cc 2022 AR 10/11 lighting consultant award of contract — Vista City Council, October 11, 2022

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CITY COUNCIL
AGENDA ❑

COMMUNITY DEVELOPMENT COMMISSION
REPORT ❑ SUCCESSOR AGENCY
❑ BUENA SANITATION DISTRICT
❑ JOINT POWERS FINANCING AUTHORITY
Department: City Manager Item No: C8
Prepared by: Sara Trench, Management Analyst Meeting Date: October 11, 2022 Amanda Lee, Assistant City Manager
Approved by: Patrick Johnson, City Manager Agenda Location: Consent Calendar SUBJECT: LIGHTING RESEARCH CONSULTANT- AWARD OF CONTRACT RECOMMENDATION: Adopt City Council Resolution No. 2022- , awarding a contract to STC Traffic, Inc for City Lighting Assessment and Consulting services.

CORRELATION TO CITY COUNCIL GOALS: (1) Public Safety, and (2) Fiscal Responsibility.

PRIOR ACTION: On September 28, 2021, adopted City Council Resolution no. 2021-168, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23 (Vote: 3-2, Contreras and Melendez opposed).

On September 14, 2021, adopted City Council Resolution No. 2021-140, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23, with the revised appropriation of the $275,000 allocated for one Sheriff's Deputy to the Lighting Landscape and Maintenance line item (Vote: 3-0, Ritter and Green absent).

On August 24, 2021, discussed priorities for allocating excess cannabis revenues and approved funding for the following: 1) cannabis decoy and enforcement operations, 2) youth cannabis prevention and early intervention, 3) youth scholarships, 4) increased lighting in neighborhoods, 5) increased park restroom maintenance and 6) addition of one Sheriff's deputy and two Park Directors/Enforcers (Vote on items 1-5, 5-0; Vote on item 6: 3-2, Contreras and Melendez opposed).

STATEMENT ON THE SUBJECT: On September 28, 2021, the City Council directed staff to research a consultant for a Citywide lighting assessment. The City regularly receives lighting requests from residents, businesses, and other sources. Many of the requests are related to the adequacy of safety lighting in public spaces, principally roadways within the City. Approximately 4,200 streetlights are located in the City boundaries. The City owns and maintains about 3,650 streetlights, while San Diego Gas & Electric (SDG&E) owns and maintains about 550 streetlights.

On July 19, 2022, staff issued a Request for Proposals (RFP) for lighting assessment services. The RFP was advertised on the City's website and the City's procurement portal, OpenGov Procurement/ ProcureNow. The RFP solicited qualified consultants to submit proposals to evaluate approximately 200 locations for new or upgraded street lighting on existing power or light poles, with safety being a principal concern.

ACTION: Approved above recommendation, adopted City Council Resolution No. 2022-151.

Vote: 4-0 (Green absent)
Clerk/Se etary
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MEETING DATE: October 11, 2022 PAGE 2
SUBJECT: LIGHTING RESEARCH CONSULTANT-AWARD OF CONTRACT Of the 200 locations, 50 high priority locations will be identified to be constructed while the remaining 150 location continue to be evaluated. Staff has provided a map illustrating streetlight and utility pole inventory overlaid with poverty rate and hotspots of traffic collisions and car thefts (Exhibit 4).

The following two firms responded to the RFP by August 24, 2022:

Firm Office Location
Borelli and Associates, Inc. Fresno, CA
STC Traffic, Inc Carlsbad, CA
Staff reviewed the proposals based upon predetermined criteria identified in the RFP, including overall experience, projects of a similar nature and knowledge, and proposed timeline. STC Traffic, Inc. has over 30 years of experience with planning, design and construction support for a wide range of public works and infrastructure projects for public agencies. STC Traffic, Inc. has recently completed lighting projects for the cities of National City, Escondido, San Diego, and Carlsbad and coordinated with SDG&E on projects similar in scope and size.

Staff recommends awarding the contract of lighting assessment and design services to STC Traffic, Inc with a contract ceiling of$425,000.

FISCAL IMPACT: The consulting contract is $352,180 with a 20 percent contingency of$70,436 for a total budget of$422, 616. The funds for the project have been identified in year-end fund balance (0010400.531500.YEFB) and year-end cannabis revenue (1080440.561000.YECB); $300,000 from 0010400.531500.YEFB, $125,000 from 1080440.561000.YECB.

EXHIBITS:

1. City Council Resolution No. 2022- , awarding a contract to STC Traffic, Inc for City Lighting Assessment and Consulting services

2. Contract for STC, Inc

3. Map illustrating streetlight and utility pole inventory overlaid with poverty rate and hotspots of traffic collisions and car thefts
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RESOLUTION NO. 2022-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, AWARDING A CONTRACT TO STC TRAFFIC, INC.

FOR CITY LIGHTING ASSESSMENT AND CONSULTING SERVICES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. Pursuant to section 3.08.075 of the Vista Municipal Code, a request for proposals (RFP) was issued on July 19, 2022.

B. Two proposals were submitted in response to the RFP and were evaluated upon the predetermined set of criteria in the RFP.

C. Staff recommend the selection of STC Traffic, Inc. to provide lighting assessment services for the city.

2. Action.

A. The contract between the City of Vista and STC Traffic, Inc for Lighting Assessment Services with a ceiling amount of$425,000 is approved and the Mayor is authorized to execute the contract.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on October 11, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

JUDY RITTER, MAYOR
APPROVED AS TO FORM: ATTEST:

WALTER CHUNG, CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:

APPROVED
Walter C.Chung
20220929165454
000292137 EXHIBIT 1
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CONTRACT FOR PROFESSIONAL SERVICES
Lighting Assessment Services
THIS "CONTRACT" is entered into by and between the "Parties" as of ("Contract Date").

1.0 THE "PARTIES"
The "City": The "Contractor"
CITY OF VISTA, a chartered municipal STC Traffic, Inc., a California Corporation corporation 5973 Avenida Encinas, Suite 218
200 Civic Center Drive Carlsbad, CA 92008
Vista, CA 92084
Contact: Jason Stack
Working Contact: Sara Trench
Billing Contact: Sara Trench

2.0 BASIC TERMS

2.1 The "Services" to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.

2.2 The "Required License" for the Services is: N/A.

2.3 Contractor, an entity holding the Required License, desires to enter into this "Contract" with City for the Services.

2.4 The "Project" for which the Services are required is described in Exhibit A.

2.5 Contractor has submitted to City a Proposal to perform the Services dated August 24, 2022 ("Exhibit B").

2.6 The "Contract Ceiling Price" is: $425,000.

2.7 Any references in Exhibit A or Exhibit B to "Consultant" shall mean Contractor for the purposes of this Contract.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for 12 calendar months ("Term") from the Contract Date. The Term may be extended at the City's option for an additional 12 months, in increments of City's choice, for a maximum Term of 24 months from the Contract Date.

3.3 City may terminate this Contract upon 30-days' written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.

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4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work, or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.

5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.

5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

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6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications, and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A—E.

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES All Services under the Contract must be completed in compliance with the schedule in Exhibit A.

8.0 STANDARD OF PERFORMANCE

8.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.

8.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

9.0 CONTRACTOR'S STATUS; CONTRACTOR'S EMPLOYEES

9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.

9.2 Contractor represents and warrants that all professional services required under this Contract shall be provided by a person or persons duly licensed by the State of California to provide those types of services.

9.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor may have to any such rights.

9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor's officers, employees, agents, and subcontractors that are included in this Contract.

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9.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor's officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.

9.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.

10.0 CIVIL RIGHTS

10.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.

10.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person's race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.

10.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.

10.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.

10.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.

10.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.

including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor's officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee, or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

11.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party ("Representative"). Any written or verbal directions or requests of City's Representative delivered to the Contractor's Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.

12.0 ASSIGNMENT AND SUBCONSULTING

12.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

12.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager's designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager's designee.

13.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.

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14.0 FINANCIAL RECORDS

14.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor's performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

15.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.

16.0 CONFIDENTIALITY

16.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.

16.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor's scope of Services. Contractor will not disclose any information prepared for City, or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.

16.3 Contractor's obligations under this paragraph shall survive the termination of this Contract.

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17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively "Conflict Laws"). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

18.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term "City Official" shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.

19.0 DUTY OF INDEMNIFICATION

19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and (2) indemnify City, and its directors, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution ("Duty of Indemnification"). Contractor's obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.

19.2 The review, acceptance or approval of Contractor's work or work product by any indemnified party shall not affect, relieve, or reduce Contractor's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.

The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

19.3 Contractor's costs of defense shall not exceed Contractor's proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.

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20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

21.0 SERVICE OF NOTICE

21.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party's Representative or by overnight courier service to the Party's address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.

21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

24.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

25.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.

Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

26.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding Professional Services(Non-Construction)(RFP)(NPW) 8 of 9 STC Traffic, Inc. [51960-21 00108818 1
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between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 9.]

