ACTION:
____________________________
Clerk/Secretary
Department: Human Resources Item No: D1
Prepared by: Dolores Gascon, Human Resources Director Meeting Date: April 11, 2023 Approved by: John Conley, City Manager Agenda Location: Discussion SUBJECT: DEPARTMENT HEAD HIRING POLICY UPDATE
RECOMMENDATION: Provide staff with direction on potential stakeholder panelists for Department Director recruitments.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: On December 13, 2022, adopted City Council Resolution No. 2022-178, adopting City Council Policy 100-19, Department Head Hiring Policy and repealing the provisions of any resolutions in conflict herewith, and adopted City Council Ordinance No. 2022-22, amending Chapter 2.20 of the Vista Municipal Code regarding City Manager and Department Heads (Vote: 5- 0).
On October 27, 2022, discussed a methodology outlining the hiring of Department Directors and provided direction to staff (Vote: Consensus)
On September 13, 2022, adopted City Council Ordinance No. 2022-15, amending Chapter 2.20 of the Vista Municipal Code regarding City Manager and Department Heads (Vote: 4-1, Ritter opposed).
On August 30, 2022, introduced City Council Ordinance No. 2022-15, amending Chapter 2.20 of the Vista Municipal Code regarding City Manager and Department Heads, with the addition of a 180-day sunset clause, and directed staff to schedule a workshop in October to discuss a new hiring policy (Vote: 3-2, Ritter and Franklin opposed).
STATEMENT ON THE SUBJECT: On December 13, 2022, the City Council approved a policy for hiring department heads via the Department Head Hiring Policy. The policy consists of a seven (7) step, inclusive hiring process that involves stakeholder representatives from employee groups, as well as the community. The initial stakeholder panelists for the existing Fire Chief vacancy were approved at that meeting. Additionally, the City Council requested that staff return with suggested stakeholder panelists for other Department Head vacancies as they occurred.
Due to the recent promotion of the incumbent Community Development and Engineering Department Director to City Manager, the City will soon recruit for a Community Development Director and an Engineering Director. Additionally, the Assistant City Manager recently resigned, leaving this position AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Provided staff with direction on stakeholder panelists for Department Director recruitments.
Vote: No vote
MEETING DATE: APRIL 11, 2023 PAGE 2
SUBJECT: DEPARTMENT HEAD HIRING POLICY UPDATE
vacant. To that end, Human Resources staff, in consultation with each Department Director, compiled suggested stakeholder panelists for all Department Director positions. These suggestions are included as Exhibit 1 for the City Council’s review and input.
FISCAL IMPACT: There is no direct fiscal impact in the proposed policy at this time.
EXHIBITS:
1.Proposed Stakeholder Panelist by Department Director.
Director Hiring Process Stakeholder Panelists
Approved Panel Composition
FIRE CHIEF APPROVED STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, VCOA, VFFA, MGMT
Community Partners Vista Sheriff Captain, Vista Fire Protection Board, Vista Community Safety Commissioner
City Executive Management Finance Director, HR Director, PW Director Recommended Panel Composition by Department
ASSISTANT CITY MANAGER POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, VCOA, VFFA, IATSE, CONF, MGMT Community Partners CDBG Citizens Advisory Committee, SDG&E Governmental Relations, Vista Sheriff Captain
City Executive Management City Attorney, City Clerk, HR Director
CITY CLERK POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, MGMT (IT Manager)
Community Partners Leadership Academy Alumni, Community Safety Committee, Vista Sheriff Captain
City Executive Management City Attorney Office, Assistant City Manager
CD DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, MGMT
Community Partners Planning Commission Member, Chamber of Commerce City Executive Management PW Director, Engineering Director/City Engineer, Finance Director
ENGINEERING DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, MGMT
Community Partners Traffic Commission Member, EWA, NCTD, VID, VUSD City Executive Management PW Director, Community Development Director, City Attorney
ECONOMIC DEVELOPMENT
DIRECTOR
POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, MGMT
Community Partners Chamber of Commerce, CVBID, VUSD
City Executive Management Finance Director, Community Development Director, Assistant City Manager
04/11/2023 D1 Page 3 of 4EXHIBIT 1
FINANCE DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VFFA, VCMA, VCOA, MGMT
Community Partners Investment Advisory Committee Representative, Sales Tax Oversight Committee Member
City Executive Management PW Director, Fire Chief, HR Director, RCS Director, Assistant City Manager
HR DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, VCOA, VFFA, CONF, MGMT, IATSE City Executive Level
Management
City Attorney, Engineering Director, Fire Chief, Finance Director, PW Director, Assistant City Manager
PW DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, VCOA. VFFA, MGMT, CONF
Community Partners EDCO, Caltrans, VID, VUSD
City Executive Management Engineering Director, Finance Director, HR Director, Fire Chief
RCS DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, IATSE, MGMT
Community Partners Moonlight Cultural Arts Foundation, Parks & Recreation Commissioner, Public Arts Commissioner, Senior Citizen Affairs Commissioner, Youth Commissioner, VUSD
City Executive Management Finance Director, HR Director, PW Director
Acronyms Explained:
Employee Groups
VCEA = Vista City Employee Association; VCMA = Vista City Maintenance Association; VCOA = Vista Chief Officers Association; VFFA = Vista Firefighters Association; IATSE = International Alliance of Theatrical Stage Employees; CONF = Confidential Employees; MGMT = Management Employees.
