cc 2025 AR 05/13 fees and policies & procedures for r&cs

ACTION:

____________________________
Clerk/Secretary

Department: Recreation & Community Services Item No: PH2 Prepared by: Sydney Roff, Management Analyst Meeting Date: May 13, 2025 Approved by:

Mike Pacheco, Director
John Conley, City Manager Agenda Location: Public Hearing

SUBJECT: FEES AND POLICIES & PROCEDURES FOR RECREATION & COMMUNITY SERVICES

RECOMMENDATION:

1. Open, conduct, and close a public hearing to consider fee changes for Recreation and Community Services Facility Rental and Program Fees.

2. Adopt City Council Resolution No. 2025- , approving revisions to the Recreation and Community Services Facility Rental and Program Fees.

3. Adopt City Council Resolution No. 2025- , amending the Recreation and Community Services Policies and Procedures.

CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility and Parks & Recreation.

PRIOR ACTION: On June 11, 2024, adopted City Council Resolution No. 2024-101, approving revisions to the Recreation & Community Services Facility Rental and Program Fees.

On May 23, 2023, adopted City Council Resolution No. 2023-86, amending Recreation & Community Services Policies and Procedures.

On May 23, 2023, adopted City Council Resolution No. 2023- 85, approving revisions to the Recreation & Community Services Facility Rental and Program Fees.

Comprehensive lists of prior actions are included in Exhibits 3 and 4.

STATEMENT ON THE SUBJECT: Staff annually review the fees and policies and procedures for the Recreation & Community Services Department, and this agenda report outlines recommended fees that would enable the City to continue providing the community with valuable services and recommended policies and procedures that adapt to an ever-changing landscape.

FACILITY RENTAL AND PROGRAM FEES
The revised fee schedule is included as Exhibit 6, and the most substantive recommendations are detailed below. The proposed fees do not exceed the City's costs in providing the associated services, which are also subsidized through the General Fund.

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
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SUBJECT: FEES AND POLICIES & PROCEDURES FOR RECREATION & COMMUNITY SERVICES The proposed fees would be effective as follows:

Effective Date Fees
July 1, 2025 Recreation Facilities
Recreation Facilities – Sports Fields
Recreation Programs
Rancho Buena Vista Adobe Facilities & Programs
Gloria McClellan Senior Center Facilities & Programs
General Fees
Fall 2025* Cultural Arts Productions
January 1, 2026 Cultural Arts Facilities
Wave Waterpark Facilities and Programs
*Tickets for 2026 Cultural Arts productions go on sale fall 2025.

R
ecreation Facilities. Staff do not recommend modifications to facility rental fees at this time considering on May 23, 2023, City Council approved a 15% increase in hourly rental rates for all groups at picnic areas/pavilions, the Civic Center, Fire Station #5 Meeting Room, the Jim Porter Recreation Center, and Thibodo Park Ranch House.

R
ecreation Programs. Staff do not recommend increases at this time as on May 23, 2023, City Council approved a 3%-30% increase to program fees for City -run youth and adult sport programs such as tennis, volleyball, flag football, and softball based on variability in cost increases to provide each program.

Staff recommend removing the Highland Games parking fees as the event is not likely to continue and adding the long-standing $5 fee for July 4 fireworks viewing at Moonlight Amphitheatre.

R
ancho Buena Vista Adobe. Staff do not recommend changes as on May 23, 2023, City Council approved a 15% increase to the daily and hourly facility rental rates for the Rancho Buena Vista Adobe.

G
loria McClellan Senior Center. Revisions include incorporating the existing $8 taxi scrip fee. Staff do not recommend increases at this time as on May 23, 2023, City Council approved a 15% increase to hourly rental rates for the Azalea Room, Jasmine Room, and Park Terrace Café.

C
ultural Arts Facilities. Staff recommend the following modifications:

Moonlight Amphitheatre
• Adjust the overtime hourly rates to be precise and not rounded. • Include overtime rates for renters exceeding the 8- hour maximum for the Moonlight patio, rehearsal room, and stage.
• Modify the cleaning fee to reflect direct costs for department-wide consistency. • Include the long-standing practice of charging a 4% credit card transaction fee to the facility renter.
• Raise the minimum fees for house staff/parking/shuttle to mirror minimum wage. • Include rates for using the LED video wall.
• Increase the orchestra pit cover removal and restoration fee from $1,000 to $1,500. • Remove the option, and therefore the fee, for renters to move the REP light plot. • Decrease ticket printing for single events from $75 to $50 and raise ticket printing for multiple performances from $20 to $100.
• For ticket sales, exclude “beginning with introduction of new ticketing software at end of 2024” language since the new software was implemented in October 2024. 05/13/2025
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AVO Playhouse
• O ffer a 5 -hour rental block in addition to the 10 -hour rental block to accommodate a wider range of events and potential renters and include hourly overtime rates. • Adjust the overtime hourly rates to be precise and not rounded. • Modify the cleaning fee to reflect direct costs for department-wide consistency. • I nclude the long-standing practice of charging a 4% credit card transaction fee to the facility renter.
• R aise the minimum fees for house staff/parking/shuttle to mirror minimum wage. • R emove the option, and therefore the fee, for renters to move the light plot. • D ecrease ticket printing for single events from $75 to $50 and raise ticket printing for multiple performances from $20 to $100.

Cultural Arts Programs. Staff recommend an increase in fees for summer season shows as indicated below to offset rising direct and indirect costs, raising general lawn tickets the least to maintain affordability.

Type
Average
Percent Increase
Season Tickets 12%
Orchestra Ticket 9%
Reserved Ticket 9%
Fringe Ticket 9%
Reserved Lawn Ticket 10%
General Lawn Ticket 8%

Moonlight Amphitheatre season ticket prices average 34% lower than other major theatres in the San Diego region while single ticket prices average 47% lower. This is partially attributed to almost half of seats being general lawn seats, which are priced the lowest. Notably, 36% of available tickets for every performance are at or below $23 , allowing the city to provide Broadway -quality theatre at accessible pricing unparalleled to any other regional theatre.

Staff recommend lowering the range of Presents tickets to adjust for a shift in programming. Currently, only concert entertainment is provided, and the programmatic shift will include not only concerts but also affordable family-friendly events, ultimately engaging a wider audience.

Wave Waterpark Facility Rental and Program Fees. Staff recommend raising select fees to offset maintenance and rising operating costs by increasing daily general admission rates by $1-$2, season passes and family passes by $5, select hourly rental rates by $25, daily cabana rental rates by $10, and select programs/events by $2-$20. Language incorporating the existing $20 locker season pass and the practice of offering promotions in spring is also recommended.

General Fees. Staff recommend updating the language throughout the document regarding the 5% facility maintenance fee for transparency and including the long-standing practice that returned checks incur a $25 processing fee.

POLICIES AND PROCEDURES
The revised policies and procedures are included as Exhibit 8. Below is a summary of the proposed substantive amendments that, if adopted, would take effect July 1, 2025.

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Section VII Deposits. This section has been revised to present required deposit amounts as a table for ease, to include Wave Waterpark facility rental deposits , and to move the athletic field deposits from Section XII(g) to this section.

Section VIII Insurance. Per recommendation by the city’s risk management, insurance requirements are revised to include, “If alcohol is present at the facility rental, $1,000,000 liquor liability insurance is also required.”

Section XI Cancellations/Refunds. The following language is stricken as it is no longer applicable due to streamlined operations, “All deposits for Camps and the Early Childhood Education Program are non- transferrable and non-refundable.” Expiring credits are revised to expire one year after the date the credit was issued as opposed to all credits expiring July 1 regardless of the date of issuance.

Section XII Site-Specific Policies and Procedures
(c) Park Terrace. Staff recommend eliminating the $500 refundable deposit for Park Terrace kitchen use as historically there have not been issues.

(d) Civic Center Morris B. Vance Community Room. Required deposit for kitchen use has been moved to Section VII Deposits.

(g) Athletic Fields . Staff recommend eliminating the $50 deposit to reserve a field and the $1,000 deposits for renting the synthetic fields at Luz Duran and Vista Sports Park as historically there have not been any issues.

(h) Moonlight Amphitheatre and AVO Playhouse. Revisions are included to reflect terms outlined in the memorandum of agreement with International Alliance of Theatrical Stage Employees (IATSE) Local 122.

(i) Wave Waterpark . Revisions include incorporating long- standing policies related to general admission refunds, swimming lesson cancellations and refunds, splash camp refunds and transfers, and private rentals.

2001 RECREATION & COMMUNITY SERVICES DEPARTMENT FEE STUDY

Exhibit 9 includes the 2001 Recreation & Community Services Department Fee Study which, as requested, established the current guidelines for Recreation & Community Services fees. The following guidelines for establishing program services and fees are from the January 29, 2002, memo regarding fee and charge policies for Parks and Community Services Department (Exhibit 10):

GUIDELINES FOR PROGRAM SERVICES:

1. Basic Park and Recreation Services Should Be Provided at No Charge.

These fundamental services are those which tend to preserve and promote physical and mental well- being, provide patron safety, and provide services to everyone. These fundamental services add to the overall quality of life in the City.

Fees for basic park and recreation services can be charged, if necessary, due to one or more of the following reasons:

A. The program or service overhead costs are unusually high, and a fee is necessary to help offset some of the costs in order to allow full provision of the program or service. Example: The City provides, at no cost, ball fields for daytime usage; however, to provide for night usage, a fee is charged to cover electrical costs.
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SUBJECT: FEES AND POLICIES & PROCEDURES FOR RECREATION & COMMUNITY SERVICES

B. A fee can allow for expansion of an activity so that everyone can participate at the least possible cost. Example: The City provides free July 4th activities; a fee is charged for a special dinner on the patio for those willing to pay, which provides funding that allows the overall program to be expanded.

C. The services are limited to a relatively few individuals or a special interest group of a private character. Those who benefit to the exclusion of others should pay for the privileges enjoyed.

Example: A community organization pays a use fee to have exclusive usage of a facility for their membership meeting.

D. When public property is used for private economic gain, fees should be charged comparable to commercial rates. Example: A business rents the AVO Playhouse to conduct a sales seminar and must pay a commercial usage rate.

E. Admission to special events where fees are used to expand the activity or cover the cost of the event. Example: A ticket to a Moonlight Amphitheatre production.

GUIDELINES FOR ESTABLISHING FEES:

1. Parks and Facilities
A. As a basic resource for City services, parks and recreation facilities, including community centers, are constructed with public funds and are so basic to the recreational needs of the community that the assurance of services must be underwritten by the government. Such facilities may be capable of generating sufficient revenues to offset their operational costs, but a General Fund appropriation should be used to assure their continuation as a basic service to the general public.

B. Certain special facilities should be sustained by appropriated funds because of their cultural or historical value to the community and because they may need to be maintained at a high standard.

Fees and charges should be used to offset general City expenditures to the greatest possible extent.

2. Recreation Services
A. Certain special facilities should be sustained by appropriated funds because of their cultural or historical value to the community and because they may need to be maintained at a high standard.

Fees and charges should be used to offset general City expenditures to the greatest possible

B. NO FEE RECREATION SERVICES; no fees should be charged for " Basic Recreation Services" that are fundamental to the community.

C. PARTIAL FEES FOR BASIC RECREATION SERVICES; partial fees should be charged for fundamental services that have unusually high overhead costs or that the overall program will benefit from a fee. Partial fees shall be established by eliminating or reducing the program administrative costs.

D. SELF-SUSTAINING RECREATION SERVICES; fees should be charged for those services that exceed the basic scope of services provided by the City. The basic fee should provide all program administrative costs (including salaries plus fringe benefits) as well as the cost of the services and supplies associated with the provision of these specialized programs.

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SUBJECT: FEES AND POLICIES & PROCEDURES FOR RECREATION & COMMUNITY SERVICES E. SPECIAL CONSIDERATIONS; a system of reduced fees should be implemented for those groups or individuals needing special considerations.

F. NO
N-RESIDENT; additional fees should be charged to non-residents as a means to eliminate City subsidies to non-city residents.

FISCAL IMPACT: Because staff recommend the proposed fee changes be effective after June 30, 2025, this will not affect the Fiscal Year 2024/25 budget. However, the draft budgets for Fiscal Years 2025/26 and 2026/27 were developed based on these proposed fee changes.

E
XHIBITS:

1. City Council Resolution No. 2025- , approving the revisions to the Recreation and Community Services Facility Rental and Program Fees

2. City Council Resolution No. 2025 - , amending the Recreation and Community Services Policies and Procedures

3. Prior City Council Actions for Facility Rental and Program Fees

4. Prior City Council Actions for Policies and Procedures

5. Recreation & Community Services Facility Rental and Program Fees – Redline Version

6. Recreation & Community Services Facility Rental and Program Fees

7. Recreation & Community Services Policies and Procedures – Redline Version

8. Recreation & Community Services Policies and Procedures

9. 2001 Recreation & Community Services Department Fee Study

10. January 29, 2002, Memo Regarding Fee and Charge Policies for Parks and Community Services Department
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00029213 7
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING REVISIONS TO THE RECREATION AND

COMMUNITY SERVICES FACILITY RENTAL AND PROGRAM FEES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City of Vista is authorized to set fees for the provision of city services, the use of public facilities, and services offered through facilities.

B. The Recreation and Community Services fees do not exceed the City’s cost in providing the associated services and will permit the city to continue to provide the community with needed public services.

2. Action.

A. The Recreation and Community Services facility rental and program fees contained in the agenda report and attached hereto are approved.

B. The Recreation and Community Services fees in Exhibit A to this resolution shall become effective as follows, and all prior Recreation and Community Services fees that contradict the fees contained in Exhibit A are superseded by Exhibit A:
a. Pages 2-7 and 12 shall become effective on July 1, 2025. b. Pages 8, 9, and 11 shall become effective on January 1, 2026. c. Page 10 shall be effective for the 2026 Moonlight Summer Season and 2026 Moonlight Presents Season.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on May 13, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20250506092521
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1
0 0029213 7
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, AMENDING RECREATION AND COMMUNITY

SERVICES POLICIES AND PROCEDURES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City of Vista desires to amend the policies and procedures for the rental and use of city-owned facilities and for the programs in those facilities.

B. Rental and use of city-owned facilities, and the conduct of associated programs, shall conform with the Recreation and Community Services Policies and Procedures attached hereto and incorporated herein by reference as Exhibit A.

2. Action.

A. The updated Recreation and Community Services Policies and Procedures contained in the agenda report and attached hereto are approved.