27.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
"City" "Contractor"
CITY OF VISTA, a chartered municipal STC Traffic, Inc , a California Corporation corporation
By: By:

JUDY RITTER, MAYOR
Jason Stack, President
ATTEST: Name/Title

KATHY VALDEZ, CITY CLERK
By: By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY Name/Title
By:

RISK MANAGEMENT REVIEW:

DOLORES GASCON, RISK MANAGER
By:

APPROVED
Amanda L.Guy
20220915162429
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EXHIBIT A

REQUEST FOR PROPOSALS
001088181 Exhibit A
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CITY OF VISTA
` A L I F 0 R 11 r

REQUEST FOR PROPOSALS
FOR

STREET LIGHTING ASSESSMENT

SERVICES
Application Available July 20, 2022
Application Submission Deadline August 24, 2022
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I. INTRODUCTION AND OVERVIEW
The City of Vista regularly receives lighting requests from residents, businesses, and other sources. Many of the requests are related to the adequacy of safety lighting in public spaces, principally roadways within the City. The City owns and maintains about 3,650 streetlights, while San Diego Gas & Electric (SDG&E) owns and maintains about 550 streetlights, for a total of approximately 4,200 streetlights. To help address the backlog of street lighting requests, the City is requesting qualified consultants to submit proposals to evaluate approximately 200 locations in the City for new or upgraded street lighting on existing power or light poles, with safety being a principal concern and economy of installation and long-term operations maintenance also a key consideration. The types of lighting under consideration are City-owned streetlights and SDG&E- owned streetlights mounted on existing poles.

The City will provide direction on the first 50 high priority locations, and is requesting completion of those assessments and initiation of SDG&E processing within 60 calendar days from Notice to Proceed (NTP). The City is requesting completion of the full assessment package of the additional 150 locations and SDG&E service requests submitted within 180 days from NTP.

Consultant shall provide a proposed project schedule as part of their response to the RFP.

Qualified individuals are invited to submit their proposals for consideration in accordance with this request. Proposals must be submitted prior to 2:00pm on August 24, 2022. Late proposals will not be considered.

All applicants who wish to submit proposals must create an account on the City's electronic bidding system, OpenGov Procurement, to submit their proposal. Applicants can register at:
https://secure.procurenow.com/portal/cityofvista . Once registered, applicants must download this solicitation in order to appear on the Bidder's List as a "Prospective Bidder." Applicants that fail to specifically download this solicitation will not appear on the Bidders' List and will be unable to participate or be considered for this RFP.

II. SCOPE OF WORK AND PROJECT DELIVERABLES
Scope of Work
The selected consultant will evaluate requests for new or upgraded street lighting at 200 locations.

The evaluations will include the following:

1. Site reconnaissance to determine field conditions at the existing/proposed location including street light number, SDG&E pole number, type of luminaire (HPS/LPS/LED), type of pole, street address, GIS coordinates, and availability of electrical service to the location.

2. Assessment of the optimum location for new lights and a description of the location of existing lights. Locations may be an intersection, pedestrian/bike crossing, change in roadway conditions (curve, dip, etc.), school or other key location.

3. Nighttime work and measurements may be required. Requests related to existing lights will include an assessment for functionality and whether upgrading to more efficient LED luminaires is an option.

4. Review service availability to proposed new light locations and repairs/ upgrades to city- owned or SDG&E-owned streetlights.

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5. Following the evaluation process, recommendations will be provided for each location.

Recommendations shall be consistent with City of Vista standards for street lighting and SDG&E service standards.

6. Prepare, apply, and process for approval the SDG&E service request to add lighting to existing SDG&E poles and/ or electrical service to City poles. Service requests shall contain all required information including location information, design information, sketch/ aerial mark- up, and photos as required by SDG&E.

Project Deliverables
Deliverables will consist of the following:

1. A summary database or spreadsheet listing the above data for each of the existing/proposed street light locations with a recommendation for new or upgraded lighting. This database will have the capability of being linked to the City's GIS program.

2. Location map showing existing and proposed street light locations. The City will provide a GIS file for the consultant's use as a base map and current street light data, as applicable.

3. SDG&E service request package and approval process for each location.

III. CONTENT OF PROPOSAL
In order to maintain uniformity with all proposals furnished by applicants, submissions must include the following:

1. Cover Letter: 1-page maximum A cover letter introducing the company and the individual who act as the company's project manager.

2. Qualifications and Experience: 3 pages maximum
a. A list of qualifications and experience for each person who will be assigned by the prospective consultant or sub-consultant to work on the Project. b. A list of at least three different projects previously completed by the prospective consultant and/or sub-consultant that are similar in size and scope to the Project, including references.

3. Proposed Project Schedule: 2 pages maximum

4. Rate Sheet and Total Fee for Project (SEPARATE ELECTRONIC FILE UPLOADED TO OPENGOV PROCUREMENT).

Rate sheets shall include, but not be limited to:
a. Hourly wages for all staff that will be assigned by the prospective consultant and subconsultant to work on the Project;
b. Estimate of the total number of hours to complete the Project; and Professional Services(Non-Construction)(RFQ) 3 of 16 S Trench 10/11/2022 C8 Page 16 of 62

c. Total fee of the prospective consultant's proposal, which shall be calculated based the hourly rates of staff assigned to the Project, sub-consultant fees, and the estimated number of hours to complete the Project.*
The proposal and separate rate sheet shall be uploaded to OpenGov Procurement. To be considered, a proposal must be completely responsive to this RFP.

Additionally, applicant interviews may be conducted on August 31, 2022 (tentative date), if deemed necessary.
*Rate and fee submissions will not be opened until the City is ready to negotiate with the selected consultant. Consultants will be ranked excluding the rate and fee component (please see criteria for selection below) and the City will negotiate with the top ranked consultant. If no agreement is reached, the committee will move down the ranking sheet to negotiate with the next ranked consultant.

IV. PROJECT ESTABLISHMENT AND PROGRESS
The contract shall begin upon approval and execution by the City, and the applicant shall be contacted to discuss availability.

The applicant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City.

The City's tentative schedule for this project is as follows:

Release of City RFP July 20, 2022
Question Submission Deadline August 3, 2022
Question Response Deadline August 10, 2022
Submission Deadline August 24, 2022 at 2pm
Interviews (as needed) August 31, 2022
City Council Award Proposal September 27, 2022
All dates are subject to change by the City without advance notice.

The OpenGov Procurement clock shall serve as the official time keeping clock.

All questions must be submitted via "Q&A" through the City's Electronic Bidding System, OpenGov Procurement. Questions via phone, email or any other method than OpenGov Procurement will not be accepted or answered. The City reserves the right to extend the date by which proposals are due.

Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.

To receive addenda and submit a proposal, applicants shall register on the City's Electronic Bidding System at https://secure.procurenow.com/portal/citvofvista . Once registered, applicants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a "Prospective Bidder." applicants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non-responsive. If a applicant is unable to register or download the RFP from Professional Services(Non-Construction)(RFQ) 4 of 16 S Trench 10/11/2022 C8 Page 17 of 62

OpenGov Procurement, the applicant may contact OpenGov Procurement to troubleshoot the problem.

All proposal documents and supplementary documents must be uploaded using OpenGov Procurement prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. At that point respondents will receive an email confirmation from OpenGov Procurement.

V. CRITERIA FOR SELECTION
An evaluation committee appointed by the Department of the City Manager will review the proposals. Each reviewer will score each proposal based on the criteria below. Upon consensus of the most qualified applicants, at the City's sole discretion, the City will initiate contract negotiations with the selected applicants. Rate and fee information will not be opened until the City is ready to negotiate with the selected consultant.

Selection Criteria Description Points
Inclusion of all proposal Did they respond to Proposal Requirements and 15 elements listed Submittal Deadline section as outlined in the RFP? Understanding of the How well did they respond to the Scope of Work? work to be done based Did the consultant include specifics in their approach 30 on the proposed work not merely repeat statement of work (SOW)? Does plan and scope of work their approach appear to be comprehensive? Experience and
expertise of the firm and Did they provide a list for similar projects? Did they 15 subconsultants in provide any references for these projects? completing similar work
Experience and Did they identify key personnel? Outline pertinent expertise of project knowledge and skills? Project level experience with 15 team members in the lighting assessment services? work to be done
Proposed project Did the proposed project schedule align with the schedule needs of the City and seem reasonable based upon 25 the work being proposed?
Total 100
VI. RECOMMENDATION OF AWARD
The award, if one is made, is anticipated to be made at or after the September 27, 2022 City Council meeting. The City reserves the right to reject any and all proposals. The agreement is subject to City Council approval and is not binding on the City until such time as approval is given and the agreement is fully executed by all parties.

The contract resulting from this RFP will be awarded to the most responsive and responsible consultant whose proposal conforms to the requirements of this RFP and is considered to be the most advantageous to the City, taking into consideration not just the proposal price, but also the evaluation criteria set forth in this RFP. The City will act as the sole judge of information submitted Professional Services(Non-Construction)(RFQ) 5 of 16 S Trench 10/11/2022 C8 Page 18 of 62

in response to this RFP. The City reserves the right to: (i) request additional information or clarification of any submitted information, (ii) cancel or amend this RFP, including the proposal evaluation process, at any time, and (iii) not enter into any contract resulting from this RFP and issue similar solicitations in the future.

