cc 2026 AR 03/24 as-needed real property appraisal services

ACTION:
____________________________
Clerk/Secretary
Department: Engineering Item No: C6
Prepared by:

Matt Atteberry, Engineering Division Manager
Erin Adams, Administrative Programs Manager Meeting Date: March 24, 2026 Approved by:

Greg Mayer, Director of Engineering
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: AS-NEEDED REAL PROPERTY APPRAISAL SERVICES – AWARD OF CONTRACTS RECOMMENDATION:

1.Adopt City Council Resolution No. 2026- , approving a contract with Arens Group, Inc. for as-needed real property appraisal services.

2.Adopt City Council Resolution No. 2026- , approving a contract with Hendrickson Appraisal Company, Inc. for as-needed real property appraisal services.

CORRELATION TO CITY COUNCIL GOALS: Routine operational item not directly corresponding to a specific City Council goal.

PRIOR ACTION: On June 11, 2024, adopted City Council Resolution No. 2024-86, adopting a Capital Project Budget for Fiscal Years 2024/25 and 2025/26 (Vote: 5-0).

STATEMENT ON THE SUBJECT: The City has numerous on-going Capital Improvement Program (CIP) projects that occasionally require the use of real property appraisal services for property and easement acquisitions. Staff recommend contracting with two firms on an as needed basis so that real property appraisals can be quickly obtained.

On December 15, 2025, the City issued a Request for Proposals (RFP) for as-needed real property appraisal services on the City’s procurement website and online procurement portal, OpenGov. The City received three responsive proposals on January 20, 2026, from the following firms:

Company Name Location
Arens Group, Inc. Carlsbad, CA
CBRE, Inc. San Diego, CA
Hendrickson Appraisal Company, Inc. San Diego, CA
Staff reviewed and ranked the proposals based upon pre-determined criteria identified in the RFP, including experience and expertise in the field, quality of consultant’s work and past performance on similar projects.

Staff then reviewed the proposed hourly rates of the top two candidates and determined them to be fair and equitable with respect to the expertise and geographic region. Based on evaluation of the proposals, City staff recommend the selection of Arens Group, Inc., and Hendrickson Appraisal Company, Inc. to provide as-needed real property appraisal services.

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2026-47.

Vote: 5-0; 2) City Council Resolution No. 2026-48. Vote: 5-0

MEETING DATE: March 24, 2026 PAGE 2

SUBJECT: AS-NEEDED REAL PROPERTY APPRAISAL SERVICES – AWARD OF CONTRACTS FISCAL IMPACT: Each contract will have a ceiling of $300,000 over a three-year term with the option to extend the contracts up to two additional years. Funding for these contracts will be covered on an as-needed basis from the Capital Improvement Projects Budget.

EXHIBITS:

1. City Council Resolution No. 2026- , approving a contract with Arens Group, Inc. for as-needed real property appraisal services

2. City Council Resolution No. 2026- , approving a contract with Hendrickson Appraisal Company, Inc. for as-needed real property appraisal services

3. Contract with Arens Group, Inc.

4. Contract with Hendrickson Appraisal Company, Inc.

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RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING A CONTRACT WITH ARENS GROUP, INC. FOR AS-NEEDED REAL PROPERTY APPRAISAL SERVICES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City desires to enter into a contract for as-needed real property appraisal services.

B. Pursuant to Section 3.08.060 of the Vista Municipal Code, a request for proposals (RFP) was issued on December 15, 2025.

C. Three proposals were submitted in response to the RFP and were evaluated based upon the proposal evaluation criteria
D. Staff recommends the selection of Arens Group, Inc. as one of the two consultants to provide as-needed real property appraisal services pursuant to the contract on file with the City Clerk (“Contract”).

2.Action.

A.The Contract between the City of Vista and Arens Group, Inc. for as-needed real property appraisal services is approved and the Mayor is authorized to execute the contract.

3.Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on March 24, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20260310074756
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1

RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING A CONTRACT WITH HENDRICKSON APPRAISAL COMPANY, INC. FOR AS-NEEDED REAL PROPERTY

APPRAISAL SERVICES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City desires to enter into a contract for as-needed real property appraisal services.

B. Pursuant to Section 3.08.060 of the Vista Municipal Code, a request for proposals (RFP) was issued on December 15, 2025.

C. Three proposals were submitted in response to the RFP and were evaluated based upon the proposal evaluation criteria
D. Staff recommends the selection of Hendrickson Appraisal Company, Inc. as one of the two consultants to provide as-needed real property appraisal services pursuant to the contract on file with the City Clerk (“Contract”).

2. Action.

A. The Contract between the City of Vista and Hendrickson Appraisal Company, Inc. for as-needed real property appraisal services is approved and the Mayor is authorized to execute the contract.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on March 24, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20260310075008
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
03/24/2026 C6 4 of 214
EXHIBIT 2

Professional Services (Non-Construction) (RFP)(NPW)
1 of 9
ARENS GROUP, INC.
[51960-2] 00051960 4

CONTRACT FOR AS-NEEDED REAL PROPERTY APPRAISAL SERVICES THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).

