cc 2023 AR 05/23 fees & policies for recreation and community services programs

ACTION:
____________________________
Clerk/Secretary
Department: Recreation & Community Services Item No: PH1 Prepared by: Jessica Boensch, Management Analyst Meeting Date: May 23, 2023 Approved by:

Mike Pacheco, Director
John Conley, City Manager Agenda Location: Public Hearing SUBJECT: FEES AND POLICIES FOR RECREATION & COMMUNITY SERVICES PROGRAMS RECOMMENDATION:

1.Open, conduct and close a public hearing to consider fee changes for Recreation and Community Services Programs and Facility Rental Fees.

2.Adopt City Council Resolution No. 2023- , approving the revisions to the Recreation and Community Services Facility Rental and Program Fees.

3.Adopt City Council Resolution No. 2023- , amending Recreation and Community Services Policies and Procedures.

CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility and Parks & Recreation.

PRIOR ACTION: On June 14, 2022, adopted City Council Resolution No. 2022-97, amending Recreation and Community Services Policies and Procedures (Vote: 5-0).

On June 14, 2022, adopted City Council Resolution No. 2022-96, approving revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5-0).

On June 8, 2021, adopted City Council Resolution No. 2021-91, approving revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0).

A comprehensive list of prior actions is included in Exhibit 3.

STATEMENT ON THE SUBJECT: Staff annually reviews the fees and policies for Recreation & Community Services Department services and programs. Based on this review, staff recommends revising the existing fee schedules and policies and procedures for some services and programs. If approved, the recommended changes would become effective on January 1, 2024.

A redline version of the revised fee schedule is included as Exhibit 4. Details of the recommendations are listed below. The proposed fees do not exceed the City's costs in providing the associated services, which are also subsidized through the General Fund. The fee updates will enable the City to continue providing the community with valuable services through the Recreation & Community Services Department.

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
05/23/2023 PH1 Page 1 of 41
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2023-85; and 2) City Council Resolution No. 2023-86. Vote: 5-0

MEETING DATE: May 23, 2023 PAGE 2
SUBJECT: FEES AND POLICIES FOR RECREATION & COMMUNITY SERVICES PROGRAMS Cultural Arts Fees. The Cultural Arts Division is not proposing any new increases to ticket prices for 2024.

Staff recommends an increase to rental rates for the following Cultural Arts facilities: daily rental rates for the patio, rehearsal room, and stage at the Moonlight Amphitheatre, and daily/hourly rates for the AVO Playhouse. All proposed changes to Cultural Arts Fees are detailed on page 6 of Exhibit 4.

Recreation Facility Fees. Proposed changes to Facility Rental Fees are detailed on pages 1 and 3 of Exhibit 4. Staff recommends a 15 percent increase in hourly rental rates for all groups at picnic areas/pavilions, the Civic Center, Fire Station #5 Meeting Room, the Jim Porter Recreation Center, and Thibodo Park Ranch House. Staff also recommends slight increases in hourly rental rates for ten nis/pickleball/basketball courts, the cross-country track at Buena Vista Park, horseshoe pits, parking lots, and other open spaces.

Recreation Program Fees. In 2023, the City began contracting with i9 Sports to provide Youth Basketball.

As part of this partnership, the City no longer determines the fee structure for the program. Staff recommends 3 percent to 30 percent increases to program fees for City-run youth and adult sport programs such as tennis, volleyball, flag football, and softball based on variability in cost increases to provide each program. The proposed changes to Recreation Program Fees are detailed on page 4 of Exhibit 4.

Rancho Buena Vista Adobe Fees. Staff proposes a 15 percent increase to the daily and hourly facility rental rates for the Rancho Buena Vista Adobe. Updated Adobe fees are detailed on page 2 of Exhibit 4.

Gloria McClellan Senior Center Fees. The Senior Center is not proposing any new increases to programming for 2024, but staff recommends a 15 percent increase to hourly rates for Azalea Room, Jasmine Room, and Park Terrace Cafe rentals. Proposed Senior Center facility rental fees are detailed on page 5 of Exhibit 4.

Wave Waterpark Fees. Staff recommends increases in hourly rates for Slide Tower/Picnic Area rentals, Flow Rider/Riptide/River rentals, Waterpolo Pool, and Competition Pool rentals which are outlined on page 8 of Exhibit 4. The Wave will provide employees with required trainings/classes at no cost to promote hiring. Lastly, staff proposes removing one- and two-Splash Buck refunds upon the return of inner tubes and locker keys as this process was deemed unnecessary by staff. The majority of guests turn in their items without being interested in the Splash Buck.

Recreation & Community Services Policies & Procedures. Staff proposes one amendment to the Recreation & Community Services Policies & Procedures:

1. Removal of the damage deposit requirement for all facility rentals with the exception of the following locations: Morris B Vance Community Room, AVO Playhouse, Rancho Buena Vista Adobe, and Moonlight Amphitheatre. Facility rentals outside of those listed as exceptions rarely incur damage and collecting and refunding the deposit is an obstacle for staff and renters. As opposed to collecting a refundable deposit for each rental, staff proposes that renters agree to pay any outstanding balances from additional rental times, excessive cleaning, or damages within seven days of receiving an invoice from the City should damage occur.

This new policy would be effective upon execution by the City Council. Specific details of the amendments to the policies and procedures are included as Exhibit 5.

FISCAL IMPACT: Staff does not anticipate an increase to bottom line budget in Fiscal Year 2023/24 from these changes due to increases in expenses to provide programming. The increased revenue will help offset program expenses, both of which are accounted for in the proposed Operating Budget being simultaneously considered by City Council on May 23, 2023; therefore, no additional budget adjustments are requested at this time.
05/23/2023 PH1 Page 2 of 41

MEETING DATE: May 23, 2023 PAGE 3
SUBJECT: FEES AND POLICIES FOR RECREATION & COMMUNITY SERVICES PROGRAMS EXHIBITS:

1. City Council Resolution No. 2023- , approving the revisions to the Recreation and Community Services Facility Rental and Program Fees

2. City Council Resolution No. 2023- , amending Recreation and Community Services Policies and Procedures

3. Prior City Council Actions

4. Recreation & Community Services Program and Facility Fees— Redline Version

5. Recreation & Community Services Policies & Procedures — Redline Version 05/23/2023 PH1 Page 3 of 41

RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING THE REVISIONS TO THE RECREATION

AND COMMUNITY SERVICES FACILITY RENTAL AND PROGRAM FEES The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City is authorized to set fees for the provision of city services, the use of public facilities, and services offered through the facilities.

B. The program and service fees do not exceed the City's cost in providing the associated services, and will permit the City to continue to provide the community with needed public services through the affected City departments.

2. Action.

A. The Recreation and Community Services Rental and Program Fee Schedule contained in the agenda report and attached hereto is approved.

B. The Recreation and Community Services fees contained in Exhibit A shall become effective January 1, 2024, and on that date, all prior Recreation and Community Services fee schedules that contradict the fees contained in Exhibit A are suspended by Exhibit A.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on May 23, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

JOHN B. FRANKLIN, MAYOR
APPROVED AS TO FORM: ATTEST:

WALTER CHUNG, CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:

