Visalia City Council
November 17, 2025

Visalia City Council707 W. AcequiaVisalia, CA 93291Visalia City CouncilLegislation Details (With Text)File #: Version:124-0460Status:Type:Consent Item Agenda ReadyFile created: In control:10/21/2024 Visalia City CouncilOn agenda: Final action:11/4/2024Title:Authorization of an Amendment and Extension to Professional Services Agreement - Authorize theCity Manager to enter into an amendment with Brandley Engineering for engineering servicesassociated with the acquisition of a replacement airfield sweeper in the amount of $36,200, andextend the Professional Services Agreement with the City of Visalia to include the completion of the in-progress replacement airfield sweeper acquisition, pavement maintenance management plan, andnew terminal design project.Sponsors:Indexes:Code sections:Attachments:1. Brandley Engineering Professional Services Agreement, 2. Airfield Sweeper Project Cost Summary,3. City Council Staff Report: September 3, 2024, 4. City Council Staff Report: November 4, 2019Action ByDate Action ResultVer.Agenda Item Wording:Authorization of an Amendment and Extension to Professional Services Agreement- Authorizethe City Manager to enter into an amendment with Brandley Engineering for engineering servicesassociated with the acquisition of a replacement airfield sweeper in the amount of $36,200, andextend the Professional Services Agreement with the City of Visalia to include the completion of thein-progress replacement airfield sweeper acquisition, pavement maintenance management plan, andnew terminal design project.Deadline for Action: NoneSubmitting Department:Administration - AirportContact Name and Phone Number:Jody Miller, Airport Manager, (559)713-4282,[email protected] Lollis, Assistant City Manager, (559)713-4323,[email protected] Recommendation:Staff recommends that the City Council authorize the City Manager to enter into a contractamendment with Brandley Engineering for previously proposed scope of work for $36,200. This workwas not specifically listed in the Professional Services Agreement with the City, however, it does fallunder its purview specifically in line items 4 (Preparation of applications for State and Federal Aid), 7(Preliminary engineering studies, designs, and cost estimates), and 11 (All engineering consultationrequired by the City) found on pages two (2) and three (3) of the attached agreement. Additionally,staff recommends that the agreement be extended to include the completion of the projects currentlyin-progress, including replacement airfield sweeper acquisition, pavement maintenance managementVisalia City CouncilPrinted on 11/5/2025Page 1 of 3powered by Legistar™ File #:24-0460,Version:1plan (PMMP, CP0572) and new terminal design project.Background Discussion:At its meeting on November 4, 2019, the Council authorized a Professional Services Agreementbetween the City and Brandley Engineering for the purpose of providing Airport engineering designservices and project management for a 5-year contract period. The projects that Brandleyadministers for the Airport, as well as the vast majority of the Airport’s Capital Improvement Program(CIP) projects, are federally funded. On page 2 of the attached Agreement under Article II. Duties ofEngineer, Preparation of applications for State and Federal Aid, preliminary engineering studies,designs and cost estimates, and all engineering consultations required by the City are listed as underBrandley’s purview.At its meeting on September 3, 2024, the Council acted to conditionally accept Federal funds in theamount of $385,999 that would fund ninety percent (90%) of the airfield sweeper acquisition project,from which $36,200 would be paid to Brandley Engineering. This amount was already contained inthe requested budget appropriation, so no additional funds are being requested.The Agreement between the City and Brandley Engineering is set to expire at the end of 2024, andstaff believes that an extension of this agreement, to include those projects already in-progress(including the airfield sweeper replacement acquisition, PMMP, and the design of a replacementairfield terminal), would allow these projects to be completed in the most efficient and cost-effectivemanner. Airport staff have begun preliminary work on the Request for Qualifications (RFQ) processfor the next professional services agreement for Airport engineers, which this requested specificextension would not affect.Fiscal Impact:There is no additional fiscal impact associated with the amendment of the Agreement betweenBrandley Engineering and the City, as all funds necessary for the replacement airfield sweeperacquisition have already been appropriatedPrior Council Action:November 4, 2019: Council authorized an annual agreement with Brandley Engineering for thepurpose of providing airport engineering design services and project management, for a 5-yearcontract period.September 3, 2024: Council authorized staff to conditionally accept $385,999 in Federal AviationAdministration grant funds and appropriate additional funds of $162,032 for the airport sweeperreplacement acquisition.Alternatives:City Council could act to not authorize expanded scope of work with BrandleyEngineering, and Airport Staff would explore other avenues to complete the in-progress Airportprojects.Recommended Motion (and Alternative Motions if expected):I move to authorize the City Manager to enter into a contract amendment with Brandley Engineeringfor engineering services associated with the acquisition of a replacement airfield sweeper in theamount of $36,200, and extend the Professional Services Agreement with the City to include thecompletion of projects currently in-progress, including the replacement airfield sweeper acquisition,pavement maintenance management plan, and new terminal design project.Visalia City CouncilPrinted on 11/5/2025Page 2 of 3powered by Legistar™ File #:24-0460,Version:1Environmental Assessment Status: NA.CEQA Review: N/AAttachments: .1. Brandley Engineering Professional Services Agreement2. Airport Sweeper Replacement Cost Breakdown3. City Council Staff Report: September 3, 20244. City Council Staff Report: November 4, 2019 Visalia City CouncilPrinted on 11/5/2025Page 3 of 3powered by Legistar™