ACTION:
____________________________
Clerk/Secretary
Department: Fire Item No: C8
Prepared by: Maia Hodge, Management Analyst Meeting Date: January 28, 2025 Approved by:
Gerard Washington, Fire Chief
John Conley, City Manager Agenda Location: Consent Calendar
SUBJECT: STATISTICAL ANALYSIS CONSULTANT – AWARD OF CONTRACT
RECOMMENDATION: Adopt City Council Resolution No. 2025- , awarding a contract for services to FireStats, LLC for statistical analysis consultant services.
CORRELATION TO CITY COUNCIL GOALS: Public Safety and Fiscal Responsibility.
PRIOR ACTION: On June 11, 2024, adopted City Council Resolution No. 2024-103, amending the Operating Budget for Fiscal Years 2023/24 and 2024/25 (Vote: 5-0)
STATEMENT ON THE SUBJECT: The City of Vista appropriated funding in June 2024 for fire statistical consulting services to provide statistical analysis of Vista Fire Rescue emergency response and performance standards. The data collection and analysis are required to maintain our accreditation with the Commission on Fire Accreditation International (CFAI). CFAI, through the Center for Public Safety Excellence (CPSE), provides the process of self-assessment, verified through peer review that distinguishes fire agencies with international recognition for being community-oriented, data-driven, and outcome-focused emergency service providers.
Pursuant to section 3.08.040 of the Vista Municipal Code, a request for proposals (RFP) was issued on December 8, 2024, on the City’s procurement website and online procurement portal, OpenGov for consulting services – statistical analysis (Exhibit 2). On December 18, 2024, the following bids were received:
Bidder’s Name Office Location Total Bid Amount
FireStats, LLC Grass Valley, CA $ 522,649.51
Chloeta Oklahoma City, OK $ 750,000.00
MR Map, LLC Vista, CA $ 255,000.00
ABCDETech, Inc. Upland, CA $ 680,000.00
DIOSS, LLC Las Vegas, NV $ 750,000.00
Staff evaluated each bid based upon the predetermined criteria identified in the RFP. Only one bidder was determined responsive. FireStats, LLC was the lowest responsible bidder who responded to all the requirements of the bid request. Therefore, staff recommend that the City Council award the contract to FireStats, LLC (Exhibit 3).
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
01/28/2025
C8
1 of 83
MEETING DATE: January 28, 2025 PAGE 2
SUBJECT: STATISTICAL ANALYSIS CONSULTANT – AWARD OF CONTRACT FISCAL IMPACT: As outlined in the FireStats proposal, the contract for services totals $522,649.51 over a variable five-year period. The fee for Fiscal Year 2024/25 is $70,685.00. Sufficient funding is budgeted and available in the Fire Admin Service Contract Account (No. 0010250.521040). Subsequent year funding to be appropriated as part of the budget planning process.
EXHIBITS:
1. City Council Resolution No. 2025- , awarding a contract for services to FireStats, LLC for statistical analysis consultant services.
2. Contract with FireStats, LLC
01/28/2025
C8
2 of 83
00029213 7
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, AWARDING A CONTRACT FOR SERVICES TO
FIRESTATS, LLC FOR STATISTICAL ANALYSIS CONSULTING SERVICES The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 11, 2024, adopted City Council Resolution No. 2024-103, amending the Operating Budget for Fiscal Years 2023/24 and 2024/25 (Vote: 5-0) B. Pursuant to section 3.08.040 of the Vista Municipal Code, a request for proposals (RFP) was issued on December 8, 2024 for consulting services – statistical analysis.
C. Five proposals were submitted in response to the RFP and each was evaluated based upon the predetermined criteria identified in the RFP.
D. Staff recommends FireStats, LLC as the consultant to provide consulting services – statistical analysis.
2. Action.
A. The contract between the City of Vista and FireStats, LLC for consulting services – statistical analysis is approved and the Mayor is authorized to execute the agreement.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on January 28, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
A
PPROVED
Walter C. Chung
20250113085512
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
01/28/2025
C8
3 of 83
EXHIBIT 1
City Services (Non-Construction) (RFP)
1 of 10
FI RESTATS, LLC [22422-6] 00022422 8
CONTRACT FOR SERVICES
STATISTICAL ANALYSIS CONSULTING SERVICES
THIS CONTRACT is entered into by and between the Parties as of ___________________ (Contract Date).
1.0 THE PARTIES
The City:
CITY OF VISTA, a chartered municipal corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Steve Wecklich (760) 643-5348
Billing Contact: Maia Hodge (760) 643-5383
The Contractor
FIRESTATS, LLC, limited liability company - CA
578 Sutton Way, #353
Grass Valley, CA 95945
Contact: Paul Rottenberg (530) 478-0657
2.0 BASIC TERMS
2.1 The Services to be performed by Contractor are set forth in Citys Request for Proposals (Exhibit A).
2.2 Contractor desires to enter into this Contract with City for the Services.
2.3 The Project for which the Services are required is described in Exhibit A.
2.4 Contractor has submitted to City a Proposal to perform the Services dated December 16, 2024 (Exhibit B).
2.5 The Contract Ceiling Price is $522,649.51.
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for 60 calendar months ( Term). The Term may be extended at the Citys option for an additional 60 months, in increments of Citys choice, for a maximum Term of 120 months from the Contract Date.
