cc 2024 AR 06/11 city rental and program fees, annual cannabis inspection fee

ACTION:
____________________________
Clerk/Secretary
Department: Recreation and Community Services Item No: PH8 Prepared by: Sydney Roff, Management Analyst Meeting Date: June 11, 2024 Approved by:

Mike Pacheco, Director
John Conley, City Manager Agenda Location: Public Hearing SUBJECT: CITY RENTAL AND PROGRAM FEES
RECOMMENDATION:

1.Open, conduct and close a public hearing to consider fee changes for Recreation and Community Services facility rental and program fees and Regulatory Inspection and Financial Audit Fees for cannabis businesses.

2.Adopt City Council Resolution No. 2024- , approving revisions to the Recreation and Community Services facility rental and program fees.

3.Adopt City Council Resolution No. 2024- , approving annual regulatory inspection and financial audit fees for cannabis businesses in the City of Vista.

CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility and Parks and Recreation.

PRIOR ACTIONS: On May 23, 2023, City Council adopted Resolution No. 2023-85 approving revisions to the Recreation and Community Services facility rental and program fees (Vote: 5-0).

A comprehensive list of prior actions is included in Exhibit 3.

On May 21, 2021, adopted City Council Resolution No. 2021-80, approving regulatory inspection and financial audit permit fees for cannabis businesses in the City of Vista (Vote: 5-0).

A comprehensive list of prior actions is included in Exhibit 4.

STATEMENT ON THE SUBJECT: Staff annually review the fees for Recreation and Community Services Department services and programs as these updates enable the City to continue providing the community with valuable services. Based on this review, staff recommend revising fees to Moonlight Amphitheatre ticket prices, which if approved, would become effective on October 1, 2024. Moonlight Amphitheatre ticket prices were not changed last season. Staff recommend a 3.5% average increase in prices to assist with rising costs in providing the associated services, which are also subsidized through the General Fund.

Staff further recommend removing parking fees ($15 for residents, $30 for non-residents) at Brengle Terrace Park for the Fourth of July event effective this year. Staff were not able to implement paid parking last summer due to staffing limitations related to our contracted parking attendants at Moonlight Amphitheatre. Resident AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
Opened, conducted and closed a public hearing, approved above recommendation and adopted the following: 1) City Council Resolution No. 2024-101. Vote: 5-0; 2) City Council Resolution No. 2024-102.

Vote: 5-0.

MEETING DATE: June 11, 2024 PAGE 2

SUBJECT: CITY RENTAL AND PROGRAM FEES
feedback highlighted a significant improvement in traffic flow compared to previous years. It is worth noting that most cities do not charge parking fees for their Fourth of July events. There will still be a charge of $5 at the entrance into Moonlight Amphitheatre, which includes live music.

The General Fees Section has been updated for clarity and would become effective on January 1, 2025. The language now reflects that a convenience fee applies to all software-managed systems, including facility booking, program registration, and ticketing, regardless of whether registration is done online or in person.

Additionally, we've removed the specific software vendor name "ActiveNet."

Cannabis Business Fees
Both the passage of Measure Z in 2018, and the City Council’s adoption of regulations permitting certain forms of cannabis testing, manufacturing, distribution, and delivery in 2019, included requirements that cannabis businesses in the City of Vista be subject to annual financial auditing by the City and periodic regulatory inspections. The coordination of these inspections has been consolidated into a Cannabis Management Program (CMP) that is currently coordinated by the City Clerk’s Office, with support from the City Manager’s Office.

The City Council adopted fees for the CMP, based on a fee study conducted by HdL Companies, in June of 2020. After implanting the program, staff reviewed the fees and proposed a reduced fee which the City Council adopted in May 2021. Staff has again reviewed the amount of staff time spent on cannabis management and is proposing reducing the frequency of financial audits now that two audits have been conducted with each business. Staff proposes that a financial audit be conducted every three years on a rotating basis, with the initial schedule determined by a random draw. If a business has significant findings, they will be required to have another audit the following year and will be charged for the cost of the audit.

The new proposed annual fee is $10,000, which is about half the cost of the previous fee. This fee applies to all cannabis businesses in the City.

FISCAL IMPACT: Staff do not anticipate an increase to bottom line budget in Fiscal Year 2024/25 from these changes. Therefore, staff do not request any budget adjustments.

EXHIBITS:

1. City Council Resolution No. 2024- , approving revisions to the Recreation and Community Services Facility Rental and Program Fees

2. City Council Resolution No. 2024- , approving annual regulatory inspection and financial audit fees for cannabis businesses in the City of Vista

3. Prior City Council Actions - Recreation and Community Services Facility Rental and Program Fees

4. Prior City Council Actions - Regulatory Inspection and Financial Audit Permit Fees for Cannabis Businesses

5. Recreation and Community Services Facility Rental and Program Fees 2025 – Redline

6. Cannabis Management Program Annual Cost Recovery Analysis 06/11/2024 PH8 2 of 28

00029213 7
RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING REVISIONS TO THE RECREATION AND

COMMUNITY SERVICES FACILITY RENTAL AND PROGRAM FEES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City is authorized to set fees for the provision of city services, the use of public facilities, and services offered through the facilities.

