Visalia City Council
October 19, 2026

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

CITY OF VISALIA
REQUEST FOR BID (“RFB”)
RFB NO. 25-26-32

ANNUAL CONTRACT FOR PEST CONTROL SERVICES

BIDS DUE NO LATER THAN 2:30 PM ON TUESDAY, SEPTEMBER 15, 2026 The City of Visalia expressly reserves the right to modify or withdraw from the process initiated and described herein. No rights shall be vested in any party, individual or entity by virtue of its preparation to participate in, or its participation in, such process. The City expressly reserves the right to modify, for any reason, the schedule and any provision contained herein. The City reserves to itself the selection of winning respondent(s), if any, in the exercise of its sole discretion. No binding commitment shall arise on the part of the City to any respondent under this Request for Bid until and unless the parties sign documents of agreement that become effective in accordance with their terms. Responses to this RFB, however, shall be held firm by Respondent for at least ninety (90) days.

Ad Dates: August 11, 2026
August 16, 2026
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division
Page ii

TABLE OF CONTENTS
I. DEFINITIONS.......................................................................................................................... 1 II. INTRODUCTION..................................................................................................................... 1 III. INSTRUCTIONS ..................................................................................................................... 2 IV. SCOPE OF SERVICES/PROJECT ........................................................................................ 3 V. PRE-BID AND BID MEETINGS.............................................................................................. 4 VI. BID OPENING AND CONFIDENTIALITY .............................................................................. 5 VII. AWARD................................................................................................................................... 5 VIII. PROTESTS/APPEALS........................................................................................................... 5 IX. SPECIAL CONDITIONS ......................................................................................................... 6 X. GENERAL CONDITIONS ....................................................................................................... 7 XI. POST AWARD RESPONSIBILITIES .................................................................................... 10

EXHIBITS
A. BID FORM
B. CERTIFICATIONS, AFFIDAVITS, ASSURANCES, STATEMENTS, WAIVERS, AND

QUESTIONNAIRES WHICH MUST ACCOMPANY BID FORM
B-1. Equal Employment Opportunity Compliance Certificate B-2. Non-Collusion Affidavit
B-3. Worker’s Compensation Insurance Certificate
B-4. Ownership Disclosure
B-5. Americans with Disabilities Act Compliance Certificate B-6. Drug-Free Workplace Certificate
B-7. Iran Contracting Act Certification
C. SAMPLE PROJECT AGREEMENT WITH ATTACHMENTS
ATTACHMENT 1 - GENERAL CONTRACT PROVISIONS
ATTACHMENT 2 - INSURANCE REQUIREMENTS
D. LISTING OF CITY OBSERVED HOLIDAYS
(Dates Offices are Closed)
E. NOISE ORDINANCE (Attached Separately)
F. LOCATION AERIAL PHOTOS
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

I. DEFINITIONS
For the purposes of RFB NO. 25-26-32, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor”, and “Subrecipient” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Bid.

5. “RFB” means Request for Bid No. 25-26-32.

II. INTRODUCTION
The City of Visalia Purchasing Division is soliciting Bids for an annual contract for pest control services at various City buildings. The successful bidder shall be responsible for providing all services necessary to fulfill the requirements of this Invitation to Bid upon receipt of the City’s Notice to Proceed.

The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods.

Bids are being sought from contractors who have a proven record of experience in providing the services required by this Invitation to Bid.

In an effort to encourage local businesses to provide goods and services to the City, the Council has enacted a local preference. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address.

The local preference for bids consists of a match preference in which a local vendor whose bid is within 5% of the apparent low bidder will be given three (3) business days, from the date notified, to match or beat the low bid. If there is more than one local vendor that is within the 5% range, the offer goes to the local vendor that is closest to the low bid.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice.

Individuals and/or entities submitting bids/proposals to the City of Visalia will not be discriminated against on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

Executive Order N-6-22 – Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

III. INSTRUCTIONS

1. Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.

2. Cross out and initial mistakes in ink and place the correct response next to same.

3. Timely submit Bid in a sealed envelope addressed and marked as follows:

To: City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, California 93291
From: Bidder's Name & Mailing Address
Marked: Pest Control Services
RFB NO. 25-26-32
Deadline: 2:30 p.m. Tuesday, September 15, 2026
Delivery of Bid: When sending a bid via FedEx, UPS, etc., it is the responsibility of the Bidder to ensure that the bid is received during open office hours. Office Hours are 7:30 a.m. – 5:00 p.m. Monday through Thursday. We are closed on Fridays and major holidays. Bids are not delivered or received when the office is closed.

The City utilizes an outside service for delivery and sorting incoming mail, and therefore, mailing a bid via U.S. Mail is not recommended, as there could be a delay in receiving bids by the deadline. Bids must be received prior to the deadline. The City will not accept a postmark as evidence of delivery.

Night Drop Box: If delivering a bid after hours, a Night Drop Box is located at Visalia City Hall, 707 W.

Acequia Avenue, Visalia, CA 93291. Enter the west parking lot of the building off of Stevenson Street. The Drop Box is labeled “Night Drop” and is located on the building across from the bicycle racks. The Night Drop Box should only be utilized if City Offices are closed. The Night Drop Box is checked prior to the bid deadline.

4. Submit each of the required Certifications, Affidavits, Statements, and Questionnaires, as well as optional waiver(s) to the City with the sealed Bid. City will not consider Bids which are not accompanied by the required completed forms.

5. Inquiries: All questions regarding this bid document must be directed to the Visalia Purchasing Department at 559-713-4334. To prevent misinterpretations, all technical questions must be submitted in writing via email to [email protected] Deadline for submitting questions: no later than Tuesday, September 1, 2026.

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

IV. SCOPE OF SERVICES/REQUIREMENTS
Contractor shall furnish and use, at its own expense, all materials, labor, tools, equipment, and transportation necessary to provide contractual pest control services for City-owned facilities identified in the location listing (Exhibit A). Contractor responsibilities include:

1. Contractor shall be responsible for ensuring that all work performed under this contract conforms to, and complies with, all applicable fire and safety regulations as issued by, but not limited to, the Federal Government, the State of California, and the City of Visalia.

2. Contractor shall take all needed precautions to protect the property, both real and personal, of the City and private individuals and shall safeguard the passing public from harm, from any eventualities arising during the course of the work. Vendor shall make certain that safeguards are used for the above, both during and after the hours of work.

3. Contractor shall give its personal attention to the fulfillment of the contract and keep work under its control. Contractor shall not subcontract any portion of the work without prior written approval from the City.

4. All employees shall wear uniforms or other identifying clothing to make clear to all observers that they are employed by the Contractor. All routine maintenance cars and trucks shall have appropriate company identification, visible to all observers, to identify vehicles as being owned by the Contractor.

