ACTION:
____________________________
Clerk/Secretary
Department: Public Works Item No: D2
Prepared by: Kuna Muthusamy, P.E., Public Works Director Meeting Date: March 12, 2024 Approved by:
Imelda Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Discussion
SUBJECT: CITYWIDE FACILITIES MASTER PROGRAM - UPGRADE OF CITY FACILITIES RECOMMENDATION: Discuss the status of City facilities and provide direction to staff.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: None.
STATEMENT ON THE SUBJECT: Many City of Vista facilities are experiencing operational and physical deterioration including park restrooms, buildings, fire stations, skate parks, and other properties. These City-owned facilities, ranging from a few years old to over 25 years old, are maintained by the City’s Public Works Department and are monitored by Public Works, the Community Improvement Team, and Park Rangers. Facilities that are open to the general public have been experiencing greater use and progressive, accelerated decline. The maintenance of these facilities are typically funded through annual operational budgets approved by the City Council. However, some facilities have required more severe repairs, and therefore, were funded through year-end fund balance or additional operational funding through various quarterly budget amendments.
To ensure that City facilities are maintained to an acceptable level of service, staff developed a Citywide Facilities Master Program that identifies need and funding for all City-owned facilities. This program was developed after reviewing the condition of all facilities, current and future needs, and associated costs with the upgrades. Staff are requesting that the City Council approve a Citywide Facilities Master Program which funds the much-needed upgrades.
The Citywide Facilities Master Program is planned to be funded for the next four fiscal years (FY), beginning in FY 2024/25 through FY 2027/28. The total cost for repairs and upgrades at various facilities for all four fiscal years is estimated at $5,475,000, and is broken down as follows:
•FY 2024/25 - $1,110,000
•FY 2025/26 - $3,920,000
•FY 2026/27 - $365,000
•FY 2027/28 - $80,000
The breakdown for costs by fiscal year, including a detailed line item regarding facility upgrades and repairs, is included in Exhibit 1.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Discussed the status of City facilities and provide direction to staff. No vote taken.
MEETING DATE: March 12, 2024 PAGE 2
SUBJECT: CITYWIDE FACILTIES MASTER PROGRAM - UPGRADE OF CITY FACILITIES Staff recommend utilizing Redevelopment Fund Reserves to fund these items, but will return to City Council at Mid-Year and future Fiscal Year budget processes to allocate funds. Additionally, staff will review the list annually to make necessary changes. These changes could be due to the discovery of new structural or physical issues, operational changes or needs, or public feedback.
FISCAL IMPACT: There is no direct fiscal impact associated with the staff recommendation. Any fiscal impacts will be evaluated and implemented after receiving direction from the City Council and will be included with the FY 2024/25 Mid-Cycle Update and future operating budgets.
EXHIBITS:
1.Table detailing the list of City facilities which require upgrades for FY 2024/25-FY 2027/28 03/12/2024 D2 2 of 4
CITYWIDE FACILITIES MASTER PROGRAM
Number FY Site Item Description Notes Estimate
1 25 AVO Repair sewer line pipes are deteriorated from bldg. to main line $70,000 2 25 AVO Roof and interior Asm. Davies earmark - $250k for architectual study Upgrades to be determined after study. 3 25 JP Rec Replace current fire alarm
system
no compatible devices available. $70,000
4 25 FS6 Increase height of fence
around FS
3' existing fence not sufficient for safety/security.$70,000 5 25 FS1, 5, 6 Replace current HVAC
software
replace current Carrier iVu software with Alerton
Compass used in PW Bldg. A and Civic Ctr.
Only these 3 FS have HVAC software. Others
are standalone systems. These 3 HVAC are
designed for software control.
$200,000
6 25 Wildwood Restroom Replace existing restroom. existing restroom reaching end of useful life.goal is to standardize new restrooms, and to standardize plumbing fixtures in existing
restrooms as they are upgraded.
$700,000
Total $1,110,000
Number FY Site Item Description Notes Estimate
1 26 Adobe - old/main
building
replace existing roof replace existing Shake Shingle roof. reaching end of useful life.
$750,000
2 26 Adobe - guest house replace existing roof existing material is clay tile with no underlayment material.
