ACTION:
____________________________
Clerk/Secretary
Department: Fire Item No: C3
Prepared by: Maia Hodge, Management Analyst Meeting Date: April 25, 2023 Approved by:
Roy Palmer, Interim Fire Chief
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: Q2 2023 FIREHOUSE SUBS GRANT AWARD
RECOMMENDATION:
1.Adopt City Council Resolution No. 2023- , approving the Q2 2023 Firehouse Subs Public Safety Foundation Grant funding and amending the Operating Budget for Fiscal Year 2022/23.
2.Adopt City Council Resolution No. 2023- , approving the Q2 2023 Firehouse Subs Public Safety Foundation Memo of Understanding – Funding Agreement.
CORRELATION TO CITY COUNCIL GOALS: 1) Public Safety; and 2) Fiscal Responsibility PRIOR ACTION: On June 14, 2022, adopted City Council Resolution No. 2022-100, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23et (Vote: 5-0).
STATEMENT ON THE SUBJECT: The goal of the Firehouse Grant program is to assist organizations with improving the lifesaving capabilities of the community. The Firehouse Subs Public Safety Foundation, Inc. provides most of the funding for the grant award which comes from the generosity of Firehouse Subs guests and the restaurant brand. The Firehouse grant will provide funding for fifteen lifesaving Automatic External Defibrillators (AEDs) to be installed in city buildings and five Electrocardiogram (ECG) AEDs for Fire Department vehicles.
This is the first time the City of Vista has received grant funding from Firehouse Subs Public Safety Foundation. For the 2023 Firehouse Subs grant cycle, Vista has received $28,025.60 through the Approved Q2 2023 Firehouse Subs Public Safety Foundation, Inc. A Memo of Understanding-Funding Agreement is included as Exhibit 2. The funds will be used to purchase fifteen Defibtech Lifeline Automatic AEDs, five Defibtech Lifeline ECG AEDs, and forty sets of adult pads.
Staff recommends approval of the resolution to accept the Q2 2023 Firehouse Subs Public Safety Foundation grant funds, amend the Fiscal Year 2022/23 Operating Budget (Exhibit 1), and approve a resolution to abide by the Firehouse Subs Public Safety Foundation Memo of Understanding – Funding Agreement (Exhibit 2). The Memo of Understanding is included as Exhibit A of Exhibit 2.
FISCAL IMPACT: The Firehouse Subs grant does not require a funding match. Funding is provided as an ACH (electronic) funding transfer by the Firehouse Subs Public Safety Foundation through a Memo of Understanding. City Council approval of the staff recommendation will adjust estimated revenues in the AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
04/25/2023 C3 Page 1 of 8
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2023-51; and 2) City Council Resolution No. 2023-52. Vote: 4-0 (O'Donnell absent)
MEETING DATE: April 25, 2023 PAGE 2
SUBJECT: Q2 2023 FIREHOUSE SUBS GRANT AWARD
Fiscal Year 2023 Firehouse Subs Grant revenue account (No.0010025.424200.23287) for $28,025.60 and appropriate these funds into the Fiscal Year 2023 Firehouse Subs Grant Capital Outlay expenditure account (No. 0010290.561000.23287).
EXHIBITS:
1. City Council Resolution No. 2023- , approving the Q2 2023 Firehouse Subs Public Safety Foundation Grant funding and amending the Operating Budget for Fiscal Year 2022/23
2. City Council Resolution No. 2023- , approving the Q2 2023 Firehouse Subs Public Safety Foundation Memo of Understanding – Funding Agreement
04/25/2023 C3 Page 2 of 8
00029213 7
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, APPROVING THE Q2 2023 FIREHOUSE SUBS PUBLIC
SAFETY FOUNDATION GRANT FUNDING AND AMENDING THE
OPERATING BUDGET FOR FISCAL YEAR 2022/23
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 15, 2022, adopted City Council Resolution No. 2022-100, approving the Fiscal Years 2021/22 and 2022/23 Operating Budget (Vote: 5:0).
B. The Firehouse Subs Public Safety Foundation provides funds to help organizations improve the lifesaving capabilities of the community.
C. The City will receive $28,025.60 from the Q2 2023 Firehouse Subs Public Safety Foundation grant funding.
D. The City Council desires to accept the grant funds and amend the Operating Budget to reflect these changing circumstances.
2. Action.
A. The grant funds in the amount of $28,025.60 are accepted by the City.
B. The Operating Budget for the 2022/23 fiscal year is amended as set forth in Exhibit A.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on April 25, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20230415135158
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
04/25/2023 C3 Page 3 of 8EXHIBIT 1
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 1 EXHIBIT A
1. Account Number Account Description Increase Decrease 0010025.424200.23287 Q2 2023 Firehouse Subs Grant 28,026$ 0010290.561000.23287 Q2 2023 Firehouse Subs Grant 28,026$ Appropriations are hereby made and estimated revenues are hereby adjusted to fund Q2 Fiscal Year 2023 Firehouse Subs Grant. 04/25/2023 C3 Page 4 of 8
00029213 7
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, APPROVING THE Q2 2023 FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION MEMO OF UNDERSTANDING – FUNDING
AGREEMENT
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. The City of Vista has been awarded a Q2 2023 Firehouse Subs Public Safety Foundation Grant.
