ACTION:
____________________________
Clerk/Secretary
Department: City Manager Item No: C16
Prepared by:
Daniel Sturman, Management Analyst
Jonathan Lung, Homeless Svcs Program Manager Meeting Date: June 25, 2024 Approved by:
Imelda M. Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: APPROVING AN APPLICATION FOR ENCAMPMENT RESOLUTION FUNDING, ROUND 3 RECOMMENDATION: Adopt City Council Resolution No. 2024- , approving the application for Encampment Resolution Funding, Round 3.
CORRELATION TO CITY COUNCIL GOALS: Homelessness and Housing PRIOR ACTION: On February 14, 2023, adopted City Council Resolution 2023-9, authorizing the application for the Encampment Resolution Funding Round 2 (ERF-R2) Grant from the Interagency Council on Homelessness (CAL ICH) (Vote: 5-0).
On April 26, 2022, adopted City Council Resolution No. 2022-60, Encampment Resolution Funding Grant award of contract (Vote: 5-0).
On March 8, 2022, adopted City Council Resolution No. 2022-35, authorizing the City Manager to sign the Encampment Resolution Grant award from the Business, Consumer Services and Housing Agency’s BCSH) California Interagency Council on Homelessness (Cal ICH) and related documents, and City Council Resolution No. 2022-36, accepting grant funds of $1,828,394 from the Business, Consumer Services and Housing Agency’s (BCSH) California Interagency Council on Homelessness (Cal ICH) and amending the Operating Budget for Fiscal Years 2021/22 and 2022/23 (Vote: 5-0).
STATEMENT ON THE SUBJECT: On November 27, 2023, the California Interagency Council on Homelessness (Cal ICH) announced the availability of Round 3 of the Encampment Resolution Funding (ERF) Program. ERF3 was appropriated $400 million through Senate Bill 101 to fund actionable, person- centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments. Resolving these experiences of homelessness will address the safety and wellness of people within encampments, resolve critical encampment concerns, and transition individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing, using data-informed, non-punitive, low-barrier, person-centered, Housing First, and coordinated approaches.
The City of Vista has developed a grant application for ERF 3 (Exhibit 2) in support of the Strategic Plan to Address Homelessness (Strategic Plan) and is requesting a total of $7,369,950.83. These funds will support existing programs and staff, while also implementing new programs to increase the capacity of the Strategic Plan.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2024-120. Vote: 4-0 (Green absent)
MEETING DATE: June 25, 2024 PAGE 2
SUBJECT: APPROVING AN APPLICATION FOR ENCAMPMENT RESOLUTION FUNDING, ROUND 3 The City’s ERF3 proposal design began with coordination between City and Caltrans staff, who discussed the need for focused outreach at all State Route 78 (SR 78) on and off ramps and adjacent state right of ways. SR 78 encompasses approximately 10 linear miles from west to east between Emerald Drive and Sycamore Avenue, respectively. City and Caltrans staff have developed an effective working relationship while coordinating homelessness outreach and land restoration with Encampment Resolution Funding, Round 1 (ERF1) in the Hacienda Biological Preserve Overlay (Hacienda BPO) and have continued to work collaboratively since the expiration of ERF1 contracted homelessness outreach services on April 26, 2024.
The City’s homelessness outreach team (HOT) has noted that encampment residents continue to reside in the Hacienda BPO, and those encampment residents are often engaged by Vista HOT in the Vista Downtown during the day. The City’s ERF3 proposed grant area map is included as Exhibit 3.
To provide interim housing options for unsheltered residents, the City contracts for operator services of the Buena Creek Navigation Center (BCNC), which opened on March 1, 2024. To better serve clients residing at the BCNC, the ERF3 application proposes operating reserves of 10% of the operating budget, totaling $399,412.03. The proposal also requests funding to continue safe parking operations for two additional years at a total cost of $1,121,131.96, which provides additional interim shelter for individuals living in their vehicles.
The City had provided focused homelessness outreach within the Hacienda BPO under ERF1 which expired and exhausted funding on April 26, 2024. The City is requesting $2,474,595.02 of ERF3 funding to continue providing outreach services within the Hacienda BPO while expanding to provide outreach in other areas along the SR 78 Corridor, including the Vista Downtown area and south along the Sycamore corridor. These outreach services are proposed to be provided by an operator to be solicited via a request for proposals (RFP). Upon approval of this item, an RFP for these services will be published and a winning proposal is expected to be selected and ready for contract by announcement of ERF3 award to the City.
In support of both City contracted and non-City contracted homeless services programs serving individuals experiencing homelessness within ERF3 boundaries, funding is being requested to quickly house individuals by reducing the financial barriers to those means. The City is proposing to support 125 individuals with subsidized costs for moving into permanent housing and provide another 25 individuals with permanent housing through family reunification with a total of $2,510,000. The individuals housed will also be referred to the Vista Emergency Housing Assistance Program (VEHAP) as they work towards financial stability.
To help increase the housing stock available to unsheltered individuals, the City is proposing a landlord engagement program which will provide an incentive program for landlords with a $200 one-time payment for each tenant they house who had previously experienced homelessness and engaged by the ERF3 program. This would include the hiring of a Housing Specialist by the City of Vista to market the program to Vista landlords and facilitate payment and maintain a catalogue of interested landlords and housing stock. The clients matched to these housing units would receive financial assistance for the move-in costs described above as well as VEHAP.
To continue coordinating, supporting, and developing programs that advance the Strategic Plan, the City is also requesting funding of salaries for the Homeless Services Program Manager and Management Analyst in the Housing and Homeless Services Division. Both positions are currently grant funded through December 31, 2026, and award of ERF3 would continue funding those salaries through June 30, 2027.
This application will be discussed thoroughly as part of the update on the implementation of the Strategic Plan to Address Homelessness at the June 20, 2024 Standing Committee on Homelessness meeting. 06/25/2024 C16 2 of 20
MEETING DATE: June 25, 2024 PAGE 3
SUBJECT: APPROVING AN APPLICATION FOR ENCAMPMENT RESOLUTION FUNDING, ROUND 3 FISCAL IMPACT: There is no direct fiscal impact with approval of this item. Should the City be awarded ERF3 funding, any fiscal impacts will be brought to City Council for approval and appropriation.
EXHIBITS:
1.City Council Resolution No. 2024- , approving the application for Encampment Resolution Funding, Round 3
2.Encampment Resolution Funding, Round 3 Proposal Packet
3.Encampment Resolution Funding, Round 3 Proposed Map
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00029213 7
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, APPROVING THE APPLICATION FOR ENCAMPMENT RESOLUTION FUNDING, ROUND 3
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On November 27, 2023, the California Interagency Council on Homelessness (Cal ICH) published a Notice of Funding Availability for Encampment Resolution Funding, Round 3 (ERF3), which appropriated $400 million to fund actionable, person-centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments.
B. ERF3 funding, if awarded, will allow continued support and expansion of Vista’s existing outreach, housing navigation services, and create clear pathways to permanent housing in support of the Strategic Plan to Address Homelessness in Vista.
2. Action.
A. The application for ERF3 funding is approved, and the City Manager or his/her designee is authorized to sign the grant agreement and all related documents to accept the grant award on behalf of the City.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 25, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20240619090900
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1
Part 2: PROPOSAL OVERVIEW
Guidance:
In completing this application, applicants must identify the specific encampment that will be prioritized for resolution.
