ACTION:
____________________________
Clerk/Secretary
Department: Public Works Item No: C5
Prepared by: Sergio Sauceda, Management Analyst Meeting Date: February 24, 2026 Approved by:
Chris Arce, Public Works Director
John Conley, City Manager Agenda Location: Consent Calendar SUBJ
ECT: AGREEMENT WITH THE REINHART CORPORATION FOR FIRE STATION VEHICLE
EXHAUST VENTING SYSTEM UPGRADE PROJECT
RECO
MMENDATION: Adopt City Council Resolution No. 2026- , approving the agreement with The Reinhart Corporation for the Fire Stations Vehicle Exhaust Venting System Upgrade Project.
CORRE
LATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.
PRI
OR ACTION: On June 10, 2025, adopted City Council Resolution No. 2025-113, amending the Capital Project Budget for Fiscal Years 2024/25 and 2025/26 (Vote: 5-0).
On
June 11, 2024, adopted City Council Resolution No. 2024 -86, approving the Six -Year Capital Improvement Program, the Capital Project Budget for Fiscal Years 2024/25 and 2025/26, and authorizing appropriations for Fiscal Years 2024/25 and 2025/26 capital projects (Vote: 5-0).
ST
ATEMENT ON THE SUBJECT: The vehicle exhaust venting systems at Fire Stations 1, 2, 4, 5, and 6 are outdated and require renovation. These systems are essential for removing harmful exhaust fumes from the Fire apparatus bays. The proposed system upgrades include high‑ efficiency exhaust fans, advanced filtration units, and wireless transmitters and receivers. These enhancements will significantly improve the system’s ability to remove exhaust fumes, optimize air flow and strengthen filtration, supporting a healthy work environment.
Al
l parts and devices for the existing vehicle exhaust venting systems are proprietary to Plymovent. The Reinhart Corporation DBA AAIR Purification Systems (Reinhart) is the sole distributor and installer of the required Plymovent components in our region. Therefore, staff recommend forgoing the normal bidding procedure under the City’s Municipal Code Section 3.08.150 N , when the commodity or service can be obtained from only one vendor. A detailed memo is attached as Exhibit 3.
FI
SCAL IMPACT: The cost to upgrade the vehicle exhaust venting systems at Fire Stations 1, 2, 4, 5, and 6 is $270,594.95. With an added 10% contingency the project has a total budget of $297,654.45. Sufficient funding is available in Fiscal Year 2025/26 Capital Improvement Budget for Capital Improvement Project (CIP) No. 8393 Fire Station Exhaust Extraction System Replacement, in Source Appropriation Account No. 0026556.578999.8393.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2026-29. Vote: 4-0 (O'Donnell absent)