Agenda packet — Visalia City Council, May 18, 2026 (part 2 of 2)

Quote #:

DE-01036
Date:
04/08/2026
Sale Type:

Cash
Salesperson:

Chad Everett
Customer PO#:

Bill To:
300556
Ship To:

CITY OF VISALIA

CITY OF VISALIA
707 W ACEQUIA AVE
707 W ACEQUIA AVE
VISALIA CA 93291
P:(559) 713-4299
VISALIA, CA 93291
Thank you for the opportunity! We look forward to working with you. Please accept the following proposal:

Address: 15243 Road 192 | Porterville CA 93257 | Phone: (559) 782-5800 160 Quote Number:

Sales Representative Signature Printed Name
Purchaser Signature Printed Name
Title Date
Accepted by
Dealer General Sales Manager Signature Title
Vice President or President
Note: The above Customer Proposal is a quotation only. Sale terms subject to Dealer approval. *DISCLAIMER: Any order based on this Proposal subject to Customer executing Dealer's standard form Retail Order Incorporating above terms. Any documentary fees, state tax, title, registration, F.E.T., and license fees subject to adjustment and change.

Manufacturer has reserved the right to change the price to Dealer of any vehicle not currently in Dealer's stock, without notice to Dealer. If Quoted Vehicle(s) not currently in Dealer's stock, Dealer reserves right to change Quotation Total to reflect any price increases from Manufacturer. This Proposal is based upon Dealer's current and expected inventory, which is subject to change.

Dealer not obligated to retain any specific vehicles in stock, nor maintain any specific inventory level. Dealer shall not be obligated to fulfill proposal in event quoted vehicle(s) not in stock or available within requested delivery schedule at time Proposal accepted. Dealer shall not be liable for any delay in providing or inability to provide Quoted Vehicle(s), where such inability or delay is due, in whole or in part, to any cause beyond the reasonable control of Dealer or is without the gross negligence or intended misconduct of Dealer. Above listed Trade Value based upon current appraisal of Trade Vehicle(s). Dealer may adjust Trade Value of Trade Vehicle(s) to reflect changes in condition and/or mileage of Trade Vehicle(s) between date of current appraisal and acceptance of this Proposal by Customer.

NEW EQUIPMENT ORDERS & CHARGES:

Customer has 15 days from the estimated delivery date to accept delivery of the vehicle. After 15 days from the estimated delivery date the Dealer reserves the right to access a monthly charge of .83% percent on the cash price of vehicle. On any new vehicle orders that are canceled, there will be a loss of Non-Refundable Deposit.

Page 2 of 2 ends

DE-01036
161
162
163
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0788 Agenda Date: 5/18/2026 Agenda #: 4.

Agenda Item Wording:

Record Final Parcel Map - Request authorization to record the final parcel map for Tentative Parcel Map No. 2024-11, located east of the East Prospect Avenue and North Cain Street intersection (APN:
098-470-001).

Agenda Date: 05/18/2026
Prepared by:

Jesus Carreno Nunez, Assistant Engineer, [email protected], (559)713-4268, Jason Huckleberry, Engineering and Building Director, [email protected] , (559)713-4495 Department Recommendation: Staff recommends that the City Council authorize the recordation of the final parcel map for Tentative Parcel Map No. 2024-11, subdividing 4.89 acres of R-1-5 Single- family Residential designation into 3 residential parcels east of the intersection of East Prospect Avenue and North Cain Street.

Summary:

Tentative Parcel Map No. 2024-11 is a request to subdivide a 4.89-acre parcel into three parcels measuring 4.38 acres, 0.36 acres, and 0.15 acres with the intent to construct single-family residences over each individual parcel. There is currently a proposed development for parcel 3 under the subdivision of Jenning Estates; however, there is an existing residence on parcel 1 and no proposed development for parcel 2.

Background Discussion:

Tentative Parcel Map 2024-11 is being recorded to establish three parcels. Parcel 3 has proposed the subdivision of Jenning Estates for the construction of single-family homes. An easement for ingress and egress will provide access to both parcels 1 and 2. With the improvement of parcel 3, frontage improvements such as sidewalk, parkway, drive approach, and extension of North Cain Street to its ultimate right-of-way.

The parcel map will also dedicate 5 feet of right of way for North Cain Street.

Pursuant to Title 16 (Subdivisions) of the Visalia Municipal Code, the City’s authorization to record the final parcel map is a ministerial action. Specifically, Section 16.24.080 limits the City Council’s action to the specific determination that the final parcel map conforms substantially to the contents of the tentative map, Chapter 16, and the Subdivision Map Act, and provides in pertinent part that “if the Council determines that the map is in conformity with the requirements of this Chapter, the Council shall approve the map (emphasis added).” Disapproval based upon any other reasons would be outside the authority of the Council for this particular action. The Council may reject any and all offers of dedication in the final parcel map pursuant to Section 16.24.080, and require that the City Engineer so indicate on the map, however staff’s recommendation is that the City Council authorize Visalia City Council Printed on 5/15/2026Page 1 of 2
powered by Legistar™
164
File #: 25-0788 Agenda Date: 5/18/2026 Agenda #: 4.
recordation of the final parcel map and accept all offers of dedication as previously described in this report.

Fiscal Impact: Impact fees will be assessed at the time of development of each residential parcel.

Prior Council Action: Tentative Parcel Map No. 2024-11 was approved by City of Visalia Planning Commission on February 24, 2025.

Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the recordation of the final parcel map for Tentative Parcel Map No. 2024-11.

Environmental Assessment Status: Notice of Exemption No. 2024-76 CEQA Review: Notice of Exemption No. 2024-76
Deadline for Action: N/A
Attachments:

1. Aerial Map

2. Location Map

3. Final Map

4. Developer Disclosure
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 2 of 2
powered by Legistar™
165

166

167

OWNER'S STATEMENT
The undersigned hereby certify that they are the only persons having any record title interest in the real property included within the boundaries of the subdivision shown upon this map, and do hereby consent to the preparation and recording of said map and that the consent of no other person is necessary. We hereby offer for dedication and do hereby dedicate the following, as shown within the boundaries of the map hereon, for the specified purpose:

Right of way for Cain Street in fee to the City of Visalia 30' x 30' Easement for Ingress and Egress in favor of Parcel 2.

1. 2.

3. Public easements for the installation and maintenance of gas lines, and conduits for electric, cable and telephone services, together with any and all appurtenances pertaining thereto, as shown hereon and designated as "PUE" (Public Utility Easement).

Jesse Allen Williams Date

NOTARY ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF _________ S.S.!
On ____________ _ before me, ____________________ _
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the some in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand
Signature Print name
County My commission expires:

Principal place of business. My commission number:

CITY CLERK'S STATEMENT
This is to state that at a regular meeting of the city council of the City of Visalia held on the __ day of ___________ , 20_, an order was duly and regularly made and entered into approving this map and subdivision, and on behalf of the public, accepting, subject to improvements, the public street: and accepting the public utility easement; and consenting to the abandonment of the easement for public road purposes, all included within the boundaries of the subdivision and as shown and/or stated upon this mop.

Witness my hand and official seal of the City of Visalia this ____ day of 20_
Leslie B. Gaviglia
City Manager/City Clerk
Chief Deputy City Clerk
ST. JOHNS PARKWAY
�
X
0 0
0 z
LiJ

FERGUSON AVENUE

VINE COURT

SUBJECT
PARCEL
Vicinity Map

NO SCALE

BOARD OF SUPERVISOR'S STATEMENT

HAROLD A VENUE

HOUSTON AVENUE
I, Jason T. Britt, County Administrative Officer/Clerk of the Boord of Supervisors of the County of Tulare, State of California, do hereby state the said Board of Supervisors hos approved the provisions made for the payment of taxes as provided in Division 2, of ntle 7 of the Government Code of the State of California.

Jason T. Britt, County Administrative
Officer /Clerk of the Board of Supervisors.

By:--------------
Deputy Clerk

ABANDONMENT NOTE
Dote
In accordance with the California Government Code Section 664450), the filing of this map hereby constitutes the abandonment of the following public easement:

1. The Grant of Easement for Public Rood Purposes to the County of Tulare per Document recorded December 7, 1979 in Volume 3721, Page 518, Tulare County Records.

FLOOD HAZARD ZONE
As delineated on the Federal Emergency Management Agency's Flood Insurance Rate Map (Map Number 0610 7C0935E) for Community No. 060409, City af Visalia, Tulare County, California, effective June 16, 2009, the property shown on this map lies fully within a flood zone area designated Zone X (Shaded), which are areas of 0.2% annual chance flooding, areas of 1 % annual chance flooding where average depths ore less than 1 foot, areas of 1 % annual chance flooding where the contributing drainage area is less than ane square mile, and areas protected from the 1 % annual chance flood by levees.

PARCEL MAP NO.

PARCEL 1 OF PARCEL MAP NO. 2380 ACCORDING TO THE MAP THEREOF RECORDED IN BOOK 24. PAGE 81 OF PARCEL MAPS, TULARE COUNTY RECORDS. SITUATED IN THE SOUTHWEST QUARTER OF SECTION 21, TOWNSHIP 18 SOUTH, RANGE 25 EAST, MOUNT DIABLO MERIDIAN, ACCORDING TO THE OFFICIAL TOWNSHIP PLATS THEREOF, IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIA.

OWNER:

JESSIE ALLEN WILLIAMS
2042 NOR TH QUINCY ST
VISALIA, CA 93291
SURVEYOR:

BORUM LAND SURVEYING INC.
1445 W. GRA ND AVE. STEC
GROVER BEACH , CA . 93433

SURVEYOR'S STATEMENT
NOVEMBER, 2025
This map was prepared by me or under my direct ion and is based upon a field survey in conformance with the requirements of the Subdivision Map Act and local ordinance at the request of Allen Williams on August 25 , 20 24 . and said field survey is true and complete as shown. I hereby state that this parcel map substantially conforms to the approved or conditionally approved tentative map, if any. All monuments are of the character and occupy, or will occupy, the positions indicated within one year of date of recordation and are, or will be sufficient to enable the survey to be retraced.

Brian S. Borum, PLS 8006 Date

CITY SURVEYOR'S STATEMENT
I hereby state that I have examined this map; that the subdivision as shown is substantially the same as it appeared on the tentative map, and any approved alterations thereof; that all provisi ons of Chapter 2 of the Subdivision Map Act and an y local ordinances applicable at the time of approval of the tentative map have been complied with; and that I am satisfied that this map is technically correct.

Michael E. Long, PLS 6815
City Surveyor

CITY PLANNER'S STATEMENT
Date
I hereby state that this Parcel Map conforms to Tentative Parcel Map No. 2024-11 approved by the City of Visalia Planning Commission at the regular meeting held on February 24, 2025.

By: Paul Bernal
Planning & Community Preservation
Director /City Planner

RECORDER'S STATEMENT
Date
Document No. ________ Fee Paid:

Flied this __ day of ____________ , 20_, at ___ M., in Book ____ _ of Parcel Maps at Page ___ _ Tulare County Records, at the request of Borum Land Surveying Inc.

Tara K. Freitas, CPA
Tulare County Assessor/Clerk-Recorder
BY: ______________ _
Deputy
TPM NO. 2024-11
SHEET 1 OF 2
JOB NO. 24169 BM
168

FERGUSON AVENUE
I
ci
2:: �
_,,;;:;-
I� ci
2::-
INT. BUENA VISTA & CAIN
NO MONUMENT FOUND ---� !
FD. BRASS CAP IN CONC.

STAMPED LS 4433 PER
AMENDED OAK PARK UNIT NO. 4 & 5
VOL. 34, PG 46 TCR

WOODSVILLE DRIVE
13 8 ----
BUENA VISTA AV£NU£ \ 14
8 NO MONUMENT
FOUND
9 r::
��
�a
g
I c::.
25' � 30'
A
1-. ..,,
v--H
;....1«25'> ":--�
<>"' ci 0-.

I- S!____. _____ ..._ ____
UJ
8 PRDSP£CT AV£ �
11 1--._
V)
I'-,_
C\J
UJ
� IC::: I
f- __ ·
0 13 ::;
z ¼ I.1i2 P'
<( "'
�co
u... 0
0 z"' V
V)
<(
0 ci
30'
I
"i-
30'
'° -"' "'ci �0-. 0 - "'"'
1 5' DEDICATION FOR RIGHT-OF-WAY
FD. BRASS CAP IN CONC.
> STAMPED LS 5676 PER EAST
.,. GLEN SUBD. UNIT NO. 3 � 1-. VOL. 34, PG. 43.
"'
N89°56'00"W 129 .85'
PARCEL 1
15,663 S.F.
30'X30' EASEMENT FOR
r INGRESS AND EGRESS
_ IN FAVOR OF PARCEL 2

PER THIS MAP
iill
30· S89°56'00"E 136.09'
PARCEL2
6,804 S.F.
136.09'
1 1 HAROLD AVENUE
r-._01
��
C,
..... 0
0 cog
ci "'"'
3 7
4 \
RIVER DAK PARK SUB'S UNIT ND.
5 \
6 NOTE
15 VDL 29, PG 75 T.CR. THE SOUTHERN LOT CORNER MONUMENTS OF RIVER OAK

20.55'
S42°05'45'W
134.80'
N89°56'00"W 679.1 O'
649.10'
PARCEL3

4.38 AC.

IO' WIDE SCE EASEMENT PER DOC. REC.

IN BK. 1989, PG. 687 O.R.

TO BE QUITCLAIMED BY SOUTHERN

CALIFORNIA EDISON
[S89°56'00"E]
FD. 1 /2" IRON PIPE TAGGED LS 4076
10" DOWN CAINWOOD ESTATES
505.70'
PARK SUB'D UNIT NO. I WERE NEITHER SEARCHED FOR OR FOUND. 370.90' (370.79')
(S89°56'00"E 671.79') S89°56'00"E 671.79'
(26')(26')
2 �
3 �
�
�
4 13
CAINWDDJJ £STATES
VDL 34, PG, 22 T.CR.

I 12 I 11
FD. BRASS CAP IN CONC.

STAMPED PLS 4076 PER

CAINWOOD ESTA ES

PARKER COUR T
5 6
.._
-------
10 9
7 8
_J
"'
"!
0 "'"'
w
,....
a:,
a"'
0 =-
"'
"! 0
�
w
�
a"'
0z
"'
0 "'
a:,
0 t i
tJ i-..:::
tJ
�
�
es
Cl(
Q2
Cj
i-...::
� � -...,
� lj
�
Cl
c:::;'
es \I')
�
Cl( ��
Q2
Cj
i-...::
�
\()
lj \I')
Cl i-.._
" t::::J
� -...J
��
�
1--._
t::::J
-...J
TPM NO. 2024-11
PARCEL MAP NO.

PARCEL I OF PARCEL MAP NO. 2380 ACCORDING TO THE MAP THEREOF RECORDED IN BOOK 24, PAGE 81 OF PARCEL MAPS, TULARE COUNTY RECORDS. SITUATED IN THE SOUTHWEST QUARTER OF SECTION 21, TOWNSHIP 18 SOUTH, RANGE 25 EAST, MOUNT DIABLO MERIDIAN, ACCORDING TO THE OFFICIAL TOWNSHIP PLATS THEREOF, IN THE CITY OF VISALIA, COUNTY OF TULARE, STATE OF CALIFORNIA.

NOVEMBER, 2025
OWNER:

JESSIE ALLEN WILLIAMS
2042 NO RTH QUINCY ST
VISALIA, CA 93291
SURVEYOR:

BORUM LAND SURVEYING INC.
1445 W. GRAND AV E. STEC
GROVER BEACH , CA. 93433

BASIS OF BEARINGS
THE CENTERLINE OF CAIN STREET TAKEN AS N00°12'24"E PER EAST GLEN SUBD. UNIT NO 3 REC. IN VOL.34 OF MAPS AT PG. 43 T.C.R.

L6GEND
.a. FOUND AND ACCEPTED MONUMENT AS DESCRIBED
■ FD AND ACCEPTED 3/4" IRON PIPE PER P.M. NO. 2380 - NO TAG - SET PLS 8006 TAG e SET I /2" REBAR TAGGED PLS 8006
♦ SET 1 /2" RBAR TAGGED LS 8006 AS WITNESS CORNER 1 'W / 1 'N OF TRUE COR.

RECORD DATA OR CALCULATED THEREFROM PER CAINWOOD ESTATES REC. IN VOL. 34 OF MAPS AT PG. 22 T.C.R .
< > RECORD DATA OR CALCULATED THEREFROM PER EAST GLEN SUBD. UNIT NO. 3 REC. IN VOL. 34 OF MAPS AT PG. 43 T.C.R.

RECORD DATA OR CALCULATED THEREFROM PER RIVER OAK PARK SUBDIVISION UNIT NO. I REC. IN VOL. 29 OF MAPS AT PG. 75 T.C.R.
(( )) RECORD DATA OR CALCULATED THEREFROM PER PARCEL MAP NO. 2380 REC. IN BK. 24 OF PARCEL MAPS AT PG. 81 T.C.R.
« » RECORD DATA OR CALCULATED THEREFROM PER THE CAIN TRACT REC. IN VOL. 2 OF MAPS AT PG. 99 T.C.R.

LINE INDICATES SUBDIVISION BOUNDARY
T.C.R. TULARE COUNTY RECORDS
SCALE 1 "=60' o· 60' 120·
SHEET 2 OF 2
JOB NO. 24169 BM
169
Form Date: 8/9/07 Page 1 of 2

CITY OF VISALIA
Disclosure Development Project

INCOMPLETE OR LATE SUBMISSION OF DISCLOSURE STATEMENT COULD RESULT IN CONTINUANCE OR DELAY OF YOUR PROJECT.

SITE:

Address or APN(s): ___________ ______________________________________________________________________ Short Title or Name of proposed project: _________________________________________________________________ Summary description of the proposed project: _____________________________________________________________ __________________________________________________________________________________________________ PROPERTY OWNER(S):

If more than two owners, please provide information and signature(s) on a separate sheet.

_______________________ ____________________________________________ D a t e P r o p e r t y O w n e r S i g n a t u r e ____________________________________________
Print Name & Title

OTHER INVOLVED PARTIES:

Fill in all that apply.

NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:

List the names of all principals, partners, and/or trust ees where any property owner and/or developer/builder are a partnership or trust. For corporations provide names of officers, directors a nd all stockholders owning more than 10% equity interest in corporation:

NOTICE:

If the above information regardi ng ownership and interest in this pr operty changes before the project goes before City Council or Planning Commission, it is the responsibilit y of such parties to notify the City of Visalia of this change(s).
171
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0791 Agenda Date: 5/18/2026 Agenda #: 5.

Agenda Item Wording:

Record Final Subdivision Map - Request authorization to record the final map for Pearl Woods Phase 2 subdivision, located at the southwest corner of McAuliff Street and Cherry Avenue (89 Lots); and, request authorization to initiate proceedings for annexation to Landscape and Lighting Assessment District No. 25-06 “Pearl Woods”, and ordering the improvements and the annexation to Assessment District No. 25-06 “Pearl Woods”. (Resolution Nos. 2026-25 and 2026-26 required).

Agenda Date: 05/18/2026
Prepared by:

Sarah MacLennan, Assistant Engineer, [email protected], (559) 713-4271 Jason Huckleberry, Engineering & Building Department Director, [email protected] , (559) 713 -4495
Department Recommendation:

Staff recommends that City Council authorize the recordation of the final map for Pearl Woods Phase 2 subdivision, located at the southwest corner of South McAuliff Street and East Cherry Avenue (89 Lots). Staff also recommends the adoption of Resolution No. 2026-25 initiating proceedings for the annexation to Landscape and Lighting Assessment District No. 25-06 “Pearl Woods” and adopt Resolution No. 2026-26 ordering the improvements and the annexation to Assessment District No. 25 -06 “Pearl Woods”.

Summary:

The final map for Pearl Woods Phase 2 subdivision will subdivide a 24.97-acre parcel into 89 single- family residential lots. The proposed single-family subdivision will be accessible from McAuliff Street and Cherry Avenue and serviced by the interior local public streets with full improvements such as curb, gutter, parkway landscaping, sidewalk, streetlights, and other public utility infrastructure (i.e., sewer lines, storm drainage, gas, electricity, and water).

The final map is ready for recording. All bonds, cash payments, subdivision agreement, and final map have been submitted by the developer, PVW Capital LP, as follows: 1) An executed subdivision agreement; 2) a faithful performance bond in the amount of $5,101,994.25; 3) a labor and materials bond in the amount of $2,550,997.13; 4) a faithful performance bond for retention and preservation of Valley Oak trees in the amount of $10,000.00 per tree and 5) final map. All required items have been submitted and approved by the City prior to the final map being executed and recorded.

The Landscape and Lighting Assessment District No. 25-06 has been reviewed and approved as to form by the Landscape and Lighting District Committee. All new landscaping installed within the development will strictly adhere to the State Model Water Efficient Landscape Ordinance (MWELO).

MWELO required that landscaping and irrigation plans be certified by a qualified entity (i.e., a Landscape Architect) as meeting the State and City’swater conservation requirements. In addition, MWELO increases water efficiency standards for new landscapes through use of more efficient Visalia City Council Printed on 5/15/2026Page 1 of 4
powered by Legistar™
172
File #: 25-0791 Agenda Date: 5/18/2026 Agenda #: 5.

MWELO increases water efficiency standards for new landscapes through use of more efficient irrigation systems, inclusion of drought tolerant plan and tree species, and by limiting the portion of landscape that can be covered in turf.

Background Discussion:

The maintenance bond is held for one year after the recording and acts as a warranty for the public improvements installed per the subdivision agreement. The cash payment covers development impact fees such as storm water acquisition, waterways, sewer front foot fees, and any outstanding plan check and inspection fees. The plan check and inspection fees are estimated at the beginning of the final map process and are not confirmed until the subdivision agreement is finalized. Differences are due in cash at the time of City Council approval of the map.

The City of Visalia has been allowing the developers of subdivisions to form assessment districts under the Landscape and Lighting Act of 1972, and now under Proposition 218, in lieu of using homeowners associations for the maintenance of common features such as landscaping, irrigation systems, streetlights, street trees, and local streets. The maintenance of these improvements is a special benefit to the development and enhances the land values to the individual property owners in the district.

The Landscape and Lighting Act allows for the use of summary proceedings when all the affected property owners have given their written consent to waive the requirement for a public hearing. The notice period is also waived. The owner of this development has given their written consent to waive the public hearing and form this district. The use of summary proceedings allows for the initiation of proceedings and the final annexation action of the assessment district to be acted upon together as separate resolutions.

Pursuant to Title 16 (Subdivisions) of the Visalia Municipal Code, the City’s authorization to record the final map is a ministerial action. Specifically, section 16.24.080 limits the City Council’s action to the specific determination that the final map conforms substantially to the contents of the tentative map, Chapter 16, and the Subdivision Map Act, and provides in pertinent part that “if the Council determines that the map is in conformity with the requirements of this Chapter, the Council shall approve the map (emphasis added).” Disapproval based upon any other reasons would be outside the authority of the Council for this particular action. The Council may reject any and all offers of dedication in the final map pursuant to Section 16.24.080, and require that the City Engineer so indicate on the map, however staff’s recommendation is that the City Council authorize recordation of the final map and accept all offers of dedication as previously described in this report.

Fiscal Impact including annual maintenance and operating costs:
89 lots (Phase 2) of the 273-lot total (Phase 1, 2, & 3) will contribute to Landscape and Lighting Assessment District No. 25-06 created for maintenance of common features related to this subdivision (e.g., Pearl Woods). These common features include, but are not limited to, pavement on local street, block walls, streetlights, street trees and landscaping and irrigation within and along the Visalia City Council Printed on 5/15/2026Page 2 of 4
powered by Legistar™
173
File #: 25-0791 Agenda Date: 5/18/2026 Agenda #: 5.
outlots. The annual lot assessment will be $726.17 per lot.

Prior Council Action:

On June 10, 1987 Council authorized the use of landscape maintenance assessment districts per the Landscape and Lighting Act of 1972 for maintaining common area features that are a special benefit and enhance subdivisions.

On July 21, 2025 Council authorized the Formation of Landscape and Lighting Assessment District No. 25-06 “Pearl Woods”.

Other:

On June 12, 2023 Planning Commission approved Annexation No. 2022-05, Pearl Woods Tentative Subdivision Map No. 5591, and Tentative Parcel Map No. 2023-07.

Alternatives: None
Recommended Motion (and Alternative Motions if expected):

I move to authorize the recordation of the final map for Pearl Woods Phase 2 subdivision; the adoption of Resolution No. 2026-25 initiating proceedings for the annexation of Assessment District No. 25-06 “Pearl Woods”; and the adoption of Resolution No. 2025-26 ordering the improvements and levying the annual assessments for Assessment District No. 25-06 “Pearl Woods”.

Environmental Assessment Status:

Mitigated negative declaration (MND) No. 2023-30 was prepared consistent with the California Environmental Quality Act and City of Visalia environmental guidelines.

CEQA Review:

The tentative map is considered Categorically Exempt under Section 15315 of the guidelines for the implementation of the California Environmental Quality Act (CEQA) (Category exemption No. 2023- 33)
Deadline for Action: 05/18/2026
Attachments:

1. Final Map

2. Aerial Map

3. Development Disclosure

4. Resolution Documents including Resolution Initiating Proceedings for Annexation Clerk’s Certification Resolution Ordering the Improvements
Exhibit A - Assessment Diagram
Exhibit B - Landscape Location Diagram
Exhibit C - Tax Roll Assessment
Exhibit D - Engineer’s Report
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 3 of 4
powered by Legistar™
174
File #: 25-0791 Agenda Date: 5/18/2026 Agenda #: 5.
☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 4 of 4
powered by Legistar™
175

SOUTH MCAULIFF STREET
SHEET 1 OF 5
PEARL WOODS - PHASE 2

SOUTH LOVERS LANEEAST WALNUT AVENUE
N

ROAD 148EAST CHERRY AVENUEAVENUE 280
TSM 5591
’

176
A
CHERRY AVENUEWOODSIDESOUSAPROPERTY,UNIT NO. 142 M, 75,T.C.R. PEARL WOODSPHASE 145 M 54, T.C.R.WOODSIDE SOUSAPROPERTY,UNIT NO. 443 M, 34, T.C.R.

QUAIL RIVER SUBDIVISIONRM 42-43T.C.R.MCAULIFF STREET

LAGUNA COURTCOUNTRY AVENUEGRAND STREET
PARCEL 355 PM 61PARCEL A 55 PM 61
U.P.R.R.

B A

CAMERON CREEKCAMERON CREEK
DESIGNATEDREMAINDER 55 PM 61
ROAD 148COUNTY OF TULARE

COUNTY OF TULARE

ELVERTASTREET
I.O.D. FOR PARK55 PM 61RIO VISTA STREET
ALOVERS LANE ROAD 140

A WALNUT AVENUE
SHEET 2 OF 5
OVERALL BOUNDARYPEARL WOODS - PHASE 2
N
TSM 5591
177
A

MCAULIFF STREET

LONDON AVENUEELVERTA STREET

RIO VISTASTREETCASABLANCASTREET
WOODSIDESOUSAPROPERTY,UNIT NO. 142 M, 75,T.C.R.WOODSIDE SOUSAPROPERTY,UNIT NO. 443 M, 34, T.C.R.LAGUNA COURTCOUNTRY AVENUEGRAND STREET 4342 6421226323622461602559275828575629305532533154373352345135364948403847394645414485848382818079787776747573Δ 2650ANGELES AVENUEPARCEL A 55 PM 61 DESIGNATEDREMAINDER 55 PM 61
A

ELVERTASTREET
CASABLANCA STREETΔ
868788
PARCEL 355 PM 61LOT B7271706968676665
1265437 12111098 1413201918171615LOT ARIO VISTA STREET
I.O.D. FOR PARK55 PM 61
PEARL WOODSPHASE 145 M 54, T.C.R.

Δ ΔΔΔΔLOT D
LOT E
LOT C
SHEET 3 OF 5

PHASE BOUNDARY AND SHEET INDEX
A
PEARL WOODS - PHASE 2NB
TSM 5591
178

LONDON AVENUE

ELVERTA STREET

RIO VISTA STREET
285756293055325331544243 37 3352345135503649484038473946454144 85848382818079787776747375
2758Δ
Δ ANGELES AVENUE
78 7980108109110111112113239 240107
868788
WOODSIDE SOUSA PROPERTY,UNIT NO. 142 M 75, T.C.R.WOODSIDE SOUSA PROPERTY,UNIT NO. 443 M 34, T.C.R.

LONDON AVENUE

ANGELES AVENUE
72 LOT A 141365 1211109874321Δ
ΔΔΔΔΔ
ΔΔ
PARCEL 355 PM 61
PEARL WOODSPHASE 145 M 54, T.C.R.15
71LOT E
LOT B
ΔΔ
SHEET 4 OF 5
PEARL WOODS - PHASE 2
N
1MCAULIFFSTREETLOT AN
Δ43MCAULIFFSTREETLOT BN TSM 5591LONDON AVE.
179

CASABLANCA STREET
6421226323622461602526592758
WOODSIDE SOUSA PROPERTY,UNIT NO. 443 M 34, T.C.R.
2857
240241242243244245
I.O.D. FOR PARK55 PM 61CASABLANCA STREETPARCEL A 55 PM 61 DESIGNATEDREMAINDER 55 PM 6165666768697071
201918171615
Δ
14 ΔΔ
Δ
Δ
ΔΔLOT D
72 LOT E
LOT CΔ
SHEET 5 OF 5
PEARL WOODS - PHASE 2N TSM 5591
180
Lovers
Lane
M
c
Auliff
Tulare
Kiwanis Park
Caldwell
Walnut
Lovers
Lane
M
c
Auliff
K
Ave 280
Visalia
Rd
148
Rd
148
Rd
148
Walnut
Ave 280
Visalia
0 1,000500 Feet
±
Coordinate System: WGS 1984 Web Mercator Auxiliary Sphere 2026
Nearmap US, City of Visalia, Fresno County Dept. PWP , California State Parks, Esri, TomTom, Garmin, SafeGraph, FAO, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, USFWS, Esri, NASA, NGA, USGS Aerial Map
Site Location
181
Form Date: 8/9/07 Page 1 of 2

CITY OF VISALIA
Disclosure Development Project

INCOMPLETE OR LA

TE SUBMISSION OF DISCLOSURE STATEMENT COULD RESULT IN
CONTINUANCE OR DELAY OF YOUR PROJECT.

SITE:

If more than two owners, please provide information and signature(s) on a separate sheet.

Name (print) _____________________________________ Name (print) ______________________________________ Mailing Address _________________________________ Mailing Address ____ _______________________________ _______________________________________________ _________________________________________________ Phone _________________________________________ Phone ___________________________________________ Statement: I/We declare under penalty of perjury that I am /we are the legal owner(s) of the property involved in this application. I/We authorize the person named in this a pplication as the Project Main Contact to act as my/our representative with City Staff regarding the processing of this application. _______________________ ____________________________________________ D a t e Pr o p e r t y O w n e r S i g n a t u r e
____________________________________________
Print Name & Title
_______________________ ____________________________________________ D a t e Pr o p e r t y O w n e r S i g n a t u r e
____________________________________________
Print Name & Title
OTHER INVOLVED PARTIES:

Fill in all that apply.

It is planned that the property will be sold to ______________________________________________________________ (Write “none” if property owner(s) do not plan to sell property.) Developer/Builder __________________________________________________________________________________ Mailing Address ____________________________________________________________________________________ Phone _____________________ Fax _____________________
Portion of 127-030-045-000 and 127-030-047-000
Pearl Woods, Phase 2
Phase 2 consists of 89 residential single family lots
PWV Capital LP
1170 N. Coast Hwy
Laguna Beach, CA 92651
(949) 612-9170
Matthew Watson, President of Aha Development Group, Inc.

General Partner of PWV Capital LP
5/4/2026
DR Horton CA3, Inc.

DR Horton CA3, Inc.
400 E. Main Street, Suite 300, Visalia, CA 93291,
559-636-9850
182
Form Date: 8/9/07 Page 2 of 2
NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:

NOT
ICE: If the above information regarding ownership and interest in this pr operty changes before the project goes before City Council or Planning Commission, it is the responsibilit y of such parties to notify the City of Visalia of this change(s).

D.R. Horton CA3, Inc. : David Hatch - Division President, Vince McCarrie - Region President, Paul J. Romanowski - CEO, and Bill W. Wheat CFO
PWV Capital LP: Matthew S. Watson and Shea H. Watson,Trustees of the Matthew & Shea Watson Living Trust, dated February 16, 2022
183
RESOLUTION NO. 2026-25

RESOLUTION INITIATING PROCEEDINGS

FOR ANNEXATION TO
ASSESSMENT DISTRICT NO. 25-06
Pearl Woods
(Pursuant to Landscape and Lighting Act of 1972)

NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

1. The City Council proposes to annex to an assessment district pursuant to the Landscaping & Lighting Act of 1972 (Section 22500 and following, Streets & Highways Code) for the purpose of the following improvements:

Maintenance of street trees, shrub areas, landscaping, irrigation systems, local streets, streetlights, block walls, and any other applicable equipment or improvements.

2. The district, including annexation, shall continue with the designation established with the initial formation, which is Assessment District No. 25-06, City of Visalia, Tulare County, California, and shall include the land shown on the map designated “Assessment Diagram, Assessment District No. 25-06, City of Visalia, Tulare County, California”, which is on file with the City Clerk and is hereby approved and known as “Pearl Woods”

3. The City Engineer of the City of Visalia is hereby designated engineer for the purpose of these formation proceedings. The City Council hereby directs the Engineer to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Landscape & Lighting Act of 1972.

PASSED AND ADOPTED: May 18, 2026 Leslie B. Caviglia, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF VISALIA )

I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2026-25 passed and adopted by the Council of the City of Visalia at a regular meeting held on May 18, 2026.

Dated: May 18, 2026 LESLIE B. CAVIGLIA, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk
184
CLERK’S CERTIFICATION TO COUNTY AUDITOR

ASSESSMENT DISTRICT NO. 25-06
Pearl Woods
(Pursuant to Landscaping & Lighting Act of 1972)

TO THE COUNTY AUDITOR OF THE COUNTY OF TULARE:

I hereby certify that the attached document is a true copy of that certain Engineer’s Report, including assessments and assessment diagram, for “Assessment District No. 25-06, City of Visalia, Tulare County, California” confirmed by the City Council of the City of Visalia on May 18, 2026 by its Resolution No. 2026-25.

This document is certified, and is filed with you, pursuant to Section 22641 of the Streets and Highways Code.

Dated: May 18, 2026 Leslie B. Caviglia, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk
185
RESOLUTION NO. 2026-26

RESOLUTION ORDERING THE IMPROVEMENTS

AND THE ANNEXATION TO
ASSESSMENT DISTRICT NO. 25-06
Pearl Woods
(Pursuant to the Landscape & Lighting Act of 1972)

NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

1. The City Council adopted its Resolution Initiating Proceedings for Assessment District No. 25-06, City of Visalia, Tulare County, California, and directed the preparation and filing of the Engineer’s Report on the proposed formation.

2. The Engineer for the proceedings has filed an Engineer’s Report with the City Clerk.

3. The owners of all land within the boundaries of the proposed landscape and lighting district have filed their consent to the formation of the proposed district, and to the adoption of the Engineer’s Report and the levy of the assessments stated therein.

4. The City Council hereby orders the improvements and the annexation to the assessment district described in the Resolution Initiating Proceedings and in the Engineer’s Report.

5. The City Council hereby confirms the diagram, and the assessment contained in the Engineer’s Report and levies the assessment for the fiscal year 2025/26.

6. The City Council hereby forwards the following attachments to Tulare County Recorder’s Office for recordation:

a. Clerk’s Certification to County Auditor
b. Resolution Initiating Proceedings
c. Resolution Ordering Improvements
d. Engineer’s Report:

Exhibit A - Assessment Diagram showing all parcels of real property within the Assessment District
Exhibit B - Landscape Location Diagram
Exhibit C - Tax Roll Assessment
Exhibit D - Engineer’s Report

186

PASSED AND ADOPTED: May 18, 2026 LESLIE B. CAVIGLIA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF VISALIA )

I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2026-26 passed and adopted by the Council of the City of Visalia at a regular meeting held on May 18, 2026.

