ACTION:
__
__________________________
Clerk/Secretary
Department: City Manager Item No: D1
Prepared by:
Johannah Knieff, Management Analyst
Jonathan Lung, Housing & Homeless Srvcs. Division Mgr Meeting Date: October 2, 2025 Approved by:
Imelda M. Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Workshop
S
UBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
RE
COMMENDATION: Receive an update on the implementation of the Strategic Plan to Address Homelessness.
CO
RRELATION TO CITY COUNCIL GOALS: Homelessness and Housing.
P
RIOR ACTION: On June 24, 2025, adopted City Council Resolution No. 2025-05, adding chapter 2.54 to the Vista Municipal Code to establish a Homelessness Commission, City Council Resolution No. 2025-137, approving an agreement with San Diego Rescue Mission for Permanent Navigation Center site consultation and potential future operator services, City Council Resolution No. 2025-138, approving an agreement with Green Oak Ranch Ministries for the disbursement of Opioid Settlement Funds to operate residential recovery program, and City Council Resolution 2025-139, amending the operating budget for fiscal year 2023/24 and 2024/25 (Vote: 5-0).
A
comprehensive list of prior actions is included as Exhibit 1.
STATEMENT ON THE SUBJECT: On March 10, 2020, the City Council adopted the Strategic Plan to Address Homelessness (Strategic Plan) to address factors contributing to individuals and families at risk of and experiencing homelessness through programs and practices that have proven successful in other places but are tailored to Vista. The Strategic Plan is a living document that is updated and developed on an ongoing basis depending on City Council direction, funding sources, legislative changes, community need, and program outcomes. The Strategic Plan utilizes a three-pronged approach, blending services, resources, and enforcement to address the following primary goals:
1) Prevent Homelessness;
2) Improve Quality of Life; and
3) Reduce the amount of people experiencing Homelessness.
The Strategic Plan was created through extensive community outreach and input including four community meetings, two business community meetings, four City Council meetings, one public workshop and 14 one-on-one meetings with various homeless service providers and community groups.
AGENDA
REPORT
CI TY COUNCIL
C OMMUNITY DEVELOPMENT COMMISSION
S UCCESSOR AGENCY
BUE NA SANITATION DISTRICT
J OINT POWERS FINANCING AUTHORITY
10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 2
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
Since the adoption of the Strategic Plan and the contracted work, the City's understanding of the needs of the community has evolved. As noted above, the Strategic Plan is a living document with flexibility to best meet community needs. Through the end of June 2025, Strategic Plan funding appropriations have totaled $26,265,708.87 in services and resources to support the three Strategic Plan goals.
Strategic Plan Goal Appropriated Expended
Prevent Homelessness $ 4,972,411.57 $ 790750.10 Improve Quality of Life $ 125,000.00 $ 125,000.00 Reduce Homelessness $ 21,168,297.30 $ 9,529,109.98 Total $26,265,708.87 $10,444,860.08
Activity Strategic Plan
Goal Service Provider Funding Source Appropriated Expended Buena Creek Navigation
Center Operator Services
Reduce
Homelessness Retread State $ 3,150,540.00 $ 1,771,947.67 Buena Creek
Navigation Center
Site Lease & Utilities
Reduce
Homelessness Santa Fe House State $ 1,278,500.00 $ 853,373.63 727 Ascot Drive Property
Purchase &
Improvements
VisTAY Housing
Reduce
Homelessness
City of Vista Public
Works & various
local contractors
Local $ 2,290,950.00 $ 2,202,907.42
ERF3 Programmatic
Support
Prevent
Homelessness City of Vista State $ 3,898,465.12 $ 75,345.58 Vista Emergency
Housing Assistance
Program – Category 2
Prevent
Homelessness Interfaith Local $ 200,000.00 $ - Permanent Navigation
Center
Reduce
Homelessness
City Manager's
Office Local & State $ 5,500,000.00 $ - Safe Parking Reduce
Homelessness
Jewish Family
Service of San
Diego
Local & State $ 1,986,396.81 $ 827,646.43 Social Worker - Outreach
and Engagement
Reduce
Homelessness
San Diego Rescue
Mission
Local, County, &
State $ 3,281,345.02 $ 192,669.36
Vista Housing Innovation
Pilot Program (VHIPP)
Prevent
Homelessness Townspeople State $ 336,809.25 $ 178,267.32 Shelter Beds Reduce
Homelessness
Alliance for
Regional Solutions State $ 930,000.00 $ 930,000.00 *Biological Preserve Area
Restoration and
Mitigation
Improve Quality
of Life
City of Vista Public
Works State $ 125,000.00 $ 125,000.00 10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 3
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
*Biological Preserve Area
Outreach and
Engagement
Reduce
Homelessness Exodus Recovery State $ 1,191,113.71 $ 1,191,113.71 *Homeshare Prevent
Homelessness
Elderhelp of San
Diego Local $ 97,027.85 $ 97,027.85 *Homeless Prevention
Pilot Program
Prevent
Homelessness
North County
Lifeline Federal & State $ 440,109.35 $ 440,109.35 *Motel Voucher Program Reduce
Homelessness
Interfaith
Community
Solutions
Federal $ 50,000.00 $ 50,000.00
*Social Worker -
Outreach and
Engagement
Reduce
Homelessness Exodus Recovery State $ 1,473,854.77 $ 1,473,854.77 *Outreach Vehicle Reduce
Homelessness City of Vista Local $ 35,596.99 $ 35,596.99 *Completed Programs TOTAL $26,265,708.87 $10,444,860.08
PREVENT HOMELESSNESS
Vista Emergency Housing Assistance Program – Category 2 Homeless
On November 12, 2024, the City Council approved $200,000 from Fiscal Year 2023 year-end fund balance to continue emergency rental assistance in support of the Strategic Plan and on March 20, 2025, the Standing Committee on Homelessness (SCoH) discussed the design of such a program. Based on the SCoH discussion, staff published a Request for Proposals (RFP) (Exhibit 2) on April 29, 2025, to solicit a program administrator.
The RFP solicited a contractor to administer the Vista Emergency Housing Assistance Program – Category 2 Homeless Program (VEHAP-C2) to prevent homelessness for Vista residents who are at imminent risk of losing their housing, as defined under the United States Department of Housing and Urban Development’s (HUD) Category 2 criteria. An individual or family qualifies as Category 2 homeless if they meet all of the following criteria:
• They will imminently lose their primary nighttime residence within 14 days of the date they are seeking homeless assistance;
• They have no subsequent residence identified where they can stay after losing their current housing; and
• They lack the resources or support networks (e.g., family, friends, or social services) to obtain other permanent housing.
The Request for Proposals (RFP) made a total of $200,000 available to support emergency rental and utility assistance for eligible Vista households. Eligible expenditures are limited to direct financial assistance provided to landlords, utility providers, and/or service providers. Awards were capped at $5,000 per household, for a maximum of three months of support, including arrears.
The RFP restricted administrative and staffing costs to no more than ten percent (10%) of the total budget. Of the remaining funds designated for client assistance, seventy-five percent (75%) is reserved for households earning up to 65% of Area Median Income (AMI), while the remaining twenty-five percent (25%) is allocated for households earning above 65% but not more than 80% of AMI. 10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 4
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
The City received proposals from Interfaith Community Services, Townspeople, and Retread, Inc (Exhibit 3).
Following a comprehensive review and scoring process evaluating experience, organizational capacity, staffing plans, budget alignment, and anticipated outcomes, staff recommended entering into an agreement with Interfaith Community Services to administer the program and on June 10, 2025, the City Council adopted Resolution No. 2025-114, approving the agreement.
On June 30, 2025, Interfaith was still completing implementation work to roll-out the VEHAP-C2. The first applications for assistance were accepted during July 2025 and updates on those and all applications following will be provided during future SCoH and City Council meetings. The VEHAP-C2 will prevent a minimum of 36 households from losing their housing.
Interfaith
VEHAP-C2
Year 1
07/01/25-06/30/26
Budget Expenditures
Personnel $10,732.00 -
Operating (client assistance) $180,000.00 -
Administrative $9,268.00 -
Total $200,000.00 -
IMPROVE QUALITY OF LIFE
Encampment Cleanup
Community Improvement Team
The Community Improvement Team (CIT) continues to oversee compliance with City Council Resolution No. 2024-140, which directs the City Manager and City Prosecutor to enforce Vista Municipal Code (VMC) §
9.20.020(B). This section of the VMC states:
“No person shall camp on any public property, public park, or any public street or highway….”
Consistent with Resolution No. 2024-140, the CIT also ensures that services and/or shelter are offered to encampment residents when available.
Since the adoption of Resolution No. 2024-140, the CIT has addressed 312 encampments located on public properties and in the public right-of-way. Key outcomes of these efforts include:
• Encampment Engagements: Of the 312 encampments, 169 had an encampment resident present during the cleanup.
• Service Referrals: A total of 178 referrals were made to the Vista Homeless Outreach Team (HOT), including 46 individuals who were already known and engaged by Vista HOT. • Property Storage: 39 encampments contained personal property that was collected and stored for retrieval by the property owner.
• Law Enforcement Support: Sheriff’s deputies were present during 40 cleanups, with 13 instances resulting in arrests.
10/02/2025
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MEETING DATE: October 2, 2025 PAGE 5
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
• Waste Removal: Since the formation of the CIT through June 30, 2025, the team has removed approximately 89 tons of trash and debris from public properties and rights-of-way.
Code Enforcement
Code Enforcement continues to address issues with encampments and debris on private property. Between November 1, 2024, and June 30, 2025, 45 notices of violation were sent to owners of private properties with encampment and debris on site posing a publica nuisance, with 37 of those notices complied with cleaning from the owner. Eight instances of encampments and debris on private property remain outstanding.
Report of private property citations is included as Exhibit 4.
REDUCE HOMELESSNESS
Street Outreach
San Diego Rescue Mission – Vista HOT
O
n October 22, 2024, the City Council approved an agreement with San Diego Rescue Mission (SDRM) to provide citywide homeless outreach services and directed staff to conduct a four-month review of SDRM’s work for subsequent Council consideration.
O
n March 25, 2025, the City Council received the four-month review, which included discussions of:
• S
DRM’s use of the Shelter Ready app to facilitate referrals to homelessness shelters and expand ac
cess to shelters previously unavailable to Vista HOT,
• the development and use of a By-Name List (BNL) to collect and report data on Vista’s unsheltered ho
melessness, and
• the implementation of a dedicated phone line (760-639-6124) and email address ([email protected]) for any interested party to make referrals for outreach services.
B
ased on SDRM’s performance and accomplishments presented in the four-month review, the City Council directed staff to continue the contract for citywide homeless outreach services with SDRM.
SDRM Citywide Outreach Agreement
10/22/24 - 10/21/25
Budget Expenditures Through
June 30, 2025
Personnel $299,077.00 $139,434.07
Operating $152,400.00 $35,719.90
Administrative $45,148.00 $17,515.40
Total $496,625.00 $192,669.37
S
eparately, on November 27, 2023, the California Interagency Council on Homelessness (Cal ICH) announced the availability of Round 3 of the Encampment Resolution Funding (ERF) Program, which was appropriated $400 million through Senate Bill 101 to support actionable, person-centered local proposals to resolve the experience of unsheltered homelessness for people living in encampments. 10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 6
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
The City of Vista submitted a grant application for ERF3 totaling $7,800,942.09. On December 23, 2024, the City received a letter of award, and on January 14, 2025, the City Council amended the operating budget to accept the funds.
In anticipation of this grant application, the City published an RFP on July 15, 2024, to solicit a provider to deliver ERF3-funded homelessness outreach, housing navigation, and housing stability case management. Five proposals were received. SDRM’s proposal included the development of a comprehensive BNL of all persons experiencing homelessness (PEH) in Vista, along with a supplementary BNL of high utilizers of 911 services.
Each individual on the BNL would have a file including their name, unsheltered history, and health and housing needs. Using consented information gathered during outreach, SDRM would use the BNL to track and report on Vista’s unsheltered population and in coordination with the City, prioritize individuals for services based on acuity and chronicity.
SDRM also proposed to:
• provide case management to every PEH in Vista,
• lead regular case conferencing with City staff and Strategic Plan partners to coordinate services and resources, and
• administer housing assessments, enter eligible individuals into the Coordinated Entry System (CES), and connect them with Permanent Supportive Housing, Rapid Rehousing, or direct housing placements when possible.
On June 10, 2025, the City Council approved an agreement with SDRM for ERF3-funded homelessness outreach and housing navigation and stability services.
SDRM’s services under both the citywide outreach and ERF3-funded agreements have been integrated into a comprehensive and robust network of outreach, case management, and housing navigation services that together serve as the City’s Homeless Outreach Team (HOT).
Vista HOT Services Inception through June 2025
• Unduplicated clients served: 407 • Client destination/location as of June 30, 2025
SDRM ERF3 Outreach and Housing Services Agreement
Year 1
7/1/25 - 6/30/26
Year 2
7/1/26 - 6/30/27
Budget Expenditures Budget Expenditures
Personnel $920,944.00 $- $1,009,708.00 $-
Operating $109,385.00 $- $110,790.00 $-
Administrative $103,033.00 $- $112,050.00 $-
Total $1,133,362.00 $- $1,232,548.00 $-
10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 7
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
o Substance use disorder treatment
program: 12
o Salvation Army: 3
o Safe Parking: 21
o Place not meant for human
habitation: 148
o Permanent Housing w/ lease: 14
o North County Lighthouse: 84
o Mission Academy: 5
o La Posada: 32
o Housing w/o lease: 6
o Family reunification: 7
o Emergency Shelter: 11
o Detention Facility 8
o Buena Creek Navigation Center: 56
• Demographics
o Gender
Male: 244
Female: 163
o Race
American Indian, Alaska
Native, or Indigenous: 4
Asian or Asian American: 4
Black, African American, or
African: 33
White: 204
Mixed: 162
o Age
18-24: 10
25-39: 102
40-59: 212
60+: 83
o Disabled: 47
o Veteran: 26
o LGBTQ+: 9
o Time length in Vista
1 year or less: 82
2 years: 13
3 years: 28
4 years: 21
5+ years: 263
o Referral Source:
Sheriff’s Department: 7
Housing & Homeless
Services: 5
Community Improvement
Team: 59
Code Enforcement: 8
Vista HOT: 328
o Service Interactions: 3550
Vital Documents (ID): 61
Veteran Services: 13
Transportation: 378
Street Case Management:
1052
Shelter: 155
Return to Residence: 2
Relocate: 16
Refused Shelter: 52
Refused Services: 90
Referral: 24
Phone assistance: 121
Phone assessment: 42
No Shelter Available: 624
Information Collected: 6
In Process for Qualifying for
Housing: 22
Housed: 20
M
ental & Physical Health
Appointment: 7
Family Reunification: 4
Emergency Services (PERT,
Hospital): 2
Chronic/ High Utilizer: 32
Benefits (health/Income): 8
BCNC: 53
Basic Needs (Food, Clothes):
745
Alcohol and Other Drug
Services: 12
Animal Services: 9
Home Share
Vista Housing Innovation Pilot Program
10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 8
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
O
n October 31, 2023, the City of Vista applied for a Super Notice of Funding Opportunity with the Regional Taskforce on Homelessness (RTFH) for a shared housing project in support of the Home Share strategy of the Strategic Plan to Address Homelessness. In January of 2024, RTFH proposed a collaboration between Townspeople and the Cities of Vista and La Mesa, to maximize impact across the region. On May 7, 2024, The City of Vista received an award letter for $336,809.25 (Exhibit 5) and a subrecipient agreement was executed between the RTFH and the City of Vista (Exhibit 6). The VHIPP serves the larger Shared Housing Collaborative granted by RTFH, a collaborative initiative between Townspeople, the City of La Mesa, and the City of Vista; serving PEH throughout San Diego County.
T
he Vista Housing Innovation Pilot Program (VHIPP) utilizes proven strategies, including Housing First principles, shared housing, and master leasing to utilize existing market rate housing to improve affordability for Vista residents experiencing homelessness. Outcomes are achieved through effective coordination of outreach, property owner engagement, housing navigation and placement, as well as post-move-in housing stabilization services. Shared housing creates greater affordability for households with low- or very low-income and allows for more unhoused people to attain housing stability. In addition to making rent more affordable, tenant participants also share the cost of utilities - providing enhanced quality of life and increased capacity to remain housed. The VHIPP will increase capacity to build on the established network of property owners willing to participate in the shared housing system; facilitate the placement of individuals experiencing homelessness in safe, affordable, shared housing arrangements; and improve program participants' overall well-being and self- sufficiency, enhancing their potential for housing retention.
B
efore entering permanent housing, program clients will have access to multiple staff such as Housing Navigators, Emergency Housing Coordinators, and Housing Location and Leasing Specialists who complete assessments, help clients develop a Housing Plan, and identify interim housing while supporting them in their search for a housemate(s), as well as a home. The StarRez platform serves as the online housemate and housing match system which has the capability to integrate with other software such as HMlS, which strengthens service coordination and eliminates the need for duplicate data entry efforts. Clients, service providers, property owners, and other stakeholders will have access to an AI Chatbot that can answer general questions and respond to critical issues that do not require emergency assistance. A Leaming Management System will also be incorporated to expand access to training and development opportunities.
O
nce permanently housed, clients will have access to housing stability and peer support specialists who will provide or facilitate connections to services identified by the client as critical to their housing success.
Master leasing allows the VHIPP to acquire properties directly from housing providers and dictate eligibility of subleasing clients. This allows Townspeople to remove common barriers for PEH seeking housing, which include low credit scores, eviction history, and insufficient income to qualify for a traditional lease. For clients who are able to qualify for their own lease with some financial assistance and primarily require roommate matching, housing navigation, and stability case management, Townspeople assists with their online housemate-matching platform and flex funding to coordinate a lease directly between the housing provider and client (individual lease).
Townspeople Vista Housing Innovation Pilot Program
8/28/24-12/30/25
10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 9
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
Budget Expenditures Through June 30, 2025
Personnel $ 104,775.00 $ 34,316.57 Operating $ 223,577.30 $ 135,493.45 Administrative $ 8,457.25 $ 8,457.25 Total $ 336,809.55 $ 178,267.27
VHIPP through June 30, 2025
• Unduplicated clients served: 60
o Adults: 54
o Children: 6
o H ouseholds: 45
• Unduplicated clients housed: 35
o Adults: 32
o Children: 3
o Households: 26
• Master leasing
o Individuals: 18
o Households: 15
o Units acquired: 8
3 bedroom: 1
2 bedrooms: 5
1 bedrooms: 2
o Net master lease costs: $52,287.79
Gross master lease costs
(including security deposit):
$64,100.10
Total recovered: $11,812.31
• Direct leasing
o Individuals: 16
o Households: 11
Rental assistance (including
security deposit): $40,979.83
• Other Flex Funds
o Move-in Supports (housing
applications, beds & basic household
needs, moving needs, etc.):
$7,354.22
o Transportation: $298.85
o Emergency Response (hotel stays):
$250.86
o Humble Design (complete
furnishings provider): $15,000
Shelter Beds
Alliance for Regional Solutions
The City of Vista is a member of the Alliance for Regional Solutions (Alliance), established in 2006 by local governments and non-profit leaders to coordinate an emergency shelter network in North County. Since 2020, the City has contracted annually with the Alliance to prioritize up to ten shelter beds per night for unsheltered Vista residents. As fiscal agent, Interfaith Community Services, Inc. (Interfaith) contracts directly with the City on behalf of the Alliance.
The Alliance shelter network includes:
• Interfaith Shelter Network (seasonal rotating sites)
• Haven House, Escondido
• Escondido Family Shelter
• Operation HOPE North County, Vista
• Catholic Charities La Posada de Guadalupe, Carlsbad
10/02/2025
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MEETING DATE: October 2, 2025 PAGE 10
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
Of these facilities, only Haven House and La Posada operate year-round with low barriers for admittance.
These two shelters had been most utilized by the Vista Homeless Outreach Team (HOT) for client placements before the Buena Creek Navigation Center opened in March 2024.
On September 26, 2023, the City Council approved a new 12-month contract not to exceed $200,000 to reimburse the Alliance for actual bed nights utilized by Vista residents rather than holding beds for Vista HOT priority. Bed-night reimbursement rates were based on shelter operating costs divided by the number of beds and operating days:
• Operation HOPE North County: $66.89
• La Posada de Guadalupe: $84.63
• Haven House: $108.00
• Interfaith Family Shelter: $88.34
• Interfaith Rotational Shelter Network: $72.29
On January 23, 2025, the City Council approved a contract amendment extending the term through June 30, 2025, and increasing the ceiling by $130,000. The total contract ceiling for September 2023–June 2025 was therefore $330,000.
By January 2024, the initial $200,000 ceiling had been reached. From September 2023 through September 2024, 78 Vista residents utilized a total of 7,342 bed nights, with total costs of $711,413.45, exceeding the original ceiling by $511,413.45.
During the agreement extension (January–June 2025), the additional $130,000 ceiling was reached with the first January 2025 invoice. Total costs for Vista residents sheltered under the full contract term (September 2023–June 2025) were $1,288,428.20, of which the City’s contract contributed $330,000.
The City’s contribution covered approximately 26% of the actual sheltering costs for Vista residents during the contract period, with the remaining costs absorbed by the Alliance through other funding sources.
Alliance for Regional Solutions Bridge to Housing Shelter Network Alliance Costs
9/26/2023 -9/25/2024
Alliance Costs
9/26/2024 - 6/30/2025
Operation Hope
$ 189,432.00
Operation Hope
$ 248,981.49
Escondido Family
Shelter $ 213,846.01
Escondido Family
Shelter $ 11,925.90
La Posada $ 56,193.70 La Posada $ 8,716.89 ARS Total $ 459,471.71 ARS Total $ 269,624.28 City of Vista
Contribution $200,000 City of Vista
Contribution $130,000 Bridge to Housing Vista Clients through June 2025
• Unduplicated clients served: 132
o Haven House: 16
o La Posada: 34
o Operation Hope: 49
o Interfaith Shelter Network: 5
o Escondido Family Shelter: 28
10/02/2025
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MEETING DATE: October 2, 2025 PAGE 11
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
• Age Range
o Adults: 65
o Youth (Under 18): 45
o Older Adults (over 60): 22
• Referral Source
o Local church: 2
o 211: 3
o Vista City Staff: 3
o Other non-profits: 35
o Self-referral/family: 50
o Exodus: 39
• Length of Stay (for clients who have exited)
o 1- 29 days: 11
o 30-59 days: 31
o 60-89 days: 15
o 90-120 days: 7
o Over 120 days: 28
• Client Location After Exit
o Found Permanent Housing: 30
o Moved to a different program: 18
o Fell back into homelessness: 19
o Unknown: 25
• Programs That Clients Were Moved To
o Recuperative Care: 5
o Substance Abuse Program: 3
o Moved to a different shelter: 5
o Transitional housing: 5
• Veteran Status
o Veterans: 1
The agreement with the Alliance was funded with the City’s Permanent Local Housing Allocation formula grant, but the current year’s PLHA appropriation is no longer eligible for shelter bed costs. Staff are considering different funding sources to continue to agreement with the Alliance.
The 2024-2025 Alliance for Regional Solutions Bridge to Housing report is included as Exhibit 7.
Vista Safe Parking Program
On January 10, 2023, the City of Vista approved an agreement with Jewish Family Service (JFS) of San Diego to operate a Safe Parking Program in the Eucalyptus parking lot of Vista Civic Center. On June 25, 2024, the City Council approved a second amendment with JFS to extend program operations for an additional year, and on June 10, 2025, a new contract to continue services was approved with an option to extend for an additional year.
The current agreement is funded by the City’s Encampment Resolution Funding, Round 3, award with a contract ceiling during the first year of this agreement of $570,244.68, and during the second year of $566,152.13, for a total cost to the City of $1,136.396.81 through June 30, 2027. JFS is contributing gap funding during year two for $20,425.44. The two year budget and expenses through June 30, 2025, are illustrated below.