1.0 THE “PARTIES”
The “City”:

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Matt Atteberry
Billing Contact: Erin Adams
The “Contractor”
ARENS GROUP, INC., a California
corporation
1938 Kellogg Avenue
Carlsbad, CA 92008
Contact: Scott Arens

2.0 BASIC TERMS

2.1 The “Services” to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.

2.2 The “Required License” for the Services is: California General Real Estate Appraiser.

2.3 Contractor, an entity holding the Required License, desires to enter into this “Contract” with City for the Services.

2.4 The “Project” for which the Services are required is described in Exhibit A.

2.5 Contractor has submitted to City a Proposal to perform the Services dated January 19, 2026 (“Exhibit B”).

2.6 The “Contract Ceiling Price” is: $300,000.

2.7 Any references in Exhibit A or Exhibit B to “Consultant” shall mean Contractor for the purposes of this Contract.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for 36 calendar months (“Term”) from the Contract Date. The Term may be extended at the City’s option for an additional 24 months, in increments of City’s choice, for a maximum Term of 60 months from the Contract Date.

3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to 03/24/2026 C6 5 of 214
EXHIBIT 3

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the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.

4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, and supplies, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work, or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B. For contract option years, City may approve, upon Contractor’s request, an increase in the pricing in Exhibit B in the amount of the increase in the Consumer Price Index, San Diego Area for all Urban Customers (CIP-U) as published by the Bureau of Labor Statistics during the preceding year, or 3.0% whichever is less.

5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.

5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Vista Municipal Code Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

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5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications, and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A–E.

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.

8.0 STANDARD OF PERFORMANCE

8.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.

8.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

9.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES

9.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.

9.2 Contractor represents and warrants that all professional services required under this Contract shall be provided by a person or persons duly licensed by the State of California to provide those types of services.

9.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

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eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.

9.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.

9.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.

10.0 CIVIL RIGHTS

10.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.

10.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.

10.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.

10.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.

10.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.

10.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.

10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also 03/24/2026 C6 8 of 214

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indemnify, defend, and hold harmless City, and its directors, officers, employees, and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee, or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

11.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.

12.0 ASSIGNMENT AND SUBCONSULTING

12.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

12.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.

13.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations. 03/24/2026 C6 9 of 214

Professional Services (Non-Construction) (RFP)(NPW) 6 of 9 ARENS GROUP, INC. [51960-2] 00051960 4

14.0 FINANCIAL RECORDS

14.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

14.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

15.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.

16.0 CONFIDENTIALITY

16.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.

16.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City, or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.

16.3 Contractor’s obligations under this paragraph shall survive the termination of this Contract.
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17.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

18.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.

19.0 DUTY OF INDEMNIFICATION

19.1 To the fullest extent permitted by law, Contractor shall (1) immediately defend and (2) indemnify City, and its directors, officers, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution (“Duty of Indemnification”). Contractor’s obligations to both defend and indemnify apply unless it is finally adjudicated that the liability or liabilities, in whole or in part, do not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor or its employees, agents, or subcontractors. Defense counsel shall be approved by City.

19.2 The review, acceptance or approval of Contractor’s work or work product by any indemnified party shall not affect, relieve, or reduce Contractor’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.

The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

19.3 Contractor’s costs of defense shall not exceed Contractor’s proportionate percentage of fault as adjudicated by a court of law, as required by California Civil Code section 2782.8.
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20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

21.0 SERVICE OF NOTICE

21.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.

21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

24.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

25.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.

Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

26.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding 03/24/2026 C6 12 of 214

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between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.

[Continued on page 9.]

27.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

“City”

CITY OF VISTA, a chartered municipal
corporation

By:

JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK, RISK MANAGER

By:

APPROVED
Amanda L. Guy
20260219094900

“Contractor”

ARENS GROUP, INC., a California
corporation

By:

Name/Title

By:

Name/Title

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00051960 4 Exhibit A

EXHIBIT A

REQUEST FOR PROPOSALS

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PAGE 1 OF 10

4917-6262-8616, v. 1

REQUEST FOR PROPOSALS (RFP)

FOR

AS-NEEDED REAL PROPERTY APPRAISAL SERVICES

Engineering Department

Submittal Deadline: THURSDAY, JANUARY 20, 2026 at 4:00 P.M. 03/24/2026 C6 15 of 214

PAGE 2 OF 10

4917-6262-8616, v. 1

REQUEST FOR PROPOSALS FOR AS-NEEDED REAL PROPERTY APPRAISAL SERVICES

1. INTRODUCTION
The City of Vista (City) is soliciting proposals in response to this Request for Proposals (RFP) from qualified professionals to provide as-needed real property appraisal services for various capital improvement projects and real property appraisal services under the threat of eminent domain. All proposals received by the due date will be evaluated in accordance with applicable provisions of the Vista Municipal Code (VMC) and the City intends to select more than one firm according to the evaluation criteria described in this RFP and any subsequent negotiations.