APPROVED
Walter C.Chung
20230509113649
EX
69��3�/2023 PH1T 1
1

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RESOLUTION 2023 - , EXHIBIT A
PICNIC PAVILIONS Daily Rate
LOCATION Group A Group B Group C Group D
Brengle Kiwanis $147 $198 $228 $323
Brengle/Rotary/Playground
Gazebo $59 $68 $91 $130
Bub Williamson (Area A) $117 $159 $162 $258 Bub Williamson (Area B) $59 $68 $91 $130 Shadowridge $59 $68 $91 $130
PARK PICNIC AREAS 1-50 people 51-100 people Daily Rate GROUP Daily Rate
LOCATION A B C D Group A Group B Group C Group D Brengle Terrace; Buena Vista;
Luz Duran; Shadowridge;
South Buena Vista; Thibodo
Park; Wildwood Park, Bub
Williamson $37 1 $50 1 $58 1 $81 1 $75 1 $101 1 $116 1 $165 CIVIC CENTER Hourly Rate Per Rental
LOCATION Group A Group B Group C Group D All Groups Cleaning Morris B. Vance Community
Room' $115 $155 $259 $345 Janitor Contract Morris B. Vance 1/2 Room $92 $115 $201 $259 Janitor Contract Lobby $115 $155 $259 $345 Janitor Contract Courtyard (reservations with alcohol
permit) $92 $138 $155 $201 Janitor Contract Patio Janitor Contract
Set Up $70
FIRE STATION #5 Hourly Rate
LOCATION Group A Group B Group C Group D
Meeting Room $46 $58 $104 $138
JIM PORTER All Groups
RECREATION CENTER1 Hourly Rate Cleaning
LOCATION Group A Group B Group C Group D Per Rental Auditorium $69 $86 $132 $190 $160 Auditorium 1/2 $46 $58 $104 $138 $160 Dance Room $58 $75 $127 $173 na
Gymnasium $104 $132 1 $230 $268 na Multi-purpose Room $46 $58 $104 $138 na
THIBODO PARK All Groups
RANCH HOUSE1 Hourly Rate Cleaning
LOCATION Group A Group B Group C Group D Per Rental Ranch House $69 $86 $132 $190 $120 Park General Hourly Use (minimum 2 hours) Hourly Use (minimum 2 hours) All Parks 1-50 people 51-100 people
Parking lots/ Open space Group A Group B Group C Group D Group A Group B Group C Group D (non peak hours) 7 9 11 15 $14 $19 $22 $31 Group A: Resident
organization/club for youth or
Group B: Non-resident Non-profit service/recreation/educational organization.

Group C: Resident private event.

Pagel 05/23/2023 PH1 Page 5 of 41 Effective January 1, 2024

Group D: Non-resident/for-profit organization/political campaign. 10%discount on rentals Mon.-Fri. before 3 pm for groups B,C& D. Event must be complete and area vacated before 3 pm
2 Set Up includes tables and chairs.

Alcohol Permit fee for all rentals$100
All rentals include a 5%facility maintenance fee.

RANCHO BUENA VISTA ADOBE
LOCATION Event Use
Friday&Saturday Sunday-Thursday
Courtyard/Bridal Room Daily Rate' Hourly Rate
Kitchen/Gallery
$3,197 $288
1 Includes: 5 hour event, 2 hour set-up& 1 hour clean-up.

Additional hours: Event$374 per hour and set up or break down $374 per hour.

All additional hours require department approval.

Rehearsal or Photography
Courtyard Monday-Sunday
Hourly Rate $173
(minimum 2 hours)
Art Gallery Hourly Rate $83
(minimum 2 hours)
Cleaning Fee $148
Set Up $70
Included tables and chairs
All rentals include a 5%facility maintenance fee.
05/23/2023 PH1 Page 6 of 41

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SPORTS FIELDS
SOFTBALL/BASEBALL Hourly Rate NO Lights*
Group A Group A Group B Group C Group D
LOCATION: Parks Recreational Competitive
Brengle Terrace Park
Breeze Hill Park $23 per
Buena Vista Park No Fee player per $32 $34 $37 Shadowridge Park season
Vista Sports Park
FOOTBALL/SOCCER Hourly Rate NO Lights*
Group A Group A
LOCATION Recreational Competitive Group B Group C Group D Breeze Hill Park
Buena Vista Park Shadowridge $23 per $36 $39 $43 Park No Fee player per
Luz Duran Park season F_ �
Sports Park $36 $111 $139
TENNIS/PICKLEBALL/BASKETBALL Hourly Rate NO Lights*
LOCATION Group A Group B Group C Group D All Parks $9 $12 $14 $16
SPORTS ARENA Hourly Rate NO Lights*
Group A Group A
LOCATION Recreational Competitive Group B Group C Group D $23 per
Raintree Park $16 player $35 $50 $65
*Light Fee: All fields/courts, all user groups: $17 per hour Sports Park Monday- Friday Saturday-Sunday Daily Rate Daily Rate
LOCATION Group A ONLY Group A ONLY
Concession Building $15 $30
Group A Group B Group C Group D
Tournaments** $500 NA NA NA
Disc Golf Tournament*** $582 $625 $906 $1,020 Cross Country Race @ Buena Vista Park $115 $173 $201 $230 Bocce Ball/Volleyball Court $5 $7 $9 $12 Horseshoe Pits
Sports Equipment 50/day All Groups
**3rd &subsequent tournaments per year
***No more than 5 rentals per fiscal year
A: City sanctioned youth groups C: Non resident youth group or Resident Adult Groups B: Resident non-sanctioned youth groups D: Non-resident Adult Groups 05/23/2023 PH1 Page 7 of 41

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RECREATION PROGRAM FEES
Recreation -Sports Resident I Non-resident Recreation -Sports Resident Non-resident Session Session
Basketball-Biddy& Dunkers N/A N/A Girls Volleyball $130 $156 Basketball-Youth N/A N/A Flag Football $130 $156 Basketball - High School N/A N/A Adult Softball -team $500 $600 Women's Tennis $69 $86 Adult Softball - player add $5 $5 Women's Tennis:substitute $29 $35 Adult Basketball -team $360 $420 Adult Basketball- player add $5 $5
Recreation - Preschool Resident I Non-Resident
DAI LY
Early Childhood Education AM $17 $22
Early Childhood Education PM $16 $21
* Enrollment is based on sessions as listed in Our Vista Recreation - Day Camps Resident Non-resident
Sports/Explorers Weekly $207 $253
Adventure Weekly N/A N/A
Sibling Discount: Weekly $10 $10
Daily(1-3 days) 30%of weekly fee
T-shirt N/A N/A
Jr. Counselor Weekly $104 $121
Child Late Pick Up $1/minute
Recreation -Special Events All Persons
Bounce House-Permit, Game Trucks,
Knockerball $75
Highland Games Parking $10 $20
July 4th Parking @ Brengle Terrace $15 $30
Recreation - Rancho Adobe Resident Non-resident Adobe Days $12 $15
Summer Camp $85 $100
Scouts $10 $10
05/23/2023 PH1 Page 8 of 41

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GLORIA McCLELLAN SENIOR CENTER
SENIOR CENTER i Hourly Rate
LOCATION Group A Group B Group C* Group D Azalea Room $69 $92 $150 $201
Jasmine Room $58 $81 $127 $173
Park Terrace Cafe $87 $115 $190 $253
1 Rentals that require relocation of tables and/or chairs are assessed a $40 fee.

Group A: Resident organizations/clubs for youth or seniors; resident non profit,City of Vista recognized programs.

Group B:Non-resident Non-profit service/recreation/educational organization. *Group C:Resident private event.Private event held by and for a senior(60+)is eligible for 30%discount.

Group D: Non-resident private event/for profit organization/political campaign.

Daytime rentals M-F 8am-3pm groups C&D receive 10%discount.

All rentals include a 5%facility maintenance fee.

SENIOR PROGRAMS
Culture Caravan
Fee* includes all direct costs(transportation,admission, meals, lodging)and an administrative fee of$10-$200(indirect costs), depending on budget and trip duration.

Round
Out&About Trip One Way
Shuttle $5
Van (wait time less than 45 minutes)* $5
Van (wait time more than 45 minutes)* $3
Volunteer Driver less than 20 miles $6
Volunteer Driver 20 miles or more $12
*Wait time is defined as the time between drop off at destination and pick up from destination to go home.

Lunch Program
Person accompanying a senior $8 per plate
**Effective July 1,2019
05/23/2023 PH1 Page 9 of 41

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MOONLIGHT AMPHITHEATRE Non Performance Day Performance Day Additional Hours Daily Rate Daily Rate Hourly Rate
Group Group B Group C Group Group B Group C Group Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Amphitheatre(10 hour max) $840 1 $1,125 $2,245 $1,6801 $2,2501 $4,490 $252 $337 $674 4 hour maximum 8 hour maximum
Patio $175 $250 $385 $320 $490 $760
Rehearsal Room $175 $250 $385 $320 $490 $760 Stage $415 $515 $665 $785 $965 $1,265
House Staff/Parking/Shuttle $15-$25/hour per personnel Technical Personnel $25-$50/hour per personnel
Technical Personnel(Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Concert Yamaha C5 Piano use $150/day+tuning(Billed at direct cost to venue) Roadster 18k Projector use $500/one day+$250/each additional day Onstage monitor sound console fee $300
REP light plot restore after custom plot hang fee $2,000 Orchestra Pit cover removal and restore fee $1,000 Ticket Printing $75 single event;$20 for each subsequent performance.