3.3 City may terminate this Contract upon 30-days written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, in accordance with Exhibit A. The Services shall be complete, and all work, material and services not expressly called for in the 01/28/2025
C8
4 of 83
EXHIBIT 2
City Services (Non-Construction) (RFP) 2 of 10 FIRESTATS, LLC [22422-6] 00022422 8 Proposal which may be necessary to carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any of these documents: Documents required under Exhibits AE.
01/28/2025
C8
5 of 83
City Services (Non-Construction) (RFP) 3 of 10 FIRESTATS, LLC [22422-6] 00022422 8
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit B.
8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records, reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.
9.0 STANDARD OF PERFORMANCE
9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
10.0 CONTRACTORS STATUS; CONTRACTORS EMPLOYEES
10.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
10.2 Contractor represents and warrants that all design professional services, if any, shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.
10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to 01/28/2025
C8
6 of 83
City Services (Non-Construction) (RFP) 4 of 10 FIRESTATS, LLC [22422-6] 00022422 8 Citys employees. Contractor expressly waives any claim Contractor may have to any such rights.
10.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractors officers, employees, agents, and subcontractors that are included in this Contract.
10.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractors officers, employees, agents, and subcontractors are entitled for performance of any work under this Contract. Neither Contractor nor Contractors officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
10.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this Contract. This is a continuing obligation that survives the termination of this Contract.
11.0 CIVIL RIGHTS
11.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
11.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the persons race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
11.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
11.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
11.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
01/28/2025
C8
7 of 83
City Services (Non-Construction) (RFP) 5 of 10 FIRESTATS, LLC [22422-6] 00022422 8
11.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
11.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractors officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
12.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (Representative). Any written or verbal directions or requests of City's Representative delivered to the Contractors Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
13.0 ASSIGNMENT AND SUBCONTRACTING
13.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
13.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Managers designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Managers designee. 01/28/2025
C8
8 of 83
City Services (Non-Construction) (RFP) 6 of 10 FIRESTATS, LLC [22422-6] 00022422 8
14.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
15.0 FINANCIAL RECORDS
15.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractors performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
15.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its Representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
16.0 OWNERSHIP OF DOCUMENTS
16.1 Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, computer code, and detailed calculations developed under this contract, are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby assigns, waives, and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services. If Contractor is providing copyrighted, proprietary materials in the performance of the Services, then the intellectual property provisions of Exhibit B shall prevail over the provisions of this section.
16.2 Contractor represents that it has secured all necessary licenses, consents, or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Contractor shall bear all costs 01/28/2025
C8
9 of 83
City Services (Non-Construction) (RFP) 7 of 10 FIRESTATS, LLC [22422-6] 00022422 8 arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non-infringing.
17.0 CONFIDENTIALITY
17.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
17.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractors scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
18.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively Conflict Laws). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
19.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term City Official shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
01/28/2025
C8
10 of 83
City Services (Non-Construction) (RFP) 8 of 10 FIRESTATS, LLC [22422-6] 00022422 8
20.0 INDEMNIFICATION
20.1 Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, Indemnitees) harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, Liability) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by Indemnitees sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law ( Duty of Indemnification).
20.2 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants, and conditions under this instrument shall be joint and several.
21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
22.0 SERVICE OF NOTICE
22.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Partys Representative or by overnight courier service to the Partys address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
23.0 LABOR LAW COMPLIANCE
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
24.0 SURVIVAL OF COVENANTS
Contractors obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.
01/28/2025
C8
11 of 83
City Services (Non-Construction) (RFP) 9 of 10 FIRESTATS, LLC [22422-6] 00022422 8
25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
28.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.
Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
29.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment, or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 10.]
01/28/2025
C8
12 of 83
01/28/2025
C8
13 of 83
00022422 8 Exhibit A
EXHIBIT A
REQUEST FOR PROPOSALS
01/28/2025
C8
14 of 83
00022422 8 Exhibit B
EXHIBIT B
CONTRACTORS PROPOSAL
01/28/2025
C8
15 of 83
01/28/2025
C8
16 of 83
01/28/2025
C8
17 of 83
01/28/2025
C8
18 of 83
01/28/2025
C8
19 of 83
01/28/2025
C8
20 of 83
01/28/2025
C8
21 of 83
01/28/2025
C8
22 of 83
01/28/2025
C8
23 of 83
01/28/2025
C8
24 of 83
01/28/2025
C8
25 of 83
01/28/2025
C8
26 of 83
01/28/2025
C8
27 of 83
01/28/2025
C8
28 of 83
01/28/2025
C8
29 of 83
01/28/2025
C8
30 of 83
01/28/2025
C8
31 of 83
01/28/2025
C8
32 of 83
01/28/2025
C8
33 of 83
01/28/2025
C8
34 of 83
01/28/2025
C8
35 of 83
01/28/2025
C8
36 of 83
01/28/2025
C8
37 of 83
01/28/2025
C8
38 of 83
01/28/2025
C8
39 of 83
01/28/2025
C8
40 of 83
01/28/2025
C8
41 of 83
CERTIFICATE OF EXEMPTION
FROM WORKERS COMPENSATION/ EMPLOYERS LIABILITY INSURANCE
I, Paul J. Rottenberg, am the owner of FireStats, LLC., I hereby certify that FireStats, LLC., has no employees and is not required by law to maintain workers compensation or employers liability insurance. Should FireStats, LLC., employ any person during the term of the Agreement with the City of Vista for management consulting and software-related services then workers compensation and employers liability insurance will be obtained.
