ACTION:
____________________________
Clerk/Secretary
Department: Public Works Item No: C16
Prepared by: Sergio Sauceda, Management Analyst Meeting Date: June 24, 2025 Approved by:
Imelda Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: FUNDING FOR CITYWIDE FACILITIES MASTER PROGRAM PROJECTS RECOMMENDATION: Adopt City Council Resolution No. 2025- , amending the Operating Budget for Fiscal Years 2023/24 and 2024/25.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: On April 22, 2025, approved proposed updates to Citywide Facilities Maintenance Program (Vote: 5-0).
On March 12, 2024, the Citywide Facilities Master Program was introduced to City Council. City Council discussed and stated support for the Facilities Master Program list and provided direction for staff (Vote: No Vote).
STATEMENT ON THE SUBJECT: Many City of Vista facilities are experiencing operational and physical deterioration including park restrooms, buildings, fire stations, skate parks, and other properties. These City-owned facilities, ranging from a few years old to over 25 years old, are monitored and maintained by several staff, including the City’s Public Works Department, the Community Improvement Team, and Park Rangers. Facilities that are open to the general public have been experiencing greater use and progressive decline. To ensure that City facilities are maintained to an acceptable level of service, staff developed a Citywide Facilities Master Program that identifies needs and funding for all City-owned facilities.
The estimated cost for repairs and upgrades identified under the program for next Fiscal Year (FY) is $1,975,000. For reference a complete breakdown of approved projects and associated costs by Fiscal Year is included as Exhibit 2.
FISCAL IMPACT: Approval of this item will appropriate $1,975,000 to the FY 2024/25 Operating Budget; staff will carry forward these funds into FY 2025/26. Funding in the amount of $735,000 is available in Prop L Reserve (0010000.310744) and an additional $1,240,000 is available in Redevelopment Reserve account (0010000.310758). The appropriation of $1,975,000 will be distributed accordingly to the accounts listed in the table below:
Account Account Description Amount
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2025-128. Vote: 5-0
MEETING DATE: June 24, 2025 PAGE 2
SUBJECT: FUNDING FOR CITYWIDE FACILITIES MASTER PROGRAM PROJECTS 6020155.562000.NA26A Needs Assessment Adobe Roof Replacement $265,000 6020155.562000.NA26B Needs Assessment Adobe Irrigation $20,000 6020155.562000.PL26C Needs Assessment Civic Center Lighting * $130,000 6020155.562000.PL26D Needs Assessment Civic Center Wall Light fixtures * $500,000 6020155.562000.PL26E Needs Assessment Fire Station 1 Irrigation * $30,000 6020155.562000.NA26F Needs Assessment JP Rec Center Roof Replacement $435,000 6020155.562000.PL26G Needs Assessment Moonlight Fencing * $50,000 6020155.562000.NA26H Needs Assessment BTP Irrigation $50,000 6020155.562000.NA26I Needs Assessment PW BLDG B Roof Replacement $150,000 6020155.531700.NA26J Needs Assessment PW BLDG B/F Exterior Paint $20,000 6020155.562000.NA26K Needs Assessment Adobe Driveway Pavers $300,000 6020155.562000.PL26L Needs Assessment Sports Park Ice Making Machine * $25,000 TOTAL $1,975,000
(*Indicates projects that will be funded with Prop-L Reserves) Subsequent years’ project funding will be subject to City Council approval.
EXHIBITS:
1.City Council Resolution No. 2025- , amending the Operating Budget for Fiscal Year 2023/24 and 2024/25
2.Table detailing the list of City facilities which require upgrades for FY 2025/26-FY 2027/28 06/24/2025 C16 2 of 7
00029213 7
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, AMENDING THE OPERATING BUDGET FOR FISCAL YEARS 2023/24 AND 2024/25
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 10, 2025 the City Council adopted Resolution 2023-117 approving the Operating Budget for fiscal years 2023/24 and 2024/25.
B. The City Council desires to amend the Operating Budget at this time to reflect changed circumstances.
2. Action.
A. The Operating Budget for fiscal years 2023/24 and 2024/25 is amended as set forth in Exhibit A.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 24, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20250610135400
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
06/24/2025 C16 3 of 7
EXHIBIT 1
RESOLUTION NO. 2025-
BUENA SANITATION DISTRICT BOARD OF DIRECTORS
PAGE 1 EXHIBIT A
1. Account Description
Appropriation
Increase/(Decrease)
Revenue/Fund Balance
Increase/(Decrease)
0010000 310758 Redevelopnent Reserve (1,240,000.00)$
0010000 310744 Prop L Reserve (735,000.00)$
6020155 562000 NA26A Adobe Roof Replacement $265,000
6020155 562000 NA26B Adobe Irrigation $20,000
6020155 562000 PL26C Civic Center Lighting $130,000
6020155 562000 PL26D Civic Center Wall Washer fixture $500,000 6020155 562000 PL26E Fire Station 1 Irrigation $30,000 6020155 562000 NA26F JP Rec Center Roof Replacement $435,000 6020155 562000 PL26G Moonlight Fencing $50,000
6020155 562000 NA26H BTP Irrigation $50,000
6020155 562000 NA26I PW BLDG B Roof Replacement $150,000 6020155 531700 NA26J PW BLDG B/F Exterior Paint $20,000 6020155 562000 NA26K Adobe Driveway Pavers $300,000
6020155 562000 PL26L Sports Park Ice Making Machine $25,000 Appropriations are hereby made for Facility Master Programs Projects.