Jewish Family Services Vista Safe Parking Program
Year 1
1/10/23 - 6/24/24
Year 2
6/25/24-6/9/25
Budget Expenditures Budget Expenditures
Personnel $ 138,956.70 $ 150,953.36 $ 138,956.70 $ 219,602.98 Operating $ 243,543.31 $ 164,488.54 $ 243,543.31 $ 228,858.93 Administrative $ 38,250.00 $ 26,696.38 $ 42,500.00 $ 44,134.97 Total $ 425,000.00 $ 342,138.28 $ 425,000.00 $ 492,596.88
ERF3: Year 1
6/10/25-6/30/26
ERF3: Year 1
July 2026-June 2027
Budget Expenditures Budget Expenditures
10/02/2025
D1
MEETING DATE: October 2, 2025 PAGE 12
SUBJECT: UPDATE ON THE IMPLEMENTATION OF THE STRATEGIC PLAN TO ADDRESS
HOMELESSNESS
Personnel $ 291,161.94 $ 299,896.80 Operating $ 204,703.00 $ 210,170.65 Administrative $ 74,379.74 $ 56,084.68 Total $ 570,244.68 $ - $ 566,152.13 $ - Vista Safe Parking Program through June 2025
• Unduplicated clients served: 230
• Demographics
o Gender
Man: 111
Woman: 117
Non-binary: 1
Prefer not to Answer: 1
o Race
American Indian, Alaska
Native, or Indigenous: 1
Asian or Asian American: 5
o Race (continued)
Black, African American, or
African: 31
Hispanic/Latina/e/o: 51
Middle Eastern or North
African: 2
Native Hawaiian or Pacific
Islander: 0
White: 81
Multiracial: 46
Client doesn’t know / prefers
not to answer: 13
o Age
Under 5: 5
5- 12: 19
13-17: 16
18-24: 13
25-34: 35
35-44: 38
45-54: 27
55-61: 32
62+: 45
o Disabled: 97
Physical: 55
Developmental: 21
Chronic Health Condition: 38
HIV/AIDS: 2
Mental Health Disorder: 56
Substance Use disorder
(Alcohol, Drug, Both): 4
o Veteran: 16
• Number of months homeless prior to entry
o 1 month: 40
o 2 months: 18
o 3 months: 16
o 4 months: 7
o 5 months: 9
o 6 months: 6
o 7 months: 4
o 8 months: 8
o 9 months: 1
o 10 months: 0
o 11 months: 2
o 12 months: 18
o More than 12 months: 41
o Not applicable: 20
Homeless other than place not
meant for human habitation (staying
with family/friends, hotel, rental,
hospital etc.
• Total number of household exits: 153
o Average length of stay for any exit
type: 37
o Positive household exits: 84
Permanent Housing: 36
Hospital/Medical: 3
Family/Friend Re-unification:
22 Shelter/Hotel Voucher: 23
Le ngth of stay for positive exit
types: 45
o Negative household exits: 36
Length of stay for negative
exit types: 27
o Other exits: 33
Unknown: 29
• Lost contact
Ineligible: 4
• Vehicle became
inoperable
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ACTION:
____________________________
Clerk/Secretary
Buena Creek Navigation Center
On September 26, 2023, the City Council approved two master leases of properties to be used for an interim housing project. On January 9, 2024, the City Council approved an agreement with Retread, Inc. (Retread), to provide operator services for the Buena Creek Navigation Center (BCNC) at the master leased sites for 12 months and on March 4, 2024, the BCNC began accepting clients into the program. On January 9, 2025, the agreement with Retread was extended through December 31, 2025, with an option to renew through December 31, 2026. The BCNC maintains low barriers for intake to its semi-congregate facility for adults experiencing homelessness and accommodates couples and pets.
Vista’s BCNC leases cost a total of $33,000 per month and utility costs vary by month. Vista’s costs for the facility are illustrated below.
Buena Creek Navigation Center
Lease & Utilities
Lease
Paid Through
June 30, 2025
Admin Building $84,000.00
Resident Building $624,000.00
Total $708,000.00
Utilities
SDG&E $18,970.40
VID $4,260.09
EDCO $5,588.40
Total $28,818.89
Vista’s costs for operator services are illustrated below.
Buena Creek Navigation Center
Operator Services - Retread, Inc
Year 1
Jan. 9, 2024-Jan. 8, 2025
Year 2
Jan. 9, 2025-Jan. 8, 2026
Budget Expenditures Budget Expenditures
Personnel $ 674,973.00 $ 552,739.56 $ 775,276.20 $ 354,257.91 Operating $ 375,207.00 $ 353,275.28 $ 329,219.50 $ 160,475.37 Total $ 1,050,180.00 $ 906,014.84 $ 1,104,495.70 $ 514,733.28 BCNC Vista Update Inception through June 2025
• Unduplicated clients served: 265
• Demographics
o Gender
Male: 159
Female: 106
o Race
American Indian, Alaska
Native, or Indigenous: 8
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Asian or Asian American: 4
Black, African American, or
African: 32
Native Hawaiian or Pacific
Islander: 2
White: 131
Hispanic/Latina/e/o: 79
Middle Eastern or North
African: 0
Mixed Race: 9
• White/Black, African
American, or African:
2 • White/Hispanic/Latina/
e/o: 4
• White/American
Indian, Alaska Native,
or Indigenous: 1
• White/Asian or Asian
American: 2
o Age
18-24: 12
25-39: 58
40-59: 119
60+: 76
o Disabled
Yes: 155
No: 110
o Veteran
Yes: 17
No: 248
• Number of months homeless prior to entry
o Less than a month: 8
o 1- 3 months: 69
o 4- 6 months: 24
o 7- 12 months: 47
o 1 year: 20
o 2- 5 years: 58
o 5- 10 years: 28
o 10 years or more: 11
• Referrals source
o San Diego Rescue Mission: 102
o Exodus: 55
o PATH: 43
o Office of Homeless Solutions: 11
o Alpha: 13
o Vista County Social Worker: 7
o Other: 34
Vista Safe Parking Program:
3 Self-Referral: 4
Interfaith Community
Services: 4
Brother Bennos: 5
SOAP MAT: 4
La Posada: 2
North County Lifeline: 3
Sherrif’s Department: 2
Department of Rehabilitation:
1 Green Oak Ranch: 2
LGBTQ+ Center: 1
McAllister: 1
TURN MHS: 1
Vista Legal Aid Society: 1
• Total exits from BCNC: 221
o Average length of stay: 63 days
o Positive exits (more stable housing):
133
Average length of stay: 79
days
Hospital, other non-
psychiatric medical facility: 3
Hotel/motel with voucher: 6
Long-term care facility or
nursing home: 1
H
ousing owned, no subsidy :
2 Psychiatric facility: 2
Rental housing, no subsidy:
32 Rental housing, with subsidy:
27 Family reunification,
permanent: 18
Family reunification,
temporary: 6
Staying with friend,
permanent: 2
Staying with friend,
temporary: 12
Substance abuse treatment
facility or detox center: 14
Transitional housing for
homeless persons: 7
Other: 1
o Negative exits: 79
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Average length of stay: 41
day
s
Emergency shelter, including
hot
el or motel: 4
Place not meant for human
habitation: 75
o Other exits: 8
Jail, prison, other detention
f
acilities: 4
No exit interview: 4
P
ermanent Navigation Center
O
n November 14, 2023, the City Council appropriated $4.5M from FY2022-2023 year end fund balance to acquire a permanent site for a City-owned homelessness navigation center in succession of the BCNC. In February 2025, an additional $1M was secured by Senator Catherine Blakespear to support the City’s acquisition of a permanent facility, bringing to total appropriation for this project to $5.5M.
B
ased on City Council and Standing Committee on Homelessness (SCoH) feedback, staff have presented various options for the permanent facility during the September 2024 and April 2025 SCoH meetings based on criteria and considerations established by the SCoH. These considerations include the proximity of the facility to infrastructure, such as transportation and job opportunities; industrial buildings between 7,500sq/ft and 20,000sq/ft for sale within the Vista Business Park; available hotels or motels for sale; and modular construction for the facility.
D
uring the April 2025 SCoH meeting, the Committee directed staff to publish a Request for Proposals (RFP) (Exhibit 8) to solicit an operator for the future facility, which was released on April 30, 2025, and closed on May 30, 2025. The RFP included two phases, with Phase 1 for site consultation services and Phase 2 for operator services. Establishing two phases allows the City to procure an operator of the facility who will also have the ability to provide input on the site’s location and structure’s configuration to appropriately accommodate the operator’s program design. The RFP identified the $5.5M available from the City to acquire a site and construct the facility with no funds identified for the Navigation Center’s ongoing operations.
I
n response to the RFP, one proposal was received by the San Diego Rescue Mission (SDRM) (Exhibit 9).
SDRM’s proposal provided the operation of a 50-bed low-barrier interim housing program with an initial stay of 30-days for adults and families. The facility would provide 24/7 operations and offer meals, showers, personal storage, and basic needs services. Case management would be provided to all guests, with a focus on securing permanent housing and connecting individuals to additional supportive services. The proposed program also provides a 24-hour phone number that can be called to coordinate client drop off after-hours as needed.
S
DRM proposed to fund ongoing operations of the Navigation Center through private donations, grants, in-kind contributions, and CalAIM billing. The City would be responsible for providing the facility and covering capital costs necessary to prepare the site for operation, including building construction/renovations and furnishings.
SDRM would enter into a use agreement for the facility with the City and would assume responsibility for staffing, management, and delivery of services.
S
DRM’s proposed annual operating budget is approximately $1.63 million, with no request for City funds for ongoing operational costs. The City’s financial responsibility would be limited to providing the facility and initial capital improvements.
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Since entering the agreement with SDRM for site consultation, staff and SDRM leaders have toured various sites to find an appropriate location for the permanent facility. Sites toured include:
25
40 Fortune Way
1210 Distribution Way
722 W California Avenue
1029 Poinsettia Avenue
2630 Business Park Drive
O
n September 9, 2025, the City Council discussed two properties to consider during Closed Session, which were 2630 Business Park Dive and 955 South Santa Fe. Details of the Closed Session discussion are subject to client attorney privilege and have not been shared publicly. The City expects to have the permanent facility operating by January 1, 2027 to ensure there is no gap in interim housing services in Vista between the BCNC and permanent facility. If there is a delay in the permanent navigation center’s operationalization, the City Council will have the option to renew the BCNC’s lease and operator service contracts.
Vi
sTAY House
I
n August 2024, the owner of the property located at 727 Ascot Drive, a 0.75-acre parcel improved with a 12-bed residential care facility, approached City staff with an intent to sell. The City negotiated a purchase price of $2,100,000, and the sale was finalized in October 2024.
O
n December 2, 2024, the City issued a Request for Proposals (RFP) (Exhibit 10) to solicit an operator to provide a Transition Age Youth (TAY) Transitional Housing Program at the site. The RFP closed on January 30, 2025, and the City received one proposal, submitted by Urban Street Angels (USA) (Exhibit 11). USA’s proposal provided a comprehensive response documenting 13 years of experience serving unsheltered TAY and included a detailed operational plan for the property at 727 Ascot Drive.
T
he proposal described a program designed to serve up to 17 TAY with staffing that included one program manager, one case manager, one life skills/vocational specialist, and 3.6 FTE residential services coordinators.
The proposed 1:17 case manager-to-client ratio would ensure that clients receive, at minimum, weekly check-ins to review progress and assess emerging needs. The life skills/vocational specialist would provide training in menu planning, cooking, budgeting, cleaning, gardening, résumé writing, and job search strategies. A grant from Las Patronas would fund a van to support transportation for appointments, group outings, and other needs, while bus passes would supplement client transportation.
T
he average length of stay for TAY in the program was projected at approximately nine months, subject to individual client needs. Upon program entry, each client would receive assessments for physical and behavioral health needs and referrals to appropriate providers. Individualized service plans would be developed to address identification documentation, public benefits enrollment, workforce interests, and housing planning.
All participants would have access to USA’s Trade School program, which offers over 32 training tracks.
Enrollment in a Trade School program would also make clients eligible for scholarship funding to cover tuition, books, clothing, and related expenses. Clients would be entered into the Homeless Management Information System (HMIS) and the Coordinated Entry System (CES), and housing needs assessments would be completed to connect clients to Rapid Rehousing or Permanent Supportive Housing as appropriate.
F
irst year operating costs were described to be secured through private donations. USA would also explore ongoing funding opportunities, including Medi-Cal and various public grant opportunities. USA would also 10/02/2025
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evaluate the feasibility of licensing some beds for mental health and/or substance use treatment, depending on community needs. Additionally, the passage of Proposition 1 was expected to expand funding opportunities for programs of this nature. The selected operator would be responsible for raising all funds necessary to maintain the program in good standing.
On March 11, 2025, the agreement with USA was approved, and the program was named VisTAY House. In preparation to begin operations with USA, the City provided improvements to the property, which are illustrated below.
VisTAY House
Capital Improvements
A/C & Heating Maintenance $ 495.00 Camera Equipment $ 32,043.45 Plumbing $ 49,110.00 Demo $ 26,666.07 Lock Smith $ 8,388.68 Fumigation $ 11,145.00 Roof Repairs $ 5,495.00 Electrical $ 4,900.00 Structural Repairs $ 907.41 Misc. Transaction Fees $ 2,660.74 Fire Alarm System $ 24,206.00 Total $ 166,017.35
HOUSING PROGRAMS
Fair Housing
Fair housing services play a pivotal role in preventing homelessness by advocating for equitable access to housing, offering assistance and resources to individuals at-risk of homelessness, and striving to remove discriminatory obstacles to housing. Moreover, fair housing is instrumental in maintaining housing stability by combatting unjust evictions, empowering tenants with knowledge of their rights, and championing policies that safeguard against housing insecurity. By ensuring that all residents have equal access to safe and affordable housing, fair housing organizations contribute to the stability and well-being of communities.
The City of Vista is committed to affirmatively further fair housing. CSA San Diego County is a 501(c)(3) non-profit organization whose primary mission is the promotion of social justice and public welfare through programs, services, and advocacy against all forms of discrimination, including advocacy for the eradication of housing discrimination to assure equal housing opportunity for all individuals. The City of Vista has selected CSA to provide fair housing and tenant-landlord mitigation services for FY 2024-2025. For any Fair Housing concerns, residents are encouraged to contact CSA at 619-444-5700 or [email protected].
Resident Contacts and Inquiries
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Between November 2024 and June 2025, City staff recorded 425 interactions: including calls, emails, and in- person visits to the Housing and Homeless Services Division. Of those, 63 were regarding fair housing and tenant/landlord issues for a total of 14.82% of contacts related to Fair Housing concerns. It should be noted that residents may have more than one concern per contact or may be vague during their inquiry to avoid sharing sensitive or vulnerable information. The most frequently reported issues were:
1. Renter’s rights inquiries
2. Eviction notices
3. Mold
4. Rent increases
Significant Cases
SOFI Shadowridge - In February 2025, a resident at SOFI Shadowridge Apartments contacted staff with concerns regarding a rent increase. She questioned whether her rent should be calculated using the income limit for a one- person household, rather than the two-person assumption tied to her one-bedroom unit. Over the following months, staff coordinated with CSA San Diego, Keyser Marston Associates (KMA), and the City Attorney’s Office to review the concern. KMA serves as the City’s economic consultants for affordable housing projects. Both CSA and KMA confirmed that the property’s rent calculations are consistent with the governing 2004 Regulatory Agreement, which sets rents based on unit size rather than actual household size. These regulations support HUD regulations and California Health & Safety Code Sections 50052.5(h) and 50053. Despite the appropriate increase, staff advocacy resulted in the rent increase being removed.
The Rylan - In April 2025, Deputy Mayor Katie Melendez referred a Rylan resident to staff regarding concerns with her security deposit and potential wrongful charges. Staff promptly connected the resident with CSA San Diego County for landlord-tenant mitigation support and facilitated communication between the resident and CSA.
Over the following weeks, CSA reviewed the residents’ documentation, requested clarification on certain charges, and committed to drafting a letter of dispute once the additional information was received. While there were delays in communication due to missed connections, CSA was able to re-establish contact with the resident in order to move forward with dispute resolution.
Bethel Family Worship - In April 2025, a resident contacted the City seeking assistance for her sister’s household of four seniors after they were displaced from their residence. Staff referred the household to CSA San Diego County and the Legal Aid Society of San Diego for landlord-tenant support and made a direct referral to Townspeople for shared housing navigation. The household was referred to a housing navigator, who assisted with applications to multiple apartment communities and coordinated with the San Diego Rescue Mission regarding potential hotel vouchers for interim housing.
Santa Fe Senior- In June 2025, multiple residents of Santa Fe Senior Village reported concerns regarding ADA accommodations, emergency access for first responders, building entry systems, secondhand smoke exposure, delivery and transportation access, and limited accessible parking. Residents have reported that these conditions have negatively impacted their health and well-being and have requested corrective measures to ensure enforcement of safety policies, and improved accessibility throughout the property. Staff are reviewing the concerns and working with CSA on an ongoing basis.
Affordable Housing
Affordable housing serves as a crucial safety net that prevents individuals and families from falling into homelessness, helps break the cycle of poverty, and provides them with the foundation they need to thrive.
Affordable housing provides rent stability and ensures households can allocate a reasonable portion of their income towards housing costs, reducing the risk of financial instability that can lead to homelessness. In addition, 10/02/2025
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certain developments offer on-site support services such as counseling, job training, and healthcare, which can help individuals and families address underlying issues and prevent them from slipping into homelessness. The City of Vista supports the creation of affordable housing through a combination of state law provisions, local policies, and homeowner incentives. Together, these tools ensure that both large-scale developments and smaller residential additions contribute to meeting the community’s housing needs.
Accessory Dwelling Unit (ADU) Fee Waiver Program
The City promotes affordability through homeowner-driven development. On August 13, 2019, the City of Vista adopted Ordinance No. 2019-11, amending Chapter 18.31 of the City of Vista Municipal Code, which provides for city fees to be waived in the development of Accessory Dwelling Units if the owner agrees to record a ten-year covenant on the ADU. These units must be rented either to a caregiver household or to households earning no more than 80% of the area median income (AMI) at move-in (with an ongoing cap of 100% AMI). Maximum allowable rents are tied to HUD income limits and verified annually. Owners must certify tenant eligibility and submit annual reports to the City to maintain compliance. This program has helped expand affordability options within existing neighborhoods while supporting the City’s housing production goals. Since the inception of this program in 2019, 16 ADUs have been constructed for eligible households, and a total of $207,201.76 of local fees have been waived for an average of $12,950 of fees waived per unit. No ADU Fee Waiver applications were submitted during this reporting period.
Inclusionary Housing Ordinance
On January 10, 2023, the City Council adopted Ordinance 2023-1 requiring that any development with 20 or more units reserve nine percent of the total units as affordable. Of these, at least four percent must be moderate- income or below, and five percent must be low-income or below. Developers who prefer not to build the units on- site may instead pay an in-lieu fee into the City’s Inclusionary Housing Fund, with in-lieu funds restricted for construction of those affordable housing units off-site. This ordinance ensures that as larger housing projects are brought forward, each contributes to the City’s overall affordability goals.
Many of the City’s recent developments are meeting this local requirement while also taking advantage of State Density Bonus Law, which provides additional incentives such as increased density, setback adjustments, and reduced parking standards when developers include affordable housing above minimum thresholds.
Density Bonus Law
Density Bonus Law allows developers who commit to reserving a percentage of their units for low-income households increased density, development concessions, and regulatory waivers. Vista has seen a steady pipeline of projects utilizing this law.
Development Address Total Units Affordable Units Affordability Level Unit Type 1205 Melrose Way 15 1 Very-Low (50% AMI) Rental
1070 S. Santa Fe Avenue 96 8 Very-Low (50% AMI) Rental
165 Eucalyptus Avenue 176 18 Very-Low (50% AMI) Rental
1800 Monte Vista Drive 19 2 Very-Low (50% AMI) Ownership 952 Postal Way 36 7 Low (80% AMI) Rental
1205 Melrose Way- On August 8, 2022, the City Council approved a General Plan Amendment and Tentative Subdivision Map for the development of 15 single-family homes on a 2.55-acre site at 1205 Melrose Way by Pacific International Investments, Inc. The project utilizes State Density Bonus Law and, as a condition of approval, one home has been designated as a Very Low-Income unit. The Affordable Housing Agreement (Exhibit 12) has since been signed and recorded, securing the affordability restriction for 55 years. One unit will 10/02/2025
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be reserved for rent to a Very Low-Income household at an Affordable Rent, with compliance monitoring and annual reporting required under the covenants.
1070 S. Santa Fe Avenue- On February 20, 2024, the Planning Commission approved a Site Development Plan for the redevelopment of 1070 S. Santa Fe Avenue by AMB SSF, LLC. As proposed, the project will construct two apartment buildings to create a total of 96 units. Eight of the units are restricted as Very Low-Income under an Affordable Housing Agreement with the City, which was recorded May 29, 2024 (Exhibit 13).
Construction is ongoing and will include site improvements such as parking, landscaping, and modern architectural design consistent with the Downtown Vista Specific Plan – South Gateway District. The development is supported by a 35% density bonus under State Density Bonus Law, with concessions for open space and setbacks, and benefits from proximity to the Vista Transit Center to reduce parking requirements. 165 Eucalyptus Avenue- On April 18, 2023, the Planning Commission approved a Site Development Plan for the demolition of an existing church and construction of a four-story apartment building at 165 Eucalyptus Avenue by LLJ Cross Park, LLC. The project will provide 176 new apartment homes on a 2.91-acre site, including 18 units reserved for Very Low-Income households. These affordable units, which represent 15 percent of the total, qualify the project for a 50 percent State Density Bonus and associated concessions for building height and step back requirements
The development is designed around a multi-level parking garage with open space amenities, landscaping, and architectural features that complement the surrounding Downtown Vista Specific Plan area. A draft Affordable Housing Agreement (Exhibit 14), which will restrict the 18 designated units at affordable rents for 55 years, has been transmitted to the developer for review and signature. 1800 Monte Vista Drive- On September 23, 2025, the City Council denied an appeal, and approved a Tentative Subdivision Map, Site Development Plan, and Density Bonus for the development of 19 single-family homes on a
6.47-acre site at 1800 Monte Vista Drive by California West Communities. Two of the homes will be reserved as Very Low-Income units, qualifying the project for a density bonus and associated concessions including reduced lot size, setback adjustments, and a waiver of the undergrounding requirement for existing overhead utility lines.
The project design includes architectural elements such as stucco and siding finishes, brickwork, decorative light fixtures, clay tile roofing, and covered patios and porches. Roadway improvements, utilities, and landscaping are incorporated to ensure compatibility with the surrounding neighborhood. Staff are in discussion with the developer on the terms of the Affordable Housing Agreement.
952 Postal Way- On April 16, 2024, the Planning Commission approved a Site Development Plan for the repurposing of two existing commercial office buildings into 36 multifamily apartment homes on a 1.36-acre site at 952 and 958 Postal Way by Escondido Ventures, LLC. The project includes seven units reserved for Low-Income households, representing 19 percent of the total units, which qualifies the development for a State Density Bonus and two concessions: elimination of the minimum open space requirement and elimination of certain public right- of-way improvements
On February, 25, 2025, an Affordable Housing Agreement was signed and recorded (Exhibit 15), restricting seven one-bedroom units for rent to Low-Income households at affordable rents for a period of 55 years. The development incorporates Mediterranean-style architectural elements, façade enhancements, and site improvements intended to complement the South Gateway District of the Downtown Vista Specific Plan.
Surplus Land Act
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The Surplus Land Act (SLA) is a state law that requires cities and other public agencies to prioritize affordable housing when disposing of publicly owned land. Before selling, leasing, or otherwise conveying a property that is no longer needed for government use, the City must first offer the site to qualified affordable housing developers through a public Notice of Availability process. This ensures that surplus land is evaluated for its potential to meet community housing needs, particularly for low- and very low-income households. Three properties have recently been made available via the SLA; 902 Vista Village Drive, 211 Palm Drive, and 444 S. Santa Fe Avenue. At the time of this report, development of 902 Vista Village Drive and 211 Palm Drive are under active negotiations for development, and 444 S. Santa Fe Avenue is pending an award to one of two final developers.
Upcoming Affordable Housing Developments
902 Vista Village Drive. and 211 Palm Drive -
On June 13, 2023, the City Council approved two City-owned properties, located at 902 Vista Village Drive and 211 Palm Drive, to undergo the Surplus Land Act (SLA) process with direction to pursue development of affordable housing. In accordance with the SLA, staff issued a Notice of Availability (NOA) to qualified affordable housing developers. Two proposals were received, and Wakeland Housing and Development Corporation (Wakeland) was selected as the recommended developer for both sites.
Staff subsequently submitted the required forms to the California Department of Housing and Community Development (HCD). HCD has reviewed and endorsed the City’s process and determined that the SLA requirements have been satisfied.
Staff and Wakeland continue to work on developing a Development and Disposition Agreements (DDA) for both sites, which will outline all terms of the developments.
The proposed development at 902 Vista Village Drive is a 62-unit Permanent Supportive Housing (PSH) community, consisting of 61 studio apartments averaging 432 square feet and one two-bedroom manager’s unit.
The project will be constructed as a four-story building with podium parking on a 0.44-acre parcel, providing 25 parking spaces (0.40 per unit). The residential program is designed to serve extremely-low income individuals exiting homelessness earning 30% AMI or less, excluding the manager’s unit.
The building will contain approximately 36,448 square feet of gross building area (GBA), including 27,253 square feet of net residential area and 9,195 square feet of circulation and common space. Total development costs are estimated at $42.37 million, or approximately $683,000 per unit and $1,163 per square foot of GBA. This figure reflects prevailing wage construction and includes:
• Direct costs of approximately $28.68 million,
• Indirect costs of approximately $7.49 million, and
• Financing costs of approximately $3.70 million.
