ACTION:
____________________________
Clerk/Secretary
Department: Finance Item No: D5
Prepared by:
Matt McDonald, Finance Manager
Lori Ruiz, Senior Accountant Meeting Date: December 12, 2023 Approved by:
Mike Sylvia, Director
John Conley, City Manager Agenda Location: Discussion
SUBJECT: FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT RECOMMENDATION:
1.Receive and file the Fiscal Year 2023/24 First Quarter Financial Report.
2.Adopt City Council Resolution No. 2023- , amending the Operating Budget for Fiscal Years 2023/24 and 2024/25, and amending the Capital Project Budget for Fiscal Years 2022/23 and 2023/24.
3. Adopt Buena Sanitation District Resolution No. 2023- , amending the Operating Budget for Fiscal Years 2023/24 and 2024/25.
4.Adopt City Council Resolution No. 2023- , amending the City-Wide Classification and Compensation Index, and repealing the provisions of any resolutions in conflict herewith.
CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility.
PRIOR ACTION: On November 14, 2023, received and filed the Fiscal Year 2022/23 Fourth Quarter Financial Report; adopted City Council Resolution No. 2023-202 amending the Operating Budget for Fiscal Years 2023/24 and 2024/25, and amending the Capital Project Budget for Fiscal Years 2022/23 and 2023/24 as revised by City Council (Vote: 5-0).
See Exhibit 13 for a comprehensive list of prior actions.
STATEMENT ON THE SUBJECT: General Fund operating revenues and expenditures are within budgetary expectations as of September 30, 2023. Exhibit 3 provides budgetary and actual revenue information on General Fund revenues. As of September 30, 2023, the City has received 22.6 percent of the General Fund Total Resources (revenues plus other financing sources) projected for the fiscal year.
Revenues are below the 25 percent mark at this point in the fiscal year. This is common and expected for the first quarter and consistent with prior years, as sales tax has a two-month timing lag and other large revenue sources, such as property tax, vehicle license fee property tax compensation, and certain franchise tax revenues, are not received until later in the year. In addition, several revenue items received in July and August are related to prior year activity and are therefore, consistent with prior years, accrued back to the prior fiscal year.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2023-218; Vote: 5-0. 2) Buena Sanitation District Resolution No. 2023-10; Vote: 5-0. 3) City Council Resolution No. 2019; Vote: 5-0.
MEETING DATE: December 12, 2023 PAGE 2
SUBJECT: FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT Exhibit 5 provides comparative information for General Fund expenditures. As of September 30, 2023, the City had expended 17.9 percent of the total amount appropriated in the General Fund for the fiscal year.
Expenditures are generally incurred as needs arise and therefore are not spent equally throughout the year. Being under the 25 percent level at the end of the first quarter does not mean that the total appropriations will not be spent by year-end; however, departments continually strive to end the year under budget while still providing all expected services. In addition, several invoices for payment that are received in July and August are related to prior year activity and are accrued back to the prior fiscal year.
The “snapshot in time” of the City’s financial picture at September 30, 2023, reflects $23,822,758 in revenues received from external sources (see Exhibit 3). For comparison purposes, this is $3.0 million lower when compared to last year’s first quarter amount of $26,795,244. Last year’s first quarter revenue has been updated to reflect the actual revenue as opposed to estimated revenue for income earned but not received when the 2022 first quarter report was written. This fiscal year’s budgeted adjusted total resources (revenue plus other financing sources) estimated for the General Fund is $116,947,747. Of this, $23,827,496, or 20.4 percent has been received. Adjusted estimated budgeted General Fund appropriations are $126,874,958, with $22,676,624 or 17.9 percent expended (see Exhibit 5). Exhibit 1 provides financial and economic highlights as they pertain to the City.
Requested Budget Adjustments. There are 21 budget adjustments requested at this time. These proposed revenue and appropriation adjustments will be offset by changes in estimated revenues, appropriation reductions in other accounts, or the use of existing fund balance or retained earnings. The adjustment requests for these items are summarized below with detailed narrative provided in Exhibit 2.
Net Adjustments
Description Revenue Appropriations
AVO Playhouse Rehabilitation & ADA Upgrades (Grant) 250,000 250,000 NSF Complete Streets Landscaping/Irrigation (Grant) 1,593,798 1,593,798 CDA Local Aging & Disability Action Planning Grant (Grant) 115,290 115,290 Justice Assistance Grant 2022 (Grant) 26,302 26,302 Justice Assistance Grant 2023 (Grant) 29,155 29,155 Emerald Drive Complete Streets Project (Grant) 850,000 850,000 Brengle Terrace Ball Fields Lighting Replacement (General Fund) 190,000 Opticom System for Fire Department (General Fund) 300,000 Water Bag Tree Program (General Fund) 70,000
Weed Abatement (Multiple Funds) 102,933
Integrated Pest Management Program (Multiple Funds) 350,000 Building Security Project (Information Technology Fund) 213,425 Personnel Changes (Multiple Funds) 124,089
General Plan Update (General Fund) 75,447
Townsite Complete Streets Project (Deferred Street Const. Fund) 166,457 Wave Waterpark Lazy River Resurfacing (Wave Fund) 350,000 Moonlight Amphitheatre Seating Replacement (General Fund) 265,000 Cultural Arts Programming Updates (General Fund) 142,500 142,500 Huff Street Sewer Repairs (Vista Sewer Fund) 44,778 Curbside Café Roof Replacement (General/Facility Maint. Fund) 50,000 Facility Maintenance Unexpected Repairs (General/Facility Maint. Fund) 119,743 The budget adjustment Resolutions for the above items are attached as Exhibits 9 and 10.
Personnel Changes. Staff has identified and recommends nine personnel changes included in the first quarter financial report. The proposed changes include five new positions and four position 12/12/2023 D5 2 of 56
MEETING DATE: December 12, 2023 PAGE 3
SUBJECT: FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT reclassifications. Exhibit 11 provides a description of the proposed changes and Exhibit 12 is the authorizing resolution and accompanying amended City-wide Classification and Compensation Index to implement the changes.
FISCAL IMPACT: After accounting for the recommended budget adjustments, General Fund revenues and expenditures are in-line with budgetary expectations on September 30, 2023. If approved, the Resolutions within this report will adjust the projected appropriations and revenues in specified accounts.
EXHIBITS:
1. First Quarter Financial Report Financial and Economic Highlights.
2. First Quarter Financial Report Discussion on Recommended Budget Adjustments.
3. General Fund Revenue Summary; three months ending September 30, 2023. This summary reflects General Fund revenues that were received during the first quarter. Included with this exhibit is a discussion of some of the more noteworthy items.
4. Revenue Graphs. Presents a graphic presentation of "Budget Target" vs. "Actual Revenues" for the two largest General Fund revenue sources. These revenues, Sales Tax and Property Tax, account for about 47.6 percent of total General Fund revenue budget that are received from outside sources annually. The "Budget Target" presented on each graph is derived by a trend analysis of the revenues received by the City in the prior three years. Comparing the "Actual Received" to the "Budget Target" reviews the reasonableness of the revenue estimate for this year.
5. General Fund Expenditure Summary; three months ending September 30, 2023. Presents expenditures by operating budget unit for the General Fund. At this point, expenditures conform to the budgetary plan with no material areas of concern. It should be noted that the amounts shown in the “Expended As Of” column report expenditures only and do not include encumbrances. Some expenditures may tend to be slightly understated because of bills paid in October for goods and services received on or before September 30, 2023. This schedule shows expenditures paid and accrued as of the end of the fiscal year.
6. Reconciliation of Original Revenue Estimates and Appropriations to Amounts on September 30, 2023.
Presents a reconciliation between originally adopted budget amounts for both estimated revenues and appropriations to current budget amounts.
7. Enterprise Funds Combined Balance Sheet, September 30, 2023. Presents the balance sheet for the City’s enterprise activities. The balance sheet is a “snapshot” of the assets, liabilities, and fund equity (assets minus liabilities) at a given moment in time. Generally, fund equity represents the total of revenues and contributions over expenses since the inception of the enterprise operation.
8. Enterprise Funds Combined Income Statement; three months ending September 30, 2023. Presents the income statement for the City’s enterprise activities. Whereas the balance sheet is a “snapshot” at a given point in time, the income statement can be thought of as a “movie” showing activity (revenue and expenses) over a given period. Generally, the changes in the balance sheet between two given dates flow through the income statement. Because most sewer service charges are collected on the tax roll, no material cash amounts are received until December. When looking at the income statement for the enterprise activities, it should be kept in mind that depreciation is a non-cash expense.
Depreciation recognizes the “cost” of using a fixed asset over its useful life. Most depreciation charges are not booked until the end of the fiscal year.
9. City Council Resolution No. 2023- , amending the Operating Budget for Fiscal Years 2023/24 and 2024/25, and amending the Capital Project Budget for Fiscal Years 2022/23 and 2023/24
10. Buena Sanitation District Resolution No. 2023- , amending the Operating Budget for Fiscal Years 2023/24 and 2024/25
11. Recommended Personnel Changes
12. City Council Resolution No. 2023- , amending the City-Wide Classification and Compensation Index, repealing the provisions of any resolutions in conflict here with
13. Prior Actions
12/12/2023 D5 3 of 56
FIRST QUARTER FINANCIAL REPORT
FINANCIAL AND ECONOMIC HIGHLIGHTS
The first quarter report serves to provide a comprehensive financial and economic assessment of the City's fiscal performance throughout the first three months of operation for FY 2023/24.
Local Property Tax: In FY 2023/24, the City's combined assessed valuation, including secured and unsecured property, reached $16,437,383,912, marking a substantial 7.8 percent increase compared to the previous year’s combined asset valuation of $14,857,042,188. Budget projections for property tax revenues in FY 2023/24 were set at $32,525,694.
Building Activity: Vista's landscape doesn't accommodate large housing tracts, but there are expectations for smaller in-fill projects to take shape in the coming years. In the first quarter, spanning from July 1, 2023, to September 30, 2023, the valuation of residential building permits in Vista reached $10,754,086, showing modest growth compared to the $10,089,598 recorded during the same period in 2022.
For new non-residential buildings, permits during the first quarter ending September 30, 2023, amounted to $413,693, signifying a decrease compared to the $1,266,000 reported for the first quarter ending September 30, 2022. This decline was primarily driven by a decrease in permits issued for Stores and Other Mercantile Buildings, with a total of $343,693 in permits issued during the first quarter ending September 30, 2023. Notably, $1,000,000 was issued during the same period in 2022.
In total, the valuation of all building and related permits in the first quarter ending September 30, 2023, reached $26,612,580, marking an increase from the $21,328,148 reported for the first quarter ending September 30, 2022.
General Fund revenues from fees and permits, encompassing those for building, engineering, and planning, totaled $1,014,468 during the first quarter ending September 30, 2023—a slight decrease from the $1,063,938 reported during the same period in 2022. This decline is attributed to reductions in both Planning and Engineering fees, which decreased by 42.4 and
1.5 percent, respectively, compared to 2022. However, this decrease was partially counterbalanced by an increase of 4.7 percent in Building fees compared to the same period in 2022.
It's important to note that timing discrepancies in assessing valuations and collecting fees can introduce variations when comparing revenue activity to valuation activity. To offer additional context, a chart illustrating the valuation of building permits issued in each of the last 20 quarters is provided below.
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
DE
C
1 8
MA
R
1 9
JU
N
1 9
SE
P
1 9
DE
C
1 9
MA
R
2 0
JU
N
2 0
SE
P
2 0
DE
C
2 0
MA
R
2 1
JU
N
2 1
SE
P
2 1
DE
C
2 1
MA
R
2 2
JU
N
2 2
SE
P
2 2
DE
C
2 2
MA
R
2 3
JU
N
2 3
SE
P
T
2 3
VA
L
U
E
QUARTER
BUILDING PERMIT VALUATIONS
12/12/2023 D5 4 of 56
EXHIBIT 1
Local Employment: The employment landscape in the San Diego area suggests a robust recovery from recent challenges, maintaining overall stability. According to preliminary data for September 2023, the San Diego County unemployment rate stands at 4.0 percent, a slight increase from the 3.1 percent reported in September 2022.
Similarly, the City of Vista's labor force in September 2023 was recorded at 45,439, with 43,434 individuals employed. This resulted in an unemployment rate of 4.4 percent, marking a change from the 3.4 percent reported in September 2022. These figures highlight discernible shifts in local employment trends over the past year.
Consumer Price Index: In the greater San Diego area, the consumer price index experienced a noteworthy increase, recording a 7.7 percent uptick for the entire calendar year of 2022. This stands in stark contrast to the 5.2 percent increase observed in 2021. It's crucial to highlight that consumer price index data for the San Diego area is only released biannually, specifically in September and December.
In the latter part of 2022 we note a substantial annual growth rate of 7.3 percent, indicative of ongoing shifts in the economy. Moving into the first half of 2023, there is a noticeable change as the consumer price index begins to exhibit a decreasing trend, showing an annual increase of
5.5 percent. These data points provide valuable insights into the continuously evolving economic landscape within the region.
Housing: In September 2023, the median prices for Single Family Detached (SFD) properties in Vista's zip codes experienced a noteworthy increase of 8.3 percent, reaching a new milestone at $850,000, compared to the $785,000 recorded in the same month of 2022.
Throughout the first quarter of FY 2024, the number of SFD units sold totaled 149, reflecting a
7.5 percent decrease from the corresponding period in FY 2023. This data underscores a dynamic shift in the real estate landscape in Vista, characterized by both escalating property values and a slight downturn in transaction volumes over the specified timeframe. The chart below provides a detailed comparison of full-value houses sold versus median prices in the preceding 10 quarters.
$646,250
$716,750 $730,000 $755,000
$807,500
$856,000
$785,000 $775,000 $795,000
$840,000 $850,000
206
256
237
221
193
217
161
91 103 101
149
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2021 2021 2021 2021 2022 2022 2022 2022 2023 2023 2023
Me
d
i
a
n
P
r
i
c
e
Single Family Detached Homes
Median Price Full Value Sales
12/12/2023 D5 5 of 56
Similarly, in September 2023, the median prices for Single Family Attached (SFA) properties in Vista's zip codes exhibited a significant increase of 12.1 percent, reaching a new benchmark at $580,000, in contrast to the $517,500 recorded in the same month of 2022. During the first quarter of FY 2024, the number of SFD units sold amounted to 36, indicating no change from the corresponding period in FY 2023. This data further emphasizes the evolving real estate dynamics in Vista, marked by ascending property values and a marginal dip in transaction volumes over the specified timeframe. The chart below offers a comprehensive comparison of full-value houses sold in relation to median prices over the preceding 10 quarters.
