cc 2022 AR 06/14 fees and policies for recreation & community services programs

ACTION:
____________________________
Clerk/Secretary
Department: Recreation & Community Services Item No: PH6 Prepared by: Jessica Boensch, Management Analyst Meeting Date: June 14, 2022 Approved by:

Mike Pacheco, Director
Patrick Johnson, City Manager Agenda Location: Public Hearing SUBJECT: FEES AND POLICIES FOR RECREATION & COMMUNITY SERVICES PROGRAMS RECOMMENDATION:

1.Open, conduct, and close a public hearing to consider fee changes for Recreation & Community Services Programs and Facility Rental Fees.

2.Adopt City Council Resolution No. 2022- , approving revisions to the Recreation & Community Services Facility Rental and Program Fees.

3.Adopt City Council Resolution No. 2022- , amending Recreation & Community Services Policies and Procedures.

CORRELATION TO CITY COUNCIL GOALS: 1) Fiscal Responsibility, and 2) Parks & Recreation.

PRIOR ACTION: On June 8, 2021, adopted City Council Resolution No. 2021-91, approving revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0).

On December 8, 2020, adopted City Council Resolution No. 2020-194, amending Recreation & Community Services Policies and Procedures (Vote: 5-0).

A comprehensive list of prior actions is included in Exhibit 3.

PRIOR PARKS & RECREATION COMMISSION ACTION: On May 23, 2022, approved the staff recommendation for updates to the Facility Rental & Program Fees and the Policies & Procedures (Vote: 3-0, Church abstained, Halus, Piper, and Wathen absent).

On May 24, 2021, approved the staff recommendation for the Recreation & Community Services Fee updates included in the Draft Operating Budget for Fiscal Years 2021-2022 and 2022-2023 (Vote: 6-0, Church abstained).

A comprehensive list of prior actions is included in Exhibit 4.

STATEMENT ON THE SUBJECT: Staff annually reviews the fees and policies for Recreation & Community Services Department services and programs. Based on this review, staff recommends revising the existing fee schedules and policies and procedures for some services and programs. If approved, the recommended changes would become effective on July 1, 2022.

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
06/14/2022 PH6 1 of 41
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2022-96; and 2) City Council Resolution No. 2022-97. Vote: 5-0

MEETING DATE: June 14, 2022 PAGE 2
SUBJECT: FEES AND POLICIES FOR RECREATION & COMMUNITY SERVICES PROGRAMS The revised fee schedule is included in Exhibit 6. Details of the recommendations are listed below. The proposed fees do not exceed the City's costs in providing the associated services, which are also subsidized through the General Fund. The fee updates will enable the City to continue providing the community with valuable services through the Recreation & Community Services Department.

Cultural Arts.

Ticket Prices: Staff is recommending an increase to the Moonlight Amphitheatre’s (Moonlight) Summer Season single tickets and season tickets to offset increases in staffing expenses for the summer cast, crew, creative team, and orchestra members as temporary seasonal employees are converting to an hourly rate, opposed to a stipend, due to Assembly Bill (AB) 5 led by Assemblymember Lorena Gonzalez. Staff recommends an increase of $2 per ticket for all Summer Season single ticket prices with the exception general lawn tickets, which will have a $1 increase. Season ticket increases will range from $4 to $8, depending on days and seats. Even with the proposed increases, Moonlight will still remain the most affordable theatre of its size and quality in the region. Proposed changes to ticket prices is included as on page 6 of Exhibit 5.

Rental Fees: The Moonlight and AVO Playhouse are often rented and require House Staff and Technical Personnel to assist with organizing and running the events. Currently, the City has a flat fee of $18 per hour for House Staff and $28 per hour for Technical Personnel. Each event is unique and requires varying technical skills and staffing to ensure the event is executed safely and smoothly. To account for the range in the City’s cost to staff events of differing sizes, technical skills, and personnel needs, staff recommends establishing a fee range for both House Staff and Technical Personnel. House Staff is recommended to range from $15 to $25 per hour and Technical Personnel from $25 to $50 per hour. Proposed changes to House Staff and Technical Personnel is included as on page 4 of Exhibit 5.

The Moonlight has an industry leading projector (Christie Roadster 18K Projector), and the life-expectancy of the projector is largely dependent on usage and lamp life. Lamps are approximately $2,100 and are estimated to have a duration of 3,500 hours. The cost to replace the projector is $135,000. Currently, the cost to rent the projector is $250 a day and the average industry standard from an outside rental company is $1,000 a day. Staff recommends increasing the rental cost to $500 the first day and $250 each subsequent day. The $500 for the first day accounts for the planning and configuring the projector based on the needs of the renter. Once the projector is placed, the half-price rate is intended to cover the lamp life and wear and tear of the projector. Proposed changes to the projector are included as on page 4 of Exhibit 5.

Wave Waterpark: All general admission tickets (over 42", under 42", Vista resident, Happy Hour, Spectator Day ticket, Military/Senior, Early season pool & Spray Park, and Group Rate/City Employee Day ticket) are recommended to increase between $0.05 to $2.05 to offset increasing costs to operate. Season tickets and family pass tickets are increasing by $1. It is also recommended to increase the Aqua Camp weekly fee by $45. This increase is necessary to assist with the impact of increasing costs, including minimum wage, while maintaining prices that are competitive with camps in the marketplace. Other recommended changes include increases to Park Private rentals, CPR/First Aide Class, and other minor increases for to programs.

Vista residents will still receive a 10 percent discount on tickets. The proposed changes are detailed on page 8 of Exhibit 5.

Recreation Programs. In February 2022, renovations were completed at Bub Williamson Park, which added two new Picnic Pavilions. Staff recommends adding two new rate structures for the Bub Williamson Park Picnic Pavilions ranging from $51 to $112 daily for the smaller pavilion and $102 to $224 daily for the larger pavilion. The range is dependent the grouping detailed below. In addition, Bub Williamson Park is being added to the City’s list of Park Picnic Areas available for rent by all groups:
06/14/2022 PH6 2 of 41

MEETING DATE: June 14, 2022 PAGE 3
SUBJECT: FEES AND POLICIES FOR RECREATION & COMMUNITY SERVICES PROGRAMS •Group A: Resident organizations/clubs for youth or seniors; resident non-profit, City of Vista recognized programs.
•Group B: Non-resident Non-profit service/recreation/educational organization. •Group C: Resident private event. (Private event held by and for a senior (60+) is eligible for 30 percent discount is applicable for Gloria McClellan Adult Activity and Resource Center rentals). •Group D: Non-resident private event/for profit organization/political campaign.

The proposed changes to Facility Rental Fees are detailed on page 1 of Exhibit 5.

Furthermore, staff recommends increasing setup costs for all recreation facilities by $5 for a total of $70 per rental to reflect a significant increase in the City’s contracted setup costs.

Rancho Buena Vista Adobe. Staff proposes a $5 increase to the setup rate for all rentals at the Rancho Buena Vista Adobe to reflect the increased contracted setup costs. The change is noted on page 2 of Exhibit 5.

Recreation & Community Services Policies and Procedures. Staff recommends two amendments to the policies and procedures for Fiscal Year 2022/23. First, staff recommends the $10 deposit for camps and Early Childhood Education Program be no longer transferrable or refundable to avoid last minute cancellations. Second, staff recommends a change to the walk-through policy for Moonlight and AVO Playhouse renters. This policy will provide renters with one 60-minute walk-through and an additional 30- minute walk-through (if required) of the facility of interest. The policy would then charge renters for any additional walk-throughs. Specific details of the amendments to the policies and procedures are included as Exhibit 6.

FISCAL IMPACT: Staff projects an annual increase of approximately $16,884 to Recreation & Community Services revenues from the addition of Bub Williamson Park to the rental fee structure. Staff does not anticipate an increase to bottom line budget in Fiscal Year 2022/23 from these changes. The increased revenue will help offset program expenses, both of which are accounted for in the proposed Midcycle Update being simultaneously considered for City Council approval on June 14, 2022; therefore, no additional budget adjustments are requested at this time.

EXHIBITS:

1.City Council Resolution No. 2022- , approving revisions to the Recreation & Community Services Facility Rental and Program Fees

2.City Council Resolution No. 2022- , amending Recreation & Community Services Policies and Procedures

3.Prior City Council Actions

4.Prior Parks & Recreation Commission Actions

5.Recreation & Community Services Program and Facility Fees – Redline Version

6.Recreation & Community Services Policies & Procedures – Redline Version 06/14/2022 PH6 3 of 41

00107806 1
RESOLUTION NO. 2022-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING REVISIONS TO THE RECREATION AND

COMMUNITY SERVICES FACILITY RENTAL AND PROGRAM FEES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City is authorized to set fees for the provision of city services, the use of public facilities, and services offered through the facilities.

B. The program and service fees do not exceed the City’s cost in providing the associated services, and will permit the City to continue to provide the community with needed public services through the affected City departments.

2. Action.

A. The Recreation and Community Services Rental and Program Fee Schedule contained in the agenda report and attached hereto is approved.

B.The Recreation and Community Services fees contained in Exhibit A shall become effective July 1, 2022, and, on that date, all prior Recreation and Community Services fee schedules that contradict the fees contained in Exhibit A are superseded by Exhibit A.

3.Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 14, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER C. CHUNG, ACTING CITY ATTORNEY
By:

JUDY RITTER, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:

APPROVED
Walter C. Chung
20220602105707
Attachment: EXHIBIT A
06/14/2022 PH6 4 of 41
EXHIBIT 1

Recreation Community Services Rental and Program Fees Effective 7/1/2022

PICNIC PAVILIONS

LOCATION
Daily Rate
Group A Group B Group C Group D
Brengle Kiwanis $128 $173 $198 $282
Brengle/Rotary/Playground Gazebo $51 $69 $79 $112
Bub Williamson (Area A) $102 $138 $158 $224
Bub Williamson (Area B) $51 $69 $79 $112
Shadowridge $51 $69 $79 $112

PARK PICNIC AREAS

LOCATION
1-50 people 51-100 people
Daily Rate GROUP Daily Rate
A B C D Group A Group B Group C Group D
Brengle Terrace; Buena Vista;
Luz Duran; Shadowridge;
South Buena Vista; Thibodo Park;
Wildwood Park, Bub Williamson
$32 $43 $50 $70 $65 $88 $101 $143

CIVIC CENTER

LOCATION
Hourly Rate Per Rental
Group A Group B Group C Group D All Groups Cleaning
Morris B. Vance Community Room1 $100 $135 $225 $300 $175 Morris B. Vance 1/2 Room $80 $100 $175 $225 $175
Lobby $100 $135 $225 $300 Janitor Contract
Courtyard (reservations with alcohol permit)$80 $120 $135 $175 Janitor Contract Patio Janitor Contract
Set Up2 $70
FIRE STATION #5

LOCATION
Hourly Rate
Group A Group B Group C Group D
Meeting Room $40 $50 $90 $120

JIM PORTER
RECREATION CENTER1 Hourly Rate
All Groups
Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Auditorium $60 $75 $115 $165 $160
Auditorium 1/2 $40 $50 $80 $110 $160
Dance Room $50 $65 $110 $150 na
Gymnasium $90 $115 $200 $250 na
Multi-purpose Room $40 $50 $90 $120 na

THIBODO PARK RANCH
HOUSE1 Hourly Rate
All Groups
Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Ranch House $60 $75 $115 $165 $120
Park General Hourly Use (minimum 2 hours) Hourly Use (minimum 2 hours) All Parks 1-50 people 51-100 people
Parking lots / Open space
(non peak hours)
Group A Group B Group C Group D Group A Group B Group C Group D $6 $8 $9 $13 $12 $16 $19 $26
Group A: Resident organization/club
for youth or seniors; resident non-
Group B: Non-resident Non-profit service/recreation/educational organization.

