ACTION:
____________________________
Clerk/Secretary
Department: Fire Item No: C05
Prepared by: Maia Hodge, Management Analyst Meeting Date: September 26, 2023 Approved by:
Gerard Washington, Fire Chief
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: PURCHASE POWER LIFT GURNEYS
RECOMMENDATION: Adopt City Council Resolution No. 2023- , approving the purchase of eight Power- Pro 2 powered ambulance cots from Stryker Corporation and amending the Fiscal Year 2023/24 and 2024/25 Operating Budget.
CORRELATION TO CITY COUNCIL GOALS: Public Safety and Fiscal Responsibility.
PRIOR ACTION: On June 27, 2023, adopted City Council Resolution No. 2023-117, approving the Fiscal Years 2023/24 and 2024/25 Operating Budget (Vote: 5-0).
On January 24, 2023, adopted City Council Resolution No. 2023-7, authorizing the grant application for FEMA FY 2022 Assistance to Firefighters Grant Funding (Vote: 5-0).
On October 22, 2019, adopted City Council Resolution No. 2019-136, approving the purchase of six gurneys from Ferno-Washington, Inc. in the amount of $92,439.72 (Vote: 5-0).
STATEMENT ON THE SUBJECT: The Fire Department is proposing to purchase eight powered ambulance cots (gurneys) from Stryker Corporation (Stryker) to replace the existing gurneys for its four frontline Advanced Life Support (ALS) ambulances, two Basic Life Support (BLS) frontline ambulances, and two of the reserve ambulances. The ambulances' current gurneys are manually operated requiring multiple personnel to lift and load into the ambulance. Stryker powered ambulance cots follow Society of Automotive Engineers (SAE) safety standards, which has made recommendations with the objective of making the back of the ambulance as safe as the passenger space of personal vehicles. The feature that makes a gurney SAE compliant is the way the gurney is secured to the floor of the ambulance. Stryker powered ambulance cots are securely mounted to the ambulance floor and the powered feature also alleviates the risk of injury to firefighters when lifting patients.
As mentioned above, the current Vista gurneys require manual lifting and loading into the ambulance.
The repetition of loading and unloading gurneys in and out of the ambulance can take its toll on the body of an Emergency Medical Services (EMS) worker. The Stryker powered ambulance cot uses a battery- powered hydraulic system that raises and lowers the patient at the touch of a button. In addition, the cot is easy to navigate through very tight spaces at any height position. Powered ambulance cots attach AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2023-164. Vote: 5-0.
MEETING DATE: SEPTEMBER 26, 2023 PAGE 2
SUBJECT: PURCHASE POWER LIFT GURNEYS
securely to the floor of the ambulance in any position preventing movement. Studies show that the Power-Pro cot used with the Power-Load mounting system may reduce rescuer’s injuries and absences .
Stryker is the only major powered ambulance cot manufacturer that makes a gurney that is convertible and SAE compliant. Due to excessive use, the Fire Department typically purchases at least one gurney annually to replace worn out gurneys. However, a gurney has not been purchased since October 2019, when Ferno debuted an SAE-recommended gurney that was also convertible.
Staff submitted an application to the FY 2022 Assistance to Firefighters Grant (AFG) program for Operations and Safety requesting the purchase of seven power lift gurneys. While the purchase aligned with the goals of the AFG program of protecting people through progressive and responsible hazard and injury prevention, the City was not awarded the grant funding.
Vista Municipal Code Section 3.08.150.N. provides that contracts for supplies, services, equipment, and public projects may be approved without complying with the bidding process, when the commodity or service can be obtained from only one vendor. Stryker is the only reliable manufacturer that carries an SAE recommended powered ambulance cot that can be converted to a seated position. Staff recommends approval of the purchase of eight powered ambulance cots from Stryker to ensure recommended safety standards are met for the safe transport of patients as well as operator safety and injury prevention.
The current seven gurneys will be sold. Proceeds from the sale will be used to replenish the Fire Equipment Replacement Reserve account.
