ACTION:
____________________________
Clerk/Secretary
Department: Recreation & Community Services Item No: C4 Prepared by: Mike Pacheco, Director Meeting Date: April 22, 2025 Approved by: John Conley, City Manager Agenda Location: Consent Calendar S
UBJECT: AMENDMENT TO CITY COUNCIL POLICY 400-06, CITY PROGRAMS AND FACILITIES RE
COMMENDATION: Adopt City Council Resolution No. 2025- , amending City Council Policy 400-6, City Programs and Facilities.
P
RIOR ACTION: On June 22, 2004, adopted City Council Resolution No. 2004-151, amending City Council Policy 400-6, City programs and facilities (Vote: 4-0, Campo absent).
S
TATEMENT ON THE SUBJECT: City Council Policy 400-06, adopted in 2004, grants City employees special consideration for marketing, promotion, access, and usage of City programs and facilities to encourage participation. Currently, this includes free dress rehearsal tickets for City employees and their immediate family for the Moonlight Summer Season of Musical plays. This benefit incurs no additional cost to the City and does not affect public attendance or facility availability. This policy is being amended to extend similar considerations to members of the following commissions, boards, and committees: Building Board of Appeals, Community Development Block Grant (CDBG) Citizens Advisory Committee, Community Safety Commission, Environmental Commission, Investment Advisory Committee, Mobile Home Park Review Board, Parks & Recreation Commission, Planning Commission, Public Arts Commission, Sales Tax Oversight Committee, Senior Citizens Affairs Commission, Traffic Commission, and Youth Advisory Commission.
F
ISCAL IMPACT: There is no direct fiscal impact associated with the staff recommendation.
E
XHIBITS:
1. City Council Resolution No. 2025- ,amending City Council Policy 400-06, City Programs and Facilities
2. Proposed City Council Policy 400-06
3. Redline City Council Policy 400-06
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
04/22/2025
C4
00029213 7
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, AMENDING CITY COUNCIL POLICY NO. 400- 06 The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 22, 2004, adopted City Council Resolution No. 2004- 151, amending City Council Policy 400- 6, City programs and facilities ( Vote: 4-0, Campo absent).
2. Action.
A. City Council Policy No. 400- 06 is amended as attached.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on April 22, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTERCHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20250409154408
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHYVALDEZ, CITY CLERK
By:
04/22/2025
C4
EXHIBIT 1
Vista City Council Policy
400-06 (1 )
400-06 CITY PROGRAMS AND FACILITIES
PU
RPOSE
T
o establish a policy for City employee marketing, promotion, access, and usage of City programs and facilities.
BACKG
ROUND
T
he City has a number of program and facilities that serve the community such as the Wave Waterpark, Moonlight Amphitheatre, Avo Playhouse, Rancho Buena Vista Adobe, and more. As a result of the high cost for marketing and promoting these facilities and programs, tickets for programs are often exchanged for services or donated to service clubs, schools, and other civic organizations.
Additionally, in an effort to increase employee participation and availability to City programs and facilities, employees receive special consideration. The usage of ticket promotions and special consideration for employees at City programs and facilities does not incur any additional expenses to the City, nor does it impact the attendance or availability of City programs and facilities by the general public.
P
OLICY
M
arketing and Promotion of City Programs and Facilities
1. Donations. Donations are requested each year from service clubs, schools, and civic organizations to assist in their fundraising activities.
2. C
orporate Sponsorship. Corporations who make donations as corporate sponsors, usually through the Vista Foundation, receive tickets as part of their sponsorship package. These sponsorships provide funds to help offset program costs.
3. C
ompany Tickets. The company is made up of actors, actresses, and technical staff of the theater. As a part of the company’s compensation, each cast and crew member receives four tickets to the theater.
4. C
ity Tickets. Tickets are issued to members of the Parks and Community Services Department who work directly with the programs, the City Council, the City Manager and Assistant City Manager, for employee awards at the City picnic and other City special functions, and for employee day at the Wave Waterpark.
5. P
atron Donation Tickets. Individuals who make sizable donations, primarily through the Vista Foundation, receive tickets to the theater.
These donations help offset program costs.
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EXHIBIT 2
Vista City Council Policy
400-06 (2 )
6. Ticket Exchange. Tickets are exchanged for promoting and advertising City programs and facilities.
7. P
romotional Days. As a part of a promotion, such as Recycling Week, Fire Fighters Week, and County Water Awareness week free tickets for City programs are dispersed.
8. P
ress Tickets. Free tickets are issued to the press who attend the theater and write reviews of a production in a local newspaper.
9. O
ther Theaters. Tickets are exchanged amongst other theaters in North County as a professional courtesy.
A
ccess and Usage of City Programs and Facilities
1. City employees and their immediate family will receive free tickets to the dress rehearsals of each of the Moonlight Summer Season of Musical plays.
2. T
he City will make available two free tickets per person to the dress rehearsals of each of the Moonlight Summer Season of Musical plays to the following commissions, board, and committees: Building Board of Appeals, Community Development Block Grant (CDBG) Citizens Advisory Committee, Community Safety Commission, Environmental Commission, Investment Advisory Committee, Mobile Home Park Review Board, Parks & Recreation Commission, Planning Commission, Public Arts Commission, Sales Tax Oversight Committee, Senior Citizens Affairs Commission, Traffic Commission, and Youth Advisory Commission.
