Vista City Council
August 27, 2024

ACTION:
____________________________
Clerk/Secretary
Department: Engineering Item No: C8
Prepared by:

Steven Nowak, Principal Engineer
Erin Adams, Admin. Programs Manager Meeting Date: August 27, 2024 Approved by:

Greg Mayer, Engineering Director
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: CIP 8381 & 8382 SEWER CAPACITY UPGRADES – AWARD OF DESIGN CONTRACT RECOMMENDATION:

1. Adopt City Council Resolution No. 2024- , awarding a contract to REC Consultants, Inc. for professional engineering design services for sewer capacity improvements (CIP Nos. 8381 & 8382).

2.Adopt City Council Resolution No. 2024- , amending the Capital Project Budget for Fiscal Years 2024/25 and 2025/26.

CORRELATION TO CITY COUNCIL GOALS: Routine operational item not corresponding to a specific City Council goal.

PRIOR ACTION: On June 11, 2024, adopted City Council Resolution No. 2024-86, adopting a Capital Project Budget for Fiscal Years 2024/25 and 2025/26 (Vote: 5-0).

STATEMENT ON THE SUBJECT: In August 2017, the City of Vista and Buena Sanitation District adopted a Sewer Master Plan (SMP) update prepared by HDR Engineering, Inc. The SMP update includes hydraulic modelling results of the entire collection system and identified pipe segments with capacity deficiencies in both the existing peak wet weather and build-out peak wet weather conditions, including the two areas that are the subject of this design contract. The design consultant will provide two complete sets of construction bid documents to allow the projects to be bid for construction independently or together at the City’s discretion.

Project CIP 8381 is the continuation of a previously constructed capacity project that replaced and upsized sewer infrastructure to the east along W. Vista Way. The project will connect to the previously constructed improvements at W. Vista Way at Nettleton Road and will continue to the south across (under) the SR-78 freeway, through Hacienda Drive, and extend south on Via Centre. The capacity analysis of the approximate 625-foot existing 10” and 12” sewer mains show a potential for surcharge in existing peak wet weather high flow conditions. Due to the depth of sewer mains and complexity of crossing a major freeway, it is anticipated this project will require a trenchless method of construction to cross the freeway and permitting through CalTrans.

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2024-147.

Vote: 5-0; 2) City Council Resolution No. 2024-148. Vote: 5-0

MEETING DATE: AUGUST 27, 2024 PAGE 2

SUBJECT: CIP 8381 & 8382 SEWER CAPACITY UPGRADES – AWARD OF DESIGN CONTRACT Project CIP 8382 is located at South Santa Fe Avenue/Civic Center Drive and includes the upsizing of an 8” sewer main with an existing known capacity concern within the intersection of South Santa Fe Avenue and Civic Center Drive. This existing segment of pipe is concrete encased as it traverses under a large concrete box culvert. Additionally, the project will upsize an approximately 715-foot segment of 8” sewer main to the east that is anticipated to have a capacity concern in the future. Due to private property and easement concerns, this section of pipe will likely be relocated within the South Santa Fe Avenue right-of- way, depending on utility conflicts.

On June 10, 2024, staff issued a request for proposals (RFP) for professional engineering design services for sewer capacity improvements (CIP Nos. 8381 & 8382). The RFP was posted on the City of Vista’s website and the City’s electronic procurement portal, OpenGov. The following firm responded to the RFP:

Firm Office Location
REC Consultants, Inc. San Diego, CA

The proposal was evaluated by staff and ranked based upon predetermined criteria including project understanding, experience and knowledge of local wastewater collection system. Based on staff’s evaluation of the RFP response, staff recommend the selection of REC Consultants, Inc. to provide professional engineering design services for sewer capacity improvements (CIP Nos. 8381 & 8382)

FISCAL IMPACT: The contract has a ceiling of $238,490 over a two-year term with an option to extend it up to an additional two years. Approval of this staff recommendation will also amend the Capital Project Budget by appropriating $45,000 to CIPs 8381 and 8382 from Sewer Fund Balance to fully fund the design contract with REC Consultants, Inc.

EXHIBITS:

1. City Council Resolution No. 2024- , awarding a contract to REC Consultants, Inc. for professional engineering design services for sewer capacity improvements (CIP Nos. 8381 & 8382)

2. City Council Resolution No. 2024- , amending the Capital Project Budget for Fiscal Years 2024/25 and 2025/26

3. Contract with REC Consultants, Inc.

08/27/2024 C8 2 of 201

00029213 7
RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, AWARDING A CONTRACT TO REC CONSULTANTS, INC. FOR PROFESSIONAL ENGINEERING DESIGN SERVICES FOR SEWER CAPACITY IMPROVEMENTS (CIP NOS. 8381 & 8382)
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. Pursuant to section 3.08.060 of the Vista Municipal Code, a request for proposals (RFP) was issued on June 10, 2024 for professional engineering design services for sewer capacity improvements (CIP Nos. 8381 & 8382).

B. One proposal was submitted in response to the RFP and was evaluated based upon the predetermined set of criteria in the RFP.

C. Staff recommends the selection of REC Consultants, Inc. to provide professional engineering design services for sewer capacity improvements (CIP Nos. 8381 & 8382).

2. Action.

A. The contract between the City of Vista and REC Consultants, Inc. for professional engineering design services for sewer capacity improvements (CIP Nos. 8381 & 8382) is approved, and they Mayor is authorized to execute the contract.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on August 27, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20240814145403
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
08/27/2024 C8 3 of 201
EXHIBIT 1

00029213 7
RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, AMENDING THE CAPITAL PROJECT BUDGET FOR FISCAL YEARS 2024/25 AND 2025/26
The City Council of the City of Vista does resolve as follows:

1.Findings. The City Council hereby finds and declares the following:

A.On June 28, 2022, the City Council adopted Resolution 2022-108 approving the Six-Year Capital Improvement Program, the Capital Project Budget for Fiscal Years 2022/23 and 2023/24, and authorizing appropriations for Fiscal Years 2022/23 and 2023/24 capital projects.

B.The City Council desires to amend the Capital Project Budget at this time to reflect changed circumstances.

2.Action.

A.The Capital Project Budget for Fiscal Years 2024/25 and 2025/26 is amended as set forth in Exhibit A.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on August 27, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

JOHN FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
08/27/2024 C8 4 of 201
EXHIBIT 2

RESOLUTION NO. 2024-

CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 1 EXHIBIT A

1. Account Number Account Description Increase Decrease 5030000.310410 Fund Balance 45,000$
5036620.578999.8381 Source Appropriation 25,000$
5036620.578999.8382 Source Appropriation 20,000$
Appropriations are hereby made to fund CIP 8381 & 8382 Sewer Capacity Upgrades. 08/27/2024 C8 5 of 201

Professional Services (Non-Construction) (RFP)(NPW)
1 of 9
REC CONSULTANTS, INC.
[51960-2] 00051960 44870-4800-2259, v. 2

CONTRACT FOR PROFESSIONAL ENGINEERING DESIGN SERVICES
FOR SEWER CAPACITY IMPROVEMENTS (CIP NOS. 8381 AND 8382) THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).

1.0 THE “PARTIES”
The “City”:

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Steven Nowak
Billing Contact: Erin Adams
The “Contractor”
REC CONSULTANTS, INC., a California
corporation
2970 Fifth Avenue, Suite 340
San Diego, CA 92103
Contact: MJ Hernandez

2.0 BASIC TERMS

2.1 The “Services” to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.

2.2 The “Required License” for the Services is: California Professional Civil Engineer.

2.3 Contractor, an entity holding the Required License, desires to enter into this “Contract” with City for the Services.

2.4 The “Project” for which the Services are required is described in Exhibit A.

2.5 Contractor has submitted to City a Proposal to perform the Services dated July 7, 2024 (“Exhibit B”).

2.6 The “Contract Ceiling Price” is: $238,490.

2.7 Any references in Exhibit A or Exhibit B to “Consultant” shall mean Contractor for the purposes of this Contract.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for 24 calendar months (“Term”) from the Contract Date. The Term may be extended at the City’s option for an additional 24 months, in increments of City’s choice, for a maximum Term of 48 months from the Contract Date.

3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to 08/27/2024 C8 6 of 201
EXHIBIT 3

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the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.

4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work, or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.

5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.

5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract. 08/27/2024 C8 7 of 201

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6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications, and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A–E.

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.

8.0 STANDARD OF PERFORMANCE

8.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.

8.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

9.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES

9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.

9.2 Contractor represents and warrants that all professional services required under this Contract shall be provided by a person or persons duly licensed by the State of California to provide those types of services.

9.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.

08/27/2024 C8 8 of 201

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9.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.

9.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.

10.0 CIVIL RIGHTS

10.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.

10.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.

10.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.

10.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.

10.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.

10.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.

10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend, and hold harmless City, and its directors, officers, employees, and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, 08/27/2024 C8 9 of 201

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including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee, or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

11.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.

12.0 ASSIGNMENT AND SUBCONSULTING

12.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

12.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.

13.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations. 08/27/2024 C8 10 of 201

Professional Services (Non-Construction) (RFP)(NPW) 6 of 9 REC CONSULTANTS, INC. [51960-2] 00051960 44870-4800-2259, v. 2

14.0 FINANCIAL RECORDS

14.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

15.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.

16.0 CONFIDENTIALITY

16.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.

16.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City, or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.

16.3 Contractor’s obligations under this paragraph shall survive the termination of this Contract.
08/27/2024 C8 11 of 201

Professional Services (Non-Construction) (RFP)(NPW) 7 of 9 REC CONSULTANTS, INC. [51960-2] 00051960 44870-4800-2259, v. 2

17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

18.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.

19.0 DUTY OF INDEMNIFICATION

19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and (2) indemnify City, and its directors, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution (“Duty of Indemnification”). Contractor’s obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.

19.2 The review, acceptance or approval of Contractor’s work or work product by any indemnified party shall not affect, relieve, or reduce Contractor’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.

The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

19.3 Contractor’s costs of defense shall not exceed Contractor’s proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.
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20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

21.0 SERVICE OF NOTICE

21.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.

21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

24.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

25.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.

Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

26.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding 08/27/2024 C8 13 of 201

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between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.

[Continued on page 9.]

27.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

“City”

CITY OF VISTA, a chartered municipal
corporation

By:

JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

RISK MANAGEMENT REVIEW:

DOLORES GASCON, RISK MANAGER

By:

APPROVED
Amanda L. Guy
20240726155041

“Contractor”

REC CONSULTANTS, INC., a California
corporation

By:

Name/Title

By:

Name/Title

08/27/2024 C8 14 of 201

00051960 4 Exhibit A
4870-4800-2259, v. 2

EXHIBIT A

REQUEST FOR PROPOSALS
08/27/2024 C8 15 of 201

REQUEST FOR PROPOSALS (RFP)

FOR PROFESSIONAL ENGINEERING DESIGN SERVICES
FOR

SEWER CAPACITY IMPROVEMENTS
CIP 8381 – VIA CENTRE @ HACIENDA DR. & W. VISTA WAY
AND
CIP 8382 – S. SANTA FE AVE. & CIVIC CENTER DR.

Issue Date: June 10, 2024
Submittal Deadline: July 9, 2024 at 2:00PM
08/27/2024 C8 16 of 201

REQUEST FOR PROPOSALS

CIP 8381 – VIA CENTRE AND CIP 8382 – S. SANTA FE AVE

I. INTRODUCTION

The City of Vista is soliciting proposals from qualified professional engineering firms (Consultant) to provide design surveying, geotechnical investigation, engineering design, permitting, and a complete set of design drawings, specifications, and cost estimates for two sewer capacity improvement projects in the City of Vista. CIP 8381 is to upsize an approx. 685’ long sewer located on West Vista Way, crossing CA SR-78 to Hacienda Dr., and continuing through Via Centre. CIP 8382 is to upsize and/or relocate an approx. 750’ long sewer located on South Santa Fe Ave. at the intersection of Civic Center Drive.

This RFP includes a description of the proposal requirements, criteria for selection, and the scope of services to be provided by the Consultant.

All interested firms must have sufficient, readily available resources in the form of trained personnel, support services, specialized subconsultants, and financial resources to carry out the work without delay or shortcomings.

All Consultants must create an account on the City’s Electronic Bidding System, OpenGov Procurement to submit a proposal. Consultants can register using the ‘Sign Up’ link at the top of the page at:

https://procurement.opengov.com/portal/cityofvista

Once registered, Consultants must download this solicitation in order to appear on the Bidder’s List as a “Prospective Bidder.” Consultants that fail to specifically download this solicitation will not appear on the Bidders’ List and will be unable to participate or be considered for this RFP. See further instructions related to OpenGov Procurement under Section VIII (Proposal), below.

The Consultant and all subconsultants shall have a City of Vista Business License prior to award of contract. Business licenses can be obtained at www.vistabl.com . A City of Vista Business License is not required to propose on this request for proposals.

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II. BACKGROUND AND PROJECT DESCRIPTION

The City of Vista owns and operates over 215 miles of sewer collection pipelines and one small capacity pump station, the Raceway Pump Station. The City of Vista and the City of Carlsbad jointly own and operate two additional large capacity pump stations (Agua Hedionda and Buena Vista Pump Stations) and associated pipelines. The Buena Sanitation City, which is an entity of the City, owns and operates 101 miles of sewer collection pipelines and one large capacity pump station. The City and District have interagency flow agreements with the City of Carlsbad, the City of Oceanside, the City of San Marcos, and the Vallecitos Water City.

