ACTION:
____________________________
Clerk/Secretary
Department: Engineering Item No: C11
Prepared by:
Matt Atteberry, Engineering Division Manager
Erin Adams, Management Analyst Meeting Date: August 8, 2023 Approved by:
Greg Mayer, Acting Engineering Director
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: AS-NEEDED STORM DRAIN CLEANING & CCTV INSPECTION SERVICES – AWARD OF
CONTRACT
RECOMMENDATION: Adopt City Council Resolution No. 2023- , awarding a contract to Downstream Services, Inc. for as-needed storm drain cleaning and CCTV inspection services.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: On June 28, 2022, adopted City Council Resolution No. 2022-108, approving a Six- Year Capital Improvement Program and FYs 2022/23 and 2023/24 Capital Project Budget and authorizing appropriations for Fiscal Years 2022/23 and 2023/24 Capital Projects (Vote: 4-0, Ritter absent (Ritter experienced technical difficulties)).
STATEMENT ON THE SUBJECT: The City of Vista (City) operates and maintains a complex network of storm drain pipelines located throughout the City. Like the sewer system, storm drainpipes need to be cleaned and inspected using closed circuit television (CCTV) equipment in order to determine the structural condition and possibilities of failure. The Public Works Department has CCTV equipment and regularly televises the sewer pipe network, however, the storm drainpipes are not part of the regular program. By contracting out the cleaning and inspection services for the storm drain pipes, Public Works can keep their focus and dedicate the equipment to the high-risk sewer pipelines.
The ARPA City Wide Corrugated Metal Pipe (CMP) Replacement Project will utilize these proposed services to identify which pipes can be lined or rehabilitated instead of replacing them. This will be especially useful within utility easements, where access is limited and private encroachments exist.
On May 31, 2023, staff issued a Request for Proposals (RFP) for as-needed storm drain cleaning and CCTV inspection services. The RFP was advertised on the City’s website and the City’s procurement portal, OpenGov.
The following firm responded to the RFP:
Firm Office Location
Downstream Services, Inc. Escondido, CA
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2023-139.
Vote: 5-0
MEETING DATE: August 8, 2023 PAGE 2
SUBJECT: AS-NEEDED STORM DRAIN CLEANING & CCTV INSPECTION SERVICES – AWARD OF
CONTRACT
Staff reviewed the proposal based upon predetermined criteria identified in the RFP, including experience, qualifications, safety record, and equipment fitness and specifications. Staff then reviewed the schedule of rates and determined both to be fair and equitable with respect to expertise and geographic region.
Staff recommends awarding an as-needed contract to Downstream Services, Inc. with a contract ceiling of $300,000.
FISCAL IMPACT: The contract has a ceiling of $300,000 over a one-year term with an option to extend up to an additional two years. Purchase orders will be requested on an as-needed basis for anticipated need from the Capital Projects Budget.
EXHIBITS:
1.City Council Resolution No. 2023- , awarding a contract to Downstream Services, Inc. for as-needed storm drain cleaning and CCTV inspection services
2. Contract with Downstream Services, Inc.
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00029213 7
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, AWARDING A CONTRACT TO DOWNSTREAM
SERVICES, INC. FOR AS-NEEDED STORM DRAIN CLEANING AND CCTV
INSPECTION SERVICES
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. Pursuant to section 3.08.040 of the Vista Municipal Code, a request for proposals (RFP) was issued on May 31, 2023.
B. One proposal was submitted in response to the RFP and was evaluated based upon the predetermined set of criteria identified in the RFP.
C. Staff recommends the selection of Downstream Services, Inc. as the consultant to provide as-needed storm drain cleaning & CCTV inspection services.
2. Action.
A. The contract between the City of Vista and Downstream, Inc. for as-needed storm drain cleaning & CCTV services is approved, and the Mayor is authorized to execute the contract.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on August 8, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20230724095416
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1
{00111468 1}1 of 10 DOWNSTREAM SERVICES, INC.
Professional Services – RFP – Prevailing Wages
CONTRACT FOR PROFESSIONAL SERVICES
AS-NEEDED STORM DRAIN CLEANING AND CCTV INSPECTION SERVICES THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).
1.0 THE “PARTIES”
The “City”:
CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Matt Atteberry
Billing Contact: Erin Adams
The “Contractor”
Downstream Services, Inc., a California
corporation
2855 Progress Place
Escondido, CA 92029
Contact: Loren Roberts
2.0 BASIC TERMS
2.1 The “Services” to be performed by Contractor are set forth in (“Exhibit A”).
2.2 The “Required License” for the Services is: N/A.
2.3 Contractor, an entity holding the Required License, desires to enter into this “Contract” with City for the Services.
2.4 The “Project” for which the Services are required is described in Exhibit A.
2.5 Contractor has submitted to City a Proposal to perform the Services dated June 16, 2023 (“Exhibit B”).
2.6 The “Contract Ceiling Price” is: $300,000.
2.7 This Contract requires the payment of prevailing wages. As a condition precedent to the effectiveness of this Contract, the Contractor shall execute and deliver to City the Labor Law Compliance Form (Exhibit D).
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for 12 calendar months (“Term”) from the Contract Date. The Term may be extended at the City’s option for an additional 24 months, in increments of City’s choice, for a maximum Term of 36 from the Contract Date.
3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to 08/08/2023 C11 4 of 84
EXHIBIT 2
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the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, supplies, and manufactured articles, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. The Services shall be complete, and all work, material, and services not expressly called for in the Proposal which may be necessary for complete and proper construction to carry out the Contract in good faith, shall be performed, furnished, and installed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
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5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications, and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A–E and the Standard Specifications (defined below).
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.
8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.
9.0 STANDARD OF PERFORMANCE
9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
10.0 STANDARD SPECIFICATIONS AND STANDARD PLANS
10.1 Except as otherwise provided, whenever reference is made to “Standard Specifications”, it shall mean:
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Standard Specifications for Public Works Construction, most current edition and supplement, as last amended, with Regional Supplements, written and promulgated by Southern California Chapter, American Public Works Association, and Southern California District, Associated General Contractors of California, Joint Cooperative Committee (“Greenbook”) and the City of Vista Special Provisions to the Greenbook.
10.2 Except as otherwise provided, whenever reference is made to “Standard Plans”, it shall mean:
San Diego Area Regional Standard Drawings, and City of Vista Standard Drawings, latest edition, unless otherwise noted.
11.0 SUPPLEMENTARY DEFINITIONS
In addition to or in lieu of the terms and definitions specified in Section 1-2 of the Standard Specifications, wherever the following terms and definitions are used, the intent and meaning shall be as follows:
City: The City of Vista.
Board: The City Council of the City of Vista.
Drawings or Plans: All drawings, plans, maps, profiles, and diagrams delineating the work on the Services.
12.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES
12.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
12.2 Contractor represents and warrants that all design professional services shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.
12.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
12.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.
12.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and 08/08/2023 C11 7 of 84
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subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
12.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.
13.0 CIVIL RIGHTS
13.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
13.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
13.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
13.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
13.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
13.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
13.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not 08/08/2023 C11 8 of 84
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limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
14.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
15.0 ASSIGNMENT AND SUBCONSULTING
15.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
15.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.
16.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
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17.0 FINANCIAL` RECORDS
17.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
17.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
18.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.
19.0 CONFIDENTIALITY
19.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
19.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
19.3 Contractor’s obligations under this paragraph shall survive the termination of this Contract.
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20.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent, or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
21.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
22.0 INDEMNIFICATION
Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by City's sole negligence or willful misconduct; or (2) for Liability caused by City's active negligence, in which case the indemnity received by City shall be reduced by the amount: (i) that City's active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).
23.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
24.0 SERVICE OF NOTICE
24.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the 08/08/2023 C11 11 of 84
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address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
24.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
28.0 PREVAILING WAGES
Pursuant to Section 1781 of the Labor Code, Contractor is advised that certain work contemplated in this contract may be subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Contractor shall comply with all laws related to the performance of public work including, but not limited to, the employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815 of the Labor Code and the obligation set forth in Sections 1774–1776 of the Labor Code in regards to payment of prevailing wages and to provide the City and the Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
No Contractor or sub-Contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Contractor or sub-Contractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Contractors and sub-Contractors must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing. Contractor is further advised that any prevailing wage work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
29.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original 08/08/2023 C11 12 of 84
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{00111468 1} Exhibit A
EXHIBIT A
REQUEST FOR PROPOSALS
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REQUEST FOR PROPOSALS (RFP)
FOR
AS-NEEDED STORM DRAIN CLEANING AND CCTV INSPECTION
SERVICES
Engineering Department
Submittal Deadline: FRIDAY, JUNE 16TH, 2023 at 4:00 P.M. 08/08/2023 C11 15 of 84
REQUEST FOR PROPOSALS FOR AS-NEEDED
STORM DRAIN CLEANING AND CCTV INSPECTION SERVICES
1. INTRODUCTION
The City of Vista (City) is soliciting proposals in response to this Request for Proposals (RFP) from qualified professional contractors (Consultant) to provide as-needed storm drain cleaning and closed circuit television (CCTV) inspection services for various capital improvement projects.
All proposals received by the due date will be evaluated in accordance with applicable provisions of the Vista Municipal Code (VMC) and the City will select two firms according to the evaluation criteria described in this RFP and any subsequent negotiations.
The initial term or period of the contract shall be one-year (12-months) from the date of award with the possibility of two (2) optional successive one-year (12-month) renewal periods.
