleet, Staff has determined specialty fabrication and welding can be done more effectively and efficiently by a contractor at this time.

The City of Visalia Solid Waste division will be the primary department serviced by this vendor. Frontloading and side-loading Solid Waste trucks utilize a metal-to-metal packer blade system and over Visalia City Council Page 1 of 2 Printed on 9/30/2025
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File #: 25-0418 Agenda Date: 10/6/2025 Agenda #: 4.
loading and side-loading Solid Waste trucks utilize a metal-to-metal packer blade system and over time the weight of the unit causes extreme wear to the packer blade, floor, guides, and channels.

Fleet maintenance will routinely have these metal parts serviced to extend the useful life of the vehicle.

Historical spending for these services:

FY22-23: $32,871
FY23-24: $54,239
FY24-25: $19,164
Based on prior spending and projected needs, the total cost is not expected to exceed $55,000 annually.

The current solicitation (RFB No. 23-24-66) continues this essential service. Bids were received and evaluated, with A&E Welding providing the most responsible and responsive proposal.

Fiscal Impact: Funding for welding, fabrication, and machine work for repairs and maintenance is budgeted annually in Fleet Operations (5012) to cover these costs.

Prior Council Action: On November 5, 2018 council approved a 5-year contract for these services to A&E Welding.

Other: N/A
Alternatives: None recommended
Recommended Motion (and Alternative Motions if expected):

I motion to authorize the City Manager to award an annual contract for miscellaneous welding, fabrication, and machine work for City fleet vehicles to A & E Welding of Visalia in an amount not to exceed $55,000 annually, totaling $275,000 over the life of the contract, with an option to renew annually for up to (4) additional one-year terms.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 10/6/2025
Attachments:

A&E Welding Bid
Bid Comparison
RFB NO. 23-24-66
Contract
Levine Act
Visalia City Council Page 2 of 2 Printed on 9/30/2025
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RFB NO. 23-24-66
Annual Contract for Miscellaneous Welding, Fabrication & Machine Work

CITY OF VISALIA
REQUEST FOR BID (“RFB”)
RFB NO. 23-24-66

ANNUAL CONTRACT FOR

MISCELLANEOUS WELDING, FABRICATION & MACHINE WORK FOR

REPAIRS AND MAINTENANCE ON CITY FLEET VEHICLES
BIDS DUE NO LATER THAN 2:00 P.M. ON TUESDAY, AUGUST 26, 2025 The City of Visalia expressly reserves the right to modify, or withdraw from, the process initiated and described herein. No rights shall be vested in any party, individual or entity by virtue of its preparation to participate in, or its participation in, such process. The City expressly reserves the right to modify, for any reason, the schedule and any provision contained herein. The City reserves to itself the selection of winning respondent(s), if any, in the exercise of its sole discretion. No binding commitment shall arise on the part of the City to any respondent under this Request for Bid until and unless the parties sign documents of agreement that become effective in accordance with their terms. Responses to this RFB, however, shall be held firm by Respondent for at least ninety (90) days.

Advertisement Dates: July 18, 2025
July 23, 2025
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TABLE OF CONTENTS
I. DEFINITIONS ................................................................................................. 3 II. INTRODUCTION .............................................................................................. 3 III. INSTRUCTIONS .............................................................................................. 4 IV. SCOPE OF SERVICES/PROJECT .................................................................... 5 V. PRE BID MEETING ......................................................................................... 6 VI. BID OPENING AND CONFIDENTIALITY ........................................................... 6 VII. AWARD ........................................................................................................... 6 VIII. PROTESTS/APPEALS ..................................................................................... 7 IX. SPECIAL CONDITIONS .................................................................................... 7 X. GENERAL CONDITIONS .................................................................................. 7 XI. POST AWARD RESPONSIBILITIES ................................................................. 11

EXHIBITS
A. BID FORM
B. CERTIFICATIONS, AFFIDAVITS, ASSURANCES, STATEMENTS, WAIVERS, AND

QUESTIONNAIRES WHICH MUST ACCOMPANY BID FORM
B-1. Non-Collusion Affidavit
B-2. Workers’ Compensation Insurance Certificate
B-3. Bidders Statement on Previous Contracts subject to EEO B-4. Equal Employment Opportunity Compliance Certificate B-5. Ownership Disclosure and California Levine Act Statement B-6. Drug-Free Workplace Certificate
B-7. Americans with Disabilities Act Compliance Certificate B-8. Iran Contracting Act Compliance
C. SAMPLE CONTRACT
Attachment 1- General Contract Provisions
Attachment 2- Insurance Requirements

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I. DEFINITIONS
For the purposes of RFB NO. 23-24-66, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Bid.

5. “RFB” means Request for Bid No. 23-24-66.

II. INTRODUCTION
The City of Visalia Purchasing Division is soliciting Bids for an annual contract for miscellaneous welding, fabrication & machine work for repairs and maintenance on City of Visalia fleet vehicles.

The successful bidder shall be located within a 50-mile radius of the City of Visalia.

The initial contract shall be for a twelve (12) month period and shall, at the City’s option and upon mutually agreeable terms, be renewable annually thereafter for four (4) consecutive one-year periods.

Bids are being sought from contractors who have a proven record of experience in providing the services required by this Invitation to Bid.

The successful bidder shall be responsible for providing all services necessary to fulfill the requirements of this Invitation to Bid upon receipt of the City’s Notice to Proceed.

In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local preference. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address.

The local preference for bids consists of a match preference in which a local vendor whose bid is within 5% of the apparent low bidder will be given three (3) business days, from date notified, to match or beat the low bid. If there is more than one local vendor that is within the 5% range, the offer goes to the local vendor that is closest to the low bid.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting bids/proposals to the City of Visalia will not be discriminated against on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

This Request for Bids is being issued by the City of Visalia Purchasing Division. Unless otherwise directed, all communications regarding this RFB should be directed to the Purchasing Division at (559) 713-4334. To prevent misinterpretations, the Purchasing Division prefers that all questions be sent by e-mail to [email protected].

Any revisions to the Invitation to Bid will be issued and distributed as addenda. Bidders are specifically directed not to contact any other City personnel for meetings, conferences, or technical 128
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discussions related to this Invitation to Bid. Failure to adhere to this policy may be grounds for rejection of Bids.

The City of Visalia reserves the right to reject any or all bids.

III. INSTRUCTIONS

1. Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.

2. Cross out and initial mistakes in ink and place the correct response next to same.

3. Timely submit Bid in a sealed envelope addressed and marked as follows:

To: City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, California 93291
From: Bidders Name & Mailing Address
Marked: Miscellaneous Welding, Fabrication & Machine Work RFB NO. 23-24-66
Deadline: August 26, 2025 @ 2:00 p.m.

Delivery of Bid: When sending a bid via Fed Ex, UPS, etc., it is the responsibility of the Bidder to ensure that Bid is received during open office hours. Office Hours are 7:30am – 5:00pm Monday through Thursday. We are closed on Fridays and major holidays. Bids are not delivered or received when office is closed.

The City utilizes an outside service for delivery and sorting incoming mail, and therefore, mailing a bid via U.S. Mail is not recommended as there could be a delay in receiving bids by the deadline. Bids must be received prior to the deadline. The City will not accept a postmark as evidence of delivery.

Night Drop Box: If delivering a bid after hours, a Night Drop Box is located at Visalia City Hall, 707 W. Acequia Avenue, Visalia, CA 93291. Enter the west parking lot of the building off of Stevenson Street. The Drop Box is labeled “Night Drop” and is located on the building across from the bicycle racks. The Night Drop Box should only be utilized if City Offices are Closed. The Night Drop Box is checked prior to the bid deadline.

4. Submit each of the required Certifications, Affidavits, Statements and Questionnaires as well as optional waiver(s) to City with the sealed Bid. City will not consider Bids which are not accompanied by the required completed forms.

5. Inquiries: Instructions to Vendor, Specifications and Bid Forms may be inspected and obtained by visiting our web site at visaliapurchasing.org or by calling (559) 713-4334. 129
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However, to prevent misinterpretations, the Purchasing Division would prefer that all questions be sent by email to [email protected].

Questions regarding this RFB are due no later than Monday, August 11, 2025 at 4:00 p.m.

IV. SCOPE OF SERVICES/PROJECT
Contractor’s Responsibilities:

1. Contractor shall provide onsite welding & fabrication services for aluminum, steel and stainless steel on an as-needed basis.

2. Contractor shall provide a written estimate of repairs within twenty-four (24) hours of notification of request. City of Visalia shall receive priority over other projects. Work must be started within 48 hours of vehicle delivery and completed within a predetermined and agreed upon time frame.

3. Contractor shall have the capability to store in their facility, vehicles such as Fire apparatus, Refuse trucks and dump body trucks, no exception. The contractor shall be responsible for any and all damages to the City owned vehicles which occurs while the vehicle is on the contractor’s premises. The contractor agrees to keep the City owned vehicles in a secure area while they are on the contractor’s premises and prohibit the use or operation of such vehicles by the contractor’s officers, agents, employees, or subcontractors, except in connection with the repair of such vehicle.

4. Contractor shall have the capability of removing refuse bodies if needed for fabrication or repair.

5. The estimated quantities listed on the bid form are for the purposes of bidding. The City of Visalia does not guarantee a minimum amount of work.

6. Contractor shall not perform any additional services related to the contract for which payment is expected without the express written consent of the City of Visalia, prior to the time the extra services are performed or rendered.

7. Should a need arise for services which are not available from the Contractor, the City reserves the right to secure services from other sources to meet its immediate needs without prejudice of the contract.

8. Contractor agrees to bear all risks of loss, injury or destruction of goods or equipment incidental to providing these services which occurs prior to delivery to and acceptance by the City; and such loss, injury or destruction shall not release the vendor from any obligation hereunder.

Required Machinery & Equipment:

Contractor is required to possess, at a minimum, the listed items below, no exceptions:

1. Hydraulic press brake

2. Spot welder

3. Mig welder

4. Tig welder

5. Stick welder

6. Arbor press

7. Milling machines

8. Large throw lathe
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V. PRE-BID MEETING AND CONTRACT MEETING

1. Non-mandatory pre-bid meeting. A non-mandatory pre-bid meeting will be held on Wednesday, August 6, 2025 at 10:30 a.m. and will be held at City Hall, 707 W. Acequia Ave. in Visalia, CA. Attendance at this meeting is not required to submit a bid in response to this RFB. Information regarding the project will be provided at that time.

It shall be the responsibility of the Contractor t ohave acquired full knowledge of the scope of work and any problems or difficulties that may affect the work proposed.

2. Post Award Meeting. Subsequent to the award of the contract, the Contractor shall meet with the Project Manager prior to the start of work to discuss any problems or questions that may arise. Contractor shall contact the Project Manager within ten (10) days from date of Notice to Proceed to arrange this meeting.

City Project Manager: Danny Galindo
Department: Public Works, Fleet Division

VI. BID OPENING AND CONFIDENTIALITY

1. Bid Opening. Bids shall be opened publicly in the presence of attendees, if any, on Tuesday, August 26, 2025 at 2:00 p.m. at 707 W Acequia, Visalia CA, City Hall. The name of each Bidder and the amount of each Bid shall be open to public inspection at the Bid opening and after an award decision has been made. Other Bid information will not be available for public review during the evaluation phase.

2. Bid Confidentiality. The City favors full and open disclosure of all Bid records. The City will not expend public funds defending claims for access to, inspection of, or to be provided copies of any such records. By submitting a Bid, a Bidder agrees to indemnify and defend the City against all claims or actions brought against it to seek access to, or compel disclosure of, any records or documents in the City’s possession.

After the award, the City intends that its selection process will be open and public.

Respondents are advised that the California Public Records Act (“PRA”) provides that any person may inspect or be provided a copy of any identifiable public record or document that is not exempted from disclosure by the express provisions of the Act.

The Federal Freedom of Information Act (“FOIA”) contains a similar provision. Each Bidder shall clearly identify any information within its Bid that it intends to ask the City to withhold as exempt under either the PRA or FOIA. Any information contained in a Bidder’s submission which the Bidder believe qualifies for exemption from public disclosure as “Proprietary” or “Confidential” must be identified as such at the time of first submission of Bidder’s Bid to this RFB. Any failure to identify information contained in a Bidder’s Bid to this RFB as “Proprietary” or “Confidential” shall constitute a waiver of Bidder’s right to object to the release of such information upon request under either Act.

VII. AWARD

1. Most Responsive, Responsible Bidder. A Contract (substantially similar to that attached hereto as Exhibit “C” with Attachments 1-2) shall be awarded with reasonable promptness by appropriate written notice. Award shall be made to the most responsive, responsible Bidder whose Proposal meets the requirements and criteria set forth in this RFB, price and other factors considered, and whose Bid is determined to result in the optimum economic advantage to the City. A responsible Bidder is one who has the capability, financial capacity and integrity to perform the contract. A responsive Bidder is one who commits to all of the material terms, for example, price, quantity, quality and delivery, of this RFB. Contractor must return a 131
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signed copy of the contract provided by the City with its Award Notice to City within ten (10) working days of receipt thereof.

2. Reservation of Rights. The City reserves the right to reject any item or items in the Bid; to waive informalities, technical defects, and minor irregularities in Bids received; and to select the Bid(s) deemed most advantageous to the City.

VIII. PROTESTS/APPEALS
Because it is essential that Bidders have confidence in the procurement procedures for soliciting and awarding contracts, it is the policy of the City to offer Bidders the opportunity to appeal award of contracts. The following procedures shall apply in regard to appeals:

1. Any actual Bidder who is aggrieved in connection with this RFB or award of a contract hereunder may protest to the City of Visalia Purchasing Division in writing within five (5) working days after such aggrieved Bidder knows, should have reasonably known, or could reasonably be expected to know of the facts giving rise thereto; and

2. Should identify only the areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating process and inappropriate or unfair competitive procurement grievance regarding the Bid process.

3. The City’s Purchasing Division shall have the authority to settle and resolve each protest. The resolution will be provided to Bidder in writing within five (5) working days of receipt of the appeal unless the Bidder is notified more time is required.

4. Further levels of appeal may be made in accordance with the appeals provision contained in Chapter 5 of the City’s “Purchasing and Contract Procedures” which is available through City’s Purchasing Division.

IX. SPECIAL CONDITIONS

1. Complete Project. The successful Bidder shall be responsible for providing all materials, labor, equipment and services necessary to fulfill the requirements of this RFB.

2. Legal Responsibilities. It is the responsibility of Contractor to comply with all local, state, and federal laws and regulations which apply to this project. This includes, but is not limited to, compliance with Uniform Building, Plumbing, Mechanical, Electric, and Fire Codes. Contractor shall provide a safe working environment in compliance with the Occupational Safety and Health Act, and California Health and Safety Codes.

Additionally, Contractor shall secure all necessary permits, licenses, and similar requirements to carry out the project. Contractor shall comply with all applicable labor laws, and ensure against discrimination.

X. GENERAL CONDITIONS

1. It is the policy of the City to provide equal opportunity to all candidates when selecting Bidders to provide public services. Bidders are expected to be equal opportunity employers.

The City hereby affirmatively ensures that Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit a Bid in response to this notice and will not 132
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be discriminated against on the basis of race, color, national origin, ancestry, disability, gender or religion in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity that receives or benefits from Federal financial assistance.

Bidder shall provide to the City a list of all instances within the last ten (10) years where a complaint was filed or pending against Bidder in a legal or administrative proceeding alleging that Bidder discriminated against its employees, subcontractors, vendors or suppliers. A description of the status or resolution of that complaint, including any remedial action taken is required.

2. Post-Closing Date Corrections are prohibited.

3. Bids will not be accepted unless signed in ink (not typed) in the appropriate space(s) by an authorized officer or employee of the Bidder.

4. Bids must be submitted on or before the Closing Date. Any Bids received after the Closing Date shall be returned, unopened, to the Bidder, provided the request number, opening date, and Bidder's return address are on the envelope.

5. Bids may be withdrawn prior to the Bid Closing Date by writing to the Purchasing Division.

6. Telegraphic, telephonic, electronic and facsimile Bids and withdrawal requests will not be accepted.

7. Prices submitted are considered accurate for a period of ninety (90) days and cannot be withdrawn after the Closing Date.

8. All Bids are the property of the City after submission.

9. City is not responsible for Bid errors and omissions.

10. Bids should be prepared in a straightforward, concise manner. Information provided which was not specifically requested will be considered only in City’s discretion.

11. A written amendment or addenda issued by City’s Purchasing Division is the only method which should be relied on with respect to changes to the RFB. Respondent is responsible to contact City’s Purchasing Division prior to submitting a Bid to determine if any amendments were made to the RFB.

12. Any contract resulting from the RFB will be jointly administered by the City’s Purchasing Division, and the Department requesting Bids.

13. Prior to conducting business in the City, a business tax certificate (license) must be obtained. Call 559-713-4326 for more information.

14. Bidder shall provide insurance as required by law and as indicated in the proposed contract.

15. Bidder shall maintain all personnel files and payroll records for employees used to implement the proposed contract.

16. Bidder shall withhold, pay and report all taxes and issue W-2 forms at the end of each calendar year for employees used to implement the proposed contract. 133
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17. Pursuant to the City’s Charter, all other things being equal, tie Bids shall be awarded to a local merchant to the extent quality and prices are equal. If neither is a local vendor, the Bid shall be awarded by the flip of a coin by the Purchasing Division in the presence of at least one witness.

18. The City may make such investigation of the Bidder and information in the Bid as it determines necessary. This may include the collection of criminal history information, contractual and business associations and practices, employment histories and reputation.

19. All California agencies may purchase off the Proposal submitted at the same prices, terms, conditions and specifications. The City of Visalia shall incur no responsibility in connection with another agency’s purchase.

20. Each Bidder, will be required to submit Certifications, Affidavits, Assurances, Statements and Questionnaires which are attached in Exhibit “B”.

21. The quantities given on the Bid Proposal form and any related contract documents are approximate only. They are given as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work, or to omit portion of the work, as the City deems necessary or advisable, at the prices Bid.

22. Bidders shall satisfy themselves by personal examination of the specifications and other contract documents and by any other means as they believe necessary, as to the actual physical conditions, requirements, and difficulties under which the project must be performed. The submission of a Bid shall be conclusive evidence that the Bidder has investigated, and is satisfied as to the conditions encountered, as to the character, quality, and quantities of work to be performed, and the materials to be furnished, and as to the requirements of the RFB and the City. No allowance shall subsequently be made because of lack of such examination or knowledge.