Sales Tax: The City's share of retail sales tax revenues relies significantly on employment stability and consumer confidence. For FY 2024, taxes collected by local businesses during the first quarter amounted to $5,792,458. The actual sales tax revenue for the first quarter of 2023 was $5,950,376, indicating a 2.7 percent decrease compared to the previous year. This reduction can be primarily attributed to an uptick in unemployment coupled with a higher-than- normal rate of inflation and a consumer spending shift to non-taxable services.
$545,500
$562,500
$501,500
$521,500
$555,000
$578,250
$517,500
$587,000
$520,000
$595,000
$580,000
$76
$121
$88
$48 $44
$58
$36
$26 $23
$32 $36
0 20
40 60
80 100
120
140
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2021 2021 2021 2021 2022 2022 2022 2022 2023 2023 2023
Me
d
i
a
n
P
r
i
c
e
Single Family Attached Homes
Median Price Full Value Sales
$3,200,000
$4,200,000
$5,200,000
$6,200,000
DE
C
1 8
MA
R
1 9
JU
N
E
1 9
SE
P
T
1 9
DE
C
1 9
MA
R
2 0
JU
N
E
2 0
SE
P
T
2 0
DE
C
2 0
MA
R
2 1
JU
N
E
2 1
SE
P
T
2 1
DE
C
2 1
MA
R
2 2
JU
N
E
2 2
SE
P
T
2 2
DE
C
2 2
MA
R
2 3
JU
N
E
2 3
SE
P
T
2 3
QUARTER
SALES TAX NET COLLECTIONS
12/12/2023 D5 6 of 56
Proposition “L” Sales Taxes: An annual allocation of $1,205,021 from the additional half-cent sales tax, established through Proposition "L" in November 2007, is earmarked to support fire services. Furthermore, for FY 2023/24, $7,013,500 has been allocated to service the debt on certificates of participation issued to finance a number of facilities throughout the City.
Anticipated Proposition “L” revenues totaling $12,020,425 have been incorporated into the FY 2023/24 operating budget to cover fire and debt service costs amounting to $8,233,521. The anticipated excess difference of $3,786,904 will be set aside, along with existing Proposition “L” reserves collected in previous years. In the table below, the 2023/24 revenues and expenditures are based on estimates, which will be updated with actual results in the fourth-quarter report. As of September 30, 2023, the estimated amount to be held in the Proposition L reserve by the end of FY 2023/24 is $23,505,786.
Departmental Fees: The General Fund relies on fees to finance services tailored to residents' specific preferences rather than those of a general nature. As these services predominantly benefit the individuals utilizing them, fees serve as the preferred funding mechanism, distinct from a general tax. These services fall into three primary categories: recreation, building and planning services, and fire and other essential services.
Recreational fees encompass charges related to sports programs, theater attendance, facility rentals, trips, day camps, and catering. Annually reviewed and approved by the City Council, these fees play a vital role in supporting the Recreation and Community Services Department programs. For FY 2023/24, estimated fees to bolster the City's recreation programs amounted to $4,665,910. By the end of the first quarter, a total of $1,051,395, equivalent to 22.5 percent of the revenue estimate, had been collected.
Activity Summary - Proposition L
Fiscal Year Revenue Expenses Net
2006/07 904,903$ -$ 904,903$
2007/08 5,821,352$ (4,604,947)$ 1,216,405$
2008/09 5,484,149$ (2,556,872)$ 2,927,277$
2009/10 5,257,643$ (3,642,079)$ 1,615,564$
2010/11 5,896,694$ (4,514,101)$ 1,382,593$
2011/12 6,699,693$ (7,340,764)$ (641,071)$
2012/13 6,710,750$ (7,616,199)$ (905,449)$
2013/14 6,906,516$ (7,607,019)$ (700,503)$
2014/15 7,146,376$ (7,721,550)$ (575,174)$
2015/16 7,573,553$ (7,202,238)$ 371,315$
2016/17 7,463,296$ (6,995,776)$ 467,520$
2017/18 7,935,924$ (7,154,501)$ 781,423$
2018/19 8,274,145$ (7,322,355)$ 951,790$
2019/20 8,669,604$ (7,486,129)$ 1,183,475$
2020/21 10,351,761$ (7,673,314)$ 2,678,447$
2021/22 12,009,138$ (7,857,060)$ 4,152,078$
2022/23 11,950,840$ (8,042,552)$ 3,908,289$
2023/24*12,020,425$ (8,233,521)$ 3,786,904$
Inception-to-date 137,076,762$ (113,570,976)$ 23,505,786$ *Based on budget estimates
12/12/2023 D5 7 of 56
Fees related to building, engineering, and planning services include charges for building permits, electrical and other building improvement fees, grading, planning, engineering, and environmental services. These fees provide essential support for the Planning, Engineering, and Building activities and services. The total estimated fees budgeted for FY 2023/24 to sustain these programs were $3,867,500. By the end of the first quarter, collections had reached $1,014,468, or 26.2 percent of the total revenue estimate, underscoring strong financial support.
While the City does not levy charges for fire calls to residents, fees are assessed for services such as building inspections, ambulance services, weed and lot clearing, and various miscellaneous items. The City also receives reimbursements for fire services extended to other agencies during fire incidents. These reimbursements are not initially part of the budget projection, but appropriations are made as reimbursements are received from the State to cover out-of-area fire costs. The total estimated fees budgeted for FY 2023/24 to support these city services, primarily administered by the Fire Department, amounted to $9,472,626. Within this figure, $3,736,234 represents an estimated amount to be received from the Vista Fire Protection District (District) for fire and emergency medical services provided to the District. The agreement between the City and the District dictates that the District will pay the City a portion of its revenues as they are received. However, since most of the District's revenues come from property taxes, substantial payments are not expected until the second half of the fiscal year. By the end of the first quarter, $1,725,676, or 18.2 percent of the total revenue estimate for fire- related services had been collected, emphasizing robust financial support in this area.
Investment Rates: During the first quarter of 2023/24, the Federal Reserve Board (commonly known as "the Fed") opted not to increase interest rates. The Fed's stance on the Federal Funds Rate, which represents the interest rate for overnight transactions between banks, suggests a balance between prioritizing safeguards against a potential recession and continued efforts to curb inflation. The Fed's recent efforts to combat inflation peaked with a 0.25 percent increase in March 2023, significantly impacting the lower limit for interest rates on various business and consumer loans. Elevated rates at this level typically result in decreased demand for new loans, subsequently slowing economic activity and tempering inflation. Consequently, various indicators of inflation have now reached their lowest points in over a year.
The City's yield on its investment portfolio tends to align with broader interest rate trends. This alignment stems from the fact that funds, typically invested over five-year terms for optimal returns, become available for reinvestment at prevailing interest rates as existing investments mature. The City employs a strategic approach to portfolio management, prioritizing long-term value optimization. This strategy may involve emphasizing short-term positions when the yield curve aligns with this approach. Nevertheless, the City remains steadfast in maintaining the portfolio's duration to match its stated index benchmark while ensuring ample liquidity to meet the City's cashflow requirements.
12/12/2023 D5 8 of 56
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
4.50%
5.00%
OCT 21 DEC 21 FEB 22 APR 22 JUN 22 AUG 22 OCT 22 DEC 22 FEB 23 APR 23 JUN 23 AUG 23 R
A
T
E
MONTH
2-YEAR TREASURY NOTE YIELD
12/12/2023 D5 9 of 56
FIRST QUARTER FINANCIAL REPORT
DISCUSSION ON RECOMMENDED BUDGET ADJUSTMENTS
1.AVO Playhouse Rehabilitation & ADA Upgrades Project: Vista has been awarded $250,000 in funds from the State of California for the AVO Playhouse Rehabilitation & ADA Upgrades Project. Staff recommends revenue of $250,000 be recognized in the State Grants revenue account (1170027.425100.8297) and an appropriation be made in the Avo Playhouse Rehabilitation & ADA Upgrades Project source appropriation account (1176208.578999.8297).
2.N. Santa Fe Complete Streets Landscaping and Irrigation Project: Vista has been awarded $1,593,798 in funds through the Inflation Reduction Act (IRA) Urban and Community Forestry Program. This project seeks to enhance the City's urban tree canopy, provide numerous environmental benefits, improve the health and well-being of residents, and promote environmental justice for underserved communities. Key activities will include planting approximately 125 street trees and upgrading irrigation systems to supply water for the planted trees. Staff recommends revenue of $1,593,798 be recognized in the Federal Grants revenue account (1170028.427100.8360) and an appropriation be made in the N. Santa Fe Complete Streets Project source appropriation account (1176209.578999.8360).
3.CDA Local Aging & Disability Action Planning Grant: Vista has been awarded $115,290 in funds from the California Department of Aging (CDA) through the Local Aging & Disability Action Planning Grant Program. The grant purpose is to provide funding to communities across the state to plan and develop their own, cross-sector local age and disability-friendly plans. Staff recommends revenue of $115,290 be recognized in the State Grants revenue account (0010027.425100.LADAP) and an appropriation be made in the Senior Services LADAP grant appropriation account (0010555.531500.LADAP).
4.Justice Assistance Grant (JAG) 2022: The US Department of Justice Office of Justice Programs approved the City of Vista for a FY 2022 grant award in the amount of $26,302. Staff recommends revenue of $26,302 be recognized in the Federal Grants revenue account (0010028.427010.JAG22) and an appropriation be made in the JAG22 grant appropriation account (0010200.531500.JAG22).
5.Justice Assistance Grant (JAG) 2023: The US Department of Justice Office of Justice Programs approved the City of Vista for a FY 2023 grant award in the amount of $29,155. Staff recommends revenue of $29,155 be recognized in the Federal Grants revenue account (0010028.427010.JAG23) and an appropriation be made in the JAG23 grant appropriation account (0010200.531500.JAG23).
6.Emerald Drive Complete Streets Project: Vista has been awarded $850,000 in funds from the Department of Housing and Urban Development for the Emerald Drive Complete Streets Project. Staff recommends revenue of $850,000 be recognized in the Federal Grants revenue account (1170028.427100.8357) and an appropriation be made in the Emerald Drive Complete Streets Project source appropriation account (1176209.578999.8357).
12/12/2023 D5 10 of 56
EXHIBIT 2
7. Brengle Terrace Ball Fields Lighting Replacement Project (CIP 8348): Additional funding is required to complete the Brengle Terrace Ball Field Lighting Replacement Project.
This project consists of procurement and installation of materials and equipment for a fully functional operational Light-Structure System in both (2) softball fields lit to 30/20/20 footcandles. Staff recommends an appropriation of $190,000 be made in the Brengle Terrace Ball Field Lighting Replacement Project source appropriation account (0026555.578999.8348) to complete this project. This item will be funded from the General Fund Park Maintenance & Improvement reserve (0010000.310765).
8. Opticom System for Fire Department: $900,000 was appropriated from FY 2023 year end fund balance with the FY 2023 4th quarter financial report for the GPS Traffic Signal Communication System for all fire emergency vehicles. The Opticom System will use coded infrared (IR) transmitters mounted on emergency vehicles, the Opticom IR platform communicates securely with the intersection’s traffic controller to request a temporary right of way. Total anticipated cost of the project is $1,200,000. Staff recommends an appropriation of $300,000 be made into the Opticom System Project Source Appropriation account (0026555.578999.8367) to fully fund the project. This item will be funded from the Fire Vehicle and Equipment replacement reserve (0010000.310522).
9. Water Bag Tree Program: The new Tree Bag Watering Program is designed to address the watering needs of newly planted trees lacking dedicated irrigation systems throughout the City. Through a contracted service, water bags will be filled weekly to provide essential hydration for these trees. This program is instrumental in ensuring the survival and thriving growth of trees in areas without established irrigation infrastructure and will allow for the continued expansion of the City’s Urban Forest. Staff recommends an appropriation of $35,000 be made in the Park Maintenance Service Contract expense account (0010525.521040) and $35,000 in the Parkways & Medians Service Contract expense account (0010530.521040). This item will be funded from available General Fund fund balance (0010000.310410).
10. Weed Abatement: Additional funds are required for twice yearly weed abatement of 25 additionally identified easements, vacant lots and right-of-way areas throughout the City.
Addressing these areas will reduce blight and contribute to a cleaner Vista. Staff recommends $102,933 be appropriated into the various accounts listed in the table below to fund the increases to the professional services contract. Cost to the General fund is $42,079 and will increase the estimated subsidy to the Lighting Landscape and Maintenance District (LLMD) (Fund 108) by $7,191.
Org # Object Project Account Description Amount
0010525 531700 00242 Park Maintenance Service Contract 34,888.24 1080440 521040 00242 LLMD Service Contract 7,190.64 5010460 521040 00242 Sewer Maintenance Service Contract 32,115.53 5010470 521040 00242 Storm Water Service Contract 9,054.88 12/12/2023 D5 11 of 56
5040480 531100 00242 Buena Sanitation District Service Contract 19,683.71 TOTAL 102,933.00
11. Integrated Pest Management Program: Per Council direction, the City will no longer use “Glyphosate” products on City Property. No chemicals will be used in City Parks, ¼ mile from Schools, and in the Downtown District; these areas will be hand weeded. Signs will be posted 24 hours prior and will remain for 24 hours following all chemical applications on City Properties or rights-of-way. Staff recommends $350,000 be appropriated into the various accounts listed in the table below to fund the increases to the professional services contract and materials cost. Cost to the General fund is $327,080.45 and will increase the estimated subsidies to the Lighting Landscape and Maintenance District (LLMD) (Fund 108) by $100,000, the South Melrose Landscape District (Fund 113) by $23,017.72 and the Wave Water Park (Fund 507) by $914.20.
Org # Object Project Account Description Amount
0010252 531700 Fire Department Land/Building Maintenance 6,213.00 0010400 521040 Public Works Service Contract 915.73 0010525 521040 Park Maintenance Service Contract 142,134.24 0010530 521040 00147 Parkways & Medians Service Contract 53,885.65 1080440 531100 00242 LLMD Operating Supplies 50,000.00 1080440 521040 00242 LLMD Service Contract 50,000.00
1130535 521040 South Melrose Service Contract 23,017.72 5010460 521040 Sewer Maintenance Service Contract 95.90 5010470 521040 Storm Water Service Contract 11,285.15 5070580 531700 Wave Water Park Service Contract 914.20 6020155 521040 Facility Maintenance Service Contract 11,538.41 TOTAL 350,000.00
12. Building Security Project: The City is currently implementing essential security enhancements for its facilities, encompassing upgrades to access control systems, video surveillance systems, and intrusion detection systems. Additional funding is needed to address the expenses associated with change orders essential for the successful conclusion of the building security project. These change orders pertain to the inclusion of extra badge readers, alarm panels, and security cameras that were not initially included in the project's scope. Staff recommends an appropriation of $213,425 be made in the IT Technology Purchases and Services expense account (6040135.531530) to complete this project. This item will be funded from the IT Contingency Reserve (6040000.310736.ITCNT).