Dated: May 18, 2026 Leslie B. Caviglia, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk

187
Exhibit “A”
Assessment Diagram
Landscape & Lighting Assessment District No. 25-06
Pearl Woods

188
Exhibit “B”
Landscape Location Diagram
Landscape & Lighting Assessment District No. 25-06
Pearl Woods

189
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 25-06
Pearl Woods
Fiscal Year 2025/26

APN # Assessment Owner Lot # District
To be assigned $726.17 PWV Capital LP 1 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 2 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 3 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 4 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 5 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 6 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 7 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 8 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 9 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 10 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 11 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 12 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 13 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 14 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 15 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 16 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 17 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 18 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 19 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 20 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 21 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 22 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 23 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 24 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 25 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 26 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 27 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 28 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 29 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 30 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 31 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 32 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 33 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 34 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 35 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 36 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 37 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 38 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 39 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 40 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 41 25-06 Pearl Woods

190
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 25-06
Pearl Woods
Fiscal Year 2025/26

APN # Assessment Owner Lot # District
To be assigned $726.17 PWV Capital LP 42 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 43 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 44 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 45 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 46 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 47 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 48 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 49 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 50 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 51 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 52 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 53 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 54 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 55 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 56 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 57 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 58 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 59 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 60 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 61 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 62 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 63 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 64 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 65 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 66 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 67 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 68 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 69 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 70 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 71 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 72 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 73 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 74 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 75 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 76 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 77 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 78 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 79 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 80 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 81 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 82 25-06 Pearl Woods

191
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 25-06
Pearl Woods
Fiscal Year 2025/26

APN # Assessment Owner Lot # District
To be assigned $726.17 PWV Capital LP 83 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 84 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 85 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 86 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 87 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 88 25-06 Pearl Woods To be assigned $726.17 PWV Capital LP 89 25-06 Pearl Woods 192
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 25-06
Pearl Woods
Fiscal Year 2025/26

General Description
This Assessment District ( 25-06, Pearl Woods) is located at the southwest corner of McAuliff Street and Cherry Avenue. Exhibit “A” is a map of Assessment District 25-06. This District includes outlots and local roads. The district will maintain shrub areas, street and landscape trees, irrigation systems, block walls, streetlights, pavement on local streets, and any other applicable equipment or improvements. The maintenance of irrigation systems and block wall includes, but is not limited to, maintaining the structural and operational integrity of these features and repairing and acts of vandalism (graffiti, theft or damage) that may occur. This District also includes the preventative maintenance of all internal local City streets by means including, but not limited to overlays, cape seals, crack seals, and reclamite (oiling). The total number of lots within t he district is 273, of which 89 will be assessed for Fiscal Year 2026/27.

Determination of Benefit
The purpose of landscaping is to provide an aesthetic impression for the area. The lighting is to provide safety and visual impressions for the area. The block wall provides security, aesthetics, and sound suppression. The maintenance of any landscape areas, streetlights, streets, and block walls is vital for the protection of both economic and humani stic values of the development. In order to preserve the values incorporated within developments and to concurrently have an adequate funding source for the maintenance of all internal local streets within the subdivision, the City Council has determined that landscape areas, streetlights, block walls, street trees, and all internal local streets should be included in a maintenance district to ensure satisfactory levels of maintenance.

Method of Apportionment
In order to provide an equitable assessment to all owners within the District, the following method of apportionment has been used. All lots in the District benefit equally, including lots not adjacent to landscape areas, block walls, and street lights. The lots not adjacent to landscape areas, block walls, and streetlights benefit by the uniform maintenance and overall appearance of the District.

All lots in the District have frontage on an internal local street and therefore derive a direct benefit from the maintenance of the local streets.

Estimated Costs
The estimated costs to maintain the District includes the costs to maintain any landscaping, street trees, landscape trees, street lights, block walls, and pavement on local streets. The regular preventive maintenance of pavement on local streets is based on the following schedule: Reclamite on a 5 year cycle, Crack Seal on a 7 year cycle; Cape Seal on a 15 year cycle and Overlays on a 20 year cycle.
193
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 25-06
Pearl Woods
Fiscal Year 2025/26

The quantities, estimated costs, and per lot assessment in the “Higgins Ranch” Landscape and Lighting District are as follows:

194
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 25-06
Pearl Woods
Fiscal Year 2025/26

Annual Cost Increase

This assessment district shall be subject to an automatic annual increase derived by the following formula:
year “n” assessment = ($198,244.80) (1.05)
(n-1)

where “n” equals the age of the assessment district with year one (1) being the year that the assessment district was formed;

However, in no case shall the assessment be greater than 1) The actual cost of providing the benefit conferred to each parcel plus any prior years’ deficit and less any carryover, as determined annually or; 2) a 10% increase over the prior year’s assessment.

The reserve fund shall be replenished as necessary to maintain a level of 10% of the estimated maintenance cost so long as the annual assessment change does not exceed the limits identified above.

Example 1) The year four estimated costs are $216,086.83 [a 9% increase over the base year assessment of $198,244.80]. The ceiling on the assessment increase for year four would be $229,493.13 [ceiling = ($198,244.80) (1.05)
(4-1)
]. The assessment would
be set at $216,086.83 or the actual cost of providing the maintenance effort.

Example 2) The year four assessment is estimated at the actual cost of providing the maintenance effort of $224,016.62 [a 7% increase over the previous year assessment and a 13.0% increase over the base year assessment]. The ceiling on the assessment increase for year four would be $229,493.13 [ceiling = ($198,244.80) (1.05)
(4-1)
]. The assessment would be set at $224,016.62 or the
actual cost of providing the maintenance effort because it is less than the ceiling amount and the year-to-year increase is less than the 10% cap on increases in any given year.

Example 3) The year four assessment is $216,086.83 [a 9% increase over the base year assessment $198,244.80] and damage occurred to the masonry wall raising the year five assessment to $263,625.93 [a 22% increase over the previous year assessment]. The year fi ve assessment will be capped at $237,695.51 , a 10% increase over the previous year and under the ceiling of $240,967.79 [ceiling = ($198,244.80) (1.05)
(5-1)
]. The difference of $25,930.42 will be recognized as a deficit and carried over into future years’ assessment.

City Engineer Certification

I hereby certify that this report was prepared under my supervision and this report is based on information obtained from the improvement plans of the subject development.

Christopher Crawford Date
City Engineer
195
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0794 Agenda Date: 5/18/2026 Agenda #: 6.

Agenda Item Wording:

Award professional services contract for senior meals- Authorize City Manager to enter into a professional services contract with The Smokin Burrito to provide food services for the Visalia Senior Center Lunch Program for a twelve (12) month period with options to extended annually thereafter for four (4) consecutive one-year periods, a potential of five (5) years total.

Agenda Date: 05/18/2026
Prepared by: Holly Ellis, Recreation Supervisor, [email protected], 713-4461, Laurissa Roggenkamp, Recreation Manager, [email protected] , 713-4336, Jason Glick, Parks & Recreation Director, [email protected], 713-4042 Department Recommendation: Staff recommend that Council authorize the City Manager to enter into a professional services contract with The Smokin Burrito LLC for the provision of senior meals under RFP #24-25-17. This award will maintain uninterrupted meal service at the Visalia Senior Center, secure a qualified and locally experienced contractor, and restore a cost-effective meal rate for the program.

Summary:

On February 20, 2026, the City issued Request for Proposal (RFP) #24 ‑
25 ‑
17 for the Annual
Contract to Provide Senior Meals. One proposal was received, submitted by The Smokin Burrito LLC.

Their proposal includes preparing meals onsite in the Visalia Senior Center Kitchen and providing a hot lunch or salad option at a rate of $5.95 per meal.

A three
‑
member staff evaluation panel reviewed the submittal. The proposer is a local business with over seven years of catering experience and previously worked with the most recent senior meal contractor for an 18
‑
month period, during which they prepared daily meals for the summer lunch program. The proposal included an ANSI Certified Food Manager credential and a four ‑
week sample
menu plan. The proposal earned an average score of 93 out of 100 possible points.

The recommended contract term is twelve months, with the option to extend annually for up to four additional one
‑
year periods (maximum five years). Annual cost adjustments may be requested based on the Consumer Price Index, capped at 5%. The proposed year one cost is not to exceed $111,730.

Awarding this contract ensures continuity of the senior lunch program following the expiration of the previous agreement with Sue Sa’sCatering and avoids further reliance on temporary extensions, which have increased meal costs to $10.00 per meal. The Smokin Burrito’s proposal provides a stable, experienced, and cost
‑
effective solution for ongoing meal service at the Visalia Senior Center.

Visalia City Council Printed on 5/15/2026Page 1 of 3
powered by Legistar™
196
File #: 25-0794 Agenda Date: 5/18/2026 Agenda #: 6.

Background Discussion:

Contract Background:

The Senior Lunch Program utilizes a contracted caterer to provide weekday lunch service at the Visalia Senior Center. The previous contract with Sue Sa’sCreative Catering had commenced in February 2020 and expired in February 2025. While staff awaited the completion of a formal proposal process, the contract rolled onto a month-to-month basis.

In September of 2025, the contractor notified staff that they could no longer provide meals at the existing rate effective November 1, 2025. Staff negotiated a six-month extension at a new price of $10.00 per meal, replacing the previous month-to-month rate of $4.50 per meal.

This temporary pricing highlighted an urgent need for a new long-term contract to ensure program continuity and financial predictability.

Program Background:

The City of Visalia Parks and Recreation Department offers a senior lunch program on weekdays at the Visalia Senior Center. The intent of the senior lunch program is to provide older adults in the community with access to affordable and nutritious meals in a welcoming and social environment, helping reduce food insecurity and isolation among older residents.

Under this contract with The Smokin Burrito, the City pays the contractor a rate of $5.95 per meal.

Senior participants are charged a separate program fee established by the City, which is lower than the contract rate and subsidized to maintain affordability.

The Senior Lunch Program is outlined in the City of Visalia Parks and Recreation Department fee policy, which is reviewed annually by the City Council and was most recently adopted during the Fiscal Year 2025-2026 Rates & Fee review. Under this policy, the program is categorized as a shared Community and Individual Benefit, meaning its costs are offset equally for Visalia resident seniors by the City tax subsidy (50%), representing the community benefit, and participant fees (50%), representing the individual benefit.

To maintain the balance between the City subsidy and participant contributions, a small increase in participant meal prices is required.
· Beginning July 1, 2026
o Visalia Seniors: a $0.25 increase
§ Dine-In: from $4.50 to $4.75
§ To-Go: from $5.00 to $5.25
These changes to meal prices will ensure the program remains affordable for participants while staying fully compliant with the Council
‑
adopted fee policy and the City’s cost
‑
recovery model.

Staff will be re-evaluating the rates and fees for non-Visalia resident meal costs which will more accurately reflect the full cost, without City subsidy for non-residents.

Fiscal Impact including annual maintenance and operating costs: An estimated not-to-exceed cost of $111,730 for year one of the contract at $5.95 per meal. A CPI increase based on the U.S.

Visalia City Council Printed on 5/15/2026Page 2 of 3
powered by Legistar™
197
File #: 25-0794 Agenda Date: 5/18/2026 Agenda #: 6.
cost of $111,730 for year one of the contract at $5.95 per meal. A CPI increase based on the U.S.

Bureau of Labor Statistics, Consumer Price Index (CPI) for all Urban Consumers (CPI-U, U.S. City Average, All Items) up to 5% may be added for each additional year of the contract.

Prior Council Action: February 3, 2020 Council awarded RFP 19-20-19 to Sue Sa’s Creative Catering for the professional services to provide food services for the Visalia Senior Center Lunch Program.

Alternatives: Not to award The Smokin Burrito LLC and direct staff to go back out with another RFP.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to award an annual contract to provide senior meals to The Smokin Burrito LLC.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 05/18/2026
Attachments:

Draft contract with RFP and proposal from The Smokin’ Burrito Draft Sample Menus
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☒
Organizational
Excellence
☒
Fiscal
Strength
☐
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 3 of 3
powered by Legistar™
198
Contract to RFP NO. 24-25-17
Senior Meals

Page 1 of 6 ends

ANNUAL

CONTRACT TO PROVIDE SENIOR MEALS
(City of Visalia RFP No. 24-25-17)
T
his Agreement entered into and effective this 27th day of June 2026 [“Effective Date”], by and between the City of Visalia, hereinafter referred to as the “CITY”, and The Smokin’ Burrito LLC hereinafter referred to as the “CONTRACTOR”, “BIDDER”, or “SUBRECIPIENT”.

R E C I T A L S
WH
EREAS, CONTRACTOR is a Limited Liability Company with a primary business address of 3339 W Connelly Ave Visalia, CA 93291 and SSN or EIN: ____________________; and WH
EREAS, CITY is a municipal corporation and Charter Law City; and WH
EREAS, City of Visalia reviewed and evaluated responses to RFP No. 24-25-17 and determined to award contract to CONTRACTOR for the provision of senior meal program services.

WH
EREAS, CONTRACTOR represents it is licensed, qualified and willing to complete the Project pursuant to terms and conditions of this Agreement.

N
OW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. T
ERM:

The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. CITY will be presumed to request renewal unless the CITY delivers written notice of non- renewal to the CONTRACTOR, thirty (30) days prior to the renewal date.

I
f the CONTRACTOR decides not to consent to a renewal by the CITY, then CONTRACTOR must provide written notice of non-renewal to the CITY at least ninety (90) days prior to the renewal date.

Thi
s Agreement may be terminated for convenience by the CITY, in whole or in part, by giving the CONTRACTOR thirty (30) day
s written notice of intent to terminate whenever the City determines that termination is in the best interest of the C
ITY. In the event of termination or expiration of this Agreement, C ONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. A
TTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

ATTACHMENT NO. DESCRIPTION OF ATTACHMENT
Attachment 1 General Contract Provisions
Attachment 2 Insurance Requirements
Attachment 3 City of Visalia RFP 24-25-17, Annual Contract to provide Senior Meals Attachment 4 CONTRACTOR’s proposal in response to RFP 24-25-17

3. C
ONTRACTOR SCOPE OF SERVICES and COMMITMENTS*:

CONTRACTOR shall provide the following services for the stated compensation on or before the stated completion dates (“Scope of Services”):

A
ll work described in Scope of Services in Bid No. 24-25-17 – Option 2 Meals prepared on-site.

4. C
ITY COMMITMENTS:
199

Contract to RFP NO. 24-25-17
Senior Meals

Page 2 of 6 ends

CITY shall perform the following tasks on or before the stated completion dates:

TASK COMPLETION DATE
Pay Contractor as work is completed and invoiced As requested by Contractor

5. COMPENSATION:

Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets and similar documents presented by CONTRACTOR to CITY.

6. CONTRACT PRICE ADJUSTMENTS:

All prices shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. Prices may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary.

The request for price adjustment must be submitted to the Project Manager in writing a minimum of thirty (30) days but no sooner than ninety (90) days prior to the annual anniversary date of the agreement. Requests filed after this time will not be considered.

The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve- month period closest to the anniversary date of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this for mula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR

Dated: _____________ By:______________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA

Dated: _____________ By: ______________________________________________________ City Manager

Dated: _____________ By: ______________________________________________________ City Attorney

Dated:______________ By: ______________________________________________________ City of Visalia Risk Manager

Dated:______________ By:______________________________________________________ City of Visalia Project Manager
Total Compensation: $5.95 per meal
Source of Funds: Local Revenues
Payment Schedule: Within 30 days from date of invoice for completed work 200

Contract to RFP NO. 24-25-17
Senior Meals

Page 3 of 6 ends

Attachment 1

GENERAL CONTRACT PROVISIONS

A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment: Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA CONTRACTOR The Smokin’ Burrito LLC. 707 W. Acequia Ave. 3339 W Connelly Ave.

Visalia, CA 93291 Visalia, CA 93291
Attention: City Clerk Attention: Caroline Meyer Liebe

D. Independent Contractor: It is understood and agreed by the parties herein that CONTRACTOR, in the performance of this Agreement, shall act as an independent contractor, and therefore shall obtain no rights to any fringe benefits that accrue to regular full-time CITY employees.

E. Jurisdiction/Venue/Waiver Of Removal : This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the ter ms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification: This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.

G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Indemnification: The CONTRACTOR waives any and all claims and recourse against the CITY, including the right of contribution of loss or damage to person or property arising from, growing out of, or in any way connected with or incidental to the CONTRACTOR’s performance of this Agreement, except claims arising from the concurrent or sole negligence of the CITY or its officers, agents or employees. The CONTRACTOR will indemnify, hold harmless, and defend (at CITY’s option) the CITY against any and all claims, demands, damages, costs, expenses, or liability arising out of the CONTRACTOR’s performance of this Agreement except for liability arising out of the concurrent or sole negligence of the CITY or its officers, agents, or employees.

I. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

J. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

K. Firearms Prohibited: Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught c arrying a gun, without City permission, their contract will be terminated.

201

Contract to RFP NO. 24-25-17
Senior Meals

Page 4 of 6 ends

L. Executive Order N -6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

202
Contract to RFP NO. 24-25-17
Senior Meals

Page 5 of 6 ends

Attachment 2
I

NSURANCE REQUIREMENTS

1. CO
NTRACTOR Insurance. CONTRACTOR, at its sole cost and expense, for the full term of this Agreement (and any extensions thereof), shall obtain and maintain at a minimum compliance with all of the following insuranc e c
overage(s) and requirements. Such insurance coverage shall be primary coverage as respects CITY and any insurance or self-insurance maintained by CITY shall be in excess of CONTRACTOR’s insurance coverage and shall not contribute to it.

2. S
ubcontractor(s’) Insurance . If CONTRACTOR utilizes one or more subcontractors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalent to that required of CONTRACTOR.

3. T
ypes of Insurance and Minimum Limits . The following types of insurance and minimum limits are require d providing at least the following minimum coverage and limits of liability:
a. W
orker’s Compensation written in accordance with the laws of the State of California providing coverage for any and all employees of CONTRACTOR in the minimum statutorily required coverage amounts; b. C
omprehensive Automobile Liability Coverage for each of CONTRACTOR’s vehicles used in the performance of
this Agreement, including owned, non- owned (e.g. owned by CONTRACTOR’s employees or contractors), leased or hired vehicles, in the minimum amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage.
c. C
ommercial General Liability Insurance coverage in the minimum amount of $1,000,000 combined single limit, including coverage for:
(
1) bodily injury;
(2) personal injury;
(3) broad form property damage;
(4) contractual liability;
(5) cross-liability;
(6) products and completed operations liability

4. O
ther Insurance Provisions.

If any insurance coverage required in this Agreement is provided on a “Claims Made” rather than “Occurrence” form, CONTRACTOR agrees to maintain the required coverage for a period of three (3) years after the expiration of this Agreement (hereinafter “post agreement coverage”) and any extensions thereof. CONTRACTOR may maintain th e
r
equired post agreement coverage by renewal or purchase of prior acts or tail coverage. This provision is contingent upon post agreement coverage being both available and reasonably affordable in relation to the coverage provided during the term of this Agreement. For purposes of interpreting this requirement, a cost not exceeding 100% of the last annual policy premium during the term of this Agreement in order to purchase prior acts or tail coverage for post agreement coverage shall be deemed to be reasonable.

5. E
ndorsements.

All required Automobile and Comprehensive or Commercial General Liability Insurance shall be endorsed to contain the following clauses:
a. T
he City of Visalia, its officers, agents, employees, representatives, and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.
b. I
t is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute wit h i
nsurance provided by this policy.
203
Contract to RFP NO. 24-25-17
Senior Meals

Page 6 of 6 ends

c. Thi
s insurance shall not be canceled, limited in scope or coverage, or non- renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA, 93291

6. Pr
oof of Coverage.

CONTRACTOR agrees to provide its insurance broker(s) with a full copy of these insurance provisions and provide CITY on or before the effective date of this Agreement with Certificate(s) of Insurance for all required coverages.

Copies of all the required Endorsements shall be attached to the Certificate(s) of Insurance or other evidence of insurance acceptable to the City of Visalia, which shall be provided by CONTRACTOR’s insurance company as evidence of the stipulated coverages. This Proof of Coverage shall then be mailed to the City of Visalia at the following address:

Cit
y of Visalia
707 W. Acequia
Visalia, CA 93291
Attn: Purchasing Division
204
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 1 of 33 ends

CITY OF VISALIA, CA

REQUEST FOR PROPOSALS
RFP NO. 24-25-17

ANNUAL CONTRACT TO PROVIDE SENIOR MEALS
DESCRIPTION: The City of Visalia is seeking proposals from qualified Vendors to provide catering services for the Senior Center located at 310 N Locust Visalia, CA 93291. The selected Vendor will be responsible for preparing and delivering nutritious meals that meet the dietary needs of senior citizens. The contract will include daily meal services as well as special event catering throughout the year.

PROPOSER CONFERENCE: On Tuesday, March 10, 2026 a conference will be held at the Visalia Senior Center 310 N Locust Visalia, CA 93291, beginning 2:00pm. This is an opportunity to ask questions regarding the project and the Request for Proposal requirements.

SUBMITTAL DEADLINE:

One (1) unbound original, four (4) copies, and a digital copy on a USB Drive must be received no later than: 2:00 p.m. on Thursday, March 26, 2026.

SUBMITTAL INSTRUCTIONS:

Addressed to: City of Visalia Purchasing Division
707 W. Acequia Avenue, Visalia, CA 93291
From: Proposer’s Name & Mailing Address
Mark envelope: RFP No. 24-25-17, Annual Contract to Provide Senior Meals DELIVERY OF PROPOSALS: When sending the proposal via Fed Ex, UPS, etc., it is the responsibility of the Proposer to ensure that submittals are received during open office hours. Office Hours are 7:30am – 5:00pm Monday through Thursday. We are closed on Fridays and major holidays. Deliveries are not received when the office is closed.

The City utilizes an outside service for delivery and sorting incoming mail, and therefore, submitting proposals via U.S.

Mail is not recommended as there could be a delay in receiving by the deadline. Proposals must be received prior to the deadline. The City will not accept a postmark as evidence of delivery.

Emailed submittals will not be accepted. Proposals received after the time and date stated above shall be returned unopened to the proposer.

INQUIRIES: Direct questions for clarification of this document to Purchasing Division (559) 713-4334, or email [email protected]. To prevent misinterpretation, the Purchasing Division requests that all questions regarding the scope of services be addressed in writing via email. Questions may be asked at any time prior to, but no later than must be received on or before Friday, March 13, 2026 at 4:00pm.

Attachment 3
205
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 2 of 33 ends

CITY OF VISALIA, CALIFORNIA

REQUEST FOR PROPOSALS
RFP 24-25-17
SEALED PROPOSALS will be received by the Visalia Purchasing Division located at 707 West Acequia, Visalia, CA 93291, until 2:00 p.m. on Thursday, March 26, 2026 for:

Annual Contract to Provide Senior Meals
An informational proposer conference will be held on Tuesday, March 10, 2026 at 310 N Locust, Visalia, CA 93291 beginning at 2:00 p.m. onsite at the Visalia Senior Center.

RFP and Contract documents may be obtained in the office of the Purchasing Division, 707 W. Acequia Ave., Visalia, CA 93291, by calling (559) 713-4334, emailing your request to [email protected] or may be downloaded from BidNetDirect by registered users. To register with BidNetDirect, please see the City’s website visaliapurchasing.org.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded the full opportunity to submit proposals in response to this notice and will not be discriminated against on the basis of age, race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

Executive Order N-6-22 – Russia Sanctions on March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or conduct prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

The right is reserved by the City of Visalia to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interests of said City.

Publication Dates: 02/20/26 & 02/25/26
206
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 3 of 33 ends

Table of Contents
I. DEFINITIONS ............................................................................................................................ 4 II. INTRODUCTION ....................................................................................................................... 4 A. Information ..................................................................................................................... 4 B. Background ................................................................................................................... 4 C. Purpose, Objective and Services to be Provided .......................................................... 4 D. RFP/Agreement Schedule ............................................................................................. 5 III. SCOPE OF SERVICES ............................................................................................................. 5 A. Required Product / Services to be provided by Contractor ........................................... 5 B. Number of Meals and Days of Service .......................................................................... 6 C. Catering Service ............................................................................................................ 6 D. Meal Standards/Menu Planning .................................................................................... 8 E. Meal Pattern Specifications ........................................................................................... 9 F. Alternative Meal Option ............................................................................................... 10 G. City Responsibilities .................................................................................................... 1 0 IV. PROPOSAL CONTENT AND FORMAT REQUIREMENTS .................................................... 10 A. General Information ..................................................................................................... 11 B. Proposed Project Approach ......................................................................................... 11 C. Staff Qualifications and Related Experience ............................................................... 12 D. Proposed Fee Stucture ................................................................................................ 13 E. Conflict of Interest ........................................................................................................ 13 V. CONSULTANT SELECTION PROCEDURE ........................................................................... 13 A. Criteria & Weight of Criteria ......................................................................................... 14 B. Background Check ...................................................................................................... 15 C. Award of Contract ........................................................................................................ 15 VI. GENERAL CONDITIONS ........................................................................................................ 15 A. Important Notice .......................................................................................................... 15 B. Contracting Agency ..................................................................................................... 15 C. Legal Responsibilities .................................................................................................. 15 D. Permits and Licenses .................................................................................................. 15 E. Insurance ..................................................................................................................... 16 VII. CONTRACT REQUIREMENTS AND ACCEPTANCE OF PROPOSAL CONTENT ............... 17 A. Withdrawal of Proposals .............................................................................................. 17 B. Rejection of Proposals ................................................................................................. 17 C. Evaluation/Award of Contract ..................................................................................... 18 D. Proposal Pricing Guidelines ........................................................................................ 18 E. Assignment of Contract .............................................................................................. 18 F. Right to Require Performance ..................................................................................... 18 G. Ethics in Public Contracting ........................................................................................ 19 H. Equal Employment Opportunity .................................................................................. 19 I. Venue .......................................................................................................................... 19 J. Proprietary Information ............................................................................................... 19 K. Incurring Costs ............................................................................................................ 20 L. Firearms Prohibited ..................................................................................................... 20 M. Executive Order N-6-22 – Russian Sanctions ............................................................. 20 VIII. EXHIBITS (Exhibits A-1 through A-7 must be included with proposal) ........................... 21 A-1: Non Collusion Affidavit ............................................................................................. 21 A-2: Workers' Compensation Insurance Certificate ........................................................ 22 A-3: Equal Employment Opportunity Compliance Certificate .......................................... 23 A-4 Ownership Disclosure and California Levine Act Statement .................................... 24 A-5 Drug-Free Workplace Certification .......................................................................... 25 A-6: American with Disabilities Act Compliance Certificate ............................................ 26 A-7: Iran Contracting Act Certification ............................................................................. 27 A-8: Sample Annual Contract to Provide Senior Meals ................................................... 28 Additional Attachments (Attached Separately)
Attachment 1: Dietary Guidelines for Americans 2020-2025 Attachment 2: Nutrition Requirements of the Older Americans Act (OAA) 207

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 4 of 33 ends

I. DEFINITIONS

For the purposes of RFP No. 24-25-17, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Sub-recipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Proposal.

5. “RFP” means Request for Proposal No. 24-25-17.

II. INTRODUCTION
A. Information
The City of Visalia is requesting proposals from qualified catering and/or food service management companies to provide the services and meals detailed in this RFP. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods.

This Request for Proposals is being issued by the City of Visalia Purchasing Division. Unless otherwise directed, all communications regarding this Request for Proposals should be directed to the Purchasing Division, at (559) 713-4334 or via email at [email protected].

A proposer conference will be held on Tuesday, March 10, 2026 at 2:00 p.m. at Visalia Senior Center, located at 310 N Locust, Visalia, CA 93291, in the Senior Center Kitchen. This is an opportunity for Proposers to ask questions about the program and the Request for Proposal requirements. Any revisions to the Request for Proposals will be issued and distributed as addenda. Proposers are encouraged to submit any questions or items for clarification in writing to the above email address.

Proposers are specifically directed not to contact any City personnel for meetings, conferences, or technical discussions related to this Request for Proposals. Failure to adhere to this policy may be grounds for rejection of proposals.

Local Vendor Preference Policy: In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local vendor preference policy. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months.

A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address. 5 points (Local Vendor Preference Points) will be given to any Proposer who has a business address in Tulare County for the past six months.

B. Background
Visalia is located east of State Highway 99 and along State Highway 198. The City’s population is approximately146,000. The incorporated area covers approximately 25 square miles. The City’s Parks and Recreation Department is responsible for providing meals to the seniors of Visalia. The Senior Meal Program offers nutritious meals for adults ages 55 and over. The current Senior Meal Program averages approximately 66 hot congregate meals served at the Visalia Senior Center per day (Monday through Friday) but can reach 150+ meals on special event days. Meals are currently prepared on site by a contractor and then served by one City staff member and volunteers.

C. Purpose, Objective and Services to be Provided

1. Purpose
The purpose of this project is to secure a qualified vendor to provide high-quality, nutritious meals for the Visalia Senior Center as part of the City’s Senior Nutrition Program.

208
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 5 of 33 ends

2. Objective
The City’s objective is to ensure effective coordination between the City, the vendor, and any third parties to successfully deliver the program. The vendor shall demonstrate reliability in meal preparation and delivery, proactively communicate with City staff, and comply with all applicable food safety and health regulations.

3. Services to be Provided
The vendor shall provide professional catering and meal delivery services that include:
 Preparation of meals that meet dietary and nutritional standards.  Timely delivery or onsite preparation of meals at the Visalia Senior Center.  Coordination with City staff to ensure service quality and responsiveness.  Adherence to all federal, state, and local health and safety regulations.

Vendors may propose one of the following service models:

Option 1: Prepare meals off-site and deliver to the Senior Center.

Option 2: Utilize the Senior Center kitchen for meal preparation for the Senior Nutrition Program only.

Should the vendor seek to utilize the kitchen facilities for any purpose beyond the preparation of meals for the senior meal program, including independent catering operations or other commercial activities, such use shall be subject to a separate agreement with the City. Such an agreement may include a lease or rental arrangement, additional insurance provisions, and related terms. The City may also consider a net invoice structure or other financial model as part of this separate negotiation.

The City reserves the right to approve, deny, or modify any proposed ancillary use of the kitchen facilities at its sole discretion.

D. RFP/Agreement Schedule
Event Date of Event
RFP Available to the public .....................................................................February 20, 2026 Informational Proposer Conference @ 2:00 p.m. ....................................... March 10, 2026 Deadline for written questions .................................................................... March 13, 2026 RFP due at 2:00 pm at 707 W Acequia ...................................................... March 26, 2026 Short list established and vendors notified ................................................................... TBD Interviews/Presentations with short-listed vendors (if required) ................................... TBD Award of Contract @ City Council Meeting ................................................................. .TBD Contract Begins ............................................................................................................ TBD Italicized items and dates are at the City’s option. The City reserves the right to award contract solely on the basis of proposal content.

III. SCOPE OF SERVICES
A. Required Product / Services to be provided by Contractor The City is in need of congregate meals for the Senior Nutrition Program. The City has a large commercial kitchen that is available to provide this service if desired. In order to implement the best possible solution to fill the City’s needs, two options are available to potential vendors:

1. Vendor may prepare meals off-site and deliver meals to the Senior Center as outlined in this RFP.

2. Vendor may utilize the Visalia Senior Center kitchen for the purpose of preparing meals for the Visalia Senior Nutrition Program only.
209
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 6 of 33 ends

The contractor shall furnish all food, labor and equipment necessary to prepare and deliver individual meals and/or bulk food for persons 55 years of age and older. The quality of food is expected to be of such condition as to be pleasing, appetizing, palatable and of such color, texture, size and shape as is appropriate for the food items served. Food quality and service directly impacts the number of meals demanded by participants.

B. Number of Meals and Days of Service
Meals shall be provided Monday through Friday with the exception of the following City holidays:
o New Year’s Day
o Martin Luther King Jr. Day
o Presidents Day
o Memorial Day
o Independence Day
o Labor Day
o Veterans Day
o Thanksgiving Day
o Day after Thanksgiving
o Christmas Eve Day
o Christmas Day
A list of observed holidays will be provided to the supplier by January 1st of each year of the agreement.

The City reserves the right to cancel meal service on additional days providing thirty (30) days’ notice to the vendor.

The contractor will prepare between 40 to 130 congregate meals per day, with an average of 67, Monday through Friday except on holidays designated by the City. The number of requested meals may be below or above these numbers. Meals per day may increase to 150+ meals for Thanksgiving, Christmas, and other special events. The City will give an exact number for daily preparation by 2:00pm on the business day preceding the service day.

C. Catering Service
Catering service and food preparation is the responsibility of the contractor and City staff will serve the meals to program participants, this includes plating, drink service, volunteer management, dining hall cleaning, sanitation of dining hall cups, plates, and eating utensils.

1. Applicable to all contracts (Option 1 and Option 2)
a. Meals will be ordered on a daily basis. The meal order will be communicated to the contractor prior to 2:00 p.m. the business day preceding the service day. b. City shall provide all serving trays and utensils, warming, refrigerating and freezing equipment at the site and shall be responsible for the maintenance of proper temperatures once meals are accepted from vendor.
c. Instructions shall be attached to (or communicated to food service staff) each food product indicating size of serving and size of utensil to be used in serving (example:
thirty servings using ½ cup scoops).
d. Cake, cornbread, and casserole dishes, i.e. meatloaf, lasagna, tuna noodle casserole, shall be scored indicating portion size by the contractor for the appropriate number of servings.
e. The contractor will prepare the quantity of food necessary to ensure that shortages do not occur due to minor serving errors.
f. Food shortages, spoiled foods, or any cold food received on-site above 40°F, or hot food below 145°F, that are reported to the contractor by the agreed delivery time must be replaced no later than 11:30 a.m., or at another pre-designated agreed-upon time.

If replacement does not occur, the agreed-upon deduction schedule will apply. g. City shall provide all disposable containers for take-out meals and any such items needed for daily meal service
210
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 7 of 33 ends

h. The contractor shall comply with all Federal, State, and local Health Department laws and regulations.
i. To ensure that meals are prepared in a safe, sanitary environment, in compliance with the California Health and Safety Code, the contractor must have a qualified food service manager on staff who will ensure that the meals are prepared in a safe and sanitary condition throughout meal service operation.
j. Contractor shall be responsible for obtaining and maintaining any applicable permits to operate with the Tulare County Health & Human Services Agency. k. Authorized representatives of the City and/or County shall have the right to inspect food preparation and storage and packaging sites during the term of the contract. l. Contractor is required to submit the following month’s calendar/menu no later than the 15th of the month prior.

2. Meals prepared off-site and delivered to the Senior Center (Applies to Option #1)
a. Meals prepared off-site shall be delivered to the Visalia Senior Center located at 310 N. Locust no earlier than 10:30 a.m., and no later than 11:00 a.m. Food shall be in transport for no longer than 60 minutes and may not be kept in heat retaining equipment longer than 120 minutes prior to serving (11:30 a.m.) b. The City may change the days and time of delivery and service by giving the contractor seven (7) days’ notice.
c. All food prepared off site must comply with applicable local Health Department regulations and must be packaged and transported under conditions that will ensure temperature control to prevent bacterial contamination, spillage and/or insect infestation. Hot foods are to be delivered at a minimum temperature of 145 degrees Fahrenheit and cold foods at a maximum temperature of 40 degrees Fahrenheit, City shall read temperatures upon delivery, food that is not at the appropriate temperature may be rejected and payment for items may be withheld in accordance with the deduction schedule. Frozen foods must be kept frozen.
d. Each delivery shall be accompanied by a delivery slip, designating the number of meals and supplies delivered as well as food temp at time of packaging and time of departure from preparation site. The City’s food services manager will document and log temperatures of food items as received, sign receipt, if in order, and keep for the City’s records.
e. The contractor shall place food in areas designated by City’s food services manager. f. Contractor owned food service equipment - The City shall rinse serving pans and place them into the carrier (or in a designated location) for pick up. All delivery equipment belonging to contractor shall be removed from the meal location by the next day (usually during meal delivery). The City will not be responsible for equipment left at the facility beyond the next day of service.

