ACTION:
____________________________
Clerk/Secretary
Department: Public Works Item No: C10
Prepared by: Sergio Sauceda, Management Analyst Meeting Date: August 12, 2025 Approved by:
Chris Arce, Director
John Conley, City Manager Agenda Location: Consent Calendar S
UBJECT: CITY FACILITY JANITORIAL SERVICES CONTRACT
RE
COMMENDATION: Adopt City Council Resolution No. 2025- , approving an agreement with OPS212, LLC for City facility janitorial services.
CO
RRELATION TO CITY COUNCIL GOALS: Parks and Recreation.
P
RIOR ACTION: On August 22, 2023, adopted City Council Resolution No. 2023 -153, approving an agreement with Prizm Janitorial Services for custodial services to the City of Vista Civic Center and City facilities (Vote: 5-0).
O
n June 26, 2018, adopted City Council Resolution No. 2018- 117, approving an agreement with Prizm Janitorial Services for custodial services to the City of Vista Civic Center and City facilities (Vote: 4-0).
For
a comprehensive list of additional City Council prior actions, please see Exhibit 3.
ST
ATEMENT ON THE SUBJECT: The City contracts out janitorial services for the Vista Civic Center and select City facilities including the Gloria E. McClellan Senior Center, Jim Porter Recreation Center, Rancho Buena Vista Adobe, Thibodo Community Center, Public Works Department Yard, and the Buena Sanitation District Satellite Yard. Services include routine janitorial services for the abovementioned facilities. The current agreement expires on August 31, 2025, requiring staff to go out to competitive bid for these services.
S
taff prepared a bid package, which was posted on OpenGov.com on June 25, 2025. On July 16, 2025 bids were opened and the following three qualifying bids were received:
C
ontractor Base Bid Amount
OPS212, LLC (Temecula, CA) $214,589.31
Wepa Commercial Cleaning LLC (Chula Vista, CA) $261,312.60 SD Clean Co LLC $560,453.52
A
t bid opening, OPS212, LLC was determined to be the low bidder with a bid of $214,589.31. Following a review of the bid package, staff recommends that OPS212, LLC be accepted as the lowest responsible and responsive bidder. The agreement is proposed for a period of twenty-four months beginning September 1, 2025 through August 31, 2027, with an option for three additional twelve-month extensions at the discretion of the City Manager. In addition, staff recommends that the City Manager be authorized to approve rate AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
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MEETING DATE: August 12, 2025 PAGE 2
SUBJECT: CITY FACILITY JANITORIAL SERVICES CONTRACT
increases up to the Consumer Price Index, or 3% whichever is lower, if requested and only when adequately justified by information from the Bureau of Labor Statistics.
FI
SCAL IMPACT: The annual contract ceiling for the agreement with OPS212, LLC. is $229,600 per year.
Sufficient funding is available in the Fiscal Year 2025/26 Operating Budget in the Building and Facility Maintenance Service Contract account ( no. 6020155.521040). Funding for subsequent years will be included in future budget preparation. Additional funding to be allocated on a project basis as needed.
EXHIBITS:
1. City Council Resolution No. 2025- , approving a contract with OPS212, LLC for City facility janitorial services
2. Agreement with OPS212, LLC
3. Prior Actions
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00029213 7
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, APPROVING A CONTRACT WITH OPS212, LLC FOR
CITY FACILITY JANITORIAL SERVICES
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. The City solicited bids for janitorial services. On July 14, 2025, submitted bids were opened and OPS212, LLC was the lowest bidder.
B. Staff determined that the bid from OPS212, LLC is responsive in all material aspects to the request for bids and that the bid from OPS212, LLC is the lowest responsive and responsible bid.
2. Action.
A. The City Council approves the agreement with OPS212, LLC for janitorial services for various City facilities.
B. The Mayor is authorized to sign the Agreement on behalf of the City.
C. The City Manager is authorized to execute all amendments extending the term of the agreement and price increases up to the Consumer Price Index.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on August 12, 2025 by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20250731153142
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1
Job Order City Services (Non-Construction) (RFP)
1 of 10
OPS212, LLC
[29867-4] 00070769 3
JOB ORDER CONTRACT FOR SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).
1.0 THE “PARTIES”
The “City”:
CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Keith Gardner
Billing Contact: Kassandra Santacruz
The “Contractor”
OPS212, LLC, a California corporation
41593 Winchester Road, Ste 200
Temecula, CA 92590
Contact: Noel Aliceacintron
2.0 BASIC TERMS
2.1 The “Services” to be performed by Contractor are set forth in City’s Request for Proposals (“Exhibit A”).
2.2 Contractor has submitted to City a Proposal to perform certain “Services” dated July 16, 2025 (“Exhibit B”).
2.3 The specific tasks for which the Services are required is described in Exhibit A.
2.4 The “Required License” for the Services is:
2.5 Contractor desires to enter into this “Contract” with City for the Services.
2.6 The “Contract Ceiling Price” is not to exceed $229,600 per contract year.
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of September 1, 2025.
3.2 This Contract shall be in effect for 24 calendar months (“Term”). The Term may be extended at the City’s option for an additional 36 calendar months, in increments of City’s choice, for a maximum Term of 60 calendar months from the Contract Date.
3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform, in accordance with Exhibit A, all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, as may be required from time to time upon the issuance of a Work Order for the fulfillment of each specific 08/12/2025
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EXHIBIT 2
Job Order City Services (Non-Construction) (RFP) 2 of 10 OPS212, LLC [29867-4] 00070769 3
task to be performed under the Contract (“Project”). The Services shall be complete, and all work, material and services not expressly called for in the Proposal which may be necessary to carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions this Contract text and Exhibit A, this Contract text shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit A for the Services to be performed. For any contract extensions awarded pursuant to Section 3.2, the City may approve, upon contractor’s written request, an increase in the contract pricing set forth in Exhibit B in the amount of the increase in the Consumer Price index, San Diego Area, for All Urban Customers (CPI-U) as published by the Bureau of Labor Statistics during the preceding year, or 3%, whichever is less.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit A, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any of these documents: Documents required under Exhibits A–E. 08/12/2025
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7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed by the date incorporated in the Work Order for the specific Project and within the time and response specifications in Exhibit A.
8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records, reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.
9.0 STANDARD OF PERFORMANCE
9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
10.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES
10.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
10.2 Contractor represents and warrants that all design professional services, if any, shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.
10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
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10.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents and subcontractors that are included in this Contract.
10.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
10.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this Contract. This is a continuing obligation that survives the termination of this Contract.
11.0 CIVIL RIGHTS
11.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
11.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against, or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
11.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
11.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
11.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
11.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
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Job Order City Services (Non-Construction) (RFP) 5 of 10 OPS212, LLC [29867-4] 00070769 3
11.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
12.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
13.0 ASSIGNMENT AND SUBCONTRACTING
13.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
13.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this Contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this Contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.
14.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor 08/12/2025
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warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
15.0 FINANCIAL RECORDS
15.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
15.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its Representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
16.0 OWNERSHIP OF DOCUMENTS
16.1 Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, computer code, and detailed calculations developed under this contract, are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby assigns, waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services. If Contractor is providing copyrighted, proprietary materials in the performance of the Services, then the intellectual property provisions of Exhibit B shall prevail over the provisions of this section.
16.2 Contractor represents that it has secured all necessary licenses, consents or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the 08/12/2025
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Job Order City Services (Non-Construction) (RFP) 7 of 10 OPS212, LLC [29867-4] 00070769 3
right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non-infringing.
17.0 CONFIDENTIALITY
17.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
17.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
18.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
19.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
20.0 INDEMNIFICATION
20.1 Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, “Indemnitees”) harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by 08/12/2025
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Indemnitees’ sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees’ active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees’ active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).
20.2 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.
21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
22.0 SERVICE OF NOTICE
22.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
23.0 LABOR LAW COMPLIANCE
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
24.0 SURVIVAL OF COVENANTS
Contractor’s obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.
25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
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27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
28.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.
Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
29.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 10.]
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30.0 EXECUTION
The Parties hereto have executed this Contract as of the Contract Date. “City”
CITY OF VISTA, a chartered municipal
corporation
By:
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Allegra Frost
20250730083930
RISK MANAGEMENT REVIEW:
ANALISA HOLBROOK, RISK MANAGER
By:
“Contractor”
OPS212, LLC, a California corporation
By:
Name/Title
By:
Name/Title
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EXHIBIT A
REQUEST FOR PROPOSALS
00070769 3 Exhibit A
00070769 3 Exhibit A
EXHIBIT A
REQUEST FOR PROPOSALS
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REQUEST FOR BIDS (RFB)
JANITORIAL SERVICES FOR CITY FACILITIES
THE CITY OF VISTA
RFB ISSUE DATE: June 25, 2025
RESPONSE DUE: July 16, 2025; 12:00 PM
Exhibit A
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2 REQUEST FOR BIDS
For Non-Professional Services
The City of Vista is requesting written bids from qualified Bidders for the furnishing of janitorial services of City facilities in accordance with the requirements and specifications of this Request for Bids (RFB). This will be a two-year contract with three 1-year extensions for a possible total contract term of 5 years.
I. SCOPE OF SERVICES
The City is seeking a qualified vendor to provide the following non-professional services:
Janitorial services for the following sites:
Civic Center 200 Civic Center Dr
Gloria McClellan Senior Center. 1400 Vale Terrace Dr
Jim Porter Recreation Center, 1200 Vale Terrace Dr
Public Works Taylor Yard. 1165 E Taylor
Public Works Buena Yard. 2569 Lupine Hills Dr
Thibodo Ranch House. 1810 Lupine Hills Dr
Rancho Buena Vista Adobe. 640 Alta Vista Dr
DEFINITIONS
a. Contract Administrator – The Director of Public Works or their designee for administering the Contractor’s work under this agreement.
GENERAL SPECIFICATIONS
Cleaning supplies. Contractor shall supply all materials for cleaning purposes including but not limited to: wax, floor stripper, germicidal cleaner, general-purpose cleaners, and carpet shampoo.
Any materials not specifically identified in this agreement are subject to the approval of the City.
Products used shall be environmentally safe bearing the “green seal” and used in accordance to manufacturer’s specifications and shall be approved by the City designee. The Contractor shall provide Material Safety Data Sheets (MSDS) for all products to the City designee.
Contractor shall purchase and issue all chemicals in their original containers.
Chemicals/supplies that require precautionary warnings shall have those warnings affixed to all containers as prescribed by law, regulation or ordinance. All labeling of containers of hazardous, toxic substances or waste must be in compliance with all Federal, State and Local laws and regulations. Contractor shall only use germicidal disinfectants that bear an EPA Registration Number.
No materials, treatment, or procedure should be used on any floor or stairway that will cause 08/12/2025
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3 or contribute to the floor or stairway surface being slippery or unsafe to walk upon all kinds of weather under normal use.
Approved chemicals for use at ALL SITES
Must meet Green‐Seal GS‐34, GS‐37, GS‐40, GS‐51 or GS‐53 standards (See Attachment D). Other certifications or GS certified chemicals may be approved upon request
NO ENZYME BASED CLEANERS ALLOWED
NO PETROLUEM, CITRUS OR SILICONE BASED
CLEANERS/POLISHES ALLOWED
NO ACIDIC CLEANERS TO BE USED ON ANY PORCELAIN,
GROUT, TILE OR STONE
Surface/Area
Type
Approved methods/Chemicals
Flooring
Porcelain
Neutral PH floor cleaner or General purpose cleaner
Flooring
Natural stone
PH neutral stone floor cleaner ONLY
Flooring
Laminate/Vinyl
Neutral or General purpose cleaner
Flooring
Carpet
Hot Water Extraction only
Flooring Recreation Center Gym
See Attachment H
Wall tile
Glazed Ceramic
General purpose cleaner and quality Sanitizer/disinfectant appropriate for the material
Wood Furniture/Walls/
Wood laminate/solid surface
Damp Micro fiber followed by dry micro fiber. Neutral or General purpose cleaners can be used for stains, smears and oily/greasy areas. Sanitizer/disinfectant appropriate for the material may be used as well
Handrails
Painted Steel/Stainless steel
Neutral or General ‐purpose cleaner and
Sanitizer/disinfectant appropriate for the material
Chairs
Fabric
Hot Water Extraction only
Chairs
Vinyl/leather
Damp Microfiber with Saddle Soap or pre-approved
vinyl/leather cleaner
Glass
Glass
Damp Microfiber followed by dry microfiber. Non Ammonia based window cleaner may be used for stubborn glass
Sink bowls
Porcelain/Resin/Solid Surface
Neutral or General purpose cleaner with 3M white scouring pad or equivalent and quality quaternary sanitizer
Sink tops
Solid surface/Resin/laminate
Neutral or General purpose cleaner with 3M white scouring pad or equivalent and quality sanitizer
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4 GreenSeal certified products: https://certified.greenseal.org/directory
Cleaning equipment. All cleaning equipment including power floor scrubbing machines, back pack vacuum, high dusting equipment, waxing and polishing machines, industrial floor and upholstery vacuum cleaners and any other equipment needed to perform the services of this agreement shall be furnished by Contractor. Such equipment shall be the size and type customarily used in work of this kind and no equipment shall be used which is harmful to the building and/or its contents. Vacuums will be HEPA type, refer to a list of approved HEPA vacuum cleaners at https://carpet-rug.org/soa-vacuums/
All equipment shall be in good operating condition and physical appearance. All equipment is subject to City approval. If the Contractor’s equipment is deemed inoperable or in poor operating condition, it will be considered a validated report of poor performance and/or noncompliance. All equipment must be compatible with the flooring materials and surfaces and all wheels shall be of a type that will not mar or damage flooring.
Contractor shall provide the City free and easy access to inspect and measure the manner and progress of the work at all times and to inspect the types, and quantities of equipment, chemicals, supplies and any other material(s) used in the performance of services.
Janitorial equipment list. Equipment or tools to be used for this agreement must be provided in quantities needed with the minimum quantity as one and shall meet the requirements of the work and produce a satisfactory quality of work. The City may require the removal and replacement of any unsatisfactory equipment. Note, propane powered equipment is not allowed indoors at any site.
Supply distribution. Supplies such as toilet tissue, trash can liners, paper towels, toilet seat covers, hand soap, feminine hygiene products, etc., must be installed in dispensers to ensure an adequate supply until the next scheduled service. If the Contractor fails to comply with these or similar requirements, the City will promptly notify the Contractor to correct the problem(s). Failure by the Contractor to comply shall be considered a validated report of poor performance and/or noncompliance.
Osha guideline compliance
SDS must be updated annually and submitted to the City designee.
Any and All cleaning product changes and the SDS must be submitted to the City designee for approval prior to its utilization. SDS information must be in compliance with OSHA
Regulation 1910.1200 .
Contractor shall comply with OSHA Regulation 1919.1200 paragraph (f), in regards to the labeling of all chemical containers. Contractor shall use caution signs as required by OSHA Regulation 1910.144 and 1910.145.
Toilets/Urinals
Porcelain/resin
Neutral or General purpose cleaner with 3M white scouring pad or equivalent and quality quaternary sanitizer
Restroom fixtures
Chrome
Neutral or General purpose cleaner and quality quaternary Sanitizer
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5 Contractor shall comply with OSHA Standard 29CFR1910.1039 Blood Borne Pathogens as it pertains to the training, safety and equipment needed for all personnel who are engaged in custodial service.
Contractor shall provide documentation of compliance with OSHA Regulation 1920.1200.
Failure of the Contractor to comply with all applicable laws and regulations shall permit the City to terminate this agreement without liability.
TASK SPECIFICATIONS
A. Maintain hard surface floors using hard surface floor care specifications.
1. Resilient Tile
a) Sweep floor with a dust mop to remove all dirt, dust, trash particles and other debris. b) Follow flooring manufacturers recommendations for removing scuff marks, scars, streaks, spills, stains, gum, tar and other foreign substances. Then wet mop the floor with approved floor cleaner and a clean mop or other approved method c) BUFFING FLOORS. Damp mop floor, then spray buff floor with an approved floor wax and high-speed polisher with an abrasive pad. The operation shall take place after the daily operational tasks have been completed. Excessive wax build-up shall not be present on floor, corners or baseboards.
d) STRIP & WAX FLOORS. Strip and wax floor with approved stripper and wax. The entire room or corridor shall be completed in one (1) operation and shall be completed with the manufacturer’s recommendation.
2. Stone Floor
a) Dust mop or vacuum. Clean stains using a quality mop and a neutral floor cleaner.
Damp mop floor as needed to remove stains as soon as possible. NEVER utilize vinegar, acid based cleaners or harsh abrasive cleansers. Further detailed care instructions per manufacturer’s recommendation will be provided upon award of agreement. Completed floors must be stain and streak free.
B. Rugs, carpets and floor mats.
1. VACUUM. Remove all paper, gum, rubber bands, staples, paper clips and foreign matter from the carpet. Then use an approved carpet vacuum to remove surface soil and embedded grit from all areas accessible to the vacuum. Chairs and trash receptacles shall be moved to vacuum underneath, and then replaced in their original position. The brush of the vacuum shall be adjusted to correspond to the pile height of the carpet. A crevice tool and or brush attachment shall be used to clean all areas that are inaccessible to the carpet vacuum.
2. EXTRACTION. Thoroughly clean carpet using the water extraction method. Begin the cleaning operation by removing all movable furnishings from the carpeted areas, placing the furnishings in an appropriate temporary location. All paper, gum, rubber bands, staples, paper clips and other debris shall be removed from the carpeted areas.
Using an approved vacuum, the Contractor shall then use a carpet vacuum to remove all surface soil and embedded grit. All spots and stains shall be treated with an approved spot cleaning solution according to carpet manufacturers recommendations.
Hot water extraction equipment shall be operated over the entire carpeted area. After allowing sufficient drying time, the Contractor shall vacuum the carpeted area following a pattern, which will give the carpet pile a uniform appearance. The Contractor shall conclude the operation by replacing furnishings in their original locations.
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6 C. TRASH RECEPTACLES. Empty all trash receptacles indoors and outdoors and replace liners daily. All trash must be bagged before it is placed in dumpster. The interior and exterior of trash receptacles will be free of trash, liquid, gum, grease and other foreign substances and be odor free. Trash receptacles which are found to contain liquids or other substances, which could cause odors, shall be washed and dried before new liners are installed. No trash should be placed on the ground or on top of the trash container. Break down all cardboard boxes and place in proper recycle bin. Paper recycling containers: Empty daily the recycling container into the appropriate collection dumpster.
D. CIGARETTE RECEPTACLES: Not applicable at the present time; however, the City may choose to add servicing of cigarette receptacles to this agreement in the future should the need arise.
E. FURNISHINGS. Spot clean all furnishings such as cabinets, display cases, counter, tables and other furnishings, including legs and bases. Furnishings shall be free from dust, particles, lint, litter, stains, smudges, fingerprints, gum, tar, grease, marks and foreign substances, items on top of furnishings shall not be disturbed during the cleaning procedure. For wood, the Contractor shall use a clean damp microfiber cloth followed by a dry microfiber cloth to clean surfaces An approved neutral or general-purpose cleaner and or sanitizer may be used on heavy dirt, grease or stains. Wood furnishings shall not have an oily film when the surface is rubbed lightly with fingertips. For hard surfaces other than wood, the Contractor shall use a neutral or general-purpose cleaner and a microfiber cloth to clean washable surface. NON- Ammonia based Glass cleaner shall be used on all glass surfaces. After cleaning, the surfaces shall be clean, uniform in appearance, free from streaks, spots and other evidence of removable soil. Vinyl shall be cleaned using a damp microfiber cloth and an approved neutral or general-purpose cleaner, wiped with a damp microfiber and dried with a clean dry microfiber cloth. When spot cleaning cloth furnishings follow manufacturer recommendation. The Contractor shall notify the City designee if the spot cleaning effort is not effective.
F. ENTRANCE GLASS. Clean the interior and exterior sides of the entrance glass, entrance doors and adjacent windows. The surfaces shall be completely cleaned and dried and shall present a uniform appearance free if all smudges, fingerprints, marks, streaks, graffiti or foreign substance.
G. STAIRS AND STAIRWAYS. Clean stairs and stairways, including landings in accordance with the specifications for maintaining hard surface floors, Item “A” of Task Specifications listed above. Clean handrails, using a clean cloth and an approved cleaning solution or a clean, damp microfiber followed by a clean dry microfiber.
H. INTERIOR SURFACES. Dust all building surfaces such as rails, ledges, windowsills, partition tops, ceiling vents, baseboards, etc. Wash clean where necessary.
I. WALLS, THAT ARE NOT OF WOOD MATERIAL. Spot clean, to remove dirt, cobwebs, graffiti, grease, marks, stains, smears, and other foreign substances. Ensure they are uniformly clean, and that there are no smudge spots on the wall overlaps, and that water/cleaning fluids are not spilled on the floor or adjacent areas.
J. WOOD WALLS. Clean with a clean, damp microfiber followed by a clean, dry microfiber for any smudges, grease, or oily marks. A suitable duster may be used in lieu of microfibers if surface(s) only have dust. An approved neutral or general-purpose cleaner may be used if deemed necessary.
K. GLASS (DOORS AND PARTITION GLASS) (NOT INCLUDING EXTERIOR WINDOWS). Spot clean 08/12/2025
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7 to remove all dirt, cobwebs, graffiti, grease, marks, stains, smears, and other foreign substances. Use a clean damp microfiber followed by a clean dry microfiber or use an approved glass cleaner. All glass must be stain clear and clean from top to bottom, regardless of height.
L. LIGHT FIXTURES. All light fixtures to be dusted with a suitable duster without the need to take apart fixture or cause damage.
M. MICROWAVES AND REFRIGERATORS. Thoroughly clean the exterior surfaces of microwaves and refrigerators with an approved neutral or general-purpose cleaner to remove all dust, dirt, grease, fingerprints, stains, streaks and food particles.
N. DRINKING FOUNTAINS. Use an approved sanitizer and a clean microfiber following the sanitizer manufacturer instructions for dwell time.
O. ELEVATOR TRACKS. All tracks are to be vacuumed, and all dirt or foreign objects removed.
P. EXTERIOR WINDOWS. All windows are to be cleaned inside and out (including frames) according to the frequency in the specification.