If an applicant proposes to prioritize a large, noncontiguous, or multiple site(s), the encampments may only be addressed through a single application if: (a) the justification for prioritizing the encampments is the same, and (b) the demographics and service needs of the residents of the encampments is sufficiently the same that, (c) the same set of services, and service providers, including outreach, interim and permanent housing programs, will be used to resolve the identified people's experience of homelessness in encampments.
Applicant must prepare a separate application for each encampment that does not meet the requirements of (a) – (c).
Proposal Summary
Summarize the proposed Encampment Resolution Fund (ERF) project, including an overview of all key components and/or phases of the project that will be funded in whole or in part with ERF-3-R resources. (1500-character limit) (1454 1500 characters)
The Encampment Resolution Fund (ERF) project will address homelessness in the SR 78 Caltrans Right of Way along the 78 from Emerald Drive to Sycamore and will include portions of Vista in those areas that encompass additional encampments. Vista’s Strategic Plan to Address Homelessness provides for data-driven strategies aligned with Housing First principles. By providing clear pathways to housing, the project seeks to address homelessness effectively.
Leveraging existing Vista funded interim housing solutions with low barriers like the Buena Creek Navigation Center (BCNC) and Safe Parking Program, the project offers a safe environment for individuals living in various conditions.
A multidisciplinary team approach ensures wrap-around services like intensive case management, peer support, connections to mental, physical, and dental health, financial literacy, vocational and technical training, and tailored housing navigation based on individual needs.
Prioritizing permanent housing opportunities, the project leverages Master Leasing, shared housing, landlord engagement and incentives, family reunification, Housing Choice Vouchers, CES, PSH developments, and RRH funding to expedite the transition into stable housing.
By partnering with our CoC, the Regional Taskforce on Homelessness, we are ensuring that all our programs use current best practices, including the creation of a By-Name-List to effectively transition unsheltered residents living in encampments to permanent housing.
People Served
Number of people currently residing in prioritized encampment site #150
Potential inflow of people into the prioritized encampment site during the grant term.
Due to recent political changes in neighboring cities’ approaches towards services for unsheltered individuals, including the rejection of Housing First Principles and a reduction in funding towards programs that support unsheltered individuals, the City of Vista is expecting an influx of individuals from our eastern neighboring cities along the 78. There were 436 unsheltered individuals counted during the 2024 PITC in our neighboring cities along to 78 to the east that may be displaced and likely to seek services in Vista due to the change in policies.
Of people currently residing in prioritized encampment site, how many will be served by this proposal? #The intention is to connect and provide services to all 150 within the service area.
Given the potential for inflow of people into the prioritized encampment site, how many people are projected to be served across the entire grant period?
#We expect that we will contact and serve a minimum of 300 individuals. 06/25/2024 C16 5 of 20
EXHIBIT 2
Of people projected to be served across the entire grant period, number of people projected to transition into interim housing.
#225
Of people projected to be served across the entire grant period, number of people projected to transition into permanent housing
#150
This should include both people who transition directly into permanent housing and people who may first transition into interim housing.
Is the prioritized encampment site part of a larger encampment area? Yes No
Encampment Information
1.Briefly describe the characteristics of the people residing within the prioritized encampment site, including demographics, household compositions, disabilities, and projected service and housing needs. Include how this information was gathered. (1500-character limit) If this proposal seeks to serve a particular target population, specify and describe. (currently 1338 characters)
Individuals in the encampment have multiple co-morbidities and complex biopsychosocial histories. The prominent characteristic of the encampment is chronic homelessness. Primary contributing factors include chronic un/under- employment, physical and/or mental health challenges, serious mental illness, substance use disorder, history with the justice system, and poor/no credit. This encampment population is mostly single adults with no children. This population is hard to engage/serve and there is a disproportionate need to availability ratio of resources available to them. Increased low barrier interim housing options are needed. On average 75% of the homeless population in the City of Vista are between the ages of 25 and 59, 55% of the population identify as male, 80% identify as white, 10% identify as Black, 32% identify as Hispanic/Latino. Projected service needs include semi/non-congregate interim housing, housing navigation, transportation, benefit assistance, physical and/or mental health services, clothing, food, storage for personal items, obtaining identification, and workforce development programs or assistance with entering or re-entering the work force. Information was gathered through the annual point in time count in combination with reported data from both Vista-funded and independent outreach programs.
2. Briefly describe physical characteristics of the prioritized encampment site in which the people you are proposing to serve are residing. The description must include the specific location, physical size of the area, the types of structures people are residing in at the site, whether vehicles are present, and any other relevant or notable physical characteristics of the site. (1000-character limit) (1496 current characters)
The prioritized project boundaries include approx. 10 linear miles along SR 78 from Emerald Dr. to Sycamore Ave. and is comprised of several state rights-of-ways maintained by Caltrans. The encampment areas expand south to include a portion around Vista’s courthouse near a Biological Preserve Overlay (Hacienda BPO), north to include Vista’s downtown, and east to Buena Vista Creek near Sycamore for a total of just over 3 square miles of prioritized encampment area.
The state right of ways are mostly open areas with relatively level ground that consist of concrete and pavement that are susceptible to full sun and high heat conditions along with limited coverage during storms. The Hacienda BPO is directly adjacent the Melrose Dr. and Vista Village Dr. on and offs ramps of the 78 maintained by Caltrans, the Vista Courthouse complex, as well as portions of Buena Creek wetlands that are densely covered with shrubbery and native plants. While the Buena Creek area near Sycamore Ave. is diverse with retail, a school, residential neighborhoods, parking lot, a 90,000 sq/ft vacant commercial building, and the creek bed is dense with trees and shrubbery which are susceptible to fires, flooding, and contaminated water. Individuals inhabit the various encampments that migrate throughout the area in accordance with various cleanup schedules in city limits and understanding of the jurisdictional lines between local and state rights-of-way. These encampments are composed of temporary structures that include tarps, tents, and materials that provide transportable shelter along with a variety of personal items.
06/25/2024 C16 6 of 20
3. Why is this encampment site being prioritized? Applicant should identify any distinguishing needs and/or vulnerabilities of the people living in this encampment and/or any health, safety, or other concerns that led the applicant to prioritize this site over other encampments. (1000-character limit) ERF authorizing legislation requires funding be used for “prioritized” encampments. Applicants must, therefore, provide a justification for the prioritization of the encampment proposed to be served. Except in very small communities where it may be possible to justify prioritizing all of a small number of encampments for resolution using this fund source, ERF is not intended to be used to fund a community- wide encampment resolution program.
(886 characters)
The prioritized areas of concrete and pavement with little respite from the elements put the unsheltered population at risk for heat related illnesses during summer and cold-weather related illnesses during winter. The prioritized areas that include Buena Creek and wetlands have several sensitive native species impacted by the encampment.
The drainage facilities, channels, and creek in those areas are unsafe for habitation, especially during flooding and fire events. Risks include drowning, exposure to viruses and bacteria from contaminated floodwaters, cold weather- related illnesses, high winds, burns, and structural damage from fires. Encampment residents which are primarily chronically homeless shift locations to avoid law enforcement and cleanups, so the program will provide outreach to align with cleanup schedules and focus on housing and support over law enforcement.