$150,000
3 26 Adobe Upgrade irrigation system install Cal Sense irrigation controller convert to smart irrigation similar to other sites $20,000 4 26 Civic Ctr Patios replace all cracked decorative concrete $100,000 5 26 Civic Ctr Upgrade lights in main
lobby
replace all Halogen light fixtures with LED lights. halogen lights require frequent replacement. work requires upgrade in electrical and ceiling
infrastructure
$100,000
6 26 Civic Ctr Upgrade lights in main
lobby staircase
replace existing Metal Halide lights in lobby spiral
staircase wall and council chambers lobby and offices
with LED
Metal Halide lights require frequent replacement.$30,000 7 26 Civic Ctr Upgrade existing irrigation
system
upgrade existing Cal Sense irrigation controller (2)$15,000 8 26 Civic Ctr Parking lot slurry to maintain pavement condition $40,000 9 26 FS1,5,6 Upgrade existing irrigation
system
install new (1) and upgrade (5,6) to Cal Sense
controllers
$30,000
10 26 JP Rec replace existing roofs replace all 4 roofs (all except Gym). $450,000 11 26 JP Rec Upgrade interior replace wash sinks, countertops, and cabinets in multi purpose room
$50,000
12 26 JP Rec Upgrade interior paint int, replace office door with half door $25,000 13 26 Sheriff Sub-Station
at Moon Rd
Replace existing roof reaching end of useful life $85,000 14 26 Moonlight Repair existing northside
walkway pavers
existing pavers collapsing $50,000
15 26 Moonlight Concessions area -
Electrical upgrade
entire system needs to be replaced, including
electrical breaker panel in kitchen.
install new panels in kitchen, and replace all
surface mounted electrical
$175,000
16 26 Moonlight Upgrade existing irrigation
system
upgrade three Cal Sense controllers $35,000
17 26 Moonlight Seating turf replace existing artificial turf $200,000 FY25
FY26
03/12/2024 D2 3 of 4
EXHIBIT 1
CITYWIDE FACILITIES MASTER PROGRAM
Number FY Site Item Description Notes Estimate
18 26 Moonlight Replace existing rear
fencing
replace chain link fencing $50,000
19 26 Moonlight Parking Lot slurry and pave parking lot and entrances $150,000 20 BT Park Upgrade existing irrigation
system
Upgrade five Cal Sense controllers $50,000
21 26 Shadowridge Park Separate irrigation from
potable water sources
restroom and irrigation on same backflow $50,000
22 26 Sports Park Paint bldg. and other areas concession building, fence fields, and leading edges of concrete steps
$100,000
23 26 Sports Park replace wooden trail fence existing reaching end of useful life. replace with composite material fence
$250,000
24 26 Sports Park Parking lot slurry parking lot to maintain pavement $50,000 25 26 Thibodo Park Separate irrigation from
potable water sources
restrooms, irrigation, house and park bathroom all on
same backflow.
$50,000
26 26 Thibodo Park Replace restroom existing restroom reaching end of useful life. requires upgrade of Musco lighting controls which is housed
inside restroom bldg.
$800,000
27 26 Thibodo Park Upgrade Ranch House
interior
replace doors and other interior upgrades $30,000
28 26 Wildwood Park Upgrade existing irrigation
system
upgrade one Cal Sense controller $10,000
29 26 Sports Park Replace Ice Maker machine for concessions stand. $25,000 $3,920,000
Number FY Site Item Description Notes Estimate
1 27 Sports Park Build new shed build covered storage between two buildings. To store park maintenance equipment including Quads and
materials etc.
$75,000
2 27 Adobe upgrade Adobe wall repair and paint exterior Adobe wall $175,000 3 27 Brengle Terrace
Park
Separate irrigation from
potable water sources
Moonlight and Pavilion restrooms and irrigation are on
same backflow
$100,000
4 27 Creekwalk Paint handrails $15,000
$365,000
Number FY Site Item Description Notes Estimate
1 28 Skatepark A upgrade perimeter fence remove existing vandalized mesh, install new metal bars, and repaint fence
$60,000
2 28 Civic Ctr Replace bike lockers existing reached end of service life. replace with similar
$20,000
$80,000
$5,475,000Grand total
Total
Total
Total
FY26 continued
FY27
FY28
03/12/2024 D2 4 of 4