Visalia City Council
October 19, 2026

City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

CITY OF VISALIA, CA

REQUEST FOR PROPOSALS
RFP NO. 25-26-45

CITY OF VISALIA CORPORATION YARD MASTER PLAN
DESCRIPTION:

The City of Visalia is requesting proposals from qualified, properly licensed consulting firms with demonstrated expertise in public works facility assessment, master planning, and related architectural and engineering services. The selected firm will lead a multidisciplinary team to conduct a comprehensive facility assessment and develop a long-term Facility Master Plan for the City of Visalia's Corporation Yard (Corp Yard), located at 335 N. Cain Street. The Corp Yard serves as the primary operational hub for multiple City divisions including Public Works, Fleet, Solid Waste, Streets, Traffic Safety, Parks, Trails, Urban Forestry, and Buildings. The Master Plan will evaluate existing conditions, assess current and future operational space needs, and deliver a phased, cost-feasible implementation strategy that guides future planning, capital investment, and financial decisions regarding the Corporation Yard facilities.

PROPOSER CONFERENCE:

On Thursday, June 4, 2026 an informational proposer conference will be held beginning at 9:00am. Interested proposers are encouraged to participate in the non-mandatory virtual proposer conference to review the project scope, procurement process, and proposal requirements. Questions and clarifications discussed during the meeting that may materially affect proposal preparation will be documented and distributed to all proposers through an addendum, if necessary. To obtain the link or call-in instructions, please email your contact information to [email protected]. SUBMITTAL DEADLINE:

One (1) unbound original, four (4) copies, and one digital copy on USB must be received no later than: 2:00 p.m. on Thursday, June 25, 2026. SUBMITTAL INSTRUCTIONS:

Addressed to: Purchasing Division
707 W. Acequia Avenue, Visalia, CA 93291
From: Proposer’s Name & Mailing Address
Mark envelope: RFP No. 25-26-45

CITY OF VISALIA CORPORATION YARD MASTER PLAN
DELIVERY OF PROPOSALS: When sending the proposal via Fed Ex, UPS, etc., it is the responsibility of the Proposer to ensure that submittals are received during open office hours. Office Hours are 7:30am – 5:00pm Monday through Thursday. We are closed on Fridays and major holidays. Deliveries are not received when the office is closed.

The City utilizes an outside service for delivery and sorting incoming mail, and therefore, submitting proposals via U.S.

Mail is not recommended as there could be a delay in receiving by the deadline. Proposals must be received prior to the deadline. The City will not accept a postmark as evidence of delivery.

Emailed submittals will not be accepted. Proposals received after the time and date stated above shall be returned unopened to the proposer.

INQUIRIES:

Questions/clarification of this bid document should be addressed to the Purchasing Division (559) 713-4334. To prevent miscommunications, the Purchasing Department prefers that questions be submitted in writing via email to [email protected]. Questions may be asked at any time prior to, but no later than Wednesday, June 10, 2026 at 4:00pm
City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

CITY OF VISALIA, CALIFORNIA

REQUEST FOR PROPOSALS
RFP 25-26-45
SEALED PROPOSALS will be received by the Visalia Purchasing Division located at 707 W. Acequia Ave, Visalia, CA 93291, until 2:00 p.m. on Thursday, June 25, 2026 for:

City of Visalia Corporation Yard Master Plan.

An informational proposer conference will be held on Thursday, June 4, 2026, beginning at 9:00 a.m. To preregister for this conference and obtain the link or call-in instructions, please email your contact information to [email protected].

RFP and Contract documents may be obtained in the office of the Purchasing Division, 707 W. Acequia Ave., Visalia, CA 93291, by calling (559) 713-4334, emailing your request to [email protected] or may be downloaded from BidNetDirect by registered users. To register with BidNetDirect, please see the City’s website visaliapurchasing.org.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded the full opportunity to submit proposals in response to this notice and will not be discriminated against on the basis of age, race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

Executive Order N-6-22 – Russia Sanctions on March 4, 2022, Governor Gavin Newsom issued Executive Order N6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or conduct prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

The right is reserved by the City of Visalia to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interests of said City.

Publication Dates: 05/26/2026
05/31/2026
City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

TABLE OF CONTENTS

TITLE PAGES
I. Definitions ........................................................................................................................... 5 II. Introduction ........................................................................................................................ 5 A. Information ............................................................................................................ 5 B. Background ............................................................................................................ 6 C. Purpose and Objective ........................................................................................... 7 D. RFP/Agreement Schedule ...................................................................................... 8 III. Scope of Services ................................................................................................................ 9 A. Services of the Consultant ..................................................................................... 9 B. City Responsibilities ............................................................................................. 13 IV. Proposal Content and Format Requirements ................................................................... 13 A. General Information ............................................................................................ 13 B. Proposed Project Approach ................................................................................. 14 C. Staff Qualifications and Related Experience........................................................ 14 D. Proposed Fee Structure and Schedules ............................................................... 15 E. Conflict of Interest ............................................................................................... 15 V. Consultant Selection Procedure ....................................................................................... 15 A. Criteria ................................................................................................................. 16 B. Background Check ............................................................................................... 17 C. Award of Contract................................................................................................ 17 VI. Examination of Contract Requirements & Acceptance of Proposal Content ................... 17 A. Withdrawal of Proposals ..................................................................................... 17 B. Rejection of Proposals ......................................................................................... 18 C. Evaluation/Award of Contract ............................................................................. 18 VII. Measurement & Payment................................................................................................ 19 A. Billing & Payments ............................................................................................... 19 B. City’s Right to Withhold Certain Amounts ........................................................... 19 VIII. General Conditions.......................................................................................................... 19 A. Important Notice ................................................................................................. 19 B. Legal Responsibilities ........................................................................................... 19 C. Permits and Licenses ........................................................................................... 19 D. Insurance ............................................................................................................. 20 E. Assignment of Contract ....................................................................................... 21 F. Documents/Data.................................................................................................. 21 G. Termination of Contract ...................................................................................... 22 H. Right To Require Performance ............................................................................ 23 I. Ethics in Public Contracting ................................................................................. 23 J. Independent Contractor ...................................................................................... 23 K. Equal Employment Opportunity .......................................................................... 23 L. Venue ................................................................................................................... 24 M. Proprietary Information ....................................................................................... 24 N. Incurring Costs ..................................................................................................... 24 O. Executive Order N-6-22, Russian Sanctions ......................................................... 24 Attachments to be submitted with Proposal .................................................................. 25-31  Non-Collusion Affidavit ............................................................................................. 25  Workers Compensation Insurance Certificate ......................................................... 26  Equal Employment Opportunity Compliance Certificate ......................................... 27  Disclosure Forms ...................................................................................................... 28 City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

 Americans with Disabilities Act Compliance Certificate ........................................... 29  Drug-Free Workplace Certificate .............................................................................. 30  Iran Contracting Act Compliance .............................................................................. 31 Sample Professional Services Agreement (For info only, do not submit with proposal) ...... 32 Attached Separately:

Exhibit A: City of Visalia Corporation Yard Map
City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

I. DEFINITIONS
For the purposes of this RFP NO. 25-26-45, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Proposal.

5. “RFP” means Request for Proposal No. 25-26-45.

II. INTRODUCTION
A. Information
The City of Visalia is requesting proposals from qualified, properly licensed consulting firms with demonstrated expertise in public works facility assessment, master planning, and related architectural and engineering services.

The selected firm will lead a multidisciplinary team to conduct a comprehensive facility assessment and develop a long-term Facility Master Plan for the City of Visalia's Corporation Yard (Corp Yard), located at 335 N. Cain Street.

The Corp Yard serves as the primary operational hub for multiple City divisions including Public Works, Fleet, Solid Waste, Streets, Traffic Safety, Parks, Trails, Urban Forestry, and Buildings. The Master Plan will evaluate existing conditions, assess current and future operational space needs, and deliver a phased, cost-feasible implementation strategy that guides future planning, capital investment, and financial decisions regarding the Corporation Yard facilities.

The scope of the consultant’s work is to perform various tasks to develop a Corporation Yard Master Plan with broad range of tasks that include but are not limited to the following:
• Facility Assessment: Evaluate the general condition of existing facilities, including structural integrity, compliance with accessibility standards, mechanical and electrical systems, fire/life safety, security, and technology infrastructure.
• Space Utilization Analysis: Analyze current use of space (office, shop, interior storage, exterior parking and fueling operations, and exterior material and equipment storage) and identify opportunities for optimization to support operational efficiency.
• Needs Assessment: Engage with stakeholders to determine current and projected facility needs based on service demands and workforce growth.
• Conceptual Design: Develop conceptual layouts and design options for facility improvements or expansions, considering sustainability and energy efficiency. • Cost Estimation: Provide conceptual cost estimates for proposed improvements, including construction, equipment, and associated soft costs.
• Implementation Plan: Develop a phased implementation strategy, prioritizing projects based on urgency, funding availability, and operational impact.

An informational teleconference will be held on Thursday, June 4, 2026, beginning at 9:00am. Interested proposers are encouraged to participate in the non-mandatory virtual proposer conference to review the project scope, procurement process, and proposal requirements. Questions and clarifications discussed during the meeting that may materially affect proposal preparation will be documented and distributed to all proposers through an addendum, if necessary. To obtain the link or call-in instructions for the conference, please email your contact information to [email protected].

One (1) unbound original, four (4) copies and one (1) digital copy on USB Drive must be received no later than 2:00pm on Thursday, June 25, 2026. Proposals received after that date and time will be returned unopened to the proposer. Please note that City office hours are Monday-Thursday 7:30am-5:00pm. We are Closed on Fridays and City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

City recognized Holidays. Proposers shall not schedule delivery of proposals/submittals on Fridays as they will not be received when the office is closed. It is the responsibility of the Proposer to schedule deliveries during the City’s open office hours.

This Request for Proposals is being issued by the City of Visalia Purchasing Department. Unless otherwise directed, all communications regarding this Request for Proposals should be directed to the Purchasing Division at (559) 713- 4334. However, to prevent misinterpretations, the Purchasing Division would prefer that all questions be sent by email to [email protected].

Any revisions to the Request for Proposals will be issued and distributed as addenda. Proposers are specifically directed not to contact any other City personnel for meetings, conferences or technical discussions related to this Request for Proposal. Failure to adhere to this policy may be grounds for rejection of proposals.

In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local vendor preference policy. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address. 5 points (Local Vendor Preference Points) will be given to any Proposer who has a business address in Tulare County for the past six months.

B. Background
Located in California’s Central Valley between the larger metropolitan cities of Fresno and Bakersfield, the City of Visalia is east of State Highway 99 and along State Highway 198. The City of Visalia has a population of over 140,000 residents. The City's incorporated area covers approximately 40.1 square miles and 527.23 miles of roads.

The current Corporation Yard is located at 335 N. Cain Street in Visalia and occupies approximately 25 acres across multiple parcels. The Corporation Yard serves as the operational hub for the City's Public Works and other departments, but can no longer meet the needs of supporting over 600 City-wide full-time, and approximately 200 part-time employees. The existing facility is undersized, poorly configured, outdated, and requires additional space and operational improvements to meet current needs.