Executed on this 11th day of June, 2024, at Grass Valley, California.
_________________________________________
Paul J. Rottenberg, Owner of FireStats, LLC.
578 Sutton Way, #353, Grass Valley , CA 95945, v. 530. 478.0657, e. [email protected], www.FireStats.com
01/28/2025
C8
42 of 83
Declarations Page
01/28/2025
C8
43 of 83
HISCOX INSURANCE COMPANY INC. (A Stock Company)
104 South Michigan Avenue, Suite 600, Chicago, Illinois 60603 CGL D001 10 18 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © ISO Properties, Inc., 2000
Commercial General Liability Declarations
In return for the payment of the premium, and subject to all the terms of this Policy, we agree with you to provide the insurance as stated in this Policy.
Declaration effective from: June 11, 2024
Policy No.: P100.278.491.14
Named Insured: Firestats LLC
Address: 2036 Nevada City HWY #84
Grass Valley, CA 95945
Email Address: [email protected]
Policy period: From: May 20, 2024 To: May 20, 2025
At 12:01 A.M. (Standard Time) at the address shown above.
Form of Business: Limited Liability Company
Each Occurrence Limit: $2,000,000
Damage to Premises Rented to You Limit: $100,000 Any one premises Medical Expense Limit: $5,000 Any one person
Personal & Advertising Injury Limit: $2,000,000 Any one person or organization General Aggregate Limit: $2,000,000
Products/Completed Operations
Aggregate Limit:
Products-completed operations are subject to the General Aggregate Limit Supplemental Business Personal Property Floater
Coverage Limit:
$5,000
Supplemental Business Personal Property Floater
Coverage Deductible:
$500
All Premises You Own, Rent or Occupy
Premises Number:
2 Address: 2036 Nevada City HWY #84
Grass Valley, CA 95945
Total Premium: 520.00
Attachments: See attached Forms and Endorsements Schedule. 01/28/2025
C8
44 of 83
HISCOX INSURANCE COMPANY INC. (A Stock Company)
104 South Michigan Avenue, Suite 600, Chicago, Illinois 60603 CGL D001 10 18 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © ISO Properties, Inc., 2000
IN WITNESS WHEREOF, the Insurer indicated above has caused this Policy to be signed by its President and Secretary, but this Policy shall not be effective unless also signed by the Insurer's duly authorized representative.
President
Secretary
Authorized Representative
01/28/2025
C8
45 of 83
HISCOX INSURANCE COMPANY INC. (A Stock Company)
104 South Michigan Avenue, Suite 600, Chicago, Illinois 60603 INT D001 01 10 Page 1 of 1
Forms and Endorsements Schedule
Forms and Endorsements made part of this policy at time of issue:
CGL D001 10 18 - Commercial General Liability Declarations INT D001 01 10 - Forms and Endorsements Schedule
CG 20 26 07 04 - Additional Insured - Designated Person or Organization 01/28/2025
C8
46 of 83
Endorsements
01/28/2025
C8
47 of 83
P100.278.491.14
Firestats LLC
26 06/11/2024
City of Vista, its officers, officials, employees, and volunteers are to be covered as additional insureds. 01/28/2025
C8
48 of 83
Declarations Page
01/28/2025
C8
49 of 83
HISCOX INSURANCE COMPANY INC. (A Stock Company)
104 South Michigan Avenue, Suite 600, Chicago, Illinois 60603 (914) 273-7400
DPL D001 CW (11/19) Page 1
Professional Liability Errors & Omissions Insurance Declarations This is a "Claims Made and Reported" Policy in which Claim Expenses are included within the Limit of Liability unless otherwise noted. Those words (other than the words in the captions) which are printed in Boldface are defined in the Policy.
Declaration Effective Date: June 11, 2024
Policy No.: P100.276.932.14
1. Named Insured: Firestats LLC
2. Address: 2036 Nevada City HWY #84
Grass Valley, CA 95945
Email Address: [email protected]
3.A. Limit of Liability: $2,000,000 Each Claim
3.B. $2,000,000 Aggregate for all Claims
4. Deductible: $10,000 Each Claim
5. Notice: Phone:
Email:
Mail:
866-424-8508
[email protected]
Hiscox
5 Concourse Parkway, Suite 2150
Attn: Direct Claims
Atlanta GA, 30328
6. Policy period: From: May 20, 2024 To: May 20, 2025
At 12:01 A.M. (Standard Time) at the address shown above.