Group C: Resident private event.

Group D: Non-resident/for-profit organization/political campaign. 110% discount on rentals Mon.-Fri. before 3 pm for groups B,C & D. Event must be complete and area vacated before 3 pm

ATTACHMENT A
06/14/2022 PH6 5 of 41

2 Set Up includes tables and chairs.

Alcohol Permit fee for all rentals $100
Recreation Community Services Rental and Program Fees Effective 7-1-2022 All rentals include a 5% facility maintenance fee.
2 Included tables and chairs
All rentals include a 5% facility maintenance fee.

RANCHO BUENA VISTA ADOBE
LOCATION Event Use
Courtyard /Bridal Room
Kitchen/Gallery
Friday & Saturday Sunday - Thursday
Daily Rate 1 Hourly Rate
$2,780 $250
1 Includes: 5-hour event, 2 hour set-up & 1 hour clean-up.

Additional hours: Event $325 per hour and set up or break down $325 per hour.

All additional hours require department approval.

Courtyard
Rehearsal or Photography
Monday - Sunday
Hourly Rate $150
(Minimum 2 hours)
Art Gallery Hourly Rate $72
(Minimum 2 hours)
Cleaning Fee $148
Set Up2 $70
06/14/2022 PH6 6 of 41

Recreation Community Services Rental and Program Fees Effective 7/1/2022

SPORTS FIELDS

SOFTBALL/BASEBALL
LOCATION: Parks
Hourly Rate NO Lights*
Group A
Recreational
Group A
Competitive
Group B Group C Group D
Brengle Terrace Park
Breeze Hill Park
Buena Vista Park
Shadowridge Park
Vista Sports Park
No Fee
$23 per
player per
season
$32 $34 $37

FOOTBALL/SOCCER

LOCATION
Hourly Rate NO Lights*
Group A
Recreational
Group A
Competitive Group B Group C Group D
Breeze Hill Park
Buena Vista Park
Shadowridge Park No Fee
$23 per
player per
season
$36 $39 $43
Luz Duran Park
Sports Park
$36 $111 $139

TENNIS/PICKLEBALL/BASKETBALL

LOCATION
Hourly Rate NO Lights*
Group A Group B Group C Group D
All Parks $8 $10 $12 $14
SPORTS ARENA Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $16
$23 per
player $35 $50 $65
*Light Fee: All fields/courts, all user groups: $17 per hour Sports Park

LOCATION
Monday - Friday Saturday - Sunday
Daily Rate Daily Rate
Group A ONLY Group A ONLY
Concession Building $15 $30
Group A Group B Group C Group D
Tournaments** $500 NA NA NA
Disc Golf Tournament*** $582 $625 $906 $1,020
Cross Country Race @ Buena Vista Park $100 $150 $175 $200 Bocce Ball / Volleyball Court $4 $6 $8 $10 Horseshoe Pits Sports Equipment $50/day All Groups
**3rd & subsequent tournaments per year
***No more than 5 rentals per fiscal year
A: City sanctioned youth groups C: Non resident youth group or Resident Adult Groups B: Resident non-sanctioned youth groups D: Non-resident Adult Groups 06/14/2022 PH6 7 of 41

Recreation Community Services Rental and Program Fees Effective 1-1-2020 MOONLIGHT AMPHITHEATRE Non Performance Day Performance Day Additional Hours Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group A Group B Group C Group A Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Amphitheatre (10 hour max) $840 $1,125 $2,245 $1,680 $2,250 $4,490 $252 $337 $674 4 hour maximum 8 hour maximum
Patio $165 $240 $375 $310 $480 $750
Rehearsal Room $165 $250 $375 $310 $500 $750
Stage $400 $500 $650 $750 $950 $1,250
House Staff/ Parking/ Shuttle $15-$25/hour per personnel Technical Personnel $25-$50/hour per personnel
Technical Personnel (Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Concert Yamaha C5 Piano use $150/day + tuning (Billed at direct cost to venue) Roadster 18k Projector use $500/one day + $250/each additional day Onstage monitor sound console fee $300
REP light plot restore after custom plot hang fee $2,000 Orchestra Pit cover removal and restore fee $1,000
Ticket Printing $75 single event; $20 for each subsequent performance.

Ticket Sales $1.00 per ticket processing fee
Cleaning Fee: $50 for Patio & Rehearsal Room; $150 for Stage and included in Amphitheatre AVO PLAYHOUSE or Club M
Non Performance Day Performance Day Additional Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group A Group B Group C Group A Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Theater $385 $480 $770 $770 $960 $1,540 $115 $144 $231
House Staff $15-$25/hour per personnel
Technical Personnel $25-$50/hour per personnel
Technical Personnel (Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Light Plot re-hang $900
Ticket Printing $75 single event; $20 for each subsequent performance.

Ticket Sales $1.00 per ticket processing fee
Group A: Non-Profit:Vista Organization
Group B: Non-Profit:Non Vista Organization
Group C: For Profit organizations
All rentals incur a 5% Facility Maintenance Fee.

All rentals may have a maximum of 50% of the house seats on consignment ticketing.

All rentals with consignment tickets shall pay a deposit equal to 50% of the estimated rental contract fee.

Third party ticketing allowed is Goldstar & Artstix; no vouchers (ie Living social, Groupon, etc) are allowed.

CONSISTENT FEE STRUCTURE AVO PLAYHOUSE CONSISTENT FEE STRUCTURE MOONLIGHT AMPHITHEATRE Rental Rate - Group C (For Profit (Resident or Non-Resident) Rental Rate - Group C (For Profit (Resident or Non-Resident) 38% discount - Group B (Non-Resident and Non-Profit) 50% discount - Group B (Non-Resident and Non-Profit) 50% discount - Group A (Non-Commercial/Non-Profit) 63% discount - Group A (Non-Commercial/Non-Profit) Performance Day Rate = Rehearsal Day Rate x 2 Performance Day Rate = Rehearsal Day Rate x 2 Add-on fee: Roadstar 18k Projector $500/day one and $250/subsequent days to cover cost of lamp wear and tear.

OT will be calculated as it has been in the past - (30% of the rehearsal rate) 06/14/2022 PH6 8 of 41

Recreation Community Services Rental and Program Fees Effective 7/1/2022

RECREATION PROGRAM FEES
Recreation - Sports Resident Non-resident Recreation - Sports Resident Non-resident Session Session
Basketball-Biddy & Dunkers $95 $115 Girls Volleyball $100 $120 Basketball-Youth $100 $120 Flag Football $100 $120
Basketball - High School $115 $135 Adult Softball - team $484 $580 Women's Tennis $60 $75 Adult Softball - player add $5 $5 Women's Tennis: substitute $25 $30 Adult Basketball - team $340 $400 Adult Basketball - player add $5 $5
Recreation - Preschool Resident Non-Resident
DAILY
Early Childhood Education AM $15 $19
Early Childhood Education PM $14 $18
*Enrollment is based on sessions as listed in Our Vista Recreation - Day Camps Resident Non-resident
Sports/Explorers Weekly $180 $220
Adventure Weekly $250 $295
Sibling Discount: Weekly $10 $10
Daily (1-3 days) 30% of weekly fee
T-shirt $6 $6
Jr. Counselor Weekly $90 $105
Child Late Pick Up $1/minute
Recreation - Special Events All Persons
Bounce House-Permit, Game Trucks,
Knockerball $50
Highland Games Parking $5 $12
July 4th Parking @ Brengle Terrace $15 $30
Recreation - Rancho Adobe Resident Non-resident
Adobe Days $12 $15
Summer Camp $85 $100
Scouts $10 $10
06/14/2022 PH6 9 of 41

Cultural Arts Productions
Recreation Community Services Rental and Program Fees. Effective January 1, 2023 Moonlight Summer Season 2023 Proposed
Season Tickets 1
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra (25% off 5 shows + $10 fees) $220 $239
Reserved (25% off 5 shows + $10 fees) $183 $202
Fringe (25% off 5 shows + $10 fees) $157 $175
Reserved Lawn (25% off 5 shows + $10 fees) $168 $187
1 $10 Service Fee included in season ticket price
Calendar Year 2023 ($2 increase)
Single Tickets 2
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra: Adult $58 $63
Orchestra: Senior/Student/Youth $56 $61
Orchestra: Military & Dep. $54 $59
Reserved: Adult $48 $53
Reserved: Senior/Student/Youth $46 $51
Reserved:Military & Dep. $44 $49
Reserved: Group of 20+ $42 $45
Fringe: Adult $41 $46
Fringe: Senior/Student/Youth $39 $44
Fringe: Military & Dep. $37 $42
Reserved Lawn Tier: Adult $44 $49
Reserved Lawn Tier: Senior/Student/Youth $40 $45
Reserved Lawn Tier: Military & Dep. $38 $43
General Lawn: Adult $18 $23
General Lawn: Senior/Student/Youth $11 $16
General Lawn: Military & Dep. $9 $14
2 $2 Service Fee included in ticket price
Moonlight Presents 2023 Proposed
Single Tickets 1
Concerts/Performances $10 - $75
Family Events $5 - $40
CLUB M $30 - $90
1 $2 Service Fee included in ticket price
*Season ticket discount 25% off single ticket price; additional $8 facility fee applied post-discount *Additional $2 fee for any tickets sent by mail
06/14/2022 PH6 10 of 41

Fee* includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (Indirect costs), depending on budget and trip duration.

Culture Caravan
Recreation Community Services Rental and Program Fees Effective 7/1/2022 GLORIA McCLELLAN SENIOR CENTER
SENIOR CENTER 1 Hourly Rate

LOCATION
Group
A
Group
B
Group
C*
Group
D
Azalea Room $60 $80 $130 $175
Jasmine Room $50 $70 $110 $150
Park Terrace Café $75 $100 $165 $220
1 Rentals that require relocation of tables and/or chairs are assessed a $40 fee.