Ticket Sales $1.00 per ticket processing fee
Cleaning Fee:$50 for Patio&Rehearsal Room;$150 for Stage and included in Amphitheatre AVO PLAYHOUSE or Club M
Non Performance Day Performance Day Additional Hours Daily Rate Daily Rate Hourly Rate
Group Group B Group C Group A Group B Group C Group Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Theater $395 $490 $780 $780 $97 1$1,555 $120 $148 $236 House Staff $15-$25/hour per personnel
Technical Personnel $25-$50/hour per staff
Technical Personnel(Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Light Plot re-hang $900
Ticket Printing $75 single event;$20 for each subsequent performance.

Ticket Sales $1.00 per ticket processing fee
Group A:Non-Profit:Vista Organization
Group B:Non-Profit:Non Vista Organization
Group C:For Profit organizations
All rentals incur a 5%Facility Maintenance Fee.

All rentals may have a maximum of 50%of the house seats on consignment ticketing.

All rentals with consignment tickets shall pay a deposit equal to 50%of the estimated rental contract fee.

Third party ticketing allowed is Goldstar&Artstix;no vouchers(ie Living social,Groupon,etc)are allowed.

CONSISTENT FEE STRUCTURE AVO PLAYHOUSE CONSISTENT FEE STRUCTURE MOONLIGHT AMPHITHEATRE Rental Rate-Group C(For Profit(Resident or Non-Resident) Rental Rate-Group C(For Profit(Resident or Non-Resident) 38%discount-Group B(Non-Resident and Non-Profit) 50%discount-Group B(Non-Resident and Non-Profit) 50%discount-Group A(Non-Commercial/Non-Profit) 63%discount-Group A(Non-Commercial/Non-Profit) Performance Day Rate=Rehearsal Day Rate x 2 Performance Day Rate=Rehearsal Day Rate x 2 Add-on fee increase request:Roadstar 18k Projector Current Rate:$500/day.Proposed Rate: $250/day to cover cost of lamp wear and tear.

OT will be calculated as it has been in the past-(30%of the rehearsal rate) 05/23/2023 PH1 Page 10 of 41

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Cultural Arts Productions
Moonlight-Summer Season
Season Tickets i
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra (25% off 5 shows + $10 fee) $220 $239 Reserved (25% off 5 shows + $10 fee) $183 $202 Fringe (25% off 5 shows + $10 fee) $157 $175 Reserved Lawn (25% off 5 shows + $10 fee) $168 $187 1 $10 Service Fee included in season ticket price
Single Tickets
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra: Adult $58 $63
Orchestra: Senior/Student/Youth $56 $61
Orchestra: Military& Dep. $54 $59
Reserved: Adult $48 $53
Reserved: Senior/Student/Youth $46 $51
Reserved:M il itary& Dep. $44 $49
Reserved: Group of 20+ $42 $45
Fringe: Adult $41 $46
Fringe: Senior/Student/Youth $39 $44
Fringe: Military& Dep. $37 $42
Reserved Lawn Tier: Adult $44 $49
Reserved Lawn Tier: Senior/Student/Youth $40 $45 Reserved Lawn Tier: Military& Dep. $38 $43
General Lawn: Adult $18 $23
General Lawn: Senior/Student/Youth $11 $16 General Lawn: Military& Dep. $9 $14
2 $2 Service Fee included in ticket price
Moonlight Presents 2019-2020 Proposed
Single Tickets 1
Concerts/Performances $10- $75
[Family Events $5- $40
LUB M $30-$90
1 $2 Service Fee included in ticket price
* Season ticket discount 25% off single ticket price; additional $8 facility fee applied post-discount *Additional $2 fee for any tickets sent by mail
05/23/2023 PH1 Page 11 of 41

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WAVE WATERPARK
General Admission
Daily Season Pass Family Pass 4+
Height 42"+ $24.00 $75 $70
Resident Height 42"+ $21.00
Height less than 42" $19.00 $75 $70
Resident Height less than 42" $16.00
2 years old and younger Free Free Free
Happy Hour(last 2 hours of operation) $11.00
Spectator $21.00 with $4 refund upon return of dry wrist band Military/Senior $14.00
Early season pool &Spray Park $8.00
Group/City Employee $19.00
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $550
Flow Rider Rental $350
Flow Rider/Riptide/River Rental $600
Competition Pool 215
Splash Pad $375
Park Private Party:1-500 people $1,450
Park Private Party:5O1-750 people $1,750
Park Private Party:751-1000 people $1,950
Park Private Party: 1001+ $2,150
Daily
Cabanas $65-$75 small/ $85-$95 large
Inner Tube: Single $5
Inner Tube: Double $10
Locker $5
VIP Line Access 10
Programs/Events
Aqua Camp $195 per week
Jr. Lifeguard $195 per week
Swim Class/Waterpolo/Flow Rider Class $55 for 4 sessions Lap Swim/Water Aerobics $3
Lap Swim: 30 day pass $60
Mermaid Program $7
Scout Badge Program 24 Includes admission & badge program Teen/ Family Night/Friday Night Splash 12
Friday Night Splash Upgrade $5
Waterpolo Pool $115
Duck Race Ticket $5
Duck Race Ticket: Consignment $3
CPR/First Aide Class $55
Fire/Law/Veteran Days: 3 discounted days per summer(free to military w/ID; $9.95 other guests) Online transaction fee of$3.00 per ticket or season pass total sale.

Vista Resident Camps$10 off regular price-cannot be combined with any other program or discount.

Groupon promotion with 90% profit margin for Wave
05/23/2023 PH1 Page 12 of 41

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GENERALFEES
1 Building rentals with alcohol incur an additional $100 fee (not applicable to Moonlight.) 2 Park & Picnic rentals with alcohol incur an additional $50 fee. 3 Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below. 1 4 Building rentals include a 5% maintenance fee.
5 Request for fee waivers must be submitted in writing, no later than 6 weeks prior to event,to the City Manager in care of the Recreation Department.
6 Online registrations through "Active Net" incur a convience fee of 2.5-6.5%, $2 minimum.

The fee is non-refundable and is passed directly to "Active Net." 7 Promotional prices may be offered on an "as needed"term, based on capacity of services and opportunity.

Discount Percentage
Group A& B Group C Group D
Hours of use per month 5 -9 0- 25 0-30 0-35
Hours of use per month 10- 20 0-30 0-35 0-40 Hours of use per month 21-29 0-35 0-40 0 -45 Hours of use per month 30+ 0-40 0-45 0-50
05/23/2023 PH1 Page 13 of 41

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RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, AMENDING RECREATION AND COMMUNITY

SERVICES POLICIES AND PROCEDURES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City desires to amend the policies and procedures for the rental and use of City-owned facilities and for the recreational programs in those facilities.

B. Rental and use of City-owned facilities, and the conduct of associated programs, shall conform with the Recreation and Community Services Policies and Procedures statement attached hereto and incorporated herein by reference.

2. Action.

A. The updated Recreation and Community Services Policies and Procedures contained in the agenda report and attached hereto are approved.

B. The updated Recreation and Community Services Policies and Procedures contained in Exhibit A shall become effective May 23, 2023, and, on that date, all prior inconsistent Recreation and Community Services Policies and Procedures statements are superseded.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on May 23, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

JOHN B. FRANKLIN, MAYOR
APPROVED AS TO FORM: ATTEST:

WALTER CHUNG, CITY ATTORNEY KATHY VALDEZ, CITY CLERK By: By:

APPROVED
Walter C.Chung
20230509113850
EXHIBIT 2
bON/2023 PH 1 Page 14 of 41

RESOLUTION NO. 2023-

EXHIBIT A

CITY OF VISTA
Recreation & Community Services Policies & Procedures
The City Council Policies and Procedures define the parameters and guidelines for the rental of City owned buildings, facilities, parks, and sports fields ("Facility rentals") and the operations of Recreation programs. The City of Vista Municipal Code ("VMC") must be followed at all times in addition to the following. Policies & Procedures apply to all facility rentals unless otherwise noted.

