ACTION:
____________________________
Clerk/Secretary
Department: Engineering Item No:
Prepared by: Jon Nottage, Stormwater Program Manager Meeting Date: February 22,2022 Approved by:
Greg Mayer, City Engineer
Patrick Johnson, City Manager Agenda Location: Consent Calendar SUBJECT: AS-NEEDED STORMWATER OUTREACH AND PUBLIC EDUCATION SERVICES RECOMMENDATION:
1.Adopt City Council Resolution No. 2022- , awarding a contract with NV5, Inc. for As-Needed Stormwater Outreach and Public Education Services.
2.Adopt City Council Resolution No. 2022- , awarding a contract with San Diego County Superintendent of Schools for As-Needed Stormwater Outreach and Public Education Services.
3.Adopt Buena Sanitation District Resolution No. 2022- , authorizing funding for a contract with NV5, Inc. for As-Needed Stormwater Outreach and Public Education Services.
4.Adopt Buena Sanitation District Resolution No. 2022- , authorizing funding for a contract with San Diego County Superintendent of Schools for As-Needed Stormwater Outreach and Public Education Services.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: On June 8, 2021, adopted City Council Resolution No. 2021-89, and Buena Sanitation District Resolution No. 2021-10, approving the Fiscal Years 2021/22 and 2022/23 Operating Budget (Vote: 5-0).
STATEMENT ON THE SUBJECT: The City of Vista’s stormwater program primarily relies on staff to implement required regulatory activities. City staff continually strives to operate efficient and effective activities to comply with applicable stormwater regulations. However, the ever-increasing number and complexity of requirements imposed by the State Water Resources Control Board, including the San Diego Regional Water Quality Board’s Municipal Stormwater Permit, Order No. R9-2013-0001 (as amended by R9-2015-0001 and R9-2015-0100), requires the City to supplement staff with outside support.
The municipal stormwater permit requires the City to conduct outreach and education activities, targeting pollution prevention messages to specific audiences. Examples of these activities include classroom presentations to school-aged children, information booths at public events, and distribution of education materials to residents, businesses, and homeowner associations.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
C3
02/22/2022 C3 1 of 148
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2022-17; 2) City Council Resolution No. 2022-18; 3) Buena Sanitation District Resolution No. 2022-5; and 4) Buena Sanitation District Resolution No. 2022-6. Vote: 5-0
MEETING DATE: February 22, 2022 PAGE 2
SUBJECT: AS-NEEDED STORMWATER OUTREACH AND PUBLIC EDUCATION SERVICES On October 14, 2021, staff issued a Request for Proposals (RFP) seeking up to two qualified environmental educational organizations or firms for as-needed stormwater outreach and public education services. The RFP was posted publicly on the City's website and procurement portal, ProcureNow.
Five proposals were received from the following organizations:
Firm Office Location
I Love A Clean San Diego San Diego, CA
JPW Communications Carlsbad, CA
NV5, Inc. San Diego, CA
San Diego County Superintendent of Schools San Diego, CA Solana Center for Environmental Innovation Encinitas, CA Staff thoroughly reviewed the submitted proposals, and selected two organizations, NV5, Inc. (NV5) and San Diego County Superintendent of Schools (SDCSS), as the most qualified to provide the necessary services. The pre-determined evaluation criteria used by the review panel to rank the firms included the firm's team experience, understanding of project objectives and requirements, quality of work, and successful performance of similar work.
NV5 has extensive experience in conducting a variety of environmental education events, developing targeted outreach materials, evaluating outreach effectiveness, and demonstrated awareness of stormwater permit regulations. SDCSS provides a unique and effective education experience by bringing hands-on learning to the classroom for school aged children through their"Splash Science Lab" and "Green Machine Lab" programs, educating students about a variety of watershed and water quality topics.
In consideration of the current pandemic, both organizations also identified virtual education opportunities.
With re-issuance of the municipal stormwater permit anticipated in 2022, NV5 and SDCSS's complementary strengths, experience, and availability will support staff in continuing to implement outreach activities consistent with permit requirements. Therefore, staff recommends entering into as- needed contracts with both NV5 and SDCSS.
Potential as-needed services to be provided include, but are not limited to, in classroom or virtual presentations, support for outreach events, booths, and workshops, and development of targeted outreach materials. For a full description of services, please refer to Section III of the RFP (Exhibit 7). The term for each agreement is 24 months, with an option to extend for an additional 36 months. The total not-to- exceed contract ceiling is $100,000.
FISCAL IMPACT: The maximum amount of each agreement is $100,000. Funding for as-needed stormwater outreach and public education outreach services is identified in the Fiscal Year 2021/22 Operating Budget in the Stormwater Engineering Professional Services Account (No. 5010377.521000.00218) and California Mandated Trash Cleanup (CMTC) Account (No. 5110378.521000). Future operating budgets will include funding necessary for implementation of the contracts.
EXHIBITS:
1. City Council Resolution No. 2022- , awarding a contract with NV5, Inc. for As-Needed Stormwater Outreach and Public Education Services
2. City Council Resolution No. 2022- , awarding a contract with San Diego County Superintendent of Schools for As-Needed Stormwater Outreach and Public Education Services
3. Buena Sanitation District Resolution No. 2022- , authorizing funding for a contract with NV5, Inc. for As-Needed Stormwater Outreach and Public Education Services 02/22/2022 C3 2 of 148
MEETING DATE: February 22, 2022 PAGE 3
SUBJECT: AS-NEEDED STORMWATER OUTREACH AND PUBLIC EDUCATION SERVICES
4. Buena Sanitation District Resolution No. 2022- , authorizing funding for a contract with San Diego County Superintendent of Schools for As-Needed Stormwater Outreach and Public Education Services
5. Contract with NV5, Inc.
6. Contract with San Diego County Superintendent of Schools
7. Request for Proposals As-Needed Stormwater Outreach & Public Education Services 02/22/2022 C3 3 of 148
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, AWARDING A CONTRACT WITH NV5, INC. FOR AS-
NEEDED STORMWATER OUTREACH AND PUBLIC EDUCATION SERVICES The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. Pursuant to Section 3.08.040 of the Vista Municipal Code, a request for proposals (RFP) was issued on October 14, 2021.
B. Five proposals were submitted in response to the RFP and were evaluated based upon the predetermined set of criteria in the RFP.
C. Staff recommend the selection of NV5, Inc. as one of the consultants to provide as-needed stormwater outreach and public education services pursuant to the contract on file with the City Clerk ("Contract').
2. Action.
A. The contract between the City of Vista and NV5, Inc. for as-needed stormwater outreach and public education services with a ceiling of$100,000 is approved, and the Mayor is authorized to execute the contract.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on February 22, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
JUDY RITTER, MAYOR
APPROVED AS TO FORM: ATTEST:
DAROLD PIEPER, CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:
APPROVED
Darold Pieper
20220208101753
001054562 EXHIBIT 1
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, AWARDING A CONTRACT WITH SAN DIEGO COUNTY
SUPERINTENDENT OF SCHOOLS FOR AS-NEEDED STORMWATER
OUTREACH AND PUBLIC EDUCATION SERVICES
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. Pursuant to Section 3.08.040 of the Vista Municipal Code, a request for proposals (RFP) was issued on October 14, 2021.
B. Five proposals were submitted in response to the RFP and were evaluated based upon the predetermined set of criteria in the RFP.
C. Staff recommend the selection of San Diego County Superintendent of Schools. as one of the consultants to provide as-needed stormwater outreach and public education services pursuant to the contract on file with the City Clerk ("Contract").
2. Action.
A. The contract between the City of Vista and San Diego County Superintendent of Schools for as-needed stormwater outreach and public education services with a ceiling of $100,000 is approved, and the Mayor is authorized to execute the contract.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on February 22, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
JUDY RITTER, MAYOR
APPROVED AS TO FORM: ATTEST:
DAROLD PIEPER, CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:
APPROVED
Darold Pieper
20220208102443
001054612 EXHIBIT 2
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RESOLUTION NO. 2022-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BUENA SANITATION DISTRICT, AUTHORIZING FUNDING FOR A
CONTRACT WITH NV5, INC. FOR AS-NEEDED STORMWATER OUTREACH
AND PUBLIC EDUCATION SERVICES
The Board of Directors of the Buena Sanitation District does resolve as follows:
1. Findings. The Board of Directors hereby finds and declares the following:
A. The City of Vista has entered into a contract with NV5, Inc. for as-needed stormwater outreach and public education services.
B. The Buena Sanitation District will fund this contract on a project basis as-needed for expenses associated with the Buena Sanitation District.
2. Action.
A. The Buena Sanitation District authorizes the use of funding to be allocated on a project basis as-needed for the contract with NV5, Inc. for as-needed stormwater outreach and public education services.
3. Adoption. PASSED AND ADOPTED at a meeting of the Board of Directors of the Buena Sanitation District held on February 22, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
JUDY RITTER, CHAIRPERSON
APPROVED AS TO FORM: ATTEST:
DAROLD PIEPER, DISTRICT COUNSEL KATHY VALDEZ, CLERK OF THE BOARD By: By:
APPROVED
Darold Pieper
20220208101944
001054581 EXHIBIT 3
02/22/2022 C3 6 of 148
RESOLUTION NO. 2022-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BUENA SANITATION DISTRICT, AUTHORIZING FUNDING FOR A
CONTRACT WITH SAN DIEGO COUNTY SUPERINTENDENT OF SCHOOLS
FOR AS-NEEDED STORMWATER OUTREACH AND PUBLIC EDUCATION
SERVICES
The Board of Directors of the Buena Sanitation District does resolve as follows:
1. Findings. The Board of Directors hereby finds and declares the following:
A. The City of Vista has entered into a contract with San Diego County Superintendent of Schools for as-needed stormwater outreach and public education services.
B. The Buena Sanitation District will fund this contract on a project basis as-needed for expenses associated with the Buena Sanitation District.
2. Action.
A. The Buena Sanitation District authorizes the use of funding to be allocated on a project basis as-needed for the contract with San Diego County Superintendent of Schools for as-needed stormwater outreach and public education services.
3. Adoption. PASSED AND ADOPTED at a meeting of the Board of Directors of the Buena Sanitation District held on February 22, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
JUDY RITTER, CHAIRPERSON
APPROVED AS TO FORM: ATTEST:
DAROLD PIEPER, DISTRICT COUNSEL KATHY VALDEZ, CLERK OF THE BOARD By: By:
APPROVED
Darold Pieper
20220208102701
001054632 EXHIBIT 4
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CONTRACT FOR PROFESSIONAL SERVICES
FOR AS-NEEDED STORMWATER OUTREACH & PUBLIC EDUCATION
SERVICES
THIS "CONTRACT" is entered into by and between the "Parties" as of ("Contract Date").
1.0 THE "PARTIES"
The "City": The "Contractor"
CITY OF VISTA, a chartered municipal NV5, INC., a California corporation corporation 15092 Avenue of Science, Suite 200
200 Civic Center Drive San Diego, CA 92128
Vista, CA 92084
Contact: Rebecca Cole
Working Contact: Jon Nottage
Billing Contact: Jon Nottage
2.0 BASIC TERMS
2.1 The "Services" to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.
2.2 The "Required License" for the Services is: N/A.
2.3 Contractor, an entity holding the Required License, desires to enter into this "Contract" with City for the Services.
2.4 The "Project" for which the Services are required is described in Exhibit A.
2.5 Contractor has submitted to City a Proposal to perform the Services dated November 22, 2021 ("Exhibit B").
2.6 The "Contract Ceiling Price" is: $100,000.
2.7 Any references in Exhibit A or Exhibit B to "Consultant" shall mean Contractor for the purposes of this Contract.
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for 24 calendar months ("Term") from the Contract Date. The Term may be extended at the City's option for an additional 36 months, in increments of City's choice, for a maximum Term of 60 months from the Contract Date.
3.3 City may terminate this Contract upon 30-days' written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to Professional Services(Non-Construction)(RFP)(NPW) 1 of 9 NV5, INC. [51 960-21 001 05020 2 EXHIBIT 5
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the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
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6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A—E.
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES All Services under the Contract must be completed in compliance with the schedule in Exhibit A.
8.0 STANDARD OF PERFORMANCE
8.1 Contractor represents and warrants that it has the training, qualifications, experience and facilities necessary to properly perform the Services required under this Contract in a thorough, competent and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
8.2 Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
9.0 CONTRACTOR'S STATUS; CONTRACTOR'S EMPLOYEES
9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
9.2 Contractor represents and warrants that all professional services required under this Contract shall be provided by a person or persons duly licensed by the State of California to provide those types of services.
9.3 Neither Contractor, nor any of Contractor's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor may have to any such rights.
9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor's officers, employees, agents and subcontractors that are included in this Contract.
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9.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor's officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
9.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.
10.0 CIVIL RIGHTS
10.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
10.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person's race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
10.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
10.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
10.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
10.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, Professional Services(Non-Construction)(RFP)(NPW) 4 of 9 NV5, INC. [51 960-21 001 05020 2
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including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor's officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
11.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party ("Representative"). Any written or verbal directions or requests of City's Representative delivered to the Contractor's Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
12.0 ASSIGNMENT AND SUBCONSULTING
12.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
12.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager's designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager's designee.
13.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
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14.0 FINANCIAL RECORDS
14.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor's performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
15.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.
16.0 CONFIDENTIALITY
16.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
16.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor's scope of Services. Contractor will not disclose any information prepared for City, or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
16.3 Contractor's obligations under this paragraph shall survive the termination of this Contract.
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17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively "Conflict Laws"). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
18.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term "City Official" shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
19.0 DUTY OF INDEMNIFICATION
19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and (2) indemnify City, and its directors, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution ("Duty of Indemnification"). Contractor's obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.
19.2 The review, acceptance or approval of Contractor's work or work product by any indemnified party shall not affect, relieve or reduce Contractor's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.
The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
19.3 Contractor's costs of defense shall not exceed Contractor's proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.
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20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
21.0 SERVICE OF NOTICE
21.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party's Representative or by overnight courier service to the Party's address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
24.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
25.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 9.]
Professional Services(Non-Construction)(RFP)(NPW) 8 of 9 NV5, INC. [51 960-21 001 05020 2
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26.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
"City" "Contractor"
CITY OF VISTA, a chartered municipal NV5, INC., a California corporation corporation
By: By:
JUDY RITTER, MAYOR
ATTEST: Name/Title
KATHY VALDEZ, CITY CLERK
By: By:
APPROVED AS TO FORM:
DAROLD PIEPER, CITY ATTORNEY Name/Title
By:
RISK MANAGEMENT REVIEW:
DOLORES GASCON, RISK MANAGER
By:
APPROVED
Darold Pieper
20220120151842
Professional Services(Non-Construction)(RFP)(NPW) 9 of 9 NV5, INC. [51960-2]00105020 2
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EXHIBIT A
REQUEST FOR PROPOSALS
001050202 Exhibit A
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REQUEST FOR PROPOSALS (RFP)
AS-NEEDED
STORMWATER OUTREACH &
PUBLIC EDUCATION SERVICES
FOR THE CITY OF VISTA
RFP ISSUE DATE: October 14, 2021
RESPONSE DUE: November 22, 20211 4:00 PM
CITY OF V
A "'
Engineering Department
Stormwater Division
Jon Nottage
200 Civic Center Drive
Vista, CA 92084
(760) 643-5416
jnottage(Dcityofvista.com
02/22/2022 C3 18 of 148
REQUEST FOR PROPOSALS
As-Needed Stormwater Outreach &
Public Education Services
I. INTRODUCTION AND PURPOSE
The City of Vista (City) Stormwater Engineering Division is requesting proposals from environmental educational organizations or firms (Consultant) to provide as-needed stormwater program outreach and public education services. The City will enter into a two- (2) year Master Consulting Agreement with up to two (2) selected Consultants, with an optional extension of up to three (3) additional years. The maximum term of the contract shall be five (5) years. Services provided under each Agreement shall not exceed $50,000 annually. A detailed scope of work and fee will be outlined for each task and assigned to the selected Consultant(s) based on expertise and availability.
Consultants may submit proposals as a single organization or firm with in-house capabilities, or as a team of consultants to fulfill services of this request for proposals (RFP). For specialized work for which the prime consultant will require a sub-consultant, the prime consultant will serve as an administrative liaison between the City and the sub-consultant. The prime consultant mark-up for sub-consultants shall not exceed five percent (5%). The City reserves the right to request proposals from other firms throughout for special projects requiring unique qualifications.
All Consultants must create an account on ProcureNow to submit a proposal.
Consultants can register at: https://secure.procurenow.com/portal/citVofvista . Once registered, Consultants must download this solicitation to appear on the Bidder's List as a "Prospective Bidder." Consultants that fail to specifically download this solicitation will not appear on the Bidders' List and will be unable to participate or be considered for this RFP.
II. BACKGROUND
The City of Vista is located in San Diego County, within the San Luis Rey and Carlsbad Hydrologic Units. Multiple National Pollutant Discharge Elimination System (NPDES) permits issued by the San Diego Regional Water Quality Board and the State of California Water Resources Control Board are applicable to pollution prevention activities in the City, including:
• Municipal Stormwater Permit (Order No. 2013-0001, as amended by Order No. 2015-0001 and Order No. 2015-0100)
• Waste Discharge Requirements for Sanitary Sewer Systems (Order 2006 0003 DWQ)
2 02/22/2022 C3 19 of 148
• Construction General Permit (Order No. 2012-0006-DWQ) Proposers should be familiar with the outreach and education components of these permits, applicable Water Quality Improvement Plans (WQIPs), and related water quality regulations. Additional information can be found at:
www.cityofvista.com/stormwater .
III. PROPOSED SCOPE OF SERVICES
The City is seeking up to two (2) qualified environmental education organizations or firms to provide as-needed services that will support its stormwater program public outreach and education activities. Activities are guided by requirements of the aforementioned NPDES permits and associated WQIPs for the Carlsbad and San Luis Rey watersheds.
Consultant tasks are anticipated to include, but are not limited to, the following:
1. Environmental Education
Market, schedule, and deliver virtual and in-person classroom presentations and engagement activities to schools within the City. The content of activities is anticipated to include topics of:
a. Watershed education
b. Water quality and priority pollutants
c. Pollution prevention and storm drain protection
d. Awareness of trash and littering, single-use plastics, non-stormwater discharges, and pet waste
2. Public Participation and Outreach Events
Coordinate and host virtual and in-person information booths, workshops, and presentations for public participation and outreach events. Support may include targeted calendar dates (e.g., Earth Day or city special events) or engage specific audiences (e.g., Homeowners Associations, property managers, or business owners). Event content may include the following:
a. Environmental Education elements in Item 1 (above)
b. Recycling and trash/waste management
c. Community clean-up events
d. Sustainable landscaping
3. Program Development
Provide strategic program development support, consistent with watershed and regional stormwater program outreach and public education activities. Example activities may include:
a. Strategic development of outreach objectives, activities, and measurable outcomes
3 02/22/2022 C3 20 of 148
b. Collaboration with other agencies in the Carlsbad and San Luis Rey Watershed Management Areas
c. Coordination with regional outreach activities and events d. Development of pollutant specific educational materials, such as brochures, webpage content, and videos
e. Preparation of business specific education materials and messaging f. Preparation and translation of multilingual outreach and education materials The Consultant has total responsibility for the accuracy and completeness of project deliverables. The deliverables will be reviewed by the City for conformity with the requirements of the Agreement.
The Consultant shall implement a Quality Assurance and Quality Control (QA/QC) process. Project deliverables shall be of a quality acceptable to the City, considering the following: professional appearance, well organized, clear illustrations/photos, technically and grammatically correct for intended audience, checked, and dated. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
The Consultant shall implement a billing procedure to provide the City with clear and concise summaries of work tasks being invoiced for payment. Invoices shall include, at a minimum, current and total expenditures for work tasks, and a description of work completed. Invoices shall be submitted on a monthly basis.
IV. CITY RESPONSIBILITIES
The City will be responsible for the following:
• Communicate goals, objectives, measures, and responsibilities • Provide guidance, oversight, and participation in regulatory processes • Work with Consultant to determine most beneficial course of action and develop project tasks
• Provide available records, documents, and data to support tasks • Prepare and execute agreements with other agencies or entities, as needed • Prompt payment of accurate invoices
V. COORDINATION
Coordination with City staff, County of San Diego, other agencies, and consultants is anticipated. The City will decide the manner in which the project coordination is undertaken. At the City's option, coordination efforts may be performed by the Consultant's direct contact or through City staff. When coordination efforts require 4 02/22/2022 C3 21 of 148
agreement, such agreement shall be facilitated by the City.
VI. PROJECT PROGRESS
The contract shall begin upon approval by the City Council, and the Consultant shall commence work after notification to proceed by the City. The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City Council.
VII. PROPOSAL
Schedule
The City's schedule* for the selection process is as follows:
i) City Releases RFP October 14, 2021
ii) Deadline for questions October 29, 2021
iii) Proposals Due November 22, 2021 @ 4:00 pm iv) Consultant Shortlist (if needed) December 9, 2021 v) Interviews (if needed) December 21, 2021*
vi) Select Consultants January 5, 2022*
vii) Contract Award February 22, 2022*
*All dates subject to change. The City reserves the right to modify dates as necessary.
All questions must be submitted via "Q&A" through the City's Electronic Bidding System, ProcureNow. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through ProcureNow.
To receive addenda and submit a proposal, Consultants shall register on the City's Electronic Bidding System at https://secure.procurenow.com/portal/cit ofY vista. Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a "Prospective Bidder." Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non- responsive. If a Consultant is unable to register or download the RFP from ProcureNow, a Consultant representative may contact ProcureNow to troubleshoot the problem.
All proposal documents and supplementary documents must be uploaded using ProcureNow prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. At that point respondents will receive an email confirmation from ProcureNow.
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Requirements
The proposal shall be limited to ten (10) 8.5" x 11" pages, excluding cover letter, resumes, and appendix material. A fee schedule described in the following section, Information Required from Consultants, shall be provided in a separate electronic file uploaded to ProcureNow. Hard copy, faxed, and email copies will not be accepted.
Proposals shall include a discussion of the Consultant's overall approach, a summary of key personnel and qualifications, a rate schedule, and documentation of the firm's and any sub-consultant's qualifications. The proposal should be concise, well organized, and demonstrate the responders' qualifications and experience applicable to the contract. Responders will be evaluated based on the information submitted in accordance with the criteria for selection provided herein.
