ACTION:
____________________________
Clerk/Secretary
Department: Finance Item No: C11
Prepared by: Mathew McDonald, Finance Manager Meeting Date: June 14, 2022 Approved by:
Mike Sylvia, Director/Treasurer
Patrick Johnson, City Manager Agenda Location: Consent Calendar SUBJECT: ENCINA WASTEWATER AUTHORITY BUDGET FOR FISCAL YEAR 2022/23 RECOMMENDATION: Adopt City Council Resolution No. 2022- , and Buena Sanitation District Resolution No. 2022- , approving the Fiscal Year 2022/23 Budget of the Encina Wastewater Authority and Buena Sanitation District in accordance with the revised basic agreement of the Encina Joint Powers Authority.
CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility.
PRIOR ACTION: On June 8, 2021, adopted City Council Resolution No. 2021-82 and Buena Sanitation District Resolution No. 2021- 8, approving the Fiscal Year 2021/22 Budget of the Encina Wastewater Authority in accordance with the revised basic agreement of the Encina Joint Powers Authority (Vote: 5-0).
STATEMENT ON THE SUBJECT: The Encina Wastewater Authority (EWA) provides wastewater treatment services to six member agencies, including the City of Vista (City) and the Buena Sanitation District (District). Under a Joint Powers Agreement, the recommended annual operating and capital budgets of EWA must be approved by each member agency.
On April 27, 2022, the EWA Board of Directors approved the budget for Fiscal Year (FY) 2022/23. The EWA budget is comprised of recommended FY 2023 Pension policy, Operating and Capital improvement project expenses as listed below:
FY 2022/23 EWA Budget City Share District Share
Pension Funding $ - $ -$ - Operating $ 19,528,744 $ 5,146,982 $ 2,036,547
Capital Projects $ 27,005,586 $ 7,112,488 $ 2,011,091 Total Budget $ 46,534,360 $ 12,259,470 $ 4,047,638
In FY 2019/20, based on the guidance of the EWA’s Board of Directors and Member agencies, EWA enacted a three-year plan to pay down the Pension Liability. These payments, approximately $4,096,100 per year, as well as better than anticipated returns on investments in FY 2020/21, have reduce the liability to zero. There is no Pension Funding payment budgeted in FY 2022/23. Pension Funding may be required in the future, depending on CalPERS investment returns and EWA Board action.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
06/14/2022 C11 Page 1 of 59
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2022-86; and 2) Buena Sanitation District Resolution No. 2022-13. Vote: 5-0
MEETING DATE: June 14, 2022 PAGE 2
SUBJECT: ENCINA WASTEWATER AUTHORITY BUDGET FOR FISCAL YEAR 2022/23 The City’s and District’s shares of EWA’s Operating Budget includes the operation, maintenance, and administration costs of the Encina Water Pollution Control Facilities (EWPCF), four pump stations (Agua Hedionda, Buena Vista, Raceway Basin and Buena Creek), and Environmental Compliance Source Control requirements. The City’s share of the FY 2022/23 EWA Operating Budget has increased by $198,639, or 4 percent, while the District’s share has increased by $147,538, or 7.8 percent, when compared to the adopted FY 2021/22 budget. This increase to the City’s and District’s share of the operating budget is due to the increase in operating, maintenance, and electrical costs of EWPCF, as well as an overall increase in personnel expenses.
The annual EWA Operating Budget is prepared based upon percentage ownership of each individual member, an analysis of actual costs over the past three years for each member, and the volume of flow treated for each member. As a result, the Operating Budget can fluctuate from member, causing budget increases and decreases for each member. The percentage ownership remains constant, with the City owning approximately 25 percent and the District owning approximately 10 percent of the treatment facility.
Encina Water Pollution Control Facilities. The main sewer treatment plant, located in Carlsbad, accounts for approximately 79.9 percent of the estimated operational expenses for FY 2022/23. Increases of 1.4 percent are expected in personnel costs, combined with a 13.3 percent increase to non-personnel expenses and 2.4 percent in internal service fund costs, have resulted in an overall increase in budgeted costs of 5.4 percent. Most of the areas of the Operating Budget appear relatively stable with noted increases in treatment costs, insurance, and electrical repair partially offset by decreases in the cost of ocean monitoring and information technology. Detailed information on the Water Pollution Control Facilities portion of the budget can be found starting on page 15 of the EWA Budget document (Exhibit 3).
Operation of Remote Facilities. Remote facilities constitute approximately 19.6 percent of estimated operational expenses. These include the operations of the Agua Hedionda, Buena Vista, Buena Creek, and Raceway Basin pump stations, as well as the Carlsbad Water Recycling facility. Costs for this portion of the budget increased by $29,337, or nearly 0.8 percent, mainly due to increased non-personnel and operating costs and the increases in internal service funds at the various pump stations. Detailed information on each of the individual Remote Facilities portion of the budget can be found starting on page 23 of the EWA Budget document (Exhibit 3).
Source Control Program. The Source Control Program makes up approximately 4.6 percent of the operating budget. The Source Control Program’s purpose is to prevent the introduction of pollutants into the member agency wastewater collection systems. This portion of the budget has decreased in the amount of $11,194, or 1.2 percent, when compared to the prior year. Detailed information on the Source Control Program portion of the budget can be found starting on page 19 of the EWA Budget document (Exhibit 3).
Capital Projects. The FY 2022/23 EWA Capital Project Budget totals $27,005,586, an increase of $3,710,742 or 15.9 percent, when compared to the adopted FY 2021/22 Capital Project Budget. This increase is due to liquid process improvements, solids process improvements, professional services, Planned Asset Replacement (PAR), the rehabilitation of minor infrastructure, equipment, and mobile assets, as well as a slight increase in allocated personnel costs. The City’s share is $7,112,488 and the District’s share is $2,011,091. Total Capital Budget costs include $20,900,000 for improvement projects; $1,156,000 for planned asset replacement; $2,037,800 for acquisitions and rehabilitation; and $2,911,786 in salary and benefit costs associated with capital projects. Detailed information on the Capital Program Budget can be found on page 39 of the EWA Budget document (Exhibit 3).
The Revised Basic Agreement of the Encina Wastewater Authority provides that the EWA Budget will be deemed effective upon approval by all member agencies.
06/14/2022 C11 Page 2 of 59
MEETING DATE: June 14, 2022 PAGE 3
SUBJECT: ENCINA WASTEWATER AUTHORITY BUDGET FOR FISCAL YEAR 2022/23 Staff recommends the City Council, and the District Board of Directors approve the EWA Budget for FY 2022/23.
FISCAL IMPACT: The City’s FY 2021/22 and 2022/23 Operating Budget provides for the City’s portion of EWA operating costs in the Sewer Administration Fund Account (No. 5010375.522000) and the District’s portion in the Buena Administration Fund Account (No. 5040380.522000). The FY 2022/23 EWA capital project costs for both the City and the District are provided in the City’s proposed FY 2022/23 and 2022/2023 Capital Improvement Program budget, Project No. 8157.
EXHIBITS:
1. City Council Resolution No. 2022- , approving the Fiscal Year 2022/23 budget of the Encina Wastewater Authority in accordance with the revised basic agreement of the Encina Joint Powers Authority
2. Buena Sanitation District Resolution No. 2022- , approving the Fiscal Year 2022/23 budget of the Encina Wastewater Authority in accordance with the revised basic agreement of the Encina Joint Powers Authority
3. Encina Wastewater Authority Operating & Capital Budget for Fiscal Year 2022/23
06/14/2022 C11 Page 3 of 59
00107810 1
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2022/23 BUDGET OF
THE ENCINA WASTEWATER AUTHORITY IN ACCORDANCE WITH THE
REVISED BASIC AGREEMENT OF THE ENCINA JOINT POWERS
AUTHORITY
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A.The City of Vista is a party to the Encina Joint Powers Revised Basic Agreement for Ownership, Operation and Maintenance of a Joint Sewage System, as amended June 22, 2004 (“Revised Basic Agreement”).
B.Section 13.1.2 of the Revised Basic Agreement requires approval of the budget of the Encina Joint Powers Authority, commonly known as the Encina Wastewater Authority (“EWA”), by each of the Member Agencies following the recommendation of the Joint Advisory Committee (“JAC”).
C.The JAC recommended the proposed Fiscal Year (FY) 2022/23 budget and determined each member’s share of expenses in accordance with the allocation provided in the Revised Basic Agreement.
2. Action.
A.The proposed FY 2022/23 budget of EWA, as recommended by the JAC on April 27, 2022, in the amount of $46,534,360, consisting of Operating Expense Budget of $19,528,774 and a Capital Expense Budget of $27,005,586, is approved.
B.The proposed City of Vista’s share of the FY 2022/23 Budget of EWA, in the amount of $12,259,470, consisting of an Operating Expense Budget of $5,146,982 and a Capital Expense Budget of $7,112,488, is approved.
C.The City Manager is hereby authorized to make payments on behalf of this agency to EWA in accordance with the budget, as approved herein, and in accordance with the Revised Basic Agreement, as modified.
D.A certified copy of this Resolution shall be forwarded to EWA upon its execution. [Continued on page 2]
06/14/2022 C11 Page 4 of 59
EXHIBIT 1
RESOLUTION NO. 2022-
CITY COUNCIL OF THE CHARTERED CITY OF VISTA
PAGE 2
00061757 1
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council held on June 14, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER C. CHUNG, ACTING CITY ATTORNEY
By:
JUDY RITTER, Mayor
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED
Walter C. Chung
20220602105707
06/14/2022 C11 Page 5 of 59
00107811 1
RESOLUTION NO. 2022 -
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUENA
SANITATION DISTRICT, VISTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2022/23 BUDGET OF THE ENCINA WASTEWATER AUTHORITY IN
ACCORDANCE WITH THE REVISED BASIC AGREEMENT OF THE ENCINA
JOINT POWERS AUTHORITY
The Board of Directors of the Buena Sanitation District does resolve as follows:
1. Findings. The Board of Directors hereby finds and declares the following:
A.The Buena Sanitation District is a party to the Encina Joint Powers Revised Basic Agreement for Ownership, Operation and Maintenance of a Joint Sewage System, as amended June 22, 2004 (“Revised Basic Agreement”).
B.Section 13.1.2 of the Revised Basic Agreement requires approval of the budget of the Encina Joint Powers Authority, commonly known as the Encina Wastewater Authority (“EWA”), by each of the Member Agencies following the recommendation of the Joint Advisory Committee (“JAC”).
C.The JAC recommended the proposed Fiscal Year (FY) 2022/23 budget and determined each member’s share of expenses in accordance with the allocation provided in the Revised Basic Agreement.
2. Action.
A.The proposed FY 2022/23 budget of EWA, as recommended by the JAC on April 27, 2022, in the amount of $46,534,360, consisting of Operating Expense Budget of $19,528,774 and a Capital Expense Budget of $27,005,586, is approved.
B.The proposed Buena Sanitation District’s share of the FY 2022/23 Budget of EWA, in the amount of $4,047,638, consisting of an Operating Expense Budget of $2,036,547 and a Capital Expense Budget of $2,011,091 is approved.
C.The District Manager is hereby authorized to make payments on behalf of this agency to EWA in accordance with the budget, as approved herein, and in accordance with the Revised Basic Agreement, as modified.
D.A certified copy of this Resolution shall be forwarded to EWA upon its execution. [Continued on page 2]
06/14/2022 C11 Page 6 of 59EXHIBIT 2
RESOLUTION NO. 2022-
BUENA SANITATION DISTRICT BOARD
PAGE 2
00107811 1
3. Adoption. PASSED AND ADOPTED at a meeting of the District Board held on June 14, 2022, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED AS TO FORM:
WALTER C. CHUNG, ACTING DISTRICT
COUNSEL
By:
JUDY RITTER, CHAIRPERSON
ATTEST:
KATHY VALDEZ, CLERK OF THE BOARD
By:
APPROVED
Walter C. Chung
20220602105707
06/14/2022 C11 Page 7 of 59
06/14/2022 C11 Page 8 of 59EXHIBIT 3
Mission Statement
“As an environmental leader, EWA provides reliable
and ϔiscally responsible wastewater services to the
communities we serve while optimizing use of
renewable resources.”