VII. CONTRACT
See Exhibit B for sample agreement.

VIII. INSURANCE
See Exhibit C for insurance requirements.

IX. DISCLOSURE
The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for "trade secrets". If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.

X. LATE, MODIFIED OR WITHDRAWN PROPOSAL
Any Proposal received after the exact time specified for last receipt will not be considered.

Any modification of a Proposal, except a modification resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission.

Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter. Proposals may be withdrawn in person by the applicant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposal prior the posting of Notice of Intent to Award of contract award.

XI. RIGHT TO REJECT OR NEGOTIATE PROPOSALS
The City of Vista reserves the right to select, negotiate, or delay contracts in whole or in part or waive any informality or irregularity in the proposal as is in the City's best interest. No representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.

All costs incurred in the preparation of the application, the submission of additional information and/or any aspect of an application prior to award of a written contract will be borne by the applicant. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by any applicant.

Professional Services(Non-Construction)(RFQ) 6 of 16 S Trench 10/11/2022 C8 Page 19 of 62

CONTRACT FOR PROFESSIONAL SERVICES

TYPE OF SERVICES
THIS "CONTRACT" is entered into by and between the "Parties" as of ("Contract Date").

1.0 THE "PARTIES"
The"City": The "Contractor"
CITY OF VISTA, a chartered municipal NAMEX, statusx
corporation Address 1
200 Civic Center Drive Address2
Vista, CA 92084
Contact: contactname
Working Contact: workingname
Billing Contact: billingname

2.0 BASIC TERMS

2.1 The "Services"to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.

2.2 The "Required License" for the Services is: type.

2.3 Contractor, an entity holding the Required License, desires to enter into this "Contract"with City for the Services.

2.4 The "Project" for which the Services are required is described in Exhibit A.

2.5 Contractor has submitted to City a Proposal to perform the Services dated proposaldate ("Exhibit B").

2.6 The "Contract Ceiling Price" is: pricex

2.7 Any references in Exhibit A or Exhibit B to "Consultant" shall mean Contractor for the purposes of this Contract.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for xx calendar months ("Term") from the Contract Date. The Term may be extended at the City's option for an additional yy months, in increments of City's choice, for a maximum Term of zz months from the Contract Date.

3.3 City may terminate this Contract upon 30-days' written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Professional Services(Non-Construction)(RFQ) 7 of 16 S Trench 10/11/2022 C8 Page 20 of 62

Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.

4.0 SCOPE
Contractor shall perform all Services including, but not limited to,the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel,power and water, essential communications, and the performance of all labor, work, or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is Professional Services(Non-Construction)(RFQ) 8 of 16 S Trench 10/11/2022 C8 Page 21 of 62

reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES All Services under the Contract must be completed in compliance with the schedule in Exhibit A.

8.0 STANDARD OF PERFORMANCE

8.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses,permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

9.0 CONTRACTOR'S STATUS; CONTRACTOR'S EMPLOYEES

9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership,joint venture, or association between City and Contractor.

Professional Services(Non-Construction)(RFQ) 9 of 16 S Trench 10/11/2022 C8 Page 22 of 62

9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including,but not limited to, verifying the eligibility for employment of all of Contractor's officers, employees, agents, and subcontractors that are included in this Contract.

10.0 CIVIL RIGHTS

Professional Services(Non-Construction)(RFQ) 10 of 16 S Trench 10/11/2022 C8 Page 23 of 62

10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend, and hold harmless City, and its directors, officers, employees, and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor's officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee, or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including,but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

12.0 ASSIGNMENT AND SUBCONSULTING

contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager's designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager's designee.

14.0 FINANCIAL RECORDS

14.1 Contractor shall maintain any and all documents, ledgers,books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor's performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours,upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

Professional Services(Non-Construction)(RFQ) 12 of 16 S Trench 10/11/2022 C8 Page 25 of 62

16.0 CONFIDENTIALITY

16.3 Contractor's obligations under this paragraph shall survive the termination of this Contract.

17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act(Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act(Health& Safety Code 33000 et seq.) and all regulations promulgated thereunder(collectively "Conflict Laws"). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest(under the laws)that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk. Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

19.0 DUTY OF INDEMNIFICATION

19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and(2) indemnify City, and its directors, officers, and employees from and against all liabilities Professional Services(Non-Construction)(RFQ) 13 of 16 S Trench 10/11/2022 C8 Page 26 of 62

regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution("Duty of Indemnification"). Contractor's obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.

The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

19.3 Contractor's costs of defense shall not exceed Contractor's proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.

20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

21.0 SERVICE OF NOTICE

21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

Professional Services(Non-Construction)(RFQ) 14 of 16 S Trench 10/11/2022 C8 Page 27 of 62

24.0 APPLICABLE LAW,VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

26.0 MODIFICATIONS
This Contract contains the entire agreement,between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 9.]
Professional Services(Non-Construction)(RFQ) 15 of 16 S Trench 10/11/2022 C8 Page 28 of 62

27.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
"City" "Contractor"
CITY OF VISTA, a chartered municipal NAMEX, statusx corporation
By: By:

PATRICK JOHNSON,CITY MANAGER

JUDYRITTER,MAYOR
Name/Title
ATTEST:

KATHY VALDEZ,CITY CLERK
By:

By:

APPROVED AS TO FORM: Name/Title

WALTER CHUNG,ACTING CITY ATTORNEY
By:

RISK MANAGEMENT REVIEW:

DOLORES GASCON,RISK MANAGER
By:

Professional Services(Non-Construction)(RFQ) 16 of 16 S Trench 10/11/2022 C8 Page 29 of 62

EXHIBIT A

REQUEST FOR PROPOSALS
000519604 Exhibit A
10/11/2022 C8 Page 30 of 62

EXHIBIT B

CONTRACTOR'S PROPOSAL
000519604 Exhibit B
10/11/2022 C8 Page 31 of 62

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, [and for x years thereafter,] insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor's Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability("CGL"): Insurance Services Office Form CG 00 01 covering CGL on an"occurrence"basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than$2,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employers' Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. ® Professional Liability,with limits no less than$1,000,000 per occurrence or claim, and$2,000,000 policy aggregate.

If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
000519604 Exhibit C, Page 1 of 6
10/11/2022 C8 Page 32 of 62

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 1185 or both CG 20 10 and CG 20 37 forms if later revisions used),unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5)years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5)years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
000519604 Exhibit C, Page 2 of 6
10/11/2022 C8 Page 33 of 62

Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other circumstances. 000519604 Exhibit C, Page 3 of 6
10/11/2022 C8 Page 34 of 62

AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code§§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861,37001

NOT APPLICABLE TO THIS CONTRACT
000519604 Exhibit D
10/11/2022 C8 Page 35 of 62

EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. ❑ State of California grant conditions, as attached.

2. ❑ Federal grant conditions, as attached.

3. ❑ Other conditions, as attached.
000519604 Exhibit D
10/11/2022 C8 Page 36 of 62

EXHIBIT B

CONTRACTOR'S PROPOSAL
001088181 Exhibit B
10/11/2022 C8 Page 37 of 62

Proposal For:

Street Lighting Assessment ServicesCITY OF VISTA
City of Vista I August 24, 2022
Submitted By:

STC Traffic, Inc
Mailing and Business Address: F��G
5973 Avenida Encinas, Suite 218, Carlsbad, CA 92008
Principal Contact: Jason Stack, President
P: (760) 602-4290 �
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CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I A

1.0 Cover Letter
August 24, 2022
4*e
�City of Vista �
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Office of the City Manager ��
200 Civic Center Drive, Vista CA 92084
Attn: Sara Trench, Management Analyst
Subject: RFP for Street Lighting Assessment Services
Dear Ms.Trench,
STC Traffic, Inc. (STC) is pleased to submit our proposal to provide professional engineering services for the City's Street Lighting Assessment Services Project. In preparation for this proposal,we have conducted a preliminary evaluation to confirm existing conditions citywide—we understand that the City's lighting needs range from individual light repairs/upgrades to clusters of 2-4 lights needed at an intersection or ` pedestrian crossing,to older neighborhoods with more robust light requirements.We are excited to offer our local experience and knowledge, especially our experience in coordinating with SDG&E to deliver these types of lighting packages. Our proposed Project Manager, Phil Kern, PE, was the Senior Transportation Engineer for the City of La Mesa and handled all higher-level traffic-related requests from citizens, management, and City Council as well as functioning as the City's liaison with SDG&E—services that will be critical for this project.
' Our team has direct recent experience working with the City,and our staff has unique and in-depth insight into the City's infrastructure, policies, and procedures for capital improvements. STC has provided Vista as-needed traffic engineering support services for nearly a decade,which gives the City confidence in our ability to perform work at the high level of expectation that it demands and deserves. We are located in Carlsbad and have an open-door policy to respond to City needs on an immediate basis.

