ACTION:
____________________________
Clerk/Secretary
Department: Fire Item No: C11
Prepared by:
Craig Usher, Deputy Fire Chief
Maia Hodge, Management Analyst Meeting Date: April 25, 2023 Approved by:
Roy Palmer, Interim Fire Chief
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: PURCHASE OF ONE AMBULANCE FROM LIFE LINE EMERGENCY VEHICLES RECOMMENDATION:
Adopt City Council Resolution No. 2023- , approving the purchase of one ambulance from Life Line Emergency Vehicles.
CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility and Public Safety.
PRIOR ACTION: On June 14, 2022, adopted City Council Resolution No. 2022-100, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23 (Vote: 5-0).
On January 23, 2018, adopted City Council Resolution No. 2018-5, approving the purchase of two ambulances from Life Line Emergency Vehicles (Vote: 5-0).
STATEMENT ON THE SUBJECT: The Fire Department recommends the purchase of one Life Line ambulance from Life Line Emergency Vehicles, Inc. This ambulance is part of a comprehensive vehicle replacement plan which allows the Fire Department to maintain a fleet of front-line and reserve ambulances. The purchase of this unit will allow the Fire Department to maintain our recommended level of units and reserves to provide continuous service to the community in the event of a failure or routine maintenance.
Vista Municipal Code Section 3.08.060(C) states that the City has the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of equipment as long as the administering agency has made its purchases in a competitive manner. The ambulance is recommended to be purchased directly from Life Line Emergency Vehicles through H-GAC. The Houston- Galveston Area Council (H-GAC), a regional council of governments in Texas, competitively bids and awards contracts which are then made available to local governments nationwide. All contracts available to participating agencies through H-GAC have been awarded by virtue of a public competitive procurement process.
Staff recommends approving the purchase of one ambulance from Life Line Emergency Vehicles, as a cooperative purchase through H-GAC.
FISCAL IMPACT: The purchase price for the ambulance is $308,455 including applicable fees, taxes, licenses, and delivery. Additionally, $55,000 in contingency funds will be set aside to address any AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
04/25/2023 C11 Page 1 of 8
Approved above recommendation, adopted City Council Resolution No. 2023-65.
Vote: 4-0 (O'Donnell absent)
MEETING DATE: April 25, 2023 PAGE 2
SUBJECT: PURCHASE OF ONE AMBULANCE FROM LIFE LINE EMERGENCY VEHICLES potential change orders and for the purchase of equipment to outfit the new ambulance, including communications equipment, gurney, as well as specialized mounts to hold equipment, for a total cost of $363,455. Sufficient funds are available in the Fire Suppression Replacement Capital Outlay account (No. 0010260.562000.00160).
EXHIBITS:
1. City Council Resolution No. 2023- , approving the purchase of one ambulance from Life Line Emergency Vehicles
2. Life Line Emergency Vehicles Purchase Invoice and specifications
04/25/2023 C11 Page 2 of 8
00029213 7
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, APPROVING THE PURCHASE OF ONE AMBULANCE
FROM LIFE LINE EMERGENCY VEHICLES
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 15, 2022, adopted City Council Resolution No. 2022-100, approving the Fiscal Years 2021/22 and 2022/23 Operating Budget (Vote: 5:0).
B. The Vista Fire Department proposes to purchase one new ambulance for reserve status to maintain our recommended level of units and reserves to provide continuous service to the community in the event of a failure or routine maintenance.
C. The City will realize cost and time savings by participating in the H-GAC cooperative purchasing program pursuant to Vista Municipal Code Section 3.08.060.
D. Sufficient funds are available in the Fiscal Year 2022/23 Fire Department Vehicle Replacement Fund account.
2. Action.
A. The City Council approves the purchase of one ambulance for $308,455 from Life Line, Inc., and an additional $55,000 to upfit the ambulance for a total of $363,455.