Attachment: Map
Upload or drag files here.
The provided map should clearly indicate the area of the prioritized encampment. The map may also indicate the location of other key service, shelter, and housing resources described in this proposal.
4. Is the prioritized site on a state right-of-way?
No Yes - partiallyYes – entirely
Proposal’s Outcomes
5. What outcomes does this proposal seek to accomplish by 6/30/2027? Outcomes should be specific, measurable, attainable, relevant, and time-bound (SMART). (1000-character limit)
(964 characters)
Vista will address homelessness by transitioning unsheltered individuals from encampments to interim and permanent housing solutions. Our proposed goals for the encampment resolution grant project include relocating 75% of individuals from encampments to interim housing and ensuring that 66% of those individuals are placed in permanent housing by June 2027. Additionally, we aim to provide supportive services to at least 90% of individuals in the process, focusing on mental health, job training, and substance abuse rehabilitation. For those with chronic health conditions, a significant goal is securing continuous medical care for at least 75%, thereby improving health outcomes and quality of life. Addressing substance abuse is also critical, and the plan aims for 40% of individuals grappling with substance abuse issues to be actively engaged in treatment. These concrete goals reflect our people-first commitment to effectively addressing homelessness.
6. What are the primary activities the applicant will implement to achieve each of the proposal’s outcomes? (1000-character limit)
(998 characters) 1060
Activities include expanding and improving semi/non-congregate interim housing, utilizing multidisciplinary teams for impactful outreach and case management, adopting a wrap-around model based on a By-Name-List, and using a combination of shared housing, master leasing, and rapid rehousing financial assistance to transition encampment residents to permanent housing. Interventions are person centered, trauma-informed, culturally competent, and include access to transportation, physical and mental health connections, public benefits, flex funding, interim housing with case management, and an opportunity to participate in sustainable food education via a community garden and scholarships for vocational and technical services education, and permanent housing with tenancy support. The activities are low-barrier and personalized with a housing-first approach that includes housing stability 06/25/2024 C16 7 of 20
supports, housing navigation, and deposit/rapid rehousing assistance. Services will be offered where the residents of the encampment are, ensuring maximum impact.
7. How will the applicant measure progress towards the proposal’s outcomes? (1000-character limit) (995 characters)
Clients will be tracked by the City’s By-Name-List that catalogues persons engaged with Grant and City-funded outreach. As clients transition from encampments to interim, and/or permanent housing, their status and case management notes will be updated on the list and follow-up calls will be made with clients who are permanently housed to document housing stability. A ledger of master leased rooms will also be kept, monitoring unit utilization and availability. Six beds will be prioritized at the City-funded Buena Creek Navigation Center, and five safe parking spaces at the Vista Safe Parking Program hosted at the Vista Civic Center will be prioritized for ERF3 clients.
Progress will be measured with client placement into housing and a decreased number of encampment sites within the prioritized area. The HMIS Annual Performance Report enables standardized progress measures. To ensure and measure progress, Vista will establish short (3 months), mid-term (9 months), and long-term (12, 24, 36 months) goals with deliverables and deadlines, and track progress on these deliverables.
8. Are there any local ordinances, resources, or other factors that may hinder achieving the proposal’s outcomes? If so, how will the applicant navigate these challenges? (1000- character limit) (995 characters) 1238
Limited housing options and the high cost of housing is a major hinderance. To help mitigate this issue, the City has begun a master leasing and shared housing program to increase housing stock availability. Proposed ERF3 funding will help cover application fees, security deposits, utility deposit assistance/arrears, pet deposits, and other housing barriers and provide landlord incentives and allow prioritized options for the unsheltered at the Buena Vista Navigation Center and Safe Parking. Continued housing assistance will be leveraged by the City’s Vista Emergency Housing Assistance Program (VEHAP), which provides up to $10,000 of rental assistance for up to six months per household. Encampments on private property may also be a hindrance in making contact during outreach efforts.
Unsheltered individuals in these areas seek shelter in uninhabited private properties and unless a trespass order is issued and able to be enforced, may be resistant to leaving the area and engaging with services. Ongoing communication between outreach workers, code enforcement, and property owners is imperative.
The City's team has the work capacity and program experience to successfully accomplish each activity to achieve each grant goal.
9.Does this proposal fund a standalone project, or is the proposed project one component of a larger initiative?
Standalone / Larger initiative
(780 characters)
This proposal will help support and expand the City’s award-winning Strategic Plan to Address Homelessness (2022 ICMA award for Community Health and Safety). The Plan is designed to address homelessness by preventing individuals from entering homelessness, reducing homelessness with robust evidence-based programs and services, and improving the quality of life for all Vista residents. Focusing on the reduction of homelessness, this grant opportunity will allow us to continue funding for established programs totaling $16M appropriated and $4.5M expended through March 2024, and help fill in observed gaps in needed services. All aspects of our programs are low barrier, trauma informed and culturally competent, focusing on making homelessness a rare, brief and onetime event.
Centering People
10. Describe how the perspectives of people with lived experience of homelessness meaningfully contributed to the content of this proposal? How will people with lived experience be part of the implementation of this ERF project? If individuals living in the encampment site were included in the 06/25/2024 C16 8 of 20
development of this proposal, describe how their input was obtained and how that input shaped the proposal. (1000-character limit)
(998 characters) 1010
The perspectives of people with lived experience of homelessness have significantly contributed to this proposal.
Their input was obtained through interactions with street outreach workers and direct feedback on the barriers to accepting services. This has shaped the activities in the proposal, ensuring that the ERF project is designed to address the specific needs and challenges faced by individuals living in encampment sites. In the implementation of the project, individuals with lived experience will continue to be involved through on-going feedback and continuous improvement, including review of the proposed activities by lived experience advisors and participation in decision- making processes. Individuals with lived experience have also been employed within our Buena Creek Navigation Center to help provide feedback on program operations. This approach ensures that the voices and experiences of those directly impacted by homelessness are central to the planning and execution of the project.
11. Briefly describe how the proposal exemplifies Housing First approaches as defined in Welfare and Institutions Code section 8255. (1000-character limit)
(852 characters)
Vista’s entire homelessness response team uses a client-centered, Housing First approach that prioritizes housing for people experiencing homelessness. Housing navigators will use the five key principles of Housing First: no requirements for housing readiness, client choice/self-determination, trauma-informed approach, individualized client-centered support plans, as well as promotion of social and community integration. The goal is to end clients’ homelessness whereby they can pursue personal goals and improve their quality of life. Our Outreach Team has worked to develop referral resources that are not compartmentalized and consider the full spectrum of needs. Such resources include faith-based services, programs with cultural, ethnic, gender, and age group specializations, as well as socioeconomic, housing, and benefits supports.
12. Describe how each of the following service delivery practices are incorporated into the outreach, interim shelter (if applicable), and permanent housing aspects of the proposed ERF project: (a) individual participant choice and (b) trauma informed care. (1000-character limit) (722 characters)
The program places individuals at the center of decision-making for their care, prioritizing their autonomy and unique needs. Each person works with their case manager/outreach worker to develop an Individual Service Plan reflecting their goals. Trauma-informed services create a safe environment recognizing individual, historical, racial, and systemic trauma. Non- and semi-congregate shelter and customized case management are crucial for encampment residents. Service providers are trained to respond with empathy and sensitivity, avoiding re- traumatization. Client feedback ensures culturally appropriate services, with input from community organizations.