Group A: Resident organizations/clubs for youth or seniors; resident non profit, City of Vista recognized programs.

Group B: Non-resident Non-profit service/recreation/educational organization. *Group C: Resident private event. Private event held by and for a senior (60+) is eligible for 30% discount.

Group D: Non-resident private event/ for profit organization/ political campaign.

Daytime rentals M-F 8am-3pm groups C & D receive 10% discount.

All rentals include a 5% facility maintenance fee.

SENIOR PROGRAMS
Out & About
Round
Trip
One
Way
Shuttle $5
Van (wait time less than 45 minutes) * $5
Van (wait time more than 45 minutes) * $3
Volunteer Driver less than 20 miles $6
Volunteer Driver 20 miles or more $12
*Wait time is defined as the time between drop off at destination and pick up from destination to go home.

Lunch Program
Person accompanying a senior $8 per plate
**Effective July 1, 2019
06/14/2022 PH6 11 of 41

WAVE WATERPARK
General Admission
Daily Season Pass Family Pass 4+
Height 42"+$24.00 $75.00 $70.00
Resident Height 42"+$21.00
Height less than 42"$19.00 $75.00 $70.00
Resident Height less than 42"$16.00
2 years old and younger Free Free Free
Happy Hour (last 2 hours of operation)$11.00
Spectator $21.00 with $4 refund upon return of dry wrist band Military / Senior $14.00
Early season pool & Spray Park $8.00
Group / City Employee $19.00
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $500
Flow Rider Rental $350
Flow Rider/Riptide/River Rental $500
Competition Pool $200
Splash Pad $375
Park Private Party:1-500 people $1,450
Park Private Party:501-750 people $1,750
Park Private Party:751-1000 people $1,950
Park Private Party: 1001+$2,150
Daily
Cabanas
Inner Tube: Single $5
Inner Tube: Double $10
Locker $5
VIP Line Access $10
Programs/Events
Aqua Camp
Jr. Lifeguard
Swim Class/Waterpolo/Flow Rider Class
Lap Swim / Water Aerobics $3
Lap Swim: 30 day pass $60
Mermaid Program $7
Scout Badge Program $24.00 Includes admission & badge program Teen / Family Night/Friday Night Splash $12.00
Friday Night Splash Upgrade $5
Waterpolo Pool $110
Duck Race Ticket $5
Duck Race Ticket: Consignment $3
Lifeguard Class $85 plus cost of book
CPR/First Aide Class $55
Fire/Law/Veteran Days: 3 discounted days per summer (free to military w/ID; $9.95 other guests) Online transaction fee of $3.00 per ticket or season pass total sale.

Vista Resident Camps $10 off regular price - cannot be combined with any other program or discount.

Groupon promotion with 90% profit margin for Wave
*Increase of $0.05 to
keep numbers round
$65-$75 small / $85-$95 large
$55 for 4 sessions
with $1 refund upon return
with $2 refund upon return
$195 per week
$195 per week
with $1 refund upon key return
Effective January 1, 2020
Effective Summer Season 2023
06/14/2022 PH6 12 of 41

GENERAL FEES
Recreation Community Services Rental and Program Fees Effective 7/1/2022 1 Building rentals with alcohol incur an additional $100 fee (not applicable to Moonlight.) 2 Park & Picnic rentals with alcohol incur an additional $50 fee. 3 Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below. 1 4 Building rentals include a 5% maintenance fee.
5 Request for fee waivers must be submitted in writing, no later than 6 weeks prior to event, to the City Manager in care of the Recreation Department.
6 Online registrations through "Active Net" incur a convenience fee of 2.5-6.5%, $2 minimum.

The fee is non-refundable and is passed directly to "Active Net." 7 Promotional prices may be offered on an "as needed" term, based on capacity of services and opportunity.

Discount Percentage
Group A & B Group C Group D
Hours of use per month 5 - 9 0 - 25 0 - 30 0 - 35
Hours of use per month 10 - 20 0 - 30 0 - 35 0 - 40
Hours of use per month 21 - 29 0 - 35 0 - 40 0 - 45
Hours of use per month 30+ 0 - 40 0 - 45 0 - 50
06/14/2022 PH6 13 of 41

00107807 1
RESOLUTION NO. 2022-97

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, AMENDING RECREATION AND COMMUNITY

SERVICES POLICIES AND PROCEDURES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City desires to amend the policies and procedures for the rental and use of City-owned facilities and for the recreational programs in those facilities.

B. Rental and use of City-owned facilities, and the conduct of associated programs, shall conform with the Recreation and Community Services Policies and Procedures statement attached hereto and incorporated herein by reference.

2. Action.

A. The updated Recreation and Community Services Policies and Procedures contained in the agenda report and attached hereto are approved.

B.The updated Recreation and Community Services Policies and Procedures contained in Exhibit A shall become effective July 1, 2022, and, on that date, all prior inconsistent Recreation and Community Services Policies and Procedures statements are superseded.

3.Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 14, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

Walter C. Chung, Acting City Attorney
By:

JUDY RITTER, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:

APPROVED
Walter C. Chung
20220602105707
Attachment: EXHIBIT A
06/14/2022 PH6 14 of 41
EXHIBIT 2

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 1
The City Council Policies and Procedures define the parameters and guidelines for the rental of City owned buildings, facilities, parks, and sports fields (“Facility rentals”) and the operations of Recreation programs. The City of Vista Municipal Code (“VMC”) must be followed at all times in addition to the following. Policies & Procedures apply to all facility rentals unless otherwise noted.

I.Applications

1.Facility rental applicants shall be 21 years or more of age and must provide proof of age with a government issued identification card.

2.Facility rental applications must be received by the Department no later than 14 business days prior to the date of the event.

3.Rental applications will not be accepted by the Department more than twelve (12) months prior to reservation date; except for Moonlight Amphitheatre, AVO Playhouse, and Rancho Buena Vista Adobe.

4.Major Park Events must follow regulations per VMC section 12.13.020.

5.Facility rentals are not available on City recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department, or designee.

II.Definitions

1.Facility Rental Fee: Total amount due for all fees, including but not limited to: building rental, security, cleaning, alcohol permit, and deposit for facility rental.

2.Building Rental Fee: Total amount due for use of building based on permitted hours.

3.Facility Rental Deposit: A refundable deposit that may be used to pay for outstanding charges including but not limited to: the cost of loss, repair, or extraordinary cleaning to the rental facility or its contents for damage beyond normal wear and tear and additional Building Rental Fee for rental occupancy beyond the permitted time. Additional rental time beyond the permit is charged at the hourly rental rate in intervals of thirty minutes.

4.Security Fee: Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

5.Facility Cleaning Fee: Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

6.Rental Group Classification: Rental rate is based on the individual/group applicant signatory’s address per identification. Non-profits must have a City of Vista local chapter address for the Group A: “Resident, non-profit” rate. Classification is not based on attendees.

7.Athletic Group: This group classification applies only to field rentals. The group classification is determined by 65% of the group’s participants for adult activities and 95% of the youth’s school attendance at a Vista Unified School.

8.Teen Event: An event intended for/or celebrating teens as a gathering time with entertainment or social interaction (for example a birthday/baptism).

9.Teen: Any person aged 13 years to 19 years.

10. Youth Event: An event intended for/or celebrating youth as a gathering time with entertainment or social interaction (for example birthday/baptism).

11. Youth: Any person aged 7 years to 12 years and 11 months.

ATTACHMENT A
06/14/2022 PH6 15 of 41

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 2
III. General Rules

1.Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.

2.City owned equipment or furnishings, with exception to tables and chairs, shall not be removed or relocated.

3.Facility rental applicant shall sign and be bound by facility rental permit/contract.

4.Department personnel may be present during all hours of facility rental.

5.Facility rental does not provide reserved or guaranteed availability of parking.

6.The City shall not be responsible for any personal property lost, misplaced, or left behind.

7.By executing the rental permit/contract, facility rental applicant agrees to allow City Department, Fire Department, or Law Enforcement personnel access to the rental facility at any time to ensure all rules, regulations, and laws are observed and shall have the authority to terminate facility rental when personnel reasonably believe the use of the rental facility poses an immediate risk to the safety and welfare to the rental facility occupants or users.

The use of the rental facility may also be terminated by City Department, Fire, or Law Enforcement personnel if a violation of federal, state, municipal ordinances, or the Policies and Procedures are present and facility rental applicant does not immediately correct the violation, or a violation identified resumes after facility rental applicant receives an initial warning for the same or similar violation.

8.Alcohol is prohibited at athletic fields and gymnasiums.

9.At the end of the rental period, the facility rental applicant shall return facility to the pre- event condition. All decorations removed, all trash disposed in proper receptacles, and removal of all personal property.

10.Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies.

11.Smoking at rental facilities is prohibited except in authorized areas.

12.Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment.

13.Live bands are prohibited at Thibodo Community Center.

14.All events must end by 10:00 p.m. (does not apply to AVO and Moonlight Amphitheatre).

15.Walls and fixtures of facilities may be decorated during rental period and must be affixed using non-invasive materials. Invasive materials, such as glue, pins, nails, staples are prohibited. Wall and ceiling decorations are NOT allowed at the Morris B. Vance Community Room.

16.The use of birdseed, rice, silly string, sparklers, confetti, glitter, flower petals, smoke machines, and like materials is prohibited.

17.All equipment (ie: tables, chairs, dance floor, etc.) used during the rental must be from a rental company that provides a certificate of insurance with endorsement to the City.

18.Animals, except service animals, are not permitted in the rental facilities.

19.Facility rentals on a regular basis shall pay the initial rental fee upon application and each subsequent rental fee no later than 30 days prior to the subsequent rental. Failure to pay the rental fee by due date may result in termination of the facility permit.

20.Rental change of date is processed the same as a cancellation and follows the applicable cancellation policy.

21.Refunds and credits are issued only to the permit/contract signatory regardless of source of payments.
06/14/2022 PH6 16 of 41

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 3

22. Using parks and city facilities for business or profit purposes is prohibited without written authorization from the City, such as in a rental contract, lease agreement or instructor contract. Authorized renters must obtain applicable business license permits and provide proof of meeting insurance requirements as specified by the City. VMC 12.08.010, specifically sections K and L, also apply.

23. City owned or operated vehicles are not authorized for use for non-City sponsored events.

IV. Events with Alcohol

1. Alcohol, where permitted, is limited to beer, wine, champagne, and malt beverages that do not exceed 14% alcohol. If professionally served, beer and malt beverages may be in bottles and served into glasses. If not professionally served, beer and malt beverages must be in cans only. Kegs, pony kegs or similar receptacles are not permitted.