B. The program and service fees do not exceed the City’s cost in providing the associated services and will permit the City to continue to provide the community with needed public services through the affected City departments.

2. Action.

A. The Recreation and Community Services facility rental and program fee schedule contained in the agenda report and attached hereto is approved.

B. The Recreation and Community Services fees in Exhibit A shall become effective as follows, and on those dates, all prior Recreation and Community Services fee schedules that contradict the fees contained in Exhibit A are superseded by Exhibit A:
a. Pages 1, 2, 3, 5, 8 and 9 shall become effective on January 1, 2025. b. Page 4 shall become effective on July 1, 2024.
c. Pages 6 and 7 shall become effective on October 1, 2024. [Continued on page 2.]
06/11/2024 PH8 3 of 28
EXHIBIT 1

RESOLUTION NO. 2024-

CITY COUNCIL OF THE CHARTERED CITY OF VISTA
PAGE 2
00029213 7EXH1 - Resolution Rec fees.docx

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 11, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

APPROVED
Walter C. Chung
20240603140913

JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

06/11/2024 PH8 4 of 28

PICNIC PAVILIONS
LOCATION Group A Group B Group C Group D
Brengle Kiwanis $147 $198 $228 $323
Brengle/Rotary/Playground
Gazebo $59 $68 $91 $130
Bub Williamson (Area A) $117 $159 $162 $258
Bub Williamson (Area B)$59 $68 $91 $130
Shadowridge $59 $68 $91 $130

PARK PICNIC AREAS
LOCATION A B C D Group A Group B Group C Group D
Brengle Terrace; Buena Vista;
Luz Duran; Shadowridge;
South Buena Vista; Thibodo
Park; Wildwood Park, Bub
Williamson $37 $50 $58 $81 $75 $101 $116 $165

CIVIC CENTER
LOCATION Group A Group B Group C Group D
Morris B. Vance Community
Room1 $115 $155 $259 $345
Morris B. Vance 1/2 Room $92 $115 $201 $259
Lobby $115 $155 $259 $345
Courtyard (reservations with
alcohol permit)
Patio
Set Up2
FIRE STATION #5
LOCATION Group A Group B Group C Group D
Meeting Room $46 $58 $104 $138

JIM PORTER
RECREATION CENTER1
LOCATION Group A Group B Group C Group D
Auditorium $69 $86 $132 $190
Auditorium 1/2 $46 $58 $104 $138
Dance Room $58 $75 $127 $173
Gymnasium $104 $132 $230 $268
Multi-purpose Room $46 $58 $104 $138

Per Rental
Per Rental
Hourly Use (minimum 2 hours)
51-100 people1-50 people
na
$92 $138 $155 $201
$70
Group B: Non-resident Non-profit service/recreation/educational organization.

Group D: Non-resident/for-profit organization/political campaign.

Alcohol Permit fee for all rentals $100
Janitor Contract
51-100 people
$160
All Groups Cleaning
All rentals include a 5% facility maintenance fee.
na
Group C: Resident private event.

Daily Rate
Daily Rate GROUP
Hourly Rate
1-50 people
Hourly Use (minimum 2 hours)
$120
$160
Per Rental
All Groups Cleaning
110% discount on rentals Mon.-Fri. before 3 pm for groups B,C & D. Event must be complete and area vacated before 3 pm
Daily Rate
Hourly Rate
Hourly Rate
Janitor Contract
Janitor Contract
Janitor Contract
Janitor Contract

Page 1 ends

RANCHO BUENA VISTA ADOBE

LOCATION
Cleaning Fee
Set Up2
All rentals include a 5% facility maintenance fee.
$148
Hourly Rate
Art Gallery
Courtyard Hourly Rate $173
(minimum 2 hours)
Hourly Rate $83
Daily Rate 1
$288
(minimum 2 hours)
Rehearsal or Photography
Monday - Sunday
$3,197
Friday & Saturday Sunday - Thursday
1 Includes: 5 hour event, 2 hour set-up & 1 hour clean-up.

Additional hours: Event $374 per hour and set up or break down $374 per hour.

All additional hours require department approval.

Courtyard /Bridal Room
Kitchen/Gallery
Event Use
$70
2 Included tables and chairs

Page 2 ends

SPORTS FIELDS

SOFTBALL/BASEBALL
LOCATION: Parks
Group A
Recreational
Group A
Competitive
Group B Group C Group D

FOOTBALL/SOCCER

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D

TENNIS/PICKLEBALL/BASKETBALL
LOCATION Group A Group B Group C Group D
All Parks $9 $12 $14 $16

SPORTS ARENA

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $16
$23 per
player $35 $50 $65
*Light Fee: All fields/courts, all user groups: $17 per hour Sports Park