Proudly Serving
Buena Sanitation District
City of Carlsbad
City of Encinitas
City of Vista
Leucadia Wastewater District
Vallecitos Water District
06/14/2022 C11 Page 9 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
ENCINA WASTEWATER AUTHORITY
RECOMMENDED FY2023 OPERATING & CAPITAL BUDGETS
TABLE OF CONTENTS
INTRODUCTION
Letter of Transmittal ............................................................................................................................................................................... 1 Policy Brief: Workforce Staffing Strategy ............................................................................................................................................... 3 Operating Budget Revenue and Expense Summary ................................................................................................................................ 9 Operating Budget: Expense Summary .................................................................................................................................................. 10 Operating Budget: Revenue Summary ................................................................................................................................................. 11 Personnel Expense Summary by Account ............................................................................................................................................. 12 Personnel Expense Summary by Program ............................................................................................................................................. 12 Organization Chart ................................................................................................................................................................................ 13 Salary Schedule ..................................................................................................................................................................................... 14 OPERATING PROGRAMS
Encina Water Pollution Control Facility ................................................................................................................................................. 15 Operating Expense Summary: Encina Water Pollution Control Facility ............................................................................................... 17 Environmental Compliance and Regional Source Control ..................................................................................................................... 19 Operating Expense Summary: Source Control .................................................................................................................................... 21 Agua Hedionda Pump Station .................................................................................................................................................. 23 and 29 Buena Vista Pump Station ......................................................................................................................................................... 24 and 30 Buena Creek Pump Station ........................................................................................................................................................ 25 and 31 Carlsbad Water Recycling Facility .............................................................................................................................................. 26 and 32 Raceway Basin Pump Station ................................................................................................................................................... 27 and 33 Internal Service Funds ........................................................................................................................................................................... 35 Operating Expense Summary: Internal Service Funds……………………………………………………………………………………………………………………….37 CAPITAL PROGRAMS
Capital Program ……………………………………………………………………………………………………………………………………………………………………………….39 Summary of Capital Expenses ............................................................................................................................................................... 41 EWPCF – Capital Improvements ............................................................................................................................................................ 42 EWPCF – Planned Asset Rehabilitation & Replacement ........................................................................................................................ 43 EWPCF – Capital Acquisitions ................................................................................................................................................................ 44 Remote Facilities – Acquisitions & Rehabilitation ................................................................................................................................. 45 Long‐Term Capital Financial Plan .......................................................................................................................................................... 47 06/14/2022 C11 Page 10 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
06/14/2022 C11 Page 11 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Date: April 27, 2022
To: Honorable Chair and Members of the Board of Directors Encina Joint Advisory Committee
Boards and Councils of the Encina Member Agencies
From: Scott McClelland, General Manager
Subject: Transmittal of FY2023 Recommended Operating & Capital Budgets This letter transmits the Encina Wastewater Authority’s (EWA) Recommended Fiscal Year 2023 Operating and Capital Budgets. In conformance with the Revised Basic Agreement for Ownership, Operation and Maintenance of the Encina Joint Sewage System, this Recommended Budget estimates both the amount of money required to operate, maintain and administer the Joint System during Fiscal Year 2023, and the proportionate amount to be paid by each Member Agency.
OPERATING BUDGET OVERVIEW
The Recommended FY2023 Operating Budget is comprised of seven (7) operational programs that provide services to the Encina Member Agencies. Each operational program includes direct personnel and non‐personnel expenses and related internal service fund (ISF) charges. The Recommended FY2023 Budget reflects management’s strategies and objectives to ensure continued achievement within each of the six (6) Business Principles identified in the Five‐Year Strategic Business Plan:
Protect Public Health and the Environment; Pursue Waste Resource Recovery Opportunities; Conduct Sound Planning and Invest Appropriately; Remain Efficient, Fiscally Responsible, and Innovative; Provide Meaningful Transparency; and Deliver Exceptional Member Agency Service. The Recommended FY2023 Operating Budget totals $19.5M for the seven (7) operational programs summarized below:
The FY2023 Operating Budget reflects EWA’s continuing commitment to provide sustainable and fiscally responsible wastewater services to the communities it serves while maximizing the use of alternative and renewable resources. The Recommended FY2023 EWPCF Operating Budget includes $250,000 in contingency funding to help each of the Member Agencies make sufficient appropriations for their share of EWA expenditures as part of their annual budgeting processes.
Operating Program Actual
FY2021
Budget
FY2022
Recommended
FY2023
FY 2022 vs
FY 2023
% Change
Encina Water Pollution Control Facility $ 14,172,954 $ 14,813,465 $ 15,607,229 5.4% Environmental Compliance ─ Source Control $ 1,036,871 $ 915,542 $ 904,348 ‐1.2% Agua Hedionda Pump Station $ 599,217 $ 859,193 $ 743,735 ‐13.4% Buena Vista Pump Station $ 705,363 $ 734,851 $ 764,909 4.1% Buena Creek Pump Station $ 536,675 $ 524,451 $ 582,396 11.0% Carlsbad Water Recycling Facility $ 1,225,786 $ 1,405,351 $ 1,461,581 4.0% Raceway Basin Pump Station $ 250,738 $ 282,014 $ 282,576 0.2% Sub‐Total: Expenses $ 18,527,604 $ 19,534,867 $ 20,346,774 4.2% Estimated Other Operating Revenue $ ‐ $ (712,000) $ (818,000) 14.9% Total Operating Budget $ 18,527,604 $ 18,822,867 $ 19,528,774 3.8% 106/14/2022 C11 Page 12 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
CAPITAL BUDGET OVERVIEW
The Recommended FY2023 Capital Budget totals $27M for the following EWA capital programs summarized below:
Improvement Projects are planned, scoped, and prioritized through the Comprehensive Asset Management Program (CAMP).
The most recent CAMP was published in June 2021 and will continue to be updated biannually. It considers anticipated changes in regulatory requirements, prospective operational efficiencies, funding availability and other factors.
The Recommended FY2023 Capital Budget includes approximately $2.9 million in funding for 14.01 full‐time equivalent (FTE) positions. These positions include full and part‐time efforts of EWA executives, professionals, managers, and technical staff who plan, direct, and support EWA’s Capital Program.
Significant Capital Improvement Projects for FY2023 funding includes the Digester Rehabilitation and Improvements ($9.9M), the Dissolved Air Flotation Tank Repairs ($1.8M), and Secondary Clarifiers and Strainers Improvements ($1.6M).
EWPCF – Planned Asset Rehabilitation and Replacement (PARR) reflects minor plant rehabilitation efforts undertaken by EWA staff to maintain the $530 million worth of Joint System assets. PARR Projects total $1.2M. EWPCF – Capital Acquisitions total $0.4M and reflect appropriate investment in minor infrastructure, equipment. Remote Facilities – Acquisitions and Rehabilitation total $1.7M and reflect appropriate investment in remote facility improvements.
In closing, it would not be appropriate to transmit the Recommended FY2023 Budget without taking note of the tumultuous, unpredictable time in which much of the nation and world are experiencing while this document was being developed. After experiencing two years of a worldwide pandemic which may or may not be coming to an end, the world is now experiencing significant supply chain disruptions, price fluctuations, and inflation that has not been experienced in decades. In addition, world powers are currently in a state of unrest. Staff has made every effort to coordinate with the Member Agencies and use its best judgement in developing the budget but acknowledges the unpredictable nature in which the document was developed.
Please join me in recognizing the staff whose efforts produced this document. Joseph Spence, Assistant to the General Manager, led staff efforts in the preparation and development of the Recommended FY2023 Budget. The Executive Leadership Team coordinated the budget development processes within their respective departments. Director of Administrative Services, LeeAnn Warchol, made certain our constantly developing ideas were presented clearly, consistently and accurately.
Respectfully Submitted,
Scott McClelland
General Manager
Capital Program Actual
FY2021
Budget
FY2022
Recommended
FY2023
FY 2022 vs
FY 2023
% Change
EWPCF – Capital Improvements 21,584,452$ 16,454,000$ 20,900,000$ 27.0% EWPCF – Planned Asset Rehabilitation 914,788$ 1,101,000$ 1,156,000$ 5.0% EWPCF – Capital Acquisitions 264,961$ 349,000$ 356,000$ 2.0% Remotes Facilities – Acquisitions & Rehabilitation 1,473,545$ 2,488,500$ 1,681,800$ ‐32.4% Allocated Personnel Expenses 2,713,732$ 2,902,344$ 2,911,786$ 0.3% Total Capital Budget $ 26,951,478 $ 23,294,844 $ 27,005,586 15.9% 206/14/2022 C11 Page 13 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Policy Brief
Date: April 27, 2022
To: Honorable Chair and Members of the Board of Directors Encina Joint Advisory Committee
Boards and Councils of the Encina Member Agencies
From: Scott McClelland, General Manager
Subject: Workforce Staffing Strategy
The Encina Wastewater Authority’s (EWA) workforce staffing strategy is linked directly to its mission, vision, values and strategic business and tactical plans. It includes a cost‐effective blend of human resources that includes permanent employees, consultants, contract and limited duration employees. Staffing decisions are based on established criteria designed to add value to the organization, reduce risk, and complement or leverage existing staff competencies.
The staffing needs of EWA are reviewed annually. With few exceptions, decisions to expand or contract EWA’s total complement of Full Time Equivalent (FTE) staff are made as part of the budget development process. Department Directors requesting additional staff are required to submit a written report to the General Manager justifying the request.
EWA’s staffing strategy centers on identifying the core workforce needed for ongoing work, which is essential to its mission on a permanent basis and should therefore be permanently staffed, as opposed to work that may be equally important to EWA but has a limited timeframe, or which has a temporary (even if several years) peak workload but is then expected to diminish. Any temporary programmatic increase in workload should consider the use of Limited Duration Employees (LDE) with an established, predictable separation date based upon the temporary nature of the work. In evaluating the need for additional staff, written justification for any new FTEs should address the following criteria:
Evaluation Criteria Justification Must Address
Permanence Is the work permanent in nature and not likely to diminish over time? Reprioritization Can work within the department be reprioritized to meet the new need, while reducing or eliminating other existing work, redeploying existing staff and negating the need to add an FTE? Cost Effectiveness and
Budget Impact
Is adding an FTE more cost effective over the expected life of the position’s work than alternative resourcing options (e.g. temporary, LDE or contract resources)? Full Time vs. Part Time Does the work require a full‐time position, or can the work be accomplished with a half‐time position?
Appropriate
Classification
Can the position be filled at a lower classification and accomplish the work, while minimizing the costs to EWA?
Institutional
Knowledge
Does the position require institutional knowledge that could not likely be built and sustained through the use of temporary employees, LDE’s, or contract resources? Market Availability What is the market availability and competitive landscape for the desired skill set of the proposed position?
Special Skills or
Certifications Required
Are special skills or certification required to perform the work? Risk Management and
Transparency
Does the critical nature of the position, or the consequence of error or failure to effectively and safely perform the work make the use of outside resources impractical or too risky? Is there a concern for loss of transparency if outside resources are utilized? Logistical Issues Does the position’s workplace locations, demands or duties create logistical challenges that make the use of temporary or contract resources impractical? 306/14/2022 C11 Page 14 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Contract Administrator
The Recommended Fiscal Year 2023 Budget includes a new Contract Administrator position to support the significant increase in the activity and complexity of EWA’s contract administration, Department of Industrial Relations (DIR) compliance, legal compliance, and contract reporting. A reduction in the utilization of temporary and part‐time staff partially mitigates the cost impact of this staffing recommendation. The Contract Administrator will serve as the primary technical expert for all of EWA to utilize and will be integral to EWA’s quarterly and annual reporting, and forward‐looking projections. The combination of these factors requires additional staffing resources in the Capital Improvements Program. The following table of justification is provided for consideration:
Evaluation Criteria Justification
Permanence The recommended addition of a Contract Administrator provides the needed staffing to manage increased complexity and volume of contracts being drafted, negotiated, and monitored. The reporting of these contracts, particularly to DIR, and project activity is integral to the organization’s financial reporting and forward‐looking projections. The Member Agency Managers have requested this additional reporting, asking for more details and transparency throughout EWA’s quarterly billing, EWA’s quarterly and annual projections, and EWA’s reporting of each Agency’s share of the contracted project costs. This position directly addresses a number of on‐going concerns the Member Agency Managers have requested EWA to address.
Reprioritization EWA runs a lean staffing model reliant on dedication and efficient effort from staff as well as support from outside consultants, extension of staff, and part‐time labor. This position will be lieu of a part‐time position which currently serves a similar role at an approximately 0.75 full time equivalent (FTE). Additional staff is being requested now that the volume has continued to grow beyond the capacity of the 0.75 FTE for the past several years.
Cost Effectiveness and
Budget Impact
The additional FTE is permanent and will be partially offset by a reduction in part‐time labor costs. In addition, the position will be integral to the reporting and administration of EWA’s Federal Grant administration in which some of their labor costs are anticipated to be reimbursable.
Full Time vs. Part Time EWA has utilized a part‐time position for nearly five years to fulfill the organization’s contract administration needs. Increasing activity and complexity requires this position to be transitioned into an FTE to properly support management of the on‐going projects, administration, and contract reporting.
Appropriate
Classification
EWA’s staffing structure has relied heavily on outside consultants, contractors, and part‐time staff but increased contract administration complexity and volume requires these tasks to be brought in‐house to better ensure continuation of serve and management risk.
Institutional
Knowledge
It takes a considerable amount of time for a contract administrator to understand all of the systems and projects currently underway and those planned in the future. However, the additional FTE will allow for a part‐time position to be transitioned over and be supported by the accounting team.
Market Availability Market competition is extremely tight and the labor pool is very limited for contract administrators. It is essential to select an individual with the right skill set and personality to complement the existing project management and operating team skill set.
