cc 2024 AR 08/27 agreement with townspeople for vhipp — Vista City Council, August 27, 2024

ACTION:
____________________________
Clerk/Secretary
Department: City Manager Item No: C7
Prepared by:

Daniel Sturman, Management Analyst
Jonathan Lung, Homeless Services Program
Manager Meeting Date: August 27, 2024
Approved by:

Imelda Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: AGREEMENT WITH TOWNSPEOPLE FOR THE VISTA HOUSING INNOVATION PILOT

PROGRAM
RECOMMENDATION: Adopt City Council Resolution No. 2024- , approving an agreement with Townspeople for the Vista Housing Innovation Pilot Program.

CORRELATION TO CITY COUNCIL GOALS: Homelessness and Housing PRIOR ACTION: On June 20, 2024, the Standing Committee on Homelessness received an update on the Vista Housing Innovation Pilot Program (No Vote).

On May 28, 2024, adopted the following City Council Resolutions No. 2024-76, accepting grant funds from the Regional Task Force on Homelessness and No. 2024-77, amending the Operating Budget for Fiscal Years 2023/24 and 2024/25 (Vote: 5-0).

STATEMENT ON THE SUBJECT: On October 31, 2023, the City of Vista applied for a Super Notice of Funding Opportunity (Super NOFO) with the Regional Taskforce on Homelessness (RTFH) for a shared housing project in support of the Home Share strategy of the Strategic Plan to Address Homelessness. In January of 2024, RTFH proposed a collaboration between Townspeople and the cities of Vista and La Mesa, to maximize impact across the region. Townspeople is an organization that leads the San Diego Shared Housing Collaborative (SDSHC), a regional system that connects people experiencing homelessness with compatible housemates and rental housing. The SDSHC uses an online matching platform to help people find safe and affordable housing.

On May 7, 2024, The City of Vista received an award letter for $336,809.25 (Exhibit 3) and a subrecipient agreement was executed between the RTFH and the City of Vista (Exhibit 4).

The Vista Housing Innovation Pilot Program (VHIPP) will utilize proven strategies, including Housing First principles, shared housing, and master leasing to utilize existing market rate housing to improve affordability for Vista residents experiencing homelessness. Outcomes will be achieved through effective coordination of outreach, property owner engagement, housing navigation and placement, as well as post-move-in AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2024-146. Vote: 5-0

MEETING DATE: AUGUST 27, 2024 PAGE 2

SUBJECT: AGREEMENT WITH TOWNSPEOPLE FOR THE VISTA HOUSING INNOVATION PILOT

PROGRAM
housing stabilization services. The VHIPP serves the larger Shared Housing Collaborative granted by RTFH, a collaborative initiative between Townspeople, the City of La Mesa, and the City of Vista.

The VHIPP will facilitate shared housing arrangements by master leasing multi-bedroom housing units to maximize housing resources in the community and matching individuals to them. Shared housing creates greater affordability for households with low or very low income and allows for more unhoused people to attain housing stability. Guided by affordability and resource optimization, shared housing offers private bedrooms for personal privacy and shared common space (i.e., kitchen, living room). In addition to making rent more affordable, tenant participants also share the cost of utilities providing enhanced quality of life and increased capacity to remain housed. The VHIPP will increase capacity to build on the established network of property owners willing to participate in the shared housing system, facilitate the placement of individuals experiencing homelessness in safe, affordable, shared housing arrangements, and improve program participants' overall well-being and self-sufficiency, enhancing their potential for housing retention.

Before entering permanent housing, program clients will have access to multiple staff such as Housing Navigators, Emergency Housing Coordinators, and Housing Location and Leasing Specialists who complete assessments, help clients develop a Housing Plan, and identify interim housing while supporting them in their search for a housemate(s), as well as a home. The StarRez resident and property management platform will be utilized as the online housemate and housing match system for the VHIPP. The platform has the capability to integrate with other software such as the Homeless Management Information System (HMlS), which will serve to strengthen service coordination and eliminate the need for duplicate data entry efforts. Clients, service providers, property owners, and other stakeholders will have access to an online platform that can provide answers to general questions and responses to critical issues that do not require emergency assistance. A Leaming Management System will also be incorporated to expand access to training and development opportunities.

