Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 1 of 10 City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291 (559)713-4334
[email protected]
CITY OF VISALIA, CA
REQUEST FOR BID
RFB-25-26-32
ANNUAL CONTRACT FOR PEST CONTROL SERVICES
ADDENDUM NO. 1
Issued: September 1, 2026
Submittals Due: 2:30 PM PT ON TUESDAY, SEPTEMBER 15, 2026 Addendum No. 1 is hereby issued to provide responses to questions received regarding this project and to clarify and revise certain service and pricing requirements. This Addendum includes revisions to the Scope of Services, Exhibit A/Bid Form, and Exhibit F. Bidders shall incorporate all revisions contained in this Addendum and use the revised exhibits issued with this Addendum when preparing and submitting their bid. This Addendum must be signed and submitted with the bid.
ITEM 1: Scope of Services Clarifications/Revisions
The following revisions clarify the requirements for routine scheduled service and additional/as-needed services.
A. Exterior Rodent Bait Stations
Exterior rodent bait stations may be requested by the City on an as-needed basis. The unit price shall include furnishing and installation of the bait station, all required materials and bait, and ongoing inspection, maintenance, servicing, and replenishment for the duration of the contract. The City does not guarantee a minimum quantity.
B. Flying Insect Service
Flying insects are excluded from routine scheduled pest control service. The City may request treatment of mosquitoes, wasps, yellow jackets, and similar flying insects on an as-needed basis at the unit price established in the revised Bid Form.
C. Parking Structures
Pest control service at the West and East Parking Structures shall include treatment throughout applicable levels and along the exterior base of each structure, including cobweb removal. The Contractor shall furnish all equipment, including lifts when necessary, required to safely perform the work, and such equipment shall be included in the applicable bid price.
D. Bird Control
Bird control services are not included in the scope of RFB 25-26-32.
E. Interior Service
Facilities identified as Routine Interior & Exterior Service shall receive both interior and exterior pest control at each scheduled service visit. Facilities identified as Routine Exterior-Only Service shall receive scheduled exterior service only. Interior service at these locations will be provided only when requested by the City and billed at the applicable Interior Service Unit Price.
Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 2 of 10 F. Square Footage and Site Information
Item 14 of the Scope of Services/Requirements is hereby deleted in its entirety and replaced with the following:
14. Approximate square footage is listed for most facilities and is provided as an estimate to assist Bidders in understanding the approximate size of the buildings under this contract. The square footage and other measurements provided by the City are for reference and bidding purposes only, and the City does not guarantee their accuracy.
Bidders shall base their bids on the information provided in the solicitation documents, including the location listing in Exhibit A and the aerial site images provided in Exhibit F.
G. Airport Service Locations and Square Footage
The service locations and approximate square footage for the Visalia Municipal Airport have been revised. Bidders are advised that the revised square footage represents a substantial change from the information originally provided.
The revised approximate square footage is as follows:
• Airport Hangars: 144,733 square feet
• Airport Buildings: 15,980 square feet
Bidders shall use the revised square footage provided in Exhibit A when preparing their bids. Revised aerial site information identifying the applicable airport hangars and buildings is provided in Revised Exhibit F, issued with this Addendum.
The revised Exhibit A and Revised Exhibit F supersede the corresponding information previously issued with the solicitation.
ITEM 2: Revised Exhibit A
The attached revised Exhibit A replaces the original Exhibit A. The revised form separates facilities into Routine Interior & Exterior Service and Routine Exterior-Only Service and provides pricing for additional/as-needed services. Bidders shall submit pricing using the revised Exhibit A only.
ITEM 3: Current Contract Information
A copy of the City’s current pest control services contract will be included with this Addendum for informational purposes.
ITEM 4: QUESTIONS/RESPONSES
Q. 1 Will you require exterior bait stations? If so, at which facilities? How many bait stations? Response: Exterior rodent bait stations may be required at City facilities on an as-needed basis. Bidders shall provide a unit price per bait station as provided in the revised Bid Form. The unit price shall include furnishing, installation, bait, inspection, maintenance, servicing, and replenishment for the duration of the contract. The City does not guarantee a minimum quantity.