Continual training for staff is coordinated with the Continuum of Care.
13. Describe how harm reduction principles will be incorporated into the outreach, interim housing (if applicable), and permanent housing aspects of this ERF project. (1000-character limit (787 characters)
Harm Reduction Principles are integrated into all City of Vista Homeless Services providers, focusing on meeting individuals where they are without discrimination based on substance use. Narcan is made available in all contracted programs funded by the City. Evidence-based practices in designated encampment sites and housing locations aim to enhance residents' health, dignity, and safety through tailored, non-judgmental services offered with compassion. Operationalizing harm reduction involves creating a supportive environment that prioritizes trust and respect, with residents involved in their own care planning and access to essential resources. Services include overdose prevention education and ongoing support from case managers to connect individuals with programs addressing issues of substance use, mental health, and other challenges if the person is not willing to abstain from certain behaviors.
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14. Describe the services that will be provided to improve people’s health, dignity, and safety while they continue to reside within the prioritized encampment site. (1000-character limit) (910 characters)
Currently, the City is proud to support local non-profit and faith-based organizations in providing life preservation services such as food, showers, clothing, haircuts and companionship. The City is also committed to providing quarterly Homeless Resource events to help connect individuals to these and other vital needs such as access to the DMV, County Recorder Clerks office, Homeless Court, Veteran support, and other resources. The services offered will be tailored to address the unique needs of the encampment, delivered in a non-judgmental and compassionate manner. Ongoing communication and collaboration with encampment residents will ensure that their perspectives shape the approach, empowering them throughout the process. Additionally, mental health and substance abuse support, including overdose prevention education and training, as well as personalized harm reduction plans, will be provided.
15. Identify what controls are or will be in place to ensure that all ERF-3-R funded parties will not penalize homelessness. The term “penalize homelessness” means to impose, by a governmental unit, criminal or civil penalties on persons who are homeless in a manner that is related to those persons’ engagement in necessary human activities, including sleeping, resting, and eating. (1000-character limit) (750 characters) 942
All contractors and service providers receiving ERF funding will receive policy guidance and training that explicitly prohibits penalizing homelessness. This training will emphasize the importance of treating individuals experiencing homelessness with respect and dignity and will provide guidance on how to avoid imposing civil or criminal penalties related to necessary human activities such as sleeping, resting, and eating. All outreach personnel will be trained in person-centered and trauma-informed engagement practices. The City of Vista’s City Attorney’s Office has also published guidance on legal issues regarding homelessness, including the effects of Martin v. City of Boise (2018), abatement protocol guide, and relevant municipal code. All Code and Law Enforcement personnel are kept informed of available resources for unsheltered residents and are trained to offer appropriate resources as precedence over enforcement action.
16. Describe how this proposal considers sanitation services for people residing in the prioritized encampment. This may include but is not limited to non-intrusive, curb-side waste removal and access to clean and available bathrooms. (1000-character limit)
(925 characters) 934
All persons engaged in the encampment area will be offered shelter that includes access to restrooms and showers.
Upon intake, clients will also have immediate access to on-site laundry, and toiletries. The City maintains a list of community resources serving the homeless population including regular mobile showers and hygiene events in the city. Outreach personnel will keep unsheltered individuals in the encampments informed of such community resources and provide transportation to access them using existing and ERF3 funded vehicles. The City will continue and expand its initiative for collaboration between Homeless Outreach and Community Improvement teams. Homeless Outreach teams will assist encampments in collecting their trash and placing it at designated locations for Community Improvement to collect. This coordinated effort aims to improve cleanliness in the community and provide support to the unhoused population. 06/25/2024 C16 10 of 20
ERF-3-R, Application
1. Submission Portal Overview
2. Part 1: Administrative Information
3. Part 2: Proposal Overview
4. Part 3: Implementation
5. Certification Part 3: IMPLEMENTATION
Core Service Delivery and Housing Strategies
17. Describe the proposed outreach and engagement strategy, case management, and / or service coordination for people while they are continuing to reside within the encampment site. Quantify units of service to be delivered including the ratio of staff to people served, frequency of engagement, and length of service periods. (2000-character limit)
(1407 characters) 1514
This proposal includes funding for a new outreach team to be contracted via an RFP. This new outreach team will focus their services within the proposed ERF3 encampment area from Emerald Dr. to Sycamore Avenue ramps of state route 78. This expansion will be coordinated with Caltrans, who will conduct cleanups alongside outreach efforts. This approach aims to engage individuals near traffic and offer them services without simply displacing them.
Outreach workers will engage with individuals identified during currently scheduled outreach in the area, which are scheduled every Tuesday and Friday by both Vista and Caltrans staff. Outreach staff will be present during these efforts to engage with individuals.
Unsheltered individuals will undergo a Comprehensive Biopsychosocial Assessment to determine the most suitable services and agencies for them. Vista has developed partnerships with housing providers, health centers, treatment facilities, and other relevant establishments to address the complex needs of the target population. Outreach workers will also provide COVID-19 resources and other healthcare resources, including motel vouchers for quarantined shelter entry as needed.
Each outreach worker will manage a caseload of 12-20 households, meeting with individuals approximately once a week based on their needs. They will continue working with individuals until they are placed into a program or housing, transferred to another outreach worker, or choose to no longer participate in the program.
18. Describe the role of Coordinated Entry in the context of this proposal and how Coordinated Entry policies or processes will support and / or hinder the implementation of this proposal. (1000-character limit)
(855 characters)
The coordinated entry (CE) process is an approach to coordination and management of resources that ideally allows users to make consistent decisions from available information to connect people efficiently and effectively to housing and service interventions with the goal of rapidly ending their homelessness.
Contracted Service Providers will fully utilize the coordinated entry system with individuals entering the program.
Although the coordinated entry system is a great resource for the region’s response to homelessness, there is a general lack of housing resources- specifically Permanent Supportive Housing units and private rentals that service 06/25/2024 C16 11 of 20
people with lower AMI. With this program, individuals have the potential to be sheltered or housed immediately through current interim housing, safe parking, master leased units, and a shared housing program.
19. Describe each of the specific (a) interim housing and (b) permanent housing opportunities that will be used to achieve the proposed outcomes of this ERF project. Demonstrate that any ERF-3-R funded interim housing capacity is either non-congregate or clinically enhanced congregate shelter. (2000-character limit)
(1732 characters)
The City of Vista is dedicated to providing interim housing programs that are innovative and successful. Our first iteration of Interim Housing, the Buena Creek Navigation Center (BCNC), offers clients a shared bedroom (2 beds per room) in a home-like setting. Each building has two floors, with 6 bedrooms, 2 bathrooms, and a kitchen on each floor. The property has on-site housing for staff who all have lived experience and are being trained as peer-support specialists. The BCNC also provides clients with regular group presentations and trainings on anger management and trauma support from contracted clinical providers, case management from experienced homeless services professionals with a case load of 1:16, onsite healthcare from a local FQHC, access to veterinary care for pets, and connection to County Benefit Specialists. Staff are working on increasing therapeutic support to clients through Art and Horticulture Therapy. After 2 months of operations, the BCNC had 51% of their exits to places other than back to a place not meant for human habitation, where many low barrier shelters within San Diego County often operate at rates below 33%. The City also contracts with the Alliance for Regional Solutions (ARS), which coordinates North San Diego County’s emergency shelter network. The ARS shelter network houses a total of 204 shelter beds between them. Included with traditional congregate shelter beds, the shelter network contains two shelters with non- congregate rooms for single women and families. Interfaith Community Services, which operates two of the network shelters, also operates a recuperative care center shelter, which provides short-term residential care for individuals who are experiencing homelessness and require medical care while addressing their homelessness.