Once permanently housed, clients will have access to housing stability and peer support specialists who will provide or facilitate connection to services identified by the client as critical to their housing success.

Townspeople will serve a minimum of 25 Vista residents experiencing homelessness through coordinated outreach by providing emergency provisions, facilitating temporary shelter/motel placement and stays when available, and connecting unsheltered residents with appropriate services and transportation. More importantly, Townspeople will permanently house 20 Vista residents experiencing homelessness and provide housing stability case management for a minimum period of 12 months after housing placement.

This will be accomplished by master leasing multi-bedroom housing units and subleasing individual rooms to clients with an individual lease.

FISCAL IMPACT: The agreement with Townspeople to administer the VHIPP totals $326,317.13 and is available in the Homeless Services Special Department Expense account (No. 0010355.531500.HMSHR).

EXHIBITS:

1. City Council Resolution No. 2024- , approving an agreement with Townspeople for the Vista Housing Innovation Pilot Program

2. Agreement with Townspeople to administer the Vista Housing Innovation Pilot Program

3. City of Vista Award Letter for Shared Housing Collaborative

4. City of Vista Subrecipient Agreement with RTFH
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00029213 7
RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING AN AGREEMENT WITH TOWNSPEOPLE

FOR THE VISTA HOUSING INNOVATION PILOT PROGRAM
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. On October 31, 2023, the City of Vista applied for a Super Notice of Funding Opportunity with the Regional Taskforce on Homelessness (RTFH) for a shared housing project in support of the Home Share strategy of the Strategic Plan to Address Homelessness.

B. In January of 2024, RTFH proposed a collaboration between non-profit Townspeople and the Cities of Vista and La Mesa to maximize impact across the region and on May 7, 2024, the City of Vista received an award letter for $336,809.25 for its portion of the collaboration.

C. The City desires to contract with Townspeople to administer the Vista Housing Innovation Pilot Program.

2. Action.

A. The agreement with Townspeople to administer the Vista Housing Innovation Pilot Program is approved.

B. The Mayor is authorized to execute the agreement, and the City Manager is authorized to execute any amendments and related documents to the agreement.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on August 27, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20240819111859
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1

City Services (Non-Construction) (No RFP)
1 of 9
Townspeople
[72787-1]00072787 2

CONTRACT FOR SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).

1.0 THE “PARTIES”
The “City”:

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Jonathan Lung
Billing Contact: Jonathan Lung
The “Contractor”
Townspeople, a California nonprofit
corporation
2047 El Cajon Blvd.

San Diego, CA 92104
Contact: Melissa Peterman

2.0 BASIC TERMS

2.1 The “Project” for which the Services are required is described in Exhibit A.

2.2 Contractor desires to enter into this “Contract” with City for the Services.

2.3 The “Contract Ceiling Price” is $326,317.13.

3.0 CONTRACT TERM
This Contract shall be in effect from the Contract Date through June 30, 2025.

3.1 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.

4.0 SCOPE
Contractor shall perform all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, in accordance with Exhibit A. The Services shall be complete, and all work, material and services not expressly called for in the Proposal which may be necessary to carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions this Contract text and Exhibit A, this Contract text shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit A for the Services to be performed.
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EXHIBIT 2

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5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.

5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

5.5 Except as provided in Exhibit A, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any of these documents: Documents required under Exhibits A–E.

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.

8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no 08/27/2024 C7 5 of 42

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liability should any information, data, records, reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.

9.0 STANDARD OF PERFORMANCE

9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.

9.2 Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

10.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES

10.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.

10.2 Contractor represents and warrants that all design professional services, if any, shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.

10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

10.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.

10.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
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10.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this Contract. This is a continuing obligation that survives the termination of this Contract.

11.0 CIVIL RIGHTS

11.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws, and regulations hereinafter enacted.

11.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.

11.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.

11.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.

11.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.

11.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.

11.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or 08/27/2024 C7 7 of 42

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appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

12.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.

13.0 ASSIGNMENT AND SUBCONTRACTING

13.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

13.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this Contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this Contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.

14.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.