Special Skills or
Certifications Required
This position requires the ability to manage complex administration, reporting and legal aspects of contracts. The position will need to be able to work independently with use of their best judgement and limited oversight.
Risk Management and
Transparency
If adequate internal controls for managing contracts is not provided, EWA must rely on the extension of staff and legal counsel to lead a significant portion of the effort. Without sufficient contract administration and reporting, the organization risks scheduling, budget and quality issues.
406/14/2022 C11 Page 15 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Logistical Issues The new position will support the organization as a whole but will work directly under the finance team. This allows for the contract administrator to integrate contract reporting directly into routine processing, quarterly reporting, and projection reporting.
Administrative Assistant
The Recommended Fiscal Year 2023 Budget includes an Administrative Assistant. EWA currently has only one FTE that is dedicated to administrative support for a current staff of 72 total FTEs, that individual also provides support for miscellaneous IT systems as well so their time is not 100% dedicated to administrative functions. The addition of an Administrative Assistant will benefit all departments in the organization and relieve staff from some administrative functions thus making better use of their time. The following table of justification is provided for your consideration:
Evaluation Criteria Justification
Permanence This important position is needed to provide consistent professional staffing at EWA’s front desk, support the administrative and clerical needs of the organization and support EWA’s capacity to engage in projects across the facility and in the communities we serve.
Reprioritization EWA runs a lean staffing model and takes every opportunity to reprioritize existing positions before considering adding any staff. In the past several years, EWA has placed an over reliance on temporary staffing to maintain front office coverage and administrative support for the organization. This staffing model is inefficient and routinely distracts staff from their work due to the need to train new employees two or three times a year. This disrupts the workflow which is often associated with a time sensitive schedules that must be adhered to. The temporary staffing results in constant re‐training and reprioritization when the temporary staff leave for positions at other organizations that are permanent.
Cost Effectiveness and
Budget Impact
The additional FTE administrative position is permanent position. The permanent position is a more cost‐effective option than cycling through temporary labor, which requires retraining and loss of valuable staff time. EWA staff is spending approximately 5 months training temporary staff which costs the agency about $31K of lost staff time and experience on training, which would be considered inefficient use of labor resources for the agency. The level of service that is required is inhibited by the lack of a permanent staff member to cover the front counter duties as well as provide administrative assistance. Until such time as it is possible to acquire a permanent administrative assistant, EWA will continue to struggle with frequent turnover which creates a situation where staff is spending time performing tasks that could be handled by a permanent position.
Full Time vs. Part Time EWA is currently undergoing increased capital improvement projects, which in turn creates increased administrative needs for the organization. Furthermore, this position requires training and knowledge that may take a few years to fully obtain. The addition of a permanent staff member helps EWA to be more responsive to the numerous requests received from all departments including assisting with completion of paperwork, analyzing, and organizing complex documents into the records retrieval system; prepare letters, memos, reports, charts, graphs, and presentations from both verbal and written instructions to meet legislative and administrative deadlines; data entry; assisting in preparation of Board and committee agenda packages. This position will provide valuable service to all departments within the organization.
Appropriate
Classification
This administrative position is an entry level position with specialize skillset to meet the needs of the agency.
Institutional
Knowledge
It takes approximately 1 to 2 years of training for someone with this skillset to be able to be trained and perform at its highest potential. Having the position set at an entry level position broadens the candidate pool and should allow EWA to find a candidate that would be a good fit for the organization on a long‐term basis.
Market Availability To work in EWA’s administrative department, training is required to meet the expectations of the agencies and workload. staffing this position with temporary staff has been extremely difficult due to the unprecedent job market.
506/14/2022 C11 Page 16 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Special Skills or
Certifications Required
Knowledge of modern office methods and practices, including filing systems, receptionist techniques, business correspondence, and office equipment operation. Prepare and maintain accurate and complete records and reports; learn and interpret the laws, rules, and policies governing the operation of a joint powers authority. The ability to organize, assemble, and disseminate complex data in usable forms; the ability to establish and maintain effective communication with all staff; the ability to prepare concise written and verbal reports. Ability to utilize a variety of advisory data and information such as safety regulations, training materials, legislation/regulations, purchase orders, budgets, investment guidelines, financial statements, planning documents, meeting agendas and minutes, state statutes, procedures, and non‐routine correspondence.
Risk Management and
Transparency
The current staffing model is unsustainable given the increased demand for administrative support from all departments. Having a reliable and consistent administrative assistant in the office will balance workload and maintain quality service at the front desk. Without a permanent position for front office coverage, staffing issues will continue to arise, which will require an adjustment in everyone’s schedule to accommodate coverage needs and reduce efficiency at all levels of the organization.
Logistical Issues The additional FTE administrative assistant position would reduce the administrative burden on staff administrative responsibilities that currently exist. This position would report directly to the Administrative Assistant IV.
Procurement Specialist
The Recommended Fiscal Year 2023 Budget includes a Procurement Specialist. This position returns EWA back to a purchasing model it used several years ago which allowed for a specialist to focus on the execution of purchases, thereby allowing the Operators, Maintenance, and Administrative staff to more heavily focus on their area of expertise. The following table of justification is provided for your consideration:
Evaluation Criteria Justification
Permanence Senate Bill 854 is an unfunded mandate that requires EWA to comply with additional prevailing wage reporting requirements for public works contracts over $1,000. Currently, field staff are required to perform the administrative tasks related to purchasing and contracts, taking time away from their core field functions where they are most effective. The unfunded mandate significantly increases that burden, further reducing the hours available for Operations and Technical Services staff to perform their specialized roles. We recommend returning to the staffing model that existed prior to 2012, when EWA had a dedicated Purchasing Specialist who supported all departments. Returning to that model will ensure greater organizational efficiency and effectiveness, and a consistent approach to complying with EWA’s purchasing policy and other related contract requirements/policies. In addition, our current Inventory Control Technician is nearing retirement and this position could work closely with the Inventory Control Technician and provide cross training resource to ensure there are no disruption to inventory services. All of EWA’s Member Agencies also have an FTE of the same designation.
Reprioritization EWA runs a lean staffing model and takes every opportunity to reprioritize existing positions before considering adding any staff. Since 1995, EWA’s FTE count has only increased to accommodate positions which were needed to address increased plant complexity and safety concerns. Reassigning certified staff from other facility operations is not feasible as this position has a requirement for a unique skill set and would put the mission at risk.
Cost Effectiveness and
Budget Impact
The addition of the FTE Procurement Specialist position is permanent and will remain so for as long as EWA maintains a purchasing program. From an EWA perspective, this is a more cost‐ effective option than cycling through temporary labor or continuing to take time away from field staff core field functions where they could be best utilized. EWA staff currently processes over 2,000 purchase orders per year. Purchase orders require a lot of administrative reporting and specialized training in compliance with EWA’s Purchasing Policy and Procedures. In addition, staff currently processes over 200 standard agreements such as design build contracts, 606/14/2022 C11 Page 17 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
professional services, technical services, and general service agreements. These agreements are technical and includes specific procurement policy language that must be followed. Contract language is complex and is not cost effective to provide continuous training to all management levels. This administrative burden reduces the amount of time that the capital improvement, operations, and technical services staff spend accomplishing field work where their time is more effectively used.
Full Time vs. Part Time The skill set required to perform the duties of this position efficiently and accurately will take approximately two years to acquire even with prior experience in a similar role elsewhere. EWA and the operations of the plant and remote facilities have many unique systems that are uncommon to the general procurement world.
Appropriate
Classification
This procurement is mid‐level position that requires education, experience, certifications, and knowledge builds.
Institutional
Knowledge
It takes approximately two years for a new Procurement Specialist to learn the specialized needs of the organization and legal responsibilities. Furthermore, our existing inventory control specialist is currently eligible to retire, leaving temporary non‐permanent staffing as a poor long‐ term strategy.
Market Availability There is significant market competition for obtaining experienced staff in the procurement job market. EWA does not anticipate finding anyone that would persist in the position as a temporary employee. Therefore, a permanent employee would stay long enough to learn the specialized needs of the agency which fit these criteria long term. Having the position set at a mid‐level procurement position broadens the candidate pool and should allow EWA to find a long‐term solution that would benefit the agency.
Special Skills or
Certifications Required
To work in EWA’s procurement department requires education, specialized procurement training and contract management experience.
Risk Management and
Transparency
Knowledge of existing prevailing wage laws and practices, including indemnity, certificate of insurance requirements, risk management recommendations, contract language interpretations, competitive pricing, maintaining vendor relationships, life cycle, value, price and cost analysis through volume discounts, economies of scale, standardized specifications, and cooperative purchasing agreements.
Logistical Issues The additional one FTE procurement specialist position would reduce the administrative burden on approximately 25 staff members. This position would report directly to the Director of Administrative Services.
706/14/2022 C11 Page 18 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
806/14/2022 C11 Page 19 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
City of Carlsbad 5,587,638$ 5,835,150$ 5,437,366$ 6,019,641$ 184,491$ 3.2% City of Vista 4,814,181$ 4,948,343$ 4,797,594$ 5,146,982$ 198,639$ 4.0% Buena Sanitation District 1,955,094$ 1,889,009$ 1,839,411$ 2,036,547$ 147,538$ 7.8% Vallecitos Water District 3,226,688$ 3,338,944$ 3,035,204$ 3,303,792$ (35,152)$ ‐1.1% Leucadia Wastewater District 2,218,853$ 2,130,280$ 2,086,802$ 2,274,588$ 144,308$ 6.8% City of Encinitas 725,150$ 681,141$ 678,113$ 747,224$ 66,083$ 9.7% Sub Total 18,527,604$ 18,822,867$ 17,874,490$ 19,528,774$ 705,907$ 3.8% Estimated Other Revenue *712,000$ 744,100$ 818,000$ 106,000$ 14.9% Total 18,527,604$ 19,534,867$ 18,618,590$ 20,346,774$ 811,907$ 4.2% *2021 Actual total is net of other revenue
