ACTION:
____________________________
Clerk/Secretary
Department: Engineering Item No: C10
Prepared by:
Jill Bankston, Principal Transportation Mobility
Planner
Erin Adams, Administrative Programs Manager Meeting Date: March 24, 2026 Approved by:
Greg Mayer, Director of Engineering
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: CIP 8391 – DESIGN FOR E. VISTA WAY RAISED MEDIANS – AWARD OF CONTRACT RECOMMENDATION: Adopt City Council Resolution No. 2026- , approving a contract with Michael Baker International, Inc. for engineering services for the E. Vista Way Raised Median Project (CIP No. 8391).
CORRELATION TO CITY COUNCIL GOALS: Traffic: Continue to improve flow of traffic for all forms of travel, reduce congestion and improve our roads and sidewalks.
PRIOR ACTION: On June 10, 2025, adopted City Council Resolution No. 2025-102, approving the Fiscal Years 2025/26 and 2026/27 Operating Budget (Vote: 5-0).
STATEMENT ON THE SUBJECT: E. Vista Way between Williamston Street and Taylor Street has been identified as a priority corridor for improvements in the City’s Local Roadway Safety Plan. This roadway carries five lanes of traffic and is a primary east-west arterial in the City of Vista. This specific stretch of E.
Vista Way has many commercial driveways and minor side streets. As a result of frequent driveway access, large traffic volumes and heavy left turn movements there have been a high number of injury collisions.
Installation of a raised median here will restrict left turn movements and reduce traffic incidents.
On December 9, 2025, the City issued a Request for Proposals (RFP) for engineering design services for the E. Vista Way Raised Median project on the City’s procurement website and online procurement portal, OpenGov. The City received five proposals on January 22, 2026, from the following firms:
Company Name Location
Chen Ryan Associates San Diego, CA
Dokken Engineering San Diego, CA
Kimley-Horn Escondido, CA
Michael Baker International Carlsbad, CA
Quality Infrastructure Corporation La Mesa, CA
Staff reviewed and ranked the proposals based upon pre-determined criteria identified in the RFP, including overall experience, understanding of objectives, and experience with similar projects. Staff then reviewed the proposed fee of the top candidate and negotiated a fair and reasonable fee for the proposed scope of work. Based on evaluation of the proposals, City staff recommends the selection of Michael Baker International, Inc. (Michael Baker) to provide design for the E. Vista Way Raised Medians project.
AGENDA
REPORT
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SUCCESSOR AGENCY
BUENA SANITATION DISTRICT
JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2026-52. Vote: 5-0
MEETING DATE: March 24, 2026 PAGE 2
SUBJECT: CIP 8391 – DESIGN FOR E. VISTA WAY RAISED MEDIANS – AWARD OF CONTRACT The design contract with Michael Baker in the amount of $349,946 will create a complete design package with plans, specifications and a cost estimate for construction of the proposed E. Vista Way Raised Median Project. Funding for construction of this project has been secured through a federal Highway Safety Improvement Plan grant.
FISCAL IMPACT: The cost for Michael Baker International to design the E. Vista Way Raised Medians project is $349,946. Sufficient funding is budgeted and available in the Fiscal Years 2024/25 and 2025/26 Capital Improvement Budgets in CIP No. 8391, Source Appropriation Accounts (No. 1106580.578999.8391 and 1176300.578999.8391).
EXHIBITS:
1.City Council Resolution 2026- , approving a contract with Michael Baker International, Inc. for engineering services for the E. Vista Way Raised Median Project (CIP No. 8391)
2.Contract with Michael Baker International, Inc.
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RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF
VISTA, CALIFORNIA, APPROVING A CONTRACT WITH MICHAEL BAKER INTERNATIONAL, INC. FOR ENGINEERING SERVICES FOR THE E. VISTA WAY RAISED MEDIAN PROJECT (CIP NO. 8391)
The City Council of the City of Vista does resolve as follows:
1. Findings. The City Council hereby finds and declares the following:
A. Pursuant to section 3.08.060B of the Vista Municipal Code, a request for proposals (RFP) was issued on December 9, 2025.
B. Five proposals were submitted in response to the RFP and were evaluated based upon the predetermined set of criteria identified in the RFP.
C. Staff recommends the selection of Michael Baker International, Inc. as the consultant to provide engineering services for the E. Vista Way Raised Medians Project (CIP No. 8391).
2. Action.
A. The contract between the city of Vista and Michael Baker International, Inc. for engineering services for the E. Vista Way Raised Median Project is approved and the Mayor is authorized to execute the contract.
3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on March 24, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
APPROVED
Walter C. Chung
20260310132404
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1
Professional Services -Federal Aid Projects
MICHAEL BAKER INTERNATIONAL, INC.
00077085 3 [00077085-2] LPP 18-01 January 2019
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES FOR THE E. VISTA WAY RAISED MEDIAN PROJECT
CIP 8391; FEDERAL PROJECT NUMBER HSIPL-5382(040)
(For Caltrans Local Assistance Projects)
ARTICLE 1 — INTRODUCTION
This AGREEMENT is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, LOCAL AGENCY:
The name of the “CONSULTANT” is as follows:
MICHAEL BAKER INTERNATIONAL, INC.,
a Pennsylvania corporation
The Project Manager for the “CONSULTANT” is Geoff Retemeyer The name of the “LOCAL AGENCY” or “CITY” is as follows:
CITY OF VISTA,
a chartered municipal corporation
The Contract Administrator for LOCAL AGENCY is Erin Adams The Project Manager for LOCAL AGENCY is Jill Bankston
B.The work to be performed under this AGREEMENT is described in Article 3 Statement of Work and the approved CONSULTANT’s Proposal dated January 22, 2026. The approved CONSULTANT’s Proposal is attached hereto (Exhibit B) and incorporated by reference. If there is any conflict between the approved Proposal and this AGREEMENT, this AGREEMENT shall take precedence.
C.CONSULTANT agrees to the fullest extent permitted by law, to indemnify, protect, defend, and hold harmless LOCAL AGENCY, its officers, officials, agents, employees and volunteers from and against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation, court costs and reasonable attorneys’ and expert witness fees, arising out of any failure to comply with applicable law, any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise arising out of the performance of the work described herein, to the extent caused by a negligent act or negligent failure to act, errors, omissions, recklessness or willful misconduct incident to the performance of this AGREEMENT on the part of CONSULTANT, except such loss or damage which was caused by the sole negligence, or willful misconduct of LOCAL AGENCY, as determined by a Court of competent jurisdiction.
The provisions of this section shall survive termination or suspension of this AGREEMENT.
D.CONSULTANT in the performance of this AGREEMENT, shall act in an independent capacity. It is understood and agreed that CONSULTANT (including CONSULTANT's employees) is an independent contractor and that no relationship of employer-employee 03/24/2026 C10 4 of 234
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exists between the Parties hereto. CONSULTANT's assigned personnel shall not be entitled to any benefits payable to employees of City.
E. LOCAL AGENCY is not required to make any deductions or withholdings from the compensation payable to CONSULTANT under the provisions of the AGREEMENT, and is not required to issue W-2 Forms for income and employment tax purposes for any of CONSULTANT's assigned personnel. CONSULTANT, in the performance of its obligation hereunder, is only subject to the control or direction of the LOCAL AGENCY as to the designation of tasks to be performed and the results to be accomplished.
F. Any third party person(s) employed by CONSULTANT shall be entirely and exclusively under the direction, supervision, and control of CONSULTANT. CONSULTANT hereby indemnifies and holds LOCAL AGENCY harmless from any and all claims that may be made against LOCAL AGENCY based upon any contention by any third party that an employer-employee relationship exists by reason of this AGREEMENT.
G. Except as expressly authorized herein, CONSULTANT's obligations under this AGREEMENT are not assignable or transferable, and CONSULTANT shall not subcontract any work, without the prior written approval of the LOCAL AGENCY. However, claims for money due or which become due to CONSULTANT from City under this AGREEMENT may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the LOCAL AGENCY.
H. CONSULTANT shall be as fully responsible to the LOCAL AGENCY for the negligent acts and omissions of its contractors and subcontractors or subconsultants, and of persons either directly or indirectly employed by them, in the same manner as persons directly employed by CONSULTANT.
I. No alteration or variation of the terms of this AGREEMENT shall be valid, unless made in writing and signed by the parties authorized to bind the parties; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.
J. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided.
K. The “AGREEMENT Ceiling Price” is $349,946.
ARTICLE 2 — CONSULTANT’S REPORTS OR MEETINGS
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the LOCAL AGENCY’s Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.
B. CONSULTANT’s Project Manager shall meet with LOCAL AGENCY’s Contract Administrator, as needed, to discuss progress on the AGREEMENT. 03/24/2026 C10 5 of 234
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ARTICLE 3 — STATEMENT OF WORK
A. The name of the “PROJECT” is: E. Vista Way Raised Median Project CIP 8391; Federal Project Number HSIPL-5382(040). The project is located at: along E. Vista Way, in the City of Vista, California.
B. Scope of Work
The Scope of Work for this project shall be as described in the attached City of Vista Request for Proposals (Exhibit A).
C. Consultant Services
CONSULTANT shall provide LOCAL AGENCY with design services, as described in the CONSULTANT’S approved Proposal dated February 17, 2026, as revised by the amended Scope Document, attached hereto and incorporated herein as Exhibit B.
D. Right of Way
For Geotechnical Construction Support Services contracts, Right of Way requirements are not required to be determined and shown by CONSULTANT, land surveys and computations with metes and bounds descriptions are not required to be made, and Right of Way plots are not required to be furnished.
For Construction Surveying Services contracts, the CONSULTANT may be asked to determine and show Right of Way requirements, perform land surveys and computations, prepare metes and bounds descriptions, and furnish Right of Way plots.
E. Surveys
For Geotechnical Construction Support Services contracts, the CONSULTANT is not required to perform preliminary or construction surveys.
For Construction Surveying Services contracts, the CONSULTANT will be required to perform construction surveys.
F. Subsurface Investigations
For Geotechnical Construction Support Services contracts, the CONSULTANT may be asked to perform subsurface investigations.
For Construction Surveying Services contracts, the CONSULTANT will not be required to perform subsurface investigations.
G. Local Agency Obligations
All data referenced in Exhibit A applicable to the project and in possession of LOCAL AGENCY or another agency, or government will be made available to CONSULTANT, including electronic files. No other assistance or services will be furnished to CONSULTANT.
H. Conferences, Site Visits, Inspection of Work
The AGREEMENT provides for conferences as needed, visits to the site, and inspection of the work by representatives of the state, or FHWA. Costs incurred by CONSULTANT for meetings, subsequent to the initial meeting shall be included in the fee.
I. Checking Shop Drawings
For Construction Surveying Services contracts, CONSULTANT does not have responsibility for checking shop drawings.
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For Geotechnical Construction Support Services contracts, CONSULTANT may be asked to check shop drawings. Payment for checking shop drawings by CONSULTANT, if any, are as provided in Exhibits A and B.
J. Consultant Services during Construction
For Construction Support Services contracts, CONSULTANT will be responsible to perform the scope of services included in the approved Fee Proposal during the course of construction. Payment for these services will be made as described in the AGREEMENT.
K. Documentation and Schedules
CONSULTANT shall document the results of the work to the satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This will include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the contract objectives.
L. Deliverables and Number of Copies
An electronic copy and a minimum of two hard copies of all deliverable papers or documents, such as reports, brochures, sets of plans, specifications, or Right of Way plots, shall be submitted by the CONSULTANT. The LOCAL AGENCY will make additional copies as needed.
ARTICLE 4 — PERFORMANCE PERIOD
A. This AGREEMENT shall go into effect on March 24, 2026, contingent upon approval by LOCAL AGENCY, and CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY’S Contract Administrator. The AGREEMENT shall end on June 29, 2027, unless extended by AGREEMENT amendment.
B. CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on LOCAL AGENCY until the AGREEMENT is fully executed and approved by LOCAL AGENCY.
ARTICLE 5 — ALLOWABLE COSTS AND PAYMENTS
A. The method of payment for this AGREEMENT will be based on lump sum. The total lump sum price paid to CONSULTANT will include compensation for all work and deliverables, including travel and equipment described in Article III Statement of Work. No additional compensation will be paid to CONSULTANT, unless there is a change in the scope of the work or the scope of the project. In the instance of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will be negotiated between CONSULTANT and LOCAL AGENCY. Adjustment in the total lump sum compensation will not be effective until authorized by AGREEMENT amendment and approved by LOCAL AGENCY.
B. Progress payments may be made monthly in arrears based on the percentage of work completed by CONSULTANT. If CONSULTANT fails to submit the required deliverable items according to the schedule set forth in Article III Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this AGREEMENT in accordance with the provisions of Article VI Termination.
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C. CONSULTANT shall not commence performance of work or services until this AGREEMENT has been approved by LOCAL AGENCY and notification to proceed has been issued by LOCAL AGENCY’S Contract Administrator. No payment will be made prior to approval of any work, or for any work performed prior to approval of this AGREEMENT.
D. CONSULTANT will be reimbursed within thirty (30) days upon receipt by LOCAL AGENCY’S Contract Administrator of itemized invoices in duplicate. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Proposal and shall reference this AGREEMENT number and project title. Final invoice must contain the final cost and all credits due LOCAL AGENCY that include any equipment purchased under the provisions of Article XI Equipment Purchase. The final invoice must be submitted within sixty (60) calendar days after completion of CONSULTANT’s work unless a later date is approved by the LOCAL AGENCY. Invoices shall be mailed to LOCAL AGENCY’s Project Manager at the following address:
City of Vista
200 Civic Center Drive
Vista, CA 92084
Attn: Jill Bankston
E. The total amount payable by LOCAL AGENCY shall not exceed $349,946.
ARTICLE 6 — TERMINATION
A. This AGREEMENT may be terminated by LOCAL AGENCY, provided that LOCAL AGENCY gives not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and in accordance with Section 15, Property of LOCAL AGENCY.
B. LOCAL AGENCY may temporarily suspend this AGREEMENT, at no additional cost to LOCAL AGENCY, provided that CONSULTANT is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If LOCAL AGENCY gives such notice of temporary suspension, CONSULTANT shall immediately suspend its activities under this AGREEMENT. A temporary suspension may be issued concurrent with the notice of termination provided for in subsection A of this section.
C. Notwithstanding any provisions of this AGREEMENT, CONSULTANT shall not be relieved of liability to LOCAL AGENCY for damages sustained by City by virtue of any breach of this AGREEMENT by CONSULTANT, and City may withhold any payments due to CONSULTANT until such time as the exact amount of damages, if any, due City from CONSULTANT is determined.
D. In the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT, except as provided in Section 11C. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, 03/24/2026 C10 8 of 234
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whether completed or not, and in accordance with Section 15, Property of LOCAL AGENCY.
ARTICLE 7 — COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR Part 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.
B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by the CONSULTANT to LOCAL AGENCY.
D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.
ARTICLE 8 — RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under the AGREEMENT. LOCAL AGENCY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSULTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.
ARTICLE 9 — AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by LOCAL AGENCY’S Chief Financial Officer.
B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.
C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.
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D. CONSULTANT and subconsultant agreements, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, Proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR Part 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, LOCAL AGENCY, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The AGREEMENT, Proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, LOCAL AGENCY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.
E. CONSULTANT’s Proposal’s costs may be subject to a CPA ICR Audit Work Paper Review and/or audit by Caltrans Audits and Investigation (A&I). Caltrans A&I, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Proposal’s costs shall be adjusted by the CONSULTANT and approved by the LOCAL AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.