5. The term PESTS includes spiders, ants, earwigs, cockroaches, silverfish, water beetles, fleas, carpet beetles, rodents, and sow bugs. Flying insects and termites are excluded.

6. Monthly Service shall mean once per month service in the locations specified, unless otherwise specified herein. Most City locations will require service once per month; other locations will require quarterly service (service once every 3 months).

7. Pest control services shall be performed in a manner satisfactory to the City. In the event of a “callback,” no additional charges will be incurred by the City.

Contractor shall respond to callback requests within 24 hours or the next business day after notification by the City.

8. Additional Areas: In the event the City requests a particular service (i.e., control of termites) which was not delineated in the specifications, the Contractor may impose additional charges for those additional services, as negotiated with the Purchasing Division.

9. Routine interior pesticide applications shall not be performed while City facilities are occupied by employees, program participants, or members of the public. Service schedules shall be coordinated with the Facilities Division and, where applicable, the City Project Manager or Program Coordinator, to ensure that interior treatments are performed after normal business hours or at other approved times when the affected areas are unoccupied.

10. Contractor’s Bid Form shall include a list of a minimum of three (3) accounts for which he/she is currently providing service.

11. Contractor shall be responsible for repairing or replacing, to the satisfaction of the City’s Representative, any damage caused by any willful or negligent act of its employees. The Contractor is also liable for any theft proven to be either committed by its employees or made possible by the willful or negligent action of its employees.

The Contractor must reimburse any costs incurred by the City of Visalia due to illegal or inappropriate conduct by the Contractor’s employees. Such costs shall include, but not be limited to, re-keying or re-coding of locks and replacement costs of items missing or damaged, due to an employee’s conduct.

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

12. The City of Visalia reserves the right to increase or decrease service sites as needed. The City shall not be penalized for a decrease in the number of service sites. Any additional facilities added during the contract term shall be by mutual agreement of the City and the Contractor.

Pricing for additional facilities shall be negotiated based on the type of facility, approximate square footage, required service frequency, and pricing for similar facilities included in the Contractor’s bid.

13. Unless otherwise specified in Exhibit A, routine pest control services shall include treatment of both the interior and exterior building perimeter. Interior treatment shall include hallways, common areas, restrooms, break rooms, utility rooms, storage rooms, mechanical rooms, and other accessible non-office areas. Individual offices, conference rooms, and occupied workspaces shall be treated as needed based on evidence of pest activity or upon request by the City. Exterior treatment shall include the building perimeter, entryways, loading areas, dumpster enclosures, and other exterior areas where pest activity is observed or reasonably anticipated. Routine interior pesticide applications shall be performed after normal business hours or at other times when the building or affected area is not occupied by City employees or the public, unless otherwise approved in advance by the City's designated representative. The Contractor shall not limit routine service to exterior treatment only unless the location is specifically identified in Exhibit A as "Exterior Only."

14. Approximate square footage is listed for most facilities and is being provided as estimates so that Contractors are aware of the approximate size of the buildings under this contract. The numbers are given as a point of reference, and the City does not guarantee the accuracy of the measurements. Vendor shall be responsible for verifying the accuracy of the measurements and obtaining the measurements not provided.

15. All pesticides and application methods used under this contract shall comply with all applicable federal, state, and local laws and regulations, including those of the U.S. Environmental Protection Agency (EPA), the California Department of Pesticide Regulation, and the Tulare County Agricultural Commissioner.

16. Vendors are strongly encouraged to review the aerial site images provided in Exhibit F when preparing their bids.

17. Contractor shall provide verification for each visit to a City facility. Verification shall include date and time of service, location serviced, and the name of the technician performing the work.

Documentation may be provided electronically or in written form and shall be made available to the City at the time of service.

The City reserves the right to verify that scheduled services have been performed. Services not completed at the scheduled location shall not be billed to the City.

V. PRE-BID AND BID MEETINGS

1. Non-mandatory Pre-Bid Meeting. A non-mandatory pre-bid meeting has been scheduled for Tuesday, August 18, 2026, at 11:00 a.m. The meeting will begin at City Hall, 707 W. Acequia Avenue, Visalia, California. Following the meeting, City staff will conduct a guided walkthrough of City Hall. The tour will then continue on foot to the adjacent Police Department and Fire Headquarters. Attendance at this meeting is not required to submit a Bid in response to this RFB, but is encouraged. Information regarding the project will be provided at that time. It shall be the responsibility of the Contractor to have acquired full knowledge of the job site, scope of work, and any problems or difficulties that may affect the work proposed.

2. Post Award Meeting. Subsequent to the award of contract, the Contractor shall meet with the Project Manager prior to the start of work to discuss any problems or questions that may arise.

Contractor shall contact the Project Manager within ten (10) days of the date of the Notice to Proceed to arrange this meeting.

City Project Manager: Donny MacLennan
Department: Facilities
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

VI. BID OPENING AND CONFIDENTIALITY

1. Bid Opening. Bids shall be opened publicly in the presence of attendees, if any, on Tuesday, September 15, 2026, at 2:30 p.m. at City Hall, 707 W Acequia Avenue, Visalia, CA. The name of each Bidder and the amount of each Bid shall be summarized and open to public inspection at the Bid opening and after an award decision has been made. Other Bid information will not be available for public review during the evaluation phase.

2. Bid Confidentiality. The City favors full and open disclosure of all Bid records. The City will not expend public funds defending claims for access to, inspection of, or to be provided copies of any such records. By submitting a Bid, a Bidder agrees to indemnify and defend the City against all claims or actions brought against it to seek access to, or compel disclosure of, any records or documents in the City’s possession.

After the award, the City intends that its selection process will be open and public.

Respondents are advised that the California Public Records Act (“PRA”) provides that any person may inspect or be provided a copy of any identifiable public record or document that is not exempted from disclosure by the express provisions of the Act. The Federal Freedom of Information Act (“FOIA”) contains a similar provision. Each Bidder shall clearly identify any information within its Bid that it intends to ask the City to withhold as exempt under either the PRA or FOIA. Any information contained in a Bidder’s submission which the Bidder believes qualifies for exemption from public disclosure as “Proprietary” or “Confidential” must be identified as such at the time of first submission of Bidder’s Bid to this RFB. Any failure to identify information contained in a Bidder’s Bid to this RFB as “Proprietary” or “Confidential” shall constitute a waiver of Bidder’s right to object to the release of such information upon request under either Act.

VII. AWARD

1. Most Responsive, Responsible Bidder. A Contract (substantially similar to that attached hereto as Exhibit “C” with Attachments 1-2) shall be awarded with reasonable promptness by appropriate written notice. Award shall be made to the most responsive, responsible Bidder whose Proposal meets the requirements and criteria set forth in this RFB, price and other factors considered, and whose Bid is determined to result in the optimum economic advantage to the City. A responsible Bidder is one who has the capability, financial capacity, and integrity to perform the contract. A responsive Bidder is one who commits to all of the material terms, for example, price, quantity, quality, and delivery, of this RFB.