Q. 2 What pest control issues are you facing right now? Response: Current pest activity varies by facility and may include roaches, spiders, red and black ants, mosquitoes, and yellow jackets/wasps. Mosquitoes, yellow jackets/wasps, and similar flying insects are not included in routine scheduled pest control service and may be requested on an as-needed basis at the unit price established in the revised Bid Form.
Q. 3 Will new construction be added to this contract?
Response: The City reserves the right to increase or decrease service sites as needed. Additional facilities may be added during the contract term by mutual agreement between the City and Contractor. Pricing for additional facilities will be negotiated based on facility type, approximate square footage, required service frequency, and pricing for similar facilities included in the Contractor’s bid.
Q. 4 What criteria do you use to base the bid award on? Response: Bidders shall provide pricing for all required items in the revised Exhibit A. Award will be based on the Total Annual Cost for Routine Scheduled Services, subject to the award provisions and requirements of the RFB.
Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 3 of 10 Q. 5 What is the current schedule for service?
Response: Most facilities receive routine service monthly. Facilities with a different service frequency are identified in the revised Exhibit A. Additional/as-needed services will be provided only when requested by the City.
Q. 6 Are there any service changes you would like to see? Response: The City is clarifying the routine and as-needed service requirements through this Addendum and revised Exhibit A.
Q. 7 Who holds the current contract? Is this a year-to-year contract? What is the current contract value? Response: The City’s current pest control services contract is held by San Joaquin Pest Control. A copy of the current contracted rate sheet is provided with this Addendum for informational purposes and reflects the pricing under the existing contract. The contract resulting from RFB 25-26-32 will have an initial term of twelve (12) months, with the option to extend annually for four (4) additional consecutive one-year periods upon mutual agreement.
Q. 8 The interior and exterior listed in Exhibit A, can you confirm that indeed all of these facilities are being treated inside and out monthly?
Response: No. Not all facilities receive routine interior and exterior pest control service. The revised Exhibit A separates facilities into two service categories. Facilities identified as Routine Interior & Exterior Service shall receive both services at the frequency shown. Facilities identified as Routine Exterior-Only Service shall receive scheduled exterior service only; interior service at those facilities will be requested by the City on an as-needed basis and billed at the applicable facility-specific Interior Service Unit Price.
Q. 9 Do you currently store food or produce at any of these locations? Are there kitchens in any of these facilities?
Response: Yes. Food may be stored at various City facilities. Commercial kitchens are located at the Convention Center, Senior Center, Manuel Hernandez Community Center, and Fire Department facilities. Other facilities may contain kitchenettes, break rooms, or areas where small amounts of food are stored.
Q. 10 What type of services are needed in the parking garages? Are any type of lifts needed? Response: Pest control treatment is required throughout the applicable levels of both multi-level parking structures and along the exterior base of the structures. Service shall also include removal of cobwebs. Any equipment or lifts necessary to safely perform the required services shall be provided by the Contractor and included in the bid price.
Q. 11 Is service for fleas required under this contract? Response: Yes. Fleas are included within the definition of “PESTS” under Section IV, Item 5.
Q. 12 Do you have bird issues that need to be addressed? Response: Bird control services are not included in the scope of RFB 25-26-32.
Q. 13 Is there a more detailed breakdown identifying the specific hangars that will require pest control services? Additionally, will vendors be permitted to conduct an in-person inspection of each hangar? Response: Please refer to the revised Exhibit F included with this Addendum, which provides additional detail regarding the hangars and service locations, including updated square footage information. Routine pest control service at the hangars is for exterior areas. Interior pest control service will be performed only as needed and upon request by the City. In-person inspections of the individual hangars will not be provided. If additional clarification regarding the service locations is needed after review of the revised Exhibit F, bidders may submit questions to the City in accordance with the solicitation requirements.