20. Demonstrate the applicant's commitment and ability to deliver permanent housing solutions to the people residing in the prioritized encampment, including by providing examples of prior successful efforts to permanently house similarly situated individuals. (2000-character limit)
(1945 characters)
The City of Vista was recently granted an award for our Housing Innovation Pilot Program from RTFH which provides shared housing and master leasing and will be leveraged for ERF3. The program will be supporting individuals that are often the most difficult to house; those that are justice involved, those with poor credit, individuals with previous evictions, and/or low income. By master leasing multi-bedroom units, we will be able to utilize existing 2-3- and 4-bedroom units to house single individuals by providing individuals with individual lease contracts for each room as opposed to a whole unit. This will allow us to utilize existing market-rate units to increase affordable housing stock. This ERF3 proposal also proposes financial assistance to provide rapid rehousing opportunities with move-in supports such as security deposit, first month’s rent, and basic furnishings to move encampment residents readily into housing who are then referred to the City’s VEHAP program for continued financial support and housing stability case management.
With the existing Housing Innovation Pilot Program and proposed ERF3 rapid rehousing assistance, clients will enter their permanent home, and contracted housing stability specialists will continue to work with the client to facilitate a successful tenant/landlord relationship and access rental assistance programs including VEHAP. Clients will be provided with monthly check-ins with the housing specialists who will monitor the client's housing stability by facilitating submission of requests for repairs, track rental payments, ensure client maintains housekeeping, and identify signs of unsafe or unsanitary conditions that need to be addressed. The contracted housing stability specialist will remain apprised of client’s housing stability with the goal of maintaining the client’s success beyond nine months by assisting in the development of a long-term support plan to ensure that previously homeless residents maintain housing and continue to progress toward their personalized goals.
21. Describe how this proposal is tailored to meet the needs and preferences of people residing within the prioritized encampment. (1500-character limit)
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Where applicable, identify the people, data, evidence, and / or other sources of information that was relied upon for this proposal.
Outreach Workers interview and triage each individual’s needs, complete an Individualized Service Plan (ISP) that documents the needs and goals of the client, and will utilize existing networks with various care providers to obtain service goals and requested needs. The client will play a central role in the establishment of goals and needs of their ISP, and the outreach worker will clearly specify how each need will be met internally or through collaboration with community partners and agencies. The ISP will outline additional services such as transportation, legal and immigration services, procurement of identification documents, benefits establishments, educational and vocational services, socialization and leisure activities and linguistics, and cultural and faith-based supports. An ISP will be reviewed for updates at a minimum of every 90 days by outreach workers to reflect the current needs of the individual and to account for progress made. Participants will be screened for eligibility to a wide range of local, state and federal benefits to include income supports like SSI/SSDI, CalFresh, General Relief, CAPI, and service connected disability benefits. Individuals will also be screened for eligibility for non-income benefits and services like Medi-Cal, CalAIM, Assertive Community Treatment, services through the Department of Rehabilitation, and the San Diego Regional Center. All of these supports connect to the client’s requested goals and needs listed in their ISP.
22. Describe strategies the applicant will use to ensure that people are not displaced from the prioritized encampment into another unsheltered location. Include strategies that are in addition to/complement the interim shelter and permanent housing opportunities that are part of this proposal. (1000-character limit) (997 characters)
Vista’s encampment resolution strategy focuses on a multidisciplinary team model to connect individuals with diverse housing pathways, prioritizing outreach, and engagement without criminal enforcement. Participants receive wrap-around supportive services tailored to their needs, including connections to health care, substance abuse support, mental health assistance, sanitation facilities, and resources for storage and pets. This person-centered approach aims to prevent displacement and ensure individuals can access the resources needed.
Vista will also work closely with RTFH in developing a By-Name List for the encampment residents to ensure that every resident is connected with meaningful and appropriate resources. Reengagement with an individual outside of the encampment will allow outreach workers to reprioritize their care according to the progress of the By-Name List.
23. Describe specific strategies and/or services the applicant will use to prevent returns to unsheltered homelessness among people from the prioritized encampment who are sheltered and housed through this ERF project. Include whether these strategies will be funded with ERF-3-R funds and, if not, what other resources will be leveraged. (1000-character limit)
(994 Characters)
Vista has a comprehensive plan to reduce homelessness by implementing robust prevention services to decrease inflow and recidivism. Currently, the City has a $1.4 million prevention program to assist individuals with up to $10,000 in of financial housing assistance, including arrears. Coupled with a housing retention specialist in the Master Leasing and Home Share program, adding an additional specialists in this grant proposal will help ensure long-term housing stability. Access to mental health services, medical care, and substance abuse counseling, as well as regular case management, are crucial components. A stability plan involving job training, peer support, and housing resource services will be developed. Flexible funding tailored to individual needs will address housing requirements, with personalized plans for monitoring progress and identifying barriers to stability. The initiative will explore low-threshold housing, focus on preventative measures, and prioritize healthcare and community support.
24. Describe how this proposal considers and plans for the dynamic nature of encampments including potential inflow of people into the geographically served areas. (1000-character limit)
(960 characters)
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Our proposal integrates real-time response strategies through collaborative efforts with various agencies.
Leveraging a By-Name List generated from the Homeless Management Information System (HMIS) in partnership with the CoC, all partner agencies will jointly monitor and adapt to shifting encampment populations through coordinated outreach and case conferencing. This structured approach enables partners to better understand and address the diverse, evolving needs of the population within prioritized encampments. Our outreach strategy prioritizes building relationships with encampment residents before displacement, resulting in higher service acceptance rates and breaking the cycle of constant movement between encampments. Furthermore, introducing semi-congregate interim housing beds significantly expands the city's capacity to accommodate individuals who previously declined services due to congregate shelter limitations, including to ability to shelter couples and pets.
25. Describe how participants in this ERF project will be supported with continued access to, and storage of, their personal property while in the encampment, in interim housing (if applicable), and in permanent housing. (1000-character limit)
(410 characters)
BCNC currently provides storage and lockers on-site for each bed. This proposed grant project also includes flex funds for storage units for encampment residents and clients in interim housing for storage of personal items. The funds can also be used to pay past due fees so that personal items in storage units are not lost due to non-payment of storage fees for existing storage units. Service providers will assist clients moving to permanent housing with transitioning personal items from storage to places of permanent residence.
26. Describe how participants in this ERF project who have service animals and/or pets will be supported while in the encampment, in interim shelter (if applicable), and in permanent housing. (1000-character limit)
(475 characters)
All master leased properties will be pet and service animal friendly and the BCNC allows for pets with no enumerated limitations. Through current partnerships with The San Diego Humane Society, Project Street Vet, and Feeding Pets of the Homeless, Vista is able to connect clients with short-term boarding of pets when necessary, and to allow for pet necessities like veterinary visits and treatment, vaccines, flea and tick medication, food, and other animal needs for current and potential clients’ pets.