In August 2017, the City of Vista and Buena Sanitation District adopted a Sewer Master Plan (SMP) update prepared by HDR Engineering, Inc. The SMP update includes hydraulic modelling results of the entire collection system and identified pipe segments with capacity deficiencies in both the existing peak wet weather and build-out peak wet weather conditions, including the two areas that are the subject of this Request for Proposals.

Project CIP 8381 - Via Centre is the continuation of a previously constructed capacity project that replaced and upsized sewer infrastructure to the east along W. Vista Way.

The project will connect to the previously constructed improvements at W. Vista Way at Nettleton Rd. and will continue to the south across (under) the SR-78 freeway, through Hacienda Dr., and extend south on Via Centre. The capacity analysis of the approx. 625’ existing 10” and 12” sewer mains show a potential for surcharge in existing peak wet weather high flow conditions. D to the depth of sewer mains and complexity of crossing a major freeway, it is anticipated this project will require a trenchless method of construction to cross the freeway and permitting through CalTrans.

Attachment “A” contains a vicinity map of CIP 8381 and identifies the sewer infrastructure in question.

Project CIP 8382 – S. Santa Fe Ave./Civic Center Dr. includes the upsizing of an 8” sewer main with an existing known capacity concern within the intersection of South Santa Fe Ave and Civic Center Drive. This existing segment of pipe is concrete encased as it traverses under a large concrete box culvert. Additionally, the project will upsize an approx. 715’ segment of 8” sewer main to the east that is anticipated to have a capacity concern in the future. Due to private property and easement concerns this section of pipe may need to be relocated within the S. Santa Fe Ave. right-of-way, depending on utility conflicts.

Attachment “B” contains a vicinity map of CIP 8382 and identifies the sewer infrastructure in question.

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III. PROPOSED SCOPE OF SERVICES

The scope of services includes preparation of a two separate sets (one for 8381 and one for 8382) of Preliminary Design Report (PDR), final plans, specifications and engineering estimate (PS&E) package, bid support, construction support, and record drawings. The design will include the following elements:

1. Evaluate provided flows and properly size and slope the proposed sewer mains. Evaluate hydraulic capacity of adjacent sewer mains and recommend additional improvements if necessary.

2. Closed Circuit Television (CCTV) of existing sewer segments requiring upsize. When possible, CCTV to be completed at night during low flow and low traffic periods. CCTV shall be conducted in accordance with NASSCO PACP standards. The primary objective of the CCTV investigation is to identify existing connections and any urgent deficiencies that may exist.

Provide a digital copy that is compatible with WinCanVX.

3. Verify existing utilities including requesting utility records from utility owners, utility plotting and preparing an additional utility investigation/pothole recommendation plan.

4. Geotechnical investigation and report as necessary to adequately characterize soil characteristics along trench alignment and to design shoring.

5. Evaluate the project alignment and modify the alignment as necessary to reduce construction costs while providing clearance from existing utilities, adequate access and reduced impacts to traffic, environmentally sensitive areas, and the community during construction.

6. Evaluate crossing SR-78 at CIP 8131 and the box culvert at CIP 8382 considering a trenchless design to successfully complete the sewer main upgrade.

7. Provide all external agency permitting including but not limited to a CalTrans encroachment permit for the proposed freeway crossing.

8. Provide engineering support for preparation of environmental permit applications, and the appropriate CEQA document including:
a. Detailed project description including history of existing pipeline, total length of pipeline to be replaced, construction methodology (i.e. open trench vs. trenchless vs. conventional cut and cover in parallel, etc.). b. Site plan depicting pipeline alignment, construction disturbance area (both temporary and permanent), and staging areas.
c. Construction schedule (start and end dates, and construction phases and duration of each phase - if applicable).
d. Other construction details (maximum feet of pipeline to be installed per day; maximum trench width/depth; total cubic yards of soil to be excavated; cubic yards of soil to be exported vs. reused on-site to backfill trench areas; total acreage to be graded; estimated number of 08/27/2024 C8 19 of 201

daily worker vehicle trips; maximum number of daily heavy truck trips (both directions); duration of sewer bypass pumping.
e. List of anticipated construction equipment and horsepower.

9. Prepare an erosion control plan for each project footprint consistent with City of Vista and state guidelines. Complete City of Vista Stormwater Checklist.

10. Identify and provide services required to prepare a PDR and final design including plans, specifications, and cost estimate suitable for competitive bidding.

Task 1 – Preliminary Design Report (PDR)

A. The Consultant shall review available documents to build upon for the development of the design.

B. Preliminary Studies. The Consultant shall conduct and evaluate additional studies as required to complete the design. These studies may include:

a. Additional utility research;
b. Utility potholing (include a $20,000 potholing allowance); Potholing will only occur in the City of Vista right-of-way which will require a no-fee permit from the City c. Additional physical surveys;
d. CCTV of existing sewer
e. Geotechnical investigations; and
f. Groundwater investigations.
g. Evaluation of trenchless technologies

C. Predesign Meetings. The Consultant shall plan and conduct three (3) meetings in the predesign phase. The consultant shall prepare the agenda and minutes for each meeting.

Meeting #1 – Kick Off Meeting: Plan and conduct a Kickoff Meeting outlining project goals, identifying points of contact, identifying project deliverables and schedule and strategizing a successful approach to the project.

Meeting #2 – Mid-Point Workshop: A mid-point meeting shall also be conducted to discuss project progress with the City. Consultant shall be prepared to review key design issues and summarize project progress.

Meeting #3 – PDR Presentation: Consultant shall conduct a meeting to discuss and present the results of the preliminary design efforts. A draft Basis of Design Memorandum and PDR should be submitted at least five (5) days prior to and discussed at this meeting.

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D. Basis of Design (BOD) Memorandum. The Consultant shall prepare a technical memorandum identifying the detailed approach of the design including hydraulic calculations for pipeline sizing and discussion of velocity and depth to diameter ratio for various flow rates. Include references to preliminary studies completed by the Consultant. Identify the anticipated alignment, approach to environmentally sensitive habitat avoidance, approach to trenchless sewer installation, community impacts and any other relevant technical issues. A draft shall be submitted at least five (5) days before the PDR Presentation meeting.

The draft and final PDR with the BOD shall be delivered as an electronic PDF and Microsoft Word format copy for each of the projects.

Task 2 – 30% Design

A. 30% Horizontal Alignment Drawings. The Consultant shall prepare a horizontal alignment plan including, delineation of environmentally sensitive areas, existing easements, existing utilities, proposed manhole locations and trenchless pit locations with footprint based on updated physical survey and utility plotting.

B. 30% Mid-Point Design Workshop. A mid-point meeting shall also be conducted to discuss project progress with the City. Consultant shall be prepared to review key design issues and summarize project progress.

C. 30% Review Meeting. The Consultant shall attend one (1) review meeting following the submission of the 30% design. The Consultant shall provide an agenda and minutes of the meeting.

The 30% design submittal shall include one electronic PDF copy of each of the project plans.

Task 3 – 60% Design

A. 60% Vertical Alignment Drawings. The Consultant shall prepare a vertical alignment plan including, depth, sensitive areas, existing easements, existing utilities, proposed manhole locations, details, trenchless pit locations with footprint based on updated physical survey and utility plotting, and proposed easements. The 60% shall incorporate comments from the City during the 30% design phase.

B. 60% Mid-Point Design Workshop. A mid-point meeting shall also be conducted to discuss project progress with the City. Consultant shall be prepared to review key design issues, summarize project progress, proposed easements, coordination issues, environmental constraints, and discuss a bidding strategy. 08/27/2024 C8 21 of 201

C.60% Review Meeting. The Consultant shall attend one (1) review meeting following the submission of the 60% design. The Consultant shall provide an agenda and minutes of the meeting.

The 60% design submittal shall include one electronic PDF copy of each of the project plans and an AutoCAD file of the proposed alignment with all existing and required easements delineated.

Task 4 – 90% Design
A.90% Design Drawings. The Consultant shall prepare 90% complete design drawings, including all design calculations.

B.90% Specifications. The Consultant shall prepare 90% complete specifications based on the specifications provided. They shall include “Supplementary General Provisions”, “Supplementary Technical Provisions”, “Bid Schedule”, and “Description of Bid Items” to supplement the GREENBOOK. CSI format is acceptable where applicable.

Identify special Appendices that may be included.

C.90% Construction Cost Estimate. The Consultant shall prepare a construction cost estimate for the project work.

D.90% Review Meeting. The Consultant shall attend one (1) review meeting following the submission of the 90% design. The Consultant shall provide an agenda and minutes of the meeting.

The 90% design submittal shall include one electronic PDF copy of each of the project plans, specifications, and cost estimate, and an AutoCAD file of the proposed plans.

Task 5 – Final Design
A. Draft Final Submittal. A draft submittal shall include completely finished, full size, black line, signed prints, and PDF copy of same for each project. The specifications shall be completely finished, including “boiler plate” materials using City’s most current template, and delivered as a completed PDF with appendices. The Consultant’s estimate of probable construction cost shall be included. The final calculation package shall be included. Any other work products from the Consultant should be included in the submittal including final CAD plans.

The draft final design submittal shall include PDF, Word, and CAD copy of materials. 08/27/2024 C8 22 of 201

B.Review Meeting. The Consultant shall attend one (1) review meeting following the submission of the Draft Final Submittal to the City.

C.Final Submittal. Following the review meeting, the Consultant shall make any corrections identified by the City or other reviewing agencies. Consultant shall obtain the required signatures from reviewers on the original mylars.

The final submittal of the signed drawings and specifications shall be provided in PDF and in CAD format and specifications in PDF and Microsoft Word electronic format.

Task 6 – Bid Support
A. Pre-Bid Meeting. The Consultant shall attend the Pre-Bid Meeting (for each project if bid separately) and record and respond to technical questions from bidders for each project. An addendum identifying attendees of the Pre-Bid Meeting and responses to questions shall be prepared by the Consultant.

The Consultant shall also respond to other technical questions from bidders during the bidding process to be included in the addenda or issued as clarifications to bidders.

B.Prepare Addenda. The Consultant shall prepare up to two (2) addenda per project..

C.Prepare Conformed Set. Consultant shall prepare a conformed set of plans specifications taking into account the addenda prepared for each project. Consultant shall provide five (5) sets of full size plans, five (5) sets of half-size plans, five (5) specifications, and PDFs of plans and specifications for each project.

Task 7 – Construction Administration
A.Pre-Construction Meeting. For each project, the Consultant shall attend the Pre- Construction Meeting and answer any technical questions from the Contractor. The Consultant shall prepare meeting minutes for the design elements of the Pre- Construction Meeting.

B.Respond to Requests for Information (RFI). The Consultant shall answer RFIs from the Contractor within seven (7) calendar days during the construction period.

C. Submittal Review. For each project, the Consultant shall review up to ten (10) technical submittals related to their design. The Consultant shall respond to all submittals within seven (7) calendar days.
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D. Progress Meetings. The Consultant shall attend up to four (4) progress meetings during construction as identified by the City for each project.

E. Change Order Assistance. The Consultant shall review change orders and change order requests as it pertains to the Consultant’s technical design.

F. Record Drawings. The Consultant shall prepare record drawings from redline markups made during construction by the construction contractor for each project.

Consultant shall submit record drawings electronically (native format and PDF).

IV. CITY RESPONSIBILITIES
The City will be responsible for the following:

1. Furnish Data: Furnish all reasonably available records and information, including reports, as-built plans, photos, correspondence, etc.

2. Staff Support: Provide staff support and time as required and agreed to in advance of the study.

3. Process and respond to requests to the City.

4. Provide contact information for both internal staff and external stakeholders if applicable.

5. Review submittals from the Consultant in a timely manner.

V. COORDINATION
Coordination with the City, other Consultants, property owners, and other involved stakeholders may be required.

The City will decide the manner in which the project coordination is undertaken. At the City’s option, coordination efforts may be performed by the Consultant’s direct contact, by the Consultant acting though the City or by the City only. When coordination efforts require agreement, such agreement shall be coordinated through the City.

VI. PROJECT PROGRESS
The Contract shall begin upon approval by the City, and the Consultant shall commence work after notification to proceed by the City.

The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City. 08/27/2024 C8 24 of 201

Progress Review Meetings shall be held at intervals deemed appropriate by the City. At or before each of these meetings, the Consultant shall furnish two (2) copies of all completed or partially completed work products which have been developed or altered since the last Progress Review Meeting.

Progress Reports shall be submitted at regular intervals agreed upon mutually, indicating progress achieved during the reporting period in relation to the progress scheduled. The Consultant shall provide the City with the Progress Report at least four (4) working days before the Progress Meeting.

VII. PROPOSAL
A.Schedule. The City’s schedule for the selection process is as follows:

1. City Releases RFP

2. Deadline for questions

3. Proposals Due

4. Notice of Consultant Shortlist

5. Consultant Interview

6. Notice of Consultant Selection

7. Complete Negotiation of Agreement

8. Council Award
June 10, 2024
June 26, 2024 at 2:00 PM
July 9, 2024 at 2:00 PM
July 10, 2024
July 15-18, 2024
July 22, 2024
July 29-31, 2024
September 2024
A Notice to Proceed for this project is tentatively scheduled to be issued in September 2024. Upon issuance of Notice to Proceed, the Consultant shall submit a detailed schedule for the project including milestones and progress reports.

All dates are subject to change, and the City reserves the right to extend the date by which proposals are due.

All questions must be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov Procurement. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through OpenGov Procurement.