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 14,172,954$ 14,101,465$ 13,492,245$ 14,789,229$ 687,764$ 4.9% Source Control 1,036,871$ 915,542$ 840,857$ 904,348$ (11,194)$ ‐1.2% Agua Hedionda Pump Station 599,217$ 859,193$ 636,135$ 743,735$ (115,458)$ ‐13.4% Buena Vista Pump Station 705,363$ 734,851$ 754,778$ 764,909$ 30,058$ 4.1% Buena Creek Pump Station 536,675$ 524,451$ 519,330$ 582,396$ 57,945$ 11.0% Carlsbad Water Recycling Facility 1,225,786$ 1,405,351$ 1,319,415$ 1,461,581$ 56,230$ 4.0% Raceway Basin Pump Station 250,738$ 282,014$ 311,730$ 282,576$ 562$ 0.2% Total 18,527,604$ 18,822,867$ 17,874,490$ 19,528,774$ 705,907$ 3.8% (712,000)$ (744,100)$
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 14,172,954$ 14,813,465$ 14,236,345$ 15,607,229$ 793,764$ 5.4% Source Control 1,036,871$ 915,542$ 840,857$ 904,348$ (11,194)$ ‐1.2% Agua Hedionda Pump Station 599,217$ 859,193$ 636,135$ 743,735$ (115,458)$ ‐13.4% Buena Vista Pump Station 705,363$ 734,851$ 754,778$ 764,909$ 30,058$ 4.1% Buena Creek Pump Station 536,675$ 524,451$ 519,330$ 582,396$ 57,945$ 11.0% Carlsbad Water Recycling Facility 1,225,786$ 1,405,351$ 1,319,415$ 1,461,581$ 56,230$ 4.0% Raceway Basin Pump Station 250,738$ 282,014$ 311,730$ 282,576$ 562$ 0.2% Total 18,527,604$ 19,534,867$ 18,618,590$ 20,346,774$ 811,907$ 4.2% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 7,297,489$ 7,598,928$ 7,319,690$ 7,372,976$ (225,952)$ ‐3.0% Non‐Personnel 5,703,275$ 6,045,710$ 5,804,594$ 6,796,650$ 750,940$ 12.4% Internal Service Fund 5,526,840$ 5,890,229$ 5,494,306$ 6,177,148$ 286,919$ 4.9% Total 18,527,604$ 19,534,867$ 18,618,590$ 20,346,774$ 811,907$ 4.2% Combined Operating Budget Expense
OPERATING BUDGET: REVENUE and EXPENSE SUMMARY
Operating Revenues from Member Agencies by Program
Operating Budget Expense Summary by Program
Revenue Summary
906/14/2022 C11 Page 20 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 4,943,812$ 5,090,138 5,170,502$ 5,162,584$ 72,446$ 1.4% Non‐Personnel 4,298,900$ 4,471,660$ 4,238,552$ 5,067,000$ 595,340$ 13.3% Internal Service Fund 4,930,243$ 5,251,667$ 4,827,291$ 5,377,645$ 125,978$ 2.4% Total 14,172,955$ 14,813,465$ 14,236,345$ 15,607,229$ 793,764$ 5.4% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 773,193$ 703,703$ 582,100$ 632,677$ (71,026)$ ‐10.1% Non‐Personnel 67,555$ 25,100$ 64,088$ 28,450$ 3,350$ 13.3% Internal Service Fund 196,124$ 186,739$ 194,669$ 243,221$ 56,482$ 30.2% Total 1,036,872$ 915,542$ 840,857$ 904,348$ (11,194)$ ‐1.2% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 318,460$ 533,201$ 316,036$ 381,126$ (152,075)$ ‐28.5% Non‐Personnel 217,602$ 248,800$ 239,445$ 264,950$ 16,150$ 6.5% Internal Service Fund 63,155$ 77,192$ 80,654$ 97,659$ 20,467$ 26.5% Total 599,217$ 859,193$ 636,135$ 743,735$ (115,458)$ ‐13.4% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 270,133$ 248,544$ 282,771$ 241,349$ (7,195)$ ‐2.9% Non‐Personnel 387,341$ 432,850$ 416,152$ 456,250$ 23,400$ 5.4% Internal Service Fund 47,889$ 53,457$ 55,855$ 67,310$ 13,853$ 25.9% Total 705,363$ 734,851$ 754,778$ 764,909$ 30,058$ 4.1% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 297,865$ 274,524$ 263,642$ 279,005$ 4,481$ 1.6% Non‐Personnel 197,168$ 200,300$ 203,835$ 238,400$ 38,100$ 19.0% Internal Service Fund 41,642$ 49,627$ 51,853$ 64,991$ 15,364$ 31.0% Total 536,675$ 524,451$ 519,330$ 582,396$ 57,945$ 11.0% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 521,018$ 569,538$ 472,576$ 511,292$ (58,246)$ ‐10.2% Non‐Personnel 488,219$ 599,650$ 599,826$ 668,850$ 69,200$ 11.5% Internal Service Fund 216,548$ 236,163$ 247,013$ 281,439$ 45,276$ 19.2% Total 1,225,785$ 1,405,351$ 1,319,415$ 1,461,581$ 56,230$ 4.0% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Personnel 173,009$ 179,280$ 232,063$ 164,943$ (14,337)$ ‐8.0% Non‐Personnel 46,490$ 67,350$ 42,696$ 72,750$ 5,400$ 8.0% Internal Service Fund 31,239$ 35,384$ 36,971$ 44,883$ 9,499$ 26.8% Total 250,738$ 282,014$ 311,730$ 282,576$ 562$ 0.2% OPERATING BUDGET: EXPENSE SUMMARY
Carlsbad Water Recycling Facility
Raceway Basin Pump Station
Encina Water Pollution Control Facility
Environmental Compliance ─ Source Control
Agua Hedionda Pump Station
Buena Vista Pump Station
Buena Creek Pump Station
1006/14/2022 C11 Page 21 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 3,813,977$ 3,840,623$ 3,597,236$ 3,983,717$ 143,094$ 3.7% Source Control 289,359$ 247,261$ 245,652$ 264,978$ 17,717$ 7.2% Agua Hedionda Pump Station 185,158$ 265,491$ 196,566$ 229,815$ (35,676)$ ‐13.4% Buena Vista Pump Station 73,358$ 76,424$ 78,497$ 79,550$ 3,126$ 4.1% Carlsbad Water Recycling Facility 1,225,786$ 1,405,351$ 1,319,415$ 1,461,581$ 56,230$ 4.0% Total 5,587,638$ 5,835,150$ 5,437,366$ 6,019,641$ 184,491$ 3.2% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 3,193,229$ 3,128,279$ 3,119,388$ 3,394,406$ 266,127$ 8.5% Source Control 324,150$ 285,921$ 250,626$ 270,721$ (15,200)$ ‐5.3% Agua Hedionda Pump Station 414,059$ 593,702$ 439,569$ 513,920$ (79,782)$ ‐13.4% Buena Vista Pump Station 632,005$ 658,427$ 676,281$ 685,359$ 26,932$ 4.1% Raceway Basin Pump Station 250,738$ 282,014$ 311,730$ 282,576$ 562$ 0.2% Total 4,814,181$ 4,948,343$ 4,797,594$ 5,146,982$ 198,639$ 4.0% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 1,296,296$ 1,248,074$ 1,230,063$ 1,352,681$ 104,607$ 8.4% Source Control 122,123$ 116,484$ 90,018$ 101,470$ (15,014)$ ‐12.9% Buena Creek Pump Station 536,675$ 524,451$ 519,330$ 582,396$ 57,945$ 11.0% Total 1,955,094$ 1,889,009$ 1,839,411$ 2,036,547$ 147,538$ 7.8% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 3,051,604$ 3,167,982$ 2,869,596$ 3,135,151$ (32,831)$ ‐1.0% Source Control 175,084$ 170,962$ 165,608$ 168,641$ (2,321)$ ‐1.4% Total 3,226,688$ 3,338,944$ 3,035,204$ 3,303,792$ (35,152)$ ‐1.1% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 2,133,102$ 2,060,945$ 2,020,324$ 2,202,883$ 141,938$ 6.9% Source Control 85,751$ 69,335$ 66,478$ 71,705$ 2,370$ 3.4% Total 2,218,853$ 2,130,280$ 2,086,802$ 2,274,588$ 144,308$ 6.8% Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023 Change %
Encina Water Pollution Control Facility 684,746$ 655,562$ 655,638$ 720,391$ 64,829$ 9.9% Source Control 40,404$ 25,579$ 22,475$ 26,833$ 1,254$ 4.9% Total 725,150$ 681,141$ 678,113$ 747,224$ 66,083$ 9.7% OPERATING BUDGET: REVENUE SUMMARY
Leucadia Wastewater District
City of Encinitas
City of Carlsbad
City of Vista
Vallecitos Water District
Buena Sanitation District
1106/14/2022 C11 Page 22 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Salaries
2022 Budget % of Total 2023 Budget % of Total % Change
Regular 8,142,166$ 8,920,056$ 9.6%
Overtime 170,000$ 180,200$ 6.0% Holiday 99,000$ 95,000$ ‐4.0% Temporary & Part‐Time Staff 188,000$ 94,000$ ‐50.0% Intern Program 29,800$ 29,800$ 0.0% Shift Differential 45,000$ 45,000$ 0.0% Incentive Awards 14,500$ 14,500$ 0.0% Standby 5,000$ 5,000$ 0.0% Subtotal Salaries 8,693,466$ 67.6% 9,383,556$ 73.2% 7.9% 2022 Budget % of Total 2023 Budget % of Total % Change
CalPERS Retirement Program — Normal Cost 1,674,514$ 1,780,794$ 6.3% CalPERS Retirement Unfunded Liability 870,900$ ‐$ ‐100.0% CalPERS Employee Contribution (662,893)$ (724,804)$ 9.3% Other Post‐Employment Benefits 89,000$ 71,000$ ‐20.2% Flexible Benefits 125 Plan 1,422,508$ 1,500,970$ 5.5% Deferred Compensation 313,871$ 333,522$ 6.3% Medicare 132,036$ 143,522$ 8.7% Workers Compensation Insurance 263,500$ 274,000$ 4.0% Other Ancillary Benefits 55,000$ 55,000$ 0.0% Subtotal Benefits 4,158,435$ 32.4%3,434,004$ 26.8%‐17.4% Total Personnel Expense 12,851,901$ 100.0% 12,817,560$ 100.0%‐0.3% 2022 Budget 2022 Positions 2023 Budget 2023 Positions % Change Encina Water Pollution Control Facility 5,090,138$ 31.98 5,162,584$ 32.85 1.4% Source Control 703,703$ 4.35 632,677$ 4.35 ‐10.1% Agua Hedionda Pump Station 533,201$ 3.00 381,126$ 2.25 ‐28.5% Buena Vista Pump Station 248,544$ 1.40 241,349$ 1.42 ‐2.9% Buena Creek Pump Station 274,524$ 1.55 279,005$ 1.65 1.6% Carlsbad Water Reclamation Facilities 569,538$ 3.20 511,292$ 3.00 ‐10.2% Raceway Basin Pump Station 179,280$ 1.01 164,943$ 0.97 ‐8.0% Remote Facilities 1,805,087$ 10.16 1,577,715$ 9.29 ‐12.6% Subtotal 7,598,928$ 46.49 7,372,976$ 46.49 ‐3.0% Internal Service Funds 2,350,629$ 12.30 2,532,798$ 14.50 7.7% Subtotal Operating 9,949,557$ 58.79 9,905,774$ 60.99 ‐0.4% Capital Program 2,902,344$ 13.21 2,911,786$ 14.01 0.3% Total Personnel Expense 12,851,901$ 72.00 12,817,560$ 75.00 ‐0.3% PERSONNEL EXPENSE SUMMARY by ACCOUNT
Benefits
PERSONNEL EXPENSE SUMMARY by PROGRAM
Programs
1206/14/2022 C11 Page 23 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023 FISCAL YEAR 2023 ORGANIZATION (75 FTEs)
Assistant to the
General Manager
Salary Range: 26
Contract
Administrator Salary
Range: 16
Cogen Specialist
Salary Range: 17
Systems Specialist
Technician (3)
Salary Range: 22
Administrative
Assistant
Salary Range: 10‐
12 Lead Mechanical
Technician (1)
Salary Range:
20 Lead Electrician
Instrumentation
Specialist
Salary Range: 20
Electrician
Instrumentation
Specialist (3)
Salary Range: 17
Assistant General
Manager
Salary Range: 35
Field Services
Superintendent
Salary Range: 22
Project Manager
Salary Range: 26
Information Systems
Manager
Salary Range: 26
Source Control
Manager
Salary Range: 26
Safety and Training
Manager
Salary Range: 26
Board of DirectorsGeneral Counsel
General Manager Salary
Range: 40
Director
Environmental
Compliance
Salary Range: 32
Director Administrative
Services
/ Treasurer/ Auditor
Salary Range: 32
Director
Operations
Salary Range: 32
Director
Technical Services
Salary Range: 32
Laboratory Manager
Salary Range: 26
Shift Supervisor (6)
Salary Range: 22
Training and
Quality Control
Specialist
Salary Range: 23
Operations Manager /
EWPCF
Salary Range: 26
Operations Manager /
Remote Facilities
Salary Range: 26
Operations Manager /
Resource Recovery
Salary Range: 26
Maintenance Manager
Salary Range: 26
Engineering Services
Manager
Salary Range: 28
Procurement
Specialist
Salary Range: 16
Executive Assistant
Salary Range: 18
Human Resources
Specialist
Salary Range: 20
Operator (15)
Salary Range:
11‐16
Mechanical
Technician (6)
Salary Range:
11‐16
Inspector (3)
Salary Range:
11‐16
Chemist (4)
Salary Range:
14‐19
Inventory Control
Technician
Salary Range: 14
Accounting
Technician (2)
Salary Range:
10‐14
Lead Operator (5)
Salary Range:
20 Contract Support Services
Biosolids
Hauling
Calibration &
Backflow
Certification
Cogen Engine
Overhaul
Community
Engagement
Services
Construction
Management
Engineering
Extension of
Staff
Fleet
Maintenance
Services
Financial
Management
Ext of Staff
Security
Services
Influent Flow
Metering
Services
Information
Systems Ext of
Staff
Janitorial
Services
Landscape
Services
Ocean
Monitoring
Services
Research &
Development
Services
1306/14/2022 C11 Page 24 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum 1 17.3404$ 23.4095$ 36,068$ 48,692$ 21 46.0092$ 62.1125$ 95,699$ 129,194$ 2 18.2074$ 24.5800$ 37,871$ 51,126$ 22 48.3097$ 65.2181$ 100,484$ 135,654$ 3 19.1178$ 25.8090$ 39,765$ 53,683$ 23 50.7252$ 68.4790$ 105,508$ 142,436$ 4 20.0737$ 27.0995$ 41,753$ 56,367$ 24 53.2614$ 71.9029$ 110,784$ 149,558$ 5 21.0774$ 28.4544$ 43,841$ 59,185$ 25 55.9245$ 75.4981$ 116,323$ 157,036$ 6 22.1312$ 29.8772$ 46,033$ 62,144$ 26 58.7207$ 79.2730$ 122,139$ 164,888$ 7 23.2378$ 31.3710$ 48,335$ 65,252$ 27 61.6568$ 83.2366$ 128,246$ 173,132$ 8 24.3997$ 32.9396$ 50,751$ 68,514$ 28 64.7396$ 87.3985$ 134,658$ 181,789$ 9 25.6197$ 34.5865$ 53,289$ 71,940$ 29 67.9766$ 91.7684$ 141,391$ 190,878$ 10 26.9006$ 36.3159$ 55,953$ 75,537$ 30 71.3754$ 96.3568$ 148,461$ 200,422$ 11 28.2457$ 38.1317$ 58,751$ 79,314$ 31 74.9442$ 101.1747$ 155,884$ 210,443$ 12 29.6580$ 40.0383$ 61,689$ 83,280$ 32 78.6914$ 106.2334$ 163,678$ 220,965$ 13 31.1409$ 42.0402$ 64,773$ 87,444$ 33 82.6260$ 111.5451$ 171,862$ 232,014$ 14 32.6979$ 44.1422$ 68,012$ 91,816$ 34 86.7573$ 117.1223$ 180,455$ 243,614$ 15 34.3328$ 46.3493$ 71,412$ 96,407$ 35 91.0951$ 122.9784$ 189,478$ 255,795$ 16 36.0494$ 48.6667$ 74,983$ 101,227$ 36 95.6499$ 129.1274$ 198,952$ 268,585$ 17 37.8519$ 51.1001$ 78,732$ 106,288$ 37 100.4324$ 135.5837$ 208,899$ 282,014$ 18 39.7445$ 53.6551$ 82,669$ 111,603$ 38 105.4540$ 142.3629$ 219,344$ 296,115$ 19 41.7317$ 56.3378$ 86,802$ 117,183$ 39 110.7267$ 149.4811$ 230,312$ 310,921$ 20 43.8183$ 59.1547$ 91,142$ 123,042$ 40 135.2766$ 142.0404$ 281,375$ 295,444$ Labor Relations Resolution # 2021‐01
Standby Duty: $1.50 / hour
Shift Differential: $2.50 / hour
Lead Operator Pay: $2.50 / hour when in absence of Shift Supervisor Certification Stipend: $60 / pay period for Class B Drivers License, Crane Operator Certificate or Welding Certificate Meal Allowance: $15 / meal for 2+ hours of overtime
Safety Boot Allowance: $150 ‐ $300 / year depending on job classification Safety Prescription Eyewear Allowance: $400 / year
FY2023 SALARY SCHEDULE
Salary Range
Hourly Annual
Salary Range
Hourly Annual
1406/14/2022 C11 Page 25 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
ENCINA WATER POLLUTION CONTROL FACILITY
The Encina Water Pollution Control Facility (EWPCF), located in Carlsbad, California, provides wastewater treatment services to approximately 377,000 residents in a 123 square mile service area of northwest San Diego County. The EWPCF consists of three major components: the treatment plant; the Encina Ocean Outfall (EOO); and the Joint Flow Metering System (JFMS).
