ACTION:
____________________________
Clerk/Secretary
Department: Fire Item No: C6
Prepared by: Craig Usher, Deputy Chief Meeting Date: June 28, 2022 Approved by:
Ned Vander Pol, Fire Chief
Patrick Johnson, City Manager Agenda Location: Consent Calendar SUBJECT: PURCHASE OF TWO REPLACEMENT FIRE ENGINES
RECOMMENDATION: Adopt City Council Resolution No. 2022- , approving the purchase of two Pierce fire engines from South Coast Fire Equipment, Inc.
CORRELATION TO CITY COUNCIL GOALS: (1) Public Safety, and (2) Fiscal Responsibility.
PRIOR ACTION: On June 8, 2021, adopted City Council Resolution No. 2021-89, approving the Fiscal Years 2021/22 and 2022/23 Operating Budget (Vote: 5-0).
On September 28, 2021, adopted City Council Resolution No. 2021-154, approving the purchase of two Pierce fire engines from South Coast Fire Equipment. Inc. (Vote: 5-0).
On January 10, 2017, adopted City Council Resolution No. 2017-5, approving the purchase of two Pierce fire engines from South Coast Fire Equipment. Inc. (Vote: 5-0).
STATEMENT ON THE SUBJECT: The Fire Department is proposing to purchase two stock replacement Triple Combination Pumper Fire Engines from Pierce Manufacturing, Inc. The department has two units that are currently scheduled to remain in service as reserve units until 2028, but they have seen a significant increase in maintenance costs. The Fire Department and Public Works Department agree that early replacement of these two units will reduce the overall expenses to maintain the fire fleet and increase apparatus reliability. The department’s equipment replacement schedule for the fire engines is 12 years. The current fire engines were purchased in 2009 and have 132,419 and 130,021 miles, respectively. The Fire Department is pursuing early replacement of the current engines to maintain operational readiness and reduce maintenance costs.
Staff from the Fire Department and Public Works considered the needs of the community, ensuring the engines would be able to access all areas of the City and the Vista Fire Protection District, and would provide the necessary firefighting equipment on board. Staff reviewed repair and warranty histories of different fire apparatus manufacturers, including availability of replacement parts, costs of repairs, and potential time out of service. Pierce Manufacturing, Inc. has an authorized repair facility in Vista, should the need arise to have warranty repairs completed.
Vista Municipal Code Section 3.08.060 states that the City shall have the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of equipment if the AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
06/28/2022 C6 1 of 5
Approved above recommendation, adopted City Council Resolution No. 2022-105.
Vote: 4-0 (Ritter not present)
MEETING DATE: June 28, 2022 PAGE 2
SUBJECT: PURCHASE OF TWO REPLACEMENT FIRE ENGINES
administering agency has made its purchases in a competitive manner, and it is in the best interest of the City to participate. The fire engines are recommended to be purchased from Pierce Manufacturing, Inc. through HGAC Buy, a cooperative purchasing agreement offered nationwide to eligible local governments through the Houston-Galveston Area Council (H-GAC). H-GAC is a regional council of governments operating under the laws of the State of Texas and governed by a board comprised of 35 elected officials from a 13-county region.
The current fire engines will be sold, and the selling price is estimated to be $25,000-$40,000 each.
Proceeds from the sale will be used to replenish the Vehicle Replacement Fund and reduce fire engine contributions to the Vehicle Replacement Fund for the future.
Staff recommends approving the purchase of two replacement Triple Combination pumper fire engines from South Coast Fire Equipment, Inc. as a cooperative purchase through HGAC buy in the total amount of$1,588,008.23 with an additional $90,000 in outfitting costs for a total of$1,678,008.23.
FISCAL IMPACT: Sufficient funds are available in the Fire Suppression Replacement Capital Fund Account (No. 0010260.562000.00160). Proceeds from the sale of the current fire engines will be recognized in the Sale of City Property revenue Account (No. 0010081.483000) and transferred to the Fire Department Vehicle Replacement Fund (No. 0010000.310522).
EXHIBITS:
1. City Council Resolution No. 2022- , approving the purchase of two Pierce fire engines from South Coast Fire Equipment, Inc.
2. South Coast Fire Equipment, Inc. Pierce fire engine quote (apparatus 1)
3. South Coast Fire Equipment, Inc. Pierce fire engine quote (apparatus 2) 06/28/2022 C6 2 of 5
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTER CITY OF VISTA,
CALIFORNIA, APPROVING THE PURCHASE OF TWO PIERCE FIRE ENGINES FROM SOUTH COAST FIRE EQUIPMENT, INC.