To receive addenda and submit a proposal, Consultants shall register on the City’s Electronic Bidding System at https://procurement.opengov.com/portal/cityofvista . Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non- responsive. If a Consultant is unable to register or download the RFP from OpenGov Procurement, a Consultant representative may contact OpenGov Procurement to troubleshoot the problem.
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All proposal documents and supplementary documents must be uploaded using OpenGov Procurement prior to event date and time as instructed in this solicitation.

Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point respondents will receive an email confirmation from OpenGov Procurement.

OpenGov Procurement will determine the official time for the advertised proposal due date and such determination will be final. Any proposals not received in a timely manner on the Proposal Due Date, as described above, will not be considered.

B. Requirements.

In order to maintain uniformity with all proposals furnished by the Consultants, the City requests that the proposals be limited to a maximum of twenty five (25) single-sided 8.5” x 11” pages (excluding cover letter, front and back covers, section dividers and resumes). 11” x 17” single-sided foldouts may be used for graphics only and will count as one page. Proposals shall include the following elements:

1. COVER LETTER – A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the Consultant. The cover letter shall include a statement that the Consultant can meet the City’s insurance requirements and is prepared to execute the Professional Services Master Agreement as written, and will not make any changes to the project team without authorization of the City. In cases, where a team member voluntary leaves a firm, the Consultant shall provide the City a proposal for a substitute team member subject to the approval of the City.

2. COMPANY INFORMATION
a. Identification of Responder;
b. Legal name and address of the company (partnership, corporation, joint venture, etc.);
c. Identification of the parent company (if applicable); d. Addresses of offices located in San Diego County;
e. Number of employees in San Diego County;
f. Name, title, address and telephone number of person to contact concerning the proposal.

3. PROJECT UNDERSTANDING AND APPROACH – Discuss the Consultant’s understanding of the project, and any suggestions or special concerns that the 08/27/2024 C8 26 of 201

City and the Consultant should address for a successful project. Provide a narrative rendition of the technical and management approach proposed for this project. Show how all required tasks are to be completed.

4. DETAILED SCOPE OF SERVICES
a. Provide a detailed scope of work containing any additional services or tasks the Consultant sees as necessary for the successful completion of the project. The scope of work shall include any information required to further clarify the scope of work included in the RFP. The scope of work shall reflect the schedule and fee estimate included in this section. b. Provide a detailed project schedule, including stages of work, time frames, and ability to perform the required services in a timely manner. c. Provide a detailed breakdown of the number of hours for each staff classification (including both professional and administrative classifications) as they relate to each task identified in the Scope of Work.

A fee table will not be required at this time. Consultants selected for interview will be asked provide a final fee table at the interview.

5. PROJECT TEAM AND ORGANIZATION CHART
a. Describe project organization, including identification and responsibilities of key personnel.
b. Indicate roles of prime and all sub-consultants.
c. Provide a discussion of the experience of the Project Manager and other key staff members that would be involved with this project. d. Provide resumes of the Project Manager, Project Engineer, and other key staff members who will work on this project. The resume shall include relevant experience, education, licenses, and certifications. The resume for each individual shall not exceed one (1) page in length. Resumes shall be included as an appendix to the main document.
e. Describe proposed line-of-communication between the City, prime team members, and sub-consultants.

6. EXPERIENCE
a. Provide a brief description of consultant's experience in completing similar projects within the last 5 years.
b. Provide a detailed discussion of specialized experience in completing scope of required services listed above.
c. Provide three (3) similar projects which your firm has completed within the last 5 years. Projects currently being performed may be submitted for consideration. Project information should include a brief project description, agency or client name, their telephone number(s), the year of project completion, and the project construction cost.
d. Identify team members proposed for this project and their roles on the representative similar projects.
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7. REFERENCES – The Consultant shall provide a minimum of three (3) references for similar projects for the prime firm. At least one reference shall be from the projects listed in Item 6.c of EXPERIENCE. At a minimum, each reference shall include the client’s name and location, number of projects completed for the client, client contact name and phone number.

8. STANDARD HOURLY BILL RATES – The Consultant’s Standard Hourly Billing Rates for all classifications of staff likely to be involved in the project shall be included along with the mark-up rate for any non-labor expenses and sub- consultants.

9. EXCEPTIONS TO RFP – Provide a statement that the Consultant has read, understands, and takes no exception to the RFP or the terms of the City’s Standard Consulting Agreement, attached as ATTACHMENT “A”. If the Consultant does take exception(s) to any portion of the RFP, the specific portion to which exception is taken shall be identified and explained.

10. ADDENDA TO THE RFP – Provide a statement that the Consultant has received all addenda, and include the addendum numbers and dates.

11. All copies shall be signed by an individual or, if a corporation, a corporation officer with the power to bind the company or corporation to its proposal. To be considered, all proposals shall be completely responsive to this RFP.

VIII. CRITERIA FOR SELECTION

The City's consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for professional services. An evaluation committee appointed by the City Engineer will review the proposals. The criteria and weight for evaluating the proposals submitted will be as follows:

1. Project Understanding: Demonstrated understanding of the project requirements, degree of creativity and innovation demonstrated with respect to the project approach and scope of work, and reasonableness of the schedule for the work and how the time has been allocated to specific tasks (30 points)

2. Responsiveness to Client’s Needs: Familiarity with City, State, and federal requirements and procedures; and thoroughness and completeness of proposal in response to RFP (20 points)

3. Firm’s Experience with Similar Projects: Technical experience of project team in performing work of a closely related nature, experience working with public agencies, record of completing work on schedule and within budget. (15 points) 08/27/2024 C8 28 of 201

4. Staff and Project Experience: Qualifications of project team staff members, key personnel’s level of involvement in performing related work, logic of project organization, and adequacy of labor commitment. (15 points)

5. Knowledge of Local Wastewater Collection System: Familiarity of City of Vista wastewater collection system. (10 points)

6. Quality of Work Product: Demonstrated technical ability based on relevance and quality of sample work product (10 points)

Fee Schedule (separate electronic file uploaded to OpenGov Procurement). The fee schedule of the top ranked Consultant will be opened at the conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City will may interview a short list of top ranked qualified consultants or proceed directly to negotiating the final fee schedule with the top ranked consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.

The contract award, if any, will go to the Consultant whose proposal best serves the interests of the City, as it determines in its sole discretion according to the evaluation criteria described above.

The individual or composite ratings and evaluation forms prepared by City’s evaluators will not be revealed.

IX. REQUIREMENTS FOR PROVIDING SERVICES

The selected Consultant shall be expected to comply with all applicable federal, state, and local regulations, and contract provisions. The selected consultant will be expected to perform the work as described in this RFP.

Consultant shall carry out the instructions received from the City and shall cooperate with the City and other involved agencies.

The Consultant will be required to assume responsibility for all services offered in their proposals. The selected consultant will be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from contracts.

The Consultant shall have a Quality Control and Quality Assurance (QA/QC) plan in effect during the entire time work is being performed under the Agreement. The QC/QA plan shall establish a process whereby plans and other work products are independently checked, corrected, and back checked, and all job-related correspondence and memoranda are dated and then bound in appropriate job files.

Consultant is responsible for researching available records, determining their usefulness on this project, and paying any charges for copies of records. 08/27/2024 C8 29 of 201

All exhibits, studies, reports, plans, specifications, estimates, calculations, and other documents shall be prepared in accordance with the scope of work. Plans and exhibits shall be computer drafted in AutoCAD, ArcView or other compatible software and delivered to the City of Vista at project completion on electronic media in a format readable by the City, along with .pdf files for archival purposes.

The exhibits, studies, reports, plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City. All work products shall be of neat appearance, well organized, technically and grammatically correct, internally consistent, thoroughly reviewed and checked, dated, designated with an accurate “percent complete” number, and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings and other work products shall be that of similar types provided by the Consultant in its Proposal as Sample Work Products and as set forth in related City of Vista standards and guidelines.

The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.

The Consultant has total responsibility for the accuracy and completeness of the studies, reports, exhibits, plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The reports, plans, and other work products will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the City do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.

All completed work, including surveys, workshop documents, schematic designs, ancillary reports, calculations, correspondence, and all other work product developed as part of this project, whether in written, video, or electronic formats, becomes the property of the City at the end of the project.

X. ESTABLISHMENT OF FEES

The Consultant shall be paid based upon hourly rates and unit costs for services rendered as negotiated. Sub-consultant costs shall be allocated on a per task basis but does not need to be broken out by each staff classifications. The City limits mark up for sub- consultants and direct costs to 5%. This information will be used by City staff to evaluate the reasonableness of the estimated cost of services and will be used in negotiating the final fee amounts for the contract agreement. Hourly rates shall be based on work occurring in 2024. Proposed rates shall clearly correlate with names and classifications of staff likely to be involved with the projects.

The Consultant shall be paid based upon hourly rates for services rendered as negotiated.

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There will be no compensation to the Consultant for hours expended due to the Consultant’s errors and omissions. There will be no adjustments including an increase in the hourly rate.

XI. METHOD OF PAYMENT

The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel, and staff type who worked on the project, and hourly rates. No more than 85 percent of the total payment amount will be made prior to the final completion and approval of all work and delivery of final products.

XII. CONSULTING AGREEMENT

A sample Standard Consulting Agreement is enclosed for review, as Attachment “A”.

The RFP and the Consultant’s Proposals will be attached and become part of the Agreement as exhibits.

Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.

The signer of the proposal must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the proposal has full authority to bind the principal proposer.

Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker’s compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista and the Buena Sanitation City, its officers and employees as insured or additional insured.

XIII. ASSIGNED REPRESENTATIVES

The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager), who shall be identified in the proposal.

The Consultant’s representative will remain in responsible charge of the Consultant’s 08/27/2024 C8 31 of 201

duties from the Notice-to-Proceed through project completion. If the Consultant’s Project Manager should be unable to continue with the project, then the Consultant shall notify the City’s representative in writing. The City’s representative shall first approve any substitution of representatives or sub-consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project Manager leaves the Consulting firm.

XIV. RIGHT TO REJECT PROPOSALS

The City reserves the right to delay the project or reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.

The City reserves the right to extend the due date for the proposal, accept or reject any or all proposals received as a result of this request, negotiate with any qualified consultant or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.

All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals submitted to the City of Vista become the property of the City.

XV. DISCLOSURE

The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.

XVI. LATE, MODIFIED, OR WITHDRAWN PROPOSAL

Any Proposal received after the exact time specified for submittal will not be considered.

Any modification of a proposal, except a modification resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission. 08/27/2024 C8 32 of 201

Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter.

XVII. CONCLUSION
If after reviewing the above requirements, the Consultant is interested in proposing your services to the City of Vista, the Consultant should notify the City of their interest and their intent to submit a proposal. All submittals must be received in the Engineering Department by the date and time listed in this RFP.

The selected consultant will be asked to negotiate a final scope of work, fee, and schedule for the project. Small contracts up to $150,000 may be awarded by the City Manager. Larger contracts over $150,000 must be approved by the City Council.

Attachment A: Vicinity Map of CIP 8131 – Via Centre
Attachment B: Vicinity Map of CIP 8382 – S. Santa Fe Ave.

Attachment C: City of Vista Standard Consulting Agreement Attachment D: Reference As-Built Drawings
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ATTACHMENT “C”

Standard Consulting Agreement
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CONTRACT FOR PROFESSIONAL SERVICES

TYPE OF SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).

1.0 THE “PARTIES”
The “City”:

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084

Working Contact: workingname
Billing Contact: billingname
The “Contractor”

NAMEX, statusx
Address1
Address2

Contact: contactname

2.0 BASIC TERMS

2.1 The “Services” to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.

2.2 The “Required License” for the Services is: type.

2.3 Contractor, an entity holding the Required License, desires to enter into this “Contract” with City for the Services.

2.4 The “Project” for which the Services are required is described in Exhibit A.

2.5 Contractor has submitted to City a Proposal to perform the Services dated proposaldate (“Exhibit B”).

2.6 The “Contract Ceiling Price” is: pricex

2.7 Any references in Exhibit A or Exhibit B to “Consultant” shall mean Contractor for the purposes of this Contract.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for xx calendar months (“Term”) from the Contract Date. The Term may be extended at the City’s option for an additional yy months, in increments of City’s choice, for a maximum Term of zz months from the Contract Date.

3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
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4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work, or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.

5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.

5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract. 08/27/2024 C8 38 of 201

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6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications, and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A–E.

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.

8.0 STANDARD OF PERFORMANCE

8.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.

8.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

9.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES

9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.

9.2 Contractor represents and warrants that all professional services required under this Contract shall be provided by a person or persons duly licensed by the State of California to provide those types of services.

9.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.

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9.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.

9.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.

10.0 CIVIL RIGHTS

10.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.

10.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.

10.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.

10.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.

10.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.

10.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.

10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend, and hold harmless City, and its directors, officers, employees, and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, 08/27/2024 C8 40 of 201

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including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee, or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

11.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.

12.0 ASSIGNMENT AND SUBCONSULTING

12.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

12.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.

13.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations. 08/27/2024 C8 41 of 201

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14.0 FINANCIAL RECORDS

14.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

15.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.

16.0 CONFIDENTIALITY

16.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.

16.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City, or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.

16.3 Contractor’s obligations under this paragraph shall survive the termination of this Contract.
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17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

18.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.

19.0 DUTY OF INDEMNIFICATION

19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and (2) indemnify City, and its directors, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution (“Duty of Indemnification”). Contractor’s obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.

19.2 The review, acceptance or approval of Contractor’s work or work product by any indemnified party shall not affect, relieve, or reduce Contractor’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.

The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

19.3 Contractor’s costs of defense shall not exceed Contractor’s proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.
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20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

21.0 SERVICE OF NOTICE

21.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.