The EWPCF was constructed in 1963 to treat wastewater from the Cities of Carlsbad and Vista, with the City of Encinitas, Vallecitos Water District, Buena Sanitation District and Leucadia Wastewater District joining the partnership in the subsequent years. Since its original design and construction, the treatment plant has undergone four (4) major expansions – the latest completed in 2009, and is beginning another round of construction to address reliability and aging infrastructure.
Today, the EWPCF is a modern resource recovery facility that produces: clean water for recycling and Pacific Ocean discharge (via preliminary and primary treatment processes); activated sludge secondary treatment; secondary flow equalization facilities; and a 1.5 mile EOO, which discharges treated effluent at an average depth of one‐hundred‐fifty (150) feet; a granular fertilizer marketed under the name PureGreen (via anaerobic digesters, solids dewatering centrifuges, and a triple‐pass rotary drum heat dryer); and, about 84.2% of the electricity required to power the EWPCF (via a Combined Heat & Cogeneration Power System) which allows EWA to save approximately $1.6M in operational costs. In addition, the JFMS consists of sixteen flow meters strategically placed throughout the collection system. The data collected at these metering sites, which is analyzed and certified by an independent consultant, is a critical element in allocating EWPCF costs among the EWA Member Agencies.
Capacity – The EWPCF has a rated liquid treatment capacity of 40.51 million gallons per day (MGD) and a rated solids treatment capacity of 43.53 MGD. During FY2023, the EWPCF will: (1) clean more than 7.82 billion gallons of water; (2) recycle over 3.3 billion gallons for on‐site use and regional irrigation; and, (3) process 96 million gallons of digested sludge into over 6,000 tons of PureGreen fertilizer.
Cost Allocation – The EWPCF costs are allocated among member agencies based on ownership and usage charges in accordance with the Financial Plan and Revenue Program. EOO costs are allocated among Member Agencies based on the volume of effluent discharged. JFMS costs are allocated among the Member Agencies based on the number, location and type of meters.
Encina Water Pollution Control Facility
1506/14/2022 C11 Page 26 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
1606/14/2022 C11 Page 27 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 3,322,239$ 3,449,144$ 3,694,863$ 3,762,003$ 9% 5200 Benefits 1,621,573$ 1,640,995$ 1,475,639$ 1,400,581$ ‐15% Total Personnel Expenses 4,943,812$ 5,090,139$ 5,170,502$ 5,162,584$ 1% 21001 7330 Specialty Services 132,722$ 151,900$ 148,288$ 155,000$ 2% 22001 5400 CEPT Polymer 152,880$ 134,000$ 147,841$ 216,000$ 61% 22001 5401 Ferric Chloride 435,697$ 441,200$ 441,035$ 476,000$ 8% 22001 5405 Atmospheric Control (Nitrogen)20,943$ 21,400$ 28,249$ 31,000$ 45% 22001 5406 Pellet Dust Control 43,282$ 48,500$ 47,230$ 48,500$ 0% 22001 5407 Sodium Hypochlorite 56,581$ 72,150$ 47,933$ 100,000$ 39% 22001 5409 Dewatering / Thickening Polymer 745,642$ 735,000$ 807,145$ 1,019,200$ 39% 22001 5420 Biosolids Recycling 454,176$ 455,400$ 504,500$ 494,000$ 8% 22001 5422 Pure Green Marketing 8,952$10,000$ 15,881$ 15,000$ 50% 22001 5423 Grit Hauling 88,023$ 110,000$ 81,423$ 90,000$ ‐18% 22001 5431 Water 18,501$ 20,100$ 14,887$ 23,400$ 16% 22001 6450 Professional Services 30,350$ 33,500$ 30,461$ 33,500$ 0% 22001 6720 Specialty Equipment 4,179$8,100$2,665$6,000$‐26% 22001 6920 Permits 44,795$ 29,200$ 32,638$ 41,200$ 41% 22001 7310 Safety & Medical Services 100,457$ 130,100$ 151,403$ 243,100$ 87% 22001 7330 Specialty Services 6,667$4,000$531$ 4,000$0% 22001 7620 Contingency ‐$ 250,000$ ‐$ 250,000$ 0% 23001 5410 Chemicals 4,046$9,000$4,500$6,000$‐33%
23001 5910 Equipment Rental 9,937$14,000$ 9,459$12,000$ ‐14% 23001 6120 Fuel & Lube 29,201$ 30,000$ 24,752$ 30,000$ 0% 23001 6220 Earthquake & Flood Insurance 143,406$ 186,000$ 165,458$ 190,000$ 2% 23001 6230 Janitorial 61,670$ 81,500$ 61,828$ 81,500$ 0% 23001 6410 Laundry & Uniforms 16,744$ 24,000$ 10,174$ 20,000$ ‐17% 23001 6424 Info Systems: Enterprise Applications 466,688$ 194,860$ 186,013$ 315,000$ 62% 23001 6450 Professional Services (South Parcel) 232,496$ 30,000$ 35,973$ 30,000$ 0% 23001 6710 Equipment New 42,899$ 7,000$3,500$7,000$0% 23001 6930 Piping & Electrical Repair 111,416$ 117,000$ 103,127$ 117,000$ 0% 23001 6940 Planned Maintenance 188,650$ 200,000$ 236,287$ 230,000$ 15% 23001 7010 Plant Contracts 245,946$ 299,000$ 259,282$ 275,000$ ‐8% 23001 7510 Tools 9,373$10,000$ 10,535$ 10,000$ 0% continued
Projected
FY2022
%
Change
Actual
FY2021
Budget
FY2022
OPERATING EXPENSE SUMMARY:
ENCINA WATER POLLUTION CONTROL FACILITY
PERSONNEL
NON‐PERSONNEL Recommended
FY2023
Recommended
FY2023
Projected
FY2022
Budget
FY2022
Actual
FY2021
%
Change
1706/14/2022 C11 Page 28 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
24001 6810 Ocean Monitoring 37,873$ 249,500$ 229,000$ 87,000$ ‐65% 24001 6911 Effluent Testing 23,947$ 27,000$ 20,192$ 31,000$ 15% 24001 6920 Permits 251,419$ 271,550$ 271,550$ 297,000$ 9% 50001 7610 BOD Professional Development 1,420$ 1,100$ 47,779$ 1,100$ 0% 50001 BOD Board of Directors Fees 77,922$ 65,600$ 57,033$ 81,500$ 24% Total Non‐Personnel Expenses 4,298,900$ 4,471,660$ 4,238,552$ 5,067,000$ 13% 11001 Administration 1,648,291$ 1,776,955$ 1,856,648$ 2,300,234$ 29% 12001 Laboratory 1,030,061$ 1,059,892$ 1,111,314$ 1,083,113$ 2% 13001 Energy Management 2,251,891$ 2,414,820$ 1,859,329$ 1,994,298$ ‐17% Total Internal Service Fund Expenses 4,930,243$ 5,251,667$ 4,827,291$ 5,377,645$ 2% Total Operating Expenses 14,172,955$ 14,813,466$ 14,236,345$ 15,607,229$ 5% Budget
FY2022
Actual
FY2021
Budget
FY2022
Projected
FY2022
Projected
FY2022
%
Change
INTERNAL SERVICE FUNDS
NON‐PERSONNEL EXPENSES (cont.) Recommended
FY2023
Recommended
FY2023
Actual
FY2021
%
Change
1806/14/2022 C11 Page 29 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
ENVIRONMENTAL COMPLIANCE
& REGIONAL SOURCE CONTROL
The EWPCF discharges clean water to the Pacific Ocean via the Encina Ocean Outfall pursuant to a National Pollutant Discharge Elimination System (NPDES) Permit issued under the authority of the federal Clean Water Act (CWA). The CWA also covers non‐domestic sources of wastewater that discharge directly to a publicly owned treatment works like the EWPCF.
Such discharges may be federally regulated or regulated by EWA’s Pretreatment Ordinance, which are enforced by EWA in cooperation with the host Member Agency under authority derived from the federal CWA. The goal of Encina’s Regional Source Control Program is to prevent the discharge of pollutants into the Member Agency sewer system, which may interfere with the operation of the EWPCF or pass through the system and negatively impact the ocean environment, the quality of PureGreen fertilizer or the ability to reclaim water. The Source Control Program achieves this goal by: identifying regulated industries; conducting facility inspections; issuing wastewater discharge permits; sampling industrial discharges to determine compliance; taking enforcement in response to noncompliance; responding to Member Agency requests to perform investigations regarding non‐routine discharges; and, conducting related public outreach activities.
Capacity – During FY2023 staff estimates fifty‐three (53) industries will be fully permitted, while another 630 businesses will participate in EWA’s Best Management Practices Program.
Cost Allocation – Personnel Expenses make up over 85% of Source Control’s budgeted expenses. Over 82% of personnel expenses are allocated to Member Agencies based on the actual level of effort by staff. Remaining personnel expenses and all non‐personnel expenses are allocated to the Member Agencies on the basis of Encina Ocean Outfall flows.
Public outreach at the 2021 Alta Vista Gardens Earth Day 1906/14/2022 C11 Page 30 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
2006/14/2022 C11 Page 31 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 577,703$ 452,195$ 464,250$ 464,446$ 3% 5200 Benefits 195,490$ 251,508$ 117,849$ 168,231$ ‐33% Total Personnel Expenses 773,193$ 703,703$ 582,100$ 632,677$ ‐10% 40001 5930 Equipment Replacement 382$ 700$ 770$ 1,000$ 43% 40001 6120 Fuel & Lube 1,369$ 2,100$ 980$ 2,100$ 0% 40001 6310 Lab Equipment Repair 10,882$ 6,300$ 9,790$ 11,000$ 75% 40001 6330 Lab Supplies 65$ 750$ 1,274$ 1,600$ 113% 40001 6410 Laundry & Uniforms 1,731$ 2,000$ 1,518$ 2,000$ 0% 40001 6422 Legal Notices 386$ 750$ 513$ 750$ 0% 40001 6450 Professional Services 50,644$ 10,000$ 48,500$ 8,000$ ‐20% 40001 7120 Printing & Reproduction 13$ 500$ 250$ ‐$ ‐100% 40001 7130 Public Information 2,083$ 2,000$ 493$ 2,000$ 0% Total Non‐Personnel Expenses 67,555$ 25,100$ 64,088$ 28,450$ 13% 11001 Administration 112,272$ 124,322$ 129,897$ 155,424$ 25% 12001 Laboratory 81,598$ 60,000$ 62,911$ 85,801$ 43% 13001 Energy Management 2,254$ 2,417$ 1,861$ 1,996$ ‐17% Total Internal Service Fund Expenses 196,124$ 186,739$ 194,669$ 243,221$ 30% Total Operating Expenses 1,036,872$ 915,542$ 840,857$ 904,348$ ‐1% Projected
FY2022
Recommended
FY2023
%
Change INTERNAL SERVICE FUNDS Actual
FY2021
Budget
FY2022
OPERATING EXPENSE SUMMARY:
SOURCE CONTROL
PERSONNEL
NON‐PERSONNEL
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
2106/14/2022 C11 Page 32 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
2206/14/2022 C11 Page 33 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
REMOTE FACILITIES
AGUA HEDIONDA PUMP STATION
The Agua Hedionda Pump Station (AHPS) is part of the Encina Joint Sewerage System and is jointly owned by the City of Vista and the City of Carlsbad. This pump station is located on the southeast shore of the Agua Hedionda Lagoon and was replaced with a new station on the existing site in FY2020. The final phase of construction to complete the new station and decommission and demolish the old station began in FY2022 with full acceptance anticipated to occur in FY2023.