Budget and Resource Plan
27. State the total amount of ERF-3-R funds requested.
$
$7,369,950.83
28. State the estimated dollar value of secured, non-ERF-3-R resources that will help meet this proposal’s outcomes.
$16,058,294.87
leveraged funding
29. Identify and describe each leveraged non-ERF-3-R resource and how that specific resource will be used to help meet the proposal’s outcomes, including the permanent housing outcomes. (1000-character limit) Applicants are directed to provide a detailed description of other fund sources, and system capacity, that will be leveraged to achieve the outcomes proposed for the ERF-3-R funded project (especially as it relates to meeting this proposal's permanent housing outcomes) and, if applicable, to sustain the new programming beyond the end of the grant term.
This includes prior ERF awards, HUD unsheltered NOFO, and other federal, state, and local funding sources.
Applications will be evaluated with the understanding that communities vary significantly with respect to the current availability of other fund sources that can be used as leverage for their proposed projects and to sustain the projects beyond the grant term.
In the absence of currently available resources, Applicants are encouraged to provide a specific plan for obtaining the funding necessary to sustain their project beyond the grant term if the project is intended to continue. (997 characters)
Buena Creek Navigation Center: $5 million in State earmark funding. This interim housing program can provide semi-congregate shelter for up to 36 unsheltered Vista residents. 06/25/2024 C16 14 of 20
JFS Safe Parking: $621,816 annually from local fund balance. Safe Parking facility for unsheltered individuals with vehicles. Can safely park and support 25 vehicles/households.
Homeless Outreach: $1.8M million in ERF-1, $551,420 annually from PLHA funds. This outreach program helps make connections with unsheltered residents, assesses, and connects individuals with needed housing focused services and referrals.
Shared Housing and Master Leasing Initiative: $336,809 CoC Super NOFO. This program will increase housing stock and lower housing barriers for unsheltered residents. This initiative will match and house at least 25 people.
Vista Emergency Rental Assistance Program: $1.4 million from American Rescue Plan Act. Rental assistance program that can help individuals continue to stay housed even if they have some troubles along the way.
30. Describe how the proposal is a prudent and effective use of requested funding relative to the number of people it seeks to serve, the types of services and housing to be provided, and any benefits to the community’s efforts to address homelessness that will extend beyond the grant term, including ongoing expansion of interim and permanent housing capacity. Include an explanation of how the requested ERF-3- R amount was determined. (1000- character limit)
(929 characters)
Father Joe's Villages initiated Project 25, revealing that San Diego spends an average of $111,000 on public services for chronically unhoused individuals, with significant individual and community impacts that are difficult to quantify. This project will utilize funding to engage with individuals, and attempt to assist them in securing housing, and provide ongoing support to ensure housing stability at an average cost of $25,000 per individual over the life of grant. This funding request is essential for addressing homelessness by filling service gaps without displacing current funds, serving the proposed encampment area, expanding non-congregate shelter and interim housing, and increasing permanent housing stock while offering continued wrap-around services. The program will also collaborate with local community colleges for vocational training, workforce development, and lasting support beyond the funding period.
Key Entities and Staff
31. First, describe the implementing organization and specific unit or office within the implementing organization that would administer ERF-3-R. Then, describe their role and primary responsibilities for this proposal. Finally, if these entities have managed a complex homelessness project or grant, describe how those experiences informed this proposal. (1500-character limit)
(1255 characters)
The City of Vista’s Housing and Homeless Services Division will oversee all aspects of the ERF3 grant, including project coordination, performance evaluation, financial supervision, and the development of a MOU’s and contracts.
Vista’s Housing and Homeless Services Division has a long-standing history of success in implementing its award- winning Strategic Plan to Address Homelessness by designing, implementing, monitoring, and reporting on several complex homeless projects. This includes ERF1 grant funds as part of $16 million in fund appropriated to support homeless services in the city, with $4.5 million expended since 2020. The City was awarded a 5-million-dollar grant from State Senator Blakespear through the FY24 Appropriations Committee to implement a low barrier interim housing option through the BCNC to help make our outreach efforts more impactful and expand support services.
The City was able to implement the project with quick turn-around and since opening in March 2024, 51% of individuals exiting did not return to a place not meant for human habitation. With our recent award of $336,809 from our Continuum of Care for Master Leasing and Shared Housing Initiative our ability to permanently house individuals experiencing homelessness will continue to get better.
32. First, describe key partners that will be responsible for implementing this ERF project and achieving the proposal's outcomes (e.g. service providers, public agencies, development entities etc.). Then, describe their role and primary responsibilities for this proposal. Finally, if these entities have managed a complex homelessness project or grant, describe how those experiences informed this proposal. (1500-character limit)
(1498 characters)
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City of Vista- oversee all aspects of the ERF3 grant, project coordination, performance evaluation, financial supervision, development of MOU’s and contracts outlining roles and responsibilities, increasing housing stock TBD Contracted service provider (RFP solicitation)-Outreach, rapid rehousing and housing stability financial assistance and other components, flex funding , and family reunification services Townspeople- Shared Housing program partner
Retread- Operations, wrap around services and reporting at BCNC Jewish Family Service- Operations, wrap around services, and reporting at Safe Parking Program.
Humane Society- vaccines, supplies for pets, and boarding assistance Project Street Vet- Provide veterinary support
CoC- Continuous training, develop By Name Lists, manage HMIS and housing referrals through Coordinated Entry.
Caltrans-Provide encampment support and resource coordination.
San Diego County-Provide homeless outreach and benefits enrollment.
Mira Costa College Offer education/skills to successfully reenter the workforce Cal State University San Marcos- Operate a community garden for sustainable food San Diego Sheriff’s Dept.-COPPS unit, partner in outreach efforts to ensure safety of all persons as necessary
Collaborative efforts of key partners who have experience in managing complex homelessness projects is instrumental in achieving the goals outlined in this proposal. The track record of each partner in successfully executing similar initiatives has informed our approach, guaranteeing a comprehensive and expert-led project.
33. Describe specific examples of how Local Jurisdiction(s) and the CoC have collaborated on the design and implementation of this proposal. (1000-character limit) Applicants may upload evidence of cross-jurisdictional collaboration such as MOUs, letters of support, or interagency agreements etc. in the field immediately below.
(996 characters)
The City of Vista has been engaging with our local CoC, the Regional Task force on Homelessness (RTFH) and other North County San Diego (NCSD) cities on efforts to reduce and end homelessness for individuals within our borders and within our region. The City was just awarded a $336,809 CoC Super NOFO grant to increase housing stock for unsheltered individuals through a master leasing and shared housing initiative. RFPs announced for this grant and other funding sources are reviewed by the CoC to ensure compliance with community standards and best practices. RTFH also committed to creating dashboards and By-Name Lists with data showing the results to city officials and residents. A letter of support is included.
The City works closely with other NCSD cities to increase collaborations and reduce the siloed effect of cities only focusing on individuals within their borders. Some of those efforts include a Homeless Services City Staff Meeting and participation in the Alliance for Regional Solutions.
