Ryan W. Carlson, P.E. | Michael D. Cantelmi, P.E. | Muey Tarvin, BCxP
4910 E. Clinton Way, Suite 101 | Fresno, California 93727 | 559.431.0101 | LEGFresno.com
September 4, 2026
City of Visalia
Purchasing Division
707 W. Acequia Ave
Visalia, CA 93291
Subject: City of Visalia RFP No. 25-26-14
AC and Boiler System Replacement Design Engineering Services
Thank you for the opportunity to propose HVAC and associated Plumbing, Electrical, and Structural engineering services for the noted project above.
Per the noted RFP and all associated addendums, we propose the following fee with scope outlined in our project approach noted in our RFP response as well as the expanded scope description in Exhibit A with updated exclusions, attached.
A fixed total fee of $160,000, percentage progress invoiced monthly as follows:
1. Assessment Phase: $31,000 Total
a. Broken out as follows:
i. LEG M&P: $17,000
ii. RSE E: $4,000
iii. Lane S: $10,000
2. Design thru Construction Administration Phases: $129,000 a. Design Development
i. LEG M&P: $13,800
ii. RSE E: $5,600
iii. Lane S: $1,600
b. Construction Docs – 60%
i. LEG M&P: $17,250
ii. RSE E: $7,000
iii. Lane S: $2,000
c. Construction Docs – 90%
i. LEG M&P: $27,600
ii. RSE E: $11,200
iii. Lane S: $3,200
d. Final Construction Docs – 100%
i. LEG M&P: $6,900
ii. RSE E: $2,800
iii. Lane S: $800
e. Bid Support
i. LEG M&P: $3,450
ii. RSE E: $1,400
iii. Lane S: $400
f. Construction Administration
i. LEG M&P: $14,000
ii. RSE E: $7,000
iii. Lane S: $3,000
Work associated with Exclusions: Mutually agreed fixed fee.
Additional work requested by the City: Mutually agreed fixed fee
Revised hourly rates applicable to all consultants attached.
Thank you for asking us to prepare this proposal. If you have any questions or need additional information, please feel free to contact me.
Sincerely,
LAWRENCE ENGINEERING GROUP
Ryan W. Carlson, P.E.
Principal
Michael D. Cantelmi, P.E. – Principal
Ryan W. Carlson, P.E. – Principal
Muey Tarvin - Principal
4910 East Clinton Way – Suite 101
Fresno, California 9372 7 | 559.431.010 1
L E G F r e s n o . c o m
P R O J E C T H O U R L Y R A T E S
S e p t e m b e r 202 6
TITLE RATE
Principal Engineer $257.00
Senior Engineer $235.00
Design Engineer $191.00
Specifications Writer $140.00
Construction Administration $125.00
Drafting Technician $ 115.00
Financial Management $145.00
Clerical $ 100.00
Reimbursable Expense Cost to LEG
Travel Expenses City of Visalia Rate
Ryan W. Carlson, P.E. | Michael D. Cantelmi, P.E. | Muey Tarvin, BCxP
4910 E. Clinton Way, Suite 101 | Fresno, California 93727 | 559.431.0101 | LEGFresno.com
EXHIBIT A
DETAILED CONSULTANT SCOPE OF SERVICES
HVAC, BOILER, ELECTRICAL AND CONTROLS ENGINEERING
City of Visalia – WRF Laboratory AC & Boiler Replacement RFP No. 25-26-14
1. PROJECT INITIATION AND COORDINATION
Consultant shall:
1. Conduct a project kickoff meeting with City staff to confirm project objectives, design criteria, budget, schedule, existing conditions, and required deliverables.
2. Review available existing drawings, as-built documents, prior assessments, equipment information, and other information provided by the City.
3. Establish project communication and coordination procedures with the City and project team.
4. Coordinate the HVAC, boiler, electrical, controls, structural, and architectural requirements necessary to develop a complete and constructible replacement project.
5. Identify significant design conflicts, existing-condition limitations, operational constraints, and recommended solutions.
6. Prepare and maintain a design schedule consistent with the City's requirements.
Deliverables:
• Kickoff meeting notes.
• Design schedule and milestone schedule.
• Initial design criteria and project coordination requirements.
2. EXISTING CONDITIONS ASSESSMENT
Consultant shall perform a detailed assessment of the existing laboratory HVAC and adjacent boiler systems.
2.1 HVAC System
Evaluate the existing McQuay Type WGZ water-cooled scroll compressor chiller system, including:
• Chiller
• Cooling towers
• Air handlers
• Fan coil units
• Louvered supply fans
• High-plume exhaust fans
• Existing HVAC distribution systems
• EMS and/or temperature controls
• Associated piping, ductwork, and equipment.