Community Representatives
CVBID = Central Vista Business Improvement District; EDCO = Residential and Commercial Waste Management; EWA = Encina Wastewater Authority; NCTD = North County Transit District; SDG&E = San Diego Gas & Electric; VID = Vista Irrigation District; VUSD = Vista Unified School District
City Executive Management
CD = Community Development; HR = Human Resources; PW = Public Works; RCS = Recreation and Community Services
04/11/2023 D1 Page 4 of 4
CITY OF VI TA
D 1 . Department Head Hiring Policy
Update
April 11, 2023
CITY OF VISTA
D 1 . Department Head Hiring Policy Update
Department Head Recruitment Steps
1 . Recruitment & 4. Technical
Selection Plan Interview/Oral Board
2 . Recruitment 5. Stakeholder Panel
Opening Interview
3 . Application 6. City Manager
Review Interview
CITY OF VISTA
D 1 . Department Head Hiring Policy Update
Stakeholder Interview Panels
• Employee Groups
• Community Partners
• City Executive Management
CITY OF VISTA
D 1 . Department
Head
Policy Update
Fire Chief - Approved Stakeholder Panelists
FIRE CHIEF APPROVED STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, VCOA, VFFA, MGMT
Community Partners Vista Sheriff Captain, Vista Fire Protection Board, Vista Community Safety Commissioner
City Executive Management Finance Director, HR Director, PW Director
CITY OF VISTA
CITY OF VISTA
D 1 . Department
Head
Policy Update
Assistant City Manager- Proposed Stakeholder
Panelists
ASSISTANT CITY MANAGER POTENTIAL STAKEHOLDER PANELISTS Employee Groups VCEA, VCMA, VCOA, VFFA, IATSE, CONF, MGMT Community Partners CDBG Citizens Advisory Committee, SDG&E Governmental Relations, Vista Sheriff Captain
City Executive Management City Attorney, City Clerk, HR Director
CITY OF VISTA
CITY OF VISTA
D 1 . Department
Head
Policy Update
City Clerk - Proposed Stakeholder Panelists
CITY CLERK POTENTIAL STAKEHOLDER PANELISTS IN Employee Groups VCEA, MGMT (IT Manager)
Community Partners Leadership Academy Alumni, Community Safety Commissioner, Vista Sheriff Captain
City Executive Management City Attorney, Assistant City Manager
CITY OF VISTA
CITY OF VISTA
D 1 . Department
Head
Policy Update
Community Development Director - Proposed
Stakeholder Panelists
CD DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, MGMT
Community Partners Planning Commission Member, Chamber of Commerce City Executive Management PW Director, Engineering Director/City Engineer, Finance Director
CITY OF VISTA
CITY OF VISTA
D 1 . Department
Head
Policy Update
Engineering Director - Proposed Stakeholder
Panelists
ENGINEERING DIRECTOR POTENTIAL STAKEHOLDER PANELISTS Employee Groups VCEA, MGMT
Community Partners Traffic Commission Member, EWA, NCTD,VID, VUSD City Executive Management PW Director, Community Development Director, City Attorney
CITY OF VISTA
CITY OF VISTA
D 1 . Department
Head
Policy Update
Economic Development Director - Proposed
Stakeholder Panelists
ECONOMIC DEVELOPMENT POTENTIAL STAKEHOLDER PANELISTS
DIRECTOR
Employee Groups VCEA, MGMT
Community Partners Chamber of Commerce, Central Vista Business Improvement District(CVBID),VUSD City Executive Management Finance Director, Community Development Director,Assistant City Manager
CITY OF VISTA
CITY OF
D 1 . Department
Head
Policy Update
Finance Director - Proposed Stakeholder Panelists FINANCE DIRECTOR POTENTIAL STAKEHOLDER PANELISTS Employee Groups VCEA, VFFA,VCMA,VCOA, CONF, MGMT
Community Partners Investment Advisory Committee Representative,Sales Tax Oversight Committee Member City Executive Management PW Director, Fire Chief, FIR Director, RCS Director,Assistant City Manager
ICITY OF
CITY OF VISTA
D 1 . Department
Head
Policy Update
Human Resources Director - Proposed
Stakeholder Panelists
HR DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA,VCOA,VFFA, CONF, MGMT, IATSE City Executive Level Management City Attorney, Engineering Director, Fire Chief, Finance Director, PW Director,Assistant City Manager
CITY OF VISTA
CITY OF VISTA
D 1 . Department
Head
Policy Update
Public Works Director - Proposed Stakeholder
Panelists
PW DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, VCOA, VFFA, MGMT, CONF Community Partners EDCO, Caltrans,VID,VUSD
City Executive Management Engineering Director, Finance Director, FIR Director, Fire Chief
CITY OF VISTA
CITY OF VISTA
D 1 . Department
Head
Policy Update
Recreation & Community Services Director -
Proposed Stakeholder Panelists
RCS DIRECTOR POTENTIAL STAKEHOLDER PANELISTS
Employee Groups VCEA, VCMA, IATSE, MGMT
Community Partners Moonlight Cultural Arts Foundation, Parks& Recreation Commissioner, Public Arts Commissioner, Senior Citizen Affairs Commissioner,Youth Commissioner,VUSD City Executive Management Finance Director, HR Director, PW Director
CITY OF VISTA
CITY OF VISTA
C A l I f 0 R N I A
D 1 . Department Head Hiring Policy Update
Questions, •
CITY OF VISTA