Contractor must return a signed copy of the contract provided by the City with its Award Notice to the City within ten (10) working days of receipt thereof.

2. Reservation of Rights. The City reserves the right to reject any item or items in the Bid; to waive informalities, technical defects, and minor irregularities in Bids received; and to select the Bid(s) deemed most advantageous to the City.

VIII. PROTESTS/APPEALS
Because it is essential that Bidders have confidence in the procurement procedures for soliciting and awarding contracts, it is the policy of the City to offer Bidders the opportunity to appeal the award of contracts. The following procedures shall apply in regard to appeals:

1. Any actual Bidder who is aggrieved in connection with this RFB or award of a contract hereunder may protest to the City of Visalia Purchasing Division in writing within five (5) working days after such aggrieved Bidder knows, should have reasonably known, or could reasonably be expected to know of the facts giving rise thereto; and

2. Should identify only the areas regarding bid contradictions, procurement errors, quotation rating discrepancies, legality of procurement context, conflict of interest in the rating RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

process, and inappropriate or unfair competitive procurement grievance regarding the Bid process.

3. The City’s Purchasing Division shall have the authority to settle and resolve each protest.

The resolution will be provided to Bidder in writing within five (5) working days of receipt of the appeal, unless the Bidder is notified that more time is required.

4. Further levels of appeal may be made in accordance with the appeals provision contained in Chapter 5 of the City’s “Purchasing and Contract Procedures,” which is available through the City’s Purchasing Division.

IX. SPECIAL CONDITIONS

1. Project Administrative Issues
a. Project. The successful Bidder shall be responsible for providing all materials, labor, equipment, and services necessary to fulfill the requirements of this RFB. It is the intent of this RFB and related agreement to describe a functionally complete project.
b. Quantities/Change Orders. The City reserves and shall have the right to make such changes to the work as may be necessary and desirable to complete the work originally intended in an acceptable manner. Unless otherwise specified herein, the Project Manager shall be and is hereby authorized to make such changes in the work as may increase or decrease the originally awarded contract quantities and/or total contract cost. The Contract Price, or the amount due the Contractor, will only be reduced/increased after the price change is reviewed and authorized by the City of Visalia Change Order Committee.

Excessive altered work shall be covered by a supplemental agreement that is subject to funding agency approval, as applicable. If the City and the Contractor are unable to agree on a unit adjustment for any contract item that requires a supplemental agreement, the City reserves the right to terminate the contract with respect to the item and to make other arrangements for its completion. c. Omitted Items. Project Manager is authorized to omit minor contract items. Major items must be omitted by supplemental agreement.
d. Extra Work. Contractor is prohibited from doing extra work unless authorized by the Project Manager. Payment for approved Extra Work shall be as agreed to in writing.

2. City-Contractor Relations
a. Project Manager’s Responsibility and Authority. City will designate a Project Manager. All work shall be done under the general supervision of such Project Manager or his or her designee(s). The Project Manager shall decide issues of quality and acceptability of materials, work performance, rate of progress of work, interpretation of drawings and specifications, and all questions related to fulfillment of the contract for the project. Project Manager shall not have control over acts or omissions of the Contractor, Subcontractors, their agents or employees. b. Contractor/Contractor’s Superintendent. Contractor shall bear all responsibility for, and have all control over, the means, methods, techniques, sequences, procedures, and safety precautions or programs related to the project. Contractor may designate a superintendent.
c. Labor
(1) Workmanship. Workmanship shall be equal to the best general practice of modern-day pest control service practice.

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

(2) Qualification. Contractor shall ensure that each employee who works on this project is qualified to perform their assigned duty in a safe manner. d. Control of Materials:
(1) Manufacturer’s Directions. Manufactured articles, materials, and equipment shall be applied, installed, connected, erected, used, cleaned, and conditioned as directed by the manufacturer.

3. Legal Responsibilities.
a. It is the responsibility of Contractor to comply with all local, state, and federal laws and regulations that apply to this project. This includes, but is not limited to, compliance with Uniform Building, Plumbing, Mechanical, Electric, and Fire Codes. Contractor shall provide a safe working environment in compliance with the Occupational Safety and Health Act and California Health and Safety Codes. Additionally, Contractor shall secure all necessary permits, licenses, and similar requirements to carry out the project. Contractor shall comply with all applicable labor laws and ensure against discrimination.

X. GENERAL CONDITIONS

1. It is the policy of the City to provide equal opportunity to all candidates when selecting Bidders to provide public services. Bidders are expected to be equal opportunity employers.

The City hereby affirmatively ensures that Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit a Bid in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, disability, gender, or religion in any consideration leading to the award of a contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity that receives or benefits from Federal financial assistance.

Bidder shall provide to the City a list of all instances within the last ten (10) years where a complaint was filed or pending against Bidder in a legal or administrative proceeding alleging that Bidder discriminated against its employees, subcontractors, vendors, or suppliers. A description of the status or resolution of that complaint, including any remedial action taken, is required.

2. Post-Closing Date Corrections are prohibited.

3. Bids will not be accepted unless signed in ink (not typed) in the appropriate space(s) by an authorized officer or employee of the Bidder.

4. Bids must be submitted on or before the Closing Date. Any Bids received after the Closing Date shall be returned, unopened, to the Bidder, provided the request number, opening date, and Bidder's return address are on the envelope.

5. Bids may be withdrawn prior to the Bid Closing Date by writing to the Purchasing Division.

6. Telegraphic, telephonic, electronic, and facsimile Bids and withdrawal requests will not be accepted.

7. Prices submitted are considered accurate for a period of ninety (90) days and cannot be withdrawn after the Closing Date.

8. All Bids are the property of the City after submission.

9. City is not responsible for Bid errors and omissions.

RFB NO. 25-26-32
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Facilities Division

10. Bids should be prepared in a straightforward, concise manner. Information provided that was not specifically requested will be considered only in City’s discretion.

11. A written amendment or addenda issued by City’s Purchasing Division is the only method that should be relied on with respect to changes to the RFB. Respondent is responsible for contacting City’s Purchasing Division prior to submitting a Bid to determine if any amendments were made to the RFB.

12. Any contract resulting from the RFB will be jointly administered by the City’s Purchasing Division and the Department requesting Bids.

13. Prior to conducting business in the City, a business tax certificate (license) must be obtained. Call 559-713-4326 for more information.