2. Authorization for alcohol must be obtained on the reservation permit.

3. Facility rentals with alcohol consumption shall be a maximum of 6 hours of event rental, excluding set up and clean up at which alcohol is not permitted. (Not applicable to Moonlight Amphitheatre and AVO Playhouse).

4. Facility rentals where alcohol is consumed must have security at a ratio of 1 guard for every 100 people or portion thereof. (Not applicable to Moonlight Amphitheatre and AVO Playhouse; please refer to site-specific details).

5. Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

V. Security (does not apply to Moonlight Amphitheatre or AVO Playhouse; please refer to those locations for site specifications).

1. Facility rentals with more than 100 people require one (1) guard for every 100 people.

2. Facility rentals with live music or alcohol require security at a ratio of one (1) security guard for every 100 people or portion thereof.

3. Security is required to be on site thirty minutes prior to start of event and thirty minutes after end of event. All security has a four (4) hour minimum charge.

VI. Deposits

1. A $350 refundable deposit is required for all indoor facility rentals; $500 for Morris B Vance Community Room and the AVO Playhouse. A $1,000 refundable deposit shall be required on all rentals for Rancho Buena Vista Adobe and Moonlight Amphitheatre.

2. A $100 refundable deposit is required for outdoor facility rentals with 100 people or more.

3. Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; if credit card or cash pay deposit, it is due 14 days prior to rental date.

4. The deposit refunds are processed within 45 days of event, unless used for loss or repair of property or contents. City shall provide facility rental applicant a detailed invoice for all funds used and refund the difference.

5. Groups renting a facility on a regular basis shall receive refund of deposit after final rental.

06/14/2022 PH6 17 of 41

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 4
VII. Insurance

1. All requirements are applicable to facility rentals, knocker balls, inflatable games, jump permits, caterers, game trucks, and climbing walls and as deemed appropriate by the Department Director or designee.

2. At the time of reservation facility rental applicants shall have City enforced special event insurance or acceptable insurance of: a $1,000,000 comprehensive general liability insurance naming City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30 day notice of cancellation; rental applicant shall bear 100% cost.

3. Facility rental applicant that provides acceptable documentation of liability insurance no later than 30 days prior to the rental date shall receive a full refund of the City enforced special event insurance; such refund is applied to the required deposit.

4. The use of a licensed caterer requires caterer to provide, no later than 30 days prior to the event, documentation of a City of Vista Business License; $1,000,000 comprehensive general liability to include: contractual liability, business auto, products (including food) and broad form property damage with insurance certificate naming the City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30 day notice of cancellation; Worker’s Compensation (statutory); and $1,000,000 liquor liability if alcohol is served.

5. All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

VIII. Youth/Teen Events: (does not apply to Moonlight Amphitheatre or AVO Playhouse).

1. Adult supervision is required at a ratio of one (1) adult for every 20 youth/teen.

2. Teen events must have 3 security guards regardless of number of guests.

3. Alcohol is not permitted at youth/teen events.

IX. Fees

1. Jim Porter Recreation Center, Thibodo Community Room, Senior Center Park Terrace, and Azalea Room rentals: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to the event date. If the reservation is within 90 days of the event date, 100% of the Facility Rental Fee is due upon reservation.

2. Rancho Buena Vista Adobe and Morris B. Vance Community Room: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 180 days prior to the event date. If the reservation is within 180 days of the event date, 100% of the Facility Rental Fee is due upon reservation.

3. Moonlight Amphitheatre and AVO Playhouse: Facility rental applicant must pay 100% of the Facility Rental Fee at the time the signed application is submitted if event is a “non-ticketed” event. If the event is a “ticketed” event, the rental fees are deducted from ticket sales revenue through the VISTIX box office.

4. Facility rental applicants requesting a fee waiver must submit such written request, no later than 90 days prior to event date, to the Department Director or designee. City Council must approve all fee waivers.

5. Disc Golf: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days 06/14/2022 PH6 18 of 41

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 5
prior to event date. If the reservation is within 90 days of event date, 100% of the Facility Rental Fee is due upon reservation.

6. Failure to pay fees accordingly may subject the facility rental to cancellation.

X. Cancellations/Refunds

1. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, and Brengle Terrace Disc Golf course rentals: Facility rental applicant that provides a written cancellation more than 90 days prior to the rental date shall be entitled to a refund of 100% of all fees paid to date. Cancellations received fewer than 90 days prior to rental event shall not be entitled to a refund of Building Facility fees paid; however, shall receive 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental.

2. Rancho Buena Vista Adobe and Morris B. Vance Community Room: Facility rental applicant that provides a written cancellation more than 180 days prior to the rental date shall be entitled to receive a refund of 50% of Building Rental Fee paid to date, and 100% of all other fees (cleaning, security, staff, set up, alcohol permit) paid to date. Cancellations received fewer than 180 days prior to rental event shall not be entitled to a refund of Building Facility fees paid to date; however, shall receive 100% of other fees (cleaning, security, staff, set up, alcohol permit) paid to date if the City did not incur an expense because of the rental.

3. Moonlight Amphitheatre and AVO Playhouse: Facility rental applicant that provides a written cancellation 60 or more days prior to event date shall receive 100% refund of rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor). Written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

4. A change of rental date is treated the same as a rental cancellation and follows the same refund policy.

5. A written notice of cancellation by facility rental applicant may be delivered in person or by US Mail, postage paid, to the Department. Notices via US Mail are dated the date of the cancelled postmark of envelope. Cancellation is not deemed received until Facility Rental Applicant receives a notice of cancellation from the City.

6. Park & Picnic Pavilion rental cancellations received no later than 30 days prior to rental date will receive a refund less a $25.00 transaction fee. All other cancellations are not entitled to a refund.

7. Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge.

Refunds will not be provided.

8. Youth Sports cancellations received no later than two weeks after the first practice shall receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.

9. Recreation Camps/Early Childhood Education Programs/Classes cancellations received no later than 30 days prior to the onset of the paid session (class start date) will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit. All deposits for Camps and the Early Childhood Education Program are non-transferrable and non-refundable.
06/14/2022 PH6 19 of 41

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 6

10. Adult sports cancellations received no later than 30 days prior to the 1st scheduled game will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.

11. All credits expire on July 1 immediately following the issue date of credit.

XI. Site specific Policies & Procedures
A. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

2. Facility rental applicants with jump houses must obtain prior written permission. The jump house company must have acceptable insurance on file with the City and must list the City of Vista as additionally insured with an additional insured endorsement.

3. All events must end, be dismantled and vacated by dusk.

4. Electric sound amplification equipment is prohibited without prior written permission from Department Director or designee in ANY park or picnic area.

B. Rancho Buena Vista Adobe

1. Youth events are prohibited.

2. A licensed caterer is required if a meal is prepared on site.

C. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

4. Kitchen use requires an additional Kitchen Cleaning fee.

D. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use requires an additional kitchen cleaning fee.

4. Lobby furniture must remain in place and cannot be temporarily relocated.

E. Civic Center Lobby

1. All rentals require two security guards. Rentals with more than 100 people require one additional security guard for every 100 people or portion thereof.

2. Kitchen is not available for Lobby facility rentals.

3. Furniture must remain in place and not be relocated.

F. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.

G. Athletic Fields

1. A $50 refundable cash or credit card deposit is required to reserve a field.

2. A refundable deposit of $1,000 is required for Luz Duran Park and Vista Sports Park.

3. Rental applicants that provide a written cancellation notice to the Department 60 or more days prior to the event shall be entitled to a complete (100%) refund. Cancellations 06/14/2022 PH6 20 of 41

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 7
received fewer than 60 days prior to the event shall not be entitled to a refund.

Cancellations by the City due to non-playable condition of the field are fully refundable.

4.Facility rental applicants that rent softball/baseball bases shall pay an additional $200 refundable deposit for each set of bases.

H.Moonlight Amphitheatre and AVO Playhouse

1.Facility rental fee includes 1 department staff person. Additional staff will be billed at the rental contract rate, refer to contract for details.

2.The necessity for security guard(s) will be assessed by the Department Director or designee based on the production. The facility rental applicant shall bear 100% of all guard costs.

3.Facility rental applicant intending to sell concessions, alcohol, or catering services at the Moonlight Amphitheatre must contract with the facility concessionaire. If the facility concessionaire declines to provide service at an event, any and all food and/or beverage sales must be approved by the Department Director or designee.

4.Facility rental applicant with a ticketed event must use VISTIX ticketing for ticket sales.

5.If a renter chooses to pull consignment tickets for organizational specific sales, (no greater than 50% of the house), then renter shall pay (prior to the release of the consigned tickets) a deposit equal to 50% of the estimated rental contract fee.

6.Facility rental applicant with the sale of merchandise (flowers, CDs, t-shirts, etc.) shall be assessed a fee of 10% of gross sales for “non-profit” rental applicants and 20% of gross sales for “for-profit” rental applicants.

7.Facility rental applicant for the AVO Playhouse shall be entitled to advertising space on the AVO Playhouse marquee and display cases. A marquee usage form must be submitted to the Department with the rental application.

8.Renters will be provided an initial 60-minute walk-through of the venue and may have add one additional 30-minute walk-through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.

9.Cancellation Policy: A signed and approved event application reserves the rental. Any written cancellation received by the department 60 days or more prior to reservation date shall not be liable for a rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor) and written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

10. All rental applicants must comply with the City of VMC Chapter 8.32.

11. Facility rental applicants must ensure that all events using sound amplification equipment end no later than 10:00pm.

XII. Senior Center Co-Sponsored Eligibility and Application Process A. ELIGIBILITY

1.Organization must have an open enrollment/attendance policy accepting all general public.

2. Organization must provide a service that is not currently offered or served.

3. Organization must provide the service free of charge or below market rate to participants and free of charge to the City.
06/14/2022 PH6 21 of 41

Recreation & Community Services Policies & Procedures
Effective July 1, 2022 Page 8
B.APPLICATION PROCESS

1.Submit a City of Vista Facility Use Application.

2. Submit the following with the application:
a) Official membership roster with member’s name, address, and age. b) Certifications/qualifications for service to be provided. c) Process organization utilizes to screen and select volunteers, if applicable.

3. Organization must be approved by the Senior Citizens Affairs Commission.

XIII. Culture Caravan
A. SINGLE DAY TRIPS

1. Full payment is due at the time of reservation.

2. Written cancellations received 30 or more days prior to trip date shall be entitled to a full refund of fees paid, less a $10.00 service charge per person.

3. Written cancellations received fewer than 30 days prior to trip date shall not be entitled to a refund of any amount.

B.MULTI DAY TRIPS

1.A $50 deposit is due for each traveler at the time of reservation.

2. 100% of trip cost is due no later than 45 days prior to travel date.

3. Written cancellation received no later than 45 days prior to the first day of travel shall receive a full refund less a $50 processing fee.