Current Corp Yard:
 Total Staff (Approx. #): 200
 Office Space (Approx total SF): 36,500
 Shop Space (SF, # of Bays): 17,250 total SF – 13 bays  Including shop bays, wash bays, lube bays, weld bays
 Existing Parking – Personal Vehicles, City Vehicles, Equipment (Approx. #’s of each /SF/Acres)  Regular Parking spots: 243
 Equipment Parking spots: 5
 Long spots parking for trucks/trailers: 54
 CNG/trash Trucks: 75
 Gravel lot for open parking: 7,500 SF
 Unoccupied Buildings (SF): 16,800 total SF
 Exterior Storage (SF): 115,000 SF
 Interior/Covered Storage (SF): 9,000 SF
 Fueling Stations (Type and #):
 Gas: 2
 Diesel: 2
 CNG Fuel Islands: 18 islands with 4 hoses per post, 1 island with 3 hoses  Fast-Fill: 2 pumps
The development of a Facility Master Plan for the Corp Yard is intended to evaluate the existing facility for both condition and efficiency of operations. It will identify the current and growing demand for space (office, shop, storage, parking, fueling, etc.) relative to what is available at the current location, taking into account pending impacts from the transition to alternative-fueled vehicles. It will determine what improvements are needed and whether they can be housed within the existing facility limits, or if additional real estate is needed. The Plan will need to encompass not only current staffing, but also be designed and built to accommodate future growth. The selected consultant shall City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

evaluate the existing Corporation Yard facilities, operational divisions, staffing levels, equipment storage needs, fleet operations, and long-term space requirements to determine the most effective strategy for meeting the City’s future operational needs. While the existing Corporation Yard site will serve as the primary focus of the master planning effort, the City is open to evaluating alternative configurations, expansion opportunities, consolidation strategies, or potential use of other City-owned properties if determined beneficial through the planning process. The master plan should therefore not be limited solely to the current Corporation Yard footprint, but should instead evaluate operational efficiency, long-term functionality, site constraints, future growth, and overall municipal service needs comprehensively.

Possible future needs at the Corporation Yard in addition to existing facilities includes:
• Alternative fueling stations
• Additional Office Space
• Additional Employee Parking
• Additional Fleet Vehicle Parking
• Additional Shop Space
• Additional Storage Space
Please note: Visalia Transit is a key stakeholder in this master plan, and Transit-owned parcels are adjacent to and partially overlap with the Corp Yard planning area. Specifically, APN 098-142-055 (approximately 72,658 SF, currently utilized by Solid Waste for bin storage) and the Visalia Transit Operations site and Bus-Transit building (APN 098-142-067) are owned by Visalia Transit. As Transit's fleet and infrastructure needs evolve, including a potential shift toward smaller, on-demand "Visalia Connect"-style vehicles, those changes will affect available space and operations within the broader Corp Yard area. The consultant shall assess Transit-owned parcels in the context of their relationship to Corp Yard operations, including current use, and adjacency constraints. However, because Visalia Transit operates as a separate City division with its own independent funding structure and there is a Short Range Transit Plan that is currently underway, any assessment of Transit-owned parcels conducted as part of this master plan shall be limited to evaluating their relationship to Corp Yard operations, adjacency impacts, and current use. This assessment work is considered part of the Corp Yard Master Plan scope and shall be billed under this contract. Any planning, design, or recommendations that go beyond this limited assessment and address Transit operations or Transit-owned property in a standalone capacity shall be clearly identified and presented as a distinct component of the master plan deliverables, and shall not be billed under this contract. The City reserves the right to authorize and fund such Transit-specific work separately through a future scope amendment or independent agreement.

C. Purpose, Objective and Services to be Provided.

A consultant will be selected to perform a facility assessment and to develop a Facility Master Plan for the Corporation Yard that will serve as a comprehensive, long-term strategy for organizing, modernizing, and optimizing the City’s operational facilities that support essential public services. A consultant will be selected to work closely with City staff, stakeholders, and the community to assess the current condition and functionality of the Corporation Yard, identify future space and operational needs, and develop a plan that aligns with the City’s sustainability, safety, and efficiency goals. The Master Plan will encompass all operational divisions currently housed at or associated with the Corp Yard, including Public Works, Fleet, Solid Waste, Streets, Traffic Safety, Parks, Trails, Urban Forestry, and Buildings, and will account for the planning implications of adjacent Transit-owned parcels as described in the Background section.

The Master Plan will be developed through a collaborative process that incorporates significant input from City departments, operational personnel, and key stakeholders, utilizing a participatory planning process that includes staff workshops, site assessments, and iterative reviews. The collaborative process may require additional on-site visits beyond the initial data collection and final presentation to City Council. The final plan will include facility layout recommendations, phasing strategies, cost estimates, and infrastructure modernization priorities designed to meet both current and projected future needs. The planning horizon for this effort is approximately twenty (20) years, with consideration given to longer-term operational trends and growth as appropriate.

The primary objectives of the Corporation Yard Master Plan are as follows:
 Evaluate current conditions of all existing Corporation Yard buildings, infrastructure, and operations to determine deficiencies, functional limitations, and opportunities for consolidation or enhancement.

City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

 Forecast long-term needs based on staffing projections, fleet growth, equipment evolution, and sustainability objectives.
 Engage operational staff and leadership in the planning process to ensure the Master Plan aligns with dayto-day service delivery and organizational goals.  Identify space planning, workflow efficiency, and safety improvements across all yard operations, including vehicle and equipment storage, fueling, repair, and materials management.  Develop a facilities strategy that accounts for operational resiliency, flexibility, and scalability.  Establish a clear phasing and funding strategy for implementation, considering capital improvement schedules, potential grant opportunities, and budget constraints.  Incorporate sustainability features such as solar infrastructure, EV charging stations, drought-tolerant landscaping, stormwater retention, and green building principles where feasible.  Ensure compliance with all applicable building codes, accessibility standards, environmental regulations, and best practices in public works facilities design.
 Support the City’s workforce with modern, safe, and healthy facilities that foster productivity and pride in public service.
 Assess Transit-owned parcels adjacent to and within the Corp Yard planning area in the context of their relationship to Corp Yard operations, and present any Transit-specific planning recommendations as a distinct, separately billable component of the master plan.

The selected consultant will be responsible for providing the following services as part of the Corporation Yard Master Plan development:
 Conduct a comprehensive site inventory and assessment of all Corporation Yard facilities and supporting infrastructure.
 Facilitate stakeholder and staff engagement through a series of workshops, interviews, and surveys to gather input and feedback at key stages of the planning process.  Prepare existing conditions analysis reports, including facility conditions, spatial utilization, traffic circulation, and environmental constraints.
 Develop space programming and utilization plans based on current and future operational needs of City departments housed within the Corporation Yard.
 Identify and prioritize infrastructure improvements, including but not limited to: utility upgrades, stormwater management, fleet maintenance needs, site access, and vehicle circulation.  Provide conceptual site layout alternatives and planning-level graphics for proposed improvements. Integrate environmentally sustainable and climate-resilient design principles into all recommendations.  Prepare cost estimates and implementation strategies including phasing options, funding opportunities, and grant-readiness assessment. Cost estimates shall be prepared in accordance with recognized industry estimating practices, including AACE International classifications where applicable.  Deliver a final Master Plan document that is visually clear, data-driven, implementable, and accessible to City staff and leadership. The final document shall be print-ready, ADA-accessible, suitable for web posting, and accompanied by editable source files.

D. RFP/Agreement Schedule
Event Date of Event
RFP Available to the public .......................................................................................... May 21, 2026 Proposer Conference at 9:00am ................................................................................... June 4, 2026 Questions Deadline .................................................................................................... June 10, 2026 RFP due at 2:00 pm at 707 W Acequia ...................................................................... June 25, 2026 Short list established and consultants notified .................................................................... July 2026 Interviews/Presentations with short-listed consultants (if required) .................................... July 2026 Award of Contract @ City Council Meeting ................................................................... August 2026 Contract Begins .................................................................................................. September 1, 2026 Final date for all work to be completed ............................................................... September 1, 2028 Council Adoption of Corporation Yard Master Plan ..................................................... October 2028 Italicized items and dates are at the City’s option. The City reserves the right to award contract solely on the basis of proposal content.

City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

III. SCOPE OF SERVICES
A. Services of the Consultant
The selected consultant will conduct a comprehensive facility assessment and develop a long-term Facility Master Plan for the City of Visalia's Corporation Yard (Corp Yard), located at 335 N. Cain Street. The Corp Yard serves as the primary operational hub for several City divisions, including Public Works, Fleet, Solid Waste, Streets, Traffic Safety, Parks, Trails, Urban Forestry, and Buildings, collectively housing approximately 200 staff and supporting the maintenance and delivery of essential municipal services across the City's 40.1 square miles.

The Master Plan will evaluate existing facility conditions, assess current and projected operational space needs, identify deficiencies and opportunities, and develop a phased, cost-feasible implementation strategy aligned with the City's long-term operational, sustainability, and fiscal goals. The plan will account for current staffing levels and future workforce growth, fleet evolution including the transition to alternative-fueled vehicles, evolving service delivery models, and the long-term space implications of adjacent Transit-owned parcels. The City is open to evaluating alternative configurations, expansion opportunities, consolidation strategies, or potential use of other City-owned properties if determined beneficial through the planning process.

The consultant will work collaboratively with City staff, operational personnel, and key stakeholders throughout the planning process, incorporating input through departmental interviews, site assessments, workshops, and iterative reviews. The final Master Plan will serve as a data-driven, implementable guide for future capital investment, facility modernization, and operational planning decisions, and will be suitable for presentation to City Council and accessible to City staff and leadership.

The City of Visalia will require a consultant to perform the following tasks for the project:

1. Project Planning and Coordination
Task 1.1: Project Kick-off and Ongoing Coordination
 Conduct a kick-off meeting with City leadership and key stakeholders to discuss the project’s goals, deliverables, budget, and schedule.
 Hold monthly coordination meetings (virtual or in-person) with City staff to ensure progress, clarify direction, and coordinate input and reviews.

Deliverables:
 Kick-off meeting notes
 Monthly meeting agendas and summaries
 Updated project schedule and task tracking

2. Stakeholder and Staff Engagement
Task 2.1: Develop Stakeholder List
 Create a stakeholder list in coordination with City staff. This will include internal departments (e.g., Utilities, Engineering, Planning), elected officials, nearby property owners, and other public agencies as applicable.

Task 2.2: Conduct Departmental Interviews and Site Tours  Interview key staff in each department using the facility (e.g., Utilities, Fleet, Collections, Building Inspection, Streets, Fleet, Solid Waste, Parks, Trails, Transit, and Building Maintenance) to assess operational needs, workflows, deficiencies, and goals.
 Conduct walkthroughs and photo documentation of all facilities.

Task 2.3: Assemble Advisory Group
 Form an Advisory Group of 3-5 representatives from staff, public works divisions, parks and recreation divisions, planning, finance, transit, and operations for project guidance.  Hold at least three meetings to review findings, verify needs, provide feedback on concepts, and confirm phasing priorities.

Deliverables:
 Stakeholder list
City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

 Interview summaries
 Advisory Group roster
 Meeting agendas and notes with participants listed

3. Data Collection and Analysis
Task 3.1: Review Existing Documents
 Consultant shall gather, review, and evaluate available background information related to the existing Corporation Yard and associated operational facilities. Documents may include, but are not limited to, site plans, utility maps, as-built drawings, aerial imagery, previous studies, fleet inventories, maintenance records, organizational charts, staffing data, operational workflows, GIS data, asset management information, and other relevant planning or operational documents provided by the City.  The Consultant shall prepare base maps, aerial overlays, and supporting exhibits for use in facility analysis, stakeholder discussions, and conceptual planning.

Task 3.2: Facility Assessment, Constraints, and Opportunities Analysis  Consultant shall analyze existing facilities, operational functions, site constraints, and opportunities associated with the Corporation Yard and related operational areas. The assessment should evaluate building conditions, site functionality, circulation, storage capacity, fleet operations, employee workspace needs, safety considerations, utility infrastructure, fueling systems, ADA accessibility considerations, technology infrastructure, and overall operational efficiency.  The assessment shall include evaluation of:
o Structural and architectural conditions
o Mechanical, electrical, and plumbing systems
o Fire/life safety systems
o Site access and circulation
o Fleet and equipment operations
o Material and equipment storage areas
o Fueling and charging infrastructure
o Security and technology systems
o Employee support spaces and operational adjacencies
o General code compliance and facility functionality
 Consultants are encouraged to utilize an organized and well-documented facility assessment methodology to evaluate existing conditions and help support prioritization of future improvements. Where appropriate, the assessment may include qualitative or quantitative scoring, benchmarking, or comparative analysis related to building systems, long-term operational suitability, deferred maintenance concerns, and capital improvement needs.
 The assessment shall identify operational deficiencies, deferred maintenance concerns, space limitations, incompatible operational adjacencies, outdated infrastructure, and opportunities for modernization, consolidation, expansion, relocation, or phased redevelopment. Consultant shall prepare a summary report documenting key findings, opportunities, constraints, and recommended priorities for future improvements.  Consultant shall also evaluate whether current Corporation Yard operations are best suited to remain at the existing location or whether alternative City-owned properties or redevelopment opportunities may better accommodate future operational needs, facility expansion, circulation, or long-term service demands.

