ACTION:
____________________________
Clerk/Secretary
Department: Finance Item No: C10
Prepared by: Lori Ruiz, Senior Accountant Meeting Date: March 25, 2025 Approved by:
Mike Sylvia, Finance Director, Treasurer
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: ENGINEER’S REPORTS FOR FISCAL YEAR 2025/26 LEVY OF ASSESSMENTS RECOMMENDATION:
1.Adopt City Council Resolution No. 2025- , ordering that an engineer prepare a report of the assessments to be levied for the maintenance of improvements of City of Vista Landscaping and Lighting District No. 1;
2.Adopt City Council Resolution No. 2025- , ordering that an engineer prepare a report of the assessments to be levied for the maintenance of improvements of City of Vista Street Maintenance District No. 1;
3. Adopt City Council Resolution No. 2025- , ordering that an engineer prepare a report of the assessments to be levied for the maintenance of improvements of the South Melrose Landscape Maintenance District.
CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility.
PRIOR ACTION: On March 26, 2024, adopted City Council Resolutions No. 2024-47, No. 2024-48, and No. 2024-49, ordering preparation of Engineer’s Reports for 2024/25 Levy of Assessments (Vote: 5-0).
STATEMENT ON THE SUBJECT: On an annual basis, the City must initiate proceedings for the levy of assessments for three maintenance assessment districts through a three-step process. The first step of this process is ordering the preparation of the Engineer’s Reports. The Engineer’s Reports do the following:
outline the estimated costs and expenses to the City for operation and maintenance of the district improvements; identify any available fund balances or revenue sources to be credited, including the proposed assessment revenues; and identify the net amount to be assessed upon each assessable parcel within the district.
Upon completion, the preliminary Engineer’s Reports along with Resolutions of Intent will be presented to the City Council, and at that time a Public Hearing will be set to adopt the final Engineer’s Reports and the associated assessment levies will be set.
These reports relate to the Fiscal Year beginning July 1, 2025 and ending June 30, 2026. The following is a description of the districts, and the services provided by each district:
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2025-46.
Vote: 5-0; 2) City Council Resolution No. 2025-47. Vote: 5-0; 3) City Council Resolution No. 2025-48.
Vote: 5-0.
MEETING DATE: March 25, 2025 PAGE 2
SUBJECT: ENGINEER’S REPORTS FOR FISCAL YEAR 2025/26 LEVY OF ASSESSMENTS City of Vista Landscaping and Lighting District No. 1. The City of Vista Landscaping and Lighting District No. 1 was formed in July 1992 for the construction, operation, maintenance, and servicing of specified improvements within the City of Vista boundaries. The improvements are as follows:
Citywide Street Lighting: The citywide street lighting system consists of 4,028 streetlights owned and maintained by the City, as well as 570 streetlights owned by SDG&E for which the City pays the electricity costs, totaling 4,598 streetlights. These streetlights and related facilities include, but are not limited to poles, fixtures, bulbs, conduit, equipment, and metering devices required to provide safe street lighting in the City.
All parcels within the City are included in the district and are categorized depending on their direct benefit from individual streetlights.
Traffic Signals: This district also provides for the operation and maintenance of 109 City signalized intersections, along with another ten signalized intersections maintained by Caltrans for which the City pays the electricity costs. These improvements benefit all properties within the City, and are assigned a level of service based on land use classifications.
Street Landscaping: The street landscape improvements consist of shrubbery, trees, irrigation systems, hardscapes, sidewalks, street medians, fixtures, and appurtenant facilities in public right-of-ways and designated easements. All parcels within the City are included within the boundaries of the district and are categorized into four zones based on the level of service required.
Approximately 25,030 parcels are located in the district. Since 2001, the City’s General Fund has subsidized this district in the amount of $6,126,656.
City of Vista Street Maintenance District No. 1. The City of Vista Street Maintenance District No. 1 was formed in July 1991, and currently provides for the maintenance of approximately 409.9 lane-miles of public streets, roads, and highways within the City of Vista boundaries, as well as street sweeping services for those public roads within the City that have cement curb and gutter. All parcels within the City are included and are categorized into four zones based on the level of service required. Funds provide a portion of the costs of the annual slurry sealing of selected streets within the City and of general street maintenance inclusive of slurring sealing, pavement repair and rehabilitation, re-striping, and funding for the annual street sweeping services contract. Approximately 25,030 parcels are located in this district.
South Melrose Landscape Maintenance District. The South Melrose Landscape Maintenance District was formed in July 1989 to provide for the maintenance of medians, parkways and slope banks along South Melrose Drive, Sycamore Avenue, and certain areas of connecting streets. Approximately 1,413 parcels are located in the district. The costs per parcel within the district are categorized into five zones based on the benefit received by each parcel.
FISCAL IMPACT:
Engineer’s Assessment Costs. The City contracts with NBS for annual assessment district administration, which is included in the annual operating budget. As part of that contract, NBS prepares the required annual engineer’s report for each individual district. The total cost of the contract is $13,340, with each district picking up its relative share based upon the terms of the contract.