• Acquisition costs of approximately $2.5 million
The financing plan anticipates:
• $22.74 million Federal LIHTC equity,
• $4.66 million State LIHTC equity,
• $1.425 million County contribution (pending future NOFA), and • $7.3 million permanent debt
After these sources, the project faces a financing gap of $6.25 million. Wakeland is requesting City participation in the form of a $3.75 million gap loan and recognition of $2.5 million in land value as a land loan, subject to appraisal.
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At t
he time this report is written, Wakeland is finalizing a preapplication package for the Planning Division to provide comments. The City’s housing counsel has written a first draft of the DDA, with project details determined with the preapplication package to be finalized with the DDA. The final DDA is expected to be recommended for City Council approval early CY2026.
The pr
oposed development at 211 Palm Drive is a 70-unit senior affordable community, with details to be finalized shortly following the approval of 902 Vista Village Drive and a DDA is expected to be recommended to City Council in Spring 2026.
FI
SCAL IMPACT: Discussion of the Strategic Plan to Address Homelessness does not have a direct fiscal impact. Staff will return to the City Council before proceeding with any items presented which would require additional contracting or budget allocation.
EXHI
BITS:
1. Prior actions (page 23)
2. VEHAP-C2 Request for Proposals (page 29)
3. VEHAP-C2 Proposals (page 62)
4. Private property citations (page 133)
5. RTFH Award Letter (page 134)
6. RTFH Subrecipient agreement for Shared Housing Collaborative (page 135)
7. 2024-2025 Alliance for Regional Solutions Bridge to Housing Report (page 153)
8. Permanent Navigation Center Request for Propos als (page 201)
9. SDRM Permanent Navigation Center Proposal (page 227)
10. Transition Age Youth Request for Proposals (page 309)
11. Urban Street Angels Transition Age Youth Proposal (page 341)
12. 1205 Melrose Way Affordable Hous ing Agreement (page 438)
13. 1070 S. Santa Fe Avenue Affordable Hous ing Agreement (page 461)
14. 165 Eucalyptus DRAFT Affordable Housing Agreement (page 474)
15. 952 Postal Way Affordable Housing Agreement (page 483) 10/02/2025
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STRATEGIC PLAN TO ADDRESS HOMELESSNESS AND HOUSING PROGRAMS Prior City Council Actions
On June 24, 2025, adopted the following City Council Resolutions:
• No. 2025-05, adding chapter 2.54 to the Vista Municipal Code to establish a Homelessness Commission (Vote: 5-0).
• N
o. 2025-137, approving an agreement with San Diego Rescue Mission for Permanent Navigation Center site consultation and potential future operator services (Vote: 5-0). • N
o. 2025-138, approving an agreement with Green Oak Ranch Ministries for the disbursement of Opioid Settlement Funds to operate residential recovery program; and adopt City Council Resolution 2025-139 amending the operating budget for fiscal year 2023/24 and 2024/25 (Vote:
5-0).
On
June 10, 2025, adopted the following City Council Resolutions:
• No. 2025-97, approving an agreement with Jewish Family Service of San Diego to provide safe parking operator services; and adopted City Council Resolution No. 2025-98 amending the operating budget for fiscal years 2023/25 and 2024/25 (Vote: 5-0) .
• N
o. 2025-99, approving an agreement with San Diego Rescue Mission, Inc. to provide h
omelessness outreach, housing navigation, and housing stability services; and adopted City Council Resolution No. 2025-100, amending the operating budget for fiscal years 2023/24 and 2024/25 (Vote: 5-0)
O
n May 27, 2025, adopted City Council Resolution No. 2025-81, approving the 2025-2029 Consolidated Plan and 2025-2026 Annual Action Plan, authorizing the submittal of the plans to the U.S. Department of Housing and Urban Development, and authorizing the City Manager to approve and execute all documents related to the implemented of said plans (Vote: 5-0).
On
May 22, 2025, the Standing Committee on Homelessness received updates on the Safe Parking Program agreement, the ERF3 Outreach agreement, and a general homelessness update from the City’s homelessness service providers.
On
May 13, 2025, Council directed Staff to draft an ordinance amending the Vista Municipal Code to add Section 2.54 establishing a Homeless Commission, and to schedule a Public Hearing for June 10, 2025, to consider adoption of the ordinance (Vote: 5-0).
On
April 24, 2025, the Standing Committee on Homelessness received an update on the Permanent Navigation Center options, the composition of the Homelessness Commission, and general updates from the City’s homelessness service providers.
O
n April 22, 2025, Council motioned to close the public hearing and open a 30-day public review period for the proposed 2025-2029 Community Development Block Grant Consolidated Plan and the 2025-2026 Annual Action Plan to solicit community input (Vote 5-0).
O
n March 25, 2025, Council discussed the following:
• Directed Staff to prepare a service agreement with Operation Hope – North County and authorized the City Manager to execute the agreement (Vote: 5-0). • D
irected Staff to continue the contract for Citywide homeless outreach services (No vote). 10/02/2025
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EXHIBIT 1
• Directed Staff to draft an ordinance to establish a seven member homelessness commission after the City Council reviews the Standing Committee’s recommendation for the composition of the C
ommission and the goals of the Commission; schedule five Standing Committee meetings during ev
en months, five Commission meetings during odd months, and two Strategic Plan Workshop meetings; reschedule the Standing Committee Meeting to the forth Thursday of even months; and appointed Councilmember Jeff Fox as Ex-Officio member to the Standing Committee (Vote 5- 0).
On
March 11, 2025, adopted City Council Resolution No. 2025-37, approving an agreement with Urban Street Angels, Inc. for operator services of the City’s Transition Age Youth Transitional Housing Program (Vote: 5-0).
O
n February 11, 2025, adopted City Council Resolution No. 2025-19, authorizing the City Manager to sign Encampment Resolution Funding Program Documents on the Behalf of the City of Vista (Vote: 5-0).
On
January 23, 2025, adopted City Council Resolution No. 2025-08, approving a second amendment with Interfaith Community Services, Inc. to provide shelter beds to address homelessness in Vista (Vote: 5-0).
On
November 12, 2025, adopted City Council Resolution No. 2024-186, approving the publishing of a Request for Proposals for a Transition Aged Youth Transitional Housing Program at a City-owned Property (Vote: 4-0, Melendez Absent).
On
October 22, 2024, adopted City Council Resolution No. 2024-174, approving an agreement with San Diego Rescue Mission, Inc. to provide citywide homeless outreach services (Vote: 4-1, Contreras opposed).
On
October 8, 2024, adopted City Council Resolution No. 2024-160, authorizing the City to enter a Purchase Agreement for a parcel of real property located at 727 Ascot Drive.
On
August 27, 2024, adopted City Council Resolution No. 2024-146, approving an agreement with Townspeople for the Vista Housing Innovation Pilot Program (Vote: 5-0).
On
August 13, 2024, adopted City Council Resolution No. 2024-140, directing the City Manager and City Prosecutor to enforce Vista Municipal Code Section 9.20.020(b) and to continue to offer services and/or shelter when available (Vote: 4-0, Contreras abstained).
On
June 25, 2024, adopted the following resolutions:
• Community Development Commission Resolution No. 2024-03, approving a funding commitment letter for 902 Vista Village Drive (Vote: 4-0, Green absent). • City Council Resolution No. 2024-124, approving an exclusive negotiation agreement for 902 Vista Village Drive, and requesting the City Attorney’s Office to research the legality of providing housing preference to City of Vista residents, including through unit set asides or a poin t
a
llocation system (Vote: 4-0, Green absent).
On
June 20, 2024, the Standing Committee on Homelessness received an update on the implementation of the Strategic Plan to Address Homelessness (No vote).
On M
ay 28, 2024, adopted City Council Resolution No. 2024-76, accepting $336,809.25, awarded by The 10/02/2025
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Regional Task Force on Homelessness for targeted outreach and housing pathway solutions through a Shared Housing project for unsheltered residents in Vista (Vote: 5-0) On February 27, 2024, adopted City Council Resolution No. 2024-21, approving the First Amendment to the agreement with MAAC, obligating all $1.4 million within the first year of the Agreement to comply with the December 31, 2024, obligation deadline (Vote: 5-0).
On J
anuary 9, 2024, adopted the following City Council Resolutions:
• No. 2024-7, approving an agreement with Retread, Inc. to provide Buena Creek Navigation Center Operation Service, with the added condition to prohibit sexually violent offenders (Vote :
5 -0).
• No. 2024-8, approving an agreement with MAAC for the administration of the Vista Emergency Housing Assistance Program, with an additional data collection requirement regarding public assistance programs (Vote: 5-0).
On No
vember 14, 2023, adopted the following City Council Resolutions:
• No. 2023-195, approving a First Amendment with Interfaith Community Services, Inc. to provide s
helter beds to address homelessness in Vista (Vote: 5-0). • No. 2023-196, approving a First Amendment with Exodus Recovery, Inc. to provide case management and outreach services to address homelessness in Vista (Vote: 5-0). • No. 2023-202, amending the Operating Budget for Fiscal Years 2023-24 and 2024-25 and amending the Capital Project Budget for Fiscal Years 2022-2023 and 2023-24 as revised by City Council (Vote: 5-0), which include:
o $4.5M for acquisition of a homeless shelter
o $50,000 for emergency shelter additions
o $1M for continuing Safe Parking
On September 26, 2023, adopted the following City Council Resolutions:
• No. 2023-171, approving an agreement with Interfaith Community Services, Inc. to provide shelter beds to address homelessness in Vista and directed staff to provide monthly reports on funding used and meetings attended (Vote: 5-0).
• No. 2023-172, approving a master lease and request for proposals for the Buena Creek Na
vigation Center subject to property inspection and proof of section one clearance and with the addition of an annual accountability clause, transit passes upon request, pre-entry health screening, lockers for medications, security cameras, and pest management in the RFP (Vote: 5 -
0)
.
• No. 2023-173, amending the Operating Budget for Fiscal years 2023-24 and 2024-25 (Vote: 5-0).
On
September 12, 2023, discussed the status of the City’s homeless shelter program, proposed changes to the agreement for shelter beds, and options for expediting the opening of the non-congregate shelter and directed staff to bring necessary items to the City Council at the September 26, 2023 meeting (No Vote).
On A
ugust 8, 2023, adopted City Council Resolution No. 2023-146, approving the reallocation of unused American Rescue Plan Act Funds to provide a Rental Assistance Program and directing staff to increase the annual income limit from 60% to 65% area median income (Vote: 5-0).
On June 27, 2023, adopted City Council Resolution No. 2023-113, approving a first amendment to the 10/02/2025
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agreement with Exodus Recovery, Inc. to provide a licensed clinical social worker (Vote: 5-0).
On June 13, 2023, adopted the following City Council Resolutions:
• No. 2023-97, declaring that real property identified as 902 Vista Village Drive (APN 175-223-25- 00) is surplus land and not necessary for the City’s use and approving certain related actions (Vote: 5-0).
• No. 2023-98, declaring that real property identified as APNs 175-221-28-22 and 175-221-29-00 is surplus land and not necessary for the City’s use and approving certain related actions (Vote: 5-0).
On A
pril 25, 2023, authorized participation in the Capital Emergency Housing Solutions Grant Program (Vote: 5-0).
On A
pril 25, 2023, approved the First Amendment to the Agreement with Jewish Family Services of San Diego to provide Safe Parking Operator Services (Vote: 5-0).
On F
ebruary 14, 2023, authorizing the application for the encampment resolution Funding round 2 (ERF- R2) Grant from the Interagency Council on Homelessness (Cal ICH) (Vote: 5-0).
On J
anuary 10, 2023, approving an agreement with Jewish Family Services of San Diego to provide Safe Parking Operator Services (Vote: 5-0).
On J
anuary 10, 2023, approving an affordable housing agreement by and among the Community Development Commission of the City of Vista, The City of Vista and Santa Fe Senior Village, LP, a California Limited Partnership (Vote: 5-0).
On D
ecember 13, 2022, authorizing the application and adopting the PHLA Plan for the PLHA Program (Vote: 5-0).
On
September 27, 2022, adopted the following City Council Resolutions:
• No. 2022-141, approving an agreement with Exodus Recovery, Inc. to provide case management and outreach services to address homelessness in Vista (Vote: 5-0) • No. 2022-143, approving an agreement with Interfaith Community Services, Inc., to provide shelter beds to address homelessness in Vista (Vote: 5-0).
On Se
ptember 13, 2022, discussed a permanent supportive housing request for qualifications and, by consensus, directed staff to move forward (No Vote).
On April 26, 2022, Council directed staff to develop an RFP or RFQ for a Permanent Supportive Housing Development and to define a portion of City Funds to assist in this project (Vote 5-0).
On J
anuary 25, 2022, Council discussed the following:
• Directed staff to review safe camping and safe parking and bring back recommendations at a f
uture City Council meeting (Vote 4-1, Ritter opposed).
• Discussed Year-round Shelter and Operator Request for Proposal. Directed staff to finalize an RFP to develop and operate a year-round shelter in Vista, based on the City Council input provided (No Vote).
On September 28, 2021, received an update on the implementation of the Strategic Plan to Address 10/02/2025
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Homelessness and adopted the following City Council Resolutions:
• No. 2021- 165, approving the first amendment to the contract with Exodus Recovery, Inc. to provide a full-time social worker and a part-time housing navigator to address homelessness in Vista (Vote 5-0).
• No. 2021- 166, approving an amendment to the agreement with Interfaith Community Services, Inc. to provide shelter beds to address homelessness in Vista (Vote 5-0). • No 2021- 167, approving an amendment to the agreement with North County lifeline for the Homeless Prevention Pilot Program for the Strategic Plan to Address Homelessness Vote 5-0).
Additionally on September 28, 2021, City Council approved staff’s recommendation to include Housing under the Reduce Homelessness Strategy and directed Staff to come back with more information and plans for workshops, community outreach, and funding options for shelters/housing.
On April 27, 2021, received an update on the implementation of the Strategic Plan to Address Homelessness and approved staff recommendation to continue programs and activities as outlined in the Strategic Plan to Address Homelessness (No Vote).
On August 11, 2020, adopted the following City Council Resolutions:
• No. 2020- 138, approving an agreement with North County Lifeline for the Homeless Prevention Pilot Program for the Strategic Plan to Address Homelessness (Vote: 5-0). • No. 2020- 140, approving an agreement with Interfaith Community Services, Inc. to provide shelter beds to address homelessness in Vista (Vote:5-0). • No. 2020- 141, approving an agreement with Exodus Recovery, Inc. to provide a full-time Social Worker to address homelessness in Vista (Vote: 5-0).
• No. 2020- 142, amending the Operating Budget for Fiscal Years 2019/20 and 2020/ 21 Vote: 5- 0).
On June 23, 2020, adopted City Council Resolution No. 2020-115, authorizing application to the Permanent Housing Local Allocation Program and Administration of Program Activities.
On March 10, 2020, approved the Strategic Plan to Address Homelessness and directed staff to begin plan implementation (Vote: 5-0).
On J
anuary 28, 2020, provided direction to staff to include all eight strategies identified in the Strategic Plan to Address Homelessness with recommended adjustments to reporting schedules, funding allocation amounts and provisional delayed implementation for one strategy (No Vote).
On January 14, 2020, adopted City Council Resolution No. 2020- 4, accepting an allocation of 250,000 from the California Department of Housing and Community Development for homelessness prevention and intervention services, authorizing the City Manager to execute all documents related to the funding, and amending the Operating Budget for the 2019/20 Fiscal Year (Vote: 5-0).
On November 12, 2019, directed staff to include a full-scope social worker led homeless outreach team, and a plan to “rent” shelter beds in existing shelters, in the Strategic Plan to Address Homelessness (No Vote).
On October 22, 2019, discussed quality of life, community outreach and education, and legislative advocacy, and by consensus, directed staff to include encampment clean-up activities, the Historic Downtown Outreach Program, the proposed community outreach and education activities, and efforts to 10/02/2025
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engage federal, state, and local representatives in the Strategic Plan to Address Homelessness (No Vote).
On
September 24, 2019, discussed prevention and diversion services, and by consensus, directed staff to proceed with attaining one-time state funding for prevention and diversion services, and to include financial assistance and home share components in the Strategic Plan to Address Homelessness (No Vote).
On J
une 4, 2019, held a workshop to discuss potential strategies to address homelessness and, by consensus, provided direction to staff (No Vote).
On December 11, 2018, discussed the City Council Goals Action Plan for 2018- 2020 (No Vote). On June 12, 2018, discussed the City Council Goals Action Plan for 2018- 2020 (No Vote).
On March 6, 2018, held a workshop and, by consensus, identified top priority goals for Fiscal Years 2018/19 and 2019/20 (No Vote).
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Ci
ty of Vista
Housing and Homeless Services Division
ST
RATEGIC PLAN TO ADDRESS HOMELESSNESS:
Vista Emergency Housing Assistance Program – Category 2 Request for Proposals (RFP)
A
pplications Available Application
Due Date
April 29, 2025
May 23, 2025
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EXHIBIT 2
I. INTRODUCTION AND PURPOSE
On March 10, 2020, Vista City Council adopted the Strategic Plan to Address Homelessness (Strategic Plan) which identifies three specific goals: (1) preventing homelessness, (2) improving quality of life, and (3) reducing homelessness.
The City of Vista (City) is soliciting written proposals from qualified service providers to administer emergency rental assistance to households that meet the requirements of Category 2 Homeless as defined by the Department of Housing and Urban Development (“HUD”). HUD defines Category 2 Homeless as individuals and families who will imminently lose their primary nighttime residence within 14 days of application for rental assistance, no subsequent residence has been identified and lack of resources or support networks to obtain permanent housing1.The goal of this Vista Emergency Housing Assistance Program – Category 2 (VEHAP-C2) is to regain housing stability for Vista residents by collecting and considering emergency housing assistance applications from households that meet the HUD Category 2 Homeless definition. Eligible assistance includes rental and utility assistance, including arrears.
II. CITY EXPECTATIONS
The City seeks a qualified and experienced Program Administrator with expertise in administering emergency housing assistance funds and supporting vulnerable households. The selected provider must:
• Serve clients within Vista city limits;
• Administer rental assistance payments directly to landlords and utility providers; • Submit anonymized monthly client data and program expenditures; and • Begin operations within 30 days of contract execution.
III. FUNDING AND METHOD OF PAYMENT
The City intends to award a one-year contract, with the option to extend for additional terms in increments at the City of Vista’s discretion, contingent on the availability of funding. The total program budget shall not exceed $200,000 in the initial 12-month term. Individual household awards shall not exceed $5,000 and are limited to a maximum of three months of assistance, including arrears.
• Administrative and staffing costs shall not exceed 10% of the budget. • Monthly invoices must include detailed services, tasks, hours, and rates. • Program funding will be allocated as follows:
o 75% of the funding pool is reserved for households earning up to 65% of Area Median Income (AMI);
o 25% of the funding pool is reserved for households earning between 66% and 80% of AMI.
o Income Limits:
Household
Size
1 person
2 person
3 person
4 person
5 person
6 person
7 person
8 person
1 https://www.hudexchange.info/homelessness-assistance/coc-esg-virtual-binders/coc-esg-homeless- eligibility/four-categories/category-2/
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65% AMI $75,900 $86,250 $96,600 $106,95
0 $116,550 $126,150 $135,750 $145,350
80% AMI $92,700 $105,950 $119,200 $132,400 $143,000 $153,600 $164,200 $174,800 o The County of San Diego annually publishes income limits as determined by HUD. The Program Administrator will be responsible for ensuring that AMI eligibility is determined using current levels published at the time of each award2.
Please note, the City expects a majority of the funding to be used for direct housing assistance to eligible households. No new agency staff are expected to be added and the City will look critically at proposed staffing and administrative costs for reasonableness in completing its review. Administrative and staffing costs may not exceed 10%
IV. SCOPE OF SERVICES
Program Administrators will:
• Accept and process applications from eligible households within city limits on a first-come, first-served basis;
• Provide up to $5,000 per household in rental assistance for a maximum of three months; • Verify payment requirement(s) with housing or service provider; • Pay arrears prior to forward assistance, if applicable; • Ensure all funds are disbursed directly to landlords or utility providers; o Required documentation:
From the Landlord:
• Valid City of Vista business license (if applicable3); • Completed W-9 form,
• Signed affidavit confirming no duplicate rent assistance received for the same tenant/month and all rents/payments will be up to date as a result of an award.
• From the Tenant:
• Executed Rental Assistance Agreement,
• Signed affidavit confirming the tenant is not receiving other rental assistance for the covered months,
• Circulate information on the availability of the housing assistance programs in coordination with the City of Vista;
• Verify aspects of the housing assistance program applications:
o Household size and income;
o Most recent housing payment made immediately preceding emergency need; • Provide financial literacy and budgeting coaching for awarded households; and • Create and send letters to tenant applicants confirming or denying housing assistance payment(s).
2 https://www.sandiegocounty.gov/content/sdc/sdhcd/rental-assistance/income-limits-ami.html 3 https://www.vista.gov/business/business-licenses
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Programmatic Evaluation and Annual Report
In order to determine the effectiveness of the housing assistance program, the P rogram Administrator will track, evaluate, and report the following to the City monthly:
• Summary of applicants who were approved and received housing assistance:
o Name and address
o Participant Eligibility
Household size and income
o Basic demographics
o Reason for financial loss
o Total housing assistance payment(s) approved including the amount paid and for what time period
• Summary of Applicants who were denied housing assistance including the following:
o Name, address, and reason for housing assistance program denial • Housing status of program participants six months and 12 months after receiving housing assistance
• Client Satisfaction Survey of all awarded households to determine their satisfaction with participating in the program and working with the Program Administrator.
The Program Administrator shall also provide the City with an annual report containing the above- described information, within 45 days of completion of the first contract year. If the contract between the City and Program Administrator is extended, the Program Administrator shall provide annual reports following each subsequent contract year.
V. ELIGIBILITY CRITERIA
Applicants must be organizations or government entities serving San Diego County low-income residents. Applicants must:
• Have experience administering emergency rental assistance, • Operate within the city of Vista,
• Demonstrate capacity to engage in client outreach, assess financial need and provide supportive services such as case management and financial planning, • Demonstrate the capacity to execute an agreement in accordance with the City's Standard Contract for Services and to satisfy the City's insurance requirements, as outlined in Appendix A.
• Have the ability to administer assistance payments quickly to prevent the imminent loss of housing.
VI. PROPOSALS
Proposals must include:
• Cover Letter: Brief organizational overview, key staff, qualifications, insurance compliance, and commitment to the City's contract terms.
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• Approach: Methodology for client outreach, intake, financial assessment, and rental assistance disbursement. Describe data collection and outcome tracking. • Staffing: Staff roles, qualifications, and time commitment. Include Board of Directors and resumes of key personnel.
• Outcomes: Projected number of households served, evictions prevented, and housing retention at 6 and 12 months.
• Budget: 12-month project budget detailing labor and staffing costs, not to exceed 10% of the total budget.
• Schedule: Timeline of program tasks and deliverables.
VII. REVIEW OF PROPOSALS
Proposals will be reviewed for:
1. Experience and expertise with emergency housing assistance programs (25 points);
2. Demonstrated ability to meet project deadlines (20 points);
3. Staff qualifications and capacity to perform services (20 points);
4. Quality of consultant’s work, demonstrated by samples of past performance with similar programs (20 points);
5. Budget effectiveness (15 points).
The City may conduct interviews prior to final selection. Contract execution is expected promptly after award.
VIII. AWARD OF AGREEMENT
Upon completion of the review period, the City intends to notify the proposer whose proposal will be considered for further evaluation and negotiation. Any delay caused by proposer's failure to respond to direction from the City may lead to a rejection of the proposal.
a. If the City determines, after further evaluation and negotiation, to award the agreement, a professional services agreement will be sent to the successful proposer for the proposer's signature. No proposal shall be binding upon the City until after the agreement is signed by duly authorized representatives of both the service provider and the City. b. The City reserves the right to reject any or all proposals, and to waive any irregularity in a proposal. The award of the agreement will be based upon a total review and analysis of each proposal and projected costs.
c. The City expects the selected provider to begin services within 30 days after execution of agreement.
Timeline for Submission and Award:
Activity Date
Public Notice announcing RFP April 29, 2025
Final Date for Submissions of Questions May 9, 2025
Proposal Submission Deadline May 23, 2025, 5:00 p.m.
Interviews (if needed) May 26 – 27, 2025
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Selection and Funding Award May 28, 2025
IX. Submission of Proposal
To submit an application, interested applicants shall register on City of Vista’s Electronic Bidding System, OpenGov Procurement, https://secure.procurenow.com/portal/cityofvista . Once registered, applicants must download the application package while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Proposers that fail to download the application package will not appear on the Electronic Prospective Bidders List and their proposals will be considered non -responsive. If an applicant is unable to register or download the application package from OpenGov Procurement, an applicant representative may contact OpenGov Procurement to troubleshoot the problem.