3. Meals prepared on-site (Applies to Option #2)
a. Contractor shall prepare meals and place in appropriate temperature regulated containers and City shall plate and serve meals.
b. Meals prepared on-site must be ready for service by 11:30 a.m. on all meal service days.
c. Contractor is responsible for cleaning all cooking equipment and utensils utilized in the preparation and service of the meals. City shall be responsible for cleaning all utensils utilized for plating service.
d. All food prepared on site must comply with applicable local Health Department regulations and must be cooked, handled, and stored under conditions that ensure temperature control to prevent bacterial contamination, spillage, and/or insect infestation.
e. Contractor is responsible for valid food handler’s certification for each of their staff members working in the facility, certification must be displayed in the kitchen and a copy provided to City.
211

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 8 of 33 ends

f. Contractor shall be responsible for the daily cleaning and sanitation of the kitchen and appliances including wiping work surfaces and sinks and sweeping and mopping floors.
g. Contractor shall provide cleaning chemicals and supplies for their cleaning duties, including dish washer chemicals consistent with those used by the City. h. Contractor shall be responsible for routine cleaning under and behind equipment, cleaning floor mats, walls, ceiling and all work surfaces. i. Contractor shall also be responsible for weekly cleaning of refrigerators and freezer. j. Contractor’s staff must wear appropriate attire and/or identification when on premises. k. Contractor must inform City immediately of any maintenance, service or repairs to the Senior Center Kitchen and/or equipment. All communication regarding maintenance and repairs must be done through Recreation Department with the designated Contract Manager via email.
l. A limited amount of space is available for storage for the Contractor’s equipment and supplies. Contractor must receive approval of the Senior Center Manager to store supplies or equipment in areas other than those designated for storage for the contractor’s use.

D. Meal Standards/Menu Planning

1. Meal Standards
a. The City may make a chemical analysis of any food delivered by the contractor at any time. The contractor agrees to cooperate in having the analysis made. If the analysis discloses that the food does not comply with the required meal specifications, the contractor shall be liable for the cost of this analysis, and meals served to seniors out of compliance.
b. The contractor shall be liable for any meals or meal components that fail to meet the nutritional standards and requirements, are spoiled or unwholesome at the time of delivery, are provided in insufficient quantities, are incomplete, are delivered at an unacceptable temperature, or are delivered after the time specified by the City (meals are served at 11:30 a.m.). If any portion of a meal is determined to be unacceptable, the City shall withhold payment for that portion. The delivery driver shall remain on site until the City’s designated food services manager has inspected the delivery, and all shortages or unacceptable items shall be noted on the delivery slip for appropriate credit.
i. Compensation reduction rate:

1. Entrée (Lean Meat or Bean)
a. Unacceptable (failure to meet standards, spoiled, unacceptable temperature) or insufficient quantities -40% for each serving

2. Side (Vegetable, Fruit, Bread or Grain, Dessert, Milk) a. Unacceptable (failure to meet standards, spoiled, unacceptable temperature) or insufficient quantities -12% for each serving c. Meal assessments shall be conducted by the City on an on-going basis. The contractor shall work with the City to comply with reasonable requests for changes in food type, preparation method and quality. Records will be maintained by the City’s designated food services manager documenting the quality of food and service received from the contractor. These records will be made available to the Contractor upon request.

2. Menu Planning
a. Contractor shall incorporate principles of the U.S. Dietary Guidelines for Americans, (DGA), (Ninth edition, 2025), published by the USDA and the U.S. Department of Health and Human Services, and meet the Dietary Reference Intakes (DRI) in preparing the meals (See Attachment 1 and 2). Each daily meal pattern shall meet the minimum one-third (1/3) of the daily DRI requirement.
b. The contractor and the City will work together to schedule menus up to 3 months in advance, the contractor shall be responsible for writing the menu with input from the City’s food services manager. Menu planning should be at least a three-week meal 212
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 9 of 33 ends

cycle not repeating the same meal more than twice per month. This includes those special meals (e.g. holiday and special event meals) that can be predicted. Non- scheduled special event meals will be planned, and the price per meal cost negotiated on a case-by-case basis. Special meals (holidays) and banquets or other special food service requests may be scheduled by mutual agreement between the supplier and the City. Any additional costs for this service must be pre-approved by the City. A list of planned special events shall be supplied to the vendor prior to January 1 st of each year of this agreement.
c. The City shall be responsible for typing, duplication and distribution of the menu. d. All menu substitutions by the contractor shall be submitted in writing for approval by the City at least two (2) days prior to serving date. The contractor may, however, in an emergency, make menu substitutions on verbal approval of the City’s food services manager.

E. Meal Pattern Specifications
When preparing the meals include increasing the use of complex carbohydrates and high fiber foods and decreasing use of high fat and high sodium foods; such as meal flavorings, stocks, low-fat sauces, cheeses and gravies. The baking, boiling and steaming of foods is strongly recommended over deep- frying. Keep total fat intake between 20% to 35% calories, with most fats coming from sources of polyunsaturated and monounsaturated fatty acids such as fish, nuts, and vegetable oil.

Component Menu Planning – Meal Caloric Value 1,600
Detailed Requirement Alignment
Each meal must contain 2–4 oz cooked, edible lean meat or alternative.

Lean Meat or
Bean
1 Serving
(2–4 oz)
Meat, fish, poultry, eggs, or cheese (or combination) must provide at least 14g protein.

Ground beef ≤ 20% fat; served no more than twice/week.

Roast meat, steak, chops – once/week.

Poultry – at least once/week; no necks or wings.

Ham – ham-flat, boneless, semi-dry, 95% fat free; no more than once/week.

Legumes – count only as protein (not vegetable); serve often per participant acceptance.

Meats must be USDA inspected & sealed.

Minimum grading: Beef – USDA Choice; Lamb – USDA Choice; Variety meats – Grade No.1; Poultry – Longmont + 460 or Bilmar 601 or equivalent; Fish/Seafood – fresh/frozen, nationally distributed, US Dept. of Interior inspected; Cheese – USDA Grade “A” non-processed; Eggs – USDA or State Graded “A”.

Breaded portions – ≤ 1 oz breading in addition to protein; served no more than once/week.

Each meal must contain a minimum of two servings of different vegetables or one serving of vegetables and one serving of fruits or juices Vegetable
1–2 Servings
(½ cup each)
No same vegetable more than 2x/week; maximize variety.

Fresh, frozen, or canned allowed.

High Vitamin A foods – 300 mcg, 3x/week (5-day)
Green salad portion – 1 cup (8 oz).

Fruit
1 Serving
(½ cup)
Part of the 2 servings in vegetable/fruit requirement.

Frozen/canned fruit – packed in juice, light syrup, or no sugar. ½ cup 100% fruit juice may count as fruit serving.

Each meal must contain one serving of grains or enriched bread or bread alternate.

No more than 2 days of sliced grain bread per week
Bread or
Grain
1 Serving
Pasta/rice – at least ½ cup per serving.

At least half of grains = whole varieties.

Slice bread – 1 slice
Each meal must contain one serving of milk or milk alternative 8 oz fortified fat-free milk, low-fat, or buttermilk (skim, 1%, or 2%) or equivalent.
213

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 10 of 33 ends

Milk or Milk
Alternative
1 Serving
(8 oz)
Non-fat dry milk must not be reconstituted/repackaged as part of meal.

Each meal must contain one serving of dessert
Dessert
1 Serving
(½ cup)
One ½ cup serving dessert per meal.

Identified and agreed upon in the development of monthly menu Condiments
Provide all condiments with meal that are identified and agreed upon in the development of monthly menu. Condiments may include, but are not limited to, ketchup, mustard, butter pats, salad dressing, mayonnaise.

Include as needed based on menu or to meet calorie value requirement.

Fat
Optional
Gravies/sauces (low sodium) and butter pats (see condiments).

F. Alternative Meal Option
Contractor is to provide three salad options that will rotate on a monthly basis as determined during the monthly menu development. Customers may choose either the hot meal or the designated salad option.

G. City Responsibilities

1. Compensate the contractor as provided in the contract agreement. Contractor to submit a monthly invoice at the conclusion of each month. City shall remit payment within thirty (30) days of receipt of invoice.

2. Examine documents submitted to the City by the Contractor and timely render decisions pertaining thereto.

3. Give reasonably prompt consideration to all matters submitted by the Consultant for approval to the end that there will be no substantial delays in the Consultant's program of work.

4. Provide a "City Representative" who will represent the City and who will work with the Contractor in carrying out the provisions of the RFP. The consultant shall communicate with the City representative who will provide the following services:
 Work with the Contractor in the planning of menus and approve menus based on the requirements listed in this RFP.
 Copy and distribute menus to the Senior Center clientele.  *Once food is accepted by the City’s Food Service Manager, food will be stored appropriately to ensure that temperatures are maintained.  *City staff and volunteers shall serve meals to clientele consistent with portions and instructions supplied by vendor.
 *The Food Service Manager will maintain appropriate temperature logs, daily delivery slips and other documentation related to the administration of the Senior Meal Program.

*May not apply if contractor prepares meals on site.

IV. PROPOSAL CONTENT AND FORMAT REQUIREMENTS

The following are proposal requirements. Respondents are requested to organize their proposal into sections with tabs corresponding to the listed selection criteria as follows. You must answer the following questions in the same sequence as below. A screening committee will evaluate the completeness of the response to the RFP.

214
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 11 of 33 ends

A. General Information
 Business name, address, telephone number, and email address.  Account Representative or other person to contact for clarification of any item contained in the proposal. Include telephone number, and email address if different from above.  Specify type of organization (individual, partnership or corporation) and if applicable indicate whether you are:
o Small Business.
o Disadvantaged Business.
o Minority and/or Women-Owned Business.
 Personnel of the Proposer’s Business must be identified in the proposal with their background, and the business must give assurances of continuity of its personnel. A contact person needs to be identified.
 Provide any applicable business licenses, health permits, or certifications required to operate a food service business in Tulare County.
 Provide surety information for all sureties – General and Automobile Liability, E/O and Worker’s Compensation.
 References and Referrals
 Completed forms (included with this RFP): Non-Collusion Affidavit, Workers Comp. Insurance Compliance Certification, Equal Employment Opportunity Compliance Certificate, Disclosure Forms, Americans with Disabilities Act Compliance, Drug-Free Workplace Compliance, Iran Contracting Act form.

B. Proposed Project Approach
Summarize your approach and understanding of the project and any special considerations of which the City of Visalia should be aware. Indicate clearly, the levels of participation you will expect from City of Visalia staff in the fulfillment of the contract. The contents of this section shall be determined by the proposer but should demonstrate an understanding of the City’s Senior Meal Program.

This section shall outline the proposed approach to the project and must include the following:

1. Service Model Selection and Description
Please select and describe one or more of the following service models. Your response should align with the pricing options provided in the Cost Proposal section.

Option 1: Off-Site Preparation
Meals are prepared off-site and delivered to the Senior Center.  Describe your delivery process, including timing, temperature control, and equipment used.
 Provide the location of your kitchen and kitchen size.  List the equipment you plan to use to transport food and describe how you will maintain proper temperatures during transport.

Option 2: On-Site Preparation
Meals are prepared in the Senior Center Kitchen for the Senior Meal Program only.  Describe your kitchen operations, staffing, and cleaning responsibilities.

The City reserves the right to approve, deny, or modify any proposed ancillary use of the kitchen facilities at its sole discretion.
215

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 12 of 33 ends

2. Experience and Qualifications
 Briefly describe your current business and length of time in operation.  Briefly describe your Quality Assurance Program.
 Attach a copy of your Quality Assurance Customer Questionnaire currently in use.

3. Operational Capacity
 Describe your capability to provide service, including staffing size, food preparation equipment, tools, etc.
 Using the information under Scope of Services, Section E - Meal Pattern Specifications:

o Attach a sample one-month menu, using the daily format below, to list food/product, food group, and serving size.

Dish Name
Lean Meat or Bean
Vegetable
Fruit
Bread or Grain
Milk or Milk Alt.

Dessert

o Attach a list of three salad options using the format below to list food/product, food group and serving size. These salad options will rotate on a monthly basis as determined during the monthly menu development.

Customers may choose either the hot meal or the designated salad option.

Salad Name
Lean Meat or Bean
Vegetable
Fruit
Bread or Grain
Milk or Milk Alt.

Dessert

4. Additional Information
 Clearly delineate any exceptions to the requirements of this RFP.  You may include up to two (2) additional pages of information not otherwise requested in this RFP if you feel it may be useful and applicable to this project.

The information in this section will aid the City in the refinement of the scope of work during contract negotiations.

C. Staff Qualifications and Related Experience

1. Staff Qualifications and Experience
This section should demonstrate the qualifications of all management personnel and nutritionists to be assigned to this program by providing resumes/experience summaries describing their education, credentials, certifications, related experience, and their proposed roles for this contract.

Describe any experience with Senior Nutrition Programs and/or other catering contracts.

Note: Contractor may not substitute for any member of the project team without prior written approval of the City.

Subcontracting any services for food/meal preparation under this RFP is not permitted. All work must be performed by the proposing business’s staff.

216
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 13 of 33 ends

2. Related Experience
Include descriptive information concerning the experience of the business. Include information about previous contracts that might be comparable, including the size and type of contract and the services provided. Provide references for the three (3) most comparable contracts for which you have provided or currently are providing services similar in size frequency and requirements as those specified in this RFP. The City is especially interested in your business’ experience in senior meal programs or any other meal delivery contracts you may have.

List the projects in reverse chronological order and provide the following information for each project:

Provide the following information for each contract:
 Name of organization providing service to
 Location
 Name of owner
 Name of owner's contact person and telephone number (contact person, who, at the time of RFP submittal, will be employed by the owner)
 Brief description of service you are providing
 Actual cost vs. cost estimate
D. Proposed Fee Structure and Schedules
Utilizing the options of service/delivery descriptions listed in the Proposed Project Approach section, please list cost per item for each occasion. Vendor may choose to provide pricing for one, two, or both options. Vendor must indicate their preferred option.

Daily Senior Meal Program Pricing
Meal Description
Option 1
Vendor prepares food off-site &
delivers to senior center
Option 2
Vendor utilizes on-site kitchen
Hot Lunch $ ________/Meal $ ________/Meal
Salad $ ________/Salad $ ________/Salad
Indicate which option
is Preferred
Proposers should review the requirements of this RFP and address all services in this fee schedule that might reasonably be expected to support the project. Proposers should endeavor to provide a comprehensive fee schedule, as the City will not include compensation in the contract for items not addressed.

The fee proposal along with the proposed project approach, will be used as a basis for any contract negotiations. The actual scope of services and fees included in the contract may be negotiated and may vary to satisfy the City’s actual needs.

E. Conflict of Interest
 Disclose any financial, business or other relationship with the City or any member of the City staff that may have an impact on the outcome of the project.  List current clients who may have a financial interest in the outcome of the project.

V. CONSULTANT SELECTION PROCEDURE
Selection of the successful proposal shall be generally based on the information provided by the Consultant in response to the Request for Proposals and any subsequent interviews that may be conducted. Consultant interviews will be held solely at the option and discretion of the City of Visalia. 217
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 14 of 33 ends

The process for selection shall occur in the following sequence:
 Review Proposals
 Establish a “short list” of three or more firms
 Interview “short-listed” firms (at the option and discretion of the City)  Identify best qualified firm
 Determine which, if any, alternates will be selected, and negotiate a fee  Award contract
A project Selection Committee, as deemed necessary, will be formed to evaluate the proposals and to make recommendation to the Visalia City Council. This committee may consist of representatives of the user department, members of the community, members of the Council and may include a representative knowledgeable in food services from outside of the community. Composition and creation of this committee, should one be formed, is at the sole discretion of the City. Names of the Committee members, should one be formed, will not be released prior to the time for interviews.

The Committee will review the proposals for format to ensure conformance with the requirements of the RFP and may select finalists to interview with the Committee as a part of the Committee's evaluation process. The City does not guarantee that an interview will take place, thus reserving the right to select a consultant based solely on the information provided in the proposals received in response to the RFP.

Should an interview take place, the key personnel responsible for fulfilling the requirements of the project shall be required to be present for the interview.

A. Criteria & Weight of Criteria
The Committee will address the following criteria in evaluation of proposals in order to gauge the ability of a consultant to perform the contract as specified. The same general criteria will be used to judge both the proposal and the presentation, should the City choose to conduct interviews with short-listed firms.

Additionally, 5 points (Local Vendor Preference Points) will be given to any Proposer who has a business address in Tulare County for the past six months (see Section II, Instructions).

Criteria Explanation Points
Merit of Proposals Submittal /
Presentation
 Proposals submittal thoroughness and approach
 Ability to comply with State requirements
20 Knowledge and Expertise  Capability of personnel
 Business qualifications
 Experience in Food Service
25 Record of Past Performance  Proven Competency
 References from previous or current customers
 Quality of Product
 Demonstrated ability to perform services required
25 Cost  Cost to provide services 20
Location  Proximity to Commissary; Transportation 5
Local Vendor Preference  Proposals submitted by Businesses with a business address in Tulare County, CA will receive 5
percentage points.
5 Prior to the award of contract, the City must be assured that the proposer selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with the skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. If, during the evaluation process, the City is unable to assure itself of the proposer’s ability to perform under the contract, if awarded, the City has the option of requesting from the proposer, any information that the City deems necessary to determine the proposer’s capabilities. If such information is required, the proposer will be notified and will be permitted seven (7) working days to submit the requested information. 218

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 15 of 33 ends

B. Background Check
The City reserves the right to conduct a background inquiry of each proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal to the City, the proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

C. Award of Contract
The successful firm will be required to execute a contract with the City of Visalia. A Draft Agreement has been included in this RFP to alert proposers to the provisions generally found in City contracts. The Draft Agreement may be altered from the enclosed form at the discretion of the City and without notice to consultant prior to award of contract. The City does not guarantee that the Final Agreement will duplicate the enclosed Draft Agreement.

VI. GENERAL CONDITIONS
A. Important Notice
The City of Visalia will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this Request for Proposals, the City will attempt to notify all prospective vendors who have secured same. However, it will be the responsibility of each vendor, prior to submitting their proposal, to contact the Purchasing Division, located at 707 W. Acequia, Visalia, CA 93291, (559) 713-4334 to determine if addendums were issued and to make such addendum a part of the proposal.

B. Contracting Agency
The contract resulting from this Request for Proposals will be administered by the City of Visalia Finance Department, Purchasing Division.

C. Legal Responsibilities
All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. By submitting a proposal, Consultant certifies that he or she will comply with all Federal laws and requirements, including but not limited to Equal Employment Opportunity, Disadvantaged Business Enterprise, Labor Protection and other laws and regulations applicable to contracts utilizing Federal funds.

D. Permits and Licenses

1. Business Tax Certificate
Possession of a City of Visalia Business Tax Certificate is not required to submit a proposal in response to this invitation. However, Consultant shall be required to possess, at his/her own expense, a valid and current City of Visalia Business Tax Certificate, prior to commencing work. Fee is based on gross receipts for all business transactions in the City of Visalia. For additional information, contact the City of Visalia at (559) 713-4326.

2. Professional License
Consultant is to be licensed in accordance with the California Business and Professions Code and is to possess current professional registration and be licensed to perform work in the State of California.

3. Permits
Consultant shall be required to obtain and maintain at his/her own expense, any and all permits, licenses and certifications issued by any federal, state or local governmental agency, pertaining to, and necessary for providing the services required in this Request for Proposals.

219
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 16 of 33 ends

E. Insurance
Indemnification and Insurance
As respects acts, errors, or omissions in the performance of services, CONTRACTOR agrees to indemnify and hold harmless CITY, its elected and appointed officers, employees, and CITY designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of CONTRACTOR’s negligent acts, errors or omissions in the performance of his/her services under the terms of this Agreement; except to the extent those arise out of the negligence of CITY.

CITY agrees to indemnify and hold harmless CONTRACTOR, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of CITY’S negligent acts, errors or omissions in the performance of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONTRACTOR agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with CONTRACTOR’s (or CONTRACTOR’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of CITY.

Without limiting CITY’s right to indemnification, it is agreed that CONTRACTOR shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:
 Workers’ Compensation insurance as required by California statutes.  Commercial general liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor’s Liability (if applicable).
 Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.

Each insurance policy required by this Agreement shall contain the following clause:
“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA 93291, with the exception of cancellation for non-payment of premium, in which case ten (10) days’ notice shall be given”
In addition, the Commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:
“It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.”
“The City of Visalia, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.”
220
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 17 of 33 ends

The successful bidder shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should contractor cease to have insurance as required during any time, all work by contractor pursuant to this agreement shall cease until insurance acceptable to the City is provided.

VII. EXAMINATION OF CONTRACT REQUIREMENTS AND

ACCEPTANCE OF PROPOSAL CONTENT
Before submitting a proposal, proposer’s must satisfy themselves by personal examination of the proposal requirements and other contract documents, and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficulties under which the work must be performed and to verify any representations made by the City of Visalia, upon which the offeror will rely.

The submission of a proposal shall be considered conclusive evidence that the proposer has carefully investigated all conditions that affect or may at some future date affect the performance of services covered by this solicitation, and is satisfied as to the character, quality, and quantities of work to be performed and as to the requirements of the proposal. Submission of a proposal shall also be evidence that the proposer is familiar with directives that in any way affect prosecution of the work or persons engaged or employed in the work.

No proposer shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract. If the proposer receives an award as a result of this Request for Proposals, failure to have made such investigations and examinations will in no way relieve the proposer from its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the proposer for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals.

Should the proposer feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to submission of the proposal.

The contents of the proposal of the successful proposer shall become contractual obligations if procurement action ensues. Failure to accept these obligations in a contractual agreement shall result in cancellation of award.

A. WITHDRAWAL OF PROPOSALS
Any proposal may be withdrawn at any time prior to the time fixed in the public notice for the receipt of proposals, only by written request for the withdrawal of the proposal filed with the Purchasing Division. The request shall be executed by the proposer or his duly authorized representative. The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals.

B. REJECTION OF PROPOSALS
Failure to meet the requirements of the RFP may be cause for rejection of the proposal. The City may reject the proposal if it is deemed incomplete, contains irregularities of any kind or is offered conditionally. The City reserves the right to reject any and all proposals without cause.

The proposal is to be prepared in such a way as to provide a straightforward, concise delineation of the information requested. Proposals which contain false or misleading statements, or which do not support an attribute or condition claimed by the proposer, may be cause for rejection of the proposal. If, in the opinion of the City, such information was intended to mislead the City in its evaluation of the proposal, it will be cause for rejection of the proposal.
221
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 18 of 33 ends

C. EVALUATION/AWARD OF CONTRACT
Evaluation and selection of proposals will be based on the information called for in this RFP. Brochures or other promotional presentations beyond that sufficient to submit a complete and effective proposal are not desired. Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary.

Proposals will be evaluated by a Selection Committee. This committee may consist of representatives of the user department, members of the community, the Purchasing Division, and may include a representative knowledgeable in food services from outside of the community. In connection with its evaluation, the City may, at its option, invite one or more proposers to make an oral presentation to the Selection Committee. During these interviews, the proposers will be allowed to present such evidence as may be appropriate in order that the Committee can correctly analyze all materials and documentation submitted as a part of the proposals.

The award, if made, will be made within ninety (90) days from proposal closing date. Proposer agrees and so stipulates in submitting this proposal, as though stated therein, and in any subsequent award of contract that:

1. Proposer is an independent contractor, not an employee, agent, or officer of the City.

2. Contract, should it be awarded, shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

3. Should proposer be awarded contract, proposer shall not assign contract, or any part thereof, or any moneys due or to become due thereunder, without prior consent of the City.

4. Proposer shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the proposer, its consultants, subcontractor , anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct by the City.

5. Proposer shall hold the City harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract.

6. Proposer warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the proposer, to any officer or employee of the City with a view toward securing the contract or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

D. PROPOSAL PRICING GUIDELINES
Proposer shall provide proposed fees and cost information as a part of this Request for Proposals.

E. ASSIGNMENT OF CONTRACT
No assignment by the vendor of the contract or any part hereof, or of funds to be received there under, will be binding upon the City unless such assignment had prior written approval and consent of the City.

In the event the City gives such consent, the terms and conditions of the agreement shall apply to and bind the party or parties to whom such work is assigned, sublet or transferred.

F. RIGHT TO REQUIRE PERFORMANCE
The failure of the City at any time to require performance by the proposer of any provisions hereof shall in no way affect the right of the City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.
222

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 19 of 33 ends

G. ETHICS IN PUBLIC CONTRACTING
Each proposer, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that its proposal was made without fraud; that it has not offered or received any kickbacks or inducements from any other proposer in connection with the request for proposal; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Visalia.

Prior to the award of any contract, the potential Consultant may be required to certify in writing to the Purchasing Division that no relationship exists between the proposer and any City employee, officer, official or agent that interferes with fair competition or is a conflict of interest with respect to a contract with the City of Visalia.

More than one proposal from an individual, firm, partnership, corporation or association under the same or different names may be rejected. Reasonable grounds for believing that a proposer has interest in more than one proposal for the work solicited may result in rejection of all proposals in which the proposer is believed to have an interest.

H. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of the contract, proposer agrees to the following:

1. Proposer shall comply with all the requirements, when applicable, of the California Fair Employment Practice Commission and provisions of, when applicable, all Federal, State of California, County of Tulare and City of Visalia laws and ordinances related to employment practices.

2. Proposer shall not discriminate against any employee or applicant for employment on the basis of race, religion, color, gender, age, handicap, national origin or ancestry, except when such a condition is a bona fide occupational qualification reasonably necessary for the normal operations of the proposer. The proposer agrees to post in conspicuous places, visible to the employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

3. Proposer, in all solicitations or advertisements for employees, placed by, or on behalf of the proposer, shall state that proposer is an Equal Opportunity Employer.

I. VENUE
Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. Venue for any litigation arising out of the contract will be vested in Tulare County, California.

J. PROPRIETARY INFORMATION
The proposals received shall become the property of the City of Visalia and are subject to public disclosure. Proposal prices and information submitted by proposers will be made available to proposers after City Council has approved award of contract. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined by the proposer as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as “Trade Secrets”, “Confidential” or “Proprietary” shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers who indiscriminately and without justification identify most, or all, of their proposal as exempt from disclosure may be deemed non-responsive.

223
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 20 of 33 ends

K. INCURRING COSTS
The City of Visalia is not liable for any cost incurred by proposers in responding to this Request for Proposals.

L. FIREARMS PROHIBITED
Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

M. EXECUTIVE ORDER N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State. 224
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 21 of 33 ends

VIII. EXHIBITS
Submit with Proposal
Exhibit A-1

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
__________________________________________ ________________________ Signature Date
Note: The above Non-collusion Affidavit is part of the Bid/Proposal.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. 225
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 22 of 33 ends

Submit with Proposal
EXHIBIT A-2
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
(CALIF. LABOR CODE § 3700)

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal (if any):
226

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 23 of 33 ends

Submit with Proposal
EXHIBIT A-3

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Visalia, the BIDDER agrees as follows:

1. The BIDDER will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation. The BIDDER will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The BIDDER agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The BIDDER will, in all solicitations or advertisements for employees, placed by or on behalf of the BIDDER, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The BIDDER will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the BIDDER’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The BIDDER will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The BIDDER will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the BIDDER’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the BIDDER may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The BIDDER will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBBIDDER or vendor. The BIDDER will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the BIDDER becomes involved in, or is threatened with litigation with a SUBBIDDER or vendor as a result of such direction by the contracting agency, the BIDDER may request the United States to enter into such litigation to protect the interest of the United States.

Company:_______________________________________

Business Address:______________________________________________________________________________

Signature:______________________________________________ Date:________________ Name & Title of Signing Official: ______________________________________________Company Seal (if any):

Note: Executive Order 11246 has been rescinded effective January 2025 227
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 24 of 33 ends

Submit with Proposal
EXHIBIT A-4

OWNERSHIP DISCLOSURE AND CALIFORNIA LEVINE ACT STATEMENT The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

OWNERSHIP DISCLOSURE
_____________________________________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company _____________________________________________________________________________________________ Address
List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
_____________________________________________________________________________________________ _____________________________________________________________________________________________ ____________________________________________________________________________________

CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also known as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $250 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

The following website contains a list of current Visalia City Council Members, https://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract? YES:_____ NO:_____. If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(s) Name Date of Contribution(s)
_____________________________ ___________________________ Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.
____________________________________________________________________________________________ Print or Type Name of Bidder/Proposer/Contractor/Consultant/Supplier/Vendor/Company __________________________________________ __________________________________________________ Signature of Company Authorized Individual Print or Type Name of Authorized Individual Date 228

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 25 of 33 ends

Submit with Proposal

EXHIBIT A-5

DRUG-FREE WORKPLACE CERTIFICATION

I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

CONTRACTOR/BIDDER FIRM NAME

FEDERAL ID NUMBER
BY (Authorized Signature)

DATE EXECUTED

PRINTED NAME AND TITLE OF PERSON SIGNING TELEPHONE NUMBER (Include Area Code)

( )
TITLE

CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS

The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or grant recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:

(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, than the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.

229
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 26 of 33 ends

Submit with Proposal
EXHIBIT A-6

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 27 of 33 ends

Submit with Proposal

EXHIBIT A-7

IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)

As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:

⃝ The Contractor is not:

(1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or

(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.

⃝ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract.

⃝ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,00 over the life of the contract (up to 5 years).

Signature:____________________________________ Printed Name:_________________________

Title:______________________________________ Agency Name:_____________________________

Date:____________________

Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or eligibility to bid on contracts for three years.

231
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 28 of 33 ends

EXHIBIT A-8
S A M P L E CONTRACT (does not need to be submitted with Bid/Proposal) Subject to Change

ANNUAL CONTRACT TO PROVIDE SENIOR MEALS
(City of Visalia RFP No. 24-25-17)
This Agreement entered into and effective this ________ day of ________________, 2026 [“Effective Date”], by and between the City of Visalia, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “CONTRACTOR”, “BIDDER”, or “SUBRECIPIENT”.

R E C I T A L S
WHEREAS, CONTRACTOR is an ____________________ (insert individual or entity type) with a primary business address of ____________________ and SSN or EIN: ____________________; and WHEREAS, CITY is a municipal corporation and Charter Law City; and WHEREAS, City of Visalia reviewed and evaluated responses to RFP No. 24-25-17 and determined to award contract to CONTRACTOR for the provision of senior meal program services.

WHEREAS, CONTRACTOR represents it is licensed, qualified and willing to complete the Project pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. TERM:

If the CONTRACTOR decides not to consent to a renewal by the CITY, then CONTRACTOR must provide written notice of non-renewal to the CITY at least ninety (90) days prior to the renewal date.

This Agreement may be terminated for convenience by the CITY, in whole or in part, by giving the CONTRACTOR thirty (30) days written notice of intent to terminate whenever the City determines that termination is in the best interest of the CITY. In the event of termination or expiration of this Agreement, CONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. ATTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

3. CONTRACTOR SCOPE OF SERVICES and COMMITMENTS*:

CONTRACTOR shall provide the following services for the stated compensation on or before the stated completion dates (“Scope of Services”):

All work described in Scope of Services in Bid No. 24-25-17 232
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 29 of 33 ends

4. CITY COMMITMENTS:

CITY shall perform the following tasks on or before the stated completion dates:

TASK COMPLETION DATE
Pay Contractor as work is completed and invoiced As requested by Contractor

5. COMPENSATION:

Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets and similar documents presented by CONTRACTOR to CITY.

6. CONTRACT PRICE ADJUSTMENTS:

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary.

The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve- month period closest to the anniversary date of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR
Dated: _____________ By:______________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA
Dated: _____________ By: ______________________________________________________ City Manager
Dated: _____________ By: ______________________________________________________ City Attorney
Dated:______________ By: ______________________________________________________ City of Visalia Risk Manager
Dated:______________ By:______________________________________________________ City of Visalia Project Manager
Total Compensation:
$ Not to exceed Contractor’s stated bid prices
Source of Funds: Local Revenues
Payment Schedule: Within 30 days from date of invoice for completed work 233
RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 30 of 33 ends

EXHIBIT A-8
Attachment 1

GENERAL CONTRACT PROVISIONS
A. Successors and Assigns : This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment : Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Notices : Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA CONTRACTOR _______________________________ 707 W. Acequia Ave. _______________________________
Visalia, CA 93291 _______________________
Attention: City Clerk Attention: _____________
D. Independent Contractor: It is understood and agreed by the parties herein that CONTRACTOR, in the performance of this Agreement, shall act as an independent contractor, and therefore shall obtain no rights to any fringe benefits that accrue to regular full-time CITY employees.

E. Jurisdiction/Venue/Waiver Of Removal : This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification : This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.

G. Conflict With Law : If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Indemnification : The CONTRACTOR waives any and all claims and recourse against the CITY, including the right of contribution of loss or damage to person or property arising from, growing out of, or in any way connected with or incidental to the CONTRACTOR’s performance of this Agreement, except claims arising from the concurrent or sole negligence of the CITY or its officers, agents or employees. The CONTRACTOR will indemnify, hold harmless, and defend (at CITY’s option) the CITY against any and all claims, demands, damages, costs, expenses, or liability arising out of the CONTRACTOR’s performance of this Agreement except for liability arising out of the concurrent or sole negligence of the CITY or its officers, agents, or employees.

I. Attorney’s Fees : In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

J. Headings : Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

K. Firearms Prohibited: Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.
234

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 31 of 33 ends

L. Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

235

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 32 of 33 ends

EXHIBIT A-8

Attachment 2

INSURANCE REQUIREMENTS

1. CONTRACTOR Insurance. CONTRACTOR, at its sole cost and expense, for the full term of this Agreement (and any extensions thereof), shall obtain and maintain at a minimum compliance with all of the following insurance coverage(s) and requirements. Such insurance coverage shall be primary coverage as respects CITY and any insurance or self-insurance maintained by CITY shall be in excess of CONTRACTOR’s insurance coverage and shall not contribute to it.

2. Subcontractor(s’) Insurance. If CONTRACTOR utilizes one or more subcontractors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalent to that required of CONTRACTOR.

3. Types of Insurance and Minimum Limits. The following types of insurance and minimum limits are required providing at least the following minimum coverage and limits of liability:

a. Worker’s Compensation written in accordance with the laws of the State of California providing coverage for any and all employees of CONTRACTOR in the minimum statutorily required coverage amounts;

b. Comprehensive Automobile Liability Coverage for each of CONTRACTOR’s vehicles used in the performance of this Agreement, including owned, non-owned (e.g. owned by CONTRACTOR’s employees or contractors), leased or hired vehicles, in the minimum amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage.

c. Commercial General Liability Insurance coverage in the minimum amount of $1,000,000 combined single limit, including coverage for:

(1) bodily injury;
(2) personal injury;
(3) broad form property damage;
(4) contractual liability;
(5) cross-liability;
(6) products and completed operations liability

4. Other Insurance Provisions.

If any insurance coverage required in this Agreement is provided on a “Claims Made” rather than “Occurrence” form, CONTRACTOR agrees to maintain the required coverage for a period of three (3) years after the expiration of this Agreement (hereinafter “post agreement coverage”) and any extensions thereof. CONTRACTOR may maintain the required post agreement coverage by renewal or purchase of prior acts or tail coverage. This provision is contingent upon post agreement coverage being both available and reasonably affordable in relation to the coverage provided during the term of this Agreement. For purposes of interpreting this requirement, a cost not exceeding 100% of the last annual policy premium during the term of this Agreement in order to purchase prior acts or tail coverage for post agreement coverage shall be deemed to be reasonable.

5. Endorsements.

All required Automobile and Comprehensive or Commercial General Liability Insurance shall be endorsed to contain the following clauses:

a. The City of Visalia, its officers, agents, employees, representatives, and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.

236

RFP NO. 24-25-17
Annual Contract to Provide Senior Meals

Page 33 of 33 ends

b. It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.

c. This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA, 93291

6. Proof of Coverage.

City of Visalia
707 W. Acequia
Visalia, CA 93291
Attn: Purchasing Division

237
1 City of Visalia REP 24-25-17
The Smokin' Burrito, LLC
3339 \N. Conne::y Ave
Visalia, Ca 93291
[email protected]
Caroline Meyer Liebe, Owner, Chef
• Specify type of organization (individual, partnership or corporation) and if applicable indicate whether you are: Individual, Small Business, Women-Owned.
o Small Business, Individually, Woman Owned Business
• Provide any applicable business licenses, health permits, or certifications required to operate a food service business in Tulare County.
o Certified Food Protection Manager, Expires: 10/30. {Appendix A) • Caroline Meyer Liebe, Owner/Operator of the Smokin Burrito, has been in the culinary industry since :w, L. She went to culinary school 1n LU14 and went on to worl< in Sausa11to, CA tor Joanne Wier, at Copita Tequileria y Comida. She moved back to Fresno in 2015 where she lived and worked c1i FI esnu Cummuriity Huspitc1i c1s weii c1s a c;uupie uthe1 1 esiaur anis. Sile foum.i he, iove uf lA::lie1 iny and excelled at large batch cooking. When the opportunity to join the staff working at the Visalia Senior Canter in 2023 came about 1 she jumped at the ctianca to serve the community the best v..;ay she knew how. Caroline has always been drawn to older generations and is endeared by their knc'N!edge and stcr!es cf the!r past. Giving back to the sen!or commun!ty !s an honor and a privi!ege.