For over the last decade, STC has supported local agencies with streetlighting projects. We have provided traffic engineering analysis and design services for nearly every municipal agency in San Diego County, including high-profile street lighting projects in the Cities of National City, Escondido, San Diego, and Carlsbad. We are excited for the opportunity and look forward to continuing our work with the City.

Sincerely, Legal Name: STC Traffic, Inc.

Address: 5973 Avenida Encinas, Suite 218
Carlsbad, CA 92008
Jason Stack,TE, PTOE www.stctraffic.com
President/Principal-in-Charge RFP Contact: Jason Stack,TE, PTOE (714) 315-4640
[email protected]
STC Traffic, Inc. I Proposal for Street Lighting Assessment Services 1 10/11/2022 C8 Page 39 of 62

CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I A

2.0 Qualifications and Experience
STC is a full-service traffic engineering, transportation planning, and intelligent transportation systems consulting firm. We employ highly-trained staff who provide state-of-the-art traffic engineering services to public agencies throughout California. Headquartered in Carlsbad, our experts are recognized throughout San Diego County for their capacity to creatively solve problems arising from the most complex projects. We have a strong and trusted relationship with the traffic engineering community in the City of Vista and North County San Diego.

As STC has grown,the role of our firm on engineering contracts has evolved and broadened. Now,we are increasingly retained to implement complete programs from beginning to end with multi-stage contracts.

These involve a range of services such as capital project planning and scheduling, development of design standards, project procurement and implementation, and construction engineering/management support, all of which will help ensure successful delivery of the City's street lighting assessment project.

Our foremost approach to meeting the City's needs for this project is to provide the highest-quality staff.

STC is modeled in the image of the municipal public works traffic division. We are comprised of professional engineers (civil/traffic), professional traffic operations engineers, certified signal technicians (up to IMSA Level III), ITS systems and network engineers, and public works electricians and inspectors.

Philip Kern, PE, will serve as Project Manager for this contract. He is a recent addition to the STC management team. He has over 30 years of experience in the planning, design, permitting, and construction support of a wide range of public works,transportation, infrastructure,and CIP for public agencies. Prior to joining r STC, Mr. Kern was the Senior Transportation Engineer for the City of La Mesa and c{ u
handled all higher-level traffic-related requests from citizens, management, and City Council as well as functioning as the City's liaison with SDG&E.

The last 20 years of his career have focused on the design and delivery of capital projects through on-call contracts and serving as staff extension for public agencies. This includes extensive work for a variety of municipal agencies throughout San Diego County. Mr. Kern served as Project Manager under multiple on-call contracts for National City from 2010 to 2019, overseeing tasks including civil/traffic design, repair of major building systems, active transportation projects and development review, many project involving street light improvements.

The QA/QC Manager will be Christian Lambarth, PE, TE, who brings over 11 years of traffic engineering experience serving public agencies throughout San k Diego County. Christian has been involved with all of the street lighting projects that are discussed in this proposal. He will serve as the lead point of contact for • design, having day-to-day insight into progress and needs. Christian has extensive experience managing a variety of streetlighting projects, including f most recently the new street lighting on Juniper Street between Second Avenue and Ninth Avenue in the City of Escondido. Photometric analysis was completed for the project area to determine a preferred alternative to be implemented in the design. Other tasks included basis of design, street light improvement plans, and SDG&E coordination.

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CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I ;
Jason Stack,TE, PTOE,will serve as Principal-In-Charge for the c�J project. Mr. Stack is the President of STC and has over 21 ears of specialized traffic engineering experience. He will be CITY OF VISTA Y p g� g p c A L I r v N I A
available to the City to guarantee quality of work product.STC will be further supported by Kevin Stone who is an electrical Principal-In-Charge inspector with over 27 years of experience in constructing, Jason Stack,TE,PTOE installing, repairing, troubleshooting, and maintaining traffic Project Manager signal systems and electrical systems. Prior to joining STC, Mr. Phil Kern,PE Stone served as the general foreman of maintenance for over 230 traffic signals and four traffic signal technicians in the QA/QC Manager = Cities of Santee, El Cajon, La Mesa, and Lemon Grove; lead Christian Lambarth,PE,TE,PTOE traffic signal technician for the City of Oceanside with Support Staff responsibility for over 160 traffic signals; and lead technician Kevin Stone,IMSA II
for 34 facilities and railway stations for the SPRINTER and Construction Engineer/inspector COASTER from Escondido to Oceanside and Oceanside to San Joseph Walters,IMSA II
Diego. Mr. Walters, Project Engineer, will also support the Project Engineer project. He is IMSA Level II Certified and experienced in Subconsultant
integrating various traffic systems and operations projects o E VAR I including streetlighting, traffic signal timing, traffic signal ' G150o°A GIS Services
equipment, communications network, and ITS systems.

Additional support staff available as-needed
In order to provide additional expertise on this project, STC has teamed with Evari GIS Consulting, Inc. Evari was founded with the purpose of providing high-quality GIS data collection, analysis, and visualization services for a variety of public and private clients. Evari is a state-certified SBE and Small Local Business (SLBE) based in San Diego with a total of 20 GIS professionals on staff. Evari has collected GIS-based data for over three million assets throughout the United States, including recent efforts to catalog,analyze,and support the conversion to LED for 27,000 lights in the City of Riverside,the assessment of over 65,000 street lights in San Diego to support 5G efforts,and is currently a subconsultant to Pacific Gas and Electric (PG&E)to provide mapping and data management services for their lighting system database. Evari leverages the Esri Technology Stack (ArcGIS) and the Amazon Web Services Cloud Computing platform for a range of municipal GIS applications including street lighting.

Recent relevant Evari projects include City of Riverside LED Streetlight Conversion Construction Support (David Bride, Major Projects Supervisor, [email protected], (951) 826-5866); San Diego Streetlight Survey for 5G Small Cell Site Selection and Permitting for NxTgen Infrastructure Services, LLC (Steve Peloso, President, [email protected], (949) 887-2633); and City of San Jose Turnkey Streetlight Inventory Project for PG&E (Tim Kingsbury, [email protected], (415) 314-5437). In the City of Riverside, in particular, Evari supported the development of bid documents and subsequent installation support for over 27,000 assets (see graphic). The project involved close coordination between lighting contractors, Riverside Municipal Utilities, and the City of Riverside DPW. Evari developed a data collection platform using Esri's ArcGIS Collector configuration for use by lighting installation contractors and developed a series of innovative and custom application functions designed to define custom-sorted geographic boundary areas, flag installation issues, provide photographic documentation, and track installation progress.This work will be particularly relevant and helpful to the City of Vista.

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CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I A
City of Riverside Streethght Installation
Install Issues:

A ■ L.
• •
45 Lights Remaining Lights Converted

4.1 ..

STC streetlighting projects include the following highlights:streetlighting forvarious projects in the City of National City where STC has a long history of streetlighting analysis and design, having served as the on-call consultant for more than a decade. We have supported citywide streetlighting projects, including sport lighting, pedestrian lighting, parking lot lighting, and related utility design/coordination. STC is the designated City electrical construction manager,engineer,and inspector for all City CIP projects, including • traffic signals, streetlighting, park lighting, comms, and utility service. Street lighting highlights include developing street and safety lighting standards and guidelines; street lighting for the Pedestrian Midblock Crossing Enhancements Project, which included upgrading lighting at 44 intersections (30 signalized and 14 midblock crossings) with new LED luminaires; streetlighting for the Westside Mobility Improvement Project;the Sweetwater Road Median and Lighting Improvements Project;the Eighth Street and Highland Avenue Corridor Lighting Project; and, El Toyon Park and Las Palmas Park Lighting Improvements (Client, Roberto Yano, PE, Director of Public Works, (619) 336-4383, [email protected]).

C 1}
Juniper Street Photometric Analysis and Design I Escondido, CA. STC recently supported new street lighting on Juniper Street between Second Avenue and Ninth Avenue. This segment of Juniper Street provides access to housing, businesses, and schools. STC conducted photometric analysis to determine a preferred alternative to be implemented in the design. STC conducted an inspection level review of all existing lighting equipment during the day, followed by field review at night to confirm functional conditions and actual power usage at each existing service pedestal. The complete scope includes detailed field investigation, photometric analysis and basis of design, streetlight improvement plans, SDG&E coordination, and PS&E, bid documents, and construction support (Client, Matthew C Souttere, Associate Engineer, (760) 839-4651, [email protected]).

Little Italy 1-5 Undercrossing Lighting I San Diego, CA. STC conducted a review of lighting conditions at three 1-5 undercrossings in support of the Little Italy Association's goal of improving lighting to enhance pedestrian safety. STC performed site visits to examine the existing electrical systems and determined feasible lighting alternatives.STC was tasked with providing plans for permitting with the City of San Diego and Caltrans to remove and replace the existing light fixtures at the 1-5 undercrossings.The scope included a site visit and illumination measurements, examination of existing electrical systems, photometrics, and a technical memo of City/Caltrans codes and steps to implement. STC provided design electrical field review and lighting system design (Client for On-Call Contract with the City, Duncan Hughes,TE—Deputy Director,Transportation &Storm Water, (619) 533-3141, [email protected]).