Task 3.3: Operational Space Programming
 Consultant shall prepare a detailed operational space program documenting current and projected building and site requirements for all applicable divisions and operational functions. The program shall include, as applicable:
o Administrative and office space
o Fleet maintenance and repair facilities
o Shops and operational work areas
o Equipment and material storage
o Vehicle and employee parking
o Fueling and charging infrastructure
o Wash racks and support facilities
o Outdoor operational areas
City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

o Security, circulation, and access requirements
o Employee support facilities and shared-use spaces
 The program shall identify recommended net and gross square footages, operational relationships, circulation needs, and appropriate clearances and separations. Consultant should reference applicable industry benchmarks, municipal operational standards, and best practices for public works and operations yard facilities.

Task 3.4: Forecast Future Needs
Consultant shall identify projected future operational and facility needs based on anticipated staffing changes, fleet growth, operational trends, service delivery demands, regulatory requirements, evolving technologies, and long-term City planning objectives. Recommendations should consider a planning horizon of approximately twenty (20) years and identify opportunities for phased implementation and future expansion.

Deliverables:
 List of reviewed documents and data sources
 Existing Conditions and Facility Assessment Summary
 Constraints and Opportunities Report
 Base maps, aerial exhibits, and supporting graphics
 Operational Space Needs Program
 Future Growth Projections Memorandum
 Supporting assessment tables, diagrams, and comparative analysis graphics

4. Conceptual Design and Site Planning
Task 4.1: Develop Conceptual Site Layout Options
 Prepare and present up to three conceptual alternatives for facility layout that reflect operational adjacencies, security, safety, and future growth.
 Consider circulation for vehicles, trucks, fueling, fleet storage, covered parking, and emergency egress.

Task 4.2: Prepare Phasing and Construction Plan
 Propose a phasing plan that enables continuous operations during construction.  Identify “shovel-ready” components and elements for future implementation.

Task 4.3: Sustainability and Resilience Recommendations  Recommend green infrastructure such as solar power, EV charging stations, drought-tolerant landscaping, water capture systems, and/or LEED or CALGreen standards.

Deliverables:
 Site layout alternatives with narrative
 Preferred concept plan with detailed legend
 Construction phasing diagram
 Sustainability recommendations memo

5. Cost Estimating and Feasibility
Task 5.1: Preliminary Concepts and Planning-Level Cost Estimates  Consultant shall prepare preliminary conceptual site layouts, facility improvement concepts, and planninglevel cost estimates for potential improvement alternatives associated with the Corporation Yard Master Plan.

Concepts may include renovation, expansion, consolidation, phased redevelopment, relocation scenarios, or development at alternative City-owned sites, as appropriate based on the operational analysis and stakeholder input.
 Cost estimates should be developed using recognized industry methodologies and assumptions appropriate for conceptual planning and master plan-level analysis. Estimates shall include, where applicable:
o Building and site improvement costs
o Utility and infrastructure improvements
o Demolition and site preparation
City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

o Soft costs and professional services
o Permitting and regulatory considerations
o Escalation and contingencies
o Operational impacts and temporary facilities
o Potential phasing considerations
 Consultant shall break down estimates by major project component, facility type, or implementation phase, as appropriate, and identify potential value-engineering opportunities or alternative implementation approaches to help align recommendations with available funding levels and operational priorities.  Cost estimates shall be prepared in accordance with recognized industry estimating standards. Where appropriate, consultants should reference AACE International recommended practices or comparable methodologies to support consistency and transparency in estimate development. Conceptual estimates developed during the assessment and alternatives phases should preferably meet AACE Class 5 standards (Concept Screening, accuracy range of -50% to +100%). Estimates prepared for the preferred Master Plan option should preferably meet AACE Class 4 standards (Feasibility Study, accuracy range of -30% to +50%).

Cost estimates should clearly identify assumptions, contingencies, escalation considerations, and potential phasing strategies.

Task 5.2: Implementation and Funding Strategy
 Following review of conceptual alternatives, Consultant shall prepare a preferred master plan alternative including refined conceptual layouts, implementation recommendations, project prioritization, and updated planning-level cost estimates.
 The preferred alternative shall identify recommended short-term, mid-term, and long-term improvements and include a phased implementation strategy intended to minimize operational disruption and maintain ongoing Corporation Yard operations during construction or transition activities.  Consultant shall prepare an implementation matrix identifying:
o Recommended project priorities
o Proposed implementation sequencing and phasing
o Estimated planning-level costs
o Potential funding opportunities
o Operational dependencies and constraints
o Opportunities for future expansion or additional phases  Potential funding strategies may include local capital improvement funding, enterprise funds, development impact fees, grants, state or federal funding opportunities, public-private partnerships, or other financing mechanisms applicable to municipal operational facilities.  Cost estimates for the preferred alternative should be refined to reflect the additional detail available at the master planning stage and should utilize recognized industry estimating practices appropriate for conceptual facility planning projects.

Deliverables:
 Preliminary Concept Alternatives
 Planning-Level Cost Estimates
 Cost Assumptions and Methodology Summary
 Preferred Master Plan Concept
 Updated Planning-Level Cost Estimates
 Phasing and Implementation Strategy
 Capital Improvement Prioritization Matrix

6. Draft and Final Master Plan Development
Task 6.1: Develop Plan Outline
 After conceptual design and program development, the Consultant will prepare a detailed plan outline.  This will include proposed chapters, graphics, and an annotated list of figures, tables, and maps.  Circulate for City review.

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Task 6.2: Prepare Draft Master Plan
 The Consultant will prepare a full draft of the Master Plan, incorporating feedback from City staff and the Advisory Group.
 The document will include narrative, graphics, site plans, phased improvements, cost estimates, and implementation steps.

Task 6.3: Final Plan and Presentation to City Council
 After incorporating final feedback, the Consultant will prepare the Final Master Plan and present it to the City Council.
 Plan should be print-ready, ADA-accessible, and suitable for web posting.  Consultant will also provide editable files.

Deliverables:
 Draft Master Plan
 Final Master Plan (PDF and editable files)
 Detailed presentation to City Council, using slides with in-depth graphics and images, charts, and references B. City Responsibilities
 Compensate the consultant as provided in the contract agreement.  Provide a "City Representative" who will represent the City and who will work with the consultant in carrying out the provisions of the RFP. The Consultant shall communicate with the City representative who will provide the following services:
o Examine documents submitted to the City by the Consultant and timely render decisions pertaining thereto.
o Give reasonably prompt consideration to all matters submitted by the Consultant for approval to the end that there will be no substantial delays in the Consultant's program of work.

IV. PROPOSAL CONTENT AND FORMAT REQUIREMENTS
The following are proposal requirements. Respondents are requested to organize their proposal into sections with tabs corresponding to the listed selection criteria as follows. You must answer the following questions in the same sequence as below. A screening committee will evaluate the completeness of the response to the RFP.

A. General Information
 Firm name, address, telephone number, and email address.  Account Representative or other person to contact for clarification of any item contained in the proposal. Include telephone number, and email address if different from above.  Specify type of organization (individual, partnership or corporation) and if applicable indicate whether you are:
a. Small Business.
b. Disadvantaged Business.
c. Minority and/or Women-Owned Business.
 Provide your Federal Tax ID Number and City of Visalia Business Tax Certificate Number.  Names of company’s owners / officers.
 Personnel of the Proposer’s Firm must be identified in the proposal with their background and the firm must give assurances of continuity of its personnel. A contact person needs to be identified.  Provide surety information for all sureties – General and Automobile Liability, E/O and Worker’s Compensation.  References and Referrals
 Completed and signed forms included with this RFP (pgs 25-31) City of Visalia Corporation Yard Master Plan
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B. Proposed Program Approach
Summarize your approach and understanding of the program and any special considerations of which the City of Visalia should be aware. Indicate clearly, the levels of participation you will expect from City of Visalia staff in the fulfillment of the contract. The contents of this section shall be determined by the proposer but should demonstrate an understanding of the special characteristics of the project.

This section shall outline the proposed approach to the project. This approach or scope of work shall consist of:
 Phase
 Objective(s)
 Task(s) and brief description
 Work products
 Meeting(s)
 Completion date
Exceptions to the requirements of the RFP should be clearly delineated in this section.

While the City believes this RFP provides the necessary direction for the Consultant to provide a proposal to complete the services, the City understands that there may be additional items the Consultant may discover during the development of their proposal. The Consultant is encouraged to include/address any items that they feel the City has omitted in error or that should be included as part of the services to complete this project. All proposer’s may include a maximum of two (2) pages of information not included, nor requested in this RFP, if you feel it may be useful and applicable to this project.

The information in this section will aid the City in the refinement of the scope of work during contract negotiations.

C. Staff Qualifications and Related Experience

1. Minimum Qualifications
To be considered responsive and eligible for evaluation, responding firms must demonstrate relevant experience, qualifications, and technical capabilities related to municipal facility planning, facility assessments, and corporation yard or operations facility master planning. Proposals must clearly identify the qualifications and experience of the prime consultant and any proposed subconsultants relevant to the scope of work identified in this RFP.

Firm Experience:

Firms must demonstrate experience providing facilities planning, master planning, architectural, engineering, or related consulting services for public agency clients; firms are required to demonstrate familiarity with facility condition assessments, operational space programming, phased implementation planning, and coordination with multiple public agency stakeholders. Relevant experience may include municipal corporation yards, public works operations facilities, fleet maintenance facilities, transit facilities, or comparable public agency operational campuses. Firms are required to provide examples of comparable projects completed within the past five (5) years, including facility master plans, facility assessments, operational studies, or capital improvement planning efforts.

Technical Team:

The proposed consultant team must collectively demonstrate experience in areas relevant to the project scope, which may include municipal operations planning, corporation yard or fleet facility planning, facility condition assessments, capital improvement planning, stakeholder engagement, operational analysis, sustainability planning, conceptual site design, and cost estimating. Consultant teams may include subconsultants or specialty consultants as appropriate to address specific technical disciplines.

2. Staff Qualifications and Experience
This section should demonstrate the qualifications of all professional personnel to be assigned to this project by providing resumes/experience summaries describing their education, credentials, related experience and their proposed roles for this contract. Note: Consultant may not substitute any member of the project team without prior written approval of the City.

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3. Related Experience
Include descriptive information concerning the experience of the firm. Include information about previous projects that might be comparable, including the size and type of projects and the scope of services provided. In addition, provide references for at least three (3) most comparable projects for which your firm has provided within the last five (5) years, or currently is providing, similar services.

List the projects in reverse chronological order and provide the following information for each project:

Indicate for each of these projects:

 Name of project
 Project location
 Brief description (type of construction, functional components, special design considerations)  Name of owner
 Name of owner's contact person and telephone number (contact person, who, at the time of RFP submittal, will be employed by the owner)
 Your firm's specific involvement (i.e., engineer, subconsultant, etc.)  The proposal cost vs. actual cost
 Status of completion
D. Proposed Fee Structure
The Proposed Fee Structure shall be provided under separate, sealed cover as a part of the RFP submittal with the “original, unbound” copy of respondent’s proposal and shall be included on the USB drive in a separate folder marked “fees”. Do not include fees in the four (4) copies of the proposal.

Provide proposed fees and cost information and recommend a budget plan for all services to be provided in the following format:
 Proposers should review the requirements of this RFP and provide a detailed fee proposal addressing all services reasonably necessary to complete the Corporation Yard Master Plan and Facility Assessment. The fee proposal should clearly identify costs by task, phase, deliverable, and major project component, including anticipated labor hours, hourly billing rates, subconsultant costs, reimbursable expenses, and other applicable project-related costs. Proposers should also describe the proposed method of invoicing for services provided. The City intends to use the submitted fee proposal as the basis for contract negotiations and development of the final scope and compensation structure.  Include a total cost to provide services, based on the consultant’s fee schedule and the scope of work as outlined in this RFP. This cost will be used as a basis for negotiations.