Capacity – The new AHPS is equipped four (4) lift pumps and four (4) force main pumps, providing pumping redundancy and a broad operating range. This facility is operated 365 days a year on a 24 hour‐a‐day basis.
Cost Allocation – The AHPS is operated by EWA under a contract with the owner agencies. The costs of operating and maintaining the AHPS are allocated to the City of Vista (69.1%) and the City of Carlsbad (30.9%) in accordance with the May 2017 Memorandum of Understanding.
Agua Hedionda Pump Station
2306/14/2022 C11 Page 34 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
REMOTE FACILITIES (cont.)
BUENA VISTA PUMP STATION
The Buena Vista Pump Station (BVPS) is part of the Encina Joint Sewerage System and is jointly owned by the City of Vista and the City of Carlsbad. This pump station is located on the southwest shores of the Buena Vista Lagoon.
Capacity – The BVPS, which is equipped with four (4) pumps rated at 6,000 gallons per minute and is operated 365 days a year on a 24 hour‐a‐day basis.
Cost Allocation – The BVPS is operated by EWA under a contract with the owner agencies. The costs of operating and maintaining the BVPS are allocated to the City of Vista (89.6%) and the City of Carlsbad (10.4%) in accordance with the May 2017 Memorandum of Understanding.
Buena Vista Pump Station
2406/14/2022 C11 Page 35 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
REMOTE FACILITIES (cont.)
BUENA CREEK PUMP STATION
The Buena Creek Pump Station (BCPS) is owned by the Buena Sanitation District (BSD). This pump station is located approximately two miles north of Palomar Airport Road and 1/8 mile east of Melrose Drive.
Capacity – The BCPS, which is equipped with five (5) pumps rated at 4,500 gallons per minute and is operated 365 days a year on a 24 hour‐a‐day basis.
Cost Allocation – The BCPS is operated by EWA under a contract with the BSD. 100% of the costs for operating and maintaining the BCPS are allocated to the BSD in accordance with the May 2017 Memorandum of Understanding.
Buena Creek Pump Station
2506/14/2022 C11 Page 36 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
REMOTE FACILITIES (cont.)
CARLSBAD WATER RECYCLING FACILITY
The Carlsbad Water Recycling Facility (CWRF) is owned by the City of Carlsbad via the Carlsbad Municipal Water District. The facility is located on nine (9) acres directly adjacent to the southwest border of the EWPCF.
Capacity – The CWRF treats EWPCF secondary effluent to meet title 22, California Code of Regulations standards for disinfected tertiary recycled water, which is conveyed throughout the City for irrigation purposes. A plant expansion completed during FY 2017 increased the plant capacity to 7 MGD.
Cost Allocation – The CWRF is operated by EWA under a contract with the Carlsbad Municipal Water District. 100% of the costs for operating and maintaining the CWRF are paid by the Carlsbad Municipal Water District, via the City of Carlsbad, in accordance with the May 2005 Memorandum of Understanding. Recommended expenses are based on the expected recycled water production volume. Actual expenditures will reflect the actual volume of recycled water production.
Carlsbad Water Recycling Facility
2606/14/2022 C11 Page 37 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
REMOTE FACILITIES (cont.)
RACEWAY BASIN PUMP STATION
The Raceway Basin Pump Station (RBPS) is owned by the City of Vista. This pump station is located approximately 1/2 mile north of Palomar Airport Road and 1/8 mile west of Melrose Drive.
Capacity – The RBPS, which is equipped with three (3) pumps rated at 1,350 gallons per minute and is operated 365 days a year on a 24 hour‐a‐day basis.
Cost Allocation – The RBPS is operated by EWA under a contract with the City of Vista. 100% of the costs for operating and maintaining the RBPS are allocated to the City of Vista in accordance with the May 2017 Memorandum of Understanding.
Raceway Basin Pump Station
2706/14/2022 C11 Page 38 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
2806/14/2022 C11 Page 39 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 256,216$ 354,264$ 259,299$ 275,767$ ‐22% 5200 Benefits 62,244$ 178,937$ 56,738$ 105,359$ ‐41% Total Personnel Expenses 318,460$ 533,201$ 316,036$ 381,126$ ‐29% 31001 5431 Water 20,594$ 19,700$ 14,573$ 27,100$ 38% 31001 5435 Electricity 159,164$ 170,550$ 173,288$ 179,100$ 5% 31001 5910 Equipment Rental ‐$ 1,000$ 250$ 1,000$ 0% 31001 6120 Fuel & Lube 4,707$ 6,500$ 7,809$ 6,500$ 0% 31001 6410 Laundry & Uniforms 515$ 550$ 548$ 550$ 0% 31001 6920 Permits 3,969$ 4,200$ 7,483$ 4,400$ 5% 31001 6930 Piping & Electrical Repair 995$ 3,500$ 5,195$ 3,500$ 0% 31001 6940 Planned Maintenance 7,115$ 11,000$ 16,127$ 11,000$ 0% 31001 7010 Plant Contracts 20,072$ 30,300$ 14,172$ 30,300$ 0% 31001 7320 Safety Equipment 471$ 1,500$ ‐$ 1,500$ 0% Total Non‐Personnel Expenses 217,602$ 248,800$ 239,445$ 264,950$ 6% 11001 Administration 63,155$ 77,192$ 80,654$ 97,659$ 27% Total Internal Service Fund Expenses 63,155$ 77,192$ 80,654$ 97,659$ 27% Total Operating Expenses 599,217$ 859,193$ 636,135$ 743,735$ ‐13% %
Change INTERNAL SERVICE FUNDS Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
OPERATING EXPENSE SUMMARY:
AGUA HEDIONDA PUMP STATION
PERSONNEL
NON‐PERSONNEL
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
2906/14/2022 C11 Page 40 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 151,915$ 168,013$ 175,451$ 175,573$ 4% 5200 Benefits 118,217$ 80,531$ 107,320$ 65,776$ ‐18% Total Personnel Expenses 270,133$ 248,544$ 282,771$ 241,349$ ‐3% 32001 5431 Water 1,045$ 1,300$ 1,012$ 1,200$ ‐8% 32001 5435 Electricity 356,925$ 381,100$ 384,960$ 404,500$ 6% 32001 5910 Equipment Rental 833$ ‐$ ‐$ ‐$ 0% 32001 6120 Fuel & Lube 3,906$ 4,650$ 3,899$ 4,650$ 0% 32001 6410 Laundry & Uniforms 515$ 550$ 548$ 550$ 0% 32001 6920 Permits 2,048$ 2,200$ 3,310$ 2,300$ 5% 32001 6930 Piping & Electrical Repair 4,328$ 7,500$ 1,790$ 7,500$ 0% 32001 6940 Planned Maintenance 2,503$ 13,500$ 9,967$ 13,500$ 0% 32001 7010 Plant Contracts 14,876$ 21,050$ 10,666$ 21,050$ 0% 32001 7320 Safety Equipment 362$ 1,000$ ‐$ 1,000$ 0% Total Non‐Personnel Expenses 387,341$ 432,850$ 416,152$ 456,250$ 5% 11001 Administration 47,889$ 53,457$ 55,855$ 67,310$ 26% Total Internal Service Fund Expenses 47,889$ 53,457$ 55,855$ 67,310$ 26% Total Operating Expenses 705,363$ 734,851$ 754,778$ 764,909$ 4% %
Change INTERNAL SERVICE FUNDS Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
OPERATING EXPENSE SUMMARY:
BUENA VISTA PUMP STATION
PERSONNEL
NON‐PERSONNEL
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
3006/14/2022 C11 Page 41 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 201,462$ 182,184$ 192,446$ 201,047$ 10% 5200 Benefits 96,403$ 92,340$ 71,196$ 77,958$ ‐16% Total Personnel Expenses 297,865$ 274,524$ 263,642$ 279,005$ 2% 37001 5431 Water 2,337$ 2,000$ 1,720$ 2,000$ 0% 37001 5435 Electricity 162,323$ 156,200$ 185,000$ 194,200$ 24% 37001 6120 Fuel & Lube 2,175$ 4,400$ 1,018$ 4,400$ 0% 37001 6410 Laundry & Uniforms 515$ 550$ 548$ 550$ 0% 37001 6920 Permits 1,561$ 2,250$ 2,939$ 2,350$ 4% 37001 6930 Piping & Electrical Repair 1,663$ 5,000$ 3,173$ 5,000$ 0% 37001 6940 Planned Maintenance 3,983$ 6,500$ 2,997$ 6,500$ 0% 37001 7010 Plant Contracts 22,059$ 22,700$ 6,440$ 22,700$ 0% 37001 7320 Safety Equipment 552$ 700$ ‐$ 700$ 0% Total Non‐Personnel Expenses 197,168$ 200,300$ 203,835$ 238,400$ 19% 11001 Administration 41,642$ 49,627$ 51,853$ 64,991$ 31% Total Internal Service Fund Expenses 41,642$ 49,627$ 51,853$ 64,991$ 31% Total Operating Expenses 536,675$ 524,451$ 519,330$ 582,396$ 11% %
Change INTERNAL SERVICE FUNDS Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
OPERATING EXPENSE SUMMARY:
BUENA CREEK PUMP STATION
PERSONNEL
NON‐PERSONNEL
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
3106/14/2022 C11 Page 42 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 388,032$ 374,537$ 364,495$ 367,715$ ‐2% 5200 Benefits 132,986$ 195,001$ 108,081$ 143,577$ ‐26% Total Personnel Expenses 521,018$ 569,538$ 472,576$ 511,292$ ‐10% 38001 5394 Sodium Hydroxide 10,540$ 17,500$ 17,330$ 18,000$ 3% 38001 5395 Citric Acid 15,422$ 30,350$ 25,894$ 37,400$ 23% 38001 5407 Sodium Hypochlorite 182,125$ 185,100$ 221,275$ 182,500$ ‐1% 38001 5408 Coagulation Polymer 2,503$ 3,300$ ‐$ 3,300$ 0% 38001 5411 Sodium Bisulfate 11,900$ 21,550$ 21,203$ 30,200$ 40% 38001 5412 Alum ‐$ 14,100$ ‐$ 14,100$ 0% 38001 5435 Electricity 187,184$ 189,500$ 229,500$ 241,600$ 27% 38001 5530 Misc. Corrosion Protection ‐$ 2,000$ ‐$ 2,000$ 0% 38001 5910 Equipment Rental ‐$ 3,500$ ‐$ 3,500$ 0% 38001 6120 Fuel & Lube 68$ 700$ 38$ 700$ 0% 38001 6230 Janitorial 1,925$ 2,100$ 2,230$ 2,100$ 0% 38001 6410 Laundry & Uniforms 978$ 1,250$ 1,041$ 1,250$ 0% 38001 6424 Information Systems 3,693$ 4,000$ ‐$ 4,000$ 0% 38001 6450 Professional Services 6,496$ 25,000$ 4,458$ 25,000$ 0% 38001 6920 Permits 23,216$ 23,000$ 24,693$ 26,500$ 15% 38001 6930 Piping & Electrical Repair 7,925$ 10,000$ 7,122$ 10,000$ 0% 38001 6940 Planned Maintenance 30,582$ 35,000$ 37,648$ 35,000$ 0% 38001 7010 Plant Contracts 2,743$ 30,500$ 7,281$ 30,500$ 0% 38001 7320 Safety Equipment 919$ 1,200$ 113$ 1,200$ 0% Total Non‐Personnel Expenses 488,219$ 599,650$ 599,826$ 668,850$ 12% 11001 Administration 150,405$ 165,901$ 173,342$ 211,889$ 28% 12001 Laboratory 66,143$ 70,262$ 73,671$ 69,550$ ‐1% Total Internal Service Fund Expenses 216,548$ 236,163$ 247,013$ 281,439$ 19% Total Operating Expenses 1,225,785$ 1,405,351$ 1,319,415$ 1,461,581$ 4% %
Change INTERNAL SERVICE FUNDS Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
OPERATING EXPENSE SUMMARY:
CARLSBAD WATER RECYCLING FACILITY
PERSONNEL
NON‐PERSONNEL
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
3206/14/2022 C11 Page 43 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 71,694$ 117,426$ 126,121$ 118,749$ 1% 5200 Benefits 101,315$ 61,854$ 105,942$ 46,194$ ‐25% Total Personnel Expenses 173,009$ 179,280$ 232,063$ 164,943$ ‐8% 39001 5431 Water 906$ 1,000$ 617$ 1,000$ 0% 39001 5435 Electricity 33,655$ 31,500$ 34,000$ 36,400$ 16% 39001 6120 Fuel & Lube 2,093$ 4,400$ 989$ 4,400$ 0% 39001 6410 Laundry & Uniforms 515$ 550$ 548$ 550$ 0% 39001 6920 Permits 1,516$ 2,100$ 951$ 2,600$ 24% 39001 6930 Piping & Electrical Repair 288$ 2,000$ 1,477$ 2,000$ 0% 39001 6940 Planned Maintenance 1,363$ 5,000$ 162$ 5,000$ 0% 39001 7010 Plant Contracts 6,140$ 20,150$ 3,952$ 20,150$ 0% 39001 7320 Safety Equipment 14$ 650$ ‐$ 650$ 0% Total Non‐Personnel Expenses 46,490$ 67,350$ 42,696$ 72,750$ 8% 11001 Administration 31,239$ 35,384$ 36,971$ 44,883$ 27% Total Internal Service Fund Expenses 31,239$ 35,384$ 36,971$ 44,883$ 27% Total Operating Expenses 250,738$ 282,014$ 311,730$ 282,576$ 0% %
Change INTERNAL SERVICE FUNDS Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
OPERATING EXPENSE SUMMARY:
RACEWAY BASIN PUMP STATION
PERSONNEL
NON‐PERSONNEL
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
3306/14/2022 C11 Page 44 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
3406/14/2022 C11 Page 45 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Overhaul on a 1,000 horsepower engine
INTERNAL SERVICE FUNDS
Internal Service Funds (ISFs) make categorical and overhead charges to operating and capital programs. Categorical charges are costs incurred by the ISF that are directly attributable to a particular operating or capital program the ISF supports.