B. The updated Recreation and Community Services Policies and Procedures contained in Exhibit A shall become effective July 1, 2025, and on that date, all prior inconsistent Recreation and Community Services Policies and Procedures statements are superseded.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on May 13, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20250505072546
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 2
Prior City Council Actions
Recreation and Community Services Facility Rental and Program Fees 06/11/24 Adopted City Council Resolution No. 2024- 101, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0)
05/23/23 Adopted City Council Resolution No. 2023- 85, Approving R evisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0)
06/14/22 Adopted City Council Resolution No. 2022- 96, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
06/08/21 Adopted City Council Resolution No. 2021- 91, Approving R evisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
11/12/19 Adopted City Council Resolution No. 2019- 146, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
11/13/18 Adopted City Council Resolution No. 2018 -171, Approving the Revisions to the Recreation and Community Services Facility Rental and Program Fees and Engineering User Fees (Vote: 5-0).
11/14/17 Adopted City Council Resolution No. 2017- 151, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 4- 1, Rigby opposed).
12/08/15 Adopted City Council Resolution No. 2015- 202, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 3- 2, Campbell and Rigby opposed)
11/18/14 Adopted City Council Resolution No. 2014- 160, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees and the General Fees for Services Provided by the City Clerk (Vote: 3- 2, Campbell and Rigby opposed).
12/10/13 Adopted City Council Resolution No. 2013- 173, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees, the Building and Planning Fees in the Community Development Schedule, and the General Fees for Services Provided by the City Clerk (Vote: 4 -1, Campbell opposed).
11/13/12 Adopted City Council Resolution No. 2012 -159, Approving the Recreation and Community Services Approving the Recreation and Community Services Facility Rental and Program Fees (Vote: 4-0, Aguilera abstained). 11/08/11 Adopted City Council Resolution No. 2011-168, Approving the Recreation and Community Services Facility Rental and Program Fees (Vote: 5-0) 05/13/2025
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EXHIBIT 3
Prior City Council Actions
Recreation and Community Services Policies and Procedures 05/23/23 Adopted City Council Resolution No. 2023 -86, Amending Recreation and Community Services Policies and Procedures
06/14/22 Adopted City Council Resolution No. 2022 -97, Amending Recreation and Community Services Policies and Procedures (Vote: 5-0). 12/08/20 Adopted City Council Resolution No. 2020- 194, Amending Recreation and Community Services Policies and Procedures (Vote: 5-0). 11/12/19 Adopted City Council Resolution No. 2019 -147, Amending the Recreation and Community Services Policies and Procedures (Vote: 5-0). 11/13/18 Adopted City Council Resolution No. 2018 -172, Amending the Recreation and Community Services Policies and Procedures (Vote: 5-0). 11/14/17 Adopted City Council Resolution No. 2017 -152, Amending the Recreation and Community Services Policies and Procedures (Vote: 4-1, Rigby opposed). 12/13/16 Adopted City Council Resolution No. 2016 -198, Amending the Recreation and Community Services Policies and Procedures (Vote: 5-0). 12/08/15 Adopted City Council Resolution No. 2015 -203, Amending the Recreation and Community Services Policies and Procedures (Vote: 3- 2, Campbell and Rigby opposed).
11/18/14 Adopted City Council Resolution No. 2014-161, Approving the Amendment of the Recreation and Community Services Policies and Procedures (Vote: 4- 1, Campbell opposed).
12/10/13 Adopted City Council Resolution No. 2013 -174, Approving the Recreation and Community Services Policies and Procedures (Vote: 4-1, Campbell opposed). 11/13/12 Adopted City Council Resolution No. 2012 -160, Approving the Recreation and Community Services Policies and Procedures (Vote: 4-0, Aguilera abstained). 11/08/11 Adopted City Council Resolution No. 2011 -169, Approving the Recreation and Community Services Policies and Procedures (Vote: 5-0). 05/13/2025
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EXHIBIT 4
R

ECREATION & COMMUNITY SERVICES

FACILITY RENTAL AND PROGRAM FEES
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RECREATION FACILITIES

PICNIC PAVILIONS Daily Rate
LOCATION Group A Group B Group C Group D
Brengle Kiwanis $147 $198 $228 $323
Brengle/Rotary/Playground
Gazebo $59 $68 $91 $130
Bub Williamson (Area A) $117 $159 $162 $258
Bub Williamson (Area B) $59 $68 $91 $130
Shadowridge $59 $68 $91 $130
PARK PICNIC AREAS 1-50 people 51-100 people
Daily Rate Daily Rate
LOCATION Group A Group B Group C Group D Group A Group B Group C Group D Brengle Terrace, Buena
Vista, Luz Duran,
Shadowridge, South Buena
Vista, Thibodo Park,
Wildwood Park, Bub
Williamson
$37 $50 $58 $81 $75 $101 $116 $165
CIVIC CENTER Hourly Rate Per Rental
LOCATION Group A Group B Group C Group D All Groups Cleaning Morris B. Vance
Community Room1 $115 $155 $259 $345 Janitor Contract
Morris B. Vance 1/2 Room $92 $115 $201 $259 Janitor Contract Lobby $115 $155 $259 $345 Janitor Contract
Courtyard (reservations
with alcohol permit) $92 $138 $155 $201 Janitor Contract Patio
Set-Up2 Set-Up Contract
FIRE STATION #5 Hourly Rate
LOCATION Group A Group B Group C Group D
Meeting Room $46 $58 $104 $138

JIM PORTER RECREATION
CENTER1 Hourly Rate
All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Auditorium $69 $86 $132 $190 Janitor Contract
Auditorium 1/2 $46 $58 $104 $138 Janitor Contract
Dance Room $58 $75 $127 $173 Janitor Contract
Gymnasium $104 $132 $230 $268 Janitor Contract
Multi-purpose Room $46 $58 $104 $138 Janitor Contract

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RECREATION FACILITIES CONTINUED

THIBODO PARK RANCH
HOUSE1 Hourly Rate All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Ranch House $69 $86 $132 $190 Janitor Contract
Parks – General Hourly Use (minimum 2 hours) Hourly Use (minimum 2 hours) All parks 1-50 people 51-100 people
Parking lots / Open space Group A Group B Group C Group D Group A Group B Group C Group D (non-peak hours) $7 $9 $11 $15 $14 $19 $22 $31
Group A: Resident organizaƟon/club for youth or seniors; resident non-proﬁt; City of Vista-recognized recreaƟon programs.

Group B: Non-resident non-proﬁt service/recreaƟon/educaƟonal organizaƟon.

Group C: Resident private event.

Group D: Non-resident/for-proﬁt organizaƟon/poliƟcal campaign. 110% discount on rentals Monday through Friday before 3 p.m. for groups B,C, and D. Event must be completed and area vacated before 3 p.m.
2Set-up includes tables and chairs.

Alcohol Permit fee for all rentals $100.

All rentals incurinclude an addiƟonal 5% facility maintenance fee.

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RECREATION FACILITIES - SPORTS FIELDS

SOFTBALL/BASEBALL Hourly Rate NO Lights*
LOCATION: Parks
Group A
Recreational
Group A
Competitive Group B Group C Group D
Brengle Terrace Park,
Breeze Hill Park, Buena
Vista Park, Shadowridge
Park, Vista Sports Park
No Fee $23 per player
per season $32 $34 $37
FOOTBALL/SOCCER Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Breeze Hill Park, Buena
Vista Park, Shadowridge
Park
No Fee $23 per player
per season
$36 $39 $43
Luz Duran Park Sports
Park $36 $111 $139

TENNIS/PICKLEBALL/
BASKETBALL Hourly Rate NO Lights*
LOCATION Group A Group B Group C Group D
All Parks $9 $12 $14 $16
SPORTS ARENA Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $16 $23 per player $35 $50 $65
*Light fee: All ﬁelds/courts, all user groups: $17 per hour SPORTS PARK Monday - Friday Saturday - Sunday
Daily Rate Daily Rate
LOCATION Group A ONLY Group A ONLY
Concession Building $15 $30
Group A Group B Group C Group D
Tournaments** $500 N/A N/A N/A
Disc Golf Tournament*** $582 $625 $906 $1,020
Cross Country Race @
Buena Vista Park $115 $173 $201 $230
Bocce Ball / Volleyball
Court $5 $7 $9 $12
Horseshoe Pits
Sports Equipment $50/day all groups
**3rd & subsequent tournaments per year
***No more than ﬁve rentals per ﬁscal year
Group A: City-sancƟoned youth groups
Group B: Resident non-sancƟoned youth groups
Group C: Non-resident youth group or resident adult groups Group D: Non-resident adult groups

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RECREATION PROGRAMS

Sports Resident Non-resident
Session
Adult Basketball - player add $5 $5
Adult Basketball - team $360 $420
Adult Softball - player add $5 $5
Adult Softball - team $500 $600
Basketball - Biddy & Dunkers N/A N/A
Basketball - High School N/A N/A
Basketball - Youth N/A N/A
Flag Football $130 $156
Girls Volleyball $130 $156
Women's Tennis $69 $86
Women's Tennis: substitute $29 $35
Preschool Resident Non-resident
DAILY
Early Childhood Education AM $17 $22
Early Childhood Education PM $16 $21
* Enrollment is based on sessions as listed in Our Vista Day Camps Resident Non-resident
Adventure Weekly N/A N/A
Sports/Explorers Weekly $207 $253
Daily (1-3 days) 30% of weekly fee
Jr. Counselor Weekly $104 $121
T-shirt N/A N/A
Child Late Pick Up $1/minute
Special Events All Persons
Bounce House-Permit, Game
Trucks, Knockerball $75
Highland Games Parking $10 $20
July 4 Fireworks Viewing at
Moonlight Amphitheatre $5

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RANCHO BUENA VISTA ADOBE FACILITIES & PROGRAMS

LOCATION Event Use
Courtyard /Bridal Room/
Kitchen/Gallery
Friday & Saturday Sunday - Thursday
Daily Rate 1 Hourly Rate
$3,197 $288
Courtyard Rehearsal or Photography (All Days)
$173 per hour (minimum 2 hours)
Art Gallery $83 per hour (minimum 2 hours)
Cleaning Fee Janitor Contract
Set-Up Fee2 Set-Up Contract
1Includes 5-hour event, 2-hour set-up & 1-hour clean-up. 2Includes tables and chairs.

Additional hours: Event $374 per hour and set-up or breakdown $374 per hour.

All additional hours require department approval.

Programs Resident Non-resident
School Tours $12 $15
Summer Camp $85 $100
Scouts $10 $10

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GLORIA McCLELLAN SENIOR CENTER FACILITIES & PROGRAMS

Hourly Rate All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Azalea Room $69 $92 $150 $201 Janitorial Contract
Jasmine Room $58 $81 $127 $173 Janitorial Contract
Park Terrace Café $87 $115 $190 $253 Janitorial Contract 1Rentals that require relocaƟon of tables and/or chairs are assessed a $40 fee.

Group A: Resident organizaƟons/clubs for youth or seniors; Vista non-proﬁt, City-recognized programs.

Group B: Non-resident non-proﬁt service/recreaƟon/educaƟonal organizaƟon.

Group C: Resident private event. Private event held by and for a senior (60+) is eligible for 30% discount.

Group D: Non-resident private event/ for proﬁt organizaƟon/ poliƟcal campaign.

Rentals Monday through Friday 8 a.m. – 3 p.m. groups C & D receive 10% discount.

All rentals incurinclude an addiƟonal 5% facility maintenance fee.

SENIOR PROGRAMS

Culture Caravan
Fee* includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (indirect costs), depending on budget and trip duration.

Out & About Round Trip One Way
Shuttle $5
Van (wait time less than 45 minutes)* $5
Van (wait time more than 45 minutes)* $3
Volunteer driver less than 20 miles $6
Volunteer driver 20 miles or more $12
Taxi Scrip $8 per booklet ($20 voucher)
*Wait Ɵme is deﬁned as the Ɵme between drop-oﬀ at the desƟnaƟon and pick-up from the desƟnaƟon to go home.

Lunch Program
Person accompanying a senior $8 per plate

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EﬀecƟve January 1, 2026
Adopted by Vista City Council May 13, 2025

CULTURAL ARTS FACILITIES

MOONLIGHT AMPHITHEATRE

LOCATION
Non-Performance Day Performance Day Overtime Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group A Group B Group C Group A Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Amphitheatre (up to 10 hours) $840 $1,125 $2,245 $1,680 $2,250 $4,490 $252 $337.50337 $673.50674 Up to 4 hours Up to 8 hours Over 8 hours
Patio $175 $250 $385 $320 $490 $760 $43.75 $63 $96.25
Rehearsal Room $175 $250 $385 $320 $490 $760 $43.75 $63 $96.25 Stage $415 $515 $665 $785 $965 $1,265 $103.75 $128.75 $166.25

ADDITIONAL FEES
Cleaning Fee: $50 for Patio & Rehearsal Room; $150 for Stage and included in Amphitheatre(Contracted Services)
Billed at direct cost per contract with City
Concert Yamaha C5 Piano Use $150/day + tuning (billed at direct cost to venue) Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff/Parking/Shuttle $16.5015-$25/hour per personnel LED Video Wall Usage FeeRoadster 18k Projector use $1,000/one day + $500/each addiƟonal day$500/one day + $250/each additional day
Onstage Monitor Sound Console Fee $300
Orchestra Pit Cover Removal and Restoration Fee $1,5001,000 REP Light Plot Restoration After Custom Plot Hanging Fee $2,000 Technical Director $40/hour
Technical Personnel $25-$50/hour per personnel
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing $50 for a single event; $100 for events with multiple performances75 single event; $20 for each subsequent performance.

Ticket Sales $2 per ticket processing fee beginning with introduction of new ticketing software at end of 2024

CONSISTENT FEE STRUCTURE MOONLIGHT AMPHITHEATRE
Rental Rate - Group C
50% discount - Group B
63% discount - Group A
Performance Day Rate = Non-Performance Day Rate x 2
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EﬀecƟve January 1, 2026
Adopted by Vista City Council May 13, 2025
Group A: Resident non-proﬁt organizaƟon
Group B: Non-resident non-proﬁt organizaƟon
Group C: For-proﬁt organizaƟon

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EﬀecƟve January 1, 2026
Adopted by Vista City Council May 13, 2025

CULTURAL ARTS FACILITIES CONTINUED

AVO PLAYHOUSE

LOCATION
Non-Performance Day Performance Day Overtime Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group A Group B Group C Group A Group B Group C Theater (up to 5 hours) $197.50 $245 $395 $395 $490 $790 $118.50 $147 $237 Theater (up to 10 hours) $395 $490 $780 $780 $975 $1,555 $118.50$12 0 $147$148 $237$236

ADDITIONAL FEES
Cleaning (Contracted Services) Billed at direct cost per contract with City Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff $16.5015-$25/hour per personnel
Light Plot Rehanging Fee $900
Technical Director $40/hour
Technical Personnel $25-$50/hour per staff
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing
$50 for a single event; $100 for events with multiple performances $75 single event; $20 for each subsequent performance.