Proposals submitted in response to this RFP shall include:
1. COVER LETTER - A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract.
a. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the Consultant. b. The cover letter shall include a statement that the Consultant can meet the City's insurance requirements and is prepared to execute the Standard Consulting Agreement as written and will not make any changes to the project team without authorization of the City.
c. All copies shall be signed by an individual or, if a corporation, a corporation officer with the power to bind the company or corporation to its proposal. To be considered, all proposals shall be completely responsive to this RFP. d. Provide a statement that the Consultant has received all addenda and include the addendum numbers and dates.
2. COMPANY INFORMATION
a. Identification of Responder.
b. Legal name and address of the company.
c. Identification of the parent company (if applicable). d. Addresses of offices located in San Diego County.
e. Number of employees in San Diego County.
f. Name, title, address, and telephone number of the person to contact concerning the proposal.
g. California Department of Industrial Relations (DIR) Number. h. Secretary of State Entity Number.
6 02/22/2022 C3 23 of 148
3. PROJECT UNDERSTANDING — Discuss the Consultants understanding and familiarity of the proposed scope of services (Section III).
4. PROPOSED TASK ORDER APPROACH - Discuss generalized approach to time/budget management, documentation, requirements from the City, consideration for Consultant's workload at the time of the task order issuance, and approach to QA/QC.
5. PROJECT TEAM AND ORGANIZATION CHART
a. Describe project organization, including identification and responsibilities of key personnel.
b. Indicate roles of prime and all sub-consultants (if any). c. Provide discussion of the experience of the Project Manager and other key personnel.
d. Provide resumes of the Project Manager and other key personnel who will work on this contract. The resume shall include relevant experience, education, and certifications. The resume for each individual shall not exceed two pages in length. Resumes may be included as an appendix to the main document. e. Describe proposed line-of-communication between the City, prime team members, and sub-consultants.
f. California Department of Industrial Relations (DIR) Number and Secretary of State Entity Number for all subconsultants.
6. EXPERIENCE
a. Provide description and examples of consultant's experience in completing similar efforts within the last 5 years.
b. Provide discussion and examples of specialized experience in completing scope of required services listed above (Section III).
c. Projects currently being performed may be submitted for consideration. d. Project information should include a brief project description, agency or client name, their telephone number(s), the year of completion, and the contract fee. e. Identify team members proposed for this project and their roles on the representative similar projects.
7. REFERENCES
The Consultant shall provide a minimum of three (3) references for similar projects. At least one reference shall be from the projects listed in Item 6 EXPERIENCE. At a minimum, each reference shall include the client's name and location, number of projects completed for the client, client contact name and phone number.
8. EXCEPTIONS TO RFP
Consultant shall certify that it takes no exceptions to the RFP including the Sample Agreement. If the Consultant does take exception(s) to any portion of 7 02/22/2022 C3 24 of 148
the RFP, the specific portion to which exception is taken shall be identified and explained.
9. RATE SCHEDULE (separate electronic file uploaded to ProcureNow, excluded from page count limit)
a. Rate Schedule: Include rate schedule of professional staff and services.
Service costs are to be provided on a per hourly basis. Proposed rates shall clearly correlate with names and classifications of staff likely to be involved with the projects.
b. Billing: The City requires that all billing for work done by the end of billing period be submitted to the City on a monthly basis. Each billing shall be submitted with a status report describing work performed. Final billing will be approved for payment only after a completed status report has been approved by the City.
c. Overtime Pay: List procedures used for applying overtime rate for non-exempt employees. Indicate the normal hours of work and overtime rate for non- exempt employees.
VIII. CRITERIA FOR SELECTION
The City's consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for professional services. An evaluation committee appointed by the City Engineer will review the proposals. The criteria for evaluating the proposals for the Master Consulting Agreements submitted will take the following items into consideration:
• 30% - Experience with projects of similar nature.
• 30% - Understanding of project objectives and scope of work as evidenced in the written narratives.
• 25% - Relevant local experience and reputation of the Consultant, including a verification of data and references.
• 10% - Staffing capabilities demonstrating that the availability of staff for the project will remain sufficient throughout the duration of the contract. • 5% - The City's prior experience with the consultant.
The rate schedule of the top ranked consultants will be opened at the conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City may interview a short list of top ranked qualified consultants or proceed directly to negotiating the final fee schedule with the top ranked 8 02/22/2022 C3 25 of 148
consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.
IX. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates, unit costs or fixed fee for services rendered as negotiated. For projects with a specific scope of work and duration, a project specific fee proposal will be requested. A Work Plan and a breakdown of labor hours by employee billing classification together with the cost of non-labor and sub-consultant services shall be included with the fee proposals for individual projects. The labor breakdown shall be based on a listing of work tasks that correlates with the Consultant's defined scope of work for the project proposal. This information will be used by City's staff to evaluate the reasonableness of the fee proposal and will be used in negotiating the final fee amounts for the Supplemental Contract Agreements.
There will be no compensation to Consultant for hours expended due to Consultant's errors and omissions.
The Consultant's Standard Hourly Billing Rates (Fee Schedule) for all classifications of staff likely to be involved with an individual project shall be included with the Request for Proposals along with the mark-up rate for any non-labor expenses and sub-consultants.
The fee schedule shall clearly identify the hourly rates for classifications of staff receiving prevailing wage rates. During the term of the Agreement there will be no increases to the fee schedule.
Special Requirements
As required by Article 2 of Chapter I of Part 7 of Division 2 of the California Labor Code, the Consultant and all subconsultants shall pay not less than the prevailing rate of wages to all workmen employed in the execution of this Contract as ascertained and adopted by the State of California, Director of Industrial Relations pursuant to the Labor Code.
The Consultant and all subconsultants shall have a City of Vista Business License prior to award of contract. Business licenses can be obtained at www.vistabl.com . A City of Vista Business License is not required to propose on this request for proposals.
X. METHOD OF PAYMENT
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel, and staff type who worked on the project, and hourly rates.
9 02/22/2022 C3 26 of 148
XI. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for review, as Attachment "A".
The RFP and the Consultant's Proposal will be attached and become part of the Agreement as exhibits.
Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.
The signer of the Proposal must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein; that the Proposal is made without collusion with any other person, persons, company, or parties submitting a Proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the Proposal has full authority to bind the principal proposer.
Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker's compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista and Buena Sanitation District, its officers, and employees as insured or additional insured.
The contents of the Proposal of the successful consultants shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City because of a failure to contract may be recovered from the Consultant.
For each individual project a Supplemental Agreement will be established that has a project specific scope of work and negotiated costs.
XII. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager) and an alternate, who shall be identified in the proposal. The Consultant's representative will remain in responsible charge of the Consultant's duties from the Notice-to-Proceed through project completion. If the Consultant's Project Manager should be unable to continue with the project, then the Consultant shall notify the City's representative in writing. The City's representative shall first approve any substitution of representatives or sub-consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project 10 02/22/2022 C3 27 of 148
Manager leaves the Consulting firm.
XIII. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.
The City reserves the right to extend the due date, accept or reject any or all proposals received because of this request, negotiate with any qualified consultant, or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.
All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals submitted to the City of Vista become the property of the City.
XIV. DISCLOSURE
All Statement of Qualifications/Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for "trade secrets". If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. To protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
XV. LATE, MODIFIED, OR WITHDRAWN STATEMENTS OF QUALIFICATIONS All proposal documents and supplementary documents must be uploaded using ProcureNow prior to the above listed response date and time. ProcureNow's clock shall be the official clock used to determine the date and time of any submission. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. Proposals received via mail, e-mail, and fax will not accepted.
Any modification of a Proposal, except a modification resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission. 11 02/22/2022 C3 28 of 148
Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter. Proposals may be withdrawn in person by the consultant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposals prior the posting of Notice of Intent to Award of contract award. 12 02/22/2022 C3 29 of 148
ATTACHMENT "A"
Sample Professional Services Contract Agreement
13 02/22/2022 C3 30 of 148
EXHIBIT B
CONTRACTOR'S PROPOSAL
001050202 Exhibit B
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November 22, 2021
Jon Nottage
City of Vista -Storm Water Division
200 Civic Center Drive
Vista, CA 92804
SUBJECT:AS-NEEDED STORMWATER OUTREACH AND PUBLIC EDUCATION SERVICES Dear Mr. Nottage, TABLE OF CONTENTS
Protecting bodies of water and water ways is imperative to Company Information 1 human and animal life as well as the environment, residents, businesses owners and other stakeholders who benefit from Project Un•" - • = their beauty and many benefits they provide. Clean water is an Proposed Task Order A.. .. undeniable staple of everyday life. Project Team 4 We understand the City of Vista is required to follow permit Experience regulations for stormwater runoff and discharges into local References • waterbodies issued by the San Diego Regional Water Quality Board and State of California Water Resources Control Board. Exceptions 10 As San Diego residents ourselves who regularly frequent itsAppendix: Schedule, beaches, lakes and lagoons, we appreciate the comprehensive approach the city has undertaken that goes beyond these requirements.
Specifically, the City of Vista has actively participated in "Project Clean Water"—a multi-agency project created "to provide a broad and inclusive forum for exploring water quality issues of regional significance"—and developed a variety of educational resources that are tailored for a range of audiences and easily accessible. What's more, the city has made it easy for residents to report issues that could negatively affect waterways via its app, website, a designated water quality hotline and email.
Our team Brings Decades of Experience in Water and Environmental Community Outreach and Education.
Environmental sustainability and water protection is a core tenet of our work at NV5. As your valued partner, we would use our expertise to help the city successfully expand on its current efforts. We are communicators who specialize in community outreach and making sometimes-complicated information easily understandable to all.
We believe it is our duty to educate the community about issues of environmental importance so they can take an active role in making a difference in their everyday lives.
Our proposed team for this as-needed contract is experienced in the subject matter—watersheds, water quality, pollution prevention/storm drain protection and overarching sustainability best practices—in addition to the tasks requested to relay this important information to target audiences. We also have a unique understanding of the City of Vista with our Strategic Advisor David Renfrew currently working with the city to provide senior technical reviews and as-needed services in the implementation of Phase I NPDES Permit compliance. David's work includes dry and wet weather flows and a bacteria special study required by the WQIP. He also supported both the Phase I and Phase II Paseo Santa Fe Green Streets Post-Construction Monitoring and Reporting Project.
We Create Award-Winning Campaigns that Move the Needle and Exceed Client Goals.
Working with public agencies and neighboring cities just like the City of Vista—with the same responsibilities, assets and visions for continued success—is what we do on a day-to-day basis at NV5. In fact, two of our long- standing clients include the City of Carlsbad and City of Oceanside for which we've created award-winning water and wastewater communication programs that have effectively raised awareness and moved the needle to meet project goals. We understand the City of Vista's goals for stormwater outreach and public education and 15092 Avenue of Science,Suite 200 I San Diego,CA 92128 1 www.NV5.com I Office 858.385.0500 I Fax 858.385.0400 02/22/2022 C3 33 of 148
N V 5
bring over 25 years of direct experience working on multiple similar programs that also include virtual/in-person presentations and engagement activities, outreach events and program development support. We can hit the ground running and provide you with immediate value.
Your proposed project manager, Jenna Caprara, will be your day-to-day contact.Jenna and the support team all live within close proximity to the City of Vista and are readily available for meetings, presentations, outreach events and any other as-needed services.
We are proud of our depth of experience and ready to provide the city with personalized, responsive one-on- one services to meet and exceed your goals. Our close collaboration with your team will assure the successful completion of as-needed tasks on-schedule and within budget.
NV5 maintains adequate insurance coverage and can meet the City of Vista's insurance requirements outlined in the RFP. Additionally, we are prepared to execute the standard consulting agreement as written and will not make any changes to the project team as outlined in our proposal without authorization from the City of Vista.
We have received all addenda for this RFP, which are Addendum 1 on Oct. 26, 2021, and Addendum 2 on Nov. 3, 2021.
If you have any questions or need additional information, please contact me at 619.300.5044 or by email at [email protected].
Very truly yours,
NV5, Inc.
GLI,�
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Carmen Kasner, PE Rebecca Cole
Regional Managing Director Project Supervisor
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15092 Avenue of Science,Suite 200 I San Diego,CA 92128 1 www.NV5.com I Office 858.385.0500 1 Fax 858.385.0400 02/22/2022 C3 34 of 148
COMPANY INFORMATION
ABOUT NV5
For the past 72 years, NV5 has
provided consulting expertise to public DC�IIf01'll'1 O�L1#lol'i and private sector agencies with an
emphasis on delivering complex, Improving Lives specialty services. We listen to our N V 5
clients and understand the unique
needs of public agencies, and as a GENERAL FIRM INFORMATION NV5 PROPOSAL CONTACT result our clients trust us to provide Rebecca _ the integrated and innovative solutions • • • • that enable their success—regardless of • ' (firm-wide) Key Strategist project size or complexity. Location of San Diego • Suite15092 Avenue of Science, Firm-wide, NV5 offers over 4,000 0' " • -_.• 200
consulting professionals throughout • ' • = , CA 92128 - 619.300.5044
the nation, including communications [email protected] specialists, program managers and
support staff. NV5 established a small
San Diego office in 1969 in order to D - NUMBER:
better serve local needs. SECRETARY OF STATE ENTITY NUMBER: •
LOCAL KNOWLEDGE
Through NV5's previous experience OWNERS/PRINCIPAL in public agencies and educational NV5, Inc. (a California Dickerson institutions throughout Southern Corporation) Lauri C• - - • California,we have a thorough - •
understanding of local laws,design 200 CORPORATE OFFICE .• • O'Brien, - President criteria and standard and permitting South -ark -•'' Denise Dickens, Director requirements.We have also coordinated suite 350 Alexander H• . COO/President many projects involving multiple Hollywood, ••• George, • " President stakeholders such as utility companies, P: 954.495.2112 Carmen Kasner,Senior - President regulatory and municipal agencies.
PROJECT UNDERSTANDING
We understand the City of Vista's mandate to help prevent and reduce stormwater and urban runoff pollution from entering the storm drain system and being discharged into the San Luis Rey Watershed. The Stormwater and Water Quality Protection Program is important to protect the environment, public health and safety,the local quality of life and to comply with the Federal Clean Water Act.
Everyone can benefit from learning how the actions we take on a daily basis can impact our local waterbodies.
Picking up trash, sweeping dirt and rocks away from streets, picking up after pets, washing cars at a commercial car wash and controlling irrigation runoff are just some of the things people of all ages can take part in to help keep pollutants from entering the environment and waterways. Businesses are also required to use Best Management Practices to ensure compliance with pollution prevention requirements.
The tasks identified in the scope of work are what we do every day. From creating award-winning collateral materials to effectively communicating and educating residents, students and businesses, our experience and qualifications are superior.
TASK 1-ENVIRONMENTAL EDUCATION
The NV5 team understands educating the next generation is a critical component for this effort and believe teaching children is an investment that pays untold dividends. The NV5 team has created award-winning student NV5.COM 1 1
02/22/2022 C3 35 of 148
PROJECT UNDERSTANDING
tours and education programs for two water reuse projects,the East County Advanced Water Purification Program and Pure Water Oceanside. We are experienced at marketing and scheduling presentations and educating students in-person and virtually and are prepared to perform these efforts for the City of Vista.
We have led hundreds of student lessons and created custom worksheets, an educational origami activity to play with a friend and a squeezing water lesson for students to learn. Our team members are able to tailor lessons based on grade and curriculum needs. We are fun, high energy, patient and answer student questions in a way they can easily understand. For example, a fourth grader may want to know what the word "sustainable" means and high school students may also want to know about potential careers with the city and in the water utilities field.
In our experience, we have found it useful to use these youth educational opportunities to connect with and educate parents and guardians. One way we suggest doing this is to create and provide a handout activity which students can bring home explaining what they learned to their parents/guardians. In this way, parents are not only being informed about what their student has learned but are also being educated as well.
While reviewing the city's webpages, we identified an image of staff members showing a student a diorama of a watershed. We have experience with this teaching tool and would be able to seamlessly lead student presentations using it. Our team is knowledgeable about the educational topics identified in the RFP and we are prepared to cover the following topics:
• Watershed education
• Water quality and priority pollutants
• Pollution prevention and storm drain protection
• Awareness of trash and littering, single-use plastics, non-stormwater discharges and pet waste TASK 2-PUBLIC PARTICIPATION AND OUTREACH EVENTS
The NV5 team stands ready to perform public outreach and participation efforts to inform and educate stakeholders about the city's Stormwater and Water Quality Protection Program. In addition to our familiarity with water quality, watershed and stormdrain protection, our work with the cities of Carlsbad and Oceanside and Western Municipal Water District has provided us with extensive experience and knowledge about recycling and waste management and sustainable landscaping.
We have developed and coordinated hundreds of speaker's bureaus and are experienced in creating clear and informative presentations, marketing presentations, confirmation details,tracking in a central database, presenting and completing follow-up. We will contact organizations and communities to schedule speaking opportunities to community groups, business organizations and appropriate trade groups. We can also organize and manage virtual meetings for effective information exchange and education in socially distant and safe ways.
We also understand it is important to bring education to where people are—at local festivals, community events and fun runs. We are experienced at staffing educational booths at public events and stand ready to do so for the City of Vista. With our experience at these kinds of events, we also know that it is often difficult to encourage event attendees to engage with people staffing the booths. We have found tactics which bring people to our booths so that our outgoing team members can connect, interact and teach people of all ages about the program.
As with Task 1, we are prepared to present the following topics about the City's Program:
• Environmental education elements from Task 1
• Recycling and trash/waste management
• Community clean-up events
• Sustainable landscaping
TASK 3-PROGRAM DEVELOPMENT
NV5 will work with city staff to prepare a tailored Strategic Communications Plan to meet all program goals and objectives. The communications plan will include:
• Goals and Objectives (including education and behavior change) NV5.COM 1 2
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PROJECT UNDERSTANDING
• Key Messages
• Identify Targeted Stakeholders and Groups
• Activities and Tactics
• Public Local Events for Educational Booths
• Trackable and Measurable Milestones
• Campaign Schedule
The strategies we recommend—and are experts at implementing—for pollution prevention communication are a combination of traditional and contemporary outreach methods,tailored to target stakeholders and demographic communities. Materials we prepare for students will be different than those prepared for adult residents or for businesses and construction trades,the latter requiring more information about BMPs and permit compliance.
We will work with the City of Vista to collaborate with other local entities in the Carlsbad and San Luis Rey Watershed Management Areas as well as the County of San Diego's Department of Public Works to coordinate regional outreach efforts and events.
We have extensive expertise developing materials, managing media relations (including drafting, distributing and pitching press releases), writing and designing social media content, creating graphics, updating webpage content, managing video production, preparing animated PowerPoint presentations and more.
Our written, visual and digital materials are clear, user-friendly and factual and our team creates award-winning collateral materials in a visually appealing and cost-effective manner. NV5's translators will correctly translate all information into Spanish and any other language the City of Vista requires to communicate effectively with its stakeholders.
PROPOSED TASK ORDER APPROACH
To assure tasks requested by the City of Vista effectively achieve the city's goals to prevent and reduce stormwater and urban runoff pollution from entering the storm drain system, NV5 will follow the proven Research, Planning, Implementation and Evaluation (RPIE)steps detailed by the Public Relations Society of America (PRSA) best practices. The four-step framework has been applied by our team multiple times for similar successful projects for clients including the cities of Carlsbad, Oceanside and Coronado and public agencies including Padre Dam Municipal Water. Each step in this process will assure tasks requested in support of the Stormwater and Water Quality Protection Program is based on sound input from your team, solid research and employs a strategic, integrated plan to achieve all desired results.
TIME/BUDGET MANAGEMENT
We prepare a detailed,task-driven schedule for each task within our contracts. Setting specific dates for intermediate milestones allows us to monitor progress and determine if remedial action is necessary to correct slippage in the schedule. Schedule updates will be provided at regular intervals. We also utilize various tools for schedule and management reporting and documentation. From Vision reports to track budget and percentage complete to project work plans,these materials will be regularly updated with durations and milestones indicated for each task. Our monthly progress report documents, meeting agendas and minutes are submitted utilizing MS Word. We can also provide all these documents in PDF format, if preferred.
CITY OF VISTA REQUIREMENTS
Having worked with neighboring cities and public agencies for 25 years, we understand each has its own unique ordinances, rules and requirements in addition to state and federal requirements each must follow to protect the health, safety and welfare of residents and the environment.
The City of Vista is required to comply with federal Clean Water Act regulations that make it unlawful to discharge any pollutant from a point source into navigable waters, unless a permit is obtained. Furthermore,the city must follow the municipal stormwater permit(Order No. R9-2013-0001; amended in 2015 as Order No. R9-2015-0001; and amended again in 2015 as Order No. R9-2015-0100) issued by the San Diego Regional Water Quality Control NV5.COM 1 3
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PROPOSED TASK ORDER APPROACH
Board, which sets requirements for stormwater runoff and discharges into local waterbodies.The permit also applies to all incorporated cities in San Diego County,the County of San Diego, Port of San Diego and the San Diego County Regional Airport Authority.
We understand the City of Vista created the Stormwater and Water Quality Protection Program to act in accordance with federal regulations. What's more,the city has collaborated with other agencies to create Water Quality Improvement Plans (WQIPs)to address stormwater management within the San Luis Rey and Carlsbad Hydrologic Units where the city is located.The city's Jurisdictional Runoff Management Program (JRMP) details strategies and tactics it will follow to comply with the municipal stormwater permit and achieve the WQIP goals.
In support of these requirements and the city's goals, we will work closely with your team to determine priorities and intermediate and long-term goals for stormwater outreach and education. We will research what has already been done and devise strategies and tactics specific to target audiences to build on these efforts. Key performance indicators will be identified and monitored throughout implementation of the task to determine if we need to adjust course to meet the city's goals.All efforts will focus on making sometimes confusing information easily understandable to audiences of all ages, while highlighting benefits to them to drive behavior change.