In the event the City elects to extend the Agreement, Consultant may request an increase in the price by an amount equal to the Consumer Price Index (CPI) for the previous year. The amount of the increase shall be determined by comparing the increase in the CPI published at least one hundred twenty (120) days before the termination date of the Agreement to the comparable CPI published for the preceding year. CPI shall mean the Consumer Price Index [All Urban Consumers] for the San Diego, California CMSA (base year 1982-1984=100), published by the United States Department of Labor’s Bureau of Labor Statistics.
Price increases can only occur at the time of renewal when requested by the Consultant. Written notice of the City’s intention to renew shall be given approximately 90 calendar days prior to the expiration date of each contract period.
This contract between City and Consultant for as-needed storm drain cleaning and CCTV inspection services is for up to $100,000 in services per annual term with a total contract ceiling of $300,000 for the three-year term (if both option years are exercised by the City). An additional contract amount not to exceed $50,000 may be approved at any time by the City Manager.
Proposals shall be submitted in accordance with the requirements of this RFP. A separately uploaded electronic Fee Schedule (hourly rate) shall be included with the Proposal, which the City shall only open after first considering and ranking the qualifications presented by each firm.
2. RESPONSE DUE DATE AND SUBMITTAL PROCESS
Proposals for this solicitation must be submitted electronically through the City’s Electronic Bidding System (OpenGov Procurement). Hardcopy proposals will not be accepted. Proposers must create a personal free account with OpenGov Procurement at:
https://secure.procurenow.com/signup . Registered proposers may obtain proposal materials and view submission procedures for this solicitation on the City’s OpenGov Procurement portal at:
https://secure.procurenow.com/portal/cityofvista . Proposers must also download this solicitation to appear on the Bidder’s List as a “Prospective Bidder.” Proposers that fail to download this solicitation will not appear on the Bidders’ List and will not receive addenda or be able to submit 08/08/2023 C11 16 of 84
a proposal. All proposals for this solicitation must be submitted online through OpenGov Procurement by FRIDAY, JUNE 16TH, 2023 at 4:00 P.M.
OpenGov Procurement’s clock will determine the official time for the advertised proposal due date and such determination will be final. Any proposals not received in a timely manner by the proposal due date and time, as described above, will not be considered.
All project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this solicitation shall be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov Procurement.
All questions must be submitted by the Question Submission Deadline listed in OpenGov Procurement. The City reserves the right to extend the date for question submission and by which proposals are due.
To receive addenda and submit a proposal, Consultants shall register on the City’s Electronic Bidding System at https://secure.procurenow.com/portal/cityofvista . Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non-responsive. If a Consultant is unable to register or download the RFP from OpenGov Procurement, a Consultant representative may contact OpenGov Procurement to troubleshoot the problem.
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point respondents will receive an email confirmation from OpenGov Procurement.
3. PROPOSAL REQUIREMENTS
The proposal shall be limited to fifteen (15) 8.5” x 11” pages, excluding cover letter, resumes, and appendix material. A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the consultant. The cover letter shall include a statement that the consultant can meet the City’s insurance requirements and is prepared to execute the Professional Services Agreement as written. A rate schedule (as described in the following section), shall be provided in a separate electronic file uploaded to OpenGov Procurement.
Faxed and email copies will not be accepted.
Proposals shall include a discussion of the Consultant's overall approach to the on-call contract, a summary of key personnel and qualifications, an organization chart, a rate schedule, and documentation of the firm’s and any sub-consultant’s qualifications. The proposal should be concise, well organized, and demonstrate the responders' qualifications and experience applicable to the contract. Responders will be evaluated based on the information submitted in accordance with the criteria for selection provided herein.
Proposals submitted in response to this RFP shall include:
3.1 Cover Letter - A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. In cases where a team member voluntarily leaves a firm, the Consultant shall provide the City a proposal for substitute team member subject 08/08/2023 C11 17 of 84
to the approval for the City.
3.1.1 The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the Consultant.
3.1.2 The cover letter shall include a statement that the Consultant can meet the City’s insurance requirements and is prepared to execute the Standard Consulting Agreement as written, and will not make any changes to the project team without authorization of the City.
3.2 Company Information
3.2.1 Identification of Responder;
3.2.2 Legal name and address of the company (partnership, corporation, joint venture, etc.);
3.2.3 Identification of the parent company (if applicable);
3.2.4 Addresses of offices located in San Diego County;
3.2.5 Number of employees in San Diego County;
3.2.6 Name, title, address and telephone number of person to contact concerning the proposal;
3.2.7 California Department of Industrial Relations (DIR) Number. If company does not have a DIR Number, state justification;
3.2.8 Secretary of State Entity Number;
3.2.9 Contractor’s License: Consultant must possess a California Class B Driver’s License and Class A or C-34 (Pipeline Contractor) or C-42 (Sanitation System Contractor) California Contractors License.
3.3 Proposed Task Order Approach – Discuss one generalized approach to time- budget management, documentation, requirements from the City, consideration for consultant’s workload at the time of the task order issuance, and quality assurance and quality control (QA/QC) program.
3.4 Project Team and Organization Chart
3.4.1 Describe project organization, including identification and responsibilities of key personnel.
3.4.2 Indicate roles of prime and all sub-consultants.
3.4.3 Provide a discussion of the experience of the Project Manager and other key staff members that would be involved with performing on-call services for the City.
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3.4.4 Provide resumes of the Project Manager and other key staff members who will work on this contract. The resume shall include relevant experience, education, licenses, and certifications. The resume for each individual shall not exceed two pages in length. Resumes may be included as an appendix to the main document.
3.4.5 Describe proposed line-of-communication between the City, prime team members, and sub-consultant
3.5 List of officers authorized to sign on firm’s behalf.
3.6 References – The Consultant shall provide a minimum of three (3) references for similar projects for the prime firm. At a minimum, each reference shall include the client’s name and location, number of projects completed for the client, client contact name and phone number.
3.7 Experience
3.7.1 Provide a brief description of Consultant’s experience in completing similar efforts within the last 5 years.
3.7.2 Provide a detailed discussion of specialized experience in completing the scope of required services.
3.7.3 Projects currently being performed may be submitted for consideration.
3.7.4 Project information should include a brief project description, agency or client name, their telephone number(s), the year of completion, and the contract fee.
3.7.5 Identify team members proposed for this RFP and their roles on the projects.
3.7.6 Identify the size and type of equipment leased or owned and available for storm drain cleaning and CCTV inspection services.
3.7.7 Exceptions to RFP – Consultant shall certify that it takes no exceptions to the RFP including the Sample Agreement. If the Consultant does take exception(s) to any portion of the RFP, the specific portion to which exception is taken shall be identified and explained.
3.8 The consultant shall submit as an attachment (not a part of the 15 pages), examples of the firm’s work product. These examples of work product shall consist of:
3.8.1 National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) inspection report.
3.8.2 Past project work examples
3.9 Rate Schedule (separate electronic file uploaded to OpenGov Procurement, 08/08/2023 C11 19 of 84
excluded from the page count limit):
3.9.1 Rate Schedule- A separate sealed rate schedule for Time and Materials for all personnel and sub-consultants. Service costs are to be provided on a per hourly basis and the proposed rates shall clearly correlate with names and classification of staff likely to be involved with the projects.
3.9.2 Billing -The City requires that all billing for work done by the end of a billing period be submitted to the City on a monthly basis. Each billing shall be submitted with a status report describing work performed. Final billing will be approved for payment only after a completed status report has been approved by the City.
3.9.3 Overtime Pay – List procedures used for applying overtime rate for non- exempt employees. Indicate the normal hours of work and overtime rate for non-exempt employees.
4. SCOPE OF SERVICES
The City of Vista is seeking qualified professionals with extensive experience in storm drain CCTV inspection services. The services to be performed by the selected Consultant shall include but not be limited to the following: review GIS of the City’s storm drain system for familiarity, review as-builts or record drawings provided by the City, conduct field review for access, equipment necessary, and to identify any difficulties for cleaning and CCTV inspection, cleaning of storm drains prior to CCTV inspection including disposal of foreign materials and debris, CCTV inspection using NASSCO methods and procedures, documentation of storm drain pipe condition and defects using PACP, and preparation of inspection videos and reports for the City of Vista.
4.1 Coordination – Consultant shall accommodate City representative who will be monitoring Consultant’s activities.
4.2 Work Hours – The City’s general standard work hours shall occur between the hours of 6:30 am to 4:30 pm, Monday through Friday, unless authorized by a City representative. Night work working hours are between 4:31 pm and 6:29 am.
Night work is rare but may be requested or required for some storm drain maintenance activities. Traffic control permits and considerations may require specific work hours.
4.3 Health and Safety – All work shall be done in a safe, workmanlike manner. Work performed, methods, and equipment used shall be in conformance with the prevailing State and Federal Occupational Safety Act. Costs from delays and losses due to Consultants operations not in conformance to these acts, or stoppages by OSHA inspectors or the designated representative, as a result of non-conformance, shall be solely borne by the Consultant.
4.4 Licenses – Consultant must possess the following California licenses:
4.4.1 Class B Driver’s License
4.4.2 Class A or C-34 (Pipeline Contractor) or C-42 (Sanitation System Contractor) Contractors License
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4.5 Construction Water – A permit or agreement for use of water is required. The Consultant shall be responsible to make proper arrangements for metering from the Vista Irrigation District. Consultant shall provide all necessary piping, backflow, and appurtenances to convey water to the work site. The costs of water required including dust control shall be considered as included in the various bid items and no additional compensation will be made to the Consultant.
4.6 Cleaning – Consultant must furnish all labor, materials, and equipment necessary to remove foreign materials and debris from the storm drain pipes and structures.