1. During Caltrans A&I’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, Caltrans A&I will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If Caltrans A&I identifies significant issues during the review and is unable to issue a cognizant approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR {e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines}is received and approved by A&I.
Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate.
b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.
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c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.
2. If Caltrans A&I is unable to issue a cognizant letter per paragraph E.1. above, Caltrans A&I may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter.
Caltrans A&I will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.
3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if Caltrans A&I is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.
4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following items have occurred: (1) Caltrans A&I accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this AGREEMENT has been completed to the satisfaction of LOCAL AGENCY; and, (3) Caltrans A&I has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT and all other agreements executed between LOCAL AGENCY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.
ARTICLE 10 — SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the LOCAL AGENCY and any Subconsultants, and no Subconsultant agreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the LOCAL AGENCY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the LOCAL AGENCY's obligation to make payments to the CONSULTANT.
B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the LOCAL AGENCY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Proposal.
C. Any Subconsultant agreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.
D. CONSULTANT shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the CONSULTANT by the LOCAL AGENCY.
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E. Any substitution of Subconsultants must be approved in writing by the LOCAL AGENCY Contract Administrator in advance of assigning work to a substitute Subconsultant.
ARTICLE 11 — EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by LOCAL AGENCY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.
B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Proposal and exceeding five thousand dollars ($5,000), with prior authorization by LOCAL AGENCY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.
C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:
1. CONSULTANT shall maintain an inventory of all nonexpendable property.
Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY.
2. Regulation 2 CFR Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.
ARTICLE 12 — STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.
B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer ( http://www.dot.ca.gov/hq/construc/LaborCompliance/documents/District- Region_Map_Construction_7-8-15.pdf). These wage rates are made a specific part of this 03/24/2026 C10 12 of 234
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AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve LOCAL AGENCY projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.
C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations Internet site at http://www.dir.ca.gov .
D. Payroll Records
1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct.
b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.
2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by LOCAL AGENCY representative’s at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request.
b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.
c. The public shall not be given access to certified payroll records by the CONSULTANT. The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL AGENCY Contract Administrator by both email and regular mail on the business day following receipt of the request.
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3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.
4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall not be marked or obliterated.
5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.
6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Such penalties shall be withheld by LOCAL AGENCY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.
E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the LOCAL AGENCY Contract Administrator.
F. Penalty
1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.
2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.
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3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.
4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the prime CONSULTANT of the project is not liable for the penalties described above unless the prime CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the prime CONSULTANT fails to comply with all of the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815.
b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project.
d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.
5. Pursuant to Labor Code §1775, LOCAL AGENCY shall notify the CONSULTANT on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.
6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by LOCAL AGENCY.
G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours 03/24/2026 C10 15 of 234
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worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.
H. Employment of Apprentices
1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.
2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/ , for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements. Penalties are specified in Labor Code §1777.7.
ARTICLE 13 — CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project which will follow.
B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to advise LOCAL AGENCY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT. CONSULTANT further agrees to complete any statements of economic interest if required by either LOCAL AGENCY ordinance or State law.
C. The CONSULTANT hereby certifies that it does not now have nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.
D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.
ARTICLE 14 — REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any LOCAL AGENCY employee. For breach or violation of this warranty, LOCAL AGENCY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the 03/24/2026 C10 16 of 234
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value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.
ARTICLE 15 — PROHIBITION OF EXPENDING LOCAL AGENCY, STATE, OR FEDERAL
FUNDS FOR LOBBYING
A. The CONSULTANT certifies, to the best of Consultant’s knowledge and belief, that:
1. No State, Federal, or LOCAL AGENCY appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this AGREEMENT, or with the extension, continuation, renewal, amendment, or modification of this AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this AGREEMENT, the CONSULTANT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.
C. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.
ARTICLE 16 — NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.
B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and 03/24/2026 C10 17 of 234
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subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
C. CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135- 11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.
D. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.
E. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
F. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.
G. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.
H. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR Part 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.
ARTICLE 17 — DEBARMENT AND SUSPENSION CERTIFICATION
A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:
1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;
3. Does not have a proposed debarment pending; and
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4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.
B. Any exceptions to this certification must be disclosed to LOCAL AGENCY. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.
C. Exceptions to the Federal Government Excluded Parties List System maintained by the U.S. General Services Administration are to be determined by FHWA.
ARTICLE 18 — DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION A. Not Applicable to this AGREEMENT. Refer to Caltrans OB #25-07 “Suspension of Disadvantaged Business Enterprise (DBE) Program issued on October 3, 2025.
ARTICLE 19 — INSURANCE
A. Prior to commencement of the work described herein, CONSULTANT shall furnish LOCAL AGENCY with the insurance coverages and endorsements required in Exhibit C.
ARTICLE 20- — FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.
B. This AGREEMENT is valid and enforceable only, if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.
C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.
D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.
ARTICLE 21 — CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.
B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.
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C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.
ARTICLE 22 — CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.
ARTICLE 23 — DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.
A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and Engineering Director, who may consider written or verbal information submitted by CONSULTANT.
B. Not later than thirty (30) calendar days after completion of all deliverables necessary to complete the plans, specifications and estimate, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.
C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.
ARTICLE 24 — INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.
ARTICLE 25 — SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.
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B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic.
CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.
ARTICLE 26 — OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever. Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.
B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.
C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract. Any reuse by City for another project or project location shall be at City’s sole risk.
D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal-aid contracts).
E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.
ARTICLE 27 — CLAIMS FILED BY LOCAL AGENCY’S CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.
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B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.
C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.
ARTICLE 28 — CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.
B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.
C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.
D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.
E. All information related to the construction estimate is confidential, and shall not be disclosed by CONSULTANT to any entity, other than LOCAL AGENCY, Caltrans, and/or FHWA. All of the materials prepared or assembled by CONSULTANT pursuant to performance of this Contract are confidential and CONSULTANT agrees that they shall not be made available to any individual or organization without the prior written approval of City or except by court order. If CONSULTANT or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, City has the right to reimbursement and indemnity from CONSULTANT for any damages caused by CONSULTANT releasing the information, including, but not limited to, City’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements.
ARTICLE 29 — NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.
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ARTICLE 30 — EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.
ARTICLE 31 — RETENTION OF FUNDS
No retainage will be withheld by LOCAL AGENCY from progress payments due the CONSULTANT. Retainage by the CONSULTANT or subconsultants is prohibited, and no retainage will be held by the CONSULTANT from progress due subconsultants. Any violation of this provision shall subject the violating CONSULTANT or subconsultants to the penalties, sanctions, and other remedies specified in Business and Professions Code §7108.5. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by the CONSULTANT or deficient subconsultant performance, or noncompliance by a subconsultant. This provision applies to both DBE and non-DBE CONSULTANT and subconsultants.
ARTICLE 32 — NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this AGREEMENT and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows:
CONSULTANT:
MICHAEL BAKER INTERNATIONAL, INC.
Geoff Retemeyer, Project Manager
5050 AVENIDA ENCINAS, SUITE 260 CARLSBAD, CA 92008
LOCAL AGENCY:
CITY OF VISTA
JILL BANKSTON , Project Manager
200 CIVIC CENTER DRIVE, VISTA, CA 92084
ARTICLE 33 — COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC
DELIVERY
This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent 03/24/2026 C10 23 of 234
Professional Services -Federal Aid Projects Page 21 of 21 MICHAEL BAKER INTERNATIONAL, INC. 00077085 3 [00077085-2] LPP 18-01 January 2019
competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven. Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
ARTICLE 34 — CONTRACT
The two parties to this AGREEMENT, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this AGREEMENT constitutes the entire AGREEMENT which is made and concluded in duplicate between the two parties.
Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this AGREEMENT as evidenced by the signatures below.
ARTICLE 35 — SIGNATURES
CITY OF VISTA, a chartered
municipal corporation
By:
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
RISK MANAGEMENT REVIEW:
ANALISA HOLBROOK, RISK MANAGER
By:
MICHAEL BAKER
INTERNATIONAL, INC., a
Pennsylvania corporation
By:
Name/Title
By:`
Name/Title
APPROVED
Amanda L. Guy
20260223112939
03/24/2026 C10 24 of 234
EXHIBIT A
REQUEST FOR PROPOSALS
00089141 2 Exhibit A
00089141 2 Exhibit A
EXHIBIT A
REQUEST FOR PROPOSALS
03/24/2026 C10 25 of 234
ADDENDUM NO. 1
E. Vista Way Raised Median
Project
CIP No. 8391 – Addendum 1
December 18, 2025
ADDENDUM NO. 1
To the RFP for:
DESIGN OF E. VISTA WAY RAISED MEDIAN PROJECT – CIP No. 8391
City of Vista
200 Civic Center Drive
Vista, CA 92084-6240
To All RFP Document Holders of Record: All data, information, scope, term, concepts and proposal directives remain unchanged except the sections or parts of sections added to, revised, deleted or clarified by this Addendum as detailed below.
CHANGES TO THE REQUEST FOR PROPOSAL DOCUMENTS AND TERMS
1. On page 4, under Section IV: City Responsibilities, change the following numbers to read:
10. Prepare and file with the County Recorder a CEQA NOE.
11. Execute agreements with and submit grant documentation to other agencies or entities.
2. On page 7, under Section VII: Proposal, Requirements, 2: Statement of Qualifications, add letter g to read:
g. The percentage of time key staff members will devote to the project.
3. On page 8, under Section VII: Proposal, Requirements, 4: Fee Proposal, add letter c to read:
03/24/2026 C10 26 of 234
ADDENDUM NO. 1
E. Vista Way Raised Median
Project
CIP No. 8391 – Addendum 1
c. A list of all tasks and subtask including tasks and subtask to be completed by subconsultants. For each task and subtask, list the staff level, number of hours, hourly rate and total cost. Include any other direct charges to be billed on the project such as mileage, reproduction, etc. Note that Federal procurement rules do not allow reimbursement of any mark-up by the prime consultant on subconsultant fees and reimbursement of any mark-up on direct charges.
4. On page 8, under section VII: Proposal, Requirements, 5: Detailed Work Schedule, change letter b to read:
b. The reasonable amount of time the Consultant will require to perform the required services. The proposed Work Schedule should be in Gantt chart form and list the tasks with begin and end dates and should be based on the proposed start date listed in this RFP. Project milestones such as submittals should be shown, and a reasonable amount of time should be shown for City review of each submittal.
5. On page 13, under section XVI: Estimated Timeline, change the schedule to read:
2. Deadline for Questions December 24, 2025 at 10:00am
3. Proposals Due January 22, 2026 at 4:00pm
4. Notice of Consultant Shortlist (if Applicable) February 5, 2026
5. Consultant Interview (if Needed) February 12, 2026
6. Notice of Consultant Selection February 16, 2026
7. Complete Negotiation of Agreement February 24, 2024
8. Council Award April 8, 2026
9. Notice to Proceed April 2026
6. On page 13, under section XVII: Conclusion, change the second paragraph to read:
The selected consultant will be asked to negotiate a final scope of work, fee and schedule for the project. The project manager estimates the design cost to be approximately $325,000. Contracts over $150,000 must be approved by the City Council.
7. On page B-1, under Task 1: Project Initiation, Management and Coordination, add item F and update section Deliverables to read:
F. Draft and prepare required monthly HSIP grant invoices and submit to Caltrans.
Make corrections to invoices based on Caltrans’ review.
03/24/2026 C10 27 of 234
ADDENDUM NO. 1
E. Vista Way Raised Median
Project
CIP No. 8391 – Addendum 1
Deliverables:
Meeting agendas; meeting minutes; progress reports, and project documentation.
Consultant shall expect two rounds of reviews for each submittal to the City and Caltrans.
8. On page B-1, under Task 2: Data Collection and Field Review, update Deliverables to read:
Deliverables: Documentation of all data collected in the tasks above. Summary of project opportunities and constraints. Consultant shall expect two rounds of reviews for each submittal to the City
9. On page B-2, under Task 3: Design Surveying and Base Map Development, update item F to read:
F. Locate and identify all visible Vista Irrigation District (VID) water and franchise utility facilities (ex. Valve cans, meter boxes, manholes, etc.). Provide top of pad or top of vault elevation and size for all pull-boxes, vaults and enclosures.
10. On page B-2, under Task 3: Design Surveying and Base Map Development, update item G to read:
G. Locate and identify all traffic signal poles and streetlights.
11. On page B-2, under Task 4: Geotechnical Investigation and Report Preparation, add the following sentence under Deliverables to read:
Consultant shall expect two rounds of reviews for each submittal to the City.
12. On page B-2, under Task 5: Water Quality Technical Report, add the following sentence under Deliverables to read:
Consultant shall expect two rounds of reviews for each submittal to the City.
13. On page B-3, under Task 6: Traffic Analysis, add the following sentence under Deliverables to read:
Consultant shall expect two rounds of reviews for each submittal to the City.
14. On page B-3, under Task 7: Preliminary and Final Design, add a header section to read:
03/24/2026 C10 28 of 234
ADDENDUM NO. 1
E. Vista Way Raised Median
Project
CIP No. 8391 – Addendum 1
Project must be designed in accordance with Caltrans Local Assistance Procedures Manual Chapter 11: Design Guidance. Any bikeway components must be designed in accordance with the Caltrans Highway Design Manual and the CA MUTCD.
15. On page B-3, under Task 7: Preliminary and Final Design, add the following sentence under Deliverables to read:
Consultant shall expect two rounds of reviews for each design submittal to the City.
16. On page B-4, under Task 9: Construction Cost Estimates, add the following sentence under Deliverables to read:
Consultant shall expect two rounds of reviews for each submittal to the City.
17. On page B-5, under Task 10: Project Specifications, add the following sentence under Deliverables to read:
Consultant shall expect two rounds of reviews for each submittal to the City.
18. On page B-5, replace Task 11: Caltrans Coordination, with the following:
Task 11 – Prepare Authorization to Proceed with Construction Package and Process Grant Paperwork with Caltrans
A. Conduct the required environmental technical studies and prepare the Preliminary Environmental Study (PES) as required by NEPA in accordance with the Caltrans Local Assistance Procedures Manual.
B. Submit the PES to Caltrans, address their comments and obtain their approval.
C. Prepare the Authorization to Proceed with Construction package in accordance with the Caltrans Local Assistance Procedures Manual
D. Submit the Authorization package to Caltrans, address their comments and obtain their approval.
E. The City will provide a sample from a recent City-designed project F. Prepare and submit project scope and schedule modification(s) forms to Caltrans in accordance with HSIP requirements. Include efforts to review, update, and submit revised project related information to Caltrans (Ex. Request form and BCR calculation updating existing HSIP analyzer data).
Deliverables:
Completed and Caltrans approved PES and Authorization to Proceed with Construction package with all required LAPM forms resulting in an E-76 from Caltrans. Consultant shall expect two rounds of reviews for each submittal to Caltrans and the City.
03/24/2026 C10 29 of 234
ADDENDUM NO. 1
E. Vista Way Raised Median
Project
CIP No. 8391 – Addendum 1
19. On page B-5, replace Task 12: Construction Support for Design, add the following to read:
H. Complete Bid Review and Analysis for all bids received to identify the lowest responsive and responsible bidder.
I. Prepare Caltrans Construction Award package in accordance with the Caltrans Local Assistance Procedures Manual.
J. Submit the Construction Award package to Caltrans, address their comments and obtain their approval.
K. The City will advertise and award the construction project via its OpenGov portal.
Deliverables: Consultant shall expect two rounds of reviews for each submittal to Caltrans and the City.
