ACTION:
____________________________
Clerk/Secretary
Department: City Manager Item No: C1
Prepared by: Imelda M. Huerta, Assistant City Manager Meeting Date: August 26, 2025 Approved by: John Conley, City Manager Agenda Location: Consent Calendar SUBJ
ECT: 2025 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE VOTING DELEGATE
AND ALTERNATES
RECOMMENDATION: Designate Councilmember Jeff Fox to serve as the City’s primary voting delegate and Councilmember Dan O’Donnell and City Manager John Conley to serve as the alternates to the 2025 League of California Cities Annual Business Meeting.
CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRIOR ACTION: On August 27, 2024, designated Councilmember Dan O’Donnell to serve as the City’s primary delegate and Councilmember Joe Green and City Manager John Conley to serve as the alternates to the 2024 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 9, 2022, designated Councilmember Katie Melendez to serve as the City’s primary voting delegate and Assistant to the City Manager Imelda Huerta to serve as the alternate to the 2022 League of California Cities Annual Business Meeting (Vote: 5-0).
For a comprehensive list of prior City Council actions, please refer to Exhibit 3.
STATEMENT ON THE SUBJECT: The League of California Cities (Cal Cities) will hold its Annual Business Meeting/General Assembly in Long Beach on Friday, October 10, 2025. At this meeting, Cal Cities membership considers and takes action on resolutions that establish Cal Cities policy. Cal Cities requires that each city’s voting delegate be designated by the City Council and be registered to attend the Cal Cities Conference. Councilmember Dan O’Donnell, Councilmember Jeff Fox, and City Manager John Conley are registered to attend the conference. The name of the voting delegate (and alternate(s)) must be submitted on the Cal Cities Voting Delegate Form (Exhibit 2) by Wednesday, September 24, 2025. Resolutions on issues of statewide concern may be considered at the October 10, 2025 Annual Business Meeting/General Assembly. The resolutions have not yet been presented to the member cities; however, once received, and prior to the Annual Business Meeting, staff will provide information to the City Council.
FISCAL IMPACT: There is no direct fiscal impact with this recommendation.
EXHIBITS:
1. League of California Cities Voting Delegate Letter
2. 2025 Annual Conference Voting Delegate/Alternate Form and Guidelines
3. Prior City Council Actions
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
08/26/2025
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DATE: Wednesday, July 16, 2025
TO: M
ayors, Council Members, City Clerks, and City Managers
RE: D
ESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Ev
ery year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Tak
ing place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To ca
st a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Act
ion by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Fol
lowing council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Su
bmitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Con
ference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
Council Action Advised by September 24, 2025
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EXHIBIT 1
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 8, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 9, 7:30 a.m.-4:00 p.m. On Friday, Oct. 10, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].
Attac
hments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 08/26/2025
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Design
ating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Regist
ering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signin
g Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting
. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting
Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolv
ing Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
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Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved
1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.
2 During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 08/26/2025
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Imelda Huerta Logout League Partners CitiPAC CSCDA Cal Trust ILG Voting Delegate Submission
CITY
PRIMARY DELEGATE
ALTERNATE DELEGATE 1
ALTERNATE DELEGATE 2
AFFIRMATION
City
Vista
Primary Delegate Name * Primary Delegate Title *
Primary Delegate Email * Primary Delegate Phone Number * 201-555-0123
Alternate Delegate Name 1 Alternate Delegate Title 1
Alternate Delegate Email 1 Alternate Delegate Phone Number 1 201-555-0123
Alternate Delegate Name 2 Alternate Delegate Title 2
Alternate Delegate Email 2 Alternate Delegate Phone Number 2 201-555-0123
Submitter *
Huerta, Imelda
Submitter's email *
ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). *
Submit Cancel
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+1
+1
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EXHIBIT 2
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PRIOR CITY COUNCIL ACTIONS
On August 27, 2024, designated Councilmember Dan O’Donnell to serve as the City’s primary delegate and Councilmember Joe Green and City Manager John Conley to serve as the alternates to the 2024 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 9, 2022, designated Councilmember Katie Melendez to serve as the City’s primary voting delegate and Assistant to the City Manager Imelda Huerta to serve as the alternate to the 2022 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 10, 2021, designated Councilmember Corinna Contreras to serve as the City’s primary voting delegate and City Manager Patrick Johnson to serve as the alternate to the 2021 League of California Cities Annual Business Meeting (Vote: 5-0).
On September 22, 2020, designated Councilmember Corinna Contreras to serve as the City’s primary voting delegate and City Manager Patrick Johnson to serve as the alternate to the 2020 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 27, 2019, designated Councilmember Amanda Young Rigby to serve as the City’s primary voting delegate to the 2019 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 14, 2018, designated Councilmember Amanda Young Rigby to serve as the City’s primary voting delegate to the 2018 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 8, 2017, designated Deputy Mayor Amanda Young Rigby to serve as the City’s primary voting delegate to the 2017 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 9, 2016, designated Deputy Mayor Amanda Young Rigby to serve as the City’s primary voting delegate, and the City Manager Patrick Johnson to serve as alternate, to the 2016 League of California Cities Annual Business Meeting (Vote: 4-0, Aguilera absent).
On August 25, 2015, designated Councilmember Amanda Young Rigby to serve as the City’s primary voting delegate, and Assistant City Manager Aly Zimmermann to serve as alternate, to the 2015 League of California Cities Annual Business Meeting (Vote: 5-0).
On June 24, 2014, designated Councilmember Amanda Young Rigby to serve as the City’s primary voting delegate, and City Manager Patrick Johnson to serve as alternate, to the 2014 League of California Cities Annual Business Meeting (Vote: 5-0).
On June 25, 2013, designated Councilmember Amanda Young Rigby to serve as the City’s primary voting delegate, and Assistant City Manager Aly Zimmermann to serve as alternate, to the 2013 League of California Cities Annual Business Meeting (Vote: 5-0).
On August 14, 2012, designated Mayor Judy Ritter to serve as the City’s primary voting delegate, and Mayor Pro Tem Steve Gronke and City Manager Patrick Johnson to serve as alternates, to the 2012 League of California Cities Annual Business Meeting (Vote: 5-0).
On July 13, 2010, selected Councilmember Bob Campbell to serve as the City’s primary voting delegate, and Mayor Pro Tem Judy Ritter and Councilmember Frank Lopez to serve as alternates, for the 2010 League of California Cities Annual Business Meeting (Vote:5-0). 08/26/2025
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EXHIBIT 3
PRIOR CITY COUNCIL ACTIONS
On August 26, 2008, selected Mayor Pro Tem Frank Lopez to serve as the City’s primary voting delegate and City Attorney Darold Pieper to serve as the alternate, for the 2008 League of California Cities Annual Business Meeting (Vote:5-0).
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