23. All Bidders are required to make a Bid on the complete Bid Form (Exhibit “A”).

Contractor may be required to submit Proposals on alternate items. The City reserves the right to award to the contract based on the lowest combination or combinations of Proposal items and alternate proposed items.

24. No mention shall be made in the Proposal of sales tax, use tax or any other tax, as all amounts Bid will be deemed and held to include any such taxes, which may be applicable.

25. Only one Bid may be submitted as a “Prime Contractor” for the same work by any firm, individual, partnership, corporation or combination thereof. A Contractor submitting a Bid as a Prime Contractor may not also submit sub-Bids to other competing Prime Contractors. Reasonable grounds for believing that any individual, firm, partnership, corporation or combination thereof is interested in more than one Proposal for the work contemplated will cause the rejection of all Proposals in which such individual, firm, partnership, corporation or combination thereof is interested. A Contractor who is not submitting a Bid as a Prime Contractor may submit any number of sub-Bids to competing Prime Contractors.

26. The City of Visalia is not liable for any costs incurred by Bidder in responding to this Request for Bid.

27. The annual contract resulting from this invitation to bid will be administered by the Public Works Department. However, the City’s Purchasing Division shall be the final 134
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judge concerning issues or matters related to contract interpretation or problems regarding the terms, conditions or scope of the contract.

28. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Contract shall be begin no later than 15 days from the receipt of annual contract.

29. All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications. Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the project manager in writing a minimum of thirty (30) but no sooner than ninety (90) calendar days prior to the annual anniversary date of the agreement.

Requests filed after this time period will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Bureau of Labor Statistics, Consumer Price Index (CPI) for all Urban Consumers (CPI-U U.S. City Average, All Items). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period closest to the anniversary month of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

30. This contract may be terminated without cause by the City, in whole or in part, by giving the Contractor fifteen (15) days written notice of the intent to terminate whenever the City determines that termination is in the best interest of the City.

If the Contractor shall fail to provide services or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement the City may terminate the contract, in whole or in part by written notice. Termination shall take effect ten (10) calendar days after the date of mailing said termination notice.

Any assignment, subletting or transfer of the interest of the contractor, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.

Notwithstanding any other provisions of this agreement, this agreement may be terminated by the City upon a single violation of this agreement.

31. EXECUTIVE ORDER N-6-22 – Russia Sanctions - On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection 135
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of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

XI. POST AWARD RESPONSIBILITIES

1. Written Contract with City. A written agreement in a form similar to that attached to this Request for Bid as Exhibit “C” with Attachments 1-2 must be entered into between the City and the Contractor to whom the project is awarded. The Agreement forms the basis for the contractual obligation between the parties regarding the project. A contract will be provided with the Notice of Award and must be executed and returned to City within ten (10) working days of the date of award notification unless otherwise agreed.

2. Post-Award Responsibilities. Upon execution of the Agreement between the City and the Contractor, the Contractor shall immediately report all changes in its Articles of Incorporation, By-Laws, or Tax-Exempt status to the City.

3. Insurance. Contractor shall obtain and maintain the minimum insurance coverage outlined Exhibit “C”, Attachment 2. Contractor shall provide evidence of such insurance to City’s Purchasing Division prior to commencement of work.

Upon determination by the City that a contract has been entered and Contractor has provided all of the information that it is required to provide pursuant to this RFB, City will issue, in writing, a notice to proceed on the project to Contractor.
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BIDDING AGENCY:__________________
EXHIBIT “A”

BID FORM
RFB NO. 23-24-66
Project: ANNUAL CONTRACT FOR

MISCELLANEOUS WELDING, FABRICATION & MACHINE WORK FOR REPAIRS AND

MAINTENANCE ON CITY FLEET VEHICLES
TO: THE CITY OF VISALIA PURCHASING DIVISION:

In compliance with the City’s Notice Inviting Sealed Bids No. 23-24-66 dated: __________, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor appurtenances and incidentals required for the above stated project as set forth in the RFB, including all Exhibits and related contract documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the Instructions to BIDDERs, and the contract requirements. If this bid is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Bid Schedule.

BIDDER understands that a bid is required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that all prices bid include all appurtenant expenses, taxes, royalties and fees. All bids will be checked for accuracy. In the case of discrepancies in amounts bid, unit prices shall govern over extended amounts.

BIDDER hereby agrees to execute a contract within ten (10) working days, or such further time as may be allowed in writing by the Purchasing Division, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the BIDDER does not, said Purchasing Division may proceed to award the contract to others.

BIDDER agrees to commence the work on the start date agreed between BIDDER and Project Manager, only after the contract is fully executed and Notice to Proceed has been issued.

BIDDER further declares that he/she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with said bid.

Low Bid will be based on the lowest Total Annual Cost. The quantities given on the Bid Proposal form and any related contract documents are estimates only. They are given as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of work, or to omit portion of the work, as the City deems necessary or advisable, at the prices Bid.

BIDDER has read and hereby agrees to the conditions stated in this proposal by affixing his/her signature on the Bid Form.

In the case of discrepancy in amounts bid, unit pricing shall prevail over extended amounts. 137
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BIDDING AGENCY: ____________________
Low Bid will be based on the lowest Total Annual Cost. Compensation under this contract will be paid at the hourly rate listed for actual amounts of work completed.

Description:

Per specifications of RFB 23-24-66
Hourly
Rate
Annual
Estimate
Total Annual Cost
Shop welding & fabrication
services (Regular Time) $________ x 200 = $_____________ *The following rates are requested for contract purposes only and will not be considered in your bid amount above.

Additional Bid Items Hourly
Rate
Shop welding & fabrication
services (after hours) $______/hr
Shop welding & fabrication
services (weekends & holidays) $______/hr
(1)__________________________________________________________________________________________ Bidding Firm
(2)__________________________________________________________________________________________ Corporation, Partner, Joint Venture
(3)__________________________________________________________________________________________ Business Address City State Zip Code
___________________________________________________________________________________________ Telephone Number Fax Number
____________________________________________________________________________________________ E-mail Address
(4)_________________________________________________________________________________________ Signature of Authorized Person (Date)
_________________________________________________________________________________________ Type or Print Authorized Person’s Name

PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING SIGNATURE (1) If the BIDDER is an individual, enter name here in style used in business; if a joint venture, exact name of entities joining in the venture; if a partnership, the correct trade style of the partnership; if a corporation, the exact name of the corporation. (2) If BIDDER is other than an individual, identify here its character, i.e., joint venture, partnership, corporation, including the state of incorporation. If BIDDER is an individual operating under a trade name, state “an individual dba (trade name in full)”. (3) State on this line, the address to which all communications and notices regarding the Bid Proposal, and any contract awarded thereunder, are to be addressed. (4) If BIDDER is a joint venture, signature must be by one of the joint venturers, and if one or both of the joint venturers is a partnership or a corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee; if a partnership, by a general partner; if a corporation, by an authorized officer or employee. The title of 138
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the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation and their business addresses must be shown below.

Note: All names must be typewritten under written signature. All Addresses must be complete with street number, city, state and zip code.

CONTRACTOR’S PERMIT INFORMATION
License Classification:_____________________________________ Expiration Date: _________________________________________ CITY OF VISALIA BUSINESS TAX CERTIFICATE NO.: _________________________________ (A City Business Tax Certificate (License) is not required to submit a bid; however, vendor is required to obtain a City License prior to commencement of work or if vendor is presently transacting business within the City of Visalia regardless of whether the business address is actually located within the City. Contact the Business License Division for clarification of questions at 559-713- 4326.

Federal Tax I.D. No.: ____________________________________________________

REFERENCES
The following are the names, addresses, and telephone numbers for at least three (3) public agencies for which BIDDER has performed work similar in size and scope within the past two years.

Company Name Address Tel. No. Contact

1._______________________________________________________________________________________________

2._______________________________________________________________________________________________

3._______________________________________________________________________________________________

DESIGNATION OF SURETIES
The following are the names, addresses, and telephone numbers for all brokers and sureties from whom BIDDER intends to procure insurance.

Company Name Address Tel. No. Type
_________________________________________________________________________________________________ _________________________________________________________________________________________________ 139
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EXHIBIT “B-1”

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
__________________________________________ ________________________ Signature Date
Note: The above Non-collusion Affidavit is part of the Bid/Proposal.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
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EXHIBIT “B-2”
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
(CALIF. LABOR CODE § 3700)

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:
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EXHIBIT “B-3”
BIDDER’S STATEMENT ON PREVIOUS CONTRACTS

SUBJECT TO EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
(EXECUTIVE ORDER 11246)
The BIDDER shall complete the following statement by checking the appropriate blanks:

The BIDDER has_____ has not _____ participated in a previous contract subject to the Equal Employment Opportunity Clause prescribed by Executive Order 11246, as amended, of September 24, 1965.

The BIDDER has _____ has not _____ submitted all compliance reports in connection with any such contract due under the applicable filing requirements; and that representations indicating submission of required compliance reports signed by proposed subBIDDERs will be awarded prior to award of subcontracts.

If the BIDDER has participated in previous contracts subject to the Equal Employment Opportunity Clause and has not submitted compliance reports due under applicable filing requirements, the BIDDER shall submit a compliance report on Standard Form 100, “Employee Information Report EEO-I” prior to award of the contract.

Note: Failure to complete the blanks may be grounds for rejecting the bid.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:
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EXHIBIT “B-4”

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Visalia, the BIDDER agrees as follows:

1. The BIDDER will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation. The BIDDER will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The BIDDER agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The BIDDER will, in all solicitations or advertisements for employees, placed by or on behalf of the BIDDER, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The BIDDER will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the BIDDER’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The BIDDER will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The BIDDER will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the BIDDER’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the BIDDER may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The BIDDER will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBBIDDER or vendor. The BIDDER will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the BIDDER becomes involved in, or is threatened with litigation with a SUBBIDDER or vendor as a result of such direction by the contracting agency, the BIDDER may request the United States to enter into such litigation to protect the interest of the United States.

Company: ______________________________________________ Business Address: ______________________________________________ Signature:______________________________________________ Date:________________ Name & Title of Signing Official: ______________________________________________ Company Seal (if any):
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EXHIBIT “B-5”
Ownership Disclosure and California Levine Act Statement The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

OWNERSHIP DISCLOSURE
____________________________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company ____________________________________________________________________________________ Address
List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________

CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also know as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $250 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

The following website contains a list of current Visalia City Council Members, https://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract? YES:_____ NO:_____. If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(s) Name Date of Contribution(s)
_____________________________ ___________________________ Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.

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EXHIBIT “B-6”

STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (REV.12-93)

CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

CONTRACTOR/BIDDER FIRM NAME FEDERAL ID NUMBER
BY(Authorized Signature) DATE EXECUTED
PRINTED NAME AND TITLE OF PERSON SIGNING TELEPHONE NUMBER (Include Area Code) ( )
TITLE
CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, than the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.
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EXHIBIT “B-7”

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:
(if any)
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EXHIBIT “B-8”

IRAN CONTRACTING ACT CERTIFICATION
(PUBLIC CONTRACT CODE SECTION 2200 ET SEQ.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
⃝ The Contractor is not:
(1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.
⃝ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. ⃝ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,00 over the life of the contract (up to 5 years).

Signature:

Printed Name:

Title:

Agency Name:

Date:

Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or eligibility to bid on contracts for three years.
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EXHIBIT “C”
S A M P L E (does not need to be submitted with Bid/Proposal)

ANNUAL CONTRACT FOR MISCELLANEOUS WELDING, FABRICATION & MACHINE WORK FOR

REPAIRS AND MAINTENANCE ON CITY FLEET VEHICLES
(City of Visalia Bid No. 23-24-66)
This Agreement, entered into and effective this ________ day of ________________, 2025 [“Effective Date”], by and between the City of Visalia, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “CONTRACTOR”, “BIDDER”, or “SUBRECIPIENT”.

R E C I T A L S
WHEREAS, CONTRACTOR is an ____________________ (insert individual or entity type) with a primary business address of ____________________ and SSN or EIN: ____________________; and WHEREAS, CITY is a municipal corporation and Charter Law City; and WHEREAS, City of Visalia reviewed and evaluated responses to the Request for Bid and determined to award contract to CONTRACTOR for the Annual Project; and WHEREAS, CONTRACTOR represents it is licensed, qualified and willing to complete the Project pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. TERM:

The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR , be extended annually thereafter for four (4) consecutive one-year periods. "Additionally, this Agreement may be terminated for convenience. In the event of termination or expiration of this Agreement, CONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. ATTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

ATTACHMENT# DESCRIPTION OF ATTACHMENT
Attachment 1 General Contract Provisions
Attachment 2 Insurance Requirements
Attachment 3 City of Visalia Bid 23-24-66, Annual Contract for Misc. Welding, Fabrication & Machine Work for Repairs and Maintenance on City Fleet Vehicles Attachment 4 CONTRACTOR’s bid in response to Bid No. 23-24-66

3. CONTRACTOR SCOPE OF SERVICES and COMMITMENTS*:

CONTRACTOR shall provide the following services for the stated compensation on or before the stated completion dates (“Scope of Services”):

All work described in Scope of Services in Bid No. 23-24-66.

4. CITY COMMITMENTS:

CITY shall perform the following tasks on or before the stated completion dates:

TASK COMPLETION DATE
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5. COMPENSATION:

CITY shall pay CONTRACTOR compensation for services as indicated in Paragraph 4 above; however, CITY shall pay not more than the following amount as total compensation under this Agreement, unless otherwise agreed in writing. Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets and similar documents presented by CONTRACTOR to CITY.

6. CONTRACT PRICE ADJUSTMENTS:

All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications. Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the project manager in writing a minimum of thirty (30) but no sooner than ninety (90) calendar days prior to the annual anniversary date of the agreement. Requests filed after this time will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Bureau of Labor Statistics, Consumer Price Index (CPI) for all Urban Consumers (CPI-U, U.S. City Average, All Items). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period closest to the anniversary date of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR
Dated: ___________________ By:______________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA
Dated: ____________________ By:______________________________________________________ City Manager
Dated: ____________________ By:______________________________________________________ City Attorney
Dated: ____________________ By:______________________________________________________ City of Visalia Risk Manager
Dated: ____________________ By:______________________________________________________ City of Visalia Project Manager
Total Compensation: Not to exceed $xxx annually and not to exceed Contractor’s stated bid prices
Source of Funds: Local Revenues
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Exhibit “C”
Attachment 1

GENERAL CONTRACT PROVISIONS
A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment: Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA CONTRACTOR
707 W. Acequia Ave. _______________________
Visalia, CA 93291 _______________________
Attention: Purchasing Attention: _____________
D. Independent Contractor: It is understood and agreed by the parties herein that CONTRACTOR, in the performance of this Agreement, shall act as an independent contractor, and therefore shall obtain no rights to any fringe benefits that accrue to regular full-time CITY employees.

E. Jurisdiction/Venue/Waiver Of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification: This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.

This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.

G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Indemnification: The CONTRACTOR waives any and all claims and recourse against the CITY, including the right of contribution of loss or damage to person or property arising from, growing out of, or in any way connected with or incidental to the CONTRACTOR’s performance of this Agreement, except claims arising from the concurrent or sole negligence of the CITY or its officers, agents or employees. The CONTRACTOR will indemnify, hold harmless, and defend (at CITY’s option) the CITY against any and all claims, demands, damages, costs, expenses, or liability arising out of the CONTRACTOR’s performance of this Agreement except for liability arising out of the concurrent or sole negligence of the CITY or its officers, agents, or employees.

I. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.
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J. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

K. Firearms Prohibited: Guns may not be carried by contractors /vendors/ consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

L. Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
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Exhibit “C”
Attachment 2

INSURANCE REQUIREMENTS

1. CONTRACTOR Insurance. CONTRACTOR, at its sole cost and expense, for the full term of this Agreement (and any extensions thereof), shall obtain and maintain at a minimum compliance with all of the following insurance coverage(s) and requirements. Such insurance coverage shall be primary coverage as respects CITY and any insurance or self-insurance maintained by CITY shall be in excess of CONTRACTOR’s insurance coverage and shall not contribute to it.

2. Subcontractor(s’) Insurance. If CONTRACTOR utilizes one or more subcontractors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalent to that required of CONTRACTOR.

3. Types of Insurance and Minimum Limits. The following types of insurance and minimum limits are required providing at least the following minimum coverage and limits of liability:
a. Worker’s Compensation written in accordance with the laws of the State of California providing coverage for any and all employees of CONTRACTOR in the minimum statutorily required coverage amounts;
b. Automobile Liability Insurance for each of CONTRACTOR’s vehicles used in the performance of this Agreement, including owned, non-owned (e.g. owned by CONTRACTOR’s employees or contractors), leased or hired vehicles, in the minimum amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage.
c. Comprehensive or Commercial General Liability Insurance coverage in the minimum amount of $1,000,000 combined single limit, including coverage for:
(1) bodily injury;
(2) personal injury;
(3) broad form property damage;
(4) contractual liability;
(5) cross-liability;
(6) products and completed operations liability

4. Other Insurance Provisions.

If any insurance coverage required in this Agreement is provided on a “Claims Made” rather than “Occurrence” form, CONTRACTOR agrees to maintain the required coverage for a period of three (3) years after the expiration of this Agreement (hereinafter “post agreement coverage”) and any extensions thereof. CONTRACTOR may maintain the required post agreement coverage by renewal or purchase of prior acts or tail coverage. This provision is contingent upon post agreement coverage being both available and reasonably affordable in relation to the coverage provided during the term of this Agreement. For purposes of interpreting this requirement, a cost not exceeding 100% of the last annual policy premium during the term of this Agreement in order to purchase prior acts or tail coverage for post agreement coverage shall be deemed to be reasonable.