13. Personnel Changes: As described in Exhibit 11 there are multiple staffing changes recommended. Staff recommends additional appropriations of $257,204 be made to the 12/12/2023 D5 12 of 56
accounts listed in the table below to fund the new positions for the remainder of the Fiscal Year.
Org # Org Description Amount
0010130 Finance 55,620
0010250 Fire Administration 21,093
0010400 Public Works Administration 19,335
6020155 Facility Maintenance 28,041
TOTAL 124,089
14. General Plan Update: Additional funds are required for contract amendments with Rick Engineering Company for the General Plan Update. Staff recommends an appropriation of $75,447 be made into the General Plan Update expense account (0010320.521000).
Funds are available in the General Plan Update reserve (0010000.310777) to fund this appropriation.
15. Townsite Complete Streets Project: The Townsite Complete Streets project will transform Townsite Drive and W. Los Angeles Drive into a calmed environment, where all users are safely accommodated by constructing sidewalks, traffic circles, curb extensions, bike lanes, Sharrows and high visibility crosswalks. Additional funds are required to complete this project. Staff recommends an appropriation of $166,456.97 be made in the Townsite Complete Streets source appropriation account (1286565.578999.8312) to complete this project. This item will be funded from available fund balance in the Deferred Street Construction Fund (1280000.310410).
16. Wave Waterpark Lazy River Resurfacing: The Lazy River at the Wave Waterpark requires resurfacing due to age and regular wear-and-tear. Tiles around the river and stairs will also be replaced. Staff recommends an appropriation of $350,000 be made into the Wave Water Park Land and Building Maintenance expense account (5070580.531700.WFCR). Funds are available in the Wave Water Park maintenance reserve (0010000.310785) to fund this project.
17. Moonlight Amphitheatre Seat and Patio Furniture Replacement: The existing Moonlight Amphitheatre seating was purchased and installed in 2006 and is now beyond the useful life. The company we purchased the seats from is no longer in business and replacement parts are difficult to find. After the Moonlight 2023 Season, a thorough inventory of all 904 seats was completed. Replacement of the seats is anticipated at $225,000. Additionally, the patio furniture in the outdoor restaurant area also requires replacement with estimated replacement cost of $40,000 for outdoor restaurant grade furniture that would enhance the patio area. Staff recommends an appropriation of $265,000 be made into the Cultural Arts Capital Replacement expense account (0010560.562000.FACFE). Funds are available in the Moonlight Facility Fee reserve (0010000.310731) to fund this project.
12/12/2023 D5 13 of 56
18. Cultural Arts Programming Updates: Staff recommends several changes to the budget for the Cultural Arts Program as described below. Staff recommends a total appropriation increase of $133,677.45 and total revenue increases of $142,500.
a. Club M: Due to the installation of Moonlight's video wall and the expected repair of Moonlight roof due to leaks, Club M will be cancelled in 2024. Staff recommends decreasing revenue (0010030.431260.CLUBM) by $42,500 and expenses (0010560.5*.CLUBM) by $36,061.
b. Presents: The Moonlight Concert Series was an incredible success in 2023. The original budget called for expenses of $125,000 for artist booking fees which was to account for 11 concerts in 2024. Due to the incredible demand, Moonlight has adjusted the Summer Season calendar to allow for an increased number of concerts (17) and the introduction of higher profile artists to the Moonlight. This will allow maintaining affordable pricing for tribute acts and increase pricing for the high profile artists. Staff recommends increasing revenue (0010030.431260.PRESN) by $175,000 and expenses (0010560.5*.PRESN) by $158,711.
c. Jingle Terrace Park: Costs for the Jingle Terrace Park program are anticipated to be $11,027.45 over the current budget, staff is confident that contributions raised for the event will match the expenses. Staff recommends increasing revenue (0010071.472700.JTP) by $10,000 and expenses (0010560.531500.JTP) by $11,027.45.
19. Huff Street Sewer Repairs: An adjacent storm drain culvert was leaking into the trench zone of recently constructed sewer and the resulting runoff exacerbated the settlement of the base paving sections of roadway creating a risk to the public thoroughfare. Staff recommends an appropriation of $44,778 be made in the Sewer Maintenance Emergency Repair expense account (5010460.521000.00217) to replenish the budget and allow for quick response to sewer maintenance needs for the remainder of the fiscal year. This item will be funded from available fund balance in the Sewer Operating Fund (5010000.310410).
20. Curbside Café Roof Replacement: The Curbside Café, located at 307 Main Street, and is experiencing multiple roof leaks. Staff has attempted to mitigate the leaks by conducting spot repairs; however, due to age and condition, staff has determined that the roof has exceeded its usable life span and should be replaced. $50,000 is available in the Curbside Rental reserve account for maintenance and repair of the property. Staff recommends an appropriation of $50,000 be made into the account (6020155.562000) from the Curbside Rental reserve account (0010000.310721) to fund the materials needed for the roof replacement.
21. Facility Maintenance Emergency Repair Reserve Account: The Building & Facility Maintenance Division provides maintenance and repair services including electrical, HVAC, plumbing, carpentry, and roofing for all City facilities and parks. Building & Facility Maintenance expenses are charged to the Facility Maintenance Internal Service Fund (Fund 602) and the costs are allocated out to all the other funds based on weighted metrics that include square footage, age of building, and direct costs. Staff 12/12/2023 D5 14 of 56
recommends establishing a contingency account in the Facility Maintenance Fund that will provide a financial cushion to address unforeseen and urgent maintenance needs that may arise during the fiscal year. Staff recommends an appropriation of $119,742.59 be made into the Facility Maintenance Contingency account (6020155.532100) to ensure there are funds readily available to address high-cost urgent repairs, preventing potential disruptions to operations. Funds of $105,686.77 are available in the General Fund Park and Facility Maintenance reserve account (0010000.310740) and $14,055.82 in the Senior Facility Maintenance reserve account (0010000.310741) to fund this appropriation.
12/12/2023 D5 15 of 56
GENERAL FUND REVENUE SUMMARY
THREE MONTHS ENDED SEPTEMBER 30, 2023
Prior Year Current Year
Budget 9/30/2022 % Received Budget 9/30/2023 % Received Taxes:
Property Tax 15,810,378$ 586,696$ 3.71% 16,745,093$ 587,586$ 3.51% Homeowners Property Tax Relief 82,000 - 0.00% 81,178 - 0.00% Real Property Transfer Tax 535,860 142,887 26.66% 545,415 77,693 14.24% VLF Property Tax Compensation 11,783,714 - 0.00% 12,789,879 - 0.00% AB 1484 Property Tax Payment (RDA) 600,000 - 0.00% 2,364,129 - 0% Sales and Use Tax 22,884,345 5,950,376 26.00% 23,150,350 5,792,458 25.02% Medical Cannabis Tax 4,466,396 1,327,538 29.72% 7,000,000 896,948 12.81% Proposition L Sales Tax 11,737,996 3,086,294 26.29% 12,020,425 1,889,922 15.72% SB 172 Sales Tax 890,807 233,262 26.19% 927,215 232,268 25.05% Transient Occupancy Tax 1,725,000 6,659 0.39% 1,991,928 49,515 2.49% Franchise Tax 3,830,271 179,730 4.69% 4,008,676 - 0.00% Type Total 74,346,767 11,513,441 15.49% 81,624,288 9,526,388 11.67% Licenses and Permits:
Business Licenses 2,087,650 1,497,167 71.72% 2,465,400 1,519,453 61.63% Bingo Licenses 12,000 3,469 28.91% 15,000 3,035 20.23% Other Licenses 20,785 225,990 1087.28% 246,470 4,505 1.83% Type Total 2,120,435 1,726,626 81.43% 2,726,870 1,526,992 56.00% Intergovernmental:
Motor Vehicle In-Lieu Fees 50,000 - 0.00% 75,743 - 0.00% Reimbursement of Mandated Costs 75,000 77,442 103.26% 75,000 - 0.00% AB 939 Trash Fees 43,500 - 0.00% 48,674 - 0.00% Grants 507,837 24,129 4.75%1,721,947 160,172 9.30% Other 62,500 7,000 11.20%7,000 - 0.00%
Type Total 738,837 108,571 14.69% 1,928,364 160,172 8.31% Charges For Services:
Recreation Fees 602,639 127,844 21.21% 524,321 100,244 19.12% Amphitheater Programs 3,241,525 2,011,472 62.05% 3,623,800 810,133 22.36% Facility Rentals 122,415 39,602 32.35% 131,772 24,567 18.64% Rancho Programs 110,900 15,382 13.87% 181,433 15,729 0.00% Day Camp Programs 170,820 125,609 73.53% 204,584 100,720 49.23% Building Fees 1,802,500 590,299 32.75% 1,802,500 618,334 34.30% Engineering Fees 925,000 301,690 32.62% 1,635,000 297,177 18.18% Planning Fees 425,000 171,949 40.46% 430,000 98,957 23.01% Fire Fees 224,600 74,185 33.03% 245,700 68,772 27.99% Ambulance Fees 3,652,890 1,032,847 28.27% 5,490,692 1,480,722 26.97% Charges To Fire Protection District 3,572,234 79,125 2.21% 3,736,234 176,182 4.72% Charges To School District - - 0.00% 310,497 - 0.00% Interdepartmental Direct Service Costs 4,203,709 950,927 22.62% 4,432,987 1,008,247 22.74% Other 271,254 19,968 7.36% 60,441 15,920 26.34% Type Total 19,325,486 5,540,900 28.67% 22,809,961 4,815,706 21.11% Fines and Forfeitures:
Vehicle Code Fines 150,000 17,829 11.89% 150,000 32,227 21.48% Red Light Citations - 992 0.00%- 3,169 0.00%
Parking Fines 926,500 209,785 22.64% 926,200 201,347 21.74% Booking Fees - - 0.00%- - 0.00%
Other 288,010 114,600 39.79% 317,010 78,322 24.71% Type Total 1,364,510 343,206$ 25.15% 1,393,210$ 315,065$ 22.61% Continued
EXHIBIT 3
GENERAL FUND REVENUE SUMMARY
THREE MONTHS ENDED SEPTEMBER 30, 2023
Prior Year Current Year
Budget 9/30/2022 % Received Budget 9/30/2023 % Received Use of Money and Property:
Investment Income 1,056,473$ 715,501$ 67.73% 1,957,237$ 687,894$ 35.15% GASB 31 Adjustment - 4,962,098 - - 6,399,792 -
Lease Income 860,750 483,498 56.17% 730,662 356,656 48.81% GASB 87 Adjustment - - 0.00%- - 0.00%
Other - 1,442,213 0.00%- (8,088) 0.00%
Type Total 1,917,223 7,603,310 396.58% 2,687,899 7,436,255 276.66% Other Revenue:
Sale of City Property - 20 0.00%- - 0.00%
Underground In-Lieu Fees - (62,217) - - - -
Recycling Revenues 500 51 10.20%1,000 144 14.44%
Fund Raising and Contributions 493,600 3,450 0.70% 412,500 9,400 2.28% Other 168,555 17,885 10.61% 171,146 32,636 19.07% Type Total 662,655 (40,810) -6.16% 584,646 42,180 7.21% Total Revenue 100,475,914$ 26,795,244$ 26.67% 113,755,238$ 23,822,758$ 20.94% Other Financing Sources:
Transfers In 495,750 - 0.00% 363,268 - 0.00% Use of Reserves 3,078,936 - 0.00% 2,829,241 4,738 0.17% Type Total 3,574,686 - 0.00% 3,192,509 4,738 0.15% Total Resources 104,050,599$ 26,795,244$ 25.75% 116,947,747$ 23,827,496$ 20.37% Detail Of Transfers In:
From General CIP Fund - -$
From Redevelopment Fund -$ -$
From Housing Authority Fund - -
From State COPS Grant Fund - -
-$ -$
Detail Of Use Of Reserves:
Abandoned Vehicle Abatement 28,251$ -$
Community Project Reserve 222,320 -
Fire Equipment Replacement Reserve 2,349,964 -
Moonlight Facility Fee Reserve - -
Moonlight Amphitheatre Reserve - -
Miscellaneous 228,706 -
2,829,241$ -$
EXHIBIT 4
8.1%
17.4%
25.0%
32.9%
40.8%
51.3%
58.5%
65.7%
74.4%
82.2%
92.8%
100.0%
8.2%
15.9%
21.7%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
110.0%
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE %
O
F
B
U
D
G
E
T
R
E
C
E
I
V
E
D
MONTH
2023/24 SALES TAX YEAR-TO-DATE
BUDGET TARGET
ACTUAL
12/12/2023 D5 18 of 56
0.8%1.4%2.4%4.9%
21.6%
43.7%
54.1%
58.7%
70.7%
74.5%
94.9%
100.0%
0.9% 0.9%
2.3%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
110.0%
120.0%
01 02 03 04 05 06 07 08 09 10 11 12
%
O
F
B
U
D
G
E
T
R
E
C
E
I
V
E
D
APPORTIONMENT NUMBER
2023/24 PROPERTY TAX YEAR-TO-DATE
BUDGET TARGET
ACTUAL
Series3
12/12/2023 D5 19 of 56