Q. RESTROOMS/LOCKER ROOMS. Using approved neutral or general-purpose cleaners and approved sanitizer, clean and disinfect all surfaces of floors, mirrors and frames, tiled walls, sinks, toilets, urinals, flush valves, faucets, stall partitions, grab bars, product receptacles, shower valves, shower seats, benches and locker doors.
R. After cleaning/sanitizing all items shall present a clean, bright, shiny and streak free appearance. Inoperable or broken fixtures will be immediately reported to the City designee.
S. Contractor shall attempt to clear toilet and sink stoppages by use of a plunger. If the attempt to clear the stoppage(s) has failed, the Contractor shall post an “Out of Order” sign on the sink, urinal or toilet stall door, and shall report the stoppage to City designee.
T. Contractor shall report any defects/damages to any item or surface to the City designee immediately by email with pictures of the item or surface.
U. Cleaning and sanitizing shall follow the above guidelines and/or the approved chemical manufacturer or furniture/surface manufacturers process/procedure/guidelines.
V. METAL SURFACES. All metal surfaces around doors, windows, elevator entrances, and all kick plates are to be thoroughly cleaned, to a stain, smudge, and streak free shine, including, handles, sills, frames, hinges, thresholds, pillars, doors, water fountains, elevator interior and exteriors.
W. EXTERIOR. Collect and remove all litter and debris around the entryways. Sweep all outside walk areas, entrance ways and steps within twenty (20) feet of any door. Remove all cobwebs, dust, and debris from exterior windowsills/ledges according to Attachment C Service Frequency Schedules for that site (if Applicable).
X. DISPENSERS. Contractor shall refill all paper towel, toilet tissue, feminine hygiene products, seat covers, soap/lotion/sanitizer dispensers on each day of service where needed. Contractor should make note of quantity of product used per day and either adjust the replacement/refill quantities/frequencies or report excessive use to City designee. Report all inoperable dispensers to City designee.
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8 Y. HVAC CEILING REGISTERS. Remove dust and debris from HVAC ceiling registers in all areas using a duster. Do not remove registers to clean.
When contracted work begins the Contractor shall clean all buildings to the Association of Physical Plant Administrators (APPA) Cleaning Level 2 (see Attachment E) upon receiving the notice to proceed.
When this has been completed the Contractor and Contract Administrator will inspect the buildings to confirm and agree that this requirement has been met.
GENERAL REQUIREMENTS
The Contractor shall perform janitorial services at the highest standards and not at a lesser frequency than specified in Attachment C Service Frequency Schedules. It is the responsibility of the Contractor to maintain the building in conformance with Attachment “C”, including the standard described in Association of Physical Plant Administrators (APPA) Janitorial Level 2 (Attachment E).
The Contractor shall perform a monthly service inspection, during daylight hours, of all assigned facilities on premises. Such inspection shall be visual. Contractor shall take immediate steps to correct any observed irregularities and submit a written report regarding such circumstances to the Contract Administrator or their designated representative.
Contractor shall be required to clearly identify and equip each vehicle, used at said facilities, with decals on the exterior right and left front door panels, identifying the Contractor’s name, address, and phone number.
Contractor shall, during the term of this Agreement, respond to all emergencies within two (2) hours of notification.
Contractor shall not interfere with the public use of the premises and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed.
Contractor shall not post signs or advertising matter upon the premises or improvements, thereon, unless prior approval, thereof, is obtained from the City.
City, at its discretion, may provide some storage for Contractor’s use within the premises. In such case, Contractor is prohibited from use of said facilities for the conduct of any of its business interests that are outside the scope of this Agreement. Further, said facilities shall not be used for human habitation.
Contractor, at its own risk, may store equipment and materials required for maintenance of the premises in said facilities. However, Contractor must, at all times, employ the use of such safety standards and handling procedures as are applicable to such equipment and materials.
Storage may only occur in City-designated areas.
Contractor shall not dispose of hazardous materials on the premises. All such hazardous materials shall be accompanied by Safety Data Sheets (SDS). All such hazardous materials collected on the premises shall be properly stored on a temporary basis, thereafter, to be 08/12/2025
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9 disposed of by Contractor at an approved disposal site.
Damage or loss to Contractor’s equipment, materials, and/or personal property shall be at Contractor’s sole risk and expense. Contractor, hereby, agrees to hold City harmless and waives any claims for damage for loss of use of any equipment, materials, and/or personal property that may occur at City provided storage facilities.
Contractor will arrange for and provide all trash transportation bins for use at each facility at the Contractor’s expense.
Chemicals/supplies for cleaning purposes, include but are not limited to wax, floor stripper, neutral general purpose cleaner, sanitizer, and glass cleaner used at any City facility must be pre-approved by City designee. Any chemicals found on city property that are not approved may and will be immediately removed from the premises and may be disposed of at contractors expense. Any unlabeled container, may and will be removed from the premises and disposed of at the contractors expense. Any and all carts, bags, boxes, containers, bags and any other item is subject to inspection by City designee at anytime if said items are on City property.
Products used shall be environmentally safe, bearing the "green seal" and used in the accordance to manufacturer's specifications and shall be pre-approved by the City designee. The Contractor shall provide Safety Data Sheets (SDS) and a copy of the product label for all products to the City designee prior to contract start date.
Contractor shall purchase and issue all chemicals in their original containers.
Chemicals/supplies that require precautionary warnings shall have those warnings affixed to all containers as prescribed by law, regulation, or ordinance. All labeling of hazardous, toxic substances, or waste must be in compliance with all Federal, State, and local laws and regulations. Contractor shall only use Sanitizers that bear and EPA REGISTRATION NUMBER.
No materials, treatment, or procedure, shall be used on any floor, stairway, handrails, kitchen appliances, horizontal or vertical surfaces, furniture or fixtures that could cause or contribute to the floor or stairway surface being slippery or unsafe to walk upon during all kinds of weather under normal use, nor will is leave any residue that could be perceived as oily/greasy.
CITY PROVIDED MATERIALS
As specified, City shall supply the Contractor with the following materials for which the Contractor will provide labor at no additional cost to the City:
Paper supplies, including toilet paper, paper towels, feminine hygiene, and toilet seat covers.
Trash can liners
Hand & Body soap
Waterless urinal liquid (Where applicable)
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10 Hand Sanitizer
Foaming Soap
As specified in the General Specifications Cleaning Supplies section Above, the Contractor shall supply all green seal certified cleaning chemicals, tools, consumables and supplies for cleaning purposes.
HOURS AND DAYS OF MAINTENANCE SERVICE
The basic daily hours of service are listed below
Civic Center: Monday - Friday after 5:30pm
On council meeting days (the second and fourth Tuesday of each month) building access shall be no earlier than 9:00 p.m. and the areas occupied/in use during Council meeting that continue past 9pm are to be cleaned after the meeting has adjourned and all participants and guests have vacated the areas completely Jim Porter Recreation Center: After 5pm weekdays
Rancho Buena Vista Adobe: After 5pm weekdays
Public Works Taylor Yard: After 5pm weekdays
Public Works Buena Yard (Lupine Hills): After 5pm weekdays Thibodo Community Center: After 5pm weekdays
Gloria McClellan Senior Center: After 5pm weekdays
Other scheduled maintenance services can be authorized by Contract Administrator.
Any changes in the days and hours of operation, heretofore prescribed, shall be subject to written approval by the City.
Per California Labor Code, Contractor is directed to the following prescribed requirement with respect to the hours of employment. Eight (8) hours of labor under this Agreement shall constitute a legal day’s work, and said Contractor shall not require or permit any laborer, worker, or mechanic, or any subcontractor employed by him, to perform any of the work described, herein, to labor more than eight (8) hours during any one (1) day or more than forty (40) hours during any one (1) calendar week, except as authorized by Labor Code Section 1815, under penalty of paying, to the City, the sum of twenty-five dollars ($25.00) for each laborer, worker, or mechanic employed in the execution of said Agreement by him, or any subcontractor under him, upon any of the work included in said Agreement for each calendar day during which such laborer, worker, or mechanic is required or permitted to labor more than eight (8) hours in any one (1) calendar day or forty (40) hours in any one (1) calendar week, in violation of the provision of Section 1811 to 1815, inclusive of the California Labor Code.
MAINTENANCE SCHEDULES
Contractor shall, abide by the schedule set forth in the Service Frequency Schedule (Attachment C).
The following conditions will apply to the services detailed in the bid schedule:
Failure to notify the city designee of a change and/or failure to perform a task on a scheduled day may result in deduction of payment for that date or 08/12/2025
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11 week.
Contractor shall adjust his schedule to compensate for all holidays.
SECURITY
The City has a security policy that Contractor must adhere to and the Contractor is responsible for being familiar with the policy and informing is personnel of all security procedures.
The City will issue two RFID access cards and 4 keys to the Contractor. The Contractor shall not duplicate any access card or key. All keys and access cards remain the property of the City and all keys and access cards are to be returned to the City at the expiration of the agreement. The City reserves the right to charge Contractor twenty-five dollars ($25.00) per card/key for replacement of keys and/or access cards due to loss, mutilation, or breakage.
The City reserves the right to “re-key” any door at any site, at contractors’ expense due to lost keys.
No exterior doors are to be left or propped open at any time! There may be certain internal doors that are NOT to be left open during nightly cleaning. A city designee will give contractor notice of those internal doors when/if they become apparent.
Supervisory/lead personnel shall include in their responsibilities overseeing that all entrances and exits in each area are secure during nightly operations and checking that all doors and windows are locked prior to exiting. Contractor is responsible for “Arming” and “Disarming” facilities and will be trained on the arming/disarming procedures for each site.
In the event the Contractor or personnel have not properly armed or secured the facility, and City representative(s) are required to respond to the facility after notification from the security service, or if Contractor or his personnel fails to arm the building, the Contractor will be assessed a One Hundred Fifty Dollar ($150.00) charge per occurrence.
The Contractor is responsible for the enforcement of the security rules as they apply to all personnel.
The Contractor shall inform his/her personnel of the following security rules:
No guns, illegal knives or other dangerous weapons allowed on premises. No dangerous or other prohibited substances, including alcohol or drugs allowed on premises.
No unauthorized persons, including children, shall be allowed on premises. No smoking or vaping allowed inside any facility. And only allowed in designated areas outside the facilities
The use of City telephones is strictly prohibited with the exception of the need for Contractor’s personnel to respond to and report an emergency.
FACILITIES TO BE MAINTAINED
The Contractor shall perform all of the Ongoing Service Tasks listed in this request for bids. Contractor shall be responsible for each facility listed below. Vista Civic Center
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12 Gloria McClellan Senior Center
Thibodo Community Center
Rancho Buena Vista Adobe
Jim Porter Recreation Center
Public Works Taylor Yard
Public Works Buena Yard
CERTIFICATIONS/REPORTS
Service Function Report. Contractor shall submit, in writing (Email) any deviation from the set schedule(s) shown in Attachment C: Service Frequency Schedules”, within ten (10) working days prior to scheduled date/time for the service.
Weekly schedule forms shall be provided by the Contractor to the city designee, indicating the services performed on a weekly basis. These forms are the responsibility of the contractor to create, make copies of and submitting copies of, to the City Designee. Copies (paper or digital) must be submitted to the City Designee no later than 10am on Monday’s. Or the next workday, if a city honored holiday falls on a Monday.
The form must list the site name, services performed, with no more or less detail in defined area or scope of work than shown in Attachment C: Service Frequency Schedule”. The form must show the day(s) of the week the task was performed, initials and employee number of the employee who completed the work or the employee’s name legibly printed. This form is not to be filled out until the actual task has been completed.
Contractor must make this form available to city designee within 2 hours of request to view. No requests to view will be made outside of normal business hours. The monthly payment will not be made until the weekly schedule forms are received and deemed acceptable by the city
CONTRACT ENFORCEMENT, QUALITY CONTROL, QUALITY LEVEL ASSURANCE, MONITORING AND REVIEW
The Contract Administrator shall be responsible for the enforcement of this Agreement on behalf of the City and shall be assisted therein by those officers and employees of the City having duties in connection with the administration thereof. City hereby reserves the right to:
Assign such personnel as are needed to serve as Contract Monitor(s) in order to inspect and review Contractor’s performance of, and compliance with, all contractual services, duties, obligations, responsibilities, administrative procedures, and staffing as set forth in this Agreement.
Require the Contractor to provide such written documentation and/or regular reports, as City deems necessary to verify and review Contractor’s performance under this Agreement.
The Contractor or his authorized representative shall meet on the site at least once a month, or more frequently at the discretion and convenience of the City, with an authorized representative of the City for a walk-through inspection. All On-going Maintenance Tasks shall be completed prior to this meeting.
The City shall prepare and implement an Inspection Rating Form (Attachment F) to be used to verify services performed and/or deductions from payments. This form and system shall be 08/12/2025
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13 established and/or modified at the discretion of the City. The Contractor, by entering into the contract, agrees to be so evaluated by the system and bound by the ratings and/or deductions from payments indicated in the Inspection Rating Form.
City reserves the right to perform inspections at any time for the purpose of identifying completed on-going service functions and deficiencies.
At the request of the City, the Contractor, or its appropriate representative, shall attend meetings and/or training session, as determined by City, for the purpose(s) of: orientation, information sharing, service agreement revision, and/or description of City policies and procedural standards.
LOCAL OFFICE
A company representative, authorized to discuss matters related to this contract, must be available during normal business hours, Monday through Friday. An answering service in conjunction with a pager for the designated company representative would fulfill this requirement. A mobile telephone shall not fulfill the requirement for a local office. All calls from the Contract Administrator or their designated representative shall be returned within a one (1) hour period.
EMERGENCY CALLS
The Contractor shall have the capability to receive and to respond immediately to calls of an emergency nature during normal working hours and outside of normal working hours. Calls of an emergency nature received by the Contract Administrator shall be referred to the Contractor for immediate disposition. Emergency calls shall be referred to the Contractor. A twenty-four (24) hour emergency telephone number shall be provided by the Contractor for this purpose.
COMPLIANCE WITH THE LAW
The Contractor shall comply with all applicable Federal, State of California, County and City of Vista laws and regulations.
SUBCONTRACTORS
All persons assigned to this contract, including Subcontractors, will be considered as employees of the Contractor and the Contractor shall be held directly responsible for their work.
RESPONSIBILITY FOR DAMAGES
The Contractor shall be responsible for all damages to people and/or property that occur as a result of the fault or negligence of said Contractor or Contractor’s employees in connection with the performance of this work.
Janitorial personnel will immediately report any hazards, damages, defects, leaks, power outages, or any other problems or irregularities to the City designee.
STAFFING
Supervision. The Contractor shall furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule, and to the satisfaction of the Contract Administrator, all work required under this contract during the regular and prescribed hours. 08/12/2025
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14 A minimum of one (1) qualified field supervisor shall be on the job at all times while work is being performed to provide the necessary supervision to ensure work is completed as specified under the contract. This field supervisor must have at least three (3) years of experience overseeing all phases of janitorial services and personnel, on a site of comparable square footage. A resume of the assigned field supervisor must be submitted. The field supervisor will be interviewed by the Contact Administrator prior to acceptance. Payroll records may be utilized to verify experience. The field supervisor must be employed by the successful Bidder at the time this contract is awarded. Any changes in field supervisors must be submitted in writing to the Contract Administrator. In addition, the non-working supervisor shall inspect all areas under the contract a minimum of once a month. These inspections shall include a written punch list (to be completed by the non-working supervisor) of deficient items and dates of correction. Punch lists are to be given to the Contract Administrator on a monthly basis. Date and time to be determined by the Contract Administrator upon award. All major problems shall be reported to the Contract Administrator within twenty-four (24) hours.
Physical Ability to Perform Work. All such personnel shall be physically able to do their assigned work.
Proper Conduct. The Contractor and his/her employees shall conduct themselves in a proper and efficient manner at all times and shall cause the least possible annoyance to the public.
Uniforms. Janitorial staff shall work in neat and clean uniforms. The Contractor will furnish their employees with a shirt, or some other type of upper body wear, bearing the company’s identification. An appropriate uniform shall be worn at all times, while on the job site. Failure to do so may result in termination of contract.
Removal of Employee. The Contract Administrator may require the Contractor to remove from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continued employment on the job is considered to be contrary to the best interest of the City of Vista.
Communication Skills. Contractor will ensure that all supervisors on-site, can communicate in English both verbally and in writing. Supervisor will be capable of completing, in English, legible written forms and will be capable of understanding oral and/or written instructions in English.
REPAIRS TO EXISTING FACILITIES
All portions of existing structures or facilities, including plumbing fixtures, partitions and dispensers, which are damaged or altered in any way as a result of the performance of contract shall be repaired or replaced in kind and in a manner pre-approved by the Contract Administrator. All work of this kind shall be at no cost to the City, and shall be as directed by the Contract Administrator.
Repairs to facilities shall be reported immediately to the Contract Administrator A comprehensive testing and check of all plumbing fixtures, partitions and dispensers shall be made approximately thirty (30) days prior to the end of the contract, and any repairs deemed the responsibility of the Contractor shall be made by the Contractor prior to the end of the contract. If repairs are not made by the Contractor to the satisfaction of the Contract 08/12/2025
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15 Administrator, deductions shall be made from the contract payment in the amount to cover the cost of repairs, as determined by the Contract Administrator.
All portions of existing structures or facilities which are damaged or altered by vandalism or theft shall, as directed by the Contract Administrator, be repaired or replaced in kind and in an approved manner. All work of this kind shall be performed by the City.
The Contract Administrator shall be notified within eight (8) hours of any damage caused by accident, vandalism or theft. Time and date stamped voice mail is available on a twenty-four (24) hour basis.
SAFETY REQUIREMENTS
All work under this contract shall be performed in such manner as to provide maximum safety to the public and, where applicable, to comply with all safety standards required by OSHA.
The Contract Administrator reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.
HAZARDOUS CONDITIONS
The Contractor shall maintain all work sites free of hazards to persons and/or property resulting from Contractor's operations. Any hazardous conditions noted by the Contractor which are not a result of the Contractor’s operations shall be immediately reported to the Contract Administrator.
Hazardous Wastes Disposal Procedure
In all areas covered by this contract, the Contractor and/or Contractor’s subordinate staff, upon finding illegally dumped debris which might reasonably be considered hazardous to the health and/or safety of Contractor’s staff, the public, the landscape environment and/or adjacent properties, shall adhere to the following procedures:
a. Cordon off the area where the material has been found, to the extent possible; call 911 (Fire Department) and provide all relevant information possible:
Finder’s name and company
Specific location of material
Try to determine:
1. Number, size, and types of containers
2. Description of labels
3. Spillage to soil, pavement, water
4. Description: solid, liquid, color
5. Any danger to public
b. Inform the appropriate supervisor and the City Contract Administrator as soon as possible.
c. Remain at site until the Fire Department arrives.
d. Do not move, touch, or sniff any of the material.
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16 USE OF CHEMICALS
Prior to signing of contract, the Contractor shall submit product labels and Safety Data Sheets for all chemicals to be used under this contract for approval by the Contract Administrator.
All chemicals must be Green Seal GS34, GS37 and or GS53 (Attachment D) approved or equivalent.
LITTER
Contractor Generated Trash. The Contractor shall promptly remove all debris generated by Contractor’s janitorial and other activities required in the specifications of this contract.
Litter Pick-Up In all areas covered by this contract, litter, including bottles, glass, cans, paper, cardboard, fecal matter, metallic items, cigarette butts, and other debris, shall be removed as shown in the Service Frequencies Schedule.
PAYMENT DEDUCTIONS AND LIQUIDATED DAMAGES
a. The Contract Administrator, or designee, shall be responsible for the enforcement of this Contract on behalf of CITY. In addition to deductions stipulated in other sections of this agreement, the Contract Administrator, or designee, may enforce deductions.
b. The Contract Administrator, or designee, shall prepare and implement an Inspection Rating System (see Attachment F Janitorial Inspection Form). The Contractor agrees to be evaluated by said system and bound by the ratings and any resulting payment deductions, subject to cure periods, as described in subsection (d), below. Each location specific Inspection Form has a maximum point score of 100. While any work deficiencies that exist beyond the cure period may result in payment deductions, the City intends to focus on payment deductions when contractor receives a rating of less than 70% at a facility. The Inspection Forms shall constitute adequate reason for any imposed deductions. The Contract Administrator shall determine the frequency of the City’s facility Inspections.
c. The Contract Administrator, or designee, shall maintain a record of complaints filed by City staff, members of the public, or deficiencies directly observed by the Contract Administrator or designee. Each complaint will be forwarded to the Contractor.
Complaints include, but are not limited, to:
i. The work task in an area was not performed in strict accordance with the performance standards.
ii. Work tasks were not performed in their entirety.
iii. The specified equipment, tools and chemicals were not used or were not in good operating condition.
iv. The tasks were not performed within the scheduled work shift or within the specified timeframe.
v. Failure to respond to a call back within 2-hour time frame. d. In the event of non-performance of work (“work deficiencies”) by the contractor, the Contract Administrator, or designee, may do the following:
i. The Contract Administrator, or designee, may direct the contractor to address the work deficiencies within a City-specified time period (“cure period”). The cure period shall be 2 hours from City’s notification to contractor unless a different time period is expressly specified by City. ii. If Contractor fails to fully address the work deficiencies within the cure period, the City may exercise one of the following options:
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17 1. Liquidated Damages. The Contract Administrator, or designee, may deduct liquidated damages of $50 per day per location, for each day that Contractor fails to cure the deficiency after the cure period. The amount of liquidated damages shall be deducted from Contractor’s monthly payment for the month during which the deficiency occurred.
City and contractor agree that time is of the essence in the performance of the contractor's duties, and that it will be impractical or extremely difficult to fix the extent of actual damages that resulted from the failure of the contractor to correct a deficiency within the specified cure period. The parties hereby agree that a reasonable estimate of such damages is Fifty Dollars ($50) per day per site, and that contractor shall be liable to City for liquidated damages in said amount. Said amount shall be deducted from City's payment to contractor. Such liquidated damages shall not be construed as a penalty but as an adjustment of payment to contractor to recover the City’s cost due to the failure of the contractor to comply with the provisions of the Agreement.
Examples of deficiencies that may result in liquidated damages include:
• Failure to make adequate corrections to an inspection report. • Repeated deficiencies highlighted in inspection reports. • Receiving repeated complaints about the same deficient service. • Not maintaining equipment in a safe of sanitary manner. • Not maintaining adequate supplies of cleaning products and consumables. • Failure to maintain and provide service records.