15.0 FINANCIAL RECORDS

15.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent 08/27/2024 C7 8 of 42

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required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

15.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its Representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

16.0 OWNERSHIP OF DOCUMENTS

16.1 Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, computer code, and detailed calculations developed under this contract, are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby assigns, waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services. If Contractor is providing copyrighted, proprietary materials in the performance of the Services, then the intellectual property provisions of Exhibit B shall prevail over the provisions of this section.

16.2 Contractor represents that it has secured all necessary licenses, consents or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non-infringing.

17.0 CONFIDENTIALITY

17.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.

17.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own 08/27/2024 C7 9 of 42

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employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.

18.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

19.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.

20.0 INDEMNIFICATION

20.1 Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, “Indemnitees”) harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by Indemnitees’ sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees’ active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees’ active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).

20.2 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.

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21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

22.0 SERVICE OF NOTICE

22.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.

22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

23.0 LABOR LAW COMPLIANCE
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

24.0 SURVIVAL OF COVENANTS
Contractor’s obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.

25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

28.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this 08/27/2024 C7 11 of 42

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Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.

Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

29.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.

30.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

CITY OF VISTA, a chartered municipal
corporation

By:

JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

RISK MANAGEMENT REVIEW:

DOLORES GASCON, RISK MANAGER

By:

TOWNSPEOPLE, a California nonprofit
corporation

By:

NAME/TITLE

By:

NAME/TITLE

APPROVED
Walter C. Chung
20240809084417
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EXHIBIT A

STATEMENT OF WORK
00072787 2 Exhibit A

00072787 2 Exhibit A

EXHIBIT A

STATEMENT OF WORK

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1 STATEMENT OF WORK

Term of Contract: August 27, 2024 – June 30, 2025

Agency: Townspeople

Address: 2047 El Cajon Blvd, San Diego, CA 92104

Contact Person: Melissa Peterman, Executive Director

Phone: (619) 967-7880

Project Name: Housing Innovation Pilot Program

PROJECT OBJECTIVE

The Vista Housing Innovation Pilot Program (VHIP) will utilize proven strategies, including Housing First principles, shared housing, and master leasing, to utilize existing market-rate housing to improve affordability for Vista residents experiencing homelessness. Outcomes will be achieved through effective coordination of outreach, property owner engagement, housing navigation and placement, as well as post-move-in housing stabilization services. The VHIP serves the larger Housing Innovation Pilot Program granted by the Regional Task Force on Homelessness, a collaborative initiative between Townspeople, the City of La Mesa, and the City of Vista.

SCOPE OF WORK

1. Outreach - As part of the VHIP, Townspeople will coordinate outreach with the Vista Homelessness Outreach Team(s) (Vista HOT) within city limits, including encampments.

Guided by the Housing First model and a trauma-informed approach, Townspeople will employ progressive engagement paired with a harm reduction philosophy to move individuals into housing as quickly as possible. Outreach teams will provide food, water, and/or hygiene items; facilitate the provision of temporary shelter/motel when available; and connect individuals/households to services and transportation.

2. Shared Housing - The VHIP will facilitate shared housing arrangements for program participants to maximize housing resources in the community by matching individuals to share 2- to 4-bedroom units. Shared housing creates greater affordability for households with low- or very low-income and allows for more unhoused people to attain housing stability. Guided by affordability and resource optimization, shared housing offers private bedrooms for personal privacy and shared common space (i.e., kitchen, living room). In addition to making rent more affordable, tenant participants also share the cost of utilities - providing enhanced quality of life and increased capacity to remain housed. The VHIP will increase capacity to build on the established network of property owners willing to participate in the shared housing system; facilitate the placement of individuals experiencing homelessness in safe, affordable, shared housing arrangements; and improve program participants' overall well-being and self-sufficiency, enhancing their potential for housing retention.

08/27/2024 C7 14 of 42

2 3. Master Leasing – The VHIP will establish a Master Leasing program designed to provide housing opportunities to people who may be experiencing chronic and acute needs (physical health and/or mental health) and offers a safe place to reside, increasing access to address other immediate needs. Master leasing can help reduce the 24/7 stress that comes with living on the streets and provides unsheltered community members with the opportunity to be in a safe place from which to prioritize seeking medical care.