While working at the Senior Center, Caroline created the monthly menus, making sure to indude the sP.niors, with survP.ys ancl many convP.rsations rP.g::ircling mP.::ils they had ;:is chilclren or th;:it thP.y missed and loved. Caroline is happy to be back in her hometown and looks forward to giving back to the community that raised her
• References and Referrals
o Stephany Soto- [email protected]
o Holly Ellis- [email protected]
o Lisa Walsh (815)-353-0760
B. Proposed Project Approach
• Summarize your approach and understanding of the project and any special considerations of wi)ich the City of Visaiia sriouid be awafe. indicate ciec:1.-ly, ihe levels of pat"licipalion you will expect from City of Visalia staff in the fulfillment of the contract. The contents of this section shall be determined by the proposer but should demonstrate an understanding of the City's Senior �v1ea:

Program.

1. Service Model Selection and Description
• Option 2: On-Site Preparation
• Describe your kitchen operations, staffing, and cleaning responsibilities. o Receiving Ingredients and Packaging:
• Ingredients and raw materials are purchased from a broker that offers products only from verified suppliers.
• Ingredients are stored appropriately according to manufacturers' requirements.

Receiving and Storing Dry Ingredients: Dry ingredients are purchased through WinCo Foods, Food 4 Less and Restaurant Depot directly from Owner I Operator then placed in dosed dry storage kept at room temperature at the Commercial Kitchen untii ready for use.

City of \/isatia RFP 24 25 17
Attachment 4
CONTRACTOR’s proposal in response to
RFP 24-25-17
The Smokin' Burrito
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0795 Agenda Date: 5/18/2026 Agenda #: 7.

Agenda Item Wording:

Award a contract for disposal of Class B biosolids - Authorize the City Manager to award a contract to Holloway Environmental Solutions for the disposal of Class B biosolids generated at the Visalia Water Reclamation Facility for a one-year term, with four annual renewal options, with an initial not-to-exceed amount of $250,000 and a total contract limit of $1,350,000 over the five-year term and appropriate $450,000 from the Wastewater Fund.

Agenda Date: 05/18/2026
Prepared by:

Ben Litwack, Public Works Manager, [email protected], 559-713-4671 Nick Bartsch, Public Works Director, [email protected], 559-713-4052 Department Recommendation: Staff recommends that the City Council authorize the City Manager to award a one-year contract, with four annual renewal options, to Holloway Environmental Solutions, LLC for the disposal of Class B biosolids generated at the Visalia Water Reclamation Facility, with an initial not-to-exceed amount of $250,000 and a total contract limit of $1,350,000 over the five-year term and appropriate $450,000 from the Wastewater Fund.

Summary:

The City of Visalia issued Request for Bids (RFB) 25-26-39 for an annual contract for the disposal of Class B biosolids generated at the Visalia Water Reclamation Facility. Holloway Environmental Solutions, LLC submitted the lowest responsive bid to receive and dispose of Class B biosolids at the Lost Hills Environmental Waste Facility at a tipping fee of $25.00 per wet ton. The contract term will be one year with four additional annual renewal options. Staff recommends awarding the contract with an initial not-to-exceed amount of $250,000 and a total five-year contract limit of $1,350,000 to account for annual price adjustments and potential increases in biosolids disposal quantities. Staff also recommends the appropriation of $450,000 from the Wastewater Fund to account for the anticipated combined total of hauling and disposal.

Background Discussion:

The Visalia Water Reclamation Facility (WRF) produces Class B biosolids as part of the wastewater treatment process. These biosolids must be managed and disposed of in compliance with applicable federal and state regulatory requirements, including EPA 40 CFR Part 503 biosolids regulations and requirements administered by the State Water Resources Control Board.

The WRF typically produces approximately 7,000 to 10,000 tons of Class B biosolids annually, provided that they’re removed during the dry Summer and Fall seasons. Maintaining a reliable disposal outlet is necessary to support continuous WRF operations, prevent accumulation of Visalia City Council Printed on 5/15/2026Page 1 of 4
powered by Legistar™
259
File #: 25-0795 Agenda Date: 5/18/2026 Agenda #: 7.
biosolids on site, and ensure the facility can continue to process solids generated by the treatment process.

On March 17 and March 24, 2026, the City advertised RFB 25-26-39 for an annual contract for disposal of Class B biosolids. The RFB requires the disposal facility to maintain the permits necessary to receive and manage Class B biosolids, accept a minimum of 300 tons per day allocated to the Visalia WRF, provide certified weigh tickets or documentation confirming tonnage received, and maintain safe and efficient receiving operations. The RFB provides for an initial twelve-month contract term, with the City option and contractor consent to extend the contract annually for four additional one-year periods. The RFB also allows annual price adjustments at the time of renewal based on the CPI-U, U.S. City Average, All Items, with any annual increase not to exceed 5%.

Bids were opened on April 23, 2026. The City received bids from Synagro and Holloway Environmental Solutions, LLC. Synagro identified a disposal facility at 12421 Holloway Road in Lost Hills and submitted a tipping fee of $32.07 per ton. Holloway identified the Lost Hills Environmental Waste Facility at 14045 Holloway Road in Lost Hills and submitted a tipping fee of $25.00 per ton.

The RFB evaluated bids using a True Delivered Cost formula to account for both the bidder’s tipping fee and the City’s transportation cost. The formula was TDC = T + (0.30 x D), where T is the bidder’s tipping fee per wet ton and D is the one-way distance in miles from the Visalia WRF to the disposal facility. The $0.30 factor represents the City’s standardized hauling cost per wet ton per one-way mile, based on a $135 per hour hauling rate, 20-ton average payload, 45 mph average travel speed, and round-trip travel. This allowed the City to compare disposal options based on the overall estimated cost to the City, rather than tipping fee alone. The calculation results are as follows:

Holloway:

Distance From WRF - 68.5 miles
Tipping Fee - $25 per ton
Calculation - 25 + (0.30 x 68.5) = $45.55
Synagro:

Distance from WRF - 71.1 miles
Tipping Fee - $32.07 per ton
Calculation - 32.07 + (0.30 x 71.1) = $53.4
Utilizing the True Delivered Cost formula, it was determined that Holloway submitted the lowest bid.

The City has previously utilized Holloway Environmental Solutions, LLC for disposal of Class B biosolids generated at the WRF. Holloway has been a reliable vendor and has provided responsive service during prior disposal operations, including periods when the City needed additional disposal capacity. While delays at Holloway’s receiving facility did lead to increased hauling costs last year, staff believes that an earlier start to hauling operations during the dry summer months will help to Visalia City Council Printed on 5/15/2026Page 2 of 4
powered by Legistar™
260
File #: 25-0795 Agenda Date: 5/18/2026 Agenda #: 7.
mitigate that risk.

Staff recommends awarding a one-year contract, with four annual renewal options, to Holloway Environmental Solutions, LLC for the disposal of Class B biosolids generated at the WRF.

Fiscal Impact including annual maintenance and operating costs: Staff is requesting an initial not-to-exceed (NTE) amount of $250,000 for the first contract year. Holloway Environmental Solutions, LLC submitted a bid of $25.00 per wet ton; however, the total annual cost will depend on the actual quantity of biosolids delivered to the disposal facility during the contract year.

The requested total five-year contract limit is $1,350,000. This amount accounts for the initial annual NTE, potential CPI-based annual price adjustments allowed under the RFB, and the possibility that biosolids disposal quantities may increase over the term of the contract. Funds are budgeted annually in the Wastewater Fund (431) Operating Budget within 4336-55700. Adequate funds are budgeted for biosolids disposal but additional funds will need to be appropriated at a future date to account for the increase in hauling costs due to the Tulare County Landfill’s ongoing capacity issues and potential fuel price increases.

Prior Council Action:

August 18, 2025 - Authorized an emergency contract with Holloway Environmental Solutions, LLC for disposal of Class B biosolids generated at the Visalia Water Reclamation Facility.

Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to award a one-year contract, with four annual renewal options, to Holloway Environmental Solutions, LLC for the disposal of Class B biosolids generated at the Visalia Water Reclamation Facility, with an initial not-to-exceed amount of $250,000 and a total contract limit of $1,350,000 over the five-year term.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 05/18/2026
Attachments:

RFB 25-26-39
Addendum No. 1
Bid Summary RFB 25-26-39
Holloway Environmental Solutions, LLC Bid
Ownership Disclosure
Visalia City Council Printed on 5/15/2026Page 3 of 4
powered by Legistar™
261
File #: 25-0795 Agenda Date: 5/18/2026 Agenda #: 7.

Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 4 of 4
powered by Legistar™
262

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids
Page i

CITY OF VISALIA
REQUEST FOR BID (“RFB”)

RFB NO. 25-26-39

ANNUAL CONTRACT FOR DISPOSAL OF CLASS B BIOSOLIDS

BIDS DUE NO LATER THAN 2:00 PM PT ON THURSDAY, APRIL 16, 2026

The City of Visalia expressly reserves the right to modify, or withdraw from, the process initiated and described herein. No rights shall be vested in any party, individual or entity by virtue of its preparation to participate in, or its participation in, such process. The City expressly reserves the right to modify, for any reason, the schedule and any provision contained herein. The City reserves to itself the selection of winning respondent(s), if any, in the exercise of its sole discretion. No binding commitment shall arise on the part of the City to any respondent under this Request for Bid until and unless the parties sign documents of agreement that become effective in accordance with their terms. Responses to this RFB, however, shall be held firm by Respondent for at least ninety (90) days.

Ad Dates: March 17, 2026
March 24, 2026
263

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids
Page ii

TABLE OF CONTENTS

I. DEFINITIONS .......................................................................................................................... 1

II. INTRODUCTION ..................................................................................................................... 1

III. INSTRUCTIONS ..................................................................................................................... 1

IV. SCOPE OF SERVICES/PROJECT ........................................................................................ 2

V. PRE-BID AND BID MEETINGS .............................................................................................. 3

VI. BID OPENING AND CONFIDENTIALITY .............................................................................. 4

VII. AWARD ................................................................................................................................... 4

VIII. PROTESTS/APPEALS ........................................................................................................... 4

IX. SPECIAL CONDITIONS ......................................................................................................... 5

X. GENERAL CONDITIONS ....................................................................................................... 6

XI. POST AWARD RESPONSIBILITIES ..................................................................................... 9

EXHIBITS
A. BID FORM

B. CERTIFICATIONS, AFFIDAVITS, ASSURANCES, STATEMENTS, WAIVERS, AND

QUESTIONNAIRES WHICH MUST ACCOMPANY BID FORM
B-1. Non-Collusion Affidavit
B-2. Worker’s Compensation Insurance Certificate
B-3. Ownership Disclosure and California Levine Act Statement B-4. Drug Free Workplace Certificate
B-5. American with Disabilities Compliance Certificate
B-6. Iran Contracting Act Certification

C. SAMPLE PROJECT AGREEMENT WITH ATTACHMENTS
ATTACHMENT 1 - GENERAL CONTRACT PROVISIONS
ATTACHMENT 2 - INSURANCE REQUIREMENTS

264

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 1 ends

I. DEFINITIONS

For the purposes of RFB NO. 25-26-39, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Bid.

5. “RFB” means Request for Bid No.25-26-39.

II. INTRODUCTION

The City of Visalia Purchasing Division is soliciting Bids for an annual contract for disposal of Class B biosolids generated at the Visalia Water Reclamation Facility.

The successful bidder shall be responsible for providing all services necessary to fulfill the requirements of this Invitation to Bid upon receipt of the City’s Notice to Proceed. Bids are being sought from contractors who have a proven record of experience in providing the services required by this Invitation to Bid.

The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods.

This Request for Bids is being issued by the City of Visalia Purchasing Division. Unless otherwise directed, all communications regarding this RFB should be directed to the Purchasing Division at (559) 713-4334.

To prevent misinterpretations, the Purchasing Division prefers that all questions be sent by e-mail to [email protected].

Any revisions to the Invitation to Bid will be issued and distributed as addenda. Bidders are specifically directed not to contact any other City personnel for meetings, conferences, or technical discussions related to this Invitation to Bid. Failure to adhere to this policy may be grounds for rejection of Bids.

In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local preference. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address.

The local preference for bids consists of a match preference in which a local vendor whose bid is within 5% of the apparent low bidder will be given three (3) business days, from date notified, to match or beat the low bid. If there is more than one local vendor that is within the 5% range, the offer goes to the local vendor that is closest to the low bid.

The City of Visalia reserves the right to reject any or all bids.

III. INSTRUCTIONS

1. Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.

2. Cross out and initial mistakes in ink and place the correct response next to same.

3. Timely submit Bid in a sealed envelope addressed and marked as follows:

To: City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, California 93291
265

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 2 ends

From: Bidders Name & Mailing Address

Marked: Disposal of Class B Biosolids
RFB NO. 25-26-39
Deadline: Thursday, April 16, 2026 at 2:00pm

Delivery of Bid: When sending a bid via Fed Ex, UPS, etc., it is the responsibility of the Bidder to ensure that Bid is received during open office hours. Office Hours are 7:30am – 5:00pm Monday through Thursday. We are closed on Fridays and major holidays. Bids are not delivered or received when office is closed.

The City utilizes an outside service for delivery and sorting incoming mail, and therefore, mailing a bid via U.S. Mail is not recommended as there could be a delay in receiving bids by the deadline. Bids must be received prior to the deadline. The City will not accept a postmark as evidence of delivery.

Night Drop Box: If delivering a bid after hours, a Night Drop Box is located at Visalia City Hall, 707 W.

Acequia Avenue, Visalia, CA 93291. Enter the west parking lot of the building off of Stevenson Street. The Drop Box is labeled “Night Drop” and is located on the building across from the bicycle racks. The Night Drop Box should only be utilized if City Offices are Closed. The Night Drop Box is checked prior to the bid deadline.

4. Submit each of the required Certifications, Affidavits, Statements and Questionnaires as well as optional waiver(s) to City with the sealed Bid. City will not consider Bids which are not accompanied by the required completed forms.

5. Inquiries: All questions regarding this bid document must be directed to the Visalia Purchasing Department 559-713-4334. To prevent misinterpretations, all technical questions must be submitted in writing via email to [email protected]

Questions regarding this RFB are due no later than Friday, April 3, 2026 at 4:00pm.

IV. SCOPE OF SERVICES/PROJECT

1. Project Overview
The City of Visalia is requesting bids from qualified and permitted facilities for the acceptance and disposal of Class B biosolids generated by the Visalia Water Reclamation Facility (WRF). The WRF produces approximately 7,000 to 10,000 tons of Class B biosolids annually. The disposal contractor shall ensure management of biosolids in compliance with all applicable federal and state regulatory requirements.

2. Regulatory Requirements
The disposal site must meet the following minimum criteria:
 Fully comply with EPA 40 CFR Part 503 biosolids regulations.  Maintain a valid Waste Discharge Identification (WDID) issued by the State Water Resources Control Board (SWRCB).
266

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 3 ends

 Maintain all other permits required to receive and manage Class B biosolids.

3. Disposal Capacity Requirements
 Facility must accept a minimum of 300 tons per day allocated to the Visalia WRF.  Any reduction in allocated daily disposal capacity must be provided at least 60 days in advance.  If disposal capacity falls below 300 tons per day without the advance notice required, the City reserves the right to terminate the contract and award services to the next responsive bidder.

4. Disposal Facility Responsibilities
The contractor shall:
 Accept, manage, and dispose of biosolids in compliance with all applicable local, state, and federal regulations.
 Provide certified weigh tickets or documentation confirming tonnage received on a monthly basis.  Maintain safe and efficient receiving operations to avoid excessive unloading times or queuing.  Provide timely notice to the City of any regulatory enforcement, operational constraints, or changes that may impact accessibility or acceptance capacity.
 Ensure personnel, equipment, and site conditions maintain uninterrupted acceptance of biosolids.

5. City Responsibilities
The City shall:
 Arrange and pay for transportation of biosolids to the disposal site under a separate contract.  Provide reasonable notice of expected hauling schedules and tonnage deliveries.  Ensure biosolids delivered meet Class B requirements.

6. Evaluation Criteria
Bid pricing will be evaluated based on the true delivered cost associated with disposal. Since the City pays transportation costs under a separate contract, evaluation will consider:

1. Tipping Fee ($/wet ton)

2. Distance from the Visalia WRF (one-way miles)
The City will apply a standardized trucking cost formula to normalize evaluation of bids and determine the lowest overall cost per ton to the City.

Award will be based on the lowest True Delivered Cost per ton provided the bidder meets all regulatory and operational requirements specified in this Scope of Services.

V. PRE-BID AND BID MEETINGS

1. Non-mandatory Pre-Bid Meeting. A virtual non-mandatory pre-bid meeting will be held on Tuesday, March 31, 2026 at 11:00 a.m. PT via TEAMS. To obtain the link to join the meeting and/or dial-in number, please email your contract information to [email protected].

Attendance at this meeting is not required to submit a Bid in response to this RFB but is encouraged. Information regarding the project will be provided at that time. It shall be the responsibility of the Contractor to have acquired full knowledge of the scope of work and any problems or difficulties that may affect the work proposed.

2. Post Award Meeting. Subsequent to the award of contract, the Contractor shall meet with the Project Manager prior to the start of work to discuss any problems or questions that may arise. 267

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 4 ends

Contractor shall contact the Project Manager within ten (10) days of the date of the Notice to Proceed to arrange this meeting.

City Project Manager: Ben Litwack
Department: Public Works – Water Reclamation Facility

VI. BID OPENING AND CONFIDENTIALITY

1. Bid Opening. Bids shall be opened publicly in the presence of attendees, if any, on Thursday, April 16, 2026 at 2:00 p.m. at 707 W Acequia, Visalia CA, City Hall. The name of each Bidder and the amount of each Bid shall be summarized and open to public inspection at the Bid opening and after an award decision has been made. Other Bid information will not be available for public review during the evaluation phase.

2. Bid Confidentiality. The City favors full and open disclosure of all Bid records. The City will not expend public funds defending claims for access to, inspection of, or to be provided copies of any such records. By submitting a Bid, a Bidder agrees to indemnify and defend the City against all claims or actions brought against it to seek access to, or compel disclosure of, any records or documents in the City’s possession.

After the award, the City intends that its selection process will be open and public.

Respondents are advised that the California Public Records Act (“PRA”) provides that any person may inspect or be provided a copy of any identifiable public record or document that is not exempted from disclosure by the express provisions of the Act. The Federal Freedom of Information Act (“FOIA”) contains a similar provision. Each Bidder shall clearly identify any information within its Bid that it intends to ask the City to withhold as exempt under either the PRA or FOIA. Any information contained in a Bidder’s submission which the Bidder believe qualifies for exemption from public disclosure as “Proprietary” or “Confidential” must be identified as such at the time of first submission of Bidder’s Bid to this RFB. Any failure to identify information contained in a Bidder’s Bid to this RFB as “Proprietary” or “Confidential” shall constitute a waiver of Bidder’s right to object to the release of such information upon request under either Act.

VII. AWARD

1. Most Responsive, Responsible Bidder. A Contract (substantially similar to that attached hereto as Exhibit “C” with Attachments 1-2) shall be awarded with reasonable promptness by appropriate written notice. Award shall be made to the most responsive, responsible Bidder whose Proposal meets the requirements and criteria set forth in this RFB, price and other factors considered, and whose Bid is determined to result in the optimum economic advantage to the City. A responsible Bidder is one who has the capability, financial capacity and integrity to perform the contract. A responsive Bidder is one who commits to all of the material terms, for example, price, quantity, quality and delivery, of this RFB.

Contractor must return a signed copy of the contract provided by the City with its Award Notice to City within ten (10) working days of receipt thereof.

2. Reservation of Rights. The City reserves the right to reject any item or items in the Bid; to waive informalities, technical defects, and minor irregularities in Bids received; and to select the Bid(s) deemed most advantageous to the City.

VIII. PROTESTS/APPEALS

Because it is essential that Bidders have confidence in the procurement procedures for soliciting and awarding contracts, it is the policy of the City to offer Bidders the opportunity to appeal award of contracts.

The following procedures shall apply in regard to appeals:

1. Any actual Bidder who is aggrieved in connection with this RFB or award of a contract hereunder may protest to the City of Visalia Purchasing Division in writing within five (5) 268

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 5 ends

working days after such aggrieved Bidder knows, should have reasonably known, or could reasonably be expected to know of the facts giving rise thereto; and

2. Should identify only the areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating process and inappropriate or unfair competitive procurement grievance regarding the Bid process.

3. The City’s Purchasing Division shall have the authority to settle and resolve each protest.

The resolution will be provided to Bidder in writing within five (5) working days of receipt of the appeal unless the Bidder is notified more time is required.

4. Further levels of appeal may be made in accordance with the appeals provision contained in Chapter 5 of the City’s “Purchasing and Contract Procedures” which is available through City’s Purchasing Division.

IX. SPECIAL CONDITIONS

1. Project Administrative Issues

a. Project. The successful Bidder shall be responsible for providing all materials, labor, equipment and services necessary to fulfill the requirements of this RFB.

b. Quantities/Change Orders. The City reserves and shall have the right to make such changes to the work as may be necessary and desirable to complete the work originally intended in an acceptable manner. Unless otherwise specified herein, the Project Manager shall be and is hereby authorized to make such changes, in the work as may increase or decrease the originally awarded contract quantities and/or total contract cost. The Contract Price, or the amount due the Contractor will only be reduced/increased after the price change is reviewed and authorized by the City of Visalia.

c. Omitted Items. Project Manager is authorized to omit minor contract items. Major items must be omitted by supplemental agreement.

d. Extra Work. Contractor is prohibited from doing extra work, unless authorized in writing by the Project Manager before the work is done. Payment for approved Extra Work shall be as agreed to in writing. No additional payment is due for unauthorized Extra Work.

2. City-Contractor Relations

a. Project Manager’s Responsibility and Authority. City will designate a Project Manager. All work shall be done under the general supervision of such Project Manager or his or her designee(s). The Project Manager shall decide issues of quality and acceptability of materials, work performance, rate of progress of work, interpretation of drawings and specifications, and all questions related to fulfillment of the contract for the project. Project Manager shall not have control over acts or omissions of the Contractor, Subcontractors, their agents or employees.

b. Labor
(1) Workmanship. Workmanship shall be equal to the best general practice of modern day disposal practice.

(2) Qualification. Contractor shall ensure that each employee who works on this project is qualified to perform their assigned duty in a safe manner.

269

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 6 ends

3. Legal Responsibilities

It is the responsibility of Contractor to comply with all local, state, and federal laws and regulations which apply to this project. This includes, but is not limited to, compliance with Uniform Building, Plumbing, Mechanical, Electric, and Fire Codes. Contractor shall provide a safe working environment in compliance with the Occupational Safety and Health Act, and California Health and Safety Codes. Additionally, Contractor shall secure all necessary permits, licenses, and similar requirements to carry out the project. Contractor shall comply with all applicable labor laws, and ensure against discrimination.

X. GENERAL CONDITIONS

1. It is the policy of the City to provide equal opportunity to all candidates when selecting Bidders to provide public services. Bidders are expected to be equal opportunity employers.

The City hereby affirmatively ensures that Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit a Bid in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, disability, gender or religion in any consideration leading to the award of contract.

Bidder shall provide to the City a list of all instances within the last ten (10) years where a complaint was filed or pending against Bidder in a legal or administrative proceeding alleging that Bidder discriminated against its employees, subcontractors, vendors or suppliers. A description of the status or resolution of that complaint, including any remedial action taken is required.

2. Post-Closing Date Corrections are prohibited.

3. Bids will not be accepted unless signed in ink (not typed) in the appropriate space(s) by an authorized officer or employee of the Bidder.

4. Bids must be submitted on or before the Closing Date. Any Bids received after the Closing Date shall be returned, unopened, to the Bidder, provided the request number, opening date, and Bidder's return address are on the envelope.

5. Bids may be withdrawn prior to the Bid Closing Date by writing to the Purchasing Division.

6. Telegraphic, telephonic, electronic and facsimile Bids and withdrawal requests will not be accepted.

7. Prices submitted are considered accurate for a period of ninety (90) days and cannot be withdrawn after the Closing Date.

8. All Bids are the property of the City after submission.

9. City is not responsible for Bid errors and omissions.

10. Bids should be prepared in a straightforward, concise manner. Information provided which was not specifically requested will be considered only in City’s discretion.

11. A written amendment or addenda issued by City’s Purchasing Division is the only method which should be relied on with respect to changes to the RFB. Respondent is responsible to contact City’s Purchasing Division prior to submitting a Bid to determine if any amendments were made to the RFB.
270

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 7 ends

12. Any contract resulting from the RFB will be jointly administered by the City’s Purchasing Division, and the Department requesting Bids.

13. Prior to conducting business in the City, a business tax certificate (license) must be obtained. Call 559-713-4326 for more information.

14. Bidder shall provide insurance as required by law and as indicated in the proposed contract.

15. Bidder shall maintain all personnel files and payroll records for employees used to implement the proposed contract.

16. Bidder shall withhold, pay and report all taxes and issue W-2 forms at the end of each calendar year for employees used to implement the proposed contract.

17. Pursuant to the City’s Charter, all other things being equal, tie Bids shall be awarded to a local merchant to the extent quality and prices are equal. If neither is a local vendor, the Bid shall be awarded by the flip of a coin by the Purchasing Division in the presence of at least one witness.

18. The City may make such investigation of the Bidder and information in the Bid as it determines necessary. This may include the collection of criminal history information, contractual and business associations and practices, employment history and reputation.

19. All California agencies may purchase off the Proposal submitted at the same prices, terms, conditions and specifications (piggyback). The City of Visalia shall incur no responsibility in connection with another agency’s purchase.

20. Each Bidder, will be required to submit Certifications, Affidavits, Assurances, Statements and Questionnaires which are attached in Exhibit “B”.

21. The quantities given on the Bid Proposal form and any related contract documents are approximate only. They are given as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work, or to omit portion of the work, as the City deems necessary or advisable, at the prices Bid.

22. Bidders shall satisfy themselves by personal examination of the work site, specifications and other contract documents and by any other means as they believe necessary, as to the actual physical conditions, requirements, and difficulties under which the project must be performed. The submission of a Bid shall be conclusive evidence that the Bidder has investigated, and is satisfied as to the conditions encountered, as to the character, quality, and quantities of work to be performed, and the materials to be furnished, and as to the requirements of the RFB and the City. No allowance shall subsequently be made because of lack of such examination or knowledge.

23. All Bidders are required to make a Bid on the complete Bid Form (Exhibit “A”). Contractor may be required to submit Proposals on alternate items. The City reserves the right to award to the contract based on the lowest combination or combinations of Proposal items and alternate proposed items.

24. Bid Form may specify a line item for sales tax. When the Bid Form does not contain a line item for sales tax, no mention shall be made in the Proposal of sales tax, use tax or any other tax, as all amounts Bid will be deemed and held to include any such taxes, which may be applicable.

25. The City of Visalia is not liable for any costs incurred by Bidder in responding to this Request for Bid.
271

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 8 ends

26. The annual contract resulting from this invitation to bid will be administered by the Public Works Department. However, the City’s Purchasing Division shall be the final judge concerning issues or matters related to contract interpretation or problems regarding the terms, conditions or scope of the contract.

27. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Contract shall be begin no later than 15 days from the receipt of annual contract.

28. All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications. Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the project manager in writing a minimum of thirty (30) but no sooner than ninety (90) calendar days prior to the annual anniversary date of the agreement. Requests filed after this time period will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Bureau of Labor Statistics, Consumer Price Index (CPI) for all Urban Consumers (CPI-U U.S. City Average, All Items). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve- month period closest to the anniversary month of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

29. This contract may be terminated without cause by the City, in whole or in part, by giving the Contractor fifteen (15) days written notice of the intent to terminate whenever the City determines that termination is in the best interest of the City.

If the Contractor shall fail to provide services or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement the City may terminate the contract, in whole or in part by written notice.

Termination shall take effect ten (10) calendar days after the date of mailing said termination notice.

Any assignment, subletting or transfer of the interest of the contractor, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.

Notwithstanding any other provisions of this agreement, this agreement may be terminated by the City upon a single violation of this agreement.

30. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or 272

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 9 ends

entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

XI. POST AWARD RESPONSIBILITIES

1. Written Contract with City. A written agreement in a form similar to that attached to this Request for Bid as Exhibit “C” with Attachments 1 must be entered into between the City and the Contractor to whom the project is awarded. The Agreement forms the basis for the contractual obligation between the parties regarding the project. A contract will be provided with the Notice of Award and must be executed and returned to City within ten (10) working days of the date of award notification unless otherwise agreed.

2. Post-Award Responsibilities. Upon execution of the Agreement between the City and the Contractor, the Contractor shall immediately report all changes in its Articles of Incorporation, By-Laws, or Tax-Exempt status to the City.

Upon determination by the City that a contract has been entered and Contractor has provided all of the information that it is required to provide pursuant to this RFB, City will issue, in writing, a notice to proceed on the project to Contractor.

273

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 10 ends

EXHIBIT “A”

BID FORM
RFB NO. 25-26-39
Project: Annual Contract for Disposal of Class B Biosolids

TO: THE CITY OF VISALIA PURCHASING DIVISION:

In compliance with the City’s Notice Inviting Sealed Bids No. 25-26-39 dated: __________, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor appurtenances and incidentals required for the above stated project as set forth in the RFB, including all Exhibits and related contract documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the Instructions to BIDDERs and the contract requirements. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Bid Schedule.

BIDDER understands that a bid is required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that all prices bid include all appurtenant expenses, taxes, royalties and fees. All bids will be checked for accuracy. In the case of discrepancies in amounts bid, unit prices shall govern over extended amounts.

BIDDER hereby agrees to execute a contract within ten (10) working days, or such further time as may be allowed in writing by the Purchasing Division, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the BIDDER does not, said Purchasing Division may proceed to award the contract to others.

BIDDER agrees to commence the work only after the contract is fully executed and Notice to Proceed and/or City Purchase Order has been issued.

BIDDER further declares that he/she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with said bid.

BIDDER has read and hereby agrees to the conditions stated in this proposal by affixing his/her signature on the Bid Form.

Basis of Award

Bidders shall provide a tipping fee for disposal of Class B biosolids.

The City will calculate a True Delivered Cost (TDC) per ton for award using a standardized hauling cost factor and the one-way distance from the WRF to the disposal facility.

Bid Award will be based on the lowest True Delivered Cost per ton, provided the bidder meets all regulatory and operational requirements of the RFB.

Section A – Bidder Information
Item Description Bidder Entry
1 Disposal Facility Name ______________________________ 2 Disposal Facility Address ______________________________ 3 WDID Number (SWRCB) ______________________________
4 Contact Person / Phone ______________________________ 5 Federal Tax I.D. No. ______________________________

274

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 11 ends

Section B – Bidder Pricing

Item Description Bidder Entry

T Tipping Fee ($ per wet ton) $__________ / ton

Price shall include all costs associated with receiving, handling, managing, and disposing of Class B biosolids in compliance with applicable regulations.

Award Tabulation (For Reference Only)

The City will use the following formula:

TDC=𝑻+ (𝟎.𝟑𝟎×𝑫)
Where:
 T = Bidder’s tipping fee ($ per wet ton)
 D = One-way distance from the Visalia WRF to the disposal facility (miles), as determined by the City

The factor 0.30 reflects the City’s contracted hauling cost assumptions:
 Hauling rate = $135/hour
 Average truck payload = 20 tons/load
 Average travel speed = 45 mph

 Derivation of Hauling Cost Factor:
o Cost per mile: $135 ÷ 45 mph = $3 per mile
o Cost per ton per mile: $3 ÷ 20 tons = $.15 per ton per mile o Round-trip adjustment: 2 x $.15 = $.30 per ton per one way mile

Bidder determines:
 Tipping fee (T) = $23.00 per ton (example)
City determines:
 Distance (D) = 60 miles (example)
City calculation:

𝑇𝐷𝐶=𝑇+ (0.30 ×𝐷)
𝑇𝐷𝐶= 23.00 + (0.30 × 60)
𝑇𝐷𝐶= 23.00 + 18.00
TDC = $41.00 per ton

The City will apply this calculated value to all bids to determine the lowest True Delivered Cost.

(1)__________________________________________________________________________________ Bidding Firm

(2)__________________________________________________________________________________ Corporation, Partner, Joint Venture

(3)__________________________________________________________________________________ Business Address City State Zip Code

_________________________________________________________________________________ Telephone Number E-Mail Address

(4)__________________________________________________________________________________ Signature of Authorized Person (Date)

________________________________________________________________________________ Type or Print Authorized Person’s Name 275

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 12 ends

PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING SIGNATURE

(1) If the BIDDER is an individual, enter name here in style used in business; if a joint venture, exact name of entities joining in the venture; if a partnership, the correct trade style of the partnership; if a corporation, the exact name of the corporation.

(2) If BIDDER is other than an individual, identify here its character, i.e., joint venture, partnership, corporation, including the state of incorporation. If BIDDER is an individual operating under a trade name, state “an individual dba (trade name in full)”.

(3) State on this line, the address to which all communications and notices regarding the Bid Proposal, and any contract awarded thereunder, are to be addressed.

(4) If BIDDER is a joint venture, signature must be by one of the joint venturers, and if one or both of the joint venturers is a partnership or a corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee; if a partnership, by a general partner; if a corporation, by an authorized officer or employee. The title of the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation and their business addresses must be shown below.

Note: All names must be typewritten under written signature. All Addresses must be complete with street number, city, state and zip code.

REFERENCES
The following are the names, addresses, and telephone numbers for at least three (3) public agencies for which BIDDER has performed work similar in size and scope within the past two years.

Company Name Address Tel. No. Contact

1.__________________________________________________________________________________

2.__________________________________________________________________________________

3.__________________________________________________________________________________

276

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 13 ends

Submit with Bid
EXHIBIT “B-1”

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)

In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

__________________________________________ ________________________ Signature Date

Note: The above Non-collusion Affidavit is part of the Bid/Proposal.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

277

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 14 ends

Submit with Bid
EXHIBIT “B-2”

WORKERS’ COMPENSATION INSURANCE CERTIFICATE
(CALIF. LABOR CODE § 3700)

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )

I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: ______________________________________________

Business Address: ______________________________________________

Signature: ______________________________________________

Name of Signing Official: ______________________________________________

Title of Signing Official: ______________________________________________

Date: ______________________________________________

Company Seal:

278

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 15 ends

Submit with Bid
EXHIBIT “B-3”

Ownership Disclosure and California Levine Act Statement

The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

OWNERSHIP DISCLOSURE

____________________________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company

____________________________________________________________________________________ Address

List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also know as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $500 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract?
YES:_____ NO:_____. If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(s) Name Date of Contribution(s)

_____________________________ ___________________________

Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

____________________________________________________________________________________ Print or Type Name of Bidder/Proposer/Contractor/Consultant/Supplier/Vendor/Company

Signature of Company Authorized Individual Print or Type Name of Authorized Individual Date 279

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 16 ends

Submit with Bid
EXHIBIT “B-4”

STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (REV.12-93)

CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

CONTRACTOR/BIDDER FIRM NAME

FEDERAL ID NUMBER
BY(Authorized Signature)

DATE EXECUTED

PRINTED NAME AND TITLE OF PERSON SIGNING TELEPHONE NUMBER (Include Area Code)

( )
TITLE

CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS

The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

280

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 17 ends

Submit with Bid
EXHIBIT “B-5”

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE

By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company Seal:
(if any)

281

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 18 ends

Submit with Bid
EXHIBIT “B-6”

IRAN CONTRACTING ACT CERTIFICATION
(PUBLIC CONTRACT CODE SECTION 2200 ET SEQ.)

⃝ The Contractor is not:

⃝ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,00 over the life of the contract (up to 5 years).

Signature:

Printed Name:

Title:

Agency Name:

Date:

282

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 19 ends

EXHIBIT “C”
S A M P L E (does not need to be submitted with Bid/Proposal)

ANNUAL CONTRACT FOR DISPOSAL OF CLASS B BIOSOLIDS
(City of Visalia Bid No. 25-26-39)

This Agreement entered into and effective this ________ day of ________________, 2026 [“Effective Date”], by and between the City of Visalia, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “CONTRACTOR”, “BIDDER”, or “SUBRECIPIENT”.