21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

24.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

25.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.

Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

26.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding 08/27/2024 C8 44 of 201

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between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.

[Continued on page 9.]

27.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

“City”

CITY OF VISTA, a chartered municipal
corporation

By:

JOHN CONLEY, CITY MANAGER
JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

RISK MANAGEMENT REVIEW:

DOLORES GASCON, RISK MANAGER

By:

“Contractor”

NAMEX, statusx

By:

Name/Title

By:

Name/Title

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00051960 4 Exhibit A

EXHIBIT A

REQUEST FOR PROPOSALS

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00051960 4 Exhibit B

EXHIBIT B
CONTRACTOR’S PROPOSAL

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00051960 4 Exhibit C, Page 1 of 3

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 08/27/2024 C8 48 of 201

00051960 4 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 08/27/2024 C8 49 of 201

00051960 4 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

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00051960 4 Exhibit D

AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]

NOT APPLICABLE TO THIS CONTRACT

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00051960 4 Exhibit E

EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. State of California grant conditions, as attached.

2. Federal grant conditions, as attached.

3. Other conditions, as attached.

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ATTACHMENT “D”

Reference As-Built Drawings

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00051960 4 Exhibit B
4870-4800-2259, v. 2

EXHIBIT B
CONTRACTOR’S PROPOSAL

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1 RESPONSE TO REQUEST FOR PROPOSALS (RFP)
FOR

SEWER CAPACITY

IMPROVEMENTS
(CIP8381 & CIP 8383)

P R E P A R E D F O R:

E R I N A D A M S

M A N A G E M E N T A N A L Y S T

C I T Y O F V I S T A

E N G I N E E R I N G D E P A R T M E N T
2 0 0 C I V I C C E N T E R D R.

V I S T A, C A 9 2 0 8 4

R E C C O N S U L T A N T S, I N C .
2 9 7 0 F I T H A V E, S U I T E 3 4 0 S A N D I E G O , C A 9 2 1 0 3

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2 Table of Contents
I. COVER LETTER ............................................................................................................................ 3 II. COMPANY INFORMATION & PROFILES ....................................................................................... 5 III. PROJECT UNDERSTANDING AND APPROACH ........................................................................... 7 A. Technical Project Approach ................................................................................................... 7 B. Project Management Approach .............................................................................................. 8 C. Quality Control and Quality Assurance .................................................................................. 9 D. Communication Approach ................................................................................................... 10 V. PROJECT TEAM AND ORGANIZATIONAL CHART ....................................................................... 15 A. Organizational Chart ............................................................................................................ 15 B. Project Manager ................................................................................................................... 15 C. Key personnel ...................................................................................................................... 16 VI. PROJECT EXPERIENCE ............................................................................................................ 18 VII. REFERENCES ......................................................................................................................... 21

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3 I. COVER LETTER
July 7, 2024
Erin Adams
Management Analyst
Engineering
City of Vista
200 Civic Center Dr.

Vista, CA 92084

RE: City of Vista Response to Request for Proposals (RFP) for Sewer Capacity Improvements CIP 8381 & CIP 8382

Dear Erin Adams,

REC is pleased to present our team's qualifications to provide professional services required for the City of Vista Sewer Capacity Improvements for CIP 8381 and 8382. Our team is eager to serve the City with our technical expertise and design innovations.

REC, a leading industry expert in Civil Engineering, land surveying, and Water Resources for over 30 years, boasts a unique in-house team. This team is a blend of seasoned professionals, each bringing their own expertise to the table in these fields.

Our team's experience with various civil design projects in North County showcases our comprehensive knowledge of the local ordinances and design manuals. This underscores our commitment to accuracy and forward-looking innovations, ensuring the City of Vista the quality of our work. Moreover, the REC team's combined field, familiarity with the local landscape, and advanced technical experience enable us to provide innovative solutions by employing advanced analyses and approaches tailored to each project's constraints and opportunities.

Most recently, REC has provided services to the City of Vista, the City of Oceanside, and the City of Carlsbad on other Capital improvement projects.

Our experience and recognition in the field have allowed us to build robust relationships with other recognized industry leaders. To achieve the work required in this proposal, REC has called on various local leaders to achieve the City's goals. The subconsultants for this project include (1) Dexter Wilson Engineering and (2) NOVA for Geotechnical Services.

This proposal illustrates REC's understanding of the challenges the City is facing and presents a detailed task approach and cost-effective solution to respond to the City's needs. Our team aims to provide the City with detailed studies to set a baseline for an informed design that addresses the required sewer capacity improvements. It is our goal to provide the City with a thorough technical approach and construction documents for a shovel-ready project bearing centering sound solutions and appropriate use of financial resources.

As the Director of Engineering and Company Principal, I bring over 30 years of experience in Civil Engineering design, implementing a variety of public and private projects. REC and our subconsultants are committed to employing the necessary staff and time resources to present a timely project. I have identified a robust team of experts representing various disciplines. REC will serve as the prime contractor on this project. REC meets the City's insurance requirements 08/27/2024 C8 165 of 201

4 and is prepared to carry out the Professional Services Agreement (PSA) as presented; we do not propose any amendments to the Standard Consulting Agreement. No Addenda were released for this project. In cases where a member of the proposed project team leaves their respective firm, REC will provide the City with a proposal for a substitute team member for City approval.

The following proposal and its terms are valid 180 calendar days from the submittal date. I will be the point of contact for this project and have the authority to enter into a written agreement with the City of Vista.

We appreciate the opportunity to work on this project. We are confident our team has the expertise to successfully provide practical and optimized recommendations to the City of Vista.

We are committed to this project and look forward to the opportunity to serve the City. If you have any questions, please get in touch with me at 619-326-6017 or raab@rec- consultants.com.

Raab Rydeen, PE
Director of Engineering
619-326-6017

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5 II. COMPANY INFORMATION & PROFILES
REC Consultants, Inc. (REC) is a Small Local Business Enterprise (SLBE) registered S - Corporation headquartered in San Diego, California, with an office in Temecula, California. With over three decades of experience, REC has earned a solid reputation for delivering exceptional civil engineering design and consultancy services across diverse projects. Our firm specializes in civil engineering, land surveying, and water resources, offering tailored solutions that meet each client's unique needs. What sets us apart is our commitment to innovation, sustainability, and community engagement in every project we undertake.

REC has a proven track record of success, having successfully completed over 300 projects.

These include private residential, commercial, and industrial developments and significant public works initiatives. Our multidisciplinary team, backed by expertise and cutting-edge technology, ensures precise and efficient project execution, instilling trust in our clients and partners.

REC has fifteen employees, eleven working out of the San Diego Office. All work for the sewer capacity improvement project will be conducted in the San Diego office.

REC is proud to partner with leading Geotechnical Engineering and Sanitary Engineering firms for the sewer capacity improvement project. These partnerships allow us to combine our expertise with the specialized knowledge of our sub-consultants, ensuring the highest quality of service for our clients. Having worked with each subconsultant on numerous successful projects in the past, we are confident in their expertise and commitment to excellence. Both sub-consultants are listed below:

Dexter Wilson Engineering, Inc. is a sanitary engineering firm that provides water, wastewater, and recycled water expertise to cities, special districts, and private companies. Established in 1983, Dexter Wilson Engineering, Inc. provides planning, design, and construction management of civil engineering projects relating to water, wastewater, and recycled water systems. Dexter Wilson, Inc. offers timely completion of quality engineering reports and design work, taking pride in the quality of their work and making every effort to meet their client's needs.

Dexter Wilson Engineering, Inc. is a certified Small Business Enterprise recognized by the State of California, San Diego County Water Authority, City of San Diego, and other agencies. Dexter Wilson Engineering, Inc. has a total staff of thirteen employees. Seven of the staff are engineers registered in the State of California. Dexter Wilson Engineering, Inc. is in Carlsbad, California. All work is completed out of this office.

NOVA Services, Inc. (NOVA) has been providing geotechnical engineering, special inspection, and materials testing services throughout southern California since 2008. NOVA is a State of California Disabled Veteran Business Enterprise (DVBE) and Small Business Enterprise (SBE), as well as a Service-Disabled Veteran-Owned Small Business (SDVOSB) certified by the Department of Veterans Affairs. NOVA is headquartered in San Diego and has an office in San Clemente.

NOVA has a staff of over 90 state of California registered engineers and geologists, certified inspectors and technicians, project managers, and support personnel committed to providing our client’s exceptional service. Their laboratory maintains the highest certification and accreditation for equipment, methodology, quality control, and technical training. NOVA undergoes regular assessments and participates in Proficiency Sample Programs with the 08/27/2024 C8 167 of 201

6 Cement and Concrete Reference Laboratory (CCRL) and AASHTO re:source (formerly AMRL).

AASHTO accredits NOVA in testing soils, asphalt, concrete, aggregate, masonry, fireproofing, and reinforcing. In addition, the San Clemente laboratory has been approved by the City of Los Angeles for testing soils and concrete. The US Army Corps of Engineers has validated the San Diego laboratory. It is inspected and accepted by the Division of the State Architect (DSA) and the Department of Health Care Access and Information (HACI).

NOVA's geotechnical and geological services are adapted to the needs of each project and include field investigations, foundation analyses for deep and shallow foundations, foundation vibration studies and monitoring, soil improvement, slope stability anal ysis, numerical modeling of complex soil-structure interactions, wall design, shoring design, retaining wall design and lateral earth pressure evaluation, erodability studies, blasting studies, and geophysical investigations.
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7 III. PROJECT UNDERSTANDING AND APPROACH
REC Consultants, Inc. understands that the City of Vista is seeking a civil engineering consultant to upsize two segments of sewer mains. Our services will include surveying, geotechnical engineering, sewer design, permitting through Caltrans, engineering support for preparation of the CEQA document, bid support, and construction administration. Each project will be designed separately, with distinct plans and technical reports produced for each sewer portion.

A summary of the two sewer mains includes:

Via Centre at Hacienda Drive & West Vista Way (CIP 8381):

This project involves enlarging approximately 685 feet of 10" and 12" VCP sewer main, starting at the intersection of West Vista Way and Nettleton Road, heading southeast under CA SR-78 to the easterly knuckle of Via Centre. Given the location under SR -78, permitting through Caltrans is included in the scope, proposing a trenchless construction method.

South Santa Fe Avenue & Civic Center Drive (CIP 8382):

This project involves enlarging approximately 750 feet of 8" VCP sewer main from the intersection of South Santa Fe Avenue and Civic Center Drive, heading east to South Santa Fe Avenue and Santa Fe Place. A portion of the sewer main lies within private property, and the City prefers to abandon and rebuild the main within the South. Santa Fe Avenue.

A. Technical Project Approach
REC's technical approach to the project is comprehensive and thorough; it includes assessing existing conditions, developing preliminary designs, preparing construction documents, incorporating expert feedback, and providing construction support. Each phase is designed to ensure the project's success and adherence to the City of Vista's standards, as detailed in the following sections.

Establishing Existing Conditions
The first task for technical comprehension of the projects at hand is familiarity with each project site and any potential design constraint, therefore, the principal-in-charge and Project Manager will visit the site to review site conditions. To prepare the team for successful design, the Project Manager and Project Planner will coordinate potholing and utility location as the initial task and a CCTV inspection of the existing sewer mains. Following the utility locations, the REC survey team will lead a topographic survey, including aerial photogrammetry, to gather accurate site data.

The Surveying Drafter will prepare the existing conditions file, incorporating any additional utilities identified during the survey, potholing, and as-builts review. The Director of Surveying will review and approve all existing conditions files to ensure accuracy. Once the existing conditions file is approved by the Director of Surveying, the Project Manager will employ quality assurance and quality control (QA/QC) to confirm that all site information is ready for the design phase.

Preliminary Design
A Geotechnical Engineer will conduct borings and prepare a Preliminary Geotechnical and 08/27/2024 C8 169 of 201

8 Groundwater Investigation Report with trenchless construction recommendations. The Project Manager and Project Engineer will develop preliminary designs and site plans for the sewer mains; REC will present preliminary designs to the City for review and feedback.

Finally, REC will incorporate meeting feedback and all existing conditions and recommendations from the Geotechnical and Sanitary Engineers to prepare two Basis of Design (BOD) Memorandums—one per proposed project site—summarizing the design process and incorporating upsizing recommendations. These memorandums will reference flow rates from the City's 2017 Sewer Master Plan and include preliminary calculations.

Preparation of Construction Documents
Upon the City's acceptance of the BOD Memorandums, the Project Manager and Project Engineer will develop a comprehensive improvement plan for each sewer main. This process includes 30%, 60%, and 90% draft final and final submittals and workshops and review meetings with City staff. The design team will follow REC's internal QA/QC process to ensure quality deliverables. Based on our experience with a previous public sewer realignment project for the City of Vista, we will implement bypass systems to ensure uninterrupted service.

Incorporation of Feedback from Expert Sub-Consultants
To enhance the design, we will leverage the expertise of subconsultants, including Dexter Wilson Engineering and NOVA. Their local knowledge and technical recommendations will ensure a robust solution, particularly for the trenchless construction of the sewer main crossing SR-78. Leveraging specialized expertise is a key step to ensuring each project prioritizes the highest level possible of technical precession.

Evaluation of Creative Solutions
REC’s design team fosters a creative and open working environment. Partnering with expert sub-consultants allows us to introduce innovative solutions. All members of the teams have met complex design challenges and presented solutions that meet the client's needs while providing cost savings; REC will employ the same approach for the City of Vista.