The fee proposal (submitted under separate, sealed cover) along with the proposed project approach, will be used as a basis for any contract negotiations. The actual scope of services and fees included in the contract may be negotiated and may vary to satisfy the City’s actual needs.

E. Conflict of Interest
 Disclose any financial, business or other relationship with the City or any member of the City staff that may have an impact on the outcome of the project.
 List current clients who may have a financial interest in the outcome of the project.

V. CONSULTANT SELECTION PROCEDURE
Selection of the successful proposal shall be generally based on the information provided by the Vendors in response to the Request for Proposals and any subsequent interviews that may be conducted. Consultant interviews will be City of Visalia Corporation Yard Master Plan
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held solely at the option and discretion of the City of Visalia. The process for selection shall occur in the following sequence:
 Review Proposals
 Establish a “short list” of three or more firms
 Interview “short-listed” firms (at the option and discretion of the City)  Identify best qualified firm
 Determine which, if any, alternates will be selected, and negotiate a fee  Award contract
A project Selection Committee, as deemed necessary, will be formed to evaluate the proposals and to make recommendation to the Visalia City Council. This committee may consist of representatives of the user department, members of the community, members of the Council and may include a representative knowledgeable in active architectural or engineering planning and design. Composition and creation of this committee, should one be formed, is at the sole discretion of the City. Names of the Committee members, should one be formed, will not be released prior to the time for interviews.

The Committee will review the proposals for format to ensure conformance with the requirements of the RFP and may select finalists to interview with the Committee as a part of the Committee's evaluation process. The City does not guarantee that an interview will take place, thus reserving the right to select a contractor based solely on the information provided in the proposals received in response to the RFP. Should an interview take place, the key personnel responsible for fulfilling the requirements of the project shall be required to be present for the interview.

A. Criteria
The Committee will address the following criteria in evaluation of proposals in order to gauge the ability of a contractor to perform the contract as specified. The same general criteria will be used to judge both the proposal and the presentation, should the City choose to conduct interviews with short-listed firms. Additionally, 5 percentage points (Local Preference Points) will be given to any Proposer who has an established business address in the County of Tulare as outlined in Section II Introduction Item A.

Criteria Explanation Weight
Merit of Proposals Submittal /
Presentation
 Proposals submittal thoroughness 15
Knowledge and Expertise of
Personnel/Firm
 Capability of personnel
 Firm qualifications
 Adequacy of Staff to perform the work
 Firms’ expertise demonstrated by examples of
similarly completed plans.
30 Understanding of Project  Knowledge of project, requirements 20 Timeline  Ability to meet City schedule 15
Record of Past Performance  References
 Ability to work effectively with the Subcommittee,
City staff, other public agencies and related
parties.
 Demonstrated ability to complete work tasks
within project timelines and budget.
 Any design recognition.
15 Local Vendor Preference  Vendor has an established business address as described in Section II, Introduction 5
Total Points Possible 100
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Prior to the award of contract, the City must be assured that the proposer selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with the skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. If, during the evaluation process, the City is unable to assure itself of the proposer’s ability to perform under the contract, if awarded, the City has the option of requesting from the proposer, any information that the City deems necessary to determine the proposer’s capabilities. If such information is required, the proposer will be notified and will be permitted seven (7) working days to submit the requested information.

B. Background Check
The City reserves the right to conduct a background inquiry of each proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal to the City, the proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

C. Award of Contract
The successful firm will be required to execute a contract with the City of Visalia. A Draft Agreement has been included in this RFP to alert proposers to the provisions generally found in City contracts. The Draft Agreement may be altered from the enclosed form at the discretion of the City and without notice to consultant prior to award of contract. The City does not guarantee that the Final Agreement will duplicate the enclosed Draft Agreement.

VI. EXAMINATION OF CONTRACT REQUIREMENTS AND ACCEPTANCE OF

PROPOSAL CONTENT
Before submitting a proposal, proposers must satisfy themselves by personal examination of the proposal requirements and other contract documents, and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficulties under which the work must be performed and to verify any representations made by the City of Visalia, upon which the offeror will rely.

The submission of a proposal shall be considered conclusive evidence that the proposer has carefully investigated all conditions that affect, or may at some future date affect, the performance of services covered by this solicitation, and is satisfied as to the character, quality, and quantities of work to be performed and as to the requirements of the proposal. Submission of a proposal shall also be evidence that the proposer is familiar with directives that in any way affect prosecution of the work or persons engaged or employed in the work.

No proposer shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract. If the proposer receives an award as a result of this Request for Proposals, failure to have made such investigations and examinations will in no way relieve the proposer from its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the proposer for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals.

Should the proposer feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to submission of the proposal.

The contents of the proposal of the successful proposer shall become contractual obligations if procurement action ensues. Failure to accept these obligations in a contractual agreement shall result in cancellation of award.

A. Withdrawal of Proposals
Any proposal may be withdrawn at any time prior to the time fixed in the public notice for the receipt of proposals, only by written request for the withdrawal of the proposal filed with the Purchasing Division. The request shall be City of Visalia Corporation Yard Master Plan
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executed by the proposer or his duly authorized representative. The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals.

B. Rejection of Proposals
The City of Visalia reserves the right to reject any or all proposals; to waive any requirements, both the City's and those proposed by the vendor; to waive any irregularities or informalities in any proposal or the RFP process when it is in the best interest of the City to do so; to negotiate for the modification of any proposal with mutual consent of the proposer; to re-advertise for proposals, if desired; to sit and act as sole judge of the merit and qualifications of the service offered and; to evaluate in its absolute discretion, the proposal of each vendor, so as to select the vendor which best serves the requirements of the City, thus insuring that the best interest of the City will be served.

Proposer’s past performance and the City's assurance that each proposer will provide service as proposal, will be taken into consideration when proposals are being evaluated.

The City may make such investigation as it deems necessary to determine the ability of a proposer to furnish the required services, and the proposer will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy the City that such proposer is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein or; the proposal of any proposer who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the proposer’s proposal submission, or at any point in the proposal evaluation process, including any interview conducted, is grounds for rejection of the proposal. In the event that the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the proposal submission is material shall be made solely in the exercise of the City’s sound discretion. The City expressly reserves the right to reject the proposal of any proposer who is in default on the payment of taxes, licenses or other moneys due to the City of Visalia.

C. Evaluation/Award of Contract
Evaluation and selection of proposals will be based on the information called for in this RFP. Brochures or other promotional presentations beyond that sufficient to submit a complete and effective proposal are not desired.

Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary.

Proposals will be evaluated by a Selection Committee. The City reserves the right to make the selection of a proposer based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipated initiative and ability of the proposer to perform the services set forth herein.

The award, if made, will be made within ninety (90) days from proposal closing date. Proposer agrees and so stipulates in submitting this proposal, as though stated therein, and in any subsequent award of contract that:

1. Proposer is an independent contractor, not an employee, agent, or officer of the City.

2. Contract, should it be awarded, shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

3. Should proposer be awarded contract, proposer shall not assign contract, or any part thereof, or any moneys due or to become due thereunder, without prior consent of the City.

4. Proposer shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the proposer, its consultants, subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct by the City.

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5. Proposer shall hold the City harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract.

6. Proposer warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the proposer, to any officer or employee of the City with a view toward securing the contract or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive, and are in addition to any other rights and remedies provided by law or under the contract.

VII. MEASUREMENT AND PAYMENT
A. Billing and Payments
Vendor is fully responsible for assuring that all services arising from the agreement are billed the correct and applicable contract rate. The vendor is required to establish and maintain a process to monitor its billing practices and will refund all over-charges that may occur.

In connection with any cash discount offered, time will be computed from the date of complete delivery of the service as specified, or from the date correct invoices are received, if that date is later than the date of delivery. For the purposes of earning the discount, payment is deemed to be made on the date of the mailing of the City check.

B. City’s Right to Withhold Certain Amounts
The City may withhold a sufficient amount of any payment otherwise due to the contractor to cover:
 Work required in the specifications which is not performed or is incomplete or for defective work not remedied.

VIII. GENERAL CONDITIONS
A. Important Notice
The City of Visalia will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this Request for Proposals, the City will attempt to notify all prospective vendors who have secured same. However, it will be the responsibility of each vendor, prior to submitting their proposal, to contact the Purchasing Division, located at 707 W. Acequia, Visalia, CA 93291, (559) 713-4334 to determine if addenda were issued and to make such addenda a part of the proposal.

B. Legal Responsibilities
All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. By submitting a proposal, Consultant certifies that he or she will comply with all Federal laws and requirements, including but not limited to Equal Employment Opportunity, Disadvantaged Business Enterprise, Labor Protection and other laws and regulations.

C. Permits and Licenses

1. Business License Certificate
Possession of a City of Visalia Business Tax Certificate is not required to submit a proposal in response to this invitation or if your business is located outside of city limits. However, Contractor shall be required to possess, at his/her own expense, a valid and current City of Visalia Business Tax Certificate, prior to commencing work if located City of Visalia Corporation Yard Master Plan
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inside city limits. Fee is based on gross receipts for all business transactions in the City of Visalia. For additional information, contact the City of Visalia at (559) 713-4326.

4. Professional License
Consultant is to be licensed in accordance with the California Business and Professions Code and is to possess current professional registration and be licensed to perform work in the State of California.

5. Permits
Consultant shall be required to obtain and maintain at his/her own expense, any and all permits, licenses and certifications issued by any federal, state or local governmental agency, pertaining to, and necessary for providing the services required in this Request for Proposals.

D. Insurance
Indemnification and Insurance
As respects acts, errors, or omissions in the performance of services, VENDOR agrees to indemnify and hold harmless CITY, its elected and appointed officers, employees, and CITY designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of Vendor’s negligent acts, errors or omissions in the performance of his/her services under the terms of this Agreement; except to the extent those arise out of the negligence of CITY.

CITY agrees to indemnify and hold harmless VENDOR, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of CITY’S negligent acts, errors or omissions in the performance of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, VENDOR agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with Vendor’s (or Vendor’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of CITY.

Without limiting CITY’s right to indemnification, it is agreed that VENDOR shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:

 Workers’ Compensation insurance as required by California statutes.  Commercial general liability insurance with a combined single limit of not less that One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor’s Liability (if applicable).  Professional liability insurance coverage, in an amount not less than One Million Dollars ($1,000,000).  Comprehensive Automobile Liability coverage with a combined single limit of not less that One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.

Each insurance policy required by this Agreement shall contain the following clause:
“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City of Visalia, Purchasing Division, 707 W. Acequia, Visalia, CA 93291, with the exception of cancellation for non-payment of premium, in which case ten (10) days notice shall be given” In addition, the Commercial general liability policy required by this Agreement shall contain the following clauses:

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“It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.”
“The City of Visalia, its officers, agents, employees, representatives and volunteers are added as additional insured as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.”
The successful bidder shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should Consultant cease to have insurance as required during any time, all work by Consultant pursuant to this agreement shall cease until insurance acceptable to the City is provided.

In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:

1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or

2. Order CONSULTANT to stop work under this Agreement and/or withhold any payment(s) which become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof; or

3. Terminate this Agreement.

E. Assignment of Contract
No assignment by the vendor of the contract or any part hereof, or of funds to be received there under, will be binding upon the City unless such assignment had prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to, and bind the party or parties to whom such work is assigned, sublet or transferred.

F. Documents/Data
A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by CONSULTANT pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSULTANT will be at CITY’s sole risk and without liability to CONSULTANT. Further, any and all liability arising out of changes made to CONSULTANT’s deliverables under this Agreement by CITY or persons other than CONSULTANT is waived as against CONSULTANT, and the CITY assumes full responsibility for such changes unless the CITY has given CONSULTANT prior notice and has received from CONSULTANT written consent for such changes.