20. On page B-7, under Task 14: Construction Material Testing and Observation, add item H to read:
H. Sampling and Lab Testing During Construction: In accordance with the City’s QAP, obtain samples and perform required lab testing of soil characteristics and required amendments in project planting areas.
I. A sample Materials Testing Table (Attachment 1) is attached. Consultant is to include in the proposal a revised table that reflects the improvements proposed to be constructed for this project, and make an estimate of the quantities and numbers of tests that will be needed for the proposed scope of work included in the Consultant’s proposal.
21. On page B-7, under Task 15: As-Built Plans and Project Close-out, add the following to read:
D. Prepare the Construction Completion package for Caltrans, in accordance with the Local Assistance Procedures Manual.
E. Submit the Construction Completion package to Caltrans, address their comments and obtain their approval.
Deliverables:
Consultant shall expect two rounds of reviews for each design submittal to the City.
22. On Page B-7, add Task 16: Quality Control and Quality Assurance, to read:
Task 16 –Quality Control and Quality Assurance
03/24/2026 C10 30 of 234
ADDENDUM NO. 1
E. Vista Way Raised Median
Project
CIP No. 8391 – Addendum 1
The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans and other project documents are independently checked, corrected and back checked prior to submittal to the City. The Consultant is to maintain neat and organized project files.
Deliverables:
Quality control and quality assurance evidenced in the quality of all plans and documents submitted to the City and Caltrans.
Prospective Bidders shall acknowledge their receipt of this Addendum No. 1 and its incorporation into the bid submitted by executing this document in the designated space below and submitting this document with their bid:
I hereby acknowledge that I have received Addendum No. 1 and its provisions have been incorporated into the attached bid proposal.
____________________________________________________________ By Date
____________________________________________________________ Company
03/24/2026 C10 31 of 234
E. Vista Way Raised Medians (CIP No. 8391)
Sample Sampling and Testing Frequencies
Note: It may be desirable to sample and store some materials. If warranted, testing can be performed at a later date.
Portland Cement (Hydraulic Cement)
Portland Cement Concrete (Hydraulic Cement Concrete)
Materials to be
Sampled or Tested
Sample Size Sampling/Testing Frequency Project Sampling/ Testing Frequency
Typical Test
Methods
Description or Comments
Aggregate for
Hydraulic Cement
Concrete (Sampling
& Testing)
50-lb. sample Take one aggregate sample for each
1000 cu. yd. of PCC/HCC concrete.
Test at least one sample per job.
Take one sample for
each 1,000 CY.
This job has
approximately 185
CY of PCC.
ASTM D75
CT 125
AASHTO M6, T2,
M80
Sample aggregate from
belt or hopper (random
basis).
Water
(Sampling & Testing)
Take a two-
quart sample
using a clean
plastic jug
(with lining)
and sealed
lid. Sample
at the point
of use.
If the water is clean with no record of
chlorides or sulfates greater than
1%, no testing is required. If the
water is dirty do not use it. Test only
when the chloride or sulfates are
suspected to be greater than 1%.
No chloride or
sulphates greater
than 1%, so
testing is not
required
CT 405, CT
422,
CT 417
AASHTO R23
NOT REQUIRED
Materials to be
Sampled or Tested
Sample Size Standard Sampling/Testing
Frequency Project
Sampling/
Typical Test
Methods
Description or Comments
Cement/fly ash
(Sampling only)
8-lb. sample If possible, take a least one sample
per job, even if the material is
accepted based on a Certificate of
Compliance.
Take one sample ASTM D75,
C494
CT 125
AASHTO T127,
M85, M295
Standard for sampling
hydraulic cement or fly
ash.
Cement
(Testing
Only)
8-lb. sample If the product is accepted based on a
Certificate of Compliance, testing is not
required. If the product is not accepted
using a Certificate of Compliance, test
at least once per job.
Accepted by
Certificate of
Compliance, so
testing is not
required
ASTM C109,
CT 515
AASHTO T106
CERTIFICATE OF
COMPLIANCE ONLY
03/24/2026 C10 32 of 234
Portland Cement Concrete (Hydraulic Cement Concrete) – Continued Materials to be
Sampled or Tested
Sample Size Sampling/Testing Frequency Project
Sampling/
Testing
Typical Test
Methods
Description of Comments
Air Entraining
Admixtures
(Sampling &
Testing)
Take a one-quart
sample using a
clean, lined can or
plastic bottle, if
liquid. If powder,
take a 2.5 lb.
sample.
If the product is accepted based on
a Certificate of Compliance, testing
is not required. Take one sample
per job. Prior to sampling, check
with Caltrans (METS) for
acceptable brands and dosage
rates.
Accepted by
Certificate of
Compliance, so
testing is not
required
ASTM C233
AASHTO M154,
T157, C260
CERTIFICATE OF
COMPLIANCE ONLY
Water Reducers
or Set Retarders
(Sampling &
Testing)
If liquid, take a 1-
qt. sample using
a clean plastic
can. If powder,
take a 2.5 lb.
sample.
If the product is accepted based on
a Certificate of Compliance, no
testing is required. If not, test once
per job. Prior to using this product,
please check with Caltrans (METS)
for acceptable brands and dosage
rates.
Accepted by
Certificate of
Compliance, so
testing is not
required
ASTM C494
AASHTO M194
CERTIFICATE OF
COMPLIANCE ONLY
Freshly-Mixed
Concrete
(Sampling)
Approx. 150 lb. (or
1 cu. ft.) near
mixer discharge.
When tests are required, take at
least one sample for each 500 to
1000 cu. yd. of PCC/HCC.
Take one
sample for each
1,000 CY. This
job has
approximately
185 CY of PCC.
ASTM C172,
C685
CT 539 AASHTO
T141, M157
This describes a method to
sample freshly-mixed
concrete.
Freshly-Mixed
Concrete
(Testing)
Approx. 150 lb/ (or
1 cu. ft.) near
mixer discharge.
On projects with 500 cu. yd., or
more, test at least one sample per
job.
Test one sample ASTM C143
AASHTO T119
This test determines the
slump of the freshly-mixed
concrete.
Freshly-Mixed
Concrete
(Testing)
Approx. 150 lb/
(or 1 cu. ft.) near
mixer discharge
On projects with 500 cu. yd., or
more, test at least one sample per
job.
Test one sample ASTM C360
CT 533
This test determines
the ball penetration
of the freshly-mixed
Freshly-Mixed
Concrete
(Testing)
Approx. 150 lb/
(or 1 cu. ft.) near
mixer discharge
On projects with 500 cu. yd., or
more, test at least one sample per
job.
Test one sample ASTM C231 CT
504 AASHTO
T152
This test determines the
air content of freshly-
mixed concrete
Freshly-Mixed
Concrete
(Testing)
Approx. 150 lb/
(or 1 cu. ft.) near
mixer discharge
On projects with 500 cu. yd., or
more, test at least one sample per
job.
Test one sample ASTM C138 CT
518 AASHTO
T121
This test determines the unit
weight of freshly mixed
concrete.
03/24/2026 C10 33 of 234
Portland Cement Concrete (Hydraulic Cement Concrete) – Continued
Soils and Aggregates
Materials to be
Sampled or Tested
Sample Size Sampling/Testing
Frequency
Project Sampling/
Testing Frequency Typical Test
Methods
Description or Comments
Aggregate
(Sampling)
One 50-lb. sample Take one sample for every
500 to 1,000 tons of
materials. Test at least one
sample per project.
For 1,282 tons,
take two
samples.
ASTM D75
CT 125
AASHTO T2
This test describes the
procedures to sample
aggregate from the belt or
hopper (random basis).
Fine Aggregates
(Testing)
One 50-lb. sample Take one sample for every
500 to 1,000 tons of
materials. Test at least one
sample per project.
Test one sample ASTM C128
CT 208
AASHTO T84
This test determines the
apparent specific gravity of
fine aggregates for bituminous
mixes, cement treated bases
and aggregate bases.
Fine Aggregate
(Testing)
One 50-lb. sample Take one sample for every
500 to 1,000 tons of
materials. Test at least one
sample per project.
Test one sample ASTM C128
CT 207
AASHTO T84
This test determines the
bulk specific gravity (SSD)
and the absorption of
material passing the No. 4
sieve.
Coarse Aggregate
(Testing)
One 50-lb. sample Take one sample for every
500 to 1,000 tons of
materials. Test at least one
sample per project.
Test one sample CT 206 This test determines the
cleanness of coarse aggregate.
Materials to be
Sampled or Tested
Sample Size Sampling/Testing
Frequency
Project Sampling/
Testing Frequency Typical Test
Methods
Description or Comments
Freshly-Mixed
Concrete (Testing)
Approx. 150 lb/ (or
1 cu. ft.) near
mixer discharge
Fabricate at least two
concrete cylinders per
project. Test for compressive
strength at least once for
each 500 to 1,000 cu. yd. of
structural concrete.
Test once for
each 1,000
CY. This job
has
approximately
185 CY of PCC.
ASTM C39 CT
521 AASHTO
T22
This test is used to fabricate
6” x 12” concrete cylinders.
Compressive strengths are
determined, when needed.
Freshly-Mixed
Concrete (Testing)
Approximately 210
lb. of concrete are
needed to
fabricate three
concrete beams.
One sample set for every 500
to 1,000 cu. yd. of structural
concrete.
No structural
concrete, so no
test required.
ASTM C78
CT 31
AASHTO T97 &
T23
NOT REQUIRED
03/24/2026 C10 34 of 234
Soils and Aggregates - Continued
Materials to be
Sampled or
Tested
Sample Size Sampling/Testing
Frequency
Project Sampling/
Testing Frequency Typical Test
Methods
Description or
Comments
Coarse
Aggregate
(Testing)
One 50-lb. sample Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
Test one sample ASTM C127 CT
227 AASHTO
T85
This test determines
the specific gravity and
absorption of coarse
aggregate (material
retained on the No. 4
sieve).
Soils and
Aggregates
(Testing)
One 50-lb. sample Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
Test one sample ASTM C136 CT
202 AASHTO
T27
This test determines the
gradation of soils and
aggregates by sieve
analysis.
Soils and
Aggregates
(Testing)
One 50-lb. sample Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
Test one sample ASTM D2419
CT 217 AASHTO
T176
This test determines
the Sand Equivalent
of soils and
aggregates.
Soils and
Aggregates
(Testing)
One 50-lb. sample Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
Test one sample ASTM C117
AASHTO T11
This test determines
the gradation for
materials finer that
the No. 200 sieve (by
washing method).
Soils and
Aggregates
(Testing)
One 50-lb. sample Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
Test one sample ASTM D3744
CT 229 AASHTO
T210
This test determines
the Durability Index of
soils and aggregates.
Soils and
Aggregates
(Testing)
One 50-lb. sample Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
Test one sample ASTM D2844
CT 301 AASHTO
T190
This test determines
the Resistance Value
(R-) and expansion
pressure of
compacted materials.
Soils and
Aggregates
(Testing)
One random location
for every 2,500 sq. ft.
Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
For 12,860 sq. ft. test
six locations
ASTM D2922
CT 231 AASHTO
T238
This test determines
field densities using the
nuclear gage.
Soils and
Aggregates
(Testing)
One random location
for every 2,500 sq. ft.
Take one sample for every 500
to 1,000 tons of materials. Test
at least one sample per project.
For 12,860 sq. ft. test
six locations
ASTM D3017
CT 231 AASHTO
T239
This test determines
the water content using
the nuclear gage.
03/24/2026 C10 35 of 234
Asphalt Binder
Materials to be
Sampled or Tested
Sample Size Sampling/Testing Frequency Project Sampling/ Testing Frequency Typical Test
Methods
Description or Comments
Asphalt Binder
(Sampling)
One 0.5-gal.
sample placed in a
clean, sealed can.
Sample once per job at the
asphalt concrete plant.
Take one sample. CT 125
ASTM D 979
AASHTO T 168,
This procedure describes the
proper method to sample
the asphalt binder.
Asphalt Binder
(Testing)
One 0.5-gal.
sample placed in a
clean, sealed can.
Sample once per job at the
asphalt concrete plant.
Test one sample. ASTM D92, D117
AASHTO T 48
This test determines the
flash point of the asphalt
binder (by Cleveland open
cup).
Asphalt Binder
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D2872 &
D92
CT 346
AASHTO T240
& T48
This test determines
the rolling thin-film
oven test (RTFO).
Asphalt Binder
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D2042
AASHTO T44
This test determines the
solubility of asphalt
material in
trichloroethylene.
Asphalt Binder
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D2171
AASHTO T202
This test determines
the dynamic viscosity,
(absolute viscosity of
asphalt @ 140 degrees
F by the Vacuum
Capillary Viscometer
Poises).
Asphalt Binder
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D5
AASHTO T49
This test determines the
penetration of bituminous
material @ 77 degrees F
and percentage of original
penetration from the
residue.
Asphalt Binder
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D113
AASHTO T51
This test determines
the ductility of asphalt
@ 77 degrees F.
Asphalt Binder
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D2170
AASHTO T201
This test determines the
kinematic viscosity of
asphalt @275 degrees F
(Centistoke).
03/24/2026 C10 36 of 234
Materials to be
Sampled or Tested
Sample Size Sampling/Testing Frequency Project Sampling/ Testing Frequency
Typical Test
Methods
Description or Comments
Asphalt Binder
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the
asphalt concrete plant for each
1,000 tons of asphalt concrete
placed.
Test one sample. ASTM D36
AASHTO T53
This test determines the
softening point of asphalt.
Asphalt Binder - Continued
Asphalt Emulsified
Materials to be
Sampled or Tested
Sample Size Sampling/Testing Frequency Project Sampling/ Testing Frequency Typical Test
Methods
Description or Comments
Emulsified Asphalt
(Sampling)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
For 1,229 tons,
take two samples.
ASTM D140,
D979
CT 125
AASHTO T 40,
T168
This test describes
the procedure to
sample the
emulsified asphalt.
Emulsified Asphalt
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D244
AASHTO T59
This test determines
the sieve retention of
emulsified asphalt.
Emulsified Asphalt
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D244
AASHTO T59
This test determines the
weight per gallon of
emulsified asphalt.
Emulsified Asphalt
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D244
AASHTO T59
This test determines the
penetration of the
emulsified asphalt.
Emulsified Asphalt
(Testing)
One 0.5-gal. sample
placed in a clean,
sealed can.
Obtain one sample at the asphalt
concrete plant for each 1,000
tons of asphalt concrete placed.
Test one sample. ASTM D244
CT 330
AASHTO T59
This test determines the
residue @ 325 degrees F
evaporation of
emulsified asphalt.
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Asphalt Emulsified - Continued
Hot Mix Asphalt (Asphalt Concrete)
Materials to be
Sampled or
Sample Size Sampling/Testing Frequency Project Sampling/ Testing Frequency Typical Test
Methods
Description or Comments
Asphalt
Concrete
(Sampling)
Obtain one 30-lb.
sample each day
of production
Obtain one sample at the
asphalt concrete plant for each
5,000 tons of asphalt concrete
placed.
For three days
of production,
take three
samples.
ASTM D75,
D140, D979
CT 125
AASHTO T40,
T168
This test describes the
procedure to sample the
asphalt concrete.