Expended %Expended %
Budget As Of Expended Budget As Of Expended
2022/23 9/30/2022 2022/23 2023/24 9/30/2023 2023/24
GENERAL FUND:
General Government:
City Council 716,909$ 268,774$ 37.49%785,064$ 280,449$ 35.72% City Manager 1,156,180 298,824 25.85% 1,253,471 275,059 21.94% Economic Development 724,352 183,897 25.39%800,671 221,136 27.62% Human Resources 1,198,336 353,474 29.50% 1,476,142 418,463 28.35% City Clerk 800,439 200,558 25.06%753,086 231,278 30.71% Finance 2,292,710 623,324 27.19% 2,654,016 595,243 22.43% City Attorney 1,702,916 382,368 22.45% 1,805,307 399,308 22.12% Contract Legal Contingencies 277,643 1,556 0.56%222,461 6,041 2.72% Non-Departmental Expenditures 7,948,601 425,456 5.35% 2,142,195 578,228 26.99% Total General Government 16,818,086 2,738,231 16.28% 11,892,413 3,005,205 25.27% Public Safety:
Law Enforcement 28,031,910 80,373 0.29% 28,625,888 2,448,886 8.55% School Safety Program 25,744 242 0.94%25,744 99 0.38% Code Enforcement 2,326,019 669,762 28.79% 2,558,383 592,690 23.17% Fire Administration 1,533,190 441,365 28.79% 1,694,504 410,658 24.23% Fire Training 371,843 103,681 27.88%513,457 107,878 21.01% Fire Maintenance 3,590,313 739,245 20.59% 2,206,833 472,069 21.39% Fire Suppression 19,745,719 6,986,032 35.38% 22,321,681 5,355,857 23.99% Fire Prevention 1,024,538 213,323 20.82% 1,361,588 309,619 22.74% Emergency Medical Services 7,155,972 1,951,640 27.27% 12,122,400 2,454,870 20.25% Disaster Preparedness 347,691 49,130 14.13%414,280 51,832 12.51% Total Public Safety 64,152,939 11,234,792 17.51% 71,844,758 12,204,459 16.99% Community Development:
Engineering 1,267,230 267,597 21.12% 1,292,034 264,852 20.50% Traffic Engineering 747,108 195,889 26.22%937,960 257,174 27.42% Planning 2,735,105 389,737 14.25% 2,602,842 396,579 15.24% Land Development 968,208 246,822 25.49% 1,417,192 280,447 19.79% Development Services 1,793,509 491,784 27.42% 2,146,660 589,062 27.44% Total Community Development 7,511,159 1,591,828 21.19% 8,396,688 1,788,114 21.30% Community Services:
Community Services Administration 701,707 235,218 33.52%751,663 187,067 24.89% Recreation Programs 1,880,902 518,377 27.56% 1,914,665 549,510 28.70% Rancho Buena Vista Adobe 259,510 61,494 23.70%238,239 51,008 21.41% Senior Services 910,819 182,255 20.01%872,821 202,065 23.15% Housing & Homelessness - - 0.00% 2,517,533 275,180 10.93% Cultural Arts 4,598,121 1,463,775 31.83% 4,500,652 1,584,800 35.21% Total Community Services 8,351,059 2,461,119 29.47% 10,795,573 2,849,630 26.40% Public Works:
Public Works Administration 1,411,678 281,346 19.93% 1,355,580 293,522 21.65% Graffiti Abatement 283,609 84,083 29.65%302,709 83,578 27.61% Park Maintenance 2,461,910 445,727 18.10% 2,706,457 596,735 22.05% Parkways and Medians 420,011 89,197 21.24%494,359 98,561 19.94% Total Public Works 4,577,209 900,352 19.67% 4,859,104 1,072,395 22.07% Transfers Out To Other Funds 17,712,568 1,012,785 5.72% 19,086,421 1,756,821 9.20% Total General Fund Expenditures 119,123,020$ 19,939,108$ 16.74% 126,874,958$ 22,676,624$ 17.87%
GENERAL FUND EXPENDITURE SUMMARY
THREE MONTHS ENDED SEPTEMBER 30, 2023
EXHIBIT 5
12/12/2023 D5 20 of 56
RECONCILIATION OF ORIGINAL REVENUE ESTIMATES
AND APPROPRIATIONS TO AMOUNTS AT SEPTEMBER 30, 2023
Original
Budget Adjustments Total
2023/24 ORIGINAL REVENUE ESTIMATE 116,593,038$ 116,593,038$
CARRYOVER OF PRIOR YEAR APPROPRIATIONS - -
RECREATION FEES - -
AMPHITHEATER PROGRAM - -
FACILITY RENTALS - -
RANCHO PROGRAMS - -
DAY CAMP PROGRAMS - -
ENGINEERING FEES 300,000 300,000
FIRE FEES - -
AMBULANCE FEES - -
CHARGES TO VUSD - -
OTHER SERVICES - -
VEHICLE CODE FINES - -
PARKING FINES - -
BOOKING FEES - -
OTHER FINES - -
LOCAL GRANTS - -
STATE GRANTS - -
FEDERAL GRANTS 54,709 54,709
OTHER INTERGOV'TAL - -
BUSINESS LICENSES - -
LEASE INCOME - -
CONTRIBUTIONS - -
OTHER - -
TRANSFERS IN - -
USE OF RESERVES - -
PROPERTY TAXES - -
SALES AND USE TAXES - -
SB 172 SALES TAXES - -
TRANSIENT OCCUPANCY - -
FRANCHISE TAXES - -
VLF PROPERTY TAXES - -
PROP L SALES TAX - -
AB 1484 PROPERTY TAX - -
MED CANNABIS TAX - -
REVENUE ESTIMATE @ 9/30/2023 116,593,038$ 354,709$ 116,947,747$ 2023/24 ORIGINAL APPROPRIATIONS ESTIMATE 115,283,305$ -$ 115,283,305$ 0010100 - CITY COUNCIL - 7,500 7,500
0010105 - CITY MANAGER - --
0010115 - CODE ENFORCEMENT - 3,045 3,045
0010120 - HUMAN RESOURCES - --
0010125 - CITY CLERK - --
0010130 - FINANCE - 416,340 416,340
0010140 - CITY ATTORNEY - 14,465 14,465
0010141 - CONTRACT LEGAL CONTINGENCIES - 22,461 22,461
0010145 - NON-DEPARTMENTAL - 686,156 686,156
0010200 - LAW ENFORCEMENT - 278,055 278,055
0010225 - SCHOOL SAFETY PROGRAM - --
0010250 - FIRE ADMINISTRATION - --
0010251 - FIRE TRAINING - 11,346 11,346
0010252 - FIRE MAINTENANCE - 8,809 8,809
0010260 - FIRE SUPPRESSION - 4,462,725 4,462,725
0010270 - FIRE PREVENTION - 96,136 96,136
0010280 - EMERGENCY MEDICAL SERVICES - 646,071 646,071
0010290 - DISASTER PREPAREDNESS - 244,873 244,873
0010300 - ENGINEERING - --
0010305 - TRAFFIC ENGINEERING - 114,250 114,250
0010320 - PLANNING - 1,167,705 1,167,705
0010325 - LAND DEVELOPMENT - 303,855 303,855
0010330 - DEVELOPMENT SERVICES - 109,594 109,594
0010355 - HOUSING & HOMELESS SERVICES 828,298 828,298
0010370 - ECONOMIC DEVELOPMENT - 121,586 121,586
0010400 - PUBLIC WORKS ADMINISTRATION - 354,711 354,711 0010420 - GRAFFITI ABATEMENT - 1,660 1,660
0010500 - COMMUNITY SERVICES ADMIN - 5,473 5,473
0010510 - RECREATION PROGRAMS - --
0010525 - PARK MAINTENANCE - 19,152 19,152
0010530 - PARKWAYS & MEDIANS - 14,438 14,438
0010545 - RANCHO BUENA VISTA ADOBE - --
0010555 - SENIOR SERVICES - 23,027 23,027
0010560 - CULTURAL ARTS - 95,421 95,421
TRANSFERS OUT TO OTHER FUNDS - 1,534,501 1,534,501
APPROPRIATIONS ESTIMATE @ 9/30/2023 115,283,305$ 11,591,653$ 126,874,958$ EXHIBIT 6
12/12/2023 D5 21 of 56
CITY OF VISTA
ENTERPRISE FUNDS
COMBINED BALANCE SHEET
SEPTEMBER 30, 2023
BUENA WATERPARK CAL TRASH
CITY SANITATION ENTERPRISE ENTERPRISE
SEWER DISTRICT ACTIVITY ACTIVITY TOTALS
ASSETS:
Cash and investments 42,075,669$ 37,468,650$ 883,152$ 4,919,202$ 85,346,673$ Accounts receivable 33,351 29,487 - - 62,838
Sewer charges receivable
Due from others 1,559,136 58,721 - - 1,617,857 Deposits 965,796 237,900 - - 1,203,696 Inventory 52,621 - - - 52,621
Land 825,219 293,610 942,473 - 2,061,302 Fixed assets-net 163,142,715 41,807,130 1,846,368 19,112 206,815,326 Construction in progress 10,168,408 28,174,065 698,051 - 39,040,524 Total assets 218,822,916 108,069,564 4,370,044 4,938,314 336,200,837 DEFERRED OUTFLOWS OF RESOURCES:
Deferred outflows pension 1,645,984 799,492 143,647 37,179 2,626,302 Total deferred outflows of resources 1,645,984 799,492 143,647 37,179 2,626,302 LIABILITIES:
Accounts payable 182,963 98,406 44,726 - 326,095 Reimburseable Agreements 95,415 - - - 95,415
Compensated absences 263,605 118,699 66,195 7,551 456,051 Interest payable 103,698 - - - 103,698
Deferred/unearned revenues 1,960,191 647,861 - - 2,608,052 State Revolving Fund loans 23,420,139 - - - 23,420,139 Other liabilities 54,544 33,430 14,518 102,492 Net pension liability 3,915,752 1,901,969 341,732 88,449 6,247,902 Total liabilities 29,996,306 2,800,366 467,171 96,000 33,359,843 DEFERRED INFLOWS OF RESOURCES:
Deferred inflows pension 27,483 13,349 2,398 620 43,850 Total deferred inflows of resources 27,483 13,349 2,398 620 43,850 NET POSITION:
Net investment in capital assets 197,556,481 70,274,805 3,486,892 19,112 271,337,290 Restricted for capital projects 4,337,975 1,316,516 3,105 (1,484) 5,656,112 Unrestricted (11,449,345) 34,464,020 554,125 4,861,244 28,430,044 Total net position 190,445,112$ 106,055,341$ 4,044,121$ 4,878,872$ 305,423,447$ EXHIBIT 7
12/12/2023 D5 22 of 56
CITY OF VISTA
ENTERPRISE FUNDS
COMBINED INCOME STATEMENT
TWELVE MONTHS ENDED
SEPTEMBER 30, 2023
BUENA WATERPARK CAL TRASH
CITY SANITATION ENTERPRISE ENTERPRISE
SEWER DISTRICT ACTIVITY ACTIVITY TOTALS
REVENUES:
Sewer service charges 138,032$ 103,266$ -$ -$ 241,298$ Grants 3,906 - - 3,906
Interest 142,372 115,047 1,603 14,613 273,635 GASB 31 adjustment 1,985,717 1,576,430 1,403 143,068 3,706,619 Unstructured programs - - 411,431 - 411,431
Structured programs - - 126,559 - 126,559
Concessions sales - - 175,979 - 175,979
Rentals - - 64,613 - 64,613
CMTC Charges - - - - -
Other 15,811 6,941 26 22,779
Total revenues 2,285,838 1,801,684 781,614 157,681 5,026,818 EXPENSES:
Administration 202,098 94,305 945,428 - 1,241,830 Treatment-Encina 2,498,861 898,611 - 3,397,472
Engineering 417,768 249,972 - - 667,740
Stormwater engineering 310,712 - - - 310,712
Field operations 778,088 474,897 - - 1,252,986 Stormwater maintenance 393,552 - - - 393,552
Operations and maintenance - - - 76,912 76,912 Depreciation 17,579 - - 17,579
Debt service - - - -
Loss on disposal of assets 0 - - -
Capital improvements 3,725,812 1,119,572 924 - 4,846,308 Total expenses 8,344,469 2,837,357 946,352 76,912 12,205,090 Revenues over (under)
expenses (6,058,631) (1,035,673) (164,737) 80,769 (7,178,271) Capital improvements & equip - - - -
classified to fixed assets
Transfers in (out)- - - -
Prior period adjustment - -- --
Net position at 6/30/2022 196,503,742$ 107,091,014$ 4,208,858$ 4,798,103$ 312,601,718$ Net position at 6/30/2023 190,445,112$ 106,055,341$ 4,044,121$ 4,878,872$ 305,423,447$ EXHIBIT 8
12/12/2023 D5 23 of 56
00029213 7
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, AMENDING THE OPERATING BUDGET FOR FISCAL YEARS 2023/24 AND 2024/25, AND AMENDING THE CAPITAL PROJECT BUDGET FOR FISCAL YEARS 2022/23 AND 2023/24
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 27, 2023 the City Council adopted Resolution 2023-117 approving the Operating Budget for Fiscal Years 2023/24 and 2024/25.
B. On June 28, 2022 the City Council adopted Resolution 2022-108, approving the Six-Year Capital Improvement Program, the Capital Project Budget for Fiscal Years 2022/23 AND 2023/24, and authorizing appropriations for Fiscal Years 2022/23 and 2023/24 capital projects.
C. The City Council desires to amend the Operating and Capital Project Budgets at this time to reflect changed circumstances.
2. Action.
A. The Operating Budget for Fiscal Years 2023/24 and 2024/25 and the Capital Project Budget for Fiscal Years 2022/23 and 2023/24 are amended as set forth in Exhibit A.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on December 12, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20230731113809
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
12/12/2023 D5 24 of 56
EXHIBIT 9
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 1 EXHIBIT A
1. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
1170027 425100 8297 State Grants Revenue 250,000.00$
1176208 578999 8297 Source Appropriation Account 250,000.00$
2. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
1170028 427100 8360 Federal Grants Revenue 1,593,798.00$ 1176209 578999 8360 Source Appropriation Account 1,593,798.00$
3. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010027 425100 LADAP State Grants Revenue 115,290.00$
0010555 531500 LADAP Senior Services Special Department Expense 115,290.00$
4. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010028 427010 JAG22 Federal Grants Revenue 26,302.00$
0010200 531500 JAG22 Law Enforcement Special Department Expense 26,302.00$
5. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010028 427010 JAG23 Federal Grants Revenue 29,155.00$
Account Number
Revenues are hereby adjusted and appropriations are hereby made for the AVO Playhouse Rehabilitation & ADA Upgrades Project.
Revenues are hereby adjusted and appropriations are hereby made for the CDA Local Aging & Disability Action Planning Grant.
Account Number
Account Number
Revenues are hereby adjusted and appropriations are hereby made for N. Santa Fe Complete Streets Landscaping and Irrigation Project.
Account Number
Revenues are hereby adjusted and appropriations are hereby made for the Justice Assistance Grant (JAG) 2023.