Staff recommends City Council approval of a resolution to purchase eight Stryker powered ambulance cots and amending the Fiscal Year 2023/24 and 2024/25 Operating Budget.
FISCAL IMPACT: The purchase price for the eight Stryker powered ambulance cots is $593,267.23, including applicable fees, taxes, a five-year PowerPro-Procare warranty on the Power-Pro 2 cots, and a six-year PowerLoad-Procare warranty on the MTS Power Load system including the floor plates (Exhibit 2). Additionally, $20,000 in contingency funds will be set aside to address any potential change orders and the retrofit of ambulances, including specialized mounts to secure the cots, for a total of $613,267.23.
Subsequent yearly cost is estimated at $30,000 for the six-year Procare warranty plans.
The amount of $613,267.23 is available in the Fire Equipment Replacement Reserve Account (No. 001000.310522). City Council approval of the staff recommendation will appropriate these funds into the Fire EMS Replacement Capital Account (No. 0010280.562000.00160). Funding for subsequent years for the approximately $30,000 annually for warranty and maintenance expenses will be included in annual budget preparations. Proceeds from the sale of current Ferno gurneys will be deposited into the Sale of City Property revenue Account (No. 0010081.483000) and transferred to the Fire Equipment Replacement Reserve Account (No. 001000.310522).
EXHIBITS:
1.City Council Resolution No. 2023- , approving the purchase of eight Power-Pro 2 powered ambulance cots from Stryker Corporation and amending the Fiscal Year 2023/24 and 2024/25 Operating Budget
2.Stryker Corporation Quote
09/26/2023 C05 2 of 11
00029213 7
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, APPROVING THE PURCHASE OF EIGHT POWER-PRO 2 POWERED AMBULANCE COTS FROM STRYKER CORPORATION AND
AMENDING THE FISCAL YEAR 2023/24 AND 2024/25 OPERATING BUDGET The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A.The Fire Department proposes to purchase eight powered ambulance cots from Stryker Corporation for $613,267.23 to replace the existing gurneys for its four front line ALS ambulances, two BLS front line ambulances, and two of the reserve ambulances.
B.Stryker powered ambulance cots follow Society of Automotive Engineers (SAE) safety standards, are securely mounted to the ambulance floor, and the powered feature also alleviates the risk of injury to firefighters when lifting patients.
2. Action.
A.The City Council approves the purchase of eight powered ambulance cots in the amount of $613,267.23 including $30,000 for the six year Procare plans from Stryker Corporation and waives the formal bidding pursuant to Vista Municipal Code Section
3.08.150.N.
B.The Operating Budget for the 2023/24 and 2024/25 fiscal year is amended as set forth in Exhibit A.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on September 26, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20230912145913
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
09/26/2023 C05 3 of 11
EXHIBIT 1
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 1 EXHIBIT A
1. Account Number Account Description Increase Decrease 001000.310522 Fire Equipment Replacement Reserve 613,267$ 0010280.562000.00160 Fire EMS Replacement Capital 613,267$ Appropriations are hereby made to fund the purchase of eight powered ambulance cots. 09/26/2023 C05 4 of 11
Quote Summary
Equipment Products:
#Product
Description
U/M Qty Sell Price
Total
1.0 650705550001 6507 POWER PRO 2, HIGH CONFIG PCE 8 $34,771.00 $278,168.00
2.0 650707000002 Lithium-Ion Battery PCE 8 $953.21 $7,625.68
3.0 650700450301 ASSEMBLY, BATTERY CHARGER PCE 8 $1,364.55 $10,916.40
4.0 650700450102 ASSEMBLY, POWER CORD, NORTH AM PCE 8 $31.50 $252.00
5.0 639005550001 MTS POWER LOAD *INCLUDES FLOOR PLATE*PCE 7 $31,460.00 $220,220.00 Equipment Total:$517,182.08
ProCare Products:
#Product
Description
Qty Sell Price
Total
6.1 POWERPRO-PROCARE Power Pro 2 for 6507 POWER PRO 2, HIGH CONFIG 08/30/2023 - 08/29/2028
√ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service √ Smart Equip. Management
8 $1,537.00 $12,296.00
6.2 POWERLOAD-PROCARE Power Load for MTS POWER LOAD *INCLUDES FLOOR PLATE* 08/30/2023 - 08/29/2029
√ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service 7 $2,020.00 $14,140.00
ProCare Total:$26,436.00
Price Totals:
Estimated Sales Tax (8.250%):$42,667.52
Freight/Shipping:$6,981.63
Grand Total:$593,267.23
Comments/Terms/Signatures
Prices: In effect for 30 days
Vista PP2
Quote Number:
10767767
Version:
1 Prepared For:
CITY OF VISTA FIRE DEPT
Rep:
Craig Chandler
Attn:
Email:
Phone Number:
6195341839
Service Rep:
Natalie Rowan
Quote Date:
08/30/2023
Email:
Expiration Date:
09/22/2023
Contract Start:
Contract End:
08/23/2023
08/22/2024
1 Stryker Medical - Accounts Receivable - [email protected] - PO BOX 93308 - Chicago, IL 60673-330809/26/2023 C05 5 of 11 EXHIBIT 2
Terms: Net 30 Days
Terms and Conditions:
Deal Consummation: This is a quote and not a commitment. This quote is subject to ffnal credit, pricing, and documentation approval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. Conffdentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, ofiered to be provided by Stryker to Recipient in connection with this quote, without Stryker’s prior written approval, except as may be requested by law or by lawful order of any applicable government agency. A copy of Stryker Medical's terms and conditions can be found at https:// techweb.stryker.com/Terms_Conditions/index.html.
Vista PP2
Quote Number:
10767767
Version:
1 Prepared For:
CITY OF VISTA FIRE DEPT
Rep:
Craig Chandler
Attn:
Email:
Phone Number:
6195341839
Service Rep:
Natalie Rowan
Quote Date:
08/30/2023
Email:
Expiration Date:
09/22/2023
Contract Start:
Contract End:
08/23/2023
08/22/2024
2 Stryker Medical - Accounts Receivable - [email protected] - PO BOX 93308 - Chicago, IL 60673-330809/26/2023 C05 6 of 11
Subject to the limitations and exclusions set forth below, Stryker Medical, a division of Stryker Sales, LLC (“Stryker”), warrants the following products which are purchased from Stryker or authorized resellers for use in the United States of America to be free from manufacturing and material defects under normal service and use for the time periods indicated below. Limited warranty time limits begin on the date of delivery to the first purchaser.* 15 years
• Evacuation chair
8 years
• LIFEPAK® CR2 defibrillator • HeartSine® samaritan® PAD automated external defibrillator
7 years
• Welds on Stair-PRO® stair chair, Power-PRO™ XT powered ambulance cot, Power-LOAD® powered cot fastener system, Performance-PRO™ XT manual ambulance cot, Performance-LOAD® manual cot fastener system 5 years
• LIFEPAK 15 monitor/defibrillator, used in clinic and hospital settings exclusively (with no use in mobile applications) • LIFEPAK 20e defibrillator/monitor
• LIFEPAK 1000 defibrillator
3 years
• McGRATH™ MAC EMS video laryngoscope • Power-PRO XT power train (includes motor pump assembly and hydraulic cylinder assembly)
2 years
• Stair-PRO (parts only)
• Power-LOAD (parts only)
• Performance-PRO XT (parts only)
• Performance-LOAD
• Power-PRO XT
• Power-PRO IT
• SMRT™ power charger (Power-PRO XT)
• CodeManagement Module®
• LIFEPAK CR2 Trainer
• LIFEPAK 1000 Trainer
• HeartSine samaritan Trainer
• HeartSine Gateway
1 year
• Stair-PRO (parts and labor)
• Power-LOAD (parts and labor)
• Performance-PRO XT (parts and labor)
• MX-PRO® R3 x-frame ambulance cot
• MX-PRO bariatric transport cot
• Expendable components for Power-PRO and Performance-
PRO XT (i.e. mattresses, restraints, IV poles, storage nets, storage pouches, oxygen straps and other soft goods)
• SMRT power paks
• LIFEPAK 15
• LIFEPAK Certified Pre-Owned defibrillators
• LUCAS® chest compression system (including the LUCAS
device with upper part and back plate), carrying case,
battery, stabilization strap and patient straps
• LIFEPAK 500T AED Training System
• LIFEPAK CR-T AED Training System