Ticket Sales $2 per ticket processing fee

CONSISTENT FEE STRUCTURE
Rental Rate - Group C
38% discount - Group B
50% discount - Group A
Performance Day Rate = Non-Performance Day Rate x 2
Group A: Resident non-proﬁt organizaƟon
Group B: Non-resident non-proﬁt organizaƟon
Group C: For-proﬁt organizaƟon

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Adopted by Vista City Council May 13, 2025

CULTURAL ARTS PRODUCTIONS

2026 Moonlight Summer Season

Season Tickets1
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra (25% off 5 shows + $10 fee) $250 $269
Reserved (25% off 5 shows + $10 fee) $209 $228
Fringe (25% off 5 shows + $10 fee) $201164 $220183
Reserved Lawn (25% off 5 shows + $10 fee) $183164 $201194 1$10 service fee included in season ticket price.

Single Tickets2
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra: Adult $6660 $7165
Orchestra: Senior/Student/Youth $6358 $6863
Orchestra: Military & Dependents $6156 $6661
Reserved: Adult $5550 $6055
Reserved: Senior/Student/Youth $5348 $5853
Reserved: Military & Dependents $5046 $5551
Reserved: Group of 20+ $4844 $5349
Fringe: Adult $4843 $5348
Fringe: Senior/Student/Youth $4543 $5046
Fringe: Military & Dependents $4339 $4844
Reserved Lawn Tier: Adult $5046 $5551
Reserved Lawn Tier: Senior/Student/Youth $4842 $5549
Reserved Lawn Tier: Military & Dependents $4642 $5147
General Lawn: Adult $2119 $2524
General Lawn: Senior/Student/Youth $1917 $2422
General Lawn: Military & Dependents $1715 $2220
2$2 service fee included in ticket price.

2026 Moonlight Presents Season
Single Tickets 3
Presents Series $2125 - $5595
3$2 service fee included in Ɵcket price.

Season Ɵcket discount 25% oﬀ single Ɵcket price; addiƟonal $8 facility fee applied post discount.

AddiƟonal $2 fee for any Ɵckets sent by mail.
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EﬀecƟve January 1, 2026
Adopted by Vista City Council May 13, 2025

WAVE WATERPARK FACILITIES & PROGRAMS

General Admission Daily Season Pass Family Pass 4+
Height 42"+ $2624.00 $8075 $7570
Resident Height 42"+ $2321.00
Height less than 42" $2119.00 $8075 $7570
Resident Height less than 42" $1816.00
2 years old and younger Free Free Free
Happy Hour (last 2 hours of operation) $1311.00
Spectator $2321.00 with $4 refund upon return of dry wrist band Military/Senior (60 years old +) $1614.00

Early Season Pool & Spray Park $98.00
Group (>15 people)/City Employee $2119.00
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $575550
Flow Rider Rental $375350
Flow Rider/Riptide/River Rental $625600
Competition Pool $240215
Splash Pad $375
Park Private Party: 1-500 people $1,47550
Park Private Party: 501-750 people $1,77550
Park Private Party: 751-1,000 people $1,97550
Park Private Party: 1,001+ $2,17550
Daily
Cabanas: Small/Large
$65-$75/$955 small /
$85-$95 large
Inner Tube: Single/Double $5/$10
Locker $5 $20
VIP Line Access $10
Programs/Events
Aqua Camp/Counselor in Training/
Jr. Lifeguard $215195 per week
CPR/First-Aid Class $6555
Duck Race Ticket $75
Duck Race Ticket: Consignment $53
Lap Swim/Water Aerobics $3
Lap Swim: 30-day Pass $60
Mermaid Program $7
Scout Badge Program $2624 (includes admission & badge program) Swim/Water Polo/Flow Rider Class $6555 for 4 classessessions Teen/Family Night/Friday Night Splash $1612
Friday Night Splash Upgrade $5
Water Polo Pool $120115
Fire/Law/Veteran Days: 3 discounted days per summer (free to military w/ID; $11.959.95 other guests).

Online transacƟon fee of $3.00 per Ɵcket or season pass total sale.

Vista Resident Camps $10 oﬀ regular price - cannot be combined with any other program or discount.

Groupon promoƟon with 90% proﬁt margin for Wave.

PromoƟons, including discounts on season pass renewals, are for a limited Ɵme. 05/13/2025
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Page 13 ends

EﬀecƟve July 1, 2025
Adopted by Vista City Council May 13, 2025

GENERAL FEES

1. Building rentals with alcohol incur an addiƟonal $100 fee (not applicable to Moonlight Amphitheatre).

2. Park and picnic rentals with alcohol incur an addiƟonal $50 fee.

3. Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below.

4. Building rentals include incur an additional 5% facility maintenance fee based on the rental rate multiplied by the number of hours rented.

5. Requests for fee waivers must be submitted in writing, no later than six weeks prior to event, to the City Manager in care of the Recreation & Community Services Department for approval by City Council.

6. All software-managed systems, including facility booking, program registration, and ticketing incur a convenience fee of

2.5%-6.5%, or a $2 minimum.

7. Promotional prices may be offered as-needed based on capacity of services and opportunity.

8. Any returned check will be charged a $25 processing fee.

Discount Percentage
Group A & B Group C Group D
Hours of use per month 5 - 9 0 - 25 0 - 30 0 - 35
Hours of use per month 10 - 20 0 - 30 0 - 35 0 - 40
Hours of use per month 21 - 29 0 - 35 0 - 40 0 - 45
Hours of use per month 30+ 0 - 40 0 - 45 0 - 50

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RECREATION & COMMUNITY SERVICES

FACILITY RENTAL AND PROGRAM FEES
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EXHIBIT 6

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Eﬀective July 1, 2025
Adopted by Vista City Council May 13, 2025

RECREATION FACILITIES

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Eﬀective July 1, 2025
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RECREATION FACILITIES CONTINUED

THIBODO PARK RANCH
HOUSE1 Hourly Rate All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Ranch House $69 $86 $132 $190 Janitor Contract
Parks – General Hourly Use (minimum 2 hours) Hourly Use (minimum 2 hours) All parks 1-50 people 51-100 people
Parking lots / Open space Group A Group B Group C Group D Group A Group B Group C Group D (non-peak hours) $7 $9 $11 $15 $14 $19 $22 $31
Group A: Resident organization/club for youth or seniors; resident non-proﬁt; City of Vista-recognized recreation programs.

Group B: Non-resident non-proﬁt service/recreation/educational organization.

Group C: Resident private event.

Group D: Non-resident/for-proﬁt organization/political campaign. 110% discount on rentals Monday through Friday before 3 p.m. for groups B,C, and D. Event must be completed and area vacated before 3 p.m.
2Set-up includes tables and chairs.

Alcohol Permit fee for all rentals $100.

All rentals incur an additional 5% facility maintenance fee.

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Eﬀective July 1, 2025
Adopted by Vista City Council May 13, 2025

RECREATION FACILITIES - SPORTS FIELDS

TENNIS/PICKLEBALL/
BASKETBALL Hourly Rate NO Lights*
LOCATION Group A Group B Group C Group D
All Parks $9 $12 $14 $16
SPORTS ARENA Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $16 $23 per player $35 $50 $65
*Light fee: All ﬁelds/courts, all user groups: $17 per hour SPORTS PARK Monday - Friday Saturday - Sunday
Daily Rate Daily Rate
LOCATION Group A ONLY Group A ONLY
Concession Building $15 $30
Group A Group B Group C Group D
Tournaments** $500 N/A N/A N/A
Disc Golf Tournament*** $582 $625 $906 $1,020
Cross Country Race @
Buena Vista Park $115 $173 $201 $230
Bocce Ball / Volleyball
Court $5 $7 $9 $12
Horseshoe Pits
Sports Equipment $50/day all groups
**3rd & subsequent tournaments per year
***No more than ﬁve rentals per ﬁscal year
Group A: City-sanctioned youth groups
Group B: Resident non-sanctioned youth groups
Group C: Non-resident youth group or resident adult groups Group D: Non-resident adult groups

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Page 5 ends

Eﬀective July 1, 2025
Adopted by Vista City Council May 13, 2025

RECREATION PROGRAMS

Sports Resident Non-resident
Session
Adult Basketball - player add $5 $5
Adult Basketball - team $360 $420
Adult Softball - player add $5 $5
Adult Softball - team $500 $600
Basketball - Biddy & Dunkers N/A N/A
Basketball - High School N/A N/A
Basketball - Youth N/A N/A
Flag Football $130 $156
Girls Volleyball $130 $156
Women's Tennis $69 $86
Women's Tennis: substitute $29 $35
Preschool Resident Non-resident
DAILY
Early Childhood Education AM $17 $22
Early Childhood Education PM $16 $21
* Enrollment is based on sessions as listed in Our Vista Day Camps Resident Non-resident
Adventure Weekly N/A N/A
Sports/Explorers Weekly $207 $253
Daily (1-3 days) 30% of weekly fee
Jr. Counselor Weekly $104 $121
T-shirt N/A N/A
Child Late Pick Up $1/minute
Special Events All Persons
Bounce House-Permit, Game
Trucks, Knockerball $75
July 4 Fireworks Viewing at
Moonlight Amphitheatre $5

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Page 6 ends

Eﬀective July 1, 2025
Adopted by Vista City Council May 13, 2025

RANCHO BUENA VISTA ADOBE FACILITIES & PROGRAMS

Additional hours: Event $374 per hour and set-up or breakdown $374 per hour.

All additional hours require department approval.

Programs Resident Non-resident
School Tours $12 $15
Summer Camp $85 $100
Scouts $10 $10

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Eﬀective July 1, 2025
Adopted by Vista City Council May 13, 2025
GLORIA McCLELLAN SENIOR CENTER FACILITIES & PROGRAMS

Hourly Rate All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Azalea Room $69 $92 $150 $201 Janitorial Contract
Jasmine Room $58 $81 $127 $173 Janitorial Contract
Park Terrace Café $87 $115 $190 $253 Janitorial Contract 1Rentals that require relocation of tables and/or chairs are assessed a $40 fee.

Group A: Resident organizations/clubs for youth or seniors; Vista non-proﬁt, City-recognized programs.

Group B: Non-resident non-proﬁt service/recreation/educational organization.

Group C: Resident private event. Private event held by and for a senior (60+) is eligible for 30% discount.

Group D: Non-resident private event/ for proﬁt organization/ political campaign.

Rentals Monday through Friday 8 a.m. – 3 p.m. groups C & D receive 10% discount.

All rentals incur an additional 5% facility maintenance fee.

SENIOR PROGRAMS

Culture Caravan
Fee* includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (indirect costs), depending on budget and trip duration.

Out & About Round Trip One Way
Shuttle $5
Van (wait time less than 45 minutes)* $5
Van (wait time more than 45 minutes)* $3
Volunteer driver less than 20 miles $6
Volunteer driver 20 miles or more $12
Taxi Scrip $8 per booklet ($20 voucher)
*Wait time is deﬁned as the time between drop-oﬀ at the destination and pick-up from the destination to go home.

Lunch Program
Person accompanying a senior $8 per plate

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Page 8 ends

Eﬀective January 1, 2026
Adopted by Vista City Council May 13, 2025

CULTURAL ARTS FACILITIES

MOONLIGHT AMPHITHEATRE

LOCATION
Non-Performance Day Performance Day Overtime Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group A Group B Group C Group A Group B Group C Up to 10 hours Up to 10 hours Over 10 hours
Amphitheatre (up to 10 hours) $840 $1,125 $2,245 $1,680 $2,250 $4,490 $252 $337.50 $673.50 Up to 4 hours Up to 8 hours Over 8 hours
Patio $175 $250 $385 $320 $490 $760 $43.75 $63 $96.25
Rehearsal Room $175 $250 $385 $320 $490 $760 $43.75 $63 $96.25 Stage $415 $515 $665 $785 $965 $1,265 $103.75 $128.75 $166.25

ADDITIONAL FEES
Cleaning (Contracted Services) Billed at direct cost per contract with City Concert Yamaha C5 Piano Use $150/day + tuning (billed at direct cost to venue) Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff/Parking/Shuttle $16.50-$25/hour per personnel LED Video Wall Usage Fee $1,000/one day + $500/each additional day Onstage Monitor Sound Console Fee $300
Orchestra Pit Cover Removal and Restoration Fee $1,500
Technical Director $40/hour
Technical Personnel $25-$50/hour per personnel
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing $50 for a single event; $100 for events with multiple performances Ticket Sales $2 per ticket processing fee

CONSISTENT FEE STRUCTURE MOONLIGHT AMPHITHEATRE
Rental Rate - Group C
50% discount - Group B
63% discount - Group A
Performance Day Rate = Non-Performance Day Rate x 2
Group A: Resident non-proﬁt organization
Group B: Non-resident non-proﬁt organization
Group C: For-proﬁt organization

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Page 9 ends

Eﬀective January 1, 2026
Adopted by Vista City Council May 13, 2025

CULTURAL ARTS FACILITIES CONTINUED

AVO PLAYHOUSE

ADDITIONAL FEES
Cleaning (Contracted Services) Billed at direct cost per contract with City Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff $16.50-$25/hour per personnel
Technical Director $40/hour
Technical Personnel $25-$50/hour per staff
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing $50 for a single event; $100 for events with multiple performances Ticket Sales $2 per ticket processing fee

CONSISTENT FEE STRUCTURE
Rental Rate - Group C
38% discount - Group B
50% discount - Group A
Performance Day Rate = Non-Performance Day Rate x 2
Group A: Resident non-proﬁt organization
Group B: Non-resident non-proﬁt organization
Group C: For-proﬁt organization

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Page 10 ends

Adopted by Vista City Council May 13, 2025

CULTURAL ARTS PRODUCTIONS

2026 Moonlight Summer Season

Season Tickets1
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra (25% off 5 shows + $10 fee) $250 $269
Reserved (25% off 5 shows + $10 fee) $209 $228
Fringe (25% off 5 shows + $10 fee) $201 $220
Reserved Lawn (25% off 5 shows + $10 fee) $183 $201
1$10 service fee included in season ticket price.