B. Publication: No report, information, or other data given or prepared or assembled by the CONSULTANT pursuant to this Agreement, shall be made available to any individual or organization by the CONSULTANT without the prior written approval of the CITY. Notwithstanding the foregoing, however, the CONSULTANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

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C. Copyrights: The CONSULTANT shall be free to copyright material developed under this Agreement with the provision that the CITY be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.

G. Termination of Contract
The nature of this services contract requires that the City and the consultant must work closely as a mutually supporting team without conflict. Also, the City needs to be able to terminate this agreement at any time the City may feel this working relationship has been impaired or should the City no longer have complete confidence and satisfaction in the quality and performance of services by the proposer. Therefore:

The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or CONSULTANT may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. Should the contract be terminated for convenience, the proposer shall be paid for all authorized services provided, including reasonable charges for de-mobilization. However, the proposer shall not be paid any anticipated profit or fees for services not provided.

B. Termination of Agreement for Cause: The CITY may by written notice to the CONSULTANT specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the proposer shall fail to provide services or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement the City may terminate the contract, in whole or in part.

2. Any assignment, subletting or transfer of the interest of the Consultant, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.

3. Notwithstanding any other provisions of this agreement, this agreement may be terminated by the City upon a single violation of this agreement.

C. Post-Termination:

1. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. Except with respect to defaults of subconsultants, the CONSULTANT shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the CONSULTANT. Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather; but in the event the failure to perform is caused by the default of a subconsultant, the CONSULTANT shall not be liable for failure to perform, unless the services to be furnished by the subconsultant were obtainable from other sources in sufficient time and within budgeted resources to permit the CONSULTANT to meet the required delivery schedule or other performance requirements.

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3. Should the Agreement be terminated with or without cause, the CONSULTANT shall provide the CITY with all finished and unfinished documents, data, studies, services, drawings, maps, models, photographs, reports, etc., prepared by the CONSULTANT pursuant to this Agreement.

4. Upon termination, with or without cause, CONSULTANT will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid CONSULTANT exceed the total compensation agreed to herein.

5. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the CONSULTANT was not in default under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

6. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.

H. Right to Require Performance
The failure of the City at any time to require performance by the proposer of any provisions hereof shall in no way affect the right of the City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.

I. Ethics in Public Contracting
Each proposer, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that its proposal was made without fraud; that it has not offered or received any kickbacks or inducements from any other proposer in connection with the request for proposal; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Visalia.

Prior to the award of any contract, the potential Consultant may be required to certify in writing to the Purchasing Division that no relationship exists between the proposer and any City employee, officer, official or agent that interferes with fair competition or is a conflict of interest with respect to a contract with the City of Visalia.

More than one proposal from an individual, firm, partnership, corporation or association under the same or different names may be rejected. Reasonable grounds for believing that a proposer has interest in more than one proposal for the work solicited may result in rejection of all proposals in which the proposer is believed to have an interest.

J. Independent Contractor
In the performance of the services herein provided for, the Consultant shall be, and is, an independent contractor and is not an agent or employee of the CITY. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder. The Consultant shall be solely responsible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.

K. Equal Employment Opportunity
During the performance of the contract, proposer agrees to the following:

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1. Proposer shall comply with all the requirements, when applicable, of the California Fair Employment Practice Commission and provisions of, when applicable, all Federal, State of California, County of Tulare and City of Visalia laws and ordinances related to employment practices.

2. Proposer shall not discriminate against any employee or applicant for employment on the basis of race, religion, color, gender, age, handicap, national origin or ancestry, except when such a condition is a bona fide occupational qualification reasonably necessary for the normal operations of the proposer. The proposer agrees to post in conspicuous places, visible to the employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

3. Proposer, in all solicitations or advertisements for employees, placed by, or on behalf of the proposer, shall state that proposer is an Equal Opportunity Employer.

L. Venue
Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. Venue for any litigation arising out of the contract will be vested in Tulare County, California.

M. Proprietary Information
The proposals received shall become the property of the City of Visalia and are subject to public disclosure. Proposal prices and information submitted by proposer’s will be made available to proposer’s after City Council has approved award of contract. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined by the proposer as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as “Trade Secrets”, “Confidential” or “Proprietary” shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposer’s who indiscriminately and without justification identify most, or all, of their proposal as exempt from disclosure may be deemed non-responsive.

N. Incurring Costs
The City of Visalia is not liable for any cost incurred by proposers in responding to this Request for Proposals.

O. Executive Order N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

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To accompany Proposal

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
__________________________________________ ________________________ Signature Date
Note: The above Non-collusion Affidavit is part of the Bid/Proposal.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

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To accompany Proposal
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
(CALIF. LABOR CODE § 3700)

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: _________________________________________
Business Address: _________________________________________ Signature: _________________________________________
Name of Signing Official: _________________________________________ Title of Signing Official: _________________________________________ Date: _________________________________________
Company Seal (if any):

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To accompany Proposal

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 28925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Visalia, the contractor agrees as follows:

1. The vendor will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The vendor will, in all solicitations or advertisements for employees, placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The vendor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the contractors’ commitments under Section 202 of Executive order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The vendor will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. Vendor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the vendor’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the vendor may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The vendor will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each Subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the contractor becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interest of the United States.

Certification on Non-Segregated Facilities
The contractor hereby certifies that it does not or will not maintain segregated facilities not permit its employees to work at locations where facilities are segregated on the basis of race, color, religion, gender, national origin or political affiliation.

Company:_______________________________________
Business Address:______________________________________________________________________ Signature:______________________________________________ Date:________________ Name & Title of Signing Official:_________________________________ ___Company Seal (if any):

Note: Executive Order 11246 has been rescinded effective January 2025 City of Visalia Corporation Yard Master Plan
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To accompany Proposal

OWNERSHIP DISCLOSURE AND CALIFORNIA LEVINE ACT STATEMENT The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

OWNERSHIP DISCLOSURE
____________________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company _________________________________________________________________________________________________________ Address

List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________

CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also know as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $500 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

The following website contains a list of current Visalia City Council Members, https://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract? YES:_____ NO:_____. If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(s) Name Date of Contribution(s)
_____________________________ ___________________________ Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.
__________________________________________________________________________________________ Print or Type Name of Bidder/Proposer/Contractor/Consultant/Supplier/Vendor/Company __________________________________________________________________________________________ Signature of Company Authorized Individual Print or Type Name of Authorized Individual Date City of Visalia Corporation Yard Master Plan
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To accompany Proposal

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: _______________________________________
Company Seal (if any):

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To accompany Proposal

STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (REV.12-93)

CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

CONTRACTOR/BIDDER FIRM NAME FEDERAL ID NUMBER
BY(Authorized Signature) DATE EXECUTED
PRINTED NAME TELEPHONE NUMBER (Include Area Code)
( )
TITLE
CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, than the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.

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To accompany Proposal

IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
⃝ The Contractor is not:
(1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.
⃝ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract.
⃝ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,00 over the life of the contract (up to 5 years).

Signature:____________________________________ Printed Name:_________________________ Title:______________________________________ Agency Name:_____________________________ Date:____________________
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or eligibility to bid on contracts for three years.

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S A M P L E CONTRACT (does not need to be submitted with Bid/Proposal) Subject to Change

PROFESSIONAL SERVICES AGREEMENT
FOR

CITY OF VISALIA CORPORATION YARD MASTER PLAN
(City of Visalia RFP No. 25-26-45)
This Agreement, entered into this ________ day of ________________, 20____, by and between the City of Visalia, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “CONSULTANT”.

W I T N E S S E T H
WHEREAS, the CITY is authorized and empowered to employ consultants and specialists in the performance of its duties and functions; and
WHEREAS, the CITY has the desire to secure certain technical and professional services to assist in the preparation and completion of the items of work described as “Scope of Work” in Exhibit “A”, and hereinafter referred to as the “PROJECT”; and

WHEREAS, the CONSULTANT represents it is licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONSULTANT agree as follows:

I. SERVICES TO BE PERFORMED BY THE CONSULTANT
A. Authorized Scope of Work: The CONSULTANT agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described in Exhibit “A” - Scope of Work, for the cost identified in Exhibit “B” - Project Fee.

B. Additional Services: Incidental work related to the PROJECT and not provided for in Exhibit “A” may be needed during the performance of this Agreement. The CONSULTANT agrees to provide any and all additional services at the rates identified in attached Exhibit “C” - Schedule of Fees for Professional Services. Such additional services shall not be performed by CONSULTANT without the written consent of CITY.

II. TIME OF PERFORMANCE
The CONSULTANT shall commence performance of this Agreement within ten (10) days of Consultant’s Notice to Proceed following City Council approval of this Agreement and shall complete the work within the timeframes outlined in Exhibit “A”, unless otherwise extended in writing by CITY, in its sole discretion.

If the CONSULTANT fails to complete the PROJECT within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of each work item completed and shall pay the CONSULTANT on that basis.

CONSULTANT shall not be responsible for delays which are due to causes beyond the CONSULTANT’s reasonable control. In the case of any such delay, the time of completion shall be extended accordingly in a writing signed by both parties.

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III. COMPENSATION
A. Total Compensation: For services performed pursuant to this Agreement, the CITY agrees to pay and the CONSULTANT agrees to accept, as payment in full, a sum not to exceed _______________________________________ dollars ($ ). This amount shall constitute complete compensation, including document production and out-of-pocket expenses for all services for the work and PROJECT identified in Exhibits “A” and “B”.

B. Payment of Compensation: The CONSULTANT shall be compensated according to the progress payment schedule set forth in Exhibit “D” upon completion of percentage of each noted phase. The CONSULTANT shall be paid no later than thirty (30) days following submission of a written, verified billing to the CITY. Said billing shall include the percentage of each task completed to date and since the date of the preceding billing, if any.

IV. AUTHORIZED REPRESENTATIVE
B. CITY: The _____________________ shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Visalia is specifically required.

C. CONSULTANT: ______________ shall represent and act as principle for CONSULTANT in all matters pertaining to the services to be rendered by it under this Agreement.

V. TERMINATION
The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or CONSULTANT may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination.

B. Termination of Agreement for Cause: The CITY may by written notice to the CONSULTANT specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the CONSULTANT fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or

2. If the CONSULTANT fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:

1. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. Except with respect to defaults of subconsultants, the CONSULTANT shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the City of Visalia Corporation Yard Master Plan
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control and without the fault or negligence of the CONSULTANT. Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather; but in the event the failure to perform is caused by the default of a subconsultant, the CONSULTANT shall not be liable for failure to perform, unless the services to be furnished by the subconsultant were obtainable from other sources in sufficient time and within budgeted resources to permit the CONSULTANT to meet the required delivery schedule or other performance requirements.

3. Should the Agreement be terminated with or without cause, the CONSULTANT shall provide the CITY with all finished and unfinished documents, data, studies, services, drawings, maps, models, photographs, reports, etc., prepared by the CONSULTANT pursuant to this Agreement.

4. Upon termination, with or without cause, CONSULTANT will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid CONSULTANT exceed the total compensation agreed to herein.

5. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the CONSULTANT was not in default under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

6. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.

VI. INTEREST OF OFFICIALS AND THE CONSULTANT
A. No officer, member, or employee of the CITY who exercises any functions or responsibilities in the review or approval of this Agreement shall:

1. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or

2. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.

B. The CONSULTANT hereby covenants that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work, no person having any such interest shall be employed.

VII. NO PERSONNEL, AGENCY OR COMMISSION
The CONSULTANT warrants, by execution of this Agreement, that no personnel agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the CONSULTANT for the purpose of securing business. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or City of Visalia Corporation Yard Master Plan
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consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

VIII. SUBCONTRACTING
A. The CONSULTANT shall not subcontract or otherwise assign any portion of the work to be performed under this Agreement without the prior written approval of the CITY.

B. In no event shall the CONSULTANT subcontract work in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a consultant performing the particular type of project.

IX. INDEPENDENT CONTRACTOR
In the performance of the services herein provided for, the CONSULTANT shall be, and is, an independent contractor and is not an agent or employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of said services hereunder. The CONSULTANT shall be solely responsible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.