Account Number
Revenues are hereby adjusted and appropriations are hereby made for the Justice Assistance Grant (JAG) 2022. 12/12/2023 D5 25 of 56
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 2 EXHIBIT A
0010200 531500 JAG23 Law Enforcement Special Department Expense 29,155.00$
6. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
1170028 427100 8357 Federal Grants Revenue 850,000.00$
1176209 578999 8357 Source Appropriation Account 850,000.00$
7. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0026555 578999 8348 Source Appropriation Account 190,000.00$ 0020090 482001 Transfer In from General Fund 190,000.00$ 0010900 590002 Transfer Out from General Fund 190,000.00$ 0010000 310765 Park Maintenance & Improvement Reserve (190,000.00)$
8. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0026555 578999 8367 Source Appropriation Account 300,000.00$ 0020090 482001 Transfer In from General Fund 300,000.00$ 0010900 590002 Transfer Out from General Fund 300,000.00$ 0010000 310522 Fire Equipment & Replacement Reserve (300,000.00)$
9. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010525 521040 Park Maintenance Service Contract 35,000.00$ 0010530 521040 Parkways & Medians Service Contract 35,000.00$ 0010000 310410 Unreserved Fund Balance (70,000.00)$
10. Appropriations are hereby made for the Opticom System for Fire Department.
Account Number
Account Number
Appropriations are hereby made for the Brengle Terrace Ball Fields Lighting Replacement Project.
Account Number
Revenues are hereby adjusted and appropriations are hereby made for the Emerald Drive Complete Streets Project.
Appropriations are hereby made for Weed Abatement.
Account Number
Appropriations are hereby made for the Water Bag Tree Program. 12/12/2023 D5 26 of 56
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 3 EXHIBIT A
Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010525 531700 00242 Park Maintenance Land & Building Maintenance 34,888.24$ 1080440 521040 00242 LLMD Service Contract 7,190.64$
1080090 482001 Transfer In from General Fund 7,190.64$
0010900 590108 Transfer Out from General Fund 7,190.64$ 0010000 310410 Unreserved Fund Balance (42,078.88)$
5010460 521040 00242 Vista Sewer Service Contract 32,115.53$ 5010470 521040 00242 Stormwater Service Contract 9,054.88$ 5010000 310410 Vista Sewer Fund Balance (41,170.41)$
11. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010252 531700 Fire Department Land/Building Maintenance 6,213.00$ 0010400 521040 Public Works Service Contract 915.73$
0010525 521040 Park Maintenance Service Contract 142,134.24$ 0010530 521040 00147 Parkways & Medians Service Contract 53,885.65$ 1080440 531100 00242 LLMD Operating Supplies 50,000.00$ 1080440 521040 00242 LLMD Service Contract 50,000.00$
1080090 482001 Transfer In from General Fund 100,000.00$ 0010900 590108 Transfer Out from General Fund 100,000.00$ 1130535 521040 South Melrose Service Contract 23,017.72$ 1130090 482001 Transfer In from General Fund 23,017.72$ 0010900 590113 Transfer Out from General Fund 23,017.72$ 5070580 531700 Wave Water Park Service Contract 914.20$ 5070090 482001 Transfer In from General Fund 914.20$
0010900 590507 Transfer Out from General Fund 914.20$
0010000 310410 Unreserved Fund Balance (327,080.54)$
6020155 521040 Facility Maintenance Service Contract 11,538.41$ 6020000 310410 Unreserved Fund Balance (11,538.41)$
5010460 521040 Sewer Maintenance Service Contract 95.90$ 5010470 521040 Storm Water Service Contract 11,285.15$
5010000 310410 Unreserved Fund Balance (11,381.05)$
12.Appropriations are hereby made for the Building Security Project.
Account Number
Appropriations are hereby made for the Integrated Pest Management Program.
Account Number
12/12/2023 D5 27 of 56
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 4 EXHIBIT A
Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
6040135 531530 IT Technology Purchases 213,425.00$
6040000 310736 ITCNT IT Contingency Reserve (213,425.00)$
13. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010130 511000 Finance Salaries 41,439.00$
0010130 518000 Retirement 5,291.00$
0010130 518200 Group Insurance 7,148.00$
0010130 518300 Disability 791.00$
0010130 518400 Workers Compensation 248.00$
0010130 518500 Unemployment Insurance 103.00$
0010130 518800 Medicare 600.00$
0010250 511000 Fire Administration Salaries 14,120.00$
0010250 518000 Retirement 1,803.00$
0010250 518200 Group Insurance 4,578.00$
0010250 518300 Disability 269.00$
0010250 518400 Workers Compensation 84.00$
0010250 518500 Unemployment Insurance 35.00$
0010250 518800 Medicare 204.00$
0010400 511000 Public Works Administration Salaries 12,618.00$ 0010400 518000 Retirement 1,611.00$
0010400 518200 Group Insurance 4,578.00$
0010400 518300 Disability 240.00$
0010400 518400 Workers Compensation 75.00$
0010400 518500 Unemployment Insurance 31.00$
0010400 518800 Medicare 182.00$
6020155 511000 Facility Maintenance Salaries 19,120.00$ 6020155 518000 Retirement 2,441.00$
6020155 518200 Group Insurance 5,678.00$
6020155 518300 Disability 364.00$
6020155 518400 Workers Compensation 114.00$
6020155 518500 Unemployment Insurance 47.00$
6020155 518800 Medicare 277.00$
6020090 482001 Transfer In from General Fund 28,041.00$ Account Number
Appropriations are hereby made to fund personnel changes.
Account Number
12/12/2023 D5 28 of 56
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 5 EXHIBIT A
0010900 590602 Transfer Out from General Fund 28,041.00$ 0010000 310410 Unreserved Fund Balance 124,089.00$
12/12/2023 D5 29 of 56
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 6 EXHIBIT A
14. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010320 521000 Planning Professional Services 75,447.00$ 0010000 310777 General Plan Update Reserve (75,447.00)$
15. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
1286565 578999 8312 Source Appropriation Account 166,456.97$ 1280000 310410 Deferred Street Construction Available Balance -$ (166,456.97)$
16. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
5070580 531700 WFCR Wave Land and Building Maintenance 350,000.00$ 5070090 482001 Transfer In from General Fund 350,000.00$ 0010900 590507 Transfer Out from General Fund 350,000.00$ 0010000 310785 Wave Maintenance reserve (350,000.00)$
17. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010560 562000 FACFE Cultural Arts Capital Replacement 225,000.00$ 0010560 562000 FACFE Cultural Arts Capital Replacement 40,000.00$ 0010000 310731 Moonlight Facility Fee reserve (265,000.00)$ Appropriations are hereby made for the Moonlight Amphitheatre Seat and Patio Furniture Replacement Project.
Account Number
Appropriations are hereby made for the General Plan Update.
Account Number
Appropriations are hereby made for the Townsite Complete Streets Project.
Account Number
Appropriations are hereby made for the Wave Waterpark Lazy River Resurfacing.
Account Number
12/12/2023 D5 30 of 56
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 7 EXHIBIT A
18. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010030 431260 CLUBM Moonlight Special Events (42,500.00)$ 0010560 512000 CLUBM Salaries-Temporary (8,264.00)$
0010560 518400 CLUBM Workers' Comp Insurance (306.00)$
0010560 518500 CLUBM Unemployment Insurance (21.00)$
0010560 518800 CLUBM Employers FICA (120.00)$
0010560 521000 CLUBM Professional/Consulting Srv (15,000.00)$ 0010560 531500 CLUBM Special Department Expense (10,150.00)$ 0010560 531900 CLUBM Advertising (2,200.00)$
0010071 472700 JTP Jingle Terrace Park Contributions 10,000.00$ 0010560 531500 JTP Jingle Terrace Park Special Department Expense 11,027.45$ 0010030 431260 PRESN Presents Revenue 175,000.00$
0010560 512000 PRESN Salaries-Temporary 16,639.55$
0010560 518400 PRESN Workers' Comp Insurance 612.00$
0010560 518500 PRESN Unemployment Insurance 42.00$
0010560 518800 PRESN Employers FICA 240.00$
0010560 521000 PRESN Professional/Consulting Srv 150,000.00$
19. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
5010460 521000 00217 Sewer Maintenance Emergency Repair 44,779.00$ 5010000 310410 Transfer out to Facility Maintenance Fund.(44,779.00)$ Appropriations are hereby made for Cultural Arts Programming Updates.
Account Number
Appropriations are hereby made for Huff Street Sewer Repairs.
Account Number
12/12/2023 D5 31 of 56
RESOLUTION NO. 2023-
CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 8 EXHIBIT A
20. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
6020155 562000 Facility Maintenance Capital Replacement 50,000.00$ 6020090 482001 Transfer In from General Fund 50,000.00$ 0010900 590602 Transfer Out from General Fund 50,000.00$ 0010000 310721 Curbside Rental reserve account (50,000.00)$
21. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
6020155 532100 Facility Maintenance Emergency Repair 119,742.59$ 6020090 482001 Transfer In from General Fund 119,742.59$ 0010900 590602 Transfer Out from General Fund 119,742.59$ 0010000 310740 Park and Facility Maintenance reserve (105,686.77)$ 0010000 310741 Senior Facility Maintenance reserve (14,055.82)$ Account Number
Appropriations are hereby made for the Facility Maintenance Emergency Repair Reserve Account.
Account Number
Appropriations are hereby made for the Curbside Café Roof Replacement. 12/12/2023 D5 32 of 56
00056393 5
RESOLUTION NO. 2023-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BUENA SANITATION DISTRICT, AMENDING THE OPERATING BUDGET FOR FISCAL YEARS 2023/24 AND 2024/25
The Board of Directors of the Buena Sanitation District does resolve as follows:
1. Findings. The Board of Directors hereby finds and declares the following:
A. On June 27, 2023 the Board of Directors adopted Resolution 2023-5 approving the Operating Budget for Fiscal Years 2023/24 and 2024/25.
B. The Board of Directors desires to amend the Operating Budget at this time to reflect changed circumstances.
2. Action.
A. The Operating Budget for Fiscal Years 2023/24 and 2024/25 is amended as set forth in Exhibit A.
3. Adoption. PASSED AND ADOPTED at a meeting of the Board of Directors of the Buena Sanitation District held on December 12, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, DISTRICT COUNSEL
By:
APPROVED
Walter C. Chung
20230731113809
JOHN B. FRANKLIN, CHAIRPERSON
ATTEST:
KATHY VALDEZ, CLERK OF THE BOARD
By:
12/12/2023 D5 33 of 56
EXHIBIT 10
RESOLUTION NO. 2023-
BUENA SANITATION DISTRICT BOARD OF DIRECTORS
PAGE 1 EXHIBIT A
1. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
5040480 521040 00242 Buena Sanitation District Service Contract 19,683.71$ 5040000 310410 BSD Fund Balance 19,683.71$
Account Number
Appropriations are hereby made for Weed Abatement.
12/12/2023 D5 34 of 56
RECOMMENDED PERSONNEL CHANGES
December 12, 2023
Maintaining and keeping current the City’s classification and compensation system is essential to City business. It is important to ensure that classification salary ranges are in alignment with the scope of responsibility and complexity of work performed. A progressive classification system promotes efficiency and responsiveness to meet the needs and demands of an organization, by creating new classifications and redefining position responsibilities for existing classifications. Furthermore, it is important to maintain a modern compensation system in order to afford the City the ability to attract, retain and reward employees. Thus, within the boundaries of financial feasibility, the City’s compensation system is designed to be externally competitive and internally equitable.
The update to the City-wide Classification and Compensation Index includes the following changes:
City Manager’s Office
Reclassify one Office Aide to Office Specialist I/II
The Office Aide has had primary responsibility for greeting visitors to the Civic Center, distributing mail, answering phones. The Department would like to task the position with work at the Office Specialist level, to offload some of the work handled by the Senior Office Specialist in Code Enforcement. The Senior Office Specialist in Code has an extra-heavy load and could use the support. The position is currently empty.
Fiscal Impact: Staff anticipates an increase to the FY 2023-24 General Fund Operating Budget of $1,986 for the duration of the Fiscal Year. These funds are available due to salary savings in the current City Manager Office budget.
City Manager’s Office / Housing & Homeless Services Division Add One Management Analyst
On September 26, 2023, the City Council formally accepted a grant from State Senator Catherine Blakespear that would fund the Buena Creek Navigation Center. The Center will allocate 18 single room occupancy units to help individuals experiencing homelessness, or that are living in conditions not suitable for habitation. The addition of this Management Analyst position will result in a point person who will manage this program for the City.
Fiscal Impact: Staff anticipates an increase to the FY2023-24 General Fund Operating Budget of $67,914 for the duration of the Fiscal Year. These funds are available via grant funding.
Engineering Department
Merge the City Engineer position into the Engineering Department Director position.
The incumbent City Engineer was recently promoted to Department Director. The Director job description includes serving as City Engineer. The existing City Engineer title on the CCI will be merged with the Engineering Department Director to reflect this change.
12/12/2023 D5 35 of 56
EXHIBIT 11
Finance Department
Add one Senior Management Analyst
City procurement practices continue to evolve to meet legal and regulatory requirements. A number of departments find themselves spending an excessive amount of time conducting their procurement efforts to the detriment of programs, services and staff support. Due to the scope of this position and its span of control, assisting all departments, staff recommends adding a Senior Management Analyst to the Finance Department with their specific duties tied to Procurement. The position would work to improve and streamline procurement policies, procedures and operations by coordinating both formal and informal competitive bid processes. It would guide departments through the preparation and administration of formal and informal competitive bid processes, as well as the post-award administrative processes associated with the procurement process.
Fiscal Impact: Staff anticipates an increase to the FY2023-24 General Fund Operating Budget of $75,049 for the duration of the Fiscal Year. These funds are partially available in the budget; a budget adjustment has been included in Exhibit 09 to fully fund this position for the remainder of the fiscal year.
Fire Department
Add one Staff Assistant
The Emergency Medical Technician program that commenced earlier this year is being implemented successfully and is meeting its original financial projections. Expanding the department has meant additional administrative implications for the Department in terms of timekeeping, budget maintenance and programmatic support. Staff requests approval to add a Staff Assistant position to the Fire Department’s administrative team. This position would provide the Management Analyst with support in budget administration and agenda report work, while freeing up existing clerical staff to focus on lower level tasks. The position would also support programmatic activities such as the Department’s independent Fire Explorer program and fire protection education.
Fiscal Impact: Staff anticipates an increase to the FY2023-24 General Fund Operating Budget of $55,182 for the duration of the fiscal year. These funds are partially available in the budget; a budget adjustment has been included in Exhibit 09 to fully fund this position for the remainder of the fiscal year.
Public Works Department
Reclassify one Program Assistant to Wastewater Asset Program Specialist.