5. Endorsements.

All required Automobile and Comprehensive or Commercial General Liability Insurance shall be endorsed to contain the following clauses:
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a. The City of Visalia, its officers, agents, employees, representatives, and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia. b. It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.
c. This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA, 93291

6. Proof of Coverage.

CONTRACTOR agrees to provide its insurance broker(s) with a full copy of these insurance provisions and provide CITY on or before the effective date of this Agreement with Certificate(s) of Insurance for all required coverages. Copies of all the required Endorsements shall be attached to the Certificate(s) of Insurance or other evidence of insurance acceptable to the City of Visalia, which shall be provided by CONTRACTOR’s insurance company as evidence of the stipulated coverages. This Proof of Coverage shall then be mailed to the City of Visalia at the following address:

City of Visalia
707 W. Acequia
Visalia, CA 93291
Attn: Purchasing Division

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Miscellaneous Welding, Fabrication & Machine Work for Repairs and Maintenance on City Fleet Vehicles
EXHIBIT “C”

ANNUAL CONTRACT FOR MISCELLANEOUS WELDING, FABRICATION & MACHINE WORK FOR

REPAIRS AND MAINTENANCE ON CITY FLEET VEHICLES
(City of Visalia Bid No. 23-24-66)
This Agreement, entered into and effective this day of , 2025 [“Effective Date”], by and between the City of Visalia, hereinafter referred to as the “CITY”, and hereinafter referred to as the “CONTRACTOR”, “BIDDER”, or “SUBRECIPIENT”.

R E C I T A L S
A&E Welding Inc
WHEREAS, CONTRACTOR is an corporation with a primary business address of 1110 N Cain St, Visalia, Ca 93292 and SSN or EIN: 22-3971868 ; and
WHEREAS, CITY is a municipal corporation and Charter Law City; and WHEREAS, City of Visalia reviewed and evaluated responses to the Request for Bid and determined to award contract to CONTRACTOR for the Annual Project; and
WHEREAS, CONTRACTOR represents it is licensed, qualified and willing to complete the Project pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. TERM:

The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR , be extended annually thereafter for four (4) consecutive one-year periods. Additionally, this Agreement may be terminated for convenience. In the event of termination or expiration of this Agreement, CONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. ATTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

ATTACHMENT# DESCRIPTION OF ATTACHMENT
Attachment 1 General Contract Provisions
Attachment 2 Insurance Requirements
Attachment 3 City of Visalia Bid 23-24-66, Miscellaneous Welding, Fabrication & Machine Work For Repairs and Maintenance on City Fleet Vehicles Attachment 4 CONTRACTOR’s bid in response to Bid No. 23-24-66

3. CONTRACTOR SCOPE OF SERVICES and COMMITMENTS*:

CONTRACTOR shall provide the following services for the stated compensation on or before the stated completion dates (“Scope of Services”):

All work described in Scope of Services in Bid No. 23-24-66.

4. CITY COMMITMENTS:

CITY shall perform the following tasks on or before the stated completion dates:
155
RFB No. 23-24-66
Miscellaneous Welding, Fabrication & Machine Work for Repairs and Maintenance on City Fleet Vehicles

TASK COMPLETION DATE
Pay Contractor as items are delivered and invoiced As requested by Contractor 156
RFB No. 23-24-66
Miscellaneous Welding, Fabrication & Machine Work for Repairs and Maintenance on City Fleet Vehicles

5. COMPENSATION:

CITY shall pay CONTRACTOR compensation for services as indicated in Paragraph 4 above; however, CITY shall pay not more than the following amount as total compensation under this Agreement, unless otherwise agreed in writing. Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets and similar documents presented by CONTRACTOR to CITY.

Total Compensation: Not to exceed $ 55,000.00 annually and not to exceed Contracto stated bid prices.

Source of Funds: Local Revenues
Payment Schedule: Within 30 days from date of invoice for delivered product

6. CONTRACT PRICE ADJUSTMENTS:

All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications.

Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the project manager in writing a minimum of thirty (30) but no sooner than ninety (90) calendar days prior to the annual anniversary date of the agreement. Requests filed after this time will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Bureau of Labor Statistics, Consumer Price Index (CPI) for all Urban Consumers (CPI-U, U.S. City Average, All Items). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period closest to the anniversary date of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR
Dated: By:

Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA
Dated: By:

City Manager
Dated: By:

City Attorney
Dated: By:

City of Visalia Risk Manager
Dated: By:

City of Visalia Project Manager
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0433 Agenda Date: 10/6/2025 Agenda #: 5.

Agenda Item Wording:

Memorandum of Understanding with the County of Tulare - Authorize the City Manager to execute a Memorandum of Understanding with the County of Tulare for the Active Transportation Program funded Goshen-Visalia Corridor Connection Project, adopt Resolution 2025-71, and appropriate $1,100,000 from Fund (281) Transportation to be reimbursed by the County of Tulare for the design phase.

Prepared by:

Diego Corvera, Senior Civil Engineer, [email protected], (559)713-4209 Chris Crawford, City Engineer, [email protected], (559)713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559)713-4495 Department Recommendation:

Staff recommends the following:

1. City Council authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Tulare for the Goshen-Visalia Corridor Connection Project;

2. Adopt resolution 2025-71 and;

3. Appropriate $1,100,000 from Fund (281) Transportation to be reimbursed by the County of Tulare for the design phase of the Goshen-Visalia Corridor Connection Project.

Summary:

City staff submitted the Goshen-Visalia Corridor Connection (GVCC) grant application in partnership with the County of Tulare during the Cycle 7 Active Transportation Program (ATP) in June 2024. It was a higher scoring application and the City was awarded the requested $34,608,000 to construct the GVCC project.

The MOU outlines City and County responsibilities in project development and delivery to construction. Each jurisdiction will be responsible for their respective fiscal portions of the project, the MOU establishes clear delineation between the County and City portions of the work as the City is the lead for project design and delivery across both jurisdictions.

Background Discussion:

In order to maximize the benefits of this project, the City partnered with the County of Tulare to include improvements within the Goshen Community that provide the residents of the Goshen Community safe access to the Goshen corridor. The estimated project cost of $43 million includes the cost of improvements within the Goshen Community.

This additional project scope was added as an explicit effort to make the Goshen Trail Reconstruction project more competitive for grant funding. This incorporation added a large, disadvantaged community to benefit from the project outcomes as well as added constituents beyond City residents.

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File #: 25-0433 Agenda Date: 10/6/2025 Agenda #: 5.
community to benefit from the project outcomes as well as added constituents beyond City residents.

This project expansion proved to make this application exceptional as it was ultimately awarded funding during the most competitive cycle of ATP funding to date (Cycle 7).

Cycle 7 saw a nearly 40% reduction in funding due to state budget needs in 2024. This made Cycle 7 the most competitive cycle to date as the amount available for funding was cut significantly. Despite this, the GVCC was fully funded, and the project scope augmentation was a major reason for it.

Goshen-Visalia Corridor Connection Project
The project will reconstruct the existing Class 1 multi-use trail from Mooney Blvd. to Miller Park Ct. and extend the trail from Miller Park Ct. to Camp Drive. The existing trail from Giddings to Akers was constructed in 1996 and the segment from Akers St. to Miller Park Ct. in 1998. The existing 8’ wide deteriorated asphalt trail will be reconstructed and elevated from street grade to prevent future flooding and for additional safety. This project will include improvements to the intersections and railroad crossings, installation of curb and gutter where none exists, and additional landscaping and lighting to further improve the safety for users of this trail.

The improvements in the Goshen community will incorporate two-way cycle tracks connecting the community to the Goshen trail, community destinations and a local elementary school. Mini circle construction will be incorporated at major intersections and bulb out pedestrian ramps for traffic calming within the community.

Fiscal Impact:

The Goshen Visalia Corridor Connection project is funded through Active Transportation Program grant funds, County of Tulare matching funds, and City of Visalia matching funds through Measure R Trail funds, see below project budget.

MOU Funding Breakdown is provided for informational purposes only to provide a summarized estimate of the total estimated cost of the entire project, grant funds awarded, and estimated contribution amount from each agency.

MOU Funding Breakdown
Project Budget
Active Transportation Program Fundings $34,608,000.00
City matching Funds (Measure R Trails) $4,912,000.00
County matching Funds $3,780,000.00
Total Project Funding $43,300,000.00
Currently, staff recommends the appropriation of funds for the portion the County will contribute towards the design phase only.

Estimated Project Design Costs for County Portion
PA & ED, PS&E Phase Consultant Fee $944,025.00
Estimated City Staff Time $75,000.00
Estimate Railroad Fee (Union Pacific Railroad) $50,000.00 Estimate Railroad Fee (SJVR) $15,000.00
Total Estimated Design Costs for County Portion: $1,084,025.00 Appropriate $1,100,000.00
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Estimated Project Design Costs for County Portion
PA & ED, PS&E Phase Consultant Fee $944,025.00
Estimated City Staff Time $75,000.00
Estimate Railroad Fee (Union Pacific Railroad) $50,000.00 Estimate Railroad Fee (SJVR) $15,000.00
Total Estimated Design Costs for County Portion: $1,084,025.00 Appropriate $1,100,000.00
The $1,100,000 includes the amount for the design consultant to design the improvements located within the County of Tulare’s jurisdiction, city staff time to administer the design contract and implement project tasks related to the County of Tulare’s design portion of the project. As the project progresses to the construction phase, staff will return to Council to request an additional appropriation of funds to account for the portion of funds the County of Tulare will contribute towards the construction phase of the project.

Prior Council Action:

December 12, 2023
Railroad Reimbursement Agreement - Adopted Resolution 2023-58 authorizing City Manager to execute a reimbursement agreement with San Joaquin Valley Railroad for engineering services associated with the design of the Goshen Trail Reconstruction Project, authorize an additional appropriation of $75,000 from the Measure R Trailways and authorized an amendment to the Measure R Supplemental Agreement.

August 15, 2022
Adopted Resolution 2022-48 authorizing City Manager to execute reimbursement agreement with Union Pacific Railroad Company for the engineering services associated with the design of the Goshen Trail Reconstruction Project. (Project Number 3010-72000/CP8130-999) May 2, 2022
Authorized the City Manager to enter a contract with 4Creeks for RFP 21-22-27 to prepare professional consulting services for the design of the Goshen Trail Reconstruction project in the amount not to exceed $1,269,306, authorized an additional appropriation of $650,000 from Measure R Trails (132) fund, and authorized an amendment to the Measure R Supplement Agreement. (Project number 3010-72000/CP8130-999)
August 17, 2020
Authorized City Manager to submit funding application for the 2021 Active Transportation Program Cycle 5 to Caltrans and Tulare County Association of Governments (TCAG).

Other: N/A
Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

Authorize the City Manager to execute a Memorandum of Understanding with the County of Tulare for the Active Transportation Program funded Goshen-Visalia Corridor Connection Project, adopt Resolution 2025-71, and appropriate $1,100,000 from Fund (281) Transportation to be reimbursed by the County of Tulare for the design phase.

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File #: 25-0433 Agenda Date: 10/6/2025 Agenda #: 5.

Environmental Assessment Status: NEPA Environmental Assessment pending design.

CEQA Review: Pending Design
Deadline for Action: None
Attachments:

1. Goshen-Visalia Corridor Connection Project Map

2. Resolution 2025-71 for MOU with Tulare County

3. DRAFT - Memorandum of Understanding
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Resolution No. 2025-71

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF VISALIA AUTHORIZING MEMORANDUM OF UNDERSTANDING WITH

THE COUNTY OF TULARE FOR THE

GOSHEN-VISALIA CORRIDOR CONNECTION PROJECT
WHEREAS, on December 5, 2024, the California Transportation Commission (CTC) adopted the 2025 Active Transportation Program (ATP) Statewide and Small Urban and Rural components.

WHEREAS, the adopted program of projects for the Small Urban and Rural component included $16,870,000 for four projects. Within the Small Urban and Rural component, the CITY received $2,636,000 of its $34,608,000 request for the Goshen Visalia Corridor Connection Project (PROJECT).

WHEREAS, on June 26, 2025, CTC amended the PROJECT’s programmed in the Small Urban and Rural component, adding $31,672,000 to the construction phase in fiscal year 2028-29, and $300,000 to the construction non-infrastructure phase in fiscal year 2025- 26, for a total programmed amount of $34,608,000.

WHEREAS, the PROJECT improves the CITY’s 5.6-mile Class 1 multi-use Goshen Trail (TRAIL), creating an active transportation spine. The PROJECT also adds traffic calming measures, sidewalk and Class IV bikes lanes within the Unincorporated Community of Goshen (COMMUNITY) creating a multi-modal network with connection to the TRAIL’s network spine, establishing connectivity from a disadvantaged community to the neighboring City.

WHEREAS, the TRAIL is exceptional in its location as it connects the COMMUNITY and the CITY's industrial park to Downtown Visalia with minimal interruptions and traverses many living and working spaces, giving the project extraordinary potential for high and varied use for commuting, school trips, exercising, and recreation.

WHEREAS, improvements within the COMMUNITY will provide multi-modal connections with traffic safety enhancements to the TRAIL, opening non-vehicular connections to medical services, employment, and schools located in the CITY.

WHEREAS, the current conditions of the TRAIL and corridors within the COMMUNITY are in disrepair with many low spots with poor drainage causing flooding to occur, minimal trees providing comfort during warm weather, and minimal lighting, or public amenities.

WHEREAS, a primary safety concern along the TRAIL is lack of separation from adjacent roadway in areas due to missing landscaping buffers, curbs and gutters. The PROJECT addresses the need for a safe, aesthetically pleasing, and convenient infrastructure for all commuters and non-vehicular travel. 163
WHEREAS, the PROJECT will reconstruct the TRAIL into a 10-ft wide multi-use trail, with protected intersection crossings distance, close multiple gaps, install a traffic circle, and improve four corridors within the COMMUNITY. Improvements address flooding, traffic safety, and railroad crossing safety as well as lack of facilities within the Goshen Community.

WHEREAS, the PROJECT is a high priority for the COUNTY, as it will provide muchneeded traffic safety improvements in the Disadvantaged Community of Goshen, and essential connectivity to the CITY. This project truly embodies the goals of the ATP as it provides safe, convenient transportation options for students, the unhoused population, and other vulnerable community members who do not have access to vehicles through the addition of bike lanes and pedestrian friendly road safety improvements.

WHEREAS, the PROJECT includes the construction of 2.2 miles of Class IV bike lanes,

2.2 miles of sidewalk, 18 intersection modifications, 7 railroad crossing improvements, 40,000-feet of curb and gutter, 5.4 miles of trail reconstruction, and 0.2 miles of new trail.

WHEREAS, federal funds will be used to fund this PROJECT, therefore both PARTIES must adhere to relevant Federal Requirements and Regulations throughout the PROJECT term.

NOW, THEREFORE, BE IT RESOLVED, that that the City Council of the City of Visalia:

The Visalia City Manager is authorized on behalf of the City of Visalia to sign the Memorandum of Understanding with Tulare County for the Goshen-Visalia Corridor Connection Project, with any such additional non-substantive changes as the City Manager deems appropriate.

PASSED AND ADOPTED: LESLIE CAVIGLIA, CITY MANAGER

STATE OF CALIFORNIA )
COUNTY OF TULARE ) SS.

CITY OF VISALIA )
I, Leslie Caviglia, City Manager of the City of Visalia, certify the foregoing is the full and true Resolution 2025-71 passed and adopted by the Council of the City of Visalia at a regular meeting held on October 6, 2025.

Dated: LESLIE CAVIGLIA, CITY MANAGER
By: Reyna Rivera, Chief Deputy City Clerk
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Memorandum of Understanding
Between
The City of Visalia
and
County of Tulare
for the Goshen-Visalia Corridor Connection Project
This Memorandum of Understanding (“MOU”) is entered into this _____ day of __________2025 (the “Effective Date”), by and between the CITY OF VISALIA (“CITY”) and the COUNTY OF TULARE (“COUNTY”), collectively hereinafter referred to as the “PARTIES,” or individually as the “PARTY”.

I. RECITALS
A. WHEREAS, on December 5, 2024, the California Transportation Commission (CTC) adopted the 2025 Active Transportation Program (ATP) Statewide and Small Urban and Rural components.

B. WHEREAS, the adopted program of projects for the Small Urban and Rural component included $16,870,000 for four projects. Within the Small Urban and Rural component, the CITY received $2,636,000 of its $34,608,000 request for the Goshen Visalia Corridor Connection Project (PROJECT).

C. WHEREAS, on June 26, 2025, CTC amended the PROJECT’s programmed in the Small Urban and Rural component, adding $31,672,000 to the construction phase in fiscal year 2028-29, and $300,000 to the construction non-infrastructure phase in fiscal year 2025- 26, for a total programmed amount of $34,608,000.

D. WHEREAS, the PROJECT improves the CITY’s 5.6-mile Class 1 multi-use Goshen Trail (TRAIL), creating an active transportation spine. The PROJECT also adds traffic calming measures, sidewalk and Class IV bikes lanes within the Unincorporated Community of Goshen (COMMUNITY) creating a multi-modal network with connection to the TRAIL’s network spine, establishing connectivity from a disadvantaged community to the neighboring City.

E. WHEREAS, the TRAIL is exceptional in its location as it connects the COMMUNITY and the CITY's industrial park to Downtown Visalia with minimal interruptions and traverses many living and working spaces, giving the project extraordinary potential for high and varied use for commuting, school trips, exercising, and recreation.

F. WHEREAS, improvements within the COMMUNITY will provide multi-modal connections with traffic safety enhancements to the TRAIL, opening non-vehicular connections to medical services, employment, and schools located in the CITY. 165
G. WHEREAS, the current conditions of the TRAIL and corridors within the COMMUNITY are in disrepair with many low spots with poor drainage causing flooding to occur, minimal trees providing comfort during warm weather, and minimal lighting, or public amenities.

H. WHEREAS, a primary safety concern along the TRAIL is lack of separation from adjacent roadway in areas due to missing landscaping buffers, curbs and gutters. The PROJECT addresses the need for a safe, aesthetically pleasing, and convenient infrastructure for all commuters and non-vehicular travel.

I. WHEREAS, the PROJECT will reconstruct the TRAIL into a 10-ft wide multi-use trail, with protected intersection crossings distance, close multiple gaps, install a traffic circle, and improve four corridors within the COMMUNITY. Improvements address flooding, traffic safety, and railroad crossing safety as well as lack of facilities within the Goshen Community.

J. WHEREAS, the PROJECT is a high priority for the COUNTY, as it will provide muchneeded traffic safety improvements in the Disadvantaged Community of Goshen, and essential connectivity to the CITY. This project truly embodies the goals of the ATP as it provides safe, convenient transportation options for students, the unhoused population, and other vulnerable community members who do not have access to vehicles through the addition of bike lanes and pedestrian friendly road safety improvements.