7. Retroactive Date: January 1, 2005
8. Premium: $1,271.00
9. Attachments:
DPL D001 CW (11/19) - Professional Liability Errors & Omissions Insurance Declarations DPL E0001 CW (03/20) - Schedule of Midterm Policy Changes 01/28/2025
C8
50 of 83
HISCOX INSURANCE COMPANY INC. (A Stock Company)
104 South Michigan Avenue, Suite 600, Chicago, Illinois 60603 (914) 273-7400
DPL D001 CW (11/19) Page 2
IN WITNESS WHEREOF, the Insurer indicated above has caused this Policy to be signed by its President and Secretary, but this Policy shall not be effective unless also signed by the Insurer's duly authorized representative.
President
Secretary
Authorized Representative
Date: June 11, 2024
01/28/2025
C8
51 of 83
Endorsements
01/28/2025
C8
52 of 83
Hiscox Insurance Company Inc.
Endorsement 8
NAMED INSURED: Firestats LLC
Schedule of Midterm Policy Changes Page 1 of 1
In consideration of the premium charged, and on the understanding this endorsement leaves all other terms, conditions, and exclusions unchanged, it is agreed:
In consideration of the premium charged, the following endorsement(s) is added to Your Policy and now forms a part of this Policy, effective as of the date stated in such endorsement(s):
In consideration of the premium returned, the following endorsement(s) is removed from Your Policy, effective as of the date stated in such endorsement(s):
Notwithstanding anything to the contrary described in this Endorsement, any endorsement added to Your Policy for the sole purpose of deleting another endorsement that was previously issued as part of Your Policy will not be listed in part I or II of this Endorsement.
The overall impact of the above changes is indicated below:
Additional premium
Return premium
To be adjusted at audit
X No impact
All other terms and conditions remain unchanged.
Endorsement effective: June 11, 2024 Policy No.: P100.276.932.14 Endorsement No: 8
By: Kevin Kerridge
(Appointed Representative)
DPL E0001 CW (03/20)
01/28/2025
C8
53 of 83
01/28/2025
C8
54 of 83
01/28/2025
C8
55 of 83
Resume
Paul J. Rottenberg
2036 Nevada City Highway, #84, Grass Valley, California 95945 530.478.0657 [email protected] www.FireStats.com
Founder/Owner/Principal Consultant, FireStats, LLC (2004 present) FireStats, LLC., is a consulting firm specializing in deployment analysis for municipal fire departments throughout the United States. The company has three primary areas of business:
Individual deployment analysis projects for undertakings such as Standards of Cover, strategic plans and ad hoc analyses in support of proposed department policies FireStats provides quantitative and geospatial analysis services to fire departments throughout the US. FireStats provides analytic services directly to fire departments and as a sub-consultant to larger, full-service emergency services consulting firms. Projects that FireStats has undertaken as the prime consultant include thorough statistical evaluations of fire department performance and operations, multi-jurisdictional ambulance service equity, mutual aid equity, engine company and ambulance reliability, et. al. Sub-consulting projects to which FireStats has contributed include siting studies, strategic plans, Standards of Response Coverage, gap analyses, municipal service reviews, and master plans. FireStats has worked on over 1,000 such fire department projects since 2004. Paul Rottenberg works on and manages every project.
Ongoing management support, software development and software implementation for a group of municipal departments that are retainer-based, long-term clients FireStats has several clients for which we provide retainer-based, ongoing services. Most of these clients are both engine-based ALS and ALS transporting all-risk fire departments.
Some control dispatch agencies. FireStats provides these clients customized proprietary statistical and geospatial software as well as personalized management support. Paul Rottenberg provides all client services and analysis and is available on demand to the fire chiefs and designated command staff.
Instruction in management science-related fields for fire department command and administrative personnel
In 2004 Paul Rottenberg developed his first course for the Fire Service Data Analysis
and Presentation for Fire Officers. Paul taught the class in several states and soon expanded the curriculum and format from two days to three. Not long thereafter, he added a fourth day of instruction to include curriculum in project budgeting. In response to demand from class attendees, the project budgeting curriculum was incorporated into a new class called Project Management for the Fire Service. At present, Paul is the sole curriculum developer and instructor for four classes offered by FireStats Data Analysis and Presentation for Fire Officers, Project Management for the Fire Service, Project the Fire Service.
Paul has also been a speaker at Fire Service conferences and gives presentations that range from 60 minutes to a full day.
01/28/2025
C8
56 of 83
Resume
Paul J. Rottenberg
Page two of two
Principal Consultant, Paul Rottenberg DBA Foothill Resources (1993 present) Prior to establishing FireStats in 2004 and continuing to today, Mr. Rottenberg has worked with other city departments, special districts, and private companies in a variety of areas including operations analysis, environmental project management, economic analysis, analysis of contracts, acquisitions and divestitures, dispute resolution, government relations, public bond financing for pollution control projects, and complex civil litigation.