NV5 WORKLOAD AT TIME OF TASK ORDER ISSUANCE
Our team is comprised of experienced professionals who have collectively worked on all aspects of outreach and public education programs for stormwater and environmental projects. As task orders are issued by the city, we will work closely with your team to select the right team member(s)for the project based on workload, prior experience and compatibility with your project team.
QUALITY ASSURANCE/QUALITY CONTROL APPROACH
We are committed to Quality Assurance/Quality Control for all deliverables submitted to our clients.
Responsiveness is not only about being quick, but also about providing a quality, thorough deliverable. The innovative tools we will use to support delivery of the tasks underscore quality assurance and adherence to the City of Vista's style guides. These tools also allow our project manager to track in real-time the effectiveness of our outreach effort, as well as any potential areas that could flare up and require immediate attention.Accurate, complete and timely deliverables are job one.
PROJECT TEAM
KEY PERSONNEL
The NV5 project manager will oversee the budget for each as-needed project assigned by the City of Vista. To assure the quality of our staff, we work hard to choose the `best' team member for your project and specific work effort. We assure F this quality throughout the life of the project by evaluating staff ® � G members and work efforts each month and identify measures for improvement if needed.
t s
All of the communications team members are fully committed to the success of this campaign. Full resumes highlighting key team members are provided on the following pages.
The subconsultants identified on the next page will bring additional value and expertise to your program. Each has been selected based on the knowledge and skills they provide. We offer a blended team of high-performing individuals who are qualified, committed, experienced and ready to support your stormwater program with strategies and services that will build awareness, educate and create positive behavior change. NV5 understands subcontractor markup shall not exceed 5%.
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PROJECT TEAM
THE NV5 TEAM
The organizational chart pictured below, illustrates our project team members' roles and responsibilities as well as the lines of communication throughout execution of the contract. The team we have assembled will be led by Jenna Caprara our proposed Project Manager. Jenna will serve as the main point of contact, be in charge of important decisions, team oversight and overall project management.
Resumes demonstrating individual qualifications of the professionals identified for this project are provided in the Appendix.
Organization Chart CITY OF VISTA
_E -
PROJECT MANAGER
Jenna Caprara
PROJECT SUPERVISOR
---7--Rebecca Cole
STRATEGIC ADVISORS COMMUNITY OUTREACH GRAPHIC DESIGN PROJECT COORDINATORS Gabriela Dow SPECIALISTS Susan Duffett Yolanda Art David Renfrew Rachel Kulis 1 Lauren Clulow Teresa Leader-Anderson 2
SUBCONSULTANTS
On%
Ryan Video Productions
SUBCONSULTANTS - ROLES AND RESPONSIBILITIES
Video Production Translation Services
Ryan Video Productions LLC-Chris Ryan Lexico-Gabriela Vasallo 368 Hidden Lake Lane,Vista,CA P: 210.725.6642
P: 760.410.4443 www.lexicotranslations.com
Onsite filming, b-roll capture,talent/voice- Provides full-service translation needs. over management,editing and production of
traditional and virtual realitv videos.
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EXPERIENCE
STORMWATER/WASTEWATER EDUCATIONAL BROCHURES -CITY OF CORONADO Project Background CLIENT REFERENCE
The quality of Coronado's surrounding waters plays a vital role in its LaRoc Environmental (ProjectPrime) community, lifestyle and economy. With the city's coastline being one Rosanna of its most important assets, Coronado is committed to protecting, 760-533-1875 maintaining and enhancing its coastal resources and water quality. [email protected] In support of these goals,the city hired NV5 as a subconsultant Year of Completion: 2019 to La Roc Environmental to revamp its outdated stormwater and Contract Fee: $33,470 wastewater brochures, designed to educate residents and businesses about best management practices (BMPs). The city wanted a fresh look that would be eye-catching and aesthetically appealing, while Jenna Caprara, Project Mana condensing wordy instructions for maintaining sewer pipes and storm Rebecca Cole, Project Su•- • drains to help assure target audiences would read, understand and Susan Duffett, GraphicDesigner follow the information. Lexico, Spanish ' ...............................................................................................................................................................................
Our Strategy a
CORONADO'S
Taking the most important information from the city's existing SWlmm able Waters brochures, NV5 distilled the instructions down to key points that were customized for target audiences—residents,
restaurant owners/staff, construction crews, mobile service providers, landscapers, etc. Removing unnecessary and
redundant copy, we condensed the brochures from multiple folds down to bi-folds and tri-folds, making the instructions PRESERVING m°^°w°°S quick and easy to understand. The design was revamped to La—_.�° incorporate eye-catching colors that complemented the city's p�reurvin&[s
green logo and spoke to the city's natural resources; new professional photographs waersa we commissioned of Coronado were also incorporated. The brochures were provided in both English and Spanish.
................................................................................................................................... m
m
Utilized Tactics
• Drafted, designed, translated and printed nine brochures,targeting Coronado residents and businesses. • Drafted, designed, translated and printed Fats, Oils and Grease (FOG) poster to accompany the restaurant brochure; the poster fits inside the brochure and is designed to be hung in food prep areas. ...............................................................................................................................................................................
Results
The City of Coronado was thrilled with the updated educational ru materials, which are now the go-to educational resourcesfor BMPs to maintain sewer pipes and stormdrains in the _ - -- community. The city was pleased with the refinement of the messaging and beautiful design and expressed confidence that the brochures will help meet the city's goal of maintaining 9 °`" °`°`"° •mT= ` Coronado's coastlines. o, • — •;wpm
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WATER AND WASTERWATER COMMUNICATIONS SERVICES -CITY OF CARLSBAD Project Background CLIENT REFERENCE
In 2008, the City of Carlsbad City Council adopted an ordinance City regarding Fats, Oils and Grease, or FOG, to address the negative effects � Carlsbad it can have on the sanitary sewer system. As a part of the ordinance, _'' restaurants are required to follow certain procedures in the disposal of 760.438.2722x7l37 FOG, with potential fines resulting from failure to do so. [email protected] With adoption of the ordinance more than 10 years old and regular Year of Completion: 2020 turnover at food service facilities, the city hired NV5 in 2019 to revamp Contract its outdated FOG educational materials, and create an attention grabbing campaign that would educate restaurants owners and staff Jenna Caprara, Project Manager on proper procedures and motivate them to take the desired actions. Rebecca C• - Project Manager GraphicDesigner
Our Strategy
To understand the challenges restaurants face in getting staff to follow proper FOG procedures, we conducted interviews with multiple restaurant owners/managers.To address the challenges uncovered, NV5 created a compelling logo and tagline - Avoid the Clog, Contain the FOG - which was used throughout educational materials to quickly convey the key message. We also developed five and one-minute instructional videos - in English and Spanish - drafting the script, coordinating with the location and even acting in the videos that were made available online for viewing. We also hired a photographer to capture images for a revised kitchen poster, available in English and Spanish, and a new campaign folder and mastheads, which would replace the city's outdated folder. .....................................................................................................................................................................................
Utilized Tactics ,0,D'ME cllO
Q PRE M CLOGGING SEWENT FATS,OILS ANDR
GREASE(FOG)
• Conducted primary research, interviewing restaurants to glean insight n CREATING
COSTLY REPAIRS
PIPES AND
O � CREATING COSTLY REPAIRS AND SPILLS.
into challenges and what communication methods best resonated with 2TgNTll�` staff. GI
NEVER ALWAYS
• Created a compelling campaign logo and tagline.
• Produced bilingual five-and one-minute instructional videos. • Created bilingual instructional poster that was laminated so it could I
be hung in kitchens as a quick reference for staff. The poster also contained a QR code linking to the new instructional videos so staff could access the videos on their phones.
760-4. 2722
• Created a branded campaign folder and mastheads which educational o information could be placed on and put within the folder to create a cohesive deliverable. (-City Of
Carlsbad
Results
The City of Carlsbad lauded the new campaign and corresponding educational deliverables for being visually appealing, cohesive and easy �� O0 THE C11 to understand. Likewise, restaurant owners and managers who received %1 G" the materials praised the resources and stated the updated items were much easier for their staff to comprehend and more likely to use. 0 4D 0 13 1 I NNTN��
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EAST COUNTY ADVANCED WATER PURIFICATION
- EAST COUNTY AWP JOINT POWERS AUTHORITY CLIENT REFERENCE East County AWP JPA
Project Background Melissa McChesney
The East County Advanced Water Purification (AWP) Program Joint Powers 619.285.4680 Authority is planning to build an advanced water treatment plant that will [email protected] create a new, local, sustainable and drought-proof drinking water supply Year of Completion: to Present using state-of-the-art technology to purify East San Diego County's recycled Contract Fee: $525,000 water.The program will meet approximately 30% of the regions current drinking water demands and reduce dependence on imported water. Rebecca Cole, Project Manager
............................................................................................................
Rachel Kulis,Assistant Project Manager
Our Strategy Gabriela Dow, GovernmentRelations Relations Our team created a multi-pronged, comprehensive approach to inform Theresa Leader-Anderson,Tours water customers, local leaders and regional communities about the East Susan Duffett, GraphicDesigner County AWP. Since 2014, the NV5 team has been king in partnership Lexico,SpanishTranslation with the Program's communications and engineering teams to implement strategic tactics to raise awareness and educate audiences about the purpose, need and benefits of the project and change public attitudes about recycled advanced purified water. .....................................................................................................................................................................................
Utilized Tactics
• Developed a communication plan outlining public outreach goals and tactics. • Developed a public opinion survey to help identify customers' project understanding, recycled water perceptions, trusted sources of information, preferred communication channels and key messages that most resonate with stakeholders.
• Created a fresh, modern project logo and branding design. TAKE A • • Developed key project messages and tagline based on survey results. • Prepared project fact sheets, posters, signs, newsletters and other collateral. • Created stand-alone project website.
• Implemented a social media program that included two to three posts per week. • Developed and led a community tour program, created online tour reservations. • Developed interactive educational activities, including'self ie station'to share r tour photos, engaging origami game for kids and filter squeeze bottle activity that mimics membrane filtration. •
• Managed elected official briefings and speakers bureau presentations. • Planned and oversaw award-winning groundbreaking and ribbon cutting events for demonstration facility and the Water Festival community event attended by 400-plus water customers.
• Managed production of two award-winning videos, including drafting the script, overseeing filming and providing voiceover.
• Planned and implemented multiple county-wide Girl Scout events with 100 to 250 Girl Scouts in attendance at each event.
................................................................................................................................................................................
Results
The campaign resulted in more than 33,000 page views through the custom program website and more than 5,000 people touring the facility. Quantitative survey results from the tour program show that pre-tour participants have a poor/fair understanding of the program, while after completing the tour,the acceptance rating soared to a 98% excellent/good program understanding.
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GREEN OCEANSIDE/ZERO WASTE COMMUNICATION PROGRAM - CITY OF OCEANSIDE Project Background CLIENT REFERENCE
The City of Oceanside is committed to providing a wide range City Oceanside of environmental services and programs, reinforced by a • _ robust communication and public outreach program. The �' NV5 communication team works closely with Oceanside 760.435.5827 staff to promote the city's solid waste and recycling, water [email protected] conservation, water pollution prevention, composting,food Ongoing scraps recycling and energy conservation programs. These • ••• per year programs allow the city to conserve, protect and enhance natural resources, reduce the city's carbon footprint, save Rebecca money for Oceanside ratepayers and meet State and FederalCole, Project Manager money
Rachel Assistant •mandates. Many efforts have been enacted to help support .• . . • Advisor Mangerct these goals, including offering cart service for greens and Jenna Caprara, Community Outreach Specialist recyclables, placing recycling containers along the beach and Teresa Leader-Anderson, • Outreach harbor, and preparing a variety of water conservation and Specialist water use restriction materials. Susan Duffett, GraphicDesigner ...............................................................................................................................................................................
Our Strategy
akeover
Our team's comprehensive program communicates the numerous opportunities - the city offers to its businesses and residents to participate in events and programs and educates how to take action to benefit the environment. ...............................................................................................................................
Utilized Tactics
• Designed Green Oceanside logo, masthead and material templates. • Developed educational materials to launch the new organics Food Scraps Recycling Program for businesses as well as greens and recycling carts program _ t1 for the city's Solid Waste and Recycling Program. o • Prepared collateral materials to promote events and change behaviors to achieve the goals in the city's Zero Waste Plan, water conservation and other environmental programs. Materials included bill stuffers, flyers and signs. • Prepared and designed flyers to promote contests, beach clean ups, water use efficiency/ conservation, and other environmental programs, including used oil recycling,filter ®r,exchange programs, fruit gleaning and sustainable workshops. • Drafted and designed a 12-page resource guide for all city residents and another for greenoceanside— businesses that explains each Green Oceanside program and services offered. • Wrote web and social media content to support events and programs. OCEANS�DE is on the road to
• NV5 has offered various support to the city with its Earth Day Festival and Green Month. ZERO Our work included designing banners, informational materials and exhibits for events for the Earth Festival. We secured FM 94.1 to promote the 10th North County Earth Festival Waste and managed social media posts.
................................................................................................................................................
Results Road to ZERO Waste
NV5's strategic communication, copy-writing and graphic design efforts have helped the city achieve great success in achieving their campaign goals and objectives. Most recently, with assistance from NV5, the city placed first place in the nation-wide competition winning the 2021 Wyland National Mayor's Challenge for Water Conservation.
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REFERENCES
Relevant Survey References
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City of Carlsbad
Kristina Ray, Director, Communication & 3 760.434.2957 Engagement [email protected]
City of Oceanside Cari Dale,Water Utilities Director 8 760.435.5827 [email protected]
City of Coronado Rosanna Lacarra, Owner of LaRoc 1 760.533.1875 Environmental (Project Prime) [email protected] Padre Dam Municipal Melissa McChesney, Communications 3 619.258.4680 Water District Manager [email protected]
City of Carlsbad Jesse Castaneda, Public Works Utilities 3 760.438.2722 x7137 Supervisor [email protected]
EXCEPTIONS
NV5 accepts the RFP including the Sample Agreement without exceptions.
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APPENDIX
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RESUMES
JENNA CAPRARA, Project Manager EDUCATION
Named one of SD Metro's "40 Under 40" outstanding young Bachelor's Degree,Journalism leaders in 2020 and one of its "Top 10 Marketing Executives" (Emphasis in Public Relations), in 2019,Jenna rossman Ca rara is an award-winning public Allied Discipline in Marketing,
B
( ) p g p �relations and marketing professional with more than 15 years of San Diego State University experience managing successful community outreach, marketing EXPERIENCE and public relations campaigns.A skilled communicator who 15 years excels at tailoring messages for target audiences to achieve the greatest impact and desired results,Jenna's expertise includes AWARDS/HONORS integrated marketing project management, environmental behavior-change campaigns, Named one of SD Metro community outreach,social media, media relations and training,and crisis communications. Magazine's"40 Under 40" outstanding young leaders in 2020
Jenna has served a variety of clients across the public, private and nonprofit sectors, and one of its"Top 10 Marketing including the cities of Oceanside, Carlsbad and Chula Vista; public agencies such as Padre Executives"in 2019 Dam Municipal Water District and Eastern Municipal Water District; private companies PRSA Bernays Award: Media including Greystar,Zephyr, Lyft and Hazard Center; national associations including the U.S. Relations-Associations/ Parachute Association; and nonprofits including the San Diego Council on Literacy. Government Excellence - Green Oceanside Kitchen Media
Relations Campaign
RELATED PROJECT EXPERIENCE cAPIo EPIC Award: Best in Show BROCHURE AND LIFEGUARD SIGN DESIGN City of Oceanside's Green CITY OF CORONADO I CORONADO, CA Oceanside Kitchen Launch Event Jenna acted as project manager overseeing design, copywriting and production for multiple CAPIO EPIC Award: Media Event stormwater and wastewater brochures for the City of Coronado that detail best management -City of Oceanside's Green Oceanside Kitchen Launch Event
practices for pollution prevention.Targeting the business community and residents,the CAPIO
beautifully designed brochures consolidated and simplified information previously provided Laauncunc EPIC Award:Connect& Lh -Carlsbad Connector
in large, cumbersome pamphlets.Jenna also created a new lifeguard sign for the city's Launch Press Conference main lifeguard tower that displayed important information,while removing flyer displays that caused pollution and instead included a QR code that beachgoers could use to find more PROFESSIONAL details on the topics. AFFILIATIONS
OUTDOOR WATER EFFICIENCY PROGRAM San Diego Press Club Board of EASTERN MUNICIPAL WATER DISTRICT I PERRIS, CA Directors,2017 2019 Jenna is the project manager for EMWD's new Outdoor Water Use Efficiency Program, LEAD San Diego,Advance leading a robust marketing and outreach campaign to foster the participation of 500 Program,2018 residents.The program consists of rebates from Metropolitan Water District of Southern Public Relations Society of California and free services from EMWD so residential customers can retrofit non-functional America,Bernays Awards Event Chair,2012
turf areas(e.g.grass only used when mowed)with climate-adapted plants and install water-efficient equipment.The program also includes a comprehensive Online Landscape Public Relations Society America,New Professionals, Contractor Training component designed to educate participants about the program so they Communications Chair,2012 can help EMWD's customers participate.
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Jenna has overseen a team of marketing and community outreach experts at NV5,along with subconsultants, in developing a comprehensive program campaign,which includes a market analysis, microsite, marketing materials, community meetings and online courses, homework and exams as a part of the Contractor Training.Within the first three months of the program launch, the campaign has already garnered 434 customer signs-ups,just 66 short of its goal,and 53 contractors are enrolled in the training to-date. NV5 is ahead of the curve and on track to hit the client's objective with 10 months still left in the campaign.
FATS, OILS AND GREASE(FOG) RESTAURANT OUTREACH CAMPAIGN
CITY OF CARLSBAD
Jenna served as the project manager for an outreach campaign to educate restaurants and food services facilities about procedures required by the City of Carlsbad for the proper disposal of fats, oils and grease.As a part of her research for the campaign,Jenna interviewed multiple restaurant owners/managers,with key findings incorporated into campaign messaging, branding and communication tactics.Jenna oversaw and managed all campaign tactics,which included logo/tagline design,five and one-minute instructional videos in English and Spanish,a photoshoot, bilingual instructional kitchen poster, and branded folder and mastheads. Restaurant owners and managers praised the resources and stated the updated items were much easier for their staff to comprehend and more likely to use.
PURE WATER OCEANSIDE MEDIA RELATIONS AND COMMUNITY OUTREACH/EVENTS
CITY OF OCEANSIDE I OCEANSIDE, CA
Jenna assists the NV5 project team in implementing comprehensive branding and an outreach campaign to educate Oceanside's residents and businesses about"Pure Water Oceanside"—a developing project that will bring a new source of drinking water to the city.Jenna assisted with the management and execution of the educational event"World of Water," providing on-site support by hosting a booth in addition to managing media relations. Her efforts garnered multiple positive media stories for the project and helped attract more than 500 people to the San Luis Rey Water Reclamation Facility for tours and more information.She continues to manage all media relations for the project, including the groundbreaking held in February 2020,which attracted every media outlet in San Diego County. She provides media training, drafts strategic press materials and coordinates interviews with local, national and trade outlets.
EAST COUNTY ADVANCED WATER PURIFICATION PROGRAM: PUBLIC RELATIONS SUPPORT AND OUTREACH
EAST COUNTY AWP JOINT POWERS AGREEMENT I SAN DIEGO, CA
Jenna assists the project team in implementing tactics that are building support for the East County Advanced Water Purification Program, an innovative water recycling project. Program tactics include logo and message development,tour program management for stakeholders aged fourth grade and up, creation of collateral materials, media relations, partnership identification, elected official outreach, special events and social media (posts and advertisements).
PUBLIC OUTREACH FOR "BUS ON SHOULDER" PILOT
SAN DIEGO ASSOCIATION OF GOVERNMENTS(SANDAG) I SAN DIEGO, CA.
Jenna is the assistant project manager and provides outreach and communications support for the Bus on Shoulder(BOS) Transit Only Lane Demonstration Project, which is set to launch in winter 2021 and tentatively extend through July 2023.The project represents the San Diego region's first use of vehicle-to-infrastructure and advanced Intelligent Transportation System (ITS)technologies,allowing South Bay Rapid buses equipped with specially trained drivers and state-of-the-art technology to operate at safe speeds on select freeway shoulders.The project is expected to improve route reliability and offer a low-cost solution to provide more dependable bus schedules. Project tactics include creating a fact sheet, FAQ, webpage,social media posts/graphics,advertising(billboards, digital, radio),videos, e-newsletters and press materials.
UTILITY UNDERGROUNDING COMMUNITY OUTREACH
SDGE AND CITY OF LEMON GROVE, CA
With only one month before construction was set to begin on an SDGE streetlight undergrounding project in the City of Lemon Grove,Jenna worked with the NV5 team to quickly develop a project tagline - "Now you see them,soon you won't" - supporting messaging and eye-catching graphics into a variety of outreach materials targeting residents and businesses.Jenna also worked with SDG&E and the City of Lemon Grove to coordinate a community meeting where all stakeholders - both within and outside the project boundaries - could attend to learn more and have their questions answered by project experts at SDG&E and representatives from the city.