K. WHEREAS, the PROJECT includes the construction of 2.2 miles of Class IV bike lanes,

2.2 miles of sidewalk, 18 intersection modifications, 7 railroad crossing improvements, 40,000-feet of curb and gutter, 5.4 miles of trail reconstruction, and 0.2 miles of new trail.

L. WHEREAS, the terms of this MOU are contingent upon the project’s successful award of grant funding.

M. WHEREAS, federal funds will be used to fund this PROJECT, therefore both PARTIES must adhere to relevant Federal Requirements and Regulations throughout the PROJECT term.

II. PURPOSE
The CITY is the lead agency and was awarded grant funding for the collaborative PROJECT between the COUNTY and CITY. The PARTIES desire to enter into this MOU to memorialize the procedures, responsibilities, and actions of each PARTY to address the design, construction, right of way acquisition, maintenance and general impacts of the PROJECT.

III. DEFINITIONS
A. CEQA (California Environmental Quality Act), is the act (California Public Resources Code, sections 21000 et seq.) that requires state and local agencies to identify the significant environmental impacts of their actions and to avoid or mitigate those significant impacts, if feasible.
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B. CONSTRUCTION, as referred to in this MOU, is the project phase of completing the construction of PROJECT. Work includes, but is not limited to construction contract administration, construction inspection, materials testing, construction survey, traffic detour, construction engineering, utility relocation, changes and modifications of plans and specifications for PROJECT necessitated by unforeseen or unforeseeable field conditions encountered during construction of PROJECT, construction contingencies, and all other necessary work after advertisement of PROJECT for construction bids to cause PROJECT to be constructed in accordance with said plans and specifications approved by PARTIES.

C. IMPLEMENTING AGENCY, as referred to in this MOU, is defined as the PARTY responsible for managing the scope, cost, and schedule of a project phase to ensure completion of said phase.

D. JURISDICTION, as referred to in this MOU, is defined as the area within the geographic boundary of CITY and the unincorporated areas of COUNTY.

E. NEPA (National Environmental Policy Act) is the act that requires federal agencies to assess the environmental effects of their proposed actions prior to making decisions.

F. PRELIMINARY ENGINEERING, as referred to in this MOU, is the project phase consisting of the preparation of plans, specifications, and cost estimates for PROJECT.

Work includes, but is not limited to, topographic survey, environmental surveys and document preparation, hydraulics analysis, soils report, traffic index and geometric investigations, civil and structural design, utility engineering, and all other necessary work prior to advertisement of PROJECT for construction bids.

G. RIGHT-OF-WAY, as referred to in this MOU, is defined as the project phase of acquiring real property interests for PROJECT.

IV. RESPONSIBILITIES
Upon successful notification of award, CITY will enter into an agreement with the California Department of Transportation (Caltrans). The CITY will notify the COUNTY when the MOU is executed and a Notice to Proceed has been received. The CITY and COUNTY will coordinate efforts for all phases of the PROJECT.

A. Environmental Findings and Approvals/Permits
a. CITY is the CEQA Lead Agency for the PROJECT and Caltrans is the NEPA Lead Agency for the PROJECT.
b. CITY will determine the type of CEQA documentation and NEPA documentation (per the approval of Caltrans) needed for the PROJECT and will cause that documentation to be prepared in accordance with CEQA and NEPA Requirements.
c. CITY will ensure that qualified personnel remain available to help resolve environmental issues within and perform any necessary work to ensure that the PROJECT remains in environmental compliance.
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d. COUNTY will review, comment, and concur on all environmental documentation (including, but not limited to, studies, reports, public notices and public meeting materials, determinations, administrative drafts, final environmental documents, and revalidation) at appropriate stages of development prior to approval and public availability. The COUNTY will provide any comments to the CITY within 10 working days of receiving documents from the City.
e. If CITY makes any changes to the CEQA and/or NEPA documentation, CITY will allow COUNTY to review, comment, and concur on those changes prior to the CITY’S approval at the appropriate stages of development prior to public availability. The COUNTY will provide any comments to the CITY within 10 working days of receiving documents from the City
f. PARTIES will attend all environmental-related public meetings (if any). g. CITY with the support of the COUNTY is responsible for coordinating, obtaining, implementing, renewing, and/or amending the PROJECT's permits, agreements, and/or approvals whether they are identified in the PROJECT'S scope of work or become necessary while completing the PROJECT.

B. Preliminary Engineering and Design
a. CITY is the PRELIMINARY ENGINEERING IMPLEMENTING AGENCY for the PROJECT and will request reimbursement for costs from COUNTY for costs incurred for PRELIMINARY ENGINEERING for PROJECT components in COUNTY’s JURISDICTION.
b. COUNTY will make available to CITY all necessary COUNTY regulations, policies, procedures, manuals, standard plans, and specifications required for the construction of PROJECT when requested by CITY.
c. CITY will prepare utility conflict maps identifying the accommodation, protection, relocation, or removal of any existing utility that conflicts with construction of the PROJECT.
d. CITY will determine the cost to positively identify and locate, accommodate, protect, relocate, or remove any utility facilities, whether inside or outside the PARTIES' rights-of-way in accordance with federal and California laws and regulations.
e. COUNTY will delegate authority to CITY to act on behalf of COUNTY on all utility relocation related matters.
f. CITY will coordinate with the railroad company that owns and/or operates tracks within the PROJECT area including but not limited to the submission of permit applications. Where tracks are located within PARTIES’ jurisdiction, COUNTY will authorize CITY to act on COUNTY behalf on all railroad company related matters.
g. COUNTY will review the plans, specifications, and estimates at major submittal milestones prepared by CITY and will provide comments for the portion of the project under their jurisdiction. COUNTY will provide any comments to the CITY within 20 working days of receiving documents for major milestone submittals.

C. Right-of-Way
a. CITY will be the RIGHT-OF-WAY IMPLEMENTING AGENCY. Parties agree that this Agreement is intended to comply with California Streets and Highways Code section 1810, providing consent by COUNTY of CITY acquiring, by purchase or 168
eminent domain, if necessary, property outside CITY boundaries in the unincorporated area of the COUNTY to connect or widen the streets in the unincorporated area with the area in the CITY. Parties further acknowledge that alternatively, this MOU should be considered an agreement between CITY and COUNTY to jointly exercise, pursuant to Government Code section 6502 and Code of Civil Procedure section 12410.140, their respective power of eminent domain to allow CITY to acquire, by eminent domain, if necessary, the RIGHT OF WAY needed to implement the PROJECT. Parties acknowledge this Agreement is not intended to create a separate joint entity but is intended as an agreement to jointly exercise powers of right of way acquisition, including by eminent domain, for any areas that would not be considered streets under Streets and Highways Code section 1810.
b. As RIGHT-OF-WAY IMPLEMENTING AGENCY, CITY is responsible for all RIGHT-OF-WAY work.
c. For RIGHT_OF_WAY acquisitions occurring in COUNTY JURISDICTION, CITY will provide plats and legal descriptions of each respective property to COUNTY once the PROJECT is completed.
d. The selection of personnel performing RIGHT-OF-WAY work will be in accordance with federal and California laws and regulations. e. If CITY acquires any RIGHT-OF-WAY within COUNTY’S JURISDICTION, CITY will first acquire it in its own name and then transfer the RIGHT-OF-WAY to COUNTY after completion of the PROJECT. Title to the RIGHT-OF-WAY within COUNTY’S JURISDICTION will ultimately be vested in the COUNTY. COUNTY’S acceptance of title will occur after the Right-of-Way Closeout activities are complete.
f. COUNTY agrees to reimburse CITY for any property taxes charged on property acquired by CITY for this PROJECT that are in the unincorporated area and intended to be owned by COUNTY.
g. CITY will request reimbursement from COUNTY for costs incurred to acquire RIGHT-OF-WAY occurring in COUNTY JURISDICITON.
h. RIGHT-OF-WAY conveyances must be completed within 180 days after filing of the NOTICE OF COMPLETION unless PARTIES mutually agree to other arrangements in writing.

D. Construction
a. CITY is the CONSTRUCTION IMPLEMENTING AGENCY.
b. CITY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code, California Labor Code, and Federal guidelines.
c. CITY will not advertise the construction contract for PROJECT until COUNTY accepts the final plans, specifications, and estimate package. d. CITY will submit within 3 business days upon determination of lowest bidder, an updated construction cost estimate to the COUNTY for review. COUNTY shall review and communicate any comments to the CITY within 3 business days. If the updated construction estimate exceeds the construction estimate as described in the application, each party may seek to reduce construction costs in the form of the substitution of construction materials. Each party will have 10 business days to communicate material changes from the date the updated 169
construction cost estimate is provided. Material changes are allowed to the extent that it will not result in the redesigning of plans. Any substitution of construction materials to lower the cost of construction will be determined prior to the award of the construction contract.
e. COUNTY will grant to CITY, at no cost to CITY, permission to occupy public roads in COUNTY and any temporary RIGHT-OF-WAY that the COUNTY owns or has an easement for, that is necessary for the construction of PROJECT. f. CITY will implement changes to the construction contract through contract change orders.
g. CITY will require the construction contractor to furnish payment and performance bonds naming CITY as obligee, and COUNTY as additional obligee and to carry liability insurance in accordance with the PROJECT's specifications. h. Upon completion of the PROJECT, each PARTY will operate and maintain in good condition and at their own expense, all improvements constructed as part of PROJECT within their respective JURISDICTION.
i. CITY will file the NOTICE OF COMPLETION upon PROJECT’S written acceptance by COUNTY and approval by CITY Council.
j. Upon approval of the NOTICE OF COMPLETION by CITY Council, the warranty period of one (1) year begins. PARTIES hereby agree that all work completed as part of this PROJECT is subject to the above warranty period. If there is a defect in such work, the CITY, on behalf of the COUNTY, will cause the contractor that performed the adjustment services to undertake necessary corrective action. k. The CITY and COUNTY have agreed to retain a construction management and inspection consultant to oversee the CONSTRUCTION phase of the PROJECT.

The cost of the consultant’s services will be shared proportionally between the agencies, based on the construction costs within each agency’s jurisdiction.

However, both the CITY and COUNTY acknowledge that, if either agency has qualified and available staff to perform these services at the time construction begins, this option will be revisited and discussed prior to the start of construction. Utilizing internal staff may be considered as a cost-saving measure.

If the agencies are unable to reach an agreement on using internal resources, they agree to proceed with hiring a consultant to provide construction management and inspection services.
l. CITY and COUNTY may each separately charge for time spent by qualified and available staff when spent overseeing construction contracts, inspecting work, measurements needed for the preparation of pay estimates, and for all time spent working on the PROJECT. These charges may also be applied against any applicable local match requirements to the extent permissible under the grant funding.

V. FUNDING
A. The CITY will be the recipient of ATP funds and is responsible for requesting reimbursement from Caltrans for PROJECT-related expenses.

B. The CITY will request reimbursement from the COUNTY for expenses relating to PROJECT within the COUNTY jurisdiction. Each PARTY will be responsible for financing the agreed local match requirement of the PROJECT costs incurred within their respective JURISDICTION.
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C. The PARTIES are expected to comply with the guidelines and regulations associated with the ATP and the Caltrans Local Assistance Procedures Manual (LAPM) required to process Federal and State funded local transportation projects. This includes adhering to the program accountability requirements set forth in the Senate Bill 1 Accountability and Transparency Guidelines.

D. The COUNTY will reimburse the CITY in instances when the CITY acts as the COUNTY’s Agent at a cost-recovery rate. CITY will submit copies of applicable cost recovery rates to COUNTY as part of PRELIMINARY ENGINEERING and will provide updated rates if those cost recovery rates change.

E. CITY and COUNTY seeking reimbursement of indirect costs must follow the Federal Highway Administration guidelines and requirements to establish an Indirect Cost Rate Proposal. The Indirect Cost Rate Proposal can be requested for review by each respective party upon request.

F. CITY will invoice COUNTY every 30 days and provide supporting documentation with each invoice. COUNTY will provide payment within 30 days and if there is a dispute, the COUNTY will provide it in writing to the CITY within 15 days to attempt to resolve the issue. If the COUNTY fails to provide payment within 30 days after receipt of the payment request from the CITY for an undisputed payment request, the CITY may at its discretion assess a penalty of 2%.

G. CITY will notify COUNTY in writing if project costs are projected to exceed the anticipated project costs as described in awarded application of $43,300,000 within 30 days to confirm how the overage will be addressed.

H. The ATP funds awarded for the construction phase is $34,308,000. The COUNTY may request reimbursement from the CITY for costs eligible for reimbursement in the construction phase. Costs incurred prior to the authorization date of construction funds are not eligible for reimbursement. The reimbursement of federal funds in the construction phase is limited to the amounts approved on the Authorization to Proceed or E-76 and by the federal share as a specified percentage. The parties shall be responsible for financing costs exceeding the ATP funds for costs incurred within their respective JURISDICTION. The COUNTY must submit their final request for reimbursement to the CITY within 60 days following the filing of the PROJECT notice of completion.

I. If either agency requests additional work during the design or construction phase that falls outside the scope of the originally awarded application, they will be responsible for covering all the additional costs associated with that work within their respective jurisdiction.

J. The execution of this MOU commits both the CITY and the COUNTY to funding and completing the PROJECT to the satisfaction of the CTC consistent with grant requirements and intent.

IV. NO RIGHTS IN THIRD PARTIES
Nothing in the provisions of this MOU is intended to create duties or obligations to or rights in third parties that are not parties to this MOU or to affect the legal liability of either PARTY to the MOU by imposing any standard of care with respect to the maintenance of the COUNTY's property different from the standard of care imposed by law. 171
VII. INDEMNIFICATION
A. Neither COUNTY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority, or jurisdiction delegated to CITY under this MOU. It is understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully indemnify and save harmless COUNTY and its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury ( as defined by Government Code section 810.8) occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority, or jurisdiction delegated to CITY under this MOU.

B. Neither CITY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this MOU. It is understood and agreed that, pursuant to Government Code Section 895.4, COUNTY shall fully indemnify and save harmless CITY and its officers and employees from all claims, suits, or actions of every name, kind and description brought for or on account of injury (as defined by Government Code section 810.8) occurring by reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority, or jurisdiction delegated to COUNTY under this MOU.

VIII. SEVERABILITY AND CONSTRUCTION
If any provision of this MOU is held to be illegal, invalid, or unenforceable under present or future laws effective during the term hereof, such provision shall be fully severable. This MOU shall be construed and enforced as if such illegal, invalid, or unenforceable provision had never been a part of the MOU, and the remaining provisions shall remain in full force and effect unaffected by such severance, provided that the severed provision(s) are not material to the overall purpose and operation of this MOU.

VI. DURATION OF UNDERSTANDING
This AGREEMENT shall be effective upon date of signature and remain in effect until the CITY’s submission of the final project report and closeout reimbursement request to Caltrans. The CITY or COUNTY may choose to terminate the MOU through mutual agreement or amended it only by written document signed of both PARTIES.

VII GENERAL CONDITIONS
A. Notice. All notices relative to this AGREEMENT shall be given in writing and shall be personally served or sent by first class mail and be effective upon personal service or by depositing such notice in the United States mail. The Parties shall be addressed as follows, or at any other address as later designated by a Party:

CITY: City of Visalia
Attn: Chris Crawford, City Engineer
315 E. Acequia Avenue
Visalia, CA 93291
172
Tulare County: County of Tulare
Attn:
5961 S. Mooney Blvd
Visalia, CA 93277
Either party may change its address for the purpose of this Paragraph by giving written notice of such change to the other Party in the manner provided for in this Paragraph.

B. Entire Agreement. This Agreement sets forth the entire agreement between the Parties and supersedes all other oral or written representations. This Agreement may be modified only in writing approved by both Parties. All exhibits and recitals to this Agreement are hereby incorporated herein by reference.

C. No Joint Powers Agency. Except as noted above for RIGHT-OF-WAY acquisition authority, this Agreement is not intended to create a joint power agreement or joint powers agency, or partnership between the participants. Parties agree that their respective employees shall not be considered employees of the other Party under this Agreement.

D. Dispute Resolution. If a dispute arises between the Parties, then they agree to meet and confer in an attempt to resolve the matter. If no resolution is reached, then parties agree to seek non-binding mediation of the dispute. If resolution is still not reached, then parties may seek formal arbitration or have the matter heard by a court of appropriate jurisdiction
E. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the undersigned PARTIES have executed this AGREEMENT on the day and year first written above:

CITY OF VISALIA
Date_______________ By__________________________________ Leslie Caviglia, City Manager
ATTEST: NAME
City Clerk of the City of Visalia
By__________________________________
Approved as to Form:

City Attorney
By__________________________________
173

COUNTY OF TULARE
Date_______________ By__________________________________ Chair, Board of Supervisors
ATTEST: JASON T. BRITT
County Administrative Officer/Clerk of the Board
of Supervisors of the County of Tulare
By__________________________________
Deputy Clerk
Approved as to Form:

County Counsel
By__________________________________
Deputy
Matter No. XXXXXX
174
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0434 Agenda Date: 10/6/2025 Agenda #: 6.

Agenda Item Wording:

Design Amendment - Request for City Council to approve design amendments #2 & #3 in the amount of $267,520.19 and $1,303,444.00 respectively to 4Creeks for the Goshen-Visalia Corridor Project Phase 1 and the Goshen-Visalia Corridor Connection Project, appropriate $750,000 from the Measure R Trailways Fund and amend the Measure R Supplement Agreement.

Prepared by:

Diego Corvera, Senior Civil Engineer, [email protected], (559)713-4209 Chris Crawford, City Engineer, [email protected], (559)713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559)713-4495 Department Recommendation:

Staff recommends that the City Council authorize the following :

1. Amendment #2 for $267,520.19 for the Goshen-Visalia Corridor Project Phase 1 - Giddings St to Mooney Blvd to 4Creeks and;

2. Amendment #3 for $1,303,444.00 for Goshen-Visalia Corridor Connection Mooney Blvd to Camp Dr and Improvements in the Goshen Community to 4Creeks.

3. The additional appropriation of $750,000 from the Measure R Trailways Fund (132).

4. The amendment to the Measure R Supplement Agreement.

Summary:

City staff submitted the Goshen-Visalia Corridor Project (GVC) in Cycle 6 of the Active transportation program (June 2022) and it was unsuccessful in the statewide component but was funded as a Phase 1 Giddings St to Mooney Blvd through the MPO component in December 2022. The City was awarded $3,000,000 to construct phase 1 of the GVC project. This corresponds to amendment #2 for an increase of $267,520.19 to the design efforts for this segment in order to meet railroad requirements, traffic signal updates, design additions and to update the consultant fee. This project is anticipated to go to construction in Spring 2027.