Construction Support
During construction, the Project Manager and Project Planner will work closely together to manage the project. The Project Planner will take charge of managing submittals and Requests for Information (RFIs) from the contractor, ensuring a smooth and efficient communication process. The Project Manager will review and respond to RFIs, escalating complex issues to the Director of Engineering or subcontractors. The Project Engineer will handle routine RFIs and create necessary exhibits. Post-construction, the Project Manager and Project Engineer will prepare as-built drawings to reflect any changes made during construction.

B. Project Management Approach
From project initiation to completion, the assigned REC Project Manager will play a pivotal role in working directly with the City to understand all project objectives, challenges, and regulatory procedures. Our selected Project Manager has extensive experience managing public and private projects and is well-equipped to excel in this project. The Project Manager's proactive approach will ensure the successful completion of the project, making recommendations to 08/27/2024 C8 170 of 201

9 the City should any aspects of the project approach need to be revised. The Project Manager will keep track of information, ensuring the City is fully informed of the project's progress and expenditures, and will provide project updates in meetings and in writing. This robust project management approach will ensure the entire technical and design team is engaged and completing tasks as needed to meet the proposed project timeline.

C. Quality Control and Quality Assurance (QA/QC)
Our comprehensive QA/QC approach guarantees compliance with industry standards and regulatory requirements. Through meticulous oversight, periodic reviews by expert consultants, and a commitment to continuous improvement, we aim to exceed client expectations and achieve project success.

1. Experienced Project Manager Assignment
REC has selected a senior project engineer with extensive knowledge of civil and sewer design, industry standards, plan preparation, and construction support to manage and oversee all sewer capacity improvement project aspects. This experienced Project Manager will focus on anticipating potential challenges and ensure that all aspects of the project adhere to best practices and regulatory requirements, instilling confidence in successfully completing the sewer main upsizing improvement plan while representing the City of Vista and its constituents.

2. Internal Plan Review Checklists
REC has developed comprehensive checklists for junior project engineers to review plans.

These checklists cover all critical aspects of the design, including regulatory compliance, technical specifications, and constructability. The project manager will meticulously review all project documents and plan before submittal, centering the highest quality of each product.

3. Plan Review by sub-consultants
Our sewer main upsizing plan will undergo periodic reviews by NOVA, a top geotechnical engineering firm, and Dexter Wilson Engineering, a leading sewer consultant with over 40 years of experience. Their expert evaluations will ensure our design meets the h ighest standards of compliance and efficiency.

4. External Consultant Review
REC routinely engages an outside consultant with decades of experience in city plan reviews as needed. This consultant will review the plans from a city's perspective, helping to anticipate potential comments and ensure the plans meet municipal standards.

5. Regular Design Meetings with the City
Throughout the design process, REC will routinely conduct workshops and review meetings with the City to ensure their goals are met and incorporate their feedback into the design. These meetings will provide a platform for open communication, allowing the City to express its needs and concerns and REC to address them in the design. The Project Planner will distribute detailed meeting minutes to all attendees to clarify and prevent misunderstandings, ensuring everyone is on the same page regarding the project's progress and decisions. 08/27/2024 C8 171 of 201

10 6. Plan Review by the Director of Engineering
Before submittal, the Director of Engineering (Principal-in-Charge) will thoroughly review the plans. The Director's decades of experience provide additional oversight and ensure that the plans meet the highest quality standards.

D. Communication Approach
REC has spent recent years working with various City staff and building trusted working relationships at different levels. The REC Project Manager and Technical expert will lead and facilitate project task progress and brainstorm discussions with City staf f as necessary.

Ensuring communication channels are open for work prioritization and aligned with stipulated timelines. We will invest in fostering our long-term partnerships with City staff and continue positioning ourselves as reliable colleagues through open and strategic communication and delivering outstanding results. The Project Manager will prepare updates, narratives, memos, and reports that keep everyone informed regarding submittals, progress, requests for information from clients and stakeholders, change orders, and obstacles while maintaining project implementation tasks at the forefront.

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11 IV. DETAILED SCOPE OF SERVICES
REC proposes dividing the projects into three distinct phases. REC will submit a detailed project schedule after the City provides a Notice to Proceed. REC anticipates that the City will play a key role in providing necessary information, reviewing and approving design documents, and coordinating with other stakeholders throughout the project. Below is a description of each phase and task included as part of this proposal.

Phase 1: Pre-Design & Planning
REC proposes dividing the projects into three distinct phases. REC will submit a detailed project schedule after the City provides a Notice to Proceed. REC anticipates that the City will provide the necessary information, review and approve design document s, and coordinate with other stakeholders throughout the project. Below is a description of each phase and task included in this proposal.

Task 1: Preliminary Design Report and City Meetings
REC believes mutual understanding is vital to a successful technical approach. As such, our approach begins with a kick-off meeting with the City and the project team. The purpose of this meeting is to present the project's key points of contact, project goals and approach, timelines, and agreement on the project strategy. This meeting will foster a sense of partnership between the team and the City, ensuring the project meets all the City's goals.

Following the kick-off meeting, REC will initiate the pre-design phase. In this initial phase, REC will gather and review relevant as-built information from the City of Vista, Caltrans, SDG&E, Vista Irrigation, and other sources. We will engage a CCTV inspection company to thoroughly evaluate the condition of the existing sewer lines and a utility location company to mark existing utilities within the work area accurately. Existing utilities at crucial locations that could affect the design will be carefully potholed, ensuring a comprehensive understanding of the project's starting point.

REC will survey the site, set aerial panels, and conduct aerial topography for both projects. The REC survey team will perform a field survey to include tie-in points, sewer manhole dipping, and utility markouts. REC will use the as-built plans and field survey data to prepare an existing conditions site plan for design purposes.

In collaboration with NOVA Services, our geotechnical engineering sub-consultant, REC, will perform borings within the work vicinity and prepare a comprehensive preliminary geotechnical and groundwater investigation report. This report will include detailed recommendations and trenchless construction details for the sewer main crossing CA SR -78. We will also work closely with Dexter Wilson Engineering, a leading sanitary engineering consultant in the County, to develop a robust preliminary design for the sewer mains, ensuring the project benefits from a wealth of technical expertise.

Following the development of the preliminary design, REC will host a second meeting with the City to review existing conditions and critical design issues, including baseline recommendations from the Sanitary and Geotechnical Engineers. This space will also serve as a touchpoint to review project progress and ensure the City is current on the project status and any potential constraints for each project. Regular review meetings will ensure the City is 08/27/2024 C8 173 of 201

12 involved and informed, and that the project is always aligned with its goals.

Finally, with our subconsultants, we will prepare a thorough draft and final BOD Memorandums for each project, including hydraulic sizing calculations and anticipated sewer alignments. REC will also evaluate the capacity of adjacent sewer mains and, if nec essary, recommend additional improvements. REC will share the draft BOD Memorandum with the City for review.

After the City has time to review the BOD Memorandum, REC will host a third meeting to discuss and present the results of the preliminary design efforts.

Phase 2: Preparation of Construction Documents
REC will prepare construction documents in several stages, with submittal milestones at 30%, 60%, 90%, Draft Final, and Final Design. These milestones are significant as they mark the progress of the project and provide opportunities for the City to review and provide feedback, ensuring the project is on track and meets all requirements.

Task 2: 30% Design:

We will utilize the existing condition site plan as a base and begin preparing the Sewer Improvement Plans, showing the proposed horizontal alignment of the sewer mains. The plans will indicate proposed sewer mains and manholes, any portions to be abandoned, existing surface improvements, below-ground utilities, existing and proposed easements, potential trenchless pit locations, and environmentally sensitive areas. A 30% midpoint workshop and review meeting with the City will discuss project progress and c ritical design issues. REC will provide meeting agendas and minutes.

Task 3: 60% Design:

The 60% plans will show the vertical alignment of the sewer mains, building upon the horizontal alignment drawings. The plans will include the proposed sewer profile and crossings with existing utilities and incorporate comments received from the City during the 30% design phase.

A 60% midpoint workshop and review meeting will follow, with REC providing agendas and minutes.

Task 4: 90% Design:

REC will prepare a 90% design planset, addressing comments from the 60% design submittal.

The plans will contain all relevant construction notes and details, including construction specifications, supplementary general and technical provisions, bid schedule, and description of bid items. REC Will provide construction cost estimates for all improvements. A 90% review meeting will be held, with REC providing agendas and minutes.

After preparing the 90% plan set, REC will submit the plans for CIP 8381 to Caltrans to permit the anticipated trenchless construction method underneath CA SR-78.

Task 5: Final Design:

A draft final submittal of signed construction plans will incorporate comments from the 90% design submittal. A review meeting will be held, with REC providing agendas and minutes. The final submittal will address any remaining comments, obtain signatures from all reviewers, and submit final plans to the City, including the final construction cost estimate and specifications. 08/27/2024 C8 174 of 201

13 Phase 3: Construction Support
Task 6: Bid Support:

REC will attend pre-bid meetings, record and respond to technical questions from bidders, and prepare addenda identifying attendees and responses. REC will prepare up to two addenda for each project, and a conformed set of plans and specifications consider ing the addenda will be provided.

Task 7: Construction Administration
REC will attend pre-construction meetings, answer technical questions from the contractor, and prepare meeting minutes for the technical elements. During construction, REC will respond to RFIs within seven calendar days, review up to 10 technical material submittals within the same timeframe, attend up to four progress meetings per project, and assist with change orders and requests related to the technical design. REC will prepare as-built drawings from contractor redline markups for each project.

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14 V. PRELIMINARY PROJECT SCHEDULE & HOURS:

The table below summarizes the preliminary schedule and anticipated hours for the above - referenced tasks. REC will review this schedule at the project kick -off meeting to obtain City feedback and provide a final project schedule agreed upon by all relevant parties.

Preliminary Project Schedule & Hours
Task
Task
Duration
(Weeks)
Assigned Hours
Principal
Engineer
Project
Manager
Project
Planner
Project
Engineer
Survey
Manager
Survey
Party
Chief
Drafter
(Surv.
& Eng.)
Task 1:

Preliminary
Design Report
8 20 38 76 91 20 40 20
Task 2:
30% Design 6 8 34 6 40 4 0 32
Task 3:
60% Design 6 8 28 6 28 2 0 16
Task 4:
90% Design 6 8 26 18 42 0 0 8
Task 5:

Final Design 6 12 22 6 10 0 0 8
Task 6:

Bid Support 4 6 18 18 0 0 0 0
Task 7:

Construction
Administration
12 20 26 32 20 0 0 0
Total 48 82 192 162 231 26 40 84

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15 VI. PROJECT TEAM AND ORGANIZATIONAL CHART
A. Organizational Chart
B. Project Manager
William O’Gorman, PE, LSIT – Project Manager & Main Point of Contact Mr. O’Gorman in his capacity as a Project Manager at REC Consultants, brings eleven years of extensive design experience to the project. His role involves not only managing a team of project engineers but also guiding them to efficiently and effectively complete projects.

Mr. O’Gorman has a wide range of technical experience, having worked on diverse projects, including small single-lot residential projects, large residential subdivisions, commercial developments, and public works projects. His well-rounded background in civil design, stormwater management, drainage, and surveying significantly benefit any project. This broad expertise enables him to comprehensively address various aspects of a project, ensuring that all elements are seamlessly integrated.

Mr. O’Gorman’s high attention to detail is not just a part of his project management approach, it’s a cornerstone. This meticulousness is a guarantee of high-quality results being delivered on time and within budget, providing reassurance to both the project and the client.

Mr. O’Gorman is the Project Manager and the main point of contact for the project. He routinely ensures alignment and information flow among the City, client, and design teams through regular updates and clear documentation throughout the project lifecycle. His role is to facilitate smooth communication and project coordination between City staff and the design consultants, providing a secure line of communication. For project-related inquiries, he can be reached at (619) 326-6007 or [email protected]. 08/27/2024 C8 177 of 201

16 C. Key personnel
REC has assembled a well-rounded, experienced, and versatile team of experts specializing in various civil engineering services such as grading, surveying, and water resources. Our team members, with their unique experiences, qualifications, and skills, work seamlessly together, ensuring the delivery of exceptional results for every project we undertake. This collaborative approach instills confidence in our clients and partners. Our extensive resources and a broad range of expertise enable us to tackle complex plans and report preparation confidently.

Below are individual descriptions of each team member's experience, showcasing our company's talent and knowledge. REC acknowledges and respects the City's requirement for prior approval before any changes in assigned personnel. This commitment to transparency and collaboration ensures we maintain trust in our joint efforts.

Jonathan (Raab) Rydeen, PE – Director of Engineering – Principal-In-Charge Mr. Rydeen has over thirty years of experience leading civil engineering projects from pre-design through construction management and final project acceptance, including various commercial developments and municipal engineering projects. He oversees all work from the Engineering Department and works closely with the Project Managers, surveying department, and water resources department to deliver a successful project to the client. Mr. Rydeen has amassed field recognition due to his experience in land development projects and successful coordination with clients, the public, and jurisdictional agencies to forestall or resolve conflicts and achieve positive results. He has dedicated his career to providing innovative design and planning solutions to an impressive list of clients throughout Southern California, including CarMax and Lowes. For the Sewer Capacity Improvements project, Mr. Rydeen will serve as a final overseer of project Quality Control and Quality Assurance and provide high -level design support to the team where needed.

MJ Hernandez – Project Planner
With her ten years of experience, Ms. Hernandez has been a reliable project management provider to public and private organizations. Her strength is maintaining long-term planning and budgeting while implementing milestones for achievable short-term goals. In her role at REC, she has led the company's efforts towards public funding opportunities and capital improvement project proposals, resulting in REC obtaining several public contracts for design and plan reviews. As an on-call consultant for the City of Oceanside, Ms. Hernandez has managed various Capital Improvement Projects, preparing all project specifications, handling billing, and managing contractors while ensuring project-specific objectives, timelines, and regulatory compliance requirements are met. For the Sewer Capacit y Improvements project, Ms. Hernandez will coordinate tasks with all subconsultants, prepare and lead project meetings and minutes, prepare all submittal packages, and prepare the construction specifications.