4. Written cancellations received fewer than 45 days prior to the first day of travel shall not be entitled to a refund of any amount.

C. INDIAN CASINO TRIPS

1. All passengers must be 21 years of age or older.

2. Cancellations at any time are not entitled to a refund of any amount. 06/14/2022 PH6 22 of 41

Recreation & Community Services Policies and Procedures Prior City Council Actions 06/08/21 Adopted City Council Resolution No. 2021-91, approving revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0). 12/08/20 Adopted City Council Resolution No. 2020-147, approving revisions to the Recreation & Community Services Policies and Procedures (Vote: 5-0). 11/12/19 Adopted City Council Resolution No. 2019-147, amending the Recreation & Community Services Policies & Procedures (Vote: 5-0).
11/13/18 Adopted City Council Resolution No. 2018-172, amending the Recreation & Community Services Policies & Procedures (Vote: 5-0).
11/14/17 Adopted City Council Resolution No. 2017-152, amending the Recreation & Community Services Policies & Procedures (Vote: 4-1, Rigby opposed). 12/13/16 Adopted City Council Resolution No. 2016-198, amending the Recreation & Community Services Policies & Procedures (Vote: 5-0).
12/08/15 Adopted City Council Resolution No. 2015-203, amending the Recreation & Community Services Policies & Procedures (Vote: 3-2, Campbell and Rigby opposed).
11/18/14 Adopted City Council Resolution No. 2014-161, approving the amendment of the Recreation & Community Services Policies & Procedures (Vote: 4-1, Campbell opposed).
12/10/13 Adopted City Council Resolution No. 2013-174, approving the Recreation & Community Services Policies & Procedures (Vote: 4-1, Campbell opposed). 11/13/12 Adopted City Council Resolution No. 2012-160, approving the Recreation & Community Services Policies & Procedures (Vote: 4-0, Aguilera abstained). 11/08/11 Adopted City Council Resolution No. 2011-169, approving the Recreation & Community Services Policies & Procedures (Vote: 5-0).
06/14/2022 PH6 23 of 41
EXHIBIT 3

Recreation & Community Services Policies and Procedures Prior Parks & Recreation Commission Actions
05/24/22 Approved the staff recommendation for updates to the Facility Rental & Program Fees and the Policies & Procedures (Vote: 3-0, Church abstained, Halus, Piper, and Wathen absent).
05/24/21 Approved the staff recommendation for the Recreation & Community Services Fee Updates included in the Draft Operating Budget for Fiscal Years 2021-2022 and 2022-2023 (Vote: 6-0, Church abstained).
10/28/20 Approved the staff recommendation for the Recreation & Community Services Policies & Procedures (Vote: 5-0, Church abstained, Halus absent). 10/28/19 Approved the staff recommendation for the Recreation & Community Services Policies & Procedures (Vote: 5-0, Piper and Sikes absent). 10/22/18 Approved the staff recommendation for the Recreation & Community Services Policies & Procedures (Vote: 4-0).
10/23/17 Approved the staff recommendation for the Recreation & Community Services Policies & Procedures (Vote: 6-0).
10/24/16 Approved the staff recommendation for the Recreation & Community Services Policies & Procedures (Vote: 4-0).
10/26/15 Approved the staff recommendation for the Recreation & Community Services Policies & Procedures (Vote: 4-0).
06/14/2022 PH6 24 of 41
EXHIBIT 4

Recreation Community Services Rental and Program Fees Effective 7/1/2022

PICNIC PAVILIONS
LOCATION Group A Group B Group C Group D
Brengle Kiwanis $128 $173 $198 $282
Brengle/Rotary/Playground Gazebo $51 $69 $79 $112
Bub Williamson (Area A)$102 $138 $158 $224
Bub Williamson (Area B)$51 $69 $79 $112
Shadowridge $51 $69 $79 $112

PARK PICNIC AREAS
LOCATION A B C D Group A Group B Group C Group D
Brengle Terrace; Buena Vista;
Luz Duran; Shadowridge;
South Buena Vista; Thibodo Park;
Wildwood Park, Bub Williamson
$32 $43 $50 $70 $65 $88 $101 $143

CIVIC CENTER
LOCATION Group A Group B Group C Group D
Morris B. Vance Community Room1 $100 $135 $225 $300
Morris B. Vance 1/2 Room $80 $100 $175 $225
Lobby $100 $135 $225 $300
Courtyard (reservations with alcohol permit)
Patio
Set Up2
FIRE STATION #5
LOCATION Group A Group B Group C Group D
Meeting Room $40 $50 $90 $120

JIM PORTER
RECREATION CENTER1
LOCATION Group A Group B Group C Group D
Auditorium $60 $75 $115 $165
Auditorium 1/2 $40 $50 $80 $110
Dance Room $50 $65 $110 $150
Gymnasium $90 $115 $200 $250
Multi-purpose Room $40 $50 $90 $120

THIBODO PARK RANCH
HOUSE1
LOCATION Group A Group B Group C Group D
Ranch House $60 $75 $115 $165
Park General
All Parks
Parking lots / Open space Group A Group B Group C Group D Group A Group B Group C Group D (non peak hours)$6 $8 $9 $13 $12 $16 $19 $26
Group A: Resident organization/club
for youth or seniors; resident non-
na
Hourly Rate
All Groups
Cleaning
Per Rental
Per Rental
Hourly Use (minimum 2 hours)
51-100 people1-50 people
na
$80 $120 $135 $175
$65 $70
Group B: Non-resident Non-profit service/recreation/educational organization.

Group D: Non-resident/for-profit organization/political campaign. $175
51-100 people
$160
All Groups
Cleaning
na
Group C: Resident private event.

Daily Rate
Daily Rate GROUP
Hourly Rate
1-50 people
Hourly Use (minimum 2 hours)
$120
$160
Per Rental
All Groups Cleaning
110% discount on rentals Mon.-Fri. before 3 pm for groups B,C & D. Event must be complete and area vacated before 3 pm
Daily Rate
Hourly Rate
Hourly Rate
$175
Janitor Contract
Janitor Contract
Janitor Contract
06/14/2022 PH6 25 of 41EXHIBIT 5

Recreation Community Services Rental and Program Fees Effective 7-1-2022

RANCHO BUENA VISTA ADOBE

LOCATION
Cleaning Fee
Set Up2
All rentals include a 5% facility maintenance fee.
$65 $70
2 Included tables and chairs
1 Includes: 5 hour event, 2 hour set-up & 1 hour clean-up.

Additional hours: Event $325 per hour and set up or break down $325 per hour.

All additional hours require department approval.

Courtyard /Bridal Room
Kitchen/Gallery
All rentals include a 5% facility maintenance fee.

Event Use
$2,775 $2,780
Friday & Saturday Sunday - Thursday
Art Gallery
Courtyard
Hourly Rate $150
(minimum 2 hours)
Hourly Rate $72
Daily Rate 1
$250
(minimum 2 hours)
Rehearsal or Photography
Monday - Sunday
$148
Hourly Rate
Alcohol Permit fee for all rentals $100
2 Set Up includes tables and chairs.
06/14/2022 PH6 26 of 41

Recreation Community Services Rental and Program Fees Effective 7/1/2022

SPORTS FIELDS

SOFTBALL/BASEBALL
LOCATION: Parks
Group A
Recreational
Group A
Competitive
Group B Group C Group D

FOOTBALL/SOCCER

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D

TENNIS/PICKLEBALL/BASKETBALL
LOCATION Group A Group B Group C Group D
All Parks $4 $8 $6 $10 $8 $12 $10 $14

SPORTS ARENA

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $16
$23 per
player $35 $50 $65
*Light Fee: All fields/courts, all user groups: $17 per hour Sports Park

LOCATION
Concession Building
Group A Group B Group C Group D
Tournaments**$500 NA NA NA
Disc Golf Tournament***$582 $625 $906 $1,020
Cross Country Race @ Buena Vista Park $100 $150 $175 $200 Bocce Ball / Volleyball Court
Horseshoe Pits
Sports Equipment
**3rd & subsequent tournaments per year
***No more than 5 rentals per fiscal year
A: City sanctioned youth groups C: Non resident youth group or Resident Adult Groups B: Resident non-sanctioned youth groups D: Non-resident Adult Groups Hourly Rate NO Lights*
$23 per
player per
season
$23 per
player per
season
Saturday - Sunday
$43
$36
$36 $39
$50/day All Groups
$4 $6 $8 $10
Daily Rate
Group A ONLY
Brengle Terrace Park
Breeze Hill Park
Buena Vista Park
Shadowridge Park
Vista Sports Park
No Fee $32 $34 $37
Breeze Hill Park
Buena Vista Park Shadowridge
Park No Fee
Luz Duran Park
Sports Park
Hourly Rate NO Lights*
Hourly Rate NO Lights*
Monday - Friday
Daily Rate
Group A ONLY
$15
$139$111
$30
Hourly Rate NO Lights*
06/14/2022 PH6 27 of 41

Recreation Community Services Rental and Program Fees Effective 1-1-2020 MOONLIGHT AMPHITHEATRE Non Performance Day Performance Day Additional Hours Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group A Group B Group C Group A Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Amphitheatre (10 hour max) $840 $1,125 $2,245 $1,680 $2,250 $4,490 $252 $337 $674 4 hour maximum 8 hour maximum
Patio $165 $240 $375 $310 $480 $750
Rehearsal Room $165 $250 $375 $310 $500 $750
Stage $400 $500 $650 $750 $950 $1,250
House Staff/ Parking/ Shuttle $18/hour per personnel $15-$25/hour per personnel Technical Personnel $28/hour per personnel $25-$50/hour per personnel Technical Personnel (Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Concert Yamaha C5 Piano use $150/day + tuning (Billed at direct cost to venue) Roadster 18k Projector use $250/day $500/one day + $250/each additional day Onstage monitor sound console fee $300
REP light plot restore after custom plot hang fee $2,000 Orchestra Pit cover removal and restore fee $1,000
Ticket Printing $75 single event; $20 for each subsequent performance.

Ticket Sales $1.00 per ticket processing fee
Cleaning Fee: $50 for Patio & Rehearsal Room; $150 for Stage and included in Amphitheatre AVO PLAYHOUSE or Club M
Non Performance Day Performance Day Additional Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group A Group B Group C Group A Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Theater $385 $480 $770 $770 $960 $1,540 $115 $144 $231
House Staff $18/hour per personnel $15-$25/hour per personnel Technical Personnel $28/hour per personnel $25-$50/hour per personnel Technical Personnel (Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Light Plot re-hang $900
Ticket Printing $75 single event; $20 for each subsequent performance.

All rentals may have a maximum of 50% of the house seats on consignment ticketing.

All rentals with consignment tickets shall pay a deposit equal to 50% of the estimated rental contract fee.