The Wastewater Division of the Public Works Department needs a higher-level position to complete the data collection and management efforts of the program. The best way to do this is to upgrade the position. The Program Assistant position is currently filled with an incumbent. This individual is not currently assigned higher level work out of consideration of his classification and will remain in the position as an underfill, pending the results of a promotional recruitment. As this is a position that is new to the City, a classification specification is attached for Council approval.
Fiscal Impact: Staff anticipates an increase of $7,740 to the FY2023-24 Operating Budget but to non-General Fund Accounts. These funds are available in the sewer program budget accounts.
Add one Administrative Programs Manager
Regulatory programmatic changes, increased operational expectations and other citywide changes to budget, contracting, payroll and procurement have increased the administrative work required by the Public Works Department. Staff has requested a higher level administrative program manager to help resolve these additional requirements. In addition to 12/12/2023 D5 36 of 56
overseeing the Department’s administrative and clerical staff, the position would have oversight of the Department’s environmental, solid waste and recycling programs.
Fiscal Impact: These funds are partially available in the budget; a budget adjustment has been included in Exhibit 09 to fully fund this position for the remainder of the fiscal year.
Add one Facilities Maintenance Worker I/II
As City buildings and facilities age, the need for staff to maintain them has increased. The Public Works Department has seen a steady increase in building maintenance requests, while the staffing ratio for the facility maintenance division has not increased since the addition of a designated position at the Civic Center when it opened in 2010. Adding a Facility Maintenance Worker I/II will provide the Department with a more robust team able to tackle the necessary facility improvement and maintenance work.
Fiscal Impact: Staff anticipates an increase of $51,925 to the FY2023-24 Operating Budget non-General Fund accounts for the duration of the fiscal year. These funds are partially available in the Facility Maintenance accounts; a budget adjustment has been included in Exhibit 09 to fully fund this position for the remainder of the fiscal year.
Recreation & Community Services Department
Reclassify one Senior Office Specialist to one Staff Assistant.
Recreation and Community Services is implementing a number of programs that require a higher level of administrative support. Enhanced cultural arts programming at the Moonlight and other programmatic support needs requires a higher level of administrative support to keep those processes moving, than the Senior Office Specialist position allows for. The position would serve as the department point person for the ActiveNet software program. The position is currently vacant so it is anticipated that the Department would fill the vacancy off of the current Staff Assistant eligibility list.
Fiscal Impact: Staff anticipates an increase of $1,669 to the FY2023-24 General Fund Operating Budget for the duration of the fiscal year. Staff anticipates these costs will be covered by salary savings from the current vacancy.
12/12/2023 D5 37 of 56
City of Vista
Wastewater Asset Program Specialist
Approved 12/2023
1 WASTEWATER ASSET PROGRAM SPECIALIST
DEFINITION:
Under general direction of the Public Works Operations Manager, provides assistance for the Wastewater Asset Management program by providing analytical and project management support, monitoring work programs and maintaining data quality in the computerized maintenance management system (CMMS) used by Sewer Maintenance & Operations.
EXAMPLES OF ESSENTIAL FUNCTIONS
Reviews and edits CCTV inspections.
Analyzes condition assessment data and makes recommendations for rehab/repairs; participates in rehab/repair discussions.
Updates data and configures new parameters upon request in the infrastructure project planning software. Publishes the project recommendations from the software to a central location.
Maintains and updates wastewater asset data in the CMMS and GIS systems. Performs data entry in GIS, updates attribute data in the CMMS, links photos to assets, updates asset condition data.
Performs field inspections and investigations as necessary to gather asset inventory data.
Creates work orders. Monitors work order completion and reviews completed work orders for completeness, accuracy, comments and variances.
Follows up with supervisors regarding additional work needed.
Coordinates the scheduling, performance and data capture of condition assessment activities. Ensures that this information is available and used to determine probability of asset or system failure.
Gathers data from the CMMS, GIS and CCTV systems that is needed to bid out maintenance and/or asset rehabilitation contracts and formats as needed for the bid documents. Maintains the Wastewater Division documentation library electronically.
Maintains asset inspection data electronically. Enters inspection information into CMMS.
12/12/2023 D5 38 of 56
City of Vista
Wastewater Asset Program Specialist
Approved 12/2023
2 Develops reports, analyzes data and track performance metrics. Facilitates continuous improvement using the metrics and data.
Participates in process definition, improvement and/or simplification initiatives. Prepares reports and reviews either individually or with other departmental staff.
Creates maps showing wastewater assets, work order data, condition assessment data, or combinations.
Performs other duties as assigned.
LICENSE REQUIRED:
A valid Class C California Driver’s License.
KNOWLEDGE OF:
• Standard computer software including Word, Excel, and PowerPoint. • NASSCO PACPpipeline condition evaluation practices and assessment codes. • Computerized maintenance management systems and how they are used in a maintenance and operations environment.
• Advanced methods and techniques of research, data analysis and report presentation.
• GIS concepts, including techniques of spatial analysis, editing and geographical concepts of location, scale, resolution and generalization. • Methods and techniques of creating cartographic products. • Asset management principles, practices and methods, including how to establish business risk, how to incorporate likelihood and consequence of failure scores into asset rehabilitation and replacement planning, and how to develop condition assessment programs.
• Principles, practices, methods and equipment used in the construction, installation, maintenance and repair of wastewater collection/transmission facilities and equipment.
ABILITY TO:
• Understand and follow oral and written instructions; prepare clear and concise records, reports and other written materials.
• Establish and maintain effective relationships with those encountered in the course of work.
• Read and understand blueprints, drawings, specifications and sketches pertaining to wastewater infrastructure.
• Organize, plan and complete projects.
• Communicate effectively and professionally orally and in writing. • Run queries/reports and manage documents.
12/12/2023 D5 39 of 56
City of Vista
Wastewater Asset Program Specialist
Approved 12/2023
3 • Work with minimal supervision; schedule own time according to established priorities; work under less detailed instructions to complete assignments. • Create specialized cartographic products from GIS.
• Manage condition and asset failure data; assist with determining where to store it; QA/QC the data to make sure that it is correct; work with appropriate groups to request schema changes in applications used to support asset management. • Analyze data and determine sound, logical recommendations regarding water/wastewater asset rehabilitation and replacement.
• Utilize data extraction abilities and process knowledge to participate in continuous process and data quality improvement initiatives.
• Take data from CAD files and drawings and use it to update the GIS database using ESRI’s editing tools.
QUALIFICATIONS:
Any combination of education, experience and training that demonstrates an ability to perform the duties of the position. A typical combination would include at least three years of progressively responsible asset management experience and a Bachelor’s degree in Computer Science, Information Technology, Business Administration, Public Administration or related field, or commensurate experience.
College courses and/or completion of recognized specialized training courses relating to asset management or wastewater equipment is desirable.
Experience performing a variety of professional support and analytical activities with a computerized maintenance management system. Proficiency with Cityworks platform preferred. Proficiency with Microsoft Word, Excel, and PowerPoint. Possession of a NASSCO PACP certification and/or CWEA Collections Grade 1 Certificate is highly desirable.
Experience within the wastewater industry is preferred.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the employee is regularly required to communicate effectively verbally and in a written manner; observe and interpret data, and analyze and solve problems. The employee must be able to work indoor office environments/outdoor in the field environments (depending on position). The employee may have to move up to 50 lbs. and transport up to 10 lbs. objects frequently 12/12/2023 D5 40 of 56
City of Vista
Wastewater Asset Program Specialist
Approved 12/2023
4 (depending on position). Vision abilities required by this job include the ability to detect, determine, perceive, identify, estimate, and assess work related objects and/or work products based on position specific designated tasks. The employee may be required to work overtime to complete assignments. Must be able to work a flexible schedule.
Use of personal vehicle during employment may also be required.
12/12/2023 D5 41 of 56
City of Vista
Public Works Administrative Programs Manager
Last update:12/2023
PUBLIC WORKS ADMINISTRATIVE PROGRAMS MANAGER
DEFINITION:
Under administrative direction, plans, coordinates, monitors, oversees, and performs complex professional analytical and administrative work in support of budget development and activities, and programs; recommends actions and policies associated with major City operations and programs; may supervise assigned staff; performs related duties as assigned. The incumbent develops, manages, and coordinates large complex projects in assigned program areas.
Participates in the development, implementation and administration of comprehensive programs, policies, guidelines, and procedures related to the City's public works operations systems and facilities.
CLASS CHARACTERISTICS:
The major emphasis is on complex analytical duties with significant City-wide impact such as overseeing and coordinating a Program Budget. Positions allocated to this class have considerable latitude for exercising independent judgment in meetings with Department Heads, City Council, Boards, Commissions, and representatives from external organizations.
Incumbents will exercise direct supervision or provide lead direction to assigned staff.
Programs may include, but are not limited to, administration, vehicle maintenance, right-of-way maintenance, sanitary sewer maintenance, parks maintenance, facility maintenance, and environmental programs.
EXAMPLES OF ESSENTIAL FUNCTIONS:
• Organizes, plans, implements, and manages Public Works programs. • Develops, implements, and oversees solid waste and recycling programing including hauler franchise agreement administration and oversight.
• Responsible for programmatic compliance and reporting including SB 1383 program development, implementation, and oversight.
• Manages solid waste and recycling programs.
• Attends classes, workshops, and meetings regularly to remain current on changing legislation and requirements.
• Communicates with regulatory agencies and acts as liaison with internal staff and representatives from outside agencies.
• Monitors new, proposed, or pending regulations pertaining to City Public Works program responsibilities such as solid waste and recycling and recommends appropriate actions to assure compliance.
• Represents the City at meetings, related committees as assigned by the Department Director.
12/12/2023 D5 42 of 56
City of Vista
Public Works Administrative Programs Manager
Last update:12/2023
• Serves as department point person on matters involving solid waste and recycling regulation.
• Participates in the development, implementation and administration of comprehensive programs, policies, guidelines, and procedures related to the City's public works operations systems such as those related to solid waste and recycling regulation. • Oversees the City’s vehicle replacement program including budgeting, coordination with Citywide stakeholders and implementation of state regulatory requirements for zero emission vehicles.
• Responsible for public works department-related grant administration; establishing and monitoring timelines; ensuring compliance with applicable governmental regulations; developing and monitoring project budgets; tracking projects; and preparing related reports.
• Works with department to develop and monitor operating budget, evaluates performance against the division's annual operating and capital improvement budgets, focusing on short and long-term plans, goals, and objectives for achieving the department's assigned priorities.
• Plans, organizes, and implements administrative departmental activities. • Develops processes and procedures and evaluates the work of the Department’s administrative and clerical staff.
• Develops and implements policies, systems, and procedures to achieve the division's annual goals, objectives, and work standards.
• Participates in the development, implementation and administration of comprehensive programs, policies, guidelines, and procedures related to the City's public works operations systems.
• Ensures that programs and activities are in compliance with relevant laws, regulations, and rules.
• Provides technical guidance and assistance to administrative staff. • Evaluates employee performance and establishes work standards. Disciplines and recognizes meritorious performance.
• Maintains automated and manual financial records that track and report the financial status of the program(s).
• Develops staff manuals.
• Operates microcomputer or computer terminal to enter data and retrieving information in various formats for periodic reports.
• Communicates with citizens, private contractors, government officials and vendors in the operation of the program.
• Maintains manual and automated files and databases.
• Attends meeting with citizens and City officials; drives a City or privately owned vehicle in the course of work.
12/12/2023 D5 43 of 56
City of Vista
Public Works Administrative Programs Manager
Last update:12/2023
LICENSES REQUIRED:
A valid Class C California driver's license.
KNOWLEDGE OF:
• Effective business communications and correct structure and content of the English language including the meaning and spelling of words, rules of composition, punctuation and grammar;
• City’s personnel rules and regulations;
• Principles and practices of effective supervision, training, and performance evaluation; • Structure and capabilities of integrated financial systems; • Business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources; • Public relations principles and concepts;
• Research and reporting methods, techniques, and procedures; • Various methods and techniques to reach mutually agreeable solutions and outcomes; • Modern equipment and communication tools used for business functions and program, project, and task coordination;
• Safe driving principles and practices;
• Advanced principles, practices and methods of governmental budget preparation, coordination, and administration methodologies;
• Management practices as applied to the analysis, evaluation, development, and implementation of budget related policies and procedures; • Various federal, state, and local laws, codes, and regulations pertaining to budget preparation and administration, including generally accepted accounting procedures; • Operational characteristics, services, practices, and activities as they apply to a comprehensive budget program;
• Advanced principles and practices of large and complex budget preparation and administration;
• Advanced principles of cash flow forecasting;
• Advanced principles and concepts of grant and project cost accounting; • Sources of federal, state, and local funding used for City programs; funding practices of federal, state, and local grant agencies;
• Advanced principles, practices and methods of program/project development, administration, monitoring and evaluation; and,
• Public administration policies and procedures; applicable Federal, State and local laws and regulations.
12/12/2023 D5 44 of 56
City of Vista
Public Works Administrative Programs Manager
Last update:12/2023
SKILLED IN:
• Writing technical and analytical reports; research techniques and report presentation; • Using computers and software programs (e.g. Microsoft software packages) to conduct research, assess information, and/or prepare documentation; • Performing financial/statistical/comparative analysis techniques and formulas; • Using business computer applications, particularly as related to statistical analysis and data management; and,
• Using advanced principles, practices and methods of administrative, operational and organizational analysis.
