ACTION:
____________________________
Clerk/Secretary
Department: Public Works Item No: D1
Prepared by: Chris Arce, Director Meeting Date: April 22, 2025 Approved by:
Imelda Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Discussion
SUBJECT: CITYWIDE FACILITIES MASTER PROGRAM - UPDATE
RECOMMENDATION: Discuss the status of City facilities and provide direction to staff.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: On March 12, 2024, the Citywide Facilities Master Program was introduced to City Council. City Council discussed and stated support for the Facilities Master Program list and provided direction for staff. (Vote: No Vote)
STATEMENT ON THE SUBJECT: Many City of Vista facilities are experiencing operational and physical deterioration including park restrooms, buildings, fire stations, skate parks, and other properties. These City-owned facilities, ranging from a few years old to over 25 years old, are monitored and maintained by the City’s Public Works Department, the Community Improvement Team, and Park Rangers. Facilities that are open to the general public have been experiencing greater use and progressive, accelerated decline. The maintenance of these facilities is typically funded through annual operational budgets approved by the City Council. However, some facilities have required more severe repairs, and therefore, were funded through year-end fund balance or additional operational funding through various quarterly budget amendments.
To ensure that City facilities are maintained to an acceptable level of service, staff developed a Citywide Facilities Master Program that identifies need and funding for all City-owned facilities. This program was developed after reviewing the condition of all facilities, current and future needs, and associated costs with the upgrades. Staff is providing the City Council with an update on the Citywide Facilities Master Program and seeking direction from City Council.
The Citywide Facilities Master Program is planned to be funded for the next three fiscal years (FY), beginning in FY 2025/26 through FY 2027/28. The total cost for repairs and upgrades at various facilities for all three fiscal years is estimated at $5,000,746 and is broken down as follows:
•FY 2025/26 - $1,975,000
•FY 2026/27 - $2,155,746
•FY 2027/28 - $870,000
The breakdown of costs by fiscal year, including a detailed line item regarding facility upgrades and repairs, is included in Exhibit 1.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved proposed updates to Citywide Facilities Maintenance Program. Vote: 5-0
MEETING DATE: April 22, 2025 PAGE 2
SUBJECT: CITYWIDE FACILITIES MASTER PROGRAM - UPDATE
Staff recommend utilizing Prop L and Redevelopment Fund Reserves to fund these items but will return to City Council in future fiscal year budget processes to allocate funds. Additionally, staff will review the list annually to make necessary changes. These changes could be due to the discovery of new structural or physical issues, operational changes or needs, or public feedback.
FISCAL IMPACT: There is no direct fiscal impact associated with the staff recommendation. Any fiscal impacts will be evaluated and implemented after receiving direction from the City Council and will be included in the FY2025/26 and 2026/27 Operating Budget and future fiscal year budget processes.
EXHIBITS:
1.Table detailing the list of City facilities which require upgrades for FY 2025/26-FY 2027/28 04/22/2025 D1 2 of 5
FY25/26
Project FY Site Item Description Estimate
1 26 Adobe - Guest House Replace existing roof Existing material is clay tile with no underlayment material. Current roof is sagging at overhang above entrance. Estimate for roof only. Quote received 2/26/25.
$120,000
2 26 Adobe - Classrooms Replace existing roof Flat 1/12 roof. Quote received 2/26/25.$90,000 3 26 Adobe - Gift Shop Replace existing roof Tiled roof. New should match guest house. Quote received 2/26/25.$55,000 4 26 Adobe Upgrade irrigation system Convert to smart irrigation similar to other sites.$20,000 5 26 Civic Center*Upgrade lights in main lobby Replace all halogen light fixtures with LED lights.$100,000 6 26 Civic Center*Upgrade lights in main lobby staircase Replace existing metal halide lights in lobby spiral staircase wall and council chambers lobby and offices with LED.