All application documents must be uploaded using OpenGov Procurement at the time of opening applications as instructed in this RFP. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point applicants will receive an email confirmation from OpenGov Procurement. Applications must be received in OpenGov Procurement no later than 5:00 p.m. PM PST (on the dot) on Friday, May 23 , 2025 .
Applications received after the above -stated time and date will not be considered. Email or fax responses will not be accepted.
Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum that will be provided through OpenGov Procurement to those listed on the Electronic Prospective Bidders’ List by via email.
X. Submission of Questions.
All RFP related questions shall be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov Procurement. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through OpenGov Procurement. Questions must be submitted prior to the deadline specified in the RFP Schedule, below.
XI. Right to Reject Proposals
The City reserves the right to request additional information from proposers. By the act of submitting a proposal, proposers acknowledge and agree to the terms and conditions of this RFP and to the accuracy of the information they submit in response. The City reserves the right to reject any and all submittals, waive any irregularities in the submittal requirements, or cancel this RFP at any time.
XII. Disclosure
All Proposals become the property of the City unless a return is specifically requested as specified 10/02/2025
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in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250. These requirements include an exemption for "trade secrets". If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City if litigation results.
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APPENDIX A
CONTRACT FOR SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of (“Contract Date”).
1.0 THE “PARTIES”
The “City”:
CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: workingname
Billing Contact: billingname
The “Contractor”
NAMEX, statusx
Address
Address
Contact: name
2.0 BASIC TERMS
2.1 The “Services” to be performed by Contractor are set forth in City’s Request for Proposals (“Exhibit A”).
2.2 Contractor desires to enter into this “Contract” with City for the Services.
2.3 The “Project” for which the Services are required is described in Exhibit A.
2.4 Contractor has submitted to City a Proposal to perform the Services dated proposaldate (“Exhibit B”).
2.5 The “Contract Ceiling Price” is $xx,xxx per year.
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for xx calendar months (“Term”). The Term may be extended at the City’s option for an additional xx months, in increments of City’s choice, for a maximum Term of xx from the Contract Date.
3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
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4.0 SCOPE
Contractor shall perform all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, in accordance with Exhibit A. The Services shall be complete, and all work, material and services not expressly called for in the 10/02/2025
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Proposal which may be necessary to carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any of these documents: Documents required under Exhibits A–E. 10/02/2025
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7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit B.
8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records, reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.
9.0 STANDARD OF PERFORMANCE
9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
10.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES
10.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling.
Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
10.2 Contractor represents and warrants that all design professional services, if any, shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.
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10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
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City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
10.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.
10.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
10.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this Contract. This is a continuing obligation that survives the termination of this Contract.
11.0 CIVIL RIGHTS
11.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
11.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
11.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
11.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
11.5 Nothing in this section shall be interpreted as prohibiting bona fide 10/02/2025
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occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest. 10/02/2025
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11.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
11.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors.
The provisions of this Section survive completion of the services or termination of the Contract.
12.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
13.0 ASSIGNMENT AND SUBCONTRACTING
13.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City.
Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
13.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor.
Nothing contained in this Contract shall create any contractual relationship between City and 10/02/2025
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any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee. 10/02/2025
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14.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
15.0 FINANCIAL RECORDS
15.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
15.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its Representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
16.0 OWNERSHIP OF DOCUMENTS
16.1 Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, computer code, and detailed calculations developed under this contract, are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby assigns, waives, and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services. If Contractor is providing copyrighted, proprietary materials in the performance of the Services, then the intellectual property provisions of Exhibit B shall prevail over the provisions of this section.
16.2 Contractor represents that it has secured all necessary licenses, consents, or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this 10/02/2025
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Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or 10/02/2025
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other means of protecting interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall:
(a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non-infringing.
17.0 CONFIDENTIALITY
17.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
17.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
18.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
19.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or 10/02/2025
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remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
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20.0 INDEMNIFICATION
20.1 Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, “Indemnitees”) harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by Indemnitees’ sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees’ active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees’ active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).
20.2 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants, and conditions under this instrument shall be joint and several.
21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
22.0 SERVICE OF NOTICE
22.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
23.0 LABOR LAW COMPLIANCE
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” 10/02/2025
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24.0 SURVIVAL OF COVENANTS
Contractor’s obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.
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25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
28.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.
Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
29.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment, or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Continued on page 10.]
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30.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
“
City”
CITY OF VISTA, a chartered municipal
corporation
By
:
JOHN CONLEY, CITY MANAGER
JOHN B. FRANKLIN, MAYOR
A
TTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By
:
“Contractor”
NAMEX, statusx
By
:
Name/Title
By:
Name/Title
R
ISK MANAGEMENT REVIEW: DOLORES
GASCON, RISK MANAGER
By:
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EXHIBIT A
REQUEST FOR PROPOSALS
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EXHIBIT B
CONTRACTOR’S PROPOSAL
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EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than
$2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
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The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 10/02/2025
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to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies o
f the applicable insurance language, effecting coverage required by this contract. All 10/02/2025
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certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 10/02/2025
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complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 10/02/2025
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AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700 NO
T APPLICABLE TO THIS CONTRACT
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EXHIBIT E
SPECIAL PROVISIONS
T
his Contract is subject to the following provisions, if checked:
1. St ate of California grant conditions, as attached.
2. Fe deral grant conditions, as attached.
3. O ther conditions, as attached.
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Interfaith Community Services, Inc.
Grant Application
RFP: Vista Emergency Housing Assistance Program –
Category 2 (VEHAP-C2)
(2025)
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EXHIBIT 2
Interfaith Community Services
550 W. Washington Ave., Escondido, CA 92025 • (760) 489-6380 • www.interfaithservices.org
May 22, 2025
Daniel Sturman
Homeless Services Management Analyst
City of Vista, Housing and Homeless Services Division
200 Civic Center Drive
Vista, CA 92084
RE: Interfaith Community Services Proposal for City of Vista RFP: Vista Emergency Housing Assistance Program–Category 2
Dear Mr. Sturman:
This letter accompanies Interfaith Community Services’ proposal to the City of Vista Emergency Housing Assistance Program-Category 2. The proposed project will advance the City’s Strategic Plan to Address Homelessness and provide effective emergency housing assistance to Vista residents.
Brief organizational overview
Interfaith Community Services (Interfaith) was founded in 1979 by a group of diverse faith communities to address rising rates of hunger and homelessness in North San Diego County. Building on more than four decades of empowering homeless and low-income co mmunity members, Interfaith has grown to become the most comprehensive human services agency in North County. Last fiscal year, Interfaith served 20,250 individuals including 5,863 children, 694 veterans, and 3,585 seniors.
Interfaith provides both immediate safety net services and long -term, life-changing wraparound programs that help to stabilize and rebuild the lives of people in crisis. We offer more than 75 programs including:
homeless outreach, emergency shelter, transi tional housing, rapid rehousing, permanent supportive housing, recuperative care, substance use disorder treatment, employment services, case management, youth development, basic needs (food, hygiene, mail service), and referral and advocacy.
Interfaith is a trusted local resource and has taken a leading role in shaping service delivery in the region.
Interfaith’s involvement in the San Diego County’s Continuum of Care (CoC) goes back to its origins nearly 20 years ago. Interfaith has been an integral member organization of the San Diego Coordinated Entry System (CES) since its inception and served as lead service agency for the CES expansion from the City of San Diego to North San Diego County.
Key staff
Interfaith’s executive management team members are recognized leaders in the field and bring extensive expertise in working with the target population, including:
Greg Anglea, Chief Executive Officer, provides overarching leadership for Interfaith. Greg has overseen multiple Interfaith acquisition and rehabilitation capital projects, including the Hawthorne Veteran and Family Resource Center, Haven House Year-Round Shelter, the Carlsbad Service Center, the Recovery and Wellness Center, and the Abraham & Lillian Turk Recuperative Care Center. He joined Interfaith in 2006 as Volunteer Coordinator and Faith Liaison, then served as Development Director before moving in 2011 to CSU San Marcos as Director of Major Gifts. In 2014 Anglea returned as Interfaith’s Executive Director.
Anglea is a CoC Advisory Board member, chaired the CoC committee to create the Community Plan, serves 10/02/2025
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Interfaith Community Services
550 W. Washington Ave., Escondido, CA 92025 • (760) 489-6380 • www.interfaithservices.org on the County of S an Diego Social S ervices Advi sory Board, a n d is a P a st P resident of t he Alliance for Regional Solutions and North County Philanthropy Council. He received his Master of Arts in Leadership and Non-Profit Management from University of San Diego in 2009.
Robert Coull serves as the Chief Financial Officer and joined Interfaith in 2023. With 30 years of e
xperience in Finance and Accounting, he has held executive and leadership positions in public and private companies focusing on healthcare a nd executive development. Prior to joining Interfaith, Rob was most recently Executive Vice President and Chief Financial Officer for XiFin, Inc. and was previously th e Chief Accounting Officer for Vistage International. Earlier in hi s car eer, Rob managed internal audit and financial due diligence for F resenuis Medical C are and wo rked for KPM G as an Au dit Manager in the healthcare and life sciences practice. Rob is a Certified Public Accountant and holds a Bachelor of Science degree in B
usiness Administration from Salem State University.
Filipa
Rios, Chief Operating Officer, oversees Interfaith’s programs and ser v es as the primary l iaison to government agencies and other health and human service partners. She h as a proven passion f or creating solution-focused ser v i ce delivery m odels encompassing b est practices and a hi s tory of no nprofit innovations, including her past role as Senior Director of Client Se rvices a t Community Resource Ce nter and her le adership of t he North County Coordinated Assessment an d Housing Placement sys tem. With over 22 years of non-profit experience working with diverse populations, Filipa has coordinated and been a par t of implementing a diverse set of behavioral health, housing and recu perative care programs. She holds a Master of Public Administration.
Lauren Va rner, D eputy Chief P rogram O fficer, j oined Interfaith in 2015 and serves a s t he a gency’s Deputy Chief Program Officer. She provides leadership t o the Departments of Short-Term Housing, t he Inland and Coastal Service Centers, and the Department of Quality Assurance and Compliance. Lau ren has over 15 years of e xperience i n a dministering and providing compliance ove r sight o n a w ide a rray of government-f unded grants an d co ntracts. At Interfaith, she leads the agency’s efforts to develop, implement, and revise organizational polici es and procedur es utilizing the HUD Homeles s Management Information System (HMIS). Lauren is also Interfaith’s Privacy Officer and is a n act ive member of the County of San Diego Beh avioral Heal th Services Privacy and Secu rity Workgroup. S he holds a B achelor of Science in Health Services Administration and a Ma ster o f Public Administration.
Qualifications
Interfaith has operated programs for people experiencing homelessness or at -risk of homelessness for the past 30 years. We embrace a Housing F irst approach informed by principles of T rauma Informed Care, Harm Reduction, an d ev idence-based p ractices. T his i ncludes p roviding support a n d stabilization for homeless adults, v eterans, f amilies with ch i ldren, se n iors, an d p ersons with sev ere mental i l lness, l ong histories of substance abuse, and a range of chronic health issu es.
Interfaith has a demonstrated ability to successfully comply with different Federal, State, and local public, as wel
l as private funders’ regulations and eligibility criteria. Interfaith’s grants and contracts include a v
ariety of restrictions, i.e., limitations based on location of residence, Area Median Income (AMI), t
imeframe that expenses were incurred, and if Section 8 or other government subsidies are allowed.
Amid the devastating economic impacts of the Covid-1 9 pandemic, Interfaith became a trusted partner with l
ocal governments in distributing emergency financial aid and providing responsive services. This resulted in increased capacity and service delivery of homelessness prevention services over a 5 -year track record since 2020:
- FY
2019-2020: 911 persons prevented from homelessness, $324,807 - FY2020-2021: 1,226 persons prevented from homelessness, $852,325 - FY2021-2022: 1,485 persons prevented from homelessness, $1,009,296 - FY2022-2023: 1,601 persons prevented from homelessness, $1,063,206 - FY2024-2025: 1,493 persons prevented from homelessness, $838,138 10/02/2025
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Interfaith Community Services
550 W. Washington Ave., Escondido, CA 92025 • (760) 489-6380 • www.interfaithservices.org
Services to the Vista Community:
In the most recent fiscal year, Interfaith served 516 unduplicated clients from the City of Vista. This included 384 adults and 132 children. Interfaith provided a range of comprehensive services to Vista residents, with access facilitated through its three service centers: 43 clients accessed the Coastal Service Center in Oceanside, 50 accessed the Carlsbad Service Center, and 373 accessed the Inland Service Center in Escondido. The remainder of Vista clients accessed other agency -wide programs. Supportive services related to basic needs (e.g. emergency food, hygiene items, diapers), information/referral, and case management were the most frequently accessed services. Rental assistance, employment supports (including transportation, vital documents, clothin g supports), and utility assistance were the most requested services. Interfaith distributed $107,729 in financial aid to Vista residents, including $87,057 in rental assistance.
S
uccessful Implementation of Similar Services:
• City of San Marcos CDBG-CV: Interfaith held a contract with the City of San Marcos to provide rental assistance to households impacted by the Covid-19 pandemic. During the contract term of September 24, 2020 to December 31, 2023, Interfaith assisted a total of 96 San Marcos families comprised of 190 adults and 147 children. This greatly exceeded the original objective to serve 35 households. Interfaith di
stributed $489,752 to prevent homelessness throughout the pandemic. All contract objectives were m
et and exceeded.
• City of Carlsbad CDBG FY23 -24 (#PSA24-02CDBG): Objectives included rental assistance and emergency housing case management to prevent homelessness to 14 Carlsbad families; basic needs services to at least 200 unduplicated Carlsbad individuals, and employme nt services to at least 20 individuals. All program objectives were met or exceeded. Total contract award: $58,823.
I
nsurance Compliance
Interfaith currently meets the Insurance Requirements set forth in Exhibit C of the RFP and will continue to comply with these requirements. Insurance coverage will be provided to the City of Vista during contracting and by request.
C
ommitment to City’s Contract Terms
Interfaith Community Services acknowledges it has carefully read, fully understands, and accepts the terms of the “Contract for Services” attached as Appendix A to the City of Vista Housing and Homeless Services Division’s “STRATEGIC PLAN TO ADDRESS HOMELESSNESS: Vista Emergency Housing Assistance Program – Category 2 Request for Proposals (RFP).
W
e sincerely appreciate the opportunity to apply for this program. Please contact us if you need any additional information.
W
arm regards,
Gr
eg Anglea
Chief Executive Officer
[email protected]
(760)
4 89-6380 Ext.102
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Interfaith Community Services
Proposal
City of Vista RFP Strategic Plan to Address Homelessness: Vista Emergency Housing Assistance Program– Category 2
Appro
ach:
Interfaith’s approach emphasizes homelessness prevention, helping people stay housed. Considered a national best practice, homelessness prevention is far less expensive than providing 24/7 emergency shelter and assisting individuals to exit homelessness. This conserves community resources, allowing currently homeless clients to be served more efficiently. Interfaith will provide immediate financial assistance and case management to address housing stabilization for Vista residents who face eviction and/or imminent homelessness.
The pr
oject will provide robust homelessness prevention services for Vista residents to reduce the influx of homeless individuals and families due to economic and housing pressures. Although not every household that is evicted becomes homeless, there is a high correlation between eviction and homelessness. Housing market dynamics, including overall cost-burden – the percentage of income spent on housing – remain a consistent indicator of homelessness and eviction (Byrne, Munley, Fargo, Montgomery, & Culhane, 2013; Marr, 2016). Both housing cost and income are important, but unexpected changes in income appear to be the main shock that precipitates homelessness, more so than shocks in rent level (O’Flaherty, 2009). Homelessness prevention services are more important than ever as the already overloaded homeless services system does not have the capacity to aid a large influx of newly homeless individuals. If awarded, the Vista Emergency Housing Assistance Program funds will provide an important means of intervention for Vista residents.
Int
erfaith’s homelessness prevention services are person-centered and align with the core components of Housing First, working with clients who have poor credit or financial history, poor or lack of rental history, criminal convictions unrelated to tenancy, or behaviors that indicate a lack of housing readiness. Case Managers assess each household to determine eligibility for rental assistance and other supportive services and engage clients in an individual service plan to identify and track progress toward lasting solutions. Case Ma nagers are trained in and employ evidence-based practices including motivational interviewing and person-centered planning.
Cli
ent Outreach
Interfaith will utilize its primary service locations and extensive referral networks to identify clients and provide access to services, as described below:
Inte
rfaith will circulate information on the availability of the housing assistance programs in coordination with the City of Vista. Additional community outreach efforts may include posting information to Interfaith’s website and social media channels, distribution of bilingual (English/Spanish) flyers, and presentations at community meetings/events.
Vist
a residents will be able to access services through Interfaith’s primary service centers located in Oceanside (near Oceanside/Vista border), Carlsbad, and Escondido. Case Managers are available for appointments with clients needing assistance at the following times:
• Coastal Service Center (Oceanside/Vista), 4700 North River Rd., Oceanside, CA 92054: 8:00am to 12:00pm, Tuesday, Wednesday and Thursday.
• Carlsbad Service Center, 5731 Palmer Way, Suite A, Carlsbad, CA 92008: 9:00am to 12:00pm Monday through Friday and 1:00pm to 4:00pm Tuesday, Wednesday and Thursday. • Inland Service Center (Escondido) , 550 West Washington Ave., Escondido, CA 92025: 8:00am to 5:00pm, Monday through Friday.
All the service centers are accessible by public transportation and have on-site parking spaces.
In
addition, Vista residents can call Interfaith during regular business hours, Monday through Friday from 8:00am Interfaith Community Services
City of Vista VEHAP-C2
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D1
to 5:00pm to inquire about rental assistance. Phone lines are monitored by Interfaith’s Office of First Impressions (OFI) staff, who are trained to conduct initial screenings and refer potential clients for further screening.
Inte
rfaith has an extensive referral network and accepts referrals from 2-1-1 San Diego, the Coordinated Entry System, City of Vista Housing and Homeless Services Division , homeless outreach teams, law enforcement, and partner agencies providing legal assistance, healthcare, housing programs , and other social services. Clients may also be identified and referred to the program by internal staff.
Intak
e and Enrollment
Case Managers will complete a needs assessment with each household during the screening and intake process.
Information will be collected including demographic information such as race/ethnicity, gender, income, source of income, education level, and housing status. As part of eligibility, clients must show proof of income. If the client has zero income, they sign a certification of zero income.
The f
ollowing documents will be collected in the applicant process to verify eligibility and initiate services:
• Client demographic form – including household size
• Imminent Risk of Homelessness Verification (HUD Category 2) - e.g. “pay or quit” notice, rental ledger , client-attestation
• Income Verification (i.e. paystubs, SSI statements, pensions, etc.) • Copy of the Applicant’s Identification (i.e., driver’s license; state ID card) and Social Security Cards • Vista residency verification (e.g. lease, utility account) • Consent for Services
Docum
entation for rental assistance also includes proof of emergency and copy of bank statements. Client data is recorded in Interfaith’s client services database Efforts to Outcomes (ETO), and San Diego’s Homeless Management Information System (HMIS), when necessary.
Fin
ancial Assessment and Case Management
When gathering proof of income documentation, Case Managers will verify that households meet the income requirements set forth in the HUD Category 2 Homeless Definition. They will confirm that households are earning up to 65% of the Area Median Income (AMI) or 66% - 80% of AMI. In addition, Interfaith will maintain a tracking system and accounting records to document that a minimum of 75% of the rental assistance funding pool is reserved for households earning up to 65% of the AMI.
In wor
king with their Case Manager, Vista clients will identify what has destabilized the household or where they require added temporary support and through case management and assistance, address the unmet need. Case Managers will assist clients to stay in their housing or relocate to another, more affordable housing option, without entering the homeless system. Interfaith will provide financial literacy and budget coaching for households awarded rental assistance. Case managers build clients’ financial literacy by working with clients to create monthly budgets, review their credit reports, and/or discuss where to save money and how to establish bank accounts. Clients will be encouraged and invited to attend financial education sessions conducted in partnership with Mission Fed and other financial partners.
In ad
dition to direct financial assistance, Interfaith will connect these households to its comprehensive Supportive Services programs, including: mediation services; eviction support through referrals to Legal Aid, employment services, financial literacy and budgeting, advocacy (e.g., negotiating down payments for rental arrears or negotiating payment plans), credit repair support, tenant education, transportation assistance, emergency food supplies, affordable health care referrals, financial assistance to receive California ID cards and birth certificates, tax preparation, as well as CalFresh and Medi-Cal application assistance.
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Rental Assistance Disbursement
Financial assistance for short -term rental assistance or rental in arrears (a maximum of $5,000 per household and up to three months based on need) will be provided once all verification documents have been obtained. Advocacy and communication with the landlord and landlord mediation are provided, if needed.
All r
ental assistance funds will be distributed directly to landlords or utility providers. Interfaith staff will obtain the required documentation:
1) A valid City of Vista business license (if applicable), 2) A completed W-9 form, and
3) A signed affidavit confirming no duplicate rental assistance has been received for the same tenant and/or month.
The affidavit will also contain a statement that all rents/payments will be up to date as a result of the rental assistance award.
Staf
f will also require clients receiving rental assistance to execute a rental assistance agreement and to si gn an affidavit confirming that they are not receiving other rental assistance for the covered months.
Data col
lection and outcome tracking
Interfaith will utilize internal evaluation methods, including quantitative and qualitative data, to assess the project’s impact. Results will be obtained from program records, client case notes, and aggregate data collected as part of Interfaith’s recordkeeping and outcome tracking. Client data will be recorded in Interfaith’s Efforts-To -Outcomes (ETO) internal agency -wide program data collection system, as well as the Homeless Management Information System (HMIS) when appropriate. Both systems generate detailed reports that are used to document service impacts and measure progress towards outcomes. This will include demographics, income levels and sources, employment and housing status, and participation in Interfaith’s programs as well as those offered by other regional human service providers. Additionally, distribution of rental assistance and other aid will be tracked in ETO and Interfaith’s accounting system to determine the number of households assisted, amount of assistance, and outcomes.
Follow-
up: Case Managers will schedule 6 and 12 -month follow-ups with households assisted. The client will be contacted via phone or email and asked follow-up questions to record housing status. Contact attempts and results will be documented in ETO. If a household is struggling to maintain housing, additional resources will be offered.
Cust
omer Satisfaction Survey: Interfaith will survey all awarded households to determine their satisfaction with participating in the program and working with the agency.
On a m
onthly basis, Interfaith will provide the City with data to include:
• Summary of applicants who were approved and received housing assistance including the following:
o Name and address
o Participant Eligibility
o Household size and income
o Basic demographics
o Reason for financial loss
o Total housing assistance payment(s) approved including the amount paid and for what time period • Summary of Applicants who were denied housing assistance including the following:
o Name, address, and reason for housing assistance program denial • Housing status of program participants six months and 12 months after receiving housing assistance • Client Satisfaction Surveys distributed and received.
Inte
rfaith will also provide an annual report within 45 days of the completion of the first contract year and, if extended, annual reports in each subsequent contract year.
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Staffing:
Staff Roles, Qualifications and Time Commitment
The f
ollowing Interfaith staff members will be directly involved in the project:
Van
nessa Marshall (.05 FTE to project, leveraged funds), Director of Coastal Services, has been with Interfaith for over 9 years. Vannessa has over 10 years of experience in the non-profit sector which includes: teaching, program development, grants management and budget oversight. She is pursuing a Master of Nonprofit Management and Leadership from the University of San Diego.
Chris
tina Moi (.1 FTE to project, leveraged funds), Program Manager for the Coastal Service Center , has been with Interfaith for 5 years. She joined Interfaith with over 5 years of experience in social services and 6 years in project management. She began her work with Interfaith as a Case Manager for the Out -of-School Transitional Youth Academy program. Christina has been promoted several times throughout our agency to Lead Case Manager, Grants Per Diem Program Manager, and Veterans Employment & Training Program Manager.
Sam
Flores, Case Manager (.15 FTE to project, grant funds), will provide homelessness prevention services that combine case management with short -term emergency financial assistance for housing. Sam started with Interfaith in 2021 as an Intake Specialist and has served as a Case Manager since 2023. Previously, she worked for the Women’s Resource Center. She holds a BA in Human Development from Cal State San Marcos.
Add
itional Case Managers (.3 FTE, leveraged) from Interfaith’s service centers in Carlsbad and Escondido will be leveraged for the project. This will allow Vista households to be served by any of Interfaith’s primary service centers and receive emergency housing assistance if qualified.
A Bo
ard of Directors list is included as Attachment A and resumes of key leadership and program staff are included as Attachment B.
Out
comes:
Pro
ject Goal: Prevent homelessness for low-income individuals and families in the City of Vista.