14. Bidder shall provide insurance as required by law and as indicated in the proposed contract.

15. Bidder shall maintain all personnel files and payroll records for employees used to implement the proposed contract.

16. Bidder shall withhold, pay, and report all taxes and issue W-2 forms at the end of each calendar year for employees used to implement the proposed contract.

17. Pursuant to the City’s Charter, all other things being equal, tie Bids shall be awarded to a local merchant to the extent quality and prices are equal. If neither is a local vendor, the Bid shall be awarded by the flip of a coin by the Purchasing Division in the presence of at least one witness.

18. The City may make such investigation of the Bidder and information in the Bid as it determines necessary. This may include the collection of criminal history information, contractual and business associations and practices, employment history, and reputation.

19. All California agencies may purchase from the Proposal submitted at the same prices, terms, conditions, and specifications (piggyback). The City of Visalia shall incur no responsibility in connection with another agency’s purchase.

20. Each Bidder will be required to submit Certifications, Affidavits, Assurances, Statements, and Questionnaires, which are attached in Exhibit “B”.

21. The quantities given on the Bid Proposal form and any related contract documents are approximate only. They are given as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work, or to omit a portion of the work, as the City deems necessary or advisable, at the prices Bid.

22. Bidders shall satisfy themselves by personal examination of the work site, specifications, and other contract documents and by any other means as they believe necessary, as to the actual physical conditions, requirements, and difficulties under which the project must be performed. The submission of a Bid shall be conclusive evidence that the Bidder has investigated, and is satisfied as to the conditions encountered, as to the character, quality, and quantities of work to be performed, and the materials to be furnished, and as to the requirements of the RFB and the City. No allowance shall subsequently be made because of a lack of such examination or knowledge.

23. All Bidders are required to make a Bid on the complete Bid Form (Exhibit “A”). Contractor may be required to submit Proposals on alternate items. The City reserves the right to award the contract based on the lowest combination or combinations of Proposal items and alternate proposed items.

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24. Bid Form may specify a line item for sales tax. When the Bid Form does not contain a line item for sales tax, no mention shall be made in the Proposal of sales tax, use tax, or any other tax, as all amounts Bid will be deemed and held to include any such taxes, which may be applicable.

25. Only one Bid may be submitted as a “Prime Contractor” for the same work by any firm, individual, partnership, corporation, or combination thereof. A Contractor submitting a Bid as a Prime Contractor may not also submit sub-Bids to other competing Prime Contractors.

Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination thereof is interested in more than one Proposal for the work contemplated will cause the rejection of all Proposals in which such individual, firm, partnership, corporation, or combination thereof is interested. A Contractor who is not submitting a Bid as a Prime Contractor may submit any number of sub-Bids to competing Prime Contractors.

26. The City of Visalia is not liable for any costs incurred by Bidder in responding to this Request for Bid.

27. The annual contract resulting from this invitation to bid will be administered by the General Services Department. However, the City’s Purchasing Division shall be the final judge concerning issues or matters related to contract interpretation or problems regarding the terms, conditions, or scope of the contract.

28. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Contract shall begin no later than 15 days from the receipt of the annual contract.

29. All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications. Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies, and materials.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the Project Manager at least thirty (30) days (but no sooner than ninety (90) days) prior to the annual anniversary date of the agreement. Requests filed after this time period will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Department of Labor Consumer Price Index (CPI) for all Urban Consumers (CPI-U All Cities Average). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period. In no instance shall the price increase exceed 5%. The contract unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

30. This contract may be terminated without cause by the City, in whole or in part, by giving the Contractor fifteen (15) days written notice of the intent to terminate whenever the City determines that termination is in the best interest of the City.

If the Contractor shall fail to provide services or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement, the City may terminate the contract, in whole or in part, by written notice.

Termination shall take effect ten (10) calendar days after the date of mailing said termination notice.

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Any assignment, subletting, or transfer of the interest of the contractor, either in whole or in part, without the written consent of the City, shall be cause for the City to immediately terminate the agreement for default.

Notwithstanding any other provisions of this agreement, this agreement may be terminated by the City upon a single violation of this agreement.

XI. POST AWARD RESPONSIBILITIES

1. Written Contract with City. A written agreement in a form similar to that attached to this Request for Bid as Exhibit “C” with Attachments 1-2 must be entered into between the City and the Contractor to whom the project is awarded. The Agreement forms the basis for the contractual obligation between the parties regarding the project. A contract will be provided with the Notice of Award and must be executed and returned to City within ten (10) working days of the date of award notification unless otherwise agreed.

2. Post-Award Responsibilities. Upon execution of the Agreement between the City and the Contractor, the Contractor shall immediately report all changes in its Articles of Incorporation, By-Laws, or Tax-Exempt status to the City.

3. Insurance. Contractor shall obtain and maintain the minimum insurance coverage outlined in Exhibit “C”, Attachment 2. Contractor shall provide evidence of such insurance to City’s Purchasing Division prior to commencement of work.

4. Required Bonds: n/a
Upon determination by the City that a contract has been entered into and Contractor has provided all of the information that it is required to provide pursuant to this RFB, City will issue, in writing, a notice to proceed on the project to Contractor.

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EXHIBIT “A”

BID FORM
RFB NO. 25-26-32
Project: ANNUAL CONTRACT FOR PEST CONTROL SERVICES
BIDDING FIRM:_______________________________
TO: THE CITY OF VISALIA PURCHASING DIVISION:

In compliance with the City’s Notice Inviting Sealed Bids No. 25-26-32 dated: __________, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor appurtenances and incidentals required for the above stated project as set forth in the RFB, including all Exhibits and related contract documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the work sites, Instructions to BIDDERs, and the contract requirements. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following Bid Schedule.

BIDDER understands that a bid is required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that all prices bid include all appurtenant expenses, taxes, royalties, and fees. All bids will be checked for accuracy. In the case of discrepancies in amounts bid, unit prices shall govern over extended amounts.

BIDDER hereby agrees to execute a contract within ten (10) working days, or such further time as may be allowed in writing by the Purchasing Division, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the BIDDER does not, said Purchasing Division may proceed to award the contract to others.

BIDDER agrees to commence the work only after the contract is fully executed and Notice to Proceed and/or City Purchase Order has been issued.

BIDDER further declares that he/she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with said bid.

Bid Award shall be based on the total annual cost submitted by the responsive Bidder whose bid meets all requirements. The quantities given on the Bid Proposal form and any related contract documents are estimates only. They are given as a basis for comparison of Bids. The City of Visalia does not, expressly or impliedly, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of work, or to omit a portion of the work, as the City deems necessary or advisable, at the prices bid.

BIDDER has read and hereby agrees to the conditions stated in this proposal by affixing his/her signature on the Bid Form.

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

BIDDING FIRM:_________________________
The award shall be based on the Total Annual Cost. Compensation under this contract will be based on actual quantities of work completed. Vendors shall bid on all listed locations. Partial bids will not be accepted.