• LIFEPAK 20e internal battery system
• Batter y charging systems and power adapters
• Batteries and battery paks, excluding CHARGE-PAK™
battery charger
• MASIMO® SET® Rainbow® reusable sensors
• TrueCPR® coaching device
Limited warranty
Emergency care products
* First purchaser means the first purchaser or lessee of the products listed above directly from Stryker, through a Stryker corporate affiliate, or from an authorized Stryker reseller, and includes the invoiced purchaser’s corporate affiliates, and their respective employees, officers and directors.09/26/2023 C05 7 of 11
The sole and exclusive remedy for any products that become defective during this period shall be repaired or replaced, such determination being at Stryker’s sole discretion. All warranties hereunder are made subject to the proper use by Customer in the application for which such Products were intended. The warranty provided hereunder does not cover any Products (i) that have been misused, subject to abuse or accident; used in contradiction with applicable operating instructions, or used outside of the product’s intended environment or setting; (ii) that have been assembled, maintained, modified, refurbished or repaired by anyone other than Stryker or its authorized representatives, in any way which, in the judgment of Stryker, affects its stability and reliability (iii) that have been subjected to unusual stress or have not been properly maintained or (iv) on which any original serial numbers or other identification marks have been removed or destroyed.
Stryker, in its sole discretion, will determine whether warranty service on the product will be performed in the field or through ship-in repair. For field repair, this warranty service will be provided by Stryker at the purchaser’s facility or an authorized Stryker facility during normal business hours. For ship-in repair, all products and/or assemblies requiring warranty service should be returned to a location designated by Stryker, freight prepaid, and must be accompanied by a written, detailed explanation of the claimed failure. Products repaired or replaced under this warranty retain the remainder of the warranty period of the repaired or replaced Product.
In any event, Stryker’s liability shall be limited to the replacement value of any damaged or defective part. THE EXPRESS WARRANTY
SET FORTH IN THIS SECTION IS THE ONLY WARRANTY APPLICABLE TO THE PRODUCTS SOLD SUBJECT TO THIS
AGREEMENT AND IS EXPRESSLY IN LIEU OF ANY OTHER WARRANTY BY STRYKER EXPRESSED OR IMPLIED, INCLUDING
ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WHETHER ARISING FROM STATUTE, COMMON LAW, CUSTOMER OR OTHERWISE. THIS LIMITED WARRANTY SHALL BE THE EXCLUSIVE REMEDY AVAILABLE TO ANY PERSON. STRYKER IS NOT LIABLE FOR INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING LOSS OF BUSINESS OR PROFITS) WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY.
Products are warranted in conformance with applicable laws. If any part or term of this Limited Warranty is held to be illegal, unenforceable or in conflict with applicable law by any court of competent jurisdiction, the validity of the remaining portions of the Limited Warranty shall not be affected, and all rights and obligations shall be construed and enforced as if this Limited Warranty did not contain the particular part or term held to be invalid. Some geographies, including certain US states, do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation or exclusion may not apply to you. This Limited Warranty gives the user specific legal rights. The user may also have other rights which vary from state to state.
TO OBTAIN PARTS AND SERVICE
Stryker products are supported by a nationwide network of dedicated Stryker Field Service Representatives. These representatives are factory trained, available locally, and carry a substantial spare parts inventory to minimize repair time. Simply call your local representative, or call Stryker Customer Service USA at 1-800-327−0770.