The City will not clean or assist the Consultant in any cleaning as part of this contract. Consultant must lease or own sewer-cleaning equipment. Selection of equipment used shall be based on the conditions of the pipes at the time the work commences. Pipeline debris is described as, but not limited to, sludge, dirt, sand, rocks, grease, roots, trash, vegetation, and other solid or semisolid materials.
The following is a list of minimal cleaning equipment:
4.6.1 High-Pressure Hydraulic (Hydro-Cleaning) Equipment - All high-pressure sewer or storm drain pipeline cleaning equipment shall be constructed for ease and safety of operation. The equipment shall have a minimum working pressure of 2,000 psi at a 60-gpm rate. The unit shall also be able to provide flows as low as 35-gpm for fragile pipes. The nozzles shall be capable of producing a scouring action, in the pipes designated to be cleaned, to remove debris and sand from the flow line prior to CCTV inspection. Equipment shall also include a high-pressure hydraulic “gun” for washing and scouring manhole, inlet structures, and other storm drain facility walls and floors. The gun shall be capable of producing flows from a fine spray to a solid stream. The equipment shall carry a nominal 1,500- gallon minimum water tank, auxiliary engines, vacuum system, and hydraulically driven hose reel. The equipment shall have a minimum of 600-feet of high-pressure hose. Equipment shall have a boom that will rotate a minimum of 180-degrees and provide 179-inches of reach off the center line of the unit.
4.6.2 Mechanically Powered Equipment – Bucket machines shall be used if pipe is 18-inches or larger in diameter, if traffic will permit, and only when approved by the City representative. Bucket machines shall be belt operated or have an overload device. Machines with direct drive that could cause damage to the pipe will not be allowed. A power eroding machine shall either be a sectional or continuous rod type capable of holding a minimum of 750-feet of rod. The rod shall be specifically heat-treated steel.
To ensure safe operation, the machine shall be fully enclosed and have an automatic safety clutch or relief valve.
4.6.3 Root Removal Equipment – Hydraulic or mechanical driven cutter may be used as necessary to remove roots intruding into the pipeline. No chemicals will be allowed for use in root removal.
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The City is not responsible for, and Consultant will bear all costs associated with any Consultant cleaning or CCTV video inspection equipment that becomes lodged or damaged in a storm drain pipe, structure or facility.
If cleaning cannot be completed from one manhole or structure, the equipment shall be moved and set up on the other manhole or structure and cleaning shall be reattempted. If successful cleaning still cannot be performed or the equipment fails to traverse the entire pipeline section, it shall be assumed that a major blockage exists.
4.7 Precautions and Property Damage – During cleaning operations, precautions shall be taken in the use of cleaning equipment, so as to prevent damage to the existing pipe and structures. Care must also be taken to prevent wash water and debris from running onto private property. Consultant is responsible for all costs for any property damage as a result of the Consultants actions.
4.8 Sediment and Debris Removal – All sludge, dirt, sand, rocks, roots, trash, and other solid or semi-solid material shall be removed at the downstream manhole or structure of the section being cleaned. The Consultant shall dispose of the sediment and debris in accordance with local solid waste regulations. The Consultant may dispose of liquids at the City’s decanting station at Hacienda Drive and Vista Village Drive. The Consultant may dispose of waste at a locally permitted facility.
4.9 Storm Drain Cleaning Final Acceptance – Consultant shall be responsible for the removal of debris from the pipeline and to expose all defects for CCTV inspection.
Acceptance of the storm drain pipe cleaning shall be made upon demonstration through television inspection, that the pipe has been thoroughly cleaned.
4.10 Closed Circuit Television (CCTV) Inspection – Consultant shall furnish all labor, materials, and equipment necessary to perform CCTV inspection of the storm drain pipe designated by the City. The work shall be performed to the National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) standards. Current PACP certification of all CCTV operators will be required for all CCTV work. Copies of certificates demonstrating current certification shall be provided to the City before the work is started. The inspection shall be performed one pipeline section at a time. Consultant shall adjust camera speed and picture quality to allow adequate time to view video, accurately compile the inspection log, and note any defects observed in accordance with NASSCO. The work shall be documented using Wincan software program that is compatible with the City Wincan CCTV management system.
4.11 CCTV Equipment – The camera used for inspection shall be one specifically designed and constructed for operation in connection with storm drain inspection.
4.11.1 The camera source image shall provide a high resolution video with minimum of 30 frames per second producing a continuously-monitored high-quality picture, capable of discerning all major and minor operational and structural defects in the pipeline.
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4.11.2 The minimum video bit rate shall be 4.7 Mega bits per second (Mbps) and minimum audio bit rate shall be 128 Kilo bits per second (Kbps).
4.11.3 Video inspection shall be performed utilizing one of the following video cameras:
4.11.3.1 Remove-focus stationary lens cameras;
4.11.3.2 Rotating-lens cameras; or
4.11.3.3 Pan-and-tilt cameras
4.11.4 The video camera shall be mounted on a skid, floatable raft system, or transporter based on the conditions of the pipeline to be inspected and recorded. The radial view camera shall be solid-state color and have remote control of the rotational lens. The camera shall be capable of viewing the complete circumference of the pipe and junction structure e.g. manhole. Cameras using mirrors or exposed rotating heads are not acceptable.
4.11.5 The camera shall be operative in 100 percent humidity conditions.
4.11.6 Camera lens shall not be less than 140 degree viewing angle.
4.11.7 Focal distance shall be remotely adjustable through range of 6-inches to infinity.
4.11.8 The remote-reading footage counter shall be accurate to less than 1 percent error over the length of the particular section of pipeline being inspected. This distance is measured from the centerline of the junctions e.g., manhole to the centerline of the next manhole.
4.11.9 The camera height shall be adjusted such that the camera lens is always centered in the pipe being inspected. The equipment shall display on the monitor the distance of the camera from the centerline of the starting manhole or structure. Unless otherwise approved by the Engineer, footage measurements shall begin at the centerline of the upstream manhole or structure.
4.11.10 Lighting and camera quality shall produce a clear, in-focus picture for the entire periphery of the pipe for a minimum distance of 6-feet. Lighting shall be remote-controlled and adjusted to minimize reflective glare and to avoid any dark or shadowy regions appearing on the video file.
4.11.11 The video camera and monitor shall be capable or registering a minimum of 400 vertical lines and 460 horizontal lines resolution and be clear, stable image with no interference.
4.11.12 The video portion of the digital recording shall be free of electrical interference and shall produce a clear and stable image. The audio portion shall be sufficiently free of background and electrical noise providing an oral report that is clear and discernible.
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4.11.13 For pipes that do not have a suitable bottom for mechanical video equipment, the Consultant shall use a portable long range pan and tilt push camera or other extending camera device to view as much of the pipe as possible. The Consultant shall attempt to video from the other manhole or structure when the original direction reaches an unsuitable bottom to obtain as much video as possible.
4.11.14 The Consultant shall provide a camera, capable of extending video recording lengths and operation in remotely accessed areas without direct vehicular access.
4.11.15 Display on monitor shall continuously display the date of the survey, the upstream and downstream manhole or structure numbers corresponding to the line section being surveyed, and a continuous forward and reverse, readout of the camera distance from the manhole or structure of reference.
4.12 CCTV Operation – The Consultant shall perform all CCTV inspections in accordance with NASSCO’s Pipeline Assessment Certification Program (PACP).
The camera shall be moved through the line in either direction at a uniform rate, stopping when necessary to permit proper documentation of the storm drain condition. In no case shall the television camera be pulled at a speed greater that 30 feet per minute. Self-propelled tractor units, manual winches, power winches, TV cable, and powered rewinds or other devices that do not obstruct the camera view or interfere with proper documentation of the storm drain conditions shall be used to move the camera through the storm drain pipe. A self-propelled tractor unit may be necessary for the pipes with only one entrance access or to prevent set up at high traffic intersections.
4.12.1 As the camera approaches a connection or substantial defect, the camera progress shall be halted and the camera lens shall be panned to further view the connecting pipe or defect to thoroughly evaluate its condition.
The full perimeter or tapped connections shall be panned to determine if there are voids or serious defects with the taps that will need to be considered for rehabilitation or replacement.
4.12.2 As the camera approaches any open joint, the camera progress shall be halted and the camera lens shall be panned to further view the full perimeter of the open joint and moved back and forth as needed to determine if there are voids or openings in the joint that will need to be considered for rehabilitation or replacement.
4.12.3 As the camera approaches any NASSCO PACP Category 4 or 5 defect, the camera progress shall be halted and the camera lens shall be panned and moved back and forth as needed to fully view the nature and extent of damage caused by the defect to determine rehabilitation or replacement needs.
4.12.4 Failure to meet requirements of 4.12.1, 4.12.2, or 4.12.3 above will be grounds for rejection of the inspection.
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4.12.5 If during the inspection operation, the television camera will not pass through the entire pipeline section as a result of offset joints, broken pipe, corroded bottom or other obstructions, the Consultant shall notify the City of the need for a reverse setup. Before proceeding with a reverse setup, however, the Consultant shall first get the approval of the City’s designated representative. After receiving approval for a reverse setup, the consultant shall move his equipment so that the inspection can be performed from the destination manhole or structure.
4.12.6 In the event the Consultant is still unable to televise the entire line and has demonstrated to the City that every reasonable effort has been made to clean the pipe for inspection, or to reverse the camera path, then the Consultant shall move on to the next setup. The City reserves the right to perform spot repairs to the pipe and have the Consultant re-inspect the pipe. Re-inspections will be paid at the contract rate for the inspection work. Reverse taping segments shall be checked for total coverage of manhole or structure to manhole or structure runs.