Unit prices shall include all labor, materials, chemicals, equipment, monitoring devices, and routine services necessary to maintain pest control at each facility.

Unit pricing shall be quoted per service visit, unless otherwise specified in the bid table.

Pricing must include all routine pest control services for the listed facilities, including both interior and exterior treatment, unless otherwise specified.

Vendors are strongly encouraged to review the aerial site images provided in Exhibit F and familiarize themselves with the facilities prior to submitting a bid.

Annual Cost shall be calculated as: Unit Price (per service visit) × Annual Services = Annual Cost.

The quantities shown are estimates for bidding purposes only. Payment shall be based on the unit prices bid and the actual services requested by the City.

Pest Control Service Locations
Address Location
#
Facility Service Type Approx. Sq.

Ft.

Unit Price (Per
Service Visit)
Annual
Services Annual Cost
707 W Acequia Ave 101 City Hall West Interior &
Exterior 16,630 $ 12 $
220 N Sante Fe 102 Admin Chamber of Commerce Interior & Exterior 4,469 $ 12 $
343 N Jacob 104 Anthony Community Center Interior &
Exterior 8,816 $ 12 $
303 S Johnson 106 Police Department – Fire
Station 51
Interior &
Exterior 27,679 $ 12 $
247 W Ferguson 107 Manuel Hernandez Community
Center
Interior &
Exterior 12,000 $ 12 $
345 N Jacob 108 Anthony Community Center
Gym
Interior &
Exterior 14,000 $ 12 $
310 N Locust 109 Senior Citizen Building Interior &
Exterior 8,934 $ 12 $
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Pest Control Service Locations (Cont.) Bidding Firm: __________________________ 808 N Court 110 Oval Service Center Interior &
Exterior 1,285 $ 12 $
630 W Beech St 112 Whitendale Community Center Interior & Exterior 3,900 $ 12 $
315 W Pearl 115 Whittman Center Interior &
Exterior 6,500 $ 12 $
2645 N. Conyer 116 Fairview Center Interior &
Exterior 4,150 $ 12 $
315 E Acequia Ave 124 City Hall East Interior &
Exterior 10,039 $ 12 $
425 E Oak 127 Transit Building Interior &
Exterior 12,742 $ 12 $
204 NW 3rd Ave 130 Police Precinct #1 Interior &
Exterior 8,000 $ 12 $
4100 County Center Dr 131 Police Precinct #2 Interior & Exterior 8,000 $ 12 $
309 S Johnson 151 Fire Station 51 Interior &
Exterior 16,238 $ 12 $
2224 W Monte Vista 152 Fire Station 52 Interior &
Exterior 5,500 $ 12 $
5025 W Walnut Ave 153 Fire Station 53 Interior &
Exterior 5,500 $ 12 $
440 W Ferguson 154 Fire Station 54 Interior &
Exterior 5,549 $ 12 $
6921 W Ferguson 155 Fire Station 55 Interior &
Exterior 10,000 $ 12 $
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Pest Control Service Locations (Cont.) Bidding Firm: __________________________ 1315 S Lovers Ln 156 Fire Station 56 Interior &
Exterior 5,500 $ 12 $
420 N Burke 160 Visalia PD VECC Dispatch Interior &
Exterior 11,000 $ 12 $
6627 Pershing 169 Visalia Police Department Interior &
Exterior 13,200 $ 12 $
309 N Cain 178 Solid Waste Building Interior &
Exterior 1,959 $ 12 $
315 S Johnson 180 Employee Health Clinic Interior &
Exterior 1,138 $ 12 $
801 Hangars Way 181 Airport Building – Old Fire
Station
Interior &
Exterior 5,718 $ 12 $
336 N Ben Maddox 182 Utility Building Interior &
Exterior 600 $ 12 $
Edison Pole Yard 183 Streets Department Office Interior & Exterior 1,200 $ 12 $
336 N Ben Maddox 184 Corporation Yard – Admin
Building
Interior &
Exterior 2,136 $ 12 $
336 N Ben Maddox 185 Building & Parks Shop Interior &
Exterior 7,406 $ 12 $
335 N Cain 186 Fleet Maintenance Interior &
Exterior 10,810 $ 12 $
336 N Ben Maddox 187 Corporation Yard – Adobe
Building
Interior &
Exterior 960 $ 12 $
335 N Cain 188 Traffic Safety Interior &
Exterior 2,236 $ 12 $
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Pest Control Service Locations (Cont.) Bidding Firm: __________________________ 300 E Mineral King 191 Mirvis Building Interior &
Exterior 17,200 $ 12 $
1516 W Mineral King 192 T.R.A.T.T. Interior &
Exterior 2,862 $ 12 $
9000 W Airport Dr 201 Plaza Park Store & Restroom Interior & Exterior 500 $ 12 $
222 W Acequia 222 West Parking Structure Interior &
Exterior 210,419 $ 12 $
300 E Acequia 325 East Parking Structure Interior &
Exterior 149,625 $ 12 $
303 E Acequia Ave 503 Visalia Convention Center Interior & Exterior 110,000 $ 12 $
7579 Ave 288 514 Wastewater Facility – Main
Shop Exterior Only 8,000 $ 12 $
7579 Ave 288 514 Wastewater Facility – Storage
Building Exterior Only 4,800 $ 12 $
7579 Ave 288 514 Wastewater Facility – Admin
Building Exterior Only 3,072 $ 12 $
7579 Ave 288 514 Wastewater Facility – Lab
Building Exterior Only 5,100 $ 12 $
7400 Ave 328 539 Police K-9 Facility Interior &
Exterior 8,100 $ 6 $
29016 Hwy 99 540 Visalia Animal Care Center Interior &
Exterior 17,000 $ 12 $
Visalia Airport 545 Airport Hangars Exterior Only 2,500 $ 4 $ 9500 Airport Drive 545 Municipal Airport Interior &
Exterior 2,800 $ 12 $
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Pest Control Service Locations (Cont.) Bidding Firm: __________________________ TOTAL ANNUAL COST FOR ALL SERVICE LOCATIONS $
Vendors shall provide pricing for every location listed. Failure to provide pricing for all locations may result in the bid being deemed non-responsive. (1)__________________________________________________________________________________ Bidding Firm
(2)__________________________________________________________________________________ Corporation, Partnership, or Joint Venture
(3)__________________________________________________________________________________ Business Address City State Zip Code
____________________________________________________________________________________ Telephone Number Fax Number
____________________________________________________________________________________ E-mail Address
(4)__________________________________________________________________________________ Signature of Authorized Person (Date)
________________________________________________________________________________ Type or Print Authorized Person’s Name
RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING SIGNATURE (1) If the BIDDER is an individual, enter name here in style used in business; if a joint venture, exact name of entities joining in the venture; if a partnership, the correct trade style of the partnership; if a corporation, the exact name of the corporation.
(2) If BIDDER is other than an individual, identify here its character, i.e., joint venture, partnership, corporation, including the state of incorporation. If BIDDER is an individual operating under a trade name, state “an individual dba (trade name in full)”.
(3) State on this line the address to which all communications and notices regarding the Bid Proposal, and any contract awarded thereunder, are to be addressed. (4) If BIDDER is a joint venture, signature must be by one of the joint venturers, and if one or both of the joint venturers is a partnership or a corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee; if a partnership, by a general partner; if a corporation, by an authorized officer or employee. The title of the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation, and their business addresses must be shown below.