City staff submitted the Goshen-Visalia Corridor Connection (GVCC) grant application In partnership with Tulare County during the Cycle 7 Active Transportation Program in June 2024. It was a higher scoring application and the City was awarded the requested $34,608,000 to construct the GVCC project. This corresponds to amendment #3 for an increase to the existing design contract with 4Creeks by $1,303,444 to cover scope expansion for the City project and to incorporate the design cost for the improvements in the Goshen Community. This project is anticipated to go to construction in Summer 2029.

A Memorandum of Understanding (MOU) will be executed with the County of Tulare as part of the GVCC project (Staff report 25-0433). The MOU outlines City and County responsibilities in project development and delivery to construction. Each jurisdiction will be financially responsible for their respective portion of the project. The MOU speaks to clear delineation between the County and City Visalia City Council Page 1 of 5 Printed on 9/29/2025 powered by Legistar™175
File #: 25-0434 Agenda Date: 10/6/2025 Agenda #: 6.
respective portion of the project. The MOU speaks to clear delineation between the County and City portions of the work. The consultant shall perform no work on the County portions of the project until an MOU has been executed.

Background Discussion:

Goshen Visalia Corridor (GVC) Project-Phase 1
The Goshen Visalia Corridor (GVC) Project was submitted to the State Active Transportation Program in Cycle 6 (June 2022) as a safe route to school, bike and pedestrian improvement, and multi-modal connectivity project. The original Goshen Corridor project scope extended from Giddings St to Camp Dr, comprising a 6-mile trail reconstruction project that would serve as a robust east to west multi modal connector route between the City of Visalia and the Community of Goshen. This application was not successful at the state level so it was resubmitted at the local TCAG level.

For the re-submittal at the TCAG/ MPO level, the City of Visalia proposed a phase 1 segment of the overall corridor; beginning at the far east end of the trail starting at Giddings St and terminating at Mooney Blvd. This first 0.5-mile phase of the Goshen Visalia Corridor project will focus on improvements within a disadvantaged community segment of North Visalia. This first phase will establish a safe, direct, and multi modal path for the northerly Visalia community to access the City’s downtown area, its park and recreation facilities, as well as ensuring a safe route to school for the adjacent Green Acres Middle School and Creekside Community Day School along Mooney Blvd.

The original design budget for phase 1 of the GVC project was estimated at $280,000 based on the mileage of this segment of trail. This was an underestimate due to the number of intersections that require modifications and railroad coordination efforts. See below amendment #2 breakdown:

Amendment #2:

GVC Phase 1 Segment - Amendment #2 Breakdown
Amendment #2

1.0 Fee Schedule increase $76,170.19

2.0 Additional Civil Scope (City of Visalia and RR requirements) $191,350.00 Total Estimated Amendment Costs: $267,520.19
These contract amendments were approved by change order committee on September 10th, 2025.

Goshen-Visalia Connection Corridor (GVCC) Project
The Goshen-Visalia Connection Corridor (GVCC) project was submitted to the Active Transportation Program in Cycle 7 (June 2024). As part of this project the City partnered with the County of Tulare to include improvements within the Goshen Community as part of the proposed project to provide the residents of the Goshen Community safe access to the Goshen corridor. The estimated project cost of $43 million includes the cost of improvements within the Goshen Community.

This additional project scope was added as an explicit effort to make the Goshen Trail Reconstruction project more competitive for grant funding. This incorporation added a large, disadvantaged community to benefit from the project outcomes as well as added constituents beyond the City residents. This project expansion proved to make this application exceptional as it was ultimately Visalia City Council Page 2 of 5 Printed on 9/29/2025
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File #: 25-0434 Agenda Date: 10/6/2025 Agenda #: 6.
residents. This project expansion proved to make this application exceptional as it was ultimately awarded funding during the most competitive cycle of ATP funding to date (Cycle 7).

The project will reconstruct the existing Class 1 multi-use trail from Mooney Blvd. to Miller Park Ct. and extend the trail from Miller Park Ct. to Camp Drive. The existing trail from Giddings to Akers was constructed in 1996 and the segment from Akers St. to Miller Park Ct. in 1998. The existing 8’ wide deteriorated asphalt trail will be reconstructed and elevated from street grade to prevent future flooding and for additional safety. This project will include improvements to the intersections and railroad crossings, installation of curb and gutter where none exists, and additional landscaping and lighting to further improve the safety for users of this trail.

The improvements in the Goshen community will incorporate two-way cycle tracks connecting the community to the Goshen trail, community destinations and a local elementary school. Intersection median circle construction will be incorporated at major intersections and bulb out pedestrian ramps for traffic calming within the community.

Amendment #3:

GVCC Segment
Amendment #3

1.0 Additional Civil Scope (City of Visalia and RR requirements) $359,419.00

2.0 Goshen Community Segment $944,025.00
Total Estimated Amendment Costs: $1,303,444.00
These contract amendments were approved by change order committee on September 10th, 2025.

Fiscal Impact:

Design for the GVC Phase 1 Project and design for the City’s portion of the Goshen-Visalia Connection Corridor (GVCC) Project is funded by the Measure R Trailways Fund.

The Measure R Trailways Fund (132) will fund Amendment #2 in the total amount of $267,520.19 and Amendment #3, item no. 1 in the amount of $359,419. Amendment #3, item no. 2 in the amount of $944,025.00, will be reimbursed by the County of Tulare.

Below is the budget summary for the design phase of the Goshen Trail Reconstruction Project, this table outlines the City responsible portion of design.

Goshen Trail Reconstruction Project - Design & ROW Phase (CP8130) Project Design Budget
Measure R Trailways (132) $1,725,000
Total Project Funding $1,725,000
Estimated Project Design Budget
Design Consultant - 4Creeks (Base) $956,906
Optional or Fix-fee Tasks $312,400
Amendment #1 Renderings for Cycle 7 ATP$15,000
Amendment #2, 1.0 Fee Schedule increase$76,170.19
Amendment #2, 2.0 Additional Civil Scope (City of Visalia and RR requirements)
$191,350.00
Amendment #3, 1.0 Additional Civil Scope (City of Visalia and RR requirements)
$359,419.00
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File #: 25-0434 Agenda Date: 10/6/2025 Agenda #: 6.

Total Project Funding $1,725,000
Estimated Project Design Budget
Design Consultant - 4Creeks (Base) $956,906
Optional or Fix-fee Tasks $312,400
Amendment #1 Renderings for Cycle 7 ATP$15,000
Amendment #2, 1.0 Fee Schedule increase$76,170.19
Amendment #2, 2.0 Additional Civil Scope (City of Visalia and RR requirements)
$191,350.00
Amendment #3, 1.0 Additional Civil Scope (City of Visalia and RR requirements)
$359,419.00
Staff Time Estimate & Misc. (Project Management & Survey Drawing)
$380,000
Union Pacific Railroad Company (Reimbursement) $100,000 San Joaquin Valley Railroad (Reimbursement) $80,740
Total Estimated Design Costs: $2,471,985.19
Remaining Cost for Construction ($746,985.19)
Additional Appropriation Request - Measure R Trailways
(132)
$750,000
Staff recommends the additional appropriation of $750,000 from the Measure R Trailways Fund to fund the design amendments and additional associated staff time costs for the City portion of work.

An amendment to the Measure R Supplemental Agreement is needed to increase the amount of Measure R Trailways fund authorized to be utilized towards this project.

Design for the County’s portion of the Goshen-Visalia Connection Corridor (GVCC) Project will be reimbursed by the County of Tulare. The County will reimburse the city for Amendment #3, item no. 2 in the amount of $944,025.

County Funded Design Portion
Amendment #3, 2.0 Goshen Community Project $944,025.00
Total Costs: $944,025.00
A separate Council agenda item, file no. 25-0433, for the approval of the Memorandum of Understanding (MOU) with the County to implement the GVCC Project will include the appropriation of the $944,025 plus additional funding to cover staff time for the County’s design portion.

Prior Council Action:

December 12, 2023
Railroad Reimbursement Agreement - Adopted Resolution 2023-58 authorizing City Manager to execute a reimbursement agreement with San Joaquin Valley Railroad for engineering services associated with the design of the Goshen Trail Reconstruction Project, authorize an additional appropriation of $75,000 from the Measure R Trailways and authorized an amendment to the Measure R Supplemental Agreement.

August 15, 2022
Adopted Resolution 2022-48 authorizing City Manager to execute reimbursement agreement with Union Pacific Railroad Company for the engineering services associated with the design of the Goshen Trail Reconstruction Project. (Project Number 3010-72000/CP8130-999) Visalia City Council Page 4 of 5 Printed on 9/29/2025
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File #: 25-0434 Agenda Date: 10/6/2025 Agenda #: 6.

May 2, 2022
Authorized the City Manager to enter a contract with 4Creeks for RFP 21-22-27 to prepare professional consulting services for the design of the Goshen Trail Reconstruction project in the amount not to exceed $1,269,306, authorized an additional appropriation of $650,000 from Measure R Trails (132) fund, and authorized an amendment to the Measure R Supplement Agreement. (Project number 3010-72000/CP8130-999)
August 17, 2020
Authorized City Manager to submit funding application for the 2021 Active Transportation Program Cycle 5 to Caltrans and Tulare County Association of Governments (TCAG).

Other: N/A
Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

I move to approve design amendments #2 & #3 in the amount of $267,520.19 and $1,303,444.00 respectively to 4Creeks for the Goshen-Visalia Corridor Project Phase 1 and the Goshen-Visalia Corridor Connection Project, appropriate $750,000 from the Measure R Trailways Fund and amend the Measure R Supplement Agreement.

Environmental Assessment Status: NEPA Environmental Assessment pending design.

CEQA Review: Pending Design
Deadline for Action: none
Attachments:

1. Project Location Map

2. Design Amendment #2 Change Order Committee Package

3. Design Amendment #3 Change Order Committee Package
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Project
Technician I
Project
Technician III
Associate
Engineer Engineer I Engineer II
Senior
Engineer
Principal
Engineer
Utility
Associate
Designer
Senior Utiilty
Designer
Senior Survey
Manager
Senior
Surveyor
Principal Land
Surveyor
Survey Crew
(3-Man Topo) Krazan 4CG Bender Rosenthal
Reimbursable
Expenses
$95 $125 $145 $160 $175 $195 $245 $125 $195 $160 $185 $215 $395 $1.15 $1.15 $1.15 Fee Varies Phase 1 (to be added to original agreement)
Task 01a - Project Management
Manage subconsultants 16 $3,920
Tracking status/project coordination 24 32 $12,040
Administration 20 $2,500
$18,460 $3,803 $3,917 $4,034 $4,155 $4,280 $20,189
Task 01b.1 - Railroad Coordination
Administration/railroad coordination 60 40 $20,300
Railroad agencies kick-off meeting and preparation 8 10 $3,850 Additional field review with railroad agencies/CPUC 8 12 $4,340 Railroad review and approval process 40 60 $21,700
$50,190 $10,339 $10,649 $10,969 $11,298 $11,637 $54,892 Task 18 - Segment 2 Additions to Civil Scope
Design 6 protected intersections (all 4 quadrants) 100 200 80 80 40 40 $75,700 Design 5 traffic signal modifications 80 500 200 80 $124,700 Revise trail alignment and cross-section 40 40 24 24 24 20 $25,220 Design 2 additional curb ramp/returns (Demaree Street) 24 24 24 24 8 8 $15,960 Design maintenance vehicle access points (1-2 per intersection) 40 40 16 16 16 24 $22,360 $263,940 $67,965 $70,003 $72,104 $74,267 $284,338
$359,420
Task 01a - Project Management
Manage subconsultants 16 16 $6,720
Tracking status/project coordination 80 80 $33,600
Quality Assurance/Quality Control 100 120 $46,900
Administration 20 $2,500
$89,720 $18,482 $19,037 $19,608 $20,196 $20,802 $98,125 Task 01b - Railroad Coordination
Administration/railroad coordination 40 40 $16,800
Railroad agencies kick-off meeting and preparation 8 12 $4,340 Field review with railroad agencies/CPUC 8 12 $4,340
Railroad review and approval process 40 80 $26,600
$52,080 $10,728 $11,050 $11,382 $11,723 $12,075 $56,959 Task 02 - Project Initiation
Prepare for project kick-off meeting/field investigation/research 16 16 40 $14,600 Attend meeting/provide minutes 6 6 $2,520
$17,120 $17,634 $17,634
Task 03 - Topographic Survey (Optional)
Control and Levels 9 5 18 $9,035
Effie Drive 9 18 $8,235
Goshen Avenue 5 8 $3,785
Avenue 308 14 24 $11,230
American Street 9 16 $7,445
Camp Drive 5 9 $4,180
Boundary/ROW 40 28 18 $14,050
$58,000 $59,740 $59,740
Task 04 - Right-of-Way Acquisition Legal
Descriptions and Exhibits (Optional)
Map/Exhihibit and Legal ($1,500/each - assume 3 total) $4,500 $4,500 $4,500 $4,917 $4,917
Task 05 - Geometric Design Concepts & Basis of
Design
Develop conceptual geometric design and Basis of Design 40 60 40 40 80 24 $43,380 Review environmental documents/incorporate mitigations 8 8 $3,360 Update Basis of Design 24 24 12 $10,140
Administration 16 16 $6,720
$63,600 $32,754 $33,737 $66,491
Task 06 - Environmental Commitment Record
Environmental Commitment Record 8 8 $3,360
Administration 8 $1,000
$4,360 $1,123 $1,156 $1,191 $1,227 $4,697

SUBTOTAL TASK TOTAL
Goshen Trail Reconstruction Project
Contract Amendment #3 - Segment 2 Additional Scope & Goshen Community No Annual
Escalation
3-year
escalation 3%
each year
(2025-2028)
4-year
escalation 3%
each year
(2025-2029)
5-year
escalation 3%
each year
(2025-2030)
1-year
escalation 3%
each year
(2025-2026)
2-year
escalation 3%
each year
(2025-2027)
Segment 2 (Camp Drive to Mooney Boulevard) - Additional Scope of Work Phase 3 - Goshen Community
SUBTOTAL CONTRACT AMENDMENT 3 FOR SEGMENT 2 ADDITIONS
22080_Goshen Trail CO3_Fee Schedule_LMWD 20250822
8/25/2025
1 225
Project
Technician I
Project
Technician III
Associate
Engineer Engineer I Engineer II
Senior
Engineer
Principal
Engineer
Utility
Associate
Designer
Senior Utiilty
Designer
Senior Survey
Manager
Senior
Surveyor
Principal Land
Surveyor
Survey Crew
(3-Man Topo) Krazan 4CG Bender Rosenthal
Reimbursable
Expenses
$95 $125 $145 $160 $175 $195 $245 $125 $195 $160 $185 $215 $395 $1.15 $1.15 $1.15 Fee Varies SUBTOTAL TASK TOTAL Goshen Trail Reconstruction Project
Contract Amendment #3 - Segment 2 Additional Scope & Goshen Community No Annual
Escalation
3-year
escalation 3%
each year
(2025-2028)
4-year
escalation 3%
each year
(2025-2029)
5-year
escalation 3%
each year
(2025-2030)
1-year
escalation 3%
each year
(2025-2026)
2-year
escalation 3%
each year
(2025-2027)
Task 07 - Field Exploration & Geotechnical
Engineering Services
Traffic Control Plan $1,000 $1,150
Traffic Control Services $6,000 $6,900
Drill Rig & Operator $6,300 $7,245
Grouting Technician and Grout Services $1,600 $1,840
Field Professional $2,250 $2,588
R-Value Test $2,500 $2,875
Other Miscellaneous Lab Testing $2,000 $2,300
Engineering Review and Report $2,500 $2,875
$27,773 $27,773 $27,773
Task 08 - Utility Coordination
Utility Research 6 $750 $773
Draft utilities in topographic survey drawing 30 $3,750 $3,863 Utility applications 40 15 $5,675 $6,387
Utility Redlines 70 15 4 $9,305 $10,473
Utility contracts and invoices 15 4 $2,205 $2,482
Utility costructions 30 $2,850 $3,304
Client meetings (T&M) 50 6 4 $6,280 $1,294 $1,332 $1,372 $1,414 $1,456 $30,815 $5,929 $1,332 $1,372 $20,756 $4,760 $34,149
Task 09 - Subsurface Exploration (Optional)
Potholing (per working day cost - one day assummed, 10 potholes) $14,910 $17,147
$17,147 $17,661 $17,661
Task 10 - Civil Engineering Design
48 Curb Ramps, curb extensions, traffic circle, corner islands 240 240 120 120 120 40 $120,200 ~2.2 mi Class IV Cycle Track 80 160 80 80 120 40 $82,800 112 Dwys, ~3.6 mi C&G and SW, Concrete buffer zones 160 160 160 80 80 40 $95,000 Drainage improvements 40 40 40 40 80 $35,000
Streetlighting 40 40 20 20 20 $18,400
Signing, Striping, and Pavement Markings 80 120 80 80 120 40 $77,800 $429,200 $110,519 $113,835 $117,250 $120,767 $462,370
Task 11 - Bidding Services (Optional)
Assist with bidding services 6 6 $2,520
$2,520 $2,921 $2,921
Task 12 - Construction Services (Optional)
Assist during construction & as-built drawings 40 80 60 $33,700 $33,700 $39,068 $39,068
Task 13 - Right-of-Way Services (Cost-Plus Fixed
Fee)(Optional)
13a - Project Management and Coordination $7,200 $8,280 13b - Appraisal Services $13,800 $15,870
13c - Appraisal Review Services $4,500 $5,175
13d - Acquisition Services $10,500 $12,075
13e - Title/Escrow Services $6,300 $7,245
13f - Right-of-Way Certification $2,500 $2,875
$51,520 $51,520 $51,520
$944,025
TOTAL: 1169 1843 684 604 1504 0 1042 72 12 5 28 18 93 $24,150 $14,910 $44,800 $4,500 $1,244,605 $1,127,617
$175,827
$1,303,444
SUBTOTAL CONTRACT AMENDMENT 3 FOR GOSHEN COMMUNITY
SUBTOTAL FEE WITHOUT OPTIONAL TASKS =
OPTIONAL TASKS =
TOTAL FEE WITH OPTIONAL TASKS =
22080_Goshen Trail CO3_Fee Schedule_LMWD 20250822
8/25/2025
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0435 Agenda Date: 10/6/2025 Agenda #: 7.