2.2 Boiler System
Evaluate the existing boiler system, including:
• Boiler capacity
• Boiler efficiency
• Age and condition
• Remaining useful service life
Exhibit A
• Associated pumps and piping
• Controls
• Fuel supply
• Flue/exhaust system
• Equipment clearances
• Maintenance access
• Replacement requirements
2.3 Existing Infrastructure
Identify modifications required to support the replacement systems, including:
• Electrical service and distribution
• Mechanical piping
• Ductwork
• Structural supports
• Equipment pads/curbs
• Roof or wall penetrations
• Controls/EMS
• Architectural modifications
• Equipment access and maintenance requirements.
2.4 Code and Operational Assessment
Identify:
• Applicable code deficiencies
• Maintenance accessibility issues
• Equipment access limitations
• Maintenance constraints
• Operational constraints
• Safety concerns
• Other conditions affecting the proposed replacement.
Deliverable:
Existing Conditions Report, including narrative, photographs, identified deficiencies, preliminary equipment capacities, design criteria, and conceptual OPCC.
3. DESIGN DEVELOPMENT
Consultant shall develop Conceptual replacement systems for the HVAC and boiler systems.
3.1 HVAC
Evaluate and conceptually design appropriate replacement option considering:
• Required cooling capacity
• Existing laboratory requirements
• Equipment configuration
• Maintainability
• Energy efficiency
• Existing infrastructure
• Space limitations
• Installation constraints
• Operating requirements
• Long-term reliability
• Owner manufacturer preference
3.2 Boiler
Evaluate and conceptually design appropriate boiler replacement option considering:
• Required heating capacity
Exhibit A
• Boiler efficiency
• Equipment configuration
• Existing piping
• Fuel requirements
• Venting
• Pumps
• Controls
• Maintenance access
• Equipment clearances
• Coordination with the replacement HVAC system
• Owner manufacturer preference
3.3 Electrical and Controls Impacts
Identify impacts to:
• Electrical service
• Electrical distribution
• Motor loads
• MCC/Starters/VFDs
• Equipment power requirements
3.4 Structural Impacts
Identify required:
• Equipment supports
• Pads
• Curbs
• Roof or Wall Penetrations
• Roof modifications
• HVAC equipment Structural reinforcement
3.5 Temporary Heating/Cooling/Ventilation During Construction Identify required:
• Critical rooms
• Conceptual construction sequencing / temporary HVAC to maintain lab operations Deliverable:
Conceptual Design Package including Schematic HVAC plans, Preliminary HVAC equipment selections, Structural and Electrical design narratives and updated OPCC.
4. CONSTRUCTION DOCUMENTS – 60%
Following City approval of Schematic Plans, Consultant shall develop the design into construction documents.
HVAC / Boiler
Provide:
• HVAC Chilled and Heating Hot Water systems plans
• Equipment layouts
• Mechanical room/equipment area layouts
• Piping layouts
• Ductwork modifications
• Equipment schedules
• Pelican EMS Control diagrams/details/points list/specifications • Mechanical details
• Equipment connection details
• Demolition plans/details
Exhibit A
• Required mechanical sections and diagrams.
Electrical
Provide electrical design associated with replacement HVAC and boiler equipment, including:
• Equipment power requirements
• Breaker sizing/upgrades
• Panel sizing / breaker capacity checks
• Sub panel additions or upgrades
• Feeder adjustments as required
• Electrical distribution modifications
• Disconnects
• Starters/VFDs, as applicable
• EMS power
• Equipment connections
• Panel modifications
• Single-line modifications, where required
• Electrical details
Structural
Provide structural design associated with replacement HVAC and boiler equipment, including:
• Roof load checks
• Minor framing addition/retrofit
• Framing reinforcement as required
• Curbs/Platforms/Concrete housekeeping Pads
• Roof and/or Wall penetrations
Documents
Prepare:
• 60% Construction Drawings
• 60% technical specifications
• 60% Engineer's OPCC
5. CONSTRUCTION DOCUMENTS – 90%
Incorporate City comments and advance the design to a complete construction document package, ready for submission to City Plan Check, but subject to WWTP Staff review.
Consultant shall:
1. Complete HVAC and boiler design.
2. Complete equipment selections and schedules.
3. Complete mechanical piping and ductwork modifications.
4. Complete demolition requirements.
5. Complete electrical modifications associated with HVAC and boiler replacement.
6. Complete controls and EMS integration requirements.
7. Complete structural coordination.
8. Complete required mechanical, electrical, structural, and architectural details associated with the Consultant's systems.
9. Complete technical specifications.
10. Complete engineering calculations.
11. Perform interdisciplinary coordination and constructability review.
12. Incorporate applicable City comments.
13. Identify remaining design issues and resolve them prior to final documents.
14. Plans/Specifications/Bidder instructions for maintaining temporary Heating/Cooling/Ventilation during construction
Exhibit A
Deliverables:
• 90% Construction Documents.
• 90% specifications.
• 90% Engineer's OPCC.
• Updated equipment schedules and system diagrams.
6. FINAL CONSTRUCTION DOCUMENTS – 100%
Following City review of the 90% documents, Consultant shall prepare the final construction bid documents.