Asphalt
Concrete
(Testing)
4” x 8” cores Take one 4” x 8” core for every
500 ft of paved roadway.
For 800 ft. of
roadway, take
two 4” x 8”
cores.
ASTM D1188,
D1560,
D1561, D5361
CT 304
AASHTO T246,
T247
This test determines the field
density of street samples.
Asphalt
Concrete
(Testing)
Obtain one 30-lb.
sample for each
day of production
Obtain one sample for every five
cores taken.
For two cores,
test one sample.
ASTM D1188,
D1560,
D1561, D5361
CT 304
AASHTO T246,
T247
This test determines the
laboratory density and relative
compaction of asphalt
concrete.
Asphalt
Concrete
(Testing)
4” x 8” cores Obtain one sample for every five
cores taken.
For two cores,
test one sample.
ASTM D2726,
D1188, D5361
This test determines the
specific gravity of compacted
bituminous mixture
dense- graded or non-absorptive.
Materials to
be Sampled
Sample Size Sampling/Testing Frequency Project Sampling/ Testing Frequency Typical Test
Methods
Description or Comments
Emulsified
Asphalt
(Testing)
One 0.5-gal.
sample placed in
a clean, sealed
can.
Obtain one sample at the
asphalt concrete plant for each
1,000 tons of asphalt concrete
placed.
Test one sample. ASTM D4402
AASHTO T201
This test determines the
Brookfield viscosity.
Emulsified
Asphalt
(Testing)
One 0.5-gal.
sample placed in a
clean, sealed can.
Obtain one sample at the
asphalt concrete plant for each
1,000 tons of asphalt concrete
placed.
Test one sample. ASTM D88
AASHTO T72
This test determines the Saybolt-
Furol viscosity of emulsified
asphalt @ 77 degrees F (seconds).
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Hot Mix Asphalt (Asphalt Concrete) – Continued
Materials to be
Sampled or
Tested
Sample
Size
Sampling/Testing Frequency Project Sampling/
Testing Frequency Typical Test
Methods
Description or
Comments
Asphalt Concrete
(Testing)
One 30-lb sample Obtain one sample for every
1,000 tons of asphalt concrete.
For 1,229 tons,
take two samples.
Test one sample.
ASTM D1559
AASHTO T245
This test determines the
resistance to plastic flow of
prepared mixes as determined
by the Marshall Method.
Asphalt Concrete
(Testing)
One 30-lb sample Obtain one sample for every
1,000 tons of asphalt concrete.
Test one sample. ASTM C117,
D2172 (use
Method B)
AASHTO T164
This test determines the screen
analysis of aggregates recovered
from asphalt materials.
Geotextile Fabric
(Placed Under
the Asphalt
Concrete)
(Testing)
One 12 ft. x 3 ft.
sample
Obtain one sample per job. Take one sample.
Test one sample.
ASTM D4632
AASHTO M288
This test determines the weight
per sq. yd. and grab strength of
geotextile fabrics.
Asphalt Concrete
(Testing)
Sample any test
location (random
basis)
Obtain one sample for every
1,000 tons of asphalt
concrete.
For 1,229 tons,
test two locations.
ASTM D2950
CT 375
This test determines the nuclear
field density of in-place asphalt
concrete.
Asphalt Concrete
(Testing)
One 10-lb sample Obtain one sample during every
day of production.
For three days of
production, take
three samples.
Test one sample.
ASTM D1560,
D1561
CT 366 AASHTO
T246, T247
This test determines the stability
value of asphalt concrete.
Slurry Seals
(Sample)
One 0.5 gal.
sample in a clean,
dry plastic
container.
Obtain one sample per truck No slurry seal on
project, so no
samples required.
ASTM D979
CT 125
AASHTO T 40,
T168
NOT REQUIRED
Aggregate for
Slurry Seals
(Testing)
One 30-lb.
sample.
Obtain at least one sample per
project from the belt or hopper
or stockpile and test for Sand
Equivalent
No slurry seal on
project, so no
tests required.
ASTM D2419
CT 217 AASHTO
T176
NOT REQUIRED
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Slurry Seals
Steel
Materials to be
Sampled or
Tested
Sample Size Sampling/Testing
Frequency
Project Sampling/
Testing Frequency Typical Test
Methods
Description or Comments
Steel Strand
(Testing)
Sample strand at
various sizes.
This item may be accepted using
a Certificate of Compliance.
Sample and test at least two steel
strands per job when a Certificate
of Compliance is not used.
No steel strand
used on project.
ASTM A370,
A416, E328
AASHTO T244
NOT REQUIRED
Steel Rebar
(Testing)
Sample rebar at
various sizes.
This item may be accepted using
a Certificate of Compliance.
Sample and test at least two steel
rebar per job when a Certificate of
Compliance is not used.
Accepted by
Certificate of
Compliance, so
testing is not
required.
ASTM A615,
A370 AASHTO
T244
CERTIFICATE OF
COMPLIANCE ONLY
Materials to
be Sampled or
Sample Size Sampling/Testing
Frequency
Project Sampling/
Testing Frequency
Typical Test
Methods
Description or
Comments
Aggregate for
Slurry Seals
(Testing)
One 30-lb.
sample.
Obtain at least one sample per
project from the belt, hopper, or
stockpile and test for sieve
analysis of fine sand.
No slurry seal used
on project, so no
tests required.
ASTM C117
AASHTO T11
NOT REQUIRED
Slurry
Seals
(Testing)
One 0.5 gal.
sample in a clean,
dry plastic
container.
Test one sample per project and
test for Abrasion.
No slurry seal used
on project, so no
tests required.
ASTM D3910 NOT REQUIRED
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REQUEST FOR PROPOSALS (RFP)
FOR PROFESSIONAL SERVICES
FOR
E. VISTA WAY RAISED MEDIAN PROJECT
CIP 8391; FEDERAL PROJECT NUMBER HSIPL-5382(040)
Issue Date: December 9, 2025
Submittal Deadline: 4:00 PM, January 15, 2026
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2 REQUEST FOR PROPOSALS
E. VISTA WAY RAISED MEDIAN PROJECT
CIP No. 8391
I.INTRODUCTION
The City of Vista is requesting proposals from teams composed of a qualified engineering firm (lead consultant) and landscape architectural firm (subconsultant) to provide professional services for design surveying, underground utility survey, geotechnical investigation, engineering and landscape design, construction staking, construction material testing, and construction support for the E. Vista Way Raised Median Project.
All interested firms must have sufficient, readily available resources in the form of trained personnel, support services, specialized subconsultants, and financial resources to carry out the work without delay or shortcomings.
All Consultants must create an account on the City’s Electronic Bidding System, OpenGov Procurement to submit a proposal. Consultants can register using the ‘Sign Up’ link at the top of the page at:
City of Vista Procurement Portal
Once registered, Consultants must download this solicitation in order to appear on the Bidder’s List as a “Prospective Bidder.” Consultants that fail to specifically download this solicitation will not appear on the Bidders’ List and will be unable to participate or be considered for this RFP. See further instructions related to OpenGov Procurement under Section VII (Proposal) herein.
All notifications, updates and addenda will also be posted on this portal. Proposers shall be responsible for monitoring this portal to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.
Responses to this RFP will be accepted until 4:00 pm on Thursday, January 15, 2026.
II.BACKGROUND AND PROJECT DESCRIPTION
The City of Vista received a Federal Highway Safety Improvement Program (HSIP) grant for the E. Vista Way Median Project. The project generally consists of constructing landscaped raised 03/24/2026 C10 42 of 234
3 medians on E. Vista Way between Williamston Street and Taylor Street, along with new upgraded traffic signs and retroreflective backplates at existing traffic signals. Appendix “A” contains information on the grant application, existing conditions, and exhibits showing the proposed project improvements.
This project is essentially an extension/ continuation of installing raised landscaped medians along this corridor. It should be noted that the City installed landscaped raised medians on E. Vista Way from approximately Fire Station #6 to Williamston Street as part of a previous HSIP project. Therefore, this current project’s median landscaping should be a continuation of the landscaping aesthetic/ plant palette already established from this previous project.
Project as-builts from this previous project will be provided to the selected consultant team for reference.
The following design objectives should be considered during the design development of this project:
1. Increase safety for motorists
2. Meet all requirements of the grant funding
3. Minimize construction costs and long-term maintenance costs
4. Minimize impacts to traffic during construction
5. Minimize impacts to private property
6. Incorporate sustainable design principles and meet or exceed all stormwater regulations and requirements
III. PROPOSED SCOPE OF SERVICES
A Draft Scope of Work is included in Appendix “B”, which details the tasks that the selected consultant will likely be required to perform to complete the project. The proposed scope and fees should be based on the tasks listed in the Draft Scope of Work.
Since this is a federally funded project, the materials testing must comply with the City of Vista Quality Assurance Program (QAP). The QAP requires the consultant to be a participant in AMRL, CCRL or RSP; to have certified personnel; and to conduct Acceptance Testing (AT) in accordance with required standards. The QAP also requires Independent Assurance Program (IAP) testing to verify sampling and testing are being performed properly and all testing equipment is in good condition and properly calibrated. The Draft Scope of Work describes the specific tasks required. Refer to Appendix “C” for more information of the City’s QAP and material testing requirements.
The type and number of tests depends on the type and quantity of materials required for the project as well as the construction tasks included in the project. Attached to this Draft 03/24/2026 C10 43 of 234
4 Scope of Work is a table of sampling and testing requirements based on the City’s QAP and the project construction tasks. The consultant should review the table, confirm its conformance with the project scope and the requirements of the QAP, and include a similar table in their proposal as part of the proposed Scope of Work. The consultant should clearly identify any proposed modifications to the table included in the RFP.
The proposed scope shall be written to conform to this limitation. If the consultant identifies work items that should be included in the project, but cannot be accommodated within this budget, these items shall be identified in the Scope of Work and the costs separately delineated in the Fee Schedule.
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
Per Caltrans OB #25-07 published on October 3, 2025 (attached as Appendix “D”) DBE contract goal setting, counting, along with DBE monitoring and compliance is suspended.
During the suspension, there will be:
• No contract goals
• No Good Faith Effort Evaluation
• No counting of DBE participation
• No monitoring of DBE program compliance
• No DBE forms submission
Please consult the Caltrans website and Caltrans Local Assistance Procedures Manual for more information or questions on this DBE suspension.
IV. CITY RESPONSIBILITIES
The following is a list of the City’s responsibilities during the term of the agreement:
1. Provide all available existing plans, studies, reports, aerial photos, available LIDAR topographic information, and other records.
2. Coordinate access to the site for Consultant review prior to submittal of proposal.
3. Process and respond to requests to the City.
4. Provide contact information for both internal staff and external stakeholders.
5. Coordinate, notice, and schedule all public meetings, and meetings with City’s boards, Commissions, and City Council.
6. Prepare all administrative reports to City Commissions and City Council.
7. Provide meeting site arrangements for public meetings and workshops.
8. Review submittals from the Consultant in a timely manner.
9. Distribute public information through newsletters, mailings, email blasts, City website, and printed flyers.
03/24/2026 C10 44 of 234
5 10. Submit CEQA Environmental documents to State Clearinghouse, and prepare and submit Caltrans PES form for NEPA (assuming exemptions for both)
11. Prepare and execute agreements with other agencies or entities.
12. Obtain and pay for all permits, agreements, and permissions for contract work on property not owned or controlled by the City.
13. Provide templates and examples of City plans and specifications to Consultant.
14. Provide utility company contact information for use in coordination.
15. Advertise and award construction contracts.
16. Administer construction contract.
V. COORDINATION
Coordination with the City, Caltrans, other City consultants, and other involved agencies is required to achieve compatible designs, phasing of construction with existing or design conditions, and timely delivery of the contract services. Coordination may include, but not be limited to, coordination with Vista Irrigation District, Caltrans, NCTD, San Diego Regional Water Quality Control Board, San Diego Gas & Electric, and other organizations.
The City will decide the manner in which the coordination of individual matters is undertaken. At the City’s option, coordination efforts may be performed by the Consultant’s direct contact, by the Consultant acting though the City or by the City only. When coordination efforts require agreement, such an agreement shall be coordinated through the City.
VI. PROJECT PROGRESS
The Contract shall begin upon approval by the City, and the Consultant shall commence work after notification to proceed by the City. Unless extended by contract amendment, the contract shall terminate upon acceptance by the City of the project as constructed and upon completion by the Consultant and approval of the City of the as-built plans.
The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City.
Progress Review Meetings shall be held at intervals deemed appropriate by the City. At or before each of these meetings, the Consultant shall furnish two (2) copies of all completed or partially completed work products which have been developed or altered since the last Progress Review Meeting.
Progress Reports shall be submitted at monthly intervals, indicating progress achieved during the reporting period in relation to the progress scheduled. The Consultant shall provide the City with the Progress Report at least four (4) working days before the Monthly Progress Meeting.
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6 VII. PROPOSAL
A Notice to Proceed for this project is tentatively scheduled to be issued in April 2026. Upon issuance of Notice to Proceed, the Consultant shall submit a detailed schedule for the project including milestones and progress reports.
All dates are subject to change, and the City reserves the right to extend the date by which proposals are due via addendum.
All questions must be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov Procurement. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through OpenGov Procurement.
To receive addenda and submit a proposal, Consultants shall register on the City’s Electronic Bidding System at https://secure.procurenow.com/portal/cityofvista . Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non-responsive. If a Consultant is unable to register or download the RFP from OpenGov Procurement, a Consultant representative may contact OpenGov Procurement to troubleshoot the problem.
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete.
At that point respondents will receive an email confirmation from OpenGov Procurement.
OpenGov Procurement will determine the official time for the advertised proposal due date and such determination will be final. Any proposals not received in a timely manner on the Proposal Due Date, as described above, will not be considered.
REQUIREMENTS
In order to maintain uniformity with all proposals furnished by Consultants, it is hereby requested the proposals be limited to a maximum of ten (10) pages (excluding front and back covers, section dividers, Scope of Work, Fee Proposal, Work Schedule, sample Work Product, and resumes).
The Proposal should typically be formatted to fit on 8-1/2 x 11 pages. Larger pages up to 11x17 can be used for exhibits, such as a schedule, if needed to make the exhibits legible due to a substantial amount of detail. The page count is based on pages of information 03/24/2026 C10 46 of 234
7 included in the RFP that indicates the Consultant’s qualifications. Double-sided pages are acceptable, and a page that says “this side intentionally left blank” does not count toward the page limit. Proposals should include, at a minimum, the following elements:
1.COVER LETTER, which includes:
a.The name and address of the firm on formal letterhead, b.The name of the project, and
c.The name, title, and signature of an individual with authority to bind the Consultant.
2.STATEMENT OF QUALIFICATIONS, which includes:
a.A synopsis of the firm’s qualifications,
b.An Organization Chart showing the names and classifications of key personnel, and project team relationships,
c.A staffing plan and descriptions of the qualifications of the Project team members,
d.Resumes of key prime and subconsultant staff members assigned to the project, e.A list of similar contracts completed by the firm or team members within the last five (5) years. Include the project name; project description; location; role and level of involvement of the prime firm as well as any sub-consultants; design and/ or construction dates of completion; bid costs vs. final construction costs, and client references with name, phone number and email address, and f.Information related to the financial responsibility of the firm.