Third party ticketing allowed is Goldstar & Artstix; no vouchers (ie Living social, Groupon, etc) are allowed.

CONSISTENT FEE STRUCTURE AVO PLAYHOUSE CONSISTENT FEE STRUCTURE MOONLIGHT AMPHITHEATRE Rental Rate - Group C (For Profit (Resident or Non-Resident) Rental Rate - Group C (For Profit (Resident or Non-Resident) 38% discount - Group B (Non-Resident and Non-Profit) 50% discount - Group B (Non-Resident and Non-Profit) 50% discount - Group A (Non-Commercial/Non-Profit) 63% discount - Group A (Non-Commercial/Non-Profit) Performance Day Rate = Rehearsal Day Rate x 2 Performance Day Rate = Rehearsal Day Rate x 2 Add-on fee: Roadstar 18k Projector Current Rate: $250/day. Proposed Rate: $500/day one and $250/subsequent days to cover cost of lamp wear and tear.

OT will be calculated as it has been in the past - (30% of the rehearsal rate) 06/14/2022 PH6 28 of 41

Recreation Community Services Rental and Program Fees

RECREATION PROGRAM FEES
Recreation - Sports Resident Non-resident Recreation - Sports Resident Non-resident Basketball-Biddy & Dunkers $95 $115 Girls Volleyball $100 $120 Basketball-Youth $100 $120 Flag Football $100 $120
Basketball - High School $115 $135 Adult Softball - team $484 $580 Women's Tennis $60 $75 Adult Softball - player add $5 $5 Women's Tennis:substitute $25 $30 Adult Basketball - team $340 $400 Adult Basketball - player add $5 $5
Recreation - Preschool Resident Non-Resident
Early Childhood Education AM $15 $19
Early Childhood Education PM $14 $18
* Enrollment is based on sessions as listed in Our Vista Recreation - Day Camps Resident Non-resident
Sports/Explorers Weekly $180 $220
Adventure Weekly $250 $295
Sibling Discount: Weekly $10 $10
Daily (1-3 days)
T-shirt $6 $6
Jr. Counselor Weekly $90 $105
Child Late Pick Up
Recreation - Special Events
Bounce House-Permit, Game Trucks,
Knockerball
Highland Games Parking $5 $12
July 4th Parking @ Brengle Terrace $15 $30
Recreation - Rancho Adobe Resident Non-resident
Adobe Days $12 $15
Summer Camp $85 $100
Scouts $10 $10
Session
$50
30% of weekly fee
$1/minute
All Persons
DAILY
Session
Effective 7/1/2022
06/14/2022 PH6 29 of 41

Cultural Arts Productions
Recreation Community Services Rental and Program Fees. Effective January 1, 2023 Moonlight Summer Season 2023 Proposed
Season Tickets 1
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra (25% off 5 shows + $10 fees) $213 $220 $231 $239 Reserved (25% off 5 shows + $10 fees) $175 $183 $194 $202 Fringe (25% off 5 shows + $10 fees) $153 $157 $168 $175 Reserved Lawn (25% off 5 shows + $10 fees) $160 $168 $179 $187 1 $10 Service Fee included in season ticket price
Calendar Year 2023 ($2 increase)
Single Tickets 2
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra: Adult $56 $58 $61 $63
Orchestra: Senior/Student/Youth $54 $56 $59 $61
Orchestra: Military & Dep. $52 $54 $57 $59
Reserved: Adult $46 $48 $51 $53
Reserved: Senior/Student/Youth $44 $46 $49 $51
Reserved:Military & Dep. $42 $44 $47 $49
Reserved: Group of 20+ $40 $42 $43 $45
Fringe: Adult $39 $41 $44 $46
Fringe: Senior/Student/Youth $37 $39 $42 $44
Fringe: Military & Dep. $35 $37 $40 $42
Reserved Lawn Tier: Adult $42 $44 $47 $49
Reserved Lawn Tier: Senior/Student/Youth $40 $45
Reserved Lawn Tier: Military & Dep. $38 $43
General Lawn: Adult $17 $18 $22 $23
General Lawn: Senior/Student/Youth $10 $11 $15 $16
General Lawn: Military & Dep. $8 $9 $ 13 $14
2 $2 Service Fee included in ticket price
Moonlight Presents 2023 Proposed
Single Tickets 1
Concerts/Performances $10 - $75
Family Events $5 - $40
CLUB M $30 - $90
1 $2 Service Fee included in ticket price
*Season ticket discount 25% off single ticket price; additional $8 facility fee applied post-discount *Additional $2 fee for any tickets sent by mail
06/14/2022 PH6 30 of 41

Recreation Community Services Rental and Program Fees
GLORIA McCLELLAN SENIOR CENTER
SENIOR CENTER 1

Group A: Resident organizations/clubs for youth or seniors; resident non profit, City of Vista recognized programs. *Group C: Resident private event. Private event held by and for a senior (60+) is eligible for 30% discount.

Group D: Non-resident private event/ for profit organization/ political campaign.

Daytime rentals M-F 8am-3pm groups C & D receive 10% discount.

All rentals include a 5% facility maintenance fee.

SENIOR PROGRAMS
Culture Caravan
Out & About
Round
Trip
One
Way
Shuttle $5
Van (wait time less than 45 minutes)*$5
Van (wait time more than 45 minutes)*$3
Volunteer Driver less than 20 miles $6
Volunteer Driver 20 miles or more $12
* Wait time is defined as the time between drop off at destination and pick up from destination to go home.

Lunch Program
Person accompanying a senior $8 per plate
**Effective July 1, 2019
Fee* includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (indirect costs), depending on budget and trip duration.

Hourly Rate
Group B: Non-resident Non-profit service/recreation/educational organization.

Effective 7/1/2022
06/14/2022 PH6 31 of 41

Effective Summer Season 2023

WAVE WATERPARK
General Admission
Height 42"+
Daily Season Pass Family Pass 4+
*Increase of $0.05 to
keep numbers round
$21.95 $24.00 $74 $75.00 $69 $70.00
Resident Height 42"+ $18.95 $21.00
Height less than 42" $16.95 $19.00 $74 $75.00 $69 $70.00 Resident Height less than 42" $14.95 $16.00
2 years old and younger Free Free Free
Happy Hour (last 2 hours of operation) $10.95 $11.00
Spectator $20.95 $21.00 with $4 refund upon return of dry wrist band Military / Senior $13.95 $14.00
Early season pool & Spray Park $7.95 $8.00
Group / City Employee $16.95 $19.00
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $500
Flow Rider Rental $350
Flow Rider/Riptide/River Rental $500
Competition Pool $200
Splash Pad $375
Park Private Party:1-500 people $1,350 $1,450
Park Private Party:501-750 people $1,650 $1,750
Park Private Party:751-1000 people $1,850 $1,950
Park Private Party: 1001+ $2,050 $2,150
Daily
Cabanas $55-$65 small $65-$75 small / $75-85 large $85- $95 large
Inner Tube: Single $3 $5 with $1 refund upon return
Inner Tube: Double $10 with $2 refund upon return
Locker $5 with $1 refund upon key return
VIP Line Access $10
Programs/Events
Aqua Camp $150 per week $195 per week
Jr. Lifeguard $150 per week $195 per week
Swim Class/Waterpolo/Flow Rider Class $55 for 4 sessions Lap Swim / Water Aerobics $3
Includes admission & badge program
Lap Swim: 30 day pass $60
Mermaid Program $7
Scout Badge Program $21.95 $24.00
Teen / Family Night/Friday Night Splash $11.95 $12.00
Friday Night Splash Upgrade $5
Waterpolo Pool $100 $110
Duck Race Ticket $5
Duck Race Ticket: Consignment $3
Lifeguard Class $85 plus cost of book
CPR/First Aide Class $50 $55
Fire/Law/Veteran Days: 3 discounted days per summer (free to military w/ID; $9.95 other guests) Online transaction fee of $3.00 per ticket or season pass total sale.

Vista Resident Camps $10 off regular price - cannot be combined with any other program or discount.

Groupon promotion with 90% profit margin for Wave
06/14/2022 PH6 32 of 41
EXHIBIT 6

Recreation Community Services Rental and Program Fees

GENERAL FEES
1 Building rentals with alcohol incur an additional $100 fee (not applicable to Moonlight.) 2 Park & Picnic rentals with alcohol incur an additional $50 fee. 3 Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below. 1 4 Building rentals include a 5% maintenance fee.
5 Request for fee waivers must be submitted in writing, no later than 6 weeks prior to event, to the City Manager in care of the Recreation Department.
6 Online registrations through "Active Net" incur a convience fee of 2.5-6.5%, $2 minimum.

The fee is non-refundable and is passed directly to "Active Net." 7 Promotional prices may be offered on an "as needed" term, based on capacity of services and opportunity.

Group A & B Group C Group D
Hours of use per month 5 - 9 0 - 25 0 - 30 0 - 35
Hours of use per month 10 - 20 0 - 30 0 - 35 0 - 40
Hours of use per month 21 - 29 0 - 35 0 - 40 0 - 45
Hours of use per month 30+0 - 40 0 - 45 0 - 50
Discount Percentage
Effective 7/1/2022
06/14/2022 PH6 33 of 41

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 1
The City Council Policies and Procedures define the parameters and guidelines for the rental of City owned buildings, facilities, parks, and sports fields (“Facility rentals”) and the operations of Recreation programs. The City of Vista Municipal Code (“VMC”) must be followed at all times in addition to the following. Policies & Procedures apply to all facility rentals unless otherwise noted.

I.Applications

1.Facility rental applicants shall be 21 years or more of age and must provide proof of age with a government issued identification card.

2.Facility rental applications must be received by the Department no later than 14 business days prior to the date of the event.

3.Rental applications will not be accepted by the Department more than twelve (12) months prior to reservation date; except for Moonlight Amphitheatre, AVO Playhouse, and Rancho Buena Vista Adobe.

4.Major Park Events must follow regulations per VMC section 12.13.020.

5.Facility rentals are not available on City recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department, or designee.

II.Definitions

1.Facility Rental Fee: Total amount due for all fees, including but not limited to: building rental, security, cleaning, alcohol permit, and deposit for facility rental.

2.Building Rental Fee: Total amount due for use of building based on permitted hours.

4.Security Fee: Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

5.Facility Cleaning Fee: Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

8.Teen Event: An event intended for/or celebrating teens as a gathering time with entertainment or social interaction (for example a birthday/baptism).

9.Teen: Any person aged 13 years to 19 years.

10. Youth Event: An event intended for/or celebrating youth as a gathering time with entertainment or social interaction (for example birthday/baptism).

11. Youth: Any person aged 7 years to 12 years and 11 months. 06/14/2022 PH6 34 of 41

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 2
III.General Rules

1.Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.

2.City owned equipment or furnishings, with exception to tables and chairs, shall not be removed or relocated.