$30,000
7 26 Civic Center*Exterior wall washer fixture replacement Replace existing with color changing LED.$500,000 8 26 Fire Station 1*Upgrade existing irrigation system Install new (1) . $30,000 9 26 JP Rec Replace existing roofs Replace all 5 roofs (all except Gym). Quote received 2/26/25.$435,000 10 26 Moonlight*Replace existing rear fencing Replace chain link fencing.$50,000 11 26 Brengle Terrace Park Separate irrigation from potable water sources Moonlight and Pavilion restrooms and irrigation are on same backflow. $50,000 12 26 PW Building B Replace existing roof Replace building roof. Quote received 2/26/25.$150,000 13 26 PW Building B & F Paint exterior Paint exterior.$20,000 14 26 Adobe Driveway Pavers Remove pavers, regrade driveway, reset pavers.$300,000 15 26 Sports Park*Replace ice maker machine For concessions stand. $25,000 $1,975,000 Total
*Projects will be funded by Prop-L
Other projects will be funded by Redevelopment Funds
04/22/2025 D1 3 of 5
EXHIBIT 1
FY26/27
Project FY Site Item Description Estimate
1 27 Sports Park*Build new shed Build covered storage between two buildings. To store park maintenance equipment including quads and materials etc. $150,000
2 27 Adobe Upgrade Adobe wall Repair and paint exterior adobe walls.$200,000 3 27 JP Rec Upgrade interior Multipurpose room. Replace wash sinks, countertops, and cabinets.$26,000 4 27 JP Rec Upgrade interior Paint interior, replace office door with half door, repair restroom walls, paint restrooms and classrooms, new restroom fixtures and lights. $35,000
5 27 Shadowridge Park Separate irrigation from potable water sources Restroom and irrigation on same backflow.$50,000 6 27 Civic Center*Parking lot Slurry to maintain pavement condition.$40,000 7 27 Sports Park*Paint building and other areas Concession building, fence fields, and leading edges of concrete steps. $100,000 8 27 Thibodo Park Upgrade Ranch House interior Replace doors/crash bars, replace upper windows, clean/repair interior and exterior fireplaces, repaint interior, new interior light fixtures and other interior upgrades.
$50,000
9 27 Thibodo Park Replace restroom Existing restroom reaching end of useful life. Requires relocation of Musco lighting controls which is housed inside restroom building. $800,000
10 27 Thibodo Park Separate irrigation from potable water sources Restrooms, irrigation, house and park bathroom all on same backflow. $50,000 11 27 Moonlight*Repair existing northside walkway pavers Existing pavers collapsing. $10,000 12 27 Sports Park*Replace wooden trail fence Existing reaching end of useful life. Replace with composite material fence.
$250,000
13 27 Sheriff Sub-Station at Moon Rd Replace existing roof Reaching end of useful life.$115,000 14 27 Sports Park*Add infill to soccer/football artificial turf Current infill is degraded. Suggest 1lb of Safeshell.$244,746 15 27 Senior Center Replace patio railings Current railing rusting. More cost effective to replace with galvanized.$35,000 $2,155,746 Total
*Projects will be funded by Prop-L
Other projects will be funded by Redevelopment Funds
04/22/2025 D1 4 of 5
FY27/28
Project FY Site Item Description Estimate
1 28 Civic Center*Exterior Replace all cracked/lifted decorative concrete. Several on bottom floor between buildings. Area outside exterior restrooms.
$100,000
2 28 Moonlight*Concessions area - electrical upgrade Entire system needs to be replaced, including breaker panel in kitchen.
Install new panels in kitchen, and replace all surface mounted electrical. $300,000
3 28 Adobe - old/main building Replace existing roof Replace existing shake shingle roof. Reaching end of useful life. Needs engineers structural assessment. Estimate for roof only. Quote received 2/26/25.
$400,000
4 28 Creekwalk Paint handrails Paint all handrails at this location.$20,000 5 28 Sports Park*Parking lot Slurry parking lot to maintain pavement.$50,000 $870,000 Total
*Projects will be funded by Prop-L
Other projects will be funded by Redevelopment Funds
04/22/2025 D1 5 of 5