4.13 Reports and Documentation – Consultant shall provide a summary and evaluation to the general condition of the section within 7 calendar days of inspection. The Consultant shall use NASSCO standard inspection introduction, abbreviations, log sheet forms, and severity codes. Documentation shall consist of color digital video files, log sheets, and a written report detailing the condition of the pipeline, connections, openings, manholes, and structures. Video files shall be provided on a thumb drive or external hard drive. The video files shall be highly compressed, resulting in an anticipated average file size of 10MB per minute of video. The compression shall be in accordance with Windows Media Video (WMV) format.
The compression shall not significantly degrade the still frame quality of the video or audio signal from the original source video, as judged in a side by side viewing under normal viewing conditions. The report shall note the time and date of video inspection, street name, upstream and downstream manhole or structure, direction of view, direction of flow, surface material, pipeline length, pipe section length, pipe size, pipe material, coatings, connections, evidence of repairs, video number, counter number, and a detailed logging of defects encountered in tabular form.
Each submittal shall include the following:
4.13.1 Visuals
4.13.1.1 Adequate view of the upstream and downstream manholes or structures (access points). The direction of survey upstream or downstream.
4.13.1.2 A pause at and zoom in on the connections for at least 15 seconds for identification of the condition of the connection.
4.13.1.3 A pause at and zoom in on the identified defects sufficient for identification of the type of problem.
4.13.1.4 Identified fault conditions or defects in accordance with NASSCO.
4.13.1.5 Each pipe section shall be identified using the City’s identification number.
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4.13.1.6 A continuous read-out of the camera distance from the starting manhole or structure to the end point at all times.
4.13.1.7 Pipe size.
4.13.1.8 Pipe or liner material.
4.13.2 Audio
4.13.2.1 Date of CCTV inspection.
4.13.2.2 Confirmation of each section to be CCTV inspected (i.e. narrative of manholes, structures, station numbers, or City identification number and direction upstream or downstream.
4.13.2.3 Description of pipe size lined on post and final videos, material liner type for post and final videos and pipe joint length.
4.13.2.4 Description and location of each defect.
4.13.2.5 Description and location of each connection.
4.13.2.6 Include brief but informative comments on data of significance including, but not limited to, the locations of unusual conditions, type and size of connection, collapsed section, bottomless condition, the presence of scale and corrosion, and discernible features.
4.13.2.7 A continuous read-out of the camera distance from the starting manhole or structure.
4.13.3 Written Documentation
4.13.3.1Date of CCTV inspection.
4.13.3.2Printed labels on storage device, location information, date of inspection, and other descriptive information.
4.13.3.3Location, size, material, and length of pipe.
4.13.3.4Direction of flow and measurement “From” manhole or structure or station number “To” manhole, structure or station number or City identification number.
4.13.3.5File numbers itemizing individual segments.
4.13.3.6Sketch showing the street and cross streets where the CCTV inspection was made.
4.13.3.7Description and location of each defect or deficiency and a list of all proposed repairs.
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4.13.3.8Description and location of each connection.
4.13.3.9A menu which lists files for each pipe section to be inspected and the date of the inspection.
4.14 Traffic Control – The Consultant shall be responsible, during all phases of the work to provide for public safety and convenience. Operations shall be conducted in such a manner as to cause as little inconvenience as possible to the abutting property owners. Convenient access to driveways, houses and buildings along the line of work shall be maintained.
4.14.1 Some pipes to be cleaned and video inspected will be on main arterial roadways and may require extensive traffic control.
4.14.2 Consultant will provide all traffic control necessary to complete these services. The Consultant shall follow City of Vista, County of San Diego (where applicable) Manual of Uniform Traffic Control Devices (MUTCD), and Caltrans Standards and Procedures. Traffic Control, such as lane closures, signage, etc. must be coordinated and approved for review with the City’s representative.
4.14.3 Consultant shall obtain from the City or County of San Diego a traffic control plan approval on all main arterial roadways.
4.14.4 Consultant shall obtain permits from Caltrans where applicable. In the event that there is emergency work along Caltrans right-of-way that must be performed before the Consultant can apply for the permit, Consultant is instructed to notify the City prior to performing the work. The Consultant must then fill out the paperwork for the Caltrans permit and pay the associated fee after the work has been performed.
4.15 Storm Water Pollution Control – The Consultant shall remain in compliance with the “City of Vista Storm Water Standards Manual” and shall exercise every reasonable precaution to prevent the discharge of any material which is not solely storm water (i.e. rain) to the storm drain system. The Consultant will be responsible for the complete cleanup of all material that is discharged from the project. Should the Consultant fail to promptly and effectively clean up such discharges, City may cause the cleanup to be performed by others, the costs to be deducted from any monies due or to become due to the Consultant.
4.16 Subconsultants – Consultant shall perform all sewer cleaning and CCTV work with their own forces. Use of a sub-consultant is not allowed for storm drain cleaning and CCTV inspection. Use of a traffic control subconsultant is allowed.
5. TERMS AND CONDITIONS
The selected Consultant shall be expected to comply with all applicable federal and state and local regulations, and contract provisions.
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Consultant shall carry out the instructions received from the City and shall cooperate with the City and other involved agencies.
The Consultant has total responsibility for the accuracy and completeness of the documents prepared and shall check all such materials accordingly. The documents will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the City do NOT include detailed review or checking for accuracy. The responsibility for accuracy and completeness of such items remains solely that of Consultant.
The survey documents and calculations, and any other documents furnished under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files.
6. PERFORMANCE
6.1 Provide services in accordance with specific projects on an as-needed basis.
6.2 Commencement of work under this Agreement shall occur only upon receipt of a Task Order approved by the City with the generation of a Purchase Order.
6.3 The cost of each Task Order under this Agreement shall be the negotiated cost for a specific project during the term of the Agreement using firm fixed price, or not to exceed price, or hourly rates.
6.4 Deliverables required are project specific and will be determined in the Task Order.
7. DELIVERABLES
The Consultant shall make project documentation available to City of Vista at any time during the project and shall periodically provide the City’s representative project documentation to upload into the City’s filing system. At the conclusion of the Task Order, the Consultant shall provide City with all project documentation.
8. PROJECT PROGRESS
The contract shall begin upon approval by the City Council, and the Consultant shall commence work after notification to proceed by the City of an approved Task Order.
The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City Council.
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9. CITY RESPONSIBILITIES
The following is a list of the City’s responsibilities during the term of the agreement:
9.1 Provide all available existing plans and records.
9.2 Obtain permission from the private property owner, if they refuse, to allow the Consultant to enter.
9.3 Prepare and process payment requests submitted to the City.
9.4 Distribute public information.
9.5 Provide storm drain GIS diagrams and identification numbers necessary for correlating work with the City’s storm drain database.
9.6 Prepare and execute agreements, permits, permissions with other agencies or entities.
9.7 Pay for permit fees.
9.8 Provide timely responses to requests from the Consultant.
10. COORDINATION
Coordination with the City, other consultants and other involved agencies may be required to achieve timely delivery of the contract services. Coordination may include, but not be limited to, coordination with Caltrans, County of San Diego, NCTD, City of Oceanside, City of Carlsbad, City of San Marcos and other agencies.
The City will decide the manner in which the coordination of individual matters is undertaken. At the City’s option, coordination efforts may be performed by the Consultant’s direct contact, by the Consultant acting though the City or by the City only. When coordination efforts require agreement, such agreement shall be coordinated through the City.
For contract work on property not owned or controlled by the City, all permits, agreements, and permissions will be obtained by the City with assistance by the Consultant.
11. PROPOSAL SCHEDULE
The solicitation receipt and evaluation of proposals and the selection of the Consultant(s) will conform to the following schedule (Note: Dates are subject to change):
City Releases RFP on OpenGov Procurement May 31, 2023
Deadline for Questions June 12, 2023
Addendum Release (if required) June 13, 2023
Proposals Due June 16, 2023 at 4:00 P.M.
Notice of Consultant Selection June 26, 2023
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City Council Meeting for Award of Contract August 8, 2023
12. EVALUATION CRITERIA
The City’s consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for the professional services included in this RFP. An evaluation committee appointed by the City Engineer will review the proposals. The criteria for evaluating the proposals will take the following items into consideration:
12.1 Experience, Qualifications, and Safety Record: The City will review each firm’s experience and qualifications related to cleaning and CCTV of storm drain and sewer pipes in the public/private sector. Consultant must list number of staff and equipment able to be dedicated to this contract. Include with this list and organizational chart, the number of staff with NASSCO PACP certification and years of experience dedicated to this contract; (30%)
12.2 Equipment Fitness and Specifications: Consultant shall provide a detail list of all equipment types and capabilities that may be used during the course of the contract. (30%)
12.3 Reference and Quality of Documentation: Provide at least three (3) recommendations from private and/or public sector companies from the last five (5) years with special detail to customer service, documentation, billing in timely manner, job quality and performance; (25%)
12.4 Consultant’s familiarity with City requirements, specifications, and procedures, as evidenced by City’s prior experience with the Consultant; (10%)
12.5 Willingness of Consultant to sign City’s Standard Professional Services Agreement and provide required insurance; (5%)
All evaluation criteria are subject to change via an addendum to this RFP.
Rate Schedule (separate electronic file uploaded to OpenGov Procurement) – the rate schedule of the top ranked consultants will be opened at the conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City may interview a short list of top ranked consultants or proceed directly to negotiating the final fee schedule with the top ranked consultants. The ultimate consultant selection will be based upon both technical merit and value to the City.
13. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates, unit costs or fixed fee for services rendered as negotiated. For projects with a specific scope of work and duration, a project specific fee proposal will be requested. A Work Plan and a breakdown of labor hours by employee billing classification together with the cost of non-labor and sub-consultant services shall be included with the fee proposals for individual projects. The labor breakdown shall be based on a listing of work tasks that correlates with the Consultant’s defined scope of work for the project proposal.