Objectives over a 12-month grant period:
• Prevent homelessness for at least 36 households from the City of Vista; • Distribute $180,000 in emergency financial assistance to low-income households at-risk of homelessness. • Offer at least 36 households services aimed at increasing financial stability including employment development, benefits assistance, and/or financial literacy.
• 80% of families enrolled in homelessness prevention will remain stably housed at 6 months following the program exit and 70% at 12 months following the program exit.
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Project Budget:
Expenses
City of Vista
VEHAP-C2 Other Funds
Total
Project
Personnel
Director of Coastal Services .05 FTE $- $5,500 $5,500 Program Manager .1 FTE $- $6,800 $6,800
Homeless Prevention Case Manager .15 FTE (Coastal) $8,256 $- $8,256 Homeless Prevention Case Manager .15 FTE (Escondido) $- $8,256 $8,256 Homeless Prevention Case Manager .15 FTE (Carlsbad $- $8,256 $8,256 Subtotal, Personnel $8,256 $12,300 $20,556
Benefits @30% $2,477 $3,690 $6,167
Total Personnel $10,732 $15,990 $26,722
Program Expenses
Program supplies and materials $- $1,500 $1,500
Occupancy expenses (IT, maintenance, utilities) $- $13,000 $13,000 Rental Assistance - 36 households x $5,000 avg assistance $180,000 $- $180,000 Total Program Expenses $180,000 $14,500 $194,500
Administrative Costs $9,268 $12,854 $22,122
Total Project $200,000 $43,344 $243,344
% to Personnel and Admin 10%
Schedule
:
Timeline of program tasks and deliverables.
Contract Initiation: (Anticipated June 2025); Internal grant kick-off meeting held within 7 days of contract initiation.
Update policy & procedures, as needed.
Contract Services Initiated: Within 15 days of contract initiation.
Outreach, Marketing and Networking: Within 30 days of contract initiation and ongoing. Update services availability via communications platforms; distribute referral information to internal and external stakeholders.
Ongoing activities (throughout 12-month grant period) will include:
- Referrals, intake and assessment, and program enrollments. - Distribution of rental assistance to Vista residents
- Support with housing navigation, housing applications, and tenancy education & advocacy - Budgeting and financial literacy education
- Referrals to internal and external supportive services to promote long-term self-sufficiency - Follow-ups at 6 and 12 months after emergency assistance - Distribute and collect customer surveys
Quarterly Enrollment Targets to Ensure Deliverables and Tim ely Spenddown of Funding:
• Quarter 1: Enroll/serve 8 Vista households; 25% of spend down of grant funds • Quarter 2: Enroll/serve 10 Vista households; 50% of spend down of grant funds • Quarter 3: Enroll/serve 10 Vista households; 75% of spend down of grant funds • Quarter 4: Enroll/serve 8 Vista households; 100% of spend down of grant funds Performance Reporting: Prepare and submit monthly reports, as required. Monitor progress towards stated performance goals. Project team to adjust, as needed.
12 months following contract initiation: Annual report completed within 45 days of first contract year.
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Atta
chment A:
Board of Directors list
10/02/2025
D1
BOARD OF DIRECTORS
Updated January 2025
Board Chair
Faith Leaders Council Chair
Dr. Kadri Webb, Pastor
Pastor, St. John Missionary Baptist Church
University of Maryland Baltimore County
Samuel DeWitt Proctor School of Theology at the Virginia Union University
Vice Chair
Personnel Committee Chair
Justin Apger
Chief Operations Officer & Executive Vice President
Downtown San Diego Partnership
Baldwin-Wallace College
Lesley University
Executive coach
Board leadership Community HousingWorks
The AjA Project
Columbia Community Foundation
Member
Immediate Past Chair
Audit Committee Chair
Reverend Margaret Decker
Retired Pastor, Trinity Episcopal Church, Escondido
Escondido Faith Leaders’ Council
University of Nevada
Treasurer
Finance Committee Chair
Silas Harrington, JD, LL.M.
Attorney, Law Offices of Silas Harrington
Community
Lutheran Church in Escondido
University of Washington School of Law
Secretary
Investment Committee Chair
Lisa Brinig, CFP
Certified Financial Planner, Mariner
Wealth Advisors, San Diego
University of Kansas
San Diego State University
Member
Meileena Bautista
Business Owner
Foothill College
Homeless Advocate
Interfaith Community Services
Member
Programs Committee Chair
Carol J. Brooks
Retired Educator
Rising Star Missionary Baptist Church
Kent State University
San Jose State University
Community Healthcare Alliance Committee
North County African American
Women’s Association
Women’s Community Club
Past Board Member Vista Community Clinic
Past Board Member KOCT Community Television
Member
General Membership Chair
Robert Costantino
Business Owner/President, Balloon Guru LLC
Graduate of Interfaith’s Recovery & Wellness Program
Member
Development Committee Chair
Mitchell Dubick, J.D., LL.M.
Partner/Attorney, Higgs Fletcher & Mack San Diego
Yale University
Case Western Reserve University
Georgetown University
Chairman of the Board of Trustees of Seacrest Village of San Diego Senior Community Centers
Chairman of Second Chance
National Executive Committee Member of the
Anti-Defamation League
Board Trustee of the San Diego Museum of Man
1 10/02/2025
D1
Interfaith Community Services Board of Directors
Member
Trevin Epps
Wealth Advisor (CWS)
Perigon Wealth Mgmt
Charitable boards
Kansas State University
Webster University
Led ministry outreach teams over the years
Board of Directors for the
Children’s Dental Health Association of San Diego
Currently on Church outreach team
Member
Col Carlos Jackson
Active Duty
United States Marine Corps
Tuskegee University
The Basic School, Amphibious Warfare School,
Expeditionary Warfare School, Joint Forces Staff College, and the National War College in Washington D.C.
Operations include:
Operation Iraqi Freedom as a Company Commander;
Operation Enduring Freedom as a Combat Advisor;
Operation Enduring Freedom as the Regimental Combat
Team-7 Future Operations Officer.
Member
Javier Lara
Global Operations & Supply Chain Executive
ViaSat
University of Phoenix
Member
Carol Lazier
Philanthropist
Rancho Bernardo Community Presbyterian Church
Board Chair San Diego Opera
President of Solutions: Exploring Success Post-High School Palomar Health Foundation
UCSD Rady School
UCSD Jacobs Hospital
Member
Yusef Miller
Community Health Worker (CHW) for
The Multicultural Health Foundation
Retired Navy
Founder of Mosques Against Trafficking
Co-Founder of The North County Equity & Justice Coalition Member, Racial Justice Coalition of San Diego
Member, East County Justice Coalition
Board Member, Activist San Diego Board Member, Islamic Society of North County (Escondido Musallah)
County Covid19 Awareness Rep for the African American Community, Interfaith Community Services
Member
Judge Randa Trapp, JD
Retired Superior Court Judge
Navy Veteran
San Jose State University
Georgetown University Law Center
Veteran United States Navy
Earl B. Gilliam Bar Association
California Women Lawyers
California Association of Black Lawyers and Lawyers Club of San Diego J. Clifford Wallace Inn of Court
Association of Business Trial Lawyers Judicial Advisory Board National Association of Women Judges
National Bar Association Judicial Council
Business Court Representative for the America Bar Association, Business Law Section
Lawyers Club Advisory Board
Association of Business Trial Lawyers Judicial Advisory Board ABA Business Law Section BCLC Meetings and Programs, International Litigation, and ADR subcommittees Inducted into the San Diego County Women’s Hall of Fame, in May 2021
San Diego County Bar Association’s Outstanding Jurist Award National Bar Association’s Vincent Monroe Townsend Award NBA Judicial Council Division’s Sarah J. Harper Humanitarian Award 2 10/02/2025
D1
Attac
hment B:
Resumes of Key Personnel
10/02/2025
D1
Interfaith Community Services
Greg Anglea, Chief Executive Officer
PROFESSIONAL EXPERIENCE
Interfaith Community Services - Escondido, CA
Executive Director May 2014 - Present
• Leads over 44 program areas and over 100 staff members to effectively achieve the mission of the organization to empower the disadvantaged
• Provides strategic leadership of program design, implementation and evaluations to effectively meet the needs of over 19,000 vulnerable community members
• Successfully established a new behavioral health services program to meets the mental health needs of homeless and low income individuals
• Doubled the capacity of the organization’s youth program to ensure that over 300 at-risk youth are provided with the mentoring and leadership development needed to successfully graduate from high school • Successfully positioned the organization as a leading housing services agency implementing best practices through leadership of the 25 Cities North County initiative • Implemented a strategic visioning process, which engaged community members, faith leaders, and staff to prioritize goals for Interfaith’s future activities
• Helped rebuild and lead the Senior Management team, including staff and program reorganization, hire of new talent, and motivation of existing staff
Direc
tor of Development 2006 - 2011
Fait
h Liaison & Volunteer Coordinator 2006
Califo
rnia State University, San Marcos (CSUSM) - San Marcos, CA Director of Major Gifts 2011 - 2014
• Rebuilt and lead the University Development team, including staff reorganization, hiring of new talent, and motivation and realignment of existing staff
• Worked closely with CSUSM President Karen Haynes and connected her with leaders and philanthropists • Built strong relationships with community leaders and secured major gifts to further the CSUSM mission • Secured major gifts to launch the Alliance to Advance Excellence in Education, a regional guaranteed admission program to provide pathways to college for low-income, underrepresented youth • Collaboratively engaged deans, faculty, and staff for the benefit of CSUSM students and the larger community • Created a volunteer advisory council for the College of Humanities, Arts, and Behavioral and Social Sciences, in order to develop governance structure, secure volunteer leadership, and engage volunteers Nor
th County Philanthropy Council - San Diego, CA
Vice President, Board of Directors 2013 - Present
Board Member 2009 - 2012
Joa
n B. Kroc Institute for Peace & Justice - San Diego, CA Internship Coordinator 2004
Intern 2003
EDUCATI
ON & CERTIFICATION
Uni
versity of San Diego
• Master of Arts, Leadership & Nonprofit Management 2009 Ind
iana University, School of Philanthropy
• Certificate in Fundraising Management 2007
Uni
versity of California, San Diego
• Bachelor of Arts, Political Science 2003
1 10/02/2025
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Interfaith Community Services
Robert F. Coull, CPA, Chief Financial Officer
PROFESSIONAL EXPERIENCE
Interfaith Community Services - Escondido, CA December 2023 - Present Chief Financial Officer
• Develops finance organizational strategies by contributing financial and accounting information, analysis, and recommendations to strategic thinking and direction; establishing functional objectives in line with organizational objectives
• Establishes finance operational strategies by evaluating trends; establishing critical measurements; determining production, productivity, quality, and customer service strategies; designing systems; accumulating resources; resolving problems
• Develops organization prospects by studying economic trends and revenue opportunities; projecting acquisition and expansion prospects; analyzing organization operations; identifying opportunities for improvement, cost reduction, and systems enhancement; accumulating capital to fund expansion • Develops financial strategies by forecasting capital, facilities, and staff requirements; identifying monetary resources; developing action plans
• Monitors financial performance by measuring and analyzing results; initiating corrective actions; minimizing the impact of variances
• Maximizes return on invested funds by identifying investment opportunities; maintaining relationships with the Investment community
XIFIN
, Inc. - San Diego, CA 2014 - 2023
Executive Vice President and Chief Operating Officer
Senior Vice President of Finance
• Established the Financial Planning & Analysis Function — technology solutions for the evaluation of historical company performance to implement forward-looking metrics and establish forecasting capabilities • Managed banking, credit card and lender relationships including senior and subordinate debt, credit facility refinancing, compliance certificates, and related reporting • Led XIFIN Inc.’s public company readiness steering committee to prioritize and complete critical workflows in Financial Reporting and Governance workstreams
• Led the Financial, Accounting and Tax Due Diligence processes for multiple acquisitions completed in 2021 • Directed analysis of sales, use tax liabilities, and filing requirements in a multi-state SaaS environment Vist
age International, Inc. - San Diego, CA 2005 - 2014 Chief Accounting Officer
Freseni
us Medical Care - Lexington, MA 1999 - 2005
Financial Due Diligence & Internal Audit Manager
KPM
G, LLP - Boston, MA 1994 - 1999
Audit Manager
EDUCATI
ON, LICENSES, & MEMBERSHIPS
Sal
em State University - Salem, MA
• Bachelor of Science, Business Administration (Summa Cum Laude) 1994 Cer
tified Public Accountant – Massachusetts
• License number: 19131
Member o
f Financial Executives Networking Group
Mem
ber of San Diego CFO Roundtable
2 10/02/2025
D1
Interfaith Community Services
Filipa Rios, Chief Operating Officer
PROFESSIONAL EXPERIENCE
Interfaith Community Services - Escondido, CA April 2025 - Present Chief Operating Officer
• Provides leadership and executive decision making to 8 administrative and service departments and 75+ programs throughout North County San Diego
• Responsible for the following divisions: Quality Assurance & Compliance, Grants & Contracts, Homeless Outreach & Behavioral Health Workforce Development, Housing, Short-Term Housing, Inland Services, Coastal Services, the Recovery and Wellness Center, the Abraham & Lillian Turk Recuperative Care Center, and Interfaith’s One Campaign to End Family Homelessness
• Primary agency liaison to federal, state, county, and city government agencies and health and human service partners in the San Diego County region
Chi
ef Program Officer 2014 - 2025
• Oversight of the daily operations of the agency’s five divisions and 75+programs • Responsible for 7 direct reports and 200 indirect reports • Provides oversight for five divisions and a budget of 30 million dollars • Define and prepare for programmatic funding opportunities that align with Interfaith’s mission and vision • Foster relationships with local government, foundations, coalitions, alliances, and community boards • Define program strategy and service delivery models that incorporate best practices Community Resource Center (CRC) - Encinitas, CA 2008 - 2014 Senior Director of Client Services
• Identified and prepared for funding opportunities that aligned with CRC’s mission and vision • Managed and maintained a balanced departmental budget of $3.5M • Fostered relationships with local government, foundations, coalitions, alliances, and community boards • Defined strategy and business plans for supportive services, which included re-designing CRC’s service delivery model and incorporating best practices for new contracts • Responsible for CRC’s largest government contract acquisition that totaled $1.6M (Homeless Prevention and Rapid Re-Housing)
• Contracted by the San Diego Health & Human Services Agency to create the “Alliance for Regional Solutions Winter Shelter Manual”
• Effectively identified, implemented, and directed the innovative Ways to Work Program to compete for the Family Self Sufficiency (FSS) contract
• Effectively identified, implemented, and directed the VITA Tax Program • Gathered and analyzed cultural, educational, social and demographic data about the community to guide local program development (Community Needs Assessment)
• Initiated audit processes to evaluate thoroughness of documentation and maintenance of agency standards • Managed up to 9 direct reports, 24 indirect reports, over 30 volunteers, and agency subcontractors • Created metrics and outcomes to revamp Client Services and demonstrate program effectiveness • Oversaw the Domestic Violence Program that included a 24-bed shelter and HUD transitional housing units • Oversaw management of a variety of government funding sources such as ARRA, CSBG, ESG, HUD, TIBRA, CDBG, FEMA, Cal-OES, and County HHSA grants
EDUCAT
ION & AFFILIATIONS
Ca
lifornia State University, East Bay - Hayward, CA
• Master of Arts, Public Administration w/ Policy Option 2008 • Bachelor of Arts, Sociology with Minor in Psychology 2007 Am
erican Society for Public Administration (ASPA)
• Member, North & South California Chapters 2005 - Present 3 10/02/2025
D1
Interfaith Community Services
Lauren Varner, Deputy Chief Program Officer
PROFESSIONAL EXPERIENCE
Interfaith Community Services – Escondido, CA April 2025 – Present Deputy Chief Program Officer
• Provides direct oversight to the Inland Services Department, Coastal Services Department, Short-Term Housing Department, Quality Assurance & Compliance Department, and the One Campaign Team ($5M grant – Bezos Day 1 Families Fund)
• Responsible for creating, implementing, and revising organizational policies and procedures • Agency point of contact when utilizing the HUD Homeless Management Information System (HMIS) Di
rector of Quality Assurance, Compliance, & Grants 2015 – 2025 • Responsible for agency-wide compliance for all grants and contracts. • Responsible for the creation and maintenance of all agency wide policies, procedures, and forms. • Serves as the Agency’s HIPAA Privacy Officer.
• Oversees administration of agency client data management systems. • Responsible for agency metrics and reporting.
• Oversees contracts and compliance database using custom CRM platform. • Oversees team of Quality Assurance Specialists who conduct regular file and program audits for government grants and contracts.
• Oversees Grant Writing Team and assists in grant writing process for multiple funding streams.
Tehama County, Department of Social Services – Red Bluff, CA 2012 – 2015 Staff Services Analyst II
• Responsible for all child welfare programs.
• Developed policy and procedures in accordance with new and changing state and federal mandates. • Administered child welfare data reports using Business Objects and reported to agency admin and leadership. • Served as the primary staff in contract monitoring for all child welfare service contracts. • Provided training to social workers on various topics. • Provided high quality customer service to staff and partners. • Responsible for all state and federal reporting activities as mandated. • Coordinated the annual System Improvement Plan (SIP) update and evaluated outcomes to the CDSS.
Gle
nn County, Human Resource Agency – Willows, CA 2010 – 2012 Principal Program Specialist
• Acted as lead of staff for housing and energy programs. • Coordinated the Homeless Management Information System database • Oversaw data entry and quality assurance.
• Reported for all HUD programs.
• Assisted with grant writing for the Dos Rios Continuum of Care. • Assisted staff and 6 partner counties in the Homelessness Prevention & Rapid Re-Housing Program. • Monitored contracts for 4 HPRP grantee agencies and 6 Community Services Block Grant grantee agencies.
EDUC
ATION
Chi
co State University – Chico, CA 2012 – 2015
• Master of Arts, Public Administration
University of Phoenix – Online 2009 – 2011
• Bachelor of Science, Health Services Administration
4 10/02/2025
D1
Interfaith Community Services
Van
nessa Marshall, Director of Coastal Services
PROFESSIONAL EXPERIENCE
Interfaith Community Services – Oceanside, CA
Director of Coastal Services 2015 – Present
• Oversight of the Carlsbad Service Center, Coastal Service Center, Transitional Youth Academy (TYA), and the Veterans Employment and Training Services Program • Introduce new services to enhance program models
• Activate resources and connect clients with programs to address urgent needs • Manage resources, allocate budget, and drive compliance • Fulfill HR functions, quality control, and administer internal controls • Conduct operational analyses, assessments, and program evaluations • Supervise eight team members, three interns, and multiple volunteers • Research available grants, advise agency leadership, write applications, manage funding, and finalize grants • Attract new partnerships and additional stakeholders
Pretend City Children’s Museum – Irvine, CA
Director of Education 2009 – 2015
• Managed early childhood curriculum development, exhibit design, program oversight, partnership development, community outreach, and budget administration • Coordinated across departments, including facilities management, to provide safe exhibits • Designed collateral, executed marketing campaigns and planned promotional events • Collaborated across departments to write grant applications • Executed fundraising strategies and manage grant funding allocation • Researched best practices and learning models to creatively design exhibits and programming • Partnered with external educators to offer onsite programming • Utilized scheduling tools to maintain and distribute equitable hours • Developed training and retention plans
EDUCATI
ON, SKILLS, & CERTIFICATIONS
University of San Diego – San Diego, CA 2019
• Master of Arts, Non-Profit Leadership and Management
California State University, San Marcos – San Marcos, CA 2006 • Bachelor of Arts, Liberal Studies
• Child Development Emphasis/Multiple-Subject Teaching Credential Program Langu
age Skills
• Bilingual: English/Spanish
Certi
fications
• Advanced Grant Writing
• Mental Health First Aid
• First Aid/CPR/AED
5 10/02/2025
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Interfaith Community Services
Chr
istina Moi, Coastal Service Center Program Manager
PROFESSIONAL EXPERIENCE
Interfaith Community Services – Oceanside, CA
Coastal Service Center Program Manager January 2022 – Present • Manage the Coastal Service Center and Veterans Employment & Training Services (VETS) • Provide leadership to staff: trainings, coaching, educational opportunities, and employee schedules • Conduct weekly team meetings and participate in agency meetings, trainings & community events • Monitor staff job performances, complete evaluations, and hire new staff • Coordinate and provide support to interns and volunteers • Order office supplies, client supportive services and supplemental food pantry items • Facilitate regular case consultations and client file reviews • Review and discuss annual operating budgets, parameters, and expenditures with team • Collaborate with a variety of agency departments, community agencies, and stakeholders • Ensure compliance of all government/federal/state/local grants • Responsible for issuing agency checks and approving treasures warrants and MOU’s • Manage multiple financial trackers for different program grants Veteran Services Program Manager 2021 – 2024
• Oversaw Veteran Services: Grants Per Diem (GPD) transitional housing program and the Veterans Employment-Related Assistance Program (VEAP)
• Supervised all program activities and monitored the identification of client needs • Prepared staff for annual VA inspections and ensured compliance with program goals • Monitored all staff job performances, completed evaluations, scheduled trainings, and participated in hiring • Lead regular case conferences and file reviews with VA liaison and GPD team • Served as a liaison with veteran and employment agencies • Completed & submitted monthly/quarterly/annual billings and reports Coas
tal Services Center Lead Case Manager 2021
• Conducted intake appointments to assist clients with their food, hygiene, housing, employment and legal needs • Provided supportive services and referrals to community members • Attended weekly staff meetings, trainings, and monthly community collaboratives • Represented Interfaith at community outreach events in North County • Conducted case reviews and consultations with the Coastal Service Center team Tr
ansitional Youth Academy (TYA) Lead Case Manager 2019 – 2021 • Intensive case management assisting youth, ages 16-24, with their academic, career, and financial goals • Provided career assessments, academic guidance, GED/Diploma assistance, occupational exploration, vocational training opportunities & money management skills • Completed intake documentation and the enrollment process for TYA students • Performed community outreach & promoted Interfaith’s TYA out-of-school program • Maintained complete, accurate and detailed case notes in CalJOBS & ETO • Collaborated with local business service representative to establish paid internships for youth ResC
are Workforce Services – Oceanside, CA
Veteran Services Program Manager 2016 – 2019
Cha
ndler Signs, L.P. – Vista, CA
Senior Project Manager 2006 – 2012
EDUC
ATION
Ca
lifornia State University, Long Beach – Long Beach, CA
• Bachelor of Arts, Human Development (Minor in Sociology) 6 10/02/2025
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Interfaith Community Services
Saman
tha Flores, Case Manager
PROFESSIONAL EXPERIENCE
Interfaith Community Services – Oceanside, CA
Case Manager September 2023 – Present
• Provide direct services to clients including assessments, crisis intervention, and advocacy • Link clients with resources within the agency as well as external public and private service agencies • Manage a caseload with the goal of moving clients from crisis to self-sufficiency • Research and identify resources available within other agencies and organizations to help assist client needs Inta
ke Specialist 2021 – 2023
• Responded to all client inquiries via email, phone or in person for Interfaith’s coastal connections office • Acted as a liaison for case managers and program managers • Maintained front counter operations and all administrative tasks for the agency • Interviewed clients, recommended services, and provided services based on eligibility • Delivered exceptional customer service to populations seeking housing, food and mental health services • Worked in collaboration with local government, non-profits, and grassroots agencies Wom
en’s Resource Center (WRC) – Oceanside, CA
Administrative Assistant 2019 – 2020
• Created reports, thank you letters, labels, and ordered supplies • Prepared and printed checks, generated invoices, data entry, obtained signatures, handled all mail • Processed payments and deposits from donations, rent, retail thrift store, and the FVIP program • Created receipts for transactions and inputted data into Salesforce • Maintained a member database for “Friends of WRC” and took payments for special events • Connected with external agencies and local government agencies for ongoing WRC goals Recept
ionist 2018 – 2019
• Answered phone calls/emails, assisted walk-ins, provided intake paperwork, and updated the client database • Supported the Family Violence Intervention Program (FVIP) Coordinator by providing students with the required documents, setting up appointments, and taking registration payments • Prepared documents for meetings, typed letters, and created accounts payable vouchers House
Manager 2018
• Provided assistance and emotional support to 20+ residents by providing them with resources and referrals • Assisted with the de-escalation of high-risk situations in an intimate partner violence shelter • Maintained the 30-day shelter and 2-year Transitional Housing program by implementing policies • Ensured that residents followed program rules and completed their assigned tasks • Provided administrative support to supervisors, data entry, and maintained the daily log
EDUCATI
ON & SKILLS
Cali
fornia State University, San Marcos – San Marcos, CA 2017 • Bachelor of Arts, Human Development
Lang
uage Skills
• Bilingual: English/Spanish
7 10/02/2025
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ST
RATEGIC PLAN TO ADDRESS HOMELESSNESS
Vista Emergency Housing Assistance Program
Proposal
Ap
proach: Methodology for client outreach, intake, financial assessment, and rental assistance disbursement. Describe data collection and outcome tracking.