3. T
he City will make available to each City employee two free tickets to the dress rehearsal of each of the Moonlight Amphitheatre productions at the Avo Playhouse. Tickets are limited and will be given on a first come, first serve basis.
4. The City will hold a City employee discount night for each City produced play at the Moonlight Amphitheatre and the Avo Playhouse.
5. The City will hold one City employee day at the Wave Waterpark each summer. Attendance will be limited to the employee and their immediate family.
6. City employees will be given a $10 weekly discount for their children to attend City day camps.
7. City employees will only be required to pay the direct program costs to participate in City-sponsored programs.
8. City employees will receive a 50 percent discount for the rental of City facilities. Rentals must be for the direct use of the employee’s family 04/22/2025
C4
Vista City Council Policy
400-06 (3 )
functions. Facility rental reservations may only be made up to six months in advance of the scheduled event.
Note: For the purpose of this policy, a City employee is defined as anyone enrolled in the Public Employees Retirement System (PERS) through the City of Vista.
HI
STORY
Adopted June 22, 2004
Amended April 22, 2025
04/22/2025
C4
Vista City Council Policy
400-06 (1 )
400-06 CITY PROGRAMS AND FACILITIES
PU
RPOSE
T
o establish a policy for City employee marketing, promotion, access, and usage of City programs and facilities.
BACKG
ROUND
T
he City has a number of program and facilities that serve the community such as the Wave Waterpark, Moonlight Amphitheatre, Avo Playhouse, Rancho Buena Vista Adobe, and more. As a result of the high cost for marketing and promoting these facilities and programs, tickets for programs are often exchanged for services or donated to service clubs, schools, and other civic organizations.
Additionally, in an effort to increase employee participation and availability to City programs and facilities, employees receive special consideration. The usage of ticket promotions and special consideration for employees at City programs and facilities does not incur any additional expenses to the City, nor does it impact the attendance or availability of City programs and facilities by the general public.
P
OLICY
M
arketing and Promotion of City Programs and Facilities
1. Donations. Donations are requested each year from service clubs, schools, and civic organizations to assist in their fundraising activities.
2. C
orporate Sponsorship. Corporations who make donations as corporate sponsors, usually through the Vista Foundation, receive tickets as part of their sponsorship package. These sponsorships provide funds to help offset program costs.
3. C
ompany Tickets. The company is made up of actors, actresses, and technical staff of the theater. As a part of the company’s compensation, each cast and crew member receives four tickets to the theater.
4. C
ity Tickets. Tickets are issued to members of the Parks and Community Services Department who work directly with the programs, the City Council, the City Manager and Assistant City Manager, for employee awards at the City picnic and other City special functions, and for employee day at the Wave Waterpark.
5. P
atron Donation Tickets. Individuals who make sizable donations, primarily through the Vista Foundation, receive tickets to the theater.
These donations help offset program costs.
04/22/2025
C4
EXHIBIT 3
Vista City Council Policy
400-06 (2 )
6. Ticket Exchange. Tickets are exchanged for promoting and advertising City programs and facilities.
7. P
romotional Days. As a part of a promotion, such as Recycling Week, Fire Fighters Week, and County Water Awareness week free tickets for City programs are dispersed.
8. P
ress Tickets. Free tickets are issued to the press who attend the theater and write reviews of a production in a local newspaper.
9. O
ther Theaters. Tickets are exchanged amongst other theaters in North County as a professional courtesy.
A
ccess and Usage of City Programs and Facilities
1. City employees and their immediate family will receive free tickets to the dress rehearsals of each of the Moonlight Summer Season of Musical plays.
2. The City will make available two free tickets per person to the dress rehearsals of each of the Moonlight Summer Season of Musical plays to the following commissions, board, and committees: Building Board of Appeals, Community Development Block Grant (CDBG) Citizens Advisory Committee, Community Safety Commission, Environmental Commission, Investment Advisory Committee, Mobile Home Park Review Board, Parks & Recreation Commission, Planning Commission, Public Arts Commission, Sales Tax Oversight Committee, Senior Citizens Affairs Commission, Traffic Commission, and Youth Advisory Commission
2. 3. The City will make available to each City employee two free tickets to the dress rehearsal of each of the Moonlight Amphitheatre productions at the Avo Playhouse. Tickets are limited and will be given on a first come, first serve basis.
3.4. The City will hold a City employee discount night for each City produced play at the Moonlight Amphitheatre and the Avo Playhouse.
4.5. The City will hold one City employee day at the Wave Waterpark each summer. Attendance will be limited to the employee and their immediate family.
5.6. City employees will be given a $10 weekly discount for their children to attend City day camps.
6.7. City employees will only be required to pay the direct program costs to participate in City-sponsored programs.
04/22/2025
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Vista City Council Policy
400-06 (3 )
7.8. City employees will receive a 50 percent discount for the rental of City facilities. Rentals must be for the direct use of the employee’s family functions. Facility rental reservations may only be made up to six months in advance of the scheduled event.
Note: For the purpose of this policy, a City employee is defined as anyone enrolled in the Public Employees Retirement System (PERS) through the City of Vista.
HISTORY
Adopted June 22, 2004.
Amended April 22, 2025
04/22/2025
C4