The initial term or period of the contract shall be three years (36-months) from the date of award with the possibility of two (2) optional successive one-year (12-month) renewal periods. This contract may be renewed by the City for two (2) successive one-year periods under the terms and conditions of the original contract except as stated below. Price increases in the amount of the Consumer Price Index may be included at Consultant’s request for option years. Written notice of the City’s intension to renew shall be given approximately 90 calendar days prior to the expiration date of each contract period.

This contract between City and Consultant for as-needed real property appraisal services is intended to have a ceiling amount of $300,000 for the three-year term. Funding will be identified on a project basis as determined by available grants and the approved Capital Improvement Program.

Proposals shall be submitted in accordance with the requirements of this RFP.

2. RESPONSE DUE DATE AND SUBMITTAL PROCESS
Proposals for this solicitation must be submitted electronically through the City’s Electronic Bidding System (OpenGov Procurement). Hardcopy proposals will not be accepted. Proposers must create a free account with OpenGov Procurement at:
https://procurement.opengov.com/signup . Registered proposers may obtain proposal materials and view submission procedures for this solicitation on the City’s OpenGov Procurement portal at: https://procurement.opengov.com/portal/cityofvista . Proposers must also download this solicitation to appear on the Bidder’s List as a “Prospective Bidder.” Proposers that fail to download this solicitation will not appear on the Bidders’ List and will not receive addenda or be able to submit a proposal. All proposals for this solicitation must be submitted online through OpenGov Procurement by THURSDAY, JANUARY 20, 2026 at 4:00 P.M.

OpenGov Procurement’s clock will determine the official time for the advertised proposal due date and such determination will be final. Any proposals not received in a timely manner by the proposal due date and time, as described above, will not be considered.

All project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this solicitation shall be submitted via “Q&A” through 03/24/2026 C6 16 of 214

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the City’s Electronic Bidding System, OpenGov Procurement.

All questions must be submitted by the Question Submission Deadline listed in OpenGov Procurement and as shown in the Proposal Schedule section below. The City reserves the right to extend the date by which proposals are due.

To receive addenda and submit a proposal, Consultants shall utilize the City’s Electronic Bidding System at https://secure.procurenow.com/portal/cityofvista . Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non- responsive. If a Consultant is unable to register or download the RFP from OpenGov Procurement, a Consultant representative may contact OpenGov Procurement to troubleshoot the problem.

All proposal documents and supplementary documents must be uploaded using OpenGov Procurement prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point respondents will receive an email confirmation from OpenGov Procurement.

Requirements
The proposal shall be limited to ten (10) 8.5” x 11” pages, excluding cover letter, resumes, and appendix material. A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. The cover letter shall be limited to one (1) page and shall include a contact name, email, phone number and full address for the consultant. The cover letter shall include a statement that the consultant can meet the City’s insurance requirements and is prepared to execute the Professional Services Agreement as written. A rate schedule, shall be provided and uploaded to OpenGov Procurement.

Faxed and email copies will not be accepted.

Proposals shall include a discussion of the Consultant's overall approach to the on-call contract, a summary of key personnel and qualifications, an organization chart, a rate schedule, and documentation of the firm’s and any sub-consultant’s qualifications. The proposal should be concise, well organized, and demonstrate the responders' qualifications and experience applicable to the contract. Responders will be evaluated based on the information submitted in accordance with the criteria for selection provided herein.

Proposals submitted in response to this RFP shall include:

2.1. Cover Letter (Maximum 1 page) - A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. In cases where a team member voluntarily leaves a firm, the Consultant shall provide the City a proposal for substitute team member subject to the approval for the City.

2.1.1. The cover letter shall include a contact name, email, phone number and full address for the Consultant.

2.1.2. The cover letter shall include a statement that the Consultant can meet 03/24/2026 C6 17 of 214

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the City’s insurance requirements and is prepared to execute the Standard Consulting Agreement as written, and will not make any changes to the project team without authorization of the City.

2.2. Company Information

2.2.1. Identification of Responder;

2.2.2. Legal name and address of the company (partnership, corporation, joint venture, etc.);

2.2.3. Identification of the parent company (if applicable);

2.2.4. Addresses of offices located in San Diego County;

2.2.5. Number of employees in San Diego County;

2.2.6. Name, title, address and telephone number of person to contact concerning the proposal;

2.2.7. California Licensed General Real Estate Appraiser (copy of license is required).

2.2.8. MAI designation (copy of designation certificate is required).

2.2.9. Minimum of 50 parcels appraised for public agencies with the power of eminent domain is required.

2.3. Project Team and Organization Chart

2.3.1. Describe project organization, including identification and responsibilities of key personnel.

2.3.2. Indicate roles of prime and all sub-consultants.

2.3.3. Provide a discussion of the experience of the Project Manager and other key staff members that would be involved with performing on-call services for the City.