Note: All names must be typewritten under written signature. All Addresses must be complete with street number, city, state, and zip code.

CONTRACTOR’S PERMIT INFORMATION
License Classification:_____________________________________ Expiration Date: _________________________________________ CITY OF VISALIA BUSINESS TAX CERTIFICATE NO.: _________________________________ (A City Business Tax Certificate (License) is not required to submit a bid; however, vendor is required to obtain a City License prior to commencement of work or if vendor is presently transacting business within the City of Visalia, regardless of whether the business address is actually located within the City. Contact the Business License Division for clarification of questions at 559-713-4326.

Federal Tax I.D. No.: ____________________________________________________ RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

REFERENCES
The following are the names, addresses, and telephone numbers for at least three (3) public agencies for which BIDDER has performed work similar in size and scope within the past two years.

Company Name Address Tel. No. _____Contact_________

1.__________________________________________________________________________________

2.__________________________________________________________________________________

3.__________________________________________________________________________________

DESIGNATION OF SURETIES
The following are the names, addresses, and telephone numbers for all brokers and sureties from whom BIDDER intends to procure insurance.

Company Name Address Tel. No. Type____________
____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Submit with Proposal
EXHIBIT “B-1”

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
Equal Opportunity Clause
Unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114, or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Visalia, the BIDDER agrees as follows:

1. The BIDDER will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, or political affiliation. The BIDDER will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin, or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The BIDDER agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The BIDDER will, in all solicitations or advertisements for employees placed by or on behalf of the BIDDER, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or political affiliation.

3. The BIDDER will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the BIDDER’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The BIDDER will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations, and relevancy orders of the Secretary of Labor.

5. The BIDDER will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the BIDDER’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the BIDDER may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The BIDDER will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBBIDDER or vendor. The BIDDER will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the BIDDER becomes involved in, or is threatened with litigation with a SUBBIDDER or vendor as a result of such direction by the contracting agency, the BIDDER may request the United States to enter into such litigation to protect the interest of the United States.

Company Name:_________________________________________
Business
Address:______________________________________________________________________________________ Signature:
_________________________________________________________________Date:________________________ Name of Signing Official (Print or Type):_____________________________________________ Title of Signing Official: ______________________________________________ Company Seal (if any):

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Submit with Bid
EXHIBIT “B-2”

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

This form must be signed by the person authorized to submit Bids on behalf of the Bidder. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

Bidding Firm: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Print Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal (if any):

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Submit with Bid
EXHIBIT “B-3”
WORKERS’ COMPENSATION INSURANCE COMPLIANCE
(CALIF. LABOR CODE § 3700)

STATE OF CALIFORNIA )
) ss

CITY OF VISALIA )
I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal (if any):

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Submit with Bid
EXHIBIT “B-4”

OWNERSHIP DISCLOSURE AND CALIFORNIA LEVINE ACT STATEMENT The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

OWNERSHIP DISCLOSURE
____________________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company _________________________________________________________________________________________________________ Address

List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in the corporation:
____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________

CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also know as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $500 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

The following website contains a list of current Visalia City Council Members, https://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract? YES:_____ NO:_____. If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:

Council Member(s) Name Date of Contribution(s)
Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.
____________________________________________________________________________ Print or Type Name of Bidder/Proposer/Contractor/Consultant/Supplier/Vendor/Company __________________________________________ _____________________________ Signature of Company Authorized Individual Print or Type Name of Authorized Individual RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Submit with Bid
EXHIBIT “B-5”

AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal(if any):

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Submit with Bid
EXHIBIT “B-6”

DRUG-FREE WORKPLACE CERTIFICATION

STATE OF CALIFORNIA
STD.21 (REV.12-93)
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

CONTRACTOR/BIDDER FIRM NAME FEDERAL ID NUMBER
BY(Authorized Signature) DATE EXECUTED
PRINTED NAME OF PERSON SIGNING TELEPHONE NUMBER (Include Area Code)
( )
TITLE
CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or grant recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation, and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, then the terms and conditions of this certificate shall have the same force, meaning, effect, and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Submit with Bid
EXHIBIT “B-7”

IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)
(Complete and submit with response)
As required by California Public Contract Code Section 2204, the Contractor certifies, subject to penalty for perjury, that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
⃝ The Contractor is not:
(1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. ⃝ The City has exempted the Consultants from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. ⃝ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,00 over the life of the contract (up to 5 years).

Signature:________________________________ Printed Name:_________________________ Title:____________________________________ Agency Name:________________________ Date:____________________
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract, and/or eligibility to bid on contracts for three years.

RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

(Sample)EXHIBIT “C” for use in RFB and as contract

ANNUAL CONTRACT TO PROVIDE PEST CONTROL SERVICES
(City of Visalia Bid No. 25-26-32)
This Agreement entered into and effective this ________ day of ________________, 2026 [“Effective Date”], by and between the City of Visalia, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “CONTRACTOR”, “BIDDER”, or “SUBRECIPIENT”.

R E C I T A L S
WHEREAS, CONTRACTOR is an ____________________ (insert individual or entity type) with a primary business address of ____________________ and SSN or EIN: ____________________; and WHEREAS, CITY is a municipal corporation and Charter Law City; and WHEREAS, City of Visalia reviewed and evaluated responses to RFB No. ______, Annual Contract for Pest Control Services hereinafter referred to as the “Project” and determined to award contract to CONTRACTOR for the service; and
WHEREAS, CONTRACTOR represents that it is licensed, qualified, and willing to complete the Service pursuant to the terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

1. TERM:

The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Additionally, this Agreement may be terminated for convenience. In the event of termination or expiration of this Agreement, CONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.