Education
MBA (Management,) University of San Francisco, San Francisco, CA Graduate coursework, English Composition, San Francisco State University, CA BA, International Relations, San Francisco State University, CA Undergraduate coursework, Arabic, University of California, Berkeley, CA
Certifications and Relevant Activities
Subject Matter Expert in Fire Service Resource Deployment, United States Fire Administration (2009 -10)
Paid-call firefighter/EMT (1999 2008)
California Firefighter I, California Emergency Medical Technician Apparatus Engineer (Class B CD)
Certificates in technical rescue, hazardous materials, industrial/petroleum firefighting
Work experience prior to 1993 and Fire Service-related references available upon request 01/28/2025
C8
57 of 83
01/28/2025
C8
58 of 83
01/28/2025
C8
59 of 83
01/28/2025
C8
60 of 83
01/28/2025
C8
61 of 83
01/28/2025
C8
62 of 83
01/28/2025
C8
63 of 83
ELISE A. FISHER, MS, GISP
(703) 966-0466
[email protected]
Objective: To provide high quality GIS and database analysis services for fire and public safety organizations.
PROFESSI ONAL E XPERIENCE
EF GEOGRAPHIC, LLC
Owner June 2008 - Present Senior GIS Analyst - FireStats, Inc.
Director of GIS Technical Services - StreetWise/CADlink GIS Analyst Facets Consulting
Public Safety Resource Management
January 2013 - Present
September 2013 - Present
February 2015 - Present
August 2017 - Present
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, Washington, DC March 2005 to June 2009 GIS Analyst Research Assistant
Perform custom fire department analysis projects to assess response capabilities, staffing, deployment configurations, and Computer- Aided Dispatch (CAD) Data.
Research and evaluation of potential GIS tools.
Evaluate existing GIS analysis and work flows to recommend optimizations.
Migration and transformation of current GIS analysis to implement new optimizations.
Demonstrate and develop training documents for work flow migration and staff training.
Maintain and manage ESRI GIS software and licensing for GIS staff.
ARLINGTON COUNTY, VIRGINIA GOVERNMENT, Arlington, Virginia January 2001 to March 2005 GIS Analyst
Support, design, and maintenance of Arlington Countys geographic data using ArcSDE.
Creation, distribution, and quality assurance of geographic data for Arlington County employees and citizens.
Custom design, development, implementation, and training of interactive internet mapping applications based in ArcIMS and OnPoint.
Custom design and implementation of GIS analysis projects for various Arlington County departments.
Overall maintenance of Arlington Countys GIS web site, including the creation of downloadable GIS data.
Creation of Arlington County wide metadata.
System-wide transformation of GIS data from NAD 27 to NAD 83.
INDUS CORPORATION, INC., Vienna, Virginia January 1999 to January 2001 GIS Analyst/Web Developer
GIS analysis and support for various private sector and federal government contracts including Mobil Oil, US State Department, and US Environmental Protection Agency.
Cartographic design and production for various private sector and federal government contracts.
Creation and modification of Interactive mapping application based in ESRI Map Objects code.
Creation of web sites using HTML.
ROUTESMART TECHNOLOGIES, INC., Columbia, Maryland May 1998 to January 1999 System Specialist
Customer service representative for RouteSmart, a custom GIS routing software, focused on postal, newspaper, waste management, and utility meter reading operations.
On-site and in-house trainer for RouteSmart software.
Software manual and documentation creator and editor for RouteSmart software.
PROFESSION AL APPOINTMENTS
NATIONAL ALLIANCE FOR PUBLIC SAFETY GIS (NAPSG) 2007-2009 Member for Workshops and Training and Credentialing and Standards task forces.
EDUCATION, CERTIFICATION & AFFILIAT IONS
GEORGE MASON UNIVERSITY, , Virginia 2004 Master of Science, Geographic and Cartographic Sciences
APPALACHIAN STATE UNIVERSITY, Boone, North Carolina 1997 Bachelors of Science, Geography and Planning - Concentration in Geographic Information Systems
CERTIFIED GEOGRAPHIC INFORMATION SYSTEM PROFESSIONAL (GISP) GIS Certification Institute Initial Certification 2008
Recertifications 2013, 2018, & 2021
AMERICAN ASSOCIATION OF GEOGRAPHERS (AAG)
URBAN AND REGIONAL INFORMATION SYSTEMS ASSOCIATION (URISA )
01/28/2025
C8
64 of 83
Maura M. Power
Phone: 240-353-4232
[email protected]
Professional Summary
As a leader within the IT industry for over 10 years I have applied IT principles and practices to various industries and domains. I began my career with a Master of Science where my focus was to use data analysis and computer systems to perform statistical analysis within the prehospital arena. Leveraging those skills, I became an analyst in the Fairfax County Fire Department, where I was promoted to manage and lead a multi-disciplinary team to leverage technology and various computer platforms to improve operations and perform advanced analysis. Since then, I have lead information technology teams, application development teams, and analysis teams within a variety of domains across Fairfax County Government which has contributed to my extensive knowledge of County Government operations and public safety.
Work Experience
November 2006 - Present Fairfax County Government
August 2021 to Present
(1.3 years)
Department of Information Technology
IT Program Director, Business Applications and Data
Provides planning, direction, and integration of activities and resources for county wide Technology efforts. Specifically, aligning, planning and directing legacy modernization to include expansion, leadership, and governance in regard to rapid application deployment, development of the Microsoft power platform and other low-code no code platforms across DIT, business areas, and agencies.
Establishes strategy, governance, policies and procedures for the adoption and expansion of Microsoft Power platform in order to achieve advancement of the County IT Strategic plan (digital transformation) as well as the County wide Strategic Plan (effective and efficient government).