I. Applications

1. Facility rental applicants shall be 21 years or more of age and must provide proof of age with a government issued identification card.

2. Facility rental applications must be received by the Department no later than 1.4 business days prior to the date of the event.

3. Rental applications will not be accepted by the Department more than twelve (12) months prior to reservation date; except for Moonlight Amphitheatre, AVO Playhouse, and Rancho Buena Vista Adobe.

4. Major Park Events must follow regulations per VMC section 12.13.020.

5. Facility rentals are not available on City recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department, or designee.

II. Definitions

1. Facility Rental Fee: Total amount due for all fees, including but not limited to: building rental, security, cleaning, alcohol permit, and deposit for facility rental.

2. Building Rental Fee: Total amount due for use of building based on permitted hours.

3. Facility Rental Deposit: A refundable deposit that may be used to pay for outstanding charges including but not limited to: the cost of loss, repair, or extraordinary cleaning to the rental facility or its contents for damage beyond normal wear and tear and additional Building Rental Fee for rental occupancy beyond the permitted time. Additional rental time beyond the permit is charged at the hourly rental rate in intervals of thirty minutes.

4. Security Fee: Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

5. Facility Cleaning Fee: Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

6. Rental Group Classification: Rental rate is based on the individual/group applicant signatory's address per identification. Non-profits must have a City of Vista local chapter address for the Group A: "Resident, non-profit" rate. Classification is not based on attendees.

7. Athletic Group: This group classification applies only to field rentals. The group classification is determined by 65% of the group's participants for adult activities and 95% of the youth's school attendance at a Vista Unified School.

8. Teen Event: An event intended for/or celebrating teens as a gathering time with entertainment or social interaction (for example a birthday/baptism).

9. Teen: Any person aged 13 years to 19 years.

10.Youth Event: An event intended for/or celebrating youth as a gathering time with entertainment or social interaction (for example birthday/baptism).

11.Youth: Any person aged 7 years to 12 years and 11 months. 05/2�/30?;3 PH 1 Page 15 of 41
Effective May 2 , 02 Page 1

CITY OF VISTA
Recreation & Community Services Policies & Procedures
III. General Rules

1. Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.

2. City owned equipment or furnishings, with exception to tables and chairs, shall not be removed or relocated.

3. Facility rental applicant shall sign and be bound by facility rental permit/contract.

4. Department personnel may be present during all hours of facility rental.

5. Facility rental does not provide reserved or guaranteed availability of parking.

6. The City shall not be responsible for any personal property lost, misplaced, or left behind.

7. By executing the rental permit/contract, facility rental applicant agrees to allow City Department, Fire Department, or Law Enforcement personnel access to the rental facility at any time to ensure all rules, regulations, and laws are observed and shall have the authority to terminate facility rental when personnel reasonably believe the use of the rental facility poses an immediate risk to the safety and welfare to the rental facility occupants or users.

The use of the rental facility may also be terminated by City Department, Fire, or Law Enforcement personnel if a violation of federal, state, municipal ordinances, or the Policies and Procedures are present and facility rental applicant does not immediately correct the violation, or a violation identified resumes after facility rental applicant receives an initial warning for the same or similar violation.

8. Alcohol is prohibited at athletic fields and gymnasiums.

9. At the end of the rental period, the facility rental applicant shall return facility to the pre- event condition. All decorations removed, all trash disposed in proper receptacles, and removal of all personal property.

10. Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies.

11. Smoking at rental facilities is prohibited except in authorized areas.

12. Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment and cleaning to pre-event condition. If additional rental time is added to the event, damage occurs, or excessive cleaning is necessary, the applicant shall be invoiced and pay the outstanding balance within seven calendar days of the date of the invoice.

13. Live bands are prohibited at Thibodo Community Center.

14. All events must end by 10:00 p.m. (does not apply to AVO and Moonlight Amphitheatre).

15. Walls and fixtures of facilities may be decorated during rental period and must be affixed using non-invasive materials. Invasive materials, such as glue, pins, nails, staples are prohibited. Wall and ceiling decorations are NOT allowed at the Morris B. Vance Community Room.

16. The use of birdseed, rice, silly string, sparklers, confetti, glitter, flower petals, smoke machines, and like materials is prohibited.

17. All equipment (ie: tables, chairs, dance floor, etc.) used during the rental must be from a rental company that provides a certificate of insurance with endorsement to the City.

18. Animals, except service animals, are not permitted in the rental facilities.

19. Facility rentals on a regular basis shall pay the initial rental fee upon application and each subsequent rental fee no later than 30 days prior to the subsequent rental. Failure to pay the rental fee by due date may result in termination of the facility permit. 05/2�/30?;3 PH 1 Page 16 of 41
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20. Rental change of date is processed the same as a cancellation and follows the applicable cancellation policy.

21. Refunds and credits are issued only to the permit/contract signatory regardless of source of payments.

22. Using parks and city facilities for business or profit purposes is prohibited without written authorization from the City, such as in a rental contract, lease agreement or instructor contract. Authorized renters must obtain applicable business license permits and provide proof of meeting insurance requirements as specified by the City. VMC 12.08.010, specifically sections K and L, also apply.

23. City owned or operated vehicles are not authorized for use for non-City sponsored events.

IV. Events with Alcohol

1. Alcohol, where permitted, is limited to beer, wine, champagne, and malt beverages that do not exceed 14% alcohol. If professionally served, beer and malt beverages may be in bottles and served into glasses. If not professionally served, beer and malt beverages must be in cans only. Kegs, pony kegs or similar receptacles are not permitted.

2. Authorization for alcohol must be obtained on the reservation permit.

3. Facility rentals with alcohol consumption shall be a maximum of 6 hours of event rental, excluding set up and clean up at which alcohol is not permitted. (Not applicable to Moonlight Amphitheatre and AVO Playhouse).

4. Facility rentals where alcohol is consumed must have security at a ratio of 1 guard for every 100 people or portion thereof. (Not applicable to Moonlight Amphitheatre and AVO Playhouse; please refer to site-specific details).

5. Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

V. Security (does not apply to Moonlight Amphitheatre or AVO Playhouse; please refer to those locations for site specifications).

1. Facility rentals with more than 100 people require one (1) guard for every 100 people.

2. Facility rentals with live music or alcohol require security at a ratio of one (1) security guard for every 100 people or portion thereof.

3. Security is required to be on site thirty minutes prior to start of event and thirty minutes after end of event. All security has a four (4) hour minimum charge.

VI. Deposits

1. A $500 refundable deposit is required for the Morris B Vance Community Room and the AVO Playhouse. A $1,000 refundable deposit shall be required on all rentals for Rancho Buena Vista Adobe and Moonlight Amphitheatre.

2. A $100 refundable deposit is required for outdoor facility rentals with 100 people or more.

3. Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; if credit card or cash pay deposit, it is due 14 days prior to rental date.

4. The deposit refunds are processed within 45 days of event, unless used for loss or repair of property or contents. City shall provide facility rental applicant a detailed invoice for all funds used and refund the difference.

5. Groups renting a facility on a regular basis shall receive refund of deposit after final rental. 05/2�/30?;3 PH 1 Page 17 of 41
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VII. Insurance

1. All requirements are applicable to facility rentals, knocker balls, inflatable games,jump permits, caterers, game trucks, and climbing walls and as deemed appropriate by the Department Director or designee.

2. At the time of reservation facility rental applicants shall have City enforced special event insurance or acceptable insurance of: a $1,000,000 comprehensive general liability insurance naming City of Vista as additional insured on an "Additionally Insured Endorsement" with a 30 day notice of cancellation; rental applicant shall bear 100% cost.