2. Alternative Invoice Deductions. In lieu of imposing liquidated damages, and in cases where the value of Contractor’s unperformed services is ascertainable, the City may withhold payments to Contractor in such ascertainable amounts. Such deductions will occur for the month during which the services were not fully performed. Any payment deductions shall not prevent the CITY from proceeding with termination of the Agreement.
METHOD OF PAYMENT/MONTHLY REPORTS
The Contractor will be paid monthly, in arrears, for work performed satisfactorily under this contract. By the first of each month, the Contractor shall submit a detailed invoice and report of services performed. One invoice per site is required. All daily and weekly services can be stated as such, on invoice, but any monthly or annual services are to be line itemed on the invoice and materials used in the prior month. Billing shall be in accordance with the awarded contract prices, allowing for City approved adjustments if any.
EXTRAORDINARY LABOR
All extraordinary labor must be approved in writing by the Contract Administrator prior to commencement of work. Contractor shall not be paid for extraordinary materials or labor that has not been authorized in writing by the Contract Administrator. All extra work shall be completed by experienced employees and must not disturb regularly scheduled maintenance tasks and crew functions. Contractor must have staffing capable of performing extraordinary labor in an expedient time frame, per the Contract Administer. A separate invoice for that specific extraordinary labor must be provided.
GRAFFITI
The Contractor shall notify the Contract Administrator of all types of graffiti identified during the 08/12/2025
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18 course of performing janitorial services, including but not limited to graffiti etching, pen markings, paint, and stickers. All graffiti incidents shall be reported to the Contract Administrator for removal by City staff.
STORM WATER POLLUTION REGULATIONS
All Contractors shall comply with Vista Municipal Code Section 13.18, Storm Water Management Discharge Control, and any and all Best Management Practice guidelines and pollution elimination requirements as may be established by the Enforcement Official, in performing or delivering services at City owned, leased, or managed property, or in performance of services and activities on behalf of the City of Vista regardless of location. (See Attachment G for more information)
II. BID CONTENT, SUBMITTAL AND GENERAL REQUIREMENTS
Bids must include the following elements:
1. Cover letter, not to exceed one single spaced page.
2. Description of Bidder’s qualifications, not to exceed one single spaced page.
3. Fee Schedule (electronically filled out and submitted in OpenGov Procurement). Please see Attachment ‘A’ for a description of the bid items.
4. Proposal must include a complete list of all equipment required and to be used in the performance of this Contract; the list shall include the manufacturer, model/make and number of equipment. Failure to provide this information may be considered as non- responsive and result in disqualification.
5. Proposal must include a complete list of all chemicals meeting the Green Seal GS34, GS37, GS40 and GS53 standards. The list shall include the manufacturer’s brand name and estimated quantities to be used. Any submission not meeting the Green Seal standards must have certification that it meets an equivalent standard Failure to provide this information may be considered as non-responsive and result in disqualification.
Bid submission requirements:
To receive addenda and submit a Bid, Bidders must register a free account with the City’s Electronic Bidding System, OpenGov Procurement, at
https://secure.procurenow.com/portal/cityofvista. No hard copy bids will be accepted. Once registered, Bidders must download the RFB while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Bidders that fail to download the RFB will not appear on the Electronic Prospective Bidders List and their Bid will be considered non-responsive. If a Bidder is unable to register or download the RFB from OpenGov Procurement, a Bidder representative may contact OpenGov Procurement
to troubleshoot the problem.
All Bid documents must be uploaded using OpenGov Procurement prior to the Bid Submission Date as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point the Bidder will receive an email confirmation from OpenGov Procurement.
To be considered, bids shall be submitted through OpenGov Procurement no later than 12:00 pm on July 16, 2025. OpenGov Procurement will determine the official time for the advertised bid due date 08/12/2025
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19 and such determination will be final. Any bids not received in a timely manner on the Bid Due Date, as described above, will not be considered.
General Bid requirements:
1. Bidder, by the submission of a bid, assents to each term and condition set forth in this RFB and attached sample agreement (Attachment ‘B’) and, upon award, agrees to be bound by the terms.
2. Any Bid which is incomplete, conditional, obscure or which contains irregularities of any kind may be cause for rejection at the City’s sole discretion.
3. It is Bidder’s responsibility to ensure that all addenda issued are incorporated in their submitted bid. Failure to acknowledge and incorporate addenda may be cause for the City to reject the bid.
4. If a Bidder takes any exceptions to any part of this RFB as written or as amended by any addenda subsequently issued, it must clearly state so in writing in their submitted bid.
5. By submitting a bid, Bidder guarantees that their offered pricing is firm for thirty (90) days following the RFB Bid Due Date.
III. SUPPLEMENTARY RFB REQUIREMENTS
The following supplementary requirements apply to this RFB:
1. Vista Business License - Bidder shall have a City of Vista Business License prior to award of contract. Business licenses can be obtained at www.vistabl.com. A City of Vista Business License is not required to propose on this RFB.
2. Local Business Entity Preference - A Local Business Entity may be entitled to a bid preference as provided for in Section 3.08.040 of the Vista Municipal Code. If the lowest bid is submitted by someone other than a Local Business Entity, the Local Business Entity who submitted the lowest bid that is within five percent (5%) of the lowest bid shall be given the opportunity to become the lowest bidder by reducing its bid to match the bid of the lowest bidder. In order to be deemed the lowest bidder, the Local Business Entity must agree in writing to reduce its bid to match the bid of the lowest bidder within three (3) Working Days of the City’s request to match. Thereafter, the Contract may be awarded to that Local Business Entity if it otherwise qualifies as the Lowest Responsible Bidder.
3. Veteran-Owned Business Entity - A Veteran-Owned Business Entity may be entitled to a preference as provided for in section 3.08.020 of the Vista Municipal Code. Should the bidder who submits the lowest bid not be a Veteran-Owned Business Entity, then the lowest bid submitted by a Veteran-Owned Business Entity which is within two percent (2%) of the lowest bid may be deemed the Lowest Monetary Bidder, whether or not that bidder is the second lowest bidder, if the Veteran-Owned Business Entity agrees, in writing, to reduce its bid to match the bid of the lowest bidder within three days of the City’s request to match.
Thereafter, the Contract may be awarded to the Veteran-Owned Business Entity if it otherwise qualifies as the Lowest Responsible Bidder.
4. There will be 3 mandatory site visits for the following dates:
Wednesday, July 2, 2025, starting at 1:00pm for sites:
o To start please meet at the Civic Center, 200 Civic Center Drive, Vista, CA 92084
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20 o Rancho Buena Vista Adobe, 640 Alta Vista Drive, Vista, CA 92084 o Jim Porter Recreation Center, 1200 Vale Terrance Drive, Vista, CA 92084 o Gloria McClellan Senior Center, 1400 Vale Terrace Drive, Vista, CA 92084 Monday July 7, 2025, starting at 1:00pm for sites:
o To start please meet at Public Works Buena yard, 2569 Lupine Hills Drive, Vista, CA 92081
o Thibodo Community Center, 1810 Lupine Hills Road, Vista, CA 92081 Tuesday July 8, 2025, starting at 1:00pm for site:
o To start please meet at Public Works Yard, 1165 E Taylor Street, Vista, CA 92084
The site visits will consist of a walkthrough tour of the each site listed above. The walk- through tours are mandatory. Failure to participate in all three walkthrough tours will result in an automatic disqualification.
Please note: Site visits can take up to 3 hours.
5. Janitorial services provider and/or key personnel will hold appropriate licenses or certifications for the discipline and service.
6. Liability Insurance requirements set forth in the Sample Services Agreement (Attachment B)
7. A brief description of a minimum of 3 similar Janitorial Service projects completed or in progress by your firm, including references. Provide contact information for your professional references including names, current phone number and email.
IV. TERM AND PRICE
If awarded, the City will enter into one contract with the lowest responsible and responsive bidder for the RFB services, for a two-year term with three 1-year extensions for a possible total contract term of 5 years beginning on the Contract Date. The pricing shown on the Fee Schedule in OpenGov must be valid from the Contract Date throughout the term of the Agreement.
V. RFB SCHEDULE
The City’s schedule for the RFB selection process is as follows:
Milestone Deadline
City Issues RFB June 25, 2025
Deadline for questions July 9, 2025
Bids Due July 16, 2025 at 12:00 PM
Contract Award August 12, 2025 (tentative)
The City reserves the right to extend the date by which Bids are due.
VI. SELECTION CRITERIA
The City will review and verify each bid to ensure that it meets all the requirements and conditions of 08/12/2025
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21 this RFB. The City may award a contract under this RFB to the lowest responsive and responsible bidder. If the City awards a contract, the award will be made to the lowest responsive and responsible bidder based on the total amount for all Bid Items listed in the Fee Schedule.
When required by the Vista Municipal Code, the lowest responsible bidder will be recommended to the City Council for contract award. The City reserves the right to reject any or all bids, to waive any informality, technical error or discrepancy in the bid, if such action is deemed advantageous to the City, and to take any and all bids under advisement for a period not to exceed ninety (90) days from and after the date of opening.
VII. RIGHT TO REJECT BIDS
The City reserves the right to reject any or all bids received as a result of this RFB and no representation is made hereby that any contract will be awarded pursuant to this RFB. The City reserves the right to extend the due date for the bid, negotiate with Bidder pursuant to the Vista Municipal Code, or cancel this RFB in part or in its entirety.
All costs incurred in the preparation of the bid, the submission of additional information and/or any aspect of a bid prior to award of a written contract will be borne by the Bidder. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Bidder. All bids submitted to the City become the property of the City.
VIII. BID QUANTITIES
The bid quantities in this RFB and/or Fee Schedule are supplied only to give an indication of the general scope of the work. The City does not expressly or by implication agree that the actual amount of work will correspond with these figures but reserves the right to increase or decrease the amount of any unit price item by an amount up to and including fifty percent (50%) of any bid item(s), or to omit portions of bid item(s) as may be deemed necessary or expedient without a change in the unit price. Bidders shall not, at any time after the submission of a bid, make or have any claim for damages or anticipated profits or loss of profit or otherwise because of any difference between the quantity of actual work and the bid quantities described in this RFB and/or Fee Schedule.
IX. BID PROTESTS
Any bidder who submits a valid bid shall have the right to file a bid protest with the City before 5:00 p.m. on the fifth Working Day following the posting date of the Notice of Intent to Award a contract.
However, bidder shall receive an extension to this deadline if the City has not fulfilled bidder’s request for electronic copies of the bid documents or for an opportunity to inspect the bid documents at least two (2) Working Days prior to the deadline. In such cases, bidder may submit a bid protest before 5:00 p.m. on the fifth Working Day following the date on which bidder receives, or is provided an opportunity to inspect, the bid documents. Bid protests must be submitted in writing to the City of Vista, 1165 E. Taylor Street Vista, CA 92084. The time limits and requirements set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest, and failure to comply with these requirements shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings. If a protest is received from anyone other than a bidder, or after the specified time period, the protest shall be invalid. The protest shall conform to the following requirements:
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22 a) The initial protest document shall contain a complete statement of the basis for the protest. b) The protest shall refer to the specific portion, or portions, of the document that form the basis for the protest.
c) The protest shall contain the name, address, and telephone number of the person representing the protesting party.
d) The party filing the protest shall concurrently transmit a copy of the initial protest document, and any attached documentation, to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other bidders or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.
e) The City shall issue a decision on the protest.
X. DISCLOSURE
All bids become property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirement of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written bid, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a Public Records Act request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
XI. LATE, MODIFIED OR WITHDRAWN BIDS
Any Bidder may modify his prior to the scheduled closing time for receipt of bids by submitting an amended bid through OpenGov Procurement. A bidder may withdraw his bid before the hour fixed for opening bids, without prejudice to himself, by cancelling their bid submission through OpenGov Procurement. After the bids have been publicly opened, they shall not be withdrawn by the Bidders for a period of at least ninety (90) calendar days.
XII. QUESTIONS ON THIS RFB
All project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFB shall be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov Procurement. Phone call questions will not be accepted.
Answers to all submitted questions will be provided in an addendum through OpenGov Procurement.
Questions must be submitted prior to the deadline specified in the RFB Schedule, above.
Attachments: A: Description of Bid Items
B: Sample Services Agreement
C: Service Frequency Schedules
D: Standards GS-34, GS-37, GS-40, GS-53
E: APPA Standards
F: Janitorial Inspection Rating Form
G: Best Management Practices for Mobile Water Use Businesses H: Recreation Center Gym Floor
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23 23
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24 Attachment ‘A’
Description of Bid Items
Note:
Determination of the lowest bid will be based on the lowest total for base items bid. For the pricing table in Opengov, please enter the total one-time cost inclusive of the cost of chemicals (Base Bid Level 2) required to accomplish the specified task one (1) time. Base items Price per unit will be multiplied by annual frequency to get the total for the line item.
DESCRIPTION OF BID ITEMS
The below Bid Items correspond to the items listed in the OpenGov Procurement Fee Schedule.
Base Items 1: Civic Center & Vistix: unlocked offices, cubicle areas, elevator lobby’s, main lobby, floor 2 lobby, 8 kitchenettes, 4 elevator cars (interior and exterior), breakroom, interior staircase, lounges, conferences rooms, copy rooms, work rooms, archive rooms, drinking fountains, restrooms, locker rooms and gym.
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, lobby furniture, baseboards, shelves, and pictures. Twice a week, Tuesday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month, the first Tuesday of the month.
Item 3: Remove stains, smudges, oil, grease, stains, crumbs and fingerprints from all doors, door handles, door glass, cabinets, elevator call buttons and surrounds, elevator doors and interior walls, cubicle panel tops and panel glass, lobby receptionist countertop and furniture, staircase handrails, staircase bottom rails and stair balusters, Kitchen refrigerator exterior doors and handles, kitchenette faucets, kitchenette sinks and kitchenette countertops. Daily Monday through Friday.
Item 4: Price to Remove all types of stains, smudges and fingerprints off Interior and exterior doors, both sides. Daily Monday through Friday.
Item 5: Price to remove all stains, smudges, fingerprints and dirt off Wood Walls & Partition glass. No petroleum or citrus based products allowed. Once a month, the first Tuesday of the month.
Item 6: Price to Vacuum Floors and Carpeted areas, including inside 3 elevator cars. Car1, Car2, Car3 and entrance mats. Twice a week, Tuesday and Thursday.
Item 7: Price to clean carpeted floors using the hot water extraction method. Twice a year in August and February.
Item 8: Price to dry mop and wet mop or equivalent method to achieve stain and streak free shine.
Always keeping grout clean at all times using approved cleaner for flooring such as tile, vinyl, VCT, hardwood, rubber. Daily Monday through Friday.
Item 9: Price to strip and wax floors (Vinyl/VCT) in work rooms and archive room. Twice a year in August and February.
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25 Item 10: Price to clean and sanitize locker rooms and restrooms to a dirt-, stain-, and mold/mildew- free level. This includes countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, locker fronts, product dispensers, shower walls and floors (keeping grout clean at all times), open area floors and grout (keeping grout clean at all times), shower heads and valves, shower seats/benches, stall partitions, trash receptacles, feminine product trash receptacles, and tile walls. Daily Monday through Friday.
Item 11: Price to refill all dispensers with City-provided products. Daily Monday through Friday.
Item 12: Price to dust, clean, and sanitize (using approved sanitizer) all gym equipment handles, seats, seat backs, grab bars, cup holders, horizontal and vertical surfaces, and control panels. Daily Monday through Friday.
Item 13: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday.
Item 14: Price to wash and sanitize all kitchenette trash, recycle, and organic containers to a dirt- and debris-free level. Once a month, the first Tuesday of the month.
Item 15: Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 2: Civic Center: Community Room (Morris B Vance Room) Includes meeting space, lobby, hallways, restroom, kitchen, kitchen dry storage, chair/table storage and B207.
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, lobby furniture, baseboards, shelves, and pictures. Twice a week, Tuesday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month, the first Tuesday of the month.
Item 3: Price to remove stains, smudges, and fingerprints from interior and exterior doors of all types, on both sides. Daily Monday through Friday.
Item 4: Price to remove all stains, smudges, fingerprints, and dirt from wood walls and partition glass. Petroleum- and citrus-based products are not allowed. Once a month, the first Tuesday of the month.
Item 5: Price to dust the entire interior of Elevator Car (4), including the ceiling and walls. Clean all walls, handrails, and stainless surfaces to a streak-, stain-, and oil-free shine, including both the inside and outside of the door. Sweep and mop the elevator car floor. Daily Monday through Friday.
Item 6: Price to clean and sanitize restrooms to a dirt-, stain-, and mold/mildew-free level, including countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, product dispensers, tile floors (keeping grout clean at all times), stall partitions, trash receptacles, feminine trash receptacles, and tile walls. Daily Monday through Friday.
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26 Item 7: Price to dry mop and wet mop using an approved cleaner suitable for each flooring type—tile, vinyl, VCT, hardwood, and rubber—to achieve a stain- and streak-free shine, while ensuring grout remains clean at all times. Daily Monday through Friday.
Item 8: Price to vacuum all carpeted floors, including entrance mats. Twice a week, Tuesday and Thursday.
Item 9: Price to clean carpeted floors using the hot water extraction method. Six times a year, in September, November, January, March, May, July.
Item 10: Price to clean 250 Community Room chairs using the hot water extraction method. Six times a year, in September, November, January, March, May, July.
Item 11: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday.
Item 12: Price to wash and sanitize all kitchenette trash, recycle, and organic containers to a dirt- and debris-free level. Once a month, the first Tuesday of the month.
Item 13: Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 3: Council Chambers: Includes Chambers, kitchenette, restroom and surrounding meeting/gathering rooms on both sides of Chambers
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high. Twice a week, Monday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, wood walls, council seating, dais, podiums, theater seating armrests and backs, etc. Twice a month, the first and third Monday of the month.
Item 3: Price to remove stains, smudges, and fingerprints from all doors (including glass doors), door handles, window glass, cabinets, walls, and furniture. Twice a week, Monday and Thursday.
Item 4: Price to vacuum all carpeted floors. Twice a week, Monday and Thursday.
Item 5: Price to clean carpeted floors using the hot water extraction method. Twice a year in August and February.
Item 6: Price to degrease and sanitize solid surface counters, sinks, refrigerator doors and handles, faucets, and cabinet doors in kitchenettes. Twice a week, Monday and Thursday.
Item 7: Price to dry mop and wet mop tile, vinyl, and hardwood floors to achieve a stain- and streak- free shine. Twice a week, Monday and Thursday.
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27 Item 8: Price to degrease and sanitize all wood and metal handrails to achieve a stain-, streak-, and oil-free shine. Twice a week, Monday and Thursday.
Item 9: Price to clean and sanitize the dais counter and conference tables to achieve a stain-, haze-, and streak-free shine. Twice a week, Monday and Thursday.
Item 10: Price to clean and sanitize restrooms to a dirt-, stain-, and mold/mildew-free level, including the wood entrance door, countertop, faucet, sink, flush valve, toilet seat (top and bottom), toilet, grab bars, product dispensers, tile floors (keeping grout clean at all times), trash receptacles, feminine trash receptacles, and tile walls. Daily Monday through Friday.
Item 11: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Monday and Thursday.
Item 12: Price to wash and sanitize all trash and recycle receptacles to ensure they are thoroughly cleaned and free of dirt and debris. Once a month, the first Tuesday of the month.
Item 13: Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 4: Civic Center: Interior/Exterior Entrance areas. Both buildings
Item 1: Price to wash and clean exterior windows when the Civic Center is closed, ensuring all windowsills and mullions are clean and streak-free. Twice a year in September and March.
Item 2: Price to wash and clean interior windows when the Civic Center is closed, ensuring all window sills and furniture are cleaned afterward. Furniture will not be moved. Twice a year in September and March.
Item 3: Price to wash and sanitize trash receptacles at exterior entrances to a dirt-, stain-, and odor- free level. Once a month on the first closed Friday.
Item 4: Price to remove dust, dirt, and cobwebs from window ledges, floors, and hardscape within 10 feet of each of the four exterior main entrances. Once a month on the first closed Friday.
Item 5: Price to clean Exterior Floor 2 & 3 balcony handrails to a stain-, streak-, and oil-free shine, using only non-petroleum-based products. Once a month on the first closed Friday.
Item 6: Price to sweep the full width of Floor 2 & 3 exterior balconies from end to end. Machine sweeper recommended. Once a month on the first closed Friday.
Item 7: Price to pressure wash the East and North exterior stairwells from Floor 2 to 3. Twice a year in May and November.
Item 8: Price to pressure wash or machine scrub the exterior Floor 2 and Floor 3 balconies. Once a year in May.
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28 Base Items 5: Jim Porter Recreation Center: Lobby, office, dance studio, auditorium, stage, multipurpose room, hallways, Classrooms, Gymnasium.
Item 1: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month on the first Monday of the month.
Item 3: Price to remove stains, smudges, and fingerprints from all doors both sides including the frame, glass, push plates, handles, and kick plates. Daily Monday through Friday.
Item 4: Price to remove dust, stains, smudges, and fingerprints from all surfaces up to 6' high, including but not limited to sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, and pictures. Daily Monday through Friday.
Item 5: Price to remove dust, stains, smudges, and fingerprints from window blinds. Daily Monday through Friday.
Item 6: Price to clean all interior glass partitions to achieve a haze-, streak-, and stain-free level. Daily Monday through Friday.
Item 7: Price to dry mop or vacuum hard surface floors, followed by damp mopping with a pH-neutral floor cleaning solution to achieve a stain- and streak-free shine. Daily Monday through Friday.
Item 8: Price to vacuum all carpeted floors. Daily Monday through Friday.
Item 9: Price to remove dirt, smudges, and stains from walls in classrooms, the lobby, auditorium, and gym. Once a month on the first Monday of the month.
Item 10: Price to clean all mirrors in the Dance Studio. Daily Monday through Friday.
Item 11: Price to empty trash and replace liners in both trash and feminine hygiene receptacles.
Daily Monday through Friday.
Item 12: Price to vacuum all mats and runners. Daily Monday through Friday.
Item 13: Price to wash and sanitize all trash receptacles and feminine hygiene receptacles, including 30+ gallon rolling trash receptacles. Once a month on the first Monday of the month.
Item 14: Price to dry mop the gymnasium floor per manufacturer specifications, including the moving of rolling bleachers as part of the process. Daily Monday through Friday.