Alan Ream, PLS – Director of Surveying
Mr. Ream has over forty years of land surveying and land development experience throughout California. As Director of the Land Survey Division for REC, Mr. Ream is responsible for project management and administration of surveying work in client coordination, field survey crews, and quality control of surveying documents. He has a strong background in field surveying and office surveying, making him an integral part of the surveying side of the project. He directly 08/27/2024 C8 178 of 201

17 oversees all survey documents, including boundary resolution and adjustments, ALTA/ASCM Land Title Surveys, corner records, record of surveys, subdivision mapping, and easements. Mr.

Ream will oversee and approve all land surveying-related tasks for the Sewer Capacity Improvements project.

Enguerran Sphonix-Rust, Survey Party Chief
Mr. Sphonix-Rust has a diverse background in surveying in France and the United States.

Enguerran served as a surveying technician and Party Chief in the United States. As REC's head Survey Party Chief, he is responsible for daily surveying operations in t he field. He is a reliable and precise surveyor and routinely goes above and beyond with his fieldwork. He performs topography, boundary surveys, control surveys, and construction staking. He has exceptional communication skills and works with engineering staff to ensure successful transfer between work performed in the field and the office. Mr. Sphonix will conduct all field survey activities and provide the data to the drafter.

Jacob Watson, Engineering & Surveying Drafter
Mr. Watson has over twenty years of cross-cutting experience in drafting for surveying and civil design. On the civil engineering side, he prepares various plans, including grading and improvement. His work has encompassed commercial, residential, and mixed -use projects, including aiding during early planning stages to final engineering design. As REC's AutoCAD Manager, he ensures rapid and accurate plan preparation with support from engineering staff.

His contributions to the surveying department include preparing maps, plats, and existing condition plans and generating surveying points for the field. His dual expertise in engineering and surveying drafting bridges the gap between these departments, enhancing project efficiency and integration. Mr. Watson will support drafting survey documents and construction plans for the Sewer Capacity Improvements Project.

Axel Rinder, MS, EIT – Project Engineer
Mr. Rinder's experience includes civil engineering site design and drainage/stormwater. His typical projects include land development projects, from small single -lot residential projects to large subdivisions and commercial developments. His experience in preparing technical reports and construction documents, including drainage reports, Storm Water Quality Management Plans (SWQMPs), site plans, grading plans, and improvement plans, allows him to work closely with the Principal Engineer and Project Manager to deliver a successful project. Mr. Rinder will provide drafting support and plan preparation for the Sewer Capacity Improvements Project.

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18 VII. PROJECT EXPERIENCE
With over thirty years of experience, REC has successfully executed a wide range of public and private civil engineering projects across San Diego and Riverside counties. Our comprehensive expertise covers a broad spectrum of services, equipping us to tackle any challenge in land development projects with confidence.

As a general civil engineering firm, we take pride in our extensive expertise in land development projects. This well-rounded knowledge enables us to anticipate and effectively manage the typical issues that may arise during a project. Our proficiency in sewer design is a testament to our deep understanding of industry standards, as sewer systems are a crucial component of nearly all our engineering projects.

Our experience includes overseeing and coordinating complex projects, ensuring seamless communication and collaboration with clients, other consultants, city officials, and the public.

We have a proven track record of successfully managing projects from inception to completion, demonstrating our ability to serve as reliable project managers.

Below is a list of services REC can provide that could complement the project:
• Grading Plans
• Improvements Plans
• Erosion Control Plans
• Sewer & Water Improvement Plans
• Site Planning
• Feasibility Studies
• Stormwater Management Plans
(SWQMP)
• Stormwater Pollution Prevention Plans
• Drainage Studies
• Right-of-Way Surveys
• Construction Staking
• Boundary and Title Analysis
• Topographic Surveys
• Legal Description / Plats
• Corner Record & Record-of-Surveys
Our experience has underscored the value of strong relationships with specialized consultants like NOVA and Dexter Wilson Engineering. Through numerous collaborations, we have witnessed their expertise in their respective fields. These partnerships are a c lear demonstration of our unwavering commitment to high-quality, integrated services, which ultimately enhance our clients' outcomes. REC is poised to bring this same level of excellence and seamless collaboration to the City of Vista. We are confident tha t our extensive experience, broad expertise, and strong partnerships will ensure the success of your projects.

City of San Diego Water Group 972 CI, San Diego, CA
NOVA performed a geotechnical investigation for the proposed Water Group 972CI, Sites 23 and 36 project. The $5.5 million project will consist of abandoning and replacing existing cast iron and asbestos cement water mains with 1,150 linear feet (lf) of 16 -inch diameter PVC pipelines. Site 23 is located along Waring Road and Adobe Falls Road, and Site 36 extends from Akins Avenue to Imperial Avenue in San Diego. Both sites will include cut and cover installation techniques, trenchless excavation, and horizontal directional drilling (HDD). The field investigation involved drilling three borings to depths 19 and 25¼ feet below the ground surface. The borings were logged and sampled in NOVA's laboratory to determine soil classifications and engineering properties. The field investigation and laboratory testing results were evaluated to develop a geotechnical report with our findings, conclusions, and recommendations.
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19 CarMax of Oceanside (City of Vista DWG No. 4642)
The CarMax of Oceanside project is located at Plaza Drive and Thunder Drive, bordering the City of Vista. REC was integrally involved in every phase of the project, from conceptual design through to the completion of construction. REC provided surveying, civil engineering, water resources management, and overseeing landscape architect and geotechnical engineer as sub-consultants. REC's scope
included performing a topographic
survey and preparing essential
documents such as the preliminary
site plan, precise grading plan,
improvement plan, sewer
improvement plans, drainage and
stormwater reports, and other
necessary surveying documents.

A challenge in this project was the
coordination and design for
relocating two trunk sewer mains,
each approximately 850 feet long,
owned separately by the City of
Oceanside and the City of Vista. In
the existing condition, both sewer mains flowed westerly across the site. However, both mains needed to be relocated around the development to increase the buildable area onsite. As part of the process, REC verified the capacity of the new sewer main and determined the need to upsize from a 21-inch pipe to a 24-inch pipe due to the reduced pipe slope, which affected the capacity. The new sewer mains were designed to fit between a 15-foot-high retaining wall and Buena Vista Creek. REC collaborated closely with the City of Vista sewer reviewer to ensure the retaining wall footings were deep enough so as not to impact the new sewer main. A sewer access road was constructed with a hammerhead turnaround at its end. Given concerns about the adequacy of the City's standard detail for a turnaround, REC conducted field tests with the City's maintenance crews, using traffic cones to simulate the layout and allowing the City to test the turnaround with its own vactor truck. This required extensive coordination with the project biologist and The Friends of Calavera Creek to minimize environmental impacts.

REC coordinated with both cities to vacate the existing sewer easements and prepared the new plat and legal descriptions for the new sewer easements. These easements were meticulously designed to provide sufficient right-of-way for shoring and temporary slopes required for future maintenance activities.

A critical aspect of the project was designing a temporary bypass system with a pump and above-ground line to ensure uninterrupted sewer services during construction. REC prepared a sewer study for said bypass system, which analyzed the expected flow through the bypass pipe and selected an adequate pump. After the installation, the new sewer line was inspected using CCTV to confirm it was free of obstructions. Throughout the construction, REC provided construction support by performing regular site visits, approving material submittals, responding to Requests for Information, and providing design solutions for challenges encountered in the field. CarMax of Oceanside project was completed in November 2022, demonstrating REC's capability to manage complex civil engineering projects while ensuring environmental compliance and coordination with multiple stakeholders. 08/27/2024 C8 181 of 201

20 Graves Avenue Commercial
The Graves Avenue Commercial project involves the development of a proposed 7/11 and Starbucks in the City of Santee, near Highway 67, with an off -ramp facing the site from the south. Initially managed by Mr. O'Gorman at Walsh Engineering & Surveying, Inc., he secured entitlement approvals, including the Preliminary Grading Plan and Drainage & Stormwater reports. Upon joining REC Consultants, Mr. O'Gorman advanced the project by obtaining final approval for the construction documents, including the Precise Grading Plan, Improvement Plans, and updated stormwater and drainage reports.

Due to the absence of a sewer main on Graves Avenue, the project required extending a sewer lateral from the nearest manhole, 500 feet away. Due to the proximity to Caltrans's Right -of- Way, coordination with them was necessary. This included approval for w idening Graves Avenue and relocating signal light pull boxes, as well as ensuring the project's drainage would not impact an existing brow ditch within the Caltrans Right-of-Way.

District 32 Main Relief Trunk Sewer, Section 1A Extension Phase II Dexter Wilson Engineering, Inc. designed approximately 1,000 feet of 48" sewer, including 600' micro tunneling across the Santa Clara River in Santa Clarita. This project connected two sections of pipeline that the Los Angeles County Sanitation Districts had previously installed. Due to high groundwater
in the area and the inability to
discharge the volumes of
groundwater required to construct
this pipeline using normal open
trench construction techniques,
Dexter Wilson Engineering, Inc.
designed a concrete caisson and
micro tunneling project to minimize
groundwater discharges. Pour-in-
place concrete caissons
approximately 35' in diameter and
60' deep were sunk under wet
conditions, a bottom floor was
poured underwater, and the
caissons were dewatered once
complete, eliminating the need for dewatering during micro tunneling.

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21 VIII. REFERENCES
Victor Velasco, P.E.

Principal Civil Engineer, ADA Coordinator
(760) 435-5102
[email protected]

City of Oceanside
Engineering CIP
300 North Coast Highway
Oceanside, CA 92054

Within the last two years, REC has won several public works and plan review contracts with the City of Oceanside. We have worked extensively with Victor and the engineering staff under him on over six projects. These projects range from road widening to culvert upsizing to storm drain improvement plans and plan review services.

John J. Keane, P.E.

Principal Civil Engineer
(619) 258-4100 x169
[email protected]

City of Santee
Engineering Department
10601 N. Magnolia Avenue
Santee CA 92071

REC has worked on over six private development projects within the City of Santee for several years, and John has reviewed them. These projects range from senior living centers, multifamily, commercial developments, and grading plans for a 30-ac development within the Santee Town Center area. John was the city reviewer on the Graves Avenue commercial project, which involved extending a sewer lateral and extensive CALTRANS coordination.

Bryan Kallenbaugh, PE
Senior Civil Engineer
760-435-5860
[email protected]

City of Oceanside
Water Utilities Department
300 North Coast Highway
Oceanside, CA 92054

REC worked extensively with Bryan on the Sewer Improvement Plans for the CarMax Oceanside project. Coordination was required to ensure adequate separation from Vista’s sewer main and the retaining wall and that the sewer easement covered the access road while avoiding environmentally sensitive areas.

Jason Christman, PE
Principal Engineer
760-839-4615
[email protected]

City of Escondido
Engineering Services
201 N Broadway,
Escondido, CA 92025

As a reviewer, REC has worked with Jason on over three private development projects. While an engineer at Vista, he reviewed the plans with the sewer reviewer. At Escondido, he is reviewing a tentative map and plans for a religious facility.

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22 Yoftahe Ghiliamichael, PE
Senior Civil Engineer
619-203-6905
[email protected]
City of San Diego
Public Works Department
5500 Overland Avenue #310
San Diego, CA

REC has worked on over three projects with Yoftahe as a reviewer of our projects over the past few years. He was the Saturn Blvd project's engineering reviewer and reviewed grading, and public improvement plans for an 18 subdivision. He also helped coordinate a review and approval of the CarMax of El Cajon project, built on top of the City’s 60” El Monte Aqueduct.

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23 Attachment 1

Resumes

08/27/2024 C8 185 of 201

Education
Bachelor of Science, 1995
Civil Engineering
San Diego State University
Work Experience
2017- Present
REC Consultants, Inc.

Director of Engineering
San Diego, CA
2000 - 2017
Terramar Engineering
Principal Engineer
San Diego, CA
Expertise
Stormwater Design
Improvement Plans
Cost Estimating
Grading Plans
Drainage Design
Contact
619-326-6017
Phone
[email protected]
Email
Certifications
Professional Engineer
RCE 64811
MUP for a Religious Facility & Residential Subdivision | Storm Water Quality Management Plan (SWQMP), Drainage Study, Project Management
Lantern Crest (Phase 3, 4, & Ridge Addition) l City of Santee 7-acre Senior Retirement Facility | Storm Water Quality Management Plan (SWQMP), Drainage Study
Skyline Retirement Center l County of San Diego
138-Unit Multifamily Development | Storm Water Quality
Management Plan (SWQMP), Project Management
Passerelle/ Campus Park l County of San Diego
Storm Drain Repair | Civil Design, Improvement Plan, Drainage Study, Project Management
Northerly Street l City of Oceanside
Mixed-use Development | Civil Design, Drainage Study, Final Engineering processing and management
River View Village l City of San Diego
Civil Design, Drainage Study, Final Engineering Processing and Management, Improvement Plans
Calvary Chapel l City of Santee
Commercial Development | Site Design, Landscape Design, Irrigation Design, Construction Administration, SWPPP, WQMPs, On-Site and Off-Site Road Improvements, Permitting.