Oversees, guides, and directs project management activities. This includes managing project resources, timelines, preparing budgets, monitoring progress, and communicating with stakeholders to ensure applications are developed successfully.
Provides leadership and management through directly supervising and/or matrix managing staff within the Department of Information Technology to successfully achieve strategic goals related to low/code no/code application development. This includes working with HHS Branch Director and other Branch Directors and Managers.
Provides leadership and direction across the enterprise to Agency IT Managers related to the process, standards and best practices when developing and deploying applications, including subject matter expertise for Microsoft power platform licensing and capabilities.
Convenes and plans community of practice for power platforms including establishing training requirements and guidelines for developers, nurturing innovation and establishment of center of excellence.
Provides guidance and management for analytics efforts, guiding CSB, HD and internal DIT staff on data warehouse efforts. Including guiding our IT data architect on the enterprise analytics strategy to support the development of an enterprise analytic architecture.
01/28/2025
C8
65 of 83
From an IT perspective supports and participates in county-wide initiatives, such as the Economic recovery framework, analytics efforts related to the County wide Strategic Plan, and Human Services Comprehensive plan analysis and methodology review.
Supports the Opioid Policy Data Framework grant as technical liaison to grant manager and grant sub-awardees. Manages and conducts data management and associated scripting of stored procedures to complete grant requirements.
Provides analytical and statistical support to specific projects (DMB and NCS), data modeling, and preparing data as needed for data visualizations. This includes guiding, directing and training others in data transformations, storage and architecture for analytics.
Continues to support the health and human services agencies as needed for coordination of technology efforts and IT Fund 104 Planning.
May 2019 to August 2021
(2.25 years)
Office of Strategy Management for Health and Human Services HHS Director of Business Integration
Manages and leads all activities related to the policy, development, and implementation of the HHS Strategic Information Technology Roadmap, including development of strategies, goals and objectives as well as managing IT governance board meetings.
Across 8 HHS agencies, facilitates, manages, and coordinates various IT project activities and tasks, included but not limited to development of IT project plans, project governance, statements of work, developing and evaluating RFP's or RFIs as well as contract reviews.
Manages budgets and tracks expenditures for large HHS-IT projects to include contract or vendor management when necessary as well as coordinate and submit requests through the annual IT Fund-104 process. Prioritizes funding requests and estimates needs over time.
Aligns HHS Strategic technology efforts with enterprise-wide initiatives such as the county wide strategic plan, OneFairfax, and the newly establish County wide analytics program.
Leads efforts for development of a master client index and HHS data warehouse Leads and directs the identification and development of business and programmatic requirements necessary to implement the integrated business model for HHS and to create an integrated approach for HHS services and programs.
Performs technical work for agencies as needed, to include but not limited to; developing data flows, creating power BI reports, managing SharePoint sites, SQL data modeling, power platform configuration, performing requirements gathering and developing applications.
Directs and supervises the business integration staff, comprised of a multidisciplinary team of technical and non-technical staff (Business Analysts, Management Analysts and Data Analysts)
. Performs supervisory duties including,
annual performance evaluation, staff development and mentorship Leads and coordinates senior HHS IT leadership to align and plan technology needs to ensure efficiency when procuring new technology systems including assessing opportunities for alignment of IT functionality to promote IT modernization efforts, resource efficiency and a standardized approach.
Collaborates with the Department of Information Technology (DIT) to propose direction and coordinate the implementation and development of specific 01/28/2025
C8
66 of 83
technology projects including (but not limited to): the Web Harmony Replacement, several Microsoft dynamics and dataverse initiatives, and the HHS Data warehouse.
Coordinate with the Office of the County Attorney to perform business/legal reviews for applicable federal and state requirements on data sharing, program data sharing capabilities and interoperability of programs. To include directing and leading HHS staff in the development of governance, guidance, and standards for data exchange between systems (the HHS Common Data Model).
Fairfax County Fire and Rescue Department, Fairfax VA
April 2018 to May 2019
(1 year)
Data and Analytics Manager
Oversaw and directed technical data projects for the Fairfax County Fire and Rescue Department (FRD) including data analytics and research projects, setting data management practices and policies, and representing the data analytics perspective on application development projects.
Proposed and advised on mechanisms for the acquisition of data from vendor systems and technology solutions; integral in establishing the methods for gathering data from the CAD system, the electronic patient care reporting systems (ImageTrend) and National Fire Incident Reporting System (NFIRS).
Managed and lead the departmental analytics section to include the GIS section, the operations analyst and programmer III within the information technology division. Matrix managed other program and business analysts throughout the department for development of consistency and standards for analytical reporting and data requests.
Proposed solutions for enhanced use data usage across the agency to improve organizational efficiency, collaboration, and support the mission of the FRD; to include defining data sources, analysis methodologies, developing performance measures the establishment of agency wide analytics capabilities.
Planned, managed and directs the implementation of business intelligence software within the Agency. Including initial establishment of power BI as a tool in the department, as well as installing and utilizing an agency enterprise SQL geodatabase for spatial data.