Item 15: Price to machine scrub the gym floor per the flooring manufacturer’s specifications. Twice a week, Monday and Thursday.
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29 Item 16: Price to dust all ceiling HVAC vents and registers, excluding the gymnasium, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the month.
Item 17: Price to dust all ceiling HVAC vents and registers, in the gymnasium only, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a year in September.
Base Items 6: Jim Porter Recreation Center: Interior Restrooms
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Daily Monday through Friday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month on the first Monday of the month.
Item 3: Price to clean and sanitize all listed surfaces and fixtures—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, solid surface and tile walls, trash receptacles (regular and feminine), and product dispensers—ensuring they are free of dirt, stains, mildew, and streaks.
Waterless urinal fluid will be added as necessary. Daily Monday through Friday.
Item 4: Price to sweep/vacuum and sanitize floors to achieve a dirt- and streak-free shine, including grout, while maintaining its original color without requiring additional cleaning. Daily Monday through Friday.
Item 5: Price to refill all dispensers with City-provided products. Daily Monday through Friday.
Item 6: Price to empty trash and replace liners in both trash and feminine hygiene receptacles. Daily Monday through Friday.
Item 7: Price to wash and sanitize all trash receptacles and feminine hygiene receptacles. Once a month on the first Monday of the month.
Item 8: Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the month.
Base Items 7: Jim Porter Recreation Center Kitchen
Item 1: Price to sweep or vacuum all debris from the entire floor. Daily Monday through Friday.
Item 2: Price to mop (or use an equivalent machine) with degreaser and rinse to achieve a haze-, dirt-, stain-, and residue-free level. Daily Monday through Friday.
Item 3: Price to degrease and sanitize all appliances and surfaces, including counters, cabinet fronts and sides, cooktop and stove front, refrigerator/freezer doors, handles, and sides, microwave front, top, and sides, countertops, sinks, faucet, walls, doors, and windows, ensuring they are free from stains, dirt, oil, and grease. Daily Monday through Friday.
Item 4: Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the month. 08/12/2025
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30 Base Items 8: Jim Porter Recreation Center Exterior
Item 1: Price to sweep the front entrance from the door to the sidewalk, including stairs. Once a week on Monday.
Item 2: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday.
Item 3: Price to wash and sanitize all trash and recycle receptacles. Once a month on the first Monday of the month.
Item 4: Price to pressure wash the patio. Twice a year in September and May.
Base Items 9: Public Works: Buildings A, B, C Offices, open areas, Wellness room, hallways and breakrooms.
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, railings, tables, chairs, furniture, and pictures, ensuring they are free from dust, smudges, haze, and stains. Twice a week, Tuesday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, exposed HVAC ducts and pipes, ledges, sills, doors, bookcases, etc., ensuring they are free from dust, smudges, and stains. Twice a year in January and April.
Item 3: Price to remove stains, smudges, and fingerprints from all interior and exterior doors (wood, glass, and metal), cabinets, walls, and furniture. Twice a week, Tuesday and Thursday.
Item 4: Price to vacuum all carpeted floors. Twice a week, Tuesday and Thursday.
Item 5: Price to clean carpeted floors using the hot water extraction method. Twice a year in October and April.
Item 6: Price to degrease and sanitize kitchenettes, including counters, sinks, cabinet faces and doors, faucets, and refrigerator doors and handles. Twice a week, Tuesday and Thursday.
Item 7: Price to dry mop and wet mop floors made of tile, vinyl, VCT, hardwood, concrete, and rubber using a pH-neutral cleaner to achieve a stain-, streak-, and residue-free shine. Twice a week, Tuesday and Thursday.
Item 8: Price to clean interior and exterior windows of Building A, including horizontal window louvers. Four (4) times a year in September, June, April and January.
Item 9: Price to clean interior and exterior windows of Buildings B and C. Twice a year in January and April.
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31 Item 10: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and Thursday.
Item 11: Price to wash and sanitize all recycle bins. Twice a month on the first and third Tuesday.
Item 12: Price to dust, clean, and sanitize all gym equipment—including handles, seats, seat backs, grab bars, cup holders, horizontal and vertical surfaces, and control panels—using an approved sanitizer. Twice a week, Tuesday and Thursday.
Item 13: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 10: Public Works: Buildings A, B, C: Restrooms & Locker rooms.
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Twice a week, Tuesday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, lockers, and partition tops. Once a month, the first Tuesday of the month.
Item 3: Price to clean and sanitize all specified surfaces—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, solid surface or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Twice a week, Tuesday and Thursday.
Item 4: Price to restock all liquid and paper products as provided by the City. Twice a week, Tuesday and Thursday.
Item 5: Price to sweep and mop (or use an equivalent method) to achieve a dirt- and streak-free level, including grout, using approved products for a thorough clean. Twice a week, Tuesday and Thursday.
Item 6: Price to add a measured amount of City-supplied urinal fluid to waterless urinals (if applicable). Twice a week, Tuesday and Thursday.
Item 7: Price to replace urinal screens with City-supplied screens (if applicable). Twice a week, Tuesday and Thursday.
Item 8: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and Thursday.
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32 Item 9: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 11: Public Works Buena (Lupine Hills): Offices, open areas, Wellness room, hallways and breakrooms
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, railings, tables, chairs, furniture, and pictures, ensuring they are free from dust, smudges, haze, and stains. Twice a week, Tuesday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc., ensuring they are free from dust, smudges, and stains. Once a month on the first Tuesday of the month.
Item 3: Price to remove stains, smudges, and fingerprints from all doors (including glass doors), handles, window glass, cabinets, walls, and furniture. Twice a week, Tuesday and Thursday.
Item 4: Price to vacuum all carpeted floors. Twice a week, Tuesday and Thursday.
Item 5: Price to clean carpeted floors using the hot water extraction method. Twice a year in October and April.
Item 6: Price to degrease and sanitize the kitchenette/breakroom, including counters, sinks, cabinet faces and doors, faucets, appliance fronts, and refrigerator doors and handles. Twice a week, Tuesday and Thursday.
Item 7: Price to dry mop (or vacuum) and wet mop floors made of tile, vinyl, VCT, hardwood, concrete, and rubber using a pH-neutral cleaner to achieve a stain-, streak-, and residue-free shine. Twice a week, Tuesday and Thursday.
Item 8: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and Thursday.
Item 9: Price to wash and sanitize trash and recycle receptacles. Twice a month, the first and third Tuesday of the month.
Item 10: Price to wipe down and sanitize all gym equipment. Twice a week, Tuesday and Thursday.
Item 11: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 12: Public Works Buena (Lupine Hills): Restrooms
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Twice a week, Tuesday and Thursday.
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33 Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, and partition tops. Once a month, the first Tuesday of the month.
Item 3: Price to clean and sanitize all specified surfaces—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, solid surface or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Twice a week, Tuesday and Thursday.
Item 4: Price to restock all liquid and paper products as provided by COV. Twice a week, Tuesday and Thursday.
Item 5: Price to sweep, vacuum, and sanitize floors to achieve a dirt- and streak-free level, including grout. Twice a week, Tuesday and Thursday.
Item 6: Price to clean all interior and exterior windows, including ledges, sills, and mullions, ensuring they are free from haze, streaks, and stains. Twice a year in October and April.
Item 7: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and Thursday.
Item 8: Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a month, the first Tuesday of the month.
Item 9: Price to add a measured amount of City-supplied urinal fluid to waterless urinals (if applicable). Twice a week, Tuesday and Thursday.
Item 10: Price to replace urinal screens with City-supplied screens (if applicable). Twice a week, Tuesday and Thursday.
Item 11: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 13: Rancho Buena Vista Adobe: All buildings, all interior areas.
Item 1: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Twice a week, Tuesday and Thursday.
Item 3: Price to remove stains, smudges, and fingerprints from all doors including the frame, glass, push plates, handles, and kick plates. Twice a week, Tuesday and Thursday. 08/12/2025
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34 Item 4: Price to remove dust, stains, smudges, and fingerprints from all surfaces up to 6' high, including (but not limited to) sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, and pictures. Twice a week, Tuesday and Thursday.
Item 5: Price to dry mop (or vacuum) and wet mop floors made of tile, vinyl, VCT, hardwood, concrete, and rubber using a pH-neutral cleaner to achieve a stain-, streak-, and residue-free shine. Twice a week, Tuesday and Thursday.
Item 6: Price to remove dust, stains, smudges, and fingerprints from window blinds. Once a month, the first Tuesday of the month.
Item 7: Price to refinish all wood floors. Once a year in February.
Item 8: Price to vacuum mats and runners. Twice a week, Tuesday and Thursday.
Item 9: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 14: Rancho Buena Vista Adobe: Exterior areas.
Item 1: Price to pressure wash veranda walkways, ensuring compliance with all City of Vista stormwater regulations. Six times a year in January, March, May, July, September, November.
Item 2: Price to dust and clean eaves and walls. Once a month, the first Tuesday of the month.
Item 3: Price to clean interior and exterior windows and screens. Twice a year in March and September.
Base Items 15: Rancho Buena Vista Adobe: Restrooms (All Buildings)
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors, ensuring they are free from dust, smudges, and stains. Twice a week, Tuesday and Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month, the first Tuesday of the month.
Item 3: Price to clean and sanitize all specified surfaces—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, tubs, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, solid surface or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Twice a week, Tuesday and Thursday.
Item 4: Price to sweep/vacuum and sanitize floors to achieve a dirt- and streak-free shine, including grout, while maintaining the grout’s original color without requiring additional cleaning. Twice a week, Tuesday and Thursday.
Item 5: Price to clean all glass surfaces, ensuring they are free from haze, streaks, and stains. Twice a week, Tuesday and Thursday.
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35 Item 6: Price to clean and sanitize tiled walls, ensuring a dirt-, haze-, and streak-free shine. Twice a week, Tuesday and Thursday.
Item 7: Price to refill all dispensers with City-provided products. Twice a week, Tuesday and Thursday.
Item 8: Price to empty trash and replace liners in trash and feminine hygiene receptacles. Twice a week, Tuesday and Thursday.
Item 9: Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a month, the first Tuesday of the month.
Item 10: Price to add a measured amount of City-supplied urinal fluid to waterless urinals (where applicable). Once a week on Monday.
Item 11: Price to replace all urinal screens with City-supplied screens. Once a week on Monday.
Item 12: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the month.
Base Items 16: Thibodo Community Center: Open area, Conference area, brides’ room, kitchen, dining table area, and Office.
Item 1: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Once a week on Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, ceiling fans, and exposed beams. Once a month on the first Thursday of the month.
Item 3: Price to remove stains, smudges, and fingerprints from all doors including the frame, glass, push plates, handles, and kick plates. Once a week on Thursday.
Item 4: Price to remove dust, stains, smudges, and fingerprints from all surfaces up to 6' high, including (but not limited to) sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, and pictures. Once a week on Thursday.
Item 5: Price to remove dust, stains, smudges, and fingerprints from window blinds. Once a month on the first Thursday of the month.
Item 6: Price to vacuum carpeted floors. Once a week on Thursday.
Item 7: Price to clean carpeted floors using the hot water extraction method. Twice a year in April and October.
Item 8: Price to vacuum and damp mop hard surface floors (Tile, VCT, Wood, Vinyl) using a pH- neutral floor cleaning solution and rinsing as needed. Once a week on Thursday. 08/12/2025
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36 Item 9: Price to remove smudges from walls and miscellaneous surfaces. Once a week on Thursday.
Item 10: Price to vacuum mats and runners. Once a week on Thursday.
Item 11: Price to wash exterior and interior windows and screens. Once a year in April.
Item 12: Price to clean and sanitize kitchen cabinets, refrigerator, stove/oven, sink, and faucet, ensuring they are free from dirt, smudges, stains, oil, and grease, leaving a spotless shine. Once a week on Thursday.
Item 13: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Thursday of the month.
Base Items 17: Thibodo Community Center: Exterior
Item 1: Price to pressure wash and clean walkways and patios, ensuring the removal of dirt, gum, spills, and stains. Once a Month on the first Thursday of the month.
Item 2: Price to pick up trash around patios and walkways. Once a week on Thursday.
Base Items 18: Thibodo Community Center: Restrooms (Interior & Exterior)
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Once a week on Thursday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, and other elevated areas. Once a Month on the first Thursday of the month.
Item 3: Price to clean and sanitize entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, toilet seats (top and bottom), toilets, urinals, mirrors, grab bars, lockers, solid surface and/or tile walls, trash receptacles (regular and feminine), product dispensers to a dirt-, stain-, mildew-, and streak-free level. Add waterless urinal fluid as necessary. Once a week on Thursday.
Item 4: Price to sweep and sanitize floors, ensuring a dirt- and streak-free shine. Once a week on Thursday.
Item 5: Price to clean all glass surfaces, ensuring they are free from haze, streaks, and stains. Once a week on Thursday.
Item 6: Price to clean and sanitize tiled walls, ensuring a streak-free shine. Once a week on Thursday.
Item 7: Price to refill all dispensers with City-provided products. Once a week on Thursday.
Item 8: Price to empty trash and replace liners in main trash and feminine hygiene receptacles. Once a week on Thursday.
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37 Item 9: Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a Month on the first Thursday of the month.
Item 10: Price to add a measured amount of City-supplied urinal fluid to waterless urinals. Once a week on Thursday.
Item 11: Price to replace all urinal screens with City-supplied screens, ensuring proper maintenance and functionality. Once a week on Thursday.
Item 12: Price to replace all waterless urinal traps/cartridges with City-provided cartridges. Once a Month on the first Thursday of the month.
Item 13: Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Thursday of the month.
Base Items 19: Gloria McClellan Senior Center: Both Buildings: Offices, lobbies, hallways, open spaces, Wellness (Gym), dining room and meeting/function rooms.
Item 1: Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday.
Item 2: Price to dust and remove stains from all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, door frames, window sills, shelving, high beams, and other elevated areas. Twice a month on the first and fourth Monday of the month.
Item 3: Price to remove stains, smudges, and fingerprints from all doors including the frame, glass, push plates, handles, and kick plates. Daily Monday through Friday.
Item 4: Price to dust and remove stains, smudges, and fingerprints from all surfaces from floor level to 6' high, including but not limited to sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, pictures, light switches, chair rails, balusters, and other furnishings. Daily Monday through Friday.
Item 5: Price to remove dust, stains, smudges, and fingerprints from window blinds. Daily Monday through Friday.
Item 6: Price to vacuum carpeted floors. Daily Monday through Friday.
Item 7: Price to clean carpeted floors using the hot water extraction method. Twice a year in April and October.
Item 8: Price to dry mop or vacuum hard surface floors, degrease, and sanitize to ensure a smudge-, stain-, and streak-free finish for a polished appearance. Daily Monday through Friday.
Item 9: Price to clean interior and exterior windows. Twice a year in April and October.
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38 Item 10: Price to dust, clean, and sanitize gym equipment including handles, seats, seat backs, grab bars, cup holders, horizontal and vertical surfaces, and control panels using an approved sanitizer.
Daily Monday through Friday.
Item 11: Price to dust all ceiling HVAC vents and registers, excluding the Azalea Room, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the month.
Item 12: Price to dust all ceiling HVAC vents and registers, Azalea Room Only, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a year in September.
Base Items 20: Gloria McClellan Senior Center: Both Buildings – Restrooms.
Item 1: Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Daily Monday through Friday.
Item 2: Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, and other elevated areas. Once a week on Monday.
Item 3: Price to clean and sanitize entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, shower walls and floors, solid surface and/or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Daily Monday through Friday.
Item 4: Price to sweep or vacuum, and sanitize floors to ensure a dirt- and streak-free shine, including grout. Maintain grout’s original color without requiring additional cleaning. Daily Monday through Friday.
Item 5: Price to clean all glass surfaces, ensuring they are free from haze, streaks, and stains. Daily Monday through Friday.
Item 6: Price to clean and sanitize tiled walls, ensuring they are free from dirt, haze, and streaks.
Daily Monday through Friday.
Item 7: Price to refill all dispensers with City-provided products. Daily Monday Monday through Friday.
Item 8: Price to empty consolidated trash and recycle containers per specification. Daily Monday through Friday.
Item 9: Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a month on the first Monday of the month.
Item 10: Price to add a measured amount of City-supplied urinal fluid to applicable waterless urinals.
Once a week on Monday.
Item 11: Price to replace all urinal screens with City-supplied screens. Once a week on Monday.
Base Items 21: Gloria McClellan Senior Center: Park Terrace (Front Building) Kitchen
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39 Item 1: Price to sweep all tiled floor areas, including underneath all appliances and countertops.
Once a month on the first Monday of the month.
Item 2: Price to mop or machine scrub all tiled floors including areas under equipment, counters, and cabinets ensuring a grease-, oil-, stain-, and streak-free shine. Once a month on the first Monday of the month.
Item 3: Price to clean all tiled and drywall walls, including those behind equipment and beneath counters and cabinets, ensuring a grease-, oil-, stain-, and streak-free shine. Once a month on the first Monday of the month.
Item 4: Price to clean all floor drain catch basins and strainers, ensuring they are free of oil, grease, stains, and streaks. Once a month on the first Monday of the month.
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Attachment ‘B’
Sample Services Agreement
40 40
Attachment ‘B’
Sample Services Agreement
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Job Order City Services (Non-Construction) (RFP) 1 of 10 NAMEX [29867-4] 00070769 3
JOB ORDER CONTRACT FOR SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).
1.0 THE “PARTIES”
The “City”:
CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: workingname
Billing Contact: billingname
The “Contractor”
NAMEX, statusx
Address1
Address2
Contact: namex
2.0 BASIC TERMS
2.1 The “Services” to be performed by Contractor are set forth in City’s Request for Proposals (“Exhibit A”).
2.2 Contractor has submitted to City a Proposal to perform certain “ Services” dated proposaldate (“Exhibit B”).
2.3 The specific tasks for which the Services are required is described in Exhibit A.
2.4 The “ Required License” for the Services is:
2.5 Contractor desires to enter into this “ Contract” with City for the Services.
2.6 The “ Contract Ceiling Price” is not to exceed $xx,xxx [per year].
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for xx calendar months (“Term”).
3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform, in accordance with Exhibit A, all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, as may be required from time to time upon the issuance of a Work Order for the fulfillment of each specific task to be performed under the Contract (“Project”). The Services shall be complete, and all work, material and services not expressly called for in the Proposal which may be necessary to 08/12/2025
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carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions this Contract text and Exhibit A, this Contract text shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit A for the Services to be performed.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit A, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any of these documents: Documents required under Exhibits A–E.
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed by the date incorporated in the Work Order for the specific Project and within the time and response specifications in Exhibit A. 08/12/2025
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8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records, reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.
9.0 STANDARD OF PERFORMANCE
9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
10.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES
10.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
10.2 Contractor represents and warrants that all design professional services, if any, shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.
10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
10.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents and subcontractors that are included in this Contract.
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10.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
10.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this Contract. This is a continuing obligation that survives the termination of this Contract.
11.0 CIVIL RIGHTS
11.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
11.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against, or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
11.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
11.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
11.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
11.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
11.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative 08/12/2025
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dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
12.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
13.0 ASSIGNMENT AND SUBCONTRACTING
13.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
13.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this Contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this Contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.
14.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
15.0 FINANCIAL RECORDS
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performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
15.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its Representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
16.0 OWNERSHIP OF DOCUMENTS
16.1 Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, computer code, and detailed calculations developed under this contract, are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby assigns, waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services. If Contractor is providing copyrighted, proprietary materials in the performance of the Services, then the intellectual property provisions of Exhibit B shall prevail over the provisions of this section.
16.2 Contractor represents that it has secured all necessary licenses, consents or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non-infringing.
17.0 CONFIDENTIALITY
17.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work 08/12/2025
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product prepared or maintained by Contractor in the performance of this Contract as confidential.
17.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
18.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
19.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
20.0 INDEMNIFICATION
20.1 Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, “Indemnitees”) harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by Indemnitees’ sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees’ active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees’ active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).
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scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.
21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
22.0 SERVICE OF NOTICE
22.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
23.0 LABOR LAW COMPLIANCE
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
24.0 SURVIVAL OF COVENANTS
Contractor’s obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.
25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California. 08/12/2025
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28.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.
Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
29.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 10.]
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30.0 EXECUTION
The Parties hereto have executed this Contract as of the Contract Date. “City”
CITY OF VISTA, a chartered municipal
corporation
By:
JOHN CONLEY, CITY MANAGER
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
RISK MANAGEMENT REVIEW:
ANALISA HOLBROOK, RISK MANAGER
By:
“Contractor”
NAMEX, statusx
By:
Name/Title
By:
Name/Title
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EXHIBIT A
REQUEST FOR PROPOSALS
00070769 3 Exhibit A
00070769 3 Exhibit A
EXHIBIT A
REQUEST FOR PROPOSALS
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EXHIBIT B
CONTRACTOR’S PROPOSAL
00070769 3 Exhibit B
00070769 3 Exhibit B
EXHIBIT B
CONTRACTOR’S PROPOSAL
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00070769 3 Exhibit C, Page 1 of 3
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 08/12/2025
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00070769 3 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 08/12/2025
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00070769 3 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
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00070769 3 Exhibit D
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]
NOT APPLICABLE TO THIS CONTRACT
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00070769 3 Exhibit E
EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. State of California grant conditions, as attached.
2. Federal grant conditions, as attached.
3. Other conditions, as attached.
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Attachment ‘C’
Service Frequency Schedules
4]
41 Attachment ‘C’
Service Frequency Schedules
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Civic Center & Vistix: Unlocked Offices, Cubicle areas, Elevator Lobby's, main lobby, Floor 2 Lobby, 8 kitchenettes, 4 elevator cars (Interior and exterior), breakroom, interior staircase, lounges, conference rooms, copy rooms, work rooms, archive rooms, drinking fountains, restrooms, locker rooms and Gym Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings, bookcases, tables, chairs, baseboards, shelves and pictures 2X (Tues &
Thurs) 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc.