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REBECCA COLE, Project Supervisor EDUCATION
Rebecca will serve as key strategist and supervise all projects Bachelor's Degree, English, : assigned by the City of Vista.She is also available to manage San Diego State University projects, if multiple projects are assigned.She has over 26 years EXPERIENCE of communications experience.As director of communications at : NV5, Rebecca manages public affairs and community relations 26 years programs for infrastructure improvement programs, and has AWARDS/HONORS developed and implemented award-winning public affairs PRSA Bernays Best of Show programs for local governmental agencies that span Southern California. Awards,Silver,Community Relations- Pure Water Oceanside,
She specializes in public outreach for government agencies and cities with unique City of Oceanside expertise in water including stormwater, drinking, recycled, wastewater, indirect potable PRSA Bernays Best of Show reuse, emergency water storage and water conservation. Rebecca's expertise includes a Awards,Creative Tactics Excellence specialization in construction relations and environmental projects.She collaborates with -water Festival, East County elected officials, media representatives and civic groups throughout the San Diego region Advanced Water Purification p g p g g g Program
and on the statewide and national stage to achieve successful outcomes and important PRSA Bernays, Bronze, Research/ project milestones using a range of proven communication tactics. Evaluation Excellence- Pure Water Oceanside,City of
Rebecca has worked on controversial, high-profile projects in some of the most vocal Oceanside and organized communities in the county.Weaving a variety of proven traditional and PRSA National Bronze Anvil contemporary communication strategies and techniques into her campaigns, her tactics Commendation -Advanced consistently achieve successful results by initiating open dialogue,facilitating collaboration, Water Purification Video and fostering credibility that turns ardent opponents into passionate supporters PRSA Regional Chapter Bronze Bernays-Advanced Water
RELATED PROJECT EXPERIENCE Purification video Association of Marketing and
PURE WATER OCEANSIDE Communication Professionals, CITY OF OCEANSIDE WATER UTILITIES DEPARTMENT I OCEANSIDE, CA Hermes Award -Advanced Water Purification Video
Pure Water Oceanside will purify recycled water to create a new, local source of high-quality drinking water that is clean,safe, drought-proof and environmentally sound.The program PRSA,Silver Anvil Award, will produce enough water to provide more than 30%of the city's water supply. Rebecca Best Communication Program - Olivenhain Dam&Reservoir
currently works with the city to communicate with residents and businesses about project construction, and to engage and educate Oceanside's customers about the project.To date PRSA, Best video - Olivenhain Dam&Reservoir
Rebecca and the NV5 team have branded the program,created a fact sheet and drafted, designed and installed signs placed inside the visitors center to learn about the project. PRSA, Best Brochure- Olivenhain Dam&Reservoir
Currently Rebecca is overseeing a newly revised project video, helping secure support letters from local leaders and managing website updates. Most recently, Rebecca oversaw PRSA, Best Fact Sheet- the project video and coordinated the city's first"World of Water Festival"that showcased Olivenhain Dam&Reservoir the city's water utilities department and introduced Pure Water Oceanside to the 400 guests that attended.
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AVENIDA ENCINAS SEWER IMPROVEMENT PROJECT
CITY OF CARLSBAD I CARLSBAD, CA
Rebecca managed community relations for this large-scale construction project by the cities of Carlsbad and Vista to improve its shared sewer system along a busy thoroughfare in the City of Carlsbad. Improvements included sewer system upgrades and a new sewer pipeline, recycled water pipeline, 140-foot bridge over the Aqua Hedionda Lagoon and a new lift station. Rebecca managed outreach to the businesses that line the construction area and nearby residents affected by construction noise, road detours and construction traffic as well as complete road closures. Efforts included mailers to residents within the alignment, personal visits to more than 100 affected businesses, coordination with North County Transit District(NCTD) regarding road closures, email blasts, door hangers, website information and project information line management. During the heart of construction, Rebecca met weekly with the city team and contractor to strategize impacts and outreach to those along the busy and highly visible thoroughfare.
LAKE MURRAY TO SWEETWATER RESERVOIR PIPELINE 3 RELINING Rebecca provided strategic guidance for this important infrastructure project that rehabilitated more than four miles of drinking water pipelines.With 18 portals spanning 20 miles,from La Mesa to Sweetwater, outreach focused on neighborhoods near each portal as well as commuters, community leaders and businesses. Postcards, informational materials,social media, community briefings, one-on-one meetings and community events were tactics the team used to engage with cities and its stakeholders during this impactful project.
EMERGENCY STORAGE PROJECT
SAN DIEGO COUNTY WATER AUTHORITY I SAN DIEGO, CA
For 10 years, Rebecca was the public affairs manager for the $832 million Emergency Storage Project, which included a system of reservoirs, pipelines and pump stations to make water available to the San Diego region in the event of a natural disaster.
Rebecca managed the public affairs for the project's EIR-EIS, and construction relations for the construction of a new dam and reservoir, and underground and tunneled pipelines.She drafted communication plans and information materials, worked with impacted stakeholders, elected officials and media representatives,and planned the groundbreaking and dedication events.
The project team was recognized by the Public Relations Society of America and received a number of awards, including the coveted Silver Anvil Award for Best Communication Program.
WATER CONSERVATION AND RATE INCREASE PUBLIC OUTREACH
Rebecca was the project supervisor overseeing community relations for City of Carlsbad outreach efforts to support successful implementation of mandatory water use restrictions and approval of increased water rates and new water rate structure.To communicate important updates to customers, Rebecca managed production of information materials, website updates, media materials and bill inserts.
EAST COUNTY ADVANCED WATER PURIFICATION PROGRAM
Rebecca currently manages the public outreach team in its effort to build support for the East County Advanced Water Purification Project. Rebecca managed the project's successful and award winning groundbreaking and ribbon cutting events that highlighted the project's purpose and need, garnering extensive media coverage and elected official and community supporters.She also led media training and drafted key message points for the core team and board of directors to increase their effectiveness and comfort with media professionals. Rebecca currently oversees outreach to industry leaders,government officials and east county stakeholders through the strategic use of written information, community events and first-hand tours of the demonstration facility where nearly 5,000 have visited to learn about the project. Previously, Rebecca coordinated a community water festival where more than 400 east county residents and elected officials gathered to learn more about the project and taste water samples from the demonstration facility.
CITY OF OCEANSIDE WATER UTILITIES DEPARTMENT INFRASTRUCTURE COMMUNICATION
CITY OF OCEANSIDE I OCEANSIDE, CA
The city is working steadily to improve its aged water infrastructure in neighborhoods throughout Oceanside and at the Oceanside Harbor. Rebecca has managed and currently oversees community relations services on a variety of pipeline and infrastructure projects that support the city's infrastructure improvement projects. Projects have included water and sewer pipeline rehabilitation/replacement and reservoir rehabilitation projects in various dense neighborhoods.
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GABRIELA DOW, Strategic Advisor EDUCATION
: Gabriela is a communications specialist with more than 30 Bachelor's Degree, English, years of experience spanning the public, private and non-profit Literature and Communications, University of California, Los Angeles
sector.She began her work as a facilitator in 1999 serving as the lead facilitator for the Barrio Logan Kelco Community Journalism and Intl Relations at Universidad Complutense in
Advisory Panel. Her training in facilitation and mediation and Madrid,Spain(via UCLA) as a native Spanish speaker allows her to conduct extensive bilingual/bi-cultural community engagement. EXPERIENCE Gabriela's current focus at NV5 includes managing programs for 30 years public agencies and public/private partnership programs,and developing communications AWARDS/HONORS strategies that include facilitation on sensitive topics.She is experienced in inclusive public outreach and engagement, development of key messages and incorporation of digital/ PRSA Bernays Best of Show Awards, social media technology with traditional methods to engage difficult to reach stakeholders Silver,Community Relations- Pure and disadvantaged communities. Water Oceanside,City of Oceanside PRSA Bernays Best of Show Awards,
Gabriela's experience with water programs goes back to the 1990's when she served Silver- Pure Water Oceanside, as a community relations specialist in Southern California,Texas and New Mexico, as City of Oceanside well as worked for the City of San Diego water conservation and repurification programs. PRSA Bernays Best of Show Awards, More than twenty years later, she continues to specialize in effective bilingual strategy Creative Tactics Excellence-Water and communications for sustainable water usage and collaborated with the White House Festival, East County Advanced "World Water Day" innovation team in 2016. Water Purification Program Gabriela's political experience includes press advance for a presidential campaign and work PRSA Bernays Best of Show Awards, • Bronze,Video or Video Program
at the White House Office of Public Liaison (known today as the Office of Public Engagement). Merit- "THIS is Chula"Video Gabriela also worked as an intergovernmental affairs officer for Governor Pedro Rossello Distribution and Engagement,City before joining a San Diego public affairs firm where she managed public outreach programs of Chula Vista for major environmental and public works projects. 2018 SDCWA Influencer of the Year
RELATED PROJECT EXPERIENCE 2018 CAPIO EPIC Award for COMMUNITY OUTREACH AND GOVERNMENT RELATIONS "THIS is Chula." branding campaign EAST COUNTY ADVANCED WATER PURIFICATION PROGRAM I SANTEE, CA : 2018 HERMES Award for "THIS is Chula."Video production
Gabriela manages elected official outreach for the East County Advanced Water Purification -Assn.of Marketing and Comm.
Program and secured more than 15 letters of support and official proclamations from Professionals(AMCP) elected officials and regional leaders.She prepared remarks for federal,statewide, regional 2017 Videography Award for and local speakers at the groundbreaking and grand opening of the East County AWP "Innovation Station"video demonstration plant. Gabriela assists with media training for Program spokespeople, 2017 Entrepreneur of the Year conducts live interviews at special events and works with the NV5 team to help achieve a by Latina Style Magazine cohesive and successful public engagement effort.
PROFESSIONAL
} AFFILIATIONS
Member of the Equity Advisory
Committee for the Poway Unified
School District,2021 San Diego
1 Business Alliance for Water,2015-
�� 2019
Women Who Change the Game
Host Committee Member,2018
a Entrepreneur of the Year, Latina
Style Magazine&Chamber of
e-Commerce 2018
San Diego City College Industry
�• -.�� Advisory Board,School of Business r and Accounting,2016-Present
Graduate of the San Diego County
Water Authority"Citizen's Water
Academy"2017
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COMMUNICATIONS AND COMMUNITY RELATIONS
ROSS VALLEY SANITARY DISTRICT I SAN RAFAEL, C
Gabriela serves as the project manager for Ross Valley Sanitary District,the oldest sanitary district in California with more than 100 years providing wastewater collection services to communities in Marin County. Gabriela led a team of NV5 community relations experts in developing the district's communications following loss of public trust after the agency's general manager was sentenced to prison for misuse of public funds and information. Gabriela helped to lead public outreach and crisis communications efforts to reestablish positive communications between the community, board members and the new General Manager.She currently manages the public outreach program to provide the district's customers with valuable information while educating customers on wastewater services.
PURE WATER OCEANSIDE
CITY OF OCEANSIDE WATER UTILITIES DEPARTMENT I OCEANSIDE, CA Gabriela helped the team develop a communications plan and strategies for rebranding the utilities department and environmental programs, which extended into assisting with rebranding and logo development for the entire city.She developed the Green Oceanside mobile app and Myers Tait mobile landing page to engage the public in a more modern and effective manner.She also assisted with improving the presentation of the City's Water Quality Report by developing a community calendar and resource guides.
CITY OF CARLSBAD COMMUNICATIONS
CITY OF CARLSBAD I CARLSBAD, CA
Supported the City communications director and multiple departments with the development of outreach plans, message development, events management, material development, and public and media relations.The primary focus was on special projects such as incorporating digital tech/social media,and developing the communications plan to launch the City-supported biotech incubator.
WATER CONSERVATION PUBLIC OUTREACH
VALLECITOS WATER DISTRICT I SAN MARCOS, CA
Assists with ongoing, as-needed public education and outreach activities including materials development,translation services, social media and website/wiki development and general public relations and marketing efforts.
JOHNSON AVENUE TRUNK SEWER PROJECT
CITY OF EL CAJON I EL CAJON, CA
Gabriela developed community outreach strategies and identified mitigation measures and key stakeholders for the Johnson Avenue trunk sewer project.She developed messages for key areas of concern such as timing,traffic circulation, mobility impairments, pedestrian and bicycle access, MTS stops,tree removal and replacement and other environmental concerns.
She also developed a web-based contact database to easily track and disseminate information and walked door-to-door to key businesses to assure a smooth construction effort by the city public works team and their contractor.The bilingual materials were also helpful to educate the public about upsizing the Johnson Avenue trunk sewer which included crossing the Forrester Creek Channel and highway.She conducted parcel to parcel outreach,joining a team that visited nearly one hundred businesses along the preferred alignment.Additional community outreach included collateral materials development and coordinating public workshops.
WATER REPURIFICATION PROJECT
CITY OF SAN DIEGO I SAN DIEGO, CA
Gabriela worked as a public affairs account executive on this project that proposed treating tertiary wastewater from the North City Water Reclamation Plant to supplement the local drinking water supply, recharging the San Vicente Reservoir.She managed tours of the facility, developed messaging and public information materials and coordinated community presentations.She also helped with media relations and coordination with multiple city departments and elected officials were also an important component of this project.
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RESUMES
DAVID RENFREW, CPSWQ, PMP, QISP/ToR, QSD/P, EDUCATION Strategic Advisor B.S.,Geological Sciences
(Emphasis in Hydrogeology)-San
David Renfrew brings 25 years of experience in the Diego State University(1996) environmental industry with a focus on Phase I Municipal NPDES Graduate Studies, Hydrogeology- Compliance Programs. David provides specialty professional Multiphase Flow, Environmental expertise to municipal, industrial, commercial and institutional Fate of Organic Contaminants clientele. He has implemented full scale monitoring and (1997) reporting projects and provided extensive program management EXPERIENCE support.Through his career, he has conducted extensive
regulatory reviews,and developed strategic technical comments to shape regulatory policy 25 years and permits on behalf of his clients. His project work includes management of municipal REGISTRATIONS contracts to assure quality project delivery. Project work includes compliance with Phase I NPDES Permit requirements including inspections, reporting, database development,site Certified Professional in Storm assessments,watershed assessments, water quality management plans, BMP effectiveness Water Quality(CPSWQ#0249) assessment, aerial deposition,site specific objectives,toxicity identification evaluations, Project Management Professional water scarcity assessments, and resiliency planning documents. David is a member of (PMP#1703435) several CASQA subcommittees:Watershed Management and Impaired Waters,the Industrial Qualified SWPPP Developer/ Subcommittee, Policy and Permitting Subcommittee, and Pesticide Subcommittee. He Qualified SWPPP Practitioner was also recently appointed to the IGP Train the Trainers Workgroup by the State Water (QSD/QSP#20993) Resources Control Board. He has supported numerous municipal and Regional Water Qualified Industrial Storm Water Board efforts through providing regulatory comment letters, reviewing statewide work plans Practitioner/Trainer of Record and assessing related water quality studies. His work provides his clients a pathway for (QISP/ToR) economically responsible compliance that results in significant savings for the client and PROFESSIONAL associated stakeholders. AFFILIATIONS
RELATED PROJECT EXPERIENCE California Storm Water Quality Association
CITY OF VISTA PASEO SANTA FE GREEN STREETS POST-CONSTRUCTION Industrial Environmental MONITORING AND REPORTING AND AS-NEEDED NPDES SUPPORT Association VISTA, CA Building Industry Association
Provides senior technical reviews and as-needed consultant services in the implementation San Diego Environmental of Phase I NPDES Permit compliance.Studies include dry and wet weather flows and Professionals bacteria special study required by the WQIP and supported both the Phase I and Phase II Paseo Santa Fe Green Streets Post-Construction Monitoring and Reporting Project.
Implemented monitoring, assessment, and reporting requirements to satisfy State Grant funding Conducted wet weather and dry weather effectiveness assessment monitoring.
LOS ANGELES WORLD AIRPORTS ON-CALL ENVIRONMENTAL SERVICES
LOS ANGELES &VAN NUYS, CA
Currently managing the storm water monitoring program for Los Angeles International Airport(LAX)and Van Nuys Airport(VNY). Program includes compliance with Industrial and Phase I Permit Requirements at LAX and VNY for compliance with their Industrial Storm Water Permits. Monitoring includes flow and load monitoring,sampling of a full suite of priority pollutants, laboratory analysis, data management, and reporting. NV5 prepared the Monitoring and Implementation Plan, prepared SWPPP revisions,and Exceedance Response Action Reports. Conducted a Source Identification Special Study for metals based on 60 discreet land use sampling locations. Installed drain inlet filter BMPs at 62 locations for trash,TSS, and heavy metals.Also conducts facility BMP inspections at over 100 tenant facilities annually, provides technical support for TMDL compliance assessment, review and responses for Regional Water Quality Control Board requests and provides training to LAX Environmental Staff and conducts the annual tenant training. (2019 - 2022)
RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, 2010, 2015,AND 2018 ON-CALL SERVICES CONTRACT
RIVERSIDE COUNTY, CA
Conducting program management for the 2018 On-Call Contract.Task orders include the Santa Margarita River Transitional Wet Weather Monitoring at the mass loading stations NV5.COM VIII
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and MS4 outfall locations, Post-Fire Special Studies, Santa Margarita Investigative Order Monitoring, and Dry Weather Flow Studies. Responsibilities include oversight of field reconnaissance, equipment installations,flow monitoring, automated sample collection, data collection,and CEDEN data formatting. Managed all aspects of the special studies required under the 2010 San Diego County Regional MS4 Permit(Section E. of R9-2010-0016).Studies conducted included Sediment Toxicity Study,Trash and Litter Investigation, and Agricultural, Federal,and Tribal Input Study.The program included develop of study workplans; conducting field monitoring; data analysis; report writing; budget preparation; and client/regulatory agency interaction.Also provided an evaluation of the Coachella Valley 2012 303(d)Toxicity Listing for the Whitewater Region for the purposes of evaluating the potential for delisting based on available data and providing future monitoring recommendations.
CITY OF COMPTON NPDES MONITORING AND REPORTING
COMPTON, CA
Project manager currently providing the City of Compton with as-needed monitoring and reporting to support compliance with the Los Angeles Regional Water Quality Control Board's(RWQCB) monitoring and reporting requirements of Attachment E of the NPDES Permit No. CAS004001: Order No. R4-2012-0175 (Permit). Conducts wet weather and dry weather sampling at receiving water and MS4 Outfall sites including preparation and installation of flow monitoring and autosampling equipment,field staffing and collection of samples for microbiology, chemistry,toxicity,toxicity identification evaluations, bioassessment, and field parameters, managing sample laboratory delivery under chain of custody protocols, and preparation of field forms including trash assessments.
ONTARIO INTERNATIONAL AIRPORT AUTHORITY STORMWATER COMPLIANCE PROGRAM Industrial Permit Team Manager currently providing stormwater program management services for Ontario International Airport Authority(OIAA). Program includes monitoring and reporting activities at Ontario Airport(ONT)for compliance with their Industrial Storm Water Permit.Additional support includes preparation of Stormwater Pollution Prevention Plans, annual reporting, training, BMP design and technical support,tenant inspections, regulatory technical reviews and preparation of technical comments, and third-party litigation support. NV5 performs BMP inspections at over 23 tenant locations.
CITY OF CARLSBAD NPDES MS4 OUTFALL MONITORING AND ASSESSMENT PROGRAM
CARLSBAD, CA
Program management and technical support for Non-Storm Water Persistent Flow MS4 Outfall Discharge monitoring, Illicit Discharge Detection Elimination investigations, Dry Weather Special Study monitoring, and assessment and reporting of the monitoring programs. Implementing the Dry Weather Special Study to assess baseline flow,temporal flow patterns, and indicator bacteria temporal patterns at the persistently flowing major MS4 outfalls during summer dry weather conditions.To accomplish high quality flow data in low flow conditions, designed and installed low flow weirs with flowmeters to establish high resolution baseline flow conditions.
CITY OF SAN DIEGO AS-NEEDED STORMWATER MONITORING,SUBCONTRACTOR TO WOOD PLC
SAN DIEGO, CA
Providing technical stormwater monitoring and expertise to support the Chollas Creek Water Effects Ratio Study,the Chollas Creek Compliance Project and the Chollas Creek Special Studies. Provided monitoring, reporting and technical QA/QC services.
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RACHEL KULIS, Community Outreach Specialist EDUCATION Rachel will be your day-to-day contact and responsible for Bachelor's Degree, Political ; leading construction outreach planning and implementation Science, University of Arizona efforts. Rachel manages public affairs and community relations Public Relations Certification, George Washington University
programs for projects throughout the San Diego region.She has 25 years of communication experience,specializing in EXPERIENCE the development and implementation of award-winning public 25 years : involvement, community outreach and marketing programs PROFESSIONAL for government agencies and not-for-profit organizations. Rachel excels at writing visually ASSOCIATIONS appealing and easy-to-understand materials, overseeing the creation of branding tools, planning special events and spearheading media relations campaigns.She has dedicated Public Relations Society of America her career to planning and implementing public affairs and community relations programs AWARDS/HONORS for water/wastewater, environmental, construction and transportation projects.
PRSA Bernays Best of Show
RELATED PROJECT EXPERIENCE Awards, Bronze,Creative Tactics - East County Advanced Water
EAST COUNTY ADVANCED WATER PURIFICATION Purification Program EAST COUNTY AWP JOINT POWERS AUTHORITY I SANTEE, CA PRSA Bernays Best of Show Serving as assistant project manager, Rachel strategizes, plans and implements the public Awards,Silver,Community outreach program to change perceptions and build support for the East County AWP. Relations- Pure Water Oceanside, Program tactics Rachel has coordinated include logo, branding and message development, City of Oceanside website development and updates,tour program and school field trip development and tour Best Marketing Program Hermes lead,stakeholder identification,speakers bureau,collateral materials development,video Creative Award creation,elected officials outreach and special events. Rachel planned, implemented and Public Education Program of the led tours of the program's demonstration facility now visited by 5,000 people.She was also Year WaterReuse Association instrumental in helping to plan the program's award winning groundbreaking, ribbon cutting PRSA Bronze Anvil PRSA Bronze and water festival events. Bernays&CAPIO Epic Awards for "Water Too Good to Waste"Video
WATER UTILITIES DEPARTMENT COMMUNITY OUTREACH &COMMUNICATIONS PRSA Bronze Bernays Best in Show CITY OF OCEANSIDE I OCEANSIDE, CA Award for Creative Tactics Water Serving as assistant project manager, Rachel provided construction outreach services to Purification Program residents and businesses for multiple water and sewer pipeline rehabilitation/replacement PRSA Silver Bernays Events Award and reservoir rehabilitation projects.These projects were located in diverse neighborhoods for:San Diego County Water Authority Emergency Story Project,
including downtown,coastal and dense communities.Communication work required City of Oceanside World of Water notification and purpose/need education efforts to communicate about road closures, Festival, Padre Dam Municipal detours,water shut-offs, property access, road repaving, night lighting,dust and noise Water District Water Festival and impacts. Efforts included developing fact sheets, project update mailers,website content, "Beer Starts With Water" door hangers on a same day notice, road signage, mailing list compilation, public meeting/ PRSA Bronze Bernays Research open house planning and hotline call responses and documentation. and Evaluation Award for Pure Water Oceanside Survey
PRSA Bronze Bernays and
u CAPIO Epic Video Awards for
M. "Water is a Big Deal"
-- CAPIO Epic Special Events Awards
for East County Advanced Water
Purification Tour Program and Girl
Scout Day
� v
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LAKE MURRAY TO SWEETWATER RESERVOIR PIPELINE 3 RELINING
SAN DIEGO COUNTY WATER AUTHORITY I SAN DIEGO, CA
This infrastructure project spanned 20 miles,from La Mesa to Sweetwater, and included more than 18 major construction sites.