This information will be used by City’s staff to evaluate the reasonableness of the fee proposal, 08/08/2023 C11 30 of 84
and will be used in negotiating the final fee amounts for each task requested by the City on an as-needed basis.
There will be no compensation to Consultant for hours expended due to Consultant’s errors and omissions.
The Consultant’s Standard Hourly Billing Rates (Fee Schedule) for all classifications of staff likely to be involved with an individual project shall be included with the Request for Proposals along with the mark-up rate for any non-labor expenses and sub-consultants. The fee schedule shall clearly identify the hourly rates for classifications of staff receiving prevailing wage rates.
During the term of the Agreement there will be no increases to the fee schedule.
14. METHOD OF PAYMENT
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel and staff type who worked on the project, and hourly rates.
15. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for review, as Attachment “A”. The RFP and the Consultant’s Proposal will be attached and become part of the Agreement as exhibits.
Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.
The signer of the Proposal must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the Proposal is made without collusion with any other person, persons, company, or parties submitting a Proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the Proposal has full authority to bind the principal proposer.
Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker’s compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista, its officers and employees as insured or additional insured.
The contents of the Proposal of the successful consultants shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City as a result of a failure to contract may be recovered from the Consultant.
16. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager) and an alternate, who shall be identified in the proposal. The Consultant’s representative will remain in responsible charge of the Consultant’s duties from the Notice-to- 08/08/2023 C11 31 of 84
Proceed through project completion. If the Consultant’s Project Manager should be unable to continue with the project, then the Consultant shall notify the City’s representative in writing. The City’s representative shall first approve any substitution of representatives or sub- consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project Manager leaves the Consulting firm.
17. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.
The City reserves the right to extend the due date, accept or reject any or all proposals received as a result of this request, negotiate with any qualified consultant or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.
All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals submitted to the City of Vista become the property of the City.
18. DISCLOSURE
All Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
19. LATE, MODIFIED, OR WITHDRAWN PROPOSAL
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement as described in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. Proposals received via mail, e-mail, and fax will not accepted.
Any modification of a Proposal, except a modification resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission.
Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a 08/08/2023 C11 32 of 84
period of six (6) months thereafter. Proposals may be withdrawn in person by the consultant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposals prior the posting of Notice of Intent to Award of contract award.
08/08/2023 C11 33 of 84
EXHIBIT “A”
Sample
City of Vista
Professional Services Agreement
08/08/2023 C11 34 of 84
00034875 3 Exhibit A
EXHIBIT A
REQUEST FOR PROPOSALS
08/08/2023 C11 35 of 84
00034875 3 Exhibit B
EXHIBIT B
CONTRACTOR’S PROPOSAL
08/08/2023 C11 36 of 84
00034875 3 Exhibit C, Page 1 of 3
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 08/08/2023 C11 37 of 84
00034875 3 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 08/08/2023 C11 38 of 84
00034875 3 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
08/08/2023 C11 39 of 84
08/08/2023 C11 40 of 84
00034875 3 Exhibit E
EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. State of California grant conditions, as attached.
2. Federal grant conditions, as attached.
3. Other conditions, as attached.
08/08/2023 C11 41 of 84
{00111468 1} Exhibit B
EXHIBIT B
CONTRACTOR’S PROPOSAL
08/08/2023 C11 42 of 84
DOWNSTREAMSERVICES.COM
GRIT.INTEGRITY.EXPERTISE.FAMILY.
Prepared by:
Downstream Services, Inc.
2855 Progress Place
Escondido, CA 92029
As-Needed Storm
Drain Cleaning and
CCTV Inspection
Services
Prepared for:
City of Vista
08/08/2023 C11 43 of 84
08/08/2023 C11 44 of 84
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Establishment: 2001
Number of Employees: 80
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Secretary of State Entity Number: C2286095
08/08/2023 C11 45 of 84
www.downstreamservices.com
2855 Progress Place, Escondido, CA 92029, Ph (760) 746-2544, Ph (800) 262-0999, Fax (760) 746-2667
3.3 Proposed Task Order Approach
Summary
Downstream Services, Inc. will perform the tasks as described in the Scope of Services, providing the as-needed storm drain cleaning and CCTV inspection services for the CITY OF VISTA as assigned by task order. Downstream Services will furnish all equipment, insurance, licenses, bonds, security, notifications, parts, materials, supplies, labor, mobilization, and fees in accordance with applicable federal, state, and local regulatory requirements to complete the specified work in strict accordance with the contract documents.
Traffic Control
Downstream Services will produce typical and “site-specific” plans as required by the CITY OF VISTA for each service location where required. All plans will be drafted by Traffic Control Specialists, in accordance with the latest Manual Traffic Control Devices (MUTCD) and Caltrans Standards and Procedures.
During the CCTV inspections and storm drain cleaning, Downstream Services will provide standard traffic control which will consist of placement of day or night cones and necessary signage. Downstream Services field crew members are Flagger Certified and will provide appropriate equipment, including signage, barriers, and markers, to maintain a safe environment.
Planning Phase
Each work order will be reviewed as soon as issued with the appropriate project staff to determine the best approach to complete. The project team will be chosen based on traffic control requirements, deadline to complete, and location of the storm drain to be cleaned and inspected. Downstream Services will review the GIS of the City’s storm drain system for familiarity, review as-builts or record drawings provided by the City, conduct field review for access, equipment necessary, and to identify any difficulties for cleaning and CCTV inspection. Downstream Services will notify and discuss with the City difficulties identified during our review of the project plans and recons. A preliminary cost estimate will be submitted to the City itemizing the labor, equipment and materials needed to complete each work order for acceptance.
After receiving approval from the City for our preliminary cost estimate, DSI will then prepare a project schedule. A project schedule will be created to help guide the field crew through the cleaning and CCTV inspections and keep the project on schedule and on task. Traffic control plans will be created based on the manhole locations, using Google earth or ArcGIS to locate and determine requirements and issued to the field crews for implementation. DSI will provide a schedule to City of Vista prior to mobilization of our field crew. Upon instances where the schedule may be altered or affected, DSI will communicate such instances in advance to City of Vista in an effort to decrease the impact to residential or commercial tenants. DSI understands the importance of adhering to the schedule and will continue to manage the schedule as such. Instances where manholes are within any easements, DSI will provide a minimum of three-day notice to City of Vista for access to such structures. Once the planning phase is complete the field crew will be dispatched to complete the work as directed.
08/08/2023 C11 46 of 84
www.downstreamservices.com
2855 Progress Place, Escondido, CA 92029, Ph (760) 746-2544, Ph (800) 262-0999, Fax (760) 746-2667 CCTV Inspection
DSI will conduct CCTV inspections simultaneously with the cleaning crew.
DSI equipment can be raised or lowered depending on varying water levels caused by debris. DSI’s equipment is specifically designed and constructed for storm drain inspection and televising. The equipment’s “watertight” design will provide protection from combustible and flammable vapors, liquids, gases, or other hazardous materials. The cameras will conduct “circumference” observations of a pipe’s interior with the following specifications:
High-resolution I-Lux lenses
Spanning 360˚circumference on the vertical axis
Spanning 270˚on the horizontal axis
Adjustable focal distance from 1 inch to infinity
Minimum resolution of 379K pixels via ½-inch Charged-Couple Device (CCD)
Ability to perform in 100 percent humidity
DSI is able to control the camera’s focus remotely, via a TV studio located on DSI’s CCTV truck. DSI’s cameras are equipped with distance counters accurate to one-tenth of a foot. Data will be continuously displayed on the monitors and recorded on video in addition to the camera distance from the manhole of reference. Inspections will be scheduled for low-flow periods.
The CCTV inspection process is outlined as follows:
Step I:
Storm drain pipe assessments will begin topside, noting the surface view of the open manhole and its surroundings.
Step II:
The camera will be lowered into the invert of the channel. The camera will then be driven to the determined distance inside the pipe. This length is determined by pre-applied markings on the camera cable. At this point, the distance counter will be set to the proper footage to ensure the accuracy of the readings. Every inspection will begin with a water level observation. CCTV inspection will continue in the direction of flow, unless conditions dictate otherwise. If the downstream survey cannot be completed due to debris or blockage, DSI will immediately contact the DSI cleaning crew for additional cleaning and attempt the survey again. If the inspection is blocked due to a pipe defect, the operator will attempt a reverse pull to complete the inspection. The CCTV operator may, at his discretion, elect to inspect from a manhole, in either direction, through interim manholes to reach a pipe segment or video several segments in a row. If a complete pipe inspection cannot be accomplished for any reason, an explanation will be reported, and further action will be provided periodically. The DSI field crew will also notify the City of Vista POC.
08/08/2023 C11 47 of 84
www.downstreamservices.com
2855 Progress Place, Escondido, CA 92029, Ph (760) 746-2544, Ph (800) 262-0999, Fax (760) 746-2667 Step III:
The CCTV camera will proceed at a uniform speed of 30 feet per minute, depending on pipe conditions. The camera head will tilt and rotate to ensure adequate video coverage free from electrical interference and background noise. The technician will pause and narrate the location, size, and condition of any laterals in the main. Pertinent observations will be made on encountered defects.
The data generator will digitally generate a clear display in the video of the storm drain dimensions, manhole asset ID number, date of survey, road name/location, direction of survey, time of survey, storm drain use, and pipe material.
Documentation
DSI uses WinCan Software for inspection documentation, records, and inspection logs. DSI CCTV inspections are conducted in accordance with the guidelines set by NASSCO for Pipe Condition Assessment.
