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® CITY COUNCIL
AGENDA ❑ COMMUNITY DEVELOPMENT COMMISSION
REPORT El SUCCESSOR AGENCY
❑ BUENA SANITATION DISTRICT
❑ JOINT POWERS FINANCING AUTHORITY
Department: Fire Item No: C10
Craig Usher, Deputy Chief
Prepared by: Maia Hodge, Management Analyst Meeting Date: November 15, 2022 Approved by: Amanda Lee, Acting City Manager Agenda Location: Consent Calendar SUBJECT: BRUSH FIRE TRUCK PURCHASES
RECOMMENDATION:
1. Adopt City Council Resolution No. 2022- approving the purchase of two brush fire trucks from South Coast Fire Equipment, Inc.
2. Adopt City Council Resolution No. 2022 , amending the Operating Budget for Fiscal Years 2021/22 and 2022/23.
CORRELATION TO CITY COUNCIL GOALS: (1) Fiscal Responsibility; and (2) Public Safety.
PRIOR ACTION: On June 15, 2022, adopted City Council Resolution No. 2022-100, approving the Fiscal Years 2021/22 and 2022/23 Operating Budget (Vote: 5-0).
STATEMENT ON THE SUBJECT: The Fire Department proposes purchasing two brush fire trucks from South Coast Fire Equipment, Inc. The department has two brush fire trucks to respond to wildland fires and other incidents and carries equipment specifically for this purpose. The department's equipment replacement schedule for the brush fire trucks is 20 years and the current brush fire trucks were purchased in 2002 and have approximately 34,000 miles.
A committee of Fire Department and Public Works personnel chose South Coast Fire Equipment as the best fit for Vista to provide one Boise Mobile Equipment Freightliner Type #3 brush fire truck and one Firematic Ford BRAT Patrol Type #6 brush fire truck. The City currently has three brush fire trucks, all Type #3. The Type #3 brush truck is 4-wheel drive built on a commercial cab (International) and custom chassis designed to carry 4 personnel, hose, 500 gallons of water and tools to fight fires in the wildland environment. The Type #3 can pump 500 gallons per minute that can be used to fight residential fires. Additionally, Type #3 brush trucks can be placed in service to respond to all incidents if there are no Type #1 (Structure) engines available.
The Type #6 brush truck is 4-wheel drive built on a commercial cab (Ford F-550) and a custom chassis designed to carry 3 personnel, some hose, 250 gallons of water and tools to fight fires in the wildland environment. The Type #6 brush truck does not have the capacity to pump enough water for a residential fire. The Type #6 brush truck can be staffed to provide patrols of the harder to get to areas due to its smaller size, it can be staffed to provide a 2-person first response unit to provide basic level care.
ACTION: Approved above recommendation, adopted the following: 1) City Council Resolution No. 2022-164; and 2) City Council Resolution No. 2022-165. Vote: 5-0 Clerk/S cretary
11/15/2022 C10 1 of 7
MEETING DATE: November 15, 2022 PAGE 2
SUBJECT: FIRE BRUSH TRUCK PURCHASES
Vista Municipal Code Section 3.08.060 states that the City shall have the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of equipment as long as the administering agency has competitively made its purchases and it is in the best interest of the City to participate. The aerial fire truck is recommended to be purchased from Pierce Manufacturing, Inc. through HGACBuy; a cooperative purchasing agreement offered nationwide to eligible local governments through the Houston-Galveston Area Council (H-GAC). H-GAC is a regional council of governments operating under the laws of the State of Texas and governed by a board comprised of 35 elected officials from a 13-county region.
The current brush fire trucks will be sold, and the selling price is estimated at $5,000. Proceeds from the sale will be used to replenish the Vehicle Replacement Fund and reduce fire truck contributions to the Vehicle Replacement Fund for the future.
Staff recommends approving the purchase of the brush fire trucks from South Coast Fire Equipment as a cooperative purchase through HGACBuy. The approval of both apparatuses will allow firefighters to respond to varied incidents as part of a broader response/deployment plan.
FISCAL IMPACT: The purchase price for the brush fire trucks is $469,699.65 for the Boise Mobile Equipment Freightliner Type #3 brush fire truck (Exhibit 3), and $369,557.71 for the Firematic Ford BRAT Patrol Type #6 brush fire truck (Exhibit 4), including applicable fees, taxes and the HGACBuy fee of $2,000 each. Additionally, $150,000 in contingency funds will be set aside to address any potential change orders and for the purchase of equipment to outfit the new trucks, including chainsaws, rescue tools and firefighting tools, as well as specialized mounts to hold equipment. The Fire Department Vehicle Replacement Fund account (No. 0010000.310522) has $993,257.36 available. City Council approval of the staff recommendation will appropriate these funds into the Suppression Replacement Capital Outlay Account (No. 0010260.562000.00160). Proceeds from the current brush fire trucks will be deposited into the Sale of City Property revenue Account (No. 0010081.483000) and transferred to the Fire Department Vehicle Replacement Fund (No. 0010000.310522).
EXHIBITS:
1. City Council Resolution No. 2022 approving the purchase of two brush fire trucks from South Coast Fire Equipment, Inc.
2. City Council Resolution No. 2022 amending the Operating Budget For fiscal Years 2021/22 and 2022/23
3. South Coast Fire Equipment, Inc. Boise Mobile Equipment Type #3 Brush Fire Truck Quote
4. South Coast Fire Equipment, Inc. Firematic Ford BRAT Patrol Type #6 Brush Fire Truck Quote 11/15/2022 C 10 2 of 7
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, APPROVING THE PURCHASE OF TWO BRUSH FIRE TRUCKS FROM SOUTH COAST FIRE EQUIPMENT, INC.