The project was located in both high density and rural communities and impacted commuters, businesses(Sprouts Farmers Market, 7-11,American Legion)a regional park and residents. Construction took place literally in backyards, closed down critical business parking areas and required trail closures/detours. Rachel managed the creation of an interactive map,fielded and responded to stakeholder inquires, planned and supported open house events, developed a fact sheet, prepared/distributed construction notifications, created electronic newsletters, managed door hanging notifications on a day's notice and prepared webpage content. I
AVENIDA ENCINAS SEWER IMPROVEMENT PROJECT z
CITY OF CARLSBAD I CARLSBAD, CA
Rachel supported public outreach efforts for a highly impactful pipeline and bridge - construction project to businesses and residents.She assisted in preparing collateral l materials, mailinglists and communicating one-on-one with business representatives about g p 1,
project impacts. r+
MISSION TRAILS PROJECTS
SAN DIEGO COUNTY WATER AUTHORITY I SAN DIEGO, CA
Rachel served as project manager in 2008 and again in 2020 leading the outreach efforts to inform and educate nearby park residents, park users,schools and park rangers about the construction of a water pipeline, connections and flow regulatory/ control structures. Construction efforts required multiple trail closures in portions of a regional park prized by hikers, mountain bikers and nature lovers. Her efforts included developing an email sign-up campaign, preparing project fact sheets, electronic newsletters, park signs and kiosk posters, updating the project webpage, coordinating community presentations, planning a project groundbreaking and implementing a school outreach "Street Smart" campaign.
PURE WATER OCEANSIDE(INDIRECT POTABLE REUSE PROJECT)
CITY OF OCEANSIDE WATER UTILITIES DEPARTMENT I OCEANSIDE, Rachel serves as assistant project manager for Pure Water Oceanside, an indirect potable reuse project which will purify recycled water to create a new, local source of high-quality drinking water that is clean, safe, drought proof and environmentally sound. Rachel's public outreach efforts have included construction outreach, developing a public survey, creating project logo/ branding, outreach plan,fact sheet,four-minute video,frequently asked questions, key messages, banners and signs.She helped plan the city's first"World of Water Festival"that kicked-off the project's tour program to the public and implemented the project's groundbreaking event. Project construction will be complete early 2022.
INFRASTRUCTURE COMMUNICATION FOR PIPELINE REHABILITATION/REPLACEMENT AND RESERVOIR
REHABILITATION PROJECTS
CITY OF OCEANSIDE WATER UTILITIES DEPARTMENT I OCEANSIDE, CA Serving as assistant project manager and project manager, Rachel provided construction outreach services to residents and businesses for multiple water and sewer pipeline rehabilitation/replacement and reservoir rehabilitation projects.These projects were located in diverse neighborhoods including downtown, coastal and dense communities. Communication work required notification and purpose/need education efforts to communicate about road closures, detours,water shut-offs, property access, road repaving, night lighting, dust and noise impacts. Efforts included developing fact sheets, project update mailers,website content, door hangers on a same day notice, road signage, mailing list compilation, public meeting/open house planning and hotline call responses and documentation.
11-MILE SAN VICENTE PIPELINE
SAN DIEGO COUNTY WATER AUTHORITY I SAN DIEGO, CA
Rachel served as project manager providing public outreach efforts for the construction of the 11-mile San Vicente Pipeline, connecting San Vicente Reservoir in Lakeside to the SDCWA's Second Aqueduct west of Interstate 15.The San Vicente Pipeline was a component of SDCWA's Emergency Storage Project(ESP), which also included the construction of the San Vicente Dam Raise and the Olivenhain Dam and Reservoir. She created and implemented outreach plans, planned open houses, community presentations,the project groundbreaking and dedication events.She spearheaded the public tour program for the Olivenhain Dam, oversaw video production, prepared informational materials and drafted a crisis communication plan. Rachel attended weekly construction meetings to keep abreast of construction activities, maintain relationships with the project team and share and find amenable solutions(when possible)to stakeholder concerns.
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TERESA LEADER ANDERSON, EDUCATION
Community Outreach Specialist Bachelor's Degree,Journalism Teresa has more than 23 years of media relations, public (Emphasis in Public Relations) 1 outreach and special events management experience.She San Diego State University specializes in cultivating and managing relationships with the EXPERIENCE media, bringing an extensive contact list.She has developed 23 years and managed successful social media campaigns and helped with web development and maintained site content. Having AWARDS/HONORS worked with several non-profit organizations, CAPIO,Award of Merit 2017, Teresa has experience coordinating and managing volunteer groups and activities. Her Special Events Recurring, background also includes extensive planning and management of speakers bureaus, Padre Dam Tour Program presentations to community groups and informational booths at local events.Teresa is CAPIO, EPIC Award 2018, experienced in writing and editing informational materials including press releases, media Special Events Recurring, advisories,fact sheets, newsletters, brochures and e-newsletters.She has coordinated Padre Dam Girl Scout Day and managed several high-profile special events including"Taste of the NFL"with the San Diego Chargers and "Recycling Night"with the San Diego Padres. Her experience includes PRSA San Diego Chapter, service with I Love a Clean San Diego, Easter Seals, Feeding America San Diego,San Bronze Bernay,Special Event, Diego Food Bank and multiple public agencies. Padre Dam Tour Program PRSA San Diego Chapter,
RELATED PROJECT EXPERIENCE Bronze Bernay,Special Event, EAST COUNTY ADVANCED WATER PURIFICATION Padre Dam Girl Scout Day EAST COUNTY AWP JOINT POWERS AUTHORITY I SANTEE, CA PROFESSIONAL Teresa serves as media relations specialist writing and distributing press releases and AFFILIATIONS manages all media for the program.Teresa educates residents about recycled water and reuse at community event booths, presentations and tours at the Advanced Water San Diego Alumnae, Panhellenic Purification Demonstration Facility.Additionally,Teresa drafts and schedules social media Board Member,2000-present posts for the district's Facebook page. San Diego Alumnae, Panhellenic PURE WATER OCEANSIDE President,2013 2014
CITY OF OCEANSIDE WATER UTILITIES DEPARTMENT I OCEANSIDE, CA San Diego State University,Alumni Teresa assisted the project team in implementing a comprehensive branding and outreach Association Board,2000-2004 campaign to educate Oceanside's residents and businesses about Pure Water Oceanside Delta Zeta Sorority,San Diego —a developing project that will bring a new source of drinking water to the city.Teresa assisted with management and execution of the educational event"World of Water" and Alumnae Chapter President,2000 - present
i
N OCEANSIDE a ,+!
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drafted and distributed press releases that garnered multiple positive stories about the project and helped attract more than 400 people to the San Luis Rey Water Reclamation Facility for tours.
GREEN OCEANSIDE
CITY OF OCEANSIDE I OCEANSIDE, CA
Teresa served as the Media Relations Specialist for Oceanside's Earth Festival activities, Clean Water Program and San Luis Rey Water Reclamation Facility.She pitched story ideas, updated brochures and flyers and drafted and distributed press releases and media advisories.Teresa also coordinated staff for media segments and assisted reporters for live TV segments. "THIS IS CHULA" BRANDING AND AWARENESS CAMPAIGN
Teresa supported the program manager on education and awareness projects by drafting and distributing press releases and advisories to the media.
COMMUNICATIONS AND OUTREACH
Ross Valley Sanitary District I San Rafael, CA
Teresa supported community relations services on an update of the District's website.Additionally,she drafted and distributed press releases to the media.
SPRING GARDEN FESTIVAL
SAN DIEGO, CA
Teresa worked with the Water Conservation Garden for its annual Spring Garden Festival.She pitched story ideas, wrote and distributed press releases and media advisories, coordinated staff for media segments and assisted reporters with live TV segments and radio interviews.Additionally,she drafted and scheduled posts for the Spring Garden Festival's social media.
ENVIRONMENTAL EDUCATION
CITY OF SAN DIEGO ENVIRONMENTAL SERVICES DEPARTMENT I SAN DIEGO, CA Teresa assisted the public information officer with writing and distributing press releases, media advisories and public service announcements(PSAs).She assisted with outreach and education for the City's curbside recycling program and several high- profile recycling events including Recycling Night with the San Diego Padres and Recycling Night with the San Diego Gulls. "I LOVE A CLEAN SAN DIEGO"
CITY OF SAN DIEGO ENVIRONMENTAL SERVICES DEPARTMENT I SAN DIEGO, CA Teresa managed the City of San Diego Environmental Services Department's education contract.She successfully coordinated the City's Christmas tree and phone book recycling programs, managed and supervised volunteers, organized environmental education outreach booths and created environmental brochures and flyers.Additionally,she wrote and distributed press releases and newsletters, pitched story ideas to media outlets,furnished information to the public and elected officials and provided presentations to schools, community groups and service clubs.
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SUSAN DUFFETT, Senior Graphic Designer EDUCATION Susan is a graphic design professional with 21 years of Graphic Design Diploma, experience in branding and marketing.She specializes in logo Platt College designs and brand identity,social media graphics, custom EXPERIENCE : signs, brochures, marketing and signage for public agencies and commercial developments. Working with public agencies, large 21+years corporations and production departments,Susan has developed AWARDS/HONORS effective, cohesive and memorable campaigns. Her creativity is matched by her ability to meet production deadlines in fast-paced PRSA Bernays Best Show environments.She excels in incorporating branding and logo consistency throughout a Awards, Bronze,Creaattive Tactics variety of eye-catching collateral materials, including fact sheets,flyers, bill inserts, posters, - East County Advanced Water PowerPoint presentations and banners. Purification Program Susan has designed graphics for the cities of Carlsbad, Corona, Imperial Beach, Lemon PRSA Bernays Best of Show Grove and Oceanside,the Santa Fe Irrigation District, Olivenhain Municipal Water District, Awards,Creative Tactics Padre Dam Municipal Water District, Ross Valley Sanitary District,San Diego County Water Excellence -Water Festival, Authority and Vallecitos Water District. East County Advanced Water Purification Program
- oowoU KNOW YOUR PRSA Bernays Best of Show
WATERP ' ' Awards,Silver,Community
DIR6ZONS: o Relations- Pure Water
Oceanside,City of Oceanside
I 7k
_ PRSA Bernays Best of Show
:._ Awards,Silver, Pure Water
Oceanside,City of Oceanside
The Nationals, NAHB Silver Award,
--"�-. Best Signage-Canyon Hills
(Pardee)
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a Elan Awards, Finalist, Best
Signage-River Colony(Regis)
Elan Awards, Finalist, Best
Signage-Canyon Hills(Pardee)
RELATED PROJECT EXPERIENCE Laurel Awards,Winner,Signage EAST COUNTY ADVANCED WATER PURIFICATION PROGRAM Canyon Hills(Pardee)
EAST COUNTY AWP JOINT POWERS AUTHORITY
• Laurel Awards,Grand Award,
SANTEE. CA a e „\10= ,a\ Master Planned Community of the For the facility,Susan designed the signs, branding guidelines, Year Canyon Hills(Pardee) letterhead, PowerPoint graphics, Prezi presentation graphics, pocket folder, brochure,fact sheets, Program and project °E MAME Awards Winner,Community elements maps, bill inserts, infographics,social media and ` !l `',1 Y Oil" IiE of the Year-Veranda(Greenbriar) ifigup Nil H
website graphics, mailers, invitations, posters, lobby banners © 5e € The Nationals, NAHB Gold Award, and annual reports. Master Planned Community of the Susan designed and created multiple deliverables for the cti 3 e d 0J Year Vintage Reserve(Brehm) facilities events, includingnameta s, directional signs, 116, $ The Nationals, NAHB Silver Award, g gns, _ "a = Master Planned Community of the nametags, directional signs, poster boards, banners, a 10x10 "— —-- — tent canopy,tablecloths,selfie station signs, a custom spin I. ` ® N Year Canyon Hills(Pardee)
wheel game,table toppers, lenticular coasters, character -" `" —`" `" Laurel Awards,Grand Award- tattoos, cups,frisbees and social media graphics. Vintage Reserve(Brehm) For the tours program,Susan designed stickers, bookmarks,waterjourney flyer, a character pillow, a logo patch, informational flyers,forms,student activity sheets, posters,social media and website graphics.
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PURE WATER OCEANSIDE Maki
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For the permanent facility,Susan designed various signs, aSt COU a history wall,forms, PowerPoint graphics, resident letters, L Ir , stickers, lobby banners and construction maps. GLASSES For the "World of Water" event and the facility's groundbreaking, Susan designed,Susan designed nametags,a passport booklet ` © eur 1 4�� for stamping at stations,station signs, banners, directional :� took signs,flyers and collateral,social media graphics,tablecloths, C' � 0 . 91 dedtours stickers, lenticular coasters, lobby banners,wall banners, a ttJ�AA;f,#A
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For the tours program,Susan designed flyers,forms,survey cards, bookmarks, decals, a logo patch, pens and a custom logo notebook.
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SAN DIEGO COUNTY WATER AUTHORITY I SAN DIEGO, CA
For this important infrastructure project,Susan designed business cards, letterhead,fact sheets, infographics, directional signs, banners, door hangers, direct mail postcards, magnets, maps,flyers and forms.
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Lauren Clulow, Graphic Designer EDUCATION
Lauren has more than 20 years of experience designing Bachelor's in Fine Arts, collateral for community relations programs—including Communication Design from transportation,water reuse and sustainability projects—for Carnegie Mellon regional and local government agencies and municipalities.
A partial list of her clients with NV5 include the cities the EXPERIENCE : of Carlsbad and Oceanside, as well as SANDAG, East Bay 20 years 1 ` Municipal Utility District and the East County Advanced Water Purification Program.
As a professional who comes from a long line of artists and artisans, including a mother B US ON
who is an interior designer and a father who is a carpenter, Lauren describes her drive SHOULDER to make things beautiful as a quality deeply ingrained and inherited as an ability to conceptualize an aesthetic plan with the awareness of how to execute. For Lauren,graphic design is the perfect intersection of these two skills. Driver Lauren began her career designing environmental graphics, marketing plans, books and brands for corporations.After a decade she established her own design studio and thrived Training providing creative direction,editorial design, production services and photo styling to an UNDERWAY ever-growing roster of businesses and entrepreneurs.She believes that while beauty is ON 1-805 AND , , important, it's not the whole story:great design also conveys clarity, purpose and meaning.
At NV5, Lauren focuses on branding and designing both print and digital marketing - materials that educate, inform and inspire behavior change relating to all aspects of public works, engineering, infrastructure,transportation and water.
RELATED PROJECT EXPERIENCE
PUBLIC OUTREACH FOR "BUS ON SHOULDER" PILOT
SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) I SAN DIEGO, CA Lauren designed billboards,social media and website graphics, branding guidelines and PowerPoint templates. ✓
RECYCLED WATER PUBLIC OUTREACH
JURUPA COMMUNITY SERVICES DISTRICT I RIVERSIDE COUNTY, CA ___.
Lauren created map graphics for JCSD's Recycled Water Project. _ MANCHESTER AVENUE PIPELINE PROJECTS ,
OLIVENHAIN MUNICIPAL WATER DISTRICT I ENCINITAS, CA
Lauren created a construction map for construction notifications for the construction of potable and recycled water pipelines.PP f
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PUBLIC RELATIONS SUPPORT AND OUTREACH
EAST COUNTY AWP JOINT POWERS AGREEMENT
SANTEE, CA
Lauren designed social media graphics. SUPERINTENDENT
COMMUNICATIONS AND COMMUNITY RELATIONS
ROSS VALLEY SANITARY DISTRICT I SAN RAFAEL, CA OSTR CT _ Lauren designed flyers for RVSD.
OUTDOOR WATER EFFICIENCY PROGRAM
EASTERN MUNICIPAL WATER DISTRICT I PERRIS, CA
Lauren updated marketing materials including flyers and brochures. �r ,M-n�R GOMMUNRY
NV5.COM XVI
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RATE SCHEDULE
NV5 CHARGE RATES
The attached charge rate schedule represents our rates for fiscal years 2022/2023 per the two year Master Consulting Agreement with the City of Vista. Charge rates include overhead expenses such as insurance, equipment, space rental, telephone and other utilities, in-house reproduction, and typical office supplies.
Mileage is reimbursed at a rate of$0.585/mile, or per accepted current IRS rate.
CLASSIFICATION TITLE TEAM MEMBER RATE
PROJECT MANAGER Jenna Caprara $185.00
PROJECT SUPERVISOR Rebecca Cole $230.00
STRATEGIC ADVISOR Gabriela Dow $235.00
STRATEGIC ADVISOR David Renfrew $235.00
COMMUNITY OUTREACH SPECIALIST 1 Rachel Kulis $185.00 GRAPHIC DESIGNER (SENIOR) Susan Duffett $180.00 GRAPHIC DESIGNER Lauren Clulow $145.00
COMMUNITY OUTREACH SPECIALIST 2 Teresa Leader Anderson $185.00 PROJECT COORDINATOR Yolanda Art $115.00
INTERNS, JUNIOR/ADMIN COORDINATORS Various $70 TO $105/Hour NV5.COM i
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EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor's Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability ("CGL"): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employers' Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. ® Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 001050202 Exhibit C, Page 1 of 3
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to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require 001050202 Exhibit C, Page 2 of 3
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complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 001050202 Exhibit C, Page 3 of 3
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AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code§§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 37001
NOT APPLICABLE TO THIS CONTRACT
001050202 Exhibit D
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EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. ❑ State of California grant conditions, as attached.
2. ❑ Federal grant conditions, as attached.
3. ❑ Other conditions, as attached.
001050202 Exhibit E
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CONTRACT FOR PROFESSIONAL SERVICES
FOR AS-NEEDED STORMWATER OUTREACH & PUBLIC EDUCATION
SERVICES
THIS "CONTRACT" is entered into by and between the "Parties" as of ("Contract Date").
1.0 THE "PARTIES"
The "City": The "Contractor"
CITY OF VISTA, a chartered municipal SAN DIEGO COUNTY SUPERINTENDENT corporation OF SCHOOLS, a political subdivision of the 200 Civic Center Drive State of California
Vista, CA 92084 6401 Linda Vista Road
San Diego, CA 92111
Working Contact: Jon Nottage
Billing Contact: Jon Nottage Contact: Jonathan Witt
2.0 BASIC TERMS
2.1 The "Services" to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.
2.2 The "Required License" for the Services is: N/A.
2.3 Contractor, an entity holding the Required License, desires to enter into this "Contract" with City for the Services.
2.4 The "Project" for which the Services are required is described in Exhibit A.
2.5 Contractor has submitted to City a Proposal to perform the Services dated November 10, 2021 ("Exhibit B").
2.6 The "Contract Ceiling Price" is: $100,000
2.7 Any references in Exhibit A or Exhibit B to "Consultant" shall mean Contractor for the purposes of this Contract.
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for 24 calendar months ("Term") from the Contract Date. The Term may be extended at the City's option for an additional 36 months, in increments of City's choice, for a maximum Term of 60 months from the Contract Date.
3.3 City may terminate this Contract upon 30-days' written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to Professional Services(Non-Construction)(RFP)(NPW) 1 of 9 SAN DIEGO COUNTY SUPERINTENDENT OF SCHOOLS [51960-21 00105022 2 EXHIBIT 6
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the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
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6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A—E.
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES All Services under the Contract must be completed in compliance with the schedule in Exhibit A.
8.0 STANDARD OF PERFORMANCE
8.1 Contractor represents and warrants that it has the training, qualifications, experience and facilities necessary to properly perform the Services required under this Contract in a thorough, competent and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
8.2 Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
9.0 CONTRACTOR'S STATUS; CONTRACTOR'S EMPLOYEES
9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
9.2 Contractor represents and warrants that all professional services required under this Contract shall be provided by a person or persons duly licensed by the State of California to provide those types of services.
9.3 Neither Contractor, nor any of Contractor's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor may have to any such rights.
9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor's officers, employees, agents and subcontractors that are included in this Contract.
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9.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor's officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
9.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.
10.0 CIVIL RIGHTS
10.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
10.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person's race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
10.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
10.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
10.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
10.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, Professional Services(Non-Construction)(RFP)(NPW) 4 of 9 SAN DIEGO COUNTY SUPERINTENDENT OF SCHOOLS [51960-21 00105022 2
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including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor's officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
11.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party ("Representative"). Any written or verbal directions or requests of City's Representative delivered to the Contractor's Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
12.0 ASSIGNMENT AND SUBCONSULTING
12.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
12.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager's designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager's designee.
13.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
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14.0 FINANCIAL RECORDS
14.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor's performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
15.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.
16.0 CONFIDENTIALITY
16.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
16.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor's scope of Services. Contractor will not disclose any information prepared for City, or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
16.3 Contractor's obligations under this paragraph shall survive the termination of this Contract.
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17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively "Conflict Laws"). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
18.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term "City Official" shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
19.0 DUTY OF INDEMNIFICATION
19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and (2) indemnify City, and its directors, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution ("Duty of Indemnification"). Contractor's obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.
19.2 The review, acceptance or approval of Contractor's work or work product by any indemnified party shall not affect, relieve or reduce Contractor's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.
The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
19.3 Contractor's costs of defense shall not exceed Contractor's proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.
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20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
21.0 SERVICE OF NOTICE
21.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party's Representative or by overnight courier service to the Party's address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
24.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
25.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 9.]