B. The City Manager is authorized to execute all necessary purchase documents on behalf of the City with Life Line Ambulance Vehicles, Inc. through the H-GAC cooperative purchasing program.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on April 25, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20230415135837
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
04/25/2023 C11 Page 3 of 8EXHIBIT 1
1 Life Line Drive
Sumner, IA 50674
Phone (563) 578-3317
Sold To:Invoice No:032423-1L
City of Vista, CA. Fire Protection District
200 Civic Center Drive
Vista, CA. 92084
Attn: Craig Usher -Deputy Chief / Fire Marshal
Date Terms:
3/24/2023 Upon Completion
Quantity Item & Description Unit Price Amount
1 Superliner 167" Body RAM 5500 2WD 308,455.00 308,455.00 Serial # 5690
VIN #3C7WRMCL3NG427708
HGAC buy program AM10-20 / see attached contract
If you have any questions please call Dave. Thank you!Total 308,455.00 04/25/2023 C11 Page 4 of 8EXHIBIT 2
Contract
No.:AM10-20 Date
Prepared:3/24/2023
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:NA07 Description:
$218,683.00
Cost Cost
21441
Subtotal B: 21441
Cost Cost
58131
Subtotal C: 58131
24%
1 298255 = Subtotal D: 298255
Subtotal E: 1000
Cost Cost
6000 3200
Subtotal F: 9200
308455
SEE ATTACHED SHEET
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Subtotal From Additional Sheet(s):
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) [email protected]
E. H-GAC Order Processing Charge (Amount Per Current Policy) D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) F. Trade-Ins / Other Allowances / Special Discounts / Freight / Installation X Subtotal of A + B + C:
Description
SEE ATTACHED SHEET.
Description
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
Type I Superliner 167" Body RAM 5500
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
563-578-3305
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
City of Vista, (CA.)
Craig Usher
760-643-5340
[email protected]
LIFE LINE EMERGENCY VEHICLES
David Seitsinger
563-578-3317
G. Total Purchase Price (D+E+F): Delivery Date: December 15th 2023 Subtotal From Additional Sheet(s):
Quantity Ordered:
For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B).
Description Description
Final inspection trip for two. Airfare, hotel, meals,transTrucking to California
04/25/2023 C11 Page 5 of 8
QTY PART NO DESCRIPTION EXTENDED
Contract AM10-20 New Catalog 8-15-2022 thru 9-30-2023 Effective 11/16/22 10-00-5805 For RAM Order Replacement Black Textured Cab Door Handles 10-00-5320 Order RAM Chassis With OEM Aluminum Wheels
10-01-8000 Delete Standard Wheel Covers
10-03-0000 Large Custom Floor Console
10-03-0030 Add Sun Visor To Front Control Panel Screen
10-03-2010 Whelen 60CREGCS Red/Clear 6" Round LED Headliner Map Light 10-04-0000 F-Series & RAM Four Battery System
15-01-1655 Federal K-Spec Package Thru Change Notice 14 15-02-3220 Shoreline Cover Plate Painted & Mounted to Module Body (Ea) 20-01-3000 Sliding Side Entry Door Window (Dark Tint)
20-01-5500 Fixed Rear Entry Door Windows (Dark Tint)