LOCATION
Concession Building
Group A Group B Group C Group D
Tournaments**$500 NA NA NA
Disc Golf Tournament***$582 $625 $906 $1,020
Cross Country Race @ Buena Vista Park $115 $173 $201 $230 Bocce Ball / Volleyball Court
Horseshoe Pits
Sports Equipment
**3rd & subsequent tournaments per year
***No more than 5 rentals per fiscal year
A: City sanctioned youth groups C: Non resident youth group or Resident Adult Groups B: Resident non-sanctioned youth groups D: Non-resident Adult Groups Hourly Rate NO Lights*
$23 per
player per
season
$23 per
player per
season
Saturday - Sunday
$43
$36
$36 $39
$50/day All Groups
$5 $7 $9 $12
Daily Rate
Group A ONLY
Brengle Terrace Park Breeze
Hill Park
Buena Vista Park
Shadowridge Park
Vista Sports Park
No Fee $32 $34 $37
Breeze Hill Park Buena
Vista Park Shadowridge Park No Fee
Luz Duran Park Sports
Park
Hourly Rate NO Lights*
Hourly Rate NO Lights*
Monday - Friday
Daily Rate
Group A ONLY
$15
$139$111
$30
Hourly Rate NO Lights*

Page 3 ends

RECREATION PROGRAM FEES
Recreation - Sports Resident Non-resident Recreation - Sports Resident Non-resident Basketball-Biddy & Dunkers N/A N/A Girls Volleyball $130 $156 Basketball-Youth N/A N/A Flag Football $130 $156
Basketball - High School N/A N/A Adult Softball - team $500 $600 Women's Tennis $69 $86 Adult Softball - player add $5 $5 Women's Tennis:substitute $29 $35 Adult Basketball - team $360 $420 Adult Basketball - player add $5 $5
Recreation - Preschool Resident Non-Resident
Early Childhood Education AM $17 $22
Early Childhood Education PM $16 $21
* Enrollment is based on sessions as listed in Our Vista Recreation - Day Camps Resident Non-resident
Sports/Explorers Weekly $207 $253
Adventure Weekly N/A N/A
Sibling Discount: Weekly $10 $10
Daily (1-3 days)
T-shirt N/A N/A
Jr. Counselor Weekly $104 $121
Child Late Pick Up
Recreation - Special Events
Bounce House-Permit, Game Trucks,
Knockerball
Highland Games Parking $10 $20
Recreation - Rancho Adobe Resident Non-resident
Adobe Days $12 $15
Summer Camp $85 $100
Scouts $10 $10
Session
$75
30% of weekly fee
$1/minute
All Persons
DAILY
Session

Page 4 ends

GLORIA McCLELLAN SENIOR CENTER
SENIOR CENTER 1
LOCATION Group A Group B Group C* Group D
Azalea Room $69 $92 $150 $201
Jasmine Room $58 $81 $127 $173
Park Terrace Café $87 $115 $190 $253
1 Rentals that require relocation of tables and/or chairs are assessed a $40 fee.

Group A: Resident organizations/clubs for youth or seniors; resident non profit, City of Vista recognized programs. *Group C: Resident private event. Private event held by and for a senior (60+) is eligible for 30% discount.

Group D: Non-resident private event/ for profit organization/ political campaign.

Daytime rentals M-F 8am-3pm groups C & D receive 10% discount.

All rentals include a 5% facility maintenance fee.

SENIOR PROGRAMS
Out & About
Round Trip
One Way
Shuttle $5
Van (wait time less than 45 minutes)* $5
Van (wait time more than 45 minutes)*$3
Volunteer Driver less than 20 miles $6
Volunteer Driver 20 miles or more $12
* Wait time is defined as the time between drop off at destination and pick up from destination to go home.

Lunch Program
Person accompanying a senior $8 per plate
**Effective July 1, 2019
Hourly Rate
Group B: Non-resident Non-profit service/recreation/educational organization.

Culture Caravan
Fee* includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (indirect costs), depending on budget and trip duration.

Page 5 ends

MOONLIGHT AMPHITHEATRE
Group A Group B Group C Group A Group B Group C Group A Group B Group C Amphitheatre (10 hour max)$840 $1,125 $2,245 $1,680 $2,250 $4,490 $252 $337 $674 Patio $175 $250 $385 $320 $490 $760
Rehearsal Room $175 $250 $385 $320 $490 $760
Stage $415 $515 $665 $785 $965 $1,265
House Staff/ Parking/ Shuttle $15-$25/hour per personnel Technical Personnel $25-$50/hour per personnel
Technical Personnel (Contract Services)Billed at direct cost per agreement with City Technical Director $40/hour
Concert Yamaha C5 Piano use $150/day + tuning (Billed at direct cost to venue) Roadster 18k Projector use $500/one day + $250/each additional day Onstage monitor sound console fee $300
REP light plot restore after custom plot hang fee
Orchestra Pit cover removal and restore fee
Ticket Printing $75 single event; $20 for each subsequent performance.

Ticket Sales
Cleaning Fee: $50 for Patio & Rehearsal Room; $150 for Stage and included in Amphitheatre AVO PLAYHOUSE or Club M
Group A Group B Group C Group A Group B Group C Group A Group B Group C Theater $395 $490 $780 $780 $975 $1,555 $120 $148 $236 House Staff $15-$25/hour per personnel
Technical Personnel $25-$50/hour per staff
Technical Personnel (Contract Services)Billed at direct cost per agreement with City Technical Director $40/hour
Light Plot re-hang $900
Ticket Printing $75 single event; $20 for each subsequent performance.