R E C I T A L S

WHEREAS, CONTRACTOR is an ____________________ (insert individual or entity type) with a primary business address of ____________________ and SSN or EIN: ____________________; and

WHEREAS, CITY is a municipal corporation and Charter Law City; and

WHEREAS, City of Visalia reviewed and evaluated responses to RFB No. 25-26-39, Annual Contract for Disposal of Class B Biosolids hereinafter referred to as the “Project” and determined to award contract to CONTRACTOR for the service; and

WHEREAS, CONTRACTOR represents it is licensed, qualified and willing to complete the Project pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. TERM:

The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Additionally, this Agreement may be terminated for convenience. In the event of termination or expiration of this Agreement, CONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. ATTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

ATTACHMENT NO. DESCRIPTION OF ATTACHMENT
Attachment 1 General Contract Provisions
Attachment 2 City of Visalia Bid 25-26-39, Annual Contract for Disposal of Class B Biosolids Attachment 3 CONTRACTOR’s bid in response to Bid No. 25-26-39

3. CONTRACTOR SCOPE OF SERVICES and COMMITMENTS:

CONTRACTOR shall provide the following services for the stated compensation on or before the stated completion dates (“Scope of Services”):

All work described in Scope of Services in Bid No. 25-26-39

4. CITY COMMITMENTS:

CITY shall perform the following tasks on or before the stated completion dates:

283

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 20 ends

TASK COMPLETION DATE
Pay Contractor as work is completed and invoiced As requested by Contractor

5. COMPENSATION:

CITY shall pay CONTRACTOR compensation for services as indicated in Paragraph 4 above; however, CITY shall pay not more than the amount listed below as Total Compensation under this Agreement, unless otherwise agreed in writing. Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets and similar documents presented by CONTRACTOR to CITY.

6. CONTRACT PRICE ADJUSTMENTS:

All prices shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement.

Prices may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the Project Manager in writing a minimum of thirty (30) days but no sooner than ninety (90) days prior to the annual anniversary date of the agreement.

Requests filed after this time will not be considered.

City Average, All Items). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period closest to the anniversary date of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR

Dated: __________________ By:_____________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA

Dated: ___________________ By:______________________________________________________ City Manager

Dated: ___________________ By:______________________________________________________ City Attorney

Dated: ___________________ By:______________________________________________________ City of Visalia Risk Manager

Dated: ___________________ By:______________________________________________________ City of Visalia Project Manager
Total Compensation: Not to exceed $ annually and Contractor’s stated bid prices Source of Funds: Local Revenues
Payment Schedule: Within 30 days from date of invoice for completed work 284

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 21 ends

Exhibit “C”
Attachment 1

GENERAL CONTRACT PROVISIONS

A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment: Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Notices : Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA CONTRACTOR: ________________________ 707 W. Acequia Ave. _______________________
Visalia, CA 93291 _______________________
Attention: City Clerk Attn: ________________________

E. Jurisdiction/Venue/Waiver Of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

J. Headings : Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

K. Firearms Prohibited: Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department 285

RFB NO. 25-26-39
Annual Contract for Disposal of Class B Biosolids

Page 22 ends

Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

L. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

286
RFB 25-26-39
Annual Contract for Disposal of Class B Biosolids
Addendum #1 Page 1 of 3

City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291
(559)713-4334
[email protected]

CITY OF VISALIA, CA
REQUEST FOR BIDS RFB No. 25-26-39

ANNUAL CONTRACT FOR DISPOSAL OF CLASS B BIOSOLIDS

ADDENDUM NO. 1

Issued: Monday, April 6, 2026
Bids Due: THURSDAY, APRIL 16, 2026 AT 2:00 PM
Addendum is being issued to provide responses to questions. This addendum becomes part of the RFB 25-26-39 document and must be signed and submitted with bid.

ITEM 1: QUESTIONS/RESPONSES

Q1: Who is the current vendor?
R1: Holloway Environmental Solutions, LLC

Q2: Can we have the current contract copy?
R2: Yes, please see attached. A contract amendment is currently being routed for signatures to increase the not to exceed amount. The Gate Fee remains the same.

Q3: What is the current vendor’s rates?
R3: Gate Fee: $24.00 per ton.

Q4: What is the annual spent?
R4: Since the start of the contract, Holloway Environmental Solutions has invoiced a total of $322,046.88 to the City.

Q5: What is the average %solids of the material?
R5: This varies depending on the time of year. Always above 25% and sometimes as higher than 90% during a dry summer.

Q6: To clarify, loading and hauling of the biosolids will be managed by the City, correct? R6: Correct.

Q7: How many times/year will material be delivered to the disposal facility? R7: Material will be delivered as many times as is necessary to complete the removal of the stockpile.

The City prefers to start hauling in July and hopefully conclude by the end of September.

Q8: Could you provide bid submissions from previous RFB? R8: This will be the first time that the city has issued an RFB purely for disposal of biosolids. Previous RFB’s were for hauling and disposal or beneficial reuse. 287
RFB 25-26-39
Annual Contract for Disposal of Class B Biosolids
Addendum #1 Page 2 of 3

Q9: The Table of Contents for RFB No. 25-26-39 references Insurance Requirements as Attachment 2 under C. Sample Project Agreement with Attachments; however, Attachment 2 is not included in the specification file. Can the insurance requirements be provided to bidders prior to the bid date? R9: Since this contract will be for a vendor to accept and dispose Class B Biosolids at their disposal facility, and the vendor is not coming onto City of Visalia property, no insurance is required. The reference to insurance requirements on the Table of Contents was an error and shall not apply to this contract.

Q10: Please provide most recent PFAS test results or confirm that none exist.

R10: Attached are the results of the only PFAS testing ever performed on biosolids generated at the Visalia WRF. The testing occurred from 2020-2021.

Q11: Please confirm that payments will be made net 30 with interest paid on late, undisputed amounts.

R11: The City of Visalia typically pays within 30 days of approved invoice.

Q12: Can the selected vendor propose additional language to be included in the General Contract Provisions?
R12: The sample contract is provided in the bid document so that vendors can see our standard provisions commonly in our agreements. Any additional language edits to the contract proposed by the selected vendor must be reviewed and authorized by the City Attorney prior to changes being made.

Q13: Can we get an extension on the question due date as our operations team is reviewing the bid? R13: Yes. We can extend the due date to Friday, April 10th.

Q14: Can we get the previous invoices for this contract? R14: Yes, please see attached.

Q15: Where is the current disposal site for biosolids?
R15: Lost Hill, CA

Q16: What all permits and licenses need to be submitted with proposal.

R16: Bidders will need to submit their Waste Discharge ID number issued by the State Water Resources Control Board

Q17: Can we submit the Exceptions with proposal?
R17: Please see response 12.

END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334
Bidder to sign and submit with Bid

Firm: Date:

By:

Bidder’s Signature

Attachment 1: Contract with Holloway Environmental Solutions LLC Attachment 2: Biosolids Samples Laboratory Analytical Results Attachment 3: Holloway Invoices
288
RFB 25-26-39
Annual Contract for Disposal of Class B Biosolids
Addendum #1 Page 3 of 3

289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0796 Agenda Date: 5/18/2026 Agenda #: 8.

Agenda Item Wording:

Development Reimbursement Agreement - Authorize the City Manager to execute the reimbursement agreement with Self-Help Enterprises for master plan storm drain improvements associated with the Crescent Meadows senior affordable housing project located along the west side of Highland Street, north of Ferguson Avenue.

Agenda Date: 05/18/2026
Prepared by: Jason Huckleberry, Director of Eng & Building Dept; (559) 713-4495, [email protected]
Department Recommendation:

Staff recommends authorizing the City Manager to execute a reimbursement agreement with Self- Help Enterprises in the amount of $121,799.15 for master plan storm drain improvements associated with their Crescent Meadows senior affordable housing project located along the west side of Highland Street, north of Ferguson Avenue.

Summary:

The Crescent Meadows senior affordable housing project is an 80-unit housing project being developed by Self-Help Enterprises. The project is located along the west side of Highland Street, north of Ferguson Avenue. The project will construct Highland Street across the project frontage, connecting to Ferguson Avenue and includes building a culvert crossing over the Modoc ditch.

Additionally, the project will be installing 470 lineal feet of 48”master plan storm drain infrastructure in Highland Street from Ferguson to the north property line of the project. Specific items, quantities and unit costs may be found within Exhibit 1 of the draft reimbursement agreement attached to this staff report.

The costs associated with the master plan storm drain installation were reviewed and approved by the Developer Reimbursement Review Committee (DRRC) on Wednesday April 29, 2026. The DRRC is comprised of staff from the Engineering & Building, Planning & Community Preservation, and Finance Departments. The DRRC reviews developer reimbursement costs to ensure that the costs are reasonable compared to the City’s costs for comparable capital projects.

The total amount to be reimbursed to the developer is $121,799.15 for the master plan storm drain facilities. Storm drainage impact fees are to be credited to the developer for each permit issued within the development until the available credit balance has been fully exhausted. Remaining reimbursement would be due in the form of a cash payment to the developer for the improvements.

Cash payments are to be paid as fund balances allow and may be paid over a period of time as designated within existing City municipal code.

Background Discussion:

The Crescent Meadows project is a new affordable senior housing community being developed by Visalia City Council Printed on 5/15/2026Page 1 of 3
powered by Legistar™
304
File #: 25-0796 Agenda Date: 5/18/2026 Agenda #: 8.

The Crescent Meadows project is a new affordable senior housing community being developed by Self-Help Enterprises (SHE) in partnership with Visalia Senior Housing (VSH) in the City of Visalia.

The community is located on the northwest corner of Ferguson Avenue and Dinuba Boulevard, Visalia, CA 93291. Crescent Meadows will consist of 80 units in total, 79 affordable units and 1 manager’sunit. There will be 64 one-bedroom units and 16 two-bedroom units. Of the 80 units, 24 units will be designated for permanent supportive housing, specifically for low-income seniors with special needs, including senior veterans who are experiencing or at risk of homelessness. The project includes an approximately 4,000 square foot community center which will provide office space for the full-time on-site manager, resident services, and supportive services staff.

As part of the project improvements along Highland Street, the project will install master plan storm drain infrastructure consisting of 48” diameter reinforced concrete pipe and 72” storm drain manholes. Per the storm drain master plan and impact fee program, reimbursement is due to a development project that installs infrastructure that serves a larger area, greater than what may be required for their project alone. Costs submitted represent the difference in those pipe and manhole sizes.

Fiscal Impact including annual maintenance and operating costs:

Cash reimbursements remaining after fee credits are issued are estimated to be approximately $74,000 and will be made from the Storm Sewer Fund 221 (CP9229 Storm Sewer Oversizing). The newly installed master storm drain facilities will become part of the City’s storm drain infrastructure and included within existing storm drain maintenance programs with nominal cost increases to the Public Works Department.

Prior Council Action: None
Alternatives: None
Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to execute the reimbursement for master plan storm drain improvements associated with the Crescent Meadows senior affordable housing project as constructed by Self-Help Enterprises.

Environmental Assessment Status: Complete
CEQA Review: Complete
Deadline for Action: 05/18/2026
Attachments: 1. Location Map and 2. Draft Subdivision Agreement Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 2 of 3
powered by Legistar™
305
File #: 25-0796 Agenda Date: 5/18/2026 Agenda #: 8.
☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 3 of 3
powered by Legistar™
306

LOCATION MAP

CRESCENT MEADOWS

AFFORDABLE SENIOR HOUSING PROJECT

SELF HELP ENTERPRISES
NORTH

STORM DRAIN

IMPROVEMENTS

PROJECT
SITE
307

City of Visalia & Developer
Reimbursement Agreement PAGE 1

CITY OF VISALIA

REIMBURSEMENT AGREEMENT

FOR PRIVATELY CONSTRUCTED PUBLIC FACILITIES INCLUDED IN THE CITY’S IMPACT FEE PROGRAMS
This Agreement, dated as of the _____ day of _________________, 2026, is entered into by and between the City of Visalia , a municipal corporation (the “City”) , and SELF-HELP ENTERPRISES, (the “Developer”).

RECITALS:

WHEREAS, Chapter 16.40 of the City of Visalia Municipal Code (the “Code”) establishes development fees and special funds as part of the City’s Storm Drain System Fee Program (the “Storm Drain Development Fee Program”); and
WHEREAS, Section 16.40.070 of the City of Visalia Municipal Code authorizes the City to enter into reimbursement agreements for the construction of facilities designated in the Storm Drain Development Fee Program upon application of property developers; and WHEREAS, City and Developer, as a condi tion for approval of the Crescent Meadows Senior Housing project, pertaining to real property identified therein (the property and entitlements so described hereafter referred to as the Project”) have set forth Developer’s obligations regarding the construction of planned storm drain facilities and other public improvements, accord ing to improvement plans for Building Permit B 253210 approved by the City on October 14, 2025 (hereafter collectively referred to as the “Facilities”); and WHEREAS, City and Developer desire to set forth their mutual understandings regarding the manner in which the City shall reimburse Developer for the drainage facilities under the City’s Storm Drain Development Fee Program; and
NOW, THEREFORE, in consideration of the mutual promises contained herein, the City and the Developer hereby agree as follows:

Section 1. Construction of Facilities

Developer shall complete construction of the Facilities in accordance with the terms of the Project Site Plan Review No. SPR25111 comments and Building Permit B253210.

Section 2. Reimbursement Amounts
The City shall reimburse, through fee credits and cash payments as provided herein, the Developer for the planned Facilities based on the applicable unit costs shown in Exhibit 1, which is attached hereto and made a part hereof by reference. These costs shall be referred to as the “Programmed Costs” and show the costs to be reimbursed for storm drainage improvements.

Changes or variations in the Programmed Costs may be requested by the Developer pursuant to Section 3 of this Agreement.

308

City of Visalia & Developer
Reimbursement Agreement PAGE 2

Section 3. Adjustment to Programmed Costs

The Developer may request the City to adjust the Programmed Costs. In order to request an adjustment to the Programmed Costs, the Developer must provide the following:

(1) Copies of the original contract with the contractor and any change orders that have been agreed to by the Developer, contractor, and the City. The portion of each change order associated with the Facilities must be itemized separately;

(2) Copies of all invoices, with unconditional lien releases, submitted by the contractor;

(3) Copies of all checks issued by the Developer with related invoices indicated; and

(4) A summary tabulation of all contractor invoices and Developer payments.

If, when the final reconciliation of construction costs for the improvements to be reimbursed is conducted by the City, the actual construction costs for any of the Facilities so reimbursed exceeds the Programmed Costs for such Facilities, the City Engineer shall review the items described above and determine if the Programmed Costs that will be credited/reimbursed to the Developer should be increased above the amount shown in Exhibit 1 to fairly reflect change orders or other changed circumstances. The City Engineer shall determine in his/her reasonable discretion how much of the actual construction costs should be included in an increase to the Programmed Costs, and if acceptable, the parties shall execute an amendment to this Agreement setting forth the adjusted Programmed Cost.

Section 4. Right to Reimbursement

Developer shall be reimbursed the final amount of the Programmed Cost in the manner as set forth in Section 5 below. Reimbursements payments by the City will not be made until all of the following requirements are met:
(1) All Facilities are completed and formally accepted by the City as shown by the issuance of a Notice of Completion by the City; and
(2) A reimbursement re quest is submitted to the City. The Developer must apply for reimbursement within four (4) years after the City has accepted the Facilities or within four years of January 30, 2009, the effective date of Ordinance No. 2008-14, which modified Chapter 16.44 of the Visalia Municipal Code to contain this requirement, whichever is later. The Developer waives all right to rei mbursement from the City if they do not request reimbursement within this four-year limitation; and
(3) Thirty (30) days have passed since the City accepted the facilities and no claims of nonpayment have been filed with the city . If such claims have been filed, then the City will not reimburse the Developer until the claims are resolved.

Section 5. Reimbursement Method

Upon issuance of a Notice of Completion, or final occupancy for the associated building permits for the Facilities, Developer shall be reimbursed the Programmed Costs in the following manner(s):

309

City of Visalia & Developer
Reimbursement Agreement PAGE 3

5.1 Credit Applied Towards Future Fees. The Developer shall be credited with a total fee credit of $31,999.65 (“Fee Credit”). Such Fee Credit shall be available for offsetting impact fees associated with development of the Project and the Credit Total shall be distributed among the lots or pads that constitute the Project in the manner identified in Exhibit 1. The Fee Credit shall be recognized at the time of bu ilding permit final, but only if a Notice of Completion has been issued for the Facilities, and shall be available only to offset the fees indicated in Exhibit 1, as they shall be determined at that time. The Credit Total shall be deemed to attach to property constituting the Project as identified herein, and should Developer transfer such property or any portion thereof, the credit or appropriate portion thereof shall transfer automatically with such property. In the event the indicated credit is not taken at time of building permit final because a Notice of Completion for the Facilities has not been issued, then the fee shall be paid in full without credit, and the amount of credit not taken shall be paid to Developer as a cash reimbursement within thirty (30) days of issuance of the Notice of Completion and upon the City receiving all the required final reimbursement items listed in Section 2.

5.2 Cash Reimbursement from Development Fees Collected City Wide . City shall pay $89,799.50 of the Programmed Costs , in the manner identified in Exhibit 1 , upon Developer’s submittal of a reimbursement request in compliance with Section 4 after this Agreement is executed. The City shall establish respective priorities to payments from such fund by reference to the date of issuance of a Notice of Completion. The City will reimburse the Programmed Costs to the Developer without interest.

Section 6. Transfer of Reimbursement Rights
Rights to cash payment reimbursements or fee credits granted to Developer pursuant to this Agreement may be transferred to other owners, builders, or developers only with the written consent of City. The notice must be signed by the Developer and the City, and an executed copy of the form shall be kept on file at the City.

Section 7. Limited City Obligation
The obligations arising from this Agreement are neither a debt of the City nor a legal or equitable pledge, charge, lien, or encumbrance upon any of its property or upon any of its income, receipts, or revenues, except the fees collected for the Facilities. Neither the General Fund nor any other fund of the City, except the applicable fund(s) associated with the Transportation Impact Fee Program, shall be liable for the payment of any obligations arising from this Agreement. The credit or taxing power of the City is not pledged for the payment of any obligation arising from this Agreement. No Developer shall compel the forfeiture of any of the City’s property to satisfy any obligations arising from this Agreement.

Section 8. Liens, Claims, and Encumbrances
Prior to final acceptance and issuance of Notice of Completion for any Facilities by the City, the constructing Developer shall provide a written guarantee and assurance to the City that there are no liens, claims, or encumbrances on those Facilities, to gether with unconditional final releases from all contractors and material suppliers, and with copies of invoices and corresponding checks issued by the Developer for all items for which reimbursement is requested under this Agreement for the Facilities. Notwithstanding any other provision or term of this Agreement, the City shall have no obligation to make any reimbursement payments until the constructing Developer has 310

City of Visalia & Developer
Reimbursement Agreement PAGE 4

cleared any and all liens, claims and encumbrances from the Improvements and provided t he required documentation, guarantee and assurance in writing, to the satisfaction of the City.

Section 9. No Third Party Beneficiary
City does not assume any liability, duty or obligation to Developer’s contractors, subcontractors or agents by execution o r performance of this Agreement and no contractors, subcontractors, agents or any parties are third party beneficiaries of this Agreement.

Section 10. Attorney’s Fee
If any suit, action or proceeding in law or equity is brought to enforce the provisions o f this Agreement, the prevailing party shall be entitled to reasonable costs and attorneys’ fees.

Section 11. Notices
Any notices, requests, demands or other communications required or permitted to be given under this Agreement shall be in writing and sh all be deemed to have been duly given on the date of service if served personally (FedEx and similar services, each of which is hereinafter called an “Express Courier,” shall be considered to be personal service) or by telephone facsimile or other electronic transmission (provided that the sender of a telephone facsimile or other electronic transmission has received confirmation of successful transmission by the sending fax machine), and upon receipt, if mailed to the party to whom notice is to be given, by first-class mail, registered or certified, postage prepaid, return receipt requested, and properly addressed as follows:

City: With a copy to:

City of Visalia City of Visalia
Community Development Department Finance Department
315 E. Acequia Ave. 707 W. Acequia Ave.

Visalia, CA 93291 Visalia, CA 93291
Attn: City Engineer Attn: Finance Administrator

Developer:

SELF-HELP ENTERPRISES
Attn: Valeria Felix
8445 W Elowin Court
Visalia, CA 93290

Either party may change its mailing address at any time by giving written notice of such changes to the other party in the manner provided herein.

Section 12. Term
The term of this Agreement shall start on the day and year duly executed by all parties and shall remain in effect until all the terms and conditions contained in this Agreement have been satisfied.

Section 13. Severability
If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, such portion shall be deemed severed from this Agreement and the remaining parts shall remain in full effect as though such invalid or unenforceable provision had not been a part of this Agreement.
311

City of Visalia & Developer
Reimbursement Agreement PAGE 5

Section 14. Binding on Successors and Assigns
Each and every provision of this Agreement shall be binding upon and shall inure to the benefit of the respective successors and assigns of the parties hereto, in the same manner as if such parties had been expressly named herein.

Section 15. Governing Law; Venue
This Agreement is made under, and shall in all respects be interpreted, enforced, and governed by, the laws of the State of California. In the event of a dispute concerning the terms of this Agreement, the venue fo r any legal action shall be with the appropriate court in the County of Tulare, State of California.

Section 16. Exhibits
The Exhibits attached hereto are hereby incorporated herein by this reference.

Section 17. Entire Agreement
This Agreement contains th e entire agreement between the parties with respect to the matters contained herein and may be amended only by subsequent written agreement signed by all parties.

Section 18. Compliance with State Law.

Developer is aware of the requirements of California Labor Code Section 1720, et seq., 1770, et. seq., and California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements for work considered “public works” as that term is defined under Prevailing Wage Laws. Developer agrees that it shall comply with Prevailing Wage Laws and it is Developer’s sole responsibility to confirm whether Prevailing Wage Laws are applicable. City shall provide Developer with a copy of the prevailing rates of per diem wages in effect at the commencing of this Agreement upon request by the Developer. Developer agrees to hold the City harmless and to indemnify and defend the City, with legal counsel reasonably acceptable to City, from all claims arising from the potential application of Prevailing Wage Laws under this Agreement.

312

City of Visalia & Developer
Reimbursement Agreement PAGE 6

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and the year first written above.

CITY OF VISALIA, SELF-HELP ENTERPRISES
A municipal corporation

Leslie B. Caviglia Signature Date
City Manager/City Clerk Date

Print Name
ATTEST:

Title

Deputy City Clerk Date

APPROVED AS TO FORM:

City Attorney Date

313
EXHIBIT 1
City of Visalia & Developer
Reimbursement Agreement Page 7

314
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0799 Agenda Date: 5/18/2026 Agenda #: 9.

Agenda Item Wording:

Developer Reimbursement Agreement - Authorize the City Manager to execute the reimbursement agreement with San Joaquin Valley Homes for the construction of the Shirk Street sanitary sewer trunkline from Walnut Avenue to Noble Avenue and the decommissioning of the existing force main and lift station, in the amount of $4,178,323.62 with modified payment terms.

Agenda Date: 05/18/2026
Prepared by:

Estrella Velasquez, Associate Engineer, [email protected], (559)713-4164 Chris Crawford, City Engineer, [email protected], (559)713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559)713-4495 Department Recommendation: Staff recommends that City Council authorize the City Manager to execute a development reimbursement agreement with San Joaquin Valley Homes for the construction of the Shirk Street sanitary sewer trunkline from Walnut Avenue to Noble Avenue and the decommissioning of the existing force main and lift station, in the amount of $4,178,323.62 with modified payment terms.

Summary:

The Elliott Subdivision, a 59-acre residential development, was approved by Planning Commission on July 22, 2024, and is located between Shirk Street and Roeben Street, south of Tulare Avenue.

Per the project conditions of approval, a 48” sanitary sewer trunkline was required to be installed from Walnut Avenue to Tulare Avenue to service the development’sPhase 2 and in accordance with the city’sadopted Sanitary Sewer Masterplan. Because the construction of the new gravity line will require a full road closure, the developer has agreed to extend the sewer main installation north to Noble Avenue. Doing so will allow for the decommissioning of the existing lift station at the Noble Avenue and Shirk Street intersection and the associated 6” force main along this alignment.

Therefore, sewer capacity along this corridor will be increased to better accommodate further development north and south of HWY-198, while reducing costly maintenance and issues associated with the sewer lift station. During the first phase of the project, Shirk Street will be closed from Walnut Avenue to Tulare Avenue. Upon completion of this first phase, the contractor will initiate the second phase of the project, and the road closure will be extended north to Noble Avenue.

The total amount to be reimbursed for the Shirk Street Sanitary Sewer Improvements is $4,178,323.62. The reimbursement would be due in the form of cash payments to the developer for the eligible facilities as the work progresses until completion. The reimbursement agreement specifies monthly progress payments to be available to the developer for work completed. This is a deviation from standard procedures, as the reimbursement would typically be made after all work is completed and accepted by the city. This project is unique as it includes supplementary work being performed by a development project for improvements not fronting the project itself. The additional sewer trunkline extends approximately 1,800 feet north of Tulare Avenue to the existing lift station at Visalia City Council Printed on 5/15/2026Page 1 of 4
powered by Legistar™
315
File #: 25-0799 Agenda Date: 5/18/2026 Agenda #: 9.
sewer trunkline extends approximately 1,800 feet north of Tulare Avenue to the existing lift station at Noble Avenue. A warranty bond to protect against defects for a year following the Notice of Completion will be required, which is standard policy for improvements installed by private development.

The Shirk Street sanitary sewer trunkline extension is an existing capital improvement project with funding carried over from prior years. The additional funding needed to complete the project is expected to be approved with the upcoming two-year budget. Those funds are expected to be available for this reimbursement agreement. Engineering staff is working closely with the developer to secure approval for construction of the sanitary sewer main, as completing the work now is expected to save the city approximately $2.5 million. These savings are primarily attributed to securing current pipe pricing before anticipated increases, as well as the immediate availability of the developer’s lowest bidding contractor.

Background Discussion:

As approved by the Planning Commission on July 22, 2024, the Elliott Subdivision is required to install a 48-inch sanitary sewer trunkline within Shirk Street from Walnut Avenue to Tulare Avenue.

This initial scope was designed solely to serve the subdivision by connecting to the existing trunkline at Walnut Avenue, with early phases discharging to the existing main in Roeben and later phases utilizing the new Shirk trunkline.

While the approved limits were adequate to meet the needs of the subdivision, the city has worked with the developer to extend the trunkline approximately 1,800 feet further north to Noble Avenue.

This additional work provides broader system-wide benefits beyond the project boundaries.

Specifically, the extension will enable the decommissioning of the existing 6-inch force main and lift station in Shirk Street. The upgraded trunkline will also increase sewer conveyance capacity, thereby facilitating future development in areas north of the Elliott Subdivision and improving overall system performance.

The city would have ultimately constructed these sewer improvements to support planned growth and master planned infrastructure. By incorporating this work into the developer’sproject, the city benefits from cost efficiencies, coordinated construction, and expedited delivery. The developer has demonstrated due diligence by soliciting multiple competitive bids and selecting the lowest responsible bidder, ensuring that the cost of $4,178,323.62 for the eligible improvements is reasonable and consistent with market conditions. The developer solicited three bids for the project.

Two bids exceeded $6.5 million, while the third was consistent with the engineer’s estimate of approximately $4 million. Constructing the sewer trunkline extension at this time is expected to save the city approximately $2.5 million.

The reimbursement agreement includes provisions for monthly progress payments based on completed work, which differs from the City’s typical practice of issuing payment upon project completion and acceptance. This deviation is warranted due to the scale of the improvements, as well as the fact that the work extends beyond the frontage and direct impacts of the development.

Allowing progress payments reduces the financial burden on the developer while maintaining appropriate safeguards, including verification of completed work and retention measures as applicable.

Additionally, the agreement requires the developer to provide a one-year warranty bond following the Notice of Completion, consistent with City standards for privately constructed public improvements.

Visalia City Council Printed on 5/15/2026Page 2 of 4
powered by Legistar™
316
File #: 25-0799 Agenda Date: 5/18/2026 Agenda #: 9.

Notice of Completion, consistent with City standards for privately constructed public improvements.

This ensures that the city is protected against defects and that the infrastructure will perform as intended. This reimbursement agreement enables the construction of critical backbone infrastructure that provides both immediate and long-term public benefit and benefits from private development to deliver improvements more efficiently.

Fiscal Impact:

The total reimbursement amount of $4,178,323.62 will be from the Shirk Street Sanitary Sewer Trunkline Capital Improvement Project (CP0567) that is funded by the Wastewater Trunkline Fund (231). A portion of the required funding for this sanitary sewer trunkline is currently programmed in the 25/26 fiscal year, with the remaining funding to be approved in the upcoming 2-year budget cycle.

The current and anticipated funds are expected to be sufficient and appropriately timed for the modified payment terms. See below for a breakdown of the expected project costs.

Table 1: Shirk Street Sanitary Sewer Trunkline Project Funding (CP0567) Project Funding Source
Wastewater Trunkline (231) Current FY
25/26 Budget
$3,185,000
Wastewater Trunkline (231) (To be
Appropriated in FY26/27)
$2,000,000
Total Project Funding $5,185,000
Estimated Project Costs
Staff Time $45,000
Design Services $99,560
Construction Cost (Includes all developer
costs, Geotech testing, and survey staking)
$4,178,323.62
Construction Contingency (~15% of
Construction Cost)
$627,000
Construction Inspections $150,000
Total Estimated Project Costs $5,099,883.62
Surplus (Deficit) $85,116.38
Any funds remaining after project completion will be returned to the Wastewater Trunkline Fund 231.

Prior Council Action:

July 21, 2025 - City Council authorized the recordation of the final map for Elliott Subdivision Phase 1, located west of South Roeben Street, approximately 650 feet south of West Tulare Avenue, adopted Resolution No. 2025-54 initiating proceedings for the formation of Assessment District No. 25-07 "Elliott Subdivision" and adopted Resolution No. 2025-55 ordering the improvements and levying the annual assessments for Assessment District No. 25-07 "Elliott Subdivision".

Visalia City Council Printed on 5/15/2026Page 3 of 4
powered by Legistar™
317
File #: 25-0799 Agenda Date: 5/18/2026 Agenda #: 9.

Other:

May 13, 2026 - Development Reimbursement Review Committee reviewed and recommended for approval the reimbursement agreement for the construction of a sanitary sewer trunkline from Walnut Ave to Noble Avenue and the decommissioning of the existing force main and lift station.

Alternatives: None
Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to execute a reimbursement agreement with San Joaquin Valley Homes for the construction of the Shirk Street sanitary sewer trunkline from Walnut Avenue to Noble Avenue and the decommissioning of the existing force main and lift station, in the amount of $4,178,323.62 with modified payment terms.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 05/18/2026
Attachments:

1. Project Location

2. Draft Reimbursement Agreement
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 4 of 4
powered by Legistar™
318
319
EXHIBT 1

CITY OF VISALIA

REIMBURSEMENT AGREEMENT

FOR PRIVATELY CONSTRUCTED PUBLIC FACILITIES INCLUDED IN THE CITY’S IMPACT FEE PROGRAMS
This Agreement, dated as of ___________________, is entered into by and between the City of Visalia, a municipal corporation (the “City”), and San Joaquin Valley Homes, LLC, a California limited liability company, (the “Developer”).

RECITALS:

WHEREAS, Chapter 13.08 of the City of Visalia Municipal Code (the “Code”) established development fees and special funds as part of the City’s Sewer Service System Fee Program (the “Sewer Fee Program”); and
WHEREAS, Section 13.08.180 of the City of Visalia Municipal Code authorizes the City to oversize any sewer main as determined by the City Engineer, and in conformance with the City’s Sanitary Sewer Master Plan, and shall reimburse for the additional oversizing construction costs upon application of property developers;
WHEREAS, Chapter 16.36 of the municipal code allows the City to require a developers install improvements in accordance with city policies as part of a subdivision; and WHEREAS, City and Developer, as a condition for approval of Site Plan Review No. 23- 131 (Elliott Subdivison) and associated TPM No. 5597, pertaining to real property identified therein (the property and entitlements so described hereafter referred to as the “Project”) have entered into a Project Improvement Agreement that sets forth Developer’s obligations regarding the construction of planned facilities and public improvements, according to improvement plans titled Shirk Street Sanitary Sewer Improvements and approved by the City on May, __, 2026 (hereafter collectively referred to as the “Facilities”); and WHEREAS, In order to avoid duplication of work, the City is requiring the Developer to install and additional length of sewer line as part of the Facilities, this work is eligible for reimbursement by the City; and
WHEREAS, City acknowledges that the additional improvements needed are being conducted as it has been determined by the City that construction of these Facilities at the same time as the work required for the Project is in the best interest of the City and will result in less impacts to the public if the work were done separately, however City acknowledges that the requirement for these additional improvements is creating a substantial cost increase over what would have been required for the Project and under these circumstances the City is allowing the Developer to request reimbursement for the eligible Facilities as the work progresses; and WHEREAS, this reimbursement agreement is intended to set forth the terms of reimbursement between City and Developer for Shirk Street Sanitary Sewer Improvements, which will install a sewer main along Shirk Road; and
WHEREAS, City and Developer desire to set forth their mutual understandings regarding the manner in which the City shall reimburse Developer for the Facilities that are under the requirements stated in the Sewer Fee Program, which the City has required to be installed as a 320
EXHIBT 1
City of Visalia & Developer
Reimbursement Agreement Page 8
condition of approval for the Project and City maintains no proprietary interest in the overall development project except for these specified public improvements.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the City and the Developer hereby agree as follows:

Section 1. Construction of Facilities

Developer shall complete construction of the Facilities in accordance with the terms of the Project Improvements Agreement.

Section 2. Reimbursement Amounts
The City shall reimburse, through cash payments as provided herein, the Developer for the planned Facilities based on the schedule of costs contained in Exhibit 1, attached hereto, which lists the Programmed Costs, or the items that the City will reimburse the Developer for and lists the applicable unit cost and values. A diagram showing the location of these public improvements is attached as Exhibit 2.

If any items are not listed in the schedule of costs, then the City and Developer must agree to an acceptable unit cost prior to this Agreement being signed. Changes or variations in the Programmed Costs may be requested by the Developer pursuant to Section 3 of this Agreement.

Section 3. Adjustment to Programmed Costs

The Developer may request the City to adjust the Programmed Costs. In order to request an adjustment to the Programmed Costs, the Developer must provide the following:

(2) Copies of all invoices, with unconditional lien releases, submitted by the contractor;

(3) Copies of all checks issued by the Developer with related invoices indicated; and

(4) A summary tabulation of all contractor invoices and Developer payments.

If the actual construction costs for the Facilities exceeds the Programmed Costs for such Facilities, the City Engineer shall review the items described above and determine if the Programmed Costs that will be credited/reimbursed to the Developer should be increased above the amount shown in Exhibit 1 or Exhibit 2 to fairly reflect change orders or other changed circumstances. The City Engineer shall determine in his/her reasonable discretion how much of the actual construction costs should be included in an increase to the Programmed Costs, and if acceptable, the parties shall execute an amendment to this Agreement setting forth the adjusted Programmed Cost.

Section 4. Right to Reimbursement

Developer shall be reimbursed the Programmed Cost in the manner as set forth in Section 5 below. Reimbursements payments by the City will not be made until a reimbursement request is 321
EXHIBT 1
City of Visalia & Developer
Reimbursement Agreement Page 8
submitted to the City. The Developer must apply for reimbursement within four (4) years after the City has accepted the Facilities. As noted in Section 5, this Agreement allows the Developer to seek reimbursement during construction of the Facilities. The Developer waives all right to reimbursement from the City if they do not request reimbursement within this four-year limitation; and
Section 5. Reimbursement Method

Developer shall be reimbursed the Programmed Costs, without interest, in the following manner(s):

5.1 Cash Reimbursement from Development Fees Collected City Wide. Developer may submit reimbursement requests monthly as the work on the Facilities progresses. The reimbursement requests will be based on the amount of the work completed on the Facilities, minus a retention amount of five percent (5%) which will be withheld from each progress payments to Developer from City. Developer must provide City copies of invoices from subcontractors, conditional releases of any liens from contractors, and calculation of percentage of work completed on Facilities, to the reasonable satisfaction of the City on a monthly basis.

Developer acknowledges that work on improvements that are not subject to reimbursement by the City will not be reimbursed and that submitted invoices will need to separately identify items that are reimbursable under this Agreement and any items that are not reimbursable.