2.3.4. Provide resumes of the Project Manager and other key staff members who will work on this contract. The resume shall include relevant experience, education, licenses, and certifications. The resume for each individual shall not exceed two pages in length. Resumes may be included as an appendix to the main document.

2.3.5. Describe proposed line-of-communication between the City, prime team members, and sub-consultants.

2.4. List of officers authorized to sign on firm’s behalf.

2.5. List public agency references, including the following for each public agency:

2.5.1. Contact name(s) and contact information.

2.5.2. List of appraised parcels to include: project name, type of 03/24/2026 C6 18 of 214

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appraisal (total or easement valuations), and appraised value for each individual parcel.

2.5.3. No more than 10 appraisals per project will be used to establish the minimum of 50 parcels.

2.6. Statement of your qualifications, including:

2.6.1. List of cases in which you have qualified as an expert witness and testified for the condemning agency.

2.6.2. Identify the forum and legal counsel for the condemning agency for each case which you have listed.

2.6.3. Briefly describe the result for your condemning agency in each case, comparing your appraised value, the owner’s appraised value, and the decision of the finder of fact.

2.6.4. If any of the cases were resolved through mediation or arbitration, please provide the equivalent information for those cases.

2.7. List of education courses you have taken or taught related to the valuation of the property for eminent domain purposes.

2.8. Provide a copy of one of your appraisal reports for a partial acquisition (owner’s name, address, and assessor parcel number can be excluded from the sample).

2.9. References – The Consultant shall provide a minimum of three (3) references for similar projects for the prime firm. At least one reference shall be from the projects listed in Section 2.6. At a minimum, each reference shall include the client’s name and location, number of projects completed for the client, client contact name and phone number.

2.10. Exceptions to RFP - Consultant shall certify that it takes no exceptions to the RFP including the Sample Agreement. If the Consultant does take exception(s) to any portion of the RFP, the specific portion to which exception is taken shall be identified and explained.

2.11. Rate Schedule:

2.11.1. Rate Schedule- A rate schedule for Time and Materials for all personnel and sub-consultants. Service costs are to be provided on a per hourly basis and the proposed rates shall clearly correlate with names and classification of staff likely to be involved with the projects.

2.11.2. Billing -The City requires that all billing for work done by the end of a billing period be submitted to the City on a monthly basis. Each billing shall be submitted with a status report describing work performed. Final billing will be approved for payment only after a completed status report has been approved by the City.

2.11.3. Overtime Pay – List procedures used for applying overtime rate for non- exempt employees. Indicate the normal hours of work and 03/24/2026 C6 19 of 214

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overtime rate for non-exempt employees.

3. SCOPE OF SERVICES

3.1. The Consultant shall provide trained and licensed staff to perform Real Property Appraisal Services, including services under the threat of eminent domain for various Capital Improvement Projects, on an as-needed basis that meets all local, State and Federal regulations.

3.2. Real Property Appraiser – Sample Duties

3.2.1 Review project plans and specifications before submitting a timely (5 working days) as-needed quote and schedule for real property appraisal services and related duties.

3.2.2 Review engineer or surveyor prepared exhibits, such as plats and legal descriptions denoting existing easements and/or temporary construction easements and proposed easements for real property appraisal services and related duties.

3.2.3 Perform field visits to locations of subject real properties to identify existing site features for evaluation of value.

3.2.4 Attend meetings with City staff, as necessary.

3.2.5 Any other work required to provide a real property appraisal, including services under the threat of eminent domain for various Capital Improvement Projects, on an as-needed basis.

4. PERFORMANCE

4.1 Provide services in accordance with specific projects on an as-needed basis.

4.2 Commencement of work under this Agreement shall occur only upon receipt of a Task Order approved by the City with the generation of a Purchase Order.

4.3 The cost of each Task Order under this Agreement shall be the negotiated cost for a specific project during the term of the Agreement using firm fixed price, or not to exceed price, or hourly rates.

4.4 Deliverables required are project specific and will be determined in the Task Order.

5. DELIVERABLES

5.1. The Consultant shall make project documentation available to City of Vista at any 03/24/2026 C6 20 of 214

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time during the project and shall periodically provide the City’s Project Manager project documentation to upload into the City’s filing system. At the conclusion of the project, the Consultant shall provide City with all project documentation including, but not limited to:

5.1.1. Correspondence

5.1.2. Submittals

5.1.3. Progress pay requests

6. PROJECT PROGRESS
The contract shall begin upon approval by the City Council, and the Consultant shall commence work after notification to proceed by the City.

The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City Council.