RETURN AUTHORIZATION
Merchandise cannot be returned without approval from the Stryker Customer Service Department. An authorization number will be provided which must be printed on the returned merchandise. Stryker reserves the right to charge shipping and restocking fees on returned items. Special, modified, or discontinued items not subject to return.
DAMAGED MERCHANDISE
ICC Regulations require that claims for damaged merchandise must be made with the carrier within fifteen (15) days of receipt of merchandise. Do not accept damaged shipments unless such damage is noted on the delivery receipt at the time of receipt. Upon prompt notification, Stryker will file a freight claim with the appropriate carrier for damages incurred. Claim will be limited in amount to the actual replacement cost. In the event that this information is not received by Stryker within the fifteen (15) day period following the delivery of the merchandise, or the damage was not noted on the delivery receipt at the time of receipt, the customer will be responsible for payment of the original invoice in full. Claims for any short shipment must be made within thirty (30) days of invoice.
INTERNATIONAL WARRANTY CLAUSE
This warranty reflects U.S. domestic policy. Warranties outside the U.S. may vary by country. Please contact your local Stryker representative for additional information.
180 days
• MASIMO cables and SET SpO2 sensors
90 days
• CHARGE-PAK charging unit
• LIFEPAK advanced cardiac life support training devices • Sterilizible inter nal paddles (one-piece design)
• Installed repair par ts
• All other product accessories and disposables
30 days
• Internal paddles and paddle handles (two-piece design) 09/26/2023 C05 8 of 11
For further information, please contact Stryker at 800.442.1142 (U.S.), or visit our website at strykeremergencycare.com Physio-Control, Inc.
11811 Willows Road NE
Redmond, WA 98052
Toll free 800 442 1142
strykeremergencycare.com
Emergency Care
Products may not be available in all markets because product availability is subject to the regulatory and/or medical practices in individual markets. Please contact your representative if you have questions about the availability of Stryker’s products in your area. Stryker or its affiliated entities own, use, or have applied for the following trademarks or service marks: CHARGE-PAK, CodeManagement Module, HeartSine, LIFEPAK, LUCAS, MX-PRO, Performance-LOAD, Performance-PRO, Power-LOAD, Power-PRO, samaritan, SMRT, Stair-PRO, Stryker, TrueCPR.
Masimo, the Radical logo, Rainbow and SET are registered trademarks of Masimo Corporation. All other trademarks are trademarks of their respective owners or holders.
The absence of a product, feature, or service name, or logo from this list does not constitute a waiver of Stryker’s trademark or other intellectual property rights concerning that name or logo.
GDR 3345508_B
Copyright © 2021 Stryker
Jolife AB
Scheelevägen 17
Ideon Science Park
SE-223 70 Lund
Sweden
Stryker
3800 E. Centre Avenue
Portage, MI 49002 U.S.A.
Toll free 800 784 4336
stryker.com
HeartSine Technologies Ltd.
207 Airport Road West
Belfast, BT3 9ED
Northern Ireland
United Kingdom
09/26/2023 C05 9 of 11
Don’t see what you’re looking for?
ProCare Services offers customizable packages to help fit your facility’s needs.
Some options include, but are not limited to:
• PM-only agreements
• Co-op plans
• Onsite services
• Battery replacement coverage
• Labor and travel plans
• Smart Equipment only agreements
Expert service designed
to work for you
When lives are at stake, you need someone who takes a proactive approach to keeping your equipment up and running.
With ProCare® Services, you can count on trusted experts dedicated to caring for your fleet, so you can focus on what truly matters—saving lives.
Preventive
maintenance
24 to 72-hour repair turnaround**
Smart Equipment Management™
(SEM™) software included
Protect
plan
Prevent
plan
Labor and travel expenses
Battery servicing and replacement*
OEM parts
Documentation for regulating bodies
Trained service specialists
Annual preventive maintenance
inspection service
Stryker’s ProCare Service
plans tailored to your needs
Two-hour call back time
09/26/2023 C05 10 of 11
Packages are available for all emergency equipment including cots, chairs, fasteners, chest compression systems, defibrillators and monitors. Contact your account manager or visit stryker.com/procare to learn more about our comprehensive service plans.