4. Stabilization - Before entering permanent housing, program participants will have access to multiple staff such as Housing Navigators, Emergency Housing Coordinators, and Housing Location and Leasing Specialists, who complete assessments, help participants develop a Housing Plan, and identify interim housing while supporting them in their search for a housemate(s), as well as a home. Once permanently housed, participants will have access to housing stability specialists who will provide or facilitate connection to services identified by the participant as critical to their housing success.

5. Property Owner and Stakeholder Engagement- Cultivation of mutually beneficial relationships that result in participants renting multi-bedroom housing units. Working with existing property owner engagement programs in the region, VHIP staff will integrate the shared housing system into their policies and workflows, granting shared housing staff and program participants access to incentive programs, financial assistance, and housing location/liaison staff. Leveraging existing resources in the community will allow the VHIP to allocate funds to previously underfunded and/or unfunded interventions and support.

6. Strategic Messaging - Using intentional language to avoid inherent bias, VHIP staff will reach out to influential community members and potential opponents early in the process to build relationships with allies who might help preemptively engender goodwill.

7. Training & Development - In furtherance of the Strategic Plan to Address Homelessness’ goal to ensure incidents of homelessness are rare, brief, and non-recurring, the VHIP program plans to equip staff with the knowledge and abilities needed to support program participants with the necessary skills to live successfully on their own or with housemates.

The VHIP will engage highly qualified experts and an online learning management system to develop and deliver training to staff, community partners, project stakeholders, and participants. Training courses will focus on areas including Fair Housing, Motivational Interviewing, Trauma-Informed Care, conflict mediation, tenant rights, living well with others, cultural competency, Mental Health First Aid, and more. Training will be offered and advertised to interested parties.

8. Platform, Technology, and Equipment - The StarRez platform will be utilized as the online housemate and housing match system for the VHIP. The platform has the capability to integrate with other software such as HMlS, which can serve to strengthen service coordination and eliminate the need for duplicate data entry efforts. Participants, service providers, property owners, and other stakeholders will have access to an AI Chatbot that can answer general questions and respond to critical issues that do not require emergency assistance. A learning management system will also be incorporated to expand access to training and development opportunities.

9. Flexible Funding - To help individuals and families exit homelessness more quickly and 08/27/2024 C7 15 of 42

3 secure quality housing within their budget, the VHIP will employ a Flexible Funding Pool.

This pool will help mitigate the high costs associated with securing permanent housing and allow participants to overcome financial barriers to housing.

a. Eligible costs for flexible funds include:
i. Temporary, short-term motel stay
ii. Housing Fair/Roommate Matching Events
iii. Household essentials (Bedding, cookware, etc.)
iv. Move-in (security deposit, furnishings, landlord incentives, etc.) v. Moving costs & utility set-up
vi. Stabilization supports (groceries, hygiene, etc.)
vii. Specialized assistance (e.g. ADA needs)
viii. Temporary rental assistance

PERFORMANCE MEASURES

1. By the end of the contract, Townspeople will serve a minimum of 25 Vista residents experiencing homelessness through outreach by providing food, water, and/or hygiene items; facilitating temporary shelter/motel placement and stays when available and needed; and connecting unsheltered residents with appropriate services and transportation.

2. By the end of the contract, Townspeople will permanently house 20 Vista residents experiencing homelessness and provide housed participant information to designated City staff to continue housing retention assessments after contract expiration as necessary.

REPORTING AND OTHER REQUIREMENTS

1. Submit performance reports monthly by the 15th day of the month following the end of the reporting month. The format of reporting forms will be determined by the City and may be revised from time to time. Monthly reporting metrics to be included, but not limited to:
a. Total number of individuals engaged during outreach
b. Total number of individuals referred from other programs and referring program name
c. Total number of landlords engaged and composition of housing unit and cost d. Number and details of housemate matches made during the reporting month e. Number and details of housing placements during the reporting month

2. Submit expenditure reports and reimbursement requests monthly, by the 15th day of the month following the end of the expenditure period. All charges and backup documentation pertaining to this contract must be submitted on a single invoice each month.

3. Attend public and private meetings as requested by City staff, including the monthly Standing Committee on Homelessness and Vista Service Providers Working Group.

4. Ensure program/agency information is included on 211 San Diego.

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4 COST OF SERVICES

Payment for services will be paid on a reimbursement basis according to the following line-item budget.