1X (1st
Tues) 12
3 Remove stains, smudges, oil, grease, stains, crumbs and fingerprints from all doors, door handles, door glass, cabinets, elevator call buttons and surrounds, elevator doors and interior walls, cubicle panel tops and panel glass, lobby receptionist countertop and furniture, staircase handrails, staircase bottom rails and stair balusters, Kitchen refrigerator exterior doors and handles, kitchenette faucets, kitchenette sinks and kitchenette countertops Mon - Fri 260 4 Doors: Interior and exterior, both sides, all types: Remove stains, smudges and fingerprints Mon - Fri 260
5 Wood Walls & Partition glass: remove all stains, smudges, fingerprints and dirt.
No petroleum or citrus based products allowed
1X (1st
Tues) 12
6 Floors, Carpeted: Vacuum (Including inside 3 elevator cars. Car1, Car2, Car3 and entrance mats)
2X (Tues &
Thurs) 104
7 Floors, Carpeted: Hot Water Extraction Method 2X (Aug, Feb) 2 8 Floors, Tile/Vinyl/VCT/Hardwood/Rubber: Dry mop and wet mop or equivalent, using approved cleaner for particular flooring, to a stain and streak free shine, keeping grout clean at all times Mon - Fri 260
9 Floors, Vinyl/VCT (Work rooms and archive rooms): Strip and wax 2X (Aug, Feb) 2 10 Locker rooms & Restrooms: Clean and sanitize to a dirt, stain, mold/mildew free level: Counter tops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, locker fronts, product dispensers, shower walls and floors (keeping grout clean at all times), open area floors and grout (Keeping grout clean at all times), shower heads and valves, shower seats/benches, stall partitions, countertops, trash receptacle, feminine product trash receptacle, and tile walls Mon - Fri 260
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11 Refill all dispensers with City provided products Mon - Fri 260 12 Gym Equipment: Dust, Clean and sanitize (with approved sanitizer) all handles, seats, seat backs, grab bars, cup holders, horizontal and verticle surfaces and control panels Mon-Fri 260
13 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Mon - Fri 260 14 Receptacles: Wash and sanitize to a dirt, and debris free level, all kitchenette trash, recycle and organic containers
1X (1st
Tues) 12
15 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
Civic Center: Community Room (Morris B Vance Room)
(Includes meeting space, lobby, hallways, restroom, kitchen, kitchen dry storage, chair/table storage and B207) Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings, lobby furniture, ledges, baseboards, shelves and pictures 2X (Tues &
Thurs) 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc.
1X (1st
Tues) 12
3 Doors: Interior and exterior, both sides, all types: Remove stains, smudges and fingerprints Mon - Fri 260
4 Wood Walls & Partition glass: remove all stains, smudges, fingerprints and dirt.
No petroleum or citrus based products allowed
1X (1st
Tues) 12
5 Elevator car (#4): Dust entire interior including ceiling and walls. Clean all walls, handrails and stainless to a streak, stain and oil free shine. Including inside and outside of door. Sweep and mop elevator car floor Mon - Fri 260 6 Restrooms: Clean and sanitize to a dirt, stain, mold/mildew free level: Counter tops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, product dispensers, tile floors (keeping grout clean at all times), stall partitions, mirrors, trash receptacles, feminine trash receptacles and tile walls Mon - Fri 260
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7 Floors, Tile/Vinyl/VCT/Hardwood/Rubber: Dry mop and wet mop, using approved cleaner for particular flooring, to a stain and streak free shine, keeping grout clean at all times Mon - Fri 260
8 Floors, Carpeted (Including entrance mats): Vacuum
2X (Tues &
Thurs) 104
9 Floors Carpeted: Hot Water Extraction Method
6X (Sep,Nov,Jan,Mar,May,
July) 6
10 Community Room Chairs (250): Hot water extraction cleaning 6X (Sep,Nov,Jan,Mar,May,
July) 6
11 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Mon - Fri 260 12 Receptacles: Wash and sanitize to a dirt, and debris free level, all kitchenette trash, recycle and organic containers
1X (1st
Tues) 12
13 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
Council Chambers: Includes Chambers, kitchenette, restroom and surrounding meeting/gathering rooms on both sides of Chambers Daily Weekly Monthly Annual As Needed
Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings, railings, tables, chairs,furniture and pictures
2X (Mon
& Thur) 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, wood walls, council seating, dias, podiums, theater seating arm rests and backs etc.
2X
(1st & 3rd
Mon) 24
3 Remove stains, smudges and fingerprints from all doors,(including glass doors), door handles, window glass, cabinets, walls and furniture 2X (Mon
& Thur) 104
4 Floors, Carpeted: Vacuum
2X (Mon
& Thur) 104
5 Floors, Carpeted: Hot Water Extraction Method 2X (Aug,Feb) 2 08/12/2025
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6 Kitchenettes: Degrease and sanitize, solid surface counters, sinks, refrigerator doors and handles, faucets, and cabinet doors
2X (Mon
& Thur) 104
7 Floors, Tile/Vinyl/Hardwood: Dry mop and wet mop to a stain and streak free shine
2X (Mon
& Thur) 104
8 Handrails: degrease and sanitize to a stain, streak and oil free shine on all wood and metal.
2X (Mon
& Thur) 104
9 Dias Counter and conference tables: Clean and sanitize to a stain, haze and streak free shine
2X (Mon
& Thur) 104
10 Restrooms: Clean and sanitize to a dirt, stain, mold/mildew free level: Wood entrance door, counter top, faucet, sink, flush valve, toilet seat (top and bottom), toilet, grab bars, product dispensers, tile floors (keeping grout clean at all times), trash receptacles, feminine trash receptacles and tile walls Mon - Fri 260 11 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. 2X (Mon
& Thur) 104
12 Wash and sanitize trash and recycle receptacles
1X (1st
Tues) 12
13 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
Civic Center: Interior/Exterior Entrance areas. Both buildings Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Exterior: Window washing/cleaning (Performed when Civic Center is closed).
Ensure all window sills and mullions are clean and streak free 2X (Sep,Mar) 2 2 Interior: Window washing/cleaning (Performed when Civic Center is closed).
Ensuring all window sills and furniture is cleaned after. No Furniture will be moved. 2X (Sep,Mar) 2
3 Exterior entrances: Wash and sanitize trash receptacles to a dirt, stain and odor free level
1X (1st
closed
Friday) 12
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4 Exterior main entrances (4 each): Remove dust, dirt, and cobwebs from window ledges, floor/hardscape, within 10' of entrances in any direction 1X (1st
closed
Friday) 12
5 Exterior Floor 2 & 3 Balcony Handrails: Clean to a stain, streak and oil free shine.
No petroleum based products allowed
1X (1st
closed
Friday) 12
6 Floor 2 & 3 Exterior balcony: Sweep full width of balconies from end to end.
Machine sweeper recommended
1X (1st
closed
Friday) 12
7 Pressure wash: East & North Floor 2 to 3 exterior stairwells, 2X (May, Nov) 2 8 Pressure wash or machine scrub: Exterior Floor 2 and Floor 3 balconies 1x (May) 1 08/12/2025
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Jim Porter Recreation Center: Lobby, office, dance studio, auditorium, stage, multipurpose room, hallways, Classrooms, Gymnasium Daily Weekly Monthly Annual As Needed
Annual
Frequency
1 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Mon-Fri 260 2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc.
1X (1st
Mon) 12
3 Doors: Remove stains, smudges and fingerprints from, frames, glass, doors, push plates, handles, and kick plates. Mon-Fri 260
4 Remove dust, stains, smudges and fingerprints from all surfaces up to 6' high.
Including, but not limited too, sills, ledges, moldings, bookcases,countertops, tables, chairs, baseboards, shelves, and pictures Mon-Fri 260 5 Window Blinds: Remove dust, stains, smudges and fingerprints Mon-Fri 260 6 Interior glass partitions: clean all glass to a haze, streak and stain free level Mon-Fri 260 7 Floors: Hard Surface: Dry mop or vacuum and Damp mop with PH Neutral floor cleaning solution to a stain and streak free shine Mon-Fri 260 8 Floors: Carpet: Vacuum Mon-Fri 260
9 Classrooms, lobby, auditorium & Gym Walls: remove dirt, smudges, and stains 1X (1st
Mon) 12
10 Dance Studio: Clean all mirrors Mon-Fri 260
11 Empty trash and replace liners in trash and feminine hygiene receptacles Mon-Fri 260 12 Mats/Runners: Vacuum Mon-Fri 260
13 Wash and sanitize trash receptacles and feminine hygiene receptacles (including 30+ gallon rolling trash receptacles)
1X (1st
Mon) 12
14 Gymnasium Floor: Dry mop per manufacturers specs. Moving of rolling bleachers included Mon-Fri 260
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15 Gymnasium: Machine scrub gym floor. Per flooring manufacture spec 2X
(Mon &
Thur) 104
16 Ceiling HVAC Vents/Registers: (Excluding Gymnasium) Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt 1X (1st
Mon) 12
17 Ceiling HVAC Vents/Registers: (Gymnasium ONLY) Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt 1X (Sept) 1 Jim Porter Recreation Center: Interior Restrooms Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings and mirrors Mon-Fri 260
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc.
1X (1st
Mon) 12
3 Clean and sanitize to a dirt, stain, mildew and streak free level: Entrance doors, handles and push plates. Counter tops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, Solid surface and or tile walls, trash receptacles (regular and feminine) and product dispensers, and add waterless urinal fluid as necessary Mon-Fri 260 4 Floors: Sweep/vacuum and sanitize to a dirt and streak free shine (Including grout). Keeping grout original color without the need for additional cleaning Mon-Fri 260 5 Refill all dispensers with City provided products Mon-Fri 260 6 Empty trash and replace liners in trash and feminine hygiene receptacles Mon-Fri 260 7 Wash and sanitize trash receptacles and feminine hygiene receptacles 1X (1st
Mon) 12
8 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Mon) 12
Jim Porter Recreation Center: Kitchen Daily Weekly Monthly Annual As Needed Annual
Frequency
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1 Floor: Sweep or vacuum all debris from entire floor Mon-Fri 260 2 Floor: Mop (or equivelant machine) with degreaser and rinse to a haze, dirt, stain and residue free level Mon-Fri 260
3 Appliances: Degrease and sanitize to a stain, dirt, oil, grease free level all counters, cabinet fronts and sides, cooktop and stove front, refrigerator/freezer doors, handles and sides, microwave front top and sides, countertops, sinks, faucet, walls, doors and window Mon-Fri 260
4 Ceiling HVAC Vents/Registers: (Excluding Gymnasium) Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt 1X (1st
Mon) 12
Jim Porter Recreation Center: Exterior Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Front Entrance: Sweep from door to sidwalk. Including stairs 1X
(Mon) 52
2 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Mon-Fri 260 3 Trash/Recycle Bins: wash and sanitize
1X (1st
Mon) 12
4 Patio: Pressure wash
2X (May &
Sept) 2
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Public Works: Buildings A, B, C Offices, open areas, Wellness room, hallways and breakrooms Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings, railings, tables, chairs, furniture and pictures, to a dust, smudge, haze and stain free condition Tue & Thur 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, exposed HVAC duct and pipes, ledges, sills, doors, bookcases, etc. to dust, smudge and stain free condition 2x (Jan, Apr) 2
3 Remove stains, smudges and fingerprints from all interior and exterior doors (wood, glass and metal), cabinets, walls and furniture Tue & Thur 104 4 Floors, Carpeted: Vacuum Tue & Thur 104
5 Floors, Carpeted: Hot Water Extraction Method 2x (Oct, Apr) 2 6 Kitchenettes: Degrease and sanitize, counters, sinks, cabinet faces and doors, faucets, and refrigerator doors and handles Tue & Thur 104 7 Floors, Tile/Vinyl/VCT/Hardwood/concrete/rubber: Dry mop and wet mop with PH neutral cleaner to a stain, streak and residue free shine Tue & Thur 104 8 Windows - Buildings A: Clean interior and exterior windows, including horizontal window louvers
4x (Jan, Apr,
Jun, Sept) 4
9 Windows - Building B & C - Clean interior and exterior windows 2x (Jan, Apr) 2 10 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Tue & Thur 104 11 Wash and sanitize recycle bins
2x (1st
& 3rd Tue) 24
12 Gym Equipment: Dust, Clean and sanitize (with approved sanitizer) all handles, seats, seat backs, grab bars, cup holders, horizontal and verticle surfaces and control panels Tue & Thur 104
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13 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
Public Works: Buildings A, B, C: Restrooms & Locker rooms Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings and mirrors Tue & Thur 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, lockers, and partition tops
1X (1st
Tue) 12
3 Clean and sanitize to a dirt, stain, mildew and streak free level: Entrance doors, handles and push plates. Counter tops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, Solid surface and or tile walls, shower valves, trash receptacles (regular and feminine) and product dispensers Tue & Thur 104 4 Restock all liquid and paper products as provided by City Tue & Thur 104 5 Floors: Sweep and mop (or equivalent) to a dirt, and streak free level, including grout using approved products Tue & Thur 104
6 Waterless Urinals (If applicable): Add measured amount of City supplied urinal fluid Tue & Thur 104
7 Urinal screens (If applicable): Replace with City supplied screens Tue & Thur 104 8 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Tue & Thur 104 9 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
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Public Works Buena (Lupine Hills):Offices, open areas,
Wellness room, hallways and breakrooms Daily Weekly Monthly Semi Annual Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings, railings, tables, chairs, furniture and pictures, to a dust, smudge, haze and stain free condition Tue & Thur 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc. to dust, smudge and stain free condition 1X (1st
Tues) 12
3 Remove stains, smudges and fingerprints from all doors,(including glass doors), handles, window glass, cabinets, walls and furniture Tue & Thur 104 4 Floors, Carpeted: Vacuum Tue & Thur 104
5 Floors, Carpeted: Hot Water Extraction Method Oct/Apr 2 6 Kitchenette/breakroom: Degrease and sanitize, counters, sinks, cabinet faces and doors, faucets, appliance fronts and refrigerator doors and handles Tue & Thur 104 7 Floors, Tile/Vinyl/VCT/Hardwood/concrete/rubber: Dry mop (or vacuum) and wet mop with PH neutral cleaner to a stain, streak and residue free shine Tue & Thur 104 8 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Tue & Thur 104 9 Wash and sanitize trash and recycle receptacles
2x (1st
& 3rd Tue) 24
10 Wipe down and sanitize all Gym equipment Tue & Thur 104 11 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
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Public Works Buena (Lupine Hills): Restrooms Daily Weekly Monthly Semi Annual Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings and mirrors Tue & Thur 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, and partition tops
1X (1st
Tue) 12
3 Clean and sanitize to a dirt, stain, mildew and streak free level: Entrance doors, handles and push plates. Counter tops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, Solid surface and or tile walls, shower valves, trash receptacles (regular and feminine) and product dispensers Tue & Thur 104 4 Restock all liquid and paper products as provided by COV Tue & Thur 104 5 Floors: Sweep/vacuum and sanitize to a dirt, and streak free level, including grout Tue & Thur 104
6 Window Cleaning: Clean all interior and exterior windows, ledges, sills and mullions to a haze, streak and stain free level
2x (Apr
& Oct) 2
7 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Tue & Thur 104 8 Wash and sanitize trash receptacles and feminine hygiene receptacles 1x (1st
Tue) 12
9 Waterless Urinals (If applicable): Add measured amount of City supplied urinal fluid Tue & Thur 104
10 Urinal screens (If applicable): Replace with City supplied screens Tue & Thur 104 08/12/2025
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11 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
11 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
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Rancho Buena Vista Adobe: All buildings, all interior areas. Daily Weekly Monthly Annual As Needed Annual
Frequency
1 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Tue & Thur 104 2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc. Tue & Thur 104
3 Doors: Remove stains, smudges and fingerprints from, frames, glass, doors, push plates, handles, and kick plates. Tue & Thur 104
4 Remove dust, stains, smudges and fingerprints from all surfaces up to 6' high.
Including, but not limited too, sills, ledges, moldings, bookcases,countertops, tables, chairs, baseboards, shelves, and pictures Tue & Thur 104 5 Floors, Tile/Vinyl/VCT/Hardwood/concrete/rubber: Dry mop (or Vacuum) and wet mop with PH neutral cleaner to a stain, streak and residue free shine Tue & Thur 104 6 Window Blinds: Remove dust, stains, smudges and fingerprints 1X (1st
Tue) 12
7 Refinish all wood floors 1X (Feb) 1
8 Mats/Runners: Vacuum Tue & Thur 104
9 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Tues) 12
Rancho Buena Vista Adobe: Exterior areas Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Walkways under veranda: Pressure wash Veranda walkways. Following all City of Vista stormwater regulations
6X
(Mar, May,
Jul, Sept,
Nov, Jan 6
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2 Eaves and Walls: Dust and clean
1X (1st
Tue) 12
3 Windows: Clean interior and exterior windows and screens 2X (Mar &
Sept) 2
Rancho Buena Vista Adobe: Restrooms (All Buildings) Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings and mirrors Tue & Thur 104
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc.
1X
(1st Tue) 12
3 Clean and sanitize to a dirt, stain, mildew and streak free level: Entrance doors, handles and push plates. Counter tops, faucets, sinks, flush valves, partitions, mirrors, tubs, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, Solid surface and or tile walls, shower valves, trash Tue & Thur 104 4 Floors: Sweep/vacuum and sanitize to a dirt and streak free shine (Including grout). Keeping grout original color without the need for additional cleaning Tue & Thur 104 5 Glass: clean all glass to a haze, streak and stain free level Tue & Thur 104 6 Tiled walls: Clean and Sanitize to a dirt, haze and streak free shine Tue & Thur 104 7 Refill all dispensers with City provided products Tue & Thur 104 8 Empty trash and replace liners in trash and feminine hygiene receptacles Tue & Thur 104 9 Wash and sanitize trash receptacles and feminine hygiene receptacles 1X
(1st Tue) 12
10 Waterless Urinals: (Where Applicable) Add measured amount of City supplied urinal fluid
1X
(Mondays) 52
11 Replace all urinal screens with City supplied screens 1X
(Mondays) 52
12 Ceiling HVAC Vents/Registers: (Excluding Gymnasium) Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt 1X (1st
Tues) 12
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Thibodo Community Center: Open area, Conference area,
brides room, kitchen, dining table area, and Office Daily Weekly Monthly Annual As Needed Annual
Frequency
1 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. 1X (Thur) 52 2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, ceiling fans, exposed beams.
1X (1st
Thur) 12
3 Doors: Remove stains, smudges and fingerprints from, frames, glass, doors, push plates, handles, and kick plates. 1X (Thur) 52
4 Remove dust, stains, smudges and fingerprints from all surfaces up to 6' high.
Including, but not limited too, sills, ledges, moldings, bookcases,countertops, tables, chairs, baseboards, shelves, and pictures 1X (Thur) 52 5 Window Blinds: Remove dust stains, smudges and fingerprints 1X
(1st Thur) 12
6 Floors, Carpeted: Vacuum 1X (Thur) 52
7 Floors Carpeted: Hot Water Extraction Method
2X
(Apr, Oct) 2
8 Floors: Hard Surface: Tile/VCT/Wood/Vinyl: Vacuum and damp mop with PH Neutral floor cleaning solution and rinse as needed 1X (Thur) 52 9 Walls and misc: remove smudges 1X (Thur) 52
10 Mats/Runners: Vacuum 1X (Thur) 52
11 Windows: Wash exterior & interior windows and screens 1X (Apr) 1 12 Kitchen Cabinets, refrigerator, Stove/oven, sink, faucet: Clean and sanitize to a dirt, smudge, stain, oily and grease free shine 1X (Thur) 52 13 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Thur) 12
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Thibodo Community Center: Exterior Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Walkways and Patios: Pressure wash and clean to remove dirt, gum, spills and stains
1X (1st
Thur) 12
2 Pick up trash around patios and walkways 1X (Thur) 52 Thibodo Community Center: Restrooms (Interior & Exterior) Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings and mirrors 1X (Thur) 52
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc.
1X (1st
Thur) 12
3 Clean and sanitize to a dirt, stain, mildew and streak free level: Entrance doors, handles and push plates. Counter tops, faucets, sinks, flush valves, partitions, toilet seats (top and bottom), toilets, urinals, mirrors, grab bars, lockers, Solid surface and or tile walls, trash receptacles (regular and feminine) and product dispensers, and add waterless urinal fluid as necessary 1X (Thur) 52 4 Floors: Sweep and sanitize to a dirt and streak free shine. 1X (Thur) 52 5 Glass: clean all glass to a haze, streak and stain free level 1X (Thur) 52 6 Tiled Walls: Clean and Sanitize to a streak free shine 1X (Thur) 52 7 Refill all dispensers with City provided products 1X (Thur) 52 8 Empty trash and replace liners in main trash and feminine hygiene receptacles 1X (Thur) 52 9 Wash and sanitize trash receptacles and feminine hygiene receptacles 1X (1st
Thur) 12
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10 Waterless Urinals: Add measured amount of City supplied urinal fluid 1X (Thur) 52 11 Replace all urinal screens with City supplied screens 1X (Thur) 52 12 Replace all waterless urinal traps/cartridges with city provided catridges 1X (1st
Thur) 12
13 Ceiling HVAC Vents/Registers: Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt
1X (1st
Thur) 12
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Gloria McClellan Senior Center: Both Buildings: Offices, lobbies, hallways, open spaces, Wellness (Gym), dining room and
meeting/function rooms Daily Weekly Monthly Annual As Needed Annual
Frequency
1 TRASH: Any receptacles with a recyclable component whether separate, attached or built in, CONTRACTOR shall deposit/ collect the recyclables in a separate liner and dispose with other recyclables in appropriate bin and not with regular trash. For recycling of organics and source separated recyclable materials, contents shall be emptied from trash liner into the provided exterior containers and liners will be disposed of in the regular trash. Mon-Fri 260 2 Dust and remove stains from all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, door frames, window sills, shelving, high beams etc.