3.WORK PLAN which describes:
a.The Consultant’s understanding of the project,
b.The approach and methodology to be used to accomplish the required services, and
c.The Consultant’s proposed Scope of Work. The proposed Scope of Work should be based on the tasks listed in the Scope of Work included in this Request for Proposals, with suggested alternatives to the proposed tasks or deliverables that may improve upon achievement of the project objectives. The Consultant should clearly identify any proposed modifications to the tasks listed in the Scope of Work.
4.FEE PROPOSAL (Separately uploaded to OpenGov) which includes:
a.A breakdown of costs by task, together with
b.The cost of non-labor and subconsultant services. This information will be used by City staff to evaluate the reasonableness of the fee proposal and will be used in negotiating the final fee amounts for the Professional Services Agreement. The Consultant’s Standard Hourly Billing Rates for all classifications of staff likely to 03/24/2026 C10 47 of 234
8 be involved in the project shall be included with the fee proposal along with the mark-up rate for any non-labor expenses and subconsultants.
5. Detailed WORK SCHEDULE, which shows:
a. The time required for each task, and
b. The reasonable amount of time the Consultant will require to perform the required services. The proposed Work Schedule should list the tasks with begin and end dates and should be based on the proposed start date listed in this RFP.
Project milestones such as submittals should be shown, and a reasonable amount of time should be shown for City review of each submittal.
6. Comments on the City of Vista Standard CONSULTANT AGREEMENT. Identify any concerns with the terms and conditions of the City’s Standard Consultant Agreement, including Insurance and Indemnification provisions. If terms are acceptable, provide a statement that the Consultant will sign the City’s Agreement as presented.
7. Copies of SAMPLE WORK PRODUCT from a previous similar project completed by the Consultant. The consultant shall submit examples of reports and bid packages consisting of Plans, Specifications, and Estimates for a project similar to the ones described in this RFP.
VIII. CRITERIA FOR SELECTION
The City's consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for professional services. An evaluation committee appointed by the City Engineer or his designee will review the proposals. The criteria and weight for evaluating the proposals submitted will be as follows:
1. Project Understanding: Demonstrated understanding of the project requirements, degree of creativity and innovation demonstrated with respect to the project approach and scope of work, and reasonableness of the schedule for the work and how the time has been allocated to specific tasks (30 points)
2. Responsiveness to Client’s Needs: Familiarity with City, State, and federal requirements and procedures; and thoroughness and completeness of proposal in response to RFP (20 points)
3. Firm’s Experience with Similar Projects: Technical experience of project team in performing work of a closely related nature, experience working with public agencies, record of completing work on schedule and within budget. (20 points)
4. Staff and Project Experience: Qualifications of project team staff members, key personnel’s level of involvement in performing related work, logic of project organization, and adequacy of labor commitment. (15 points) 03/24/2026 C10 48 of 234
9 5. Quality of Work Product: Demonstrated technical ability based on relevance and quality of sample work product (15 points)
Fee Schedule (separate electronic file uploaded to OpenGov Procurement). The fee schedule of the top ranked Consultant will be opened at the conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City may interview a short list of top ranked qualified consultants or proceed directly to negotiating the final fee schedule with the top ranked consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.
The contract award, if any, will go to the Consultant whose proposal best serves the interests of the City, as it determines in its sole discretion according to the evaluation criteria described above.
IX. REQUIREMENTS FOR PROVIDING SERVICES
The selected Consultant shall be expected to comply with all applicable federal, state, and local regulations, and contract provisions. The selected consultant will be expected to perform the work as described in this RFP.
The consultant shall carry out the instructions received from the City and shall cooperate with the City and other involved agencies.
The Consultant will be required to assume responsibility for all services offered in their proposals.
The selected consultant will be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from contracts.
Consultant is responsible for researching available records, determining their usefulness on this project, and paying any charges for copies of records.
All exhibits, studies, reports, plans, specifications, estimates, calculations, and other documents shall be prepared in accordance with the scope of work. City of Vista standards and San Diego Regional Standard Drawings shall be utilized where applicable and may be called out on the plans as a reference. Improvement plans shall adhere to City of Vista Standards and the Standard Specifications for Public Works Construction (GREENBOOK). Plans and exhibits shall be computer drafted in AutoCAD, ArcView or other compatible software and delivered to the City of Vista at project completion on electronic media in a format readable by the City, along with .pdf files for archival purposes.
The exhibits, studies, reports, plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City. All work products shall be of neat appearance, well organized, technically and grammatically correct, internally consistent, thoroughly reviewed and checked, dated, designated with an accurate “percent complete” number, and having the maker and checker identified. The minimum standard of 03/24/2026 C10 49 of 234
10 appearance, organization and content of the drawings and other work products shall be that of similar types provided by the Consultant in its Proposal as Sample Work Products and as set forth in related City of Vista standards and guidelines. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
The Consultant has total responsibility for the accuracy and completeness of the studies, reports, exhibits, plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The reports, plans, and other work products will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the City do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.
Consultant or its subconsultants shall not incorporate in the design any materials or equipment of single or sole source origin without written approval of the City.
All completed work, including surveys, workshop documents, schematic designs, ancillary reports, calculations, correspondence, and all other work product developed as part of this project, whether in written, video, or electronic formats, becomes the property of the City at the end of the project.
PREVAILING WAGES
This project is funded by a federal grant. Pursuant to the Vista City Charter and the Vista Municipal Code, payment of prevailing wages and compliance with the California Labor Code Sections 1770 et seq is required. General prevailing rates of wages and classifications are applicable to this contract as ascertained and adopted by the State of California, Director of Industrial Relations (DIR) pursuant to California Labor Code Article 2 of Chapter 1 of Part 7 of Division 2, as amended. Certified payroll on an approved compliance format is required for all work under this Contract. Please see links below for Federal and State prevailing wage rates. https://www.dol.gov/
http://www.dir.ca.gov/oprl/DPreWageDetermination.htm
X. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates and unit costs for services rendered as negotiated. Sub-consultant costs shall be allocated on a per task basis but does not need to be broken out by each staff classifications. The City limits mark up for sub-consultants and direct costs to 5%. This information will be used by City staff to evaluate the reasonableness of the estimated cost of services and will be used in negotiating the final fee amounts for the contract agreement. Hourly rates shall be based on work occurring in 2026. Proposed rates 03/24/2026 C10 50 of 234
11 shall clearly correlate with names and classifications of staff likely to be involved with the projects.
There will be no compensation to the Consultant for hours expended due to the Consultant’s errors and omissions. There will be no adjustments including an increase in the hourly rate.
XI. METHOD OF PAYMENT
The method of payment to the successful proposer shall be on a time and materials basis with a maximum “not to exceed” fee as determined through final negotiations. This figure shall include direct costs; overhead such as, but not limited to, transportation, communications, subsistence, materials and any subcontracted items of work; and reasonable profit. Progress payments will be based on actual hours, hourly costs, support service costs and allowable direct costs charged to the project on a monthly basis.
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel, and staff type who worked on the project, and hourly rates. No more than 85 percent of the total payment amount will be made prior to the final completion and approval of all work and delivery of final products.
XII. CONSULTING AGREEMENT
A sample Standard Consulting Agreement is enclosed for review, as Attachment “E”. The RFP and the Consultant’s Proposal will be attached and become part of the Agreement as exhibits.
The signer of the proposal must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the proposal has full authority to bind the principal proposer.
Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker’s compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista, its officers and employees as insured or additional insured.
The contents of the Proposal of the successful Consultant shall become a contractual obligation if a contract ensues. Failure of a Consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City as a result of a failure to contract may be recovered from the Consultant.
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12 XIII. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager), who shall be identified in the proposal. The Consultant’s representative will remain in responsible charge of the Consultant’s duties from the Notice- to-Proceed through project completion. If the Consultant’s Project Manager should be unable to continue with the project, then the Consultant shall notify the City’s representative in writing. The City’s representative shall first approve any substitution of representatives or sub-consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project Manager leaves the Consulting firm.
XIV. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.
The City reserves the right to extend the due date for proposals, accept or reject any or all proposals received as a result of this RFP, negotiate with any qualified consultant or cancel this RFP in part or in its entirety. The City may require the selected Consultant to participate in negotiations and to submit such technical fee, or other revisions of their proposals as may result from negotiations.
All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals submitted to the City of Vista become the property of the City.
XV. DISCLOSURE
The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written proposal, it must be clearly identified in Consultant’s proposal. In order to protect trade secrets from disclosure, pursuant to a Public Records Act request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
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13 XVI.ESTIMATED TIMELINE
The City’s schedule for the selection process is as follows:
1.City Releases RFP
2.Deadline for Questions
3.Proposals Due
December 9, 2025
December 18, 2025, at 4:00 PM
January 15, 2026, at 4:00 PM
4.Notice of Consultant Shortlist (If Applicable)January 29, 2026
5.Consultant Interview (If Needed)February 5, 2026
6.Notice of Consultant Selection February 9, 2026
7.Complete Negotiation of Agreement February 17, 2026
8.Council Award March 24, 2026
9.Notice to Proceed April 2026
XVII.CONCLUSION
If after reviewing the above requirements, the Consultant is interested in proposing your services to the City of Vista, the Consultant should notify the City of their interest and their intent to submit a proposal. All submittals must be received by the City of Vista Engineering Department via the online procurement portal OpenGov by the date and time listed in this RFP.
The selected consultant will be asked to negotiate a final scope of work, fee, and schedule for the project. Small contracts up to $150,000 may be awarded by the City Manager.
Larger contracts over $150,000 must be approved by the City Council.
Any questions shall be submitted through the OpenGov procurement portal by December 18, 2025, at 4:00 PM.
Appendix A: HSIP Project Summary, Concept Plans, and Cross Sections Appendix B: Draft Project Scope of Work
Appendix C: City of Vista QAP
Appendix D: Caltrans Local Assistance DBE Information
Appendix E: City of Vista Standard Professional Services Agreement 03/24/2026 C10 53 of 234
14 ATTACHMENT A
HSIP Project Summary, Concept Plans, and Cross Sections 03/24/2026 C10 54 of 234
03/24/2026 C10 55 of 234
City of Vista - East Vista Way HSIP Safety Improvements Project HSIP Cycle 12
Existing Conditions Photos
Figure 1. Intersection of East Vista Way and Williamston Street facing NW
Figure 2. Intersection of East Vista Way and Foothill Drive facing West 03/24/2026 C10 56 of 234
Figure 3. Intersection of East Vista Way and Arcadia Avenue facing East
Figure 4. Intersection of East Vista Way and Taylor Street facing South
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Figure 5. Along East Vista Way between Meadow Lake Drive and Oak Drive facing NE
Figure 6. Along East Vista Way between Monte Mar Road and Palomar Place facing South
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Figure 7. Along East Vista Way between Palomar Place and Arcadia Avenue facing North
Figure 8. Along East Vista Way between Arcadia Avenue and Taylor Street facing North 03/24/2026 C10 59 of 234
No.Unique
Project ID Original Application ID Caltrans District Agency Name State Senate District(s)State Assembly District(s)County MPO Location of Work Description of Work Project Cost HSIP Funds Application Category*
Funding Type
(State/Federal)
Special Rule (HRRR or
VRU)**
Project List for Highway Safety Improvement Program (HSIP) Cycle 12 (Sort by Caltrans District and Agency Name)
* Application Category: BCR = Benefit-Cost Ratio; SA-PedCrossing = Set-aside for Pedestrian Crossing Enhancements; SA-Guardrail = Set-aside for Guardrail Upgrade; SA-Edgelines = Set-aside for Installing Edgelines; SA-Bike Safety = Set-aside for Bike Safety Improvement. ** Special Rule (HRRR or VRU): to implement the High-Risk Rural Roads (HRRR) Special Rule and Vulnerable Road User (VRU) Safety Special Rule as defined in section 148(g) of title 23 of the United States Code (U.S.C.), projects of HRRR or VRU Special Rule must use certain Program Codes. Please visit https://safety.fhwa.dot.gov/hsip/hsip_special_rules.cfm for details. 253 H12-10-006 10-Stanislaus County-1 10 Stanislaus County 4 22 Stanislaus County STANCOG Various locations.Install retroreflective backplates. $ 601,000 $ 540,900 BCR State 254 H12-10-007 10-Stockton-03 10 Stockton 5 13 San Joaquin County SJCOG
Carolyn Weston Blvd at French Camp Slough, Arch Airport Overpass, Eight Mile Road at Pixley Slough Bridge, West Lane at Calaveras River, Eight Mile Road & Hwy 99 W Frontage Road, Myrtle St west of Hwy 99, and Hwy 99 W Frontage Road at Mosher Slough.
Remove existing guardrails and replace with Midwest Guardrail System (MGS) guardrails. $ 930,000 $ 837,000 SA-Guardrail State 255 H12-10-008 10-Stockton-1 10 Stockton 5 13 San Joaquin County SJCOG
The intersections at Fred Russo Lane and March Lane, Precissi Lane and March Lane, and Montauban Avenue and Hammer
Lane.
Install protected left-turn signal heads, larger signal lens, retro- reflective back-plates, high reflectivity lane and crosswalk markings, traffic video detection system, and accessible pedestrian signals & near side signal heads at select locations. $ 2,195,100 $ 1,975,590 BCR Federal
256 H12-10-009 10-Stockton-2 10 Stockton 38 5 San Joaquin County SJCOG B Street intersections at Industrial Drive and Boeing Way.Construct roundabouts. $ 2,857,900 $ 2,572,110 BCR Federal 257 H12-10-010 10-Tracy-1 10 Tracy 5 13 San Joaquin
County SJCOG Multiple unsignalized intersections and 2 roadway segments throughout the City of Tracy.
Install larger stop signs, update intersection parking marking, and improve sight distance at identified unsignalized intersections throughout the city systematically.
$ 1,153,600 $ 1,038,240 BCR State
258 H12-10-011 10-Tuolumne County-1 10 Tuolumne County 4 8 Tuolumne County RURAL The non-signalized intersection at Tuolumne Road, Black Oak Road, and Woodhams Carne Road.
Add lighting, improve sight distance for vehicles, and install high- friction surface treatment (HFST) approaching and through the intersection.
$ 806,500 $ 725,850 BCR State
259 H12-10-012 10-Tuolumne County-2 10 Tuolumne County 4 8 Tuolumne County RURAL Multiple guardrail locations on Bonds Flat Road, La Grange Road, O'Byrnes Ferry Road, Parrotts Ferry Road, Rawhide Road, Kewin Mill Road, and Longeway Road.
Remove and replace existing guardrail systems with upgraded steel-post Midwest Guardrail System (MGS) guardrails. $ 1,109,400 $ 998,460 SA-Guardrail Federal HRRR 260 H12-10-013 10-Tuolumne County-3 10 Tuolumne County 4 8 Tuolumne County RURAL Tuolumne Road from Mono Way in East Sonora to Tuolumne Road North in Tuolumne City.
Enhance the centerline striping with the addition of recessed retroreflective pavement markers. $ 147,200 $ 132,480 BCR State 261 H12-11-001 11-Chula Vista-1 11 Chula Vista 40 80 San Diego County SANDAG Olympic Parkway from Brandywine Avenue to Eastlake Parkway.Install separated bike lanes, variable speed feedback signs, and high-visibility crosswalks and signage. $ 1,955,900 $ 1,760,310 BCR Federal VRU 262 H12-11-002 11-El Cajon-1 11 El Cajon 40 79 San Diego County SANDAG On Washington Ave. between First St. and Jamacha Rd.
Install raised concrete medians throughout the corridor. Install a high visibility pedestrian crossing at the intersection of Washington Ave. at Dorothy St.