Ticket Sales
Group A: Non-Profit:Vista Organization
Group B: Non-Profit:Non Vista Organization
Group C: For Profit organizations
All rentals incur a 5% Facility Maintenance Fee.

All rentals may have a maximum of 50% of the house seats on consignment ticketing.

All rentals with consignment tickets shall pay a deposit equal to 50% of the estimated rental contract fee.

Third party ticketing allowed is Goldstar & Artstix; no vouchers (ie Living social, Groupon, etc) are allowed.

CONSISTENT FEE STRUCTURE AVO PLAYHOUSE CONSISTENT FEE STRUCTURE MOONLIGHT AMPHITHEATRE Rental Rate - Group C (For Profit (Resident or Non-Resident) Rental Rate - Group C (For Profit (Resident or Non-Resident) 38% discount - Group B (Non-Resident and Non-Profit) 50% discount - Group B (Non-Resident and Non-Profit) 50% discount - Group A (Non-Commercial/Non-Profit) 63% discount - Group A (Non-Commercial/Non-Profit) Performance Day Rate = Rehearsal Day Rate x 2 Performance Day Rate = Rehearsal Day Rate x 2 Add-on fee increase request: Roadstar 18k Projector Current Rate: $500/day. Proposed Rate: $250/day to cover cost of lamp wear and tear.

OT will be calculated as it has been in the past - (30% of the rehearsal rate) $2.00 per ticket processing fee beginning with introduction of new ticketing software at end of 2024
$2.00 per ticket processing fee beginning with introduction of new ticketing software at end of 2024
Over 10 hours
Hourly Rate
Additional Hours
Hourly Rate
Over 10 hours
Additional Hours
Non Performance Day Performance Day
Up to 10 hours
8 hour maximum
$2,000
$1,000
4 hour maximum
Up to 10 hours
Non Performance Day
Daily Rate Daily Rate
Up to 10 hours Up to 10 hours
Daily Rate Daily Rate
Performance Day

Page 6 ends

CULTURAL ARTS PRODUCTIONS
Moonlight - Summer Season
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra (25% off 5 shows + $10 fee)$228 $247
Reserved (25% off 5 shows + $10 fee)$190 $209
Fringe (25% off 5 shows + $10 fee)$164 $183
Reserved Lawn (25% off 5 shows + $10 fee)$164 $183
1 $10 Service Fee included in season ticket price
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra: Adult $60 $65
Orchestra: Senior/Student/Youth $58 $63
Orchestra: Military & Dep.$56 $61
Reserved: Adult $50 $55
Reserved: Senior/Student/Youth $48 $53
Reserved:Military & Dep.$46 $51
Reserved: Group of 20+$44 $49
Fringe: Adult $43 $48
Fringe: Senior/Student/Youth $43 $46
Fringe: Military & Dep.$39 $44
Reserved Lawn Tier: Adult $46 $51
Reserved Lawn Tier: Senior/Student/Youth $42 $49
Reserved Lawn Tier: Military & Dep.$42 $47
General Lawn: Adult $19 $24
General Lawn: Senior/Student/Youth $17 $22
General Lawn: Military & Dep.$15 $20
2 $2 Service Fee included in ticket price
Moonlight Presents 2024-2025 Proposed
Concerts
1 $2 Service Fee included in ticket price
* Season ticket discount 25% off single ticket price; additional $8 facility fee applied post-discount * Additional $2 fee for any tickets sent by mail
Season Tickets 1
Single Tickets 2
Single Tickets 1
$25 - $95

Page 7 ends

WAVE WATERPARK
General Admission
Daily Season Pass Family Pass 4+
Height 42"+$24.00 $75 $70
Resident Height 42"+$21.00
Height less than 42"$19.00 $75 $70
Resident Height less than 42"$16.00
2 years old and younger Free Free Free
Happy Hour (last 2 hours of operation)$11.00
Spectator $21.00 with $4 refund upon return of dry wrist band Military / Senior $14.00
Early season pool & Spray Park $8.00
Group / City Employee $19.00
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $550
Flow Rider Rental $350
Flow Rider/Riptide/River Rental $600
Competition Pool $215
Splash Pad $375
Park Private Party:1-500 people $1,450
Park Private Party:501-750 people $1,750
Park Private Party:751-1000 people $1,950
Park Private Party: 1001+$2,150
Daily
Cabanas
Inner Tube: Single $5
Inner Tube: Double $10
Locker $5
VIP Line Access $10
Programs/Events
Aqua Camp
Jr. Lifeguard
Swim Class/Waterpolo/Flow Rider Class
Lap Swim / Water Aerobics $3
Lap Swim: 30 day pass $60
Mermaid Program $7
Scout Badge Program 24 Includes admission & badge program Teen / Family Night/Friday Night Splash 12
Friday Night Splash Upgrade $5
Waterpolo Pool $115
Duck Race Ticket $5
Duck Race Ticket: Consignment $3
CPR/First Aide Class $55
Fire/Law/Veteran Days: 3 discounted days per summer (free to military w/ID; $9.95 other guests) Online transaction fee of $3.00 per ticket or season pass total sale.