2X (1st
and 4th
Monday) 24
3 Doors: Remove stains, smudges and fingerprints from, frames, glass, doors, push plates, handles, and kick plates Mon-Fri 260
4 Dust and remove stains, smudges and fingerprints from all surfaces, from floor level to 6' high. Including, but not limited too, sills, ledges, moldings, bookcases,countertops, tables, chairs, baseboards, shelves, pictures, light switches, chair rails, baisters, etc.. Mon-Fri 260
5 Window Blinds: Remove dust stains, smudges and fingerprints Mon-Fri 260 6 Floors, Carpeted: Vacuum Mon-Fri 260
7 Floors Carpeted: Hot Water Extraction Method
2X (Oct,
Apr) 2
8 Floors: Hard Surface: Dry mop or vacuum, degrease and sanitize to smudge, stain and streak free level Mon-Fri 260
9 Windows: Interior and exterior cleaned
2X (Oct,
Apr) 2
10 Gym Equipment: Dust, Clean and sanitize (with approved sanitizer) all handles, seats, seat backs, grab bars, cup holders, horizontal and verticle surfaces and control panels Mon-Fri 260
11 Ceiling HVAC Vents/Registers: (Excluding Azalea Room) Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt 1X
(1st Mon) 12
12 Ceiling HVAC Vents/Registers: (Azalea Room ONLY) Dust all vents/registers with a duster or damp microfiber to remove all visible dust and dirt 1X (Sept) 1 08/12/2025
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Gloria McClellan Senior Center: Both Buildings - Restrooms Daily Weekly Monthly Annual As Needed Annual
Frequency
1 Dust all horizontal and vertical surfaces up to 6' high: Sills, ledges, moldings and mirrors Mon-Fri 260
2 Dust all horizontal surfaces above 6' high: Corners, AC vents, ledges, sills, doors, bookcases, etc. 1X (Mondays) 52
3 Clean and sanitize to a dirt, stain, mildew and streak free level: Entrance doors, handles and push plates. Counter tops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, shower walls and floors, Solid surface and or tile walls, shower valves, trash receptacles (regular and feminine) and product dispensers Mon-Fri 260 4 Floors: Sweep or vacuum, and sanitize to a dirt and streak free shine (Including grout). Keeping grout original color without the need for additional cleaning Mon-Fri 260 5 Glass: clean all glass to a haze, streak and stain free level Mon-Fri 260 6 Tiled walls: Clean and Sanitize to a dirt, haze and streak free shine Mon-Fri 260 7 Refill all dispensers with City provided products Mon-Fri 260 8 Trash: Empty consolidated trash and recycle containers per specification Mon-Fri 260 9 Wash and sanitize trash receptacles and feminine hygiene receptacles 1X
(1st
Monday) 12
10 Waterless Urinals: (Where Applicable) Add measured amount of City supplied urinal fluid 1X (Mondays) 52
11 Replace all urinal screens with City supplied screens 1X (Mondays) 52 Gloria McClellan Senior Center: Park Terrace (Front Building) Kitchen Daily Weekly Monthly Annual As Needed
Annual
Frequency
1 Floors - Tile - Sweep all areas including under all appliances and countertops 1x (1st
Mon) 12
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2 Floors - Tile - Mop or machine scrub all floor to a grease, oil, stain and streak free shine including areas under equipment, counters and cabinets 1x (1st
Mon) 12
3 Walls - Tiled and drywall - Clean to a grease, oil, stain and streak free shine, including walls behind equipment and underneath counters and cabinets 1x (1st
Mon) 12
4 Floor drains - Clean all catch drains and strainers to an oil, grease, stain and streek free shine
1x (1st
Mon) 12
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Attachment ‘D’
Standards GS-34, GS-37, GS-40, GS-53
42 42
Attachment ‘D’
Standards GS-34, GS-37, GS-40, GS-53
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Learn more about our environmental leadership standards and 30,000+ certified products and services at GreenSeal.org.
Green Seal® is a global non-profit whose certification mark is a universal symbol that a product or service meets the
highest benchmark of health and environmental leadership.
COPYRIGHT GREEN SEAL® 2022
PAGE 1 OF 2
WHAT GREEN SEAL CERTIFIES
Green Seal’s leadership standard means cleaning and degreasing products for production and maintenance applications are verified as safer for human health and the environment compared to similar products while delivering uncompromising performance.
SCIENCE OF GREEN – HEALTH
PERFORMANCE OF GREEN
All Green Seal-certified products must demonstrate an effective level of cleaning performance via an objective, scientifically validated method conducted under controlled and reproducible laboratory conditions. Cleaning and degreasing agents must meet performance thresholds following the modified ASTM methods outlined in the standard.
RESTRICTIONS TO PREVENT ADVERSE HEALTH EFFECTS
Acute Toxicity (Oral) LD50 > 5,000 mg/kg
Acute Toxicity (Inhalation) LC50 > 20,000 ppm of vapor or gas or 500 mg/L Dermal Toxicity (Skin) LD50 > 2,000 mg/kg
Skin and Eye Damage pH of > 2.0 but less than 11.5; Must not be corrosive to skin and eyes
Ozone Depleting
Substances Prohibited above 100ppm
Volatile Organic Compounds VOC Content < 5% by weight or level in CARB for product type
Carcinogens Prohibited above 100ppm
Reproductive Toxins Prohibited above 100ppm
PRODUCT STANDARDS
Standard: GS-34 Edition 2.2
Cleaners and Degreasers
Professional
SCIENCE OF GREEN – ENVIRONMENT
CRITERIA THAT HELP PRESERVE THE CLIMATE
Many of the standards for human health, minimizing waste and ensuring clean water also help preserve the climate:
• Content limits on volatile organic compounds (VOCs)
• Limit on phosphorus
• Prohibition on ozone depleting substances
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Learn more about our environmental leadership standards and 30,000+ certified products and services at GreenSeal.org.
Green Seal® is a global non-profit whose certification mark is a universal symbol that a product or service meets the
highest benchmark of health and environmental leadership.
COPYRIGHT GREEN SEAL® 2022
PAGE 2 OF 2
All Green Seal certified products must meet industry best practices for Quality and Safety.
A GREEN YOU CAN TRUST
(CONT’D)Cleaners and Degreasers
SCIENCE OF GREEN – ENVIRONMENT
Our standards are referenced by the leading
green building certification programs.
Proper Use
Training
Safety Data
Sheets
Animal
Testing
Combustibility Labeling
PROFESSIONAL
STANDARD: GS-34 EDITION 2.2
RESTRICTIONS TO PREVENT ADVERSE ENVIRONMENTAL HEALTH EFFECTS Acute Toxicity to
Aquatic Life LC50 > 100mg/L for algae, daphnia, or fish Aquatic
Biodegradability Each organic ingredient must readily biodegrade Eutrophication Sum of total phosphorus restricted to < 0.5% (CONT’D)
RESTRICTIONS TO PREVENT WASTE
Use Labeling Must have detailed instructions for proper use to minimize waste, as well as use of safety equipment
Dilution Instructions Must include recommendation and appropriate level for dilution prior to use
End of Use
Instructions
Manufacturer will take back products for recycling or provide specific instructions for recycling and disposal
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A Guide to Leadership in I&I Cleaning Products
Cleaning products are vital for a healthy and
aesthetically pleasing indoor environment but may
harm human and environmental health. Many chemi-
cals found in these products can be hazardous to
human and aquatic life, and both manufacturers and
users may be exposed to harmful chemicals.
These products often contain volatile organic
compounds (VOCs) which are chemicals that can have
short and long-term health effects and contribute to the formation of ground-level ozone pollution.
Green Seal offers the GS-37 Standard as a compre-
hensive benchmark for sustainable cleaning products
for industrial and institutional use, and identifying
products that are sustainability leaders in the industry.
Scope of Standard
This standard establishes requirements for industrial and institutional general-purpose restroom, glass, and carpet cleaning products, including those that contain enzymes or microorganisms.
Key Areas Addressed
GS-37 protects water and air quality, human health, and the environment by requiring prod- ucts to be sold in concentrated form*, prohibiting harmful chemicals, specifying sustainable packaging, and limiting VOC content. These criteria are intended to protect the health of building occupants and those using the product, as well as lower the impact of the product on the environment.
The requirements in the standard cover:
Product Performance
Human Health Protection
Environmental Protection
Packaging
Training
Labeling
Product Performance
Certified cleaning products must demonstrate effective performance, comparable to that of nationally-recognized products in their categories. These products effectively clean common soils and surfaces when used as directed. The performance is measured using industry- standard test methods.
GS-
37 TM
Green Seal Standard for Cleaning
Products for Industrial & Institutional
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Human Health and Environmental Protection
GS-37 enhances the safety of cleaning products by requiring them to be non-toxic and non- irritating to skin and eyes. Products cannot be formulated with harmful chemicals from a compre- hensive list, which includes heavy metals, phthalates, formaldehyde donors, carcinogens, muta- gens, reproductive toxins, asthmagens, and ozone depleting compounds.
Water quality is protected by setting limits on phosphorus content (to prevent eutrophication), and environmental toxicity and bioaccumulation (to prevent harmful chemicals accumulating in the water- ways). The content of volatile organic compounds (VOCs) is limited in order to prevent ground level ozone air pollution and to protect the health of users. The standard also sets requirements for products that contain microorganisms and enzymes, addressing concerns about biosafety, purity, and genetically modified microorganisms.
Concentration and Compaction
Most certified cleaning products are sold in concentrated or ultra-concentrated form*. This requirement reduces the volume of product sold, thereby minimizing packaging and transportation requirements, which leads to fewer trucks on the road, savings in fuel, and reductions in greenhouse gas emissions.
Less packaging saves raw materials and reduces the waste stream.
Packaging Requirements
Packaging from cleaning products can contribute significantly to the volume of solid waste, depletion of non-renewable resources, and water and air pollution.
The certified cleaners primary package must contain at least 20% less material than an equivalent pack- age; be recyclable and contain 25% post-consumer material, or be a refillable package with an effective take-back program. Harmful compounds, such as phthalates, bisphenol A, and chlorinated packaging material must not be added intentionally.
Training and Labeling Requirements
Specific training or training materials on the proper use of the product must be offered. Both product la- beling and training materials must contain clear instructions for use, dilution, refilling, disposal, recycling, and appropriate precautions and recommendations for the use of personal protective equipment. The product label shall include English and another language, or English and a graphical representation or icons.
*Exceptions to the concentration requirement include toilet bowl/urinal cleaners, dry/absorbent compound carpet cleaners, and products solely labeled as carpet spot removers.
This is only a summary of the standard.
The full standard is available for free download at GreenSeal.org/GS37
For more information visit: www.greenseal.org, call: 202.872.6400 or email: [email protected] Green Seal is an independent, non-profit organization dedicated to safeguarding the environment and transforming the marketplace by promoting the manufacture, purchase, and use of environmentally responsible products and services. Founded in 1989, Green Seal provides life-cycle, science-based environmental certification standards that are credible, transparent, and essential to creating a more sustainable world.
©2013 Green Seal, Inc. All Rights Reserved.
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A Guide to Leadership in I&I Floor-Care Products
Floor-care products are vital for maintaining an
aesthetically pleasing indoor environment but may harm
human and environmental health. Many chemicals found
in these products can be hazardous to human and
aquatic life, and both manufacturers and users may be
exposed to harmful chemicals.
These products often contain volatile organic com-
pounds (VOCs), chemicals that can have short and long
-term health effects, and contribute to the formation of ground-level ozone pollution.
Green Seal offers the GS-40 Standard as a comprehen-
sive benchmark for sustainable floor-care products for
industrial and institutional use, identifying those products that are leaders in the industry.
Scope of GS-40
This standard establishes requirements for industrial and institutional floor-care products including floor finish (floor polish) and floor finish stripper. This standard does not address general-purpose cleaners, floor sealers, and products that remove floor wax solely through abrasion.
Key Areas Addressed
GS-40 protects water and air quality, health, and the environment by requiring products to be sold in concentrated form, prohibiting harmful chemicals, specifying sustainable packaging, and limiting VOC content. These criteria are intended to protect the health of building occupants and those using the product as well as lower the impact of the product on the environment.
The requirements in the standard cover:
Product Performance
Health and Environmental Protection
Training and Labeling
Product Performance
Certified floor-care products must demonstrate effective performance, comparable or superi- or to that of nationally-recognized products in their categories. These products must meet requirements for slip resistance, removability, soil resistance, and detergent resistance, as applicable have a removal ease rating of “good” and limited slip resistance when used as directed. The performance is measured using industry-standard test methods.
GS-
40 TM
Green Seal Standard for Floor-Care
Products for Industrial & Institutional Use
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Human Health and Environmental Protection
GS-40 enhances the safety of floor-care products by requiring them to be non-toxic and non- irritating corrosive to skin and eyes. They cannot be formulated with harmful chemicals from a comprehensive list, which includes heavy metals, phthalates, carcinogens, mutagens, reproductive toxins, asthmagens, optical brighteners, and ozone depleting compounds.
Water quality is protected by setting limits on phosphorus content (to prevent eutrophication) and on environmental toxicity and bioaccumulation (to prevent harmful chemicals accumulating in the water- ways).
The content of volatile organic compounds (VOCs) is limited in order to prevent ground level ozone air pollution and to protect the health of users. The standard also sets requirements for products to have recyclable packaging, identification of fragrances, and alternate testing methods to avoid new animal testing.
Training and Labeling Requirements
Specific training or training materials on the proper use of the product must be offered. Both product labeling and training materials must contain clear instructions for use, dilution, refilling, disposal, recycling, appropriate precautions, and recommendations for the use of personal protective equipment. The product label shall include English and another language or English and a graphical representation or icons.
This is only a summary of the standard.
The full standard is available for download at GreenSeal.org/GS40
For more information call: 202.872.6400 or email: [email protected]
Green Seal is an independent, non-profit organization dedicated to safeguarding the environment and trans- forming the marketplace by promoting the manufacture, purchase, and use of environmentally responsible prod- ucts and services. Founded in 1989, Green Seal provides life-cycle, science-based environmental certification standards that are credible, transparent, and essential to creating a more sustainable world.
2014 Green Seal, Inc. All Rights Reserved.
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GS-53
Green Seal Standard for Specialty Cleaning
Products for Industrial & Institutional Use
Why the Standard Was Developed
While Green Seal standards exist for most kinds of cleaning products used in the institutional market, we saw a need for a life cycle-based standard for specialty cleaning products. These products range from disinfectants and sanitizers to graffi ti removers and oven cleaners, which can have severe side- effects on the environment and human health. This standard was developed to reduce the impact of these products and to provide defi nitions for common claims made on these products.
GS-53 Product Categories
TM
© 2012, Green Seal, Inc. All Rights Reserved.
• Adhesive removers
• Antimicrobal pesticide products (e.g.,
disinfectant and sanitizer products)
• Boat cleaners (e.g., hull or bilge)
• Boat waxes, polishes, sealants and glazes
• Chewing gum removers
• Deck, siding and outdoor furniture cleaners
• Dish cleaners (e.g., hand dish, automatic dish,
rinse agent products)
• Dusting aids
• Electronic cleaners
• Fruit and vegetable washes
• Furniture polishes
• Graffi ti removers
• Grout cleaners
• Leather cleaners
• Metal cleaners
• Mold and mildew stain removers
• Motor vehicle cleaners
• Motor vehicle dressings
• Motor vehicle windshield washing fl uids
• Motor vehicle waxes, polishes, sealants
and glazes
• Odor removers
• Optical lens cleaners
• Oven cleaners
• Pressurized gas dusters
• Printing press cleaners
• Products containing microorganisms (e.g.,
general-purpose, restroom, glass, carpet)
• Products containing enzymes (e.g.,
general-purpose, restroom, glass, carpet)
• Rust stain removers
• Stone cleaners
• Tire and wheel cleaners
• Upholstery cleaners
• Waterless motor vehicle cleaners
Key Areas of Standard
The criteria in GS-53 are intended to protect the health of building occupants and those using the product, as well as lower the product’s impact on the environment.
The criteria cover:
• Functional Performance
• Health and Environmental Requirements
• Manufacturing
• Packaging
• Training and Labeling
Functional Performance Requirements
Certifi ed products must demonstrate effective functional performance with an objective, standard- ized test method applicable for the product category, or demonstrate comparable or superior cleaning performance to a national market-leading product in its category. Each product shall clean common soils and surfaces in its category effectively, at the most dilute/least concentrated manufacturer-recommended dilution level for routine cleaning. 08/12/2025
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Green Seal, Inc.
1001 Connecticut Ave NW
Suite 827
Washington, DC 20036
www.greenseal.org
Health and Environmental Requirements
Carcinogens and other hazardous chemicals have traditionally been used in specialty cleaning products. GS-53 prohibits the use of harmful chemicals, such as formaldehyde donors, 2-butoxyetha- nol, phthalates, and heavy metals. Asthmagens, carcinogens, mutagens, neurotoxins and reproductive toxins are also prohibited. The standard includes criteria for products containing biological components (microbes and enzymes) by addressing concerns about biosafety, purity, and genetically modifi ed micro- organisms. Products must have low VOC content, be readily biodegradable, and be non-toxic to aquatic life.
Minimum levels of concentration are required for most product types to help reduce the environmental burden of manufacturing and packaging and minimize transporting unnecessary packaging and water.
Manufacturing Sustainability Requirements
The standard outlines good manufacturing practices and social responsibility requirements. To drive responsible use of resources in manufacturing and distribution, reporting of energy and water use, emissions, and waste from manufacturing is required along with distribution records.
Packaging Sustainability Requirements
Packaging can be a signifi cant source of environmental impact for specialty cleaning products. GS-53 requires responsible use of packaging material. This can be achieved with plastic packaging that is recyclable, light- weighted, includes 25% post-consumer material, refi llable with effective take-back programs, or other innovative plastic packaging approaches – or with non-plastic options that contain 25% post-consumer material and are recyclable. Packaging cannot contain common toxins such as heavy metals, phthalates, bisphenol A, or chlori- nated material like PVC. There are limits on the use of ready-to-use packaging forms, aerosol packaging, and disposable wipes.
Training and Labeling Requirements
Training on the proper use of the product is required, including applicable step-by-step instructions for dilution and use; consequences of improper dilution and use; proper disposal of the product, and the use of personal protective equipment and other equipment.
LabelingLabeling:
• Product use and disposal: The product label shall include English and another language or English and graphical representation describing proper dilution, dose, use, personal protective equipment requirements, and disposal.
• Ingredients: Product label must list ingredients.
• Environmental claims: “Natural”, “organic”, or “bio-based” claims must meet defi nitions as outlined in the
standard so the end-user can be assured that a certifi ed product has been verifi ed to meet such claims. • Product-specifi c labeling: Several products, including disinfectants and sanitizers, direct release products, boat cleaning products, dish detergents, and biologically-based products, require unique labeling for their use.
This is only a summary of GS-53. The full standard is available for free viewing and downloading at www.greenseal.org/GS53.aspx. For more information visit:
www.greenseal.org, call: 202-872-6400 or e-mail: [email protected].
Green Seal is an independent, non-pro fit organization dedicated to safeguarding the environment and transforming the marketplace by promoting the manufacture, purchase, and use of environmentally responsible products and services. Founded in 1989, Green Seal provides science-based environmental certif cation standards that are credible, transparent, and essential in an increasingly educated and competitive marketplace.
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Attachment ‘E’
APPA Standards
43 43
Attachment ‘E’
APPA Standards
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APPA CUSTODIAL STANDARDS
Under the Association of Physical Plant Administrators (APPA) there are five levels of cleaning. Please reference below for standards for each level.
Levels of Cleaning
Level 1: Orderly
This level establishes cleaning at the highest level. It was Spotlessness developed for the corporate suite, the donated building or the historical focal point. This is show-quality cleaning for that prime facility. Floors and base moldings shine and/or are bright and clean; colors are fresh. There is no buildup in corners or along walls.
All vertical and horizontal surfaces have a freshly cleaned or polished appearance and have no accumulation of dust, dirt, marks, streaks, smudges or fingerprints. Washroom and shower tile and fixtures gleam and are odor free. Supplies are adequate. Trash containers and pencil sharpeners are empty, clean and odor-free.
Level 2: Ordinary
This level is the base upon which this study is established. Tidiness is the level at which cleaning should be maintained. Lower levels for washrooms, changing/locker rooms and similar type facilities are not acceptable.
Floors and base moldings shine and/or are bright and clean. There is no buildup in corners or along walls, but there can be up to two days’ worth of dirt, dust, stains or streaks. All vertical and horizontal surfaces are clean, but marks, dust, smudges and fingerprints are noticeable with close observation.
Washroom and shower tile and fixtures gleam and are odor free. Supplies are adequate. Trash containers and pencil sharpeners are empty, clean and odor-free.
Level 3: Casual
This level reflects the first budget cut, or some other staffing- related Inattention problem. It is a lowering of normal expectations. While not totally acceptable, it has yet to reach an unacceptable leve l of cleanliness.
Floors are swept clean, but upon observation dust, dirt and stains, as well as a buildup of dirt, dust and/or floor finish in corners and along walls, can be seen. There are dull spots and/or matted carpet in walking lanes and streaks and splashes on base molding.
All vertical and horizontal surfaces have obvious dust, dirt, marks, smudges and fingerprints. Lamps all work and all fixtures are clean.
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Level 4: Moderate
This level reflects the second budget cut, or some other significant Dinginess staffing -related problem.
Areas are becoming unacceptable. People begin to accept an environment lacking normal cleanliness. In fact, the facility begins to constantly look like it requires a good “spring cleaning.” Floors are swept clean, but are dull. Colors are dingy and there is an obvious buildup of dust, dirt and/or floor finish in corners and along walls. Molding is dull and contains streaks and splashes. All vertical and horizontal surfaces have conspicuous dust, dirt, smudges, fingerprints and marks that will be difficult to remove.
Less than 5 percent of lamps are burned out and fixtures are dingy. Trash containers and pencil sharpeners have old trash and shavings. They are stained and marked. Trash cans smell sour.
Level 5: Unkempt Neglect
This is the final and lowest level. The trucking industry would call this “just-in-time cleaning.” The facility is always dirty, with cleaning accomplished at an unacceptable level. Floors and carpets are dirty and have visible wear and/or pitting. Colors are faded and dingy and there is a conspicuous buildup of dirt, dust and/or floor finish in corners and along walls. Base molding is dirty, stained and streaked. Gum, stains, dirt dust balls and trash are broadcast. All vertical and horizontal surfaces have major accumulations of dust, dirt, smudges and fingerprints, as well as damage. It is evident that no maintenance or cleaning is done on these surfaces.