34. Identify any entities that have a right to and/or control of the property upon which the encampment site resides. Describe how applicant has engaged with these entities and confirm that each of these entities has committed to allowing the implementation of this proposal. (1000-character limit)
(784 characters)
This encampment grant is a partnership between the City of Vista and Caltrans, prioritizing encampments that are located within the city of Vista and state route 78 at Sycamore Avenue, Melrose Drive, Vista Village Drive, and Emerald Drive maintained by Caltrans. Some areas are privately owned properties. The City’s Economic Development Department and Code Enforcement have played a key role in maintaining communication with the business community at large per their request for ongoing collaboration in resolutions for providing outreach to those on private property. The businesses within the encampment area will continue to be informed of outreach and 06/25/2024 C16 16 of 20
services available and we will collaborate with them to solicit feedback and information regarding accomplishments and opportunities for improvement.
Accelerated Timeline
35. How is your community currently supporting and / or engaging with people residing within the prioritized encampment? (1000-character limit)
(991)
Vista’s homeless outreach team conducts scheduled outreach in prioritized encampment areas, including the ERF1 grant area, to engage unsheltered residents, offer resources, aid in finding shelter, and housing. By partnering with non-profits, government agencies, and the faith community , we enhance outreach potential and resources for the unsheltered. Upon receiving an ERF3 award, outreach workers will inform unsheltered residents of opportunities and provide intensive case management. Regular outreach activities establish communication, trust, needs assessments, counseling, and links to employment and housing resources. Businesses will be consulted for input on addressing their needs, such as simplified reporting of encampments on private property. The community supports encampment residents through initiatives like access to shelter, food, healthcare, and social services.
Collaboration with local authorities ensures safety. Resource fairs and transport help connect clients to services , reducing barriers.
36. If this proposal is selected, in advance of receiving funding, what steps will your community take to support the people living in the encampment and swift implementation of this proposal? (1000-character limit)
(965 characters)
The existing strategic framework and contractual relationships are poised to facilitate the swift implementation of services, including a current RFP for contractual services that was vetted through our local CoC. By the time of this an ERF3 award, the proposed services solicited through the published RFP will be contracted for immediately as a winning proposal will already be selected. This foundation promotes seamless collaboration between Vista and service providers, expediting resource deployment. Following award notification, the City of Vista will promptly seek City Council approval for the award and contract with the state, alongside initiating the implementation of all appropriate agreements. Immediate recruitment of new staff members post-award notification will enable the timely execution of the proposal upon contract finalization with the state. Leveraging the expertise of Vista’ Homelessness Services Division ensures that the milestones and in coordinating homelessness contracts and initiatives, coupled with their leadership in the proposal, ensures that the envisioned milestones and project goals are attained. 06/25/2024 C16 17 of 20
ELIGIBLE USE CATEGORY ~5 WORD DESCRIPTION NAME OF ENTITY OR PART OF PROPOSAL ERF-3-R
PROPOSED
BUDGET
LEVERAGED
FISCAL SUPPORT
Guidance
and
Intended
Use
This budget template may be slightly modified to
meet local needs. If awarded funding, this budget,
once approved, will serve as your communitys
official project budget. Any future changes to this
budget must be authorized through the change
request process.
Use dropdowns. See NOFA, III. A. Enables Cal ICH to immediately understand the line item.Enables Cal ICH to associate the line item with specific entities or parts of a proposal.
Only ERF-3-R Funds Non ERF-3-R Funds
That WILL be Used to
Support this Proposal
PERSONNEL COSTS SALARY FTE MONTHS
Services Coordination Homeless Services Program Manager City of Vista 182,379.27$ 1.00 6 91,189.64$ 455,948.18$ Services Coordination Management Analyst City of Vista 151,498.53$ 1.00 6 75,749.27$ 378,746.32$ Delivery of Permanent Housing Housing Specialist City of Vista 136,461.44$ 1.00 24 272,922.88$ 136,461.44$ Delivery of Permanent Housing Housing Navigator Contractor TBD via RFP 77,182.56$ 1.00 34 218,683.92$ Street Outreach Outreach and Housing Services Manager Contractor TBD via RFP 103,609.80$ 1.00 34 293,561.10$ 587,122.20$ Prevention and Diversion Housing Stability Case Manager Contractor TBD via RFP 86,100.00$ 2.00 34 487,900.00$ 227,194.80$ Street Outreach Street Outreach Specialist Contractor TBD via RFP 86,100.00$ 3.00 34 731,850.00$ 227,194.80$ Street Outreach Peer Support Specialist Contractor TBD via RFP 56,700.00$ 3.00 34 481,950.00$ 181,188.21$ Street Outreach Program Assistant Contractor TBD via RFP 56,700.00$ 1.00 34 160,650.00$ Interim Sheltering Executive Director Retread, Inc.180,000.00$ 0.25 28 -$ 105,000.00$ Interim Sheltering Program Manager Retread, Inc.84,996.00$ 1.00 28 -$ 198,324.00$ Interim Sheltering Adminitrative Statistician Retread, Inc.84,996.00$ 1.00 28 -$ 198,324.00$ Interim Sheltering Security Coordinator Retread, Inc.69,996.00$ 1.00 28 -$ 163,324.00$ Interim Sheltering Food & Beverage Manager Retread, Inc.69,984.00$ 0.50 28 -$ 81,648.00$ Interim Sheltering Maintenance Manager Retread, Inc.69,984.00$ 0.50 28 -$ 81,648.00$ Interim Sheltering Case Manager Retread, Inc.60,000.00$ 3.00 28 -$ 420,000.00$ Interim Sheltering Navigation Coach Retread, Inc.37,714.29$ 7.00 28 -$ 616,000.07$ Interim Sheltering Senior Director of Patient Advocacy and Housing Service Jewish Family Service 151,248.13$ 0.030 24 9,074.89$ 3,781.20$ Interim Sheltering Director of Safe Parking Jewish Family Service 116,890.12$ 0.11 24 25,715.83$ 10,714.93$ Interim Sheltering Program Manager Jewish Family Service 93,793.89$ 0.25 24 46,896.95$ 19,540.39$ Interim Sheltering Data Specialist Jewish Family Service 77,860.90$ 0.10 24 15,572.18$ 6,488.41$ Interim Sheltering Program Coordinator Jewish Family Service 81,468.99$ 0.10 24 16,293.80$ 6,789.08$ Interim Sheltering Supervisor Jewish Family Service 76,034.99$ 1.00 24 152,069.98$ 63,362.49$ Interim Sheltering Shift Lead Jewish Family Service 62,300.67$ 0.59 24 73,514.79$ 30,631.16$ Interim Sheltering Case Manager Jewish Family Service 59,546.42$ 1.18 24 140,529.55$ 58,553.98$ Subtotal - Personnel Costs 3,294,124.76$ 4,257,985.67$
NON-PERSONNEL COSTS UNIT RATE TIME