Single Tickets2
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra: Adult $66 $71
Orchestra: Senior/Student/Youth $63 $68
Orchestra: Military & Dependents $61 $66
Reserved: Adult $55 $60
Reserved: Senior/Student/Youth $53 $58
Reserved: Military & Dependents $50 $55
Reserved: Group of 20+ $48 $53
Fringe: Adult $48 $53
Fringe: Senior/Student/Youth $45 $50
Fringe: Military & Dependents $43 $48
Reserved Lawn Tier: Adult $50 $55
Reserved Lawn Tier: Senior/Student/Youth $48 $55
Reserved Lawn Tier: Military & Dependents $46 $51
General Lawn: Adult $21 $25
General Lawn: Senior/Student/Youth $19 $24
General Lawn: Military & Dependents $17 $22
2$2 service fee included in ticket price.

2026 Moonlight Presents Season
Single Tickets 3
Presents Series $21 - $55
3$2 service fee included in ticket price.

Season ticket discount 25% oﬀ single ticket price; additional $8 facility fee applied post discount.

Additional $2 fee for any tickets sent by mail.
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Page 11 ends

Eﬀective January 1, 2026
Adopted by Vista City Council May 13, 2025

WAVE WATERPARK FACILITIES & PROGRAMS

General Admission Daily Season Pass Family Pass 4+
Height 42"+ $26 $80 $75
Resident Height 42"+ $23
Height less than 42" $21 $80 $75
Resident Height less than 42" $18
2 years old and younger Free Free Free
Happy Hour (last 2 hours of operation) $13
Spectator $23 with $4 refund upon return of dry wrist band Military/Senior (60 years old +) $16

Early Season Pool & Spray Park $9
Group (>15 people)/City Employee $21
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $575
Flow Rider Rental $375
Flow Rider/Riptide/River Rental $625
Competition Pool $240
Splash Pad $375
Park Private Party: 1-500 people $1,475
Park Private Party: 501-750 people $1,775
Park Private Party: 751-1,000 people $1,975
Park Private Party: 1,001+ $2,175
Daily
Cabanas: Small/Large $75/$95
Inner Tube: Single/Double $5/$10
Locker $5 $20
VIP Line Access $10
Programs/Events
Aqua Camp/Counselor in Training/
Jr. Lifeguard $215 per week
CPR/First-Aid Class $65
Duck Race Ticket $7
Duck Race Ticket: Consignment $5
Lap Swim/Water Aerobics $3
Lap Swim: 30-day Pass $60
Mermaid Program $7
Scout Badge Program $26 (includes admission & badge program) Swim/Water Polo/Flow Rider Class $65 for 4 classes
Teen/Family Night/Friday Night Splash $16
Friday Night Splash Upgrade $5
Water Polo Pool $120
Fire/Law/Veteran Days: 3 discounted days per summer (free to military w/ID; $11.95 other guests).

Online transaction fee of $3.00 per ticket or season pass total sale.

Vista Resident Camps $10 oﬀ regular price - cannot be combined with any other program or discount.

Groupon promotion with 90% proﬁt margin for Wave.

Promotions, including discounts on season pass renewals, are for a limited time. 05/13/2025
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Page 12 ends

Eﬀective July 1, 2025
Adopted by Vista City Council May 13, 2025

GENERAL FEES

1. Building rentals with alcohol incur an additional $100 fee (not applicable to Moonlight Amphitheatre).

2. Park and picnic rentals with alcohol incur an additional $50 fee.

3. Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below.

4. Building rentals incur an additional 5% facility maintenance fee based on the rental rate multiplied by the number of hours rented.

6. All software-managed systems, including facility booking, program registration, and ticketing incur a convenience fee of

2.5%-6.5%, or a $2 minimum.

7. Promotional prices may be offered as-needed based on capacity of services and opportunity.

8. Any returned check will be charged a $25 processing fee.

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R

ECREATION & COMMUNITY SERVICES

POLICIES AND PROCEDURES
05/13/2025
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EXHIBIT 7

Recreation & Community Services Policies and Procedures

Page 2 ends

Effective July 1, 2025
Adopted by Vista City Council May 13, 2025
Table of Contents
I. Introduction ........................................................................................................................ 3 II. Applications......................................................................................................................... 3 III. Definitions ........................................................................................................................... 3 IV. General Rules ...................................................................................................................... 4 V. Events with Alcohol ............................................................................................................. 6 VI. Security (excluding Moonlight Amphitheatre and AVO Playhouse) ................................... 6 VII. Deposits .............................................................................................................................. 6 VIII. Insurance ............................................................................................................................. 7 IX. Youth/Teen Events (excluding Moonlight Amphitheatre or AVO Playhouse) ................... 7 X. Fees ..................................................................................................................................... 8 a. Jim Porter Recreation Center, Thibodo Community Room, and Senior Center Park Terrace, Azalea Room, and Jasmine Room Rentals ...................................................... 8 b. Rancho Buena Vista Adobe and Morris B. Vance Community Room ........................... 8 c. Moonlight Amphitheatre and AVO Playhouse ............................................................. 8 d. Fee Waiver .................................................................................................................... 8 XI. Cancellations/Refunds ........................................................................................................ 8 a. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, Jasmine Room, and Brengle Terrace Disc Golf Course Rentals ......................... 8 b. Rancho Buena Vista Adobe and Morris B. Vance Community Room ........................... 8 c. Moonlight Amphitheatre and AVO Playhouse ............................................................. 9 XII. Site-Specific Policies & Procedures ..................................................................................... 9 a. Park Pavilion & Picnic Areas .......................................................................................... 9 b. Rancho Buena Vista Adobe ......................................................................................... 10 c. Park Terrace ................................................................................................................ 10 d. Civic Center Morris B. Vance Community Room ........................................................ 10 e. Civic Center Lobby ...................................................................................................... 10 f. Civic Center Courtyard ................................................................................................ 10 g. Athletic Fields .............................................................................................................. 10 h. Moonlight Amphitheatre and AVO Playhouse ........................................................... 10 i. Wave Waterpark ......................................................................................................... 11 XIII. Senior Center Co-Sponsored Eligibility and Application Process ..................................... 13 a. Eligibility ...................................................................................................................... 13 b. Application Process ..................................................................................................... 13 XIV. Culture Caravan ................................................................................................................ 13 a. Single-Day Trips ........................................................................................................... 13 b. Multi-Day Trips ............................................................................................................ 13 c. Indian Casino Trips ...................................................................................................... 14

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Recreation & Community Services Policies and Procedures

Page 3 ends

Effective July 1, 2025
Adopted by Vista City Council May 13, 2025
I. Introduction
Vista City Council-approved Recreation & Community Services Department Policies and Procedures define the parameters and guidelines for the rental of City-owned buildings, facilities, parks, and sports fields (“facility rentals”) and the operations of recreation programs. The City of Vista Municipal Code (“VMC”) must be followed at all times in addition to the following. Policies and procedures apply to all facility rentals unless otherwise noted.

II. Applications
a. Facility rental applicants shall be 21 years or more of age and must provide proof of age with a government issued identification card.
b. Facility rental applications must be received by the Department no later than 14 business days prior to the date of the event.
c. Rental applications will not be accepted by the Department more than 12 months prior to reservation date, except for Moonlight Amphitheatre, AVO Playhouse, and Rancho Buena Vista Adobe.
d. Major Park Events must follow regulations per VMC section 12.13.020. e. Facility rentals are not available on City recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department or designee.

III. Definitions
a. Facility Rental Fee
Total amount due for all fees, including but not limited to building rental, security, cleaning, alcohol permit, and deposit for facility rental. b. Building Rental Fee
Total amount due for use of building based on permitted hours. c. Facility Rental Deposit (“Deposit”)
A refundable deposit that may be used to pay for outstanding charges, including but not limited to the cost of loss, repair, or extraordinary cleaning to the rental facility or its contents for damage beyond normal wear and tear and additional Building Rental Fee for rental occupancy beyond the permitted time. Additional rental time beyond the permit is charged at the hourly rental rate in intervals of 30 minutes. d. Security Fee
Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost.
e. Facility Cleaning Fee
Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.
f. Rental Group Classification
Rental rate is based on the individual/group applicant signatory’s address per identification. Non-profits must have a City of Vista local chapter address for the Group A: “Resident, non-profit” rate. Classification is not based on attendees. 05/13/2025
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g. Athletic Group
This group classification applies only to field rentals. The group classification is determined by 65% of the group’s participants for adult activities and 95% of the youth’s school attendance at a Vista Unified School.
h. Teen Event
An event intended for/or celebrating teens as a gathering time with entertainment or social interaction (for example a birthday/baptism).
i. Teenager/Teen
Any person aged 13 years to 19 years.
j. Youth Event
An event intended for/or celebrating youth as a gathering time with entertainment or social interaction (for example birthday/baptism).
k. Youth
Any person aged 7 years to 12 years and 11 months.
l. Ticketed Event/Non-Ticketed Event
A ticketed event is one in which the facility rental applicant requires attendees to purchase a ticket for the event. A non-ticketed event is one in which the facility rental applicant does not require attendees to purchase a ticket for the event.

IV. General Rules
a. Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.
b. City-owned equipment or furnishings, with exception of tables and chairs, shall not be removed or relocated.
c. Facility rental applicant shall sign and be bound by facility rental permit/contract. d. Department personnel may be present during all hours of facility rental. e. Facility rental does not provide reserved or guaranteed availability of parking. f. The City shall not be responsible for any personal property lost, misplaced, or left behind.
g. By executing the rental permit/contract, facility rental applicant agrees to allow City Department, Fire Department, or Law Enforcement personnel access to the rental facility at any time to ensure all rules, regulations, and laws are observed and shall have the authority to terminate facility rental when personnel reasonably believe the use of the rental facility poses an immediate risk to the safety and welfare to the rental facility occupants or users. The use of the rental facility may also be terminated by City Department, Fire, or Law Enforcement personnel if a violation of federal, state, municipal ordinances, or the Policies and Procedures are present and facility rental applicant does not immediately correct the violation, or a violation identified resumes after facility rental applicant receives an initial warning for the same or similar violation.
h. Alcohol is prohibited at athletic fields and gymnasiums. 05/13/2025
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i. At the end of the rental period, the facility rental applicant shall return facility to the pre-event condition. All decorations removed, all trash disposed in proper receptacles, and removal of all personal property.
j. Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies. k. Smoking at rental facilities is prohibited except in authorized areas. l. Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment and cleaning to pre-event condition. If additional rental time is added to the event, damage occurs, or excessive cleaning is necessary, the applicant shall be invoiced and pay the outstanding balance within seven calendar days of the date of the invoice.
m. Live bands are prohibited at Thibodo Community Center. n. All events must end by 10 p.m. (does not apply to AVO Playhouse or Moonlight Amphitheatre).
o. Walls and fixtures of facilities may be decorated during rental period and must be affixed using non-invasive materials. Invasive materials, such as glue, pins, nails, and staples are prohibited. Wall and ceiling decorations are not allowed at the Morris B.

Vance Community Room.
p. The use of birdseed, rice, silly string, sparklers, confetti, glitter, flower petals, smoke machines, and like materials are prohibited.
q. All equipment (i.e.: tables, chairs, dance floor, etc.) used during the rental must be from a rental company that provides a certificate of insurance with endorsement to the City.
r. Animals, except for service animals, are not permitted in the rental facilities. s. Facility rentals on a regular basis shall pay the initial rental fee upon application and each subsequent rental fee no later than 30 days prior to the subsequent rental.

Failure to pay the rental fee by due date may result in termination of the facility permit.
t. Rental change of date is processed the same as a cancellation and follows the applicable cancellation policy.
u. Refunds and credits are issued only to the permit/contract signatory regardless of source of payments.
v. Using parks and city facilities for business or profit purposes is prohibited without written authorization from the City, such as in a rental contract, lease agreement or instructor contract. Authorized renters must obtain applicable business license permits and provide proof of meeting insurance requirements as specified by the City. VMC 12.08.010, specifically sections K and L, also apply. w. City-owned or City-operated vehicles are not authorized for use for non-City- sponsored events.

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V. Events with Alcohol
a. Alcohol, where permitted, is limited to beer, wine, champagne, and malt beverages that do not exceed 14% alcohol. If professionally served, beer and malt beverages may be in bottles and served into glasses. If not professionally served, beer and malt beverages must be in cans only. Kegs, pony kegs or similar receptacles are not permitted.
b. Authorization for alcohol must be obtained on the reservation permit. c. Facility rentals with alcohol consumption shall be a maximum of 6 hours of event rental, excluding set up and clean up at which alcohol is not permitted. (Not applicable to Moonlight Amphitheatre and AVO Playhouse). d. Facility rentals where alcohol is consumed must have security at a ratio of one guard for every 100 people or portion thereof. (Not applicable to Moonlight Amphitheatre and AVO Playhouse; please refer to site-specific details). e. Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

VI. Security (excluding Moonlight Amphitheatre and AVO Playhouse) a. Facility rentals with more than 100 people require one guard for every 100 people. b. Facility rentals with live music or alcohol require security at a ratio of one security guard for every 100 people or portion thereof.
c. Security is required to be on site 30 minutes prior to the start of the event and 30 minutes after the end of the event. All security has a minimum charge based upon the City’s current contract.

VII. Deposits
a. Required deposit amounts for rentals are indicated below:

Facility Deposit Amount
AVO Playhouse $500
Civic Center Morris B. Vance Community Room $500
Civic Center Morris B. Vance Community Room: Kitchen $500 Moonlight Amphitheatre $1,000
Outdoor Facility Rentals: 100+ people $100
Rancho Buena Vista Adobe $1,000
Wave Waterpark Birthday Parties/Groups $50
Wave Waterpark Competition Pool 25% of total rental cost Wave Waterpark FlowRider or FlowRider/Riptide/River 25% of total rental cost Wave Waterpark Private Party 25% of total rental cost
Wave Waterpark Slide Tower/Picnic Area 25% of total rental cost Wave Waterpark Splash Pad 25% of total rental cost
a. A $500 refundable deposit is required for the Morris B Vance Community Room and the AVO Playhouse. A $1,000 refundable deposit shall be required on all rentals for Rancho Buena Vista Adobe and Moonlight Amphitheatre.
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b. A $100 refundable deposit is required for outdoor facility rentals with 100 people or more.
c.b. Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; if deposits paid by credit card or cash pay deposit, it is are due 14 days prior to the rental date.
d.c. The deposit refunds are processed within 45 days of the event, unless used for loss or repair of property or contents. City shall provide facility rental applicant a detailed invoice for all funds used and refund the difference.
e.d. Groups renting a facility on a regular basis shall receive a refund for the deposit after the final rental.
e. Wave Waterpark facility rentals for birthdays/groups are events hosted during operating hours whereas private rentals are after hours, and the only admissions are patrons associated with the private party.
f. Total rental cost at the Wave Waterpark is the rental fee multiplied by the number of hours rented.