X. SPECIFICATIONS
All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the work specified in this Agreement unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.

XI. DOCUMENTS/DATA
A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by CONSULTANT pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSULTANT will be at CITY’s sole risk and without liability to CONSULTANT. Further, any and all liability arising out of changes made to CONSULTANT’s deliverables under this Agreement by CITY or persons other than CONSULTANT is waived as against CONSULTANT, and the CITY assumes full responsibility for such changes unless the CITY has given CONSULTANT prior notice and has received from CONSULTANT written consent for such changes.

B. Publication: No report, information, or other data given or prepared or assembled by the CONSULTANT pursuant to this Agreement, shall be made available to any individual or organization by the CONSULTANT without the prior written approval of the CITY. Notwithstanding the foregoing, however, the CONSULTANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

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C. Copyrights: The CONSULTANT shall be free to copyright material developed under this Agreement with the provision that the CITY be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.

XII. INDEMNIFICATION AND INSURANCE
A. As respects acts, errors, or omissions in the performance of services, CONSULTANT agrees to indemnify and hold harmless CITY, its elected and appointed officers, employees, and CITY designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of CONSULTANT’s negligent acts, errors or omissions in the performance of his/her services under the terms of this Agreement, except to the extent those arise out of the negligence of CITY.

B. CITY agrees to indemnify and hold harmless CONSULTANT, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of CITY’S negligent acts, errors or omissions in the performance of this Agreement.

C. As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONSULTANT agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with CONSULTANT’s (or CONSULTANT’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of CITY.

D. Without limiting CITY’s right to indemnification, it is agreed that CONSULTANT shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:

1. Workers’ compensation insurance as required by California statues.

2. Commercial general liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor’s Liability (if applicable).

3. Professional liability insurance coverage, in an amount not less than One Million Dollars ($1,000,000).

4. Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.

E. CITY’S Risk Manager is hereby authorized to reduce the requirements set forth above in the event he/she determines that such reduction is in the CITY’S best interest.

F. Each insurance policy required by this Agreement shall contain the following clause:

City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA 93291.”
In addition, the commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:
“It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.” “The City of Visalia, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.” G. Prior to commencing any work under this Agreement, CONSULTANT shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. Within thirty (30) days of the execution date of this Agreement, CONSULTANT shall provide to CITY endorsements to the above-required policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory’s company affiliation and title. Should it be deemed necessary by CITY, it shall be CONSULTANT’s responsibility to see that CITY receives documentation acceptable to CITY which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. CITY has the right to demand, and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.

H. In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:

4. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or

5. Order CONSULTANT to stop work under this Agreement and/or withhold any payment(s) which become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof; or

6. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT’s failure to maintain insurance or secure appropriate endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT’s or its subcontractor’s performance of the work covered under this Agreement.

XIII. NON-DISCRIMINATION
CONSULTANT and all subcontractors shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, or sex in the performance of this Agreement. The CONSULTANT shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.

XIV. MISCELLANEOUS PROVISIONS
A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment: Neither the CITY nor CONSULTANT shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Dispute/Governing Law: Any dispute not resolvable by informal arbitration between the parties to this Agreement shall be adjudicated in a Court of Law under the laws of the State of California.

D. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONSULTANT, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

E. Jurisdiction/Venue/Waiver Of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in that State. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONSULTANT hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification: This Agreement and each of the exhibits referenced herein, which are incorporated by reference, represents the entire understanding of the CITY and the CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the CITY and the CONSULTANT.

G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

I. Construction: This Agreement is the product of negotiation and compromise on the part of each party and the parties agree, notwithstanding Civil Code Section 1654, that in the event of uncertainty the language will not be construed against the party causing the uncertainty to exist.

J. Authority: Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the party to which its signature represents.

CITY OF VISALIA
707 W. Acequia Ave.

Visalia, CA 93291
Attention: City Clerk

CONSULTANT
__________________________
__________________________
Attention: __________________
Phone:

Email:

City of Visalia Corporation Yard Master Plan
RFP NO. 25-26-45

K. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

L. Firearms Prohibited: Guns may not be carried by contractors /vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

M. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CITY OF VISALIA CONSULTANT
__________________________________ _______________________________ City Manager Date Date
Approved as to Form
__________________________________
City Attorney Date

_________________________________
Risk Manager Date
_________________________________
Project Manager Date
Attachments:

Exhibit “A”: Scope of Work
Exhibit “B”: Project Fees
Exhibit “C”: Schedule of Fees for Professional Services Exhibit “D”: Progress Payment Schedule if applicable
RFP 25-26-45
City of Visalia Corporation Yard Master Plan
Addendum #1 Page 1 of 11
City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291
(559)713-4334
[email protected] CITY OF VISALIA, CA
REQUEST FOR PROPOSALS RFP No. 25-26-45

CITY OF VISALIA CORPORATION YARD MASTER PLAN
ADDENDUM NO. 1
Issued: Thursday, June 18, 2026
Proposals Due: THURSDAY, JULY 9, 2026 AT 2:00 PM
Addendum is being issued to extend the deadline for submittals, provide responses to questions and an updated schedule. This addendum becomes part of the RFP 25-26-45 document and must be signed and submitted with proposal.

ITEM 1: EXTENSION OF PROPOSAL SUBMITTAL DEADLINE
Due to the number of questions received and to allow proposers time to review the responses, the deadline to submit proposals is extended.

Proposals are now due on Thursday, July 9, 2026 at 2:00 PM.

ITEM 2: QUESTIONS/RESPONSES
Q1: What was the original purpose of the Sonic Buildings? R1: The Sonic buildings were originally constructed as shell structures and were later acquired by the City. At one point they were considered for future administrative office use; however, tenant improvements were never completed. The buildings remain unfinished shell structures. The City is open to evaluating all options regarding their future use as part of this Master Plan effort.

Q2: Does Edison have any investment in the parcel described as Edison Yard? R2: The parcel was previously owned and operated by Southern California Edison. The property was purchased and is currently owned by the City. Edison does not have any ownership interest in the property. The site is fully controlled by the City, and all future planning options can be evaluated without Edison involvement.

Q3: Regarding the Facility Assessment, are you looking for a full facility condition index target for each of the buildings or just the current conditions?
R3: The City is looking for a general assessment and overview of the current facilities, not an in-depth technical study or full facility condition index. The assessment should be sufficient to determine whether structures are viable for renovation, expansion, or long-term reuse within the 20-year planning horizon.

Q4: Can you please explain the schedule between September 2026 and September 2028? R4: The intended project duration is approximately one year. Given the procurement timeline, work under this contract is expected to begin around September 2026 and conclude around September 2027. The corrected and updated schedule is in item 3 of this addendum.

Q5: Can you confirm that this process is for a high-level planning effort and that there is no desire for any technical studies as part of this process?
R5: Yes. This is a high-level planning effort. No technical studies are required. Assessment should remain at a planning-level depth.

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Addendum #1 Page 2 of 11
Q6: Has the City conducted property evaluation of the existing site to determine if it is undersized and if we start looking at other alternative sites, do we need to include in our study what this existing site could be turned into in the future?
R6: No formal evaluation has been completed. The consultant will be responsible for performing a space utilization analysis and a needs assessment through engagement with the various City departments that utilize the facility. Using that information, the consultant will be responsible for preparing conceptual layouts that meet those needs. This will be used to determine whether the site is adequate for current operations with the ability to accommodate future growth. Limited existing documentation is available. If the assessment determines that additional space if needed, Consultant shall work with the City to identify alternatives such as the expansion of the existing Corp Yard to adjacent property, the relocation of portions, or all of, its operations to an alternative location(s).

Q7: What kind of documentation would the consultant who prepares the Master Plan have access to such as site plans, surveys, environmental studies, floor plans, and other documentation? R7: Documentation is limited. The City will provide all available plans, drawings, maps, surveys, and related materials in its possession. Consultants should anticipate supplementing City-provided information with their own field verification.

Q8: Would the consultant who prepares the Master Plan be eligible to provide subsequent architectural and engineering design services, including preparation of construction documents, or would participation in the master planning effort preclude the consultant from providing those future services? R8: Participation in the Master Plan does not preclude the consultant from pursuing subsequent architectural or engineering design services. While the consultant will be developing recommendations and conceptual direction, any future design-phase work will be procured separately, and all qualified firms, including the Master Plan consultant, would be eligible to compete. The City does not consider involvement in the planning effort to be a conflict of interest for future design-related work.

Q9: Exhibit A (Corp Yard Map) is listed as "Attached Separately" but does not appear to be included in the RFP document. Can the City provide this exhibit, along with any available GIS shapefiles, parcel maps, or site boundary data for the Corp Yard and adjacent Transit-owned parcels? R9: Exhibit A is being reissued as a separate attachment with this addendum. As is standard practice for City solicitations, exhibits are provided as separate files and are not embedded within the RFP document.

Exhibit A is the only available map of the Corporation Yard planning area and was manually prepared with support from the City’s GIS team. No GIS shapefiles, parcel layers, site boundary files, or other GIS datasets exist for the Corporation Yard planning area or the adjacent Transit-owned parcels. Therefore, no additional GIS mapping data is available to provide at this time.

Q10: The RFP references "other City-owned properties" as potential alternatives or expansion sites. Can the City identify which specific City-owned parcels, if any, are being considered or should be evaluated as part of this study?
R10: No specific alternative sites have been identified at this time. Identification and evaluation of potential alternative locations may be discussed and considered as part of the consultant's planning effort if warranted by the analysis.

Q11: Regarding the Transit-owned parcels (APN 098-142-055 and APN 098-142-067): Will the Visalia Transit team be available as a stakeholder for interviews and workshops? What level of coordination with the Short Range Transit Plan (SRTP) consultant is expected?
R11: Yes. Visalia Transit staff will participate in stakeholder interviews as needed. Coordination with the Short Range Transit Plan (SRTP) consultant will be limited to understanding adjacency considerations and ensuring the Master Plan does not conflict with Transit operations. Broader Transit planning is outside this project’s scope.

Q12: The RFP states the Corp Yard "occupies approximately 25 acres across multiple parcels." Can the City provide a complete list of all APNs included within the Corp Yard planning area boundary? R12: The primary APNs currently included within the planning area are identified in Exhibit A. Additional parcel information can be provided to the selected consultant as needed. The Corporation Yard planning area currently includes the following Assessor Parcel Numbers (APNs):
 APN 098-142-024
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City of Visalia Corporation Yard Master Plan
Addendum #1 Page 3 of 11
 APN 098-142-055
 APN 098-142-061
 APN 098-142-064
 APN 098-142-067
 APN 098-142-068
 APN 098-142-069
These parcels are depicted in Exhibit A, which will be reissued separately with the addendum.

Q13: How many alternative or relocation sites should the fee proposal assume, and has the City pre-identified candidate parcels, or is site identification part of the consultant's scope? R13: The City has not pre-identified alternative sites to be evaluated. Based on the analysis, if additional space is required, the proposal should include sufficient effort to dictate how much additional space is needed and to provide recommendations and options relative to the possible expansion to adjacent parcels, or the relocation of specific portions, or potentially all, of its operations to an alternative site. Any alternative site planning would be performed at a conceptual level, rather than specific site(s). If a specific location is later determined, it would be subject to further evaluation under an expanded scope of work. Consultants should propose an approach they believe is appropriate to meet the project objectives.

Q14: Has any prior facility condition assessment, master plan, or operational study been conducted for the Corp Yard? If so, can those documents be shared with proposers? R14: The City is not aware of any comprehensive Corporation Yard Master Plan previously completed for this site.

Any relevant background documents available to the City will be provided to the selected consultant.

Q15: Are current as-built drawings available for the existing buildings (36,500 SF office, 17,250 SF shop, etc.)? If not, should the consultant budget for field verification and measured drawings? R15: As-built drawings are limited. Consultants should assume field verification and documentation will be required.

Approximate dimensioning should be sufficient for conceptual planning purposes. Preparation of detailed measured drawings is not anticipated as part of this scope.