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council herby finds and declares the following:
A. The Vista Fire Department proposes to purchase two fire engines which will replace two fire engines purchased in 2009.
B. The City will realize cost and time savings by participating in the H-GAC cooperative purchasing program pursuant to Vista Municipal Code Section 3.08.060.
C. Sufficient funds are budgeted and available in the Fiscal Year 2022/23 Fire Department Operating Budget Fire Suppression Replacement Capital Fund account.
2. Action.
A. The City Council approves the purchase of two Pierce fire engines in the total amount of$1,588,008.23 from South Coast Fire Equipment, Inc. and authorizes an additional $90,000 to outfit the engines for a total of$1,678,008.23.
B. The City Manager is authorized to execute all necessary contract documents on behalf of the City with South Coast Fire Equipment, Inc.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 28, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
JUDY RITTER, MAYOR
APPROVED AS TO FORM: ATTEST:
WALTER CHUNG, ACTING CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:
APPROVED
Walter C.Chung
20220620084303
001081251 EXHIBIT 1
06/28/2022 C6 3 of 5
PROPOSAL FOR FURNISHING FIRE APPARATUS
June 2, 2022
VISTA FIRE DEAPARTMENT SOUTH&OAST
200 Civic Center Drive
Vista, CA. 92084
The undersigned is prepared to provide for you, our customer, upon an order being placed by you, for final acceptance by South Coast Fire Equipment, Inc., at its corporate office in Ontario, California, the apparatus and equipment herein named and for the following prices:
Each Extension
One ( 1 ) Stock#38686 Pierce Enforcer Triple
Combination Pumper unit per enclosed
pricing $ 731,762.00 $ 731,762.00 Sales Tax @ 8.250% $ 60,370.37 $ 60,370.37 APPARATUS COST WITH TAX $ 792,132.37 $ 792,132.37 Performance Bond $ 1,646.46 $ 1,646.46
California Tire Fee $ 10.50 $ 10.50 Consortium Fee Not Applicable $ - $ -
TOTAL PURCHASE PRICE $ 793,789.33 $ 793,789.33 PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION:
Payment options are available and are included under separate cover. One of these options may save your department a significant amount of money! Said apparatus and equipment are to be built by the manfacturer and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 210-240 calender days after receipt of this order and the acceptance thereof at our office in Ontario, California, and to be delivered to you at Vista, CA.
The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications. Any increased costs incurred by the first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from the specified date, the right is reserved to withdraw this proposition.
Respectfully Submitted, South Coast Fire Equipment, Inc.
Tim 011ey
Sales Representative
EXHIBIT 2
06/28/2022 C6 4 of 5
PROPOSAL FOR FURNISHING FIRE APPARATUS
June 2, 2022
VISTA FIRE DEAPARTMENT SOUTH&OAST
200 Civic Center Drive
Vista, CA. 92084
The undersigned is prepared to provide for you, our customer, upon an order being placed by you, for final acceptance by South Coast Fire Equipment, Inc., at its corporate office in Ontario, California, the apparatus and equipment herein named and for the following prices:
Each Extension
One ( 1 ) Stock#38689 Pierce Enforcer Triple
Combination Pumper unit per enclosed
pricing $ 732,158.00 $ 732,158.00 Sales Tax @ 8.250% $ 60,403.04 $ 60,403.04 APPARATUS COST WITH TAX $ 792,561.04 $ 792,561.04 Performance Bond $ 1,647.36 $ 1,647.36
California Tire Fee $ 10.50 $ 10.50 Consortium Fee Not Applicable $ - $ -
TOTAL PURCHASE PRICE $ 794,218.90 $ 794,218.90 PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION:
Payment options are available and are included under separate cover. One of these options may save your department a significant amount of money! Said apparatus and equipment are to be built by the manfacturer and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 210-240 calender days after receipt of this order and the acceptance thereof at our office in Ontario, California, and to be delivered to you at Vista, CA.
The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications. Any increased costs incurred by the first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from the specified date, the right is reserved to withdraw this proposition.
Respectfully Submitted, South Coast Fire Equipment, Inc.
Tim 011ey
Sales Representative
EXHIBIT 3
06/28/2022 C6 5 of 5