$ 3,133,500 $ 2,820,150 BCR Federal
263 H12-11-003 11-Encinitas-1 11 Encinitas 38 77 San Diego County SANDAG Encinitas Boulevard from Calle Magdalena to Via Cantebria.Install separated bike lanes. $ 890,400 $ 801,360 BCR State 264 H12-11-004 11-Encinitas-2 11 Encinitas 38 77 San Diego County SANDAG El Camino Real from Willowspring Dr to Avenida De Las Adelsas.Install protected bike lanes. $ 492,000 $ 442,800 BCR State 265 H12-11-005 11-Encinitas-3 11 Encinitas 38 77 San Diego County SANDAG South Coast Highway 101 from City Limits (Solana Beach) to the North Cardiff State Beach Driveway (north of Los Olas).
Install sidewalk and path along the east side of South Coast Highway 101. $ 1,862,900 $ 1,676,610 BCR Federal VRU 266 H12-11-006 11-Encinitas-4 11 Encinitas 38 77 San Diego County SANDAG South Coast Highwy 101 at Harbaugh Seaside Trails.
Install a pedestrian crossing at Harbaugh Seaside Trails including refuge median island, rectangular rapid flashing beacons (RRFBs), high visibility continental crosswalks and other signing and striping improvements.
$ 388,800 $ 349,920 SA-PedCrossing State
267 H12-11-007 11-National City-1 11 National City 18 80 San Diego County SANDAG Intersections of 8th Street & A Avenue, 8th Street & B Avenue, and 8th Street & C Avenue.
Install rectangular rapid flashing beacons (RRFBs) for 6 crosswalks. $ 388,700 $ 349,830 SA-PedCrossing State 268 H12-11-008 11-National City-2 11 National City 18 80 San Diego County SANDAG Various corridors, including 16th Street, Palm Avenue, N Avenue, and Harbison Avenue.Install edgeline striping. $ 386,400 $ 347,760 SA-Edgelines State 269 H12-11-009 11-National City-3 11 National City 18 80 San Diego County SANDAG 4th Street corridor at the intersections of B Avenue, F Avenue, Laurel Avenue, V Avenue, and Hill Drive.
Install low-cost compact/mini roundabouts/traffic circles along the 4th Street corridor. $ 838,200 $ 754,380 BCR State 270 H12-11-010 11-San Diego-1 11 San Diego 39 78 San Diego County SANDAG Hotel Circle South & Taylor St/Hotel Circle North.Install a roundabout. $ 218,000 $ 196,200 BCR State 271 H12-11-011 11-San Diego County-1 11 San Diego County 40 75 San Diego County SANDAG The intersection of W Aviation Road and S Main Avenue in the community of Fallbrook.
Convert intersection to all-way stop control; provide pedestrian connection and pedestrian ramps; and provide/enhance
advanced warning signage and markings.
$ 307,200 $ 276,480 BCR State
272 H12-11-012 11-San Diego County-2 11 San Diego County 18 79 San Diego County SANDAG The intersection of Jamacha Boulevard and Grand Avenue in the community of Spring Valley.
Provide protected left turn phasing and provide pedestrian enhancements such as marked crosswalks, curb extensions, dual pedestrian ramps, and leading pedestrian interval (LPI). $ 1,338,100 $ 1,204,290 BCR Federal VRU
273 H12-11-013 11-San Diego County-3 11 San Diego County 18 80 San Diego County SANDAG Bonita Road from Central Avenue to the County Limits near Villas Drive.
Install Class II buffered bike lanes to complete the missing segment, green paint at conflict zones and through intersections, and 2 dynamic/variable speed warning signs.
$ 599,200 $ 539,280 BCR State
274 H12-11-014 11-Vista-1 11 Vista 38 74 San Diego County SANDAG E. Vista Way from Williamston Street to Taylor Street.
Install a raised median with directional median openings, pedestrian fencing at key locations, new or upgraded signs with fluorescent sheeting, retro-reflective backplates at existing traffic signals.
$ 2,893,400 $ 2,604,060 BCR Federal
275 H12-12-001 12-Anaheim-1 12 Anaheim 37 67 Orange County SCAG Brookhurst Street from Sequoia Avenue to Ball Road.Install raised medians. $ 5,579,000 $ 5,021,100 BCR Federal 276 H12-12-002 12-Costa Mesa-1 12 Costa Mesa 37 73 Orange County SCAG Junipero Drive from Arlington Drive to Presidio Drive, including the intersections of Junipero Drive at Arlington Drive and Junipero Drive at Presidio Drive.
Construct Class IV bicycle facility including slurry seal, signing, and striping, and construct a raised intersection at Junipero & Arlington.
$ 388,800 $ 349,920 SA-Bike Safety State
277 H12-12-003 12-Fullerton-1 12 Fullerton 29, 34 67 Orange County SCAG Intersections of Orangethorpe Ave at Harbor Blvd, Orangethorpe Ave at Euclid St, Orangethorpe Ave at Brookhurst Rd,
Orangethorpe Ave at Magnolia Ave, Harbor Blvd at
Commonwealth Ave, and Harbor Blvd at Chapman Ave.
Improve signal hardware and install intersection lighting. Provide protected left turn phase. $ 3,576,000 $ 3,218,400 BCR Federal 11 of 12 December 18, 2024
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APPROXIMATE 100' ROW WIDTH
80' ROAD WIDTH
12'11'11'12'12'
APPROXIMATE 100' ROW WIDTH
80' ROAD WIDTH
12'11'11'12'
12'
Raised
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15 ATTACHMENT B
Draft Scope of Work
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B-1
East Vista Way Raised Medians
CIP 8391
DRAFT SCOPE OF WORK
The Draft Scope of Work included in the Proposal includes the following tasks.
Task 1 – Project Initiation, Management and Coordination
A. Hold a project kick-off meeting with City staff and subconsultants to discuss the approach to the project, scope of work, schedule and address any questions or requests for information from the consultant or subconsultants. Meeting would be in person at City Hall.
B. Coordinate the day to day activities on the project and manage all subconsultants and coordinate their activities
C. Hold an additional six formal meetings with City staff (excluding the project kick-off meeting) to develop the design of the project, resolve design issues, discuss staff comments on PS&E submittals, discuss progress and address any other issues. It is important that the design of the project is developed in coordination with the City to ensure that the City’s goals and objectives are met. It should be anticipated that a minimum of three of these formal meetings will be in person at City Hall.
D. Produce and distribute meeting agendas and minutes.
E. Maintain open and regular communications with City staff and subconsultants.
Deliverables:
Meeting agendas; meeting minutes; progress reports, and project documentation.
Task 2 – Data Collection and Field Review
A. Obtain aerial photo image of the project site from the City for use in developing a preliminary layout of the proposed improvements.
B. Collect existing as-built plans for street improvements, sewer, water and storm drain systems for the project site.
C. Obtain utility maps from utility companies.
D. Conduct a field review to become familiar with the physical layout and features of the project site. Note any features that may need special attention or may present a challenge in the design development or final design of the project.
Deliverables:
Documentation of all data collected in the tasks above.
Task 3 –Design Surveying and Base Map Development
A. Obtain and review existing maps, Records of Survey (ROS), Corner Records (CR), etc. for existing right-of-way / property lines, easements, etc.
B. Establish vertical and horizontal control for the project based on City of Vista benchmarks and first order control map, ROS 14023.
C. Locate and identify existing boundary and other survey monumentation to establish right-of-way & property line, and to perpetuate monumentation within the limits of work. Show all existing 03/24/2026 C10 66 of 234
B-2
monuments within the project limits on the topographic base map so all monuments can be labeled on the improvements plans to be protected or replaced.
D. Establish the centerline and right-of way for the project streets and depict on the base map. Tie the public right-of-way and topography to NAD ’83 Coordinate system.
E. Prepare topographic base map. Develop topography within the project limits of work F. Locate and identify all visible VID water and franchise utility facilities (ex. Valve cans, meter boxes, manholes, etc.). Provide top of pad or top of vault elevation and size for all pull-boxes, vaults and enclosures.
G. Locate and identify all traffic signal poles.
H. Locate and identify all sewer and storm drain facilities. Provide finish surface, top of rim or grate elevation.
I. Obtain USA mark-out, and locate and identify underground utility pipe and conduit locations based on utility mark-outs.
J. Locate and identify other significant surface features required for the project K. Prepare a digital AutoCAD topographic base map of all the elements and elevations obtained in the topographic survey, at 40 scale with 1-foot contours.
L. After the horizontal alignments of the new curbs have been established, profile the existing surface at the street centerline and the proposed curb lines, with elevations measured at maximum 50-foot intervals and at other locations where anomalies exist, to provide accurate finish grade elevations for vertical alignment design.
Deliverables:
A digital AutoCAD base map containing all the elements and elevations obtained in the tasks above, and existing surface profiles at centerline and at proposed curb lines.
Task 4 – Geotechnical Investigation and Report Preparation
A. Conduct six core tests of existing pavement on E. Vista Way where pavement will be removed.
B. Prior to any subsurface excavations a no fee right-of-way permit (and possibly an approved traffic control plan) from the City of Vista and a USA mark out would be required C. Prepare a report documenting geotechnical investigation and testing and all findings and recommendations
D. After the bid package is complete, review, approve, sign and stamp the final design plans and specifications.
Deliverables:
Geotechnical Investigation Report, and approved plans and specifications.
Task 5 – Water Quality Technical Report
A. Prepare Municipal Stormwater Permit documentation in accordance with the latest San Diego Regional Water Quality Control Board Order (No. R9- 2015-0100). Determine applicable design requirements based on project category using City-provided checklist and the City of Vista BMP Design Manual. Prepare checklist for determination of applicable project category. Submit report to the City for review and make changes as requested by the City.
B. If the project is determined to be a Standard or Priority Project, prepare a Stormwater Quality Management Plan (SWQMP) using the template provided by the City.
Deliverables:
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Checklist for Project Determination and Water Quality Technical Report.
Task 6 – Traffic Analysis
A. Perform necessary traffic analysis using the latest Synchro traffic software to determine the appropriate length of left turn pockets (for left turn and U-turn movements) for the signalized intersections within the project limits.
B. Obtain current peak hour turning movement counts (7:00am -9:00 am and 4:00pm -6:00 pm) for the traffic analysis.
C. Evaluate U-turn movements using applicable turning templates at signalized locations to confirm there is necessary clearance to make U-turns.
Deliverables:
Traffic analysis memorandum.
Task 7 – Preliminary and Final Design
A. Coordinate with any other ongoing and planned projects to ensure compatibility of the proposed improvements with those other projects.
B. Using the AutoCAD topographic base map, develop a preliminary horizontal layout of the improvements including showing lane configurations for review and acceptance by the City.
Make adjustments as requested by the City.
C. Identify and label existing features, including survey monuments, utilities, and spot elevations.
D. Based on supplemental survey elevations, develop, design and draft the horizontal and vertical geometrics and alignments of the project improvements in plan and profile layouts.
E. Analyze the drainage patterns after the plan and profile layouts are developed to ensure that the street will drain properly. Adjust the design to include drainage features to ensure proper drainage is maintained.
F. Call out all of the proposed improvements using detailed and distinct construction notes and refer to standard drawings or details shown elsewhere on the plans as appropriate G. Design typical cross sections to reflect the existing conditions and the proposed improvements H. Provide details of improvements such as curb tapers, stamped concrete median surface, signs, landscaping details and tree wells, and striping to clearly show the required construction, to enable a contractor to construct the improvements with minimal, if any, requests for information and change orders.
I. Draft Title Sheet and detail sheets containing general notes, special notes, special provisions, typical sections, construction details, etc., similar to other City of Vista projects, using City standard templates adjusted for this project.
J. Prepare striping and signing plans.
K. Prepare irrigation and landscape plans.
L. Prepare example temporary traffic control plans for use as a reference drawing for the project.
M. Design a schematic erosion control plan with specific erosion control measures called out at specific locations where excavation is proposed, similar to other City of Vista projects, using City standard templates adjusted for this project.
N. Submit the plans to the City for review at 60%, 90% and 100% design levels. Depending on the level of completeness of the submitted plans, allow for a minimum of four iterations of comments by the City and corrections or revisions to the plans.
Deliverables:
Preliminary horizontal layout, design plans of the project improvements at the 60%, 90%, and 100% design levels, and bid-ready construction plans signed and sealed by the Engineer of Work. 03/24/2026 C10 68 of 234
B-4
Task 8 –Utility Coordination
A. Submit preliminary horizontal layout on topographic base map to utility companies and request confirmation that utility facilities are depicted accurately.
B. Submit the preliminary design plans to all utility companies and request a conflict check.
C. Coordinate with utility companies who have utilities in conflict with the proposed improvements.
Obtain pothole information for utility conflicts (Assume up to eight potholes), and adjust locations of facilities to avoid or minimize conflicts if possible. Request relocation of utility facilities where conflicts cannot be avoided. Obtain schedule of relocation design and construction from utility companies.
D. Submit final construction plans signed by the Engineer of Work and City Engineer and confirm that utility companies are designing their relocations.
E. Ensure that the utility companies who have utilities in conflict with the proposed improvements schedule the construction of the relocation of their utilities through their internal procedures.
F. Obtain signatures from VID on the plans if any water facilities are affected by the proposed improvements.
Deliverables:
Copies of correspondence with utility companies, and copy of pothole report.
Task 9 –Construction Cost Estimates
A. Using the 60% design plans, develop a preliminary engineer’s estimate of the costs to construct the proposed improvements. The estimate is to include a list of all items of work, including any items not detailed on the 60% plans. Cost information shall include item quantities, unit cost per item and total cost for each item as well as contingencies and total construction cost. Submit the engineer’s estimate to the City for review and make adjustments to the design to keep the project costs within budget.
B. Update the engineer’s estimates at the 90% and 100% design levels to include all items of work and appropriate quantities and contingencies. Submit the engineer’s estimate to the City for review and make adjustments to the design to keep the project costs within budget.
C. Prepare a Final Engineer’s Estimate of Construction Cost, using only the limited number of items of work that will be included in the Bid Schedule and showing no contingencies. Include this cost in the final Specifications as the Engineer’s Estimate that is reported to the bidders.
Deliverables:
Detailed Engineer’s construction cost estimates at the 60%, 90%, and 100% design stages, and a Final Engineer’s Estimate of Construction Cost.
Task 10 – Project Specifications
A. Using the City’s specifications template, develop preliminary project specifications to be submitted with the 90% design plans. Review the entire template and revise as necessary to fit the project. Submit the 90% project specifications to the City for review.
B. Update the project specifications at the 100% design level to include all items of work. Submit the project specifications to the City for review and allow for a minimum of two iterations of comments by the City and updates by the consultant
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C. Communicate with the City throughout the development of the project specifications to obtain information to ensure the correct specification provisions are used for the project.
D. Prepare the Final Project Specifications and Contract Documents, incorporating the Bid Schedule and the Engineer’s Estimate to be reported to the bidders. Include all necessary appendices in the final project specifications. Submit the final project specifications to the City for review and make adjustments to the document as requested by the City.
Deliverables:
Project specifications at the 90% and 100% design levels, and bid-ready specifications and contract documents signed and sealed by the Engineer of Work.
Task 11 –Caltrans Coordination
A. Include in scope of work coordination efforts with Caltrans for potential project scope modification(s) in accordance with HSIP requirements. Consultant should include efforts to review, update, and submit revised project related information to Caltrans (Ex. Request form and BCR calculation updating existing HSIP analyzer data).