Q16: The RFP references interviews with staff across numerous divisions (Utilities, Fleet, Collections, Building Inspection, Streets, Solid Waste, Parks, Trails, Transit, Building Maintenance, etc.). Approximately how many individual staff interviews does the City anticipate? Will the City coordinate scheduling of these interviews, or is that the consultant's responsibility?
R16: The City will assist in identifying interview participants and coordinating scheduling. Consultants should assume interviewing approximately one to two staff members from each represented department/division, along with two to three leadership-level staff. The total number of interviews will depend on final stakeholder alignment and project needs; however, this general level of participation should be used for proposal planning purposes.

Q17: Beyond the items already listed (kickoff, monthly coordination, three Advisory Group meetings, Council presentation), how many departmental interviews, staff workshops, and on-site visits should proposers assume?
R17:

For planning and fee-development purposes, consultants should assume the following minimum level of engagement:
• One project kickoff meeting
• Monthly coordination meetings throughout the project
• Three Advisory Group meetings
• Departmental interviews that include approximately one to two staff members from each represented department, plus two to three leadership-level staff • A minimum of two site visits for field assessment, with additional visits as determined necessary by the consultant to complete the scope
• One final City Council presentation is anticipated (see R20 for additional clarification) This level of effort reflects the City's expectations for developing a clear understanding of operational needs, facility conditions, and future space requirements.

Q18: The RFP calls for an Advisory Group of 3–5 representatives and at least three meetings. Will the City identify and recruit Advisory Group members, or is the consultant expected to facilitate that process? RFP 25-26-45
City of Visalia Corporation Yard Master Plan
Addendum #1 Page 4 of 11
R18: Yes. The City will assist in identifying and recruiting Advisory Group members. The consultant will facilitate meetings and document input.

Q19: Does the City anticipate any public outreach or community engagement components beyond internal staff and stakeholder engagement? If so, should this be scoped and priced? R19: Public outreach is not currently anticipated beyond stakeholder and staff engagement identified in the RFP.

Q20: How many City Council presentations or study sessions does the City anticipate beyond the final Master Plan presentation?
R20: One final City Council presentation is anticipated. Additional presentations or study sessions may be requested if needed.

Q21: What facility condition assessments, ALTA/topographic surveys, geotechnical reports, hazmat surveys, utility as-builts, and GIS data will the City provide, and will surveying or geo-tech be required during the master plan phase or deferred to design?
R21: Available surveys, utility information, GIS data, and other records will be provided if available. Detailed topographic surveying, geotechnical investigations, or other technical studies are not anticipated as part of this planning effort.

Q22: Does the City expect the facility condition assessment to include any destructive or invasive testing (e.g., core samples, material testing, hazardous materials surveys such as asbestos or lead-based paint)? If so, should these be included in the consultant's scope and fee?
R22: No. Destructive testing, hazardous materials investigations, and other invasive assessments are not required as part of this scope.

Q23: The RFP lists 16,800 SF of unoccupied buildings. Are these buildings accessible for assessment, and does the City want recommendations on their disposition (demolition, reuse, renovation)? R23: Yes. To the extent feasible, the buildings will be made available for assessment. The City would like recommendations regarding reuse, renovation, demolition, or other appropriate disposition options.

Q24: Should the facility assessment include evaluation of underground utilities, stormwater infrastructure, and/or environmental conditions (e.g., soil contamination from fueling operations)? R24: Evaluation should be limited to planning-level observations and considerations. Detailed utility investigations or environmental assessments are not required.

Q25: What is the City's current timeline and target for transitioning to alternative-fueled vehicles (EVs, hydrogen, etc.)? Are there existing fleet electrification plans, grant commitments, or CARB compliance mandates that should inform the master plan?
R25: The consultant should consider evolving fleet technologies and alternative-fuel vehicle trends. Specific fleet transition plans, funding commitments, and implementation schedules will be provided to the selected consultant if available. Alternative fueling space constraints should be considered and included in the space and needs assessment.

Q26: The RFP references CNG fueling infrastructure (18 islands with 4 hoses per post). Is the City planning to retain, expand, or phase out CNG infrastructure as part of the fleet transition? R26: No final determination has been made regarding long-term retention, expansion, or replacement of CNG infrastructure. For the 20-year outlook, however, it shall be assumed that these facilities will remain in place and in operation. Any impacts related to the minimum space required for alternative fuel vehicles should be considered and included in planning efforts.

Q27: Does the City have an established capital improvement budget or funding ceiling for Corp Yard improvements that should inform the cost estimating and phasing strategy? R27: Some independent capital project budgets have been identified, but have been placed on hold until the comprehensive Master Plan is completed. Existing project budgets may not be reflected of the needed improvements contemplated under the Master Plan. The Consultant’s scope to prepare the Master Plan should identify phased improvements and planning-level cost estimates to support future budgeting decisions.

Q28: Will the City accept AACE Class 5 and Class 4 estimates prepared by the prime team's in-house cost group, or is an independent third-party estimator expected?
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City of Visalia Corporation Yard Master Plan
Addendum #1 Page 5 of 11
R28: While the City does not require an independent third-party estimator, proposers should show sufficient knowledge and experience in providing reasonable and reliable project estimates. Consultants may utilize qualified in-house resources or subconsultants.

Q29: The RFP requires the final Master Plan to be "print-ready, ADA-accessible, and suitable for web posting" with editable source files. What software formats are preferred for editable files (e.g., InDesign, Word, AutoCAD, ArcGIS)?
R29: Editable files should be provided in their native formats. Examples may include Microsoft Office files, PDF source files, CAD files, GIS files, and similar formats used to prepare deliverables.

Q30: The sample contract limits subcontracting to no more than 50% of the contract amount (excluding specialized services). Can the City clarify what disciplines would qualify as "specialized services" in the context of this master plan?
R30: Specialized services will be evaluated on a case-by-case basis and may include technical disciplines requiring specialized expertise, not typically provided by the prime consultant. While these all may, or may not be required, examples could include: site surveying, cost estimating, utility specialists, or ancillary or specialized engineering services.

Q31: Should the fee proposal include a not-to-exceed total, a time-and-materials structure, or a fixed-fee-per-task structure? Does the City have a preference for the contract compensation method? R31: The City requests a detailed fee proposal consistent with the requirements of the RFP. The City is open to consultant recommendations regarding compensation structure.

Q32: C. Permits and Licenses #4 Professional License. The RFP requires firms to be "qualified, properly licensed consulting firms" and states consultants must be licensed per the California Business and Professions Code with current professional registration. What Key Positions require California professional license(s)/registration must be held for a proposal to be considered compliant? Would the City accept reciprocal professional license/registration? What professional licenses/registrations can be held by subcontractors? R32: The prime consultant shall possess all licenses and registrations required to perform the proposed services under California law. Subconsultants shall possess licenses appropriate to their respective disciplines.

Reciprocal licensure that is valid and recognized in California is acceptable.

Q33: At what stage does the fee proposal factor into the evaluation and selection process, and does it carry any formal scoring weight?
R33: See “Section V. Consultant Selection Procedure” of the RFP. Proposals will be evaluated based on qualifications, experience, project understanding, and overall proposal merit and in accordance with the rating criteria listed in the RFP. Fee proposals shall be submitted under separate, sealed cover. The fee proposal of the selected Consultant will only be considered once the evaluation process has been completed and will be used as a basis for any contract negotiations. The actual scope of services and fees included in the contract may be negotiated and may vary to satisfy the City’s actual needs.

Q34: To streamline the procurement process, we respectfully request that the City accept electronic proposal submissions.

R34: Only physical submissions will be accepted. Proposals are to be sent to City of Visalia, Purchasing Division at 707 W. Acequia Ave, Visalia, CA 93291 and must be received by the deadline. Please refer to Page 1 of the RFP document for submittal instructions.

Q35: We respectfully request a two-week extension to the proposal due date to allow firms to incorporate the City’s responses to questions into their proposal packages
R35: The City will extend the proposal due date by two weeks. The revised proposal due date is Thursday, July 9, 2026 at 2:00pm. This extended deadline is included in Item 1 of this addendum.

Q36: Would the architect, or any potential consultants, including consulting, be precluded from pursuing the actual design and construction work in the future if we are awarded the assessment and feasibility study? R36: Participation in the Master Plan does not preclude the consultant from pursuing subsequent architectural or engineering design services. While the consultant will be developing recommendations and conceptual direction, any future design-phase work will be procured separately, and all qualified firms, including the Master Plan consultant, would be eligible to compete. The City does not consider involvement in the planning effort to be a conflict of interest for future design-related work.

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City of Visalia Corporation Yard Master Plan
Addendum #1 Page 6 of 11
Q37: For the facility assessment, please confirm the level of structural integrity assessment you are seeking? Are you looking for high-level assessment based on review of as-builts and visual walk of the existing conditions? Or, are you looking for a Tier 1 Analysis?
R37: The City is seeking a high-level visual and planning-oriented assessment rather than a detailed structural analysis or Tier 1 evaluation.

Q38: Can you please confirm what type of back-up power generation exists at the site, and how much might be required to accommodate future growth and alternative fueling solutions? R38: Information regarding existing backup power infrastructure will be provided to the selected consultant if available. Evaluating future needs at a planning level is within the scope.

Q39: Can you please confirm what type of data and battery storage exists, and what those requirements might be in the future?
R39: Information regarding existing battery storage systems will be provided if available. Detailed engineering analysis is not required.

Q40: Would there be any desire by the city to have the requested deliverables for the proposal be made available in a digital, web-based, format that could be hosted on City website? R40: This question is assumed to refer to the final Master Plan deliverables, not to the consultant’s proposal. The City does not require proposals to be web-based or ADA-accessible.

For the final Master Plan, the RFP specifies under Task 6.3 that the consultant must provide a document that is:
 “print-ready, ADA-accessible, and suitable for web posting”  along with editable source files.

ADA accessibility is required because all final, publicly posted City documents must comply with federal accessibility standards to ensure equal access for individuals with disabilities. These standards stem from the Americans with Disabilities Act (ADA) and the Rehabilitation Act Section 508, which apply to public-facing municipal documents once posted online.

Consultants may propose optional additional web-based or interactive formats if they feel such formats would add value, but these are not required.

Q41: Please confirm if the City wants three (3) workshops with the Advisory Group? R41: Yes. The City anticipates a minimum of three Advisory Group meetings as described in the RFP in Task 2.4.

Q42: Please confirm whether the City wants us to conduct a Council workshop as part of the iterative process? R42: A Council workshop is not currently a mandatory requirement of the scope. However, depending on the findings of the needs assessment, particularly if the analysis indicates that evaluating additional or alternative sites may be warranted, the City may determine that a mid-process Council workshop would be beneficial to receive early policy-level input before the final Master Plan is prepared. To support proposers in developing an accurate fee, consultants must include an optional, separately priced task for a Council workshop that could be activated at the City’s discretion.

Q43: In your opinion, how many additional site visits should we account for within our proposal? R43: Consultants should assume a minimum of two site visits as identified in Response 17. Additional visits should be proposed as needed. Consultants should propose the number of site visits they believe are necessary to complete the scope.

Q44: Does the City have any thoughts on a preliminary schedule for the project? R44: The City anticipates beginning work in approximately September 2026 with completion around September 2027. See Item 3 of this addendum for the updated schedule.

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City of Visalia Corporation Yard Master Plan
Addendum #1 Page 7 of 11
Q45: To address your primary objectives, would the city be interested in having a sustainability planner on the team, and leading a sustainability design workshop during the process to establish green design principles? Or are we simply to suggest high-level appropriate principles for future consideration during the actual design? R45: The City is not prescribing specific team composition. Consultants should assemble the disciplines they believe are necessary to successfully address the project objectives and proposed approach. High-level planning recommendations are anticipated rather than design-level analysis.

Q46: To address your primary objectives, does the city desire to have a landscape architect on board as part of our team to consider solutions for drought tolerant planting and irrigation? Or are we simply to suggest appropriate high-level principles for future consideration during the actual design? R46: The City is not prescribing specific team composition. Consultants should assemble the disciplines they believe are necessary to successfully address the project objectives and proposed approach. High-level planning recommendations are anticipated rather than design-level analysis.