Account Number
06/24/2025 C16 4 of 7
FY25/26
Project FY Site Item Description Estimate
1 26 Adobe - Guest House Replace existing roof Existing material is clay tile with no underlayment material. Current roof is sagging at overhang above entrance. Estimate for roof only. Quote received 2/26/25.
$120,000
2 26 Adobe - Classrooms Replace existing roof Flat 1/12 roof. Quote received 2/26/25.$90,000 3 26 Adobe - Gift Shop Replace existing roof Tiled roof. New should match guest house. Quote received 2/26/25.$55,000 4 26 Adobe Upgrade irrigation system Convert to smart irrigation similar to other sites.$20,000 5 26 Civic Center*Upgrade lights in main lobby Replace all halogen light fixtures with LED lights.$100,000 6 26 Civic Center*Upgrade lights in main lobby staircase Replace existing metal halide lights in lobby spiral staircase wall and council chambers lobby and offices with LED.
$30,000
7 26 Civic Center*Exterior wall washer fixture replacement Replace existing with color changing LED.$500,000 8 26 Fire Station 1*Upgrade existing irrigation system Install new (1) . $30,000 9 26 JP Rec Replace existing roofs Replace all 5 roofs (all except Gym). Quote received 2/26/25.$435,000 10 26 Moonlight*Replace existing rear fencing Replace chain link fencing.$50,000 11 26 Brengle Terrace Park Separate irrigation from potable water sources Moonlight and Pavilion restrooms and irrigation are on same backflow. $50,000 12 26 PW Building B Replace existing roof Replace building roof. Quote received 2/26/25.$150,000 13 26 PW Building B & F Paint exterior Paint exterior.$20,000 14 26 Adobe Driveway Pavers Remove pavers, regrade driveway, reset pavers.$300,000 15 26 Sports Park*Replace ice maker machine For concessions stand. $25,000 $1,975,000 Total
06/24/2025 C16 5 of 7
EXHIBIT 2
FY26/27
Project FY Site Item Description Estimate
1 27 Sports Park*Build new shed Build covered storage between two buildings. To store park maintenance equipment including quads and materials etc. $150,000
2 27 Adobe Upgrade Adobe wall Repair and paint exterior adobe walls.$200,000 3 27 JP Rec Upgrade interior Multipurpose room. Replace wash sinks, countertops, and cabinets.$26,000 4 27 JP Rec Upgrade interior Paint interior, replace office door with half door, repair restroom walls, paint restrooms and classrooms, new restroom fixtures and lights. $35,000
5 27 Shadowridge Park Separate irrigation from potable water sources Restroom and irrigation on same backflow.$50,000 6 27 Civic Center*Parking lot Slurry to maintain pavement condition.$40,000 7 27 Sports Park*Paint building and other areas Concession building, fence fields, and leading edges of concrete steps. $100,000 8 27 Thibodo Park Upgrade Ranch House interior Replace doors/crash bars, replace upper windows, clean/repair interior and exterior fireplaces, repaint interior, new interior light fixtures and other interior upgrades.
$50,000
9 27 Thibodo Park Replace restroom Existing restroom reaching end of useful life. Requires relocation of Musco lighting controls which is housed inside restroom building. $800,000
10 27 Thibodo Park Separate irrigation from potable water sources Restrooms, irrigation, house and park bathroom all on same backflow. $50,000 11 27 Moonlight*Repair existing northside walkway pavers Existing pavers collapsing. $10,000 12 27 Sports Park*Replace wooden trail fence Existing reaching end of useful life. Replace with composite material fence.
$250,000
13 27 Sheriff Sub-Station at Moon Rd Replace existing roof Reaching end of useful life.$115,000 14 27 Sports Park*Add infill to soccer/football artificial turf Current infill is degraded. Suggest 1lb of Safeshell.$244,746 15 27 Senior Center Replace patio railings Current railing rusting. More cost effective to replace with galvanized.$35,000 $2,155,746 Total
*Projects will be funded by Prop-L
Other projects will be funded by Redevelopment Funds06/24/2025 C16 6 of 7
FY27/28
Project FY Site Item Description Estimate
1 28 Civic Center*Exterior Replace all cracked/lifted decorative concrete. Several on bottom floor between buildings. Area outside exterior restrooms.
$100,000
2 28 Moonlight*Concessions area - electrical upgrade Entire system needs to be replaced, including breaker panel in kitchen.
Install new panels in kitchen, and replace all surface mounted electrical. $300,000
3 28 Adobe - old/main building Replace existing roof Replace existing shake shingle roof. Reaching end of useful life. Needs engineers structural assessment. Estimate for roof only. Quote received 2/26/25.
$400,000
4 28 Creekwalk Paint handrails Paint all handrails at this location.$20,000 5 28 Sports Park*Parking lot Slurry parking lot to maintain pavement.$50,000 $870,000 Total
*Projects will be funded by Prop-L
Other projects will be funded by Redevelopment Funds06/24/2025 C16 7 of 7