Delivery of Permanent Housing Landlord Engagement and Incentives City of Vista 150 tenants $200/tenant 34 months 80,000.00$ Street Outreach Outreach Flex Funds Contractor TBD via RFP 34 months 100,000.00$ 14,166.67$ Operating Subsidies BCNC Operating Reserves City of Vista 11,423.88$ 34 months 388,412.03$ 4,190,218.00$ Interim Sheltering Safe Parking Flex Funds Jewish Family Service 4,666.67$ 24 months 112,000.00$ 7,233.34$ Interim Sheltering Safe Parking Milage Costs Jewish Family Service 150.00$ 24 months 3,600.00$ 1,500.00$ Interim Sheltering Safe Parking Postage Jewish Family Service 8.33$ 24 months 200.00$ 83.30$ Interim Sheltering Safe Parking Recruitment Jewish Family Service 25.00$ 24 months 600.00$ 250.00$ Interim Sheltering Safe Parking Computer Software (Adobe Pro Jewish Family Service 16.67$ 24 months 400.00$ 166.70$ Interim Sheltering Safe Parking HMIS Licensure Jewish Family Service 166.67$ 24 months 4,000.00$ 1,666.70$ Interim Sheltering Safe Parking Cell Phones and WIFI Jewish Family Service 350.00$ 24 months 8,400.00$ 3,500.00$ Interim Sheltering Safe Parking Office Supplies Jewish Family Service 33.33$ 24 months 800.00$ 333.30$ Interim Sheltering Safe Parking Pest Control Jewish Family Service 50.00$ 24 months 1,200.00$ 500.00$ Interim Sheltering Safe Parking Client Water Jewish Family Service 120.00$ 24 months 2,880.00$ 1,200.00$ Interim Sheltering Safe Parking Trailer Rental Jewish Family Service 419.00$ 24 months 10,056.00$ 6,670.20$ Interim Sheltering Safe Parking Restrooms Jewish Family Service 2,960.83$ 24 months 71,060.00$ 36,667.00$ Interim Sheltering Safe Parking Shared Expenses Jewish Family Service 300.42$ 24 months 7,210.00$ 183.33$ Interim Sheltering Safe Parking Client Food Assistance Jewish Family Service 5,104.67$ 34 months -$ 173,558.67$ Interim Sheltering Safe Parking Security Jewish Family Service 12,750.00$ 24 months 306,000.00$ 124,250.00$ Interim Sheltering Safe Parking Program Support Allocations Jewish Family Service 4,710.75$ 24 months 113,058.00$ 47,107.50$ Rapid Rehousing Rapid Rehousing with Stabilization Support Contractor TBD via RFP 125 households $20,000 / household 34 months 2,500,000.00$ 1,400,000.00$ Prevention and Diversion Family Reunification Contractor TBD via RFP 25 individuals $400 / household 34 months 10,000.00$ Delivery of Permanent Housing Shared Housing Innovation Pilot City of Vista/City of La Mesa/Townspeople 25 households $13,472.37 12 months 336,809.25$ Prevention and Diversion Workforrce Development and Education Funding City of Vista / Mira Costa College 41 individuals Avg $3367/individual 34 months 139,564.53$ Prevention and Diversion Workforce and Education Program & Partnership Developmen City of Vista / Mira Costa College $5,000.00 34 months 5,000.00$ Interim Sheltering Local Shelter Acquisition City of Vista 6 months 4,500,000.00$ Prevention and Diversion Bridge Housing Motel Vouchers City of Vista room/night $100 34 50,000.00$ Subtotal - Non-Personnel Costs 3,724,876.03$ 11,035,628.49$
ADMINISTRATIVE COSTS
350,950.04 764,680.71
Subtotal - Administrative Costs 350,950.04$ 764,680.71$ TOTAL BUDGET 7,369,950.83$ 16,058,294.87$
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~2 SENTENCE DESCRIPTION
Enables Cal ICH to better understand the line item, context, and / or other pertinent information related to the proposed line item.
Vista staff member overseeing homeless services and grants. Funded through Dec 31, 2026 from other leveraged sources. ERF3 proposed to fund salary from Jan 1 - June 30, 202 Vista staff member overseeing contracted homeless services work. Funded through Dec 31, 2026 from other leveraged sources. ERF3 proposed to fund salary from Jan 1 - June 30, 202 Vista staff member identifying housing opportunities by engaging landlords, assisting participants with housing search, and coordinating activities with other providers/entities involved in the housing proce Works with street outreach specialists to assist clients with viewing, applying for, ensuring payment is made, and moving into housin Provides oversight and direction for street outreach and case management team Housing based case management and stabilization provider Street outreach and case management personnel.
Housing and Street Outreach peer support to provide lived-experience support Providing general administrative assistance to street outreach team. Fields all incoming calls for service and maintains all referral Oversees all BCNC operations and adherence to mission statement Coodinates all daily operations of the BCNC and direct oversight of BCNC staff Maintains all accounting records and providse statistical analysis of program accomplishments to City staf Maintains and monitors all closed circuit security footage and coordinates 24/7 site security Coordinates all meals and maintains good standing with the North County Food Bank and all local food provider Responsible for small repairs and maintenence on site and reports major repair needs to City staf Facilitates client care by assessing patient needs, evaluating treatment options, creating and executing individualized service plans, and coordinates with local partners for client ca Conducts regular check ins with assigned clients to assess individualized service plan progress and identifies housing opportunities based on client need Overall program management, oversight, and direction. Ensures program goals and grant requirements are me Leads and directs Safe Parking program activities, staff, interns, and any department volunteers. Conducts outreach to potential community partners and engages in meetings with the commun Identifies service gaps needs and collaborates with others to ensure coordination with the best resources to maximize client succes Ensures data into HMIS, CES, and internal databases and maintains data fidelity Manages and accurately tracks program colunteers and assists with program participant follow-up phone calls and documentatio Provides regular supervision to Safe Parking Case Managers and monitors and supports the quality-of-service delivery and moral of case management sta Ensures efficacy of homelessness case management and self-sufficiency service Conducts intake and assessments, develops service plans, and provides individualized resources and referrals to community programs to increase access to supportive service Landlord engagement and incentives to house PEH. $200 per PEH rented to. Additional $50,000 for contingency funds for eligible repair Flex funds for client assistances during outreach and case management, including rental of storage units for personal property storag Operating reserves for Buena Creek Navigation Center interim housing operation calculated at 10% of operating costs. Leveraged operating costs includes storage of personal property and pet accomodation for clie Flex funds for client assistances e.g. vehicle repair; driver's license, vehicle registration, insurance; move-in suppor Safe Parking leadership to drive between Vista and Main Offic Postage for clients and program staff
Helping to ensure program is fully staffed
Software that allows for streamlining of digital communication Allows program to enter information into HMIS
Staff cellphones and site Wi-Fi
Paper, ink, pens, etc.
Provides a clean environment without disease vectors
Ensuring clients are well hydrated especially during summer month Administrative trailer rent for Safe Parking Program
2 ADA and 1 standard portable restrooms and 1 handwashing station; daily servicing Telephone, internet, utilities, occupancy, insurance, F&E, office supplies for staff working from JFS offic Providing clients with a hot dinner every nigh
On-site security during all program hours
10% Total costs for administrative costs
Rapid rehousing assistance to provide financial move-in support and stabilization services. Leveraged with VEHAP for continued housing retention as necessar Financial assistance to reunify with family or friends for permanent housin Awarded CoC SuperNOFO grant for shared housing program, including roommate matching and housing stabilization suppor Funding for scholarships to pay for technical education One-time development and implementation costs for workforce and education program and partnership development with Mira Costa College to help with income and housing stabilization for clie $4.5M allocated from local funds to acquire a permanent navigation center facility. Expected to be operational by January 1, 202 Motel vouchers for diversion of individuals after losing housing but before becoming street homele 06/25/2024 C16 19 of 20
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EXHIBIT 3