Vista Resident Camps $10 off regular price - cannot be combined with any other program or discount.

Groupon promotion with 90% profit margin for Wave
$65-$75 small / $85-$95 large
$55 for 4 sessions
$195 per week
$195 per week

Page 8 ends

1 2
3 4
5 6
7 Group A & B Group C Group D
Hours of use per month 5 - 9 0 - 25 0 - 30 0 - 35
Hours of use per month 10 - 20 0 - 30 0 - 35 0 - 40
Hours of use per month 21 - 29 0 - 35 0 - 40 0 - 45
Hours of use per month 30+0 - 40 0 - 45 0 - 50
Discount Percentage

GENERAL FEES
Building rentals with alcohol incur an additional $100 fee (not applicable to Moonlight.) Park & Picnic rentals with alcohol incur an additional $50 fee.

Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below.

Building rentals include a 5% maintenance fee.

Request for fee waivers must be submitted in writing, no later than 6 weeks prior to event, to the City Manager in care of the Recreation Department.

All software-managed systems, including facility booking, program registration, and ticketing incur a convenience fee of 2.5%-6.5%, $2 minimum.

Promotional prices may be offered on an "as needed" term, based on capacity of services and opportunity.

Page 9 ends

RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING ANNUAL REGULATORY INSPECTION

AND FINANCIAL AUDIT FEES FOR CANNABIS BUSINESSES IN THE CITY

OF VISTA
The City Council the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City Council, pursuant to Vista Municipal Code (“VMC”), may establish regulatory processing fees for the various types of cannabis businesses authorized by the VMC.

B. A fee study has been prepared to determine the amount required to reimburse the City for its costs for annual regulatory inspections and financial audits (Vista Cannabis Management Program (“CMP”)), and those amounts are as set forth in Section 2.A of this Resolution. The City Council wishes to establish fees in those amounts (“CMP Fees”).

2. Action.

A. The City Council establishes and ratifies the following:

Fee Name Amount
Annual Cannabis Management Program Fee $10,000
Cannabis Business Audit Fee (outside of regular schedule) $10,216 B. CMP Fees shall be established effective July 1, 2021. CMP Fees are due annually with the renewal of the Business License and for new businesses upon issuance of a Business License.

C. This resolution shall become effective forthwith.
(Continued on page 2.)
06/11/2024 PH8 14 of 28
EXHIBIT 2

3. Adoption. PASSED AND ADOPTED at a meeting of the Vista City Council held on June 11, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

JOHN FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED
Walter C. Chung
20240603094418

06/11/2024 PH8 15 of 28

Prior City Council Actions
Recreation and Community Services Facility Rental and Program Fees 05/23/23 Adopted City Council Resolution No. 2023-85, Approving revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0)
06/14/22 Adopted City Council Resolution No. 2022-96, Approving revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
06/08/21 Adopted City Council Resolution No. 2021-91, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
11/12/19 Adopted City Council Resolution No. 2019-146, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
11/13/18 Adopted City Council Resolution No. 2018-171, Approving the Revisions to the Recreation and Community Services Facility Rental and Program Fees and Engineering User Fees (Vote: 5-0).
11/14/17 Adopted City Council Resolution No. 2017-151, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 4- 1, Rigby opposed).
12/08/15 Adopted City Council Resolution No. 2015-202, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 3- 2, Campbell and Rigby opposed)
11/18/14 Adopted City Council Resolution No. 2014-160, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees and the General Fees for Services Provided by the City Clerk (Vote: 3-2, Campbell and Rigby opposed).
12/10/13 Adopted City Council Resolution No. 2013-173, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees, the Building and Planning Fees in the Community Development Schedule, and the General Fees for Services Provided by the City Clerk (Vote: 4-1, Campbell opposed).
11/13/12 Adopted City Council Resolution No. 2012-159, Approving the Recreation and Community Services Approving the Recreation and Community Services Facility Rental and Program Fees (Vote: 4-0, Aguilera abstained). 11/08/11 Adopted City Council Resolution No. 2011-168, Approving the Recreation and Community Services Facility Rental and Program Fees (Vote: 5-0) 06/11/2024 PH8 16 of 28
EXHIBIT 3

PRIOR CITY COUNCIL ACTIONS
On May 25, 2021, adopted City Council Resolution No. 2021-80, approving regulatory inspection and financial audit permit fees for cannabis businesses in the City of Vista (Vote: 5-0).

On November 10, 2020, adopted City Council Resolution No. 2020-191, approving filing and processing fees for applications for renewal, transfer of ownership, relocation, relocation and modification, and appeals (Vote: 5-0).

On August 25, 2020, adopted City Council Resolution No. 2020-150, approving filing and processing fees for applications to expand the existing premises of a medical cannabis business (Vote: 5-0).

On June 23, 2020, adopted City Council Resolution No. 2020-114, approving regulatory inspection and financial audit permit fees for cannabis businesses in the City of Vista (Vote: 5-0).

On January 28, 2020, adopted City Council Resolution No. 2020-15, approving filing and processing fees for applications to establish various types of cannabis businesses and for employment permits in cannabis businesses in the City of Vista (Vote: 5-0).