Held weekly standup meetings, prepared timelines, project plans and managed project boards for the section in order to keep staff on target with milestones and programmatic objectives.
Performed business process management and engineering to remove data silos and support internal data sharing throughout the various divisions within the FRD. Applied methods and practices for both operational short- and long-range planning for FRD wide analytics.
Coordinated with external partners like, Department of Information Technology (DIT), Community Services Board and the Health department as needed for specific projects, like diversion first and the opioid projects.
Participated and supported the agency accreditation process, including participating in the agency strategic planning process, gathering data from disparate systems and devising a technical methodology and Model to run data.
Additionally supervising others to produce outputs for the accreditation report.
Produces diagrams and documentation of entity relationship diagrams, databases schemas, architecture and business process flow as well as provided training, direction, and guidance for subordinate analysts in querying methods, 01/28/2025
C8
67 of 83
statistical inference, developing SSRS and Power BI reports.
July 2012 April 2018
(5.75 years)
Operations Data Manager
Oversaw and directed projects for the Fairfax County Fire and Rescue Departments Operations Bureau. Responsible for devising strategies to increase the Operations Bureaus ability to analyze and present operational data to include regular reporting and analysis procedures; researching and evaluating analysis software and technology; and maintaining and understanding of industry performance standards.
Leader of the cross-functional cross-divisional team responsible for the analysis of fire and rescue operations data. Served as the team leader, with staff comprised of the GIS coordinator, EMS Quality Manager, Strategic Planner, Reports Coordinator, Communications Battalion Chief, and IT Programmer Analyst.
Facilitated operations data needs for the submissions of grants and budget cycle documents; created automated reports as well as on-demand reports using SQL, SSRS, Crystal as well as vendor provided systems.
Devised and planned tasks related to the management of operations data, including data mining techniques, data warehouse planning, creating datasets and automating reports.
Leads operational initiatives to improve operational analytic and statistical 01/28/2025
C8
68 of 83
capabilities. Including data quality improvement efforts as well as identification and reduction of duplication or redundancies.
Provided the Fire Chief and department agency leaders with operations data on a daily and periodic basis, including but not limited to reports on call volume, response time analysis, and other performance measures. Oversees the data collection and analysis process to ensure the integrity and reliability of operations performance data
Data Management
Devised strategies and methodologies to complete analysis projects, while supervising and mentoring the lower-level analysts. Guiding subordinates on technical skills needed to model data and providing training when necessary.
Standardized and documented policies and procedures to be used by the data team to perform analyses, track databases and sources, and maintained data dictionaries and data flow models.
Performed all data analysis for the accreditation process and assisted the accreditation Manager with data for accreditation yearly reports Nov. 2006 July 2012
(5.6 years)
EMS Quality Analyst
Responsible for EMS quality analysis within the EMS Quality Management section. Reports data, statistics and provides analysis concerning patient care quality and specific clinical presentations on a quarterly basis to the Quality Manager, Operational Medical Director, as well as the Deputy Chief of EMS Used Crystal Reports, business intelligence, and other reporting software to extract data elements from the ePCR system and CAD in order to import data into Access and Excel for analysis and review.
Identified areas for clinical care improvement through analysis of patient care and patient care data and developed quality indicators and performance metrics to assess the current state of EMS care and to identify areas of deficiencies for departmental leadership.
Participated in the analysis of available EMS data, assesses data integrity, defines reporting objectives, and identifies opportunities for improved reporting within the EMS system as well as adheres to industry reporting standards and practices.
Collaborated with departmental committees to promote interdivisional communication; specifically, the ePCR workgroup, EMS Redesign Committee, as well as attended courses about several data sources within the department (CAD/Intergraph reporting, High performance Organization, Performance measurement, and Zoll Crystal reporting).
Was the FRD representative to the Health department for the County Health Assessment subcommittee group for the MAPP Initiative. Participated in the evaluation and selection of community health indicators and quality metrics, took lead on analysis of infant and neonatal mortality data.
Was part of the Northern Virginia EMS Counsel Performance Improvement and Trauma committee, provides the regional committee with EMS related data and compiles data concerning demographic and quality metrics. Participates in discussions concerning EMS related issues that may impact the region
01/28/2025
C8
69 of 83
May 2017 Present Fire Stats, LLC Nevada City, CA Contract Analyst and Data Modeler
Perform statistical data modeling for development of community risk algorithm and report for two contracts, Palo Alto Fire Department and the Santa Clara County Fire Department
Integrate multiple disparate datasets from over 80 different systems to aggregate and model data into a risk score for the two California communities Performed all related data management and automation of tasks using Esri tools, geoprocessing techniques, SQL Server management studio, R and python as required for analytic work
Provided subject matter expertise to Fire Stats and to Chiefs within these departments on the center of public safety excellence accreditation process.
Documented findings, produce risk assessment report inclusive of maps and statistics.
Education
Dec 2006 University of Maryland Baltimore and University of Maryland Baltimore County
Baltimore, Md.
Baltimore City, Md.
Master of Science
Partnership program through UMBC Department of Emergency Health Services and UMB preventative medicine and epidemiology graduate school.