Estimated Assessment Revenue. Based upon the actual amounts levied for the current fiscal year, assessment revenue amounts to be levied for Fiscal Year 2025/26 are currently estimated as follows:
City of Vista Landscape and Lighting District No. 1 $ 1,355,478 Street Maintenance District No. 1 $ 328,156
South Melrose Landscape Maintenance District $ 100,684 03/25/2025 C10 2 of 6
MEETING DATE: March 25, 2025 PAGE 3
SUBJECT: ENGINEER’S REPORTS FOR FISCAL YEAR 2025/26 LEVY OF ASSESSMENTS Amounts do not change materially from year-to-year due to Proposition 218 limitations; however, the Engineer’s Report will determine the actual amount to be levied for the upcoming fiscal year.
EXHIBITS:
1.City Council Resolution No. 2025- , ordering that an engineer prepare a report of the assessments to be levied for the maintenance of improvements of City of Vista Landscaping and Lighting District No. 1
2.City Council Resolution No. 2025- , ordering that an engineer prepare a report of the assessments to be levied for the maintenance of improvements of City of Vista Street Maintenance District No. 1
3.City Council Resolution No. 2025- , ordering that an engineer prepare a report of the assessments to be levied for the maintenance of improvements of the South Melrose Landscape Maintenance District 03/25/2025 C10 3 of 6
00096364 1
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, ORDERING THAT AN ENGINEER PREPARE A
REPORT OF THE ASSESSMENTS TO BE LEVIED FOR THE MAINTENANCE
OF IMPROVEMENTS OF CITY OF VISTA LANDSCAPING AND LIGHTING DISTRICT NO. 1
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. The City of Vista Landscaping and Lighting District No. 1 (“District”) has been formed pursuant to the provisions of the Landscaping and Lighting Act of 1972 (“Act”), commencing with §22500 of the Streets and Highways Code.
B. Pursuant to §22622 of the Act, the City Council must order an engineer to prepare a report of the assessments to be levied for each fiscal year for the maintenance of improvements of the District, and pursuant to §22585 of the Act, the City Council must also order an engineer to prepare a report relating to any territory to be annexed to the District.
2. Action.
A. The assessments proposed to be levied are exempt from the procedural requirements of Article XIII D, Section 4 of the California Constitution pursuant to Section 5 thereof.
B. The Director of Finance is hereby ordered and directed to cause an engineer to prepare and file a report, pursuant to Section 22565 and following of the Act, for the assessments to be levied within the District for the 2025/26 fiscal year, subject to the conditions that there shall not be any increases in the amount of such assessments and that no new assessments shall be imposed on any territory annexed to the District without the written consent of the owner of the property to be assessed.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on March 25, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
JOHN B FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED
Walter C. Chung
20250317114232
03/25/2025 C10 4 of 6
EXHIBIT 1
00096366 1
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, ORDERING THAT AN ENGINEER PREPARE A
REPORT OF THE ASSESSMENTS TO BE LEVIED FOR THE MAINTENANCE
OF IMPROVEMENTS OF CITY OF VISTA STREET MAINTENANCE
DISTRICT NO. 1
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. The City of Vista Street Maintenance District No. 1 (“District”) has been formed pursuant to the Benefit Assessment Act of 1982 (“Act”) commencing with Government Code §54703, and the City Council thereby approved the levy and collection of an assessment on all assessable property within the City for the maintenance of streets, roads and highways, including without limitation street sweeping, street striping, and pavement rehabilitation.
B. The City Council intends to levy an assessment for the fiscal year 2025/26 to provide for the costs and expenses necessary for the continued maintenance of street improvements within the City.
2. Action.
A. The assessments proposed to be levied are exempt from the procedural requirements of Article XIII D, Section 4 of the California Constitution pursuant to Section 5 thereof.
B. The Director of Finance is hereby ordered and directed to cause an engineer to prepare and file a report detailing the assessments to be levied within the District for the 2022/23 fiscal year, subject to the conditions that there shall not be any increases in the amount of such assessments and that no new assessments shall be imposed on any territory annexed to the District without the written consent of the owner of the property to be assessed.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on March 25, 2025 by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
JOHN B FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED
Walter C. Chung
20250317114446
03/25/2025 C10 5 of 6
EXHIBIT 2
00096368 1
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, ORDERING THAT AN ENGINEER PREPARE A
REPORT OF THE ASSESSMENTS TO BE LEVIED FOR THE MAINTENANCE
OF IMPROVEMENTS OF THE SOUTH MELROSE LANDSCAPE
MAINTENANCE DISTRICT
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. The South Melrose Landscape Maintenance District (“District”) has been formed pursuant to the provisions of the Landscaping and Lighting Act of 1972 (“Act”), commencing with §22500 of the Streets and Highways Code.
B. Pursuant to §22622 of the Act, the City Council must order an engineer to prepare a report of the assessments to be levied for each fiscal year for the maintenance of improvements of the District, and pursuant to §22585 of the Act, the City Council must also order an engineer to prepare a report relating to any territory to be annexed to the District.
2. Action.
A. The assessments proposed to be levied are exempt from the procedural requirements of Article XIII D, Section 4 of the California Constitution pursuant to Section 5 thereof.
B. The Director of Finance is hereby ordered and directed to cause an engineer to prepare and file a report, pursuant to Section 22565 and following of the Act, for the assessments to be levied within the District for the 2025/26 fiscal year, subject to the conditions that there shall not be any increases in the amount of such assessments and that no new assessments shall be imposed on any territory annexed to the District without the written consent of the owner of the property to be assessed.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on March 25, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20250317114642
JOHN B FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
03/25/2025 C10 6 of 6
EXHIBIT 3