Agenda Item Wording:

Fiscal Year 2024-25 Cape Seal Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Fiscal Year 2024-25 cape seal project.

Prepared by:

Danny Galindo, Public Works Manager, [email protected], 713-4186 Nick Bartsch, Public Works Director, [email protected], 713-4052 Department Recommendation: Staff recommends that the City Council authorize the City Manager to file a Notice of Completion for the FY 24-25 cape seal project (1410-72000/CP0247-999).

Summary:

The FY 24-25 cape seal project, funded through Measure N, was successfully completed by VSS International within the approved budget and timeline with one change order. The contractor was directed to apply 1,594.87 square yards of Micro-Surfacing at the unit price of $2.40 per square yards on a portion of the Riggin Avenue (Mooney to Conyer) project for a total of $3,827.68. The change order was reviewed and approved by the City’s Change Order Committee on September 17, 2025.

The project treated approximately 9 miles (226,724 square yards) of residential and collector streets throughout the city. This preventative maintenance effort is part of the City’s ongoing pavement preservation program aimed at extending roadway lifespan. Staff requests Council authorization for the City Manager to file a Notice of Completion.

Background Discussion:

The City currently utilizes multiple pavement preservation methods including, but not limited to, reclamite, cape seal, and crack seal. The streets are analyzed through the City’s pavement management program to determine cost-effective maintenance recommendations, while optimizing the expenditures of limited fiscal resources.

This annual cape seal project was based on a project list developed from the pavement management program in combination with field investigations. To increase the longevity of pavement surfaces, it is imperative for the City to perform the appropriate preventative maintenance treatment to streets at the proper time. Performing a cape seal treatment at this life-stage of the selected streets is beneficial as it extends the overall pavement life at a relatively inexpensive cost. Without this type of treatment, as streets deteriorate further, future maintenance and eventual replacement becomes more expensive and more time-consuming.

This iteration of the cape seal project was performed throughout the City as shown in the attached map. The project sealed approximately 9 miles of streets which amounted to an area of 226,724 square yards. The contractor, VSS International of West Sacramento, CA, completed the FY 24-25 cape seal project within the contract time frame and budget. The project was publicized through the City’s social media and the contractor’s own notification process, which minimized resident Visalia City Council Page 1 of 2 Printed on 9/30/2025
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File #: 25-0435 Agenda Date: 10/6/2025 Agenda #: 7.

City’s social media and the contractor’s own notification process, which minimized resident complaints.

Fiscal Impact:

The FY 24-25 Cape Seal construction project (CIP 1410-72000/CP0247-999) was funded by Measure N (Fund 141) with a total project budget of $1,748,468.56.

Below is a breakdown of all the costs associated with this project:

Project Summary: FY 24-25 cape seal project, CP0247 (Measure N) Project Budget: $1,748,468.56
Project Costs:

Construction Cost: $1,698,325.00
Change Order No. 1: $3,827.68
Construction Mgmt & Inspection: $2,067.00
Total Project Cost $1,704,219.68
Approximate Funding Remaining (Measure N) $44,248.88
Prior Council Action: May 19, 2025 City Council authorized the City Manager to award the construction contract for the FY 24-25 Cape Seal Project to VSS International in the amount of $1,698,325.

Other: N/A
Alternatives: None recommended
Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to file a Notice of Completion for the FY 24-25 Cape Seal Project.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 10/6/2025
Attachments:

Project Map
Contractor Disclosure Form
Visalia City Council Page 2 of 2 Printed on 9/30/2025
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0437 Agenda Date: 10/6/2025 Agenda #: 8.

Agenda Item Wording:

Authorization to Accept the Office of Traffic STEP Grant - Authorize the Visalia Police Department to accept the Selective Traffic Enforcement Program Fiscal Year 2025-26 Grant in the amount of $190,000 awarded by the California Office of Traffic Safety, appropriate $40,000 from the General Fund and authorize the Chief of Police to execute the Grant Agreement.

Prepared by:

Police Chief Jason Salazar, 559-713-4215, [email protected] Financial Analyst Liz Ybarra, 559-713-4250, [email protected] Police Lieutenant Mike Short, 559-713-4573, [email protected] Police Sergeant Henry Martinez, 559-713-4232, [email protected] Department Recommendation:

Authorize the Visalia Police Department to accept the Selective Traffic Enforcement Program (STEP) FY 2025-26 Grant in the amount of $190,000 awarded by the California Office of Traffic Safety (OTS), appropriate $40,000 from the General Fund and authorize the Chief of Police to execute the Grant Agreement. The Grant is effective 10/1/2025 - 9/30/2026.

Summary:

The Visalia Police Department has been awarded the STEP Grant for more than 10 years and has used the funds to enhance its traffic enforcement and educational efforts including but not limited to:

Driving Under the Influence (DUI) checkpoints and saturation patrols, distracted driver, motorcycle safety, pedestrian/bicycle enforcement operations, and several educational presentations. The Grant has also funded equipment and provided the resources necessary to effectively complete DUI enforcement details.

Background Discussion:

With various strategies, traffic safety and DUI enforcement are aggressively targeted through checkpoints, saturation details, traffic enforcement, distracted driving operations, motorcycle details, and traffic safety education. The goal of the STEP Grant is to provide support and funding to reduce the number of persons killed or injured in traffic collisions, decrease alcohol-related collisions, increase DUI enforcement efforts, and raise public awareness about the dangers and consequences of drinking and driving. Operations are conducted in areas with disproportionately high numbers of traffic collisions.

In the FY 2023-24 Grant year (10/01/23-09/30/24), the Visalia Police Department responded to four alcohol-related traffic fatalities and 61 alcohol-related injury collisions. In total, the department addressed 17 fatal traffic collisions and 579 injury collisions. During that Grant year, the Department was awarded $170,000, which funded 19 DUI enforcement operations, 31 traffic safety enforcement operations, and training for 39 officers in DUI detection and enforcement.

In the 2024-25 Grant year (10/01/24-09/30/25), the Visalia Police Department responded to three Visalia City Council Page 1 of 2 Printed on 9/30/2025
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File #: 25-0437 Agenda Date: 10/6/2025 Agenda #: 8.

In the 2024-25 Grant year (10/01/24-09/30/25), the Visalia Police Department responded to three alcohol-related traffic fatalities and 32 alcohol-related injury collisions. In total, the department addressed nine fatal traffic collisions and 437 injury collisions. During this Grant year, the Department was awarded $200,000, which funded 21 DUI enforcement operations, 25 traffic safety enforcement operations, and training for officers in DUI detection and enforcement.

For the 2025-26 Grant year, the STEP Grant will provide the Visalia Police Department funding for six DUI/DL checkpoints, 12 DUI saturation details, eight traffic enforcement operations, 10 distracted driving operations, four motorcycle safety operations, three pedestrian and bicycle enforcement operations, two traffic safety presentations, and two collaborative DUI enforcement operations. The Department also received funding for DUI checkpoint supplies.

The City of Visalia has experienced a steady increase in drivers and vehicles. This Grant funding will provide additional resources to enhance enforcement and educational efforts, ultimately improving roadway safety.

Fiscal Impact: The STEP Grant is budgeted annually and currently has a budget of $150,000 in the Traffic Division 2103. An additional $40,000 in appropriations is required. The General Fund will be reimbursed by the Grant.

Prior Council Action: N/A
Other: N/A
Alternatives: Not to authorize the Visalia Police Department to submit the STEP Grant application.

Recommended Motion (and Alternative Motions if expected):

Authorize the Visalia Police Department to accept the Selective Traffic Enforcement Program FY 2025-26 Grant in the amount of $190,000 awarded by the California Office of Traffic Safety, appropriate $40,000 from the General Fund and authorize the Chief of Police to execute the Grant Agreement.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 10/6/2025
Attachments: Draft Grant Agreement.

Visalia City Council Page 2 of 2 Printed on 9/30/2025
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State of California - Office of Traffic Safety

GRANT AGREEMENT

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY
Visalia

4. AGENCY UNIT TO ADMINISTER GRANT
Visalia Police Department

5. GRANT DESCRIPTION

3. Grant Period
From: 10/01/2025
To: 09/30/2026

GRANT NUMBER
PT26154
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strateqies are desiqned to earn media attention thus enhancinq the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $190,000.00 Allocation is continqent upon availability of federal funds.

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A - Problem Statement, Goals and Objectives and Method of Procedure • Schedule B - Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 - Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A - Certifications and Assurances
• Exhibit B* - OTS Grant Program Manual
• Exhibit C - Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of pe�ury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR
NAME: Henry Martinez
TITLE: Sergeant
EMAIL: [email protected]
PHONE: (559) 713-4232
ADDRESS: 303 S Johnson
Visalia, CA 93291
� MArlutn,
Htrn; M�1t•�u 15.tp 11, lol� 11)0l!G POl f
(Signature)
C. FISCAL OFFICIAL
ADDRESS: Liz Ybarra
Financial Analyst
liz. [email protected]
559-713-4250
303 S. Johnson Street
Visalia, CA 93291
Liz l1;!arra
ll1 \'b.lr•, [S#p U. JO�SOG 21 Sl POI}
(Signature)
9/17/2025 3:15:12 PM
B. AUTHORIZING OFFICIAL
AODRESS: Jason Salazar
Chief of Police
[email protected]
(559) 713-4215
303 S. Johnson Street
Visalia, CA 93291
Sep 17, 2025
(Date) (Signature) (Date)
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
Sep 18, 2025
(Date) (Signature) (Date)

233
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

10. PROJECTED EXPENDITURES

FUND CFDA ITEM/APPROPRIATION
405e DDL-26 20.616 0521-0890-101
402PT-26 20.600 0521-0890-101
164AL-26 20.608 0521-0890-101
SAM #: FTWNLMJ88VN6

REGISTERED
ADDRESS: 303 S Johnson Street
C1TY: Visalia
ZIP+4: 93291-6135
F.Y. CHAPTER STATUTE
2025 04/25 BA/25
2025 04/25 BA/25
2025 04/25 BA/25

AGREEMENT
TOTAL

PROJECTED

EXPENDITURES
$25,000.00
$45,000.00
$120,000.00
$190,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
$190,000.00
I CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and AGREEMENT purpose of the expenditure stated above. $ 0.00

OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $190,000.00
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule A

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

GRANT NUMBER
PT26154
Visalia, the county seat of Tulare County, California, is a growing city with a population exceeding 143,000.

It serves as the regional hub for Tulare and Kings counties, featuring a diversified economy with a strong focus on agriculture, food processing and distribution, light manufacturing, and industrial/commercial distribution. Notable distribution centers in Visalia include JoAnn Stores, VF Corporation, Jostens, VWR, Amazon, UPS, and California Dairies. Additionally, the city is a major retail destination, with a trade area catering to over 630,000 consumers. Visalia's industrial and retail sectors provide employment to thousands of individuals from the city and surrounding areas, with the daytime population increasing to approximately 160,000 due to its workforce and retail draw.

The Visalia Police Department is a full-service organization employing 165 sworn officers and additional civilian support staff. Beyond the Patrol Division, the department operates several specialized units to enhance community service. These units include the Traffic Unit, Special Enforcement Unit, Youth Services, Violent Crimes, Property Crimes, Narcotics, SWAT, Crime Lab, Unmanned Aerial Vehicle, and Crisis Negotiation Team. The department is also supported by the Citizen Volunteer program (VIPs), which supplements its operations. The Visalia Police Department maintains an overwhelmingly positive relationship with the community it serves, where traffic safety concerns consistently rank as a top priority for residents.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

In recent years, Visalia has experienced a significant increase in traffic-related incidents. In 2024, the Visalia Police Department responded to 2,876 traffic crashes, underscoring the city's ongoing road safety challenges. Key statistics from 2024 include 54 pedestrian crashes, 39 bicycle crashes, 24 motorcycle crashes, and 168 DUI-related crashes. Fatalities resulting from these incidents remained consistent with 2023 figures, totaling 14 fatal crashes and 15 fatalities. DUI and speeding were contributing factors in 42.8% of these fatal crashes.

Between January 2022 and December 2024, the department responded to 35 fatal injury crashes and 1,202 injury crashes. DUI and speeding were primary factors in 28.5% of fatal crashes and 18. 7% of injury crashes during this period. Notably, 8 of the 35 fatalities (22.85%) involved bicyclists and pedestrians, while 239 of the 1,202 injury crashes (19.8%) involved these vulnerable groups. Although pedestrians and bicyclists account for nearly a quarter of injury and fatal crashes over the last three years, the data highlights that these incidents often result from a combination of factors, including excessive speed and impaired driving.

This data underscores the ongoing challenges in reducing traffic-related injuries and fatalities across all demographics. The department remains committed to proactive enforcement and safety initiatives, focusing on high-risk areas and vulnerable road users. Addressing issues such as impaired driving, speeding, and distracted driving requires consistent and continuous enforcement. This grant year, the department has reevaluated the allocation of resources and enforcement hours to maximize visibility, productivity, and effectiveness by targeting times and locations where incidents are most common based on data.

Additionally, an increase in traffic enforcement operations and DUI enforcement details will help address the ongoing concerns reflected in this data.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The primary target population for this grant includes all road users in Visalia-motorists, motorcyclists, bicyclists, and pedestrians. These groups are directly affected by traffic safety issues, as evidenced by the rising number of traffic incidents and fatalities over the last three years. Of the 14 fatal crashes in 2024, 5 involved pedestrians, 3 involved motorcyclists, and the remainder were motorists, 3 of whom were impaired.

Traffic injuries and fatalities particularly impact the economically active and commuting population, who rely on these roads for daily commutes and access to city services and amenities. Ensuring the safety of this demographic is crucial for maintaining both the economic vitality and quality of life in Visalia.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes. 9/17/2025 3:15:12 PM Page 3 of 20
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2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The 1 kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.

2. Participate and report data (as required) in the following campaigns; Quarter 1: 12 National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.

3. Develop (by December 31) and/or maintain a "DUI BOLO" program to notify patrol 12 and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly.

4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 5 Testinq (SFST) (minimum 16 hours) POST-certified traininq.

5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 5 Drivinq Enforcement (ARIDE) 16 hour POST-certified traininq.

6. Send law enforcement personnel to SFST Instructor traininq. 1

7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 6 during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARI DE-trained.

8. Conduct DUI Saturation Patrol operation(s). 12

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary 8 crash factor violations.

10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 10 drivers usinq hand held cell phones and textinq.

11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or 4 durinq events with a hiqh number of motorcycle incidents or crashes resultinq from 9/17/2025 3:15:12 PM Page 4 of 20
236
unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers.

12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 3 areas or during events with a high number of pedestrian and/or bicycle crashes resultinq from violations made by pedestrians, bicyclists, and drivers.

13. Conduct Traffic Safety educational presentation(s) with an effort to reach 2 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.

14. Participate in highly visible collaborative DUI Enforcement operations. 2

15. Send law enforcement personnel to DU I Checkpoint Planning and Management 1 traininQ.

3. METHOD OF PROCEDURE
A. Phase 1 - Program Preparation (1 st Quarter of Grant Year) • The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America. • In order to develop/maintain the "DUI BOLOs," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 - Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
•
•
•
•
•
•
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.

The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.

Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.

If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.

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highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening {e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns {Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations {DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material {brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage {broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. • Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. • Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 - Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices {due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports {QPR) {due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives . • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives .

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report {QPR). The Final Evaluation should provide a brief summarv 9/17/2025 3:15:12 PM Page 6 of 20
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of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule B

FUND NUMBER CATALOG

NUMBER (CFDA)
405e DDL-26 20.616
402PT-26 20.600
164AL-26 20.608

COST CATEGORY
A. PERSONNEL COSTS
Straight Time
Overtime
DUI/DL Checkpoints
DUI Saturation Patrols
Collaborative DU I Enforcement
Benefits for 164AL OT@. 7.50%
Traffic Enforcement
Motorcycle Safety Enforcement
Pedestrian and Bicycle Enforcement
Traffic Safety Educational Presentations
Benefits for 402PT@ 7.50%
Distracted Driving Enforcement
Benefits for 405e OT @ 7.50%
Category Sub-Total
B. TRAVEL EXPENSES
In State Travel
Category Sub-Total
C. CONTRACTUAL SERVICES
Category Sub-Total
D. EQUIPMENT
Category Sub-Total
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies
Category Sub-Total
F. INDIRECT COSTS
Category Sub-Total

GRANT TOTAL
9/17/2025 3:15:12 PM

FUND DESCRIPTION
Distracted Driving Laws
State and Community Highway
Safety
Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated

FUND UNIT COST OR UNITS

NUMBER RATE
164AL-26 $6,000.00 6
164AL-26 $4,875.00 12
164AL-26 $6,850.00 2
164AL-26 $108,200.00 1
402PT-26 $2,500.00 8
402PT-26 $2,500.00 4
402PT-26 $2,500.00 3
402PT-26 $900.00 2
402PT-26 $39,300.00 1
405e DDL- $2,325.62 10
26 405e DDL- $23,256.00 1
26 402PT-26 $2,752.00 1
164AL-26 $3,685.00 1

GRANT NUMBER
PT26154

TOTAL AMOUNT
$25,000.00
$45,000.00
$120,000.00

TOTAL COST TO
GRANT
$0.00
$36,000.00
$58,500.00
$13,700.00
$8,115.00
$20,000.00
$10,000.00
$7,500.00
$1,800.00
$2,948.00
$23,256.00
$1,744.00
$183,563.00
$2,752.00
$0.00
$2,752.00
$0.00
$0.00
$0.00
$0.00
$3,685.00
$3,685.00
$0.00
$0.00
$190,000.00

240
State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

PERSONNEL COSTS

BUDGET NARRATIVE

GRANT NUMBER
PT26154
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits for 164AL OT@ 7.50% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Workers Compensation 6.05%
Medicare 1 .45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Benefits for 402PT@ 7.50% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Workers Compensation 6.05%
Medicare 1 .45%
Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefits for 405e OT@ 7.50% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Workers Compensation 6.05%
Medicare 1 .45%

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when reqistration fees are paid with OTS qrant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

INDIRECT COSTS
-
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STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).