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CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I A

3.0 Project Understanding
The City of Vista regularly receives lighting requests from residents, businesses, and other sources. Many of the requests are related to the adequacy of safety lighting in public spaces, principally roadways within the City. The City owns and maintains over 3,600 streetlights. An additional 550 lights are maintained by SDG&E under agreement with the City. The City is in need of a qualified consultant team to evaluate approximately 200 locations in the City for new or upgraded street lighting, with safety being a principal concern and economy of installation and long-term operations and maintenance also key considerations.

The City of Vista has a backlog of requests for street light upgrades, repairs and new installations and would like to retain the services of a highly-responsive consultant to help address the backlog and support the program as it moves forward. The first step in the process is determining the current street lighting needs and developing the processes required to efficiently deliver 200+ new and upgraded streetlights over the upcoming budget cycles. STC's staff is well-versed in this area and has a wealth of experience in resolving these types of issues for local municipalities.

STC's approach to the street lighting element of Vista's public works program is to be "process-oriented," • in close coordination with City staff, to develop the steps needed to address the backlog of lighting requests. Almost 90% of the City's existing lighting system consists of City-owned street lights on ornamental poles, while the remainder are SDG&E lights mounted on wood poles. Based on a review of GIS maps, Vista has needs ranging from individual light repairs/upgrades to clusters of 2-4 lights needed at an intersection or pedestrian crossing, to older neighborhoods with minimal existing lighting.

Experience in coordinating with SDG&E will be critical to delivering any lighting package,whether small or large. It is our understanding that the City has regular coordination utility meetings with SDG&E staff that allow for tracking progress on capital projects,and currently has a street light maintenance contractor on- call.Starting with the City's street light database,STC staff will perform an evaluation to confirm the needs and conditions in the field. Understanding of the street lighting procurement processes will also be a key element of the program.The procurement can be categorized into distinct packages, ranging from lowest to highest in terms of capital cost as follows:

1. Street Light Repairs/Upgrades — The projects in this group include repairing wiring, replacing luminaires with higher wattages or replacing HPS/LPS luminaires with LED versions. These types of requests are best addressed through issuance of a Work Order to the City's maintenance contractor or a work request to SDG&E's street lighting group, depending on facility ownership.

2. New Street Lights—There projects would include installation of new street lighting, ranging from a single light to 2-4 lights needed for a pedestrian crossing, intersection or a curve in a roadway. Bid packages of up to 15-20 new lights would reduce the staff burden and take advantage of economies of scale.These new lights could also be procured under the CUPCA,with informal bids allowed up to $200K in total cost. In addition,a short form bid package and abbreviated bid period could be utilized in order to expedite the procurement time.

3. New District Lighting—Any package of ten lights or more, serving an unlit neighborhood or school zone, for example, could be procured as a separate City capital project. Public outreach, traffic controls and other neighborhood impacts are better managed on a larger scale as well as the project funding. Public contracting requirements and a conventional full bid package would likely extend the project schedule and overall level of effort required if CUPCA cannot be utilized.

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CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 A N I A

4.0 Scope of Work
Task 1 — Project Management & Coordination: STC's Project Manager will coordinate the day-to-day activities for the duration of the project and serve as the primary point of contact. Following the Notice to Proceed,STC will schedule a kick-off meeting with City staff to discuss the project objectives, schedule, scope, and City procedures. STC will also coordinate progress meetings to discuss the project approach, any potential modifications to the scope, action items and next steps. STC will submit a progress report with monthly invoices to the City with sufficient detail to clearly identify personnel, hours worked, direct expenses and tasks completed. This task will also include a MS Project schedule and updates. Task 1 Deliverables: Meeting Agendas/Minutes, Progress Reports, Project Schedules in PDF Format.

Task 2 — Assess/Evaluate Street Light Requests: The assessments are proposed be performed in four groups of 50 street lights, based on priority locations provided by the City. Evaluations will be performed based on priority, location, safety, existing lighting facilities, availability of electrical service,the nature of the request and will include a recommendation from STC engineers to address the lighting issue. It is our understanding the City will provide its current MS Excel/CSV database as well as record drawings for the street lighting network. In addition to review of available records, STC staff will perform a field investigation of each location to confirm the above data. If performance of an existing light is in question, nighttime investigations will be performed to verify functionality. This data will be summarized in an MS Excel/Access database with a format similar to the City's lighting database, and suitable for importation into the City's GIS system as the lighting packages are completed. Task 2 Deliverables: Street light database in MS Excel or Access format with data for each location and recommendations for new/upgraded lighting. Database will have the capability of being linked to GIS. GIS Location map showing proposed street light locations with photometric and other data, hosted on WebGIS server for 6-months. { Task 3 — SDG&E Coordination: Using the new street light database as a guide, STC staff will coordinate new services, new lights on wood poles and repairs/upgrades to existing 1 of 3 0

SUBMITTAL REQUIREMENTS'
wood pole lights with SDG&E. This task will include remote o„raccsrr.Ra„r occomconloanwcwo.+c„u« yy� .u«isr.�erprun�nrmn�sooe_coRR attendance at monthly utility coordination meetings, direct °��°'�°�°�„°°�. r o.w..RR ec snr�rur,„rsroec c„ceraTo
phone/email coordination with SDG&E, assembling op �� ns „ AIR application data and completion of SDG&E new service and SCRw!(PoixT NAIOfN.SI R R.hKARifI street light requests. Task 3 Deliverables: SDG&E meeting STREET notes, new service and street light requests in PDF format. 1' 2 OF 3 Task 4 — Lighting Design/Procurement Support (Optional): PEASEAILOW 57 J RU NES5 DAYS FOR YOUR
As an optional task, STC will assist City staff with the REQUEST TO BE PROLESSEU preparation of street lighting bid and procurement packages, upon request. Efforts may include street lighting plans, short 3 of 3 Y
form bid packages, work orders with location map and ODG REPRESENTATIVE

FROM AN
SG REQUEST
8&E REPRESS IYTAi1YE

WHO WILL DISCUSS
similar documentation to construct the new lights, TIMELINE&ALL SOECI FICS REGARDING P.EC7
depending on the preferred procurement. Typical Deliverables: Street lighting plans, short form (8.5"x11") bid package, work order package in PDF format.

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CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I A

5.0 Proposed Project Schedule
STC's approach to the street lighting program will generally follow the decision tree presented below,with lighting issues generally falling into four categories as noted. For purposes of developing the preliminary schedule and budget, STC has assumed the following proportions of street lighting tasks for each assessment/evaluation package of 50 street lights:
• Repair/upgrade light, wood pole-10 lights
• Repair/upgrade light, concrete pole-10 lights
• New light, wood pole-10 lights (5 locations @ 2 lights each) • New light, concrete pole-20 lights (5 locations @ 4 lights each) The final procurement packages may or may not consist of 50 lights, depending on the funding, procurement methods and other factors. Note that, from a schedule perspective, there is SDG&E involvement in most of the tasks and one of the challenges will be managing priorities, throughput and procurement packaging to limit demands on their resources. We have the experience to make this happen.The graphic below demonstrates STC's process-oriented approach underlying the schedule.

STREET LIGHT REQUEST
NEW,CONCRETE POLE NEW, WOOD POLE REPAIR/UPGRADE CONFIRM LOCATION CONFIRM LOCATION
� CONCRETE POLE WOOD POLE
SERVICE REQUEST SDG&E LIAISON
CONFIRM ISSUE SDG&E LIAISON
FDG&E W.O. F
DG&E ST. LT.GRP.

PREPARE W.O. SDG&E ST. LT. GRP
[DISPATCHCREWS ISDG&E W.O.

DISPATCH CREW DISPATCH CREW
DISPATCH CRE:WEI
The proposed MS Project schedule is included on the following page.