Overhead charges are costs incurred by the ISF that support more than one operating or capital program. EWA’s budget reflects three ISFs: (1) Administration; (2) Laboratory; and, (3) Energy Management. The existence of these ISFs traces back to the 1998 EWA Staffing Reorganization and management’s effort to distinguish between costs required to ensure public health, produce effluent water compliant with NPDES Permit standards, and maintain the associated Encina Joint System infrastructure from costs associated with administering the Encina Joint System that could be taken on by a Member Agency or a third party administrator (Administration), permit compliance activities that could be contracted out (Laboratory), and power that could be purchased from San Diego Gas & Electric (Energy Management).
Administration – The Administration Internal Service Fund provides professional support services to EWA’s Board of Directors as well as all Operating and Capital Programs. Administration plans and executes EWA’s business, asset management, and financial plans; provides treasury and accountancy management; is responsible for required and supplemental financial reporting; administers all human resources functions, employee benefits, professional development, and other “Employer of Choice” initiatives; and, supports EWA’s governance activities.
Laboratory – The Laboratory Internal Service Fund is responsible for monitoring and reporting activities required by: (1) EWA’s National Pollutant Discharge Elimination System (NPDES) Permit; (2) permits related to facilities operated and maintained by EWA staff; (3) EWA’s Storm Water Permit; and, (4) permits and contracts related to biosolids use. The Laboratory is also responsible for management of EWA’s Joint Flow Metering System (JFMS), as well as the sampling and data compilation elements of EWA’s Financial Plan and Revenue Program.
EWA’s Laboratory, which is certified by the State of California’s Environmental Laboratory Accreditation Program, analyzes over 32,000 samples per year including process control, plant influent and effluent, biosolids, industrial user samples, ocean water, storm water, and drinking water. A portion of the analyses is completed under contract for EWA’s Member Agencies, which generated $190,328 in revenue in FY2021, offsetting operating expenses.
Energy Management – The Energy Management Internal
Service Fund utilizes the EWPCF’s power production and heat exchange facilities to maximize the beneficial reuse of digester gas produced in the wastewater treatment process thus
minimizing the amount of energy EWA must purchase to
operate the EWPCF. EWPCF’s Energy Management facilities generates about 12 million kilowatt hours of green electricity per year from biogas thus providing about 84.2% of the
electricity required to operate the EWPCF. EWA is a member of the Environmental Protection Agency’s Green Power
Partnership and has been ranked in the Top 30 of the Green Power Leadership Club for On‐Site Generation since 2011.
Cost Allocation – All ISF costs and revenues are allocated internally to one or more Operating or Capital program on the basis of use. Each Operating and Capital program has its own cost allocation that apportions its net costs the Member Agencies.
3506/14/2022 C11 Page 46 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
3606/14/2022 C11 Page 47 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
5100 Salaries 1,680,192$ 1,591,433$ 1,676,708$ 1,854,304$ 17% 5200 Benefits 784,946$ 759,196$ 636,771$ 678,494$ ‐11% Total Personnel Expenses 2,465,138$ 2,350,629$ 2,313,479$ 2,532,798$ 8% 11001 5445 Telephone 91,868$ 86,400$ 103,283$ 94,000$ 9% 11001 5510 Advertising 7,022$ 3,000$ 6,975$ 7,000$ 133% 11001 5810 Employee Recognition 19,638$ 16,000$ 24,609$ 16,000$ 0% 11001 5920 Equipment Repair Maint 16,909$ 23,800$ 14,812$ 23,800$ 0% 11001 6210 Independent Auditor/Actuary 28,644$ 31,000$ 28,644$ 33,000$ 6% 11001 6220 Insurance 302,237$ 290,800$ 426,378$ 531,200$ 83% 11001 6420 Legal Services 98,868$ 95,000$ 71,634$ 90,000$ ‐5% 11001 6424 Info Systems: Infrastructure ‐$ 280,000$ 277,652$ 404,000$ 44% 11001 6430 Memberships 93,516$ 86,900$ 89,554$ 79,600$ ‐8% 11001 6440 Mileage Reimbursement ‐$ 2,000$ 1,323$ 1,500$ ‐25% 11001 6450 Professional Services 128,848$ 147,700$ 182,134$ 171,900$ 16% 11001 6830 Materials & Supplies 21,434$ 36,000$ 30,539$ 32,000$ ‐11% 11001 7110 Postage 3,344$ 5,550$ 2,256$ 5,550$ 0% 11001 7120 Printing & Reproduction 990$ 3,900$ 794$ 3,900$ 0% 11001 7410 Subscriptions 300$ 1,400$ ‐$ 1,400$ 0% 11001 7610 Professional Development 39,942$ 78,000$ 85,685$ 120,000$ 54% 12001 6120 Fuel & Lube 524$ 500$ 369$ 500$ 0% 12001 6310 Lab Equipment Repair 27,248$ 30,850$ 32,290$ 35,800$ 16% 12001 6320 Lab Minor Equip Replace 1,976$ 2,050$ 1,524$ 2,000$ ‐2% 12001 6330 Lab Supplies 72,336$ 84,050$ 89,032$ 95,100$ 13% 12001 6410 Laundry & Uniforms 4,042$ 4,400$ 4,209$ 4,400$ 0% 12001 6450 Professional Services 26,286$ 16,500$ 48,576$ 36,500$ 121% 12001 6910 Outside Analysis 12,482$ 13,500$ 12,259$ 46,000$ 241% 12001 6911 Effluent Testing 5,210$ 2,000$ 872$ 2,000$ 0% 12001 6912 Biosolids Testing 12,009$ 12,500$ 7,923$ 7,700$ ‐38% 12001 6913 Industrial User Testing 50,835$ 33,000$ 36,972$ 49,600$ 50% 12001 6920 Permits 8,394$ 9,500$ 8,780$ 11,500$ 21% 12001 7120 Printing & Reproduction ‐$ 500$ 877$ 500$ 0% 12001 7330 Specialty Services 13,087$ 14,250$ 15,755$ 14,250$ 0% 13001 5410 Chemicals 7,253$ 10,550$ 3,990$ 10,550$ 0% 13001 5435 Electricity 1,245,727$ 1,301,100$ 620,000$ 676,200$ ‐48% continued
OPERATING EXPENSE SUMMARY:
INTERNAL SERVICE FUNDS
PERSONNEL EXPENSES
NON‐PERSONNEL EXPENSES
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
Actual
FY2021
Budget
FY2022
Projected
FY2022
Recommended
FY2023
%
Change
3706/14/2022 C11 Page 48 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
13001 5440 Natural Gas 516,826$ 567,000$ 806,000$ 790,000$ 39% 13001 6120 Fuel & Lube 27,320$ 33,500$ 35,326$ 33,500$ 0% 13001 6230 Janitorial 2,523$ 4,200$ ‐$ 4,200$ 0% 13001 6410 Laundry & Uniforms 1,239$ 1,200$ 1,353$ 1,200$ 0% 13001 6730 Non‐Specific Repair & Maintenance 24,475$ 25,000$ 6,013$ 25,000$ 0% 13001 6920 Permits 17,875$ 15,000$ 21,834$ 12,000$ ‐20% 13001 6940 Planned Maintenance 100,126$ 108,000$ 63,183$ 108,000$ 0% 13001 7330 Specialty Services 28,370$ 61,000$ 11,957$ 61,000$ 0% 13001 7510 Tools 1,979$ 2,000$ 5,461$ 2,000$ 0% Total Non‐Personnel Expenses 3,061,702$ 3,539,600$ 3,180,827$ 3,644,350$ 3% Total Operating Expenses 5,526,840$ 5,890,229$ 5,494,306$ 6,177,148$ 5% Projected
FY2022
Recommended
FY2023
%
Change
NON‐PERSONNEL EXPENSES (cont.) Actual
FY2021
Budget
FY2022
3806/14/2022 C11 Page 49 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
CAPITAL PROGRAM
The Authority’s Capital Program consists of the following elements: (1) EWPCF – Capital Improvements; (2) EWPCF – Planned Asset Rehabilitation & Replacement; (3) EWPCF – Capital Acquisitions; (4) Remote Facilities – Acquisitions & Rehabilitation; (5) Five‐Year Capital Improvement Plan; and (6) Twenty Year Capital Improvement Plan.
EWPCF – Capital Improvements – Capital Improvement Projects are those projects that increase or maintain the capacity of the Joint System and require a significant time commitment from staff. These projects regularly span multiple fiscal years and, therefore, unspent appropriations are typically carried forward by the Authority’s annual Appropriations Resolution.
Capital Project costs are allocated to Member Agencies based on ownership of the affected facilities. All Capital Projects are studied, designed, and executed pursuant to EWA’s Comprehensive Asset Management Plan.
Digester Sunrise
EWPCF – Planned Asset Rehabilitation & Replacement – Planned Asset Rehabilitation & Replacement projects extend the useful life of existing Joint System facilities and require a significant time commitment from staff. These projects are typically completed within a fiscal year, however, if a project cannot be completed, the Authority’s annual Appropriations Resolution will identify unspent appropriations to be carried forward. Planned Asset Replacement costs are allocated based on ownership of the affected facilities.
EWPCF – Capital Acquisitions – Capital Acquisitions include the purchase of new items and minor facility projects that maintain the capacity and useful life of existing Joint System facilities. Expenditures are allocated based on the benefiting program or internal service fund.
Remote Facilities – Acquisitions & Rehabilitation – Remote Facility Acquisitions and Rehabilitation include the purchase of new items and minor facility projects that maintain the capacity and useful life of existing remote facilities operated by the Authority. Expenditures are allocated based on ownership of the affected facilities.
3906/14/2022 C11 Page 50 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
CAPITAL PROGRAM (cont.)
LONG TERM CAPITAL IMPROVEMENTS
Five‐Year Capital Improvement Plan – The Five‐Year Capital Improvement Plan includes expenditure projections for current and planned projects expected to require additional appropriations through FY2027, as identified by EWA’s Comprehensive Asset Management Plan (CAMP) documents. The Five‐Year Capital Improvement Plan is developed and sequenced pursuant to EWA’s Comprehensive Asset Management Plan.
Twenty‐Year Capital Improvement Plan – The Twenty‐Year Capital Improvement Plan includes expenditure projections for current and planned projects expected to require additional appropriations through FY2042.
As planning reports are updated or other information becomes available, the long‐term financial schedules may be revised.
Capital Programs may also be modified due to unanticipated wastewater service requirements by one or more Member Agencies, cost inflation, changes in local population and development growth patterns, and new regulatory requirements.