City shall review the invoices from Developer and has ten (10) calendar days from the date the invoices are submitted to dispute any charges by Developer. If the City does not dispute an item, then it will be considered approved by the City. Disputed amounts shall be reviewed between the City and the Developer and shall not be paid until the City is satisfied that only work on the reimbursable Programmed Costs is being sought for recovery.

Payment of all undisputed reimbursement amounts will be made by City within thirty (30) calendar days from approval.

If the progress payments exceed the Programmed Costs, then Developer must request an adjustment to the Programmed Costs under Section 3 of this Agreement prior to any additional reimbursement by the City.

The retention amount may be requested by Developer after the Facilities have been completed, formally accepted by City, and thirty-five (35) days have passed from a Notice of Completion having been filed for and no claim of nonpayment has been filed by any workers or material suppliers. If any claims have been filed, then City may withhold the reimbursement attributable to such nonpayment claim until the claim is resolved.

Developer acknowledges that performance and payment bonds in the amount of one hundred percent (100%) of the estimated Facilities cost have been issued and accepted by the City and a one-year maintenance/warranty bond on the Facilities will be provided in a form acceptable to City under the Project Improvements Agreement, and the term of this warranty bond will not begin until the Facilities have been completed and accepted by the City.

322
EXHIBT 1
City of Visalia & Developer
Reimbursement Agreement Page 8
Section 6. Transfer of Reimbursement Rights

Rights to cash payment reimbursements granted to Developer pursuant to this Agreement may be transferred to other owners, builders, or developers only with the written consent of City. The notice must be signed by the Developer and the City, and an executed copy of the form shall be kept on file at the City.

Section 7. Limited City Obligation
The obligations arising from this Agreement are neither a debt of the City nor a legal or equitable pledge, charge, lien, or encumbrance upon any of its property or upon any of its income, receipts, or revenues, except the fees collected for the Facilities. Neither the General Fund nor any other fund of the City, except the applicable fund(s) associated with the Sewer Fee Program, shall be liable for the payment of any obligations arising from this Agreement. The credit or taxing power of the City is not pledged for the payment of any obligation arising from this Agreement. Developer shall not compel the forfeiture of any of the City’s property to satisfy any obligations arising from this Agreement.

Section 8. Liens, Claims, and Encumbrances
Prior to final acceptance and issuance of Notice of Completion for any Facilities by the City, the constructing Developer shall provide a written guarantee and assurance to the City that there are no liens, claims, or encumbrances on those Facilities, together with unconditional final releases from all contractors and material suppliers, and with copies of invoices and corresponding checks issued by the Developer for all items for which reimbursement is requested under this Agreement for the Facilities. Notwithstanding any other provision or term of this Agreement, the City shall have no obligation to make any reimbursement payments until the constructing Developer has cleared any and all liens, claims and encumbrances from the Improvements and provided the required documentation, guarantee and assurance in writing, to the satisfaction of the City.

Section 9. No Third Party Beneficiary
City does not assume any liability, duty or obligation to Developer’s contractors, subcontractors or agents by execution or performance of this Agreement and no contractors, subcontractors, agents or any parties are third party beneficiaries of this Agreement.

Section 10. Attorney’s Fee
If any suit, action or proceeding in law or equity is brought to enforce the provisions of this Agreement, the prevailing party shall be entitled to reasonable costs and attorneys’ fees.

Section 11. Notices

Any notices, requests, demands or other communications required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally (FedEx and similar services, each of which is hereinafter called an “Express Courier,” shall be considered to be personal service) or by telephone facsimile or other electronic transmission (provided that the sender of a telephone facsimile or other electronic transmission has received confirmation of successful transmission by the sending fax machine), and upon receipt, if mailed to the party to whom notice is to be given, by first-class mail, registered or certified, postage prepaid, return receipt requested, and properly addressed as follows:

323
EXHIBT 1
City of Visalia & Developer
Reimbursement Agreement Page 8
City: With a copy to:

City of Visalia City of Visalia
Community Development Department Finance Department
315 E. Acequia Ave. 707 W. Acequia Ave.

Visalia, CA 93291 Visalia, CA 93291
Attn: City Engineer Attn: Finance Administrator

Developer:

San Joaquin Valley Homes, LLC
5607 Avenida de los Robles
Visalia, CA 93291
Attn:

Either party may change its mailing address at any time by giving written notice of such changes to the other party in the manner provided herein.

Section 15. Governing Law; Venue
This Agreement is made under, and shall in all respects be interpreted, enforced, and governed by, the laws of the State of California. In the event of a dispute concerning the terms of this Agreement, the venue for any legal action shall be with the appropriate court in the County of Tulare, State of California.

Section 16. Exhibits
The Exhibits attached hereto are hereby incorporated herein by this reference.

Section 17. Entire Agreement
This Agreement contains the entire agreement between the parties with respect to the matters contained herein and may be amended only by subsequent written agreement signed by all parties.

Section 18. Compliance with State Law.

Developer is aware of the requirements of California Labor Code Section 1720, et seq., 1770, et. seq., and California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), 324
EXHIBT 1
City of Visalia & Developer
Reimbursement Agreement Page 8
which require the payment of prevailing wage rates and the performance of other requirements for work considered “public works” as that term is defined under Prevailing Wage Laws. Developer agrees that it shall comply with Prevailing Wage Laws and it is Developer’s sole responsibility to confirm whether Prevailing Wage Laws are applicable. City shall provide Developer with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement upon request by the Developer. Developer agrees to hold the City harmless and to indemnify and defend the City, with legal counsel reasonably acceptable to City, from all claims arising from the potential application of Prevailing Wage Laws under this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and the year first written above.

CITY OF VISALIA, San Joaquin Valley Homes, LLC,
A municipal corporation a California limited liability company

Leslie Caviglia Date
City Manager/City Clerk Date

ATTEST:

Deputy City Clerk Date

APPROVED AS TO FORM:

City Attorney Date

325
EXHIBT 1
Item
# Item Description Estimated
Quantity Unit Unit Price Total Price
Sanitary Sewer & Pavement Restoration
1 Mobilization 1.0 EA $ 68,000.00 $ 68,000.00 2 Furnish and install approx. 4,277 LF of 48" HDPE triple wall sanitary sewer trunk main on Shirk Street, with
sand bedding per the General Detail
4,277.0 LF $ 550.00 $ 2,352,350.00
3 Install all sanitary sewer manholes per the plans: 72" mainline SSMHs per City Std S-3, 72" drop manhole per
City Std S-4, one (1) 84" SSMH per Detail X-5 (Sheet
CD2), and 72" bypass manholes as shown

13.0 EA $ 29,000.00 $ 377,000.00
4 Provide a complete sewer bypass pumping system 1.0 LS $ 120,000.00 $ 120,000.00 5 Tie to the new Shirk trunk main into the existing 48" sanitary sewer in W. Walnut Ave and into the existing
stub south of the lift station; transfer the existing force main to the bypass MH at STA:16+15.96, 78.75' RT, per
Keynote 11

1.0 LS $ 35,000.00 $ 35,000.00
6 Jack and bore 50 LF of 72" steel casing (0.75" wall)
under the Persian Ditch culvert per Detail X-3

50.0 LF $ 5,000.00 $ 250,000.00
7 Decommission the existing lift station: remove pumps, plates, plugs, pipe and appurtenances; fill the lift station sump with concrete to create a level manhole base per
Sanitary Sewer Construction Note 4

1.0 LS $ 33,000.00 $ 33,000.00
8 Terminate the existing 6" PVC force main - (a) full
removal

1.0 LS $ 55,000.00 $ 55,000.00

8.1 Terminate the existing 6" PVC force main - abandon in place (cut and cap)

1.0 LS $ 2,000.00 $ 2,000.00
9 Install 4" sanitary sewer service laterals to property lines per Modified City Std S-15 with ADS Inserta Tee
per Detail X-3. Stub each lateral 5' from the right of way with marker, install location wire attached to the end of each lateral up to the green marker stake (per
Attachment 4 - SJVH Sewer Lateral Standard), and
maintain a maximum 5' installed end depth for
plumbers to connect to

7.0 EA $ 6,500.00 $ 45,500.00
10 Install 8" and 10" PVC SDR-35 sewer stubs and the
Tulare Ave and Parrish Ave side-street connections
(Sheets U6 and U&)

82.0 LF $ 375.00 $ 30,750.00
11 SCE pole stabilization/bracing per Utility Keynote 8 (Contractor's responsibility per the plans), and SoCal
Gas standby inspection per Special Note 2 (medium-
pressure gas main, west side of Shirk)

1.0 LS $ 65,000.00 $ 65,000.00
12 Demolition and pavement restoration: sawcut, grind,
and stockpile existing AC; place 3" HMA over 4"-6"
reclaimed grindings; install AC dike per Caltrans
Standard plan A87B; raise existing manhole castings,
valve boxes, and utility covers to finish grade; restore signing, striping, and pavement markings per Sheets S1- S3
119,000.0 SF $ 4.00 $ 476,000.00
326
EXHIBT 1
City of Visalia & Developer
Reimbursement Agreement Page 8
Item
# Item Description Estimated
Quantity Unit Unit Price Total Price
Sanitary Sewer & Pavement Restoration (Continued)
13 Traffic control plans, applications, and permits for the work zone (Owner to obtain encroachment/Caltrans
permits for full Shirk Street closure; additional traffic control via change order if needed)

1.0 LS $ 30,000.00 $ 30,000.00
14 Krazan Clovis Division to serve as soils compaction
agency - scheduling and coordination of testing needs

1.0 LS $ 1,500.00 $ 1,500.00
15 Submit all required stake requests to 4Creeks
Engineering with minimum 72-hour notice; schedule all
City of Visalia inspections required, including sewer
testing and video inspection

1.0 LS $ 32,000.00 $ 32,000.00
16 Site cleanup and organization of debris caused by
installation work; cleanup of any excess track-out;
SWPPP/DCP violations caused by the work are the sub-
contractor's responsibility

1.0 LS $ 35,000.00 $ 35,000.00
Construction Materials Testing & Inspection
17 Compaction Testing: Sewer 360.0 HR $ 140.00 $ 50,400.00 18 Compaction Testing: Street Subgrade 20.0 HR $ 140.00 $ 2,800.00 19 Compaction Testing: Street Aggregate 20.0 HR $ 140.00 $ 2,800.00 20 Maximum Density Curve 20.0 EA $ 240.00 $ 4,800.00 21 M.D. Checkpoint 20.0 EA $ 140.00 $ 2,800.00 22 Compaction of Asphalt Placement 60.0 HR $ 140.00 $ 8,400.00 23 Asphalt Batch Plant 20.0 HR $ 80.00 $ 1,600.00 24 Hveem Stability/Density 5.0 EA $ 385.00 $ 1,925.00 25 Asphalt Content 10.0 EA $ 225.00 $ 2,250.00 26 Theoretical Maximum Density 5.0 EA $ 365.00 $ 1,825.00 27 Sieve Analysis (AC) 10.0 EA $ 225.00 $ 2,250.00 28 Project Engineer/Manager Site Inspection 10.0 HR $ 155.00 $ 1,550.00 29 Report Preparation/Clerical 10.0 HR $ 85.00 $ 850.00 30 Engineering Review 5.0 HR $ 155.00 $ 775.00 31 Mileage/Trip Charge 70.0 TRIP $ 45.00 $ 3,150.00 32 Sample Pick Up 10.0 HR $ 80.00 $ 800.00 Construction Materials Testing & Inspection
33 Subdivision Construction Staking - Shirk Street Sewer & Pavement: re-establish horizontal & vertical control;
stake site features including Sanitary Sewer Staking (2 phases, Walnut Avenue to Highway 198) and Pavement
Staking (2 phases, Walnut Avenue to Highway 198);
proved point/cut sheets upon request

1.0 LS $ 19,500.00 $ 19,500.00
Project Management and Oversight
34 Project Management & Oversight 1.0 LS $ 61,748.62 $ 61,748.62 TOTAL $ 4,178,323.62

327
) E-UG
[email protected] S. SANTA FE ST.VISALIA, CA93292 298.67C
298.58C
299.15OG299.26EP299.00OG 299.65CR
TREE 36"
298.94299.08299.52298.28CBLDTREE 10"299.19299.17298.73
298.72OG 298.95OG299.24EP
299.78CR
299.66EP 299.90EP300.33CR299.59EP298.97OG 299.11OG
299.77EP300.42CR
300.17EP 300.18EP300.35CR299.79EP299.17OG 299.33OG300.08EP 300.60CR
300.45EP 300.10EP300.58CR300.06EP299.22OG TREE 5"299.85OG299.98EP 300.42EP300.64CR
299.23OG
300.03EP
300.61CR300.49EP 300.63EP300.84CR300.15EP299.36OG
300.58C300.54C300.52C300.61C300.61C 300.51C 300.51C300.62OG 300.55C 300.51C 300.54C 300.49C 300.50C 300.47C 300. C PPCBOX300.77OG300.52C300.63C 300.58C 300.58C 300.55C 300.59C 300.57C 300.61C 300.62C 300.64C 300.62C 300.64C 300.62C 300.68CTREE 12"SHRUBSHRUBSHRUBSHRUBSHRUBSHRUBSHRUBTREE 18"TREE 12"TREE 12" 300.28C300.55C300.54C300.52C300.58C300.50C300.61C300.58C300.58C300.52C300.57C300.39C300.52C300.29C PPCBOX300.26OG300.32C300.28C300.29TC299.98TC300.17C300.30CBOLPP GUYCBOXPP 298.7 OGTREE 24"TREE 8"TREE 8"298.67OG298.63OGTREE 12"298.89OGTREE 18"298.67OG298.26OG298.83OGR299.08OGTREE 18"TREE 18"298.68OG298.48OG298.41OG298.46OGTREE 8"TREE 18"TREE 24"TREE298.48OG298.28OG298.32OG TREE 36"TREE298.35OGTREE 24"TREE 18"TREE 24"298.22OGTREE 24"TREE 18" TREE 18"TREE 30"
298.23OG 298.41OG 298.16OG 298.43OG 298.50OG 298.45OG 298.48OG 298.53OG 298.64OG 298.62OG 298.70OG 298.69OG R 298.92OG 298.63OG 298.66OG 298.84OG 298.85OG 298.87OG 298.9 OG

99.04298.95299.49TC
299.71TC299.25FL299.30LIP
299.64OG299.31EP299.05EP299.10OG299.21EP
299.17EPPPX299.09299.06OG299.05EP299.32EP299.19OG
299.53CR299.16EP298.79OG
298.90OG299.08OG298.96OG299.19EP299.34EP299.62CR
299.19EP299.00OG299.04OG299.86OGPP299.91OG299.67TC299.21FL299.53LIP299.39FL299.82TC 299.96TC299.48FL299.59LIP299.10EP299.13EP
299.09EP
299.58CR
299.41OG

9.28 E
OG O 300.3 OG300.39OG
300.32OG300.53OG
300.81OG
299.95OG
OG2 OG299 OG
299.37P
(E) E-UG
(E) 6'' GAS
(E) 6'' GAS
(E) E-UG(E) E-UG XXXXXX

X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X (E) 48'' SS (E) 48'' SS(E) 48'' SS
(E) 12'' W(E) 12'' W
(E) 8'' W
(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) COMCAST-UG(E) COMCAST-UG(E) E-OH(E) E-OH(E) E-UG(E) E-UG(E) 4'' GAS (E) 4'' GAS
(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG
(E) 36'' SS
(E) 36'' SS(E) 36'' SS(E) 36
(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS (E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG (E) 6'' GAS
(E) GAS
(E) GAS
(E) AT&T UG
1 INSTALL 250 LF OF 48" ∅SS PIPE @ S=0.0005 STA: 15+38.47, 0.00' TINSTALL SSMH INSTALL 461 LF OF 48" ∅ SS PIPE @ S=0.0005
±13.0'48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' ±20.0'R/W±15.0'298.67C
298.58C
299.15OG299.26EP299.00OG 299.65CR
TREE 36"
298.94299.08299.52298.28CBLDTREE 10"299.19299.17298.73
298.72OG 298.95OG299.24EP
299.78CR
299.66EP 299.90EP300.33CR299.59EP298.97OG 299.11OG
299.77EP300.42CR
300.17EP 300.18EP300.35CR299.79EP299.17OG 299.33OG300.08EP 300.60CR
300.45EP 300.10EP300.58CR300.06EP299.22OG TREE 5"299.85OG299.98EP 300.42EP300.64CR
299.23OG
300.03EP
300.61CR300.49EP 300.63EP300.84CR300.15EP299.36OG
300.58C300.54C300.52C300.61C300.61C 300.51C 300.51C300.62OG 300.55C 300.51C 300.54C 300.49C 300.50C 300.47C 300. C PPCBOX300.77OG300.52C300.63C 300.58C 300.58C 300.55C 300.59C 300.57C 300.61C 300.62C 300.64C 300.62C 300.64C 300.62C 300.68CTREE 12"SHRUBSHRUBSHRUBSHRUBSHRUBSHRUBSHRUBTREE 18"TREE 12"TREE 12" 300.28C300.55C300.54C300.52C300.58C300.50C300.61C300.58C300.58C300.52C300.57C300.39C300.52C300.29C PPCBOX300.26OG300.32C300.28C300.29TC299.98TC300.17C300.30CBOLPP GUYCBOXPP 298.7 OGTREE 24"TREE 8"TREE 8"298.67OG298.63OGTREE 12"298.89OGTREE 18"298.67OG298.26OG298.83OGR299.08OGTREE 18"TREE 18"298.68OG298.48OG298.41OG298.46OGTREE 8"TREE 18"TREE 24"TREE298.48OG298.28OG298.32OG TREE 36"TREE298.35OGTREE 24"TREE 18"TREE 24"298.22OGTREE 24"TREE 18" TREE 18"TREE 30"
298.23OG 298.41OG 298.16OG 298.43OG 298.50OG 298.45OG 298.48OG 298.53OG 298.64OG 298.62OG 298.70OG 298.69OG R 298.92OG 298.63OG 298.66OG 298.84OG 298.85OG 298.87OG 298.9 OG

9.28 E
OG O 300.3 OG300.39OG
300.32OG300.53OG
300.81OG
299.95OG
OG2 OG299 OG
299.37P
(E) E-UG
(E) 6'' GAS
(E) 6'' GAS
(E) E-UG(E) E-UG XXXXXX

PROPERTY LINE

PROPERTY LINE
EP 300.17STA: 17+00.00, 14.00' RT
EXIST. R/W
EXIST. R/W
CR 299.73STA: 11+00.00, 0.00'
CR 299.94STA: 12+00.00, 0.00'CR 300.05STA: 13+00.00, 0.00' CR 300.15STA: 14+00.00, 0.00'CR 300.25STA: 15+00.00, 0.00'CR 300.35STA: 16+00.00, 0.00' CR 300.45STA: 17+00.00, 0.00'
CR 300.55STA: 18+00.00, 0.00' TCR 300.65STA: 19+00.00, 0.00' T CR 300.75STA: 20+00.00, 0.00' T

2.0% 2.0% 2.0% 2.0% 2.0%2.0% 2.0% 2.0% 2.0% 2.0%
EP 299.14STA: 10+22.56, 77.00' RTEP 299.40STA: 10+77.56, 14.00' RT EP 299.37STA: 10+64.32, 14.00' LT
4799776E
2089006E 2089007E
4684144E8
8 8
8R55.0'
10 INV: 289.886 INV: 291.750
INV: 290.75INV: 287.761
INV: 290.463END 45° LEG, BEGIN 2.083% LEGSTA: 13+97.11, 10.33' RT END 45° LEG, BEGIN 2.083% LEGSTA: 15+44.09, 11.44' RT
END 45° LEG, BEGIN 2.083% LEGSTA: 16+24.09, 8.46' RT END 45° LEG, BEGIN 2.083% LEGSTA: 19+87.23, 10.92' RT END 45° LEG, BEGIN 2.083% LEGSTA: 11+96.76, 6.27' RT
R40.0'
4" SS LATERAL 4" SS LATERAL
4" SS LATERAL4" SS LATERAL
4" SS LATERAL
INV. 48" S 276.48INV. 48" N 276.48RIM: 300.03STA: 12+74.94, 0.00' TINSTALL SSMH INSTALL 264 LF OF 48" ∅ SS PIPE @ S=0.0005
1 1928 S. SHIRK ST. 1900 S. SHIRK ST. 1860 S. SHIRK ST. 1752 S. SHIRK ST. 1704 S. SHIRK ST. 11 EP (299.17)MATCH EXIST.STA: 10+25.47, 95.00' LT
EP (299.16)MATCH EXIST.STA: 10+25.40, 79.00' LT
SEE SHEET U6
299.50OG300.03EP
300.73CR
300.62EP 300.67EP300.73CR300.07EP299.47OG 299.71OG300.44EP300.81CR 300.59EP 300.51EP
300.34EP300.02OG
300.68CR
299.66OG300.18EP
300.72CR
300.48EP 300.38EP300.74CR300.33EP299.92OGBOL 299.66OG300.04EP 300.60CR
300.53EP 300.44EP300.76CR300.06EP299.63OG 299.91OG300.30EP 300.74CR
300.33EP 300.33EP300.82CR300.28EP300.28OGPP
300.15OGPP300.20OG300.33OG300.22OGPP300.02OG300.07OG300.59OGPPGUY300.40EP300.29EP300.27EP300.48EP300.50EP300.53EP300.35EP300.35EP300.58OG300.26C300.38C300.37C300.38C300.35C300.38C300.37C300.43C 300.49C 300.46C 300.32C 300.53OGPP

00.48 WVSPWVWV299.28OGTREE 18"299.52OGTREE 18"299.60OG299.69OGTREE 18"TREE 24"299.14OG299.98OGSPSPTREE 6"TREE 24"299.52OGTREE 24"299.50OGTREE 18"299.27OG300.37OGSPSPIGOTR R
299.55OGR299.25OG298.90OG298.65OGTREE 24"TREE 24"TREE 24"298.87OGTREE 18"TREE 18"TREE 18"TREE 24"98.76

8.90 298.88298.88298.95298.94G 99.07 299.12 299.05299.04G 299.19G 298.97G 299.00G 298.99G 298.89299.03G 298.97G 298.94G 298.92G 3 OG299 OG29 OG299 OG299. OG299.77OG299.83OG299.97OG300.0 OG 300.23OG

X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X

X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 298.88OG298.96OG298.69OG298.84OG298.82OG
298.39OG
299.23OG
298.90OG
299.28OG299.34OG
(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH (E) E-UG OH
(E) E-OH(E) GAS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' (E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4 (E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT STA: 20+38.47, 0.00' TINSTALL SSMHINSTALL 39 LF OF 48" ∅ SS PIPE @ S=0.0005INSTALL 500 LF OF 48" ∅ SS PIPE @ S=0.0005 SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' 299.50OG300.03EP
300.73CR
300.62EP 300.67EP300.73CR300.07EP299.47OG 299.71OG300.44EP300.81CR 300.59EP 300.51EP
300.34EP300.02OG
300.68CR
299.66OG300.18EP
300.72CR
300.48EP 300.38EP300.74CR300.33EP299.92OGBOL 299.66OG300.04EP 300.60CR
300.53EP 300.44EP300.76CR300.06EP299.63OG 299.91OG300.30EP 300.74CR
300.33EP 300.33EP300.82CR300.28EP300.28OGPP
300.15OGPP300.20OG300.33OG300.22OGPP300.02OG300.07OG300.59OGPPGUY300.40EP300.29EP300.27EP300.48EP300.50EP300.53EP300.35EP300.35EP300.58OG300.26C300.38C300.37C300.38C300.35C300.38C300.37C300.43C 300.49C 300.46C 300.32C 300.53OGPP

8.90 298.88298.88298.95298.94G 99.07 299.12 299.05299.04G 299.19G 298.97G 299.00G 298.99G 298.89299.03G 298.97G 298.94G 298.92G 3 OG299 OG29 OG299 OG299. OG299.77OG299.83OG299.97OG300.0 OG 300.23OG

X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X

X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 298.88OG298.96OG298.69OG298.84OG298.82OG
298.39OG
299.23OG
298.90OG
299.28OG299.34OG
(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH (E) E-UG OH
(E) E-OH(E) GAS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' (E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4 (E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT +00 21+00 22+00 23+00 24+00 25+00 26+00 27+00 28+00 29+00 30+ ±13.4'
±15.0'
±19.1'R/W1 12
±43.0'R/W
±21.0' R/W
EP 300.47STA: 20+00.00, 14.00' LT EP 300.65STA: 30+00.00, 14.00' LT EP 300.57STA: 21+00.00, 14.00' LT
EP 300.57STA: 21+00.00, 14.00' RT
EP 300.67STA: 22+00.00, 14.00' LT
STA: 22+00.00, 14.00' RT
EP 300.77STA: 23+00.00, 14.00' LT
EP 300.77STA: 23+00.00, 14.00' RT
EP 300.68STA: 24+00.00, 14.00' LT
EP 300.68STA: 24+00.00, 14.00' RT
EP 300.55STA: 25+00.00, 14.00' LT
EP 300.55STA: 25+00.00, 14.00' RT
EP 300.41STA: 26+00.00, 14.00' LTEP 300.35STA: 27+00.00, 14.00' LTEP 300.45STA: 28+00.00, 14.00' LT

ERTY LINE

ERTY LINE
ERTY LINESTA: 20+00.00, 0.00'

2.0% 2.0% 2.0% 2.0%2.0% 2.0%
EXIST. R/W
EXIST. R/W
CR 300.85STA: 21+00.00, 0.00'
CR 300.95STA: 22+00.00, 0.00'
CR 300.96STA: 24+00.00, 0.00'CR 300.83STA: 25+00.00, 0.00'CR 300.69STA: 26+00.00, 0.00'CR 300.63STA: 27+00.00, 0.00'CR 300.73STA: 28+00.00, 0.00'CR 300.83STA: 29+00.00, 0.00' STA: 30+00.00, 0.00' T

2.0%

ELLIOTT SUBDIVISION
EXIST. R/W
STA: 25+38.44, 0.00' TINSTALL SSMH
INSTALL 461 LF OF 48" ∅ SS PIPE @ S=0.0005
2089009E
2089010E 678824E
678825E8
8 8
8 ELLIOTT SUBDIVISION
36'' SDINV: 292.513END 45° LEG, BEGIN 2.083% LEGSTA: 20+15.23, 13.25' RT EP 300.45STA: 28+00.00, 14.00' RTEP 300.55STA: 29+00.00, 14.00' RTEP 300.35STA: 27+00.00, 14.00' RT END 45° LEG, BEGIN 2.083% LEGSTA: 23+03.19, 2.90' RT4" SS LATERAL HIRK ST.

CR 301.05STA: 23+00.00, 0.00'
EP 300.41STA: 26+00.00, 14.00' RT
VP299.00OG
TREE 36"TREE 24"TREE 24"299.79OG300.49OG300.36EP
300.91CR
300.40EP PP 299.97EP300.71CR300.14EP
300.16EP301.22CR300.96EP 300.78EP
300.37EP299.93OG300.79CR300.39EP 300.16OG
300.87CR
299.62OG
300.45EP
300.82CR 300.27EP300.77CR300.50EP 300.40OG
300.04OG299.18OG299.20OGPPTREE 24"TREE 24"299.11OGTREETREETREE299.51OGTREE299.40OG299.59OG 300.72EP 300.60EP 300.84EP
V
299.42OG300.15OG300.41EP300.84CR300.50EP300.16OG 300.58EP PP300.61OGPP300.44OG
299.94OG300.57EP300.92CR300.85EP300.40OG 301.21HP300.42OG300.71EP300.98CR300.71EP 299.86OG 299.82OG299.92OG300.52EP301.10CR
300.27OG301.14HP 300.48OG
301.39CR
300.89EP300.21OG299.85OG 299.78OG299.86OG300.64EP301.32CR301.04EP300.92OG301.57HP 301.29HP300.84OG301.11EP301.58CR 300.95EP
299.79OG
H
299.70OG299.63OG299.49OG299 OG29 OG2 OG2 OG
298.85OG

O O O O
EE 36"REE 8"TREE 8"TREE 8"TREE 8"TREETREE 6"TREE 10"TREE 24"TREE 24" HP301.24HP301.58HP301.12HP300.86HP300.96HP299.74HPSPVP300.43HP300.80HP 300.83HPX X X X X X X

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
299.23OG 298.99OG
(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH SS (E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS (E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS( (E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG4'' GAS (E) 4'' GAST&T UG (E) AT&T UG 296.86TOE296.76TOE297.36TOE297.23TOE296.75TOE296.91TOE296.84TOE296.98TOE297.24TOE297.29TOE296.93TOE297.26TOE STA: 30+38.42, 0.00' TINSTALL SSMH
STA: 36+31.34, 0.00' TINSTALL SSMH INSTALL 368 LF OF 48" ∅SS PIPE @ S=0.0005 SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS VP299.00OG
TREE 36"TREE 24"TREE 24"299.79OG300.49OG300.36EP
300.91CR
300.40EP PP 299.97EP300.71CR300.14EP
300.16EP301.22CR300.96EP 300.78EP
300.37EP299.93OG300.79CR300.39EP 300.16OG
300.87CR
299.62OG
300.45EP
300.82CR 300.27EP300.77CR300.50EP 300.40OG
300.04OG299.18OG299.20OGPPTREE 24"TREE 24"299.11OGTREETREETREE299.51OGTREE299.40OG299.59OG 300.72EP 300.60EP 300.84EP
V
299.42OG300.15OG300.41EP300.84CR300.50EP300.16OG 300.58EP PP300.61OGPP300.44OG
299.94OG300.57EP300.92CR300.85EP300.40OG 301.21HP300.42OG300.71EP300.98CR300.71EP 299.86OG 299.82OG299.92OG300.52EP301.10CR
300.27OG301.14HP 300.48OG
301.39CR
300.89EP300.21OG299.85OG 299.78OG299.86OG300.64EP301.32CR301.04EP300.92OG301.57HP 301.29HP300.84OG301.11EP301.58CR 300.95EP
299.79OG
H
299.70OG299.63OG299.49OG299 OG29 OG2 OG2 OG
298.85OG

O O O O
EE 36"REE 8"TREE 8"TREE 8"TREE 8"TREETREE 6"TREE 10"TREE 24"TREE 24" HP301.24HP301.58HP301.12HP300.86HP300.96HP299.74HPSPVP300.43HP300.80HP 300.83HPX X X X X X X

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
299.23OG 298.99OG
(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH SS (E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS (E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS( (E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG4'' GAS (E) 4'' GAST&T UG (E) AT&T UG 296.86TOE296.76TOE297.36TOE297.23TOE296.75TOE296.91TOE296.84TOE296.98TOE297.24TOE297.29TOE296.93TOE297.26TOE +00 31+00 32+00 33+00 34+00 35+00 36+00 37+00 38+00 39+00 40+ ±12.5'±20.0'R/W
5 1
±15.0'
±20.0' R/W
INSTALL 42 LF OF 10" ∅ SS PIPE @ S=0.0078
EP 300.65 EP 301.14STA: 40+00.00, 14.00' LT
EP 301.09STA: 40+00.00, 14.00' RT
EP 300.69STA: 31+00.00, 14.00' LT
EP 300.69STA: 31+00.00, 14.00' RT
EP 300.59STA: 32+00.00, 14.00' LT
EP 300.49STA: 33+00.00, 14.00' LT
EP 300.39STA: 34+00.00, 14.00' LTEP 300.35STA: 35+00.00, 14.00' LTEP 300.32STA: 36+00.00, 14.00' LTEP 300.45STA: 37+00.00, 14.00' LTEP 300.68 EP 300.91STA: 39+00.00, 14.00' LT EP 300.70STA: 38+80.10, 14.00' RT

ERTY LINE

2.0% 1.9% 2.5% 2.0%
TC 300.67P 300.17STA: 36+55.88, 18.41' RTEND AC DIKE
CR 300.97STA: 31+00.00, 0.00'CR 300.87STA: 32+00.00, 0.00'CR 300.77STA: 33+00.00, 0.00' CR 300.63STA: 35+00.00, 0.00'
CR 300.60STA: 36+00.00, 0.00' T CR 300.73STA: 37+00.00, 0.00'

ELLIOTT SUBDIVISION
EXIST. R/W
EXIST. R/W
EXIST. R/W

SECTION LIN
CR 301.42STA: 40+00.00, 0.00' T

2.0% 2.0%
INSTALL 39 LF OF 48" ∅ SS PIPE @ S=0.0005
STA: 35+00.00, 15.00' RTEP (300.31)MATCH EXIST.STA: 36+00.00, 15.00' RT CR 300.96STA: 38+00.00, 0.00' T CR 301.19STA: 39+00.00, 0.00'
EP 300.77STA: 39+00.00, 14.00' RT
EP 300.68STA: 38+41.95, 14.70' RTAP
2089011E
2089012E 2089013E
4845291E
8 8
8 8
EP 300.38STA: 34+07.10, 14.00' RT
W
8'' SS
36'' SD10'' SS
PHASE 1PHASE 2
EP (300.22)MATCH EXIST.STA: 34+24.63, 15.00' RTEP 300.49STA: 33+00.00, 14.00' RTEP 300.59STA: 32+00.00, 14.00' RT INV. 8" W 287.00RIM: 287.72REMOVE EXIST. SS STUB & TIE-IN TO EXIST. SS MAININV. 8" E (287.00) INSTALL 42 LF OF 8" ∅SS PIPE @ S=0.0033
SHEET 1 OF 2
EXHIBIT 2

SEWER IMPROVEMENTSSHIRK STREET SANITARY
JOB NO.:

DATE:

CP0567
05/08/2026
THESE DRAWINGS ARE INSTRUMENTS OFSERVICE AND ARE THE PROPERTY OF4CREEKS. THE DESIGN AND INFORMATIONREPRESENTED ON THESE DRAWINGS AREEXCLUSIVELY FOR THE PROJECT INDICATEDAND SHALL NOT BE TRANSFERRED OROTHERWISE REPRODUCED WITHOUT EXPRESSWRITTEN PERMISSION FROM 4CREEKS.