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 15, 2022, adopted City Council Resolution No. 2022-100, approving the Fiscal Years 2021/22 and 2022/23 Operating Budget (Vote: 5:0).
B. The Vista Fire Department proposes to purchase two brush fire trucks which will replace two brush trucks purchased in 2002.
C. The City will realize cost and time savings by participating in the H-GAC cooperative purchasing program pursuant to Vista Municipal Code Section 3.08.060.
D. Sufficient funds are available in the Fiscal Year 2022/23 Fire Department Vehicle Replacement Fund account.
2. Action.
A. The City Council approves the purchase of two brush fire trucks in the total amount of$843,257.36 from South Coast Equipment, Inc., and an additional $150,000 to upfit the trucks for a total of$993,257.36.
B. The Acting City Manager is authorized to execute all necessary contract documents on behalf of the City with South Coast Fire Equipment, Inc. through H-GAC Buy.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on November 15, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
JUDY RITTER, MAYOR
APPROVED AS TO FORM: ATTEST:
WALTER CHUNG, CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:
APPROVED
Walter C.Chung
20221104153138
000292137 EXHIBIT 1
11/15/2022 C 10 3 of 7
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, AMENDING THE OPERATING BUDGET FOR
FISCAL YEARS 2021/22 AND 2022/23
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 8, 2021 the City Council adopted Resolution 2021-89 approving the Operating Budget for Fiscal Years 2021/22 and 2022/23.
B. The City Council desires to amend the Operating Budget at this time to reflect changed circumstances.
2. Action.
A. The Operating Budget for Fiscal Years 2021/22 and 2022/23 is amended as set forth in Exhibit A.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on by the following vote:
AYES:
NOES:
ABSTAIN:
JUDY RITTER, MAYOR
APPROVED AS TO FORM: ATTEST:
WALTER CHUNG, CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:
APPROVED
Walter C.Chung
20220613085455
EXHIBIT 2
11/15/2022 C 10 4 of 7
RESOLUTION NO. 2021-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 1 EXHIBIT A
1. Appropriations are hereby made to fund purchase of two fire brush trucks.
Account Number Account Description Increase Decrease 0010260.562000.00160 Suppression Replacement Capital Outlay account $ 993,257 0010000.310522 Fire Department Vehicle Replacement Fund account $ 993,257 11/15/2022 C 10 5 of 7
PROPOSAL FOR FURNISHING FIRE APPARATUS
November 20, 2022
VISTA FIRE DEPARTMENT SOUT OAST
200 Civic Center Drive
Vista, CA. 92084
The undersigned is prepared to provide for you, our customer, upon an order being placed by you, for final acceptance by South Coast Fire Equipment, Inc., at its corporate office in Ontario, California, the apparatus and equipment herein named and for the following prices:
Each Extension
One ( 1 ) Boise Mobile Equipment Freightliner Type #3 per enclosed proposal for delivery sum
of $ 432,993.00 $ 432,993.00
Sales Tax @ 8.250% $ 35,721.92 $ 35,721.92 APPARATUS COST WITH TAX $ 468,714.92 $ 468,714.92 Performance Bond $ 974.23 $ 974.23
California Tire Fee $ 10.50 $ 10.50 TOTAL PURCHASE PRICE $ 469,699.651 $ 469,699.65 PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION:
Payment options are available and are included under separate cover. One of these options may save your department a significant amount of money! Said apparatus and equipment are to be built by the manfacturer and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 450-480 calender days after receipt of this order and the acceptance thereof at our office in Ontario, California, and to be delivered to you at Vista CA.
The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications. Any increased costs incurred by the first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from the specified date, the right is reserved to withdraw this proposition.
Respectfully Submitted, South Coast Fire Equipment, Inc.
Tim 011ey
Sales Representative
EXHIBIT 3
11/15/2022 C 10 6 of 7
PROPOSAL FOR FURNISHING FIRE APPARATUS
November 26, 2022
VISTA FIRE DEPARTMENT SOUT OAST
200 Civic Center Drive
Vista, CA. 92084
The undersigned is prepared to provide for you, our customer, upon an order being placed by you, for final acceptance by South Coast Fire Equipment, Inc., at its corporate office in Ontario, California, the apparatus and equipment herein named and for the following prices:
Each Extension
One ( 1 )
Firematic Ford BRAT Patrol Type#6 per
enclosed proposal for delivery sum of
$ 340,675.00 $ 340,675.00
Sales Tax @ 8.250% $ 28,105.69 $ 28,105.69 APPARATUS COST WITH TAX $ 368,780.69 $ 368,780.69 Performance Bond $ 766.52 $ 766.52
California Tire Fee $ 10.50 $ 10.50 TOTAL PURCHASE PRICE $ 369,557.711 $ 369,557.71 PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION:
Payment options are available and are included under separate cover. One of these options may save your department a significant amount of money! Said apparatus and equipment are to be built by the manfacturer and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 365-385 calender days after receipt of this order and the acceptance thereof at our office in Ontario, California, and to be delivered to you at Vista CA.
The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications. Any increased costs incurred by the first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from the specified date, the right is reserved to withdraw this proposition.
Respectfully Submitted, South Coast Fire Equipment, Inc.
Tim 011ey
Sales Representative
EXHIBIT 4
11/15/2022 C 10 7 of 7