4006/14/2022 C11 Page 51 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Actual FY2021 * Budget FY2022 Recommended FY2023
EWPCF – Capital Improvements 21,584,452$ 16,454,000$ 20,900,000$ EWPCF – Planned Asset Rehabilitation & Replacement 914,788$ 1,101,000$ 1,156,000$ EWPCF – Capital Acquisitions 264,961$ 349,000$ 356,000$ Remotes Facilities – Acquisitions & Rehabilitation 1,473,545$ 2,488,500$ 1,681,800$ Subtotal 24,237,746$ 20,392,500$ 24,093,800$ Salaries & Benefits 2,713,732$ 2,902,344$ 2,911,786$ Total Capital Expense 26,951,478$ 23,294,844$ 27,005,586$ Actual FY2021 *Budget FY2022 Recommended FY2023
City of Carlsbad 6,973,338$ 6,727,897$ 6,563,783$ City of Vista 6,861,989$ 5,809,117$ 7,112,488$ Buena Sanitation District 2,040,160$ 1,799,167$ 2,011,091$ Vallecitos Water District 5,720,615$ 4,620,502$ 5,602,850$ Leucadia Wastewater District 4,280,076$ 3,462,285$ 4,162,284$ City of Encinitas 1,082,782$ 875,876$ 1,053,090$ Federal Grant ‐$ ‐$ 500,000$ Total Capital Revenue 26,958,959$ 23,294,844$ 27,005,586$ Actual FY2021 *Budget FY2022 Recommended FY2023
Liquid Process 9,897,938$ 4,769,000$ 1,850,000$ Outfall 211,492$ ‐$ 100,000$ Solids Process 1,851,723$ 4,425,000$ 11,850,000$ Energy Management 3,378,042$ 519,000$ 700,000$ General 2,810,416$ 4,112,000$ 4,150,000$ Technology 2,409,317$ 1,669,000$ 900,000$ Professional Services 1,025,524$ 960,000$ 1,350,000$ Total EWPCF – Capital Improvements 21,584,452$ 16,454,000$ 20,900,000$ EWPCF – Planned Asset Rehabilitation & Replacement 914,788$ 1,101,000$ 1,156,000$ EWPCF – Capital Acquisitions 264,961$ 349,000$ 356,000$ Remote Facilities – Acquisitions & Rehabilitation 1,473,545$ 2,488,500$ 1,681,800$ Personnel 2,713,732$ 2,902,344$ 2,911,786$ Total Capital Expense 26,951,478$ 23,294,844$ 27,005,586$ * Actual FY2021 includes the expenditure of authorized appropriations carried over from the previous year.
CAPITAL IMPROVEMENT PROGRAM
MULTI‐YEAR PROJECTS
ESTIMATED REVENUES
SUMMARY of CAPITAL
4106/14/2022 C11 Page 52 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Org Object Project Amount Totals
92102 8300 13007 Secondary Clarifiers and Strainers Improvements 1,600,000$ 92102 8300 13023 Aeration Basin Rehab 250,000$
Total Liquid Process 1,850,000$
92102 8300 21002 Ocean Outfall Maintenance and Inspection 100,000$ Total Outfall 100,000$
92102 8300 31006 DAFT Repairs 1,800,000$
92102 8300 32013 Digester Rehabilitation and Improvements 9,900,000$ 92102 8300 33025 Existing Dryer Components Rehabilitation 150,000$ Total Solids Process 11,850,000$
92102 8300 41005 Cogen Engine Top‐End Overhaul 350,000$ 92102 8300 41015 Cogen Engine Catalyst System and Gas Conditioning Facilities 150,000$ 92102 8300 41025 Combined Generator Control Module Replacement 200,000$ Total Energy Management 700,000$
92102 8300 51002 ORF Carbon Media Replacement 150,000$
92102 8300 51016 Odor Control Improvements 550,000$
92102 8300 52021 Climate Control at MCCs and Cogen Building 400,000$ 92102 8300 52032 Plant‐Wide Asset Painting and Protective Coating 150,000$ 92102 8300 53004 Admin Building HVAC Rehab 1,250,000$
92102 8300 53013 Building Roof Replacements 350,000$
92102 8300 54005 Implement Minor Condition Assessment Recommendations 150,000$ 92102 8300 54006 As‐Needed Contractor Services 1,000,000$ 92102 8300 54007 Miscellaneous Building Rehabilitation 150,000$ Total General 4,150,000$
92102 8300 61206 Secondaries & Effluent Electrical & Controls 400,000$ 92102 8300 61514 SCADA Integration Services 200,000$
92102 8300 62708 Document Management System Upgrade 150,000$ 92102 8300 62709 Cyber Security & Business System Management Services 150,000$ Total Technology 900,000$
92102 8300 81016 Asset Condition Assessments ‐ EWPCF 100,000$ 92102 8300 82015 Potable Reuse *300,000$
92102 8300 82019 Outreach Plan 50,000$
92102 8300 83001 E‐CAMP Update 150,000$
92102 8300 84001 Extension of Staff Engineering Services 650,000$ 92102 8300 84002 Research and Development Services 100,000$ Total Professional Services 1,350,000$
Total EWPCF – Capital Improvements 20,900,000$
* Project is directly supported by Federal grant revenue Description
EWPCF – CAPITAL IMPROVEMENTS
4206/14/2022 C11 Page 53 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Org Object Project Amount Totals
80002 8010 80711 General Plant Projects 275,000$
80002 8020 80040 TWAS & DAF System Projects 55,000$
80002 8030 80811 Water Systems Projects 55,000$
80002 8050 80098 Primary Area Projects 220,000$
80002 8050 80209 FOG System Projects 50,000$
80002 8060 80185 Secondary Area Projects 171,000$
80002 8070 80195 Digester Area Projects 60,000$
80002 8080 80419 Centrifuge Feed Pit Projects 30,000$
80002 8080 80264 Solids Processing Equipment Projects 190,000$ 80002 8090 80394 Cogeneration System Projects 50,000$
Total EWPCF – Planned Asset Rehabilitation & Replacement 1,156,000$ Description
EWPCF – PLANNED ASSET REHABILITATION & REPLACEMENT
4306/14/2022 C11 Page 54 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Org Object Project Amount Totals
23002 7710 70010 Information Technology 153,000$
23002 7730 70023 New Equipment 130,000$
23002 7750 70033 Operations & Administration Building 18,000$ 23002 7750 70300 EWPCF Plant 55,000$
Total EWPCF – Capital Acquisitions 356,000$
EWPCF – CAPITAL ACQUISITIONS
Description
4406/14/2022 C11 Page 55 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Org Object Project Amount Totals
31002 7750 70863 AHPS ‐ Minor Mechanical Rehabilitation 27,500$ 31002 7750 70873 AHPS ‐ Minor Structural Rehabilitation 59,500$ 31002 7750 70158 AHPS ‐ SCADA Migration 60,000$
31002 7750 70863 AHPS ‐ Site Safety Improvements 66,500$ 31002 7750 70410 AHPS ‐ Replace Spare Grinder 80,000$
31002 7750 70850 AHPS ‐ Unplanned Minor Rehabilitation 15,000$ 31002 7750 70870 AHPS ‐ Integration Assistance 25,000$
31002 7750 70830 AHPS ‐ Grinder Rebuild 80,000$
31002 7750 70840 AHPS ‐ Pump and Motor Rebuild 60,000$
31002 7750 70860 AHPS ‐ VFD Repairs 10,000$
31002 7750 70862 AHPS ‐ Coatings and Paintings 6,500$
Total AHPS 490,000$
32002 7750 70811 BVPS ‐ Minor EI&C Rehabilitation 54,000$ 32002 7750 70825 BVPS ‐ Minor Structural Rehabilitation 62,000$ 32002 7750 70873 BVPS ‐ SCADA Migration 58,000$
32002 7750 70831 BVPS ‐ Site Safety Improvements 90,000$ 32002 7750 70825 BVPS ‐ Structural Improvements 7,500$
32002 7750 70900 BVPS ‐ Grinder Rebuild 49,000$
32002 7750 70219 BVPS ‐ Sewage Pump Rebuild 24,500$
32002 7750 70219 BVPS ‐ Sewage Pump Motor Rebuild 6,000$ 32002 7750 70920 BVPS ‐ Coatings and Paintings 6,500$
32002 7750 70930 BVPS ‐ Unplanned Minor Rehabilitation 10,000$ 32002 7750 70940 BVPS ‐ Integration Assistance 16,000$
32002 7750 70960 BVPS ‐ VFD Repairs 11,000$
Total BVPS 394,500$
37002 7750 70841 BCPS ‐ Minor EI&C Rehabilitation 30,000$ 37002 7750 70851 BCPS ‐ Minor Mechanical Rehabilitation 7,000$ 37002 7750 70872 BCPS ‐ SCADA Migration 58,000$
37002 7750 70861 BCPS ‐ Site Safety Improvements 29,000$ 37002 7750 70990 BCPS ‐ Grinder Rebuild 49,000$
37002 7750 71000 BCPS ‐ Sewage Pump Rebuild 28,000$
37002 7750 71010 BCPS ‐ Sewage Pump Motor Rebuild 6,500$ 37002 7750 71060 BCPS ‐ Integration Assistance 16,000$
37002 7750 71040 BCPS ‐ Unplanned Minor Rehabilitation 9,000$ 37002 7750 71030 BCPS ‐ Coatings and Paintings 6,000$
37002 7750 71050 BCPS ‐ VFD Repairs 16,000$
Total BCPS 254,500$
REMOTE FACILITIES – ACQUISITIONS & REHABILITATION
Description
4506/14/2022 C11 Page 56 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Org Object Project Amount TotalsDescription
38002 7750 71081 CWRF ‐ Minor Structural Rehabilitation 31,000$ 38002 7750 71091 CWRF ‐ Miscellaneous Service Requests 13,000$ 38002 7750 71111 CWRF ‐ Minor EI&C Rehabilitation 87,300$ 38002 7750 71113 CWRF ‐ Site Safety Improvements 168,000$ 38002 7750 71120 CWRF ‐ Coatings and Paintings 11,000$
38002 7750 71110 CWRF ‐ Unplanned Minor Rehabilitation 14,000$ 38002 7750 71160 CWRF ‐ Integration Assistance 20,000$
38002 7750 71130 CWRF ‐ VFD Repairs 21,500$
Total CWRF 365,800$
39002 7750 71191 RBPS ‐ Minor Structural Rehabilitation 14,000$ 39002 7750 70874 RBPS ‐ SCADA Migration 58,000$
39002 7750 71201 RBPS ‐ Site Safety Improvements 13,000$ 39002 7750 71180 RBPS ‐ Grinder Rebuild 30,000$
39002 7750 71211 RBPS ‐ Sewage Pump Rebuild 19,000$
39002 7750 71211 RBPS ‐ Sewage Pump Motor Rebuild 6,000$ 39002 7750 71220 RBPS ‐ Coatings and Paintings 6,000$
39002 7750 71200 RBPS ‐ Unplanned Minor Rehabilitation 6,000$ 39002 7750 71240 RBPS ‐ Integration Assistance 16,000$
39002 7750 71210 RBPS ‐ VFD Repairs 9,000$
Total RBPS 177,000$
Total Remote Facilities – Capital Acquisitions & Rehabilitation 1,681,800$ 4606/14/2022 C11 Page 57 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
Fiscal Year
EWPCF
Capital
Improvements
EWPCF
Planned Asset
Rehabilitation &
Replacement
EWPCF
Capital Acquisitions
Remote Facilities
Acquisitions &
Rehabilitation
Personnel
Expense Total
2023 20,900,000$ 1,156,000$ 356,000$ 1,681,800$ 2,911,786$ 27,005,586$ 2024 23,330,000$ 1,214,000$ 363,000$ 1,579,400$ 3,091,000$ 29,577,400$ 2025 29,210,000$ 1,275,000$ 381,000$ 1,352,900$ 3,190,000$ 35,408,900$ 2026 27,300,000$ 1,339,000$ 400,000$ 1,170,800$ 3,292,000$ 33,501,800$ 2027 26,090,000$ 1,406,000$ 420,000$ 1,179,500$ 3,397,000$ 32,492,500$ 5 Year Total 126,830,000$ 6,390,000$ 1,920,000$ 6,964,400$ 15,881,786$ 157,986,186$
2028 27,000,000$ 1,476,000$ 441,000$ 1,238,000$ 3,516,000$ 33,671,000$ 2029 27,800,000$ 1,550,000$ 463,000$ 1,300,000$ 3,639,000$ 34,752,000$ 2030 28,600,000$ 1,628,000$ 486,000$ 1,365,000$ 3,766,000$ 35,845,000$ 2031 29,500,000$ 1,709,000$ 510,000$ 1,433,000$ 3,898,000$ 37,050,000$ 2032 30,400,000$ 1,794,000$ 536,000$ 1,505,000$ 4,034,000$ 38,269,000$ 2033 ‐ 2037 137,000,000$ 10,410,000$ 3,112,000$ 8,730,000$ 22,388,000$ 181,640,000$ 2038 ‐ 2042 137,000,000$ 12,768,000$ 3,975,000$ 11,141,000$ 26,595,000$ 191,479,000$ 20 Year Total 544,130,000$ 37,725,000$ 11,443,000$ 33,676,400$ 83,717,786$ 710,692,186$ LONG‐TERM CAPITAL FINANCIAL PLAN
5 YEAR and 20 YEAR CAPITAL BUDGET
4706/14/2022 C11 Page 58 of 59
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2023
This page intentionally left blank.
4806/14/2022 C11 Page 59 of 59