2. Action.
A. The City of Vista desires to approve the Memo of Understanding – Funding Agreement in order to use the Q2 2023 Firehouse Subs Public Safety Foundation Grant funds.
B. The Memo of Understanding – Funding Agreement set forth in Exhibit A is approved.
C. The City Manager is authorized to sign the Memo of Understanding – Funding Agreement on behalf of the City.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on April 25, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20230415135336
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
04/25/2023 C3 Page 5 of 8EXHIBIT 2
Date
Date
Date
MEMO OF UNDERSTANDING- FUNDING AGREEMENT
April 10, 2023
Failure to adhere to the requirements of this Funding Agreement will jeopardize your grant award.
All purchases must match the quantities and equipment approved in the original grant request and approved quote.
Firehouse Subs Public Safety Foundation Responsibilities • Firehouse Subs Public Safety Foundation will award funding to City of Vista, Vista, CA for $28,025.60 to be used toward the direct purchase of 15 Defibtech Lifeline Automatic AEDs, Five Defibtech Lifeline ECG AED & 40 Sets of Adult Pads.
City of Vista Responsibilities
1. An ACH transfer will be remitted to the organization name as stated in this memo of understanding and must match the EIN number submitted on the grant request and bank account information listed on the ACH Authorization. If there is a change in either information, you must submit a W-9.
1. Purchase the equipment on Approved Quote from Bound Tree, dated 12/19/2022. a. NOTE: DO NOT PREPAY for the equipment order at the time of purchase
2. Confirm Receipt of ACH Transfer by emailing [email protected]
3. Verify Purchase and Delivery by providing Firehouse Subs Public Safety Foundation with the following:
a. All signed and dated packing slips
b. Copies of paid invoices, verifying your organization’s name as the customer and matching the vendor quote(s)
c. A copy of the cleared check(s), verifying the payee and payment amount matches the vendor quote(s)
4. In the event that the purchased equipment costs less than the dollar amount awarded, all excess funds must be returned to Firehouse Subs Public Safety Foundation. a. Email [email protected] with notification of excess funds within 30 days of purchase
b. Return Excess Funds within 30 days of receipt of excess funds invoice to Firehouse Subs Public Safety Foundation, Attention: Gina Brown, 12735 Gran Bay Parkway, Suite 150, Jacksonville, FL 32258
5. If purchases exceed funding, City of Vista is responsible for the additional amount.
VERY IMPORTANT: Deadline for submitted documentation is October 31, 2023. __________________________________________ ________________ Firehouse Subs Public Safety Foundation
__________________________________________ ________________ City of Vista Representative (Signature)
__________________________________________ ________________ City of Vista Representative Name (Print)
Firehouse Subs Public Safety Foundation, Inc.
12735 Gran Bay Pkwy., Suite 150, Jacksonville, Florida 32258 04/25/2023 C3 Page 6 of 8
Quotation#:12/19/2022
Account Number: 107343-SHIP001
BILL-TO SHIP-TO
VISTA FIRE DEPARTMENT VISTA FIRE DEPARTMENT
200 CIVIC CENTER DR 175 N MELROSE DR
VISTA, CA 92084-6275 VISTA, CA 92083-5718
Ship Method:>$150 NO FRT
Payment Terms:NET 30
Contact Name .Chris Evans
Phone Number .951 202-9347
Item UOM Description Qty Price Ext.Price Exp.Date
253-DDP-100 1/ST Defib Pads, Adult (8 yrs or older), for use with Defibtech Lifeline AED and Lifeline AUTO 1pr/set 40 38.23$ 1,529.20$ 06/30/2023 2700-
DTLIFELINEA N 1/EA Defibtech Lifeline Auto AED Standard Package, New 15 994.19$ 14,912.85$ 06/30/2023
2700-00518 1/EA DefibTech LifeLine ECG AED Standard Package 5 1,889.53$ 9,447.65$ 06/30/2023 Sub-Total 25,889.70$
Tax @ 8.25%2,135.90$
Freight FREE
Order Total 28,025.60$
Boundtree |
|
Phone: | Fax:
|
Sales tax will be applied to customers who are not exempt.
Shipping charges will be prepaid and added to the invoice unless otherwise stated.
This quotation is valid until the quote expires or the manufacturer's price to Bound Tree Medical increases.
To place an order, please visit our website at www.boundtree.com , login and add to your shopping cart or call (800) 533-0523
fax (800) 257-5713
Q u o t a t i o n
Comments:
04/25/2023 C3 Page 7 of 8
Chris Evans
Bound Tree Medical | Account Manager- So. CA and HI
Mobile 951.202.9347 | Customer Service 1.800.533.0523 | Fax 949.276.2122 [email protected] | www.boundtree.com | www.boundtreeuniversity.com Maia Hodge, MPA
Management Analyst
City of Vista
Vista Fire Department
200 Civic Center Dr
Vista, CA 92084
Direct: (760) 643-5383
[email protected]
Bound Tree Medical | 5000 Tuttle Crossing Blvd., Dublin Ohio| Telephone 800.533-0523 04/25/2023 C3 Page 8 of 8