ABILITY TO:
• Perform complex, responsible and difficult professional, analytical, and administrative work involving the use of independent judgment and personal initiative; • Collect, evaluate and interpret varied data, either in statistical or narrative form; • Interpret and apply laws, regulations, policies and procedures pertaining to assigned functional areas;
• Prepare clear and concise reports, and other written materials; • Represent the city; make effective public presentations before Executive management and public bodies;
• Communicate clearly, concisely and effectively, orally and in writing; • Use tact, discretion and sensitivity in dealing with sensitive situations; • Establish and maintain effective working relationships with elected and appointed City officials and boards, other public agencies, employees, citizen groups; • Chair meetings and committees;
• Plan, direct and review the work of support staff;
• Plan, organize, and coordinate the work of professional, technical, and administrative support personnel;
• Select and supervise staff; provide training and development opportunities; ensure work is performed effectively; evaluate performance in an objective and positive manner; • Gain cooperation through discussion and persuasion;
• Establish, maintain, and foster effective team spirit and collaboration with other departments and employees;
• Research, analyze, and evaluate service delivery methods, procedures, and techniques; • Work in a fast-paced, professional office environment and balance multiple projects and deadlines;
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax;
• Prepare clear and concise administrative and management reports; 12/12/2023 D5 45 of 56
City of Vista
Public Works Administrative Programs Manager
Last update:12/2023
• Establish and maintain cooperative working relationships with those contacted in the course of business, including city and other government officials, community groups, and the public;
• Effectively use computer systems, application, and modern business equipment to perform a variety of work tasks;
• Safely operate a motor vehicle;
• Accurately develop, prepare, administer and evaluate complex city-wide budgets and programs;
• Monitor budget expenditures, revenues and fund balances; • Make budget projections;
• Prepare and administer large and complex budgets; allocated limited resources in a cost- effective manner;
• Prepare clear, concise, and comprehensive budgetary financial statements, spreadsheets, correspondence, reports, studies and other written materials appropriate to both technical and non-technical audiences;
• Forecast revenue and expenditure;
• Evaluate operations including revenue and expenditure trends, financial commitments, and future revenue; collect and analyze financial information, and provide recommendations for efficient use of resources and procedures;
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to Program Budget activities and operations;
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of Program Budget goals; • Identify and respond to Program Budget issues, concerns, and needs; • Analyze complex administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions;
• Project consequences of proposed actions; identify alternative solutions; make sound policy and procedural recommendations; and,
• Negotiate complex agreements.
QUALIFICATIONS:
Any combination of training, education and experience, which demonstrates an ability to perform the duties of the position. A typical combination would include graduation from a four-year college or university with major course work in business, public administration, finance or a closely related field and four years of professional experience in administrative and management analysis.
12/12/2023 D5 46 of 56
City of Vista
Public Works Administrative Programs Manager
Last update:12/2023
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the employee is regularly required to communicate effectively verbally and in a written manner; observe and interpret data, and analyze and solve problems. The employee must be able to work indoor office environments/outdoor in the field environments (depending on position). The employee may have to move up to 50 lbs. and transport up to 10 lbs. objects frequently (depending on position). Vision abilities required by this job include the ability to detect, determine, perceive, identify, estimate, and assess work related objects and/or work products based on position specific designated tasks. The employee may be required to work overtime to complete assignments. Must be able to work a flexible schedule. Use of personal vehicles during employment may also be required.
Travel required within and out of City to attend meetings.
12/12/2023 D5 47 of 56
00107235 2
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, AMENDING THE CITY-WIDE CLASSIFICATION AND
COMPENSATION INDEX, AND REPEALING THE PROVISIONS OF ANY
RESOLUTIONS IN CONFLICT HEREWITH
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. The City Council established a Classification and Compensation Index to designate wage and range scales for employees by its adoption of Resolution No. 2023-144 on August 8, 2023.
B. The City Council further desires to amend the City-Wide Classification and Compensation Index to reflect the following changes:
Reclassify one Office Aide to one Office Specialist I/II in the City Manager’s Office.
Add one Management Analyst in the Housing & Homeless Services Division of the City Manager’s Office.
Merge the City Engineer classification with the Engineering Department Director Add one Senior Management Analyst in the Finance Department. Add one Staff Assistant in the Fire Department.
Reclassify one Program Assistant to one Wastewater Asset Program Specialist in the Public Works Department.
Add one Administrative Programs Manager in the Public Works Department Add one Facilities Maintenance Worker I/II in the Public Works Department. Reclassify one Senior Office Specialist to one Staff Assistant in the Recreation and Community Services Department.
2. Action.
A. The City-Wide Classification and Compensation Index is hereby amended as provided in the Attachment attached hereto and incorporated herein by reference, and shall take effect as of December 15, 2023.
B. All resolutions in conflict herewith are repealed and shall be of no further force or effect after December 14, 2023.
12/12/2023 D5 48 of 56
EXHIBIT 12
RESOLUTION NO. 2023-
CITY COUNCIL OF THE CHARTERED CITY OF VISTA
PAGE 2
00107235 2
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on December 12, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
JOHN FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
Attachment: City-Wide Classification and Compensation Index effective December 15, 2023
APPROVED
Walter C. Chung
20231205143451
12/12/2023 D5 49 of 56
CITY OF VISTA
CITY-WIDE CLASSIFICATION AND COMPENSATION INDEX
EFFECTIVE: December 15, 2023
Resolution No.Page 1 of 3
AUTHORIZED
DEPARTMENT GROUP CLASSIFICATION RANGE*SUBTOTAL POSITIONS NOTES CITY COUNCIL Elct Mayor 1 -$ 3,236$
Elct Councilmember 4 -$ 3,118$
Con Secretary to the City Council C24 1 5,664$ -6,872$ SUBTOTAL 6
CITY MANAGER -----City Manager MCP 1 -$ -24,617$ DD Assistant City Manager MCP 1 10,043$ -21,248$
Mgt Assistant to the City Manager MCP 1 9,778$ -11,885$ Mgt Communications Officer MCP 1 8,160$ -9,917$ Mgt Climate Action Plan Program Administrator MCP 1 7,876$ -9,573$ Mgt Management Analyst MCP 2 F 6,851$ -8,323$
Con Secretary to the City Manager C24 1 5,664$ -6,872$ Vma Community Improvement Maintenance Worker II V19 2 A/F 4,560$ -5,542$ Vma Community Improvement Maintenance Worker I V17 F 4,343$ -5,278$ Gen Communications Specialist G18 1 4,450$ -5,409$ Gen Office Specialist II G9 1 F 3,573$ -4,343$ Code Mgt Code Enforcement Manager MCP 1 8,173$ -9,935$ Enforcement Gen Senior Code Enforcement Officer G32 1 6,261$ -7,610$ Gen Code Enforcement Officer II G26 4 5,409$ -6,574$ Gen Code Enforcement Officer I G19 2 4,560$ -5,542$ Gen Senior Office Specialist G13 1 3,939$ -4,788$ Housing and Mgt Housing Program Manager MCP 1 8,664$ -10,532$ Homeless Services Mgt Homeless Services Program Manager MCP 1 8,664$ -10,532$ Mgt Management Analyst MCP 1 6,851$ -8,323$
Gen Staff Assistant G21 1 4,788$ -5,819$
Gen Senior Office Specialist G13 1 3,939$ -4,788$ SUBTOTAL 26
INFORMATION DD Information Technology Director MCP 1 10,043$ -21,248$ TECHNOLOGY Mgt Information Technology Manager MCP 1 9,824$ -11,938$ Mgt GIS Coordinator MCP 1 7,996$ -9,718$
Mgt Senior Information Technology Analyst MCP 1 7,996$ -9,718$ Mgt Information Technology Analyst MCP 2 6,907$ -8,395$ Con Information Technology Technician C26 2 5,409$ -6,574$ SUBTOTAL 8
HUMAN DD Human Resources Director MCP 1 10,043$ -21,248$ RESOURCES Mgt Principal Human Resources Analyst MCP 1 8,821$ -10,724$ Mgt Risk & Safety Program Manager MCP 1 F 7,876$ -9,573$ Mgt Human Resources Analyst MCP 1 F 6,851$ -8,323$ Con Human Resources Coordinator C29 1 5,819$ 7,073$ Con Human Resources Technician II C23 2 F 5,027$ -6,110$ Con Senior Office Specialist C14 2 4,036$ -4,906$ Con Office Specialist II C10 1 F 3,661$ -4,450$ SUBTOTAL 10
ECONOMIC DD Economic Development Director MCP 1 10,043$ -21,248$ DEVELOPMENT Gen Economic Development Specialist G31 1 6,110$ -7,427$ SUBTOTAL 2
FINANCE DD Finance Director/Treasurer MCP 1 10,043$ -21,248$ Mgt Finance Manager MCP 1 10,350$ -12,579$
Mgt Budget Manager MCP 1 9,824$ -11,938$
Mgt Senior Management Analyst MCP 2 7,876$ -9,573$ Mgt Senior Accountant MCP 1 7,876$ -9,573$
Con Accountant C31 1 6,110$ -7,427$
Con Accounting Technician C23 1 5,027$ -6,110$
Gen Accounting Technician G22 2 4,906$ -5,963$
Gen Senior Account Clerk G18 1 4,450$ -5,409$
Gen Account Clerk G14 3 4,036$ -4,906$
SUBTOTAL 14
CITY ATTORNEY -----City Attorney MCP 1 -$ -22,640$ Mgt Assistant City Attorney MCP 3 F 14,523$ -17,654$ Con Paralegal C29 1 5,819$ -7,073$
Con Staff Assistant C22 1 4,906$ -5,963$
Con Senior Office Specialist C14 1 4,036$ -4,906$ SUBTOTAL 7
CITY CLERK DD City Clerk MCP 1 10,043$ -21,248$
Mgt Assistant City Clerk MCP 1 6,421$ -7,803$
Gen Program Assistant G16 1 4,238$ -5,151$
Gen Office Specialist II G9 1 F 3,573$ -4,343$
SUBTOTAL 4
MONTHLY SALARY
12/12/2023 D5 50 of 56
CITY OF VISTA
CITY-WIDE CLASSIFICATION AND COMPENSATION INDEX
EFFECTIVE: December 15, 2023
AUTHORIZED
GROUP CLASSIFICATION RANGE*SUBTOTAL POSITIONS NOTES
FIRE DD Fire Chief MCP 1 10,043$ -21,248$
DEPARTMENT Vco Deputy Fire Chief MCP 2 14,407$ -17,516$ Vco Fire Division Chief MCP 1 12,867$ -15,640$
Vco Fire Battalion Chief MCP 4 12,025$ -14,616$
Mgt Fire Marshall MCP 1 12,025$ -14,616$
Mgt Emergency Services Officer MCP 1 8,851$ -10,760$ Mgt Management Analyst MCP 2 6,851$ -8,323$
Fir Fire Captain S80 19 9,143$ -11,113$
Fir Fire Engineer S70 18 7,902$ -9,608$
Fir Firefighter/Paramedic S30 42 A 7,598$ -9,239$ Fir Assistant Fire Marshall S85 1 9,144$ 11,115$ Fir Fire Inspector S35 4 6,426$ -8,614$
Fir Emergency Medical Technicians I/II (EMT)S20/S21 12 2,947$ -3,761$ Gen Staff Assistant G21 1 4,788$ -5,819$
Gen Senior Office Specialist G13 2 3,939$ -4,788$ SUBTOTAL 111
PUBLIC WORKS DD Public Works Director MCP 1 10,043$ -21,248$ Administration Mgt Public Works Operations Manager MCP 2 10,350$ -12,579$ Mgt Administrative Programs Manager MCP 1 7,876$ -9,573$ Mgt Management Analyst MCP 1 6,851$ -8,323$
Con Management Assistant C32 1 6,261$ -7,610$
Gen Wastewater Asset Program Specialist G32 1 6,261$ 7,610$ Gen Senior Account Clerk G18 1 4,450$ -5,409$
Gen Office Specialist II G9 3 F 3,573$ -4,343$ Vehicle Mgt Public Works Supervisor MCP 1 6,982$ -8,487$ Maintenance Vma Fleet Maintenance Worker III V29 2 5,819$ -7,073$ Vma Fleet Maintenance Worker II V25 3 A/F 5,278$ -6,416$ Vma Fleet Maintenance Worker I V21 F 4,788$ -5,819$ Right-of-Way Mgt Public Works Supervisor MCP 1 6,982$ -8,487$ Maintenance Vma Street Maintenance Worker III V23 4 5,027$ -6,110$ Vma Street Maintenance Worker II V19 12 A/F 4,560$ -5,542$ Vma Street Maintenance Worker I V17 F 4,343$ -5,278$ Vma Maintenance Worker Trainee V11 3,751$ -4,560$ Sanitary Sewer Mgt Public Works Supervisor MCP 1 6,982$ -8,487$ Maintenance Vma Wastewater Worker III V27 3 5,542$ -6,737$ Vma Wastewater Worker II V22 12 A/F 4,906$ -5,963$ Vma Wastewater Worker I V20 F 4,672$ -5,679$
Vma Maintenance Worker Trainee V11 3,751$ -4,560$ Park/Facility Mgt Public Works Supervisor MCP 2 6,982$ -8,487$ Maintenance Vma Park Maintenance Worker III V23 2 5,027$ -6,110$ Vma Facilities Maintenance Worker III V23 2 5,027$ -6,110$ Vma Facilities Maintenance Worker II V19 4 A/F 4,560$ -5,542$ Vma Facilities Maintenance Worker I V17 4,343$ -5,278$ Vma Park Maintenance Worker I V15 4,136$ -5,027$ Vma Maintenance Worker Trainee V11 3,751$ -4,560$ SUBTOTAL 60
RECREATION &DD Recreation & Community Services Director MCP 1 10,043$ -21,248$ COMMUNITY Mgt Recreation & Community Services Operations Manager MCP 2 10,350$ -12,579$ SERVICES Mgt Community Services Program Manager MCP 2 7,876$ -9,573$ Mgt Waterpark Manager MCP 1 7,876$ -9,573$
Mgt Management Analyst MCP 1 6,851$ -8,323$
Gen Theater Technical Coordinator G19 1 4,560$ -5,542$ Gen Account Clerk G14 1 4,036$ -4,906$
Vma Waterpark Facility Specialist V23 1 5,027$ -6,110$ Gen Assistant Waterpark Manager G18 2 4,450$ -5,409$ Gen Ticket Office Supervisor G19 1 4,560$ -5,542$ Gen Theater Administrative Coordinator G19 1 4,560$ -5,542$ Gen Staff Assistant G21 1 4,788$ -5,819$
Gen Senior Office Specialist G13 0.75 1PT 3,939$ -4,788$ Gen Park Ranger G12 4 3,844$ 4,672$
Gen Recreation Leader IV G10 1 3,661$ -4,450$
Gen Office Specialist II G9 1.75 3,573$ -4,343$ Gen Recreation Coordinator GN/AD34 3.75 4,194$ -5,098$ Gen Food Services Supervisor GN33 1 4,093$ -4,975$ Gen Bus Driver GN15 0.875 3,451$ -4,194$
SUBTOTAL 28.125
Resolution No.