7. PROPOSAL SCHEDULE
The solicitation receipt and evaluation of proposals and the selection of the Consultant(s) will conform to the following schedule (Note: Dates are subject to change):

December 15, 2025 - City releases RFP on OpenGov Procurement.

January 9, 2026 - Deadline for questions.

January 20, 2026 - Proposals due by 4:00 P.M.

January 23, 2026 (approximate) – If applicable, short list of firms selected.

January 26, 2026 (approximate) - Negotiations begin with top-ranked firm(s).

February 24, 2026 (approximate) – City Council Meeting for Award of Contract.

8. EVALUATION CRITERIA
An evaluation committee appointed by the City Engineer will review the proposals. The criteria for evaluating the proposals will take the following items into consideration:

8.1. 15% - Experience and expertise in the field;

8.2. 20% - Quality of consultant’s work;

8.3. 15% - Ability of firm or consultant to meet project deadlines;

8.4. 20% - Demonstrated competence necessary for the performance of the services 03/24/2026 C6 21 of 214

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required;

8.5. 15% - Professional qualifications;

8.6. 10% - Overall cost of the service;

8.7. 5% - Past performance on similar projects.

All evaluation criteria are subject to change via an addendum to this RFP.

The City may interview a short list of top ranked consultants or proceed directly to negotiating the final fee schedule with the top ranked consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.

9. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates, unit costs or fixed fee for services rendered as negotiated. For projects with a specific scope of work and duration, a project specific fee proposal will be requested. A Work Plan and a breakdown of labor hours by employee billing classification together with the cost of non-labor and sub-consultant services shall be included with the fee proposals for individual projects. The labor breakdown shall be based on a listing of work tasks that correlates with the Consultant’s defined scope of work for the project proposal. This information will be used by City’s staff to evaluate the reasonableness of the fee proposal, and will be used in negotiating the final fee amounts for each task requested by the City on an as-needed basis.

There will be no compensation to Consultant for hours expended due to Consultant’s errors and omissions.

The Consultant’s Standard Hourly Billing Rates (Fee Schedule) for all classifications of staff likely to be involved with an individual project shall be included with the Request for Proposals along with the mark-up rate for any non-labor expenses and sub-consultants. The fee schedule shall clearly identify the hourly rates for classifications of staff receiving prevailing wage rates.

During the term of the Agreement there will be no increases to the fee schedule.

10. METHOD OF PAYMENT
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel and staff type who worked on the project, and hourly rates.

11. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for review, as Attachment “A”. The RFP and the Consultant’s Proposal will be attached and become part of the Agreement as exhibits.

Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.
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The signer of the Proposal must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the Proposal is made without collusion with any other person, persons, company, or parties submitting a Proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the Proposal has full authority to bind the principal proposer.

Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker’s compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista, its officers and employees as insured or additional insured.

The contents of the Proposal of the successful consultants shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City as a result of a failure to contract may be recovered from the Consultant.

12. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager) and an alternate, who shall be identified in the proposal. The Consultant’s representative will remain in responsible charge of the Consultant’s duties from the Notice-to-Proceed through project completion. If the Consultant’s Project Manager should be unable to continue with the project, then the Consultant shall notify the City’s representative in writing. The City’s representative shall first approve any substitution of representatives or sub- consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project Manager leaves the Consulting firm.

13. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.

The City reserves the right to extend the due date, accept or reject any or all proposals received as a result of this request, negotiate with any qualified consultant or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.

All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals submitted to the City of Vista become the 03/24/2026 C6 23 of 214

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property of the City.

14. DISCLOSURE
All Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.

15. LATE, MODIFIED, OR WITHDRAWN PROPOSALS
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement as described in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. Proposals received via mail, e-mail, and fax will not accepted.

Any modification of a Proposal, except a modification resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission.

Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter. Proposals may be withdrawn in person by the consultant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposals prior the posting of Notice of Intent to Award of contract award.
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Professional Services (Non-Construction) (RFP)(NPW) 1 of 9 NAMEX [51960-2] 00051960 4

CONTRACT FOR PROFESSIONAL SERVICES

TYPE OF SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).

1.0 THE “PARTIES”
The “City”:

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084

Working Contact: workingname
Billing Contact: billingname
The “Contractor”

NAMEX, statusx
Address1
Address2

Contact: contactname

2.0 BASIC TERMS

2.1 The “Services” to be performed by Contractor are set forth in the Request for Proposals attached as Exhibit A.

2.2 The “Required License” for the Services is: type.

2.3 Contractor, an entity holding the Required License, desires to enter into this “Contract” with City for the Services.

2.4 The “Project” for which the Services are required is described in Exhibit A.

2.5 Contractor has submitted to City a Proposal to perform the Services dated proposaldate (“Exhibit B”).

2.6 The “Contract Ceiling Price” is: pricex

2.7 Any references in Exhibit A or Exhibit B to “Consultant” shall mean Contractor for the purposes of this Contract.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for xx calendar months (“Term”) from the Contract Date. The Term may be extended at the City’s option for an additional yy months, in increments of City’s choice, for a maximum Term of zz months from the Contract Date.