Em
ergency Housing Assistance Initial Application/Interest forms will be available through the Retread Housing website, www.retreadhousing.org, and access will also be available through local service providers and the City of Vista.
All requests for assistance will be directed to our Housing Nav igator, who will be responsible for
the administration of the Vista Emergency Housing Assistance Program. The Housing Navigator will be responsible for completing an interview with each potential client within 48 business hours of the initial inquiry. Applicants will be evaluated for eligibility based on the criteria outlined in the RFP, including the following:
Proof of eviction status
V
erification of income and size of household
Most recent housing payment made immediately preceding financial need Verification of assistance needed, including arrears
Requests will be vetted by the Housing Navigator
. If a client is eligible for assistance based on
current AGI requirements, applicants will be approved for aid by a committee including Retread Executive Director, Program Director, and Housing Navigator.
T
he Housing Navigator/ Program Administrator will send a decision letter to the applicant, and if the request has been approved, the following steps will be taken:
● Collect required documentation from the landlord including a valid business license (if applicable) and a current, signed W9 form
● Confirm with the landlord, via signed affidavit that the payments will not be duplicated by another organization and that the assistance received will in fact, resolve the pending loss of housing and bring the tenant in good standing with the landlord. ● Execute a Rental Assistance Agreement with the tenant 10/02/2025
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● Confirm with the tenant, via signed affidavit, that the tenant is not receiving additional (duplicate) rental assistance for the covered months.
● Schedule a budget/ personal finance coaching session or workshop with the tenant* ● Submit documentation and a check request form to the Administrative Statistician *Approved Clients will be required to complete a budgeting workshop at the BCNC within 30 days of assistance. Budgeting and financial guidance will be pr ovided by Retread staff or
qualified community volunteers in line with best practices.
Paym
ents will be made directly to landlords, mortgage companies and/or utility companies in amounts not to exceed $5,000 total for each household. Checks will be written, recorded, distributed, and tracked by the Retread Administrative Statistician, recent recipient of a mayoral platinum star. This program will be tracked separately from the BCNC program in Mission Tracker, and information gathered for reporting purposes will include the following:
● Name & address
● Household size & income
● Basic household demographics
● Length of time residing in the City of Vista
● Reason for financial hardship
● Assistance payment details including amounts, payees, and time periods covered by payments
F
or applicants that are denied assistance, staff will record and report name, address, and reason for denial.
A Retread staf
f member will follow up with clients within 30 days to complete a Client Satisfaction Survey and report honest feedback to staff and City of Vista officials.
T
he Housing Navigator will contact clients 6 months and 12 months after assistance has been received to determine housing status. Data will be reported as part of the monthly and annual reports to the City of Vista.
Retread staf
f is committed to attending any and all required council or committee meetings as requested by the City of Vista, and will comply with all reporting requirements as outlined in the RFP and/or as needs arise.
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Staffing: Staff roles, qualifications, and time commitment. Include Board of Directors and resumes of key personnel.
Staff Member Title Role Weekly Time
Commitment
Molly Vidal Navigation Coach/ Housing
Navigator
Program
Administrator 10 hours
Hannah Gailey Executive Director Approval Committee 1 hour Pete Haggard Program Director Approval Committee 1 hour Nanette
Steenstra Administrative Statistician Payables, Reporting 1-2 hours W
e have identified Molly Vidal as an excellent candidate for the position of Housing Navigator/ Emergency Housing Assistance Program Administrator. Molly has shown great initiative in her role as Lead Navigation Coach, developing relationships with and advocating for clients, leading groups at the BCNC, and going above and beyond to assist case managers. She has shown attention to detail in her reports and initiative in her client interactions. Molly leads multiple meetings for BCNC clients and they are some of our most well loved and well attended classes, including Healthy Habits, Boundaries, and a Women’s Walking Group. Molly has been sought after by other homeless providers in the City of Vista as a case manager, because of her conscientious work and dedication to the well being of clients at the BCNC. Molly is currently enrolled in a Drug & Alcohol Counseling program at Palomar College, and we are more than confident that she has the drive, organization and compassion to excel in this position.
In preparation for this role, M
olly and other key staff members will complete a housing assistance curriculum which has been developed and provided by the National Alliance on Mental Illness (NAMI).
Retread
Board of Directors
Hannah Gailey
Executive Director
Retread, Inc.
Green Oak Ranch Ministries, Inc.
MSW, in progress
Brooke Schlange
WIN House Director
Green Oak Ranch Ministries, Inc.
Clayto
n Cunningham
Food & Beverage Director
Retread, Inc.
Green Oak Ranch Ministries, Inc.
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Outcomes: Projected number of households served, evictions prevented, and housing retention at 6 and 12 months.
We anticipate providing assistance to at least 36 households over a twelve month period. While San Diego County does not track the average amount owed at time of eviction, Los Angeles reports $3,960 as the average amount owed at time of eviction. This amount combined with utility arrears, leads us to conclude that the entire $5,000 will be utilized by the average recipient of the City of Vista Emergency Housing Retention Assistance Program, for a total of $180,000 in direct assistance for households in the City of Vista facing homelessness,
While $5,000 may not prevent homelessness for all applicants to the Housing Assistance program, we are confident that it will do great good. We anticipate that 75% of households who receive assistance from this program will have retained their housing at six months, and 50% at 12 months. Best practices indicate that this service will be a housing first initiative. If housing loss is a one time risk, we believe that there will be a significant reduction in risk of future homelessness. In the case of SUD, mental illness, or unstable employment, we believe the outcomes for permanent housing retention will be significantly lower over time, as a one time payment will not likely reduce these barriers.
Budget: 12-month project budget detailing labor and staffing costs, not to exceed 10% of the total budget.
Retread does not anticipate a significant draw on resources to integrate this contract into our current services. The chart below shows the total estimated payroll costs for existing staff, not exceeding $20,000 or 10% of the full contract value.
Action Item Monetary Cost Hours Required Assigned to
Create New Program in Mission Tracker $0 Up to 8 hours Administrative Statistician
Create New Program Dashboards $0 up to 8 hours Administrative Statistician
Create New Application and Forms $0 up to 8 hours Executive Director Develop Budgeting and Financial Health
Content $0 up to 8 hours Executive Director
Weekly Applicant Review $0 1 hour per week Review Committee Weekly Payables & Reporting $0 1-2 hours per
week
Administrative
Statistician
Client Interaction and Program
Administration $13,520 10 hours per
week Housing Navigator
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Payroll Increase, Housing Navigator ($4
per hour) $6,240 30 additional
hours per week Housing Navigator
Schedule: Timeline of program tasks and deliverables.
Retread has the capacity to begin allocating funds through the Vista Housing Assistance Program immediately. All of our staff is in place and prepared to expand our services to include this contract. If selected, Retread is committed to having all required forms and processes ready for city approval within two weeks, allowing time for review and revision prior to the 30 day start time.
Tasks & Deliverables Date
Proposal Submissions May 23
Contractor Selection Date May 28
Forms Submitted for Approval June 11
Begin Services July 1
Data collection will begin July 1, with monthly reports to the City of Vista beginning August 15th and continuing for a 12 month period or until funds are expended. Monthly and annual reports will be provided to the City of Vista including custom dashboards for the Vista Emergency Housing Assistance Program.
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[email protected] 2047 El Cajon Blvd., San Diego, CA 92104 (619) 295-8802
Dear Vista Housing and Homeless Services Team,
Townspeople is pleased to submit this proposal for the Emergency Housing Assistance Program – Category 2 (VEHAP-C2). With over 40 years of dedicated service throughout San Diego County, including successful pro- jects in direct collaboration with the City of Vista, Townspeople has a proven record of delivering timely and effective homelessness diversion interventions, that include emergency housing as well as housing naviga- tion, and shared housing to vulnerable populations.
In recent years, Townspeople has successfully implemented multiple projects in partnership with the City of Vista, including our Shared Housing Master Leasing Program, which has secured permanent housing for indi- viduals experiencing homelessness. We are also currently under consideration for Vista’s Community Devel- opment Block Grant (CDBG) to expand housing stability services through a dedicated Housing Stability Spe- cialist. These ongoing collaborations highlight our shared commitment to addressing housing instability and homelessness effectively within the Vista community .
The VEHAP-C2 program will leverage Townspeople’s existing partnership and infrastructure with the City of Vista, building directly on the collaboration established through the Shared Housing Innovation Pilot, funded by the Regional Task Force on Homelessness. A Vista-based Housing Navigator will oversee day-to-day pro- gram operations, including client intake, eligibility verification, and coordination of financial assistance. This role will be supervised by Townspeople’s Shared Housing management team. This program will operate within Townspeople’s existing supportive services structure, leveraging established oversight, staffing, and service coordination systems. The program will collaborate with Vista-based partners such as Buena Creek Navigation Center, Vista Safe Parking, Rescue Mission Outreach, and Humanity Showers to streamline refer- rals and care coordination. This staffing structure is designed to efficiently serve approximately 36 house- holds, with a maximum assistance cap of $5,000 per household, while aligning with the Housing First princi- ples and cross-jurisdictional coordination commitments outlined in the Shared Housing Innovation Pilot MOU.
Townspeople fully complies with the City’s insurance requirements, holding general liability, automobile lia- bility, workers’ compensation, and cyber liability coverage, and we affirm our commitment to all stated con- tract terms. We are prepared to initiate services within 30 days of contract execution.
We appreciate this opportunity to further our collaborative relationship with the City of Vista and continue addressing critical housing needs within our community. Should you require additional information, please contact me directly.
Warm regards
,
[email protected]
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Approach
Townspeople’s VEHAP-C2 model is structured to deliver high-impact, short-term financial assistance to Vista residents at imminent risk of homelessness, with an emphasis on rapid access, localized coordination, and sustainable stabilization. The program is intentionally designed to be low-barrier, trauma-informed, and nimble, capable of intervening at the earliest signs of housing loss. The approach incorporates established referral partnerships, an efficient intake and verification process, immediate disbursement capacity, and structured follow-up, ensuring the program aligns with the City of Vista’s prevention and diversion goals.
Client Outreach & Referral
VEHAP-C2 will rely on a robust referral network already established through Townspeople’s Shared Housing and Emergency Housing programs in Vista. Referral partners will include Buena Creek Navigation Center, Vista Safe Parking Program, the San Diego Rescue Mission Outreach Team, Humanity Showers, and City of Vista staff, among others. These partnerships have been formalized over time through collaborative programming, co- location of services, and shared referral pathways. To ensure the program is visible to individuals not already service-connected, Townspeople will promote the program via flyers in key locations (e.g., libraries, community clinics, food distribution centers), on the City of Vista website, and through 211 San Diego and the Community Information Exchange (CIE). Self-referrals will be accepted and encouraged.
The program is not part of the Coordinated Entry System (CES), as it is designed for short- term, emergency financial intervention and not linked to long-term rental subsidies or permanent supportive housing resources. By removing CES dependency, Townspeople can maintain program flexibility and accelerate the response timeline for households at risk of immediate displacement.
Screening and Intake
Once an individual is referred or self-identifies, a Housing Navigator will conduct an initial eligibility screening either in person or by phone. Screening criteria include:
• Verification of imminent risk of homelessness (HUD Category 2 or 4) • Confirmation of a current or recent connection to the City of Vista • Basic income documentation to ensure alignment with program income limits If eligible, the participant will be scheduled for an in-person intake appointment, ideally held jointly with the referring service provider when applicable. Intake meetings are 10/02/2025
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comprehensive and structured to achieve multiple outcomes in a single interaction. The Housing Navigator will:
• Collect and scan required eligibility documentation
• Conduct a housing stability and barrier assessment
• Assist the participant in developing a brief, actionable housing plan • Enroll the participant into the appropriate Homeless Management Information System (HMIS)program module
This intake structure minimizes delay and sets clear expectations for the participant and service team from the outset.
Financial Assessment and Disbursement
Each participant’s financial needs will be assessed during intake, and eligible expenses may include rental arrears, forward rent, utility arrears, or hotel stays for individuals without access to other shelter resources. All financial assistance will be issued directly to third-party payees, landlords, utility providers, or hotel operators.
Townspeople will use a streamlined disbursement process already in place under its Emergency Housing, Shared Housingand Housing Opportunities for Persons With AIDS (HOPWA) contracts. The Housing Navigator will work with Townspeople’s Asset Management team to verify documentation, initiate payment requests, and ensure timely submission of W-9s, leases, or invoices as required by City and fiscal policy. For hotel placements, the program will leverage standing relationships with several local hotels that have previously served Townspeople participants, allowing for consistency in quality, cost control, and availability. Hotel stays are capped at 30 days and reserved for participants with a clear pathway back into permanent housing or a confirmed housing plan.
All disbursements will be tracked in HMIS and reconciled through Townspeople’s internal accounting and reporting systems, which have been audited and refined through multiple City and County funding streams.
Follow-Up and Coordination
Follow-up is a core feature of the VEHAP-C2 model. Within three business days of issuing financial assistance, the Housing Navigator will re-engage the participant and/or referring provider to verify payment receipt, update the stabilization plan, and assess for any unresolved risk factors. Participants receiving hotel vouchers will receive at least weekly check-ins to monitor progress toward housing goals and ensure alignment with their expected exit strategy.
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Ongoing coordination with referring service providers is built into the program’s structure.
For clients who are referred from another agency, Townspeople will maintain open communication, provide status updates, and coordinate joint planning. For participants who are not connected to a primary provider, Townspeople will initiate referrals to longer- term services such as housing navigation, behavioral health, or employment programs through existing partnerships with Vista Community Clinic, MHS-Turn, CalAIM Enhanced Care Management (ECM) and Community Supports providers, and more.
In cases where a participant cannot stabilize through VEHAP-C2 intervention alone, Townspeople will work with partners to connect the individual to CES access sites, temporary shelter resources, or shared housing options as available.
Data Collection and Outcome Tracking
All participants will be enrolled in theHMIS), and all program activities—from screening and intake through payment and follow-up—will be documented in compliance with HMIS standards. Townspeople will track a range of metrics, including:
• Number of households screened, enrolled, and exited
• Type and amount of financial assistance issued
• Housing status at exit
Monthly anonymized service reports will be submitted to the City of Vista. Townspeople’s internal compliance protocols include cross-checks for duplication of benefits, financial audit trails, and secure digital file storage. These protocols are consistent with those used for other City and County contracts, ensuring full transparency and accountability.
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Budget
The total proposed budget for Townspeople’s VEHAP-C2 program is $200,000 for a 12- month project period. This budget was developed to align with the City of Vista’s expectations that emergency housing interventions remain low-cost, high-impact, and focused on direct benefit to participating households. Townspeople’s budget reflects this philosophy, with 88.75% of funds—$177,500—allocated directly to financial assistance.
These funds will be used to pay for rental arrears, forward rent, utility payments, and short- term hotel stays, all of which will be issued directly to landlords, utility providers, or hotel vendors. Based on the $5,000 cap per household, the program is designed to serve a minimum of 36 households during the contract term.
Each financial assistance package will be customized to the participant’s situation, meaning not every household will receive the full $5,000 allocation. Some participants may only require one month of arrears to prevent eviction, while others may need a mix of rent and hotel vouchers to resolve a housing crisis. This budget flexibility enables Townspeople to tailor interventions to actual need while remaining compliant with funding limits. Hotel stays are capped at 30 days and are reserved for participants who are unstably housed but have a clear and actionable housing plan in progress. By prioritizing short-term interventions with long-term impact, Townspeople can maximize the number of households stabilized with the available funding.
Salary and wage costs in the budget total $11,100 and support the work of a Housing Navigator responsible for intake, eligibility verification, service coordination, HMIS enrollment, and post-assistance follow-up. Fringe benefits are budgeted at $3,900, bringing total personnel costs to $15,000. well within the City’s 10% administrative threshold. Townspeople’s staffing strategy is purposefully lean, with the Housing Navigator supported by an existing program manager and integrated into the organization’s broader Supportive Services Department . This allows for cost savings and reduces duplication of effort while preserving the quality and accountability of service delivery.
Operating expenses total $2,500 and include allocations for insurance coverage, phone and internet access for mobile intake operations, and staff mileage reimbursement for site visits and coordination with Vista-based referral partners. These operating costs support the logistical backbone of the program and ensure that client-facing staff can operate with flexibility and reliability. Administrative costs are budgeted at $5,000, covering shared expenses such as office rent, data systems, utilities, and fiscal oversight. This administrative allocation represents only 2.5% of the total budget, far below the allowable cap.
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Townspeople’s financial systems are configured to handle grant-funded disbursements and reporting with precision. All financial assistance requests will be reviewed and approved by authorized staff and logged within Townspeople’s digital accounting system.
Invoices, receipts, W-9 forms, and payment confirmations will be maintained for every disbursement. Townspeople’s fiscal team will generate monthly financial summaries in compliance with the City’s reporting schedule, and all records will be stored in secure, audit-ready digital files. This budget, and the systems that support it, ensure full alignment with the City of Vista’s goals of transparency, efficiency, and participant-focused service delivery.
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Outcomes
The VEHAP-C2 program is designed to provide short-term, high-impact interventions tailored to Vista residents experiencing imminent threats to their housing stability. The program’s structure is intentionally narrow in scope but deep in focus—prioritizing immediate financial relief and brief, goal-oriented housing interventions to prevent displacement. With a total program budget of $200,000 and a per-household cap of $5,000, Townspeople anticipates serving a minimum of 36 households over the course of the 12-month grant term. This service volume reflects both the fiscal ceiling and the real- world costs of rental and utility arrears in North County. Eligible households may receive back rent, assistance with forward-looking rent obligations, support for unpaid utilities, or short-term hotel placements for those lacking access to safe shelter. Each financial intervention is tied to an individualized housing stability plan developed collaboratively at intake. The projected reach of 36 households is grounded in Townspeople’s cost model, which allocates 88.75% of the overall budget—$177,500—directly to financial assistance.
The primary performance indicator for VEHAP-C2 is the successful stabilization of participating households. Stabilization is assessed differently based on the type of assistance provided. For clients receiving rental or utility support, stabilization is defined as the prevention of formal eviction, utility shut-off, or other forced displacement, along with the development of a concrete, time-limited housing plan that includes referrals to additional community supports. For clients accessing hotel vouchers, stabilization is defined by their ability to transition from a non-congregate emergency stay to a longer-term housing outcome within a 30-day window. These transitions may involve reuniting with family, moving into shared housing, entering a lease, or securing placement within a structured transitional or supportive housing program. This layered definition of stabilization ensures that the program’s outcomes reflect both the moment of crisis and the broader housing trajectory.
To guide and assess impact, Townspeople has established the following program outcome targets:
• 36 households served with direct financial assistance across the grant term, with priority given to those with the highest barriers to housing retention • 100% of participants will have a documented individualized housing plan at intake, including concrete next steps, referrals, and short-term goals • Of the participants who receive hotel vouchers, 75% are expected to exit directly into permanent housing. Overall, 90% of these participants are projected to exit to 10/02/2025
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any structured setting—including permanent housing, transitional housing, or shelter—ensuring they do not return to unsheltered homelessness In addition to exit outcomes, VEHAP-C2 is committed to tracking housing retention between 30- and 60-days following exit. This can include both formal follow-up by Townspeople’s Housing Navigator and informal updates from referring providers and service partners. Retention is defined as sustained residence in a setting that meets HUD’s minimum habitability standards and is neither time-limited nor unstable. Townspeople’s internal goal is to complete follow-up contact and housing verification for at least 80% of exited households. Participants unreachable at follow-up will be flagged for additional outreach via their referring provider if applicable, and available third-party data from HMIS will be used to supplement Townspeople’s records when permissible.
All outcome data, including type and amount of assistance provided, nature of exit, and post-program housing status, will be entered into the Homeless Management Information System (HMIS) in real time and audited monthly by Townspeople’s internal compliance team. Reports to the City of Vista will include anonymized aggregate data and narrative summaries highlighting success stories, implementation challenges, and emerging trends.
These reporting mechanisms are already in place for other active contracts, including with the City of Vista, and will be applied consistently to ensure transparency, data integrity, and responsiveness to the City’s program oversight needs.
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Schedule
Townspeople’s VEHAP-C2 implementation schedule is designed to support rapid program launch, consistent delivery, and clear accountability over the full 12-month grant term. The timeline below reflects each project phase from contract execution through final reporting and closeout, with monthly activities anchored to operational benchmarks, staff responsibilities, and funder deliverables. This schedule aligns with the City of Vista’s stated requirement to launch services within 30 days of award and emphasizes structured engagement, follow-up, and outcome reporting throughout the contract term.
Program Start-Up (Month 1: July 2025)
• Execute agreement with the City of Vista and finalize required documentation, including insurance certifications, contract signatures, and reporting templates. • Conduct internal launch meeting with Townspeople’s fiscal, compliance, and program leadership to confirm staffing roles, internal timelines, reporting cadence, and quality control systems.
• Finalize intake workflow protocols, referral pathways, and HMIS enrollment forms. • Prepare and distribute outreach materials in collaboration with Vista-based partners, including Buena Creek Navigation Center, Vista Safe Parking, and City staff.
• Announce program launch via 211, CIE, and targeted online listings, along with Townspeople’s website and social media chanels; accept first round of referrals. • Conduct initial participant screenings and schedule in-person intakes; process first disbursements where urgent needs are identified.
Initial Service Ramp-Up (Months 2–3: Aug–Sept 2025)
• Begin full-scale service delivery with active screening, hotel placements, and rental/utility disbursements.
• Conduct weekly internal coordination meetings to review progress, troubleshoot disbursement delays, and adjust staffing as needed.
• Provide direct assistance to at least 12–15 households during this period, tracking expenditure pace and client outcomes.
• Submit first monthly anonymized service and financial report to the City of Vista; confirm alignment with funder reporting expectations.
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• Begin building internal dashboards for mid-year progress review.
Steady-State Service Delivery (Months 4–9: Oct 2025–March 2026) • Maintain full program operations, including weekly hotel check-ins, monthly follow- up for financial assistance clients, and ongoing intake. • Provide financial assistance and stabilization planning for approximately 3–5 households per month.
• Coordinate regular care planning with referring partners and ensure warm handoffs to longer-term supports.
• Maintain outreach visibility via staff attendance at Vista-based events, provider meetings, and in-field presence.
• Midpoint (Month 6): Conduct internal evaluation of progress toward household count, disbursement levels, and retention tracking. Adjust client flow or budget pacing as needed based on actual utilization trends.
Program Closeout Preparation (Months 10–11: April–June 2026) • Limit intake to final cohort of eligible participants to ensure adequate time for follow-up.
• Finalize all remaining disbursements; ensure no unspent funds remain without clear expenditure plan.
• Conduct follow-up with all participants eligible for 6-month and 12-month housing status evaluations.
• Aggregate all outcome data from HMIS and internal case files. • Draft preliminary final report, including budget summary, narrative performance overview, and outcome metrics.
Final Reporting and Closeout (Month 12: July 2026)
• Submit final report to City of Vista, including full financial reconciliation, client outcome summaries, and recommendations.
• Archive all program documentation in accordance with audit and retention standards.
• Conduct internal debrief with Townspeople staff and formal debrief with Vista contract lead.
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• Identify lessons learned, gaps, and areas for potential refinement in future emergency housing cycles.
Townspeople is prepared to initiate full VEHAP-C2 operations within 30 days of contract award. This schedule reflects a realistic, performance-driven approach to short-term emergency assistance that prioritizes participant outcomes, fiscal accountability, and system-level coordination.
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UNANIMOUS WRITTEN CONSENT OF THE DIRECTORS
O
F TOWNSPEOPLE
We, the undersigned, constituting all of the directors of Townspeople, a California nonprofit public benefit corporation, take the following actions by this unanimous written consent.
WHEREAS, the Board of Directors of Townspeople (the <Board=) has determined that it is in the best interest of Townspeople to adopted revised and amended bylaws, fix the number of directors on the Board, and adopt staggered elections for officer positions.
RESOLVED, that the bylaws attached hereto as Exhibit 1 are adopted as Townspeople9s Amended and Restated Bylaws, effective immediately. The Secretary of Townspeople is directed to execute the Certificate of Authority affixed to the end of the Amended and Restated Bylaws and to file the Amended and Restated Bylaws with Townspeople9s internal corporate records.
RESOLVED FURTHER, that, per Section 7.1.1 of Townspeople9s Amended and Restated Bylaws, the number of directors on the Board shall be fixed at five.
RESOLVED FURTHER, that, per Section 9.2 of Townspeople9s Amended and Restated Bylaws, the election of the Chair, Vice Chair, Secretary, and Treasurer shall be staggered. The election of the Chairperson and Secretary shall take place in odd-numbered years. The election of the Vice Chair and Treasurer shall take place in even-numbered years. In order to implement the staggered elections described in this paragraph, the Chair and Secretary elected in 2022 shall serve only one-year terms. Thereafter, the terms for future Chairs and Secretaries shall be for two years.