More than 5 percent of lamps are burned out and fixtures are dirty with dust balls and flies. Trash containers and pencil sharpeners overflow. They are stained and marked. Trash containers smell sour
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Attachment ‘F’
Janitorial Inspection Rating Form
4A
44 Attachment ‘F’
Janitorial Inspection Rating Form
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SITE: DATE: EMPLOYEE NAME/NUMBER:
RATING
URINALS/TOILETS/FLUSH VALVES
RESTROOM FLOORS/SINKS/COUNTERTOPS
RESTROOM STALL WALLS/PARTITIONS
RESTROOM DISPENSERS/STOCK LEVELS
RESTROOM LIGHTING/VENTS/WALLS/FURNITURE
INTERIOR DOORS/GLASS
OPEN AREA LIGHTING/CARPET/FLOORING
OFFICES LIGHTING/CARPET/FLOORING
WALLS
ELEVATOR(S)
KITCHEN/KITCHENETTES
OPEN SPACE FURNITURE
INTERIOR STAIRWELLS & RAILINGS
EXTERIOR STAIRWELLS & RAILINGS
SHOWER(S)/LOCKER ROOMS (If applicable)
CITY OF VISTA JANITORIAL RATING/INSPECTION FORM
FOR EACH AREA/MATERIAL/FIXTURE INSPECTED, USE 1, 2, 3 RATING 1=MEETS EXPECTATIONS 2= NEEDS IMPROVEMENT 3 = FAILURE/NEEDS IMMEDIATE ATTENTION AREA COMENSTS/EXPLANATION **USE BACK IF NEEDED. REFERENCE ITEM #**** 08/12/2025
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Attachment ‘Q’
Best Management Practices for Mobile Water Use
Businesses
45 45
Attachment ‘G’
Best Management Practices for Mobile Water Use
Businesses
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3.68 City of Vista
This publication is available in an alternate format.
Please contact the ADA Coordinator at 760. 639.6145.
Best Management
Practices for Mobile
Water Use Businesses
City of Vista Stormwater
Program
The City of Vista is committed to protecting and
enhancing water quality in local waterways, all
of which eventually flow to the Pacific Ocean.
The City appreciates your cooperation in this
effort and staff are available to assist you with
any questions or concerns.
If businesses and residents help us to prevent
urban runoff pollution, our local environment
and community will benefit. For more
information regarding the City’s Stormwater and
Water Quality Protection Program, please visit
our website at: cityofvista.com/stormwater
200 Civic Center Drive
Vista, CA 92084
If you have questions about pollution prevention
at your business or observe polluted runoff,
please contact the City of Vista’s Water Quality
Hotline at:
760.643.2804 (English and Spanish)
[email protected]
Sept. 2021
All mobile water use operators must possess a
valid City of Vista business license to conduct
operations within the city. Prior to receiving
your business license, you will be required
to demonstrate the effectiveness of your
water reclamation system and other BMPs in
preventing wash water discharges. City staff will
be available to conduct a scheduled inspection
of your BMP system. Upon approval of your
reclamation system, staff will notify the City’s
Business License department of their approval.
Please review and evaluate your business’s
BMPs as necessary to ensure compliance.
If you have further questions, contact
stormwater at [email protected] or
760.643.2804. The City of Vista is committed to
protecting the quality of our local water bodies
and appreciates your cooperation in this effort.
Licensing Requirements
We all play an
important role in
protecting our water,
wildlife, and plants
Scan This Code
For More
Information on
Water Quality
Mobile Water Use Brochure.indd 1 9/28/2021 8:35:31 PM 08/12/2025
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City of VistaCity of Vista
Best Management Practices
Best Management Practices (BMPs) are activities
that prevent pollutants from entering the storm
drain system. This brochure provides an overview of
pollution prevention BMPs for mobile water use
operations. Vista Municipal Code (Chapter 13.18,
Urban Runoff Management and Discharge Control
Program) prohibits all pollutants from entering the
storm drain system, including wash water or waste
from Mobile Water Use operations.
Additional Recommendations
Securely store supplies, equipment, and liquid
containers in the vehicle.
Properly label all containers.
Although a product may be labeled as biodegradable”,
it is still prohibited from entering the storm drain
system.
Check the entire area for any chemical spills or
hazardous materials.
Properly remove and dispose of all waste.
Report spills that have entered the storm drain
system to the City of Vista.
Use spill control materials (i.e., absorbent, towels,
rags, and spill kit) to control liquid spills that
may occur.
Train all employees to ensure they follow these
BMPs and understand that discharge of wash water
to the storm drain system is prohibited.
What are Mobile Water
Use Operations?
Mobile water use operations are mobile business
activities that involve the use of water, particularly
in the cleaning of surfaces, such as carpet cleaning,
car detailing, pressure washing, steam cleaning or
similar activities.
City of Vista
How Can Mobile Water Users
Prevent Pollution?
Minimize water use and use dry-cleaning methods
when feasible, such as sweeping or vacuuming.
When using water, implement the following:
Sweep the area to remove trash and debris if
pressure washing.
All wash water must be contained, captured, and/or
removed and disposed of properly.
Use containment supplies (i.e., berms and
sandbags) to prevent wash water from entering the
storm drain system.
Remove wash water by using effective water
removal and reclamation system.
Water reclamation and washing systems must be
functional (no leaks, etc.).
If adequate space and with the property owner’s
permission, divert wash water to a landscape area
or gravel surface.
Properly dispose of all wash water. Collected wash
water must be disposed in accordance with Encina
Wastewater Authorities (EWA) guidelines. More
information is available on EWA’s website encinajpa.
com or contact EWA at 760-438-3941.
Spill Response and Training
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Mobile Water Use Brochure.indd 2 9/28/2021 8:35:31 PM 08/12/2025
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Attachment ‘H’
Recreation Center Gym Floor Care Guide
46 46
Attachment ‘H’
Recreation Center Gym Floor Care Guide
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*Neutre / **Alcalin
These cleaning instructions have to be adapted depending on traffi c and location of the area.
CLEANING TARAFLEX™ SPORTS FLOORS
Mechanical cleaning disk
3M (or equivalent) colour disks Dry sweeping equipment
Mechanical cleaning equipment
Auto scrubber, rotocleaner or single-brush
machine
In the case of manual maintenance and to offer you the best results in terms of hygiene and appearance, Gerfl or recommends that you use neutral and alkaline detergents with high wetting power (complete spreading and cleaning of the entire fl oor surface).
Here is a non-exhaustive list of products recommended by the main manufacturers:
KIEHL : Profl oor*, RS Nett**,
Resinex
TANA / WERNER :
Green care
SR15*, Floor Cleaner S*, Clean
Fresh*, Difotan*, Clean Extreme*,
Innomat**
ECOLAB : Brial Clean S*
ANIOS : Deterg’anios*
ROCHEX : Polystar*, Roctonic**
BUZIL : HC 43**
Dr. SCHUTZ : PU Reiniger**
DIVERSEY / SEALED AIR: Asset*
DREITURM : Multinetzer*,
Goldreif (vert)*, Linorein**,
D1 Neu**
*Neutral / **Alkaline
Maintenance
rating Equipment used Cleaning products Cleaning methods Mechanical
cleaning
or
if soiled
Neutral detergent
or alkalin detergent if soiled
• Sweeping with scissor mop
• Mechanical washing at 300-450 rpm
(with water recovery)
Manual
cleaning
1x per day - • Sweeping with scissor mop
Mechanical
cleaning if
manual daily
cleaning
2x/week
(1x for small
halls)
or
light green
Neutral detergent or
alkalin detergent if soiled
• Sweeping with scissor mop
• Mechanical washing at 300-450 rpm
(with water recovery)
Mechanical
cleaning
Every school
breaks
(or every 2
months)
or
light green
Special detergent for
scuffing
• Sweeping with scissor mop
• Pour detergent over shoe scuffings
• Wait 10 minutes
• Mechanical washing at 300-450 rpm
(with water recovery)
Mechanical
cleaning
Every school
breaks
(or every 2
months)
or
light green
Special detergent for resin
• Sweeping with scissor mop
• Pour detergent over resin
• Wait 10 minutes
• Mechanical washing at 300-450 rpm
(with water recovery)
First use
Daily cleaning
Weekly cleaning
Deep cleaning
Handball
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STAIN REMOVAL
STAIN REMOVAL DURING WORKS
Rust
Apply an anti-rust product or oxalic acid. Rinse thoroughly.
Food grease/paint/ballpoint pen/felt-tip pen/heavy grease (tar) Apply a solvent such as Essence C or White Spirit. Rub with undiluted product and rinse with plenty of water.
Rubber marks/Shoe marks
Apply an alkaline detergent (such as Dynatech Trophy) to shoe marks. Leave to act for 5 minutes. Rub.
Chewing-gum
Use a freeze spray to harden the chewing gum, and then remove it with a plastic spatula (freeze sprays can be bought from cleaning product manufacturers or in pharmacies).
Paint mark removal
• Do not use abrasive cleaning equipment (e.g. Scotch Brite, scouring pads, steel wool, etc.). •
Use the solvent for the paint if known. If the solvent is not known, start with solvents such as Essence C, White Spirit, etc. before trying stronger solvents such as Taraclean spray.
If the stain proves hard to remove, do not persist.
• Wipe and rinse the floor thoroughly after applying the solvent.
On paint drips
A freeze spray will yield excellent results when paint has formed a drip on the material (freeze sprays can be bought from cleaning product manufacturers or in pharmacies).
On adhesive marks
• Fresh acrylic adhesive marks (< 1 month)
Apply a water-based solution with added cleaning product, leave to act and mechanically clean and rinse the floor.
• Dried acrylic adhesive marks (> 1 month)
Use Essence C or White Spirit. Wipe and rinse the floor thoroughly after applying the solvent. • Solvent adhesive marks
Use strong solvents (such as Taraclean spray), but do not persist if the adhesive marks are difficult to remove (as may happen with solvent-resistant cross-linked adhesives).
TIPS AND ADVICE FOR STAIN REMOVAL
• Never use abrasive disks or any procedure that risks damaging the surface treatment (abrasive products, solvents, etc.).
• Never use rubber caps (for chair legs or other furniture); instead, use PVC or Polyethylene caps.
PRECAUTIONS FOR USE
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EXHIBIT B
CONTRACTOR’S PROPOSAL
00070769 3 Exhibit B
00070769 3 Exhibit B
EXHIBIT B
CONTRACTOR’S PROPOSAL
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O
OPS212
Veteran Owed Company
EIN
33-4028383
DUNS
137548613
DIR
2000010709
State of California
Limited Liability Company
B20250016394
CA Seller's Permit
250039904-00001
CERTIFICATIONS
OSDS Certification ID:
2044949
DVBE: 2044949 (Disabled
Veteran Business Enterprise)
SB(Micro): 2044949 (Small
Business Enterprise)
SB-PW: 2044949 (Small
Business Public Work)
Supplier Clearinghouse:
25000595 (MBE, PDBE)
Cover Letter
OPS212, LLC
VETERAN OWNED COMPANY
Noel Aliceacintron | President
las §[email protected]
& www.ops212.com
Q 41593 Winchester Rd, STE 200
Temecula CA, 92590
JANITORIAL PROJECTS
R4YM, Inc - Current
Carlsbad, CA
Janitorial Services / $205,000
POC: Andrew Donoghue (855)314-7496
Provide daily cleaning and maintenance
across multiple facilities(office, airplane
hangers, shipping warehouse) to ensure
safe and professional environments.
WEPA Group - Current
San Diego County
Janitorial Services / $350,000
POC: Francisco Rivera (619)259-4266
Provide janitorial services for Wepa Group
in support of Sheriff's Department,
Probation, and San Diego Housing
First Baptist Church - Completed Yr 2021
San Diego, CA
Carpet Cleaning/ $10,000
POC: Nancy Loomis (619)920-4345
OPS212, LLC (formerly Filoteao
Commercial Services) was selected to
perform carpet cleaning for the church
complex based on our proven reliability
and experience
Exhibit B
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4/24/25, 12:22 PM Supplier Profile
JGS
Certification ID: 2044949
Legal Business Name:
OPS212, LLC
Doing Business As (DBA) Name 1:
Doing Business As (DBA) Name 2:
Address:
41593 Winchester Rd
Suite 200
Temecula
CA 92590
Certification Type Status
DVBE Approved
SB(Micro) Approved
SB-PW Approved
Printed on: 4/24/2025 12:22:19 PM
Email Address:
[email protected]
Business Web Page:
Business Phone Number:
19517402681
Business Fax Number:
Business Types:
Non-Manufacturer
From
04/24/2025
04/24/2025
04/24/2025
Stay informed! KEEP YOUR CERTIFICATION PROFILE UPDATED! -LOG IN at CaleProcure.CA.GOV
Questions?
Email: [email protected]
Call OSDS Main Number: 916-375-4940
707 3rd Street, 1-400, West Sacramento, CA 95605
To verify most current certification status go to: https://www.caleprocure.ca.gov Office of Small Business & DVBE Services
To
04/30/2027
04/30/2027
04/30/2027
08/12/2025
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C3/10/202'
364412424
Date: \te Verification No.: Certif
B20250016394
STATE OF CALIFORNIA For office Use Only
Office of the Secretary of State
ARTICLES OF ORGANIZATION -FILED-
CA LIMITED LIABILITY COMPANY
California Secretary of State File No.: B20250016394
1500 11th Street Date Filed. 3/7/2025
Sacramento, California 95814
(916) 657-5448
Limited Liability Company Name
Limited Liability Company Name OPS212, LLC
Initial Sweet Address of Principal Office of LLC
Principal Address 41593 WINCHESTER ROAD
200
TEMECULA, CA 92590
Initial Mailbng Address of LLC
Mailing Address 41593 WINCHESTER ROAD
200
TEMECULA, CA 92590
Attention
Agent tor Service of Process
Agent Name NOEL ALICEACINTRON
Agent Address 41593 WINCHESTER ROAD
TEMECULA, CA 92590
Purpose Stalement
The purpose of the limited liability company is to engage in any jawful act or activity for which a limited liability company may be organized under the California Revised Uniform Limited Liability Company Act.
Management Structure
The LLC will be managed by All LLC Member(s)
Additional information and signatures set forth on attached pages, if any, are incorporated herein by reference and made part of this filing.
Etectronic Signature
BJ By signing, | affirm under penalty of perjury that the information herein is true and correct and that | am authorized by California law to sign.
RICH GAINES 03/07/2025
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Organizer Signature Date
08/12/2025
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Registration Date List Page 1
State of California | Department of Industrial Relations Report Title: Registration Date List
Run Date and Time: 2025-07-16 06:52:13 Pacific Daylight Time Run by: NOEL ALICEACINTRON
Table name: x_cdoi2_csm_portal_his_reg_dates
Query Condition: Contractor Customer Account is OPS212, LLC Sort Order: Registration Start Date in descending order Value of property ‘glide.pdf.max_rows' must be less or equal than 5,000. Default max row number applied (1,000) 1 Registration Dates
¥v Registration Start Date Registration End Date Registration Status 2000010709 - OPS212, LLC 2025-07-01 2026-06-30 Active
Run By : NOEL ALICEACINTRON 2025-07-16 06:52:13 Pacific Daylight Time 08/12/2025
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To: City Of Vista
From: Noel Aliceacintron | President
O
| OPS212, LLC
Subject: OPS212 Janitorial Equipment Inventory | List of Chemicals Reference: Request For Bids Janitorial Services For City Facilities To Whom It May Concern,
In compliance with bid requirements for the referenced project, below is a detailed list of janitorial equipment and cleaning chemicals designated for use under this contract. All listed chemicals meet Green
Seal standards GS-34, GS-37, GS-40, and GS-53.
a. Equipment
Nbr of
Item Manufacturer Model/Make
Equipment
Vacuum Sanitaire SCS5500B / Sanitaire EON
Low Speed (175 RPM) Floor Machine Waxie #571028 Waxie 17” 1-HP Floor Machine 2 Floor Burnisher Waxie Item:N0303621 Waxie 1
Wet & Dry Vacuum (Commercial) Viper SN1I8WD Viper Shovelnose Wet & Dry - 18 Gal 1 Mop Buckets Rubbermaid | SKU FG758088YEL - Rubbermaid 7 Utility Tilt Trash Bin Rubbermaid | H-1109BL Rubbermaid 2 Truckmount (90 gal Waste Collection Tank)
. Carpet Hot Water Extractor 7
Peak Model: 106564 (72-500) — Peak 500 1
. Floor Cleaning (Steam/High Pressure)
e Pressure Washing
b. Chemicals
Wanie Product mperial Dade Produc 1 1 Dade Product
Neutral Floor Cleaner WAXIE-Green SOLSTA 243 (3 L) Betco/Suma neutral floor cleaner (GS-40/GS-37)
Glass Cleaner WAXIE-Green All-Purpose (GS-37) Spartan or Betco GS-37 glass cleaner
Toilet Bowl Cleaner WAXIE-Green Restroom Bowl Cleaner Spartan/Betco restroom cleaner (GS-37)
(GS-37)
Disinfectant WAXIE-Green GS-53 antimicrobial Spartan/Betco disinfectant (GS-53 cleaner certified)
All- Purpose Cleaner
WAXIE-Green multi-purpose cleaner
(GS-37/GS-34)
Betco Green Earth Degreaser or Spartan
GS-certified
Should you require any additional information or clarification, please don’t hesitate to reach out. We appreciate the opportunity to serve the City of Vista and are committed to maintaining high standards of service and compliance.
Sincerely,
Noel A. Aliceacin
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Vendor Questionnaire
At OPS212, LLC, safety is a fundamental component of our operations. We follow comprehensive safety protocols designed to protect our employees, clients, and the environments in which we work. Our procedures include the following key elements:
• Safety Training: All employees undergo initial and ongoing safety training to ensure awareness of workplace hazards, safe equipment operation, chemical handling, and emergency procedures. Training is conducted in accordance with OSHA guidelines and includes hands-on instruction, job-specific protocols, and regular refresher courses. • Use of SDS (Safety Data Sheets): All cleaning products are supported by updated Safety Data Sheets, which are reviewed during training and made readily accessible on all job sites. SDSs provide essential information on proper use, storage, and first-aid measures in the event of exposure.
• Waste Water Management: Carpet extractors are equipped with designated waste tanks to collect soiled water, which are emptied and cleaned in compliance with environmental regulations. This prevents improper disposal and helps maintain sanitary conditions. • Controlled Solution Tanks: Floor machines are outfitted with controlled solution tanks that dispense measured amounts of cleaning solution. This ensures efficiency, reduces chemical waste, and minimizes slip hazards from excess liquid on floors. • On-Site Supervision: Every project is overseen by an experienced supervisor trained in safety compliance and emergency response. Supervisors ensure that all safety protocols are followed and serve as the primary contact for safety concerns.
OPS212, LLC remains committed to delivering high-quality service while upholding the highest safety standards through training, supervision, and responsible operational practices. 08/12/2025
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, lobby furniture, baseboards, shelves, and pictures. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 3 Remove stains, smudges, oil, grease, stains, crumbs and fingerprints from all doors, door handles, door glass, cabinets, elevator call buttons and surrounds, elevator doors and interior walls, cubicle panel tops and panel glass, lobby receptionist countertop and furniture, staircase handrails, staircase bottom rails and stair balusters, Kitchen refrigerator exterior doors and handles, kitchenette faucets, kitchenette sinks and kitchenette countertops. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 4 Price to Remove all types of stains, smudges and fingerprints off Interior and exterior doors, both sides. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 5 Price to remove all stains, smudges, fingerprints and dirt off Wood Walls & Partition glass. No petroleum or citrus based products allowed. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72
6 Price to Vacuum Floors and Carpeted areas, including inside 3 elevator cars. Car1, Car2, Car3 and entrance mats. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 7 Price to clean carpeted floors using the hot water extraction method. Twice a year in August and February. 2 Per Occurrence $10.81 $21.62
8 Price to dry mop and wet mop or equivalent method to achieve stain and streak free shine. Always keeping grout clean at all times using approved cleaner for flooring such as tile, vinyl, VCT, hardwood, rubber. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 9 Price to strip and wax floors (Vinyl/VCT) in work rooms and archive room. Twice a year in August and February. 2 Per Occurrence $10.81 $21.62 10 Price to clean and sanitize locker rooms and restrooms to a dirt-, stain-, and mold/mildew-free level. This includes countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, locker fronts, product dispensers, shower walls and floors (keeping grout clean at all times), open area floors and grout (keeping grout clean at all times), shower heads and valves, shower seats/benches, stall partitions, trash receptacles, feminine product trash receptacles, and tile walls. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 11 Price to refill all dispensers with City-provided products. Daily Monday through 260 Per Occurrence $10.81 $2,810.60 12 Price to dust, clean, and sanitize (using approved sanitizer) all gym equipment handles, seats, seat backs, grab bars, cup holders, horizontal and vertical surfaces, and control panels. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 13 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 14 Price to wash and sanitize all kitchenette trash, recycle, and organic containers to a dirt- and debris-free level. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 15 Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $22,484.80
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, lobby furniture, baseboards, shelves, and pictures. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24
2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to remove stains, smudges, and fingerprints from interior and exterior doors of all types, on both sides. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 4 Price to remove all stains, smudges, fingerprints, and dirt from wood walls and partition glass. Petroleum- and citrus-based products are not allowed. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 5 Price to dust the entire interior of Elevator Car (4), including the ceiling and walls.
Clean all walls, handrails, and stainless surfaces to a streak-, stain-, and oil-free shine, including both the inside and outside of the door. Sweep and mop the elevator car floor. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 6 Price to clean and sanitize restrooms to a dirt-, stain-, and mold/mildew-free level, including countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, product dispensers, tile floors (keeping grout clean at all times), stall partitions, trash receptacles, feminine trash receptacles, and tile walls. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 7 Price to dry mop and wet mop using an approved cleaner suitable for each flooring type—tile, vinyl, VCT, hardwood, and rubber—to achieve a stain- and streak-free shine, while ensuring grout remains clean at all times. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 8 Price to vacuum all carpeted floors, including entrance mats. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24
9 Price to clean carpeted floors using the hot water extraction method. Six times a year, in September, November, January, March, May, July. 6 Per Occurrence $10.81 $64.86 10 Price to clean 250 Community Room chairs using the hot water extraction method.