Hydro-Cleaning
Storm Drain
DSI will provide cleaning of all storm drains as directed by City of Vista. All access points will be located and labeled in advance by the City to eliminate confusion during cleaning.
DSI will mobilize a “Camel” combination truck, manufactured by Super Products, to perform the cleaning process. DSI will be responsible for removal of debris, including sludge, dirt, sand, rock, grease, roots, and other solid or semi-solid materials, utilizing high-velocity, hydro-cleaning and vacuum removal equipment.
The “Camel” truck is equipped with the following:
1-inch diameter hydraulic cleaning hose
Specialized high-velocity cleaning nozzles @ 45-80 gallons per minute (gpm) and various skid sizes to accommodate the various pipe diameters assigned for cleaning
High-pressure handgun
1500-gallon supply water tank
12-cubic yard debris tanks
2500-pounds per square inch (psi) water pumps
If necessary, to meet proposed schedules, two additional combination trucks could be mobilized. The cleaning process is outlined as follows:
Step I:
DSI’s preferred method of cleaning is to jet from the downstream access point toward the upstream access point, pulling debris back toward the insertion point. The cleaning technician will shoot the cleaning nozzle and 08/08/2023 C11 48 of 84
www.downstreamservices.com
2855 Progress Place, Escondido, CA 92029, Ph (760) 746-2544, Ph (800) 262-0999, Fax (760) 746-2667 skid toward the upstream access point to verify the estimated footage for each cleaning pass. A skid will be selected based on the size of the pipeline and the type of debris that is present. Typical cleaning nozzles, such as a Jaws, Bulldog, Warthog and Bottom Cleaners, might be used on the first pass. DSI will strategically base the decision of how to adequately clean a “reach” by taking into consideration the following variables (which will also dictate the appropriate nozzle and the gpm of the nozzle):
Quantity of debris
Type of debris material present
Size of selected pipe and the pipes material
Site conditions
Flow levels
Materials 2 inches or larger will be vacuumed and removed from the storm drain system. The vacuum hose will be inserted into the downstream manhole before cleaning begins. As soon as the crew observes debris in the water, the vacuum hose will be turned ON.
If the jetter head is unable to clear the full length of the pipe, DSI will cease cleaning and deploy a CCTV camera to inspect the pipe for any blockages. If possible, DSI will attempt a reverse setup to clean from the opposite manhole. Any blockages or damaged pipes that become apparent to DSI operators will be reported to City of Vista prior to the commencement of any additional cleaning on those lines.
DSI will also utilize the “Step-Cleaning” strategy if a line is susceptible to backup due to depth. DSI will not clean lines using the “Step-Cleaning” strategy prior to obtaining authorization from City of Vista.
Step II:
Simultaneously, DSI field crews will vacuum and remove debris during the cleaning operation. Cleaning technicians will deploy “debris-catchers” in the effluent’s end to intercept the fast-moving waste. “Debris- catchers” are sized to fit the pipe size in the manhole. The screen is generally a ¾-inch square mesh. The screens can be installed and removed topside and therefore do not require a confined space entry to deploy. As back-flushed debris is vacuumed from the manhole, water and solids will be retained by the “Camel” truck’s collector body. Liquid will be separated from the debris by the ejector plate and removed via the front body drain.
The vacuum pump positively displaces a certain amount of air per revolution, making it possible to vacuum above and below the water surface. DSI will maintain all appropriate licenses and permits in accordance with all applicable Federal, State and Local regulations.
Step III:
After cleaning is complete and at the end of each day, DSI will dump all the foreign material and debris into dewatering bins staged at the City’s laydown yard. Periodically, throughout the life cycle of the project DSI will return to dewater bins and later transport and dispose of the liquids and solids in accordance with federal, state, and local regulations at a local disposal facility.
DSI will take precautions while conducting hydro jetting, vacuuming, handling wastewater, and cleaning to ensure that no damage occurs to the storm drains, and public/private properties. In addition, nozzle skids will be used to prevent accidental entry into service laterals. DSI will take all precautions to prevent flooding of any properties served by the 08/08/2023 C11 49 of 84
www.downstreamservices.com
2855 Progress Place, Escondido, CA 92029, Ph (760) 746-2544, Ph (800) 262-0999, Fax (760) 746-2667 storm drains. DSI will remove all storm drain cleaning equipment that becomes dislodged within the storm drain during the cleaning process.
Quality Assurance and Quality Control
DSI’s Quality Assurance/Quality Control (QA/QC) staff will review all CCTV reports for any errors or omissions and the overall quality. The supervisor’s goal is to maintain consistency and the highest quality for each report. DSI has a team of 4 staff that are dedicated to our systems department and providing QA/QC deliverables. DSI will keep a log of all QA/QC activities.
The DSI QA/QC process will include the following:
Review of CCTV reports for accuracy and completeness
Training of CCTV operators and their assistants on the proper procedures for completing the reports Verification of the accuracy and 100 percent completeness of the CCTV reports
3.4 Project Team
NASSCO Certified Technicians
Below is a list of current Downstream employees who are NASSCO Certified CCTV technicians. The below individuals may be assigned to the project:
CCTV Operators Cleaning Operators Laborers:
Grant Light Fabian Ferrufino Hever Castillo
Alec Roberts Joe Perez Javier Cisneros
Jason Cook Antonio Ramirez Rudy Martinez
Jonathan Moss Marco Felix
Communication & Staff
Downstream Services dedicated staff for the project will be as follows: (Please see attached organization chart and resumes)
Jeff Moore: Project Manager – Contracts
o To maintain communication with City weekly. The Project Manager will provide progress updates, a look ahead schedule, discuss challenges, and invoicing.
Ian Norton: Project Manager – Operations
o To maintain day-to-day scheduling, monitor field progress, and assist with mobilization and demobilization of the on-site yard.
Peter Wuertz: Cleaning Foreman
o To visit field crew, monitor field progress on an as-needed basis, report necessary information to the Project Managers.
08/08/2023 C11 50 of 84
www.downstreamservices.com
2855 Progress Place, Escondido, CA 92029, Ph (760) 746-2544, Ph (800) 262-0999, Fax (760) 746-2667 Resumes & Organization Chart
Please see attached resumes and organization chart.
Subcontractors
No subcontractors will be utilized to complete the scope of work under this contract.
Authorized Individuals
The following individuals are authorized by Downstream Services to negotiate the contract on behalf of the Contractor’s firm:
Loren Roberts – VP of Sales & Marketing
[email protected]
760-746-2544
Clark Roberts – VP of Operations
[email protected]
760-746-2544
Please see attached corporate resolution of Downstream Services Inc. 08/08/2023 C11 51 of 84
Organization Chart - Downstream Services Inc
Collections Department
Jeff Moore
Project Manager—Contracts
P: 619.520.8463
E: [email protected]
Ian Norton
Project Manager—Operations
P: 760.270.6553
E: [email protected]
Peter Wuertz
Cleaning Foreman
P: 760.270.0231
E: [email protected]
CCTV/Cleaning/Traffic
Control Crew
Jackie Castillo
Project Assistant
P: 760.381.3988
E: [email protected]
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Ian Norton As a Project Coordinator and Manager for Downstream Services Collections Systems Department, Ian oversees scheduling of all assessment, maintenance, and emergency response contracts. Ian has performed cleaning and CCTV operations on various projects for multiple Southern California municipalities and government agencies, where he was directly accountable for all “onsite” project production, documentation, and troubleshooting.
Having coordinated the day-to-day operations on a wide variety of projects, Ian’s attention to detail and experience ensures that all work will remain in compliance with project specifications and standards.
Project Manager
Downstream Services, Inc. 5 Years
Experience
16 years
Certifications
Certified Class A
Equipment Operator
CWEA Grade 3
Collection Systems
Maintenance
Confined Space
Entry/Fall Protection
SCBA
Traffic Control/Flagger
HAZWOPER
OSHA 30
NASSCO LACP, MACP,
PACP
CPR | First Aid
Skills
Proficient in Microsoft
Office Suite
City of Escondido – On-Call PSA’s
As needed services over the past ten years to provide labor and equipment for inspection, collection systems cleaning, repair/replace equipment at HARFF, emergency spill
response.
City of Carlsbad – Storm Drain Pipe Condition Assessment Services
Citywide on-call and as-needed storm drain inspection.
Project Value
$475,527
Project Value
$100,000
City of Carlsbad – CCTV Inspection Services for the Vista- Carlsbad Interceptor Reaches 2-10
City wide on-call and as-needed storm drain inspection and cleaning.
Project Value
$50,765
City of San Marcos – Storm Drain Pipe and Facility Inspection Services
Citywide on-call and as-needed storm drain inspection and cleaning.
Project Value
$1,000,000
County of Orange – Storm Drain Pipe and Facility Inspection Countywide Storm Drain CCTV and Physical assessment.
Five-year award. 1,043,646 linear feet.
Project Value
$5,000,000
City of Vista – Vista CA
Citywide On-Call Sewer and Storm Drain Cleaning, CCTV
and Emergency response services.
Project Value
$300,000
County of San Diego – Culvert Cleaning and CCTV Inspection Three-year contract plus recently awarded five-year
contact for 2,500 LF of CCTV inspection, and 1,000 cubic yard culvert facility cleaning per year. Including drainage facilities, drop inlets, catch basins, storm water treatment devices, culverts inlets and outlets and box culverts
Project Value
$3,097,500
Vallecitos Water District, Operator 11 Years
08/08/2023 C11 53 of 84
As a Project Manager for Downstream Services Collections Systems Department, Jeff oversees all assessment, maintenance, and emergency response contracts. Project Manager Jeff Moore has an integral role in project development, scheduling, safety, and resource allocation. Jeff manages the operational aspects of the project and scope, reviewing final deliverables by the Systems Management Department before submitting data to the client. Additionally, Jeff serves as a key point-of- contact for many clients by providing updates, proposals, and important information throughout the project.