*Feature is available based on product specification and customization of package. **Based on the provisions of the service agreement and the location of the product.
Stryker Corporation or its divisions or other corporate affiliated entities own, use or have applied for the following trademarks or service marks:
Power-PRO, ProCare, SEM, Smart Equipment Management, Stryker. All other trademarks are trademarks of their respective owners or holder.
M0000005878 REV AA
Copyright © 2022 Stryker
Preventive maintenance
Base
• Inspect the cot frame/base.
• Verify all welds intact, not cracked or broken.
• Verify no bent, broken or damaged components.
• Verify all fasteners secure.
• Verify cot retaining post is secure; replace the
screw if necessary.
• Verify no excessive damage to X-frame guards;
replace if necessary.
Cables/wires
• Verify no damage or pinching of wiring
harness, cables or lines.
• Hand tighten foot end electronics cable.
• Check routing(s) and connection(s), verify no
hanging wires.
• Verify no damaged connectors; replace
if necessary.
• Inspect foot end interface board (FEIB) cable
connector is tight.
Hydraulics and cylinder
• Verify the cylinder is adjusted so the lock nut is
tight and the cot stops moving when it hits the
dead stops.
• Extend cylinder rod completely and wipe
down with soft cloth and household cleaner
(according to the operations manual).
• Inspect motor mount and verify that all
fasteners are secure.
• Verify that there are no hydraulic fluid leaks.
Power-PRO™ 2
powered ambulance cot
Electronic controls
• Extend cot to raised position, measure and
check load height.
• Verify “jog” function is operating.
• Verify high speed retract is working.
• Verify bumper detection operates correctly.
• Test the release or transport height button and
confirm correct height.
• Measure load height and confirm correct
configuration.
• Verify high speed extend is working.
Wear and tear
• Verify no bent, broken or damaged components.
• Verify no tears, cracks, or damage to the
mattress, head section or litter frame.
• Verify all fasteners are secure.
• Inspect battery/charger for damage.
• Verify restraints function with no
excessive wear.
• Verify siderails operate and latch properly.
• Verify head section, backrest, and foot section
operate and lock properly.
• Adjust pneumatic cylinder for full range
of motion.
• Verify all welds intact, not cracked or broken.
• Verify all warning labels are present and legible.
Manual back-up release handle
• Verify the manual back-up release handle
functions properly.
• Verify the manual back-up release handle returns
to the stowed position.
• Verify the base extends/retracts smoothly when
the manual back-up release handle is engaged.
• With 125 pounds or more on the cot, verify the cot
does not lower when the manual back-up release
handle is pulled.
Settings
• Verify the in-fastener shut-off bracket is
configured properly.
• Verify the cot and fastener fit and function properly. • Verify the safety bar engages the vehicle safety
hook properly.
Switches
• Verify there is no damage or wear to either switch.
• Verify both switches operate correctly; replace
if necessary.
Wheels
• Verify wheels are free of debris.
• Verify Steer-Lock and wheel locks operate correctly.
• Inspect brake cable for wear, bends and creases.
• Verify tires are in good condition.
• Verify all wheels secure, rolling and
swiveling properly.
• Unlimited repairs to restore equipment to
manufacturer specifications.
• This includes all OEM parts and labor and
travel expenses.
• Responsive support from your field service
representative who is guaranteed to return your
call within two hours.
• Guaranteed equipment turnaround time of
24-72 hours.**
• Option to include unlimited battery service
and replacement.
Protect plan
• Combines benefits of Preventive Maintenance
and Protect plans.
• Includes Stryker’s Smart Equipment
Management (SEM).
Prevent plan
09/26/2023 C05 11 of 11