3.Facility rental applicant shall sign and be bound by facility rental permit/contract.

4.Department personnel may be present during all hours of facility rental.

5.Facility rental does not provide reserved or guaranteed availability of parking.

6.The City shall not be responsible for any personal property lost, misplaced, or left behind.

8.Alcohol is prohibited at athletic fields and gymnasiums.

10.Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies.

11.Smoking at rental facilities is prohibited except in authorized areas.

12.Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment.

13.Live bands are prohibited at Thibodo Community Center.

14.All events must end by 10:00 p.m. (does not apply to AVO and Moonlight Amphitheatre).

16.The use of birdseed, rice, silly string, sparklers, confetti, glitter, flower petals, smoke machines, and like materials is prohibited.

17.All equipment (ie: tables, chairs, dance floor, etc.) used during the rental must be from a rental company that provides a certificate of insurance with endorsement to the City.

18.Animals, except service animals, are not permitted in the rental facilities.

20.Rental change of date is processed the same as a cancellation and follows the applicable cancellation policy.

21.Refunds and credits are issued only to the permit/contract signatory regardless of source of payments.
06/14/2022 PH6 35 of 41

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 3

22.Using parks and city facilities for business or profit purposes is prohibited without written authorization from the City, such as in a rental contract, lease agreement or instructor contract. Authorized renters must obtain applicable business license permits and provide proof of meeting insurance requirements as specified by the City. VMC 12.08.010, specifically sections K and L, also apply.

23.City owned or operated vehicles are not authorized for use for non-City sponsored events.

IV.Events with Alcohol

1.Alcohol, where permitted, is limited to beer, wine, champagne, and malt beverages that do not exceed 14% alcohol. If professionally served, beer and malt beverages may be in bottles and served into glasses. If not professionally served, beer and malt beverages must be in cans only. Kegs, pony kegs or similar receptacles are not permitted.

2.Authorization for alcohol must be obtained on the reservation permit.

3.Facility rentals with alcohol consumption shall be a maximum of 6 hours of event rental, excluding set up and clean up at which alcohol is not permitted. (Not applicable to Moonlight Amphitheatre and AVO Playhouse).

4.Facility rentals where alcohol is consumed must have security at a ratio of 1 guard for every 100 people or portion thereof. (Not applicable to Moonlight Amphitheatre and AVO Playhouse; please refer to site-specific details).

5.Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

V.Security (does not apply to Moonlight Amphitheatre or AVO Playhouse; please refer to those locations for site specifications).

1.Facility rentals with more than 100 people require one (1) guard for every 100 people.

2.Facility rentals with live music or alcohol require security at a ratio of one (1) security guard for every 100 people or portion thereof.

3.Security is required to be on site thirty minutes prior to start of event and thirty minutes after end of event. All security has a four (4) hour minimum charge.

VI.Deposits

1.A $350 refundable deposit is required for all indoor facility rentals; $500 for Morris B Vance Community Room and the AVO Playhouse. A $1,000 refundable deposit shall be required on all rentals for Rancho Buena Vista Adobe and Moonlight Amphitheatre.

2.A $100 refundable deposit is required for outdoor facility rentals with 100 people or more.

3.Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; if credit card or cash pay deposit, it is due 14 days prior to rental date.

4.The deposit refunds are processed within 45 days of event, unless used for loss or repair of property or contents. City shall provide facility rental applicant a detailed invoice for all funds used and refund the difference.

5.Groups renting a facility on a regular basis shall receive refund of deposit after final rental. 06/14/2022 PH6 36 of 41

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 4
VII.Insurance

1.All requirements are applicable to facility rentals, knocker balls, inflatable games, jump permits, caterers, game trucks, and climbing walls and as deemed appropriate by the Department Director or designee.

2.At the time of reservation facility rental applicants shall have City enforced special event insurance or acceptable insurance of: a $1,000,000 comprehensive general liability insurance naming City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30 day notice of cancellation; rental applicant shall bear 100% cost.

3.Facility rental applicant that provides acceptable documentation of liability insurance no later than 30 days prior to the rental date shall receive a full refund of the City enforced special event insurance; such refund is applied to the required deposit.

4.The use of a licensed caterer requires caterer to provide, no later than 30 days prior to the event, documentation of a City of Vista Business License; $1,000,000 comprehensive general liability to include: contractual liability, business auto, products (including food) and broad form property damage with insurance certificate naming the City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30 day notice of cancellation; Worker’s Compensation (statutory); and $1,000,000 liquor liability if alcohol is served.

5.All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

VIII.Youth/Teen Events: (does not apply to Moonlight Amphitheatre or AVO Playhouse).

1.Adult supervision is required at a ratio of one (1) adult for every 20 youth/teen.

2.Teen events must have 3 security guards regardless of number of guests.

3.Alcohol is not permitted at youth/teen events.

IX.Fees

1.Jim Porter Recreation Center, Thibodo Community Room, Senior Center Park Terrace, and Azalea Room rentals: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to the event date. If the reservation is within 90 days of the event date, 100% of the Facility Rental Fee is due upon reservation.

2.Rancho Buena Vista Adobe and Morris B. Vance Community Room: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 180 days prior to the event date. If the reservation is within 180 days of the event date, 100% of the Facility Rental Fee is due upon reservation.

3.Moonlight Amphitheatre and AVO Playhouse: Facility rental applicant must pay 100% of the Facility Rental Fee at the time the signed application is submitted if event is a “non-ticketed” event. If the event is a “ticketed” event, the rental fees are deducted from ticket sales revenue through the VISTIX box office.

4.Facility rental applicants requesting a fee waiver must submit such written request, no later than 90 days prior to event date, to the Department Director or designee. City Council must approve all fee waivers.

5.Disc Golf: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days 06/14/2022 PH6 37 of 41

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 5
prior to event date. If the reservation is within 90 days of event date, 100% of the Facility Rental Fee is due upon reservation.

6.Failure to pay fees accordingly may subject the facility rental to cancellation.

X.Cancellations/Refunds

1.Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, and Brengle Terrace Disc Golf course rentals: Facility rental applicant that provides a written cancellation more than 90 days prior to the rental date shall be entitled to a refund of 100% of all fees paid to date. Cancellations received fewer than 90 days prior to rental event shall not be entitled to a refund of Building Facility fees paid; however, shall receive 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental.

2.Rancho Buena Vista Adobe and Morris B. Vance Community Room: Facility rental applicant that provides a written cancellation more than 180 days prior to the rental date shall be entitled to receive a refund of 50% of Building Rental Fee paid to date, and 100% of all other fees (cleaning, security, staff, set up, alcohol permit) paid to date. Cancellations received fewer than 180 days prior to rental event shall not be entitled to a refund of Building Facility fees paid to date; however, shall receive 100% of other fees (cleaning, security, staff, set up, alcohol permit) paid to date if the City did not incur an expense because of the rental.

3.Moonlight Amphitheatre and AVO Playhouse: Facility rental applicant that provides a written cancellation 60 or more days prior to event date shall receive 100% refund of rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor). Written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

4.A change of rental date is treated the same as a rental cancellation and follows the same refund policy.

5.A written notice of cancellation by facility rental applicant may be delivered in person or by US Mail, postage paid, to the Department. Notices via US Mail are dated the date of the cancelled postmark of envelope. Cancellation is not deemed received until Facility Rental Applicant receives a notice of cancellation from the City.

6.Park & Picnic Pavilion rental cancellations received no later than 30 days prior to rental date will receive a refund less a $25.00 transaction fee. All other cancellations are not entitled to a refund.

7.Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge.

Refunds will not be provided.

8.Youth Sports cancellations received no later than two weeks after the first practice shall receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.

9.Recreation Camps/Early Childhood Education Programs/Classes cancellations received no later than 30 days prior to the onset of the paid session (class start date) will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit. All deposits for Camps and the Early Childhood Education Program are non-transferrable and non-refundable.
06/14/2022 PH6 38 of 41

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 6

11. All credits expire on July 1 immediately following the issue date of credit.

XI. Site specific Policies & Procedures
A. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

3. All events must end, be dismantled and vacated by dusk.

4. Electric sound amplification equipment is prohibited without prior written permission from Department Director or designee in ANY park or picnic area.

B. Rancho Buena Vista Adobe

1. Youth events are prohibited.

2. A licensed caterer is required if a meal is prepared on site.

C. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

4. Kitchen use requires an additional Kitchen Cleaning fee.

D. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use requires an additional kitchen cleaning fee.

4. Lobby furniture must remain in place and cannot be temporarily relocated.

E. Civic Center Lobby

1. All rentals require two security guards. Rentals with more than 100 people require one additional security guard for every 100 people or portion thereof.

2. Kitchen is not available for Lobby facility rentals.

3. Furniture must remain in place and not be relocated.

F. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.

G. Athletic Fields

1. A $50 refundable cash or credit card deposit is required to reserve a field.

2. A refundable deposit of $1,000 is required for Luz Duran Park and Vista Sports Park.

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 7
received fewer than 60 days prior to the event shall not be entitled to a refund.

Cancellations by the City due to non-playable condition of the field are fully refundable.

4. Facility rental applicants that rent softball/baseball bases shall pay an additional $200 refundable deposit for each set of bases.

H. Moonlight Amphitheatre and AVO Playhouse

1. Facility rental fee includes 1 department staff person. Additional staff will be billed at the rental contract rate, refer to contract for details.

2. The necessity for security guard(s) will be assessed by the Department Director or designee based on the production. The facility rental applicant shall bear 100% of all guard costs.

3. Facility rental applicant intending to sell concessions, alcohol, or catering services at the Moonlight Amphitheatre must contract with the facility concessionaire. If the facility concessionaire declines to provide service at an event, any and all food and/or beverage sales must be approved by the Department Director or designee.

4. Facility rental applicant with a ticketed event must use VISTIX ticketing for ticket sales.

5. If a renter chooses to pull consignment tickets for organizational specific sales, (no greater than 50% of the house), then renter shall pay (prior to the release of the consigned tickets) a deposit equal to 50% of the estimated rental contract fee.

6. Facility rental applicant with the sale of merchandise (flowers, CDs, t-shirts, etc.) shall be assessed a fee of 10% of gross sales for “non-profit” rental applicants and 20% of gross sales for “for-profit” rental applicants.

7. Facility rental applicant for the AVO Playhouse shall be entitled to advertising space on the AVO Playhouse marquee and display cases. A marquee usage form must be submitted to the Department with the rental application.

7.8. Renters will be provided an initial 60-minute walk-through of the venue and may have add one additional 30-minute walk-through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.

8.9. Cancellation Policy: A signed and approved event application reserves the rental.

Any written cancellation received by the department 60 days or more prior to reservation date shall not be liable for a rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor) and written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

9.10. All rental applicants must comply with the City of VMC Chapter 8.32.

10.11. Facility rental applicants must ensure that all events using sound amplification equipment end no later than 10:00pm.