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26.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
"City" "Contractor"
CITY OF VISTA, a chartered municipal SAN DIEGO COUNTY SUPERINTENDENT corporation OF SCHOOLS, a political subdivision of the State of California
By:
JUDY RITTER, MAYOR
By:
ATTEST:
KATHY VALDEZ, CITY CLERK
Name/Title
By:
APPROVED AS TO FORM: By:
DAROLD PIEPER, CITY ATTORNEY
By: Name/Title
RISK MANAGEMENT REVIEW:
DOLORES GASCON, RISK MANAGER
By:
APPROVED
Darold Pieper
20220120152349
Professional Services(Non-Construction)(RFP)(NPW) 9 Of 9 SAN DIEGO COUNTY SUPERINTENDENT OF SCHOOLS [51960-2]00105022 2
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EXHIBIT A
REQUEST FOR PROPOSALS
001050222 Exhibit A
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REQUEST FOR PROPOSALS (RFP)
AS-NEEDED
STORMWATER OUTREACH &
PUBLIC EDUCATION SERVICES
FOR THE CITY OF VISTA
RFP ISSUE DATE: October 14, 2021
RESPONSE DUE: November 22, 20211 4:00 PM
CITY OF V
A "'
Engineering Department
Stormwater Division
Jon Nottage
200 Civic Center Drive
Vista, CA 92084
(760) 643-5416
jnottage(Dcityofvista.com
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REQUEST FOR PROPOSALS
As-Needed Stormwater Outreach &
Public Education Services
I. INTRODUCTION AND PURPOSE
The City of Vista (City) Stormwater Engineering Division is requesting proposals from environmental educational organizations or firms (Consultant) to provide as-needed stormwater program outreach and public education services. The City will enter into a two- (2) year Master Consulting Agreement with up to two (2) selected Consultants, with an optional extension of up to three (3) additional years. The maximum term of the contract shall be five (5) years. Services provided under each Agreement shall not exceed $50,000 annually. A detailed scope of work and fee will be outlined for each task and assigned to the selected Consultant(s) based on expertise and availability.
Consultants may submit proposals as a single organization or firm with in-house capabilities, or as a team of consultants to fulfill services of this request for proposals (RFP). For specialized work for which the prime consultant will require a sub-consultant, the prime consultant will serve as an administrative liaison between the City and the sub-consultant. The prime consultant mark-up for sub-consultants shall not exceed five percent (5%). The City reserves the right to request proposals from other firms throughout for special projects requiring unique qualifications.
All Consultants must create an account on ProcureNow to submit a proposal.
Consultants can register at: https://secure.procurenow.com/portal/citVofvista . Once registered, Consultants must download this solicitation to appear on the Bidder's List as a "Prospective Bidder." Consultants that fail to specifically download this solicitation will not appear on the Bidders' List and will be unable to participate or be considered for this RFP.
II. BACKGROUND
The City of Vista is located in San Diego County, within the San Luis Rey and Carlsbad Hydrologic Units. Multiple National Pollutant Discharge Elimination System (NPDES) permits issued by the San Diego Regional Water Quality Board and the State of California Water Resources Control Board are applicable to pollution prevention activities in the City, including:
• Municipal Stormwater Permit (Order No. 2013-0001, as amended by Order No. 2015-0001 and Order No. 2015-0100)
• Waste Discharge Requirements for Sanitary Sewer Systems (Order 2006 0003 DWQ)
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• Construction General Permit (Order No. 2012-0006-DWQ) Proposers should be familiar with the outreach and education components of these permits, applicable Water Quality Improvement Plans (WQIPs), and related water quality regulations. Additional information can be found at:
www.cityofvista.com/stormwater .
III. PROPOSED SCOPE OF SERVICES
The City is seeking up to two (2) qualified environmental education organizations or firms to provide as-needed services that will support its stormwater program public outreach and education activities. Activities are guided by requirements of the aforementioned NPDES permits and associated WQIPs for the Carlsbad and San Luis Rey watersheds.
Consultant tasks are anticipated to include, but are not limited to, the following:
1. Environmental Education
Market, schedule, and deliver virtual and in-person classroom presentations and engagement activities to schools within the City. The content of activities is anticipated to include topics of:
a. Watershed education
b. Water quality and priority pollutants
c. Pollution prevention and storm drain protection
d. Awareness of trash and littering, single-use plastics, non-stormwater discharges, and pet waste
2. Public Participation and Outreach Events
Coordinate and host virtual and in-person information booths, workshops, and presentations for public participation and outreach events. Support may include targeted calendar dates (e.g., Earth Day or city special events) or engage specific audiences (e.g., Homeowners Associations, property managers, or business owners). Event content may include the following:
a. Environmental Education elements in Item 1 (above)
b. Recycling and trash/waste management
c. Community clean-up events
d. Sustainable landscaping
3. Program Development
Provide strategic program development support, consistent with watershed and regional stormwater program outreach and public education activities. Example activities may include:
a. Strategic development of outreach objectives, activities, and measurable outcomes
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b. Collaboration with other agencies in the Carlsbad and San Luis Rey Watershed Management Areas
c. Coordination with regional outreach activities and events d. Development of pollutant specific educational materials, such as brochures, webpage content, and videos
e. Preparation of business specific education materials and messaging f. Preparation and translation of multilingual outreach and education materials The Consultant has total responsibility for the accuracy and completeness of project deliverables. The deliverables will be reviewed by the City for conformity with the requirements of the Agreement.
The Consultant shall implement a Quality Assurance and Quality Control (QA/QC) process. Project deliverables shall be of a quality acceptable to the City, considering the following: professional appearance, well organized, clear illustrations/photos, technically and grammatically correct for intended audience, checked, and dated. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
The Consultant shall implement a billing procedure to provide the City with clear and concise summaries of work tasks being invoiced for payment. Invoices shall include, at a minimum, current and total expenditures for work tasks, and a description of work completed. Invoices shall be submitted on a monthly basis.
IV. CITY RESPONSIBILITIES
The City will be responsible for the following:
• Communicate goals, objectives, measures, and responsibilities • Provide guidance, oversight, and participation in regulatory processes • Work with Consultant to determine most beneficial course of action and develop project tasks
• Provide available records, documents, and data to support tasks • Prepare and execute agreements with other agencies or entities, as needed • Prompt payment of accurate invoices
V. COORDINATION
Coordination with City staff, County of San Diego, other agencies, and consultants is anticipated. The City will decide the manner in which the project coordination is undertaken. At the City's option, coordination efforts may be performed by the Consultant's direct contact or through City staff. When coordination efforts require 4 02/22/2022 C3 80 of 148
agreement, such agreement shall be facilitated by the City.
VI. PROJECT PROGRESS
The contract shall begin upon approval by the City Council, and the Consultant shall commence work after notification to proceed by the City. The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City Council.
VII. PROPOSAL
Schedule
The City's schedule* for the selection process is as follows:
i) City Releases RFP October 14, 2021
ii) Deadline for questions October 29, 2021
iii) Proposals Due November 22, 2021 @ 4:00 pm iv) Consultant Shortlist (if needed) December 9, 2021 v) Interviews (if needed) December 21, 2021*
vi) Select Consultants January 5, 2022*
vii) Contract Award February 22, 2022*
*All dates subject to change. The City reserves the right to modify dates as necessary.
All questions must be submitted via "Q&A" through the City's Electronic Bidding System, ProcureNow. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through ProcureNow.
To receive addenda and submit a proposal, Consultants shall register on the City's Electronic Bidding System at https://secure.procurenow.com/portal/cit ofY vista. Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a "Prospective Bidder." Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non- responsive. If a Consultant is unable to register or download the RFP from ProcureNow, a Consultant representative may contact ProcureNow to troubleshoot the problem.
All proposal documents and supplementary documents must be uploaded using ProcureNow prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. At that point respondents will receive an email confirmation from ProcureNow.
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Requirements
The proposal shall be limited to ten (10) 8.5" x 11" pages, excluding cover letter, resumes, and appendix material. A fee schedule described in the following section, Information Required from Consultants, shall be provided in a separate electronic file uploaded to ProcureNow. Hard copy, faxed, and email copies will not be accepted.
Proposals shall include a discussion of the Consultant's overall approach, a summary of key personnel and qualifications, a rate schedule, and documentation of the firm's and any sub-consultant's qualifications. The proposal should be concise, well organized, and demonstrate the responders' qualifications and experience applicable to the contract. Responders will be evaluated based on the information submitted in accordance with the criteria for selection provided herein.
Proposals submitted in response to this RFP shall include:
1. COVER LETTER - A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract.
a. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the Consultant. b. The cover letter shall include a statement that the Consultant can meet the City's insurance requirements and is prepared to execute the Standard Consulting Agreement as written and will not make any changes to the project team without authorization of the City.
c. All copies shall be signed by an individual or, if a corporation, a corporation officer with the power to bind the company or corporation to its proposal. To be considered, all proposals shall be completely responsive to this RFP. d. Provide a statement that the Consultant has received all addenda and include the addendum numbers and dates.
2. COMPANY INFORMATION
a. Identification of Responder.
b. Legal name and address of the company.
c. Identification of the parent company (if applicable). d. Addresses of offices located in San Diego County.
e. Number of employees in San Diego County.
f. Name, title, address, and telephone number of the person to contact concerning the proposal.
g. California Department of Industrial Relations (DIR) Number. h. Secretary of State Entity Number.
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3. PROJECT UNDERSTANDING — Discuss the Consultants understanding and familiarity of the proposed scope of services (Section III).
4. PROPOSED TASK ORDER APPROACH - Discuss generalized approach to time/budget management, documentation, requirements from the City, consideration for Consultant's workload at the time of the task order issuance, and approach to QA/QC.
5. PROJECT TEAM AND ORGANIZATION CHART
a. Describe project organization, including identification and responsibilities of key personnel.
b. Indicate roles of prime and all sub-consultants (if any). c. Provide discussion of the experience of the Project Manager and other key personnel.
d. Provide resumes of the Project Manager and other key personnel who will work on this contract. The resume shall include relevant experience, education, and certifications. The resume for each individual shall not exceed two pages in length. Resumes may be included as an appendix to the main document. e. Describe proposed line-of-communication between the City, prime team members, and sub-consultants.
f. California Department of Industrial Relations (DIR) Number and Secretary of State Entity Number for all subconsultants.
6. EXPERIENCE
a. Provide description and examples of consultant's experience in completing similar efforts within the last 5 years.
b. Provide discussion and examples of specialized experience in completing scope of required services listed above (Section III).
c. Projects currently being performed may be submitted for consideration. d. Project information should include a brief project description, agency or client name, their telephone number(s), the year of completion, and the contract fee. e. Identify team members proposed for this project and their roles on the representative similar projects.
7. REFERENCES
The Consultant shall provide a minimum of three (3) references for similar projects. At least one reference shall be from the projects listed in Item 6 EXPERIENCE. At a minimum, each reference shall include the client's name and location, number of projects completed for the client, client contact name and phone number.
8. EXCEPTIONS TO RFP
Consultant shall certify that it takes no exceptions to the RFP including the Sample Agreement. If the Consultant does take exception(s) to any portion of 7 02/22/2022 C3 83 of 148
the RFP, the specific portion to which exception is taken shall be identified and explained.
9. RATE SCHEDULE (separate electronic file uploaded to ProcureNow, excluded from page count limit)
a. Rate Schedule: Include rate schedule of professional staff and services.
Service costs are to be provided on a per hourly basis. Proposed rates shall clearly correlate with names and classifications of staff likely to be involved with the projects.
b. Billing: The City requires that all billing for work done by the end of billing period be submitted to the City on a monthly basis. Each billing shall be submitted with a status report describing work performed. Final billing will be approved for payment only after a completed status report has been approved by the City.
c. Overtime Pay: List procedures used for applying overtime rate for non-exempt employees. Indicate the normal hours of work and overtime rate for non- exempt employees.
VIII. CRITERIA FOR SELECTION
The City's consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for professional services. An evaluation committee appointed by the City Engineer will review the proposals. The criteria for evaluating the proposals for the Master Consulting Agreements submitted will take the following items into consideration:
• 30% - Experience with projects of similar nature.
• 30% - Understanding of project objectives and scope of work as evidenced in the written narratives.
• 25% - Relevant local experience and reputation of the Consultant, including a verification of data and references.
• 10% - Staffing capabilities demonstrating that the availability of staff for the project will remain sufficient throughout the duration of the contract. • 5% - The City's prior experience with the consultant.
The rate schedule of the top ranked consultants will be opened at the conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City may interview a short list of top ranked qualified consultants or proceed directly to negotiating the final fee schedule with the top ranked 8 02/22/2022 C3 84 of 148
consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.
IX. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates, unit costs or fixed fee for services rendered as negotiated. For projects with a specific scope of work and duration, a project specific fee proposal will be requested. A Work Plan and a breakdown of labor hours by employee billing classification together with the cost of non-labor and sub-consultant services shall be included with the fee proposals for individual projects. The labor breakdown shall be based on a listing of work tasks that correlates with the Consultant's defined scope of work for the project proposal. This information will be used by City's staff to evaluate the reasonableness of the fee proposal and will be used in negotiating the final fee amounts for the Supplemental Contract Agreements.
There will be no compensation to Consultant for hours expended due to Consultant's errors and omissions.
The Consultant's Standard Hourly Billing Rates (Fee Schedule) for all classifications of staff likely to be involved with an individual project shall be included with the Request for Proposals along with the mark-up rate for any non-labor expenses and sub-consultants.
The fee schedule shall clearly identify the hourly rates for classifications of staff receiving prevailing wage rates. During the term of the Agreement there will be no increases to the fee schedule.
Special Requirements
As required by Article 2 of Chapter I of Part 7 of Division 2 of the California Labor Code, the Consultant and all subconsultants shall pay not less than the prevailing rate of wages to all workmen employed in the execution of this Contract as ascertained and adopted by the State of California, Director of Industrial Relations pursuant to the Labor Code.
The Consultant and all subconsultants shall have a City of Vista Business License prior to award of contract. Business licenses can be obtained at www.vistabl.com . A City of Vista Business License is not required to propose on this request for proposals.
X. METHOD OF PAYMENT
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel, and staff type who worked on the project, and hourly rates.
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XI. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for review, as Attachment "A".
The RFP and the Consultant's Proposal will be attached and become part of the Agreement as exhibits.
Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.
The signer of the Proposal must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein; that the Proposal is made without collusion with any other person, persons, company, or parties submitting a Proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the Proposal has full authority to bind the principal proposer.
Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker's compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista and Buena Sanitation District, its officers, and employees as insured or additional insured.
The contents of the Proposal of the successful consultants shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City because of a failure to contract may be recovered from the Consultant.
For each individual project a Supplemental Agreement will be established that has a project specific scope of work and negotiated costs.
XII. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager) and an alternate, who shall be identified in the proposal. The Consultant's representative will remain in responsible charge of the Consultant's duties from the Notice-to-Proceed through project completion. If the Consultant's Project Manager should be unable to continue with the project, then the Consultant shall notify the City's representative in writing. The City's representative shall first approve any substitution of representatives or sub-consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project 10 02/22/2022 C3 86 of 148
Manager leaves the Consulting firm.
XIII. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.
The City reserves the right to extend the due date, accept or reject any or all proposals received because of this request, negotiate with any qualified consultant, or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.
All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals submitted to the City of Vista become the property of the City.
XIV. DISCLOSURE
All Statement of Qualifications/Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for "trade secrets". If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. To protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
XV. LATE, MODIFIED, OR WITHDRAWN STATEMENTS OF QUALIFICATIONS All proposal documents and supplementary documents must be uploaded using ProcureNow prior to the above listed response date and time. ProcureNow's clock shall be the official clock used to determine the date and time of any submission. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. Proposals received via mail, e-mail, and fax will not accepted.
Any modification of a Proposal, except a modification resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission. 11 02/22/2022 C3 87 of 148
Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter. Proposals may be withdrawn in person by the consultant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposals prior the posting of Notice of Intent to Award of contract award. 12 02/22/2022 C3 88 of 148
ATTACHMENT "A"
Sample Professional Services Contract Agreement
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EXHIBIT B
CONTRACTOR'S PROPOSAL
001050222 Exhibit B
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21220671
.ar e.."o co.w�cy olww M
EDUCATION.'
fc," R['WITHOUT 80"AAIES`
November 10, 2021
City of Vista, California
Engineering Department,Stormwater Division
200 Civic Center Drive
Vista, CA 92084
Dear Selection Committee,
The San Diego County Office of Education,Outdoor Education Program(SDCOE, OEP) is applying for the As-Needed Stormwater Outreach&Public Education Services Request for Proposals,to allow students within the city of Vista to explore the exciting world of environmental science through SDCOE's Splash Science and Green Machine programs.
The Splash Science and Green Machine labs were designed along a hands-on, inquiry-based experience framework to maximize student involvement and engagement.Our science educators facilitate activities and guide students along through a process of self/group learning.
Key elements include:
• In the Splash Science Lab,teachers select three out of four station options for their students to experience:
o Watershed Model-Students will identify and categorize common contaminants into point source or nonpoint source pollution.
o Water Quality-Students will test four factors of a water sample from a local source.They will analyze dissolved oxygen,pH,temperature,and salinity to determine if they are within their ideal ranges.
o Microorganism Investigation-Students will identify and examine microscopic organisms to understand the patterns of interaction/relationships. o Life in an Estuary-Students examine skulls of animals within an estuary to determine their relationships and interdependency.
In the Green Machine Lab,students participate in three learning activities:
o Integrated Pest Management-Students will learn that insects can have a beneficial, detrimental,or neutral impact on ecosystems.
o Soil Science-By exarry,ning and sorting a sample of compost,students understand that soil can be comprised of varying elements.
o Water Cycle-Students will understand how this natural process moves water through urban,wild, and agricultural areas.They will learn how this facilitates the movement of pollution through watersheds.
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SDCOE,OEP guarantees that key personnel will be committed to perform the required tasks throughout the duration of the contract.
a. Contact name,email, phone number and full address for the Consultant is as follows:
San Diego County Office of Education
Contact:Jonathan Witt, Project Specialist
[email protected]
(858)290-5983
6401 Linda Vista Road,San Diego,CA 92111-7319
b. The Consultant can meet the City's insurance requirements and is prepared to execute the Standard Consulting Agreement as written and will not make any changes to the project team without authorization of the City.
c. All copies shall be signed by an individual or, if a corporation,a corporation officer with the power to bind the company or corporation to its proposal.To be considered,all proposals shall be completely responsive to this RFP.
d. The Consultant acknowledges receipt of all addenda.Addendum numbers and dates:
L Addendum 1-To the Request for Proposals(RFP)for:AS-NEEDED STORMWATER OUTREACH &PUBLIC EDUCATION SERVICES,October 26, 2021.This addendum includes the following information: 1.Addition of Sample Professional Services Contract Agreement
ii. Addendum 2-To the Request for Proposals(RFP)for:AS-NEEDED STORMWATER OUTREACH& PUBLIC EDUCATION SERVICES, November 3, 2021.This addendum includes the following information: 1. Update of Sample Professional Services Contract Agreement (including Exhibit"C" Insurance Requirements).
The signer of the Proposal declares in writing that the only person, persons,company,or parties interested in the proposal as principals are named therein;that the Proposal is made without collusion with any other person, persons,company,or parties submitting a Proposal;that it is in all respects fair and in good faith without collusion or fraud;and,that the signer of the Proposal has full authority to bind the principal proposer.
Signatory:San Diego County Superintendent of Schools, DBA San Diego County Office of Education Digitally signed by Michael
Authorized Representative Signature: SimonsonL i ng;40:00-08'00' Authorized Representative Name: Michael Simonson
Authorized Representative Title: Deputy Superintendent, Chief Business Officer Date:
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COMPANY INFORMATION
a. Identification of Responder - San Diego County Superintendent of Schools b. Legal name and address of the company - San Diego County Superintendent of Schools, 6401 Linda Vista Road, San Diego, CA 92111-7319 c. Identification of the parent company (if applicable) - n/a d. South County Regional Education Center
800 National City Blvd., National City, CA 91950
e. North County Regional Education Center
255 Pico Avenue, San Marcos, CA 92069
f. East County Regional Education Center
924 E Main Street, El Cajon, CA 92021
g. Number of employees in San Diego County - 2504
h. Proposal Contact:
Jonathan Witt
Project Specialist-Outdoor/Environmental Education
924 E Main Street, El Cajon, CA 92021
858-290-5983
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i. California Department of Industrial Relations (DIR) Number j. Secretary of State Entity Number - n/a
PROJECT UNDERSTANDING
The San Diego County Office of Education's (SDCOE) Science Outreach Program understands that water resource-focused, environmental education programs play a critical role in fostering an increase in environmental literacy and community stewardship. The Splash Science and Green Machine programs have provided a means to achieve this goal for over twenty-five years. The fostering of student knowledge and the dissemination of information within their family and community is an impactful outcome of SDCOE's science outreach programs.
These programs play a unique role in developing a student's relationship with their local environment. A key point is knowing the importance of controlling the flow of pollutants entering local storm drains. Local communities need to understand the negative effects of pollutants entering storm drains to protect the integrity of community waterways such as lakes, streams, rivers, estuaries, and coastal beaches. Additionally, these programs provide opportunities for students to learn that we can all have a positive impact on the environment through the development of mindful habits.
Many students in San Diego County lack access to impactful enrichment opportunities within an academic year. SDCOE's Splash Science and Green Machine programs will allow students within the city of Vista to explore the exciting world of environmental science. These programs offer inquiry-based laboratory stations conducted in either a virtual or in-person format. The curriculum is designed for grade levels K-3 and 4-8 for the Green Machine and Splash Science programs, respectively. The program's course content is aligned with best practices in science education and the Next Generation Science Standards. Since the 2016/2017 school year, over 5,600 K-Middle School students within the city of Vista participated in 204 one-hour science enrichment sessions in 61 program days. Countywide we have engaged over 68,900 students in 637 program days.
The Splash Science and Green Machine labs were designed along a framework to provide a hands-on, inquiry-based experience that maximizes student involvement and engagement. Our science educators facilitate the activities and guide the students along through a process of self/group learning. Visual aids, experiments, and student worksheets assist in creating an understanding of and connection to the relevant concepts of each activity.
In the Splash Science Lab, teachers select three out of four station options for their students to experience.
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Watershed Model
Students will identify and categorize common contaminants into point source or nonpoint source pollution. They will determine the origin for these pollutants and where they may go during a rain event. They will learn the differences between our storm drain and sewer systems.
Water Quality
Students will test four factors of a water sample from a local source. They will analyze dissolved oxygen, pH, temperature, and salinity in order to determine if they are within their ideal ranges. They will also hypothesize the cause for any shift in range and the possible effects on the health of the aquatic habitat from which the water came.
Microorganism Investigation
Students will identify and examine microscopic organisms to understand the patterns of interaction/relationships between them. They will determine which of these organisms are good indicators of pollution.