On December 10, 2019, introduced and adopted the following City Council Ordinances (Vote: 5-0):

1.No. 2019-18, amending Chapters 18.02 and 18.06 of the Vista Development Code with respect to cannabis uses and other matters;

2.No. 2019-19, amending the uses permitted within “Use Area ‘B’” of the Vista Business Park Specific Plan;

3.No. 2019-20, adding Chapter 5.96 to the Vista Municipal Code relating to licensing of cannabis delivery and repealing Chapter 8.75 of the Vista Municipal Code; and

4.No. 2019-21, adding Chapter 5.98 to the Vista Municipal Code relating to licensing of cannabis testing, distribution and manufacturing facilities.

On January 22, 2019, adopted City Council Resolution No. 2019-12, approving a filing and processing fee for applications to establish medical cannabis businesses in the City of Vista (Vote: 5-0).
06/11/2024 PH8 17 of 28
EXHIBIT 4

THIBODO PARK
RANCH HOUSE1
LOCATION Group A Group B Group C Group D
Ranch House $69 $86 $132 $190
Park General
All Parks
Parking lots / Open space Group A Group B Group C Group D Group A Group B Group C Group D (non peak hours)$7 $9 $11 $15 $14 $19 $22 $31
Group A: Resident
organization/club for youth or
110% discount on rentals Mon.-Fri. before 3 pm for groups B,C & D. Event must be complete and area vacated before 3 pm
Daily Rate
Hourly Rate
Hourly Rate
Janitor Contract
Janitor Contract
Janitor Contract
Janitor Contract
Group C: Resident private event.

Daily Rate
Daily Rate GROUP
Hourly Rate
1-50 people
Hourly Use (minimum 2 hours)
$120
$160
Per Rental
All Groups Cleaning
Janitor Contract
51-100 people
$160
All Groups Cleaning
All rentals include a 5% facility maintenance fee.
na
$92 $138 $155 $201
$70
Group B: Non-resident Non-profit service/recreation/educational organization.

Group D: Non-resident/for-profit organization/political campaign.

Alcohol Permit fee for all rentals $100
na
Hourly Rate All Groups Cleaning
2 Set Up includes tables and chairs.

Per Rental
Per Rental
Hourly Use (minimum 2 hours)
51-100 people1-50 people
na

Page 1 ends

EXHIBIT 5

RANCHO BUENA VISTA ADOBE

LOCATION
Cleaning Fee
Set Up2
All rentals include a 5% facility maintenance fee.
$70
2 Included tables and chairs
1 Includes: 5 hour event, 2 hour set-up & 1 hour clean-up.

Additional hours: Event $374 per hour and set up or break down $374 per hour.

All additional hours require department approval.

Courtyard /Bridal Room
Kitchen/Gallery
Event Use
$3,197
Friday & Saturday Sunday - Thursday
Art Gallery
Courtyard Hourly Rate $173
(minimum 2 hours)
Hourly Rate $83
Daily Rate 1
$288
(minimum 2 hours)
Rehearsal or Photography
Monday - Sunday
$148
Hourly Rate

Page 2 ends

SPORTS FIELDS

SOFTBALL/BASEBALL
LOCATION: Parks
Group A
Recreational
Group A
Competitive
Group B Group C Group D

FOOTBALL/SOCCER

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D

TENNIS/PICKLEBALL/BASKETBALL
LOCATION Group A Group B Group C Group D
All Parks $9 $12 $14 $16

SPORTS ARENA

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $16
$23 per
player $35 $50 $65
*Light Fee: All fields/courts, all user groups: $17 per hour Sports Park

LOCATION
Concession Building
Group A Group B Group C Group D
Tournaments**$500 NA NA NA
Disc Golf Tournament***$582 $625 $906 $1,020
Cross Country Race @ Buena Vista Park $115 $173 $201 $230 Bocce Ball / Volleyball Court
Horseshoe Pits
Sports Equipment
**3rd & subsequent tournaments per year
***No more than 5 rentals per fiscal year
A: City sanctioned youth groups C: Non resident youth group or Resident Adult Groups B: Resident non-sanctioned youth groups D: Non-resident Adult Groups Hourly Rate NO Lights*
Hourly Rate NO Lights*
Monday - Friday
Daily Rate
Group A ONLY
$15
$139$111
$30
Hourly Rate NO Lights*
Brengle Terrace Park Breeze
Hill Park
Buena Vista Park
Shadowridge Park
Vista Sports Park
No Fee $32 $34 $37
Breeze Hill Park Buena
Vista Park Shadowridge Park No Fee
Luz Duran Park Sports
Park
$50/day All Groups
$5 $7 $9 $12
Daily Rate
Group A ONLY
Hourly Rate NO Lights*
$23 per
player per
season
$23 per
player per
season
Saturday - Sunday
$43
$36
$36 $39