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CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 A N I A
ID Task Name Duratim Start Finish Pred p�eeee maa I rltrrm�er2 pCemher is venue m2s Fehn.dy2a MertM1 Z[323 '12/123 YM�1013 (June 2623 July 2023 3 8 1 1 2 7 1 1 2 7 12 1 d 111 1 1 3 1 1 2 7 1 1 1 6 11 1 21 1 6 111 1 1 5 1 1 5 1 1 1 I I
2 NOti[A to Proceed 0 days Mon 10f3122 Man W3f 22 Notim to Proceed 3 ®®®
A KiCk-0ff Meeting 1 day Wed 10f5122 Wed 101 5f 22 Kick-Off Meeting 5 Package 1 Progress{Review Mtg. 1 day Wed 1112PZ Wed 111Zf 22 10 Package 1 ProgmsslReview Mtg. 6 Package 2 Progres&JReview Mtg. 1 day Wed 1f4121 Wed 114121 11 Package 2 ProgressfReview Mtg. 7 Package 3 ProgrefsfReview Mtg. 1 day Wed 3/W23 Wed 3f$121 12 Package 3 nagtesslReview Mtg. .5 Package 4 Progress{Review Mtg. 1 day Wed 5f 10J23 Wed 5110f 23 13 Package 0 ProgresslNeview Mt& 10 Package 1 22 day3 Mon 10f3122 Tut I1J1f22 2 •
11 Package 2 22 days Man 1215/22 Tut 113123 15 12 Package 3 22 days Marl 2f6f23 Tut 317123 16 13 Package 4 22 days Man 4 f 10J23 Tut 5f9 f 23 17 1A ®®
15 Patkage 1 45 days Mon 1013PZ Fri 12MZ2 Z
16 Package 2 45 days Mon 1215122 Fri 2f3123 is 17 Package 3 45 day3 Mail 21Wf Fri 417123 16 - 18 Patkage 4 45 days Man df 10J23 Fri 6f4f237
19 + i®
20 Package 1 45 days Wed 1112J22 Tut If3f23 L{F 21 Package 2 45 days Wed 1f4M Tut 3J7f23 u
22 Patkage 3 45 days Wed 31EV23 Tut 519123 Q 23 Package 4 45 days Wed 5f 1Uf23 Tue 7f IVn 13 r
City of vista S0G&ECOordination= Milestone ♦ Field Investigation Smeet Lighting Assessment Project Lighting Asse rnenl Summary I STC Traffic, Inc. I Proposal for Street Lighting Assessment Services 1 10/11/2022 C8 Page 46 of 62

Appendix: Project Resumes
Philip Kern, PE, Project Manager
Over the last 20 years of his career, Mr. Kern has focused Education on the design and delivery of capital projects through San Diego StateUniversity, B.S.Civil on-call contracts and serving as staff extension for public Engineering agencies. This includes extensive work for a variety of municipal agencies throughout San Diego County. Mr. Licenses Kern served as Project Manager under multiple on-call Professional Engineer(Civil) contracts for National City from 2010 to 2019, CA,#40831 = overseeing tasks including civil/traffic design, repair of major building CalEMA Safety systems, and active transportation, often with streetlighting components. Assessment Program Evaluator,#68105
Experience Highlights
• Streetlighting Design for Various Projects in the City of National City. Mr. Kern has supported a wide range of task orders for the City of National City including Westside sidewalk improvements, intersection improvements for 18th Street and National City Boulevard, design of the southerly extension of Harding Avenue, and design of the 14th & Harding mini-roundabout. Several of these ` projects, such as the Westside Mobility Improvement Project, involved streetlighting design improvements. On this project, Mr. Kern assisted the City with the final design improvement plans for streetlighting, bicycle lanes, sidewalk improvements, and a roundabout. • East Valley Parkway Streetlighting Improvements I Escondido, CA • While with the City of La Mesa, Mr. Kern served as Project Manager for a variety of efforts. He successfully applied for $4M in regional Active Transportation funds for $4.4M "La Mesa Bike and c{ u
Sidewalk Connections Project;" secured $350K of HSIP funding to upgrade guardrails and roadway edge line striping citywide; prepared applications and secured $700K in funding for transportation planning of two segments of the La Mesa Boulevard Complete Streets Plan; and secured $1M in HBP funding from Caltrans for design and right of way acquisition for Grossmont Center Drive Bridge. As part of his responsibilities, he handled all higher-level traffic-related requests from citizens, management, and City Council as well as functioned as the City's liaison with SDG&E—services that will be critical on this streetlighting project for the City of Vista.

Christian Lambarth, PE, TE, PTOE I QA/QC Manager
Mr. Lambarth has over 11 years of experience in the Education management of traffic engineering projects in San Diego Michigan State County and throughout Southern California. He University, East Lansing, specializes in street lighting, traffic signal design, signing B.S.,Civil Engineering (2009)
•
and striping, traffic control, traffic operational analysis, and traffic signal interconnect. Licenses
Mr. Lambarth pulls from his years of experience in the transportation P.E. (Civil)California,#8667 industry to develop PS&E that focuses on constructability. Professional Engineer (Traffic)California,#2927
(Cont. on next page). PTOE, United States,
#5180
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Appendix: Project Resumes
Experience Highlights
• Streetlighting Design for Various Projects I City of National City, CA. Mr. Lambarth currently serves as a project manager responsible for preparing PS&E packages for street improvement and other transportation-related projects on an on-call task order basis for the City of National City. Mr.

Lambarth has participated in a variety of street lighting projects for the City including street lighting for the Pedestrian Midblock Crossing Enhancements Project and street lighting for the Westside Mobility Improvement Project.
• Juniper Street Photometric Analysis and Design I Escondido, CA. Mr. Lambarth serves as the Project Manager to support new street lighting on Juniper Street between Second Avenue and Ninth Avenue.
• Little Italy 1-5 Undercrossing Light Feasibility Study & Design I City of San Diego, CA. Mr. Lambarth assisted with a review of lighting conditions at three 1-5 undercrossings in support of the Little Italy Association's goal of improving lighting to enhance pedestrian safety and discourage vagrancy. STC performed site visits to examine the existing electrical systems and determined feasible lighting alternatives using illumination measurements by examining the existing electrical system, and by conducting photometric analysis of several options. Mr. Lambarth continues to support the City of San of Diego for a variety of design projects under STC's on-call ITS contract.

Jason Stack, TE, PTOE I Principal-In-Charge
Mr. Stack founded STC in 2007 with a vision to provide
Education
highly-skilled professional traffic engineering services to University of meet the needs of municipalities in the San Diego Massachusetts at Lowell, C' County region. Nearly 14 years later he currently B.S. Civil Engineering supports nearly two dozen public agency clients in (1999) Southern California through on-call contracts. Mr. Stack has a high degree of credibility in the industry for his Licenses expertise in specialized traffic signal systems and operations, including ITS Professional Engineer architecture and deployment. Bringing a holistic approach to the physical, (Traffic)California,#2790 environmental, and mobility needs of communities, Mr. Stack combines his Professional Transportation
strong understanding of engineering fundamentals with an expertise in Operations Engineer operations to provide creative solutions that bridge gaps and clarify (PTOE), United States, complexities in a way that staff, management, officials, and public #4174 appreciate.

Experience Highlights
• Mr. Stack has overseen all work for streetlighting projects for STC including the firm's long history of streetlighting analysis and design projects for the City of National City where STC has served as the on-call consultant for more than a decade. Mr. Stack has also supported street lighting projects for the Cities of Encinitas, Carlsbad, San Diego, San Marcos, and Oceanside. • Revised and wrote all of the Street Lighting Standard Plans for the City of Temecula and City of Menifee. STC reviews street lighting plans on behalf of the City of Menifee prior to bid.

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Appendix: Project Resumes
Kevin Stone, IMSA II 1 Construction Engineer/Electrical Inspector Mr. Stone is an electrical inspector with over 27 years Certifications
of experience in constructing, installing, repairing, IMSA Level II troubleshooting, and maintaining traffic signal IMSA Work Zone Safety systems and electrical systems. Prior to joining STC, ICS-100 Mr. Stone served as the general foreman of ICS-200 maintenance for over 230 traffic signals and four
traffic signal technicians in the Cities of Santee, EI Areas of Expertise _ Cajon, La Mesa, and Lemon Grove; lead traffic signal technician for the Traffic Signal Inspections City of Oceanside with responsibility for over 160 traffic signals; and lead Street Lighting Inspections technician for 34 facilities and railway stations for the SPRINTER and Wireless video over copper COASTER from Escondido to Oceanside and Oceanside to San Diego. Wireless communications Experience Highlights
• Mr. Stone served as a technical expert and construction inspector for the lighting upgrade at Las Palmas Park and El Toyon Park in the City of National City. • Juniper Street Photometric Analysis and Design I Escondido, CA. Mr. Stone conducted the field investigations for new street lighting on Juniper Street between Second Avenue and Ninth Avenue. • Mr. Stone worked with The Little Italy Association in improving the lighting through the 1-5 undercrossings at Grape Street, Hawthorn Street, and State Street in the City of San Diego.

Joseph Walters, IMSA II 1 Project Engineer
Mr. Walters has over 10 years of experience in traffic
engineering design and lighting design for various Certifications public municipal projects. He is experienced in IMSA Level II preparing plans, specifications, and estimates (PS&E)
Areas of Expertise
for various traffic engineering and street lighting projects, including federally funded design projects. Traffic Signal Safety Lighting and Street Lighting Systems
Mr. Walters is IMSA Level II Certified and is Fiber Optic Systems
experienced in implementing and integrating for various traffic systems Wireless Systems
and operations projects including traffic signal timing, traffic signal equipment, street lighting, communications network, and ITS systems. Copper SIC Systems Experience Highlights
• Mr. Walters served as project engineer for the lighting upgrade at Las Palmas Park and El Toyon Park in the City of National City.
•
• Mr. Walters worked with The Little Italy Association in improving the lighting through the 1-5 undercrossings at Grape Street, Hawthorn Street, and State Street in the City of San Diego. • Juniper Street Photometric Analysis and Design I Escondido, CA. Mr. Walter served as the project engineer for new street lighting on Juniper Street between Second Avenue and Ninth Avenue, supported the photometrics, analysis, and design.
• Assisted with revising Street Lighting Standard Plans for the City of Temecula & City of Menifee.