VIII. Insurance
a. All requirements are applicable to facility rentals, knocker balls, inflatable games, jump permits, caterers, game trucks, and climbing walls and as deemed appropriate by the Department Director or designee.
b. At the time of reservation facility rental applicants shall have City enforced special event insurance or acceptable insurance of a $1,000,000 comprehensive general liability insurance naming City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30-day notice of cancellation; rental applicant shall bear 100% cost. If alcohol is present at the facility rental, $1,000,000 liquor liability insurance is also required.
c. Facility rental applicant that provides acceptable documentation of liability insurance no later than 30 days prior to the rental date shall receive a full refund of the City enforced special event insurance; such refund is applied to the required deposit. d. The use of a licensed caterer requires caterer to provide, no later than 30 days prior to the event, documentation of a City of Vista Business License; $1,000,000 comprehensive general liability to include: contractual liability, business auto, products (including food) and broad form property damage with insurance certificate naming the City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30-day notice of cancellation; Worker’s Compensation (statutory); and $1,000,000 liquor liability if alcohol is served. e. All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

IX. Youth/Teen Events (excluding Moonlight Amphitheatre or AVO Playhouse) a. Adult supervision is required at a ratio of one adult for every 20 youth/teens. b. Teen events must have three security guards regardless of number of guests. 05/13/2025
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c. Alcohol is not permitted at youth/teen events.

X. Fees
a. Jim Porter Recreation Center, Thibodo Community Room, and Senior Center Park Terrace, and Azalea Room, and Jasmine Room Rentals
Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to the event date. If the reservation is within 90 days of the event date, 100% of the Facility Rental Fee is due upon reservation. b. Rancho Buena Vista Adobe and Morris B. Vance Community Room Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 180 days prior to the event date. If the reservation is within 180 days of the event date, 100% of the Facility Rental Fee is due upon reservation. c. Moonlight Amphitheatre and AVO Playhouse
Facility rental applicant must pay 100% of the Facility Rental Fee at the time the signed application is submitted if event is a “non-ticketed” event. If the event isFor a a “ticketed” event, the rental fees are deducted from ticket sales revenue through the VISTIX box office.
d. Fee Waiver
Facility rental applicants requesting a fee waiver must submit such written request, no later than 90 days prior to event date, to the Department Director or designee.

City Council must approve all fee waivers.
e. Disc Golf: Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to event date. If the reservation is within 90 days of event date, 100% of the Facility Rental Fee is due upon reservation.
f. Failure to pay fees accordingly may subject the facility rental to cancellation.

XI. Cancellations/Refunds
a. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, Jasmine Room, and Brengle Terrace Disc Golf Course Rentals Facility rental applicant that provides a written cancellation more than 90 days prior to the rental date shall be entitled to a refund of 100% of all fees paid to date.

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permit) paid to date. Cancellations received fewer than 180 days prior to rental event shall not be entitled to a refund of Building Facility fees paid to date; however, shall receive 100% of other fees (cleaning, security, staff, set up, alcohol permit) paid to date if the City did not incur an expense because of the rental. c. Moonlight Amphitheatre and AVO Playhouse
Facility rental applicant that provides a written cancellation 60 or more days prior to event date shall receive 100% refund of rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor). Written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor). d. A change of rental date is treated the same as a rental cancellation and follows the same refund policy.
e. A written notice of cancellation by facility rental applicant may be delivered in person or by US Mail, postage paid, to the Department. Notices via US Mail are dated the date of the cancelled postmark of envelope. Cancellation is not deemed received until Facility Rental Applicant receives a notice of cancellation from the City. f. Park & Picnic Pavilion rental cancellations received no later than 30 days prior to rental date will receive a refund less a $25 transaction fee. All other cancellations are not entitled to a refund.
g. Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge. Refunds will not be provided.
h. Youth Sports cancellations received no later than two weeks after the first practice shall receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.
i. Recreation Camps/Early Childhood Education Programs/Classes cancellations received no later than 30 days prior to the onset of the paid session (class start date) will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit. All deposits for Camps and the Early Childhood Education Program are non-transferrable and non-refundable. j. Adult sports cancellations received no later than 30 days prior to the first1st scheduled game will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit. k. All credits expire on July 1one year immediately followingafter the date the credit was issued issue date of credit.

XII. Site-Specific Policies & Procedures
a. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

2. Facility rental applicants with jump houses must obtain prior written permission.

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and must list the City of Vista as additionally insured with an additional insured endorsement.

3. All events must end, be dismantled and vacated by dusk.

4. Electric sound amplification equipment is prohibited without prior written permission from Department Director or designee in any park or picnic area. b. Rancho Buena Vista Adobe

1. Youth events are prohibited.

2. A licensed caterer is required if a meal is prepared on site. c. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3.2. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

4.3. Kitchen use requires an additional kitchen cleaning fee. d. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional $500 refundable deposit.

3.2. Kitchen use requires an additional kitchen cleaning fee.

4.3. Lobby furniture must remain in place and cannot be temporarily relocated. e. Civic Center Lobby

1. All rentals require two security guards. Rentals with more than 100 people require one additional security guard for every 100 people or portion thereof.

2. Kitchen is not available for lobby facility rentals.

3. Furniture must remain in place and not be relocated. f. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.
g. Athletic Fields

1. A $50 refundable cash or credit card deposit is required to reserve a field.

2. A refundable deposit of $1,000 is required for Luz Duran Park and Vista Sports Park.

3.1. Rental applicants that provide a written cancellation notice to the Department 60 or more days prior to the event shall be entitled to a complete (100%) refund. Cancellations received fewer than 60 days prior to the event shall not be entitled to a refund. Cancellations by the City due to non-playable condition of the field are fully refundable.

12. Facility rental applicants that rent softball/baseball bases shall pay an additional $00 refundable deposit for each set of bases.
i.h. Moonlight Amphitheatre and AVO Playhouse

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International Alliance of Theatrical Stage Employees (IATSE) Local 122. Additional staff will be billed at the rental contract rate; refer to contract for details.

2. The necessity for security guard(s) will be assessed by the Department Director or designee based on the production. The facility rental applicant shall bear 100% of all guard costs.

3. Facility rental applicant intending to sell concessions, alcohol, or catering services at the Moonlight Amphitheatre must contract with the facility concessionaire. If the facility concessionaire declines to provide service at an event, any and all food and/or beverage sales must be approved by the Department Director or designee.

4. Facility rental applicant with a ticketed event must use VISTIX ticketing for ticket sales.

5. If a renter chooses to pull consignment tickets for organizational specific sales, (no greater than 50% of the house), then renter shall pay (prior to the release of the consigned tickets) a deposit equal to 50% of the estimated rental contract fee.

6. Facility rental applicant with the sale of merchandise (flowers, CDs, t-shirts, etc.) shall be assessed a fee of 10% of gross sales for “non-profit” rental applicants and 20% of gross sales for “for-profit” rental applicants.

7. Facility rental applicant for the AVO Playhouse shall be entitled to advertising space on the AVO Playhouse marquee and display cases. A marquee usage form must be submitted to the Department with the rental application.

8. Renters will be provided an initial 60-minute walk-through of the venue and may have add one additional 30-minute walk-through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk- throughs.

9. Cancellation Policy: A signed and approved event application reserves the rental.

Any written cancellation received by the department 60 days or more prior to reservation date shall not be liable for a rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor) and written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

10. All rental applicants must comply with the City of VMC Chapter 8.32.

11. Facility rental applicants must ensure that all events using sound amplification equipment end no later than 10 p.m.
i. Wave Waterpark

1. General admission refunds : Tickets and passes are non-transferable and non- refundable. The waterpark operates in rainy conditions and may close the pools if lightning is detected within close proximity. If The waterpark closes the park during normal, scheduled operating hours due to weather or unforeseen circumstances, a rain check will be issued for a return visit in the same operating summer. No refunds will be given.
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2. Swim lesson cancellations and refunds : When the Wave Waterpark cancels a program, participants or payees shall be eligible for a full refund without processing fee or penalty. Programs have class minimums to operate and may be cancelled and rescheduled due to severe weather or other unplanned reasons at the discretion of the manager on duty. Classes will continue in the rain and other mild conditions. When registrants request a refund prior to the second scheduled class, a refund will be granted minus a cancellation processing fee of $5, and the prorated fee for the first class (total class fee divided by number of classes).

Beginning on the second-class date, no refunds will be given. Registrants may request a transfer prior to the scheduled program, if a transfer is made to a class/program with a difference in fees, then the payment is due immediately at the time of the transfer. When registrants request a transfer prior to the second scheduled class, a transfer credit will be granted minus the prorated fee of the attended class, if a transfer is made to a class/program with a difference in fees, then payment is due immediately at that time. Beginning on the second-class date, no transfers will be granted. All transfer credits must be used within 30 days or will expire. If registrants fail to attend a program after it begins, they are not entitled to a refund or transfer. Refunds may take up to two weeks to process depending on payment type.

3. Splash camp refunds and transfers:
a. Cancellation by the Wave Waterpark. In case the waterpark cancels a program, participants or payees are eligible for a full refund without any processing fee or penalty. Program cancellations may occur due to not meeting minimum participant requirements or unforeseen reasons at the discretion of the manager on duty. Classes will proceed in the rain and mild conditions. b. Participant Requested Refunds. Refunds can be requested before the second scheduled class, with a deduction for a cancellation processing fee of $10 per child per week and the prorated fee for the first class (total class fee paid divided by the number of classes). No refunds will be given starting from the second-class date.
c. Transfers. Registrants may request a transfer before the program starts. If transferred to a class/program with additional fees, payment is due immediately. Transfer requests made before the second scheduled class will receive a transfer credit minus the prorated fee of the attended class, with any fee difference payable immediately. No transfers will be granted starting from the second-class date. Transfer credits must be used within 30 days or will expire.
d. Non-attendance. If registrants fail to attend a program, they are not entitled to a refund or transfer.
e. Refunds may take up to two weeks to process, depending on payment type.

4. Birthdays/groups: Deposits are non-refundable if cancelled within 72 hours of the scheduled event. All cancelations are subject to a $5 processing fee. 05/13/2025
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5. Private rentals:
a. Private renters may request a cancellation and refund of their event deposit up to two weeks prior to the event date (full refund minus a $25 processing fee). Cancellations that occur within two weeks to three days prior to the event will be granted a refund minus a $50 cancellation processing fee. Cancellations that occur with less than 72-hour notice will be granted; however, the deposit will not be refunded.
b. Private renters may transfer their event date and deposit to a future date within two weeks to three days prior to the event at no penalty. Only one date transfer is permitted. Transfer requests that occur with less than 72-hour notice will not be granted.

XIII. Senior Center Co-Sponsored Eligibility and Application Process a. Eligibility

1. Organization must have an open enrollment/attendance policy accepting all members of the public.

2. Organization must provide a service that is not currently offered or served.

3. Organization must provide the service free of charge or below market rate to participants and free of charge to the City.
b. Application Process

1. Submit a City of Vista Facility Use Application.

2. Submit the following with the application:
i. Official membership roster with member’s name, address, and age. ii. Certifications/qualifications for service to be provided. iii. Process organization utilizes to screen and select volunteers, if applicable.

3. Organization must be approved by the Senior Citizens Affairs Commission.

XIV. Culture Caravan
a. Single-Day Trips

1. Full payment is due at the time of reservation.

2. Written cancellations received 30 or more days prior to trip date shall be entitled to a full refund of fees paid less a $10 service charge per person.

3. Written cancellations received fewer than 30 days prior to trip date shall not be entitled to a refund of any amount.
b. Multi-Day Trips

1. An initial payment of $50 deposit is due for each traveler at the time of reservation.

2. 100% of trip cost is due no later than 45 days prior to travel date.

3. Written cancellation received no later than 45 days prior to the first day of travel shall receive a full refund less a $50 processing fee.

4. Written cancellations received fewer than 45 days prior to the first day of travel shall not be entitled to a refund of any amount.
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c. Indian Casino Trips

1. All passengers must be 21 years of age or older.

2. Cancellations at any time are not entitled to a refund of any amount. 05/13/2025
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EXHIBIT 8

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Table of Contents
I. Introduction ........................................................................................................................ 3 II. Applications......................................................................................................................... 3 III. Definitions ........................................................................................................................... 3 IV. General Rules ...................................................................................................................... 4 V. Events with Alcohol ............................................................................................................. 6 VI. Security (excluding Moonlight Amphitheatre and AVO Playhouse) ................................... 6 VII. Deposits .............................................................................................................................. 6 VIII. Insurance ............................................................................................................................. 7 IX. Youth/Teen Events (excluding Moonlight Amphitheatre or AVO Playhouse) ................... 7 X. Fees ..................................................................................................................................... 7 a. Jim Porter Recreation Center, Thibodo Community Room, and Senior Center Park Terrace, Azalea Room, and Jasmine Room Rentals ...................................................... 7 b. Rancho Buena Vista Adobe and Morris B. Vance Community Room ........................... 8 c. Moonlight Amphitheatre and AVO Playhouse ............................................................. 8 d. Fee Waiver .................................................................................................................... 8 XI. Cancellations/Refunds ........................................................................................................ 8 a. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, Jasmine Room, and Brengle Terrace Disc Golf Course Rentals ......................... 8 b. Rancho Buena Vista Adobe and Morris B. Vance Community Room ........................... 8 c. Moonlight Amphitheatre and AVO Playhouse ............................................................. 8 XII. Site-Specific Policies & Procedures ..................................................................................... 9 a. Park Pavilion & Picnic Areas .......................................................................................... 9 b. Rancho Buena Vista Adobe ........................................................................................... 9 c. Park Terrace ................................................................................................................ 10 d. Civic Center Morris B. Vance Community Room ........................................................ 10 e. Civic Center Lobby ...................................................................................................... 10 f. Civic Center Courtyard ................................................................................................ 10 g. Athletic Fields .............................................................................................................. 10 h. Moonlight Amphitheatre and AVO Playhouse ........................................................... 10 i. Wave Waterpark ......................................................................................................... 11 XIII. Se
nior Center Co -Sponsored Eligibility and Application Process ..................................... 12 a. Eligibility ...................................................................................................................... 12 b. Application Process ..................................................................................................... 13 XIV. Culture Caravan ................................................................................................................ 13 a. Single-Day Trips ........................................................................................................... 13 b. Multi-Day Trips ............................................................................................................ 13 c. Indian Casino Trips ...................................................................................................... 13

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I. Introduction
Vista City Council -approved Recreation & Community Services Department Policies and Procedures define the parameters and guidelines for the rental of City-owned buildings, facilities, parks, and sports fields (“facility rentals”) and the operations of recreation programs. The City of Vista Municipal Code (“VMC”) must be followed at all times in addition to the following. Policies and procedures apply to all facility rentals unless otherwise noted.