The undersigned direct that this Consent be filed with the Minutes of the proceedings of the Board of Directors of this Corporation.
Date:
Richard Velasquez, Director
Rebecca Larson, Director
Erica Snyder, Director
Bruce Carron, Director
Kalani Creutzburg, Director
08/16/2022
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EXHIBIT 1
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mended and Restated Bylaws
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Amended and Restated Bylaws of
T
ownspeople
A California Nonprofit Public Benefit Corporation
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BLE OF CONTENTS
ARTICLE 1 NAME ...........................................................................................................................................1 SECTION 1.1 CORPORATE NAME .........................................................................................................................1 ARTICLE 2 OFFICES ......................................................................................................................................1 SECTION 2.1 PRINCIPAL OFFICE ..........................................................................................................................1 SECTION 2.2 OTHER OFFICES .............................................................................................................................1 ARTICLE 3 PURPOSES ..................................................................................................................................1 SECTION 3.1 GENERAL PURPOSE ........................................................................................................................1 SECTION 3.2 SPECIFIC PURPOSE .........................................................................................................................1 ARTICLE 4 LIMITATIONS ...........................................................................................................................1 SECTION 4.1 POLITICAL ACTIVITIES ...................................................................................................................1 SECTION 4.2 PROHIBITED ACTIVITIES ................................................................................................................1 ARTICLE 5 DEDICATION OF ASSETS ......................................................................................................2 SECTION 5.1 PROPERTY DEDICATED TO NONPROFIT PURPOSES .........................................................................2 SECTION 5.2 DISTRIBUTION OF ASSETS UPON DISSOLUTION .............................................................................2 ARTICLE 6 MEMBERSHIPS .........................................................................................................................2 SECTION 6.1 MEMBERS .......................................................................................................................................2 SECTION 6.2 NON-VOTING MEMBERS ................................................................................................................2 ARTICLE 7 DIRECTORS ...............................................................................................................................2 SECTION 7.1 NUMBER AND QUALIFICATIONS .....................................................................................................2
7.1.1 Number .........................................................................................................................................2
7.1.2 Qualifications ................................................................................................................................2 SECTION 7.2 CORPORATE POWERS EXERCISED BY BOARD ................................................................................2 SECTION 7.3 TERMS; ELECTION OF SUCCESSORS ...............................................................................................3 SECTION 7.4 VACANCIES ....................................................................................................................................3
7.4.1 Events Causing Vacancy ..............................................................................................................3
7.4.2 Removal ........................................................................................................................................3
7.4.3 No Removal on Reduction of Number of Directors .....................................................................3
7.4.4 Resignations ..................................................................................................................................3
7.4.5 Election to Fill Vacancies .............................................................................................................3 SECTION 7.5 REGULAR MEETINGS ......................................................................................................................3 SECTION 7.6 SPECIAL MEETINGS ........................................................................................................................4 SECTION 7.7 NOTICE OF MEETINGS ....................................................................................................................4
7.7.1 Manner of Giving .........................................................................................................................4
7.7.2 Time Requirements .......................................................................................................................4
7.7.3 Notice Contents ............................................................................................................................4 SECTION 7.8 PLACE OF BOARD MEETINGS .........................................................................................................4
7.8.1 Meetings by Telephone or Similar Communication Equipment ..................................................4 SECTION 7.9 QUORUM AND ACTION OF THE BOARD ..........................................................................................5
7.9.1 Quorum .........................................................................................................................................5
7.9.2 Minimum Vote Requirements for Valid Board Action ................................................................5
7.9.3 When a Greater Vote Is Required for Valid Board Action ..........................................................5 SECTION 7.10 WAIVER OF NOTICE .......................................................................................................................5 SECTION 7.11 ADJOURNMENT ..............................................................................................................................5 SECTION 7.12 NOTICE OF ADJOURNMENT ............................................................................................................5 SECTION 7.13 CONDUCT OF MEETINGS ................................................................................................................6 SECTION 7.14 ACTION WITHOUT MEETING ..........................................................................................................6 10/02/2025
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TION 7.15 F EES AND COMPENSATION OF DIRECTORS .....................................................................................6 SECTION 7.16 N ON-LIABILITY OF DIRECTORS ......................................................................................................6 ARTICLE 8 COMMITTEES ...........................................................................................................................6 SECTION 8.1 C OMMITTEES OF DIRECTORS ..........................................................................................................6 SECTION 8.2 M EETINGS AND ACTION OF BOARD COMMITTEES .........................................................................7 SECTION 8.3 Q UORUM RULES FOR BOARD COMMITTEES ...................................................................................7 SECTION 8.4 R EVOCATION OF DELEGATED AUTHORITY ....................................................................................7 SECTION 8.5 N ONPROFIT INTEGRITY ACT/AUDIT COMMITTEE ..........................................................................7 SECTION 8.6 A DVISORY COMMITTEES ................................................................................................................8 ARTICLE 9 OFFICERS ...................................................................................................................................8 SECTION 9.1 O FFICERS .......................................................................................................................................8 SECTION 9.2 E LECTION OF OFFICERS ..................................................................................................................8 SECTION 9.3 R EMOVAL OF OFFICERS .................................................................................................................8 SECTION 9.4 R ESIGNATION OF OFFICERS ............................................................................................................8 SECTION 9.5 V ACANCIES IN OFFICES ..................................................................................................................9 SECTION 9.6 R ESPONSIBILITIES OF OFFICERS .....................................................................................................9
9.6.1 Chairperson of the Board ..............................................................................................................9
9.6.2 Vice Chair .....................................................................................................................................9
9.6.3 Secretary .......................................................................................................................................9
9.6.4 Treasurer .......................................................................................................................................9
9.6.5 Additional Officers .....................................................................................................................10 SECTION 9.7 C HIEF EXECUTIVE ........................................................................................................................10 SECTION 9.8 C OMPENSATION OF OFFICERS ......................................................................................................10
9.8.1 Salaries Fixed by Board ..............................................................................................................10
9.8.2 Fairness of Compensation ...........................................................................................................11 ARTICLE 10 TRANSACTIONS BETWEEN CORPORATION AND DIRECTORS OR OFFICERS ..11 SECTION 10.1 T RANSACTIONS WITH DIRECTORS AND OFFICERS ........................................................................11
10.1.1 Interested Party Transactions ......................................................................................................11
10.1.2 Requirements to Authorize Interested Party Transactions .........................................................11
10.1.3 Material Financial Interest ..........................................................................................................11 SECTION 10.2 L OANS TO DIRECTORS AND OFFICERS .........................................................................................12 SECTION 10.3 I NTERLOCKING DIRECTORATES ...................................................................................................12 SECTION 10.4 D UTY OF LOYALTY; CONSTRUCTION WITH ARTICLE 11 ..............................................................12 ARTICLE 11 INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS ...12 SECTION 11.1 D EFINITIONS ................................................................................................................................12
11.1.1 <Agent= .......................................................................................................................................12
11.1.2 <Proceeding= ...............................................................................................................................12
11.1.3 <Expenses= ..................................................................................................................................12 SECTION 11.2 A PPLICABILITY OF INDEMNIFICATION PROVISIONS ......................................................................13
11.2.1 Successful Defense by Agent .....................................................................................................13
11.2.2 Settlement or Unsuccessful Defense by Agent ...........................................................................13 SECTION 11.3 A CTIONS BROUGHT BY PERSONS OTHER THAN THE CORPORATION ............................................13
11.3.1 Scope of Indemnification in Third Party Proceedings ................................................................13
11.3.2 Required Standard of Conduct for Indemnification in Third Party Proceedings .......................13 SECTION 11.4 A CTION BROUGHT BY OR ON BEHALF OF THE CORPORATION ....................................................13
11.4.1 Scope of Indemnification in Proceeding By or On Behalf Of the Corporation ..........................13
11.4.2 Required Standard of Conduct for Indemnification in Proceeding By or On Behalf Of the Corporation 14
11.4.3 Claims Settled Out of Court .......................................................................................................14
11.4.4 Claims and Suits Awarded Against Agent .................................................................................14 SECTION 11.5 D ETERMINATION OF AGENT9S GOOD FAITH CONDUCT ................................................................14 SECTION 11.6 L IMITATIONS ................................................................................................................................14 10/02/2025
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CTION 11.7 ADVANCE OF EXPENSES ...............................................................................................................15 SECTION 11.8 CONTRACTUAL RIGHTS OF NON-DIRECTORS AND NON-OFFICERS ..............................................15 SECTION 11.9 INSURANCE ..................................................................................................................................15 ARTICLE 12 CORPORATE RECORDS, REPORTS AND SEAL .............................................................15 SECTION 12.1 MINUTE BOOK .............................................................................................................................15 SECTION 12.2 BOOKS AND RECORDS OF ACCOUNT ............................................................................................15 SECTION 12.3 ARTICLES OF INCORPORATION AND BYLAWS ..............................................................................15 SECTION 12.4 MAINTENANCE AND INSPECTION OF FEDERAL TAX EXEMPTION APPLICATION AND ANNUAL INFORMATION RETURNS ...........................................................................................................................................15 SECTION 12.5 ANNUAL REPORT; STATEMENT OF CERTAIN TRANSACTIONS ......................................................15 SECTION 12.6 DIRECTORS9 RIGHTS OF INSPECTION ............................................................................................16 SECTION 12.7 CORPORATE SEAL ........................................................................................................................16 ARTICLE 13 EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS ..........................................16 SECTION 13.1 EXECUTION OF INSTRUMENTS ......................................................................................................16 SECTION 13.2 CHECKS AND NOTES ....................................................................................................................16 SECTION 13.3 DEPOSITS .....................................................................................................................................16 SECTION 13.4 GIFTS ...........................................................................................................................................17 ARTICLE 14 CONSTRUCTION AND DEFINITIONS ...............................................................................17 ARTICLE 15 AMENDMENTS ........................................................................................................................17 SECTION 15.1 AMENDMENT BY DIRECTORS .......................................................................................................17 CERTIFICATE OF SECRETARY ..........................................................................................................................18
DEFINED TERMS USED IN THIS DOCUMENT
<annual meeting= 3 Section 7.5
<Articles of Incorporation= 3 Section 7.2
<Attorney General= 3 Section 7.4.4
<Board= 3 Section 7.2
<California Nonprofit Corporation Law= 3 Section 3.1
<Chairperson= 3 Section 9.6.1
<Code= 3Section 4.2
<Committees= 3 Section 8.1
<Corporation= 3 Section 1.1
<Directors= 3 Section 7.1.1
<e-mail= 3 Section 7.7.1
<Officers= 3 Section 9.1
<Secretary= 3 Section 9.6.3
<Treasurer= 3 Section 9.6.4
<Vice Chair= 3 Section 9.6.2
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RTICLE 1 NAME
Section 1.1 Corporate Name
The name of this corporation is T ownspeople (the <Corporation=).
ARTICLE 2 OFFICES
Section 2.1 Principal Office
The principal office for the transaction of the busi ness of the Corporation may be established at any place or places within or without the State of California by resolution of the Board.
Section 2.2 Other Offices
The Board may at any time establish branch or subord inate offices at any place or places where the Corporation is qualified to transact business.
ARTICLE 3 PURPOSES
Section 3.1 General Purpose
The Corporation is a nonprofit public benefit corpo ration and is not organized for the private gain of any person. It is organized under the Nonprofit Corporation Law of California (<California Nonprofit Corporation Law=) for charitable purposes.
Section 3.2 Specific Purpose
The specific purpose of the Corporation shall includ e without limitation:
1. To positively affect the provision of decent, affordable housing for individuals and families with low to moderate incomes, with an emphasis on marginalized or vulnerable populations such as individuals who are living with HIV/AIDS, those who are living with disabilities, Veterans, those who have experienced or are experiencing homelessness, or those who have special needs not commonly addressed in the affordable housing community;
2. To positively affect public investment, which benefits the general well-being of the community; and
3. To encourage citizen involvement in the development and improvement of housing and public facilities for people experiencing homelessness, people living with HIV/AIDS, Veterans, and people with other special needs.
ARTICLE 4 LIMITATIONS
Section 4.1 Political Activities
The Corporation has been formed under California Non profit Corporation Law for the charitable purposes described in Article 3, and it shall be nonprofit and nonpartisan. No substantial part of the activities of the Corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in or intervene in any political campaign (including the publishing or distribution of statements) on behalf of, or in opposition to, any candidate for public office.
Section 4.2 Prohibited Activities
The Corporation shall not, except in any insubstanti al degree, engage in any activities or exercise any powers that are not in furtherance of the purposes described in Article 3. The Corporation may not carry on any activity for the profit of its Officers, Directors or other persons or distribute any gains, profits or dividends to its Officers, Directors or other persons as such. Furthermore, nothing in Article 3 shall be construed as allowing the Corporation to engage in any activity not permitted to be carried on (i) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the <Code=) or (ii) by a corporation, contributions to which are deductible under section 170(c)(2) of the Code. 10/02/2025
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TICLE 5 DEDICATION OF ASSETS
Section 5.1 Property Dedicated to Nonprofit Purposes
The property of the Corporation is irrevocably dedica ted to charitable purposes. No part of the net income or assets of the Corporation shall ever inure to the benefit of any of its Directors or Officers, or to the benefit of any private person, except that the Corporation is authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article 3 hereof.
Section 5.2 Distribution of Assets Upon Dissolution
Upon the dissolution or winding up of the Corporation , its assets remaining after payment, or provision for payment, of all debts and liabilities of the Corporation shall be distributed to a nonprofit fund, foundation, or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c)(3) of the Code.
ARTICLE 6 MEMBERSHIPS
Section 6.1 Members
The Corporation shall have no members within the mean ing of section 5056 of the California Nonprofit Corporation Law.
Section 6.2 Non-Voting Members
The Board may adopt policies and procedures for the a dmission of associate members or other designated members who shall have no voting rights in the Corporation. Such associate or other members are not <members= of the Corporation as defined in section 5056 of the California Nonprofit Corporation Law.
ARTICLE 7 DIRECTORS
Section 7.1 Number and Qualifications
7. 1.1 Number
The authorized number of directors of the Corporation (<Directors=) shall be not less than five (5) or more than eleven (11), the exact authorized number to be fixed, within these limits, by resolution of the Board.
7.1.2 Qualifications
At least one-third of the directors of the Corporatio n (<Directors=) shall be either residents of neighborhoods with low-income, community residents with low-income, persons who have experienced homelessness, persons living with HIV/AIDs, or designated representatives of a low- income neighborhood organization. Additional qualifications of Directors, if any, shall be set by resolution of the Board.
Section 7.2 Corporate Powers Exercised by Board
Subject to the provisions of the Articles of Incorpor ation of the Corporation (the <Articles of Incorporation=), California Nonprofit Corporation Law and any other applicable laws, the business and affairs of the Corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the board of Directors (the <Board=). The Board may delegate the management of the activities of the Corporation to any person or persons, management company or committee however composed, provided that the activities and affairs of the Corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board. 10/02/2025
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ection 7.3 Terms; Election of Successors
Directors shall be elected at each annual meeting of the Board for three (3) year terms. Each Director, including a Director elected to fill a vacancy, shall hold office until the expiration of the term for which he or she was elected and until the election and qualification of a successor, or until that Director9s earlier resignation or removal in accordance with these Bylaws and California Nonprofit Corporation Law. By resolution, the Board may arrange for terms to be staggered.
Section 7.4 Vacancies
7 .4.1 Events Causing Vacancy
A vacancy or vacancies on the Board shall be deemed to exist on the occurrence of the following:
(i) the death, resignation, or removal of any Director; (ii) whenever the number of authorized Directors is increased; or (iii) the failure of the Board, at any meeting at which any Director or Directors are to be elected, to elect the full authorized number of Directors.
7.4.2 Removal
The Board may by resolution declare vacant the offic e of a Director who has been declared of unsound mind by an order of court, or convicted of a felony, or found by final order or judgment of any court to have breached a duty under California Nonprofit Corporation Law.
The Board may by resolution declare vacant the office of a director who fails to attend more than three (3) consecutive Board meetings without good cause.
Directors may be removed without cause by a majority of Directors then in office.
7.4.3 No Removal on Reduction of Number of Directors
No reduction of the authorized number of Directors s hall have the effect of removing any Director before that Director9s term of office expires unless the reduction also provides for the removal of that specified Director in accordance with these Bylaws and California Nonprofit Corporation Law.
7.4.4 Resignations
Except as provided in this Section 7.4.4, any Direct or may resign by giving written notice to the Chairperson, the President, the Secretary, or the Board. Such a written resignation will be effective on the later of (i) the date it is delivered or (ii) the time specified in the written notice that the resignation is to become effective. No Director may resign if the Corporation would then be left without a duly elected Director or Directors in charge of its affairs, except upon notice to the California Attorney General (the <Attorney General=).
7.4.5 Election to Fill Vacancies
If there is a vacancy on the Board, including a vaca ncy created by the removal of a Director, the Board may fill such vacancy by electing an additional director as soon as practicable after the vacancy occurs. If the number of Directors then in office is less than a quorum, additional directors may be elected to fill such vacancies by (i) the unanimous written consent of the Directors then in office, (ii) the affirmative vote of a majority of the Directors in office at a meeting held according to notice or waivers complying with section 5211 of the California Nonprofit Corporation Law, or (iii) a sole remaining Director.
Section 7.5 Regular Meetings
Each year, the Board shall hold at least one meeting , at a time and place fixed by the Board, for the purposes of election of Directors, appointment of Officers, review and approval of the corporate budget and transaction of other business. This meeting is sometimes referred to in these Bylaws as the <annual meeting.= Other regular meetings of the Board may be held at such time and place as the Board may fix from time to time by resolution.
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ection 7.6 Special Meetings
Special meetings of the Board for any purpose may be called at any time by the Chairperson, or the President, or the Vice President (if any), or the Secretary, or any two Directors.
Section 7.7 Notice of Meetings
7 .7.1 Manner of Giving
Except when the time and place of a regular meeting is set by the Board by resolution in advance (as permitted by Section 7.5), notice of the time and place of all regular and special meetings shall be given to each Director by one of the following methods:
(a) Personal delivery of oral or written notice;
(b) First-class mail, postage paid;
(c) Telephone, including a voice messaging system or other system or technology designed to record and communicate messages; or
(d) Facsimile, electronic mail (<e-mail=) or other means of electronic transmission if the recipient has consented to accept notices in this manner.
All such notices shall be given or sent to the Director9s address, phone number, facsimile number or e-mail address as shown on the records of the Corporation. Any oral notice given personally or by telephone may be communicated directly to the Director or to a person who would reasonably be expected to promptly communicate such notice to the Director. Notice of regular meetings may be given in the form of a calendar or schedule that sets forth the date, time and place of more than one regular meeting.
7.7.2 Time Requirements
Notices sent by first-class mail shall be deposited into a United States mail box at least four days before the time set for the meeting. Notices given by personal delivery, telephone, voice messaging system or other system or technology designed to record and communicate messages, facsimile, e- mail or other electronic transmission shall be delivered at least 48 hours before the time set for the meeting.
7.7.3 Notice Contents
The notice shall state the time and place for the me eting, except that if the meeting is scheduled to be held at the principal office of the Corporation, the notice shall be valid even if no place is specified. The notice need not specify the purpose of the meeting unless required to elsewhere in these Bylaws.
Section 7.8 Place of Board Meetings
Regular and special meetings of the Board may be hel d at any place within or outside the state that has been designated in the notice of the meeting, or, if not stated in the notice or, if there is no notice, designated by resolution of the Board. If the place of a regular or special meeting is not designated in the notice or fixed by a resolution of the Board, it shall be held at the principal office of the Corporation.
7.8.1 Meetings by Telephone or Similar Communication Equipment Any meeting may be held by conference telephone or o ther communications equipment permitted by California Nonprofit Corporation Law, as long as all Directors participating in the meeting can communicate with one another and all other requirements of California Nonprofit Corporation Law are satisfied. All such Directors shall be deemed to be present in person at such meeting.
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ction 7.9 Quorum and Action of the Board
7. 9.1 Quorum
A majority of Directors then in office shall constitu te a quorum for the transaction of business, except to adjourn as provided in Section 7.11.
7.9.2 Minimum Vote Requirements for Valid Board Action
Every act taken or decision made by a vote of the maj ority of the Directors present at a meeting duly held at which a quorum is present is the act of the Board, unless a greater number is expressly required by California Nonprofit Corporation Law, the Articles of Incorporation or these Bylaws.
A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of Directors from the meeting, if any action taken is approved by at least a majority of the required quorum for that meeting.
7.9.3 When a Greater Vote Is Required for Valid Board Action The following actions shall require a vote by a major ity of all Directors then in office in order to be effective:
(a) Approval of contracts or transactions in which a Director has a direct or indirect material financial interest as described in Section 10.1 (provided that the vote of any interested Director(s) is not counted);
(b) Creation of, and appointment to, Committees (but not advisory committees) as described in Section 8.1;
(c) Removal of a Director without cause as described in Section 7.4.2; and (d) Indemnification of Directors as described in Article 11.
Section 7.10 Waiver of Notice
The transactions of any meeting of the Board, however called and noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice, if (i) a quorum is present, and (ii) either before or after the meeting, each of the Directors who is not present at the meeting signs a written waiver of notice, a consent to holding the meeting, or an approval of the minutes. The waiver of notice or consent does not need to specify the purpose of the meeting. All waivers, consents, and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Also, notice of a meeting is not required to be given to any Director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. Directors can protest the lack of notice only by presenting a written protest to the Secretary either in person, by first-class mail addressed to the Secretary at the principal office of the Corporation as contained on the records of the Corporation as of the date of the protest, or by facsimile addressed to the facsimile number of the Corporation as contained on the records of the Corporation as of the date of the protest.
Section 7.11 Adjournment
A majority of the Directors present, whether or not c onstituting a quorum, may adjourn any meeting to another time and place.
Section 7.12 Notice of Adjournment
Notice of the time and place of holding an adjourned meeting need not be given, unless the meeting is adjourned for more than 24 hours, in which case personal notice of the time and place shall be given before the time of the adjourned meeting to the Directors who were not present at the time of the adjournment.
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ction 7.13 Conduct of Meetings
Meetings of the Board shall be presided over by the C hairperson, or, if there is no Chairperson or the Chairperson is absent, the President or, if the President and Chairperson are both absent, by the Vice President (if any) or, in the absence of each of these persons, by a chairperson of the meeting, chosen by a majority of the Directors present at the meeting. The Secretary shall act as secretary of all meetings of the Board, provided that, if the Secretary is absent, the presiding officer shall appoint another person to act as secretary of the meeting. Meetings shall be governed by rules of procedure as may be determined by the Board from time to time, insofar as such rules are not inconsistent with or in conflict with these Bylaws, with the Articles, or with any provisions of law applicable to the Corporation.
Section 7.14 Action Without Meeting
Any action required or permitted to be taken by the B oard may be taken without a meeting, if all members of the Board, individually or collectively, consent in writing to the action. For the purposes of this Section 7.14 only, <all members of the Board= shall not include any <interested Director= as defined in section 5233 of the California Nonprofit Corporation Law. Such written consent shall have the same force and effect as a unanimous vote of the Board taken at a meeting. Such written consent or consents shall be filed with the minutes of the proceedings of the Board.
Written consent may be transmitted by first-class mail, messenger, courier, facsimile, e-mail or any other reasonable method satisfactory to the Chairperson or the President.
Section 7.15 Fees and Compensation of Directors
The Corporation shall not pay any compensation to Dir ectors for services rendered to the Corporation as Directors, except that Directors may be reimbursed for expenses incurred in the performance of their duties to the Corporation, in reasonable amounts as approved by the Board.
Also, Directors may not be compensated for rendering services to the Corporation in a capacity other than as Directors, unless such compensation is reasonable and further provided that not more than 49% of the persons serving as Directors may be <interested persons= which, for purposes of this Section 7.15 only, means:
(a) any person currently being compensated by the Corporation for services rendered to it within the previous 12 months, whether as a full or part-time Officer or other employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a Director as Director; or
(b) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of any such person.
Section 7.16 Non-Liability of Directors
The Directors shall not be personally liable for the debts, liabilities, or other obligations of the Corporation.
ARTICLE 8 COMMITTEES
Section 8.1 Committees of Directors
The Board may, by resolution adopted by a majority of the Directors then in office, create one or more Board Committees (<Committees=), including an executive committee, each consisting of two or more Directors, to serve at the discretion of the Board. Any Committee, to the extent provided in the resolution of the Board, may be given the authority of the Board except that no Committee may:
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b) fill vacancies on the Board or in any Committee which has the authority of the Board;
(c) fix compensation of the Directors for serving on the Board or on any Committee;
(d) amend or repeal Bylaws or adopt new Bylaws;
(e) amend or repeal any resolution of the Board which by its express terms is not so amendable or repealable;
(f) appoint any other Committees or the members of these Committees;
(g) expend corporate funds to support a nominee for Director after more persons have been nominated than can be elected; or
(h) approve any transaction (i) between the Corporation and one or more of its Directors or (ii) between the Corporation and any entity in which one or more of its Directors have a material financial interest.