3. Facility rental applicant that provides acceptable documentation of liability insurance no later than 30 days prior to the rental date shall receive a full refund of the City enforced special event insurance; such refund is applied to the required deposit.

4. The use of a licensed caterer requires caterer to provide, no later than 30 days prior to the event, documentation of a City of Vista Business License; $1,000,000 comprehensive general liability to include: contractual liability, business auto, products (including food) and broad form property damage with insurance certificate naming the City of Vista as additional insured on an "Additionally Insured Endorsement" with a 30 day notice of cancellation; Worker's Compensation (statutory); and $1,000,000 liquor liability if alcohol is served.

5. All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

VIII. Youth/Teen Events: (does not apply to Moonlight Amphitheatre or AVO Playhouse).

1. Adult supervision is required at a ratio of one (1) adult for every 20 youth/teen.

2. Teen events must have 3 security guards regardless of number of guests.

3. Alcohol is not permitted at youth/teen events.

IX. Fees

1. Jim Porter Recreation Center, Thibodo Community Room, Senior Center Park Terrace, and Azalea Room rentals: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to the event date. If the reservation is within 90 days of the event date, 100% of the Facility Rental Fee is due upon reservation.

2. Rancho Buena Vista Adobe and Morris B. Vance Community Room: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 180 days prior to the event date. If the reservation is within 180 days of the event date, 100% of the Facility Rental Fee is due upon reservation.

3. Moonlight Amphitheatre and AVO Playhouse: Facility rental applicant must pay 100% of the Facility Rental Fee at the time the signed application is submitted if event is a "non-ticketed" event. If the event is a "ticketed" event, the rental fees are deducted from ticket sales revenue through the VISTIX box office.

4. Facility rental applicants requesting a fee waiver must submit such written request, no later than 90 days prior to event date, to the Department Director or designee. City Council must approve all fee waivers.

5. Disc Golf: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days 05/2�/30?;3 PH 1 Page 18 of 41
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prior to event date. If the reservation is within 90 days of event date, 100% of the Facility Rental Fee is due upon reservation.

6. Failure to pay fees accordingly may subject the facility rental to cancellation.

X. Cancellations/Refunds

1. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, and Brengle Terrace Disc Golf course rentals: Facility rental applicant that provides a written cancellation more than 90 days prior to the rental date shall be entitled to a refund of 100% of all fees paid to date. Cancellations received fewer than 90 days prior to rental event shall not be entitled to a refund of Building Facility fees paid; however, shall receive 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental.

2. Rancho Buena Vista Adobe and Morris B. Vance Community Room: Facility rental applicant that provides a written cancellation more than 180 days prior to the rental date shall be entitled to receive a refund of 50% of Building Rental Fee paid to date, and 100% of all other fees (cleaning, security, staff, set up, alcohol permit) paid to date. Cancellations received fewer than 180 days prior to rental event shall not be entitled to a refund of Building Facility fees paid to date; however, shall receive 100% of other fees (cleaning, security, staff, set up, alcohol permit) paid to date if the City did not incur an expense because of the rental.

3. Moonlight Amphitheatre and AVO Playhouse: Facility rental applicant that provides a written cancellation 60 or more days prior to event date shall receive 100% refund of rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor). Written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

4. A change of rental date is treated the same as a rental cancellation and follows the same refund policy.

5. A written notice of cancellation by facility rental applicant may be delivered in person or by US Mail, postage paid, to the Department. Notices via US Mail are dated the date of the cancelled postmark of envelope. Cancellation is not deemed received until Facility Rental Applicant receives a notice of cancellation from the City.

6. Park & Picnic Pavilion rental cancellations received no later than 30 days prior to rental date will receive a refund less a $25.00 transaction fee. All other cancellations are not entitled to a refund.

7. Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge.

Refunds will not be provided.

8. Youth Sports cancellations received no later than two weeks after the first practice shall receive a refund less a 25%transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.

9. Recreation Camps/Early Childhood Education Programs/Classes cancellations received no later than 30 days prior to the onset of the paid session (class start date) will receive a refund less a 25%transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit. All deposits for Camps and the Early Childhood Education Program are non-transferrable and non-refundable.
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10. Adult sports cancellations received no later than 30 days prior to the 1st scheduled game will receive a refund less a 25%transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.

11.All credits expire on July 1 immediately following the issue date of credit.

XI. Site specific Policies & Procedures
A. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

2. Facility rental applicants with jump houses must obtain prior written permission. The jump house company must have acceptable insurance on file with the City and must list the City of Vista as additionally insured with an additional insured endorsement.

3. All events must end, be dismantled and vacated by dusk.

4. Electric sound amplification equipment is prohibited without prior written permission from Department Director or designee in ANY park or picnic area.

B. Rancho Buena Vista Adobe
I. Youth events are prohibited.

2. A licensed caterer is required if a meal is prepared on site.

C. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

4. Kitchen use requires an additional Kitchen Cleaning fee.

D. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use requires an additional kitchen cleaning fee.

4. Lobby furniture must remain in place and cannot be temporarily relocated.

E. Civic Center Lobby

1. All rentals require two security guards. Rentals with more than 100 people require one additional security guard for every 100 people or portion thereof.

2. Kitchen is not available for Lobby facility rentals.

3. Furniture must remain in place and not be relocated.

F. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.

G. Athletic Fields

1. A $50 refundable cash or credit card deposit is required to reserve a field.

2. A refundable deposit of$1,000 is required for Luz Duran Park and Vista Sports Park.

3. Rental applicants that provide a written cancellation notice to the Department 60 or more days prior to the event shall be entitled to a complete (100%) refund. Cancellations 05/2�/30?;3 PH 1 Page 20 of 41
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received fewer than 60 days prior to the event shall not be entitled to a refund.

Cancellations by the City due to non-playable condition of the field are fully refundable.

3. Facility rental applicants that rent softball/baseball bases shall pay an additional $200 refundable deposit for each set of bases.

H. Moonlight Amphitheatre and AVO Playhouse

1. Facility rental fee includes 1 department staff person. Additional staff will be billed at the rental contract rate, refer to contract for details.

2. The necessity for security guard(s) will be assessed by the Department Director or designee based on the production. The facility rental applicant shall bear 100% of all guard costs.

3. Facility rental applicant intending to sell concessions, alcohol, or catering services at the Moonlight Amphitheatre must contract with the facility concessionaire. If the facility concessionaire declines to provide service at an event, any and all food and/or beverage sales must be approved by the Department Director or designee.

4. Facility rental applicant with a ticketed event must use VISTIX ticketing for ticket sales.

5. If a renter chooses to pull consignment tickets for organizational specific sales, (no greater than 50% of the house), then renter shall pay (prior to the release of the consigned tickets) a deposit equal to 50% of the estimated rental contract fee.

6. Facility rental applicant with the sale of merchandise (flowers, CDs, t-shirts, etc.) shall be assessed a fee of 10% of gross sales for "non-profit" rental applicants and 20% of gross sales for "for-profit" rental applicants.

7. Facility rental applicant for the AVO Playhouse shall be entitled to advertising space on the AVO Playhouse marquee and display cases. A marquee usage form must be submitted to the Department with the rental application.

8. Renters will be provided an initial 60-minute walk-through of the venue and may have add one additional 30-minute walk-through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.

9. Cancellation Policy: A signed and approved event application reserves the rental. Any written cancellation received by the department 60 days or more prior to reservation date shall not be liable for a rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor) and written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

10.AII rental applicants must comply with the City of VMC Chapter 8.32.

11.Facility rental applicants must ensure that all events using sound amplification equipment end no later than 10:00pm.

XII. Senior Center Co-Sponsored Eligibility and Application Process A. ELIGIBILITY

1. Organization must have an open enrollment/attendance policy accepting all general public.

2. Organization must provide a service that is not currently offered or served.

3. Organization must provide the service free of charge or below market rate to participants and free of charge to the City.

B. APPLICATION PROCESS

1. Submit a City of Vista Facility Use Application.
05/2�/30?;3 PH 1 Page 21 of 41
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2. Submit the following with the application:
a) Official membership roster with member's name, address, and age. b) Certifications/qualifications for service to be provided. c) Process organization utilizes to screen and select volunteers, if applicable.