Consultant shall:
1. Incorporate applicable City review and Plan Check comments.
2. Complete final HVAC and boiler plans.
3. Complete final electrical plans and equipment connections.
4. Complete final controls/EMS documentation.
5. Complete demolition and replacement details.
6. Complete equipment schedules.
7. Complete mechanical and electrical details.
8. Complete specifications.
9. Complete required engineering calculations.
10. Complete final coordination with architectural and structural requirements.
11. Verify equipment access, maintenance clearances, and constructability.
12. Complete final code and regulatory review.
13. Complete final QA/QC review.
14. Prepare final Engineer's OPCC.
15. Prepare and issue complete, bid-ready Construction Documents.
16. Plans/Specifications/Bidder instructions for maintaining temporary Heating/Cooling/Ventilation during construction
Final Deliverables:
• Final construction drawings.
• Final technical specifications.
• Final equipment schedules.
• Final control sequences, diagrams, and points list.
• Final engineering calculations.
• Final Engineer's OPCC.
• Final stamped/sealed documents as applicable.
7. BID SUPPORT
Consultant shall provide engineering support to the City during the construction bidding period for the AC and Boiler Replacement Project.
Services shall include:
1. Respond to contractor and prospective bidder questions regarding the construction documents, including technical questions and Requests for Information (RFIs) received during the bidding period.
2. Coordinate with the City regarding questions requiring clarification of the drawings, specifications, equipment requirements, or design intent.
3. Prepare written responses to bidder questions and RFIs for issuance by the City.
4. Prepare supplemental information, clarifications, or revisions to the construction documents when required to clarify the design intent or resolve discrepancies identified during bidding.
Exhibit A
5. Prepare draft addenda for City review and issuance when modifications or clarifications to the construction documents are necessary.
6. Participate in a pre-bid meeting if requested by the City.
7. Assist the City in identifying and resolving design-related issues that could affect bidder understanding, pricing, or constructability of the project.
Deliverables:
• Written responses to bidder questions and RFIs.
• Draft addenda, when required.
• Clarifications or supplemental information necessary to support competitive bidding.
8. CONSTRUCTION ADMINISTRATION
Consultant shall provide engineering support during construction of the AC and Boiler Replacement Project.
Services shall include:
8.1 Submittal Review
1. Review contractor submittals for HVAC, boiler, mechanical, electrical, controls, and associated equipment for general conformance with the construction documents and design intent.
2. Review equipment selections, capacities, performance data, controls, and installation requirements.
3. Provide written submittal review comments and recommendations to the City.
9.2 Requests for Information
1. Review contractor RFIs related to the Consultant's design.
2. Coordinate with the City and contractor to clarify design intent and resolve design-related questions.
3. Prepare written responses to RFIs.
4. Identify potential design changes or cost/schedule impacts resulting from RFIs when apparent.
9.3 Construction Observation
1. Provide periodic construction observation/site visits.
2. Observe installation of the HVAC, boiler, electrical, controls, and associated systems for general conformance with the construction documents.
3. Review observed construction for apparent deficiencies, coordination issues, and potential deviations from the design intent.
4. Document observations and provide reports to the City.
5. Coordinate with the City regarding significant construction issues identified during site visits.
Construction observation is intended to provide general observation of the work and is not intended to constitute continuous inspection or responsibility for the contractor's means, methods, sequencing, safety, or quality-control procedures.
9.4 Punch List and Closeout
1. Participate in a final punch-list inspection of the Consultant's systems.
2. Identify incomplete or deficient HVAC, boiler, electrical, controls, and associated work.
3. Review contractor responses to identified punch-list items.
4. Participate in project closeout activities related to the Consultant's scope.
5. Review applicable closeout documentation and equipment information submitted by the contractor.
Deliverables:
• Submittal review comments and approvals
• Written RFI responses
Exhibit A
• Construction observation reports
• Final punch list
• Project acceptance/closeout documentation related to the Consultant's scope • Electronic and hard copy As-Built plans
Exhibit A
EXCLUSIONS
THESE EXLUSIONS REPLACE IN ENTIRETY THE EXCLUSIONS PROVIDED IN THE
ORIGINAL RFP RESPONSE
Based on the RFP description and the expected scope of work, as well as our experience with similar projects, the following items have been excluded from our pricing scope, but can be incorporated, if required, as outlined in the contract related to added scope • Site and building main electrical infrastructure upgrades or retrofit o Expected to be existing and unaffected by project scope o Specific Systems Excluded: Service entrance, switchgear, transformer replacement, and main service panel upgrade.
• Lighting design
o Not expected to be required given the nature of mechanical retrofit scope • Signals design (i.e. data/network, security systems)
o Not expected to be required given the nature of mechanical retrofit scope • Main structural upgrades.
o Defined as main beam, column, structural building foundation upgrades or retrofit. • Roofing design other than patching as required for HVAC retrofit • Plumbing design, other than work to support the HVAC retrofit • Building ADA accessibility upgrades
• CAD as built drawings
o As-builts shall be completed and submitted by the contractor and will be defined in contract documents
• Priority or overnight shipping