DATE DESCRIPTIONBY
8 299. 29 2 CDT ' G
8 299. 29 2 CDT ' G
328
) E-UG
[email protected] S. SANTA FE ST.VISALIA, CA93292 20 301.11EP
301.29EP 301.27EP
301.18EP 301.02EPTREE 50"
301.18EP
PP 300.87EP 300.89EP WV301.24EP 301.96EP
CBOX

PPSPIGOTEBOLBOLVPGUYVPE
300.83OG300.80OG
300.44OG300.43OG300.36OG300.31OG300.42OG300.37OG300.44OG300.44OG300.38OG300.43OG300.42OG300.49OG 300.40G 300.42OG 300.49OG 300.38OG 300.46OG 300.44OG 300.47OG 300.49OG 300.45OG 300.49OG 300.59OG

1.56 .78
76 299.60OG
299.80OG 299.82OG299.59OG RVP
300.72EP300.62EP300.87EP
R
301.26EP 301.63EP CBOXLTE302.34EP302.15OG 302.87EP302.71OG 302.83EP302.67OG302.44HP299.43TOE 242.4102.58302.7282.88 305.02TC T 3 POG
304.42HP
LT TC30 P305.30P305.35P304.25P304.26CR
303.66P
304.01P303.38P303.08P 304.14CR 305.07CR304.90P 305.42P
304.20P
304.24CR304.26P303.41P302.75P
303.93P304.10TC303.94OG303.76C303.82C303.79C303.79C303.64OG O O T
(E) 2'' GAS(E) 6'' SS(E) 6'' SS
297.82FL PIPE(E) 48'' SS

MCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH (E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH
(E) AT&T UG
(E) AT&T UG
(E) GAS
(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG (E) 48'' SS
(E) 48'' SS
SSMHRIM 302.59SSMHRIM 302.22(E) 6'' SS(E) 6'' SS(E) 6'' SS INSTALL 108 LF OF 48" ∅ SS PIPE @ S=0.0005
STA: 51+07.87, 0.00' TINSTALL 11.25° ELBOWTHROUGH SSMH 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS
20 301.11EP
301.29EP 301.27EP
301.18EP 301.02EPTREE 50"
301.18EP
PP 300.87EP 300.89EP WV301.24EP 301.96EP
CBOX

MCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH (E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH
(E) AT&T UG
(E) AT&T UG
(E) GAS
(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG (E) 48'' SS
(E) 48'' SS
SSMHRIM 302.59SSMHRIM 302.22(E) 6'' SS(E) 6'' SS(E) 6'' SS+00 51+00 52+00 53+00 54+00 55+ ±18.0'R/W
INV. 48" N 278.75INV. 48" S 278.65
STA: 53+00.86, 38.39' RTREMOVE EXIST. SS STUB &TIE-IN TO EXIST. SS PIPEINV. 48" N (278.75) ±22.0' R/W
EP 301.18STA: 50+00.00, 14.00' RT
EP 301.07STA: 51+00.00, 14.00' LT
EP (300.68)MATCH EXIST.STA: 51+85.49, 22.13' LT
EP 300.87STA: 51+87.39, 20.38' RT

14.3'

2.0% 2.1% 1.5%2.8%2.0%
CR 301.46STA: 50+00.00, 0.00'
EP (302.21)STA: 53+39.62, 32.19' RT
CR (301.09)MATCH EXIST.STA: 52+48.27, 0.00' T
CR 301.35STA: 51+00.00, 0.00'
EP 301.00STA: 51+39.63, 14.00' LT
6 4141016E
4141017E
8 8

13.1'

SEE DETAIL A-A THIS SHEET
1 10
9 INSTALL 197 LF OF 48" ∅ SS PIPE @ S=0.0014
301.31EP 301.55EP 301.31EP 301.32EP 301.23EP 301.16EP 301.20EP 301.21EP 301.28EP 301.28EP 301.41EP 301.39EP 301.43EP 301.23EP 301.20EP 3 OG
TREE 55"300.94HP
TREE 30"

GUYPPIW
RRSPSP
301.35EPPP301.07OG301.16EP301.58CR301.13EP300.75OG301.11HP 300.58HP301.06HP 300.60OG
300.69OG
O O
301.58HP301.53HP
HP
301.31EP PP PP300.90OG PP301.25OG 301.5 EP
TREE 2"TREE 2"WMTREE 2"TREE 2"
300.78OG301.20EP301.76CR
300.36OG
300.31OG300.46OG
300.46OG301.41EP301.90CR301.87CR301.44EP300.69OG
300.40OG300.56OG
300.91OG301.32EP301.91CR301.92CR
301.45EP300.77OG
300.48OG300.61OG
300.39OG301.49EP301.90CR
300.78OG301.47EP301.83CR
300.63OG300.43OG
300.66OG301.49EP301.90CR301.88CR301.39EP300.50OG
300.43OG300.44OG
300.56OG301.31EP301.81CR
301.23EP301.79CR
300.41OG300.57OG
301.01OG301.34EP301.81CR301.87CR301.34EP301.18OG
300.43OG300.62OG
301.44EP301.87CR
299.99OGOAKTREE 6"VP299.72OG
RVP300.16OGR 299.75OG 299.94OG299.56OG 299.76OG300.04OG 299.87OG299.58OG 299.54OG299.98OGVP 299.67OG299.94OG 299.95OG299.76OG 300.08OG299.75OG 299.74OG300.01OG 299.91OG299.80OG 299.77OG 299.87OG 299.92OG299.76OGTREE 24"TREE 24"301.38HP300.94HP (E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COM (E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH (E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG296.04C296.10C 295. TOE
296.31TOE296.74TOE
297.63TOE296.96TOE297.04TOE296.89TOE297.35TOE297.27TOE296.97TOE296.74TOE (E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS 1 INSTALL 530 LF OF 48" ∅ SS PIPE @ S=0.0005 INSTALL SSMH 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS 48'' SS301.31EP 301.55EP 301.31EP 301.32EP 301.23EP 301.16EP 301.20EP 301.21EP 301.28EP 301.28EP 301.41EP 301.39EP 301.43EP 301.23EP 301.20EP 3 OG
TREE 55"300.94HP
TREE 30"

GUYPPIW
RRSPSP
301.35EPPP301.07OG301.16EP301.58CR301.13EP300.75OG301.11HP 300.58HP301.06HP 300.60OG
300.69OG
O O
301.58HP301.53HP
HP
301.31EP PP PP300.90OG PP301.25OG 301.5 EP
TREE 2"TREE 2"WMTREE 2"TREE 2"
300.78OG301.20EP301.76CR
300.36OG
300.31OG300.46OG
300.46OG301.41EP301.90CR301.87CR301.44EP300.69OG
300.40OG300.56OG
300.91OG301.32EP301.91CR301.92CR
301.45EP300.77OG
300.48OG300.61OG
300.39OG301.49EP301.90CR
300.78OG301.47EP301.83CR
300.63OG300.43OG
300.66OG301.49EP301.90CR301.88CR301.39EP300.50OG
300.43OG300.44OG
300.56OG301.31EP301.81CR
301.23EP301.79CR
300.41OG300.57OG
301.01OG301.34EP301.81CR301.87CR301.34EP301.18OG
300.43OG300.62OG
301.44EP301.87CR
299.99OGOAKTREE 6"VP299.72OG
RVP300.16OGR 299.75OG 299.94OG299.56OG 299.76OG300.04OG 299.87OG299.58OG 299.54OG299.98OGVP 299.67OG299.94OG 299.95OG299.76OG 300.08OG299.75OG 299.74OG300.01OG 299.91OG299.80OG 299.77OG 299.87OG 299.92OG299.76OGTREE 24"TREE 24"301.38HP300.94HP (E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COMCAST-OH(E) COM (E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH(E) E-OH (E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) 4'' GAS(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG(E) AT&T UG296.04C296.10C 295. TOE
296.31TOE296.74TOE
297.63TOE296.96TOE297.04TOE296.89TOE297.35TOE297.27TOE296.97TOE296.74TOE (E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS(E) 6'' SS+00 41+00 42+00 43+00 44+00 45+00 46+00 47+00 48+00 49+00 50+ ±18.5'
±15.0'±20.0'R/W
±20.0'R/W
EP 301.14STA: 40+00.00, 14.00' LT
EP 301.09STA: 40+00.00, 14.00' RT
EP 301.18STA: 50+00.00, 14.00' LT
STA: 50+00.00, 14.00' RT
EP 301.29STA: 42+00.00, 14.00' LT
STA: 42+00.00, 14.00' RT
EP 301.30STA: 43+00.00, 14.00' LT
STA: 43+00.00, 14.00' RT
EP 301.32STA: 44+00.00, 14.00' LT
STA: 44+00.00, 14.00' RT
EP 301.34
STA: 45+00.00, 14.00' RT
EP 301.36STA: 46+00.00, 14.00' LTEP 301.38STA: 47+00.00, 14.00' LT EP 301.38STA: 47+00.00, 14.00' RT
EP 301.40STA: 48+00.00, 14.00' LT
EP 301.40STA: 48+00.00, 14.00' RT
EP 301.29

2.0% 2.0%

2.0% 2.0%2.0% 2.0%
CR 301.42STA: 40+00.00, 0.00' CR 301.46STA: 50+00.00, 0.00' T EXIST. R/W
EXIST. R/W
CR 301.56STA: 41+00.00, 0.00' TCR 301.57STA: 42+00.00, 0.00'CR 301.58STA: 43+00.00, 0.00'CR 301.60STA: 44+00.00, 0.00'CR 301.62STA: 45+00.00, 0.00'CR 301.64STA: 46+00.00, 0.00' T CR 301.66STA: 47+00.00, 0.00'CR 301.68STA: 48+00.00, 0.00' STA: 41+31.34, 0.00' TINSTALL SSMH
PERSIAN DITCH678829E 678830E 678831E 4194214E8 8 88
END 66" STEEL CASINGSTA: 41+13.77, 0.00' T
40'x12' JACKING PIT
SHEET 1 OF 2
EXHIBIT 2

SEWER IMPROVEMENTSSHIRK STREET SANITARY
JOB NO.:

DATE:

DATE DESCRIPTIONBY
8 299. 29 2 CDT ' G
329
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0809 Agenda Date: 5/18/2026 Agenda #: 10.

Agenda Item Wording:

Record Final Map - Request authorization to record the final map for Shepherds Ranch II Phase 2, located on the east side of Clancy Road, approximately ¼ mile south of West Goshen Avenue (68 lots).

Agenda Date: 05/18/2026
Prepared by:

Luqman Ragabi, Associate Engineer, [email protected], (599) 713-4362 Jason Huckleberry, Engineering & Building Director, [email protected], (559) 713-4495 Department Recommendation: Staff recommends that City Council authorize the recordation of the final map for Shepherds Ranch II Phase 2, located on the east side of Clancy Road, approximately ¼ mile south of West Goshen Avenue.

Summary:

The Shepherds Ranch II Subdivision will subdivide approximately 40.44 acres into 200 lots for single- family residential development, along with additional lots designated for landscaping, park, and trail purposes. The project site consists of one parcel and is being developed in three phases.

The final map Shepherds Ranch II Phase 1 subdivided approximately 17 acres into 72 residential lots and was previously approved by City Council. The remaining acreage is to be completed through subsequent phases of the subdivision.

The final map for Shepherds Ranch II Phase 2 will subdivide approximately 12.8 acres into 68 lots and one lettered outlot designated for Landscape and Lighting District (LLD) purposes. The remaining 10-acres will be completed as part of Phase 3, the third and final phase of the Subdivision.

The proposed subdivision will provide internal, 60-foot-wide public local streets containing full improvements (curb, gutter, parkway landscaping, sidewalks and street lights) and underground infrastructure (sewer lines, storm drainage, gas electricity and water). Primary access to the subdivision will be from Shirk Street, which is identified as an arterial. Secondary access will be provided from Clancy Street.

This final map Shepherds Ranch II Phase 2 is ready for recording. All bonds, cash payments, subdivision agreement, and final map have been submitted by the developer, SRV Capital LP, and are in the possession of the City as follows: 1) An executed subdivision agreement; 2) faithful performance bond in the amount of $4,368,920.00 and labor and materials bond in the amount of $2,184,460.00; 3) cash payment of $489,844.30 distributed to various accounts to cover City fees; and 4) final map
Visalia City Council Printed on 5/15/2026Page 1 of 4
powered by Legistar™
330
File #: 25-0809 Agenda Date: 5/18/2026 Agenda #: 10.

Landscape and Lighting Assessment District No. 23-01 was originally established for Shepherds Ranch I and approved by Council on June 10, 2024. On June 16, 2025, the district was amended to annex all phases of the Shepherds Ranch II subdivision, as documented in Resolution 2025-42 and the executed Engineer’s report (attached). The annexation of Shepherds Ranch II into District 23-01 increases the total number of assessable lots to 241; however, 10 of these lots are currently designated for a temporary storm drainage basin. These 10 lots will be owned and maintained by a Homeowners Association (HOA) and will not be included in the District assessment at this time.

If the HOA fails to maintain the temporary basin, the City may assume maintenance responsibilities, which would result in an increase to the annual per-lot assessment for properties within the District to cover the additional cost.

No action is necessary at this time for the landscape assessment district for Shepherd’s Ranch 2. All new landscaping installed with this development will strictly adhere to the State Model Water Efficient Landscape Ordinance (MWELO). MWELO required that landscaping and irrigation plans be certified by a qualified entity (i.e., a Landscape Architect) as meeting the State and City’s water conservation requirements. In addition, MWELO increases water efficiency standards for new landscapes through use of more efficient irrigation systems, inclusion of drought tolerant plan and tree species, and by limiting the portion of landscape that can be covered in turf.

Background Discussion:

The faithful performance bond covers the cost of constructing the public improvements noted in the subdivision agreement and the labor and material bond covers the salaries and benefits as well as the materials supplied to install the required public improvements. As required by the subdivision ordinance, the faithful performance bond covers 100% of the cost of the public improvements. The labor and material bond is valued at 50% of the faithful performance bond. A maintenance bond valued at 10% of the cost of the public improvements will be required prior to recording the notice of completion. The maintenance bond is held for one year after the recording and acts as a warranty for the public improvements installed per the subdivision agreement. The cash payment covers development impact fees such as storm water acquisition, waterways, sewer front foot fees, and any outstanding plan check and inspection fees. The plan check and inspection fees are estimated at the beginning of the final map process and are not confirmed until the subdivision agreement is finalized.

Differences are due in cash at the time of City Council approval of the map.

The Landscape and Lighting Assessment District No. 23-01 was established for Shepherds Ranch 1 and approved by Council on June 10, 2024. The assessment district was amended on June 16, 2025 to include the Shepherd’s Ranch 2 development, see attached Resolution 2025-42 adding the Shepherd’s Ranch 2 development into LLAD 23-01.

The City of Visalia has been allowing the developers of subdivisions to form assessment districts under the Landscape and Lighting Act of 1972, and now under Proposition 218, in lieu of using homeowners associations for the maintenance of common features such as landscaping, irrigation systems, street lights, street trees, and local streets. The maintenance of these improvements is a special benefit to the development and enhances the land values to the individual property owners in the district.

Pursuant to Title 16 (Subdivisions) of the Visalia Municipal Code, the City’s authorization to record Visalia City Council Printed on 5/15/2026Page 2 of 4
powered by Legistar™
331
File #: 25-0809 Agenda Date: 5/18/2026 Agenda #: 10.
the final map is a ministerial action. Specifically, Section 16.24.080 limits the City Council’s action to the specific determination that the final map conforms substantially to the contents of the tentative map, Chapter 16, and the Subdivision Map Act, and provides in pertinent part that “if the Council determines that the map is in conformity with the requirements of this Chapter, the Council shall approve the map (emphasis added).” Disapproval based upon any other reasons would be outside the authority of the Council for this particular action. The Council may reject any and all offers of dedication in the final map pursuant to Section 16.24.080, and require that the City Engineer so indicate on the map, however staff’s recommendation is that the City Council authorize recordation of the final map and accept all offers of dedication as previously described in this report.

Fiscal Impact including annual maintenance and operating costs: 68 lots will start contributing to the landscape and lighting assessment district (L&LD 23-01) created for maintenance of common features related to this subdivision. The annual lot assessment will be $1,378.57 per lot reflecting that the temporary basin will be owned and maintained by the HOA. Should the HOA fail to maintain the basin, the City may assume maintenance responsibility through the District, resulting in an increased assessment of $1,479.53 per lot.

Prior Council Action:

June 16, 2025 - City Council approved the amendment of L&LD 23-01 to include the Shepherd’s Ranch 2 development.

June 10, 2024 - City Council approved recording of Shepherds Ranch 1 and L&LD 23-01 June 10, 1987 - Council authorized the use of landscape maintenance assessment districts per the Landscape and Lighting Act of 1972 for maintaining common area features that are a special benefit and enhance subdivisions.

Other:

June 26, 2023 - The tentative subdivision map for Shepherds Ranch II (Tentative Subdivision Map No. 5589) was approved by the Planning Commission.

June, 2025 - Landscape and Lighting Committee reviewed and approved the amendment of L&LD 23 -01.

Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to authorize the recordation of the final map for Shepherd Ranch II Phase 2.

Environmental Assessment Status: Complete
CEQA Review: Mitigated Negative Declaration No. 2023-32.

Deadline for Action: 05/18/2026
Attachments:

1. Final Map
Visalia City Council Printed on 5/15/2026Page 3 of 4
powered by Legistar™
332
File #: 25-0809 Agenda Date: 5/18/2026 Agenda #: 10.

2. Aerial Map

3. Resolution 2025-42

4. Executed Engineer’s Report

5. Development Disclosure
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 4 of 4
powered by Legistar™
333
SHEET 1 OF 5
’
NWEST GOSHENAVEUNEMILL CREEK DITCHMILL CREEK198NORTHCLANCYSTREETPLAZADRIVEWEST PERSHING AVENUEWEST GROVE AVENUEWEST NICHOLAS COURTSHIRK ROADSHEPHERDS RANCH II - PHASE 2

334
PARCEL 5PM 4597PM47-02, T.C.R.KELSEY TRACTSUBDIV.1RM16-04, T.C.R.PARCEL 4PM 4597PM47-02, T.C.R.PM 4664PM47-69, T.C.R.

LS32-31, T.C.R.PARCEL 2PM 4088PM41-92, T.C.R.
36 PARCEL 3PM55-56 T.C.R.SHEPHERDS RANCH II - PHASE 1RM45-55, T.C.R.PERRYD.N. 2006-0077366 MICHELLE STREETSHEPHERDSRANCH 1RM45-26, T.C.R.ALLEN AVENUE333214567823LOT B SHEET 2 OF 5

OVERALL BOUNDARY
SEE SHEET 3 FOR LEGEND, PHASE BOUNDARY, SHEET INDEX, EASEMENT NOTES AND REFERENCES 1112131415
SHIRK ROAD (ROAD 92)PARCEL 2PM 1908PM20-09,TCRN
SEE SHEET 3 OF 5 FORSUBDIVISION ANDPHASE BOUNDARYNORTH CLANCY STREET (ROAD 88) WEST GOSHEN AVENUESHEPHERDS RANCH II - PHASE 2
335
MARIE STREET32403334353637383139282129222425262730
697068715765586061625563566451445245534647484950544120424319666772 1718
8 16
1 92
103
114
125
136
147
15 OUTLOT CPM4664PM47-69, T.C.R.PARCEL 5PM4597PM47-02, T.C.R.36KELSEY TRACTSUBDIV.1RM16-04, T.C.R.1112131415 1718303132333427282935383940414243363744141516212019 575650634546674766486549645360516252615459555812345678 68NICHOLAS AVENUENICHOLAS AVENUEHELEN STREETGROVE AVENUEBERNARD STREETSHASTA STREETPIERRE STREETNORTH CLANCY STREET (ROAD 88) 23 59ALLEN AVENUEPARCEL 4PM4597PM47-02, T.C.R.

TOMMY AVENUE

ALLEN AVENUEOUTLOT D
OUTLOT ASHEPHERDS RANCH II - PHASE 1RM45-55, T.C.R.OUTLOT BSHEPHERDS RANCH II - PHASE 1RM45-55, T.C.R.

SHEPHERDS RANCH II - PHASE 1RM45-55, T.C.R.

ALLEN AVENUE
PARCEL 3PM55-56 T.C.R.EVEREST STREET1092613221223112425 SHEET 3 OF 5SEE SHEET 2 FOR BASIS OF BEARINGS AND OVERALL BOUNDARY

PHASE BOUNDARY AND SHEET INDEX
LS32-31, T.C.R.PERRYD.N.2006-0077366PARCEL 2PM41-92T.C.R.SHEPHERDS RANCH 1RM45-26, T.C.R.

N
PARCEL 2RM20-09, T.C.R.

SHEPHERDS RANCH II - PHASE 2
336
NORTH CLANCY STREET (ROAD 88)
ALLEN AVENUEΔ Δ ΔΔΔΔΔΔΔΔΔΔ ΔΔ Δ
12345678
1415161718192021
27282930313233343536373839404142434445464748656667684964OUTLOT DALLEN AVENUE SHEPHERDS RANCH II - PHASE 1RM45-55, T.C.R.PARCEL 3PM55-56 T.C.R.HELEN STREETEVEREST STREETBERNARD STREETGROVE AVENUE1091112132223242526 SHEET 4 OF 5SEE SHEET 2 FOR BASIS OF BEARINGS AND OVERALL BOUNDARYSEE SHEET 3 FOR SUBDIVISION BOUNDARY, SHEET INDEX, REFERENCES, LEGEND AND MONUMENT NOTES SEE SHEET 5 OF 5
N
SHEPHERDS RANCH II - PHASE 2
337
GROVE AVENUEPIERRE STREET495051525355565758596061626364544865 OUTLOT DALLEN AVENUE7071
575860616255 6356 647259SHEPHERDS RANCH II - PHASE 1RM45-55, T.C.R.

OUTLOT C
SHEET 5 OF 5SEE SHEET 2 FOR BASIS OF BEARINGS AND OVERALL BOUNDARYSEE SHEET 3 FOR SUBDIVISION BOUNDARY, SHEET INDEX, AND REFERENCESSEE SHEET 4 OF 5 N
SHEPHERDS RANCH II - PHASE 2
338
339
340
341
342
343
344
345
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0817 Agenda Date: 5/18/2026 Agenda #: 11.

Agenda Item Wording:

Fiscal Year 2025-26 State budget funding request - Confirm the submittal of a State budget funding request of Senator Melissa Hurtado in the current 2025-26 Fiscal Year for the replacement of a fire apparatus.

Agenda Date: 5/18/2026
Submitting Department: Administration
Prepared by:

John Lollis, Assistant City Manager, [email protected], (559)713-4323 Department Recommendation:

Staff recommends that the City Council confirm the submittal of a State budget funding request of Senator Melissa Hurtado in the current 2025-26 Fiscal Year in the amount of $1,009,200 for the replacement of a quintuple combination pumper fire apparatus.

Summary:

Confirm the City’s submission of a State budget funding request of Senator Hurtado in the current 2025-26 Fiscal Year in the amount of $1,009,200 for the replacement of a fire combination pumper fire apparatus.

Background Discussion:

Given better than expected State budget news announced on May 14th as part of the Governor’s May Revise, there exists the potential for the consideration of limited one-time capital project funding requests in the current 2025-26 Fiscal Year, which has been solicited of the City by Senator Hurtado’s Office specifically in support of the Visalia Fire Department.

The Fire Department has identified the need for additional funding toward the acquisition and replacement of a 2004 quintuple combination pumper fire apparatus. The vehicle met the City’s replacement criteria for the 2022-23 Fiscal Year, however, Fire Department Administration elected to defer replacement at that time given the vehicle remained mechanically reliable and operationally safe. This decision reflected the Department’s commitment to fiscal stewardship and maximizing the useful life of taxpayer funded assets whenever responsibly possible.

Over the past four (4) years, national fire apparatus has experienced significant cost escalation due to inflation and supply chain issues causing prolonged delays in production. As a result, the original replacement funding allocated by the City is not sufficient to fully fund the current estimated acquisition cost of $2,046,000 despite prudent financial planning and competition with other essential public safety funding priorities. As further example of these challenges, at its meeting on April 6, 2026, the Council received a recommendation to proceed with the replacement of another fire Visalia City Council Printed on 5/15/2026Page 1 of 3
powered by Legistar™
346
File #: 25-0817 Agenda Date: 5/18/2026 Agenda #: 11.
apparatus scheduled to meet the City’s replacement criteria in the future 2027-28 Fiscal Year but not expected for delivery until likely 2032.

While the current apparatus has served the community well, continued reliance on aging equipment presents increased operational and maintenance challenges. Fire apparatus are mission-critical public safety infrastructure and a reliable fleet is essential in maintaining emergency response readiness and continuity of service for the community. As apparatus age, maintenance costs, repair frequency, and downtime increase that invites operational challenges. Compounding again fire apparatus is the increasing wait time from time of order to delivery, which is estimated currently to be at least three (3) years based on recent orders.

The requested funding would help ensure the Department can place into service a modern reliable apparatus capable of supporting emergency services for years to come. In addition to local response needs, the apparatus would greatly support regional mutual aid capability and all-hazards incident response through the Central Valley.

Staff is asking the City Council to confirm this request because the Senator’s staff indicated that filing the request shortly after the May revise release could put the City in the best position for consideration. Staff felt that since the Council has traditionally been supportive of funding for public safety equipment, submitting the letter per the Senator’s guidance and adding the item to the next agenda was a reasonable approach.

Financial Impact including annual maintenance and operating costs:

Any State budget funding received by the City will greatly assist in the implementation of essential public safety projects. Funding received would be one-time, with ongoing maintenance and replacement costs being the responsibility of the City.

Prior Council Action: None
Alternatives:

The City Council could decide to withdraw the funding request.

Recommended Motion (and Alternative Motions if expected):

I move to confirm the submittal of the State budget funding request of Senator Hurtado in the current 2025-26 Fiscal Year in the amount of $1,009,200 for the replacement of a quintuple combination pumper fire apparatus.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 5/18/2026
Attachments: N/A
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☒
Organizational
Excellence
☒
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 2 of 3
powered by Legistar™
347
File #: 25-0817 Agenda Date: 5/18/2026 Agenda #: 11.
☒
Economic
Vitality
☒
Organizational
Excellence
☒
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 3 of 3
powered by Legistar™
348
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0818 Agenda Date: 5/18/2026 Agenda #: 12.

Agenda Item Wording:

Measure R Citizens Advisory Committee appointment - recommendation to the Tulare County Transportation Authority for the appointment of Rick Eastes as the City of Visalia representative on the Measure R Citizens Advisory Committee.

Agenda Date: 05/18/2026
Prepared by: Reyna Rivera, Chief Deputy City Clerk [email protected] 559-713-4512; Leslie B. Caviglia, City Manager [email protected] 559-713-4332 Department Recommendation: Staff recommends that the City Council recommend to the Tulare County Transportation Authority the appointment of Rick Eastes to serve as the City of Visalia representative on the Measure R Citizens Advisory Committee. The final appointment is at the discretion of the Authority
Summary:

An application was received from Rick Eastes to serve as the City of Visalia representative on the Measure R Citizens Advisory Committee. Staff reviewed the application and is bringing forward this recommendation for appointment.

Background Discussion:

The City of Visalia is responsible for recommending a representative to the Tulare County Transportation Authority for appointment to the Measure R Citizens Advisory Committee.

Staff received one application for the vacancy from Rick Eastes. Based on Mr. Eastes being the sole applicant and his previous service on a City committee and his involvement in the Community, staff is bringing forward a recommendation for his appointment.

Fiscal Impact including annual maintenance and operating costs: There is no fiscal impact associated with this action.

Prior Council Action: 2014, Council appointed Tom Weise. 2020, Council appointed Fred Sheriff.

Alternatives: 1. Do not recommend the appointment and direct staff to conduct an additional recruitment process.

2. Provide alternative direction to staff.

Recommended Motion (and Alternative Motions if expected):

I move to recommend Rick Eastes to be appointed to serve as Visalia's representative on the Measure R Committee through June 30, 2028.

Visalia City Council Printed on 5/15/2026Page 1 of 2
powered by Legistar™
349
File #: 25-0818 Agenda Date: 5/18/2026 Agenda #: 12.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 05/18/2026
Attachments: Rick Eastes committee application
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☒
Organizational
Excellence
☐
Fiscal
Strength
☐
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 2 of 2
powered by Legistar™
350
351
352
353
354
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0820 Agenda Date: 5/18/2026 Agenda #: 13.

Agenda Item Wording:

Reappointment to the Tulare Mosquito Abatement District - reappointment of Charles Mayer as the Visalia representative on the Tulare Mosquito Abatement District Board of Trustees for a two-year term ending June 30, 2028.

Agenda Date: 05/18/2026
Prepared by: Reyna Rivera, Chief Deputy City Clerk [email protected] 559-713-4512; Leslie B. Caviglia, City Manager [email protected] 559-713-4332 Department Recommendation: It is recommended that the Visalia City Council reappoint Charles Mayer as the Visalia representative on the Tulare Mosquito Abatement District Board of Trustees.

Summary:

The term of Visalia’srepresentative on the Tulare Mosquito Abatement District Board of Trustees is set to expire on June 30, 2026, requiring City Council action to fill the appointment for the next two- year term. Charles Mayer, who resides within the Tulare Mosquito Abatement District boundaries and currently serves as Visalia’srepresentative, has been recommended for reappointment by the Tulare Mosquito Abatement District Board and has expressed his willingness to continue serving through June 30, 2028. City staff is requesting City Council’s consideration of his reappointment.

Background Discussion:

The Tulare Mosquito Abatement District is a political subdivision of the State of California that monitors, inspects, abates, and otherwise controls insects which carry transmittable diseases. This District is similar to Delta Vector Control District, which serves most of Visalia. The Tulare District encompasses a small portion of Southern Visalia, primarily between Demaree and Ben Maddox, south of Caldwell (map attached).

The Tulare Mosquito Abatement District has represented this small portion of Visalia for decades and they are required to have a representative from Visalia that lives in the Tulare Mosquito Abatement District. The Tulare Mosquito Abatement District is recommending Charles Mayer, who lives in the district and is willing to be reappointed to serve another term as the City of Visalia representative.

Fiscal Impact including annual maintenance and operating costs: N/A Prior Council Action: 2018, 2020, 2022, and 2024, Council appointed Charles Mayer to serve two- year terms as the Visalia representative.

Alternatives: Not appoint Mr. Mayer and direct staff to conduct an additional recruitment.

Visalia City Council Printed on 5/15/2026Page 1 of 2
powered by Legistar™
355
File #: 25-0820 Agenda Date: 5/18/2026 Agenda #: 13.

Recommended Motion (and Alternative Motions if expected):

I move to appoint Charles Mayer to serve as the Visalia representative to the Tulare Mosquito Abatement District for a two-year term ending June 30, 2028.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 06/30/2026
Attachments: Letter from TMADB General Manager recommending appointment. Map of the Visalia portion of the District.

Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☒
Organizational
Excellence
☐
Fiscal
Strength
☐
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 2 of 2
powered by Legistar™
356
C R E A T E D B Y T H E C I T Y O F V I S A L I A G I S D E P A R T M E N T O N 1 0 / 2 5 / 2 0 1 8 D i n u b a
R i g g i n
C o u r t
M
c
A
uliff
H o u s t o n
M i n e r a l K i n g
St Johns
G o s h e n
N o b l e
Lo
vers
Lan
e
M o o n e y
A k e r s
R d 1 2 4
D e m a r e e
W a l n u t
A c e q u i a
A v e
3 0 4
L o c u s t
2 n d
Ben
M
ad
d
o
x
C a l d w e l l
M a i n
H w y 1 9 8
Murray
C e n t e r
3 r d
A v e 3 1 2
R d 1 3 2
P l a z a
S h i r k
R i v e r w a y
A v e 2 7 2
V i s a l i a
Ivanhoe
R d 1 0 8
Betty
R d 1 5 6
R d 9 2
R d 1 0 0
A v e 2 9 6
R d 1 5 2
R d 1 4 4
A v e 2 8 0
R d 1 4 8
H
w
y
99 ¯

L E G E N D
C it y L im it s
T u la r e M o s q u io t e A b a t e m e n t D is t r ic t C o lle c t o r
H ig h w a y
L o c a l
M a jo r A r t e r ia l
M in o r A r t e r ia l
O t h e r
R a m p
S e r v ic e
0 1 2 3 40 . 5
M i l e s

T U L A R E M O S Q U IT O A B A T E M E N T A N D V E C T O R C O N T R O L D IS T R IC T 357
358
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.

Agenda Item Wording:

Tulare Avenue Paving Project Presentation - Review and provide direction to staff for the proposed bike lane configuration for the Tulare Avenue pavement rehabilitation project (Roeben Street to Demaree Street); receive a presentation on community feedback, construction impacts, traffic detours, and resident impacts and review construction phasing plan and impacts.

Agenda Date: 05/18/2026
Prepared by: Jonathan Frausto, Associate Engineer, [email protected], 713-4369; Chris Crawford, City Engineer, [email protected], 713-4331; Jason Huckleberry, Engineering and Building Department Director, [email protected], (559) 713-4495 Department Recommendation: Staff recommends that City Council authorize staff to proceed with the proposed Class IV bike lane configuration. An additional bike lane alternative is provided.

Summary:

During the previous segment of the Tulare Avenue pavement rehabilitation project (Demaree to Cotta), staff worked diligently to address residents’and Council’sconcerns regarding the new Class IV bike lane implementation along the corridor. During the design for the westerly segment of the Tulare Avenue construction project (Roeben to Demaree) staff incorporated input from residents and Council from the previous phase, took input from the police and fire departments, had the Sierra Cycling group ride the corridor and provide feedback, and incorporated other lessons learned from the first segment into this project. Staff also recently performed another round of public outreach to get additional input from the public. These efforts included direct mailers to residents, a public survey, and a community outreach meeting hosted at Veva Blunt Elementary. Based on the survey results and resident feedback received, staff developed the following recommendation and alternative for Council’s consideration.

Based upon the extensive outreach and feedback received, several modifications were made to the original Class IV design, including increasing parking stall width, lane width, and parking throughout where feasible. Staff has also incorporated concrete median barriers at the beginning and end of parking stalls near major intersections to further enhance safety and reduce the potential for vehicle conflicts.

With the design modifications implemented, staff’srecommendation is to keep the proposed Class IV bike lane configuration as presented.

Design Alternative:

Return the roadway striping to its original Class 2 bike lane configuration. This alternative would revert the bike lane for this segment (Roeben to Demaree) to the original configuration prior to design Visalia City Council Printed on 5/15/2026Page 1 of 12
powered by Legistar™
359
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.
and construction.

Background Discussion:

The City of Visalia utilizes a Pavement Management Program (PMP) to prioritize roadway maintenance and maximize available funding. As identified in the PMP, Tulare Avenue was selected for rehabilitation, including pavement repairs, grinding, and a hot mix asphalt overlay along approximately 1.5 miles from Roeben Street to Demaree Street. The project also includes ADA- compliant curb ramp upgrades and traffic signal improvements.

The inclusion of a Class IV bike lane on Tulare Avenue was not a requirement of this rehabilitation effort, but rather part of the City’s broader efforts to enhance multimodal transportation and improve roadway safety for all users. During the project development and design phase, opportunities to incorporate active transportation infrastructure were evaluated alongside planned roadway improvements. The Class IV bike lane concept was presented to Council and the public in 2021 and ultimately approved and incorporated into the project design.

As a result of this approval, staff believes the integration of this Class IV bike lane facility strengthened the City’s competitiveness for external grant funding, including the Active Transportation Program (ATP) Cycle 7, through which the City was successfully awarded approximately $52 million for active transportation improvements.

In response to community feedback following construction of the previous segment, staff expanded outreach efforts to provide additional opportunities for input and ensure community needs were addressed.

Class IV Bike Lane Implementation on Tulare Avenue:

Tulare Avenue from Roeben to Demaree is planning to implement the Class IV bike lane as shown in the attached figure 1.

Figure 1 - Tulare Avenue Cross Section
As shown in the attachment, the bike lane has been reduced to a minimum of 5 feet, a buffer zone of

2.5 feet, a parking stall of 9 feet, and a 10.5-foot travel lane. After gathering community feedback, staff felt this configuration adequately addresses feedback and still complies with the latest guidance for a Class IV bike lane.

As discussed earlier, a modular curb must be installed that provides a physical separation between bike lane and parking / through traffic. The previous segment installed a different variation of modular curbing from Demaree to Cotta. For this segment of the project staff explored different options to help aid with visibility and durability. A preview of the new modular curb is shown in the attached figure 2.

Figure 2 - 5’’ High Modular Curb
Staff believes this modular curb will be a much better product for visibility, maintenance, and durability.

Lastly, to improve user and resident experience along this segment of Tulare Avenue, staff developed Visalia City Council Printed on 5/15/2026Page 2 of 12
powered by Legistar™
360
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.
a parking island that will be placed at key locations along the roadway intended to provide added protection for parked vehicles. An example, but not a true rendition of the parking island staff developed, is provided in the attached figure 3.

Figure 3 - Parking Island Protection
Class IV Bike Lane Benefits & Disadvantages
Prior to discussing previous outreach efforts and recent community feedback, a brief overview of the benefits and disadvantages associated with the Class IV bike lane implementation on Tulare Avenue is being provided.

Benefits:

Class IV bike lanes provide enhanced physical separation between bicyclists and vehicular traffic, offering increased protection for riders of all ages and skill levels. This type of facility expands opportunities for younger riders and school-aged children to safely travel by bicycle. Along Tulare Avenue between Roeben Street and Santa Fe Street, seven (7) schools are either directly fronting Tulare Avenue or located within one block north or south of the corridor, further emphasizing the benefit of providing a protected bicycle facility in this area.

Additionally, positioning on-street parking closer to the travel lane can contribute to a more defined and constrained roadway environment. National urban roadway design guidance suggests that roadway environments such as this may discourage speeding, promote slower driving speeds, and increase driver attentiveness.

Separating bicycle traffic from vehicle traffic also improves predictability for all roadway users.

Providing a designated and protected path for bicyclists reduces the need for cyclists to mix with vehicular traffic, minimizing potential conflicts and supporting smoother travel for all modes of transportation.

The inclusion of Class IV bike lanes has proven helpful in securing grant projects. The City was awarded a $14 million Active Transportation Program (ATP) grant to construct a Class IV separated bikeway along Santa Fe Street between Tulare Avenue and Houston Avenue. The Class IV facility along Tulare Avenue was explicitly included in the grant application as a key connection route to the Santa Fe corridor and contributed to the competitiveness of the application. Maintaining a Class IV facility along Tulare Avenue supports the City’s broader active transportation network and strengthens opportunities for future grant funding that prioritize connected multimodal corridors.

Lastly, a key benefit of the proposed Class IV bikeway on Tulare Avenue is the ability to improve connectivity between existing and planned active transportation facilities throughout the City.