END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334
RESPONDENT to sign and submit with BID
Firm: ____________________________________________ Date: ____________________ By: _________________________________________________________________________ Bidder’s Signature
Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 4 of 10 EXHIBIT “A”
BID FORM
RFB NO. 25-26-32
Project: ANNUAL CONTRACT FOR PEST CONTROL SERVICES
BIDDING FIRM:_______________________________
TO: THE CITY OF VISALIA PURCHASING DIVISION:
In compliance with the City’s Notice Inviting Sealed Bids No. 25-26-32 dated: __________, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor appurtenances and incidentals required for the above stated project as set forth in the RFB, including all Exhibits and related contract documents therefore, and to perform all work in the manner and time prescribed therein.
BIDDER declares that this proposal is based upon careful examination of the work sites, Instructions to BIDDERs, and the contract requirements. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Bid Schedule.
BIDDER understands that a bid is required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that all prices bid include all appurtenant expenses, taxes, royalties, and fees. All bids will be checked for accuracy. In the case of discrepancies in amounts bid, unit prices shall govern over extended amounts.
BIDDER hereby agrees to execute a contract within ten (10) working days, or such further time as may be allowed in writing by the Purchasing Division, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the BIDDER does not, said Purchasing Division may proceed to award the contract to others.
BIDDER agrees to commence the work only after the contract is fully executed and Notice to Proceed and/or City Purchase Order has been issued.
BIDDER further declares that he/she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with said bid.
Bid Award shall be based on the total annual cost submitted by the responsive Bidder whose bid meets all requirements. The quantities given on the Bid Proposal form and any related contract documents are estimates only. They are given as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of work, or to omit a portion of the work, as the City deems necessary or advisable, at the prices bid.
BIDDER has read and hereby agrees to the conditions stated in this proposal by affixing his/her signature on the Bid Form.
Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 5 of 10 EXHIBIT “A”
REVISED BID FORM
RFB NO. 25-26-32 - ANNUAL CONTRACT FOR PEST CONTROL SERVICES The award shall be based on the Total Annual Cost for routine scheduled services. Vendors shall provide pricing for all listed locations and all required additional/as-needed service items. Partial bids will not be accepted.
Unit prices shall include all labor, materials, chemicals, equipment, monitoring devices, transportation, and other costs necessary to perform the specified services.
Facilities are separated into two routine service categories: Routine Interior & Exterior Service and Routine Exterior-Only Service. For facilities identified as Routine Interior & Exterior Service, the unit price shall include both interior and exterior pest control during each scheduled visit. For facilities identified as Routine Exterior-Only Service, the unit price shall include exterior service only.
Interior service at Exterior-Only locations will be provided only when requested by the City. Bidders shall provide an Interior Service Unit Price for each facility. This price shall be per visit and shall include treatment of the interior area(s) requested by the City.
For each routine service location, bidders shall enter the Unit Price per Visit in Column A. Column B identifies the number of annual services established by the City. Bidders shall calculate Column C (Annual Cost) by multiplying Column A × Column B. The sum of Column C shall be the Total Annual Cost for Routine Scheduled Services used for award purposes.
Bidders shall subtotal Column C for each routine service category. The Total Annual Cost for Routine Scheduled Services shall be the sum of both subtotals and will be used for award purposes.
Bidders shall review the aerial site images provided in the updated Exhibit F and use the facility and service location information provided in the solicitation documents when preparing their bids.
Payment shall be based on the unit prices bid and actual services requested and satisfactorily performed. The City does not guarantee a minimum quantity of additional/as-needed services.
Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 6 of 10 Bidding Firm:________________________________________ Column A Column B Column C Address Loc.
#
Facility Approx.
Sq. Ft.