Six times a year, in September, November, January, March, May, July. 6 Per Occurrence $10.81 $64.86 11 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 12 Price to wash and sanitize all kitchenette trash, recycle, and organic containers to a dirt- and debris-free level. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 13 Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $16,950.08
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high. Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24
2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, wood walls, council seating, dais, podiums, theater seating armrests and backs, etc. Twice a month, the first and third Monday of the 24 Per Occurrence $10.81 $259.44 3 Price to remove stains, smudges, and fingerprints from all doors (including glass doors), door handles, window glass, cabinets, walls, and furniture. Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24 4 Price to vacuum all carpeted floors. Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24 5 Price to clean carpeted floors using the hot water extraction method. Twice a year in August and February. 2 Per Occurrence $10.81 $21.62
6 Price to degrease and sanitize solid surface counters, sinks, refrigerator doors and handles, faucets, and cabinet doors in kitchenettes. Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24
7 Price to dry mop and wet mop tile, vinyl, and hardwood floors to achieve a stain- and streak-free shine. Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24 8 Price to degrease and sanitize all wood and metal handrails to achieve a stain-, streak-, and oil-free shine. Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24 9 Price to clean and sanitize the dais counter and conference tables to achieve a stain-, haze-, and streak-free shine. Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24 10 Price to clean and sanitize restrooms to a dirt-, stain-, and mold/mildew-free level, including the wood entrance door, countertop, faucet, sink, flush valve, toilet seat (top and bottom), toilet, grab bars, product dispensers, tile floors (keeping grout clean at all times), trash receptacles, feminine trash receptacles, and tile walls. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 11 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Monday and 104 Per Occurrence $10.81 $1,124.24 12 Price to wash and sanitize all trash and recycle receptacles to ensure they are thoroughly cleaned and free of dirt and debris. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72
13 Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $12,345.02
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to wash and clean exterior windows when the Civic Center is closed, ensuring all windowsills and mullions are clean and streak-free. Twice a year in September and March. 2 Per Occurrence $10.81 $21.62
2 Price to wash and clean interior windows when the Civic Center is closed, ensuring all window sills and furniture are cleaned afterward. Furniture will not be moved.
Twice a year in September and March. 2 Per Occurrence $10.81 $21.62 3 Price to wash and sanitize trash receptacles at exterior entrances to a dirt-, stain-, and odor-free level. Once a month on the first closed Friday. 12 Per Occurrence $10.81 $129.72 4 Price to remove dust, dirt, and cobwebs from window ledges, floors, and hardscape within 10 feet of each of the four exterior main entrances. Once a month on the first closed Friday. 12 Per Occurrence $10.81 $129.72
5 Price to clean Exterior Floor 2 & 3 balcony handrails to a stain-, streak-, and oil-free shine, using only non-petroleum-based products. Once a month on the first closed Friday. 12 Per Occurrence $10.81 $129.72
6 Price to sweep the full width of Floor 2 & 3 exterior balconies from end to end.
Machine sweeper recommended. Once a month on the first closed Friday. 12 Per Occurrence $10.81 $129.72 7 Price to pressure wash the East and North exterior stairwells from Floor 2 to 3. Twice a year in May and November. 2 Per Occurrence $10.81 $21.62 8 Price to pressure wash or machine scrub the exterior Floor 2 and Floor 3 balconies.
Once a year in May. 1 Per Occurrence $10.81 $10.81
Total $594.55
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to remove stains, smudges, and fingerprints from all doors both sides including the frame, glass, push plates, handles, and kick plates. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 4 Price to remove dust, stains, smudges, and fingerprints from all surfaces up to 6' high, including but not limited to sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, and pictures. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 5 Price to remove dust, stains, smudges, and fingerprints from window blinds. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 6 Price to clean all interior glass partitions to achieve a haze-, streak-, and stain-free level. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 7 Price to dry mop or vacuum hard surface floors, followed by damp mopping with a pH-neutral floor cleaning solution to achieve a stain- and streak-free shine. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 8 Price to vacuum all carpeted floors. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 9 Price to remove dirt, smudges, and stains from walls in classrooms, the lobby, auditorium, and gym. Once a month on the first Wednesday of the month. 12 Per Occurrence $10.81 $129.72 10 Price to clean all mirrors in the Dance Studio. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 11 Price to empty trash and replace liners in both trash and feminine hygiene receptacles. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 12 Price to vacuum all mats and runners. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 13 Price to wash and sanitize all trash receptacles and feminine hygiene receptacles, including 30+ gallon rolling trash receptacles. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72
14 Price to dry mop the gymnasium floor per manufacturer specifications, including the moving of rolling bleachers as part of the process. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 15 Price to machine scrub the gym floor per the flooring manufacturer’s specifications.
Twice a week, Monday and Thursday. 104 Per Occurrence $10.81 $1,124.24 16 Price to dust all ceiling HVAC vents and registers, excluding the gymnasium, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the month. 12 Per Occurrence $10.81 $129.72 17 Price to dust all ceiling HVAC vents and registers, in the gymnasium only, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a year in 1 Per Occurrence $10.81 $10.81 Total $32,570.53
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to clean and sanitize all listed surfaces and fixtures—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, solid surface and tile walls, trash receptacles (regular and feminine), and product dispensers—ensuring they are free of dirt, stains, mildew, and streaks. Waterless urinal fluid will be added as necessary. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 4 Price to sweep/vacuum and sanitize floors to achieve a dirt- and streak-free shine, including grout, while maintaining its original color without requiring additional cleaning. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 5 Price to refill all dispensers with City-provided products. Daily Monday through 260 Per Occurrence $10.81 $2,810.60 6 Price to empty trash and replace liners in both trash and feminine hygiene receptacles. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 7 Price to wash and sanitize all trash receptacles and feminine hygiene receptacles.
Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 8 Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the 12 Per Occurrence $10.81 $129.72 Total $14,442.16
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to sweep or vacuum all debris from the entire floor. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60
2 Price to mop (or use an equivalent machine) with degreaser and rinse to achieve a haze-, dirt-, stain-, and residue-free level. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 3 Price to degrease and sanitize all appliances and surfaces, including counters, cabinet fronts and sides, cooktop and stove front, refrigerator/freezer doors, handles, and sides, microwave front, top, and sides, countertops, sinks, faucet, walls, doors, and windows, ensuring they are free from stains, dirt, oil, and grease. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 4 Price to dust all ceiling HVAC vents and registers using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the 12 Per Occurrence $10.81 $129.72 Total $8,561.52
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to sweep the front entrance from the door to the sidewalk, including stairs.
Once a week on Monday. 52 Per Occurrence $10.81 $562.12 2 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 3 Price to wash and sanitize all trash and recycle receptacles. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 4 Price to pressure wash the patio. Twice a year in September and May. 2 Per Occurrence $10.81 $21.62 Total $3,524.06
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, railings, tables, chairs, furniture, and pictures, ensuring they are free from dust, smudges, haze, and stains. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, exposed HVAC ducts and pipes, ledges, sills, doors, bookcases, etc., ensuring they are free from dust, smudges, and stains. Twice a year in January and April. 2 Per Occurrence $10.81 $21.62 3 Price to remove stains, smudges, and fingerprints from all interior and exterior doors (wood, glass, and metal), cabinets, walls, and furniture. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24
4 Price to vacuum all carpeted floors. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 5 Price to clean carpeted floors using the hot water extraction method. Twice a year in October and April. 2 Per Occurrence $10.81 $21.62
6 Price to degrease and sanitize kitchenettes, including counters, sinks, cabinet faces and doors, faucets, and refrigerator doors and handles. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24
7 Price to dry mop and wet mop floors made of tile, vinyl, VCT, hardwood, concrete, and rubber using a pH-neutral cleaner to achieve a stain-, streak-, and residue-free shine. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 8 Price to clean interior and exterior windows of Building A, including horizontal window louvers. Four (4) times a year in September, June, April and January. 4 Per Occurrence $10.81 $43.24 9 Price to clean interior and exterior windows of Buildings B and C. Twice a year in January and April. 2 Per Occurrence $10.81 $21.62
10 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and 104 Per Occurrence $10.81 $1,124.24 11 Price to wash and sanitize all recycle bins. Twice a month on the first and third Tuesday. 24 Per Occurrence $10.81 $259.44
12 Price to dust, clean, and sanitize all gym equipment—including handles, seats, seat backs, grab bars, cup holders, horizontal and vertical surfaces, and control panels—using an approved sanitizer. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 13 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $8,366.94
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, lockers, and partition tops. Once a month, the first Tuesday of 12 Per Occurrence $10.81 $129.72 3 Price to clean and sanitize all specified surfaces—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, solid surface or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 4 Price to restock all liquid and paper products as provided by the City. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 5 Price to sweep and mop (or use an equivalent method) to achieve a dirt- and streak- free level, including grout, using approved products for a thorough clean. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 6 Price to add a measured amount of City-supplied urinal fluid to waterless urinals (if applicable). Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 7 Price to replace urinal screens with City-supplied screens (if applicable). Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 8 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and 104 Per Occurrence $10.81 $1,124.24 9 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $8,129.12
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Line Item Description Annual FrequancyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, railings, tables, chairs, furniture, and pictures, ensuring they are free from dust, smudges, haze, and stains. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc., ensuring they are free from dust, smudges, and stains. Once a month on the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to remove stains, smudges, and fingerprints from all doors (including glass doors), handles, window glass, cabinets, walls, and furniture. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24
4 Price to vacuum all carpeted floors. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 5 Price to clean carpeted floors using the hot water extraction method. Twice a year in October and April. 2 Per Occurrence $10.81 $21.62
6 Price to degrease and sanitize the kitchenette/breakroom, including counters, sinks, cabinet faces and doors, faucets, appliance fronts, and refrigerator doors and handles. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 7 Price to dry mop (or vacuum) and wet mop floors made of tile, vinyl, VCT, hardwood, concrete, and rubber using a pH-neutral cleaner to achieve a stain-, streak-, and residue-free shine. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 8 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and 104 Per Occurrence $10.81 $1,124.24 9 Price to wash and sanitize trash and recycle receptacles. Twice a month, the first and third Tuesday of the month. 24 Per Occurrence $10.81 $259.44 10 Price to wipe down and sanitize all gym equipment. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24
11 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $8,410.18
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, and partition tops. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to clean and sanitize all specified surfaces—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, solid surface or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 4 Price to restock all liquid and paper products as provided by COV. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 5 Price to sweep, vacuum, and sanitize floors to achieve a dirt- and streak-free level, including grout. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 6 Price to clean all interior and exterior windows, including ledges, sills, and mullions, ensuring they are free from haze, streaks, and stains. Twice a year in October and April. 2 Per Occurrence $10.81 $21.62
7 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and 104 Per Occurrence $10.81 $1,124.24 8 Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 9 Price to add a measured amount of City-supplied urinal fluid to waterless urinals (if applicable). Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 10 Price to replace urinal screens with City-supplied screens (if applicable). Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 11 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $8,280.46
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Twice a week, Tuesday and 104 Per Occurrence $10.81 $1,124.24 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 3 Price to remove stains, smudges, and fingerprints from all doors including the frame, glass, push plates, handles, and kick plates. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 4 Price to remove dust, stains, smudges, and fingerprints from all surfaces up to 6' high, including (but not limited to) sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, and pictures. Twice a week, Tuesday and 104 Per Occurrence $10.81 $1,124.24 5 Price to dry mop (or vacuum) and wet mop floors made of tile, vinyl, VCT, hardwood, concrete, and rubber using a pH-neutral cleaner to achieve a stain-, streak-, and residue-free shine. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 6 Price to remove dust, stains, smudges, and fingerprints from window blinds. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 7 Price to refinish all wood floors. Once a year in February. 1 Per Occurrence $10.81 $10.81 8 Price to vacuum mats and runners. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 9 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $7,015.69
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Line Item Description Quantity Unit of Measure Unit Cost Total 1 Price to pressure wash veranda walkways, ensuring compliance with all City of Vista stormwater regulations. Six times a year in January, March, May, July, September, November. 6 Per Occurrence $10.81 $64.86
2 Price to dust and clean eaves and walls. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 3 Price to clean interior and exterior windows and screens. Twice a year in March and September. 2 Per Occurrence $10.81 $21.62
Total $216.20
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors, ensuring they are free from dust, smudges, and stains. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, etc. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to clean and sanitize all specified surfaces—including entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, tubs, toilet seats (top and bottom), toilets, urinals, grab bars, lockers, shower walls and floors, solid surface or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 4 Price to sweep/vacuum and sanitize floors to achieve a dirt- and streak-free shine, including grout, while maintaining the grout’s original color without requiring additional cleaning. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 5 Price to clean all glass surfaces, ensuring they are free from haze, streaks, and stains.
Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 6 Price to clean and sanitize tiled walls, ensuring a dirt-, haze-, and streak-free shine.
Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 7 Price to refill all dispensers with City-provided products. Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24
8 Price to empty trash and replace liners in trash and feminine hygiene receptacles.
Twice a week, Tuesday and Thursday. 104 Per Occurrence $10.81 $1,124.24 9 Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a month, the first Tuesday of the month. 12 Per Occurrence $10.81 $129.72 10 Price to add a measured amount of City-supplied urinal fluid to waterless urinals (where applicable). Once a week on Monday. 52 Per Occurrence $10.81 $562.12 11 Price to replace all urinal screens with City-supplied screens. Once a week on 52 Per Occurrence $10.81 $562.12 12 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Tuesday of the 12 Per Occurrence $10.81 $129.72 Total $9,383.08
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, ceiling fans, and exposed beams. Once a month on the first Thursday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to remove stains, smudges, and fingerprints from all doors including the frame, glass, push plates, handles, and kick plates. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 4 Price to remove dust, stains, smudges, and fingerprints from all surfaces up to 6' high, including (but not limited to) sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, and pictures. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 5 Price to remove dust, stains, smudges, and fingerprints from window blinds. Once a month on the first Thursday of the month. 12 Per Occurrence $10.81 $129.72 6 Price to vacuum carpeted floors. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 7 Price to clean carpeted floors using the hot water extraction method. Twice a year in April and October. 2 Per Occurrence $10.81 $21.62
8 Price to vacuum and damp mop hard surface floors (Tile, VCT, Wood, Vinyl) using a pH-neutral floor cleaning solution and rinsing as needed. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 9 Price to remove smudges from walls and miscellaneous surfaces. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12
10 Price to vacuum mats and runners. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 11 Price to wash exterior and interior windows and screens. Once a year in April. 1 Per Occurrence $10.81 $10.81 12 Price to clean and sanitize kitchen cabinets, refrigerator, stove/oven, sink, and faucet, ensuring they are free from dirt, smudges, stains, oil, and grease, leaving a spotless shine. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 13 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Thursday of the 12 Per Occurrence $10.81 $129.72 Total $4,918.55
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to pressure wash and clean walkways and patios, ensuring the removal of dirt, gum, spills, and stains. Once a Month on the first Thursday of the month. 12 Per Occurrence $10.81 $129.72 2 Price to pick up trash around patios and walkways. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 Total $691.84
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, and other elevated areas. Once a Month on the first Thursday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to clean and sanitize entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, toilet seats (top and bottom), toilets, urinals, mirrors, grab bars, lockers, solid surface and/or tile walls, trash receptacles (regular and feminine), product dispensers to a dirt-, stain-, mildew-, and streak-free level.
Add waterless urinal fluid as necessary. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 4 Price to sweep and sanitize floors, ensuring a dirt- and streak-free shine. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12
5 Price to clean all glass surfaces, ensuring they are free from haze, streaks, and stains.
Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 6 Price to clean and sanitize tiled walls, ensuring a streak-free shine. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12
7 Price to refill all dispensers with City-provided products. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 8 Price to empty trash and replace liners in main trash and feminine hygiene receptacles. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 9 Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a Month on the first Thursday of the month. 12 Per Occurrence $10.81 $129.72 10 Price to add a measured amount of City-supplied urinal fluid to waterless urinals.
Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 11 Price to replace all urinal screens with City-supplied screens, ensuring proper maintenance and functionality. Once a week on Thursday. 52 Per Occurrence $10.81 $562.12 12 Price to replace all waterless urinal traps/cartridges with City-provided cartridges.
Once a Month on the first Thursday of the month. 12 Per Occurrence $10.81 $129.72 13 Price to dust all ceiling HVAC vents and registers, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Thursday of the 12 Per Occurrence $10.81 $129.72 Total $5,577.96
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to collect and dispose of recyclables and trash: For any receptacle with a recyclable component—whether separate, attached, or built-in—the Contractor shall deposit recyclables in a separate liner and dispose of them in the designated recycling bin, not with regular trash. For organics and source-separated recyclables, contents shall be emptied from the trash liner into the provided exterior containers, and liners shall be discarded with regular trash. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 2 Price to dust and remove stains from all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, door frames, window sills, shelving, high beams, and other elevated areas. Twice a month on the first and fourth Monday of the month. 24 Per Occurrence $10.81 $259.44
3 Price to remove stains, smudges, and fingerprints from all doors including the frame, glass, push plates, handles, and kick plates. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 4 Price to dust and remove stains, smudges, and fingerprints from all surfaces from floor level to 6' high, including but not limited to sills, ledges, moldings, bookcases, countertops, tables, chairs, baseboards, shelves, pictures, light switches, chair rails, balusters, and other furnishings. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 5 Price to remove dust, stains, smudges, and fingerprints from window blinds. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 6 Price to vacuum carpeted floors. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 7 Price to clean carpeted floors using the hot water extraction method. Twice a year in April and October. 2 Per Occurrence $10.81 $21.62
8 Price to dry mop or vacuum hard surface floors, degrease, and sanitize to ensure a smudge-, stain-, and streak-free finish for a polished appearance. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60
9 Price to clean interior and exterior windows. Twice a year in April and October. 2 Per Occurrence $10.81 $21.62 10 Price to dust, clean, and sanitize gym equipment including handles, seats, seat backs, grab bars, cup holders, horizontal and vertical surfaces, and control panels using an approved sanitizer. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 11 Price to dust all ceiling HVAC vents and registers, excluding the Azalea Room, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a month, the first Monday of the month. 12 Per Occurrence $10.81 $129.72 12 Price to dust all ceiling HVAC vents and registers, Azalea Room Only, using a duster or damp microfiber cloth to remove all visible dust and dirt. Once a year in 1 Per Occurrence $10.81 $10.81 Total $20,117.41
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to dust all horizontal and vertical surfaces up to 6' high, including sills, ledges, moldings, and mirrors. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 2 Price to dust all horizontal surfaces above 6' high, including corners, AC vents, ledges, sills, doors, bookcases, and other elevated areas. Once a week on Monday. 52 Per Occurrence $10.81 $562.12 3 Price to clean and sanitize entrance doors, handles, push plates, countertops, faucets, sinks, flush valves, partitions, mirrors, toilet seats (top and bottom), toilets, urinals, grab bars, shower walls and floors, solid surface and/or tile walls, shower valves, trash receptacles (regular and feminine), and product dispensers to a dirt-, stain-, mildew-, and streak-free level. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 4 Price to sweep or vacuum, and sanitize floors to ensure a dirt- and streak-free shine, including grout. Maintain grout’s original color without requiring additional cleaning.
Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 5 Price to clean all glass surfaces, ensuring they are free from haze, streaks, and stains.
Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 6 Price to clean and sanitize tiled walls, ensuring they are free from dirt, haze, and streaks. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 7 Price to refill all dispensers with City-provided products. Daily Monday Monday through Friday. 260 Per Occurrence $10.81 $2,810.60
8 Price to empty consolidated trash and recycle containers per specification. Daily Monday through Friday. 260 Per Occurrence $10.81 $2,810.60 9 Price to wash and sanitize trash receptacles and feminine hygiene receptacles. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 10 Price to add a measured amount of City-supplied urinal fluid to applicable waterless urinals. Once a week on Monday. 52 Per Occurrence $10.81 $562.12 11 Price to replace all urinal screens with City-supplied screens. Once a week on 52 Per Occurrence $10.81 $562.12 Total $21,490.28
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Line Item Description Annual FrequencyUnit of Measure Unit Cost Total 1 Price to sweep all tiled floor areas, including underneath all appliances and countertops. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 2 Price to mop or machine scrub all tiled floors, ensuring a grease-, oil-, stain-, and streak-free shine. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 3 Price to clean all tiled and drywall walls, including those behind equipment and beneath
counters and cabinets, ensuring a grease-, oil-, stain-, and streak-free shine. Once a month on the 12 Per Occurrence $10.81 $129.72
4 Price to clean all floor drain catch basins and strainers, ensuring they are free of oil, grease,
stains, and streaks. Once a month on the first Monday of the month. 12 Per Occurrence $10.81 $129.72 Total $518.88
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00070769 3 Exhibit C, Page 1 of 3
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 08/12/2025
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00070769 3 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 08/12/2025
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00070769 3 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
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00070769 3 Exhibit D
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]
NOT APPLICABLE TO THIS CONTRACT
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00070769 3 Exhibit E
EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. State of California grant conditions, as attached.
2. Federal grant conditions, as attached.
3. Other conditions, as attached.
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PRIOR ACTION
CITY FACILITY JANITORIAL SERVICES CONTRACT
On August 22, 2023, adopted City Council Resolution No. 2023 -153, approving an agreement with Prizm Janitorial Services for custodial services to the City of Vista Civic Center and City facilities (Vote: 5-0).
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n June 26, 2018, adopted City Council Resolution No. 2018-117, approving an agreement with Prizm Janitorial Services for custodial services to the City of Vista Civic Center and City facilities (Vote: 4-0).
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n May 28, 2013, adopted City Council Resolution No. 2013 -81, approving an agreement with Prizm Janitorial Services for custodial services to the City of Vista Civic Center (Vote: 3-0, Ritter and Aguilera absent).
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n December 11, 2012, adopted City Council Resolution No. 2012- 29, approving an agreement with Prizm Janitorial Services, Inc., for janitorial services to City of Vista facilities (Vote: 5-0).
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n February 14, 2012, adopted City Council Resolution No. 2012 -29, approving an agreement with Prizm Janitorial Services, Inc., for janitorial services at City park restrooms (Vote: 5-0).
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n December 13, 2011, adopted City Council Resolution No. 2011 -180, approving a First Amendment to the agreement with Prizm Janitorial Services, Inc., for janitorial services at the Vista Civic Center (Vote: 5-0).
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n May 25, 2010, adopted City Council Resolution No. 2010 -73, approving an agreement with Prizm Janitorial Services, Inc., for janitorial services at the Vista Civic Center (Vote: 5-0).
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n December 9, 2008, adopted City Council Resolution No. 2008-251, approving an agreement with Prizm Janitorial Services (Vote: 5-0).
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n December 13, 2005, adopted City Council Resolution No. 2005-273, approving an agreement with EMS Building Maintenance for custodial services for City Hall (Vote: 5-0).
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n December 13, 2005, adopted City Council Resolution No. 2005-273, approving an agreement with EMS Building Maintenance for janitorial services at City Hall (Vote: 5-0).
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n August 23, 2005, adopted City Council Resolution No. 2005 -201, approving an agreement with EMS Building Maintenance for custodial services for the Public Works Department (Vote: 5- 0).
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EXHIBIT 3