D. P roposed F ee S tructure GRIFFIN STRUCTURES 1
Statement of Proposed Method of Invoicing
The Consultant proposes to invoice the City on a monthly basis for services performed during the preceding billing period.
Each invoice will include a summary of services completed, the applicable task or phase of work, the billing period covered, and the amount due in accordance with the approved fee proposal and contract terms.
Invoices will be organized to clearly align with the project scope of work, including task-level or phase-level detail as appropriate. Supporting documentation, such as progress summaries, labor detail, or reimbursable expenses can be provided as required by the City.
The Consultant will coordinate with the City at the outset of the project to confirm the preferred invoice format, required backup documentation, billing schedule, and any internal City project or purchase order references that should be included. The Consultant is committed to providing clear, timely, and transparent invoicing to support efficient review and payment processing.
D. P roposed F ee S tructure GRIFFIN STRUCTURES 2
Proposed Fee
Principal-inChargeProject
Manager
Sr. Program
Analyst
Sr. Program
Analyst
Cost
Estimator
Project
Architect
LPA Design
Team
Project
Manager FCA Team
Phase DESCRIPTION
Dustin
Alamo
Hailey
Muller
Ariana
Ramzian
Krista
Beatie
Ryan
Craven
Jeremy
Hart Blended Rate EltonColbert Blended Rate
$290 $265 $250 $250 $235 $290 $240 $260 $225
1 PROJECT PLANNING AND COORDINATION $10,320
Kickoff Meeting 2 4 – – – – – – –
Project Management and Coordination 4 8 – – – – – – –
Communication and Updates 4 16 – – – – – – –
2 STAKEHOLDER AND STAFF ENGAGEMENT $21,040
Survey and Inventory of Space 4 8 8 8 – – – – –
Questionnaire Development 2 8 2 –
Departmental Interviews / Operational Workshops 8 16 8 8 – – – – – 3 DATA COLLECTION, FACILITY ASSESSMENT, AND OPERATIONAL PROGRAMMING $97,560 Existing Data Review 2 8 4 4 – 2 4 4 8
Facilities Condition Assessment 2 8 – – – – – 24 40
Staff Projections 2 8 40 8 – – – – –
Space Projections 8 40 20 80 – – – – –
Parking Projections 2 4 16 4 – – – – –
Presentation / Revisions 4 8 16 16 – – – – –
4 CONCEPTUAL DESIGN AND SITE PLANNING $67,060
Adjacency Diagrams 2 8 4 4 – 20 40 – –
Conceptual Site Layout Alternatives 4 8 4 4 – 20 40 – – Comparative Evaluation Matrix 4 16 2 2 – 16 20 – –
Presentation / Revisions 4 8 2 2 – 8 16 – –
5 COST ESTIMATING AND IMPLEMENTATION STRATEGY $40,020
Phasing Strategy / Implementation Planning 16 20 4 4 – 8 40 – – Total Project Budgeting 16 8 – – 40 – – – –
6 DRAFT AND FINAL MASTER PLAN DEVELOPMENT $35,240
Master Plan Report 8 20 40 – – – – – –
Final Presentation(s) 8 20 – 40 – – – – –
Subtotal Hours 106 244 170 184 40 74 160 28 48 1054
Subtotal Cost $30,740 $64,660 $42,500 $46,000 $9,400 $21,460 $38,400 $7,280 $10,800 $271,240 Reimbursables (insurance, reprographics, etc.) $3,760
GRAND TOTAL $275,000
TOTAL
Project Manager / Needs Assessment / Cost Estimator Architect Facilities Condition Assessment GRIFFIN STRUCTURES LPA DESIGN STUDIOS Bureau Veritas