Professional Services (Non-Construction) (RFP)(NPW) 2 of 9 NAMEX [51960-2] 00051960 4

5.0 COMPENSATION

5.1 City shall pay Contractor for the Services to be performed as set forth in Exhibit B.

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract. 03/24/2026 C6 26 of 214

Professional Services (Non-Construction) (RFP)(NPW) 3 of 9 NAMEX [51960-2] 00051960 4

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.

8.0 STANDARD OF PERFORMANCE

9.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES

9.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.

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Professional Services (Non-Construction) (RFP)(NPW) 4 of 9 NAMEX [51960-2] 00051960 4

10.0 CIVIL RIGHTS

10.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend, and hold harmless City, and its directors, officers, employees, and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, 03/24/2026 C6 28 of 214

Professional Services (Non-Construction) (RFP)(NPW) 5 of 9 NAMEX [51960-2] 00051960 4
including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee, or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

12.0 ASSIGNMENT AND SUBCONSULTING

Professional Services (Non-Construction) (RFP)(NPW) 6 of 9 NAMEX [51960-2] 00051960 4

14.0 FINANCIAL RECORDS

16.0 CONFIDENTIALITY

16.3 Contractor’s obligations under this paragraph shall survive the termination of this Contract.
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Professional Services (Non-Construction) (RFP)(NPW) 7 of 9 NAMEX [51960-2] 00051960 4

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

19.0 DUTY OF INDEMNIFICATION

The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

Professional Services (Non-Construction) (RFP)(NPW) 8 of 9 NAMEX [51960-2] 00051960 4

20.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

21.0 SERVICE OF NOTICE

21.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

22.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

23.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

Professional Services (Non-Construction) (RFP)(NPW) 9 of 9 NAMEX [51960-2] 00051960 4
between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.

[Continued on page 9.]

27.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

“City”

CITY OF VISTA, a chartered municipal
corporation

By:

JOHN CONLEY, CITY MANAGER
JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK, RISK MANAGER

By:

“Contractor”

NAMEX, statusx

By:

Name/Title

By:

Name/Title

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00051960 4 Exhibit A

EXHIBIT A

REQUEST FOR PROPOSALS

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00051960 4 Exhibit B

EXHIBIT B
CONTRACTOR’S PROPOSAL

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00051960 4 Exhibit C, Page 1 of 3

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 03/24/2026 C6 36 of 214

00051960 4 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 03/24/2026 C6 37 of 214

00051960 4 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

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00051960 4 Exhibit D

AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700]

NOT APPLICABLE TO THIS CONTRACT

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00051960 4 Exhibit E

EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. State of California grant conditions, as attached.

2. Federal grant conditions, as attached.

3. Other conditions, as attached.

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00051960 4 Exhibit B

EXHIBIT B
CONTRACTOR’S PROPOSAL

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Statement of Qualifications
for the City of Vista
As-Needed Real Property
Appraisal Services

Prepared For

City of Vista
Engineering Department
200 Civic Center Drive
Vista, California 92084
Bid Contact:

Erin Adams, Administrative Programs Manager

Date of Submittal

January 19, 2026

Prepared by:

Arens Group, Inc.
1938 Kellogg Avenue
Carlsbad, CA 92008
Phone: 760-444-6230
[email protected]
www.arensgroup.com

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1 January 19, 2026

Erin Adams
Engineering Department
Administrative Programs Manager, City of Vista
200 Civic Center Drive
Vista, California 92084

Re: REQUEST FOR PROPOSALS FOR AS-NEEDED REAL PROPERTY APPRAISAL

SERVICES

Dear Ms. Adams,

We appreciate your consideration of The Arens Group for the Appraisal Services contract with the City of Vista. We believe we are well qualified to help the city with its appraisal needs.

Since our founding in 1996, Arens Group, Inc. has provided specialized appraisal and consulting services to lenders, title companies, attorneys, developers, private citizens, municipalities, and public agencies throughout Southern California. Our senior appraisers hold MAI designations and are State Certified General Appraisers with extensive experience in appraising various property types, including commercial, industrial, residential (single and multiple units), vacant land, agricultural land, and mitigation land. Furthermore, our firm specializes in eminent domain valuation and complex ground lease and leasehold valuations. The principal is a qualified expert witness in the State of California and has testified on numerous real property matters.

The consultant can meet the city’s insurance requirements and is prepared to execute the Professionals Services Agreement as written and will not make any changes to the project team without authorization from the city.

1938 Kellogg Avenue
Carlsbad, CA 92008
Phone: 760-444-6230
Fax: 760-444-6242
www.arensgroup.com
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2 We appreciate your consideration for inclusion on your panel. For more information about our company, please visit our website ( www.arensgroup.com) .