3. Organization must be approved by the Senior Citizens Affairs Commission.

XIII. Culture Caravan
A. SINGLE DAY TRIPS

1. Full payment is due at the time of reservation.

2. Written cancellations received 30 or more days prior to trip date shall be entitled to a full refund of fees paid, less a $10.00 service charge per person.

3. Written cancellations received fewer than 30 days prior to trip date shall not be entitled to a refund of any amount.

B. MULTI DAY TRIPS

1. A $50 deposit is due for each traveler at the time of reservation.

2. 100% of trip cost is due no later than 45 days prior to travel date.

3. Written cancellation received no later than 45 days prior to the first day of travel shall receive a full refund less a $50 processing fee.

4. Written cancellations received fewer than 45 days prior to the first day of travel shall not be entitled to a refund of any amount.

C. INDIAN CASINO TRIPS

1. All passengers must be 21 years of age or older.

2. Cancellations at anytime are not entitled to a refund of any amount. 05/2�/30?;3 PH 1 Page 22 of 41
Effective May 2 , 02 Page 8

Recreation & Community Services Policies and Procedures Prior City Council Actions 06/14/22 Adopted City Council Resolution No. 2021-97, amending Recreation and Community Services Policies and Procedures (Vote: 5-0). 06/14/22 Adopted City Council Resolution No. 2022-96, approving revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
06/08/21 Adopted City Council Resolution No. 2021-91, approving revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0). 12/08/20 Adopted City Council Resolution No. 2020-147, approving revisions to the Recreation & Community Services Policies and Procedures (Vote: 5-0). 11/12/19 Adopted City Council Resolution No. 2019-146, approving the revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0). 11/12/19 Adopted City Council Resolution No. 2019-147, amending the Recreation & Community Services Policies & Procedures (Vote: 5-0).
11/13/18 Adopted City Council Resolution No. 2018-171, approving the revisions to the Recreation & Community Services Facility Rental and Program Fees and Engineering User Fees (Vote: 5-0).
11/13/18 Adopted City Council Resolution No. 2018-172, amending the Recreation & Community Services Policies & Procedures (Vote: 5-0).
11/14/17 Adopted City Council Resolution No. 2017-151, approving revisions to the Recreation & Community Services Program and Facility Rental Fees (Vote: 4-1, Rigby opposed).
11/14/17 Adopted City Council Resolution No. 2017-152, amending the Recreation & Community Services Policies & Procedures (Vote: 4-1, Rigby opposed). 12/13/16 Adopted City Council Resolution No. 2016-196, approving revisions to the Recreation & Community Services Facility Rental & Program Fees and the general fees for services provided by the City Clerk (Vote: 5-0). 12/13/16 Adopted City Council Resolution No. 2016-198, amending the Recreation & Community Services Policies & Procedures (Vote: 5-0).
12/08/15 Adopted City Council Resolution No. 2015-203, approving revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 3-2, Campbell and Rigby opposed).
12/08/15 Adopted City Council Resolution No. 2015-203, amending the Recreation & Community Services Policies & Procedures (Vote: 3-2, Campbell and Rigby opposed).
11/18/14 Adopted City Council Resolution No. 2014-160, approving revisions to the Recreation & Community Services Facility Rental & Program Fees and the general fees for services provided by the City Clerk (Vote: 3-2, Campbell and Rigby opposed).

EXHIBIT 3
05/23/2023 PH1 Page 23 of 41

11/18/14 Adopted City Council Resolution No. 2014-161, approving the amendment of the Recreation & Community Services Policies & Procedures (Vote: 4-1, Campbell opposed).
12/10/13 Adopted City Council Resolution No. 2013-173, approving revisions to the Recreation & Community Services Program and Facility Rental Fees, the Building and Planning Fees in the Community Development Fee Schedule, and the general fees for services provided by the City Clerk (Vote: 4-1, Campbell opposed).
12/10/13 Adopted City Council Resolution No. 2013-174, approving the Recreation & Community Services Policies & Procedures (Vote: 4-1, Campbell opposed). 11/13/12 Adopted City Council Resolution No. 2012-159, approving the Recreation & Community Services Facility Rental & Program Fees (Vote: 4-0, Aguilera abstained).
11/13/12 Adopted City Council Resolution No. 2012-160, approving the Recreation & Community Services Policies & Procedures (Vote: 4-0, Aguilera abstained). 11/08/11 Adopted City Council Resolution No. 2011-168, approving the Recreation & Community Services Facility Rental & Program Fees (Vote: 5-0). 11/08/11 Adopted City Council Resolution No. 2011-169, approving the Recreation & Community Services Policies & Procedures (Vote: 5-0).
05/23/2023 PH 1 Page 24 of 41

PICNIC PAVILIONS Daily Rate
LOCATION Group A Group B Group C Group D
Brengle Kiwanis $428$147 $198 $498$228 $282$323 Brengle/Rotary/Playground
Gazebo $61$59 $, 9$68 $79$91 $112$130
Bub Williamson (Area A) $402$117 $438$159 $158$162 $224$258 Bub Williamson (Area B) $61$59 $69$68 $79$91 $112$130 Shadowridge $61$59 $, 9$68 $79$91 $112$130 PARK PICNIC AREAS 1-50 people 51-100 people Daily Rate GROUP Daily Rate
LOCATION A B C D Group A Group B Group C Group D Brengle Terrace; Buena Vista;
Luz Duran; Shadowridge;
South Buena Vista; Thibodo
Park; Wildwood Park, Bub $88- $101 $143 Williamson 1 $32$37 1 $43$50 1 $W$58 1 $-TO$81 $65$75 $101 1 $116 1 $165 CIVIC CENTER Hourly Rate Per Rental
LOCATION Group A Group B Group C Group D All Groups Cleaning Morris B. Vance Community
Room' $400$115 $1-33$155 $225$259 $300$345 Janitor Contract Morris B. Vance 1/2 Room $88$92 $100$115 $17-5$201 $225$259 Janitor Contract Lobby $100$115 $1-33$155 $225$259 $000$345 Janitor Contract Courtyard (reservations with alcohol
permit) $-80$92 $420$138 $1-33$155 "$201 Janitor Contract Patio Janitor Contract
Set Up $70
FIRE STATION #5 Hourly Rate
LOCATION Group A Group B Group C Group D
Meeting Room $40$46 $50 $58 $90$104 $120$138 JIM PORTER All Groups
RECREATION CENTER1 Hourly Rate Cleaning
LOCATION Group A Group B Group C Group D Per Rental Auditorium $60$69 $75$86 $115$132 $465$190 $160 Auditorium 1/2 $40$46 $50$58 $80 $104 $110$138 $160 Dance Room $60$58 $65$75 $1470$127 $450$173 na Gymnasium $90$104 1$115$132 $200$230 1 $258$268 na Multi-purpose Room $40$46 $50$58 1 $90$104 $120$138 na THIBODO PARK All Groups
RANCH HOUSE1 Hourly Rate Cleaning
LOCATION Group A Group B Group C Group D Per Rental Ranch House $60$69 $75$86 $465$132 $465$190 $120 Park General Hourly Use (minimum 2 hours) Hourly Use (minimum 2 hours) All Parks 1-50 people 51-100 people
Parking lots/ Open space Group A I Group B I Group C Group D Group A I Group B I Group C Group D (non peak hours) 7 9 11 15 14 19 22 31 Group A: Resident
organization/club for youth or
Group B: Non-resident Non-profit service/recreation/educational organization.

Pagel 05/23/2023 EXHIBIT 4 PH1 Page 25 of 41 Effective January 1, 2024

Group C: Resident private event.

Alcohol Permit fee for all rentals$100
All rentals include a 5%facility maintenance fee.

RANCHO BUENA VISTA ADOBE
LOCATION Event Use
Friday&Saturday Sunday-Thursday
Courtyard/Bridal Room Daily Rate' Hourly Rate
Kitchen/Gallery
0$3,197 $50$288
i Includes: 5 hour event, 2 hour set-up& 1 hour clean-up.

