ACTION:
____________________________
Clerk/Secretary
Department: Fire Item No: C12
Prepared by: Maia Hodge, Management Analyst Meeting Date: August 12, 2025 Approved by:
Gerard Washington, Fire Chief
John Conley, City Manager Agenda Location: Consent Calendar S
UBJECT: REMOUNT AND REFURBISHMENT OF ONE ALS AMBULANCE WITH LIFE LINE EMERGENCY VEHICLES, INC.
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COMMENDATION: Adopt City Council Resolution No. 2025- , approving an agreement with Life Line Emergency Vehicles, Inc., to remount and refurbish one ALS ambulance.
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RRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility and Public Safety.
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RIOR ACTION: On June 10, 2025, adopted City Council Resolution No. 2025- 102, approving the Fiscal Years 2025/26 and 2026/27 operating budget (Vote: 5-0).
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n September 24, 2019, adopted City Council Resolution No. 2019-125, approving an agreement with Life Line Emergency Vehicles, Inc. to remount and refurbish two ambulances (Vote: 5-0).
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TATEMENT ON THE SUBJECT: The Fire Department is recommending the remount and refurbishment of one Advanced Life Support ( ALS) ambulance in lieu of replacement. One Life Line ambulance was purchased in 2012 and is currently in reserve. Unit F -60 has 221,034 miles logged. Once the unit is remounted, it will be placed in reserve service while unit F -65, purchased in 2014, is sent for remount and refurbishment. Reserve vehicles are maintained in the event of a primary vehicle failure or when an emergency situation occurs that requires reserve vehicles to be placed into service.
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emounting involves replacing the chassis with a brand new chassis while keeping the original patient compartment. The patient compartment will be refurbished, including refinished cabinets and new doors, lighting, sirens, cushions, HVAC system, flooring, and wiring. Remounting the ambulance results in a savings of 23 percent, or approximately $100,000, compared to the purchase of one new replacement ambulance. Life Line ambulances were chosen for the original purchase due, in part, to their quality, durability, and the ability to re- chassis them in the future with manufacturer's parts, quality, and warranty.
Importantly, although Life Line includes an original manufacturer's lifetime warranty, that warranty would be voided if another vendor was used to perform the re-chassis. Although staff did identify one other company that could re-chassis the vehicles, they could not offer the same lifetime warranty.
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taff recommend approval of the agreement to remount and refurbish one ALS ambulance by Life Line without entering into a formal bidding process. Although there was another possible vendor, Vista Municipal Code Section 3.08.150.R. provides that contract supplies, services, equipment, and public projects may be approved without complying with a formal bidding process when the City Council, by a four-fifths vote, finds AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
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MEETING DATE: August 12, 2025 PAGE 2
SUBJECT: REMOUNT AND REFURBISH ONE ALS AMBULANCE WITH LIFE LINE EMERGENCY VEHICLES, INC.
that the City's interests will be served by waiving the requirements of this chapter for an individual contract.
The remounted ambulance is part of a comprehensive vehicle replacement plan which allows the Fire Department to maintain a fleet of front-line and reserve ambulances. The remount and refurbishment of this reserve unit will allow the Fire Department to maintain our recommended level of units and reserves to provide continuous service to the community in the event of a failure or routine maintenance.
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ISCAL IMPACT: The remount and refurbish price for the ambulance is $273,059 including applicable fees, taxes, licenses, and delivery. Additionally, $51,941 in contingency funds will be set aside to address any potential change orders and for the purchase of equipment to outfit the refurbished ambulance, including communications equipment for a total cost of $325,000 (Exhibit 2).
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ufficient f unds are available in the Fire EMS Replacement Capital Outlay account (No. 0010280.562000.0016G).
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XHIBITS:
1. City Council Resolution No. 2025- , approving an agreement with Life Line Emergency Vehicles, Inc. to remount and refurbish one ALS ambulance
2. Life Line Emergency Vehicles Purchase Invoice and Specifications 08/12/2025
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00029213 7
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, APPROVING AN AGREEMENT WITH LIFE LINE EMERGENCY VEHICLES, INC. TO REMOUNT AND REFURBISH
ONE ALS AMBULANCE
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. On June 10, 2025, adopted City Council Resolution No. 2025-102, approving the Fiscal Years 2025/26 and 2026/27 operating budget.
B. The Fire Department recommends approval of the agreement to remount and refurbish one ALS ambulance by Life Line Emergency Vehicles, Inc. without entering into a formal bidding process.
C. The remount and refurbish of the ALS ambulance will continue the original manufacturer's lifetime warranty and allow the Fire Department to maintain the recommended level of ambulance units and reserves to provide continuous service to the community in the event of a failure or routine maintenance.
D. Sufficient funds are available in the Fire EMS Replacement Capital Outlay account (No. 0010280.562000.0016G).
2. Action.
A. The City Council approves the purchase agreement of one ALS ambulance remount and refurbish totaling $273,059 from Life Line Emergency Vehicles, Inc., and an additional $51,941 to upfit the ambulance for a total cost of $325,000.
B. The City Manager is authorized to execute all necessary contract documents on behalf of the City with Life Line Emergency Vehicles, Inc. through H-GAC Buy. [Continued on page 2]
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EXHIBIT 1
RESOLUTION NO. 2025-
CITY COUNCIL OF THE CHARTERED CITY OF VISTA
PAGE 2
00029213 7EXH 01 Remount One ALS Amublan....e -COV (00029213-8xBECB1)
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on August 12, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20250731150110
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
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1 Life Line Drive
Sumner, IA 50674
Phone (563) 578-3317
Sold To: Invoice No: 0611-251L
City of Vista, CA. Fire Department
200 Civic Center Drive
Vista, CA 92084
Attn: Robbie Ford / Deputy Fire Chief
Date Terms:
6/11/2025 Due: Upon Completion estimated @ December 2025.
Sales Dave Seitsinger @ X 2003
Quantity Item & Description Unit Price Amount
1 Superliner RMT 14 (Remount) Type I Life Line Body RAM 5500 SLT 4 x2, 6.7 Liter Cummins Diesel engine, aluminum rims, and 193" WB, for Vista, CA. 272,459.00 $272,459.00
VIN # 3C7WRMCL0RG294525
Serial # 3087
HGAC Buy Program AM10-23. H GAC processing Fee 600.00 600.00 See attached Contract
For ACH electronic payment please contact Gina Niewoehner @Life Line Emergency Vehicles. Phone # 1-800-922-7477.
If paying by physical check: Please make check out to Life Line Emergency Vehicles. Send to:
Life Line Emergency Vehicles
1 Life Line Drive
Sumner, Iowa 50674
City of Vista is responsible for any tax, title and license fees.
If you have any questions please call Gina. Thank you! Total 273,059.00 08/12/2025
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EXHIBIT 2
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