3 20-01-9000 Delete Exterior Assist Handle On Side Or Rear Entry Doors (Ea) 25-01-3224 31.5" TecNiq Model E41 LED Strip Lighting IATS For Exterior Compartment (Ea) 2 25-01-3225 54" TecNiq Model E41 LED Strip Lighting IATS For Exterior Compartment (Ea) 25-01-3226 72" TecNiq Model E41 LED Strip Lighting IATS For Exterior Compartment (Ea) 25-04-3000 Delete Superliner Curbside Front Backboard Compartment 25-05-3000 Superliner Curbside Rear Backboard Compartment 3 25-11-8000 Diamond Plate Adjustable Shelf W/ Ribbed Rubber Matting (Ea) 25-12-5000 Fixed Diamond Plate Shelf W/Ribbed Rubber Matting (Ea) 25-13-5500 Additional 1" Compartment Equipment Strap (Ea) 2 25-13-6500 Split Level Compartment Depth Design (Ea)
4 25-CS-0200 Louvered Door Panels (Ea)(Requires 2 Panels Per Door) 30-01-0500 STD Rear Bumper With Rubber Dock Option
35-02-4500 Rear Corner Stone Guards (Kick Plate Height) 35-02-5500 Polished Stainless Steel Plate Under Fuel Fill Area 40-00-0560 Elite G3 Touch Pad Electrical System ILOS
40-01-0100 Move Rear Switch Panel To The Curbside Wall
40-01-0420 Momentary Carling Switch (ea)
3 40-01-0430 Stainless Steel Guard For Carling Switch (ea) 40-01-2510 Delete Standard 20 Amp Shoreline Inlet W/Heavy Duty Hubble Inlet Cover 40-01-7500 Shoreline On Indicator Light (Exterior)
40-03-1500 Delete Action Area Dual 2.4 amp USB Charger And 20 Amp 12v Outlet 2 40-03-8610 Add Dual USB Charging Port
6 40-04-4500 Additional Power Door Lock (Ea)
2 40-04-7000 Interior Body Switch For Power Door Locks (Ea) 40-06-4030 Rostra Rear View White Camera w/Cable for Dodge OEM Built In Dash Monitor ILOS 45-01-7530 4-Tecniq Rectangular Low Profile LED E30 "LED" Center Strip Lights ILOS 55-01-3030 10"/12" Buell Strombos Air Horns Thru Front Valance Dodge w/Compressor 3 55-02-1500 KE-794 Module Roof Antenna Base/Coax (Ea)
55-02-5800 Radio Pre-Wire Power Studs Over 20 AMP (Ea)
2 55-02-6500 Install Customer Supplied Radio Cables (Ea) 60-01-2500 Federal EQ2B Electronic Siren System IATS
60-01-3000 Custom Siren System (California State Special) 60-01-7500 Delete Standard Siren Speakers (Credit)
60-02-5000 Delete The 2 Standard Front Module Warning Lights (Credit) 60-02-8100 Delete The Standard Center Front Module Warning Light (Credit) 04/25/2023 C11 Page 6 of 8
60-03-3003 1 Whelen 700 Series "LED" Center Rear Module Warning Light 60-05-0496 2 Whelen 700 Super "LED" Intersection Lights (Type I) 60-06-6000 2 Whelen 700 Super "LED" Rear Wheel Well Lights 60-08-1010 Opticom Mounted On The Front Wall W/Park Disable 60-08-1300 Emitter Recess Bezel Mount Kit For Front Module Wall Mount 60-10-0130 Rear Window Level Whelen 900 Red Or Amber Or Blue Or Clear Super "LED" Lights(2) 65-02-8000 L.R.O. Cabinet With Speed Load Door
65-03-3500 Cabinet Above The Side Seat With Speed Load Door 65-03-7500 L.F.O. Cabinet With Speed Load Door
65-04-6600 Delete Standard Telemetry Area Cabinet
65-05-9795 Delete Contoured Ergo Backrest/IMMI 4 Point Seatbelt (Ea) 65-07-5300 Top R.F.S. Cabinet W/Top Hinged Solid Door ILOS Heat/AC 65-07-5410 Top R.F.S. Cabinet (Ducted Heat/AC In Ceiling Pkg Discount) 65-07-8000 Full Height ALS Cabinet With "ROM" Auto Latch Door 65-08-5000 Formed Stainless Removable Sharps And Waste "A" Bar 65-09-2000 Two Section Bandage Cabinet With Speed Load Doors 65-09-6110 CPI Latching Triple Glove Box Holder w/Clear Lid In Cushion Area Above Doors(Ea) 65-10-7000 Button Style IV Bracket (Ea)