Additional hours: Event 5$374 per hour and set up or break down$-32-5$374 per hour.

All additional hours require department approval.

Rehearsal or Photography
Courtyard Monday-Sunday
Hourly Rate$450$173
(minimum 2 hours)
Art Gallery Hourly Rate$-7-2$83
(minimum 2 hours)
Cleaning Fee $148
Set Up $70
Included tables and chairs
All rentals include a 5%facility maintenance fee.
05/23/2023 PH 1 Page 26 of 41

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SPORTS FIELDS
SOFTBALL/BASEBALL Hourly Rate NO Lights*
Group A Group A Group B Group C Group D
LOCATION: Parks Recreational Competitive
Brengle Terrace Park
Breeze Hill Park $23 per
Buena Vista Park No Fee player per $32 $34 $37 Shadowridge Park season
Vista Sports Park
FOOTBALL/SOCCER Hourly Rate NO Lights*
Group A Group A
LOCATION Recreational Competitive Group B Group C Group D Breeze Hill Park
Buena Vista Park Shadowridge $23 per $36 $39 $43 Park No Fee player per
Luz Duran Park season F_ �
Sports Park $36 $111 $139
TENNIS/PICKLEBALL/BASKETBALL Hourly Rate NO Lights*
LOCATION Group A Group B Group C Group D All Parks $8$9 $4:0$12 $14 $14 $16
SPORTS ARENA Hourly Rate NO Lights*
Group A Group A
LOCATION Recreational Competitive Group B Group C Group D $23 per
Raintree Park $16 player $35 $50 $65
*Light Fee: All fields/courts, all user groups: $17 per hour Sports Park Monday- Friday Saturday-Sunday Daily Rate Daily Rate
LOCATION Group A ONLY Group A ONLY
Concession Building $15 $30
Group A Group B Group C Group D
Tournaments** $500 NA NA NA
Disc Golf Tournament*** $582 $625 $906 $1,020 $4W$115 $4W$173 $175 $200
Cross Country Race @ Buena Vista Park $201 $230 Bocce Ball/Volleyball Court $4$5 $6$7 $8$9 9$12 Horseshoe Pits
Sports Equipment 50/day All Groups
**3rd &subsequent tournaments per year
***No more than 5 rentals per fiscal year
A: City sanctioned youth groups C: Non resident youth group or Resident Adult Groups B: Resident non-sanctioned youth groups D: Non-resident Adult Groups 05/23/2023 PH1 Page 27 of 41

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RECREATION PROGRAM FEES
Recreation -Sports Resident I Non-resident Recreation -Sports Resident Non-resident Session Session
Basketball-Biddy& Dunkers $95 N/A $115 N/A Girls Volleyball $100$130 $120$156 Basketball-Youth $190 N/A $120 N/A Flag Football $100$130 $120$156 Basketball - High School $115 N/A $135 N/A Adult Softball -team $484$500 $580$600 Women's Tennis $60$69 $75$86 Adult Softball - player add $5 $5 Women's Tennis:substitute $25$29 $30$35 Adult Basketball-team $34-0$360 $400$420 Adult Basketball- player add $5 $5
Recreation - Preschool Resident Non-Resident
DAI LY
Early Childhood Education AM $45$17 $ .9$22
Early Childhood Education PM $14$16 $18$21
* Enrollment is based on sessions as listed in Our Vista Recreation - Day Camps Resident Non-resident
Sports/Explorers Weekly $180$207 $220$253
Adventure Weekly $250 N/A $259 N/A
Sibling Discount: Weekly $10 1 $10
Daily(1-3 days) 30%of weekly fee
T-shirt $6 N/A $6 N/A
Jr. Counselor Weekly $90$104 $195$121
Child Late Pick Up $1/minute
Recreation -Special Events All Persons
Bounce House-Permit, Game Trucks,
Knockerball $&0$75
Highland Games Parking $5-$10 $12-$20
July 4th Parking @ Brengle Terrace $15 $30
Recreation - Rancho Adobe Resident Non-resident Adobe Days $12 $15
Summer Camp $85 $100
Scouts T-$10 $10
05/23/2023 PH1 Page 28 of 41

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GLORIA McCLELLAN SENIOR CENTER
SENIOR CENTER i Hourly Rate
LOCATION Group A Group B Group C* Group D Azalea Room "0$69 $80$92 $130$150 $17-5$201 Jasmine Room $50$58 "$81 $410$127 $450$173
Park Terrace Cafe $75$87 $100$115 1 $165$190 1 $2-20$253 1 Rentals that require relocation of tables and/or chairs are assessed a $40 fee.

Group A: Resident organizations/clubs for youth or seniors; resident non profit,City of Vista recognized programs.

Group B:Non-resident Non-profit service/recreation/educational organization. *Group C:Resident private event.Private event held by and for a senior(60+)is eligible for 30%discount.

Group D: Non-resident private event/for profit organization/political campaign.

Daytime rentals M-F 8am-3pm groups C&D receive 10%discount.

All rentals include a 5%facility maintenance fee.

SENIOR PROGRAMS
Culture Caravan
Fee* includes all direct costs(transportation,admission, meals, lodging)and an administrative fee of$10-$200(indirect costs), depending on budget and trip duration.

Lunch Program
Person accompanying a senior $8 per plate
**Effective July 1,2019
05/23/2023 PH1 Page 29 of 41

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MOONLIGHT AMPHITHEATRE Non Performance Day Performance Day Additional Hours Daily Rate Daily Rate Hourly Rate
Group Group B Group C Group Group B Group C Group Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Amphitheatre(10 hour max) $840 1 $1,125 $2,245 $1,6801 $2,2501 $4,490 $252 $337 $674 4 hour maximum 8 hour maximum
Patio $465$175 $249$250 $385 $349$320 $489$490 $7-50$760 Rehearsal Room $465$175 $340$250 $37-5$385 $349$320 $480$490 $TW$760 Stage $4GO$415 $-50A$515 $6W$665 $TW$785 $gW$965 $3,2W$1,265 House Staff/Parking/Shuttle $15-$25/hour per personnel Technical Personnel $25-$50/hour per personnel
Technical Personnel(Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Concert Yamaha C5 Piano use $150/day+tuning(Billed at direct cost to venue) Roadster 18k Projector use $500/one day+$250/each additional day Onstage monitor sound console fee $300
REP light plot restore after custom plot hang fee $2,000 Orchestra Pit cover removal and restore fee $1,000 Ticket Printing $75 single event;$20 for each subsequent performance.

Ticket Sales $1.00 per ticket processing fee
Cleaning Fee:$50 for Patio&Rehearsal Room;$150 for Stage and included in Amphitheatre AVO PLAYHOUSE or Club M
Non Performance Day Performance Day Additional Hours Daily Rate Daily Rate Hourly Rate
Group Group B Group C Group A Group B Group C Group Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Theater $385$395 $480$490 $779$780 $779$780 $96A$975 1$4,540$1,555 $315$120 $-144$148 $3-34$236 House Staff $15-$25/hour per personnel
Technical Personnel $25-$50/hour per staff
Technical Personnel(Contract Services) Billed at direct cost per agreement with City Technical Director $40/hour
Light Plot re-hang $900
Ticket Printing $75 single event;$20 for each subsequent performance.

All rentals may have a maximum of 50%of the house seats on consignment ticketing.

All rentals with consignment tickets shall pay a deposit equal to 50%of the estimated rental contract fee.

Third party ticketing allowed is Goldstar&Artstix;no vouchers(ie Living social,Groupon,etc)are allowed.