Life in an Estuary
Students examine skulls of animals within an estuary to determine their relationships and interdependency. They will see how pollution can travel through the food web from smaller organisms to large predators. They will hypothesize how pollution might affect these relationships and alter the balance within the ecosystem.
In the Green Machine Lab, students participate in three learning activities.
Integrated Pest Management
Students will learn that insects can have a beneficial, detrimental, or neutral impact on ecosystems. They will examine the relationships between certain species and see how this can be an alternative to chemical pesticides.
Soil Science
By examining and sorting a sample of compost, students understand that soil can be comprised of varying elements. Mineral content, detritus, and living organisms will affect the overall productivity of a soil sample. This can determine which types are suitable for sustainable plant growth.
Water Cycle
Students will understand how this natural process moves water through urban, wild, and agricultural areas. They will learn how this facilitates the movement of pollution through watersheds.
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Every school within the county is eligible to participate in these special programs. Our school database is updated every year to ensure accuracy of the school's opening status and contact information. We utilize this database to actively recruit schools within a defined geographic area or jurisdiction. At the beginning of the school year, our team sends email and telephone communications informing the schools that programs are available to be scheduled. We are able tailor this outreach to meet the specifications of the agreements with our many sponsors. Once an interest from a school is received, a link to a booking request form is sent. This provides information such as, grade level, number of classes, virtual or in-person program, and requested program dates. Our team confirms the availability of the dates and schedules the program. Required documents and pre-trip tests are sent to the school prior to the program date.
The student experience is mirrored for either the virtual or in-person format. In the in- person format, two to three staff visit the school site. Each class is divided into small research groups and guided through the activities with one of our science educators.
They conduct experiments and record data on their student worksheets. The session duration allows for an ideal instructor to student ratio of 1:12 and the ability to see an entire grade level during a program day. This maximizes student participation in vital science enrichment programs. In the virtual format, students connect with two of our educators for the program. The students assist our staff in the completion of each station by adding data to the same student worksheets and following along with each procedure card. The hour-long student experience is immersive and engaging.
The Splash Science and Green Machine programs align with SDCOE's Board goals, especially the goal to provide educational opportunities and supports to SDCOE schools and school districts so that all students, including our historically underserved students, are successful. However, we can directly connect with all members of a community. These programs can be easily adapted to engage learners of all ages during community outreach events. As with school-based programs, these experiences play a defining role in developing a participant's relationship with their local environment. It is our goal to show that all communities are intrinsically linked to water issues, both local and beyond.
In recent years, we have provided this modified experience at community events such as the San Diego Festival of Science and Engineering at Petco Park, AG Day in Valley Center, and National Night Out in Escondido. We have conducted these public event programs in both the virtual and in-person formats. Our staff and resources are available year-round to support these types of community engagement. We schedule these as we would a school program and can secure dates months in advance. We work with our community partners and sponsors to determine the type of visitor interaction and level of engagement. Our goal is to mirror the public visitor experience to the structured student one.
If the Splash Science Lab was part of a local community event, visitors to our booth would be immersed in the science of watersheds. They would have an opportunity to view microorganisms under a microscope, touch and compare animal skulls, and test physical factors of a water sample. Our staff actively engages the audience through 02/22/2022 C3 96 of 148
question and answering, as well as providing background information on the concepts addressed in each activity. The stations can be experienced in a timed or open house format. A virtual event would be conducted in a similar fashion and we can provide links to additional environmental education resources.
The purpose of the San Diego County Office of Education is to be a resource for the county's diverse communities and school districts. The Science Outreach team can leverage internal resources to meet our outreach objectives. We have access to a Graphics Production division to assist with the creation of logos, flyers, banners, and other materials. Our Communications department can support the promotion of new programs, events, or initiatives on the SDCOE website and our social media platforms.
Our Video & Digital Media Design division can work with our team to conceptualize a variety of video goals from web streaming to shooting on-location or in one of our studios. We have the capacity to immediately and effectively reach communities throughout the county.
The Science Outreach team works collaboratively with its many program sponsors to ensure that the community outreach goals of both parties are achieved, as well as impactful. Our team provides a variety of services, with our County of San Diego Watershed Protection Division contract, beyond simply conducting the outreach programs. We have an annual meeting to review the pre-post trip survey assessment, confirm school recruitment areas, verify invoicing and scheduling procedures, discuss any programmatic changes, etc. Monthly reports are provided to show current program booking details. Our team also created modified program content for specifically focused events, such as America Recycles Day in 2019. We worked collaboratively with the San Diego County Solid Waste Planning and Recycling Division and regional nonprofits to coordinate and implement an engaging community event in Descanso.
PROPOSED TASK ORDER APPROACH
SDCOE's Science Outreach team will effectively manage and execute requests for work for the duration of the funding window. Each summer the school recruitment list will be verified for accuracy and updated as needed. Program capacity will be determined, and the Program Assistant will send out invitations to participate. At the request of the city of Vista, specific schools can be targeted, or scheduling can be on a first come-first served basis. When a school or community partner confirms interest in a program, a contract is signed between the school and the San Diego County Office of Education. Programs are scheduled throughout the year based on availability of staff and educational resources. A program schedule, logistics form, and pre-trip activities/tests are sent to the school site prior to the program and completed with the assistance of the Program Assistant and Project Specialist. Programs are available in either the virtual or in-person format for the 2021-2022 school year. At the end of each month, a statistical report and invoices are generated to bill the City of Vista. The report will include information such as program date, school name, grade level, program name, and total student count. Student pre/post-trip tests will be collected and distributed to the City of Vista.
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PROJECT TEAM AND ORGANIZATION CHART
Assistant Superintendent
Student Services and Programs
1 Executive Director
Student Services and Programs
Project Specialist
Senior Business Specialist Outdoor/Envirorunental Education Project Specialist Principal (Jonathan Witt) Outdoor Education Cuyamaca Outdoor School Science Educators Program Assistant
(Various College Students) (Rachel Gustafson)
The Science Outreach Programs is a part of the Outdoor Education Department, within the Student Services/Programs Division at SDCOE. Key personnel include the Project Specialist, Program Assistant, and Science Educators. Each plays a vital role in the promotion, recruitment, and implementation of our outreach objectives. Jonathan Witt, the Project Specialist, will oversee all aspects regarding the project's deliverables and outcomes. Primary responsibilities include the recruitment and training of the science educators, development and modification of curriculum, creation of community initiatives, and the securing of supplemental funds. Jonathan brings 19 years of informal science education experience to the project. He has managed over $3.8 million in funding from 36 grants to support 14 unique outreach projects, collaborations, and core educational programs. Jonathan has managed staff responsible for curriculum writing, staff training, budget oversight, project development and communication, program implementation, and instruction.
The Program Assistant provides key support functions for our Science Outreach Programs. Rachel Gustafson has been the Science Outreach Program Assistant since October 2017. Ms.Gustafson communicates with and schedules schools to participate in the Splash Science and Green Machine programs. She ensures that program paperwork is returned and properly filed, including, but not limited to the program schedule, logistics form, pre & post trip tests, and thank you letters. Ms. Gustafson also 02/22/2022 C3 98 of 148
sends program invoices and receives payments for services rendered. She will step in as needed to instruct the hands-on activities for a participating class.
Our Science Educators are our front-line instructional team. These staff are hired to facilitate our hands-on, inquiry-based programs to students throughout the county. They work in teams of two or three and guide small groups of students through the program's activities. Beyond instruction, they are responsible for program setup/cleanup, parent volunteer training, student management, and communicating effectively with teachers and site staff. Our educators are college students, many of whom are pursuing a science or education degree or recent graduates. They are trained to adhere to best practices in science education and facilitate each activity along the 5 E's framework. They partake in a rigorous professional development program to ensure that a quality educational experience is provided.
All the stated responsibilities will be provided to this project proposal. Mr. Witt will serve as the lead point of contact for all aspects of the project. Ms. Gustafson will be the primary point of contact for questions regarding invoicing processing, school recruitment, and pre/post tests.
EXPERIENCE
For over twenty-five years SDCOE's Science Outreach programs have been inspiring San Diego County youth to become responsible stewards of their community and planet. We have threaded inquiry-based learning and environmental literacy into engaging hands-on programs. The utilization of outdoor and indoor spaces create unique learning environments for the students and communities we serve. We have partnered with many community partners, including municipalities, water districts, and both non/for profit businesses. The Science Outreach team of Jonathan Witt, Rachel Gustafson, and our science educators fulfill the same roles and responsibilities as stated in the proposed project.
SDCOE and the County of San Diego's Watershed Protection Programs are currently in the fourth year of a five-year community outreach initiative. This partnership brings the Splash Science and Green Machine programs to students and communities within the unincorporated areas of the county. The collective goal was to provide educational experiences that would focus on the impacts of polluted runoff to receiving waters within our region. These two programs foster an increase in a community's knowledge of impacts of storm drains and urban runoff, pollution prevention, and safe alternatives.
Each academic year we have a target of providing 35 Splash Science and 35 Green Machine programs. The programs can be conducted in either a virtual or in-person format. The same content is presented in both formats. Each class or student group of up to 35 participate in a one-hour program session. We are able to work around a school's bell schedule and accommodate up to four of the one-hour sessions. In five years, we have conducted 277 programs for 26,383 K-8h grade students. 02/22/2022 C3 99 of 148
Community Partner
Agency Name: County of San Diego Watershed Protection Program Contact Phone Number: (858) 692-7806
Year of Completion: Current contract will be completed on June 30, 2023 Contract Fee for 2021/2022 (per program): Splash Science - $855.00; Green Machine - $590.00; Monthly Reporting - $62.00
Amongst the approximately fifteen municipalities and water agencies, the Sweetwater Authority has been one of many long-standing partners. We provide our Splash Science and Green Machine programs to schools within National City and Chula Vista. This coordinated recruitment allows for deserving schools to have an enriching educational experience for their students. Each summer we participate in the Day of Play at Olivewood Gardens in National City. This is a community event sponsored by the Sweetwater Authority. We bring our educational resources for the Splash Science Lab and engage learners of all ages with modified program activities. Visitors get to dive into the world or environmental science by viewing microorganisms, conducting water quality experiments, and comparing animal skulls. In five years, we have conducted 15 programs for 1,213 K-8- grade students in partnership with the Sweetwater Authority.
Community Partner
Agency Name: Sweetwater Authority
Contact Phone Number: (619) 409-6722
Year of Completion: Sponsorship agreement is continuous Contract Fee for 2021/2022 (per program): Splash Science - $750.00-1 Green Machine - $540.00
In early 2020, the Science Outreach team connected with SDCOE's Juvenile Court and Community Schools Curriculum Specialist. A collaboration was established to provide six science enrichment programs for the various sites. This initiative came to fruition during the 2020-2021 school year. The Science Outreach team provided the Splash Science and Green Machine labs, as well as programs that focused on earth science, kelp forest ecology, sharks, and cephalopods. Each program was modified for this new high school audience and aligned with their quarterly science scope and sequence. Fourteen virtual programs were facilitated to 137 students at four school sites in June 2021 . The partnership continues in the 2021-2022 academic year. We currently have six in-person programs scheduled in December 2021 .
Community Partner
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Agency Name: SDCOE Juvenile Court and Community Schools Contact Phone Number: (858) 290-5858
Year of Completion: Sponsorship agreement is continuous Contract Fee for 2021/2022 (per program): $175.00 per one-hour session.
The Project Specialist, Program Assistant, and Science Educators fulfill the roles and responsibilities as stated in the Project Team and Organization Chart narrative of the proposal.
REFERENCES
Reference 1.
County of San Diego
Watershed Protection Program
5510 Overland Ave., Suite 410
San Diego, CA 92123
Contact: Nicholas del Valle
[email protected]
(858) 692-7806
Number of outreach programs conducted: 277
Reference 2.
Sweetwater Authority
505 Garrett Avenue
Chula Vista, CA 91910
Contact: Gwyneth Shoecraft
[email protected]
(619) 409-6722
Number of outreach programs conducted: 15
Reference 3.
SDCOE Juvenile Court and Community Schools
6401 Linda Vista Road
San Diego, CA 92111
Contact: Sara Matthews
[email protected]
(858) 290-5858
Number of outreach programs conducted: 14
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EXCEPTIONS TO RFP
Consultant certifies that it takes no exceptions to the RFP including the Sample Agreement.
RATE SCHEDULE
Services rendered are billed at the previously stated flat-rate prices per program. $750 for Splash Science Lab and $540 for Green Machine Lab. All costs are absorbed into the flat rates. No additional charges or fees will be applied to completed services. Invoices and monthly reports will be submitted to the City of Vista at the end of each month for services rendered during that time.
ADDENDUM ACKNOWLEDGMENT
SDCOE's Science Outreach Program acknowledges receipt of Addendum 1 & 2 to the Request for Proposals for: As-Needed Stormwater Outreach & Public Education Services.
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RACHEL L. GUSTAFSON
35508 ROYAL COURT 626-818-7128(CELL)
WINCHESTER,CA 92596 RGUEST4n,GMML.COM 858-290-5986(WORK) Dedicated administrative professional with experience in program support and education seeks opportunity to grow and expand administrative skills. Articulate, clear communicator with experience assisting managers,peers, staff, clients, and members of the public.
CORE COMPETENCIES
0 Auditing reports for accuracy 0 MS Office Suite 0 Meeting and agenda and completeness including Teams preparation
0 Managing master calendars 0 PeopleSoft 0 Supply ordering 0 Confidential record keeping 0 Database Management 0 Time sheet preparation 0 Screening/ routing calls
EDUCATION
Bachelor of Arts in Geology, cum]aude May 2009 Colby College,Waterville,ME
EMPLOYMENT HISTORY
Outdoor Education Program Assistant October 2017-Present San Diego County Ofce of Education
• Arranges and schedules appointments,meetings and other events for Project Specialist • Keeps track of inventory and handles all program supply ordering • Regularly communicates with members of the public,teachers,and administrators in regards to outreach programs
• Screens and routes phone calls,voicemails,and mail
• Compiles and prepares agenda items for monthly staff meetings • Generates and distributes monthly invoices and reports for 18 contracted agencies and additional non- contracted schools for services rendered using Microsoft Excel,and Access • Provides assistance to Project Specialist and Administrative Assistant II • Books all Science Outreach programs and monitors and fulfills contracts with outside agencies • Proficient in Peoplesoft skills such as creating requisitions and receiving invoices • Interviews,selects,and trains limited term staff as needed • Creates weekly work schedules for the Outreach team
• Processes limited term timesheets for payroll
• Creates and routes all service contracts for Outreach programs Reports Processor October 2014-June 2015
First Choice Evaluations
• Proofread IME and IME Addendum reports and all corresponding forms for signatures,accuracy and continuity
• Handled and/or routed incoming calls from adjusters,doctors,and claimants • Ensured each document in chart was accurate for content as well as client expectations • Correctly identified appropriate method of release to all parties and facilitated the release 02/22/2022 C3 103 of 148
• Worked well with other departments
Graduate Teaching Assistant August 2012-May 2014 University of Iowa Department of Earth and Environmental Science • Maintained student records and grades through ICON software • Helped professors develop course plans,created syllabi,visual aids,and answer keys • Assisted faculty with classroom instruction and exams • Set up lab and gave lectures for undergraduate courses • Proctored exams and held office hours
• Took lecture notes given by professor for students with disabilities Interim Assistant to Beginning School Principal May 2012-August 2012 Rowland Hall St.Marks School
• Provided parents,students,faculty,staff,and visitors with information and directions regarding school activities,functions and schedules using the master calendar • Facilitated effective external and internal communication between members of the school community and the general public
• Answered phones and directed calls for the school's four divisions,admissions office,business office, development office,and the Head of School's Office
• Completed tasks for Assistant to Head of School,Lower School Principal,Lower School Assistant Principal,and Director of Admissions
English Teacher September 2009-June 2010
Inlingua Verona S.L.R.
• Taught Business English and Conversational English to students ages two years to adult in both individual and group lessons
ADDITIONAL SHILLS AND CERTIFICATIONS
• Valid CPR,Livescan,and TB Test
• Reads and writes limited Italian and Spanish
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Jonathan Anthony Witt
25995 Orbita
Mission Viejo, CA 92691
949-973-2418
[email protected]
Employment History
San Diego County Office of Education, San Diego, CA 9/2018-present Project Specialist-Outdoor/Environmental Education
• Responsible for overall strategic and educational vision for seven environmental science programs.
Manages all aspects in the recruitment,training, and management of a team of science educators. Secures program sponsorships and initiative funding through grant writing. Builds and maintains relationships with community partners through dedicated outreach efforts. Creates and modifies outreach curriculum to ensure equity of access to science education for K-12'grade students in San Diego County. Managed over $300,00 in program revenue and grant funding to support our science outreach programs.
Ocean Institute,Dana Point, CA 1/2004-1/2018 Education Director(2013-2018)
• Supervised 13 program directors in 9 educational departments with combined annual revenue of nearly$3 million. Educational content includes Marine Biology,Terrestrial Ecology,Watershed Science, Climate Change, Oceanography,Marine Technology, and California History. Responsible for overall departmental strategy, educational vision and direction, annual budget creation and oversight,program development, grant strategy and writing,and collaboration development.
Director of Environmental Programs
Collaborative Projects (2009-2018)
• Managed over$3.5 million in funding from 33 grants to support 14 unique outreach projects, collaborations, and core educational programs. Created a tracking system for grant funds to monitor the accuracy of monthly expenditures and balances of individual funds. Contributed educational and project content,and financial framework for grant proposals. Wrote reports to financial contributors and partners.
Managed 17 staff responsible for curriculum writing, staff&volunteer training,project development and communication,program implementation, and instruction.
Watershed Science Programs(2004-2012)
• Developed and managed a Standards-based,entirely grant-funded,program on the science of watersheds for over 2,100 underserved 5t'grade students each year. Supervised and trained staff on curriculum instruction and program procedures. Recruited, supported,and guided participating teachers and students throughout the 5-month immersion program. Revised program content and developed program assessment tools. Organized culminating science conference where students presented their research projects.
Managed grant funds of over$2,000,000 from 14 grants.
• Developed and implemented an additional fee-based day program including components aboard a research vessel and in learning centers and an overnight program.
Distance Learning Programs(2004-2012)
• Oversaw all aspects of program development and implementation. • Initiated district-wide program integration for nearly 1,200 special education students from 31 schools in seven local school districts. Managed grants funds of over$100,000 to support programs for underserved students in Los Angeles, Orange, and San Diego Counties. • Managed development and implementation of four virtual science enrichment programs for school district nationwide.
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Orange County Department of Education-Outdoor Science School 10/03-1/04 Cedar Crest Facility, San Bernardino National Forest,CA Instructor
• Educated 5'and 61}i grade students in environmental science curriculum. Led both interpretive and lectured trail walks through the national forest. Supervised students in environmental education games and activities.
Conservancy of Southwest Florida,Naples,FL 12/02-8/03 Assistant to Jason Project Coordinator
• Acted as liaison between participating schools and the organization. Instructed students in program based curriculum. Developed content for and managed culminating student environmental conferences.
Conservation Associate
• Created and taught lessons on environmental issues, conservation,local wildlife, and ecosystems to students and adults.
• Led interpretive canoe/kayak trips, ocean seines, and boat trips in the Rookery Bay National Estuarine Research Reserve.
• Facilitated proper maintenance of aquarium and terrarium enclosures in a nature center. Assisted in marine and reptilian animal care.
Education
University of California-Santa Barbara
Bachelor's Degree-Geography
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�t-
san diego county office of
EDUCATION
FUTURE WITHOUT BOUNDARIES'
Fee Schedule for Services
Splash Science Lab $750 ($760 in 2022-2023)
Green Machine Lab $540 ($550 in 2022-2023)
Public Outreach Event $750 ($760 in 2022-2023)
Science Outreach Staff
4 Hour Block Rate
Rachel Gustafson (invoicing, scheduling, reporting, project development support) $205 Jonathan Witt(project development, research, curriculum writing, strategic planning) $351 Graphic Design & Production
Graphic Design time $55/hour
Digital Logo $250 per logo (depending on design complexity) Print Materials
o Vinyl banners $60 (3'x6'with grommets)
o Color posters $7.50 (24x36)-- $6.00 (18x24)on presentation bond o Bulk paper flyer printing --on 20#white $.04 per copy and on 20#color$.05 per copy 02/22/2022 C3 107 of 148
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor's Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability ("CGL"): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employers' Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. ® Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 001050222 Exhibit C, Page 1 of 3
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to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require 001050222 Exhibit C, Page 2 of 3
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complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 001050222 Exhibit C, Page 3 of 3
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AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code§§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 37001
NOT APPLICABLE TO THIS CONTRACT
001050222 Exhibit D
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EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. ❑ State of California grant conditions, as attached.
2. ❑ Federal grant conditions, as attached.
3. ❑ Other conditions, as attached.
001050222 Exhibit E
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CITY OF VISTA
I t I t r
ADDENDUM 2
To the Request for Proposals (RFP) for:
AS-NEEDED STORMWATER OUTREACH & PUBLIC EDUCATION SERVICES November 3, 2021
NOTE:All proposers must acknowledge receipt of Addendum 2 in their proposal.
This addendum includes the following information:
1. Update of Sample Professional Services Contract Agreement (including Exhibit "C" Insurance Requirements).
END OF ADDENDUM 2
EXHIBIT 7
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CITY OF VISTA
C A
ADDENDUM 1.
To the Request for Proposals (RFP) for:
AS-NEEDED STORMWATER OUTREACH & PUBLIC EDUCATION SERVICES October 26, 2021
NOTE: All proposers must acknowledge receipt of Addendum 1 in their proposal.
This addendum includes the following information:
1. Addition of Sample Professional Services Contract Agreement
1. Addition of Sample Professional Services Contract Agreement) The RFP references an attachment titled "Sample of Professional Services Contract Agreement" however the attachment is missing from the RFP. The referenced attachment has been uploaded to ProcureNow.