II. A
pplications
a. Fac ility rental applicants shall be 21 years or more of age and must provide proof of age with a government issued identification card.
b. Facility rental applications must be received by the Department no later than 14 business days prior to the date of the event.
c. Rental applications will not be accepted by the Department more than 12 months prior to reservation date , except for Moonlight Amphitheatre , AVO Playhouse, and Rancho Buena Vista Adobe.
d. Major Park Events must follow regulations per VMC section 12.13.020. e. Facility rentals are not available on City recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department or designee.

III. D
efinitions
a. Fac ility Rental Fee
Total amount due for all fees, includ ing but not limited to building rental, security, cleaning, alcohol permit, and deposit for facility rental. b. Building Rental Fee
Total amount due for use of building based on permitted hours. c. Facility Rental Deposit (“Deposit”)
A refundable deposit that may be used to pay for outstanding charges, including but not limited to the cost of loss, repair, or extraordinary cleaning to the rental facility or its contents for damage beyond normal wear and tear and additional Building Rental Fee for rental occupancy beyond the permitted time. Additional rental time beyond the permit is charged at the hourly rental rate in intervals of 30 minutes. d. Security Fee
Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost.
e. Facility Cleaning Fee
Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.
f. Rental Group Classification
Rental rate is based on the individual/group applicant signatory’s address per identification. Non- profits must have a City of Vista local chapter address for the Group A: “Resident, non-profit” rate. Classification is not based on attendees. 05/13/2025
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IV. General Rules

a. Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.
b. City-owned equipment or furnishings , with exception of tables and chairs, shall not be removed or relocated.
c. Facility rental applicant shall sign and be bound by facility rental permit/contract. d. Department personnel may be present during all hours of facility rental. e. Facility rental does not provide reserved or guaranteed availability of parking. f. The City shall not be responsible for any personal property lost, misplaced , or left behind.
g. By executing the rental permit/contract , facility rental applicant agrees to allow City Department, Fire Department , or Law Enforcement personnel access to the rental facility at any time to ensure all rules, regulations , and laws are observed and shall have the authority to terminate facility rental when personnel reasonably believe the use of the rental facility poses an immediate risk to the safety and welfare to the rental facility occupants or users. The use of the rental facility may also be terminated by City Department, Fire, or Law Enforcement personnel if a violation of federal, state, municipal ordinances, or the Policies and Procedures are present and facility rental applicant does not immediately correct the violation, or a violation identified resumes after facility rental applicant receives an initial warning for the same or similar violation.
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i. At the end of the rental period, the facility rental applicant shall return facility to the pre-event condition. All decorations removed, all trash disposed in proper receptacles, and removal of all personal property.
j. Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies. k. Smoking at rental facilities is prohibited except in authorized areas. l. Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment and cleaning to pre-event condition. If additional rental time is added to the event, damage occurs, or excessive cleaning is necessary, the applicant shall be invoiced and pay the outstanding balance within seven calendar days of the date of the invoice.
m. Live bands are prohibited at Thibodo Community Center. n. All e vents must end by 10 p.m. (does not apply to AVO Playhouse or Moonlight Amphitheatre).
o. Walls and fixtures of facilities may be decorated during rental period and must be affixed using non-invasive materials. Invasive materials, such as glue, pins, nails, and staples are prohibited. Wall and ceiling decorations are not allowed at the Morris B.

Vance Community Room.
p. The use of birdseed, rice, silly string, sparklers, confetti, glitter, flower petals, smoke machines, and like materials are prohibited.
q. All equipment ( i.e.: tables, chairs, dance floor, etc. ) used during the rental must be from a rental company that provides a certificate of insurance with endorsement to the City.
r. Animals, except for service animals, are not permitted in the rental facilities. s. Facility rentals on a regular basis shall pay the initial rental fee upon application and each subsequent rental fee no later than 30 days prior to the subsequent rental .

Failure to pay the rental fee by d ue date may result in termination of the facility permit.
t. Rental change of date is processed the same as a cancellation and follows the applicable cancellation policy.
u. Refunds and credits are issued only to t he permit/contract signatory regardless of source of payments.
v. Using parks and city facilities for business or profit purposes is prohibited without written authorization from the City, such as in a rental contract, lease agreement or instructor contract. Authorized renters must obtain applicable business license permits and provide proof of meeting insurance requirements as specified by the City. VMC 12.08.010, specifically sections K and L, also apply. w. City-owned or City-operated vehicles are not authorized for use for non- City- sponsored events.

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V. Events with Alcohol
a. Alcohol, where permitted, is limited to beer, wine, champagne, and malt beverages that do not exceed 14% alcohol. If professionally served, beer and malt beverages may be in bottles and served into glasses. If not professionally served, beer and malt beverages must be in cans only. Kegs, pony kegs or similar receptacles are not permitted.
b. Authorization for alcohol must be obtained on the reservation permit. c. Facility rentals with alcohol consumption shall be a maximum of 6 hours of event rental, excluding set up and clean up at which alcohol is not permitted. (N ot applicable to Moonlight Amphitheatre and AVO Playhouse). d. Facility rentals where alcohol is consumed must have security at a ratio of one guard for every 100 people or portion thereof. (Not applicable to Moonlight Amphitheatre and AVO Playhouse; please refer to site-specific details). e. Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

VII. Deposits
a. Required deposit amounts for rentals are indicated below:

Facility Deposit Amount
AVO Playhouse $500
Civic Center Morris B. Vance Community Room $500
Civic Center Morris B. Vance Community Room: Kitchen $500 Moonlight Amphitheatre $1,000
Outdoor Facility Rentals: 100+ people $100
Rancho Buena Vista Adobe $1,000
Wave Waterpark Birthday Parties/Groups $50
Wave Waterpark Competition Pool 25% of total rental cost Wave Waterpark FlowRider or FlowRider/Riptide/River 25% of total rental cost Wave Waterpark Private Party 25% of total rental cost
Wave Waterpark Slide Tower/Picnic Area 25% of total rental cost Wave Waterpark Splash Pad 25% of total rental cost
b. Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; deposits paid by credit card or cash are due 14 days prior to the rental date.
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c. The deposit refunds are processed within 45 days of the event, unless used for loss or repair of property or contents. City shall provide facility rental applicant a detailed invoice for all funds used and refund the difference.
d. Groups renting a facility on a regular basis shall receive a refund for the deposit after the final rental.
e. Wave Waterpark facility rentals for birthdays/groups are events hosted during operating hours whereas private rentals are after hours, and the only admissions are patrons associated with the private party.
f. Total rental cost at the Wave Waterpark is the rental fee multiplied by the number of hours rented.

VIII. Insurance

a. All requirements are applicable to facility rentals, knocker balls, inflatable games, jump permits, caterers, game trucks, and climbing walls and as deemed appropriate by the Department Director or designee.
b. At the time of reservation facility rental applicants shall have City enforced special event insurance or acceptable insurance of a $1,000,000 comprehensive general liability insurance naming City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30-day notice of cancellation; rental applicant shall bear 100% cost . If alcohol is present at the facility rental, $1,000,000 liquor liability insurance is also required.
c. Facility rental applicant that provides acceptable documentation of liability insurance no later than 30 days prior to the rental date shall receive a full refund of the City enforced special event insurance; such refund is applied to the required deposit. d. The use of a licensed caterer requires caterer to provide, no later than 30 days prior to the event, documentation of a City of Vista Business License ; $1,000,000 comprehensive general liability to include: contractual liability, business auto, products (including food) and broad form property damage with insurance certificate naming the City of Vista as additional insured on an “Additional ly Insured Endorsement” with a 30 -day notice of cancellation; Worker’s Compensation (statutory); and $1,000,000 liquor liability if alcohol is served. e. All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

IX. Youth/Teen Events (excluding Moonlight Amphitheatre or AVO Playhouse)

a. Adult supervision is required at a ratio of one adult for every 20 youth/teens. b. Teen events must have three security guards regardless of number of guests. c. Alcohol is not permitted at youth/teen events.

X. Fees

a. Jim Porter Recreation Center, Thibodo Community Room, and Senior Center Park Terrace, Azalea Room, and Jasmine Room Rentals
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Facility rental applicant must pay 50% of the Facility Rental Fee at the tim e of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to the event date. If the reservation is within 90 days of the event date, 100% of the Facility Rental Fee is due upon reservation. b. Rancho Buena Vista Adobe and Morris B. Vance Community Room Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 180 days prior to the event date . If the reservation is within 180 days of the event date, 100% of the Facility Rental Fee is due upon reservation. c. Moonlight Amphitheatre and AVO Playhouse
Facility rental applicant must pay 100% of the Facility Rental Fee at the time the signed application is submitted if event is a non- ticketed event. For a ticketed event, the rental fees are deducted from ticket sales revenue through the VISTIX box office. d. Fee Waiver
Facility rental applicants request ing a fee waiver must submit such written request, no later than 90 days prior to event date, to the Department Director or designee.

XI. Cancellations/Refunds

a. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, Jasmine Room, and Brengle Terrace Disc Golf Course Rentals Facility rental applicant that provides a written cancellation more than 90 days prior to the rental date shall be entitled to a refund of 100% of all fees paid to date .

Cancellations received fewer than 90 days prior to rental event shall not be entitled to a refund of Building Facility fees paid ; however, shall receive 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental.
b. Rancho Buena Vista Adobe and Morris B. Vance Community Room Facility rental applicant that provides a written cancellation more than 180 days prior to the rental date shall be entitled to receive a refund of 50% of Building Rental Fee paid to date , and 100% of all other fees (cleaning, security, staff, set up, alcohol permit) paid to date. Cancellations received fewer than 180 days prior to rental event shall not be entitled to a refund of Building Facility fees paid to date; however, shall receive 100% of other fees (cleaning, security, staff, set up, alcohol permit) paid to date if the City did not incur an expense because of the rental. c. Moonlight Amphitheatre and AVO Playhouse
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Facility rental applicant that provides a written cancellation 60 or more days prior to event date shall receive 100% refund of rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor). Written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor). d. A change of rental date is treated the same as a rental cancellation and follows the same refund policy.
e. A written notice of cancellation by facility rental applicant may be delivered in person or by US Mail, postage paid, to the Department. Notice s via US Mail are dated the date of the cancelled postmark of envelope. Cancellation is not deemed received until Facility Rental Applicant receives a notice of cancellation from the City. f. Park & Picnic Pavilion rental cancellations received no later than 30 days prior to rental date will receive a refund less a $25 transaction fee. All other cancellations are not entitled to a refund.
g. Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge. Refunds will not be provided.
h. Youth Sports cancellations received no later than two weeks after the first practice shall receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.
i. Recreation Camps/Early Childhood Education Programs/Classes cancellations received no later than 30 days prior to the onset of the paid session (class start date) will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.
j. Adult sports cancellations received no later than 30 days prior to the first scheduled game will receive a refund less a 25% transaction fee or 100% credit . All other cancellations are not entitled to a refund and/or credit. k. All credits expire one year after the date the credit was issued.

XII. Site-Specific Policies & Procedures

a. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

2. Facility rental applicants with jump houses must obtain prior written permission.

The jump house company must have acceptable insurance on file with the City and must list the City of Vista as additionally insured with an additional insured endorsement.

3. All events must end, be dismantled and vacated by dusk.

4. Electric s ound a mplification equipment is prohibited without prior written permission from Department Director or designee in any park or picnic area. b. Rancho Buena Vista Adobe

1. Youth events are prohibited.
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2. A licensed caterer is required if a meal is prepared on site. c. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

3. Kitchen use requires an additional kitchen cleaning fee. d. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional kitchen cleaning fee.

3. Lobby furniture must remain in place and cannot be temporarily relocated. e. Civic Center Lobby

1. All rentals require two security guards. Rentals with more than 100 people require one additional security guard for every 100 people or portion thereof.

2. Kitchen is not available for lobby facility rentals.

3. Furniture must remain in place and not be relocated. f. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.
g. Athletic Fields

1. Rental applicants that provide a written cancellation notice to the Department 60 or more days prior to the event shall be entitled to a complete (100%) refund.

Cancellations received fewer than 60 days prior to the event shall not be entitled to a refund. Cancellations by the City due to non- playable condition of the field are fully refundable.
h. Moonlight Amphitheatre and AVO Playhouse

1. Facility rental fee includes one department staff member acting as building facilitator. Facility rentals to for-profit renters require sound and lighting to be provided by staff as outlined in the City memorandum of agreement with International Alliance of Theatrical Stage Employees (IATSE) Local 122. Additional staff will be billed at the rental contract rate; refer to contract for details.

2. The necessity for security guard(s) will be assessed by the Department Director or designee based on the production. The facility rental applicant shall bear 100% of all guard costs.

4. Facility rental applicant with a ticketed event must use VISTIX ticketing for ticket sales.

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6. Facility rental applicant with the sale of merchandise (flowers, CDs, t -shirts, etc.) shall be assessed a fee of 10% of gross sales for “non-profit” rental applicants and 20% of gross sales for “for-profit” rental applicants.

8. Renters will be provided an initial 60 -minute walk-through of the venue and may have one additional 30 -minute walk -through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk - throughs.

9. Cancellation Policy: A signed and approved event application reserves the rental.

10. All rental applicants must comply with VMC Chapter 8.32.

11. Facility rental applicants must ensure that a ll events using sound amplification equipment end no later than 10 p.m.
i. Wave Waterpark

1. General admission refunds : Tickets and passes are non -transferable and non- refundable. The waterpark operates in rainy conditions and may close the pools if lightning is detected within close proximity. If The waterpark closes the park during normal, scheduled operating hours due to weather or unforeseen circumstances, a rain check will be issued for a return visit in the same operating summer. No refunds will be given.