2. ATTACHMENTS INCORPORATED:

The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

ATTACHMENT NO. DESCRIPTION OF ATTACHMENT
Attachment 1 General Contract Provisions
Attachment 2 Insurance Requirements
Attachment 3 City of Visalia Bid 25-26-32, Annual Contract for Pest Control Services Attachment 4 CONTRACTOR’s bid in response to Bid No. 25-26-32

3. CONTRACTOR SCOPE OF SERVICES and COMMITMENTS:

CONTRACTOR shall provide the following services for the stated compensation on or before the stated completion dates (“Scope of Services”):

All work described in the Scope of Services in Bid No. 25-26-32

4. CITY COMMITMENTS:

CITY shall perform the following tasks on or before the stated completion dates:

TASK COMPLETION DATE
Pay Contractor as work is completed and invoiced As requested by Contractor RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

5. COMPENSATION:

CITY shall pay CONTRACTOR compensation for services as indicated in Paragraph 4 above; however, CITY shall pay not more than the amount listed below as Total Compensation under this Agreement, unless otherwise agreed in writing. Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on invoices, receipts, time sheets, and similar documents presented by CONTRACTOR to CITY.

CONTRACT PRICE ADJUSTMENTS:

All prices shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement.

Prices may be adjusted annually at the time of contract renewal and upon mutual agreement of the parties.

It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the Project Manager no sooner than ninety (90) calendar days but not less than thirty (30) calendar days prior to the annual anniversary date of the agreement as specified in the General Conditions of RFB 25-26-32.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Department of Labor Consumer Price Index (CPI) for all Urban Consumers (CPI-U All Cities Average).

The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period.

In no instance shall the price increase exceed 5%. The contract unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CONTRACTOR
Dated: __________________ By:_____________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for CONTRACTOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.

CITY OF VISALIA
Dated: ___________________ By:______________________________________________________ City Manager
Dated: ___________________ By:______________________________________________________ City Attorney
Dated: _____________ By:______________________________________________________ City of Visalia Risk Manager
Dated: _____________ By:______________________________________________________ City of Visalia Project Manager
Total Compensation: $ Not to exceed Contractor’s stated bid prices Source of Funds: Local Revenues
Payment Schedule: Within 30 days from date of invoice for completed work RFB NO. 25-26-32
Annual Contract for Pest Control Services
Facilities Division

Exhibit “C”
Attachment 1

GENERAL CONTRACT PROVISIONS
A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment: Neither party shall assign, delegate, or transfer its rights and duties in this Agreement without the written consent of the other party.

C. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA CONTRACTOR: ________________________
707 W. Acequia Ave. _______________________
Visalia, CA 93291 _______________________
Attention: City Clerk Attn: ________________________
D. Independent Contractor: It is understood and agreed by the parties herein that CONTRACTOR, in the performance of this Agreement, shall act as an independent contractor, and therefore shall obtain no rights to any fringe benefits that accrue to regular full-time CITY employees.

E. Jurisdiction/Venue/Waiver Of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification: This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.

G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Indemnification: The CONTRACTOR waives any and all claims and recourse against the CITY, including the right of contribution of loss or damage to person or property arising from, growing out of, or in any way connected with or incidental to the CONTRACTOR’s performance of this Agreement, except claims arising from the concurrent or sole negligence of the CITY or its officers, agents or employees. The CONTRACTOR will indemnify, hold harmless, and defend (at CITY’s option) the CITY against any and all claims, demands, damages, costs, expenses, or liability arising out of the CONTRACTOR’s performance of this Agreement except for liability arising out of the concurrent or sole negligence of the CITY or its officers, agents, or employees.

I. Guarantees and Warranties:

1. IN GENERAL: All guarantees and warranties specifically called for by the specifications and/or this Agreement shall expressly run to the benefit of the CITY.

2. ONE-YEAR GUARANTEE: Besides guarantees required elsewhere, CONTRACTOR shall and hereby does guarantee the project work for a period of one year after the date of acceptance by CITY.

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3. WARRANTIES: Warranties required by the Invitation to Bid or this Agreement shall commence on the date of acceptance of the work by CITY, unless otherwise provided in a Certificate of Substantial Completion.

CONTRACTOR shall indemnify and hold CITY harmless from all claims growing out of the lawful demands of SUBCONTRACTORS, laborers, workers, mechanics, material persons, and furnishers of machinery and parts thereof, equipment, power tools, and all supplies, incurred in furtherance of the performance of this Agreement. CONTRACTOR shall, at CITY’s request, furnish satisfactory evidence that all obligations of the nature here and above designated have been paid, discharged, or waived. If CONTRACTOR fails to do so, then CITY may, after having served written notice on the CONTRACTOR, either pay directly unpaid bills, of which the CITY has written notice, or withhold from the CONTRACTOR’s unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged where upon payment to the CONTRACTOR shall be resumed, in accordance of the terms of this Agreement, but in no event shall the provisions of this sentence be construed to impose any obligations on the CITY to either the CONTRACTOR or its surety. In paying any unpaid bills of the CONTRACTOR, the CITY shall be deemed the agent of the CONTRACTOR, and any payment so made by the CITY shall be considered as payment made under the contract by the CITY to the CONTRACTOR, and the CITY shall not be liable to the CONTRACTOR for any such payments made in good faith.

Any defective work that is either corrected or replaced shall be warrantied and guaranteed for a period of one year from the date of such correction or replacement.

I. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

J. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

K. Firearms Prohibited: Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the express written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

L. Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions.

Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response.

Termination shall be at the sole discretion of the State.

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Exhibit “C”
Attachment 2

INSURANCE REQUIREMENTS

1. CONTRACTOR Insurance. CONTRACTOR, at its sole cost and expense, for the full term of this Agreement (and any extensions thereof), shall obtain and maintain at a minimum compliance with all of the following insurance coverage(s) and requirements. Such insurance coverage shall be primary coverage as respects CITY, and any insurance or self-insurance maintained by CITY shall be in excess of CONTRACTOR’s insurance coverage and shall not contribute to it.

2. Subcontractor(s’) Insurance. If CONTRACTOR utilizes one or more subcontractors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalent to that required of CONTRACTOR.

3. Types of Insurance and Minimum Limits. The following types of insurance and minimum limits are required, providing at least the following minimum coverage and limits of liability:
a. Workers’ Compensation written in accordance with the laws of the State of California, providing coverage for any and all employees of CONTRACTOR in the minimum statutorily required coverage amounts;
b. Professional Liability Insurance Coverage, in an amount not less than One Million Dollars ($1,000,000)
c. Comprehensive Automobile Liability Coverage for each of CONTRACTOR’s vehicles used in the performance of this Agreement, including owned, non-owned (e.g. owned by CONTRACTOR’s employees or contractors), leased or hired vehicles, in the minimum amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage. d. Commercial General Liability Insurance coverage in the minimum amount of $1,000,000 combined single limit, including coverage for:
(1) bodily injury;
(2) personal injury;
(3) broad form property damage;
(4) contractual liability;
(5) cross-liability;
(6) products and completed operations liability

4. Other Insurance Provisions.

If any insurance coverage required in this Agreement is provided on a “Claims Made” rather than “Occurrence” form, CONTRACTOR agrees to maintain the required coverage for a period of three (3) years after the expiration of this Agreement (hereinafter “post-agreement coverage”) and any extensions thereof. CONTRACTOR may maintain the required post-agreement coverage by renewal or purchase of prior acts or tail coverage. This provision is contingent upon post-agreement coverage being both available and reasonably affordable in relation to the coverage provided during the term of this Agreement. For purposes of interpreting this requirement, a cost not exceeding 100% of the last annual policy premium during the term of this Agreement in order to purchase prior acts or tail coverage for post-agreement coverage shall be deemed to be reasonable.