Page 3 ends

RECREATION PROGRAM FEES
Recreation - Sports Resident Non-resident Recreation - Sports Resident Non-resident Basketball-Biddy & Dunkers N/A N/A Girls Volleyball $130 $156 Basketball-Youth N/A N/A Flag Football $130 $156
Basketball - High School N/A N/A Adult Softball - team $500 $600 Women's Tennis $69 $86 Adult Softball - player add $5 $5 Women's Tennis:substitute $29 $35 Adult Basketball - team $360 $420 Adult Basketball - player add $5 $5
Recreation - Preschool Resident Non-Resident
Early Childhood Education AM $17 $22
Early Childhood Education PM $16 $21
* Enrollment is based on sessions as listed in Our Vista Recreation - Day Camps Resident Non-resident
Sports/Explorers Weekly $207 $253
Adventure Weekly N/A N/A
Sibling Discount: Weekly $10 $10
Daily (1-3 days)
T-shirt N/A N/A
Jr. Counselor Weekly $104 $121
Child Late Pick Up
Recreation - Special Events
Bounce House-Permit, Game Trucks,
Knockerball
Highland Games Parking $10 $20
July 4th Parking @ Brengle Terrace $15 $30
Recreation - Rancho Adobe Resident Non-resident
Adobe Days $12 $15
Summer Camp $85 $100
Scouts $10 $10
Session
$75
30% of weekly fee
$1/minute
All Persons
DAILY
Session

Page 4 ends

Group D: Non-resident private event/ for profit organization/ political campaign.

Daytime rentals M-F 8am-3pm groups C & D receive 10% discount.

All rentals include a 5% facility maintenance fee.

Lunch Program
Person accompanying a senior $8 per plate
**Effective July 1, 2019
Hourly Rate
Group B: Non-resident Non-profit service/recreation/educational organization.

Culture Caravan
Fee* includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (indirect costs), depending on budget and trip duration.

Page 5 ends

Ticket Sales
Group A: Non-Profit:Vista Organization
Group B: Non-Profit:Non Vista Organization
Group C: For Profit organizations
All rentals incur a 5% Facility Maintenance Fee.

All rentals may have a maximum of 50% of the house seats on consignment ticketing.

All rentals with consignment tickets shall pay a deposit equal to 50% of the estimated rental contract fee.

Third party ticketing allowed is Goldstar & Artstix; no vouchers (ie Living social, Groupon, etc) are allowed.

OT will be calculated as it has been in the past - (30% of the rehearsal rate) Daily Rate Daily Rate
Up to 10 hours Up to 10 hours
Daily Rate Daily Rate
Performance Day
Up to 10 hours
8 hour maximum
$2,000
$1,000
4 hour maximum
Up to 10 hours
Non Performance Day
$1.00 $2.00 per ticket processing fee beginning with introduction of new ticketing software at end of 2024
$1.00 $2.00 per ticket processing fee beginning with introduction of new ticketing software at end of 2024
Over 10 hours
Hourly Rate
Additional Hours
Hourly Rate
Over 10 hours
Additional Hours
Non Performance Day Performance Day

Page 6 ends

CULTURAL ARTS PRODUCTIONS
Moonlight - Summer Season
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra (25% off 5 shows + $10 fee)$220 $228 $239 $247 Reserved (25% off 5 shows + $10 fee)$183 $190 $202 $209 Fringe (25% off 5 shows + $10 fee)$157 $164 $175 $183
Reserved Lawn (25% off 5 shows + $10 fee)$168 $164 $187 $183 1 $10 Service Fee included in season ticket price
Wednesday/ Thursday/ Sunday Friday / Saturday
Orchestra: Adult $58 $60 $63 $65
Orchestra: Senior/Student/Youth $56 $58 $61 $63
Orchestra: Military & Dep.$54 $56 $59 $61
Reserved: Adult $48 $50 $53 $55
Reserved: Senior/Student/Youth $46 $48 $51 $53
Reserved:Military & Dep.$44 $46 $49 $51
Reserved: Group of 20+$42 $44 $45 $49
Fringe: Adult $41 $43 $46 $48
Fringe: Senior/Student/Youth $39 $43 $44 $46
Fringe: Military & Dep.$37 $39 $42 $44
Reserved Lawn Tier: Adult $44 $46 $49 $51
Reserved Lawn Tier: Senior/Student/Youth $40 $42 $45 $49 Reserved Lawn Tier: Military & Dep.$38 $42 $43 $47
General Lawn: Adult $18 $19 $23 $24
General Lawn: Senior/Student/Youth $11 $17 $16 $22
General Lawn: Military & Dep.$9 $15 $14 $20
2 $2 Service Fee included in ticket price
Moonlight Presents 2024-2025 Proposed
Concerts
1 $2 Service Fee included in ticket price
* Season ticket discount 25% off single ticket price; additional $8 facility fee applied post-discount * Additional $2 fee for any tickets sent by mail
Season Tickets 1
Single Tickets 2
Single Tickets 1
$25 - $95

Page 7 ends

Vista Resident Camps $10 off regular price - cannot be combined with any other program or discount.

Groupon promotion with 90% profit margin for Wave
$65-$75 small / $85-$95 large
$55 for 4 sessions
$195 per week
$195 per week

Page 8 ends

GENERAL FEES
Promotional prices may be offered on an "as needed" term, based on capacity of services and opportunity.