Having coordinated the day-to-day operations on a wide variety of projects, Jeff’s attention to detail and experience ensures that all work will remain in compliance with project specifications and standards.
Downstream Services, Inc. 2.5 Years
Experience
8.5 years
Certifications
NASSCO LACP, MACP,
PACP
Confined Space
Entry/Fall Protection
Competent Person
CPR | First Aid
Education
B.A.S. Project
Management,
Northwest Florida
State College
Skills
Proficient in Microsoft
Office Suite
Proficient in Microsoft
Project
City of Escondido – On-Call PSA’s
As needed services over the past ten years to provide
labor and equipment for inspection, collection systems
cleaning, repair/replace equipment at HARFF, emergency
spill response.
City of Carlsbad – Storm Drain Pipe Condition Assessment Services
Citywide on-call and as-needed storm drain inspection.
City of Carlsbad – CCTV Inspection Services for the Vista- Carlsbad Interceptor Reaches 2-10
City wide on-call and as-needed storm drain inspection
and cleaning.
City of San Marcos – Storm Drain Pipe and Facility Inspection Services
Citywide on-call and as-needed storm drain inspection
and cleaning.
County of Orange – Storm Drain Pipe and Facility Inspection Countywide Storm Drain CCTV and Physical assessment.
Five-year award. 1,043,646 linear feet.
City of Vista – Vista CA
Citywide On-Call Sewer and Storm Drain Cleaning, CCTV
and Emergency response services.
County of San Diego – Culvert Cleaning and CCTV Inspection Three-year contract plus recently awarded five-year
contact for 2,500 LF of CCTV inspection, and 1,000 cubic yard culvert facility cleaning per year. Including drainage facilities, drop inlets, catch basins, storm water treatment devices, culverts inlets and outlets and box culverts
Project Value
$475,527
Project Value
$100,000
Project Value
$50,765
Project Value
$1,000,000
Project Value
$5,000,000
Project Value
$300,000
Project Value
$3,097,500
Apex Companies, LLC, Assistant Project Manager 4.5 Years Ground Service Technology, Project Coordinator/CISEC/QSP 1.5 Years Jeff Moore
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Peter Wuertz Peter has been with Downstream Services for a total of 3 years. During his initial employment at Downstream Services, Inc., he performed cleaning in the Stormwater department. Since his rehiring in May of 2021, Peter has worked as an operator for the Collections department and performed on multiple jobs operating the Camel Jet/Vac truck.
Cleaning Foreman
Experience
3 years
Certifications
Certified Class A Equipment
Operator
Confined Space Entry SCBA
Fall Protection
TC/Flagger
CPR | First Aid
Fork Lift Certified
Associates Degree of Applied
Science in Heavy Equipment
Associates Degree in Liberal
Studies
Bachelor’s Degree of
Industrial Leadership
Downstream Services, Inc. 3 Years
EMI Services, Aerated Vault Latrine Systems and
Non-Potable Water Delivery – Laborer
Perform scheduled pumping, cleaning and
recharging services for aerated vault latrines and
wastewater holding tanks and mechanical systems.
Project Value
$90,000
Nicklaus Engineering, Storm Drain Cleaning Services
–Lead Operator
Perform cleaning of various structures throughout
Marine Corp Camp Pendleton including pipes,
culverts, inlets, basins, oil-water separators, and
manufactured treatment devices.
Project Value
$758,000
Santa Ana Watershed Project Authority, Brine Line
Pipeline Cleaning - Laborer
Perform cleaning of various pipe sizes for the brine
line including traffic control.
Project Value
$210,500
Del Mar Environmental, San Diego Metro Sewer and
Wet Wells – Lead Operator
Perform pumping and cleaning of various sewer
and wet wells. Provide transportation and disposal
of debris and material produced from pumping.
Project Value
$270,500
Plus Additional Projects
Perrault Corporation, Rincon Del Diablo Municipal
Water District, City of San Diego, City of Carlsbad,
Vista Unified School District, Encinas Wastewater
Authority, County of Orange, Apex Companies
Various
Project
Values
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3.5 Authorized Officers
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3.6 References and Experience
Project Name Bid Pck 7 Manhole Inspections
Owner (Name, Address, Email, Phone) Jurupa Community Services District 11202 Harrel St.,
Mira Loma, CA 91752
Ashish Marwah
[email protected]
951-685-7474
Prime Contractor (Name Address, Email, Phone) Downstream Services, Inc.
Architect or Engineer N/A
Project and/or Construction Manager N/A
Scope of Work Performed Inspection of approximately 3,693 Manholes Initial Contract Price $535,601.00
Final Contract Price $535,601.00
Original Scheduled Completion Date 04/2023
Actual Completion Date Current
Time Extensions Granted N/A
Number of Stop Notices or Mechanics Liens Filed N/A
Amount of Liquidated Damages Assessed N/A
Nature and Resolution of Project Related Claims,
Lawsuits, Mediation, or Arbitration Involving Bidder
N/A
Project Name As Needed – Sewer CCTV OY3
Owner (Name, Address, Email, Phone) City of Vista/Buena Sanitation District 200 Civic Center Drive
Vista, CA 92804
Cirilo Mariscal
[email protected]
760-224-4261
Prime Contractor Downstream Services, Inc.
Architect or Engineer N/A
Project and/or Construction Manager N/A
Scope of Work Performed As-Needed Sewer CCTV Services
Initial Contract Price $86,975.14
Final Contract Price $86,975.14
Original Scheduled Completion Date 06/2022
Actual Completion Date 04/2022
Time Extensions Granted N/A
Number of Stop Notices or Mechanics Liens Filed N/A
Amount of Liquidated Damages Assessed N/A
Nature and Resolution of Project Related Claims,
Lawsuits, Mediation, or Arbitration Involving Bidder
N/A
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Project Name As Needed EPM CCTV YR 22/23
Owner (Name, Address, Email, Phone) City of San Diego
202 C St.
San Diego, CA 92101
Mark Burt
[email protected]
619-249-9773
Prime Contractor Downstream Services, Inc.
Architect or Engineer N/A
Project and/or Construction Manager N/A
Scope of Work Performed Multi-year contract to complete CCTV inspection of approximately 80 miles of sewer line. All CCTV
inspections conducted per NASSCO PACP standards
Initial Contract Price $580,661.79
Final Contract Price $580,661.79
Original Scheduled Completion Date 10/2025
Actual Completion Date Current
Time Extensions Granted N/A
Number of Stop Notices or Mechanics Liens Filed N/A
Amount of Liquidated Damages Assessed N/A
Nature and Resolution of Project Related Claims,
Lawsuits, Mediation, or Arbitration Involving Bidder
N/A
Project Name Glendale CCTV and Cleaning
Owner (Name, Address, Email, Phone) City of Glendale
John Hicks
541 West Chevy Chase Drive
Glendale, CA 91204
818-262-6799
Prime Contractor Downstream Services, Inc.
Architect or Engineer N/A
Project and/or Construction Manager N/A
Scope of Work Performed Cleaning and CCTV of approximately 500,000 LF of sewer lines. All inspections conducted per NASSCO PACP and
MACP standards.
Initial Contract Price $1,157,246.00
Final Contract Price $1,151,564.18
Original Scheduled Completion Date 12/2022
Actual Completion Date 11/2022
Time Extensions Granted N/A
Number of Stop Notices or Mechanics Liens Filed N/A
Amount of Liquidated Damages Assessed N/A
Nature and Resolution of Project Related Claims,
Lawsuits, Mediation, or Arbitration Involving Bidder
N/A
08/08/2023 C11 59 of 84
2855 Progress Place www.downstreamservices.com
Escondido, CA 92029 Contractor's License 807953 (760) 746-2544 | (800) 262-0999 A, C31, HAZ
Statement of Available Equipment
Downstream Services, Inc. maintains a three-acre facility located in Escondido, California where 4,500-square feet is dedicated solely to servicing its equipment. This inclusive machine and welding facility allows for the design and fabrication of custom components for unique projects.
With 80 employees reporting to Escondido and Ventura (CA), and Coeur d'Alene (ID) locations, Downstream Services, Inc. has 24/7 access to highly skilled personnel and a fleet of specialty equipment. Our employees are rigorously trained and certified in accordance with OSHA and EM 385 standards.
Downstream Services, Inc. has the following equipment available to aid in emergency and non-emergency efforts:
7 Camel Jet/Vacuum Combo Trucks
6 750 Gallon Mini Pumper Trucks
6 CCTV Inspection Trucks (IT Pipes and WinCan)
2 4500 Gallon Pumper Trucks
1 Trailer Mounted Bypass System
8 Trash Pumps
4 Hydraulic Submersible Pumps
4 Diesel Self-Priming Bypass Pumps
4 Electric Submersible Pumps
3 Jetter Trailers
2 UV-Cured Fiberglass Lining System
1 3 Axel Roll-OffTrucks
2 Hydraulic Crane Trucks
12 TTU/Dewatering Bins
2 Confined Space Support Trucks
2 Traffic Control Trucks
3 Flashing Arrow Boards
1 CMS Board
1 Crash Attenuator
4 Underground Utility Trucks
30 Crew/Support Trucks
3 Tow Behind Dump Trailers
8 Tow Behind Support Trailers
1 Large Diameter Long Range Hydro Jet Unit
2 SewerBucketCleaningMachines
4 SCBA Units
1 Pull Plate Cable Cleaning Machine
7 4,000 to 10,000 Gallon Bulk Storage Tanks
1 CASE RubberTire Backhoe
1 CASE RubberTire Backhoe 4x4
1 WA250 Loader
1 PC 228 Excavator
1 Bobcat Mini Excavator
20 Road and Shoring Plates
2 2500 Gallon Water Trucks
3.7 Equipment
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GRIT.INTEGRITY.EXPER TISE.FAMILY.