Section 8.2 Meetings and Action of Board Committees
Meetings and action of Committees shall be governed by, and held and taken in accordance with, the provisions of Article 7 concerning meetings of Directors, with such changes in the context of Article 7 as are necessary to substitute the Committee and its members for the Board and its members, except that the time for regular meetings of Committees may be determined by resolution of the Board, and special meetings of Committees may also be called by resolution of the Board.
Minutes shall be kept of each meeting of any Committee and shall be filed with the corporate records. The Committee shall report to the Board from time to time as the Board may require. The Board may adopt rules for the governance of any Committee not inconsistent with the provisions by these Bylaws. In the absence of rules adopted by the Board, the Committee may adopt such rules.
Section 8.3 Quorum Rules for Board Committees
A majority of the Committee members shall constitute a quorum for the transaction of Committee business, except to adjourn. A majority of the Committee members present, whether or not constituting a quorum, may adjourn any meeting to another time and place. Every act taken or decision made by a majority of the Committee members present at a meeting duly held at which a quorum is present shall be regarded as an act of the Committee, subject to the provisions of the California Nonprofit Corporation Law relating to actions that require a majority vote of the entire Board. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of Committee members, if any action taken is approved by at least a majority of the required quorum for that meeting.
Section 8.4 Revocation of Delegated Authority
The Board may, at any time, revoke or modify any or all of the authority that the Board has delegated to a Committee, increase or decrease (but not below two) the number of members of a Committee, and fill vacancies in a Committee from the members of the Board.
Section 8.5 Nonprofit Integrity Act/Audit Committee
In any fiscal year in which the Corporation receives or accrues gross revenues of two million dollars or more (excluding grants from, and contracts for services with, governmental entities for which the governmental entity requires an accounting of the funds received), the Board shall (i) prepare annual financial statements using generally accepted accounting principles that are audited by an independent certified public accountant (<CPA=) in conformity with generally accepted auditing standards; (ii) make the audit available to the Attorney General and to the public on the same basis that the Internal Revenue Service Form 990 is required to be made available; and (iii) appoint an Audit Committee.
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he Audit Committee shall not include paid or unpaid staff or employees of the Corporation, including, if staff members or employees, the President or chief executive officer or the Treasurer or chief financial officer (if any). If there is a finance committee, members of the finance committee shall constitute less than 50% of the membership of the Audit Committee and the chairperson of the Audit Committee shall not be a member of the finance committee. Subject to the supervision of the Board, the Audit Committee shall:
(a) make recommendations to the Board on the hiring and firing of the CPA;
(b) confer with the CPA to satisfy Audit Committee members that the financial affairs of the Corporation are in order;
(c) approve non-audit services by the CPA and ensure such services conform to standards in the Yellow Book issued by the United States Comptroller General; and
(d) if requested by the Board, negotiate the CPA9s compensation on behalf of the Board.
Section 8.6 Advisory Committees
The Board may create one or more advisory committees to serve at the pleasure of the Board.
Appointments to such advisory committees need not, but may, be Directors. The Board shall appoint and discharge advisory committee members. All actions and recommendations of an advisory committee shall require ratification by the Board before being given effect.
ARTICLE 9 OFFICERS
Section 9.1 Officers
The officers of the Corporation (<Officers=) shall b e either a President or a Chairperson, or both, a Secretary, and a Treasurer or chief financial officer, or both. Other than the Chairperson, these persons may, but need not be, selected from among the Directors. The Board shall have the power to designate additional Officers, including a Vice President, who also need not be Directors, with such duties, powers, titles and privileges as the Board may fix, including such Officers as may be appointed in accordance with Section 9.6.5. Any number of offices may be held by the same person, except that the Secretary, the Treasurer and the chief financial officer (if any) may not serve concurrently as either the President or the Chairperson.
Section 9.2 Election of Officers
The Officers, except those appointed in accordance w ith Section 9.6.5, shall be elected by the Board at the annual meeting of the Corporation for a term of two years, and each shall serve at the discretion of the Board until his or her successor shall be elected, or his or her earlier resignation or removal.
By resolution, the Board may arrange for terms to be staggered.
Section 9.3 Removal of Officers
Subject to the rights, if any, of an Officer under a ny contract of employment, any Officer may be removed, with or without cause, (i) by the Board, at any regular or special meeting of the Board, or at the annual meeting of the Corporation, or (ii) by an Officer on whom such power of removal may be conferred by the Board.
Section 9.4 Resignation of Officers
Any Officer may resign at any time by giving written notice to the Corporation. Any resignation shall take effect at the date of the receipt of that notice or at any later time specified in that notice; and, unless otherwise specified in that notice, the acceptance of the resignation shall not be necessary to make it effective. Any resignation is without prejudice to the rights, if any of the Corporation under any contract to which the Officer is a party.
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ection 9.5 Vacancies in Offices
A vacancy in any office because of death, resignatio n, removal, disqualification, or any other cause shall be filled in the manner prescribed in these Bylaws for regular appointments to that office, provided that such vacancies shall be filled as they occur and not on an annual basis. In the event of a vacancy in any office other than the President or one appointed in accordance with Section 9.6.5 such vacancy shall be filled temporarily by appointment by the President, or if none, by the Chairperson, and the appointee shall remain in office for 60 days, or until the next regular meeting of the Board, whichever comes first. Thereafter, the position can be filled only by action of the Board.
Section 9.6 Responsibilities of Officers
9 .6.1 Chairperson of the Board
The chairperson of the Board (the <Chairperson=), if any, shall be a Director and shall preside at meetings of the Board and exercise and perform such other powers and duties as may from time to time be assigned to him by the Board or prescribed by these Bylaws. If the Board designates both a Chairperson and a President, the Board shall, by resolution, establish the specific duties carried by each position.
9.6.2 Vice Chair
The vice chair of the Corporation (the <Vice Chair=) shall, in the absence or disability of the Chairperson, perform all the duties of the Chairperson and, when so acting, have all the powers of and be subject to all the restrictions upon, the Chairperson. The Vice Chair shall have such other powers and perform such other duties as may be prescribed by the Board.
9.6.3 Secretary
The secretary of the Corporation (the <Secretary=) s hall attend to the following:
9.6.3.1 Bylaws
The Secretary shall certify and keep or cause to be kept at the principal office of the Corporation the original or a copy of these Bylaws as amended to date.
9.6.3.2 Minute Book
The Secretary shall keep or cause to be kept a minut e book as described in Section 12.1.
9.6.3.3 Notices
The Secretary shall give, or cause to be given, noti ce of all meetings of the Board in accordance with these Bylaws.
9.6.3.4 Corporate Records
Upon request, the Secretary shall exhibit or cause t o be exhibited at all reasonable times to any Director, or to his or her agent or attorney, these Bylaws and the minute book.
9.6.3.5 Corporate Seal and Other Duties
The Secretary shall keep or cause to be kept the sea l of the Corporation, if any, in safe custody, and shall have such other powers and perform such other duties incident to the office of Secretary as may be prescribed by the Board or these Bylaws.
9.6.4 Treasurer
The treasurer of the Corporation (the <Treasurer=) s hall attend to the following:
9.6.4.1 Books of Account
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cluding accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and other matters customarily included in financial statements. The books of account shall be open to inspection by any Director at all reasonable times.
9.6.4.2 Financial Reports
The Treasurer shall prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports.
9.6.4.3 Deposit and Disbursement of Money and Valuables The Treasurer shall deposit, or cause to be deposited , all money and other valuables in the name and to the credit of the Corporation with such depositories as may be designated by the Board; shall disburse, or cause to be disbursed, the funds of the Corporation as may be ordered by the Board; shall render, or cause to be rendered to the President and Directors, whenever they request it, an account of all of his or her transactions as Treasurer and of the financial condition of the Corporation; and shall have other powers and perform such other duties incident to the office of Treasurer as may be prescribed by the Board or these Bylaws.
9.6.4.4 Bond
If required by the Board, the Treasurer shall give th e Corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of his office and for restoration to the Corporation of all its books, papers, vouchers, money, and other property of every kind in his possession or under his control on his death, resignation, retirement, or removal from office.
9.6.5 Additional Officers
The Board may empower the Chairperson, President, or chief executive, to appoint or remove such other Officers as the business of the Corporation may require, each of whom shall hold office for such period, have such authority, and perform such duties as are provided in these Bylaws or as the Board from time to time may determine.
Section 9.7 Chief Executive
Subject to such supervisory powers as may be given by the Board to the Chairperson or President, the Board may hire a chief executive who shall be the general manager of the Corporation, and subject to the control of the Board, shall supervise, direct and control the Corporation's day-to-day activities, business and affairs. The chief executive (who may be referred to as the <chief executive officer= or <executive director=) shall be empowered to hire, supervise and fire all of the employees of the Corporation, under such terms and having such job responsibilities as the chief executive shall determine in his or her sole discretion, subject to the rights, if any, of the employee under any contract of employment. The chief executive may delegate his or her responsibilities and powers subject to the control of the Board. He or she shall have such other powers and duties as may be prescribed by the Board or these Bylaws. Additionally, the Board may, by resolution, appoint the chief executive as an Officer.
Section 9.8 Compensation of Officers
9. 8.1 Salaries Fixed by Board
The salaries of Officers, if any, shall be fixed from time to time by resolution of the Board or by the person or Committee to whom the Board has delegated this function, and no Officer shall be prevented from receiving such salary by reason of the fact that he or she is also a Director, provided, however, that such compensation paid to a Director for serving as an Officer shall only be allowed if permitted under the provisions of Section 7.15. In all cases, any salaries received by Officers shall be reasonable and given in return for services actually rendered for the Corporation which relate to the performance of the public benefit purposes of the Corporation. No salaried Officer serving as a Director shall be permitted to vote on his or her own compensation as an Officer. 10/02/2025
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.8.2 Fairness of Compensation
The Board shall periodically review the fairness of compensation, including benefits, paid to every person, regardless of title, with powers, duties, or responsibilities comparable to the president, chief executive officer, treasurer, or chief financial officer (i) once such person is hired, (ii) upon any extension or renewal of such person9s term of employment, and (iii) when such person9s compensation is modified (unless all employees are subject to the same general modification of compensation).
ARTICLE 10 TRANSACTIONS BETWEEN CORPORATION AND DIRECTORS OR OFFICERS
Section 10.1 Transactions with Directors and Officers
1 0.1.1 Interested Party Transactions
Except as described in Section 10.1.2, the Corporati on shall not be a party to any transaction:
(a) in which one or more of its Directors or Officers has a material financial interest, or
(b) with any corporation, firm, association, or other entity in which one or more Directors or Officers has a material financial interest.
10.1.2 Requirements to Authorize Interested Party Transactions The Corporation shall not be a party to any transact ion described in 10.1.1 unless:
(a) the Corporation enters into the transaction for its own benefit;
(b) the transaction is fair and reasonable to the Corporation at the time the transaction is entered into;
(c) prior to consummating the transaction or any part thereof, the Board authorizes or approves the transaction in good faith, by a vote of a majority of Directors then in office (without counting the vote of the interested Directors), and with knowledge of the material facts concerning the transaction and the interested Director9s or Officer9s financial interest in the transaction;
(d) prior to authorizing or approving the transaction, the Board considers and in good faith determines after reasonable investigation that the Corporation could not obtain a more advantageous arrangement with reasonable effort under the circumstances; and
(e) the minutes of the Board meeting at which such action was taken reflect that the Board considered and made the findings described in paragraphs (a) through (d) of this Section
10.1.2. 10.1.3 Material Financial Interest
A Director or Officer shall not be deemed to have a <material financial interest= in a transaction:
(a) that fixes the compensation of a Director as a Director or Officer;
(b) if the contract or transaction is part of a public or charitable program of the Corporation and it (1) is approved or authorized by the Corporation in good faith and without unjustified favoritism, and (2) results in a benefit to one or more Directors or their families only because they are in the class of persons intended to be benefited by the program; or
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c) where the interested Director has no actual knowledge of the transaction and it does not exceed the lesser of one percent of the gross receipts of the corporation for the preceding year or $100,000.
Section 10.2 Loans to Directors and Officers
The Corporation shall not make any loan of money or property to or guarantee the obligation of any Director or Officer, unless approved by the Attorney General; except that, however, the Corporation may advance money to a Director or Officer for expenses reasonably anticipated to be incurred in the performance of duties of such Director or Officer, if in the absence of such advance, such Director or Officer would be entitled to be reimbursed for such expenses by the Corporation.
The limitation above does not apply if (i) the loan is necessary, in the judgment of the Board, to provide financing for the purchase of the principal residence of an Officer in order to secure the services of (or continued services of) the Officer and the loan is secured by real property located in California; or (ii) the loan is for the payment of premiums on a life insurance policy on the life of a Director or Officer and repayment to the Corporation of the amount paid by it is secured by the proceeds of the policy and its cash surrender value.
Section 10.3 Interlocking Directorates
No contract or other transaction between the Corpora tion and any corporation, firm or association of which one or more Directors are directors is either void or voidable because such Director(s) are present at the Board or Committee meeting that authorizes, approves or ratifies the contract or transaction, if (i) the material facts as to the transaction and as to such Director9s other directorship are fully disclosed or known to the Board or Committee, and the Board or Committee authorizes, approves or ratifies the contract or transaction in good faith by a vote sufficient without counting the vote of the common Director(s) (subject to the quorum provisions of Article 7); or if (ii) the contract or transaction is just and reasonable as to the Corporation at the time it is authorized, approved or ratified.
Section 10.4 Duty of Loyalty; Construction with Article 11 Nothing in this ARTICLE 10 shall be construed to der ogate in any way from the absolute duty of loyalty that every Director and Officer owes to the Corporation. Furthermore, nothing in this ARTICLE 10 shall be construed to override or amend the provisions of Article 11. All conflicts between the two articles shall be resolved in favor of Article 11.
ARTICLE 11 INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS
Section 11.1 Definitions
For purpose of this Article 11,
1 1.1.1 <Agent=
means any person who is or was a Director, Officer, employee, or other agent of the Corporation, or is or was serving at the request of the Corporation as a Director, Officer, employee, or agent of another foreign or domestic corporation, partnership, joint venture, trust, or other enterprise, or was a Director, Officer, employee, or agent of a foreign or domestic corporation that was a predecessor corporation of the Corporation or of another enterprise at the request of the predecessor corporation;
11.1.2 <Proceeding=
means any threatened, pending, or completed action o r proceeding, whether civil, criminal, administrative, or investigative; and
11.1.3 <Expenses=
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elationship as Agent and all attorneys9 fees, costs, and other expenses reasonably incurred in establishing a right to indemnification under this Article 11.
Section 11.2 Applicability of Indemnification Provisions
1 1.2.1 Successful Defense by Agent
To the extent that an Agent has been successful on t he merits in the defense of any proceeding referred to in this Article 11, or in the defense of any claim, issue, or matter therein, the Agent shall be indemnified against expenses actually and reasonably incurred by the Agent in connection with the claim.
11.2.2 Settlement or Unsuccessful Defense by Agent
If an Agent either settles any proceeding referred t o in this Article 11, or any claim, issue, or matter therein, or sustains a judgment rendered against him, then the provisions of Section 11.3 through Section 11.6 shall determine whether the Agent is entitled to indemnification.
Section 11.3 Actions Brought by Persons Other than the Corporation This Section 11.3 applies to any proceeding other th an an action <by or on behalf of the corporation= as defined in Section 11.4. Such proceedings that are not brought by or on behalf of the Corporation are referred to in this Section 11.3 as <Third Party proceedings.=
11.3.1 Scope of Indemnification in Third Party Proceedings Subject to the required findings to be made pursuant to Section 11.3.2, the Corporation shall indemnify any person who was or is a party, or is threatened to be made a party, to any Third Party proceeding, by reason of the fact that such person is or was an Agent, for all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with the proceeding.
11.3.2 Required Standard of Conduct for Indemnification in Third Party Proceedings Any indemnification granted to an Agent in Section 1 1.3.1 above is conditioned on the following.
The Board must determine, in the manner provided in Section 11.5, that the Agent seeking reimbursement acted in good faith, in a manner he or she reasonably believed to be in the best interest of the Corporation, and, in the case of a criminal proceeding, he or she must have had no reasonable cause to believe that his or her conduct was unlawful. The termination of any proceeding by judgment, order, settlement, conviction, or on a plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the person did not act in good faith or in a manner he or she reasonably believed to be in the best interest of the Corporation or that he or she had reasonable cause to believe that his or her conduct was unlawful.
Section 11.4 Action Brought By or On Behalf Of the Corporation This Section 11.4 applies to any proceeding brought (i) by or in the right of the Corporation, or (ii) by an Officer, Director or person granted relator status by the Attorney General, or by the Attorney General, on the ground that the defendant Director was or is engaging in self-dealing within the meaning of section 5233 of the California Nonprofit Corporation Law, or (iii) by the Attorney General or person granted relator status by the Attorney General for any breach of duty relating to assets held in charitable trust (any such proceeding is referred to in these Bylaws as a proceeding <by or on behalf of the Corporation=).
11.4.1 Scope of Indemnification in Proceeding By or On Behalf Of the Corporation Subject to the required findings to be made pursuant to Section 11.4.2, and except as provided in Sections 11.4.3 and 11.4.4, the Corporation may indemnify any person who was or is a party, or is threatened to be made a party, to any proceeding by or on behalf of the Corporation, by reason of the fact that such person is or was an Agent, for all expenses actually and reasonably incurred in connection with the defense or settlement of such action.
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.4.2 Required Standard of Conduct for Indemnification in Proceeding By or On Behalf Of the Corporation
Any indemnification granted to an Agent in Section 11 .4.1 is conditioned on the following. The Board must determine, in the manner provided in Section 11.5, that the Agent seeking reimbursement acted in good faith, in a manner he or she believed to be in the best interest of the Corporation and with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use under similar circumstances.
11.4.3 Claims Settled Out of Court
If any Agent settles or otherwise disposes of a threa tened or pending action brought by or on behalf of the Corporation, with or without court approval, the Agent shall receive no indemnification for amounts paid pursuant to the terms of the settlement or other disposition. Also, in cases settled or otherwise disposed of without court approval, the Agent shall receive no indemnification for expenses reasonably incurred in defending against the proceeding, unless the proceeding is settled with the approval of the Attorney General.
11.4.4 Claims and Suits Awarded Against Agent
If any Agent is adjudged to be liable to the Corporat ion in the performance of the Agent9s duty to the Corporation, the Agent shall receive no indemnification for amounts paid pursuant to the judgment, and any indemnification of such Agent under Section 11.4.1. for expenses actually and reasonably incurred in connection with the defense of that action shall be made only if both of the following conditions are met:
(a) The determination of good faith conduct required by Section 11.4.2 must be made in the manner provided for in Section 11.5; and
(b) Upon application, the court in which the action was brought must determine that, in view of all of the circumstances of the case, the Agent is fairly and reasonably entitled to indemnity for the expenses incurred. If the Agent is found to be so entitled, the court shall determine the appropriate amount of expenses to be reimbursed.
Section 11.5 Determination of Agent9s Good Faith Conduct The indemnification granted to an Agent in Section 11 .3 and Section 11.4 is conditioned on the findings required by those Sections being made by:
(a) the Board by a majority vote of a quorum consisting of Directors who are not parties to the proceeding; or
(b) the court in which the proceeding is or was pending. Such determination may be made on application brought by the Corporation or the Agent or the attorney or other person rendering a defense to the Agent, whether or not the application by the Agent, attorney, or other person is opposed by the Corporation.
Section 11.6 Limitations
No indemnification or advance shall be made under thi s Article 11, except as provided in Section 11.2.1 or Section 11.5(b), in any circumstances when it appears:
(a) that the indemnification or advance would be inconsistent with a provision of the Articles of Incorporation, as amended, or an agreement in effect at the time of the accrual of the alleged cause of action asserted in the proceeding in which the expenses were incurred or other amounts were paid, which prohibits or otherwise limits indemnification; or (b) that the indemnification would be inconsistent with any condition expressly imposed by a court in approving a settlement.
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ction 11.7 Advance of Expenses
Expenses incurred in defending any proceeding may be advanced by the Corporation before the final disposition of the proceeding on receipt of an undertaking by or on behalf of the Agent to repay the amount of the advance unless it is determined ultimately that the Agent is entitled to be indemnified as authorized in this Article 11.
Section 11.8 Contractual Rights of Non-Directors and Non-Officers Nothing contained in this Article 11 shall affect any right to indemnification to which persons other than Directors and Officers of the Corporation, or any of its subsidiaries, may be entitled by contract or otherwise.
Section 11.9 Insurance
The Board may ad opt a resolution authorizing the purchase and maintenance of insurance on behalf of any Agent, as defined in this Article 11, against any liability asserted against or incurred by any Agent in such capacity or arising out of the Agent9s status as such, whether or not the Corporation would have the power to indemnify the Agent against the liability under the provisions of this Article
11. ARTICLE 12 CORPORATE RECORDS, REPORTS AND SEAL
Section 12.1 Minute Book
The Corporation shall keep a minute book in written f orm which shall contain a record of all actions by the Board or any committee including (i) the time, date and place of each meeting; (ii) whether a meeting is regular or special and, if special, how called; (iii) the manner of giving notice of each meeting and a copy thereof; (iv) the names of those present at each meeting of the Board or any Committee thereof; (v) the minutes of all meetings; (vi) any written waivers of notice, consents to the holding of a meeting or approvals of the minutes thereof; (vii) all written consents for action without a meeting; (viii) all protests concerning lack of notice; and (ix) formal dissents from Board actions.
Section 12.2 Books and Records of Account
The Corporation shall keep adequate and correct books and records of account. <Correct books and records= includes, but is not necessarily limited to: accounts of properties and transactions, its assets, liabilities, receipts, disbursements, gains, and losses.
Section 12.3 Articles of Incorporation and Bylaws
The Corporation shall keep at its principal office, t he original or a copy of the Articles of Incorporation and Bylaws as amended to date.
Section 12.4 Maintenance and Inspection of Federal Tax Exemption Application and Annual Information Returns
The Corporation shall at all times keep at its princi pal office a copy of its federal tax exemption application and, for three years from their date of filing, its annual information returns. These documents shall be open to public inspection and copying to the extent required by the Code.
Section 12.5 Annual Report; Statement of Certain Transactions The Board shall cause an annual report to be sent to each Director within 120 days after the close of the Corporation9s fiscal year containing the following information:
(a) The assets and liabilities of the Corporation as of the end of the fiscal year; (b) The principal changes in assets and liabilities, including trust funds, during the fiscal year; (c) The revenue or receipts of the Corporation, both unrestricted and restricted to particular purposes, for this fiscal year;
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d) The expenses or disbursements of the Corporation for both general and restricted purposes during the fiscal year;
(e) A statement of any transaction (i) to which the Corporation, its parent, or its subsidiary was a party, (ii) which involved more than $50,000 or which was one of a number of such transactions with the same person involving, in the aggregate, more than $50,000, and (iii) in which either of the following interested persons had a direct or indirect material financial interest (a mere common directorship is not a financial interest):
(1) Any Director or Officer of the Corporation, its parent, or its subsidiary;
(2) Any holder of more than 10% of the voting power of the Corporation, its parent, or its subsidiary.
The statement shall include: (i) a brief description of the transaction; (ii) the names of interested persons involved; (iii) their relationship to the Corporation; (iv) the nature of their interest in the transaction, and; (v) when practicable, the amount of that interest, provided that, in the case of a partnership in which such person is a partner, only the interest of the partnership need be stated.
(f) A brief description of the amounts and circumstances of any loans, guaranties, indemnifications, or advances aggregating more than $10,000 paid during the fiscal year to any Officer or Director under ARTICLE 10 or ARTICLE 11.
Section 12.6 Directors9 Rights of Inspection
Every Director shall have the absolute right at any reasonable time to inspect the books, records, documents of every kind, and physical properties of the Corporation and each of its subsidiaries.
The inspection may be made in person or by the Director9s agent or attorney. The right of inspection includes the right to copy and make extracts of documents.
Section 12.7 Corporate Seal
The corporate seal, if any, shall be in such form as may be approved from time to time by the Board.
Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument.
ARTICLE 13 EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
Section 13.1 Execution of Instruments
The Board, except as otherwise provided in these Byl aws, may by resolution authorize any Officer or agent of the Corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances. Unless so authorized, no Officer, agent, or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.
Section 13.2 Checks and Notes
Except as otherwise specifically determined by resol ution of the Board, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the Corporation shall be signed by the Treasurer and countersigned by the President.
Section 13.3 Deposits
All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies, or other depositories as the Board may select.
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