Online registrations through "Active Net"All software-managed systems, including facility booking, program registration, and ticketing incur a convenience fee of 2.5%-6.5%, $2 minimum.

The fee is non-refundable and is passed directly to "Active Net." Request for fee waivers must be submitted in writing, no later than 6 weeks prior to event, to the City Manager in care of the Recreation Department.

Building rentals include a 5% maintenance fee.

Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below.

Park & Picnic rentals with alcohol incur an additional $50 fee.

Page 9 ends

Cannabis Management Program - Annual Cost Recovery Fee Department/Division
Hourly
rate*
Hrs
Required
Program
Cost Roles and Responsibilities
City Manager's Office 124.02 24 2976.48
Meets with staff and stakeholders on policy issues; provides staff support for CMP
Code Enforcement 69.98 66 4618.68 Addresses code complaints from citizens City Clerk's Office 95.93 72 6906.96
Primary front end contact; coordinates CMP; manages records and renewals; coordinates with State agencies
Community Development 129.83 36 4673.88
Meets with staff and businesses on Planning/Building issues; addresses inquiries from citizens and potential businesses
Finance 120.56 66 7956.96
Conducts administation of tax remittance and fee collection; addresses banking related issues
SDSO 131.26 24 3150.24
Monitors crime and service calls; follows-up on citizen or consumer public safety/welfare complaints
City Attorney's Office 162.29 48 7789.92 Provides legal advice to staff; reviews non-compliance notices; drafts policies Total annual hrs 336
CMP annual cost 38073.12

BASE COST PER

BUSINESS (CMP
cost /14 businesses)2719.509
Department/Division
Hourly
rate*
Hrs
Required
Program
Cost Roles and Responsibilities
City Manager's Office 124.02 0.5 62.01
Assist with scheduling inspections and preparing materials; participate in some on-site inspections
Code Enforcement 69.98 1.5 104.97
Participate in all on-site inspections; reveiw inpsection outcomes; conduct follow- up inspection
City Clerk's Office 95.93 1.5 143.895
Participate in all on-site inspections; draft correspondance regarding inpsection outcomes; conduct follow-up inspection
Fire 93.71 0.5 46.855 Participate in one on-site inspection of each business City Attorney's Office 162.29 0.5 81.145
Participate in some on-site inspections; review inspections outcomes and provide advice to staff

CANNABIS MANAGEMENT PROGRAM

BIANNUAL INSPECTIONS
06/11/2024 PH8 27 of 28
EXHIBIT 8

Cannabis Management Program - Annual Cost Recovery Fee Total hrs per business/per
inspection 4.5
Cost per inspection/per
business 438.875
Consultant Cost 1500

INSPECTION COST PER
BUSINESS (2 inspections)3877.75
Department/Division
Hourly
rate*
Hrs
Required
Program
Cost Roles and Responsibilities
City Clerk's Office 95.93 1 95.93
Work with consultant and businesses regarding notifications and post audit activities
Finance 120.56 1 120.56 Process post audit findings
Total hours per audit 2
Cost per audit/per business 216.49
Auditor cost 10,000
Total cost per audit 10,216

ANNUAL FINANCIAL AUDIT
COST PER BUSINESS (cost
spread over three years)3405.497

TOTAL ANNUAL COST PER

BUSINESS
(base cost + annual
inspection cost + financial
audit cost)10002.76

FINANCIAL AUDITS
06/11/2024 PH8 28 of 28

City Rental and Program Fees
Recreation and Community Services Fees
Cannabis Businesses Fees
June 11, 2024

History
•Annual review of fees and policies
•2023 changes:
•Minor policy edits.
•15% increases to facility fees - recreation, Adobe, and Senior Center •3%-30% increase to recreation program fees
•Varied increases to Wave rentals
•No increases to Cultural Arts fees
Fees for RCS

Overview
•Eliminate July 4th parking fee
•Modest increases for select Cultural Arts fees
Fees for RCS

Independence Day Celebration on July 4th
Fees for RCS

Fees for RCS
Recommendation
•Eliminate July 4th parking fee
•Effective July 1, 2024

Fees for RCS
Cultural Arts - Fees
•Moonlight Presents Concert Series
•Moonlight Summer Season
•Moonlight Youth Theatre
•Facility Rentals

Fees for RCS
Recommendation
•Modest increases to summer season ticket prices
•Increase ticket processing fee from $1 to $2
•Effective October 1, 2024

Fees for RCS
Cultural Arts
•Increased operation costs since 2022:
•Minimum wage (now $16/hr vs. $15/hr)
•Capital improvement - $315,000 (seat replacement)
•Gas and electricity - 28%
•Insurance – 73%
•Shipping costs

Fees for RCS
Cultural Arts - Fees

Cannabis Businesses Fees
•Financial audit conducted every three years on a rotating basis, with the initial schedule determined by a random draw.
•If a business has significant findings, they will be required to have another audit the following year and will be charged for the full cost of the audit. •The new proposed annual fee is $10,000, which is about half the cost of the previous fee.
•This fee applies to all cannabis businesses in the City.

Thank You

Vista City CouncilJune 11, 2024

Vista City Council
June 11, 2024