©Downstream Services, Inc. 2019 Ver 1.0
2855 Progress Place
Escondido CA 92029
Toll Free 800.262.0999
Local 760.746.2544
Fax 760.746.2667
[email protected]
DOWNSTREAMSERVICES.COM
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3.8.1 NASSCO PACP
Inspection Report
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3.8.2 Examples of
Downstream Services Inc's
Work Product
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DOWNSTREAMSERVICES.COM
Services, Inc.
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DOWNSTREAMSERVICES.COM
Services, Inc.
TABLE OF CONTENTS
PACP Condition Grading System
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Phase 1
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The information contained in this document was prepared by Downstream Services Inc. and is confidential, privileged and intended only for use by its clients who have received its reports and only on condition that this information shall not be published, reproduced or redistributed for any purpose whatsoever. This information is not intended for use as a substitute for the advice of a professional engineer. Neither Downstream Services, Inc. or its clients shall acquire any right, title or interest in the PACP® condition codes, which are the intellectual property of NASSCO, INC.
PACP CONDITION
GRADING SYSTEM
From the Pipeline Assessment Certification Program Handbook, Version 7.0.2 September 2016, page C-1.
Colors added to match reporting software.
Using the PACP Code Matrix, each PACP code is assigned a condition grade ranging from 1 to 5. Grades are assigned based on the significance of the defect, extent of damage, percentage of restriction to flow capacity or the amount of wall loss due to deterioration.
Note: The PACP Condition Grading System alone is inadequate for determining if a pipe segment should be rehabilitated or replaced. Many other factors in addition to the internal condition of the segment should be considered. The fact that a segment has significant grade 4 or grade 5 defects does not necessarily mean the pipe segment should be immediately rehabilitated, thus PACP does not replace the judgment of professional engineers.
CONDITION GRADES
Condition Grades are assigned for two defects categories, structural and operation and maintenance (O&M). Grades and definitions are listed below:
O 5 – MOST SIGNIFICANT DEFECT GRADE
O 4 – SIGNIFICANT DEFECT GRADE
O 3 – MODERATE DEFECT GRADE
O 2 – MINOR TO MODERATE DEFECT GRADE
O 1 – MINOR DEFECT GRADE
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The information contained in this document was prepared by Downstream Services Inc. and is confidential, privileged and intended only for use by its clients who have received its reports and only on condition that this information shall not be published, reproduced or redistributed for any purpose whatsoever. This information is not intended for use as a substitute for the advice of a professional engineer. Neither Downstream Services, Inc. or its clients shall acquire any right, title or interest in the PACP® condition codes, which are the intellectual property of NASSCO, INC.
PACP QUICK RATING
From the Pipeline Assessment Certification Program Handbook, Version 7.0.2 September 2016, page C-3.
The PACP Quick Rating is a shorthand way of expressing the number of occurrences for the two highest severity grades. The quick rating is a four character score compiled as follows:
First Character: Highest severity grade occurring along the pipe length.
Second Character: Total number of occurrences of that highest severity grade. If the total number exceeds 9, then alphabetic characters are used as follows:
10 to 14=A, 15 to 19=B and 20 to 24=C, etc.
Third Character: Second highest severity grade occurring along the pipe length.
Fourth Character: Total number of the second highest severity grade occurrences. If the total number exceeds 9, then alphabetic characters are used as follows:
10 to 14=A, 15 to 19=B and 20 to 24=C, etc.
FOR EXAMPLE: 4B27
This immediately shows no grade
5 defects or grade 3 defects were
observed.
However, fifteen to nineteen
grade 4 defects and seven grade 2
defects were found.
4 2 3 2
Highest
severity
grade
Total number of
occurrences of highest
severity grade
Next
highest
severity
grade
Total number of
occurrences of second
highest severity grade
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TERMS AND DESCRIPTIONS
The information contained in this document was prepared by Downstream Services Inc. and is confidential, privileged and intended only for use by its clients who have received its reports and only on condition that this information shall not be published, reproduced or redistributed for any purpose whatsoever. This information is not intended for use as a substitute for the advice of a professional engineer. Neither Downstream Services, Inc. or its clients shall acquire any right, title or interest in the PACP® condition codes, which are the intellectual property of NASSCO, INC.
PIPE GRAPHIC:
The image on the left side of the report is a visual representation of a top side looking down image of the pipe segment displaying information such as laterals and condition grades for codes/observations.
DISTANCE:
The distance is measured from the access point wall in feet to the nearest tenth.
CONTINUOUS- CONTINUOUS:
Continuous defects are used if a recurring observation such as roots or grease occurs over a length of pipe, allowing simplified coding and limiting the amount of codes recorded.
Continuous codes use a “Start Label” and “Finish Label” to represent the opening and closing of a continuous defect. The “Start Label” is Sn, where “n” is the next consecutive start number, and the “Finish Label” is Fn, where “n” is the same number as the Sn for the defect/observation.
POSITION- POS:
The position of the defect/observation in reference to the clock position. If the defect/ observation covers a range of clock positions, the second value will be the ending positions traveling clockwise from start to end.
VALUE- VAL 1/2:
The column is used for defects/observations that require a physical dimension such as a diameter of a service tap (1). Some defects may require a second physical dimension (2).
Rules vary by defect type.
PERCENT- %:
This column is used to quantify the percentage of height, cross-sectional area affected or alignment for many defects/observation. Visual observations should be recorded in increments of 5%.
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FIELD DATA
$$57*OTQFDUJPOT
DOWNSTREAMSERVICES.COM
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Downstream Services, Inc.
2855 Progress Place, Escondido
Tel. (760) 746-2544
[email protected]
Inspection report
Date:Work Order:Pipe Segment Ref.:Weather:Surveyed By: Certificate Number:
Year laid:Pre-cleaning:Pipe Joint Length:Direction:Total Length: Length Surveyed:
City of Vista - Buena Forcemain Phase 1 //
City:Carlsbad Drainage Area:Upstream MH:7
Street:Palomar Airport Rd Media Label:Up Rim to Invert:0.0 Location Code:Secondary roads, non-numbered suburban/rural Flow Control:Downstream MH:6 Location Details:Sheet Number:Down Rim to Invert:0.0
Pipe shape:Circular Sewer Use:Force Main Total gallons used:0.0 Pipe size:24 x 24 "Sewer Category:SEC Joints passed:0
Pipe material:Polyethylene Purpose:Maintenance Related Joints failed:0 Lining Method:Owner:
Additional Info:
1:5149 Distance Code Observation Grade
0.0 AMH Manhole / 7
0.0 MWL Water Level, 5% of the vertical dimension
114.1 MWLS Miscellaneous Water Level, Sag, 10% of the vertical dimension
S2
675.5 MWLS Miscellaneous Water Level, Sag, 15% of the vertical dimension
S2
682.2 AMH Manhole / 6
4/25/2023 Dry Alec Roberts U-2019-07030459 7 - 6
Light Cleaning Downstream 682.20 '682.20 '
QSR QMR SPR MPR OPR SPRI MPRI OPRI
2200 0000 4.0 0.0 2.0 0.0 2.04.0
7 6
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Downstream Services, Inc.
2855 Progress Place, Escondido
Tel. (760) 746-2544
[email protected]
Section Pictures - 4/25/2023 - 7 - 6
Carlsbad Palomar Airport Rd 4/25/2023 7 - 6 1
0.00ft
Manhole / 7
114.10ft
Miscellaneous Water Level, Sag, 10% of
the vertical dimension
0.00ft
Water Level, 5% of the vertical dimension
675.50ft
Miscellaneous Water Level, Sag, 15% of
the vertical dimension
City Street Date Lateral Segment Reference Section No.
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Downstream Services, Inc.
2855 Progress Place, Escondido
Tel. (760) 746-2544
[email protected]
Section Pictures - 4/25/2023 - 7 - 6
Carlsbad Palomar Airport Rd 4/25/2023 7 - 6 1
682.20ft
Manhole / 6
City Street Date Lateral Segment Reference Section No.
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GRIT.INTEGRITY.EXPERTISE.FAMILY.
2855 Progress Place
Escondido CA 92029
Toll Free 800.262.0999
Local 760.746.2544
Fax 760.746.2667
[email protected]
DOWNSTREAMSERVICES.COM
Services, Inc.
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{00111468 1} Exhibit C, Page 1 of 3
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 08/08/2023 C11 80 of 84
{00111468 1} Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 08/08/2023 C11 81 of 84
{00111468 1} Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
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{00111468 1} Exhibit D
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700] The undersigned Contractor certifies that it is aware of and hereby agrees to fully comply with the following provisions of California law:
1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
2. Contractor acknowledges that this contract is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“Agency”) and agrees to be bound by all the provisions thereof as though set forth in full herein.
3. Contractor agrees to comply with the provisions of California Labor Code Section 1773.8 which requires the payment of travel and subsistence payments to each worker needed to execute the work to the extent required by law.
4. Contractor agrees to comply with the provisions of California Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the Agency, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor.
5. Contractor agrees to comply with the provisions of California Labor Code Section 1776 which require Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the Agency of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.
6. Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
7. Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the Agency, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Signature Date
Name/Title Company:
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{00111468 1} Exhibit E
EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. State of California grant conditions, as attached.
2. Federal grant conditions, as attached.
3. Other conditions, as attached.
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