Protected bicycle facilities are generally most effective when implemented as part of a connected network rather than as isolated corridor segments.

As illustrated in Attachment 5, the proposed Tulare Avenue Class IV bikeway would function as a key east-west connection between key existing and planned north-south active transportation corridors along Santa Fe Street and Shirk Street. Existing and planned improvements along Santa Fe Street include a Class I multi-use trail from Avenue 272 to Tulare Avenue and a future Class IV cycle track from Tulare Avenue to Houston Avenue. Planned improvements along Shirk Street include a future Visalia City Council Printed on 5/15/2026Page 3 of 12
powered by Legistar™
361
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.

Class I multi-use trail from Avenue 276 to Riggin Avenue.

The proposed Tulare Avenue improvements would also support future east-west connectivity through planned Class IV bikeway improvements along Houston Avenue from Santa Fe Street to Mooney Boulevard. Collectively, these projects are intended to reduce gaps in the active transportation network and improve access between residential neighborhoods, schools, parks, commercial areas, and other community destinations.

Developing connected facilities allows the City to maximize the effectiveness of prior and future infrastructure investments by creating more continuous and predictable travel routes for bicyclists and pedestrians throughout the community and, as discussed earlier in this report, increase the City’s competitiveness when pursuing grants for future multimodal projects.

Disadvantages:

A clear disadvantage of this bike lane configuration is the potential loss of on-street parking. Prior to the April 2021 presentation to Council, staff performed a parking analysis of the entire corridor from Roeben to Cotta. This analysis estimated that approximately 879 parking spaces were available along the corridor, assuming an average of 20 feet per parking space. More specific to this segment, from Roeben to Demaree, there were 339 parking spaces available.

An inventory of parked vehicles was conducted at different times of day and on different days of the week. The highest number of vehicles observed on this segment was 25 parked cars at approximately 2:00 p.m. on a Tuesday. Based on this observation, the parking utilization rate was calculated to be approximately 7.3%.

The implementation of a Class IV bike lane along this stretch reduces the inventory from 339 parking spaces to 122 parking spaces. This is a 64% decrease from the original configuration.

Additional disadvantages and/or inconveniences are discussed thoroughly within the public outreach and feedback sections of this report.

Class IV Bike Lane Outreach and Past Efforts:

In April 2021, staff presented to Council the parking-protected Class IV bike lane configuration proposed along the Tulare Avenue rehabilitation project between Santa Fe Street and Roeben Street.

The presentation outlined the purpose of this configuration, including the benefits of a Class IV bike lane as well as potential disadvantages. Staff requested authority to present the proposal to the public following Council feedback and approval.

With Council’s approval, staff conducted public outreach efforts that included distributing survey questions to residents, providing a project description outlining the proposed improvements, and scheduling a virtual public workshop on May 12, 2021, from 6:00 p.m. to 7:00 p.m. The workshop provided residents an opportunity to learn more about the proposed concept, during which staff presented the same information previously provided to Council. The intent of the workshop was to receive feedback from impacted residents and evaluate potential adjustments to the design to ensure the public’s needs were being considered.

Staff returned to Council on June 7, 2021, to present the feedback received through the public outreach surveys and workshop efforts. The majority of respondents supported the project. The Visalia City Council Printed on 5/15/2026Page 4 of 12
powered by Legistar™
362
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.
primary concern expressed by residents was the potential loss of on-street parking. This concern was conveyed to Council, and staff presented alternatives intended to mitigate the anticipated parking impacts. Council ultimately did not approve any of the proposed alternatives and proceeded to approve the Class IV bike lane concept for the Tulare Avenue Rehabilitation Project as presented by staff with a 5-0 vote.

Following the start of construction on the previous westerly segment (Demaree Street to Roeben Street), members of the community and City Council raised additional concerns regarding the implementation of the Class IV bike lane configuration. In response, City staff worked to address these concerns and held a public meeting on November 13, 2025, at Christ Lutheran Church. The purpose of the meeting was to present the current configuration of Tulare Avenue between Demaree Street and Mooney Boulevard and gather additional feedback from residents.

Staff returned to Council on November 17, 2025, to present the feedback received from the public.

Prior to the public meeting and Council presentation, staff worked diligently to develop two alternatives for Council consideration. Following the presentation and discussion of the alternatives, Council approved Alternative 1 with a 3-1-1 vote. This alternative included narrowing the bike lanes and increasing the parking width to 10 feet to provide a more comfortable resident parking experience. After observing how the Demaree to Cotta segment has been operating, staff determined that the 10-foot-wide parking lanes are slightly too wide and this new project segment (Roeben to Demaree) has been designed with 9-foot-wide parking stalls (which is consistent with a parking lot standard stall width).

During the November 17, 2025, Council meeting, additional concerns were voiced by Council Members regarding adequate notification and awareness for residents regarding the project’s potential impacts. During the design for this segment of the Tulare Ave. construction project (Roeben to Demaree) staff incorporated input from residents and Council from the previous phase, took input from the police and fire departments, had the Sierra Cycling group ride the corridor and provide feedback, and incorporated other lessons learned from the first segment into this project. Staff also recently performed another round of public outreach to get final input from the public.

As part of this effort, staff mailed informational flyers to residents on March 30, 2026. The flyer included a QR code linking to an active survey questionnaire, anticipated construction timelines, and information regarding upcoming community meetings. The following figure below shows the mailer limits for the project.

To support effective community engagement, outreach efforts were concentrated to within a one-mile radius of the project area. This approach ensured that input was received from residents and stakeholders most directly affected by the implementation of a Class IV bike lane and to ensure feedback was relevant to project specific conditions.

On April 16, 2026, staff hosted a community meeting at Veva Blunt Elementary School to present the proposed configuration for the next segment of Tulare Avenue and provide residents an opportunity to share feedback and voice concerns. A summary of the feedback received during this outreach effort and survey is provided below.

Survey Results and Outreach Feedback:

Visalia City Council Printed on 5/15/2026Page 5 of 12
powered by Legistar™
363
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.

Survey Results
The survey received a total of 81 responses, with the majority of respondents identified as residents living near Tulare Avenue or individuals who regularly travel through the corridor. A smaller portion of responses were from residents directly living on Tulare Avenue and other. A breakdown of this data is shared below:

Category Total Responses Percentage of Total
Living near Tulare Avenue 41 50.6%
Travel through the Corridor 23 28.4%
Live on Tulare Avenue 11 13.6%
Other (work near / other) 6 7.4%
Total 81 100%
Table 1 - Survey Breakdown
Overall sentiment towards the implementation of a Class IV bike lane on Tulare Avenue was predominantly negative, with approximately 72% of respondents indicating opposition and approximately 18% expressing support. A small portion of respondents indicated they were neutral or unsure. A summary of this data is provided below.

Sentiment CategoryTotal
ResponsesPercentage of
Total
Strongly Oppose 46 56.8%
Oppose 12 14.8%
Neutral / Unsure 9 11.1%
Support 3 3.7%
Strongly Support 11 13.6%
Total 81 100%
Table 2 - Sentiment Breakdown
The most frequently cited concerns, which align with the overall negative sentiment, relate to the loss of on-street parking, as well as reduced visibility and safety when backing out of residential driveways. Additional concerns included vehicle speeds, pedestrian safety, and general street congestion.

While a smaller portion of respondents expressed support for the proposed improvements, positive feedback generally focused on the added physical separation between vehicles and bicyclists, as well as the perceived increase in safety for non-motorized users.

Outreach Feedback
In addition to survey responses, the City received written feedback through comment forms at the public outreach meeting and email correspondence from residents within and near the project corridor. Overall, comments reflected consistent concerns related to the proposed roadway Visalia City Council Printed on 5/15/2026Page 6 of 12
powered by Legistar™
364
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.
configuration, particularly the loss of on-street parking and its potential effects on daily activities, corridor access, and traffic operations. Respondents noted that the revised layout may introduce additional points of conflict between pedestrians, bicyclists, and vehicles due to increased crossing activity, while also raising concerns regarding congestion, vehicle queuing, school pick-up and drop- off operations, and overall maneuverability within the corridor. Additional comments referenced roadway geometry, lane widths, and the visibility of separation features as factors influencing perceived safety.

Separately, staff received suggestions. These have been highlighted below:

1. Enhance bike detection at the existing traffic signals

2. Provide a crosswalk at Constitution Park

3. Provide a mid-block crosswalk at Veva Blunt Elementary

4. Re-introduce parking on the south side of Tulare east of Crenshaw

5. Provide street parking at Central Valley Christian School Overall, feedback received through the survey, written comments, and suggestion forms was mixed, but generally reflected concerns related to residential access, parking availability, traffic operations, and school-related activity along the corridor. While many comments focused on potential challenges associated with the proposed roadway configuration, respondents also identified opportunities to enhance multimodal safety within the corridor.

Staff Considerations and Evaluation of Community Feedback:

Following the review of survey responses, written comments, and feedback received during the public outreach meeting, staff evaluated the primary concerns and suggestions expressed by the community. The following summarizes key considerations related to the proposed roadway configuration as well as potential opportunities to address identified concerns while maintaining the overall project goals.

On Street Parking Safety and Access
Staff acknowledges concerns related to the reduction of on-street parking and its potential impact on residential access, safety, and daily activities along the corridor. The project has implemented parking islands in key locations across the corridor as shared in Figure 3. These islands will protect residents that utilize the on-street parking from incidents that may occur. Staff has also reviewed the parking inventory shared with the community at the April 16th meeting and has made the following changes provided in attachment 3 and summarized them in the table below.

Condition Estimated Parking
Inventory
Total Change from
Original Increase /
(Decrease)
Notes
Pre-design 339 -- Exist. Conditions prior to
project development
Pre-Outreach
Configuration
122 (217) Removal of on-street
parking along segment
Post- Outreach
Configuration
154 (157) Partial reintroduction of
parking where feasible
Table 3 - Parking Inventory
Visalia City Council Printed on 5/15/2026Page 7 of 12
powered by Legistar™
365
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.

Pedestrian, Bike, and Vehicle Interactions
Staff acknowledges concerns regarding increased crossing activity between parking vehicles and adjacent properties. The proposed Class IV configuration is designed to provide physical separation between bicyclists and vehicular traffic, improving visibility and reducing high speed conflicts. While pedestrian crossings through the bike lane will occur, the design promotes more predictable interactions between users compared to traditional roadway conditions. Staff also acknowledges concerns related to passenger unloading and loading vehicles near traffic through lanes. It should be noted that this condition is not necessarily unique, often on-street parking in both residential and commercial areas are immediately adjacent to travel lanes. As is always the case, care should be taken when entering and exiting vehicles on the travel lane side.

School and Traffic Operations
Central Valley Christian (CVC) and Veva Blunt Elementary are two schools that front onto Tulare Avenue. Staff recognizes concerns related to school pick-up and drop-off operations and the potential for increased congestion during peak periods. The proposed design maintains vehicular access and parking options and restrictions along this corridor, with school loading and unloading zones being maintained throughout the corridor. At the request of CVC in 2023, a specific analysis was performed by the City Traffic Safety Division, who worked diligently with CVC to ensure all marked parking areas along this segment were provided and/or restricted. The project design proposes to continue the same parking configuration, improving the safety and efficiency of pedestrians and drivers adjacent to the school facility. No further adjustments needed to be made at Veva Blunt Elementary.

Roadway Geometry and Operations
Staff has considered concerns related to travel lane widths, roadway geometry, and maneuverability.

The proposed lane configuration includes 10.5-foot travel lanes, which are consistent with guidance from the AASHTO A Policy on Geometric Design of Highways and Streets, and NACTO Urban Street Design Guide for urban corridors where multimodal considerations and lower operating speeds are present.

Evaluation of Community Suggestions
Staff appreciates the constructive suggestions provided and has considered the following potential enhancements:

1. Additional Crosswalks: Constitution Park near Tulare and Crenshaw will be evaluated for a crosswalk. As for the mid-block suggestion near Veva Blunt elementary, staff feels the controlled crosswalks at the intersection of Tulare and Chinowth are appropriate for pedestrian circulation.

2. Bicycle detection enhancements: Staff will provide updated bicycle detection near intersections in both the recommended motion, and alternative motion

3. Increased parking near CVC: Staff has worked with CVC to ensure the parking conforms to their requirements. No further adjustments have been made following the public outreach meeting. The project design proposes to continue the same parking configuration, ensuring the safety and efficiency of pedestrians and drivers adjacent to the school facility.

4. Reintroduce parking south of Tulare east of Crenshaw: Staff has re-implemented the parking on the south side of Tulare east of Crenshaw. Attachment 3 highlights the areas in question.

5. Pedestrian Refuge Islands: Staff has evaluated the use of pedestrian refuge islands at higher- traffic intersections and determined that increasing pedestrian signal phase times provides a Visalia City Council Printed on 5/15/2026Page 8 of 12
powered by Legistar™
366
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.
more effective and cost-efficient solution to facilitate safe crossings, while maintaining controlled crossing conditions at signalized locations.

Overall, staff has evaluated the concerns and suggestions raised by the community and incorporated feasible considerations where appropriate, while maintaining the project’s objectives of improving safety, access, and multimodal operations along the corridor.

Operational Impacts:

Speed Study
Following completion of the previous segment, staff evaluated the corridor to identify any observable changes in vehicle operating speeds. National guidance published by the National Association of City Transportation Officials (NACTO) suggests that narrower travel lanes in urban environments may contribute to reduced vehicle operating speeds and increased driver attentiveness. The table below compares 85th percentile speed survey data collected in 2026 with a prior study conducted in 2017 at select locations along the corridor.

Locations 2017 2026 Change
West of Linwood 42 mph 39 mph -3 mph
Mountain & Linda
Vista
43 mph 43 mph No change
Divisadero &
Dollner
42 mph 40 mph -2 mph
Grant & Watson
(Near Mt. Whitney
High School)
37 mph 38 mph +1 mph
Table 4 - 85th Percentile Speed Study
The reviewed speed survey data generally shows that vehicle operating speeds along the corridor have remained relatively consistent, with some locations experiencing modest reductions in 85th percentile travel speeds compared to the 2017 studies. Overall, the corridor continues to operate and function as normal, and no significant reduction in vehicle operating speeds has been observed as suggested by national guidance related to narrower travel lanes in urban environments.

Accident Reporting
Staff worked with the Police Department to review collision history along the corridor from the beginning of the previous project segment through the most recent available data. While staff cannot publicly share the specific details of the collision reports due to sensitive and confidential information contained within the records, the previous segment initially experienced an uptick in collisions following implementation of the revised striping configuration. Based on staff’s review, a limited number of these collisions appeared to be related to late night and early morning conditions, including foggy weather and incidents involving impaired driving. From what staff has reviewed, collision activity appears to have stabilized and/or slowed since the initial implementation period. A report of accidents in the area from January through the end of April is attached and indicates one accident that may have been related to the new traffic pattern.

Visalia City Council Printed on 5/15/2026Page 9 of 12
powered by Legistar™
367
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.

Overall, staff’s review of both the speed survey data and collision history indicates that the corridor continues to operate and function as normal. While the revised roadway configuration did not result in any significant reduction in vehicle operating speeds, the available data reviewed by staff suggests that corridor operations have generally remained stable since the implementation of the previous segment.

Construction Impacts:

Separate from the bike lane impact, during the pavement rehabilitation, curb ramp upgrades, and other corridor improvements associated with this project there will be temporary construction impacts that will affect residents and commuters who frequently travel this corridor. Tulare Avenue will be restricted at certain intersections during construction.

Citizens who travel in this area frequently are encouraged to text TULARE to +1 (520) 506-5092 to be part of a text alert system that will send out traffic impact updates throughout the project.

Project Phases & Traffic Control:

The project road reconstruction is expected to be completed in 3 phases as follows:
o Phase 1 - Roeben Street to Akers Street - Est. June 2026 o Demolition and improvement of curb returns
o Grind and overlay
o Dig out portions of the roadway that are being reconstructed o Akers intersection reconstruction
o East and Westbound Tulare Ave. traffic closures at Akers during reconstruction o Phase 2 - Akers Street to Linwood - Est. July 2026
o Demolition and improvement of curb returns
o Grind and overlay
o Dig out portions of the roadway that are being reconstructed o Linwood intersection reconstruction
o North and Southbound Linwood traffic closures at Tulare Ave. during reconstruction
o Phase 3 - Linwood to Demaree - Est. August 2026
o Demolition and improvements of curb returns
o Grind and overlay
o Dig out portions of the roadway that are being reconstructed o Chinowth intersection reconstruction
o North and Southbound Chinowth traffic closures at Tulare Ave. during reconstruction
o Demaree intersection reconstruction
o East and Westbound Tulare Ave. traffic closures at Demaree during reconstruction
While these represent the anticipated project phases and impacts, there may be instances during construction when traffic signals along the corridor are placed in flashing all-way stop mode and/or Visalia City Council Printed on 5/15/2026Page 10 of 12
powered by Legistar™
368
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.
when traffic is reduced to a single lane with flagger control.

It should be noted that all major intersection closures are expected to be rehabilitated in succession of one another with a maximum downtime of 14 working days for each intersection.

Construction Outreach Efforts:

Throughout the project staff will be working with the construction manager to coordinate public notices to nearby residents:
o Construction notifications will be sent to residents within a ¼ mile radius from the project with contractor information 7-days prior to work starting
o Public meeting mailers were sent to properties within ½ mile radius from the project on March 30th 2026. These mailers had dates for the public presentation on April 16th 2026 o A text alert number has been created and was listed on the outreach meeting mailer and will be used throughout construction to notify the public of detour changes, closures, and general construction progress
o City web page is created and will have project updates o Press releases will be sent out as project detours occur, project transitions between phases, and project milestones are met
City staff intends to notify the public of all pertinent project information to mitigate inconveniences and frustration that often arise with large street construction projects as best as possible. The best way for the public to stay informed about the project status is through the text message notification system. The attached figure 4 represents the survey mailer limits.

Prior Council Action:

January 20, 2026 Authorized the City Manager to execute a construction contract with Don Berry Construction, Inc.; Authorized the transfer of $1,495,000 within the Road Maintenance and Rehabilitation Account (RMRA/SB1) Fund; Authorized the transfer of $25,000 from the Annual Replace and Relocate Sanitary Sewer Mains Project.

June 16, 2025 Adopted Resolution No. 2025-41 to designate 2025/26 SB1 RMRA funding of $3,900,000 to the Tulare Avenue Road Rehabilitation Projects from Roeben to Cotta. 1) Tulare Avenue Roeben to Demaree project ($835,000) and 2) Tulare Avenue Demaree to Cotta project ($3,065,000).

July 18, 2022 Accepted and authorized the appropriation of 2,989,000 of STBGP and HIP funds for the Tulare Ave from Demaree St to Cotta St project and $3,086,000 of STBG funds for the Tulare Ave from Roeben St to Demaree St project.

Alternatives: Direct staff to return the roadway striping to its original Class 2 bike lane configuration.

Recommended Motion (and Alternative Motions if expected):

I move to authorize staff to proceed with the proposed Class IV bike lane configuration.

Environmental Assessment Status: Environmental assessment has been cleared by Caltrans.

Visalia City Council Printed on 5/15/2026Page 11 of 12
powered by Legistar™
369
File #: 25-0726 Agenda Date: 5/18/2026 Agenda #: 1.

CEQA Review: NEPA/CEQA are completed.

Attachments:

Figure 1-4 Photos
Project Location Map
Tulare Avenue Presentation
Tulare Avenue Resident Parking Updates
Existing and Proposed Class 1 and 4 Map
Accident report January - April, 2026
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 5/15/2026Page 12 of 12
powered by Legistar™
370
Class IV Bike Lane Implementation on Tulare Avenue:

Tulare Avenue from Roeben to Demaree is planning to implement the Class IV bike lane as shown in the figure below.

Figure 1 – Tulare Avenue Cross Section

Figure 2 – 5’’ High Modular Curb

Staff believes this modular curb will be a much better product for visibility, maintenance, and durability.

371

Figure 3 – Parking Island Protection

Figure 4 – Survey Mailer Limits

372
Tulare
Roeben
Akers
Chinowth
Linwood
Tulare
Veva Blunt
Dem
aree
ROEBEN
AKERS

LINWOOD

CHINOWTH

DEMAREE
TULARE
TULARE

PROJECT CONSTRUCTION LIMITS
0 0.15 0.30.07 mi
0 0.25 0.50.13 km
1:9,360
373
The picture can't be displayed.

TULARE AVENUE REHABILITATION

ROEBEN TO DEMAREE

CITY COUNCIL MEETING
FOR
FROM
374
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 2

INTRODUCTIONS & TEAMS

PROJECT MANAGER
Jonathan Frausto

CITY ENGINEER
Chris Crawford

RESIDENT ENGINEER
IAN WILLIAMS, P.E.

CONSTRUCTION

MANAGER

DUSTIN SMITH

PUBLIC OUTREACH

COODINATOR

ERIC RILEY

CONTRACTOR

RICK BERRY
375
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 3

PROJECT OVERVIEW

REHABILITATION EFFORT
• ROEBEN TO DEMAREE
• ROADWAY REHABILITATION
• GRIND AND OVERLAY
• INTERSECTION REBUILDS
• CURB RETURN IMPROVEMENTS
• TRAFFIC SIGNAL UPGRADES
• CLASS IV BIKE LANES

PROJECT GOALS
• IMPROVE ROADWAY CONDITION
• EXTEND PAVEMENT LIFE
• IMPROVE ACCESSIBILITY
• ENHANCE MULTIMODAL CONNECTIVITY

SCHEDULE
• MAY 2026 – SEPTEMBER 2026
376
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 4
PHASE 1

ROEBEN TO AKERS
JUNE 2026

RESTRICTION AT
AKERS

PROJECT OVERVIEW

CONTINUED
PHASE 2

AKERS TO LINWOOD
JULY 2026

RESTRICTION AT

LINWOOD
PHASE 3

LINWOOD TO DEMAREE
AUGUST 2026

RESTRICTIONS AT

CHINOWTH & DEMAREE
DISCLAIMER:

Dates and phases shown are
approximate and are subject to change.

TULARE AVE. WILL BE RESTRICTED DURING CONSTUCTION. SIGN UP FOR UPDATES TO AVOID DELAYS
377
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 5

BIKE LANE CLASSIFICATIONS
CLASS 1 CLASS 2 CLASS 3 CLASS 4

SHARED USE
PATH
(TRAIL, SEPARATED

FROM VEHICLES)

ON-STREET

STRIPED

ADJACENT TO

VEHICULAR TRAFFIC

SHARED ROADWAY

BIKES & VEHICLES

SHARE SAME LANE

PROTECTED BIKE

LANE, ON-STREET

PHYSCIAL

SEPARATION
(CURB, MEDIAN, ETC)
378
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 6

STAFF RECOMENDATIONS
CLASS 4

PROTECTED BIKE LANE, ON-STREET

PHYSCIAL SEPARATION
(CURB, MEDIAN, ETC)

RECOMMENDED MOTION
• AUTHORIZE STAFF TO PROCEED WITH THE

PROPOSED CLASS IV BIKE LANE

CONFIGURATION

ALTERNATIVE MOTION
• DIRECT STAFF TO RETURN THE ROADWAY
STRIPING TO ITS ORIGINAL CLASS 2 BIKE

LANE CONFIGURATION
379
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 7

OUTREACH EFFORTS
NOVEMBER 17TH 2025
• COUNCIL PRESENTATION

REGARDING ADDITIONAL

CONCERNS RAISED BY

RESIDENTS ON THE CLASS IV

BIKE LANES
• COUNCIL REQUESTED

ADDITIONAL OUTREACH

EFFORTS PRIOR TO THE NEXT
SEGMENT OF TULARE AVENUEMARCH 30TH 2026
• STAFF MAILED INFORMATION

FLYERS TO RESIDENTS
• ACTIVE SURVEY
• QUESTIONNAIRE
• TENTATIVE CONSTRUCTION

TIMELINES
• ADDITIONAL OUTREACH

MEETING AT VEVA BLUNT

ELEMENTARY
380
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 8

FRONT BACK

OUTREACH EFFORTS

CONTINUED
381
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 9

OUTREACH EFFORTS

CONTINUED
APRIL 16TH 2026
• Staff hosted a community
outreach meeting at Veva
Blunt Elementary
• Presented the temporary
construction impacts
(Anticipated detours,
timelines)
• Presented the Class IV
bike lanes
• Opportunity for vocal
feedback and a comment
box for discretionary
feedback
382
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 10

OUTREACH EFFORTS

CONTINUED

SURVEY RESPONDENTS
Category Total Responses Percentage of Total
Living near Tulare Avenue 41 50.6%
Travel through the Corridor 23 28.4%
Live on Tulare Avenue 11 13.6%
Other (work near / other) 6 7.4%
Total 81 100%
383
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 11

OUTREACH EFFORTS

CONTINUED

SURVEY SENTIMENT

CATEGORY
Sentiment Category Total Responses Percentage of Total
Strongly Oppose 46 56.8%
Oppose 12 14.8%
Neutral / Unsure 9 11.1%
Support 3 3.7%
Strongly Support 11 13.6%
Total 81 100%
384
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 12

OUTREACH EFFORTS

CONTINUED

COMMUNITY CONCERNS
SAFETY – 43%
• REDUCED LANE WIDTHS
• VEHICLE MANEUVERABILITY
• LOADING / UNLOADING

CONFLICT POINTS AT

PARKING AREAS
• VEHICULAR SPEEDS
• CROSSWALK AT CRENSHAW
PARKING – 34%
• LOSS / REDUCTION IN

PARKING
• IMPACTS TO PICK UP /

DROP OFF ZONES
• SPILLOVER PARKING TO

ADJACENT NEIGHBORHOODS
BIKE LANES – 23%
• THE REQUIREMENT FOR A
CLASS IV?
• OTHER DESIGN OPTIONS?
385
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 13

OUTREACH EFFORTS

CONTINUED

FEEDBACK REVIEW & CONSIDERATIONS
SAFETY
• LANE WIDTHS FOLLOW

NATIONAL GUIDANCE
(AASHTO, NACTO)
• IMPLENTED PARKING

ISLANDS AT KEY LOCATIONS

ALONG CORRIDOR
• WIDENED PARKING STALLS
(9’)
• EVALUATING CROSSWALK AT

CONSTITUTION PARK

PARKING

PRE PROJECT INVENTORY
339

PRE OUTREACH PROJECT

INVENTORY
122

POST OUTREACH PROJECT

INVENTORY
154
• STAFF HAS RE-EVALUATED KEY

AREAS TO PROVIDE

ADDITIONAL PARKING FOR
RESIDENTS (+32)

WHY A CLASS IV BIKE
LANE?• CLASS IV BIKE LANE

PROMOTES INEXPERIENCED

END USERS TO USE THE

BIKE LANE (YOUNGER
USERS)
• PROMOTES MORE

TRANSPORTATION OPTIONS

OTHER THAN

RECREATIONALLY
• ALIGNS WITH THE ADOPTED

ACTIVE TRANSPORTATION
PLAN
• CREATES AN EAST TO WEST

CONNECTION TO SANTA FE

TRAIL AND FUTURE SHIRK
TRAIL
386
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 14

TULARE AVENUE PROPOSED STREET CROSS SECTION
387
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 15

UPCOMING STREET CHANGES

PARKING SHIFT
• ON-STREET PARKING HAS MOVED FROM CURB

ADJACENT TO BIKE LANE ADJACENT
• PARKING STALLS ARE DESIGNATED AS 24’ x
9’

MODULAR CURB USAGE THROUGHOUT
• RAISED MODULAR CURBING
388
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 16

UPCOMING STREET CHANGES

CONTINUED

MODULAR CURBING UPDATE
• IMPROVED DESIGN TO IMPROVE VISUAL

RECOGNITION AND PRODUCT LIFE

EXPECTANCY
389
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 17

UPCOMING STREET CHANGES

CONTINUED

TRAFFIC ISLAND PROTECTION
• IMPLEMENTING PARKING ISLAND PROTECTION FOR

PARKED VEHICLES
• PLACED AT KEY LOCATIONS ALONG TULARE AVENUE
• PROVIDE ADDITIONAL PROTECTION FOR PARKED

RESIDENTS
390
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 18

TULARE AVENUE PROPOSED PLAN VIEW
391
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 19

TULARE AVENUE PROPOSED PLAN VIEW
392
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 20

BIKE LANE ROUTES
393
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov
21 CONSTRUCTION IMPACTS
PHASE 1 – PARTIAL ROAD

CLOSURE / TRAFFIC DETOUR AT
AKERS
• SOFT CLOSURE AT EAST SIDE OF

ROEBEN AND TULARE
• HARD CLOSURE AT EAST AND WEST

ENDS OF AKERS AND TULARE AVENUE
• SOFT CLOSURE AT WEST SIDE OF

LINWOOD AND TULARE

ROAD CLOSURE

TRAFFIC
DETOUR
394
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov
22 CONSTRUCTION IMPACTS

CONTINUED
PHASE 2 – PARTIAL ROAD

CLOSURE / TRAFFIC DETOUR AT N

LINWOOD
• SOFT CLOSURE AT SOUTH SIDE OF

CYPRESS AND LINWOOD
• HARD CLOSURE AT NORTH SIDE OF

LINWOOD AND TULARE

ROAD CLOSURE

TRAFFIC
DETOUR
395
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 23

CONSTRUCTION IMPACTS

CONTINUED
PHASE 2 – PARTIAL ROAD

CLOSURE / TRAFFIC DETOUR AT

S LINWOOD
• SOFT CLOSURE AT NORTH SIDE OF

WALNUT AND LINWOOD
• HARD CLOSURE AT SOUTH SIDE OF

LINWOOD AND TULARE

ROAD CLOSURE

TRAFFIC
DETOUR
396
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov
24 CONSTRUCTION IMPACTS

CONTINUED
PHASE 3 – PARTIAL ROAD

CLOSURE / TRAFFIC DETOUR AT

N CHINOWTH
• SOFT CLOSURE AT SOUTH SIDE OF

MYRTLE AND CHINOWTH
• HARD CLOSURE AT NORTH SIDE OF

CHINOWTH AND TULARE

ROAD CLOSURE

TRAFFIC
DETOUR
397
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov 25

CONSTRUCTION IMPACTS

CONTINUED
PHASE 3 – PARTIAL ROAD

CLOSURE / TRAFFIC DETOUR AT

S CHINOWTH
• SOFT CLOSURE AT NORTH SIDE OF

WALNUT AND CHINOWTH
• HARD CLOSURE AT SOUTH SIDE OF

CHINOWTH AND TULARE

ROAD CLOSURE

TRAFFIC
DETOUR
398
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov
26 CONSTRUCTION IMPACTS

CONTINUED
PHASE 3 – PARTIAL ROAD

CLOSURE / TRAFFIC DETOUR AT

DEMAREE
• SOFT CLOSURE AT EAST SIDE OF

CHINOWTH AND TULARE
• HARD CLOSURE AT WEST SIDE OF

DEMAREE AND TULARE
• SOFT CLOSURE AT WEST SIDE OF

COUNTY CENTER AND TULARE
• HARD CLOSURE AT EAST SIDE OF

DEMAREE AND TULARE

ROAD CLOSURE

TRAFFIC
DETOUR
399
The picture can't be displayed.

E N G I N E E R I N G & B U I L D I N G
visalia.gov
27 TEXT ALERT SIGN UP
TEXT TULARE +1 (520) 506-
5092

TO RECEIVE PROJECT UPDATES

STAY UP

TO DATE
PROJECT QUESTIONS?
EMAIL:

[email protected]
PHONE: +1 (559) 713-4369CONSTRUCTION RELATED ISSUES?
EMAIL: [email protected]
PHONE: +1 (559) 516-2322
24/7 HOTLINE
PHONE: +1 (559) 269-7794
400
The picture can't be displayed.

Thank you
for your time.
28 401
402
403
404
405
406
407
M ill Creek
W Riggin Ave
N
Roeben
St
N
Shirk
R
d
S
R
oeben
St
W Doe Ave
N
Kelsey
St
R
oad
88 W Hillsdale Ave
W Hurley Ave
S
Shirk
R
d
State Route 198
J32
Valley
Oaks Golf
Course
Visalia
unicipal
Airport
Wa tson Ditch
S
Shirk
R
d
Drive
85 W Walnut Ave
Aviation Way
S
R
oeben
St

M IDVALLEY
E vans Dit ch
St
S t Johns River
Persian Ditch
N
G
iddings
St
W S dona Ave
W Ferguson Ave W Ferguson A ve
E Tulare Ave
W Houston Ave
S
Akers
St
W Noble Ave W Noble Ave
W Tulare Ave
W Main St
N
TurnerSt
S
C
onyerSt
N
Stevenson
St
W Riggin AveW Riggin Ave W Riggin Ave
W Campus Ave
N
Akers
St
N
C
ounty
C
enterS
t
S
Linwood
St
S
W
atson
St
S
C
ourtSt
N
Bridge
St
W Prospect Ave
S
W
oodland
St
N
C
ain
St
S
D
em
aree
St
S Chinowth St
W Hurley Ave E Goshen Ave
W Murray Ave
E Center Ave
63 63
63 J32
J32
216
198 198 198
Visalia
Country
Club

V I S A L I A
W Whitendale Ave
S
Santa
Fe
St
S
D
em
aree
St
W Walnut Ave
S
W
estSt
S
C
ourtSt
S
Encina
St
E Walnut Ave
S
Linw
ood
St
S
Ben
M
addox
W
ay
S
C
hinow
th
St
S
Pinkham
St
S
G
iddings
St
S
Akers
St
W Caldwell AveW Caldwell Ave W Caldwell Ave E Caldwell Ave Matthews Ditch
Mill Cr eek
Packwood Creek
Oa kes D
St Joh ns River
Avenue 313
E Tulare Ave
S
M
cAuliffSt
E Houston Ave
N
Lovers
Ln
216
J15
Cutle
R
oad
148
E Walnut Ave
Avenue 28E Caldwell Ave
J15
408
Collision Reports - Tulare Ave, between Demaree St & Cotta St January 1, 2026 - April 27, 2026
Number Incident number Date Time Officer name Street City St People injured People killed Related to new Traffic Pattern 26-00366 26-028027 04/17/26 14:17 ESBENSHADE PHIL E Tulare Ave & S Court St VISALIA CA 1 0 No 22350 V.C. Rear-end collision 26-00352 26-027254 04/14/26 17:41 MURRELL THOMAS W Tulare Ave & S Bonnie St VISALIA CA 0 0 No Failure to yield from a stop 26-00339 26-026479 04/11/26 12:27 VALENZUELA FERN S County Center Dr & W Tulare Ave VISALIA CA 1 0 No 22350 V.C. Rear-end collision 26-00305 26-024902 04/05/26 17:43 ESBENSHADE PHIL W Tulare Ave & S Giddings St VISALIA CA 0 0 No Fell asleep at the wheel 26-00221 26-017734 03/11/26 15:21 LOERA JESUS S Sowell St & W Tulare Ave VISALIA CA 0 0 Yes vehicle sideswiped a parked vehicle 26-00161 26-011957 02/18/26 06:24 LARA MICHAEL S Santa Fe St & E Tulare Ave VISALIA CA 0 0 No vehicle drove through roundabout 26-00142 26-010694 02/12/26 21:09 SMYTHE CONNOR W Tulare Ave & S Central St VISALIA CA 1 0 No vehicle struck a pedestrian in the roadway 26-00116 26-008104 02/03/26 04:30 STEPHENS ISAAC W Tulare Ave & S County Center Dr VISALIA CA 0 0 No DUI collision 26-00114 26-007578 01/31/26 18:38 PRITCHARD KATHL S Demaree St & W Tulare Ave VISALIA CA 0 0 No occurred on Demaree approaching Tulare 26-00101 26-006677 01/28/26 16:50 VALENZUELA FERN S Court St & E Tulare Ave VISALIA CA 1 0 No occurred on Court approaching Tulare 26-00029 26-002409 01/10/26 15:02 ESBENSHADE PHIL W Tulare Ave & S Giddings St VISALIA CA 0 0 No driver ran the red light 409
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0707 Agenda Date: 5/18/2026 Agenda #: 1.

Agenda Item Wording:

Upcoming City Council Meetings
Monday, June 1, 2026 @ 7:00 p.m. at 707 W. Acequia
Monday, June 15, 2026 @ 7:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.

Visalia City Council Printed on 5/13/2026Page 1 of 1
powered by Legistar™
410

Visalia City CouncilMay 18, 2026

Visalia City Council
May 18, 2026