ACTION:
____________________________
Clerk/Secretary
Department: City Manager Item No: C6
Prepared by: Amanda Lee, Assistant City Manager Meeting Date: August 9, 2022 Approved by: Patrick Johnson, City Manager Agenda Location: Consent Calendar SUBJECT: 2022 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE VOTING DELEGATE
AND ALTERNATE
RECOMMENDATION: Designate Councilmember Katie Melendez to serve as the City’s primary voting delegate and Assistant to the City Manager Imelda Huerta to serve as the alternate to the 2022 League of California Cities Annual Business Meeting.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: On August 10, 2021, designated Councilmember Corinna Contreras to serve as the City’s primary voting delegate and City Manager Patrick Johnson to serve as the alternate to the 2021 League of California Cities Annual Business Meeting (Vote: 5-0).
For a complete list of prior City Council actions, please refer to Exhibit 3.
STATEMENT ON THE SUBJECT: The League of California Cities (Cal Cities) will hold its Annual Business Meeting in Long Beach on Friday, September 9, 2022. At this meeting, Cal Cities membership considers and takes action on resolutions that establish Cal Cities policy. Cal Cities requires that each city’s voting delegate be designated by the City Council and be registered to attend the Cal Cities Conference. Councilmember Katie Melendez and Assistant to the City Manager Imelda Huerta are both registered to attend the conference. The name of the voting delegate (and alternate) must be submitted on the Cal Cities Voting Delegate Form (Exhibit 2) by Friday, September 2, 2022.
Resolutions on issues of statewide concern may be considered at the September 9th Annual Business Meeting. The resolutions have not yet been presented to the member cities; however, once received, and prior to the Annual Business Meeting, staff will provide information to the City Council FISCAL IMPACT: There is no direct fiscal impact associated with the staff recommendation.
EXHIBITS:
1.League of California Cities Voting Delegate Letter
2.2022 Annual Conference Voting Delegate/Alternate Form
3.Prior City Council Actions
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
08/09/2022 C6 Page 1 of 7
Designated Councilmember Katie Melendez to serve as the City’s primary voting delegate and Assistant to the City Manager Imelda Huerta to serve as the alternate to the 2022 League of California Cities Annual Business Meeting. Vote: 5-0
LEAGUE OF
CALIFORNIA
CITI ES
Council Action Advised by August 31, 2022
DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference & Expo-September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.
Please view Cal Cities' event and meeting policy in advance of the conference. • Action by Council Required. Consistent with Cal Cities bylaws, a city's voting delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.
LEAGUE OF
CALIFORNIA
CITI ES
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. - 6:00 p.m.; Thursday, September 8, 7:00 a.m. -4:00 p.m.; and Friday, September 9, 7:30 a.m.-12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
LEAGUE OF
CALIFORNIA
CITI ES
V
Annual Conference Voting Procedures
1 . One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.
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LEAGUE OF
CALIFORNIA CITY: VISTA
CITI ES
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: Katie Melendez
Title: Councilmember
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Imelda Huerta Name:
Title: Assistant to the City Manager Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: Email
Mayor or City Clerk Date Phone
(circle one) (signature)
Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254
EXHIBIT 2
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PRIOR CITY COUNCIL ACTIONS
On August 10, 2021, designated Councilmember Corinna Contreras to serve as the City's primary voting delegate and City Manager Patrick Johnson to serve as the alternate to the 2021 League of California Cities Annual Business Meeting (Vote: 5-0).
On September 22, 2020, designated Councilmember Corinna Contreras to serve as the City's primary voting delegate and City Manager Patrick Johnson to serve as the alternate to the 2020 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 27, 2019, designated Councilmember Amanda Young Rigby to serve as the City's primary voting delegate to the 2019 League of California Cities Annual Business Meeting (Vote:
5-0).
On August 14, 2018, designated Councilmember Amanda Young Rigby to serve as the City's primary voting delegate to the 2018 League of California Cities Annual Business Meeting (Vote:
5-0).
On August 8, 2017, designated Deputy Mayor Amanda Young Rigby to serve as the City's primary voting delegate to the 2017 League of California Cities Annual Business Meeting (Vote:
5-0).
On August 9, 2016, designated Deputy Mayor Amanda Young Rigby to serve as the City's primary voting delegate, and the City Manager Patrick Johnson to serve as alternate, to the 2016 League of California Cities Annual Business Meeting (Vote: 4-0, Aguilera absent).
On August 25, 2015, designated Councilmember Amanda Young Rigby to serve as the City's primary voting delegate, and Assistant City Manager Aly Zimmermann to serve as alternate, to the 2015 League of California Cities Annual Business Meeting (Vote: 5-0).
On June 24, 2014, designated Councilmember Amanda Young Rigby to serve as the City's primary voting delegate, and City Manager Patrick Johnson to serve as alternate, to the 2014 League of California Cities Annual Business Meeting (Vote: 5-0).
On June 25, 2013, designated Councilmember Amanda Young Rigby to serve as the City's primary voting delegate, and Assistant City Manager Aly Zimmermann to serve as alternate, to the 2013 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 14, 2012, designated Mayor Judy Ritter to serve as the City's primary voting delegate, and Mayor Pro Tern Steve Gronke and City Manager Patrick Johnson to serve as alternates, to the 2012 League of California Cities Annual Business Meeting (Vote: 5-0).
On July 13, 2010, selected Councilmember Bob Campbell to serve as the City's primary voting delegate, and Mayor Pro Tern Judy Ritter and Councilmember Frank Lopez to serve as alternates, for the 2010 League of California Cities Annual Business Meeting (Vote:5-0).
On August 26, 2008, selected Mayor Pro Tern Frank Lopez to serve as the City's primary voting delegate and City Attorney Darold Pieper to serve as the alternate, for the 2008 League of California Cities Annual Business Meeting (Vote:5-0).
EXHIBIT 3
08/09/2022 C6 Page 6 of 7
On August 14, 2007, selected Councilmember Bob Campbell as voting delegate and Councilmember Frank Lopez as alternate, for the September 2007 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 8, 2006, selected Councilmember Bob Campbell as voting delegate, Councilmember Steve Gronke alternate, and designated City Manager Rita Geldert second alternate for the September 9, 2006, League of California Cities Annual Business Meeting in San Diego (Vote:
5-0).
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