Thank you,

_____________________________
Scott B. Arens, MAI, SRA
[email protected]
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3 2.2.1. Identification of Responder

Scott B. Arens, MAI, SRA

2.2.2. Legal name and address of the company

Arens Group Inc.
1938 Kellogg Avenue
Carlsbad, CA 92008

2.2.3. Identification of the parent company (if applicable)

Not applicable.

2.2.4. Addresses of offices located in San Diego County

1938 Kellogg Avenue, Carlsbad, CA 92008

2.2.5. Number of employees in San Diego County

Six

2.2.6. Name, title, address and telephone number of person to contact concerning the proposal;

Scott B. Arens, MAI, SRA, President
1938 Kellogg Avenue
Carlsbad, CA 92008
619-917-1119
[email protected]

2.2.7. California Licensed General Real Estate Appraiser (copy of license is required)

Attached

2.2.8. MAI designation

Attached

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4 2.2.9. Minimum of 50 parcels appraised for public agencies with the power of eminent domain is required

Arens Group has appraised more than 50 parcels for public agencies.

2.3. Project Team and Organization Chart

2.3.1. Describe project organization, including identification and responsibilities of key personnel.

Scott Arens the lead appraiser and he works directly with the staff appraisers on each assignment. We also have a research team consisting of three people (Susan Hardman, Kathy Green and Darcie Iki). Finally, we have controller (Kathy Klein) who handles invoicing, etc.

Lead Appraiser Scott B. Arens
Appraiser Gary Huneke (License AG008879)
Appraiser Jim Aikens (License AR007359)
Appraiser Ben Castro (License AG040398)
Research/Support Kathy Green
Research/Support Susan Hardman
Research/Support Darcie Iki
Controller/Accounting Kathy Klein

2.3.2. Indicate roles of prime and all sub-consultants.

Not applicable.

2.3.3. Provide a discussion of the experience of the Project Manager and other key staff members that would be involved with performing on-call services for the City.

We have worked with various governmental entities over the last 20 years to provide market values, rental values, and other consulting services for a variety of property types including land, easements, rights-of-way, temporary construction areas, office space, industrial facilities, special purpose properties, etc.

Though we appraise outside San Diego County, most of this work is inside the county including the city of Vista.

In addition to providing general appraisal services for the City, we would like to also provide valuation services in the following specialty categories:

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5 Right-Of-Way Appraisal
Arens Group has provided many right-of-way appraisals over the year to various governmental agencies. Sample appraisals are attached. Additionally, we have provided hundreds of appraisals for title claims related to the impact of easements and encroachments which are conceptually very similar to right of way appraisals.

Ground Lease & Percentage Rent
Arens Group has provided many right-of-way appraisals over the years to various governmental agencies. Sample appraisals are attached. Additionally, we have provided hundreds of appraisals for title claims related to the impact of easements and encroachments which are conceptually very similar to right of way appraisals.

Airport Appraisal
We do not specialize in these types of assignments.

Cell Site/Telecommunications/Radio Vault Appraisal
We do not specialize in these types of assignments.

Commercial/Office/Industrial
These represent the core part of our business. We do hundreds of such appraisals each year, mostly in San Diego county and many in the City of Vista.

2.3.4. Provide resumes of the Project Manager and other key staff members who will work on this contract.

See attached.

2.3.5. Describe proposed line-of-communication between the City, prime team members, and sub-consultants.

City can contact us directly at any time. Best phone number is 619-917-1119. Best email is [email protected]

2.4. List of officers authorized to sign on firm’s behalf

Scott B. Arens, MAI, SRA

2.5. List public agency references, including the following for each public agency:

City of Carlsbad
Curtis M. Jackson, Esq.

Real Estate Manager
3096 Harding Street
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6 Carlsbad, CA 92008
P:760-434-2836
[email protected]

City of Oceanside
Vicki Gutierrez
Real Estate Manager
300 North Coast Highway
Oceanside, CA 92054
760-435-5014
[email protected]

Rainbow Municipcal Water Distrct.

Malik Tamimi
Engineering Project Manager
3707 Old HWY 395
Fallbrook, CA 92028
Ph: (760) 728-1178 Ext. 173
[email protected]

2.6. Statement of your qualifications, including:

2.6.1. List of cases in which you have qualified as an expert witness and testified for the condemning agency.

Scott B. Arens has testified in court, arbitration or medication actions on roughly 50 occasions over the last 30 years.

2.7. List of education courses you have taken or taught related to the valuation of the property for eminent domain purposes.

See attached Qualifications

2.8. Provide a copy of one of your appraisal reports for a partial acquisition (owner’s name, address, and assessor parcel number can be excluded from the sample).

Sample Appraisals included.

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7 See above 2.5

Not applicable. No exception.