Lowes Home Improvement Warehouse Projects l City of
Murrieta, City of Carlsbad, City of Escondido, City of National City
100 Single Family Residences | Entitlements, Final Map, Grading Plan, Improvement Plan, Fire Plan, Project Management,
Citrus Court l City of Perris
27-Lot Subdivision | Storm Water Quality Management Plan, Drainage Study, Project Management
Blackwolf II l County of San Diego
Raab Rydeen, PE
D i r e c t o r o f E n g i n e e r i n g
Mr. Rydeen has over 30 years of experience coordinating civil engineering projects from pre-design through construction management and final project acceptance. He has dedicated his career to provide innovative design and planning solutions to an impressive list of local and national clients throughout southern California. Mr. Rydeen's experience includes an array of commercial developments and municipal engineering projects. Mr. Rydeen specializes in parking lot design, BMP integration into site design, low-impact development, project cost estimation, street improvements, and storm drainage design. Mr.

Rydeen is a professional with tremendous experience in all aspects of land development. He is an effective communicator and representative, working well with clients, the public, and jurisdictional agencies to forestall or resolve conflicts and achieve positive results.

Specific Project Experience
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Education
Bachelor of Science, 2014
Civil Engineering
San Diego State University
Work Experience
2019- Present
REC Consultants, Inc.

Senior Project Engineer
San Diego, CA
2014-2019
Walsh Engineering &
Surveying, Inc.

Project Engineer
El Cajon, CA
Expertise
Stormwater Design
Improvement Plans
Tentative Maps
Grading Plans
Drainage Design
Contact
619-326-6007
Phone
[email protected]
Email
Certifications
Professional Engineer
RCE 88286
Land Surveyor in Training
MUP for a Religious Facility & Residential Subdivision | Storm Water Quality Management Plan (SWQMP), Drainage Study, Project Management
ISKCON Temple & Residential l City of Escondido
7-acre Senior Retirement Facility | Storm Water Quality Management Plan (SWQMP), Drainage Study
Skyline Retirement Center l County of San Diego
138-Unit Multifamily Development | Storm Water Quality
Management Plan (SWQMP), Project Management
Passerelle/ Campus Park l County of San Diego
31-acre Mixed-Use Development | Site Plan, Storm Water Quality Management Plan (SWQMP), Drainage Study, Project Management Civic Center/Parcel 6 l City of Santee
Public Road Widening | Improvement Plans, Storm Water Quality Management Plan (SWQMP), Drainage Study, project management McNeil Street Improvements l City of Oceanside

9.6-acre Senior Living Facility | Storm Water Quality Management Plan (SWQMP), Drainage Study, Grading Plan, Project Management Lantern Crest (Phase 3, 4, & Ridge Addition) l City of Santee

0.7-acre Commercial Development | Grading Plan, Improvement Plan, Fire Plan, Storm Water Quality Management Plan, Drainage study, Project Management
Dutch Bros Oceanside l City of Oceanside
Single Family Residence | Precise Grading Plan, Storm Water Quality Management Plan (SWQMP), Drainage Study, Project Management Lone Jack l City of Encinitas
27-Lot Subdivision | Storm Water Quality Management Plan, Drainage Study, Project Management
Blackwolf II l County of San Diego
William O'Gorman,PE
S e n i o r P r o j e c t E n g i n e e r
Mr. O’Gorman has 11 years of experience working on a variety of land development projects throughout San Diego County, ranging from small single-lot residential projects, large subdivisions, and commercial developments. His background in both civil engineering site design and drainage/storm water design assist him in effectively designing and managing each of his projects from the conceptual phase and through construction. He is well-versed in preparing technical reports and construction documents including Site Plans, Tentative Maps, Grading Plans, Improvement Plans, Hydrologic/Hydraulic Drainage Reports, Storm Water Quality Management Plans (SWQMPs), and Hydromodification Management Plans (HMPs).

Specific Project Experience
5-acre automobile store | Storm Water Quality Management Plan, Drainage Study, Project Management
CarMax of El Cajon l City of El Cajon
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Education
Bachelor of Art, 2014
Mass Media
California State University of San
Marcos
Work Experience
2022- Present
REC Consultants, Inc.

Project Planner/Manger
San Diego, CA
2016-2022
PAI
Advocacy Associate
Washington, D.C.

Expertise
Project Entitlement
Public Outreach
Project Management
Forecasting and budgets
Grants Writing
Contact
619-326-6003
Phone
[email protected]
Email
MUP processing for a Religious Facility & Residential Subdivision ISKCON Temple & Residential l City of Escondido
Major Permit extension, Grading Permit processing for a retirement facility
Skyline Retirement Center l County of San Diego
Manage Site Entitlement Approval by City of El Cajon, MTS, and City of San Diego. Final Engineering manage Demo Permit, Grading Permit and Building permit
Carmax of El Cajon l City of El Cajon
Manage project bidding process, coordinate with various City Departments and Consultants, inspectors, ensure project is completed within stipulated/approved timeline.

Full Capture Trash Device Installation, Round 3 l City of Oceanside
On-call project management tasks for CIP projects, Staff Reports to City Council, Reporting, and budgeting.

On-Call Project Management Consultant Engineering
Department l City of Oceanside
North River Road Grant Prospecting l City of Oceanside Lead the City’s grants endeavors for the construction of the proposed storm drain upgrades through various funding mechanisms Quiet Zone Re-certification l City of Oceanside
Manage the City’s Quiet Zone re-certification with the Federal Rail Administration, California Public Utilities Commission, and North County Transit District, City contractor management.

Maria Jose Hernandez
P r o j e c t P l a n n e r / M a n a g e r
Ms. Hernandez has ten years of experience in direct project management across San Diego County, Washington, D.C., and Internationally. Ms. Hernandez's Project Management experience focuses on task management and timelines, budget management, grant prospecting and writing, client stewardship, and data and systems tracking. At REC Ms. Hernandez leads all phases of the development permit process, from Entitlements to Final Engineering, and is an on-call project management consultant to the City of Oceanside. She specializes in understanding the complex permitting environments to prepare complete submittal packages to the specific requirements of each public agency or jurisdiction. Ms. Hernandez uses her communication and time management skills to complete work and achieve deadlines effectively. She excels at budget tracking, forecasting, and keeping the team aligned to achieve project objectives.

Specific Project Experience
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Specific Project Experience
Project Engineer | 2021 - Present
REC Consultants, Inc. l San Diego, CA
Experience
Linscott, Law and Greenspan Engineers l San Diego, CA
Engineering Aid | 2019 - 2021
Expertise
Certifications
Axel Rinder, MS, EIT
P r o j e c t E n g i n e e r
Mr. Rinder’s experience as a project engineer in the San Diego area includes drainage/stormwater design and civil engineering site design being implemented on a variety of water resource and land development projects ranging from small single-lot residential projects, to large subdivisions, and commercial developments. Mr. Rinder has experience preparing technical reports and construction documents including drainage reports, Storm Water Quality Management Plans (SWQMPs), hydromodification prevention reports (HMP), site plans, grading plans, and improvement plans.

9.5-acre Multi-Family Residential Development | Storm Water Quality Management Plan (SWQMP), Drainage Study
Skyline Church Expansion l County of San Diego

48.2-acre Industrial Development | Water Quality Management Plan (SWQMP), Drainage Study
Sycamore Hills Business Center l Riverside County
14-acre Apartment Facility Development | Storm Water Quality Management Plan (SWQMP), Drainage Study
Del Sol Village l City of San Diego
3-acre Commercial Development | Grading Plan, Site Plan, Storm Water Quality Management Plan (SWQMP), Drainage Study
Hacienda Self-Storage l City of Vista
Multi-Story Residential Building | Right-of-Way Plans, Grading Plans 3rd Avenue Apartments l City of San Diego
5-acre Mixed-Use Development | Storm Water Quality Management Plan (SWQMP), Drainage Study
Montebello Development l City of La Mesa
5-acre Commercial Development | HMP Report, Drainage Study Valley Center Storage l County of San Diego
Engineer in Training
Credential ID 172159
Education
Stormwater Design
Improvement Plans
Technical Reports
Grading Plans
Drainage Design
Contact
[email protected]
Email
Phone
619-326-6005
San Diego State University
Master of Science
2023
Water Resources Engineering
Bachelor of Science
2021
Civil Engineering
San Diego State University
20-acre Mixed-Use Development | Storm Water Quality Management Plan (SWQMP), Drainage Study
ISKCON Temple & Residential l City of Escondido
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Work Experience
2023- Present
REC Consultants, Inc.

Director of Land Survey
San Diego, CA
2021 - 2023
Gsi Inc.

Project Design Engineer
San Diego, CA
Expertise
Boundary Survey
As-built Survey
Topographic Survey
Utility Location
Construction Staking
Contact
619-326-6002
Phone
[email protected]
Email
Construction Staking
Lantern Crest (Phase 4, & Ridge Addition) l City of Santee Topographic Survey, Construction Staking
Pomerado Private Horse Keeping l County of San Diego
Enguerran Rust
S u r v e y P a r t y C h i e f
Mr. Sphonix has worked in the Land Surveying field since 1998 in France, and since 2020 in the United States. He is a detail oriented problem solver, ensuring surveying tasks are completed to the highest degree of excellence. He has managed a variety of projects throughout San Diego County and is well versed in knowledge of local land. Mr. Sphonix is our Survey Party Chief and can perform a wide range of surveying tasks and can support projects during construction, managing all aspects of survey needs.

Specific Project Experience
Topographic Survey for Strom Drain upgrades
South Nevada Upgrades l City of Oceanside
Saturn Boulevard l City of San Diego
Construction Staking
Kellogg Way | City of San Diego
Topographic survey
Construction Staking
Discovery Village l City of San Marcos
Topographic Survey
Fordyce Building l City of Santee
Topographic Survey for Storm Drain Upgrade Design
North River Road l City of Oceanside
Topographic Survey for Storm Drain Repair
Northerly Street l City of Oceanside
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ALAN REAM, P.L.S.

REGISTRATION

DIRECTOR OF LAND SURVEY DIVISION
•Licensed Land Surveyor |California, License Number 7619

PROFESSIONAL

BACKGROUND
•REC Consultants, Inc. |Director of Land Survey |2012 to Present •Terra Surveying Consultants | Land Surveyor |2004 to 2012 •P&D Consultants | Land Surveyor | 2000 to 2004
•Project Design Consultants | Land Surveyor | 1997 to 2000 •APEC Engineering | Land Surveyor | 1982 to 1997
•Associated Engineers | Land Surveyor |1971 to 1982

PROFESSIONAL

EXPERIENCE
Mr. Ream has over 40 years of land surveying and land development experience throughout California. As Director of the Land Survey Division for REC, Mr. Ream is responsible for project management and administration of surveying work in the form of client coordination, field survey crews and quality control of surveying documents. Surveying components include boundary resolution and adjustments, ALTA/ASCM Land Title Surveys, subdivision mapping, parcel maps, public and private easements, records of survey and construction staking. Mr. Ream utilizes state of the art Land Survey equipment and methodologies. A proven leader and collaborator, he ensures that all information is accurately recorded and documented from the field to the final product. Mr. Ream has experience in Civil Engineering design as well as landscape architecture for singe and multi-family residential, commercial and other development projects such as educational and religious institutions.

SPECIFIC

PROJECT

EXPERIENCE
•Jackie Robinson YMCA |City of San Diego & County of San Diego | Construction Staking, Utility Location, Boundary and Title Analysis, Topographic Survey, Right-of-Way Survey, Legal Description •Creekside Pointe| City of Chula Vista| Topographical Survey, Boundary Survey, Construction Staking for Grading, Building, Storm Drain, Sewer, Water and Curbs, Preparation of Easement Plats and Legal Descriptions, Final Subdivision Map
•Montecito Ranch | County of San Diego Boundary and Title Analysis, ALTA Survey, Topographic Survey, Legal Description and Plats •Fallbrook Golf Club Mitigation Bank Feasibility Analysis |County of San Diego Topographic Mapping and Analysis, Boundary Analysis, ALTA Survey •Berryman Canyon | City of Encinitas | ALTA Survey, Boundary Survey, Construction Staking for Grading, Building, Storm Drain, Sewer, Water and Curbs, Preparation of Easement Plats and Legal Descriptions, Final Subdivision Map
•Copley YMCA | City of San Diego | ALTA Survey, Boundary Survey, Construction Staking for Grading, Building, Storm Drain, Sewer, Water and Curbs, Preparation of Easement Plats and Legal Descriptions

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Work Experience
2023- Present
REC Consultants, Inc.

Project Engineer
San Diego, CA
2011 - 2012
ATC
Project Design Engineer
San Diego, CA
Expertise
Sewer Design
Improvement Plans
water supply design
Grading Plans
Parcel maps
Contact
619-326-6014
Phone
[email protected]
Email
Tentative plan, Site Plan, Grading Plan, Improvement Plan Lantern Crest (Phase 3, 4, & Ridge Addition) l City of Santee Site Plan, Grading Plan, Demolition Plan
Jackie Robinson YMCA l City of San Diego
Jacob Watson
P r o j e c t E n g i n e e r
Mr. Watson has over 20 years of professional experience in the civil engineering field. His professional expertise focuses on creating grading plans, improvement plans, tentative maps, parcel/final maps, drainage studies, water quality reports, sewer design, water supply design, storm drain design and all aspects of production drawings. His work has encompassed commercial projects, residential projects and mixed use projects, including providing assistance during early planning stages to final engineering design. Mr. Watson is an expert in civil engineering drafting and design and is proficient in AutoCAD R14 Land Development Desktop to AutoCAD Civil 3D, Civil D drainage design software and Flowmaster storm drain pipe and pond design software.