Concentration in data analytics, statistics, and biostatistics Masters Thesis: Analysis of Ground and Air Medical Transport Times and Effect on Patient Outcomes using Computer aided dispatch data and travel time data.
May 2004 University of Maryland Baltimore County Baltimore, Md.
Bachelors of Science
Graduated Magna Cum Laude
Management of Emergency Health Services
Certifications, Skills, and Abilities
Certified Microsoft Power Platform Functional Consultant Associate Azure fundamentals
West Point Leadership Certificate
SQL, Oracle, Sybase, ArcGIS, Business Intelligence Platforms (Tableau and Power BI) Volunteer Fire Fighter and EMT Montgomery County Fire and Rescue 2001 - 2010 NIMS 100, 200, & 700, Incident Command System
References
John Caussin, Retired Chief Fairfax County Fire and Rescue Paul Rottenberg, President of FireStats, LLC
Reginald Johnson, Fire Chief Charlotte NC
Dan Peterson, Fire Chief Unified Fire Authority Utah
01/28/2025
C8
70 of 83
Nancy J. Peterson
1117 Ridgecrest Road
Johnson City, TN 37604
410/530-7035; [email protected]
Professional Experience
Freelance Developmental Editor January 2006 Present
Consult and develop content on a freelance basis, including providing development training; analysis of project proposals; competitive analysis; development of project plans; substantive editing; copy editing; project management of print and digital products; and development of art programs.
Digital product development experience includes development of a robust mobile application for the American College of Surgeons related to its Advanced Trauma Life Support course (MyATLS), as well as drafting and developing a companion electronic course. I also assisted in the development of the SpringCharts Electronic Health Record training program. While developing the print component, I tested and developmentally edited the software to ensure continuity, accuracy, and overall function.
Fiction editing for character development and arc, plot development, consistency, writing style, clarity, and flow.
Clients include: ACAMS (The Association of Certified Anti-Money Laundering Specialists), Agate Publishing, American Automobile Association; American College of Surgeons; American Society of Health-System Pharmacists; Delve Productions, Inc.; F.A. Davis Company; Lippincott Williams & Wilkins (Health Professions and Medical Education, now Wolters Kluwer); McGraw-Hill Higher Education; Maryland Transit Authority; Mosby, Inc. (affiliate of Elsevier Inc.); National Association of EMS Educators; Pearson; and The Hilltop Institute at the University of Maryland, Baltimore County.
Development Manager March 2003 December 2006
Lippincott Williams & Wilkins
Baltimore, Maryland
Oversee all aspects of content development for health professions (HP) titles. Includes ensuring quality standards; planning frontlist; assessing project risk; developing content; and managing development resources
Supervise and train development staff
Qualify and manage freelance developmental editors
Manage, monitor and report on development status and budgets Coordinate work with other departments, including production, design, manufacturing, marketing, and sales, to achieve HP goals
Senior Developmental Editor February 1997 March 2003 Lippincott Williams & Wilkins
Baltimore, Maryland
Developmentally edit textbooks and ancillary products for medical and HP specialties to ensure competitiveness in market
Assess project risk and write development assessments
Collaborate with authors and contributors to finalize development plans; create pedagogical elements and chapter templates; analyze market feedback; and substantively edit text and art manuscript Oversee development process from conception to publication Administer editorial consulting budget and individual project budgets Educate personnel throughout company about product development process
01/28/2025
C8
71 of 83
Resume -- Nancy Peterson
Developmental Editor January 1991 February 1997
Mosby Lifeline
Hanover, Maryland
Manage allied health book projects (core, ancillary, and reference texts) from inception to publication Assess author proposals and write publishing proposals
Collaborate with authors, contributors, and professional societies on manuscript delivery and development issues
Coordinate expert review process and critically analyze reviews Develop text and art manuscript
Managing Editor 1988 1990 Jems Communications, Inc.
Carlsbad, California
Plan editorial content of national monthly magazine, the Journal of Emergency Medical Services Supervise and train editorial staff
Establish and maintain monthly publication schedule
Assist in planning educational conferences
Qualify and hire writers and reviewers
Coordinate continuing education program
Education
B.A., Journalism, 1987
San Diego State University
San Diego, California
References available upon request.
01/28/2025
C8
72 of 83
00022422 8 Exhibit C, Page 1 of 3
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions sh all limit Contractors Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an occurrence basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers Compensation insurance as required by the State of California, with Statutory Limits, and Employers Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 01/28/2025
C8
73 of 83
00022422 8 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractors insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractors insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractors insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractors obligation to provide them. City reserves the right to require 01/28/2025
C8
74 of 83
00022422 8 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
01/28/2025
C8
75 of 83
00022422 8 Exhibit D
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700
NOT APPLICABLE TO THIS CONTRACT
01/28/2025
C8
76 of 83
00022422 8 Exhibit E
EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. State of California grant conditions, as attached.
2. Federal grant conditions, as attached.
3. Other conditions, as attached.
01/28/2025
C8
77 of 83
01/28/2025
C8
78 of 83
01/28/2025
C8
79 of 83
01/28/2025
C8
80 of 83
01/28/2025
C8
81 of 83
01/28/2025
C8
82 of 83
01/28/2025
C8
83 of 83