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State of California - Office of Traffic Safety

GRANT AGREEMENT
Exhibit A
Appendix A to Part 1300-Certifications and Assurances for Highway Safety Grants

GRANT NUMBER
PT26154
(23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4-Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300-Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201-Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title Vlof the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, ( 42 U.S.C. 4601 ), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles JI and Ill of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
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The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations," respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA."
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each "activity," "facility," or "program," as defined in§ 2 I .23(b) and (c) of 49 CFR part 21 will be (with regard to an "activity") facilitated, or will be (with regard to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
"The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [ll in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 9/17/2025 3:15:12 PM Page 12 of 20
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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 9/17/2025 3:15:12 PM Page 13 of 20
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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACTI
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON ST ATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 9/17/2025 3:15:12 PM Page 14 of 20
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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https:l/www.sam.gov{).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS-PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 9/17/2025 3:15:12 PM Page 15 of 20
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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of Z CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9. subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https:llwww.sam.gov[).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of 9/17/2025 3:15:12 PM Page 16 of 20
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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS
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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with te'xting while driving. 9/17/2025 3:15:12 PM Page 18 of 20
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State of California - Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

GRANT NUMBER
PT26154

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

GRANT DETAILS
Grant Number: PT26154
Agency Name: Visalia Police Department
Grant Title:

Agreement Total:

Selective Traffic Enforcement Program (STEP)
$190,000.00
Authorizing Official:

Fiscal Official:

Grant Director:

I CURRENT GEMS USER(S)

1. Henry Martinez
Title: Sergeant
Phone: (559) 713-4232
Jason Salazar
Liz Ybarra
Henry Martinez
Email: [email protected]

2. Celeste Sanchez
Title: Lieutenant
Phone: (559) 713-4573
Email: celeste.sanchez@visalia .city

3. Liz Ybarra
Title: Financial Analyst
Phone: 559-713-4250
Email: [email protected]
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Media Contact: Yes
Media Contact: No
Media Contact: Yes

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Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add as a media contact? YesD No□
Add/Change 0 Remove Access ll]
Celeste Sanchez Lieutenant
Name Job Title
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Mike Short Lieutenant
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[email protected] 559-713-4573
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Form completed by: "'!::;$,"�(�frim ,,,.,,.,." Date: Sep 17, 2025 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.

Hhtr� MArfwz, Henry Martinez Htnrytl.11'1 nu (Mp lt, 2on 1� J.0.06 POTl Signature Name
Sep 17, 2025 Grant Director
Date Title
9/17/2025 3:15:12 PM Page 20 of 20
252
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0438 Agenda Date: 10/6/2025 Agenda #: 9.

Agenda Item Wording:

Ordinance Adoption - Second reading and adoption of:

1. Ordinance No. 2025-10 approving Change of Zone No. 2024-03, a request to change the zoning designation on APN: 098-050-038 from Multi-family Residential (R-M-3) to Service Commercial (C-S) for a 9.42-acre parcel, and the change of zoning on APN(s): 098-050-013, 098-050-060, 098-050-061, and 098-050-062 from R-1-5 (Single-Family Residential 5,000 sq. ft. minimum site area) to Multi-family Residential (R-M-3) for parcels measuring a total of 11.89 -acres (Ordinance No. 2025-10 required).

2. Ordinance No. 2025-11 approving Conditional Zoning Agreement No. 2024-04, a request by Derrel’s Mini Storage to establish conditions for a storage facility on APN: 098-050-038; and, for the Housing Authority of Tulare County to establish conditions for a multi-family development of at least 238 dwelling units on APN(s): 098-050-013, 098-050-060, 098-050- 061, and 098-050-062 (Ordinance No. 2025-11 required).

Prepared by:

Josh Dan, Senior Planner, (559) 713-4003, [email protected] Paul Bernal, Planning and Community Preservation Director, (559) 713-4025, [email protected]
Department Recommendation:

Conduct the second reading and adopt the following:

1. Ordinance No. 2025-10 for Change of Zone No. 2024-03.

2. Ordinance No. 2025-11 for Conditional Zoning Agreement No. 2024-04.

Summary:

On September 14, 2025, the City Council held a public hearing to consider General Plan Amendment (GPA) No. 2024-02, Change of Zone No. 2024-02, and Conditional Zoning Agreement No. 2024-04.

The project was a request to change both general plan land use and zoning designations on APN:
098-050-038 from High Density Residential / Multi-family Residential (R-M-3) to Service Commercial (C-S) for a 9.42-acre parcel, and from Low Density Residential / R-1-5 (Single-Family Residential 5,000 square feet minimum site area) to High Density Residential / Multi-family Residential (R-M-3) for 11.89-acres on APN(s): 098-050-013, 098-050-060, 098-050-061, and 098-050-062. Additionally, a conditional zoning agreement was introduced establishing conditions that only a storage facility be constructed on APN: 098-050-038; and, for the Housing Authority of Tulare County to establish conditions for a multi-family development of at least 238 dwelling units on their property.

No persons spoke in opposition at the City Council meeting, and Council voted (4-0) to conduct the First Reading of Ordinance Nos. 2025-10 and 2025-11 for Change of Zone No. 2024-03 and Conditional Zoning Agreement No. 2024-04, respectively.

The second reading of the Ordinances are the final action the City Council takes in order for Change Visalia City Council Page 1 of 3 Printed on 9/30/2025
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File #: 25-0438 Agenda Date: 10/6/2025 Agenda #: 9.

The second reading of the Ordinances are the final action the City Council takes in order for Change of Zone No. 2024-03 and Conditional Zoning Agreement No. 2024-04 to take effect. Following the second reading and Council adoption, the ordinances will go into effect 30 days following adoption of the second reading.

Background Discussion:

The recommendation to land use and zoning designations for both sites will facilitate the removal of an auto dismantling and towing storage yard development and permit the development of a 55- building mini-storage facility, built in two phases, measuring a total of 210,035 square feet of ministorage building area located at 1700 East Goshen Avenue, which is an expansion of the existing mini-storage facility. In order to facilitate the mini-storage expansion, four parcels measuring 11.89 acres and owned by the Housing Authority of Tulare County will be included in the request to help offset the loss of residential capacity by rezoning their site from R-1-5 to R-M-3, which meets the needs of the Housing Authority property based on their desire to develop their site with a higher unit count. The Housing Authority site is located on the northwest corner of East Goshen Avenue and North Lovers Lane, about 0.75 miles east of the mini-storage expansion project along Goshen Avenue.

The proposed project is consistent with California Government Code Sec. 66300 - Housing Crissi Act of 2019, Government Code Sec. 65863 - No Net Loss Law, the City’s Land Use Element of the General Plan, Housing Element, and Zoning Ordinance. Specifically, the entitlements will allow for an alternative land use plan on an underdeveloped infill location in the northeast quadrant of the city that will still provide for a low-intensity land use based on limiting the development of the Derrel’s Mini Storage future expansion site to only a private mini-storage facility, no other C-S uses would be permitted, and future multi-family residential dwelling units for the Housing Authority site based on a required unit count as specified in the Conditional Zoning Agreement. Additionally, the land uses will provide a suitable buffer between the existing service commercial land uses, major streets and state highway, and existing and future residential neighborhoods.

Fiscal Impact: None.

Prior Council Action:
· On September 14, 2025, Council voted (4-0) to conduct the First Reading of Ordinance No. 2025-10 for Change of Zone No. 2024-03 and Ordinance No. 2025-11 for Conditional Zoning Agreement No. 2024-04.

Other:

The Planning Commission conducted a public hearing on July 14, 2025, to consider the change of zone, general plan amendment, conditional zoning agreement, and variance for the entire project.

The Planning Commission approved the variance for setbacks, based on the findings in the report and resolution, and recommended approval to the City Council the general plan amendment, change of zone, and conditional zoning agreement request.

Alternatives: None.

Recommended Motion (and Alternative Motions if expected):

I move to approve the second reading of:

1. Ordinance No. 2025-10 for Change of Zone No. 2024-03, and, Visalia City Council Page 2 of 3 Printed on 9/30/2025
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File #: 25-0438 Agenda Date: 10/6/2025 Agenda #: 9.

2. Ordinance No. 2025-11 for Conditional Zoning Agreement No. 2024-04.

Environmental Assessment Status: An Initial Study and Negative Declaration were prepared for the proposed project. Initial Study and Negative Declaration No. 2024-45 disclosed that environmental impacts are determined to be not significant. Staff concludes that Initial Study and Negative Declaration No. 2024-45 adequately analyzes and addresses the proposed project and reduces environmental impacts to a less than significant level.

CEQA Review: An Initial Study and Negative Declaration were prepared for the proposed project.

Initial Study and Negative Declaration No. 2024-45 disclosed that environmental impacts are determined to be not significant. Salem Engineering Group conducted both a Phase I and II Environmental Site Assessment which found that soil and soil vapor at the project site did not pose a potential risk to human health or the environment. No engineering controls (i.e. VOC vapor barrier) are required to protect current or future building occupants. However, only “out of an abundance of caution”, recommendation was proposed by SALEM for preparation of a Soil Management Plan (SMP) which should be distributed to construction personnel prior to conducting grading or excavation activities. The SMP will establish protocols for handling, sampling, storage, and disposal of any suspected hydrocarbon-affected soils generated during construction activities. The SMP is not required in order to avoid a significant impact and is therefore not a mitigation measure, though the applicant may voluntarily choose to proceed with its preparation. Staff concludes that Initial Study and Negative Declaration No. 2024-45 adequately analyzes and addresses the proposed project and reduces environmental impacts to a less than significant level.

Deadline for Action: 10/6/2025
Attachments:

1. Ordinance No. 2025-10 for Change of Zone No. 2024-03

2. Ordinance No. 2025-11 for Conditional Zoning Agreement No. 2024-04

3. Exhibit “A” - Site Plan

4. Aerial Photo
Visalia City Council Page 3 of 3 Printed on 9/30/2025
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Ordinance No. 2025-10
ORDINANCE NO. 2025-10

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VISALIA APPROVING CHANGE OF ZONE NO. 2024-03: A REQUEST BY DERREL’S MINI STORAGE TO CHANGE THE ZONING DESIGNATION ON APN: 098-050-038 FROM MULTI-FAMILY RESIDENTIAL (R-M-3) TO SERVICE COMMERCIAL (C-S) FOR A

9.42-ACRE PARCEL, AND THE CHANGE OF ZONING ON APN(S): 098-050-013, 098- 050-060, 098-050-061, AND 098-050-062 FROM R-1-5 (SINGLE-FAMILY RESIDENTIAL 5,000 SQ. FT. MINIMUM SITE AREA) TO MULTI-FAMILY RESIDENTIAL (R-M-3) FOR PARCELS MEASURING A TOTAL OF 11.89-ACRES.

THE DERREL’S MINI STORAGE PROJECT SITE IS LOCATED AT 1700 E. GOSHEN AVENUE (APN: 098-050-038) WHILE THE HOUSING AUTHORITY OF TULARE

COUNTY SITE IS LOCATED ON THE NORTHWEST CORNER OF EAST GOSHEN AVENUE AND NORTH LOVERS LANE (APN(S): 098-050-013, 098-050-060, 098-050- 062, AND 098-050-061)
WHEREAS, Change of Zone No. 2024-03 is A request by Derrel’s Mini Storage to change the zoning designation on APN: 098-050-038 from Multi-family Residential (R-M-3) to Service Commercial (C-S) for a 9.42-acre parcel, and the change of zoning on APN(s): 098-050-013, 098-050-060, 098-050-061, and 098-050-062 from R-1-5 (Single-Family Residential 5,000 square foot minimum site area) to Multi-family Residential (R-M-3) for parcels measuring a total of 11.89-acres. The Derrel’s Mini Storage project site is located at 1700 E. Goshen Avenue (APN: 098-050-038) while the Housing Authority of Tulare County site is located on the northwest corner of East Goshen Avenue and North Lovers Lane (APN(s): 098-050-013, 098-050-060, 098-050- 062, and 098-050-061); and,
WHEREAS, the Planning Commission of the City of Visalia, after duly published notice, held a public hearing before said Commission on July 14, 2025; and, WHEREAS, the Planning Commission of the City of Visalia considered the Change of Zone in accordance with Section 17.44.070 of the Zoning Ordinance of the City of Visalia based on evidence contained in the staff report and testimony presented at the public hearing, and recommended approval of said Change of Zone; and, WHEREAS, the Planning Commission of the City of Visalia adopted Resolution No. 2024-53 recommending approval of Change of Zone No. 2024-03; and, WHEREAS, the City Council of the City of Visalia, following a period of ten (10) days after published notice, held a public hearing for Change of Zone No. 2024-03 on September 15, 2025.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Visalia approves Change of Zone No. 2024-03, based on the following specific findings and evidence presented:
256
Ordinance No. 2025-10

1. That the proposed Change of Zone is consistent with the intent of the General Plan and Zoning Ordinance, and is not detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity.

2. That the proposed Change of Zone from 9.42 acres of R-M-3 (Multi-family Residential) to C-S (Service Commercial) and 11.89 acres of R-1-5 (Single-family Residential) to R-M-3 (Multi-family Residential) will not impose new land uses or development that will adversely affect the subject site or adjacent properties.

3. That the proposed zoning designations under the proposed Change of Zone results in zoning and land uses that suitably buffer and provide an efficient transition between the existing commercial and residential zoning and uses surrounding the site.

4. That Conditional Zoning Agreement No. 2024-04 will limit the allowed uses of the Service Commercial designation to only a mini-storage facility, which provides a compatible land use adjacent to the residential zoning designations of Single-family Residential (R-1-5) and Multi-family Residential (R-M-2).

5. That an Initial Study was prepared for the project including the Change of Zone, consistent with CEQA, which disclosed that environmental impacts are determined to be not significant and therefore Negative Declaration No. 2024-45 be adopted for this project.

BE IT FURTHER RESOLVED, that the City Council of the City of Visalia approves Change of Zone No. 2025-03, as shown on Attachment “A” of this Ordinance, on the real property described herein, in accordance with the terms of this ordinance and under the provisions of Section 17.44.090 of the Ordinance Code of the City of Visalia.

PASSED AND ADOPTED: BRETT TAYLOR, MAYOR
ATTEST: ___________________________

LESLIE CAVIGLIA, CITY CLERK APPROVED BY CITY ATTORNEY
___________________________

STATE OF CALIFORNIA)
COUNTY OF TULARE ) ss.

CITY OF VISALIA )
I, Leslie Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Ordinance 2025-10 passed and adopted by the Council of the City of Visalia at a regular meeting held on October 6, 2025 and certify a summary of this ordinance will be published in the Visalia Times Delta.

Dated: LESLIE CAVIGLIA, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
257
Ordinance No. 2025-10
ATTACHMENT “A”

AN ORDINANCE OF THE CITY COUNCIL

AMENDING THE ZONING MAP AS FOLLOWS
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VISALIA:

Section 1: The Zoning Map is hereby amended as follows:

Section 2: This property and Zoning Map of the City of Visalia is hereby amended to show said property changes.

Section 3: This Ordinance shall take effect thirty days after passage hereof. 258
ORDINANCE NO. 2025-11
ORDINANCE NO. 2025-11

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VISALIA RECOMMENDING APPROVING CONDITIONAL ZONING AGREEMENT NO. 2024- 04: A REQUEST BY DERREL’S MINI STORAGE TO ESTABLISH CONDITIONS FOR A STORAGE FACILITY ON APN: 098-050-038; AND, FOR THE HOUSING AUTHORITY OF TULARE COUNTY TO ESTABLISH CONDITIONS FOR A MULTIFAMILY DEVELOPMENT OF AT LEAST 238 DWELLING UNITS ON APN(S): 098- 050-013, 098-050-060, 098-050-061, AND 098-050-062. THE DERREL’S MINI STORAGE PROJECT SITE IS LOCATED AT 1700 E. GOSHEN AVENUE (APN: 098- 050-038) WHILE THE HOUSING AUTHORITY OF TULARE COUNTY SITE IS

LOCATED ON THE NORTHWEST CORNER OF EAST GOSHEN AVENUE AND NORTH LOVERS LANE (APN(S): 098-050-013, 098-050-060, 098-050-062, AND 098- 050-061)
WHEREAS, Conditional Zoning Agreement No. 2024-04 is A request by Derrel’s Mini Storage to establish conditions for a storage facility on APN: 098-050-038; and, for the Housing Authority of Tulare County to establish conditions for a multi-family development of at least 238 dwelling units on APN(s): 098-050-013, 098-050-060, 098- 050-061, and 098-050-062. The Derrel’s Mini Storage project site is located at 1700 E.

Goshen Avenue (APN: 098-050-038) while the Housing Authority of Tulare County site is located on the northwest corner of East Goshen Avenue and North Lovers Lane (APN(s): 098-050-013, 098-050-060, 098-050-062, and 098-050-061).; and WHEREAS, The Planning Commission of the City of Visalia, after duly published notice, held a public hearing before said Commission on July 14, 2025 considered Conditional Zoning Agreement No. 2024-04 in accordance with Section 17.60.030 and Section 1760.050 of the Zoning Ordinance of the City of Visalia and on the evidence contained in the staff report and testimony presented at the public hearing; and WHEREAS, The Planning Commission adopted Resolution No. 2024-54, recommending that the City Council approve Conditional Zoning Agreement No. 2024- 04, adopting the requested operational conditions to limit the Derrel’s Mini Storage site to establish conditions for a storage facility on APN: 098-050-038; and, for the Housing Authority of Tulare County to establish conditions for a multi-family development of at least 238 dwelling units; and,
WHEREAS, The City Council of the City of Visalia, after duly published notice, held a public hearing on September 15, 2025, and considered Conditional Zoning Agreement No. 2024-04 in accordance with Section 17.60.040 and Section 1760.050 of the Zoning Ordinance of the City of Visalia and on the evidence contained in the staff report and testimony presented at the public hearing; and, WHEREAS, an Initial Study was prepared which disclosed that no significant environmental impacts would result from this project; and 259
ORDINANCE NO. 2025-11
WHEREAS, the City Council of the City of Visalia finds as follows:

1. That Conditional Zoning Agreement No. 2024-04 will facilitate land use compatibility by limiting the allowed uses within the Service Commercial zoning designation on the property to a mini-storage facility, which provides a compatible land use adjacent to the residential zoning designations of Single-family Residential (R-1-5) and Multifamily Residential (R-M-2).

2. That Conditional Zoning Agreement No. 2024-04 will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity.

3. That an Initial Study was prepared for the project including the Conditional Zoning Agreement, consistent with CEQA, which disclosed that environmental impacts are determined to be not significant and therefore Negative Declaration No. 2024-45 be adopted for this project.