Routine Interior &
Exterior
Unit Price Per Visit
Annual
Services Annual Cost As-Needed Interior Service Unit Price (Per Requested Visit) 707 W Acequia Ave 101 City Hall West 16,630 $ 12 $
425 E Oak 127 Transit Building 12,742 $ 12 $
300 E Mineral King 191 Mirvis Building 17,200 $ 12 $
303 E Acequia Ave 503 Visalia Convention Center 110,000 $ 12 $ SUBTOTAL – ROUTINE INTERIOR & EXTERIOR SERVICE: $
Address Loc.
#
Facility Approx.
Sq. Ft.
Routine Exterior-Only
Unit Price Per Visit
Annual
Services Annual Cost As-Needed Interior Service Unit Price (Per Requested Visit) 220 N Santa Fe 102 Admin Chamber of Commerce 4,469 $ 12 $ $ 343 N Jacob 104 Anthony Community Center 8,816 $ 12 $ $ *303 S Johnson 106 Police Department 11,441 $ 12 $ $
247 W Ferguson 107 Manuel Hernandez Community Center 12,000 $ 12 $ $ 345 N Jacob 108 Anthony Community Gym 14,000 $ 12 $ $
310 N Locust 109 Senior Citizen Building 8,934 $ 12 $ $ 808 N Court 110 Oval Service Center 1,285 $ 12 $ $
630 W Beech St 112 Whitendale Community Center 3,900 $ 12 $ $ 315 W Pearl 115 Whittman Center 6,500 $ 12 $ $
2645 N Conyer 116 Fairview Center 4,150 $ 12 $ $
315 E Acequia Ave 124 City Hall East 10,039 $ 12 $ $
204 NW 3rd Ave 130 Police Precinct #1 8,000 $ 12 $ $
4100 County Center Dr 131 Police Precinct #2 8,000 $ 12 $ $ 309 S Johnson 151 Fire Station 51 16,238 $ 12 $ $
2224 W Monte Vista 152 Fire Station 52 5,500 $ 12 $ $
5025 W Walnut Ave 153 Fire Station 53 5,500 $ 12 $ $
440 W Ferguson 154 Fire Station 54 5,549 $ 12 $ $
6921 W Ferguson 155 Fire Station 55 10,000 $ 12 $ $
1315 S Lovers Ln 156 Fire Station 56 5,500 $ 12 $ $
420 N Burke 160 Visalia PD VECC Dispatch 11,000 $ 12 $ $ Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 7 of 10 Bidding Firm:________________________________________ Column A Column B Column C Address Loc.
#
Facility Approx.
Sq. Ft.
Routine Interior &
Exterior
Unit Price Per Visit
Annual
Services Annual Cost As-Needed Interior Service Unit Price (Per Requested Visit) 6627 Pershing 169 Visalia Police Department 13,200 $ 12 $ $ 309 N Cain 178 Solid Waste Building 1,959 $ 12 $ $
315 S Johnson 180 Employee Health Clinic 1,138 $ 12 $ $ 801 Hangars Way 181 Airport Building – Old Fire Station 5,718 $ 12 $ $ 336 N Ben Maddox 182 Utility Building 600 $ 12 $ $
Edison Pole Yard 183 Streets Department Office 1,200 $ 12 $ $ 336 N Ben Maddox 184 Corporation Yard – Admin Building 2,136 $ 12 $ $ 336 N Ben Maddox 185 Building & Parks Shop 7,406 $ 12 $ $ 335 N Cain 186 Fleet Maintenance 10,810 $ 12 $ $
336 N Ben Maddox 187 Corporation Yard – Adobe Building 960 $ 12 $ $ 335 N Cain 188 Traffic Safety 2,236 $ 12 $ $
1516 W Mineral King 192 T.R.A.T.T. 2,862 $ 12 $ $
9000 W Airport Dr 201 Plaza Park Store & Restroom 500 $ 12 $ $ 222 W Acequia 222 West Parking Structure 210,419 $ 12 $ $ 300 E Acequia 325 East Parking Structure 149,625 $ 12 $ $ 7579 Ave 288 514 Wastewater Facility – Main Shop 8,000 $ 12 $ $ 7579 Ave 288 514 Wastewater Facility – Storage Building 4,800 $ 12 $ $ 7579 Ave 288 514 Wastewater Facility – Admin Building 3,072 $ 12 $ $ 7579 Ave 288 514 Wastewater Facility – Lab Building 5,100 $ 12 $ $ 7400 Ave 328 539 Police K-9 Facility 8,100 $ 6 $ $
29016 Hwy 99 540 Visalia Animal Care Center 17,000 $ 12 $ $ *Visalia Airport 545 Airport Hangars 144,733 $ 4 $ $
*9500 Airport Drive 545 Municipal Airport Buildings 15,980 $ 12 $ $ SUBTOTAL – ROUTINE EXTERIOR-ONLY SERVICE: $
TOTAL ANNUAL COST FOR ROUTINE SCHEDULED SERVICES: $_________________ *Items shown in red reflect revised approximate square footage.
Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 8 of 10
ADDITIONAL / AS-NEEDED SERVICES
Service Unit Unit Price
Exterior Rodent Bait Station - furnished, installed, baited, inspected, maintained, serviced, and replenished Each $ As-Needed Flying Insect Treatment Per Facility, Per Requested Visit $ Vendors shall provide pricing for every location listed. Failure to provide pricing for all locations may result in the bid being deemed non-responsive. (1)__________________________________________________________________________________ Bidding Firm
(2)__________________________________________________________________________________ Corporation, Partnership, or Joint Venture
(3)__________________________________________________________________________________ Business Address City State Zip Code
____________________________________________________________________________________ Telephone Number Fax Number
____________________________________________________________________________________ E-mail Address
(4)__________________________________________________________________________________ Signature of Authorized Person (Date)
________________________________________________________________________________ Type or Print Authorized Person’s Name
Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 9 of 10
PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING SIGNATURE (1) If the BIDDER is an individual, enter name here in style used in business; if a joint venture, exact name of entities joining in the venture; if a partnership, the correct trade style of the partnership; if a corporation, the exact name of the corporation. (2) If BIDDER is other than an individual, identify here its character, i.e., joint venture, partnership, corporation, including the state of incorporation. If BIDDER is an individual operating under a trade name, state “an individual dba (trade name in full)”. (3) State on this line the address to which all communications and notices regarding the Bid Proposal, and any contract awarded thereunder, are to be addressed.
(4) If BIDDER is a joint venture, signature must be by one of the joint venturers, and if one or both of the joint venturers is a partnership or a corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee; if a partnership, by a general partner; if a corporation, by an authorized officer or employee. The title of the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation, and their business addresses must be shown below.
Note: All names must be typewritten under written signature. All Addresses must be complete with street number, city, state, and zip code.
CONTRACTOR’S PERMIT INFORMATION
License Classification:_____________________________________ Expiration Date: _________________________________________ CITY OF VISALIA BUSINESS TAX CERTIFICATE NO.: _________________________________ (A City Business Tax Certificate (License) is not required to submit a bid; however, vendor is required to obtain a City License prior to commencement of work or if vendor is presently transacting business within the City of Visalia, regardless of whether the business address is actually located within the City. Contact the Business License Division for clarification of questions at 559-713-4326.
Federal Tax I.D. No.: ____________________________________________________ Annual Contract for Pest Control Services RFB-25-26-32 Addendum #1 Page 10 of 10
REFERENCES
The following are the names, addresses, and telephone numbers for at least three (3) public agencies for which BIDDER has performed work similar in size and scope within the past two years.
Company Name Address Tel. No. _____Contact_________
1.__________________________________________________________________________________
2.__________________________________________________________________________________
3.__________________________________________________________________________________
DESIGNATION OF SURETIES
The following are the names, addresses, and telephone numbers for all brokers and sureties from whom BIDDER intends to procure insurance.
Company Name Address Tel. No. Type____________
____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________