B. Prepare the PS&E package required for Authorization to Proceed with Construction in accordance with the Caltrans Local Assistance Procedures Manual. Consultant will provide the PS&E package to the City who will submit to Caltrans. Consultant will be responsible for addressing all Caltrans comments necessary to obtain their approval.
Deliverables:
Copies of correspondence with Caltrans, PS&E bid package approved by Caltrans, and any other forms required by Caltrans.
Task 12 – Construction Support for Design
A. Provide written and graphical responses to questions from bidders related to the project plans and specifications during the construction bid phase
B. Prepare addenda as required during the construction bid phase.
C. Provide other support during the construction bid phase as needed D. Attend the pre-construction meeting
E. Review material submittals
F. Respond to Requests for Information from the construction contractor during the construction phase.
G. Provide other support during the construction phase
Deliverables:
Written responses to questions from bidders, written addenda, written responses to submittals and RFI’s from the Contractor, and other construction support documentation.
Task 13 – Monument Preservation and Construction Staking
A. Coordinate with City of Vista Engineering personnel. Attend pre-construction meeting and project meetings as requested. Coordinate construction staking schedule with agency and contractor personnel. Schedule field crews to provide control stakes within 2 business days of receipt of a completed Request for Construction Staking form from the City Representative or Contractor 03/24/2026 C10 70 of 234
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B.Perform required office work in support of the monument preservation and the construction staking. Check data furnished by the Project Engineer for completeness and discrepancies.
Advise the City of any discovered design issues regarding lines and grades, and record the issues in status reports. Obtain permission from private property owners to enter onto private property.
C.Preserve, reference, or replace all survey monuments according to Section 8771 of the Business and Professions Code. Tie-out all existing monuments that could be affected by construction and mark the monuments so they are highly visible to construction personnel. Re-set monuments that are displaced by the proposed improvements. Provide information to Contractor for re- setting monuments that are inadvertently disturbed by the Contractor during construction.
D.Perform required field work to provide the necessary control stakes to establish the lines and grades required for the completion of the work, and to allow the Engineer to check the work for contract compliance. Check the conformity of planned lines and grades with existing conditions at pavement “conforms”, curb and gutter joins, inlets and outlets of drainage facilities, etc.
Advise the City Representative of any problems, make minor adjustments to lines and grades under the direction of the City Representative, and record the issues in daily survey party field reports. Set control stakes within the required tolerances and mark the stakes so they are readable by construction personnel. Construction staking includes setting the following control stakes as appropriate for the project:
•Clearing stakes
•Slope stakes
•Intermediate slope stakes
•Fence stakes
•Rough grade stakes
•Final Grade stakes
•Drainage stakes
•Curb stakes
•Minor Structure stakes
•Abutment Fill stakes
•Wall stakes
•Major Structure stakes – Ground
•Major Structure stakes – Superstructure
•Miscellaneous stakes
E.Prepare cut sheets and other documents to communicate staking information to field crews, contractor, and City personnel.
F.Keep adequate records of construction staking efforts (work accomplished, dates, time and resources required, survey data and re-staking). Prepare and submit daily survey party field reports, monthly progress reports and final surveying report to the City representative. Prepare Corner Records or a Record of Survey in support of the monument preservation task, and submit to County of San Diego for approval. Submit copies of all required documentation to the City Representative.
Deliverables:
Copies of project correspondence, status reports, monument ties, staking cut sheets, daily survey party field reports, monthly progress reports, final surveying report, copies of Corner Records or Record of Survey approved by County of San Diego.
Task 14 – Construction Material Testing and Observation 03/24/2026 C10 71 of 234
B-7
A. Coordination: Coordinate with City of Vista Engineering personnel. Review and become familiar with the City’s Quality Assurance Program (QAP). Attend pre-construction meeting and project meetings. Review submittals from Contractor for aggregate base, Portland cement concrete, and asphalt concrete. Provide recommendations for optimum moisture content, compaction requirements, alternate materials, or construction methods. Coordinate with the Independent Assurance Program (IAP) testing sub-consultant to ensure that all required IAP is conducted.
B. Sampling and Lab Testing Prior to Construction: In accordance with the City’s QAP, obtain samples and perform required lab testing of construction materials to be used on the project, which may include sampling Portland Cements and Expansion Pressure tests for soils and aggregates. Provide recommendations for optimum moisture content, compaction requirements and alternate materials, or appropriate construction methods, if needed.
C. Geotechnical Observations During Construction: Observe geotechnical aspects of construction tasks performed by the Contractor, such as placement of aggregate base and concrete, to confirm compliance with plans, specifications and geotechnical recommendations.
D. Sampling and Field Testing During Construction: In accordance with the City’s QAP, obtain samples and perform required field testing of construction materials as they are used on the project, which may include slump, ball penetration, air content and unit weight tests for freshly- mixed Portland Cement Concrete and compaction, density and water content tests of soils and aggregates using a nuclear gage.
E. Sampling and Lab Testing During Construction: In accordance with the City’s QAP, obtain samples and perform required lab testing of construction materials as they are incorporated into the project, which may include tests for material properties of soils and aggregates.
F. Reporting: Prepare and submit daily field reports, monthly progress reports and final geotechnical report to the City representative.
G. Independent Assurance Program (IAP): Conduct IAP testing in accordance with the City of Vista’s Quality Assurance Program (QAP). Proficiency tests shall be performed on Sieve Analysis, Sand Equivalent, and Cleanness Value tests. All other types of IAP tests shall be witness tests.
Deliverables:
Written responses to submittals, copies of correspondence, daily field reports, monthly progress reports, final geotechnical report, IAP Reports, and other documentation.
Task 15 – As-Built Plans and Project Close-out
A. Upon completion of construction and using Change Orders and red line plans marked by the City inspector and construction contractor, draft as-built plans for the project. Incorporate all changes to the plans electronically with all necessary revision notations B. Submit a plan set signed by the Engineer of Work to the City with an electronic copy of the final as-built drawings, for review and approval by the City inspector and City Engineer.
C. Submit an electronic copy of all of the files developed during the project, including research, survey, geotechnical, utility coordination, design, plans, specifications, estimates and all other project documentation.
Deliverables:
Final signed as-built plans and electronic copy of the project files.
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16 ATTACHMENT C
City of Vista QAP - Materials Testing
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CITY OF VISTA Quality Assurance Program
Table of Contents
I. Definition of Terms ........................................................................................................................ 2 II. Materials Acceptance Program...................................................................................................... 3 Field Sampling and Acceptance Testing .................................................................................. 3 Manufacturer’s Certificate of Compliance ........................................................................................ 6 Source Inspection .................................................................................................................... 7 Visual Inspection ..................................................................................................................... 7 III. Independent Assurance Program .................................................................................................. 8 IV. Project QAP Records .................................................................................................................... 9 V. Attachments ................................................................................................................................ 10 03/24/2026 C10 75 of 234
CITY OF VISTA Quality Assurance Program
The purpose of the Quality Assurance Program (QAP) is to provide assurance that the materials incorporated into each state and federally funded construction project conform to the contract specifications, as well as to 23 CFR 637.
• The QAP is updated every five years minimum.
• The QAP is updated if changes are made, such as to the test methods or to the testing sampling and frequencies.
I. Definition of Terms
Acceptance Testing Testing of project materials to determine compliance with the contract specification criteria.
Certificate of Compliance A signed document from the material manufacturer committing that the delivered goods meet the contract
specifications.
Independent Assurance
Program (IAP)
A program that verifies that acceptance testing is being performed correctly by certified testers using accredited laboratories and calibrated equipment.
Materials Acceptance
Program
Sampling, testing, inspection, and certification of project materials to determine compliance with the contract
specifications.
Quality Assurance
Program (QAP)
A program that will ensure materials and workmanship
incorporated into the project conform to the contract
specifications. The main elements of a QAP are the Material Acceptance Program and the Independent Assurance
Sampling and Testing Program.
Source Inspection Sampling, testing, and/or inspection of manufactured or prefabricated structural materials at a location other than the job site, generally at the manufactured location.
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CITY OF VISTA Quality Assurance Program
II. Materials Acceptance Program
Material incorporated into the work is accepted by one or more of the following methods, as specified in the contract specifications:
1. Field Sampling and Acceptance Testing
2. Manufacturer’s Certificate of Compliance
3. Source Inspection and Testing
4. Visual Inspection
Field Sampling and Acceptance Testing
• Acceptance sampling and testing are performed by certified materials personnel. • Acceptance testing is performed utilizing accredited materials laboratories and properly calibrated equipment.
• Certifications and accreditations are specific to the tests being performed. • A materials testing results log is maintained for any test method performed more than once on a project.
• Test results for materials incorporated into the work are to be in compliance with the contract specifications.
• Actions taken regarding material with failing test results will be fully documented, including details documenting remove/replace, rework/re-test, and deduction/change order.
• Justification will be provided for any failing material allowed to remain in-place.
Acceptance Sampling and Testing Locations / Frequencies • Sample and testing locations and frequencies are to be in accordance with the contract specifications.
• If not specified in the contract documents, sampling and testing locations / frequencies are shown in Attachment 1: Acceptance Sampling and Testing Frequencies.
• When sampling products such as Portland cement concrete, cement-treated base, hot mix asphalt, or similar materials, sampling is varied with respect to the time of the day, in so far as possible, in order to avoid a predictable sampling routine.
Acceptance Test Methods
• The test methods used are as specified in the contract documents. If not specified, testing is done with the California Tests (CT) Method.
• For a material specified to comply with a property shown in the following table, testing is performed utilizing the noted test method(s):
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CITY OF VISTA Quality Assurance Program
Test Property Test Method
Relative Compaction ASTM D1557 and D2922 or D1556
Sand Equivalent CT 217 or ASTM D2419
Resistance (R-value) CT 301
Grading (sieve analysis) CT 202 or ASTM C136
Durability Index CT 229
Cleanness Value CT 227
Acceptance Materials Testing Laboratory
Acceptance testing will be performed by:
Accredited Consultant Materials Laboratory
The City of Vista certifies that the following is true:
• The materials laboratory is under the responsible management of a California Registered Engineer with experience in sampling, inspection, and testing of construction materials.
• The Engineer will certify the results of all tests performed by laboratory personnel under the Engineer’s supervision.
• The Materials Laboratory is properly accredited.
• The Materials Laboratory testing personnel are appropriately certified. • Testing equipment is properly calibrated.
• Materials Laboratories will comply with Section III. Independent Assurance Program (IAP) of this document.
Reporting Acceptance Test Results
• The laboratory reports test results to the Resident Engineer (RE) as soon as possible by email or telephone.
• Copies of the complete material test result reports, including data and calculation sheets, are provided to the RE in accordance with the following timetable:
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CITY OF VISTA Quality Assurance Program
If the material is sampled … and the test performed is … submit results to the RE within … at the material plant Sieve Analysis or
Sand Equivalent (SE) or
Cleanness Value (CV)
24 hours
at the jobsite Compaction and/or maximum
density
24 hours
Sieve Analysis or
Sand Equivalent (SE) or
Cleanness Value (CV)
72 hours
R value or
Asphalt extraction
96 hours
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CITY OF VISTA Quality Assurance Program
Acceptance Testing Summary Logs
The RE maintains a testing summary log for each test method performed on the project utilizing Attachment 2: Test Result Summary Log. The City of Vista may choose to use a different form for Attachment 2; however, the log must include the following information: Name and ID Number of the Test Method Performed; Date Tested; Name of Tester; Location; Approximate Quantity of Material Represented by the Test; Required Passing Result; Actual Test Result; Resolution of any Failing Results.
The logs are used by the RE to track that:
• Sampling is performed at the required frequencies.
• Acceptance tests are performed at the required frequencies. • Tester certifications are current and on file.
• All failing tests have been mitigated and documented.
Manufacturer’s Certificate of Compliance
• Various manufactured materials may be accepted for incorporation into the work without sampling or testing, based on the following:
o Visual examination of material is performed
o Supplier has furnished similar material with a history of having met specifications
o Manufacturer certification that materials comply with contract specifications o The products, materials, or assemblies do not involve structural integrity or safety to the public
• Where required by the contract specifications, the contractor must submit a certificate of compliance and comply with Buy America certification requirements as applicable.
• Where required by the contract, the contractor must attach test data or other documents to the certificate of compliance.
• The RE may perform sampling and testing on such materials at any time. • Certificates of compliance must:
o Be submitted by the Contractor before the material is incorporated into the work.
o Accompany the material to the job site.
o Identify the lot (or heat) number for each lot delivered. o Include the contract number.
o Include test data and other documents when required.
o State that the material complies with the contract specifications; and o Be signed by the producer of the material.
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CITY OF VISTA Quality Assurance Program
List of Materials Accepted by Certificate of Compliance • The City of Vista uses the Greenbook Standard Specifications • In accordance with the Greenbook Standard Specifications the materials listed in Attachment 3 may be accepted by Certificate of Compliance • This list may be amended by the contract Special Provisions or Technical Provisions Source Inspection and Testing
• Some manufactured or pre-fabricated structural materials will be inspected or tested prior to arrival at the jobsite, generally at the manufacturer’s location (a.k.a. source inspected).
• Structural items categorized as “catastrophic consequences of failure” or “significant safety concern” may be source inspected. Materials that might be source inspected include: structural steel, precast pre-stressed concrete girders and pilings; RCP greater than 60”, joint seals, bearing pads, lighting and signal poles, sign structures, electrical items.
• The RE may reject source inspected material at the job site if deemed not acceptable, including:
o Material damage in shipment or installation;
o Defective material (source inspection is usually a random sampling and may not have checked 100% of the material.)
• The following materials laboratories will be used to perform source inspection and testing.
Accredited Consultant Materials Laboratory
Visual Inspection
• Relatively minor quantities of construction materials may be accepted without testing.
• The following 3 conditions must be met:
1. Visual examination of the material is performed.
2. The manufacturer or supplier has recently furnished similar materials found to be satisfactory using normal sampling and testing requirements.
3. The manufacturer (or supplier in the case of HMA or concrete) provides certification that the material furnished complies with the contract specifications.
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CITY OF VISTA Quality Assurance Program
Approximate Quantities that May be Accepted by Visual Inspection • Aggregates other than for use in Portland Cement Concrete, not to exceed:
o 100 tons per day, nor
o 500 tons per project
• Bituminous mixtures (example: HMA), not to exceed
o 50 tons per day
o If project total is less than 500 tons., sample at engineer’s discretion • Bituminous material (example: Liquid Asphalt), not to exceed:
o 100 gallons per project
III. Independent Assurance Program (IAP)
• The IAP verifies that:
o Sampling and testing procedures are being performed correctly o All acceptance testing performed on the project uses an accredited laboratory and certified testing personnel.
o All testing equipment is in good condition and properly calibrated • The IAP duties, including certification of testers and laboratory accreditation, are executed by:
Consultant
(this consultant must be different from acceptance testing consultant) • Independent assurance samples and tests are not to be used for determining compliance with contract requirements.
• Testing with only ASTM/AASHTO material testing will require the City of Vista hire a separate laboratory to perform independent assurance (see LAPM 16.11.2:
Independent Assurance (IA) Program).
Laboratory Accreditation
• The acceptance testing materials laboratory must participate and comply with one or more of the following Correlation Testing Programs
o AASHTO resource (formerly AMRL)
o Cement and Concrete Reference Laboratory (CCRL)
o Caltrans Reference Samples Program (RSP)
• The Acceptance Testing Laboratory Accreditation occurs annually or per issuance agency.