OT will be calculated as it has been in the past-(30%of the rehearsal rate) 05/23/2023 PH1 Page 30 of 41

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WAVE WATERPARK
General Admission
Daily Season Pass Family Pass 4+
Height 42"+ $24.00 $75 $70
Resident Height 42"+ $21.00
Height less than 42" $19.00 $75 $70
Resident Height less than 42" $16.00
2 years old and younger Free Free Free
Happy Hour(last 2 hours of operation) $11.00
Spectator $21.00 with $4 refund upon return of dry wrist band Military/Senior $14.00
Early season pool &Spray Park $8.00
Group/City Employee $19.00
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental 550
Flow Rider Rental $350
Flow Rider/Riptide/River Rental 600
Competition Pool
Splash Pad $375
Park Private Party:1-500 people $1,450
Park Private Party:5O1-750 people $1,750
Park Private Party:751-1000 people $1,950
Park Private Party: 1001+ $2,150
Daily
Cabanas $65-$75 small/ $85-$95 large
Inner Tube: Single $5 +h $1 refund upon return Inner Tube: Double $10 with $2 refund upon return Locker $5 with $1 ref rd r ke ret
VIP Line Access 10
Programs/Events
Aqua Camp $195 per week
Jr. Lifeguard $195 per week
Swim Class/Waterpolo/Flow Rider Class $55 for 4 sessions Lap Swim/Water Aerobics $3
Lap Swim: 30 day pass $60
Mermaid Program $7
Scout Badge Program 24 Includes admission & badge program Teen/ Family Night/Friday Night Splash 12
Friday Night Splash Upgrade $5
Waterpolo Pool $449$115
Duck Race Ticket $5
Duck Race Ticket: Consignment $3
Lifeguard Class 3 plus eost of beek
CPR/First Aide Class $55
Fire/Law/Veteran Days: 3 discounted days per summer(free to military w/ID; $9.95 other guests) Online transaction fee of$3.00 per ticket or season pass total sale.

Vista Resident Camps$10 off regular price-cannot be combined with any other program or discount.

Groupon promotion with 90% profit margin for Wave
05/23/2023 PH 1 Page 32 of 41

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The fee is non-refundable and is passed directly to "Active Net." 7 Promotional prices may be offered on an "as needed"term, based on capacity of services and opportunity.

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I. Applications

1. Facility rental applicants shall be 21 years or more of age and must provide proof of age with a government issued identification card.

2. Facility rental applications must be received by the Department no later than 1.4 business days prior to the date of the event.

3. Rental applications will not be accepted by the Department more than twelve (12) months prior to reservation date; except for Moonlight Amphitheatre, AVO Playhouse, and Rancho Buena Vista Adobe.

4. Major Park Events must follow regulations per VMC section 12.13.020.

5. Facility rentals are not available on City recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department, or designee.

II. Definitions

1. Facility Rental Fee: Total amount due for all fees, including but not limited to: building rental, security, cleaning, alcohol permit, and deposit for facility rental.

2. Building Rental Fee: Total amount due for use of building based on permitted hours.

4. Security Fee: Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

5. Facility Cleaning Fee: Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.

8. Teen Event: An event intended for/or celebrating teens as a gathering time with entertainment or social interaction (for example a birthday/baptism).

9. Teen: Any person aged 13 years to 19 years.

10.Youth Event: An event intended for/or celebrating youth as a gathering time with entertainment or social interaction (for example birthday/baptism).

11.Youth: Any person aged 7 years to 12 years and 11 months. 05/2�/30?;3 EXHIBIT 5 PH1 Page 34 of 41 Effective May 2 , 02 Page 1

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CITY OF VISTA
Recreation & Community Services Policies & Procedures
III. General Rules

1. Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.

2. City owned equipment or furnishings, with exception to tables and chairs, shall not be removed or relocated.

3. Facility rental applicant shall sign and be bound by facility rental permit/contract.

4. Department personnel may be present during all hours of facility rental.

5. Facility rental does not provide reserved or guaranteed availability of parking.

6. The City shall not be responsible for any personal property lost, misplaced, or left behind.

8. Alcohol is prohibited at athletic fields and gymnasiums.

10. Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies.

11. Smoking at rental facilities is prohibited except in authorized areas.

12. Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment. If additional rental time is added to the event, damage occurs, or excessive cleaning is necessary, the applicant shall be invoiced and pay the outstanding balance within seven calendar days of the date of the invoice.

13. Live bands are prohibited at Thibodo Community Center.

14. All events must end by 10:00 p.m. (does not apply to AVO and Moonlight Amphitheatre).

16. The use of birdseed, rice, silly string, sparklers, confetti, glitter, flower petals, smoke machines, and like materials is prohibited.

17. All equipment (ie: tables, chairs, dance floor, etc.) used during the rental must be from a rental company that provides a certificate of insurance with endorsement to the City.

18. Animals, except service animals, are not permitted in the rental facilities.

20. Rental change of date is processed the same as a cancellation and follows the applicable cancellation policy.
05/2�/30?;3 PH 1 Page 35 of 41
Effective May 2 , 02 Page 2

CITY OF VISTA
Recreation & Community Services Policies & Procedures

21. Refunds and credits are issued only to the permit/contract signatory regardless of source of payments.

23. City owned or operated vehicles are not authorized for use for non-City sponsored events.

IV. Events with Alcohol

2. Authorization for alcohol must be obtained on the reservation permit.

5. Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

V. Security (does not apply to Moonlight Amphitheatre or AVO Playhouse; please refer to those locations for site specifications).

1. Facility rentals with more than 100 people require one (1) guard for every 100 people.

2. Facility rentals with live music or alcohol require security at a ratio of one (1) security guard for every 100 people or portion thereof.

3. Security is required to be on site thirty minutes prior to start of event and thirty minutes after end of event. All security has a four (4) hour minimum charge.

VI. Deposits
1 n $350 rofi iRdablo deposit is required for all indoor facility rentals; A $500 refundable deposit is required for the Morris B Vance Community Room and the AVO Playhouse. A $1,000 refundable deposit shall be required on all rentals for Rancho Buena Vista Adobe and Moonlight Amphitheatre.

2. A $100 refundable deposit is required for outdoor facility rentals with 100 people or more.

3. Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; if credit card or cash pay deposit, it is due 14 days prior to rental date.

5. Groups renting a facility on a regular basis shall receive refund of deposit after final rental. 05/2�/30?;3 PH 1 Page 36 of 41
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CITY OF VISTA
Recreation & Community Services Policies & Procedures
VII. Insurance

5. All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

VIII. Youth/Teen Events: (does not apply to Moonlight Amphitheatre or AVO Playhouse).

1. Adult supervision is required at a ratio of one (1) adult for every 20 youth/teen.

2. Teen events must have 3 security guards regardless of number of guests.

3. Alcohol is not permitted at youth/teen events.

IX. Fees

CITY OF VISTA
Recreation & Community Services Policies & Procedures
prior to event date. If the reservation is within 90 days of event date, 100% of the Facility Rental Fee is due upon reservation.

6. Failure to pay fees accordingly may subject the facility rental to cancellation.

X. Cancellations/Refunds

4. A change of rental date is treated the same as a rental cancellation and follows the same refund policy.

7. Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge.

Refunds will not be provided.

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CITY OF VISTA
Recreation & Community Services Policies & Procedures

11.All credits expire on July 1 immediately following the issue date of credit.

XI. Site specific Policies & Procedures
A. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

3. All events must end, be dismantled and vacated by dusk.

4. Electric sound amplification equipment is prohibited without prior written permission from Department Director or designee in ANY park or picnic area.

B. Rancho Buena Vista Adobe
I. Youth events are prohibited.

2. A licensed caterer is required if a meal is prepared on site.

C. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

4. Kitchen use requires an additional Kitchen Cleaning fee.

D. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3. Kitchen use requires an additional kitchen cleaning fee.

4. Lobby furniture must remain in place and cannot be temporarily relocated.

E. Civic Center Lobby

1. All rentals require two security guards. Rentals with more than 100 people require one additional security guard for every 100 people or portion thereof.

2. Kitchen is not available for Lobby facility rentals.

3. Furniture must remain in place and not be relocated.

F. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.

G. Athletic Fields

1. A $50 refundable cash or credit card deposit is required to reserve a field.

2. A refundable deposit of$1,000 is required for Luz Duran Park and Vista Sports Park.

CITY OF VISTA
Recreation & Community Services Policies & Procedures
received fewer than 60 days prior to the event shall not be entitled to a refund.

Cancellations by the City due to non-playable condition of the field are fully refundable.

4. Facility rental applicants that rent softball/baseball bases shall pay an additional $200 refundable deposit for each set of bases.