END OF ADDENDUM 1
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REQUEST FOR PROPOSALS (RFP)
AS-NEEDED
STORMWATER OUTREACH &
PUBLIC EDUCATION SERVICES
FOR THE CITY OF VISTA
RFP ISSUE DATE: October 14, 2021
RESPONSE DUE: November 22, 2021, 4:00 PM
CITY OF VISTA
Engineering Department
Stormwater Division
Jon Nottage
200 Civic Center Drive
Vista, CA 92084
(760) 643-5416
[email protected]
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REQUEST FOR PROPOSALS
As-Needed Stormwater Outreach &
Public Education Services
I. INTRODUCTION AND PURPOSE
The City of Vista (City) Stormwater Engineering Division is requesting proposals from environmental educational organizations or firms (Consultant) to provide as-needed stormwater program outreach and public education services. The City will enter into a two- (2) year Master Consulting Agreement with up to two (2) selected Consultants, with an optional extension of up to three (3) additional years. The maximum term of the contract shall be five (5) years. Services provided under each Agreement shall not exceed $50,000 annually. A detailed scope of work and fee will be outlined for each task and assigned to the selected Consultant(s) based on expertise and availability.
Consultants may submit proposals as a single organization or firm with in-house capabilities, or as a team of consultants to fulfill services of this request for proposals (RFP). For specialized work for which the prime consultant will require a sub-consultant, the prime consultant will serve as an administrative liaison between the City and the sub-consultant. The prime consultant mark-up for sub-consultants shall not exceed five percent (5%). The City reserves the right to request proposals from other firms throughout for special projects requiring unique qualifications.
All Consultants must create an account on ProcureNow to submit a proposal.
Consultants can register at: https://secure.procurenow.com/portal/citVofvista . Once registered, Consultants must download this solicitation to appear on the Bidder's List as a "Prospective Bidder." Consultants that fail to specifically download this solicitation will not appear on the Bidders' List and will be unable to participate or be considered for this RFP.
II. BACKGROUND
The City of Vista is located in San Diego County, within the San Luis Rey and Carlsbad Hydrologic Units. Multiple National Pollutant Discharge Elimination System (NPDES) permits issued by the San Diego Regional Water Quality Board and the State of California Water Resources Control Board are applicable to pollution prevention activities in the City, including:
• Municipal Stormwater Permit (Order No. 2013-0001, as amended by Order No. 2015-0001 and Order No. 2015-0100)
• Waste Discharge Requirements for Sanitary Sewer Systems (Order 2006 0003 DWQ)
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• Construction General Permit (Order No. 2012-0006-DWQ) Proposers should be familiar with the outreach and education components of these permits, applicable Water Quality Improvement Plans (WQIPs), and related water quality regulations. Additional information can be found at:
www.cityofvista.com/stormwater .
III. PROPOSED SCOPE OF SERVICES
The City is seeking up to two (2) qualified environmental education organizations or firms to provide as-needed services that will support its stormwater program public outreach and education activities. Activities are guided by requirements of the aforementioned NPDES permits and associated WQIPs for the Carlsbad and San Luis Rey watersheds.
Consultant tasks are anticipated to include, but are not limited to, the following:
1. Environmental Education
Market, schedule, and deliver virtual and in-person classroom presentations and engagement activities to schools within the City. The content of activities is anticipated to include topics of:
a. Watershed education
b. Water quality and priority pollutants
c. Pollution prevention and storm drain protection
d. Awareness of trash and littering, single-use plastics, non-stormwater discharges, and pet waste
2. Public Participation and Outreach Events
Coordinate and host virtual and in-person information booths, workshops, and presentations for public participation and outreach events. Support may include targeted calendar dates (e.g., Earth Day or city special events) or engage specific audiences (e.g., Homeowners Associations, property managers, or business owners). Event content may include the following:
a. Environmental Education elements in Item 1 (above)
b. Recycling and trash/waste management
c. Community clean-up events
d. Sustainable landscaping
3. Program Development
Provide strategic program development support, consistent with watershed and regional stormwater program outreach and public education activities. Example activities may include:
a. Strategic development of outreach objectives, activities, and measurable outcomes
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b. Collaboration with other agencies in the Carlsbad and San Luis Rey Watershed Management Areas
c. Coordination with regional outreach activities and events d. Development of pollutant specific educational materials, such as brochures, webpage content, and videos
e. Preparation of business specific education materials and messaging f. Preparation and translation of multilingual outreach and education materials The Consultant has total responsibility for the accuracy and completeness of project deliverables. The deliverables will be reviewed by the City for conformity with the requirements of the Agreement.
The Consultant shall implement a Quality Assurance and Quality Control (QA/QC) process. Project deliverables shall be of a quality acceptable to the City, considering the following: professional appearance, well organized, clear illustrations/photos, technically and grammatically correct for intended audience, checked, and dated. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
The Consultant shall implement a billing procedure to provide the City with clear and concise summaries of work tasks being invoiced for payment. Invoices shall include, at a minimum, current and total expenditures for work tasks, and a description of work completed. Invoices shall be submitted on a monthly basis.
IV. CITY RESPONSIBILITIES
The City will be responsible for the following:
• Communicate goals, objectives, measures, and responsibilities • Provide guidance, oversight, and participation in regulatory processes • Work with Consultant to determine most beneficial course of action and develop project tasks
• Provide available records, documents, and data to support tasks • Prepare and execute agreements with other agencies or entities, as needed • Prompt payment of accurate invoices
V. COORDINATION
Coordination with City staff, County of San Diego, other agencies, and consultants is anticipated. The City will decide the manner in which the project coordination is undertaken. At the City's option, coordination efforts may be performed by the Consultant's direct contact or through City staff. When coordination efforts require 4 02/22/2022 C3 118 of 148
agreement, such agreement shall be facilitated by the City.
VI. PROJECT PROGRESS
The contract shall begin upon approval by the City Council, and the Consultant shall commence work after notification to proceed by the City. The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City Council.
VII. PROPOSAL
Schedule
The City's schedule* for the selection process is as follows:
i) City Releases RFP October 14, 2021
ii) Deadline for questions October 29, 2021
iii) Proposals Due November 22, 2021 @ 4:00 pm iv) Consultant Shortlist (if needed) December 9, 2021 v) Interviews (if needed) December 21, 2021*
vi) Select Consultants January 5, 2022*
vii) Contract Award February 22, 2022*
*All dates subject to change. The City reserves the right to modify dates as necessary.
All questions must be submitted via "Q&A" through the City's Electronic Bidding System, ProcureNow. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through ProcureNow.
To receive addenda and submit a proposal, Consultants shall register on the City's Electronic Bidding System at https://secure.procurenow.com/portal/cityofvista . Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a "Prospective Bidder." Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non- responsive. If a Consultant is unable to register or download the RFP from ProcureNow, a Consultant representative may contact ProcureNow to troubleshoot the problem.
All proposal documents and supplementary documents must be uploaded using ProcureNow prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. At that point respondents will receive an email confirmation from ProcureNow.
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Requirements
The proposal shall be limited to ten (10) 8.5" x 11" pages, excluding cover letter, resumes, and appendix material. A fee schedule described in the following section, Information Required from Consultants, shall be provided in a separate electronic file uploaded to ProcureNow. Hard copy, faxed, and email copies will not be accepted.
Proposals shall include a discussion of the Consultant's overall approach, a summary of key personnel and qualifications, a rate schedule, and documentation of the firm's and any sub-consultant's qualifications. The proposal should be concise, well organized, and demonstrate the responders' qualifications and experience applicable to the contract. Responders will be evaluated based on the information submitted in accordance with the criteria for selection provided herein.
Proposals submitted in response to this RFP shall include:
1. COVER LETTER - A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract.
a. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the Consultant. b. The cover letter shall include a statement that the Consultant can meet the City's insurance requirements and is prepared to execute the Standard Consulting Agreement as written and will not make any changes to the project team without authorization of the City.
c. All copies shall be signed by an individual or, if a corporation, a corporation officer with the power to bind the company or corporation to its proposal. To be considered, all proposals shall be completely responsive to this RFP. d. Provide a statement that the Consultant has received all addenda and include the addendum numbers and dates.
2. COMPANY INFORMATION
a. Identification of Responder.
b. Legal name and address of the company.
c. Identification of the parent company (if applicable). d. Addresses of offices located in San Diego County.
e. Number of employees in San Diego County.
f. Name, title, address, and telephone number of the person to contact concerning the proposal.
g. California Department of Industrial Relations (DIR) Number. h. Secretary of State Entity Number.
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3. PROJECT UNDERSTANDING — Discuss the Consultants understanding and familiarity of the proposed scope of services (Section III).
4. PROPOSED TASK ORDER APPROACH - Discuss generalized approach to time/budget management, documentation, requirements from the City, consideration for Consultant's workload at the time of the task order issuance, and approach to QA/QC.
5. PROJECT TEAM AND ORGANIZATION CHART
a. Describe project organization, including identification and responsibilities of key personnel.
b. Indicate roles of prime and all sub-consultants (if any). c. Provide discussion of the experience of the Project Manager and other key personnel.
d. Provide resumes of the Project Manager and other key personnel who will work on this contract. The resume shall include relevant experience, education, and certifications. The resume for each individual shall not exceed two pages in length. Resumes may be included as an appendix to the main document. e. Describe proposed line-of-communication between the City, prime team members, and sub-consultants.
f. California Department of Industrial Relations (DIR) Number and Secretary of State Entity Number for all subconsultants.
6. EXPERIENCE
a. Provide description and examples of consultant's experience in completing similar efforts within the last 5 years.
b. Provide discussion and examples of specialized experience in completing scope of required services listed above (Section III).
c. Projects currently being performed may be submitted for consideration. d. Project information should include a brief project description, agency or client name, their telephone number(s), the year of completion, and the contract fee. e. Identify team members proposed for this project and their roles on the representative similar projects.
7. REFERENCES
The Consultant shall provide a minimum of three (3) references for similar projects. At least one reference shall be from the projects listed in Item 6 EXPERIENCE. At a minimum, each reference shall include the client's name and location, number of projects completed for the client, client contact name and phone number.
8. EXCEPTIONS TO RFP
Consultant shall certify that it takes no exceptions to the RFP including the Sample Agreement. If the Consultant does take exception(s) to any portion of 7 02/22/2022 C3 121 of 148
the RFP, the specific portion to which exception is taken shall be identified and explained.
9. RATE SCHEDULE (separate electronic file uploaded to ProcureNow, excluded from page count limit)
a. Rate Schedule: Include rate schedule of professional staff and services.
Service costs are to be provided on a per hourly basis. Proposed rates shall clearly correlate with names and classifications of staff likely to be involved with the projects.
b. Billing: The City requires that all billing for work done by the end of billing period be submitted to the City on a monthly basis. Each billing shall be submitted with a status report describing work performed. Final billing will be approved for payment only after a completed status report has been approved by the City.
c. Overtime Pay: List procedures used for applying overtime rate for non-exempt employees. Indicate the normal hours of work and overtime rate for non- exempt employees.
VIII. CRITERIA FOR SELECTION
The City's consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for professional services. An evaluation committee appointed by the City Engineer will review the proposals. The criteria for evaluating the proposals for the Master Consulting Agreements submitted will take the following items into consideration:
• 30% - Experience with projects of similar nature.
• 30% - Understanding of project objectives and scope of work as evidenced in the written narratives.
• 25% - Relevant local experience and reputation of the Consultant, including a verification of data and references.
• 10% - Staffing capabilities demonstrating that the availability of staff for the project will remain sufficient throughout the duration of the contract. • 5% - The City's prior experience with the consultant.
The rate schedule of the top ranked consultants will be opened at the conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City may interview a short list of top ranked qualified consultants or proceed directly to negotiating the final fee schedule with the top ranked 8 02/22/2022 C3 122 of 148
consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.
IX. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates, unit costs or fixed fee for services rendered as negotiated. For projects with a specific scope of work and duration, a project specific fee proposal will be requested. A Work Plan and a breakdown of labor hours by employee billing classification together with the cost of non-labor and sub-consultant services shall be included with the fee proposals for individual projects. The labor breakdown shall be based on a listing of work tasks that correlates with the Consultant's defined scope of work for the project proposal. This information will be used by City's staff to evaluate the reasonableness of the fee proposal and will be used in negotiating the final fee amounts for the Supplemental Contract Agreements.
There will be no compensation to Consultant for hours expended due to Consultant's errors and omissions.
The Consultant's Standard Hourly Billing Rates (Fee Schedule) for all classifications of staff likely to be involved with an individual project shall be included with the Request for Proposals along with the mark-up rate for any non-labor expenses and sub-consultants.
The fee schedule shall clearly identify the hourly rates for classifications of staff receiving prevailing wage rates. During the term of the Agreement there will be no increases to the fee schedule.
Special Requirements
As required by Article 2 of Chapter I of Part 7 of Division 2 of the California Labor Code, the Consultant and all subconsultants shall pay not less than the prevailing rate of wages to all workmen employed in the execution of this Contract as ascertained and adopted by the State of California, Director of Industrial Relations pursuant to the Labor Code.
The Consultant and all subconsultants shall have a City of Vista Business License prior to award of contract. Business licenses can be obtained at www.vistabl.com . A City of Vista Business License is not required to propose on this request for proposals.
X. METHOD OF PAYMENT
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel, and staff type who worked on the project, and hourly rates.
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XI. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for review, as Attachment "A".
The RFP and the Consultant's Proposal will be attached and become part of the Agreement as exhibits.
Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.
The signer of the Proposal must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein; that the Proposal is made without collusion with any other person, persons, company, or parties submitting a Proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the Proposal has full authority to bind the principal proposer.
Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker's compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista and Buena Sanitation District, its officers, and employees as insured or additional insured.
The contents of the Proposal of the successful consultants shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City because of a failure to contract may be recovered from the Consultant.
For each individual project a Supplemental Agreement will be established that has a project specific scope of work and negotiated costs.
XII. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager) and an alternate, who shall be identified in the proposal. The Consultant's representative will remain in responsible charge of the Consultant's duties from the Notice-to-Proceed through project completion. If the Consultant's Project Manager should be unable to continue with the project, then the Consultant shall notify the City's representative in writing. The City's representative shall first approve any substitution of representatives or sub-consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project 10 02/22/2022 C3 124 of 148
Manager leaves the Consulting firm.
XIII. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.
The City reserves the right to extend the due date, accept or reject any or all proposals received because of this request, negotiate with any qualified consultant, or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.
All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals submitted to the City of Vista become the property of the City.
XIV. DISCLOSURE
All Statement of Qualifications/Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for "trade secrets". If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. To protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
XV. LATE, MODIFIED, OR WITHDRAWN STATEMENTS OF QUALIFICATIONS All proposal documents and supplementary documents must be uploaded using ProcureNow prior to the above listed response date and time. ProcureNow's clock shall be the official clock used to determine the date and time of any submission. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. Proposals received via mail, e-mail, and fax will not accepted.
Any modification of a Proposal, except a modification resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission. 11 02/22/2022 C3 125 of 148
Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter. Proposals may be withdrawn in person by the consultant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposals prior the posting of Notice of Intent to Award of contract award. 12 02/22/2022 C3 126 of 148
ATTACHMENT"A"
Sample Professional Services Contract Agreement
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CONTRACT FOR PROFESSIONAL SERVICES
TYPE OF SERVICES
THIS "CONTRACT" is entered into by and between the "Parties" as of ("Contract Date").
1.0 THE "PARTIES"
The "City": The "Contractor"
CITY OF VISTA, a chartered municipal NAMEX, statusx corporation Address1
200 Civic Center Drive Address2
Vista, CA 92084
Contact: contactname
Working Contact: workingname
Billing Contact: billingname
2.0 BASIC TERMS
2.1 The "Services" to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.
2.2 The "Required License" for the Services is: type.
2.3 Contractor, an entity holding the Required License, desires to enter into this "Contract" with City for the Services.
2.4 The "Project" for which the Services are required is described in Exhibit A.
2.5 Contractor has submitted to City a Proposal to perform the Services dated proposaldate ("Exhibit B").
2.6 The "Contract Ceiling Price" is: pricex
2.7 Any references in Exhibit A or Exhibit B to "Consultant" shall mean Contractor for the purposes of this Contract.
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for xx calendar months ("Term")from the Contract Date. The Term may be extended at the City's option for an additional yy months, in increments of City's choice, for a maximum Term of zz months from the Contract Date.
3.3 City may terminate this Contract upon 30-days' written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
Professional Services(Non-Construction)(RFP)(NPW) 1 of 9 NAMEX [51 960-21 00051 960 3
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4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
Professional Services(Non-Construction)(RFP)(NPW) 2 of 9 NAMEX [51 960-21 00051 960 3
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6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A—E.
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES All Services under the Contract must be completed in compliance with the schedule in Exhibit A.
8.0 STANDARD OF PERFORMANCE
8.1 Contractor represents and warrants that it has the training, qualifications, experience and facilities necessary to properly perform the Services required under this Contract in a thorough, competent and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
8.2 Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
9.0 CONTRACTOR'S STATUS; CONTRACTOR'S EMPLOYEES
9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
9.2 Contractor represents and warrants that all professional services required under this Contract shall be provided by a person or persons duly licensed by the State of California to provide those types of services.
9.3 Neither Contractor, nor any of Contractor's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor may have to any such rights.
9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor's officers, employees, agents and subcontractors that are included in this Contract.
Professional Services(Non-Construction)(RFP)(NPW) 3 of 9 NAMEX [51 960-21 00051 960 3
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9.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor's officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
9.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.
10.0 CIVIL RIGHTS
10.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
10.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person's race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
10.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
10.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
10.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
10.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, Professional Services(Non-Construction)(RFP)(NPW) 4 of 9 NAMEX [51 960-21 00051 960 3
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including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor's officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
11.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party ("Representative"). Any written or verbal directions or requests of City's Representative delivered to the Contractor's Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
12.0 ASSIGNMENT AND SUBCONSULTING
12.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
12.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager's designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager's designee.
13.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
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14.0 FINANCIAL RECORDS
14.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor's performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
15.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.
16.0 CONFIDENTIALITY
16.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
16.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor's scope of Services. Contractor will not disclose any information prepared for City, or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
16.3 Contractor's obligations under this paragraph shall survive the termination of this Contract.
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17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively "Conflict Laws"). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
18.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term "City Official" shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
19.0 DUTY OF INDEMNIFICATION
19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and (2) indemnify City, and its directors, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution ("Duty of Indemnification"). Contractor's obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.
19.2 The review, acceptance or approval of Contractor's work or work product by any indemnified party shall not affect, relieve or reduce Contractor's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.
The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
19.3 Contractor's costs of defense shall not exceed Contractor's proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.
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20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
21.0 SERVICE OF NOTICE
21.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party's Representative or by overnight courier service to the Party's address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
24.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
25.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 9.]
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26.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
"City" "Contractor"
CITY OF VISTA, a chartered municipal NAMEX, statusx
corporation
By: By:
PATRICK JOHNSON, CITY MANAGER
JUDYRITTER, MAYOR
Name/Title
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
By:
APPROVED AS TO FORM: Name/Title
DAROLD PIEPER, CITY ATTORNEY
By:
RISK MANAGEMENT REVIEW:
DOLORES GASCON, RISK MANAGER
By:
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EXHIBIT A
REQUEST FOR PROPOSALS
000519603 Exhibit A
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EXHIBIT B
CONTRACTOR'S PROPOSAL
000519603 Exhibit B
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EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, [and for x years thereafter,] insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor's Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability ("CGL"): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employers' Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. ® Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
000519603 Exhibit C, Page 1 of 3
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1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work 000519603 Exhibit C, Page 2 of 3
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commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 000519603 Exhibit C, Page 3 of 3
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AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code§§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]
NOT APPLICABLE TO THIS CONTRACT
000519603 Exhibit D
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EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. ❑ State of California grant conditions, as attached.
2. ❑ Federal grant conditions, as attached.
3. ❑ Other conditions, as attached.
000519603 Exhibit E
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City of Vista
As-Needed Stormwater Outreach & Public Education Services Attachments:
A - RFP-Stormwater Outreach
B - SAMPLE Professional Services Contract
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1. INTRODUCTION
1.1. Summary
The City of Vista (City) Stormwater Engineering Division is requesting proposals from environmental educational organizations or firms (Consultant) to provide as-needed stormwater program outreach and public education services.The City will enter into a two (2)—year Master Consulting Agreement with up to two (2) selected Consultants, with an optional extension of up to three (3) additional years.The maximum term of the contract shall be 5 years. Services provided under each Agreement shall not exceed $50,000 annually. A detailed scope of work and fee will be outlined for each task and assigned to the selected Consultant(s) based on expertise and availability.
Consultants may submit proposals as a single organization or firm with in-house capabilities, or as a team of consultants to fulfill services of this request for proposals (RFP). For specialized work for which the prime consultant will require a sub-consultant,the prime consultant will serve as an administrative liaison between the City and the sub-consultant.The prime consultant mark-up for sub-consultants shall not exceed five percent (5%).The City reserves the right to request proposals from other firms throughout for special projects requiring unique qualifications.
1.2. Contact Information
Erin Adams
Management Analyst
Email: [email protected]
Phone: (760) 643-5415
Department:
Engineering
1.3. Timeline
Release Project Date October 14, 2021
Question Submission Deadline October 29, 2021, 12:00pm Proposals Due November 22, 2021,4:00pm
Consultant Shortlist(if needed) December 9, 2021
Interviews (if needed) December 21, 2021
Select Consultants January 5, 2022
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Contract Award February 22, 2022
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2. VENDOR QUESTIONNAIRE
2.1. Proposal*
Please upload your complete proposal here.
*Response required
2.2. Rate Schedule*
Please upload your complete rate schedule here.
*Response required
2.3. W-9*
Please upload your W-9 Here.
*Response required
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3. EVALUATION CRITERIA
MethodNo. Evaluation Criteria Scoring •.
1. Experience Points Based 30
(30%of Total)
Experience with projects of similar nature.
2. Understanding Points Based 30
(30%of Total)
Understanding of project objectives and scope
of work as evidenced in the written narratives.
3. Experience and Reputation Points Based 25 (25%of Total)
Relevant local experience and reputation of the
Consultant,including a verification of data and
references.
4. Staffing Capabilities Points Based 10
(10%of Total)
Staffing capabilities demonstrating that the
availability of staff for the project will remain
sufficient throughout the duration of the
contract.
5. City's Prior Experience Points Based 5 (5%of Total)
The City's prior experience with the consultant.
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