Q47: To address your primary objectives, does the city desire to have a civil engineer on board as part of our team to provide information regarding stormwater retention. Or are we simply to suggest high-level appropriate principles for future consideration during the actual design? R47: The City is not prescribing specific team composition. Consultants should assemble the disciplines they believe are necessary to successfully address the project objectives and proposed approach. High-level planning recommendations are anticipated rather than design-level analysis.

Q48 Please provide clarity on what the engagement process looks like from your perspective for the Visalia transitowned parcels to gather their planning recommendations. Can you quantify the number of meetings, and desired deliverable so responders can generate fee appropriately.

R48: Transit staff are anticipated to participate as stakeholders within the overall engagement process described in Response 17. The City does not anticipate a separate Transit planning effort as part of this scope. Consultants should assume coordination with Transit representatives through departmental interviews, Advisory Group meetings, and project coordination meetings, as appropriate, to inform planning recommendations related to Transit-owned parcels.

Q49: Please clarify the current staffing levels that should be used for operational analysis and future space programming. How many employees are currently assigned to the Corporation Yard versus total citywide staff supported by Corporation Yard operations?
R49: Current staffing information and organizational data will be provided to the selected consultant to the extent available. Based on the most recent information compiled by staff, the following summarizes the staffing currently located at the Corporation Yard by building and division:

Traffic Safety
• 8 staff
Solid Waste Division
• 62 staff
Streets Division
• 7 staff
Fleet – Main Facility
• 11 Fleet staff plus 2 Urban Planning staff (13 total) Fleet – Shop
• Staffing not clearly specified; City will provide current staffing numbers to the selected consultant Admin – Main
• 6 staff
Admin – Auxiliary
• 3 staff
(Total Admin: 9)
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Addendum #1 Page 8 of 11
Parks Division (main Corp Yard area)
• 30 staff (18 FTE and 12 hourly)
Buildings Division
• 27 staff (9 FTE and 18 hourly)
Note: Not all staff may be physically based at the Yard.

Urban Forestry – Inspectors (Portables)
• 4 staff (3 Urban Forestry FTEs and 1 Safety Coordinator) Urban Forestry Building
• 16 staff total:
– 12 FTE and 2 hourly from Trails
– 1 FTE and 1 hourly from Urban Forestry
Adobe Building – Parks Administration
• 4 staff (all FTE)
Parks, Trails, Urban Forestry Overall Total
• Parks Division: 30
• Trails staff included within the 16 assigned to the Urban Forestry Building • Urban Forestry staff split between the Portables (4) and the Urban Forestry Building (2 additional) Because not all Parks/Trails/Urban Forestry staff citywide work at the Yard, the consultant should rely on the location-specific numbers above rather than the full departmental totals.

Summary:

The staffing figures above represent those physically located at the Corporation Yard. Consultants should base their proposals on conducting an operational assessment that considers these current staffing levels and evaluates anticipated future needs over the 20-year planning horizon.

Q50: Should consultants include any Transit-related planning or recommendations within the proposed fee, or should such work be excluded entirely and identified only as a future optional task? R50: Transit-related considerations should be addressed only to the extent necessary to evaluate existing conditions, adjacent property relationships, operational interfaces, and potential future coordination opportunities. A separate Transit planning effort is not required.

Q51: If alternative sites are to be evaluated, will the City identify candidate sites and provide available property information, environmental data, utility information, and planning constraints? How many alternative sites should be assumed for proposal purposes?
R51: Based on the analysis, if additional space is required, the proposal should include sufficient effort to dictate how much additional space is needed and to provide recommendations and options relative to the possible expansion to adjacent parcels, or the relocation of specific portions, or potentially all, of its operations to an alternative site. Any alternative site planning would be performed at a conceptual level, rather than specific site(s). If a specific location is later determined, it would be subject to further evaluation under an expanded scope of work.

Q52: Please clarify the expected level of facility assessment. Should evaluations be limited to visual observations and planning-level assessments, or should consultants include detailed engineering analyses and code compliance reviews?
R52: The City is seeking planning-level assessments based on available documentation, field observations, and professional judgment. Detailed engineering analyses, code compliance studies, or design-level evaluations are not required.

Q53: Please identify the minimum number of stakeholder workshops, City review meetings, draft review cycles, and City Council presentations consultants should assume in their fee proposals.

R53: Consultants should, at a minimum, include the meetings and engagement activities identified in Responses 16 and 17. Additional meetings, workshops, review cycles, or presentations may be proposed if the consultant believes they are necessary to support a successful planning process.

RFP 25-26-45
City of Visalia Corporation Yard Master Plan
Addendum #1 Page 9 of 11
Q54: Does the City expect independent quantity takeoffs and detailed cost modeling sufficient to support AACE Class 4 estimates, or are planning-level conceptual estimates acceptable? R54: Planning-level conceptual cost estimates consistent with the estimating requirements identified in the RFP are acceptable. Detailed quantity takeoffs and design-level cost modeling are not required.

Q55: What existing documents, facility plans, GIS datasets, utility information, fleet inventories, and prior studies are currently available for consultant use?
R55: Available information will be provided to the selected consultant to the extent such records exist.

Documentation may include plans, drawings, utility information, fleet data, and other records; however, consultants should anticipate that documentation may be incomplete and should plan accordingly. As noted in Response 9, the City does not maintain GIS shapefiles, parcel layers, site boundary files, or other GIS datasets for the Corporation Yard planning area or adjacent Transit-owned parcels.

Q56: Is environmental review or CEQA analysis anticipated as part of this scope, or should environmental considerations be limited to planning-level observations? R56: Environmental review, CEQA documentation, and technical environmental studies are not included within this scope. Environmental considerations should be addressed at a planning level only.

Q57: Would the City please revise date to 3 weeks from when the answers to these questions are provided by the City to teams/consultants?
R57: The City will extend the proposal due date by two weeks. The revised proposal due date is July 9, 2026 at 2:00pm. This extended deadline is included in Item 1 of this addendum.

Q58: What is the percentage target for local small businesses? R58: The City has not established a local business participation percentage requirement for this project.

Q59: What is the radius from City of Visalia for what is considered a local small business? R59: In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local vendor preference policy. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address. 5 points (Local Vendor Preference Points) will be given to any Proposer who has a business address in Tulare County for the past six months.

Q60: Will the selected team be precluded from future work associated with this Master Plan? R60: Participation in the Master Plan does not preclude the consultant from pursuing subsequent architectural or engineering design services. While the consultant will be developing recommendations and conceptual direction, any future design-phase work will be procured separately, and all qualified firms, including the Master Plan consultant, would be eligible to compete. The City does not consider involvement in the planning effort to be a conflict of interest for future design-related work.

Q61: Will the selected team be expected to meet with the Transit group in relation to the Corp Yard project? R61: Yes. Coordination with Transit staff is anticipated as part of the stakeholder engagement process described in Responses 16 and 17.

Q62: (Task 3.2, last bullet) Will the selected team be expected to identify alternate sites if the existing Corp Yard site is determined to not be best suited for future needs? R62: Based on the analysis, if additional space is required, the proposal should include sufficient effort to dictate how much additional space is needed and to provide recommendations and options relative to the possible expansion to adjacent parcels, or the relocation of specific portions, or potentially all, of its operations to an alternative site. Any alternative site planning would be performed at a conceptual level, rather than specific site(s). If a specific location is later determined, it would be subject to further evaluation under an expanded scope of work.

RFP 25-26-45
City of Visalia Corporation Yard Master Plan
Addendum #1 Page 10 of 11
Q63: (Task 4.3) Please confirm a LEED scorecard and developing a path to achieving LEED certification is not required.

R63: No. LEED certification analysis or preparation of a LEED scorecard is not required as part of this scope.

Q64: (Task 5.1) Are cost estimates are required for all three concept designs developed in Task 4.1? R64: Yes. Planning-level cost estimates should be provided for conceptual alternatives to support comparison and evaluation.

Q65: (Task 6.3) Please confirm one (1) presentation to City Council is expected.

R65: A City Council workshop is not currently a mandatory requirement of the scope. Task 6.3 of the RFP requires the Consultant to prepare the final Master Plan and present it to the City Council; one final City Council presentation is anticipated (see R20).

However, depending on the findings of the needs assessment—particularly if the analysis indicates that evaluating additional or alternative sites may be warranted—the City may determine that a mid-process City Council workshop would be beneficial to receive early policy-level input prior to preparation of the final Master Plan.

To support proposers in developing an accurate fee, consultants must include an optional, separately priced task for a potential City Council workshop that could be activated at the City’s discretion.

Q66: (Task 6.3) Following the presentation to City Council, will the selected team be required to make revisions to the Final Master Plan Report (report, concepts/diagrams, cost estimates)? R66: Minor revisions resulting from City Council direction or City review comments may be required prior to final acceptance of the Master Plan.

Q67: Is it possible to push the submittal deadline back for the RFP to July 9? The City’s responses to bid questions may significantly alter the scope and fee of the developed proposal documents. We anticipate that the consultant teams will require approximately three (3) weeks following the issuance of responses to adequately incorporate any necessary revisions into the submitted scope and fee proposal documents R67: The City will extend the proposal due date by two weeks. The revised proposal due date is July 9, 2026 at 2:00pm. This extended deadline is included in Item 1 of this addendum.

Q68: Can you provide additional information on the potential future relationship between the Visalia Transit properties and the project properties? Specifically, should consultants assume the any existing shared facilities, access, circulation, parking or infrastructure located on the Transit parcels will not be considered part of the project’s ultimate development condition?
R68: One objective of the Master Plan is to evaluate existing and potential future relationships between Corporation Yard facilities and adjacent Transit-owned parcels. Consultants should not assume any specific future condition regarding shared facilities, access, circulation, parking, or infrastructure. Recommendations should be based on the consultant's analysis and stakeholder input obtained during the planning process.

Q69: Is there anything within the Transit facility short range master plan that would affect or otherwise impact the project master plan (i.e. cross access between the parcels, shared utility corridors, etc.)? R69: Relevant information from Transit planning efforts, including the Transit Short Range Transit Plan to the extent applicable and available, will be provided to the selected consultant. Evaluation of potential operational relationships, shared infrastructure opportunities, and planning constraints between the Corporation Yard and Transit properties is part of the Master Plan effort.

Q70: Under Task item 3.1 Review of existing documents, will a recent boundary/topo survey be included as an already available document, or should the consultant teams anticipate completing a full topographic and boundary survey?
R70: Consultants should not assume that a current boundary or topographic survey will be available. A detailed topographic survey is not specifically required, but the proposal shall include enough information to allow for the preparation of base maps, aerial overlays, and supporting exhibits for use in facility analysis, stakeholder discussions, and conceptual planning as appropriate.

Q71: Are there any known environmental hazards on-site? Is there an existing Phase I ESA that will be made available? Should consultants consider the development of a Phase I ESA under Task 3.1/3.2? RFP 25-26-45
City of Visalia Corporation Yard Master Plan
Addendum #1 Page 11 of 11
R71: The City is not requiring preparation of a Phase I Environmental Site Assessment or other environmental investigations as part of this scope. Any available environmental information will be provided to the selected consultant to the extent it exists.

ITEM 3: UPDATED SCHEDULE
END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334
Respondent to sign and submit with Proposal
Firm: Date:

By:

Respondent’s Signature

Attachment:
 Exhibit A - Corp Yard Map
N Ben Maddox Way
Maddox Way
E Goshen Ave
N Cain St
E Goshen Ave
Cain St
Nearmap US
Fuel Pump
Parks Admin
Urban Forestry Building
Building Division
Public Works Admin Parks Division
Fleet Maintenance
Traffic
Edison Yard
Transit
Sonic Buildings
Bus-Transit
Solid Waste
APN : 098-142-064
APN : 098-142-055
APN : 098-142-067
APN : 098-142-068
APN : 098-142-024
APN : 098-142-061
APN : 098-142-069
Street Maintenance
Light Fleet Maintenance
Household Hazardous Waste
Exhibit A - RFP 25-26-45