2.11. Rate Schedule:

Appraisals are always quoted on a case by case basis and depends on scope and timing required. Having said that, hourly billing is at $275/hour for principal appraisers, $225/hour for appraisers and $150/hour for admin.

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Qualification Documentation
Resumes

8 QUALIFICATIONS OF SCOTT B. ARENS, MAI, SRA
Professional Qualifications
 MAI Designation, Appraisal Institute
 SRA Designation, Appraisal Institute
 State of California Certified General Real Estate Appraiser, Number AG003035  State of California Licensed Real Estate Broker, Number 01159521 Education
Bachelor of Science Degree, Architectural Design, Arizona State University, 1988 Classes
 Eminent Domain Condemnation, 2020
 Federal State Laws and Regulations, 2020
 Fundamentals of the Uniform Appraisal Standards for Federal Land Acquisition, 2020  Business Practice and Ethics, 2020
 Fundamentals of Uniform Appraisal Standards for Federal Land Acquisitions, 2020  USPAP, Part C, Appraisal Institute, 2019, 2016, 2014, 2012, 2010, 2008, 2006, 1998  Fundamentals of Separating Real P., Personal P. and Intangibles, Appraisal Institute, 2013  Introduction to Valuing Commercial Green Buildings, Appraisal Institute, 2012  Small Hotel/Motel Valuation, Appraisal Institute, 2012  Appraising Convenience Stores, Appraisal Institute, 2012  2011 San Diego Economic Forecast, Appraisal Institute, 2011  Introduction to Valuation for Financial Reporting, Appraisal Institute, 2009  Reappraising, Readdressing, Reassigning, Appraisal Institute, 2005  Case Studies in Limited Partnership, Appraisal Institute, 2005  Income Valuation of Small, Mixed-Use Properties, Appraisal Institute, 2004  Effective Appraisal Writing, Appraisal Institute, 2004  Advanced Sales Comparison and Cost Approach, Appraisal Institute, 2000  Federal Land Exchange and Acquisitions, Appraisal Institute, 2000  Highest and Best Use, Appraisal Institute, 1997
 Advanced Applications, Appraisal Institute, 1995
 Narrative Report Writing and Analysis, Appraisal Institute, 1993  Capitalization Theory and Techniques, Parts A and B, Appraisal Institute, 1991 Experience
 March 1996 to Current - Owner of Arens Group, Inc., Real Estate Appraisal & Consultation  July 1990 to March 1996 - Real Estate Appraiser with Harold A. Godwin & Assoc., Inc.  July 1989 to July 1990 - Real Estate Appraiser with Piskulick-Simeon Appraisal Service  May 1988 to July 1989 - Real Estate Appraiser with The JRS Company Appraisals Have Been Made on the Following Types of Property Single Family, Multiple Family, Raw Acreage, Industrial, Retail, Office, Motel, Subdivision, Leased Interest, and Special Purpose Appraisals, e.g., Missed Easement, Blocked View, Soils Problems, Cracked Slabs, Eminent Domain, etc.

Miscellaneous Information
 Qualified as Expert Witness in Real Estate Appraisal in State of California Superior Court

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Qualification Documentation
Resumes

9 QUALIFICATIONS OF
GARY J. HUNEKE

Professional Qualifications
 State of California Certified General Real Estate Appraiser, No. AG008879 expiration date June 13, 2027.

Education
Real Estate/Appraisal Courses/Seminars:
1985 - Present
Appraisal Institute/AIREA/SREA
Highest & Best Use and Market Analysis
Principles of Income Property Appraisal
Basic Valuation Procedures
Capitalization Theory and Techniques
Real Estate Appraisal Principles
Standards of Professional Practice
Federal & State Laws and Regulations
Uniform Standards of Professional Appraisal Practice (USPAP)

San Diego State University
Real Estate Essentials
Real Estate Finance
Land Marketing & Real Estate Analysis
Theory of Real Property Valuation
Introduction to Urban Planning
Money and Banking
Legal Aspects of Real Estate I
Real Estate Principles
Real Property Management
Real Estate Economics

1987 Bachelor of Science Degree in Business Administration/Real Estate San Diego State University
Experience
1976-1982 United States Navy – Submarine Service
1983-1987 College Courses - San Diego State University & SD Mesa College 1988-1989 First American Title Insurance Company
1989-2010 Real Estate Appraiser - Steven L Bowen & Associates 2010-Present Real Estate Appraiser - Arens Group, Inc

Assignments have been included:

Commercial, Industrial, Office, Shopping/Retail Centers, Multiple Family Dwellings, Subdivisions, Hotels/Motels/SROs, Mixed-Use properties, Leasehold Interests and Special Use Properties.

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Qualification Documentation
Resumes

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Qualification Documentation
Resumes

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Qualification Documentation
Licenses

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Qualification Documentation
Licenses

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Qualification Documentation
Licenses

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Qualification Documentation
Licenses

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2.11. Rate Schedule:

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