65-11-1000 Black Southco C5 Lever Cabinet Latches
4 65-11-3000 Cabinet Drawer (Ea)
65-12-2810 BRG LED Digital Clock Mounted In Rear Head Cushion 4 65-12-3600 Locking Cabinet Door (Separate Cylinder Lock) 65-13-8000 CPR Seat Height Brushed Scuff Protector On Left Wall 65-14-1500 Squad Bench Height Brushed Scuff Protector On Right Wall 65-21-0084 Lonseal Floor Selection: Loncoin II Flecks TOPSEAL #C150TS Onyx 65-CS-0400 Diamond Plate Waste Can Holder/Waste Container (Ea) 65-CS-1020 Add Flat Cabinet For The 2nd Rear Switch Panel 70-01-0500 12 Volt Powered Fresh Air Intake
70-01-2301 Ducted Hoseline Center Mounted Heat/AC Location ILOS 70-01-4505 Hoseline Undermount Auxiliary 12 Volt A/C Condenser (Type I Modular Body) 70-01-6510 Premium Additional Insulation Pkg with Yellow Certifoam Body/Floor/Doors (R-6) 75-01-3500 Delete Ceiling Mounted Oxygen Outlet
75-01-6500 Add Ohio Style Oxygen Outlet(s) (Ea)
85-01-4500 Delete Standard Beltline Stripe
100 85-03-3500 1" Scotchlite Striping (Per Foot)
44 85-03-5000 6" Scotchlite Striping (Per Foot)
90-01-1000 Delete Federal Star Of Life/Ambulance Decal Package 90-01-5500 Install 3/4" Red Reflective Tape Around Door Extrusions 20 90-01-6400 3" Scotchlite Reflective Lettering (Ea)
20 90-01-6405 3" Vinyl EFX Lettering (Ea)
19 90-01-6500 4" Scotchlite Reflective Lettering (Ea)
19 90-01-6505 4" Vinyl EFX Lettering (Ea)
28 90-01-7000 6" Scotchlite Reflective Lettering (Ea)
28 90-01-7005 6" Vinyl EFX Lettering (Ea)
10 90-01-7500 8" Scotchlite Reflective Lettering (Ea)
10 90-01-7505 8" Vinyl EFX Lettering (Ea)
Total Published Options 21,441.00
04/25/2023 C11 Page 7 of 8
QTY PART NO DESCRIPTION EXTENDED
AM10-20
10-DL-0100 Custom Battery Isolator Switch
10-DL-0200 Custom Siren Speaker System
4 25-DL-0100 Unitstrut track for SCBA's
40-DL-0100 Custom LL installed supplied Shoreline inlet 40-DL-0200 20 Amp Super auto eject (HGAC Incl)
50-DL-0100 Go Light Radio Ray #20514 installed cab roof with wireless remote 50-DL-0200 Two Reverse Activated Whelen 700 LED Rear Load Lights 50-DL-0300 Whelen 900 "LED" Side Scene Lights (Two Each Side) 55-DL-0100 Custom radio pre-wire over 20 amps
60-DL-0100 Custom 200 Watt Siren Speakers For RAM
60-DL-0200 Install on front wall of module (7) whelen 900 LED Warning lights color lens 60-DL-0300 mount and install a Whelen TAL85 47" LED Rear Traffic Advisor 65-DL-0100 Mfg.Supplied Package Stryker Power Load System installed & wired 65-DL-0200 engineering charge for split compartments
65-DL-0300 Add rear facing EVS sewn Seat with child seat on pedestal 70-DL-0100 add additional intake vent above RFS
85-DL-0100 Custom Repaint chassis from Flame Red to Red FLNA 32474 85-DL-0200 Custom Repaint Body paint, match Fleet to Akzo Nobel Red FLNA 32474 2 90-DL-0100 Install customer supplied Door Seal
Total Unpublished Options $58,131.00
04/25/2023 C11 Page 8 of 8