5. Endorsements.

All required Automobile and Comprehensive or Commercial General Liability Insurance shall be endorsed to contain the following clauses:

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a. The City of Visalia, its officers, agents, employees, representatives, and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.
b. It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.
c. This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W.

Acequia, Visalia, CA, 93291

6. Proof of Coverage.

CONTRACTOR agrees to provide its insurance broker(s) with a full copy of these insurance provisions and provide CITY on or before the effective date of this Agreement with Certificate(s) of Insurance for all required coverages. Copies of all the required Endorsements shall be attached to the Certificate(s) of Insurance or other evidence of insurance acceptable to the City of Visalia, which shall be provided by CONTRACTOR’s insurance company as evidence of the stipulated coverages.

This Proof of Coverage shall then be mailed to the City of Visalia at the following address:

City of Visalia
707 W. Acequia
Visalia, CA 93291
Attn: Purchasing Division
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EXHIBIT “D”
Listing of City of Visalia Observed Holidays
Holiday
Date
New Year’s Day January 1st
Martin Luther King Jr. Holiday 3rd Monday in January
President’s Day 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Veteran’s Day November 11th
Thanksgiving Day Designated Thursday in November
Friday after Thanksgiving Day Friday after Thanksgiving in November Christmas Day December 25th
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EXHIBIT “F”
Aerial Location Photos
• 101 – City Hall West (16,630 Sq. Ft.)
707 West Acequia
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• 102 – Administration Building (4,469 Sq. Ft.)
220 North Santa Fe
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• 104 – Anthony Community Center Gym (14,000 Sq. Ft.)
343 N Jacob Street
• 108 – Anthony Community Center (18,816 Sq. Ft.)
345 N Jacob Street
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• 106 – Police Department/ Fire Department 51 (25,384 Sq. Ft.) 303 S. Johnson
• 106 – Police Department Violent Crimes (2,295 Sq. Ft.) 707 W Acequia Ave. (Part of VPD)
TOTAL LOCATION SQ. FT. 27,679
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• 107 – Manuel Hernandez Community Center (12,000 Sq. Ft.) 247 West Ferguson
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• 109 – Senior Center (8,934 Sq. Ft.)
310 N. Locust
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• 110 – Oval Service Center (1,285 Sq. Ft.)
808 North Court
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• 112 – Whitendale Community Center (3,900 Sq. Ft.)
630 West Beech Ave.

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• 115 – Wittman Center (6,500 Sq. Ft.)
315 West Pearl
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• 124 – City Hall East (10,039 Sq. Ft.)
315 East Acequia Ave.

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• 127 – Transit Bldg. (12,742 Sq. Ft.)
425 East Oak Ave.

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• 130 – Police Precinct #1 (8,000 Sq. Ft.)
204 North West 3rd Ave.

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• 131 – Police Precinct #2 (8,000 Sq. Ft.)
4100 South County Center Drive
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• 151 – Fire Station 51 (16,238 Sq. Ft.)
309 S. Johnson
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• 152 – Fire Station 52 (5,500 Sq. Ft.)
2224 West Monte Vista
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• 153 – Fire Station 53 (5,500 Sq. Ft.)
5025 West Walnut Ave.

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• 154 – Fire Station 54 (5,549 Sq. Ft.)
440 West Ferguson Ave.

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• 155 – Fire Station 55 (10,000 Sq. Ft.)
6921 West Ferguson
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• 156 – Fire Station 56 (5,500 Sq. Ft.)
1321 South Lovers Lane
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• 160 – Visalia Emergency Communications Center (11,000 Sq. Ft.) 420 North Burke.

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• 169 – Police Department (13,200 Sq. Ft.)
6627 Pershing Ave.

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• 178 – Solid Waste Bldg. (1,959 Sq. Ft.)
309 North Cain Corporation Yard
• 180 Employee Health Clinic (1,138 Sq. Ft.)
315 S. Johnson
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• 181 – Airport Administration Bldg. (5,718 Sq. Ft.)
801 Hangars Way
• 182 – Utility Bldg. (600 Sq. Ft.)
336 North Ben Maddox Way Corporation Yard
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• 183 – Streets Department Office (1,200 Sq. Ft.)
336 North Ben Maddox Way Corporation Yard
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• 184 – Corp Yard Administration (2,136 Sq. Ft.)
336 North Ben Maddox Way
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• 185 – Buildings and Parks Department (7,406 Sq. Ft.)
336 North Ben Maddox Way Corporation Yard
• 186 – Fleet Maintenance Bldg. (10,810 Sq. Ft.)
335 North Cain Corporation Yard
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• 187 – Adobe Bldg. (960 Sq. Ft.)
336 North Ben Maddox Way Corporation Yard
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• 188 – Traffic Safety (2,236 Sq. Ft.)
335 North Cain Corporation Yard
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• 191 – Mervis Bldg. (17,200 Sq. Ft.)
300 East Mineral King Ave.

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• 192 – T.R.A.T.T. (2,862 Sq. Ft.)
1516 W. Mineral King
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• 201 – Plaza Park Store and Restroom (500 Sq. Ft.)
9000 West Airport Drive.
• 222 – West Parking Structure (210,419 Sq. Ft.)
222 W. Acequia Ave.

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• 325 – East Parking Structure (149,625 Sq. Ft.)
300 E. Acequia Ave.

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• 503 – Convention Center (110,000 Sq. Ft.)
303 East Acequia Ave.

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• 514 – Wastewater Facility
7579 Ave 288
Admin Building 3,072 Sq. Ft.

Lab Building 5,100 Sq. Ft.

Main Shop 8,000 Sq. Ft.

Storage Building 4,800 Sq. Ft.

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• 539 – Police K-9 Facility (8,100 Sq. Ft.)
7400 Ave 328
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• 540 – Visalia Animal Care Center (17,000 Sq. Ft.)
29016 Hwy 99
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• 545 – City of Visalia Airport Hangars (2,500 Sq. Ft.) Visalia Airport
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• 545 – Municipal Airport Both Terminals (2,800 Sq. Ft.) 9500 Airport Drive