STC Traffic, Inc. I Proposal for Street Lighting Assessment Services 10/11/2022 C8 Page 49 of 62

Nick Mesler, PE IVEVARI
Project Director GIS Consulting
Education Relevant Experience
B.S.—Civil Engineering,San Diego State
University(2017) City of Carlsbad,CA—Sustainable Mobility Plan,GIS Analyst* Nick identified active transportation measures to help the City meet its Climate Licenses/Registrations
Action Plan transportation goal of a 10%reduction in vehicle miles traveled in ten Registered Professional Engineer(Civil years.The project included a city-wide school safety audit and the development of Engineering)Oregon 99198PE Safe Routes to School recommendations with a data driven approach to identifying the most frequented walking routes within the school district FAA Part 107 Small Unmanned Aircraft boundary.*
System Pilot(4513567)
City of San Diego,CA—Vision Zero Plan&Systemic Safety Analysis Report Years of Experience Program(SSARP), Traffic Engineer*Nick assisted with the identification of 6 systemic,low-cost countermeasures and developing planning level cost estimates for the City of San Diego's initial Systemic Safety Analysis Report Program(SSARP).

Nick Mesler is Evari's Solutions Engineer. The SSARP serves to formalize a process for performing multimodal collisions He holds five years of experience analyses to identify roadway network safety issues and recommend systemwide supporting traffic engineering, countermeasures.The project involved conducting a detailed collision analysis transportation planning and GIS projects coupled with roadway characteristic data collection at each collision location. This with a variety of public and private clients information was used to populate a matrix that helps identify potential trends and in the Oregon region.At his role with environmental characteristics that may influence collisions.

Evari,Nick implements his experience in
business development competitive
proposal marketing,and transportation County of San Diego,CA—County Road Reviews,Traffic Engineer*Nick provided planning to assist Evari in expanding traffic engineering services to support the County of San Diego's traffic smart and sustainable GIS solutions to engineering department and perform a road review along two corridors:South new markets and industries.He holds his Grade Road and Pala Temecula Road.Each review evaluated five years of collision Professional Engineer license in Civil history,GIS-based roadway inventory and data collection,analyzed existing Engineering and fulfills requirement for roadway conditions,and performed an analysis of the roadways using the AASHTO performance of work by a Registered Interactive Highway Safety Design Model(IHSDM).Each model is calibrated to Professional Civil Engineer on this project. prepare a baseline existing conditions collision rate as well as predictive collision rate through the variation of site-specific mitigation measures.Through this Technical Skills&Interests analysis,improvement recommendations for the roadways were provided.

Esri ArcGIS Desktop suite
AutoCAD
City of Chula Vista,CA—Downtown Chula Vista Parking Management Study, Selected Conference Proceedings and Traffic Engineer*Nick assisted the City of Chula Vista and the Third Avenue Village Presentations Association in inventorying existing parking infrastructure and assets,analyzing •"Effect of Street Trees on Urban Street parking conditions and fluctuations,and recommending strategies to increase Safety"(2021 ITE International Annual effective utilization and take advantage of underutilized resources.Nick helped Meeting and Exhibition) develop a GIS database of public parking inventory to set a baseline for the • "Pala-Temecula Road Safety Review" Downtown area's capacity.Typical parking conditions and special event parking (2018 ITE Western District Annual Meeting information was collected to determine the utilization rate,activity areas,and and Exhibition) deficiencies.An evaluation of the in-lieu fee program and potential for technology-based parking management,wayfinding,and multi-modal integration *Project was completed while with will ultimately be recommended. another firm
10/11/2022 C8 Page 50 of 62

CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I A
September 1, 2022
City of Vista
P
Office of the City Manager
200 Civic Center Drive,Vista CA 92084
Attn: Sara Trench, Management Analyst
= Subject: RFP for Street Lighting Assessment Services Dear Ms.Trench,
STC Traffic, Inc. (STC) is pleased to provide supporting/revised materials in regard to the City's Street Lighting Assessment Services Project. Based on a follow-up request received from the City on August 31, we have enclosed a revised cost proposal and schedule amending our original proposal dated August 24.

The revisions are intended to reflect the anticipated activities for Tasks 4A and 413, Final Design and Bidding & Construction Support, respectively. The proposed scope of services for Tasks 4A and 4B are described in detail below.

Task 4A—Lighting Final Design/Procurement Support(Optional Task) STC will support City staff through the preparation of street lighting bid and procurement packages, if awarded as an optional service. For preliminary scoping and scheduling purposes, STC is utilizing the following scope parameters for each package of 50 lights. Costs may vary by 10-20%with changes in the composition of each package.

1. Repair/Upgrade Street Light, Wood Pole: This subtask includes repairs or upgrades to ten (10) SDG&E-owned lights mounted on wood poles,which require preparing a Work Order(WO)with the appropriate information, coordinating with SDG&E's Liaison (via the City's monthly utility coordination meeting, if desired) and routing the WO to SDG&E's Street Lighting Group for implementation. A typical task would include replacing an existing non-functional luminaire on a wood pole. No additional hours are anticipated for this subtask over and above that indicated for the "SDG&E Coordination" tasks shown for each package on the cost proposal. Deliverables will include up to ten (10) Work Orders for SDG&E street light repairs/upgrades in PDF format.

2. Repair/Upgrade Street Light, Concrete Pole:This subtask involves repairs or upgrades for up to ten (10) City-owned lights mounted on ornamental concrete poles. Efforts include preparing a Work Order with the appropriate information, coordinating with Public Works managers and issuing it to City or on-call contractor field crews for implementation. A typical WO includes replacing an existing LPS fixture with a new, higher wattage LED luminaire on an existing concrete pole. Deliverables will include up to ten (10) Work Orders for street light repairs/upgrades in PDF format.

STC Traffic, Inc. Proposal for Street Lighting Assessment Services i 10/11/2022 C8 Page 51 of 62

CITY OF VISTA Request for Proposals: Street Lighting Assessment Services C A L I F 0 R N I A

3. New Street Light, Wood Pole: This subtask will cover preparation and processing of multiple requests to SDG&E for the installation of new luminaires on existing wood power poles. The overall level of effort assumes five (5) locations with two (2) lights each, for a total of ten (10) lights. This subtask will serve areas needing limited lighting upgrades such as a curve in the roadway, intersection, or pedestrian crossing. Deliverables will include up to five(5) Work Orders for new SDG&E street lights in PDF format.

4. New light, Concrete Pole: This subtask will focus on providing City-owned lighting for an older neighborhood or other area lacking adequate lighting, a total of 20 lights are assumed (5 locations with 4 lights each). Efforts under this task will include preparation of street lighting plans at an appropriate scale on City of Vista title block, title sheets with location map, Green Book-based special provisions, bid schedule, and an engineer's cost opinion. Base mapping will be from the City's GIS files. No survey will be performed but proposed locations will be checked in the field for conflicts. These "short form" bid packages will be prepared based on use of an "informal" bidding process and award of a contract under the terms of the California Uniform Public Construction Cost Accounting Act (CUPCCAA). Deliverables will include street lighting plans, special provisions, bid schedule, and engineer's cost opinion in PDF format.

Task 413—Bidding and Construction Support(Optional Task) STC will provide support during advertisement including answering pre-bid questions, and interpretations of the plans and specification either by email or phone. STC will provide responses to bidder's Requests for Information (RFIs), and prepare up to two addenda, as requested. STC will be available to answer design questions from City staff or bidders, and will attend the pre-bid and pre-construction conferences, as requested.
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STC will provide design support during construction, including responding to contractor's RFIs, reviewing submittals/shop drawings and will assist in resolving field issues.All communication to the contractor will be directed through the City's Construction Manager (CM) or inspector, CM and inspection services are not included but are available on request. STC will prepare two design changes during construction, as requested, and issue them via the City. Deliverables will include responses to bidder's questions, BFI's, bid addenda, submittal/shop drawing reviews,field memos, and design changes all issued in PDF format.

Thank you very much for following up with our firm. We are excited for this opportunity and look forward to continuing our work with the City.

Sincerely, Legal Name: STC Traffic, Inc.