MONTHLY SALARY
12/12/2023 D5 51 of 56
CITY OF VISTA
CITY-WIDE CLASSIFICATION AND COMPENSATION INDEX
EFFECTIVE: December 15, 2023
Resolution No.Page 3 of 3
AUTHORIZED
GROUP CLASSIFICATION RANGE*SUBTOTAL POSITIONS NOTES
COMMUNITY DD Community Development Director MCP 1 10,043$ -21,248$ DEVELOPMENT Mgt Community Development Deputy Director/City Planner MCP 1 11,129$ -13,926$ Planning Mgt Principal Planner MCP 1 9,042$ -10,989$ Mgt Senior Planner MCP 1 7,947$ -9,658$
Gen Associate Planner G36 1 6,903$ -8,390$
Gen Staff Assistant G21 1 4,788$ -5,819$
Development Mgt Building Official MCP 1 10,916$ -13,264$ Services Gen Plan Check Engineer G44 1 8,390$ -10,199$ Gen Junior Plan Check Engineer G32 1 6,261$ 7,610$ Gen Senior Building Inspector G36 1 6,903$ -8,390$ Gen Building Inspector II G32 2 A/F 6,261$ -7,610$ Gen Supervising Dev. Services Tech G32 1 6,261$ -7,610$ Gen Senior Dev. Services Tech G30 1 5,963$ -7,248$ Gen Development Services Tech II G27 1 F 5,542$ -6,737$ Gen Senior Office Specialist G13 1 3,939$ -4,788$ SUBTOTAL 16
ENGINEERING DD Engineering Director/City Engineer MCP 1 10,043$ -21,248$ Mgt Engineering Division Manager MCP 1 13,185$ -16,027$ Mgt Senior Engineer MCP 1 10,514$ -12,777$
Mgt Capital Projects Manager MCP 1 8,664$ -10,532$ Mgt Management Analyst MCP 1 6,851$ -8,323$
Gen Right of Way Agent G48 1 9,250$ -11,244$
Gen GIS Mapping Technician G25 1 5,278$ -6,416$ Stormwater Mgt Stormwater Program Manager MCP 1 8,664$ -10,532$ Gen Sr. Environmental Specialist G36 1 6,903$ -8,390$ Gen Environmental Specialist II G32 3 F 6,261$ -7,610$ Con Management Assistant C32 1 6,261$ -7,610$
Traffic Mgt Engineering Division Manager MCP 1 13,185$ -16,027$ Engineering Gen Traffic Systems Operations Specialist G44 1 8,390$ -10,199$ Gen Assistant Engineer G38 1 7,248$ -8,810$
Gen Senior Office Specialist G13 1 3,939$ -4,788$ Land Mgt Senior Engineer MCP 1 10,514$ -12,777$
Development Gen Assistant Engineer G38 2 7,248$ -8,810$ Gen Construction Inspector II G32 1 F 6,261$ -7,610$ Sewer Projects Mgt Engineering Division Manager MCP 1 13,185$ -16,027$ Mgt Principal Engineer MCP 1 11,807$ -14,344$
Mgt Senior Engineer MCP 1 10,514$ -12,777$
Mgt Capital Projects Manager MCP 1 8,664$ -10,532$ Gen Computerized Maint. Management Systems Specialist G44 1 8,390$ -10,199$ Gen Assistant Engineer G38 1 7,248$ -8,810$
Gen Construction Inspector II G32 3 F 6,261$ -7,610$ Gen Engineering Technician II G31 1 F 6,110$ -7,427$ SUBTOTAL 31
323.125
GROUP KEY: Elct-Elected Official; DD-Department Director; Mgt-Management; Vco - (VCOA); Gen-General (VCEA); Vma-General (VCMA); Fir-Fire (VFFA); Con-Confidential; MCP-Mgmt. Compensation Plan; GN-Nutrition Center (VCEA); AD-Adobe (VCEA) NOTES:
A Number of allocated positions may vary within the stated ranges provided the aggregate total does not change.
PT
F
Part-time Position
Human Resources Management Analyst/Assistant, Risk and Safety Management Analyst/Assistant and Assistant City Attorney/Deputy City Attorney are flexibly staffed classifications. Incumbents of the lower classification may be advanced to the higher classification at the discretion of the appointing authority and approval of the Human Resources Director. The salary range for the Human Resources and Risk and Safety Management Assistant, which is included in the Confidential Employee Group, is 10% below Management Analyst. The salary range for Deputy City Attorney is 15% below Assistant City Attorney. Human Resources Technician I/II, Engineering Technician I/II, Environmental Specialist I/II, Development Services Technician I/II, Community Improvement Maintenance Worker I/II, Fleet Maintenance Worker I/II, Facility Maintenance Worker I/II, Office Specialist I/II, Construction Inspector I/II, Building Inspector I/II, Street Maintenance Worker I/II, Wastewater Worker I/II, and Park Maintenance Worker I/II are also flexibly staffed classifications.
ADDITIONAL NOTE *The salary ranges for all groups except the MCP group are approximate numbers. The actual numbers for these groups are contained in each respective salary table. The range numbers for the MCP group are the actual minimums and maximums of the salary ranges.
MONTHLY SALARY
TOTAL POSITIONS
12/12/2023 D5 52 of 56
PRIOR ACTIONS
Fiscal Year 2022/23 Fourth Quarter Financial Report
On November 14, 2023, received and filed the Fiscal Year 2022/23 Fourth Quarter Financial Report; adopted City Council Resolution No. 2023-202 amending the Operating Budget for Fiscal Years 2023/24 and 2024/25, and amending the Capital Project Budget for Fiscal Years 2022/23 and 2023/24 as revised by City Council (Vote: 5-0).
On May 23, 2023, received and filed the Fiscal Year 2022/23 Third Quarter Financial Report; adopted City Council Resolution No. 2023-87, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23, and amending the Capital Project Budget for Fiscal Years 2022/23 and 2023/24; adopted Buena Sanitation District Resolution No. 2023-1, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23: adopted City Council Resolution No. 2023-88, amending the City-Wide Classification and Compensation Index, repealing the provisions of any resolutions in conflict herewith. (Vote: 5-0).
One March 14, 2023 received and filed the Fiscal Year 2022/23 Second Quarter Financial Report. Adopted City Council Resolution No. 2023-36, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23, and amending the Capital Project Budget for Fiscal Years 2022/23 and 2023/24. Adopted City Council Resolution No. 2023-37, amending the City-Wide Classification and Compensation Index, and repealing the provisions of any resolutions in conflict herewith.
On December 15, 2022 received and filed the Fiscal Year 2022/23 First Quarter Financial Report; Adopted City Council Resolution No. 2022-188, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23, and amending the Capital Project Budget for Fiscal Years 2022/23 and 2023/24; Adopted City Council Resolution No. 2022-189, amending the City-Wide Classification and Compensation Index, and repealing the provisions of any resolutions in conflict herewith.
On November 15, 2022, received and filed the Fiscal Year 2021/22 Fourth Quarter Financial Report; adopted City Council Resolution No. 2022-172, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23, and amending the Capital Project Budget for Fiscal Years 2021/22 and 2022/23; adopted Buena Sanitation District Resolution 2022-21, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23 (Vote: 5-0).
On May 10, 2022, received and filed the Fiscal Year 2021/22 Third Quarter Financial Report; adopted City Council Resolution No. 2022-70, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23 (Vote: 5-0).
On March 8, 2022, received and filed the Fiscal Year 2021/22 Second Quarter Financial Report; adopted City Council Resolution No. 2022-37, amending the Operating Budget for Fiscal Years 2021-22 and 2022/23; adopted City Council Resolution No. 2022-38, amending the Citywide Classification and Compensation Index; adopted Buena Sanitation District Resolution 2022-10, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23 (Vote: 5-0).
On December 14, 2021, received and filed the Fiscal Year 2021/22 First Quarter Financial Report; adopted City Council Resolution No. 2021-217, amending the Operating Budget for Fiscal Years 2021/22 and 2022/23, and amending the Capital Project Budget for Fiscal Years 12/12/2023 D5 53 of 56
EXHIBIT 13
2020/21 and 2021/22; adopted Buena Sanitation District Resolution 2021-217, amending the Operating Budget for Fiscal Years 2020/21 and 2021/22 (Vote: 5-0).
On November 9, 2021, received and filed the Fiscal Year 2020/21 Fourth Quarter Financial Report; adopted City Council Resolution No. 2021-195 amending the Operating Budget for Fiscal Years 2020/21 and 2022/23, and amending the Capital Project Budget for Fiscal Years 2020/21 and 2021/22; adopted Buena Sanitation District Resolution 2021-195, amending the Operating Budget for Fiscal Years 2020/21 and 2021/22 (Vote: 5-0).
On May 11, 2021, received and filed the Fiscal Year 2020/21 Third Quarter Financial Report; adopted City Council Resolution No. 2021-70, amending the Operating Budget for Fiscal Years 2020/21 and 2021/22, and amending the Capital Project Budget for Fiscal Years 2020/21 and 2021/22; adopted Buena Sanitation District Resolution 2021-5, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21 (Vote: 5-0).
On March 9, 2021, received and filed the Fiscal Year 2020/21 Second Quarter Financial Report; adopted City Council Resolution No. 2021-34, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21, and amending the Capital Project Budget for Fiscal Years 2020/21 and 2021/22; adopted Buena Sanitation District Resolution 2021-5, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21 (Vote: 5-0).
On December 8, 2020, received and filed the Fiscal Year 2020/21 First Quarter Financial Report; adopted City Council Resolution No. 2020-206, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21, and amending the Capital Project Budget for Fiscal Years 2020/21 and 2021/22; adopted Buena Sanitation District Resolution 2020-34, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21 (Vote: 5-0).
On November 10, 2020, received and filed the Fiscal Year 2019/20 Fourth Quarter Financial Report; adopted City Council Resolution No. 2020-192, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21, and amending the Capital Projects Budget for Fiscal Years 2020/21 and 2021/22 (Vote: 5-0).
On May 12, 2020, received and filed the Fiscal Year 2019/20 Third Quarter Financial Report; adopted City Council Resolution No. 2020-77, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21, and amending the Capital Project Budget for Fiscal Years 2018/19 and 2019/20 and adopted Community Development Commission Resolution No. 2020-2, adopting a Capital Project Budget for Fiscal Years 2018/19 and 2019/20 (Vote: 5-0).
On March 10, 2020, received and filed the Fiscal Year 2019/20 Second Quarter Financial Report; adopted City Council Resolution No. 2020-38, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21, and amending the Capital Project Budget for Fiscal Years 2018/19 and 2019/20 and adopted Buena Sanitation District Resolution No. 2020-5, amending the Capital Project Budget for Fiscal Years 2018/19 and 2019/20 (Vote: 5-0).
On December 10, 2019, received and filed the Fiscal Year 2019/20 First Quarter Financial Report; adopted City Council Resolution No. 2019-163, amending the Operating Budget for Fiscal Years 2019/20 and 2020/21, and amending the Capital Project Budget for Fiscal Years 2018/19 and 2019/20 and adopted City Council Resolution No. 2019-164, amending the City- Wide Classification and Compensation Index, and repealing the provisions of any resolutions in conflict herewith (Vote: 5-0).
12/12/2023 D5 54 of 56
On November 12, 2019, received and filed the Fiscal Year 2018/2019 Fourth Quarter Financial Report; adopted City Council Resolution No. 2019-149, amending the Operating Budget for Fiscal Years 201920 and 2020/21 (Vote: 5-0).
On May 14, 2019, received and filed the Fiscal Year 2018/19 Third Quarter Financial Report; adopted City Council Resolution No. 2019-59, amending the Operating Budget for Fiscal Year 2018/19, and amending the Capital Budget for Fiscal Years 2018/19 and 2019/20 (Vote: 5-0).
On March 12, 2019, received and filed the Fiscal Year 2018/2019 Second Quarter Financial Report; adopted City Council Resolution No. 2019-31, amending the Operating Budget for Fiscal Year 2018/19 and amending the Capital Project Budget for Fiscal Years 2018/19 and 2019/20 (Vote: 5-0).
On November 27, 2018, received and filed the Fiscal Year 2018/2019 First Quarter Financial Report; adopted City Council Resolution No. 2018-181, amending the Operating Budget for Fiscal Year 2018/19 and amending the Capital Project Budget for Fiscal Years 2018/19 and 2019/20 and adopted Buena Sanitation District Resolution No. 2018-23, amending the Capital Project Budget for Fiscal Years 2018/19 and 2019/20 (Vote: 5-0).
On November 13, 2018, received and filed the Fiscal Year 2017/18 Fourth Quarter Financial Report; adopted City Council Resolution No. 2018-174, amending the Operating Budget for the 2018/19 Fiscal Year and Capital Project Budget for the 2018/19 and 2019/20 Fiscal years; and adopted City Council Resolution No. 2018-175, amending City Council Policy 200-19, Use of Year End Fund Balance (Vote: 5-0)
On May 8, 2018, received and filed the Fiscal Year 2017/18 Third Quarter Financial Report; adopted City Council Resolution No. 2018-65, amending the Operating and Capital Budgets for the 2017/18 Fiscal Year; and adopted City Council Resolution No. 2018-66, amending the City- Wide Classification and Compensation Index, and Repealing the Provisions of any Resolutions in Conflict Herewith (Vote: 5-0).
On February 27, 2018, received and filed the Fiscal Year 2017/18 Second Quarter Financial Report; adopted City Council Resolution No. 2018-23, amending the Operating and Capital Improvement Program Budgets for the 2017/18 Fiscal Year; adopted Buena Sanitation District Resolution No. 2018-5, amending the Operating Budget for the 2017/18 Fiscal Year; and adopted City Council Resolution No. 2018-24, amending the City-Wide Classification and Compensation Index, and Repealing the Provisions of any Resolutions in Conflict Herewith (Vote: 4-0, Rigby absent).
On November 14, 2017, received and filed the Fiscal Year 2017/18 First Quarter Financial Report; adopted City Council Resolution No. 2017-154, amending the Operating and Capital Project Budgets for the 2017/18 Fiscal Year; adopted Community Development Commission Resolution No. 2017-3, amending the Operating Budget for the 2017/18 Fiscal Year; and adopted City Council Resolution No. 2017-155, amending the City-Wide Classification and Compensation Index, and Repealing the Provisions of any Resolutions in Conflict Herewith (Vote: 5-0).
On June 27, 2017, adopted City Council Resolution No. 2017-101, approving the Five-Year Capital Improvement Program and Fiscal Year 2017/18 Capital Project Budget and Authorizing Appropriations for Fiscal Year 2017/18 Capital Projects (Vote: 4-0, Rigby absent). 12/12/2023 D5 55 of 56
On June 13, 2017,adopted City Council Resolution No. 2017-95, Buena Sanitation District Resolution No. 2017-5, and Community Development Commission Resolution No. 2017-1, approving the Annual Operating Budget for Fiscal Year 2017/18 (Vote: 5-0). 12/12/2023 D5 56 of 56