ACTION:
____________________________
Clerk/Secretary
Department: Human Resources Item No: C5
Prepared by: Natalie Jacobs, Human Resources Director Meeting Date: October 28, 2025 Approved by: John Conley, City Manager Agenda Location: Consent SUBJECT: SIDE LETTER OF AGREEMENT WITH THE INTERNATIONAL ALLIANCE OF
THEATRICAL STAGE EMPLOYEES, MOVING PICTURE TECHNICIANS, ARTISTS, AND ALLIED CRAFTS OF THE UNITED STATES AND CANADA, LOCAL NO. 122 RECOMMENDATION: Adopt City Council Resolution No. 2025- , approving a Side Letter of Agreement between the City of Vista and the International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States and Canada Local No. 122 (IATSE), and repealing the provisions of any resolutions in conflict herewith.
CORRELATION TO CITY COUNCIL GOALS: Operational item, not directly corresponding to a specific City Council goal.
PRIOR ACTION: On June 11, 2024, adopted City Council Resolution No. 2024-91, approving a Memorandum of Agreement between the City of Vista and the International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States and Canada Local No. 122 (IATSE), and repealing the provisions of any resolutions in conflict herewith (Vote: 5-0).
STATEMENT ON THE SUBJECT: The City of Vista and the International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States and Canada Local No. 122 (IATSE), have met and conferred regarding operational responsibilities and labor assignments associated with performances and events held at the AVO Playhouse. The discussion centered on ensuring continued recognition of the Union’s representation rights for City employees performing work covered under Article 2 of the Memorandum of Agreement (MOA), while allowing flexibility for the AVO’s entertainment operations.
Through these discussions, the Parties reached a Side Letter Agreement clarifying the following key points:
•The Union has no objection to the City issuing a Request for Proposals (RFP) for AVO operations. •The City acknowledges the Union’s representation rights concerning City employees working at the AVO and the work scope defined in Article 2 of the MOA. •Entertainers may use their regular crews to support performances; however, if additional labor is required beyond those essential crews, City employees covered by the MOA shall have the first right-of-refusal for the additional work and will be compensated per the MOA. •The City will notify the Union’s Business Representative or Steward of events requiring excess labor.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2025-187. Vote: 5-0
MEETING DATE: October 28, 2025 PAGE 2
SUBJECT: SIDE LETTER OF AGREEMENT WITH THE INTERNATIONAL ALLIANCE OF
THEATRICAL STAGE EMPLOYEES
•The City will advise the AVO operator in writing of the Union’s representation rights and ensure compliance with Article 2 of the MOA.
This Side Letter does not amend or modify other provisions of the MOA. All other terms and conditions of the existing MOA remain in full force and effect.
FISCAL IMPACT: There is no anticipated fiscal impact associated with approval of this Side Letter Agreement. Any additional labor costs for City employees performing work at the AVO Playhouse will be absorbed within the existing adopted budget and compensated in accordance with the terms of the Memorandum of Agreement (MOA).
EXHIBITS:
1.City Council Resolution No. 2025- , approving a Side Letter of Agreement between the City of Vista and the International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States and Canada Local No. 122 (IATSE), and repealing the provisions of any resolutions in conflict herewith.
1A. Side Letter of Agreement with IATSE
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RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF VISTA AND THE INTERNATIONAL ALLIANCE OF
THEATRICAL STAGE EMPLOYEES, MOVING PICTURE TECHNICIANS,
ARTISTS, AND ALLIED CRAFTS OF THE UNITED STATES AND CANADA, LOCAL NO. 122 AND REPEALING THE PROVISIONS OF ANY
RESOLUTIONS IN CONFLICT HEREWITH
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. Authorized representatives of the City of Vista have met and conferred with representatives of the International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States and Canada Local No. 122 (IATSE), a recognized employee organization representing certain employees of the City of Vista.
B. As a result of the meet and confer process an agreement has been reached with the representatives of IATSE.
C. The City Council desires to approve a Side Letter of Agreement with IATSE.
2. Action
A. The Side Letter of Agreement by and between the City of Vista representatives and the representatives of the International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States and Canada Local No. 122, a copy which is on file and available for inspection in the Office of the City Clerk and incorporated herein by reference, is approved.
B. The City Manager is directed and authorized to take all necessary and appropriate action with respect to implementation of the terms and conditions of the side Letter of Agreement.
C. The provisions of any resolutions in conflict herewith are repealed and shall be of no further force or effect after October 28, 2025.
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EXHIBIT 1
RESOLUTION NO. 2025-
CITY COUNCIL OF THE CHARTERED CITY OF VISTA
PAGE 2
00107235 2
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on October 28, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
JOHN FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
Attachment: IATSE Side Letter of Agreement
APPROVED
Walter C. Chung
20251021084823
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