Specific Project Experience
Tentative Map, Grading Plan, Improvement Plan, Fire Plan Citrus Court l City of Perris
Montecito Ranch l County of San Diego
Site Plan, Grading Plan, Improvement Plan, Surveying and Mapping, Base Map Preparation
Fallbrook Golf Club Mitigation Bank Feasibility Analysis l County of San Diego
Topographic mapping and analysis, Grading Study, Lot Line Adjustment Assessment
Tentative Subdivision Map, Site Plan, Sewer and Water Plans Discovery Village l City of San Marcos
Site Plan, Grading Plan, Improvement Plan
Civic Center/Parcel 6 l City of Santee
Improvement Plan for Storm Drain Upgrades
North River Road l City of Oceanside
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Dexter Wilson Engineering, Inc.

Experience

Mr. Oven has spent 40 years in the sanitary engineering field. His experience in the industry encompasses the preparation of final designs and specifications of sanitary engineering facilities such as sewage lift stations, water booster stations, water and sewer pipelines, flow metering structures, pressure reducing stations, reservoirs, diversion manholes, and sewer siphons. He has performed private sewer sizing and evaluation of sewage disposal options for single family homes to large scale developments.

Mr. Oven’s private and public sector clients regularly call upon his expertise in water, sewer, and recycled water systems for facility planning and sizing studies and detailed design and technical specification assistance. In addition, he is often included on project teams to provide design review services, fire and water service lateral sizing calculations, meter sizing, water supply demand calculations, and to review technical equipment submittals.

Project Experience

• Carroll Canyon Trunk Sewer Realignment, 24” and 30” Gravity Sewer, up to 43 feet of cover, design of capacity/slope, pipe materials, San Diego.

• SDSU Mission Valley, evaluation of potential impacts to 36” gravity sewer due to differential settlement resulting from potential earth fill, San Diego.

• UCSD Gilman Drive Sewer Replacement, deep sewer hydraulic design, tech specs for TBM installation of deep segment in the City of San Diego.

• Harmony Grove Water Reclamation Plant, 0.20 mgd tertiary treatment plant meeting CA Title 22 requirements, San Diego County.

• Harrah’s Rincon Casino Sewer Lift Station and Wastewater Treatment Plant Expansion, Capacity analysis and recommendations for upgrades, Luiseno Band of Indians.

• Casoleil Apartments Private Sewer Lateral Replacement, R&V Management Corporation, San Diego.

• County Administration Building design of odorless 6” sewer lateral connection to City sewer, County of San Diego.

• Sewer Flow Splitting Manhole using vertical slide gates to distribute flow to two separate basins, City of Carlsbad.

• Hancock Parkway Sewer Lift Station, 1.0 mgd, Los Angeles County Dept. of Public Works.

• Del Mar Fairgrounds Pump Station No. 1 Force Main Replacement, 16” HDPE Casing with 8” HDPE Carrier Pipe, Horizontal Directional Drill Project, Del Mar Fairgrounds.

• El Fuerte Sewer Lift Station, 1.1 mgd capacity, cast-in-place wet pit/dry pit, with emergency power, odor control, City of Carlsbad.

• Poinsettia Sewer Lift Station, cast-in-place concrete with dry pit submersible pumps, 2.5 mgd capacity, City of Carlsbad.

Andrew M. Oven, P.E. Managing Engineer

Education

Bachelor of Science
Civil Engineering,
University of Santa Clara, 1982

Master of Science
Sanitary Engineering
University of California, Berkeley,
1983

Work History

1983-1985
Radian Corporation
McLean, Virginia

1985-Present
Dexter Wilson Engineering, Inc.

Carlsbad, California

Registration

Registered Professional Engineer
Civil, No. 41015, California, 1986

Professional Affiliations

Memberships:

American Society of Civil
Engineers
Water Environment Federation
American Water Works
Association

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Dexter Wilson Engineering, Inc.

Experience

Natalie Fraschetti serves as Project Manager and/or Project Engineer at Dexter Wilson Engineering, Inc. depending on the nature and scope of the project. Her involvement with sanitary engineering projects encompasses both planning and design projects. She is also the company President.

As with Dexter Wilson Engineering, Inc. in general, Ms. Fraschetti’s experience involves working with both public agency and private development clients on a variety of water, wastewater, and recycled water issues ranging from infrastructure planning, design, financial planning and fees, and regulatory permitting.

Project Experience

• Assist with District Engineer services to the Leucadia Wastewater District.
• 36-inch and 24-inch isolation valve replacement for the Cielo Raw Water Pump Station, Santa Fe Irrigation District.
• Oversee maintenance and utilization of Santa Fe Irrigation District’s hydraulic model and GIS
• Mission Village Gravity Sewer Siphon Design, Los Angeles County Department of Public Works, Santa Clarita.
• Sewer Service Charge Analysis for the Lemon Grove Sanitation District
• Leucadia Wastewater District Asset Management Plan
• Lemon Grove Sanitation District Sanitary Sewer Master Plan & Audits • Regional Board NPDES/WDR Permit Renewal
• Recycled Water Project Permitting Assistance
• Preparation of an Engineer’s Report, Connection Fees, and Service Charges for a new Sanitation District
• Various Private Development Water, Wastewater, and Recycled Water reports in support of CEQA and land use approvals • Water Supply Assessments in the City of Escondido and Valley Center Municipal Water District
• Leucadia Wastewater District Force Main Evaluation Plan • Newhall Ranch 54-inch Sewer Interceptor Study
• Santa Fe Irrigation District Raw Water Pipeline Alignment Study • The Village at Pacific Highlands Ranch Sewer Study

Natalie Fraschetti,
P.E.

Project Manager
President

Education

Bachelor of Science
Environmental Engineering
Sciences,
University of Florida, 2003

Work History

2007 - Present
Dexter Wilson Engineering, Inc.

Carlsbad, California

2003 - 2005
Acticarb Tailored Products, LLC
Dunnellon, Florida

2002 - 2003
Engineering Performance Solutions
Gainesville, Florida

Registration

Registered Professional Engineer
Civil, No. 77025, California, 2010

Professional Affiliations

American Water Works Association
American Society of Civil Engineers

08/27/2024 C8 194 of 201

Resume
Background
Andrew has 20 years of experience as an engineering geologist and is well versed in the planning and coordination of geotechnical investigations and implementation of project work plans, safety plans, and permit acquisition.

He produces soil exploration logs in accordance with USCS standards utilizing his deep comprehension of subsurface soil conditions. He is skilled in geologic records research for site investigations and reconnaissance, and compiles complex geologic data sets for presentation. During construction, Andrew advises on grading cleanouts, keyways construction, slope reinforcement, backfill operations, and deep foundation operations. His other duties include review of construction plans and specifications, attending jobsite meetings, preparation of engineering reports and proposals, and reviewing and reporting test results.

Project Experience
Vista Irrigation District, E Reservoir and Pump Station, Vista, CA:

Project Manager and Senior Engineering Geologist during a geotechnical investigation for the replacement of an existing reservoir and construction of a new pump station. The new reservoir is buried and has a capacity of up to four million gallons. It meets all current drinking water standards and applicable codes. The new pump station provides a redundant water supply to higher pressure zones within the District’s service area when disruptions occur to primary water supplies. Other improvements included drainage and site security enhancements and water-smart landscaping.

Vista Irrigation District, AB Line and Meyer’s Siphon Replacement, Vista, CA: Senior Engineering Geologist during a geotechnical investigation for the proposed $2 million replacement and rehabilitation project. The Meyer’s Siphon portion of the project will include replacement and rehabilitation of 1,250 linear feet (lf) of 42-inch reinforced concrete pipeline and 1,000 lf of drain line for the siphon. The AB Line will consist of replacement and rehabilitation of the existing 14-inch steel pipeline, which extends 1,500 feet upstream and 900 feet downstream from the AB pressure regulator.

Vallecitos Water District Linda Vista East Sewer Project, San Marcos, CA: Senior Geologist during a geotechnical investigation for the design and construction of 2,660 lf of new 15-inch pipe and the abandonment of 1,470 lf of existing 8-inch pipe. Other features of the $1.5 million project include upsizing 320 feet of 8-inch pipeline to 12 inches in diameter, crossing under State Route 78 from the intersection of Bingham Drive and Furniture Row to Grand Avenue.

Elsinore Valley Municipal Water District Upsize Blending Line at Diamond, Lake Elsinore, CA: Project Manager and Senior Engineering Geologist during a geotechnical investigation. The District operates a potable water distribution system to provide water to its customers. Groundwater from several of the District’s wells exceeds the Maximum Contaminant Levels for arsenic and must be treated and/or blended with water from other wells prior to customer delivery. Currently, this section of pipeline is reduced from a 20-inch diameter PVC pipe to a 12-inch diameter PVC pipe causing increased pressure and bottlenecking. This project will consist of upsizing approximately 3,000 lf of the 12-inch PVC pipe to 20-inch PVC pipe. The new pipeline will be constructed adjacent to the existing pipeline with similar invert depths below the pavement.

City of Poway Bowron Road Sewer Upsize, Poway, CA: Project Manager and Senior Engineering Geologist during a geotechnical investigation for the replacement of an existing sewer main on Bowron Road and a connecting sewer line within Civic Center Drive. Approximately 1,385 lf of 18-inch vitrified clay pipes (VCP) were upsized to 21-inch PVC pipe and approximately 113 lf of 8-inch PVC pipe were replaced. The project also included sewer bypassing, dewatering, sewer manhole installation, and sewer manhole rehabilitation.

Andrew K. Neuhaus, PG, CEG
Senior Engineering Geologist
Education »BS, Geology, California Lutheran
University
Registrations »State of California Professional
Geologist #8398
»State of California Certified Engineering
Geologist #2591
Associations »American Council of Engineering
Companies (ACEC)
»American Society of Civil Engineers
(ASCE) Pipeline and Environmental
»American Public Works Association
(APWA) Small Business Committee
Chair
08/27/2024 C8 195 of 201

Prepared by: REC Consultants, Inc.

Date: 7/15/2024 Party Chief Survey
Director Principal Project
Manager
Project
Planner Drafter Project
Engineer
Task Task Description $250 $225 $225 $200 $160 $160 $130 Total

1.a Surveying, Existing Condition Siteplans (2)40 20 4 10 8 20 40 27,080$

1.b Preliminary Studies (2)2 4 4 5 2,540$

1.c 3 x Pre-Design Meetings 6 8 16 5,510$

1.d Basis of Design Memorandum 4 12 24 26 10,520$
Utility Coordination 4 4 24 20 8,140$
Photo Geodetic 6,000$
CCTV Company 10,000$
Utility Location & Potholing 20,000$
Dexter Wilson 16,000$
NOVA Services 34,400$
40 20 20 38 76 20 91 140,190$

2.a 30% Plans (2)4 4 26 32 40 17,320$

2.b 30% Design Workshop 2 4 2 1,570$

2.c 30% Review Meeting 2 4 4 1,890$

3.a 60% Plans (2)2 4 20 16 28 11,550$

3.b 60% Design Workshop 2 4 2 1,570$

3.c 60% Review Meeting 2 4 4 1,890$

4.a.i 90% Plans (2)4 12 8 10 5,880$

4.a.ii Coordination - Permitting through Caltrans 4 8 2,080$

4.b 90% Specifications (2)2 4 16 3,120$

4.c 90% Construction Cost Estimate (2)2 4 2 16 3,650$

4.d 90% Review Meeting 2 4 4 1,890$

5.a Draft Final Plans (2)8 12 2 8 6 6,580$

5.b Review Meeting 2 2 2 1,170$

5.c Final Plans (2)2 8 2 4 2,890$
Dexter Wilson Plan Review (Optional)10,000$
0 6 36 110 36 64 120 73,050$

6.a Pre-Bid Meetings (2)2 6 6 2,610$

6.b Prepare Addenda (2)2 4 4 1,890$

6.c Prepare Conformed Sets (2)2 8 8 3,330$

7.a Pre-Construction Meetings (2)4 6 4 2 3,000$

7.b Respond to Request for Information (2)8 4 8 4 4,400$

7.c Submittal Review 2 4 4 4 2,410$

7.d Progress Meetings 2 4 4 2 2,150$

7.e Change Order Assistance 2 4 8 2 2,790$

7.f Record Drawing 2 4 4 6 2,670$
0 0 26 44 50 0 20 25,250$
238,490$

HOURS / RATES PER HOUR
Phase 1 - Preliminary Design Report
Lump Sum (Estimate)
Lump Sum (Estimate)
Lump Sum
Vista Sewer Capacity Improvements (CIP 8381 & 8382) Project Budget Phase 3 - Construction Support
Sub-Totals
Total
Lump Sum
Lump Sum
Sub-Totals
Phase 2 - Design Phase
Lump Sum
Sub-Totals
08/27/2024 C8 196 of 201

00051960 4 Exhibit C, Page 1 of 3
4870-4800-2259, v. 2

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 08/27/2024 C8 197 of 201

00051960 4 Exhibit C, Page 2 of 3
4870-4800-2259, v. 2
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 08/27/2024 C8 198 of 201

00051960 4 Exhibit C, Page 3 of 3
4870-4800-2259, v. 2
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

08/27/2024 C8 199 of 201

00051960 4 Exhibit D
4870-4800-2259, v. 2

AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]

NOT APPLICABLE TO THIS CONTRACT

08/27/2024 C8 200 of 201

00051960 4 Exhibit E
4870-4800-2259, v. 2

EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. State of California grant conditions, as attached.

2. Federal grant conditions, as attached.

3. Other conditions, as attached.

08/27/2024 C8 201 of 201