Personnel Expenses Total Narrative
Salaries and Wages $ 82,500.00 1.0 FTE Housing Navigator; .5 FTE Outreach Benefits, Taxes and
Insurance $ 22,275.00 27% rate of benefits et. al Personnel Sub-Total $ 104,775.00

Operating Expenses
Travel and Meeting
Expenses $ 3,700.00 $0.67/mile 2024 federal reimbursement rate Office Supplies/Equipment $ 3,350.00 Essential office supplies, cell phones, laptop computer for staff
Professional Services $ 3,000.00
Staff training Including evidence-based and cultural
competence training on LGBTQ+, conflict mediation, trauma informed care, motivational interviewing, tenant's rights, fair housing, and other related trainings. Subcontracted
communications support and website maintenance are also included, as well as a consulting stipend for lived expertise on the Advisory Committee from a local Vista resident.

Insurance $ 6,000.00 Estimated costs related to liability insurance policy premiums Operating Sub-total $ 16,050.00

Program Expenses
Short-term Rental
Assistance and Flex Funds $ 195,000.00
Flexible funding to support participants to obtain and maintain permanent housing (e.g. rental subsidies, security deposit, application fees, move-in kits, furnishings, etc.)
Program Sub-Total $ 195,000.00

Total Expenses $ 315,825.00
Administrative $ 10,492.13
Grand total $ 326,317.13

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EXHIBIT B

NOT APPLICABLE TO THIS CONTRACT
00072787 2 Exhibit B

00072787 2 Exhibit B

EXHIBIT B

NOT APPLICABLE TO THIS CONTRACT

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00072787 2 Exhibit C, Page 1 of 3

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 08/27/2024 C7 19 of 42

00072787 2 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 08/27/2024 C7 20 of 42

00072787 2 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

08/27/2024 C7 21 of 42

00072787 2 Exhibit D

AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]

NOT APPLICABLE TO THIS CONTRACT

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00072787 2 Exhibit E

EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. State of California grant conditions, as attached.

2. Federal grant conditions, as attached.

3. Other conditions, as attached.

08/27/2024 C7 23 of 42

May 7, 2024
John Conley
City Manager
City of Vista
200 Civic Center Dr.

Vista, CA 92084
Re: Housing Innovation Pilot Award Letter
Dear John Conley,
The Regional Task Force on Homelessness (RTFH) is pleased to award City of Vista funding for the Housing Innovation pilot program in the amount of $336,809.25. This project is a collaborative partnership between City of Vista, City of La Mesa and Townspeople. The funding will require a collaborative MOU of the partnership.

Your contract is forthcoming and we will get this to you as soon as possible. Upon receipt of the contract, please review for the full terms and conditions of the grant award.

RTFH supports the critical work of the City of Vista in providing persons who are currently experiencing homelessness with shelter and wrap-around services to focus on permanent housing and long-term stability. We look forward to our continued partnership in making homelessness in San Diego rare, brief, and non-recurring.

If you have any questions or need any assistance, please feel free to contact the Grants & Contracts Manager, Susan Kim at [email protected].

In Partnership,
Lahela Mattox
Chief Operating Officer
Regional Task Force on Homelessness
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EXHIBIT 3

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1 STATEMENT OF WORK
Term of Contract: August 27, 2024 – June 30, 2025
Agency: Townspeople
Address: 2047 El Cajon Blvd, San Diego, CA 92104
Contact Person: Melissa Peterman, Executive Director
Phone: (619)967-7880
Project Name: Housing Innovation Pilot Program

PROJECT OBJECTIVE
The Vista Housing Innovation Pilot Program (VHIPP) will utilize proven strategies, including Housing First principles, shared housing, and master leasing, to utilize existing market-rate housing to improve affordability for Vista residents experiencing homelessness. Outcomes will be achieved through effective coordination of outreach, property owner engagement, housing navigation and placement, as well as post-move-in housing stabilization services. The VHIPP serves the larger Housing Innovation Pilot Program granted by the Regional Task Force on Homelessness, a collaborative initiative between Townspeople, the City of La Mesa, and the City of Vista.

SCOPE OF WORK

1. Outreach - As part of the VHIPP, Townspeople will coordinate outreach with the Vista Homelessness Outreach Team(s) (Vista HOT) within city limits, including encampments.