XII. Senior Center Co-Sponsored Eligibility and Application Process A. ELIGIBILITY

1. Organization must have an open enrollment/attendance policy accepting all general public.

2. Organization must provide a service that is not currently offered or served.

3. Organization must provide the service free of charge or below market rate to participants and free of charge to the City.

06/14/2022 PH6 40 of 41

Recreation & Community Services Policies & Procedures
Effective January 1, 2021July 1, 2022 Page 8
B.APPLICATION PROCESS

1.Submit a City of Vista Facility Use Application.

2.Submit the following with the application:
a) Official membership roster with member’s name, address, and age. b) Certifications/qualifications for service to be provided. c) Process organization utilizes to screen and select volunteers, if applicable.

3. Organization must be approved by the Senior Citizens Affairs Commission.

XIII. Culture Caravan
A.SINGLE DAY TRIPS

1. Full payment is due at the time of reservation.

2. Written cancellations received 30 or more days prior to trip date shall be entitled to a full refund of fees paid, less a $10.00 service charge per person.

3. Written cancellations received fewer than 30 days prior to trip date shall not be entitled to a refund of any amount.

B.MULTI DAY TRIPS

1.A $50 deposit is due for each traveler at the time of reservation.

2. 100% of trip cost is due no later than 45 days prior to travel date.

3. Written cancellation received no later than 45 days prior to the first day of travel shall receive a full refund less a $50 processing fee.

4. Written cancellations received fewer than 45 days prior to the first day of travel shall not be entitled to a refund of any amount.

C. INDIAN CASINO TRIPS

1. All passengers must be 21 years of age or older.

2. Cancellations at any time are not entitled to a refund of any amount. 06/14/2022 PH6 41 of 41

I @./
00 CITY OF VISTA C A L I F 0 R N I A FY22 - 23
Proposed Fees & Policies Update
Recreation & Community Services

CIn Of
FY22-23 Proposed Fees & Policies Update

CULTURAL ARTS TICKET PRICES UPDATE
Single Tlckets s
Calendar Year 2023($2 increase) Wednesday/Thursday/Sunday Friday/Saturday Moonlight summer season z0z3 Proposed Season Tickets 1
Orchestra:Adult $56$5$ $61$63 Wednesday/Thursday/Sunday Friday/Saturday Orchestra:Senior/E tudent/Youth $64$56 $59$61 Orchestra(25%off 5 shows+$10 fees) $2-13-$220 $224$239 Orchestra:Military&Dep. $52$54 &57$59 Reserved(25%off 5 shows+$10 fees) $},L§$1B3 $494$202 Reserved:Adult $46$48 $54$53 Fringe)25%off 5 shows+$10 fees) Q' '$157 $168$175 Reserved:5eniar/SWdent/Youth $44$45 $49$51 Reserved Lawn(25%off 5 shows+$10 fees) $160$168 $47-9$187 Reserved:Military&Dep. $42$44 $47$49
Reserved:Group of 20+ $40$42 S43$45
Fringe:Adult $39$41 $44$45
Fringe:Senior/Student/Youth W$39 $42$44
Fringe:Military&Dep. $36$37 $49$42
Reserved Lawn Tier:Adult $42$44 $47-$49
Reserved Lawn Tier:Senior/Student/Youth $40 $45 Reserved Lawn Tler:Military&Dep. $38 $43
General Lawn:Adult $47$18 $22$23
General Lawn:Senior/Student/Youth $49$11 W$16 General Lawn:Military&Dep. $S$9 $14

CITY OF

CIn Of
FY22-23 Proposed Fees & Policies Update

CULTURAL ARTS RENTAL FEES UPDATE
MOONLIGHT AMPHITHEATRE on Performance Day Performance Day AddRonal Hours AVQ PLAYHOUSE or Club M Non Performance Day Performance Day Additional Hours Daily Rate Daily Rate Hourly Rate Daily Rate Daily Rate Hourly Rate GroupA Group6 GroupC GroupA Group6 GroupC Group Group6 Group Group Al Group I Group GroupA Group6 Group Group Group Group Up to 10 hours Up to 10 hours Over 10 hours Up to 10 hours Up to 10 hours Over 10 hours Amphitheatre(10 hour max) $840 1 $1,125 1$2,245 $1,6801 2,250 $4,4 $252 1 $337 1 $674 Theater $385 $480 $770 $770 $960 $1,5 $115 $144 $23 4 hour maximum 8 hour maximum House staff `°�'"^ peppefseme4$15-$25/hour per personnel Patio $165 $240 $375 $310 $480 $750 Technical Personnel $28/ho •per personnel$25-$50/hour per personnel Rehearsal Room $165 1 $250 1 $375 $310 $500 $750 Technical Personnel(Contract Services) Billed at direct cost per agreement with City Stage $400 $500 1 $650 $750 $950 $1,250 Technical Director $40/hour HouseStatf/Park!ng/Shuttle $18/haw per peF anpA$15-$25/hour per personnel Light Plot re-hang $900 TechnicaIPersonnel 25- 50/hour per personnel Ticket Printing $75 single event;$20 tor each subsequent performance.

Technical Personnel(Contract Services) Billed at direct cost per agreement with City Ticket Sales $1.00 per ticket processing fee Tech nice I Director $40/hour
ConcertYamaha C5 Piano use $150/day+tuning(Billed at direct costto venue) Roadster 18k Projector use Q50/day$500/one day+$250/each additional day Onstage monitor sound console fee $300
REP light plot restore after custom plat hang fee $2,000 Orchestra Pit cover removal and restore fee $1,000
Ticket Printing $75 single event;$20 for each subsequent performance- Ticket Sales $1M per ticket processing fee
Clearing Fee:$50for Patio&Rehearsal Room;$150 for Stage and included in Amphitheatre

CITY OF

CIn Of
FY22-23 Proposed Fees & Policies Update

WAVE WATERPARK TICKET PRICES UPDATE
Effective Summer Season 2023
General Admission
Daily Season Pass Family Pass 41
Height 4211+ �'�$24.00 $-74$75.00 $69$70.OD Resident Height 42"+ $49-45$21.00 *Increase of$0.05 to Height less than 42" $4&95$19.00 $74$75.00 $69$70.OD keep numbers round Resident Height less than 42" $14 95$16.00
7 years old and youngpr Free Frpe FrP.e
Happy Hour(last 2 hours of operation) $4:9,9-5$11.00 Spectator $20.95$21.00 with$4 refund upon return of dry wrist band Military/Senior $�3:-95$14.00
Early season pool&Spray Park $-4L."$8.00
Group/City Employee $16.95$19.00
Replacement Pass $10

CITY OF

CIn Of
FY22-23 Proposed Fees & Policies Update

WAVE WATERPARK FEES UPDATE
Rentals Hourly
Programs/Events
slide Tower/Picnic Area Rental $500
Flow Rider Rental $350 Aqua Camp ¢440+or--�$195 per week Flow Rider/Riptide/River Rental $500 Jr.Lifeguard $150-p`L�$195 per week Competition Pool 200 Swim Class/Waterpolo/Flow Rider Class $55 for 4 sessions Splash Pad $375 Lap Swim/Water Aerobics $3 Park Private Party:1-500 people $1-,350$1,450 Lap Swim:30 day pass $60 Park Private Party:501-750 people $ A$1,750 Mermaid Program $7 Park Private Party:751-1000 people $1,950 Scout Badge Program S21:95$24.00 Includes admission&badge program Park Private Party:1001+ $2,959$2,150 Teen/Family Night/Friday Night Splash $4=. 5$12.00 Dally Friday Night Splash Upgrade $5
Cabanas $55 all$65-$75 small/d75 85 large$85
Waterpolo Pool $499$110
$95 large
InnerTube:Single $3$5 with$1 refund upon return Duck Race Ticket $5 Inner Tube:Double $10 with$2 refund upon return duck Race Ticket:Consignment $3 Locker $5 with$1 refund upon key return Lifeguard Class $85 plus cost of book VIP Line Access 10 CPR/First Aide Class W$55 Effective Summer Season 2023

CITY OF

CIn Of
FY22-23 Proposed Fees & Policies Update

RECREATION FACILITIES RENTAL FEES UPDATE
PICNIC PAVILIONS Daily Rate
LOCATION Group A Group B Group C Group D Brengle Kiwanis $128 $173 $198 $282 B re ngle/Rotary/Playground Gazebo $51 $69 $79 $112
Bub Williamson(Area A) $102 $138 $158 $224 Bub Williamson(Area B) $51 $69 $79 $112
Shadowridge $51 $69 $79 $112
CIVIC CENTER Hourly Rate Per Rental
LOCATION Group A Group B Group C Group D All Groups Cleaning Morris B.Vance Community Room' $100 $135 $225 $300 $175 Morris B.Vance 1/2 Room $80 $100 $175 $225 $175 Lobby $100 $135 $225 $300 Janitor Contract Courtyard(reeewanooswnnamonoipermit) $80 $120 $135 $175 Janitor Contract Patio I Janitor Contract
Set Up $65$70
TENNIS/PICK LE BALL/BASKETBALL Hourly Rate NO Lights* LOCATION Group A Group B Group C Group D
All Parks $4$8 $6$10 $8$12 $10$14

CITY OF

CIn Of
FY22-23 Proposed Fees & Policies Update

RANCHO BUENA VISTA ADOBE FEES UPDATE

RANCHO BUENA VISTA ADOBE
LOCATION Event Use
Friday&Saturday Sunday-Thursday
Courtyard/Bridal Room Daily Rate' Hourly Rate Kitchen/Gallery
$2, $2,780 $250
1 Includes:5 hour event,2 hour set-up&1 hour clean-up.

Additional hours:Event$325 per hour and set up or break down$325 per hour.

All additional hours require department approval.

Rehearsal or Photography
Courtyard
Monday-Sunday
Hourly Rate$150
(minimum 2 hours)
Art Gallery Hourly Rate$72
minimum 2 hours
Cleaning Fee $1A8
Set Up $4&5$70

CITY OF

CITY OF VISTA
FY22-23 Proposed Fees & Policies Update

POLICIES & PROCEDURES UPDATE

1. Cancellations/Refunds:

Recreation Camps/Early Childhood Education Programs/Classes cancellations received no later than 30 days prior to the onset of the paid session (class start date) will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit. All deposits for Camps and the Early Childhood Education Program are non-transferrable and non-refundable.

2. Moonlight Amphitheatre & AVO Playhouse
Renters will be provided an initial 60-minute walk-through of the venue and may add one additional 30-minute walk-through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.

ICITY OF VISTA

Vista City CouncilJune 14, 2022

Vista City Council
June 14, 2022