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VISALIA:

That Conditional Zoning Agreement No. 2019-07 is approved as contained in Exhibit “A” of this Ordinance.

PASSED AND ADOPTED: BRETT TAYLOR, MAYOR
ATTEST: ___________________________

LESLIE CAVIGLIA, CITY CLERK APPROVED BY CITY ATTORNEY
___________________________

STATE OF CALIFORNIA)
COUNTY OF TULARE ) ss.

CITY OF VISALIA )
I, Leslie Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Ordinance 2025-11 passed and adopted by the Council of the City of Visalia at a regular meeting held on October 6, 2025 and certify a summary of this ordinance will be published in the Visalia Times Delta.

Dated: LESLIE CAVIGLIA, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
260
ORDINANCE NO. 2025-11

NO FEE REQUIRED PURSUANT
TO GOVT. CODE SECTION 27383

RECORDING REQUESTED BY
AND MAIL RESPONSE TO:

City of Visalia
Planning Division
315 East Acequia
Visalia, CA 93291
CONDITIONAL ZONING AGREEMENT NO. 2024-04
THIS AGREEMENT made this ____ day of ____ 2025, by
___________________, hereinafter called the “First Party” and the CITY OF VISALIA, a political subdivision of the State of California, hereinafter called, “Second Party.”

WITNESSETH
WHEREAS, First Party is the owner of real property, herein called the “Property” situated in the City of Visalia, which Property is described in Item (d) of Exhibit I of this Agreement; and
WHEREAS, the Property is now zoned as specified in Item (a) of Exhibit I; and
WHEREAS, First Party has applied for a rezoning of the Property pursuant to which application the Property is being rezoned from its present classification to the classification or classifications specified in Item (b) of Exhibit I; and
WHEREAS, hearings have been held upon said application before the City Council of the City of Visalia, State of California, and after having considered the matter presented, it has been determined that certain conditions to the rezoning of said real property must be imposed so as not to create any problems inimical to the health safety and the general welfare of the City of Visalia and its residents.

NOW, THEREFORE, IT IS MUTUALLY UNDERSTOOD AND AGREED
that inasmuch as the rezoning specified in Item (b) of Exhibit I is being granted, the rezoning shall be subject to the conditions specified in the following paragraphs:

1. That Exhibit I, as completed and attached hereto, are incorporated into and made a part of this Agreement with the same force and effect as if fully set forth herein.

EXHIBIT A
261
ORDINANCE NO. 2025-11

2. That First Party shall comply with the additional conditions, if any, specified in Item (e) of Exhibit I of this Agreement.

3. In the event First Party, and successor in interest of First Party, or any person in possession of the property described in Item (d) of Exhibit I violates or fails to perform any of the conditions of this Agreement within thirty (30) days after notice thereof as provided in Paragraph 4, the City Council of the Second Party may instruct the City Attorney of Second Party to institute legal proceedings to enforce the provisions of this Agreement.

4. Notice of violation of provisions of this Agreement shall be sent to First Party at the address specified in Item (c) of the Exhibit I and to the street address of the property described in Item (c) of Exhibit I. Any subsequent title holder, any lien holder, or party in possession of the property shall also receive notice of such violation at an address other than as specified in Item (c) of Exhibit I by which the notice is to be sent, with reference to this Agreement and the Resolution authorizing its execution.

5. Each and every one of the provisions of this Agreement herein contained shall bind and inure to the benefit of the successor in interest of each and every party hereto, in the same manner as if they had herein been expressly named.

6. Zoning of the property as indicated in Item (b) of Exhibit I shall not be consummated until such time as the Agreement has been recorded in the office of the Tulare County Recorder.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written.

BY: _____________________________
“First Party”
CITY OF VISALIA, A political subdivision of the State of California ATTEST: ___________________________
Clerk of the City Council
“Second Party”
BY: ________________________
City Manager
262
ORDINANCE NO. 2025-11

EXHIBIT I
CONDITIONAL ZONING AGREEMENT NO. 2025-04
(a)The properties are now zoned:

R-M-3 (Multi-family Residential, 1,200 square foot minimum site area per dwelling) and R-1-5 (Single-family Residential, 5,000 square foot minimum lot size).
(b)The zoning reclassification of the properties are from its present zoning to:

C-S (Service Commercial) and R-M-3 (Multi-family Residential, 1,200 square foot minimum site area per dwelling).
(c)Notice to First Party pursuant to Paragraph No. 4, shall be addressed to:
_________________
________________
_______________
(d)“Property” as used in this Agreement, includes:

APN: 098-050-038
1700 East Goshen Avenue
And,
APN(s): 098-050-013, 098-050-060, 098-050-061, and 098-050-062 Located on the northwest corner of East Goshen Avenue and North Lovers Lane.
(e)The additional conditions with which First Party shall comply, pursuant to Paragraph No. 2, of this Agreement, are as follows:

A. That the site located at APN: 098-050-038 shall only be developed in accordance with a mini-storage facility as depicted per the site plan provided in Exhibit “A”, and that no other “permitted” and/or “conditionally permitted” uses in the C-S zone, as identified in Chapter 17.25.030 Uses in the Commercial, Mixed Use, Office, and Industrial Zones, shall be allowed on this site.

B. That the four Housing Authority of Tulare County parcels (APN(s):
098-050-013, 098-050-060, 098-050-062, and 098-050-061) shall be developed as one cohesive residential development plan that requires a minimum residential unit count of 238 units. 263
ORDINANCE NO. 2025-11
C. That the applicant be required to implement and abide by the guidelines of the Soils Management Plan (SMP) provided by Salem Engineering Group.
264
265
Aerial Map
E Main St
E Goshen Ave
E Houston Ave
N Lovers Lane
N Cain St S Cain St
S Lovers Lane
S Ben Maddox Way
N Cain St
E Goshen Ave
E Houston Ave
N Lovers Lane
N Ben Maddox Way
N Cain St
E Douglas Ave
E Oak Ave N Irma St
N Tracy St
N Enos St
E Sweet Ave
N Gowdy St
N Stover St
S Arkle St
N Omalley St
E Cecil Ave
N Virmargo StE Harold Ave
E Delta Ave
E Valley Oaks Dr N Goddard St
S Dunworth St
E Pershing Ave
N Dunworth Ct
E Acequia Ct
E Center Ave
E Roosevelt Ct
E Murray Ave N Kennedy St
E Mill Creek Pkwy
N Green St
N Arkle St
E Parker Ct
E Center Ct
E Delta Ct
E Murray Ct Private St
N Alder St
E Arcata Ct
E Janelli Ct
N Omalley Ct
E School Ct
N Kennedy Ct
N Alder Ct
N Goddard St
N Arkle St
N Cain St
N Tracy St
E Sweet Ave
E Cecil Ave
N Irma St
E Cecil Ave

MILL CREEK

JENNINGS
Vicinity Map
Ben
Maddox
Riggin
Houston
Ma Mineral King in
Walnut
Goshen
St
Jo h ns
DemareeNoble Mooney
Akers Hwy 99
Lovers Lane
Pla
za
Shirk
Betty
Hwy 198
.

Project Site
0 0.07 0.15 0.3 Miles
Project Sites
266
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0440 Agenda Date: 10/6/2025 Agenda #: 10.

Agenda Item Wording:

Award Contract for Engineering Services Related to the Design of Digester 9 - Authorize the City Manager to award a contract to Carollo in the amount of $3,873,767 for professional services related to the design of Digester 9 at the Visalia Water Reclamation Facility.

Prepared by: Rehana Cale, Senior Project Manager (559) 713-4176, [email protected]; Ben Litwack, Public Works Manager (559) 713-4716, [email protected] Department Recommendation: Staff recommends that the City Council authorize the City Manager to award a contract to Carollo for design and engineering services in the amount of $3,873,767 under RFP-24-25-07 - Professional Services to Design Digester 9 at the Visalia Water Reclamation Facility.

Summary:

Professional Services to Design Digester 9 falls under CP0789 for Anaerobic Digestion Capacity Expansion (near-term) and is budgeted at $4,200,000 for Fiscal Year 2025/26. The Request for Proposals for Professional Services to Design Digester 9, RFP 24-25-07, was sent out on June 6, 2025 and the submission deadline was initially July 17, 2025; this deadline was extended via an addendum issued on July 10, 2025, to close on July 31, 2025.

Carollo was determined to be the most qualified proposer after reviewing submittals and conducting interviews. Staff recommends awarding the design and engineering services contract to Carollo in the amount of $3,873,767 for RFP-24-25-07.

Background Discussion:

The Water Reclamation Facility (WRF) has, and is currently experiencing, capacity and operational challenges in its solids handling processes due to aging infrastructure, existing and projected increased flows and constituent loadings, and operational limitations of existing systems. In response, the City contracted with Carollo in 2023 to conduct a condition assessment and development of both a near-term Facility Plan and a 20-year Master Plan. Carollo identified $70 million in near-term projects, including upgrades to sludge systems, UV disinfection capacity, and construction of a new anaerobic digester (Digester 9).

On June 26, 2024, Council adopted the updated Master Plan, that included these projects. On June 2, 2025, Council approved updates to the Fiscal Year 2025/26 Wastewater Capital Improvement Program (CIP) Budget, and appropriated $24,760,000 from the Wastewater Fund (431).

RFP 24-25-07 for Professional Services to Design Digester 9 was advertised beginning June 6, 2025 and the RFP closed on July 31, 2025. The project received the following 2 proposals:

Proposer’s Name Location
Carollo Engineering Fresno, CA
Blackwater Engineering Fresno, CA
Visalia City Council Page 1 of 3 Printed on 9/30/2025
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File #: 25-0440 Agenda Date: 10/6/2025 Agenda #: 10.

Proposer’s Name Location
Carollo Engineering Fresno, CA
Blackwater Engineering Fresno, CA
Proposals were evaluated based on the following criteria, which also included interviewing each proposer after proposals were submitted:

Criteria Explanation Weight
Merit of Proposals Submittal /
Presentation
•Proposals submittal thoroughness 15
Knowledge and Expertise of
Personnel/Firm
• Capability of personnel • Firm
qualifications • Adequacy of Staff to
perform the work • Firms’ expertise
demonstrated by examples of similarly
completed plans.
25 Understanding of Project •Knowledge of project, requirements 20 Timeline •Ability to meet City schedule 20
Record of Past Performance • References • Ability to work effectively with City staff, other public agencies and
related parties. • Demonstrated ability to
complete work tasks within project
timelines and budget. • Any design
recognition
20 Total Points Possible 100
Carollo’s Fee Proposal for Design and Engineering services for Digester 9 is available as an attachment for reference. Please note: the engineering design work will be performed under a Fixed Fee, and the construction support and commissioning related tasks will be billed as needed. The current estimated construction cost of this project is $38,700,000. Carollo’s proposed costs to complete the design and provide support during construction and commissioning phases fall well within industry standards.

Carollo’s proposal was determined to be the most qualified for this project based upon the aforementioned criteria, and as a result, staff recommends that Council authorize the City Manager award a contract to Carollo for design and engineering services in the amount of $3,873,767 related to RFP-24-25-07 - Professional Services to Design Digester 9 at the Visalia Water Reclamation Facility.

Fiscal Impact: The total cost of this contract to Carollo is $3,873,767. Funds are budgeted in the Wastewater Fund (431) in the Capital Improvement Program under CP0789 - Anaerobic Digestion Capacity Expansion (near-term).

Prior Council Action:

April 3, 2023 - Council approved a contract with Carollo to perform a Condition Assessment, Facility Plan, and Master Plan Update for the WRF.

December 18, 2023 - Council approved Contract with Carollo for engineering services related to the Visalia City Council Page 2 of 3 Printed on 9/30/2025
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File #: 25-0440 Agenda Date: 10/6/2025 Agenda #: 10.
identified near-term projects.

February 20, 2024 - Council received a report and presentation on the Facility Plan, Condition Assessment, and Master Plan update for the WRF
June 2, 2025 - Council approved updates to the Fiscal Year 2025/26 Wastewater Capital Improvement Program (CIP) Budget, and appropriated $24,760,000 from the Wastewater Fund (431). The Anaerobic Digestion Capacity Expansion (near-term), CP0789, was included in the budget update, comprising of $4,200,000 of the $24,760,000 budgeted for Fiscal Year 2025/26.

Other: N/A
Alternatives: Not recommended.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to award a contract to Carollo in the amount of $3,873,767 related to RFP-24-25-07- Professional Services to Design Digester 9 at the Visalia Water Reclamation Facility.

Environmental Assessment Status: N/A
CEQA Review: Notice of exemption 2024-41 was prepared for the updated Master Plan and submitted on 9/6/2024, and received no responses.

Deadline for Action: 10/6/2025
Attachments:

Attachment 1: Carollo’s Proposal
Attachment 2: Carollo’s Fee Proposal
Attachment 3: Carollo’s Scope of Services
Attachment 4: RFP 24-25-07 Professional Services to Design Digester 9 Visalia City Council Page 3 of 3 Printed on 9/30/2025
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CITY OF VISALIA
Prepared for
Digester 9 at Visalia’s
Water Reclamation Facility
RFP No. 24-25-07
Professional Services to Design
JULY 2025

PROPOSAL
270
1401 Fulton Street, Suite 802
Fresno, California 93721
559-436-6616
carollo.com
July 31, 2025
City of Visalia
Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291
Subject: Proposal –Design Services for Visalia’s Water Reclamation Facility Digester 9 RFP No. 24-25-07
Dear Selection Committee:

Over the last two years, the City of Visalia has worked with Carollo Engineers to evaluate the Water Reclamation Facility (WRF), identify deficiencies, and implement necessary improvements. Carollo is familiar with your plant and its needs, having successfully delivered the Master Plan, Facility Plan, and Solids Handling Improvements design. The Digester 9 project will add much-needed capacity to the digestion facilities and set you up for long-term flexibility in your solids handling operations. Carollo is qualified to deliver this critical project given our familiarity with the WRF and our extensive experience designing and implementing digestion facilities. We understand the big picture and offer you:
• A familiar, proven team to provide continuity between your current and future projects. We have delivered the design and are currently working with you on the bidding and construction of the Solids Handling Improvements project. Much of our team from that project, including Reace, John, and several of our discipline lead engineers and subconsultants, will continue to work on this project. We will leverage our familiarity with the site and the City’s processes to provide a seamless transition to begin working quickly and efficiently on this project.
• Industry experts with direct experience in digestion technologies and ancillary facilities. In addition to our team that is familiar to you, we have added experts to serve in key roles. This project is more than just the addition of a new digester; it requires a holistic approach to deliver digestion facilities that will provide much-needed flexibility to your existing solids handling system. This includes modifying the digester feed and sludge transfer pumping strategy, integrating sludge heating and boiler capacity into the existing system, navigating permitting requirements, and developing a construction sequence that minimizes disruptions to current operations. Our team members have worked on dozens of projects developing cost-effective, high-performing digestion solutions, and we will work diligently to design and deliver a project that will serve the City’s needs within the constraints of your existing facilities.

Carollo has reviewed the Scope of Work in the RFP and is experienced with and capable of performing all tasks as described. We look forward to the opportunity to work with you; our team is ready to get started on this important project. If you have any questions, please reach out to John at 559-490-4372 | [email protected] or Reace at 559-696-4961 | [email protected].

Sincerely,
CAROLLO ENGINEERS, INC.

John Witter, PE Reace Fisher, PE
Project Manager Principal-in-Charge
271
A. GENERAL INFORMATION
– FORMS
B. PROPOSED PROGRAM APPROACH
C. STAFF QUALIFICATIONS AND RELATED EXPERIENCE
D. PROPOSED FEE STRUCTURE
E. CONFLICT OF INTEREST

APPENDIX
– ADDENDUM ACKNOWLEDGMENT
– RESUMES
Table of
Contents
272
A. General Information
273
CAROLLO / PROPOSAL / JULY 2025 1
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CITY OF VISALIA / PROFESSIONAL SERVICES TO DESIGN
DIGESTER 9 AT VISALIA’S WATER RECLAMATION FACILITY (WRF) A
Firm Identification and Contact
Carollo Engineers, Inc.
1401 Fulton Street, Suite 802
Fresno, CA 93721
Phone: 559-436-6616
Fax: N/A
Email: [email protected]
Account Representative
John Witter, Project Manager
Phone: D 559-490-4372 / M 217-414-9051
Type of Organization
Carollo is an S-corporation. Carollo is not a small,
disadvantaged, or minority-owned business.

Federal Tax ID Number
86-0899222
City of Visalia Business Tax
Certificate Number
BL003631
Carollo's Owners/Officers
Carollo is a privately held, employee-owned
corporation with 134 of our employees serving as
firm principals/owners. Carollo does not disclose
the names and/or ownership percentages of our
stakeholders—not even internally.

Personnel of the Proposer's Firm
Carollo’s team members are described in Section C.

Staff Qualifications and Related Experience. Our team
members are committed to this project and will not be
replaced without prior written approval from the City.

John Witter is the primary contact for this proposal
and will serve as project manager.

General Information
Surety Information
Carollo maintains insurance to protect both our client
and our firm against the types of claims that may be
alleged to result from our services on this project.

References and Referrals
Carollo prides itself on the long-term relationships that we have developed with our clients. As requested in
the Request for Proposals (RFP), we have provided
client references and relevant project experience
summaries in section C. Staff Qualifications and Related Experience. These references can attest to Carollo’s
technical capabilities, management skills, work
quality, and commitment to client service. Our past
performance is the best indicator of the level of service we will provide to your Digester 9 design project, and
we encourage you to contact our references.

Forms
Our completed forms are shown on the
following pages.

CAROLLO CARRIES THE FOLLOWING INSURANCE
Coverage Limits Carrier
General Liability $2,000,000 per occurrence
$4,000,000 aggregate
Zurich American
Insurance Company
Workers’
Compensation Statutory Zurich American Insurance Company Employers
Liability $1,000,000 Zurich American Insurance Company
Automobile $2,000,000 combined
single limit
Zurich American
Insurance Company
Professional
Liability
In excess of
$5,000,000 each claim
Allied World
Surplus Lines
Insurance Company
Umbrella In excess of $5,000,000
per occurrence
American Guarantee
& Liability
Insurance Company
274
Forms
275
276
Visalia WRF Digester 9 Design
RFP NO. 24-25-07