2.Shared Housing - The VHIPP will facilitate shared housing arrangements for program participants to maximize housing resources in the community by matching individuals to share 2- to 4 -bedroom units. Shared housing creates greater affordability for households with low- or very low-income and allows for more unhoused people to attain housing stability. Guided by affordability and resource optimization, shared housing offers private bedrooms for personal privacy and shared common space (i.e., kitchen, living room). In addition to making rent more affordable, tenant participants also share the cost of utilities - providing enhanced quality of life and increased capacity to remain housed. The VHIPP will increase capacity to build on the established network of property owners willing to participate in the shared housing system; facilitate the placement of individuals experiencing homelessness in safe, affordable, shared housing arrangements; and improve program participants' overall well-being and self-sufficiency, enhancing their potential for housing retention.

ADD TO PACKET

2 3. Master Leasing – The VHIPP will establish a Master Leasing program designed to provide housing opportunities to people who may be experiencing chronic and acute needs (physical health and/or mental health) and offers a safe place to reside, increasing access to address other immediate needs. Master leasing can help reduce the 24/7 stress that comes with living on the streets and provides unsheltered community members with the opportunity to be in a safe place from which to prioritize seeking medical care.

5. Property Owner and Stakeholder Engagement- Cultivation of mutually beneficial relationships that result in participants renting multi-bedroom housing units. Working with existing property owner engagement programs in the region, VHIPP staff will integrate the shared housing system into their policies and workflows, granting shared housing staff and program participants access to incentive programs, financial assistance, and housing location/liaison staff. Leveraging existing resources in the community will allow the VHIPP to allocate funds to previously underfunded and/or unfunded interventions and support.

6. Strategic Messaging - Using intentional language to avoid inherent bias, VHIPP staff will reach out to influential community members and potential opponents early in the process to build relationships with allies who might help preemptively engender goodwill.

7. Training & Development - In furtherance of the Strategic Plan to Address Homelessness’ goal to ensure incidents of homelessness are rare, brief, and non-recurring, the VHIPP program plans to equip staff with the knowledge and abilities needed to support program participants with the necessary skills to live successfully on their own or with housemates.

The VHIPP will engage highly qualified experts and an online learning management system to develop and deliver training to staff, community partners, project stakeholders, and participants. Training courses will focus on areas including Fair Housing, Motivational Interviewing, Traum a-Informed Care, conflict mediation, tenant rights, living well with others, cultural competency, Mental Health First Aid, and more. Training will be offered and advertised to interested parties.

8. Platform, Technology, and Equipment - The StarRez platform will be utilized as the online housemate and housing match system for the VHIPP. The platform has the capability to integrate with other software such as HMlS, which can serve to strengthen service coordination and eliminate the need for duplicate data entry efforts. Participants, service providers, property owners, and other stakeholders will have access to an AI Chatbot that can answer general questions and respond to critical issues that do not require emergency assistance. A learning management system will also be incorporated to expand access to training and development opportunities.

9. Flexible Funding - To help individuals and families exit homelessness more quickly and C7

3 secure quality housing within their budget, the VHIPP will employ a Flexible Funding Pool.

This pool will help mitigate the high costs associated with securing permanent housing and allow participants to overcome financial barriers to housing.

PERFORMANCE MEASURES

REPORTING AND OTHER REQUIREMENTS

3. Attend public and private meetings as requested by City staff, including the monthly Standing Committee on Homelessness and Vista Service Providers Working Group.

4. Ensure program/agency information is included on 211 San Diego.

4 COST OF SERVICES

Payment for services will be paid on a reimbursement basis according to the following line-item budget.

Insurance $ 6,000.00 Estimated costs related to liability insurance policy premiums Operating Sub-total $ 16,050.00

Program Expenses
Short-term Rental
Assistance and Flex Funds $ 201,263.50
Flexible funding to support participants to obtain and maintain permanent housing (e.g. rental subsidies, security deposit, application fees, move-in kits, furnishings, etc.)
Program Sub-Total $ 201,263.50

Total Expenses $ 322,088.50
Administrative $ 4,228.63
Grand total $ 326,317.13

Vista City CouncilAugust 27, 2024

Vista City Council
August 27, 2024