2. Swim lesson cancellations and refunds : When the Wave Waterpark cancels a program, participants or payees shall be eligible for a full refund without processing fee or penalty. Programs have class minimums to operate and may be cancelled and rescheduled due to severe weather or other unplanned reasons at the discretion of the manager on duty. Classes will continue in the rain and other mild conditions. When registrants request a refund prior to the second scheduled class, a refund will be granted minus a can cellation processing fee of $5, and the prorated fee for the first class (total class fee divided by number of classes).

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then payment is due immediately at that time. Beginning on the second-class date, no transfers will be granted. All transfer credits must be used within 30 days or will expire. If registrants fail to attend a program after it begins, they are not entitled to a refund or transfer. Refunds may take up to two weeks to process depending on payment type.

3. Splash camp refunds and transfers:
a. Cancellation by the Wave Waterpark. In case the waterpark cancels a program, participants or payees are eligible for a full refund without any processing fee or penalty. Program cancellations may occur due to not meeting minimum participant requirements or unforeseen reasons at the discretion of the manager on duty. Classes will proceed in the rain and mild conditions. b. Participant Requested Refunds. Refunds can be requested before the second scheduled class, with a deduction for a cancellation processing fee of $10 per child per week and the prorated fee for the first class (total class fee paid divided by the number of classes). No refunds will be g iven starting from the second-class date.
c. Transfers. Registrants may request a transfer before the program starts. If transferred to a class/program with additional fees, payment is due immediately. Transfer requests made before the second scheduled class will receive a transfer credit minus the prorated fee of the attended class, with any fee difference payable immediately. No transfers will be granted starting from the second- class date. Transfer credits must be used within 30 days or will expire.
d. Non-attendance. If registrants fail to attend a program, they are not entitled to a refund or transfer.
e.

Refunds may take up to two weeks to process, depending on payment type.

4. Birthdays/groups: Deposits are non-refundable if cancelled within 72 hours of the scheduled event. All cancelations are subject to a $5 processing fee.

XIII. Senior Center Co-Sponsored Eligibility and Application Process

a. Eligibility
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1. Organization must have an open enrollment/attendance policy accepting all members of the public.

2. Organization must provide a service that is not currently offered or served.

3. Organization must provide the service free of charge or below market rate to participants and free of charge to the City.
b. Application Process

1. Submit a City of Vista Facility Use Application.

3. Organization must be approved by the Senior Citizens Affairs Commission.

XIV. Culture Caravan

a. Single-Day Trips

1. Full payment is due at the time of reservation.

2. Written cancellations received 30 or more days prior to trip date shall be entitled to a full refund of fees paid less a $10 service charge per person.

3. Written cancellations received fewer than 30 days prior to trip date shall not be entitled to a refund of any amount.
b. Multi-Day Trips

1. An initial payment of $50 is due for each traveler at the time of reservation.

2. 100% of trip cost is due no later than 45 days prior to travel date.

3. Written cancellation received no later than 45 days prior to the first day of travel shall receive a full refund less a $50 processing fee.

4. Written cancellations received fewer than 45 days prior to the first day of travel shall not be entitled to a refund of any amount.
c. Indian Casino Trips

1. All passengers must be 21 years of age or older.

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MAXIMU$
HELPING GOVERNMENT SERVE THE PEOPLE*
Exhibi~ 1
2001 ITEM
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EXHIBIT 9

CITY OF VISTA, CALIFORNIA

USER FEE

COST RECOVERY FINDINGS
November, 2001
City of Vista Cost of Service Analysis
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SECTION
I.

II.

III.

IV.

VI.

VII.

TABLE OF CONTENTS

EXECUTIVE SUMMARY

PLANNING

BUILDING & SAFETY

ENGINEERING

CODE COMPLIANCE

FIRE PREVENTION

PARAMEDICS

COMMUNITY SERVICES
PAGE
1 10
15 18
23 26
37 40
City of Vista Cost of Service Analysis
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SECTION I

EXECUTIVE SUMMARY
City of Vista 1 Cost of Service Analysis
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MAXI3dUS is a nationwide consulting firm specializing in cost accounting and revenue enhancement studies for state and local government. The Western Region Office is headquartered in Sacramento, California, with other offices in Oakland, Irvine, and Portland, Oregon. Our Western Region has provided services to all 58 California counties and over 200 California cities.

PROJECT SCOPE & OBJECTIVES
MAXIMUS was engaged by the city of Vista to conduct a detailed study of user fee service costs and revenues. The objectives were to: ( 1) calculate the full cost ( both direct and indirect) of providing city services, and ( 2) compare cost with revenues currently received for these services.

Fee recommendations made by city staff with input by MAXIMUS provides overall guidance to the city for potential cost recovery.

This report presents our analysis and recommendations for the City of Vista's user fees. Detailed discussions cover: Planning, Building, Engineering, Fire, and Community Services.

SUMMARY OF FINDINGS
The first task in this study was to separate fee- for-service activities from other services within the departments surveyed. Not all activities within a department are recoverable from user fees, e. g. police patrol or fire suppression operations. These activities and their corresponding costs are identified and excluded from the coslYrevenue comparisons. Further, this report does not address other revenue sources such as franchise fees, business license taxes, fines, or transient occupancy taxes. The distribution of total departmentalcosts is displayed in Exhibit ! ( page 3).

In co- operationwith city staff, MAXIMUS developed cost and revenue estimates based on fiscal 00/ 01 information for over 250 fee and non- fee services. The city is expending $8, 160,740 on fee related services while recovering $5, 481,672 revenue, resulting in a subsidy of $ 2, 679,067or 33%. Exhibit II (page 4) presents the source of funds for user fee services.

The study's primary objective is to provide the city's decision- makers with the basic data needed for setting fees. Pricing levels for city services is an issue the city must address based on social, economic, and other policy considerations, and the flow chart on page 8 is designed to assist in this matter.
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Exhibit I
City of Vista
Total Costs by Deparlraent
General Fund Total Costs, User Costs, Other
Department/Division Costs Fee Services Services
PLANNING $ 1, 281,095 $ 769, 969 60% $ 511, 126 40% BUILDING & SAFETY $ 1, 370,145 $ 1, 370,145 100% $ 0 ENGINEERING $ 2, 160,122 $ 971, 813 45% $ 1~ I$8, 509 35% CODE COMPLIANCE $ 685, 26S $ 146,462 21% $ 358, 802 79% FIRE PREVENTION $ 211, 373 $211, 373 100% $ 0 0% FIRE PARAMEDIC $ 2, 003,297 $ 1, 906,604 95% $ 96, 693 5% COMMUNITY SERVICES $ 4, 555,512 $ 2~ 784,374 61% $ 1, 771,158 39% Total: $ I 2~ 266,808 $ 871607740 67% .$.4~ 06~068 33% City of Vista ~ Costs, Olher Services

PLANNING

BUILDING & SAFETY

ENGINEERING

CODE COMPLIANCE
tIRE PREVENTION

COMMUNITV SERVICES
so ~%,
ooo,OO° ~,z, ooo,oo° s%ooo,oO° $ 4, ooo,OO° % 5, ooo,OO° s6~ooo,Oo° 05/13/2025
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Exhibit Il
City of Vista
Source of Funds
User Fee Activities -
General Fund Costs, User Funded by General Fund
Department/Division Fee Services User Fees ~ Subsidy PLANNING $ 769, 969 $128,742 17% $641, 227 85% BUILDING & SAFETY $ 1, 370,145 $ 1, 237,394 90% $132, 751 10% ENGINEERING $ 971, 813 $531, 629 55% $440, 184 45% CODE COMPLIANCE $ 146, 462 $100, 905 69% $ 45, 557 31% FIRE PREVENTION $ 211, 373 $26, 545 13% $ 184 ~ 828 87% FIRE PARAMEDIC $ 1, 906,604 $ 1, 799,377 94% $ 107, 227 6% COMMUNITY SERVICES $ 2, 784,374 $ 1, 657,080 60% $1, 127,294 40% Total: $ 8t160,740 $5, 481~672 67% $2~ 679~067 33% City of Vista
L I Subsidy

CODE COMPLIANCE

FIKE PREVENTION
ooO9°°
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Exhibit III
City of Vista
User Fee Revenue Analysis
General Fund Costs, User General
Depa~ tment/l) ivision Fee Services Fund Subsidy
PLANNING $ 769, 969 $ 641 ~ 227 BUILDING & SAFETY $ 1, 370,145 $ 1 $2, 751 ENGINEERING $ 971, 815 $ 440,184 CODE COMPLIANCE $ 146, 462 $ 45, 557 HRE PREVENTION $ 211~373 $ 184~ 828 FIRE PARAMEDIC $ I ~ 906, 604 $ 107, 227 COMMUNITY SERVICES $277847374 $1z1277294 Total: $ 8~ 160z740 $27679,067 Current Rccomm. Increased
128~ 742 $481, 163 $352~421
1, 237,$94 $ 1~ 370,145 $ 132, 751
531~B2~ $~71~ 813 $440~ 184
100,~05 $14B~4~2 $ 45, 557
2B~545 $211~ 373 $184~ 828
I, 7~,377 $ 1,~ 0B,~04 $ 107,227
I,~ 57,080 $ 1~ 8~40g $ 20B~328
5~ 481~B72 $~ 953~ g $1 ~472~29~
City of Vista

INCREASED

REVENUE
36%

CURRENT FEES
il INCREASED REVENUE

CURRENT FEES
64%
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The study indicated that there is the potential to reduce the current user fee subsidy by nearly1. 5 million. Stated differently, this is the new monies that would be available - assuming retention of current unit volume - for general fund purposes.

In considering fee increases, the reviewer should recall the basic definition of a user fee: a service which an individual or group receives for his/ her personal, economic, or physical benefit, as opposed to a benefit serving the community as a whole.

In reviewing the report and its conclusions, the following points should be noted:

1. Summary numbers are on the full cost basis and include all program, divisional, departmental, and city- wide overhead costs.

2. For analytical purposes, current revenue is the product of the current fee multiplied by unit volume ( except where specified). Since the study's unit volume was established to represent management's best estimate for the " normal" annual volume, it may be at variance with actual or budgeted revenues
Where unit volume was known ( the majority of the cases) those volume units were used in the calculation. Where volume was unknown, or would generate a misleading conclusion, we summarized the program costs in total, and gave the entire fee area a value of" l." Several of the departments, especially in the development services area, support each other, i. e. engineering supports planning, fire supports planning and engineering, etc. We have captured these costs in the respective departments, labeled them " non- fee," and transferred the cost to primary department.

POLICY CONSIDERATIONS
User fee services are those performed by a governmental agency on behalf of a private citizen or group. The assumption underlying most fee recommendations is that costs of services benefiting individuals, and not society as a whole, should be borne by the individual receiving the benefit.

Setting user fees, therefore, is equivalent to establishing prices for services. Making a profit is not an objective for local government in providing services to the general public. It is commonly felt that fees should be established at a level that will recover the cost of providing each services, no more, and no less.

In some circumstances, however, a reasonable policy is setting fees at a level that does not reflect the full cost of providing services. This results in the costs of that service being subsidized, or paid for by the general fund while the user receives benefits for which he or she does not fully pay for. The following factors underlie such policies:
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Elasticity of Demand. The price charged for a service can affect the quantity demanded by potential users. In many instances, increasing the price of a service results in fewer units of the service being purchased (i. e., the demand for the service is elastic). For some services, raising the price to the user may not decrease the mount of service purchased because of the importance of the service to individual users ( i. e. the demand is inelastic). Whether total revenue goes up, goes down or stays the same can be correlated to the magnitude of the fee change and resulting shift in volume demanded.

Economic Incentives. In some cases it may be desirable to use fees as a means of encouraging or discouraging certain activities. As an example, higher fees for increased water usage may promote better water conservation. Frequently, governmental agencies face constitutional or statutory limitations on setting user fees at levels higher than actual cost.

Competitive Restraints. Although local government may have a monopoly on providing certain services within its boundaries, this may not be tree for all services. Citizens or businesses may choose private sector services with lower fees. Demand for recreation fees is also highly dependenton what else may be available at lower prices.

Subsidy Policy. Subsidies are usually provided for two other purposes, in addition to those arising from economic considerations:

To allow an identified group to participate in services which they might not otherwise be able to afford. For example, providing water bacteria testing for all residential wells promotes public health among fixed income senior residents. If they had to pay full costs for well testing they might not obtain this service.

To support with general tax dollars services whose benefits extend to the community at large, as well as the individual purchasing the service. Many activities, by their nature, provide societal benefits in addition to those received by the direct recipient The decision matrix on the following page helps to illustrate the analysis used when determining user benefits and fees versus appropriate taxpayer subsidies. The four rows identify different activities which have varying levels of individual and public benefits. Row one lists the characteristics of an activity that is appropriately funded by taxpayers. Row four lists the characteristics of a user fee for which the individual benefiting from the service should pay. The two middle rows show varying levels of cost and benefit between the two extremes. The matrix does not provide absolute answers - there may be many activities that fall in a " gray" area somewhere between rows one and four. Rather, it is intended to be used as a tool in identifying relevant economic and public policy issues when considering increases in user fees. 7 05/13/2025
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General Fund Subsidy vs. User Fees
Decision-making Flow Chart
WHO

BENEFITS
i
T~ EOF

SERVICE
TAX vs FEES

POLICY MIX
l ) Community I ri
Public
I L
Primarily the Community
2) with less Individual ,] Public/ Private Benefits
1 I
Primarily the Individual [
3) with less Community ~ Private/ Public Benefits
4) Indivldaal I Private
Benefit Only
Examples of service that fall under each category:
1)- Police Patrol Services
2)- Code Enforcement Activities
3)- Youth Sports or Senior Services
4)- Variance, Lot Split, ETC
100% Taxes
Mostly Taxes
Some Fees
Mostly Fees
Some Taxes
100% Fees
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METHODOLOGY
The cost methodology followed by MAXIMUS is rigorous and complete. In the first step, centrally budgeted costs such as city administration, finance depart_ment, personnel, etc., are allocated to the users of the services provided. These users include the departmentsin which fee- for- service activities are carried out as well as all other departments in the city.