ID (Task Name (Duration (Start Finish Predece 2 October 2022 November 202+December 2022 January 2023 February 2023 March 2023 A ril 2023 May 2023 June 20123 1 July 2023 Auoust 2023 281318 13182328 2 7 12172227 2 7 12172227 1 6 111621261 5 10152025 2 7 12172227 1 6 11162126 1 6 111 212631 5 1015202530 5 1015202530 4 9 1,492A24 1 City of Vista Lighting Assessment Services
®® t 1
2 Notice to Proceed 0 days Mon 10/3/22 Mon 10/3/22 # Notice to Proceed 3 Project Management ®®
4 Kick-Off Meeting 1 day Wed 10/5/22 Wed 10/5/22 > Kick-off Meeting 5 Package 1 Progress/Review Mtg. 1 day Wed 11/2/22 Wed 11/2/22 10 ♦_Package 1 Progress/Review Mtg. 6 Package 2 Progress/Review Mtg. 1 day Wed 1/4/23 Wed 1/4/23 11 Package 2 Progress/Review Mtg. 7 Package 3 Progress/Review Mtg. 1 day Wed 3/8/23 Wed 3/8/23 12 Package 3 Progress/Review Mtg. 8 Package 4 Progress/Review Mtg. 1 day Wed 5/10/23 Wed 5/10/23 13 Package 4 Progress/Review Mtg. 9 Research and Field Investigations I 10 Package 1 22 days Mon 10/3/22 Tue 11/1/22 2 11 Package 2 22 days Mon 12/5/22 Tue 1/3/23 15 12 Package 3 22 days Mon 2/6/23 Tue 3/7/23 16 13 Package 4 22 days Mon 4/10/23 Tue 5/9/23 17 15 Package 1 45 days Mon 10/3/22 Fri 12/2/22 2 16 Package 2 45 days Mon 12/5/22 Fri 2/3/23 15 17 Package 3 45 days Mon 2/6/23 Fri 4/7/23 16 18 Package 4 45 days Mon 4/10/23 Fri 6/9/23 17 20 Package 1 45 days Wed 11/2/22 Tue 1/3/23 10 21 Package 2 45 days Wed 1/4/23 Tue 3/7/23 11 22 Package 3 45 days Wed 3/8/23 Tue 5/9/23 12 23 Package 4 45 days Wed 5/10/23 Tue 7/11/23 13 4" Final Design 180 days Mon 12/5/22
257PaPackage 1 45 days Mon 12/5/22 Fri 2/3/23 15 26 Package 2 45 days Mon 2/6/23 Fri 4/7/23 16 27 ckage 3 45 days Mon 4/10/23 Fri 6/9/23 17 28 Package 4 45 days Mon 6/12/23 Fri 8/11/23 18 City of vista SDGStE Coordination Lighting Assessment Milestone ♦ Summary r————1 Field Investigation Street Lighting Assessment Project
10/11/2022 C8 Page 53 of 62

STC Traffic Cost Proposal
City of Vista
Street Lighting Assessment Project
Name
Billing Classification .•- ' . - • • Hourly Rate STC Staff-
Task Description Total Hours Total Costs Task 1 Project Management and Coordination 8 16 64 - - - 88 $ 19,600.00 Tasks 2 &3 Assess/Evaluate Street Light Requests
Package 1 - 6 48 14 72 84 $6,455 224 $ 45,975.00

2.1 Research & Data Collection - 2 8 14 26 14 $3,650 64 $ 14,990.00

2.2 Lighting Assessment/GIS Database - 2 16 22 24 $2,805 64 $ 14,225.00

3.1 SDG&E Coordination - 2 24 24 46 96 $ 16,760.00 Package 2 - 6 48 14 72 84 $6,455 224 $ 45,975.00

2.3 Research & Data Collection - 2 8 14 26 14 $3,650 64 $ 14,990.00

2.4 Lighting Assessment - 2 16 22 24 $2,805 64 $ 14,225.00

3.2 SDG&E Coordination - 2 24 24 46 96 $ 16,760.00 Package 3 - 6 44 12 68 72 $6,455 202 $ 42,275.00

2.5 Research & Data Collection - 2 8 12 24 12 $3,650 58 $ 13,990.00

2.6 Lighting Assessment - 2 12 20 20 $2,805 54 $ 12,425.00

3.3 SDG&E Coordination - 2 24 24 40 90 $ 15,860.00 Package 4 - 6 44 12 68 72 $6,455 202 $ 42,275.00

2.7 Research & Data Collection - 2 8 12 24 12 $3,650 58 $ 13,990.00

2.8 Lighting Assessment - 2 12 20 20 $2,805 54 $ 12,425.00

3.4 SDG&E Coordination - 2 24 24 40 90 $ 15,860.00 Task 4A: Lighting Final Design/Procurement Support (Opt. Task) 32 64 128 - 224 288 $0 736 $ 135,040.00

4.1 Prepare Final Design Package 24 48 96 - 56 216 440 $ 81,120.00

4.2 Review and Permitting 8 16 32 - 168 72 296 $ 53,920.00 Task 4B: Bidding & Construction Support (Optional Task) 8 16 32 - 32 16 $0 104 $ 21,040.00

4.3 Bidding Support 4 8 16 - 16 8 52 $ 10,520.00

4.4 Construction Support 4 8 16 - 16 8 52 $ 10,520.00 TOTAL HOURS 48 120 408 52 536 616 $25,820 1,780 Subtotal Labor: $ 12,960.00 $ 30,000.00 $ 85,680.00 $ 8,840.00 $ 96,480.00 $ 92,400.00 $ 352,180.00 10/11/2022 C8 Page 54 of 62

STC Traffic Cost Proposal
City of Vista
CStreet Lighting Assessment Project
�F
\�4P Name
Billing Classification
M r--Au-
Hourly Rate 1 11 1 1 11 STC Staff- Task Description Total Hours Total Costs Task 1 Project Management and Coordination 8 16 64 - 88 $ 19,600.00 Tasks 2&3 Assess/Evaluate Street Light Requests
Package 1 - 6 48 12 72 84 $6,455 222 $ 45,635.00

2.1 Research&Data Collection 2 8 16 26 14 $3,650 66 $ 15,330.00

2.2 Lighting AssessmenUGIS Database 2 16 22 24 $2,805 64 $ 14,225.00

3.1 SDG&E Coordination 2 24 24 46 96 $ 16,760.00 Package 2 6 48 14 72 84 $6,455 224 $ 45,975.00

2.3 Research&Data Collection 2 8 14 26 14 $3,650 64 $ 14,990.00

2.4 Lighting Assessment 2 16 22 24 $2,805 64 $ 14,225.00

3.2 SDG&E Coordination 2 24 24 46 96 $ 16,760.00 Package 3 6 44 12 68 72 $6,455 202 $ 42,275.00

2.5 Research&Data Collection 2 8 12 24 12 $3,650 58 $ 13,990.00

2.6 Lighting Assessment 2 12 20 20 $2,805 54 $ 12,425.00

3.3 SDG&E Coordination 2 24 24 40 90 $ 15,860.00 Package 4 6 44 12 68 72 $6,455 202 $ 42,275.00

2.7 Research&Data Collection 2 8 12 24 12 $3,650 58 $ 13,990.00

2.8 Lighting Assessment 2 12 20 20 $2,805 54 $ 12,425.00

3.4 SDG&E Coordination 2 24 24 40 90 $ 15,860.00 Task 4A: Final Design(Optional Task) - - - - - $0 $

4.1 Prepare Final Design Package - $

4.2 Review and Permitting $
Task 4B: Bidding&Construction Support(Optional Task) $0 $

4.3 Bidding Support $

4.4 lConstruction Support $ - TOTAL HOURS 8 40 248 50 280 312 $25,820 938 Subtotal Labor: $ 2,160.00 1 $ 10,000.00 1 $ 52,080.00 1 $ 8,500.00 1 $ 50,400.00 1 $ 46,800.00 1 $ 195,760.00 10/11/2022 C8 Page 55 of 62

( */7T
STC Traffic, Inc. Standard Hourly Rate Schedule
City of Vista Street Lighting Assessment Services
Executive/Management Classifications Hourly Rate
Principal-In-Charge $270
Senior Principal Manager $250
Principal Manager $230
Senior Project Manager $210
Project Manager $190
Professional Engineering Classifications
Principal Engineer $220
Senior Project Engineer $200
Project Engineer $180
Associate Engineer $150
Assistant Engineer $120
Professional Planning Classifications
Principal Planner $190
Senior Project Planner $170
Project Planner $150
Associate Planner $130
Assistant Planner $110
Technical/Specialized Classifications
Senior Technical Specialist $200
Construction Manager $190
Project Technical Specialist $180
Construction Engineer/Inspector $170
Other Classifications
Intern $90
Expert Witness $350
STC Traffic is a local business and there are no direct costs for mileage.

Outsourced reimbursable expenses such as printing and reproduction,deliveries and overnight shipping, computerized plotting, materials,etc.,will be charged to the client at the consultant's cost without mark- up.
10/11/2022 C8 Page 56 of 62

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor's Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability ("CGL"): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. ® Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 001088181 Exhibit C, Page 1 of 3
10/11/2022 C8 Page 57 of 62

to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require 001088181 Exhibit C, Page 2 of 3
10/11/2022 C8 Page 58 of 62

complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 001088181 Exhibit C, Page 3 of 3
10/11/2022 C8 Page 59 of 62

AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code§§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]

NOT APPLICABLE TO THIS CONTRACT
001088181 Exhibit D
10/11/2022 C8 Page 60 of 62

EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. ❑ State of California grant conditions, as attached.

2. ❑ Federal grant conditions, as attached.

3. ❑ Other conditions, as attached.
001088181 Exhibit E
10/11/2022 C8 Page 61 of 62

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Vista City CouncilOctober 11, 2022

Vista City Council
October 11, 2022