Next, MAXIMUS along with city personnel develop time estimates within departments where fee- based services are provided. Based upon these estimates, a model is then analyzed for each fee area. This includes development of direct labor costs, benefits, services and supplies, and the appropriate allocation of citywide and departmental overhead.

The results identify fully supported costs for providing user fee related services. Costs are then comparedwith revenues, and fee adjustments, if appropriate, are recommended.

It should be noted that revenue and expense assumptions used in this report are based on the 00/ 01 fiscal year. " Current Revenue" where listed reflects the product of the current fee and the estimated annual frequency.

REPORT ORGANIZATION
Following are report sections Ii through VII presenting analysis and discussion on specific departments. Included are discussions of relevant economic and policy considerations related to each department.

The sections also contain a sununary showing per-unit current fees and total costs, total program costs, revenues and subsidy data for each departmental activity. Fee- for-service programs are identified, and additional revenues are calculated. In some cases, revenue increases will take the form ora rate of recovery for a total activity, rather than a specific fee. 05/13/2025
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PLANNING
The Planning Department is dedicated to maintaining the city's unique environment and character while helping to balance them with economic oppommities. Staff is committed to providing services that are responsive, innovative, and helpful to the community and applicants.

The department's duties include both current and long-rangeland-use planning.

The total cost of the department is $1, 281,095 of which $ 769, 969 is fee related. Non- fee related services include long-range planning and special projects. Total revenue amounts to $ 128, 742 resulting in a 17% recovery rate.

ECONOMIC & POLICY CONSIDERATIONS
Elasticity - Demand for planning fees tends to be relatively inelastic, and thus can be raised with the anticipation that revenues will increase. Typically, a person or group wishing to gain consideration for property development, which is primarily for their personal benefit, submits a planning application.

Subsidy - Cities often subsidize services they believe have community-wide benefit. For most planning services, however, the benefit clearly lies with the developer.

ANALYSIS, FINDINGS, and RECOMMENDATIONS
The 17% cost recovery rate is very low in our experience with other communities. Most of our clients move towards a composite 80% recovery rate of fee for service activities, with full cost recovery typically enacted for profit making services ( tracts), and lower recovery levels for current residents improving their particular environment. Appeals are almost always heavily subsidized.

With a few exceptions, the city's planning fees are currently set below actual cost, with a total current subsidy of $641, 227, City staff has recommended fee increases totaling $352,421.

The summary charts that follow display each fee activity analyzed within this department. The first page of the summary chart shows information on a per- unit-of- service basis. The second page of the summary chart displays total annual program cost and revenue information, which is based on per-unit cost multiplied by annual volume.
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BUILDING & SAFETY
The Building Division is responsible for plan checking all building plans and inspecting all phases of construction to ensure the life, safety and health of residents, employees and others inthe City as well as to ensure compliance with all building, electrical, plumbing, disabled access,energy and other applicable codes.

The city of Vista uses the method adopted by most municipalities in setting building permit and plan check fees, basing fees on the rates included in the Uniform Building Code and on construction valuation tables published periodically by the building officials' national organization. The Building Division is currently using 1997 construction valuation tables.

The total cost of the division is $1. 370 million per year versus revenue of $1. 237 million, or a deficit of 6%. Building and safety revenue neutrality is usually difficult to achieve, given the factthat: ( 1) the traditional fee schedules used by most all jurisdictions make a direct linkage between costs and revenues difficult to assess, and ( 2) fees may be collected in one year but the services may be provided in subsequentyears. We suggest the city consider a 10% increase.

ECONOMIC AND POLICY CONSIDERATIONS
Elasticity - Building and Safety fees tend to be extremely inelastic. Permit and plan check fees are relativelystandardized throughoutthe state.

Subsidy - Cities do not consciously subsidize building regulation activities. Most cities try to recover as much of the service costs as is feasible.

ANALYSIS & RECOMMENDATIONS
Costs within a building division remain relatively constant from year to year while revenue fluctuates according to construction cycles. Consequently, it is not unusual for a buildingdepartment to experience a revenue surplus situation one year and a revenue deficit situation the next. For this reason we recommend cities exercise caution when addressingcurrent cost/ revenue imbalances.
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ENGINEERING
The Engineering division administers, designs, and manages capital improvement and construction projects. Functional responsibilities include: design, inspection, and administration of public improvements including streets, storm drains, water, sewers, and parks systems; maintaining city maps and records of utilities and construction in the public right- of-way; issuing permits and inspecting work within the public right- of-way and on public property; providing engineering services to other city departments; assessingthe impact of development on the city's infrastructure and planning for future public works needs.

Total costs of the division, including direct and indirect ( departmental administration and citywide overhead) costs, amount to $ 2, 160,122. Approximately 45% of these costs, or 971, 813, are considered user fee in nature and therefore potentially recoverable. The remaining costs include capital improvement projects, traffic engineering, and support costs to other departments (planning, building).

ECONOMIC & POLICY CONSIDERATIONS
Elasticity - Services provided by an engineering program are generally inelastic. The costs of the service will have to be paid if the project is to be completed and is economically viable to the developer/ contractor.

Subsidy - Engineeringservices are usually intended to be self- supporting. Frequently, indirect costs are not included in the rate structure, but this is generally due to a lack of knowledge of the costs, and not a conscious decision to subsidize the service. Fees should be sufficient to cover costs without a subsidy where the services are site specific or developer specific.

ANALYSIS & FINDINGS
The total cost of providing services to private developers is $971, 813. Offsetting revenues from user fees amount to $531,629, creating an annual subsidy of $440, 184.

MAXIMUS experience is that most clients raise engineering fees to 100% cost recovery. City staff recommends full cost recovery.

The two fee areas displaying the greatest potential for increased revenue - assuming 100% cost recovery, are right of way permits ( from $ 630 to $ 946) and improvement plan check ($ 520 to 5, 531) per application.

The summary charts that follow display all relevant financial data for each fee activity within the Engineering division. The first chart displays per-unit service costs, current fees, and recommendations. The second chart summarizes total program information. 18 05/13/2025
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CODE COMPLIANCE
This division includes general building and zoning code compliance, false alarm, and parkingenforcement activities.

The fees for service analyzed in this section were false alarm fees and ice cream truck inspections. The current false alarm fee is $35 ( blended, step rate) versus a full cost of $51. Most all of our clients have similar cost structures for this area, and we typically recommend full cost recovery. This action would increase city revenue by $45, 000. The tree goal of this fee area, however, is to drive down the number of false alarms through an economic disincentive.

The ice cream track current fee of $100 is in excess of cost by $32 and we recommend loweringthe fee to $68 per inspection. 23 05/13/2025
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FIRE PREVENTION
The fire prevention bureau handles new structure plan checking and inspection services, issues permits for potentially fire hazardous facilities, and conducts routine frre inspections of non permit- requiringfacilities. The bureau chargesfor various services and generates approximately26, 000 in revenue ( pro forma). Total cost of the fire prevention operation are $ 211, 373.

The bureau wishes to significantly revamp its fee schedule, and initiate several new fees. All of the new fee areas are similar to what many other jurisdictions charge for similar services. A significant change would be the initiation of fees for fire life- safetyplan review in support of the planning and public works departments.

The department is recommending full cost recovery for its fee for service activities, and we support that concept. Adoption of the new schedule would generate nearly $200, 000 in revenues. 26 05/13/2025
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FIRE PARAMEDIC
The city operates a full transport paramedic service for which it receives revenue. User fee costs of $ 1. 9 million are offset by revenues of $1. 8 million, resulting in a subsidy of $100~ 000.

Virtually all of the revenue in derived from ALS transport services. The current fee is $440 and the full cost is $430. City staff would like to increase the current fee to $ 520 for residents and to 675 for non residents.

It should be noted that our analysis only records the full cost of the direct time spent on the emergency response, and does not include: ( 1) stand-by time or ( 2) recapture of costs for individuals without coverage or limited third party payments. In a business environment, both the cost attributes would have to be recovered through fees to those receiving the service, and we support this argument for higher fees. If the city were to increase fees to the staff recommended levels, there would be a net revenue increase to offset the current subsidy. 37 05/13/2025
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COMMUNITY SERVICES
Diversified recreation programs enhance a community's general quality of life. The Vista Community Services Department is responsible for providing the city with recreational facilities, programs, services and activities designed to meet recreational, cultural, social and human service needs of the community.

Community services programs include: adult sports, youth sports, senior progran~s, recreation classes and facility rentals. Most of these programs include services for which fees are charged.

ECONOMIC AND POLICY CONSIDERATIONS
Elasticity - Demand for most recreation programs is elastic, i. e., there is a definite relationship between price, utilization, and quantity. For recreation activities, people generally pay for services with disposable income, up to a point where the cost impinges upon living necessities.

If costs are perceived to be prohibitive - and notwithstanding the fact that the fee reflects only some of the total cost - the activity will be done without and another, less expensive activity, substituted.

Subsidy - Recreation programs run the gamut from low or no subsidy, to heavy subsidization.

Subsidies tend to be concentrated in broad categories, i. e., senior citizen programs are generally heavily subsidized, while adult programs and sports leagues generally receive little subsidy.

ANALYSIS & FINDINGS
The city recovers 39% of total community services costs, and 60% of user fee oriented activities.

These recovery levels are relatively high in our experience. Of the user fee component, recreation activities recover 67%, Rancho Buena Vista recovers 29%, community Services recovers 64%, Senior Nutrition recovers 57%, and Cultural Arts recovers 46%.

The tables that follow display all relevant financial data for each program within the Community Services Department.
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MEMORANDUM
DATE:

TO:

FROM:

SUBJECT:

January 29, 2002
Rita Geldert, City Manager
Jim Porter, Director of Parks and CommunityServices

FEES AND CHARGE POLICIES FOR PARKS

SERVICES DEPARTMENT

AND COMMUNITY
STATEMENT OF PHILOSOPHY:

The underlying principle of a public park and recreation fiscal program must be to efficiently offer the most diversified recreational services possible, ensuring that all citizens have equal opportunity and choice of participation. However, since the demand for programs is greater than the City's ability to appropriate public funds to support the demand, it is necessary to charge fees.

The fees and charges must supplement other resources available to the City, not replace them or be used to diminish the City's responsibility to provide open space and leisure opportunities.

Therefore, fees and charges must be viewed as methods to expand the ability of the City to provide basic services.

GUIDELINES FOR PROGRAM SERVICES:

Guidelines for program services must address, first - Basic Services, and second - Special Considerations.

Basic Park and Recreation Services should be providedat no char.qe.

These fundamental services are those which tend to preserve and promote physicaland mental well being, provide patron safety, and provide services to everyone. These fundamental services add to the overall quality of life in the City.

Fees for Basic Park and Recreation services can be charged, if necessary, due to one or more of the following reasons:

A. The program or service overhead costs are unusuallyhighand a fee is necessary to help offset some of the costs in order to allow full provision of the program or service.

Exhibi~ 2
MAk z, ~' 2002 IT["~ 2 ~e
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EXHIBIT 10

FEES AND CHARGE POLICIES FOR PARKS AND

COMMUNITY SERVICES DEPARTMENT
November 7, 2001

Page 2 ends

Example: The City provides, at no cost, ball fields for daytime usage; however, to provide for night usage, a fee is chargedto cover electrical costs.

A fee can allow for expansion of an activity so that everyone can padicipate at the least possible cost. Example: The City provides free July 4th activities; a fee is chargedfor a special dinner on the patio for those willing to pay, which provides funding that allows the overall program to be expanded.

The services are limited to a relatively few individuals or a special interest group of a private character. Those who benefit to the exclusion of others should pay for the privilegesenjoyed. Example: A communityorganizationpays a use fee to have exclusive usage of a facility for their membershipmeeting.

When public property is used for private economic gain, fees should be charged comparable to commercial rates. Example: A business rents the Avo to conduct a sales seminar and must pay a commercial usage rate.

E. Admission to specialevents where fees are used to expand the activity or cover the cost of the event. Example: A ticket to a Moonlightproduction.

SpecialConsiderations
This recognizes that the City's policies for fees and charges may have some inequities for certain individuals and groups. And, therefore, some flexibility in policies is necessary.

These include, but are not limited to the following.

A. A system of reduced rates should be available to residents who, by virtue of a PERMANENT DISABILITY, are financiallyrestricted in wage-earningpower.

A system of reduced rates should be available to resident SENIOR CITIZENS who, by virtue of being over the age of sixty-two (62), are financially restricted in wage- earningpower.

C. A system of reduced rates should be available to residents who, by virtue of their LOWER INCOME LEVEL, are financially unable to pay full fees.

A system of reduced rates should be available to YOUTHS, to encourage participation in constructive community activities and to encourage their parents to support their padicipation.

It is not equitable for residents to subsidize the usage of City facilities and programs for NON- RESIDENTS. Thus, fees should be chargedas a way to eliminate the subsidy.
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FEES AND CHARGE POLICIES FOR PARKS AND

COMMUNITY SERVICES DEPARTMENT
November 7, 2001

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GUIDELINES FOR ESTABLISHING FEES:

1. Parks and Facilities
As a basic resource for City services, parks and recreation facilities, including communitycenters, are constructed with public funds and are so basic to the recreational needs of the community that the assurance of services must be underwritten by the government. Such facilities may be capable of generating sufficient revenues to offset their operational costs, but a General Fund appropriation should be used to assure their continuation as a basic service to the general public.

Certain special facilities should be sustained byappropriatedfunds because of their cultural or historical value to the community and because they may need to be maintained at a high standard. Fees and charges should be used to offset general Cityexpendituresto the greatest possible extent.

2. Recreation Services
A. NO FEE RECREATION SERVICES; no fees should be charged for " Basic Recreation Services" that are fundamental to the community.

PARTIAL FEES FOR BASIC RECREATION SERVICES; partial fees should be charged for fundamental services that have unusually high overhead costs or that the overall program will benefit from a fee. Partial fees shall be established by eliminatingor reducingthe program administrative costs.

SELF- SUSTAININGRECREATION SERVICES; fees should be charged for those services that exceed the basic scope of services provided by the City. The basic fee should provideall program administrative costs ( including salaries plus fringe benefits) as well as the cost of the services and supplies associated with the provisionof these specializedprograms.

D. SPECIAL CONSIDERATIONS; a system of reduced fees should be implemented for those groups or individuals needing special considerations.

D. NON- RESIDENT; additional fees should be chargedto non- residentsas a means to eliminate City subsidies to non city residents.

MA.. ~, - 2002
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Vista City CouncilMay 13, 2025

Vista City Council
May 13, 2025