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CITY OF VISTA Quality Assurance Program
•A current copy of the laboratory’s accreditation certificate is kept in the project records.
Tester Certification
•Sampling and testing personal are certified for a maximum of 5 years by one or more of the following Personnel Certification Programs:
CT METS IA Representative (at JTCP or outside of JTCP for other test methods)
American Concrete Institute
National Institute of Certification of Engineering Technologies Other nationally recognized organization:
•City of Vista’s designated and qualified independent assurance person (independent assurance person may not perform acceptance testing) •Proficiency tests are performed for testers to be certified on Sieve Analysis, Sand Equivalent, and Cleanness Value tests; all other types are witness tests. •A copy of each tester’s current and applicable certifications is kept in the project files.
Equipment Calibration
Laboratory testing equipment will be:
•Capable of performing the tests required.
•Be in good working order.
•Be calibrated at least once each year, and more frequently if required by test method or manufacturer’s recommendation.
•Be calibrated by impartial means using devices of accuracy traceable to the National Institute of Standards and Technology.
•Have a decal firmly affixed to each piece of equipment showing:
o Equipment Identification Number
o Calibration Date
o Calibration Expiration/Due
o Calibrator Name/Company Name
IV.Project QAP Records
Project records will have on file pertinent quality assurance documents which may include, but not limited to (see LAPM 16.3.1: Organization of Project Records for more details):
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CITY OF VISTA Quality Assurance Program
• Copy of Quality Assurance Plan
• Certificates of Proficiency
• Certificate of Accreditation for Testing Laboratory
• Notice of Materials to be Used
• Acceptance Testing Summary Logs and Test Results
• Certificates of Compliance (Buy America certification requirements as applicable; see LAPM)
• Source inspection records and reports
• Final Materials certification
All project records will be available in a single location for inspection by auditors and reviewers:
• At any time during the project
• For three years following the date of the final project voucher V. Attachments
Attachment 1: Acceptance Sampling and Testing Frequencies Attachment 2: Test Results Summary Log
Attachment 3: List of Materials Accepted by Certificate of Compliance
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ATTACHMENT 1
Acceptance Sampling and Testing Frequencies
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Sampling and Testing Frequency
January 2018
Sampling and Testing Frequency Table
for projects OFF the SHS
(a) Exact tonnage of sample location to be determined by Random Sampling Plans (b) Compaction determined by Neclear Density Device. Core testing required if compaction fails the neclear test (c) Correlation between core densities and nuclear device required only if compaction fails the nuclear test
(d) Report the average of 3 tested briquettes from a single split source (e) Use CT 309 to determine maximum theoretical density in lieu of CT 367 calculated maximum theoretical density (f) No testing required unless warranted by concern ; sample and store until completion of project
Sample for Local Agency QAPs
Sampling and Testing Frequency Table
for projects OFF the SHS.
HOT MIX ASPHALT (HMA) / ASPHALT CONCRETE (AC)
Quality Characteristic Test Method Minimum Sampling and Testing Frequency Location/Time of Sampling Aggregate Gradation (Sieve) CT 202 1 Per 1000 Tons or Part Thereof ; Minimum 1 per day during production/placement of at least 300 tons per day.
At Plant Per CT 125 (a) Sand Equivalent CT 217
Asphalt Binder Content CT 382 Loose Mix Behind Paver Per CT 125 In‐Place Density and Relative
Compaction (Nuclear )
Nuclear (b) 1 Per 1000 Tons or Part Thereof ; Minimum 1 per day during production/placement of at least 300 tons per day. (b) Random Locations Per CT 375 (c CT 375 or ASTM D2950 (c Theoretical Maximum Specific Gravity
and Density (Rice) CT 309
1 Per Day During Production/Placement of At Least 300 Tons Per Day
Loose Mix Behind Paver Per CT 125 HMA Moisture Content CT 226 or CT 370 Stabilometer Value (d) CT 366
Asphalt Binder Sample per Section 92 Sample 1 min. per day for production over 300 tons per day; See (f) regarding testing. At Plant Per CT 125
Smoothness 12‐foot Straightedge As necessary to confirm contract compliance. Final Pavement Surface 03/24/2026 C10 86 of 234
Sampling and Testing Frequency
January 2018
SUBGRADE (DISTURBED BASEMENT SOIL) OR EMBANKMENT
Quality Characteristic Test Method Minimum Sampling and Testing Frequency Location/Time of Sampling Maximum Density and Relative
Compaction
CT 216/CT 231
1 Min. Test per 5000 sq ft under vehicle traveled way and shoulder 1 Min. Test Per 300 linear foot under sidewalk
Random locations as determined by
the Engineer in place after
compaction.
AGGREGATE BASES AND SUBBASES, IMPORTED BORROW
Quality Characteristic Test Method Minimum Sampling and Testing Frequency Location/Time of Sampling Sieve Analysis CT 202
1 Min. Test Per Material Source Sample from site stockpile/plant prior to placement. R‐Value CT 301
Sand Equivalent CT 217
Maximum Density and Relative
Compaction
CT 216/CT 231
1 Min. Test per 5000 sq ft
Random locations as determined by
the Engineer in place after
compaction.
STRUCTURE BACKFILL, SELECT BACKFILL
Quality Characteristic Test Method Minimum Sampling and Testing Frequency Location/Time of Sampling Sieve Analysis CT 202
1 Min. Test Per Material Source Sample from site stockpile/plant prior to placement R‐Value CT 301
Sand Equivalent CT 217
Maximum Density and Relative
Compaction
CT 216/CT 231
1 Min. Test Per 2 Vertical Lifts of Placement
Random locations as determined by
the Engineer in place after
compaction.
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Sampling and Testing Frequency
January 2018
PORTLAND CEMENT CONCRETE (PCC) ‐ STRUCTURAL AND SIGNAL/LIGHTING FOUNDATIONS
COARSE AGGREGATE
Quality Characteristic Test Method Minimum Sampling and Testing Frequency Location/Time of Sampling Sieve Analysis CT 202
1 min. test per 500 cu yds and per each material source ; 1 min. test on smaller projects; If bridge, 1 min. set per separate pour per abutment/pier/deck.
Sample from site stockpile/plant prior
to placement Cleanness Value CT 227
FINE AGGREGATE
Quality Characteristic Test Method Minimum Sampling and Testing Frequency Location/Time of Sampling Sieve Analysis CT 202
1 min. test per 500 cu yds and per each material source ; 1 min. test on smaller projects; If bridge, 1 min. set per separate pour per abutment/pier/deck.
Sample from site stockpile/plant prior
to placement Sand Equivalent CT 217
WET MIX
Quality Characteristic Test Method Minimum Sampling and Testing Frequency Location/Time of Sampling Slump/Penetration CT 533 2 per day
Sample from truck/work site Cylinders CT 539/540 1 min. set of 3 per day; If bridge, 1 min. set per separate pour of abutment/pier/deck.
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ATTACHMENT 2
Test Results Summary Log
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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
TEST RESULT SUMMARY
CEM-3701 (NEW 03/2015)
PROJECT INFORMATION/NAME CONTRACTOR NUMBER CO/RTE/PM MINIMUM TESTING FREQUENCY INDEX (CAT. - ITEM - TEST) 37-
PROJECT IDENTIFICATION NUMBER TEST METHOD (CT/AASHTO/ASTM) MATERIAL DESCRIPTION
CONTRACTOR NAME
RESIDENT ENGINEER NAME SPECIFICATION REQUIREMENT QUALITY CHARACTERISTIC Sample Information Test Information
Test
No.
Sample
Number
Sample
Location
Material
Production
Quantity
Represented
Date
Sample
Taken
(mm/dd/yy)
Date
Sample
Shipped to
Lab
(mm/dd/yy)
Date
Sample
Received at
Lab
(mm/dd/yy)
Date Test
Result
Received
from Lab
(mm/dd/yy)
Test
Result
Material
Meets
Specification
Requirement?
Date Test
Result
Provided to
Contractor
(mm/dd/yy)
REMARKS*
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
YES NO
*REFERENCE FAILING TEST CORRECTIVE ACTION
ADA Notice 03/24/2026 C10 90 of 234
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
TEST RESULT SUMMARY
CEM-3701 (NEW 03/2015)
INSTRUCTIONS
GENERAL INFORMATION
This form must be used to monitor acceptance and verification testing performed by the Department of Transportationon on job- produced materials, including those identified in the tables of 6-107, “Materials Acceptance Sampling and Testing,” of the Construction Manual.
This form documents the frequency of testing performed on individual quality characteristics (e.g. relative compaction, modulus of rupture, etc.) of materials and provides a means to monitor the timeliness of sampling and testing to those identified in Table 6-1.2 of the Construction Manual.
Where failing tests are encountered, the form also serves to document those results and identify how the failed test was resolved (e.g. corrective retest, specified deduction, etc.).
FORM
Minimum Testing Frequency: Frequency is generally identified within tables of 6-107, “Materials Acceptance Sampling and Testing,” of the Construction Manual, but may be specified within the specifications.
Test Method: Identify the specified test method number(s) used to evaluate the individual quality characteristic (e.g. CT 217 for sand equivalent, etc.).
Material Description: Identify the material constituent or material product associated with the item (e.g. coarse aggregate, fine aggregate, binder, etc. or concrete, etc.).
Specification Requirement: Identify the specified acceptance value for the material's quality characteristic. Where both operating and contract compliance values are specified, identify both.
Quality Characteristic: Identify the individual quality characteristic (e.g. relative compaction, modulus of rupture, etc.) being evaluated by the sampling and testing.
Sample Number: Generally will correspond to the TL-0101 sample number.
Sample Location: Identify where the sample was taken.
Material Production Quantity Represented: Identify the quantity of material represented by the sample and test (e.g. 1000 cubic yards, 300 tons, etc.).
Remarks: In addition to resolution of failing test, may be used to reference supporting documentation (e.g. daily report, etc.) associated with the sample and test.
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ATTACHMENT 3
List of Materials Accepted by Certificate of Compliance 03/24/2026 C10 92 of 234
Materials Requiring a Certificate of Compliance per the Greenbook Greenbook 2024
Materials Requiring a Certificate of Compliance or Certified Test Reports Material Section # Section Title Additional Comments
1 Any material or assembled material if
required by the Engineer 4-5 Certificate of Compliance General Requirements from 2024 edition of Greenbook 2 Scales and Metering Equipment 4-7 Weighing Equipment Engineer to "approve" prior to operation. 4 Fly Ash 201-1.2.7.3 Fly Ash Specific language/info required on the COC.
Must also submit test data upon request.
5 Pozzolans 201-1.2.7.4 Class N Pozzolans Specific language/info required on the COC.
Must also submit test data upon request.
6 Fiber Reinforcement for fiber reinforced
concrete or air placed concrete, method B
201-2.3 Fiber Reinforcement
7 Joint Sealant, Type E 201-3.9 Test Report and Certification Specific language/info required on certified test reports upon request
8 Sheet Curing Materials 201--4.3 Test Report and Certification Must submit certified test report upon request. 9 Paving Asphalt 203-1.3 Test Report and Certification Specific language/info required on certified test reports. 10 Liquid Asphalt 203-2.2 Test Report and Certification Specific language/info required on certified test reports. 11 Microsurfacing Emulsion (MSE) 203-3.4.6 Microsurfacing Emulsion (MSE) A COC for each shipment of MSE delivered to the work site 12 Emulsified Asphalt 203-3.5 Certificate of Compliance Must also submit test data upon request 13 Asphalt Rubber Hot Mix (ARHM) 203-11.2 Materials Must also submit test reports with the COC. 14 Crumb Rubber Modifier (CRM) 203-11.2.3.1 General (Crumb Rubber Modifier) Specific language/info required on the COC. 16 Tire Rubber Modified Asphalt Concrete
(TRMAC)
203-14-2.1 Tire Rubber Modified Paving Asphalt Specific Language/info required on the COC. 17 Polymer Modified Asphalt Concrete
(PMAC)
203-16.2.1 Polymer Modified Paving Asphalt Specific Language/info required on the COC. 18 Treatment with Preservatives 204-2.4 Quality Control Specific language/info required on the COC. 19 Structural Steel, Rivets, Bolts, Pins and
Anchor Bolts 206-1.1.2 Certification Specific language/info required on certified test reports. 20 Gray Iron and Ductile Iron Castings 206-3.4.2.1
206-3.7
General (Tensile Testing)
Acceptance
Must also submit test reports with the COC.
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Materials Requiring a Certificate of Compliance per the Greenbook 21 Gray Cast Iron Castings 206-3.4.2.2
206-3.7
Gray Cast Iron Castings
Acceptance
Specific language/info required on the COC and must submit certified test results.
23 Ductile Iron Castings 206-3.4.2.3
206-3.7
Ductile Iron Castings
Acceptance
Specific language/info required on the COC and must submit certified test results.
24 Composite Manhole Frames and Covers 206-7.11 Acceptance Specific language/info required on the COC and must submit certified test results.
25 Reinforced Concrete Pipe (RCP) 207-2.9 Basis for Acceptance, General Specific language/info required on the COC. 26 Vitrified Clay Pipe (VCP) 207-8.5.1 Testing Requirement, General Specific language/info required on the COC. 27 Corrugated Steel Pipe, pipe arches. 207-11.2.1 General (Materials) 28 Structural Steel Products Plate Pipe
Arches and Pipe Arches
207-12.2.1 General (Materials) Specific language/info required on the COC. 29 Structural Aluminum Plate Pipe Arches
and Pipe Arches
207-14.2.1 General (Materials) Specific language/info required on the COC. 30 PVC Gravity Pipe 207-17.4.1 General (Test Requirements) Specific Language/info required on the CO, shall include the test result data.
31 Polyethylene(PE) Solid Wall Gravity Pipe 207-19.2 Material Composition The Engineer may require a COC and test results. 32 Profile Polypropylene Pipe with Smooth
Interior, With Bell and Spigot Joints
207-25.6.1 General (Man. Facility Testing)
33 Materials used in Sewers 211-2 Chemical Resistance (Pickle Jar) Test Specific language/info required on the COC. 34 Hand Held Viscometer Test 211-4.2 Calibration Specific language/info required on the COC. 35 Water and Sewer System Valves and
Appurtenances
212-1.1 Submittal Package (Supporting
Information)
36 Engineering Geosynthetics 213-1 General (Engineering Geosynthetics) Specific language/info required on the COC. 37 Traffic Striping, Curb and Pavement
Markings, and Pavement Markers
214-2 Test Reports and Certificate of
Compliance
Specific language/info required on certified test reports OR COC
38 Precast Reinforced Concrete Manholes
(PRCMH)
215-8 Basis of Acceptance Specific language/info required on the COC. 39 Precast Reinforced Concrete Box (PRCB) 216-8 Basis of Acceptance Specific language/info required on the COC.
December 2024 03/24/2026 C10 94 of 234
Materials Requiring a Certificate of Compliance per the Greenbook 40 Lime-Treated Soil 301-5-2.1 Lime
41 Slurry Seal Surfacing 302-4-2.1 General (Mix Designs) 42 Asphalt Concrete Pavement 302-5.2.3
302-5.3.2
Tack Coat
Certificate of Compliance
43 Concrete Structures, Placing
Reinforcement
303-1.7.2 Splicing All Radiographs shall be submitted to the Engineer with Radiographic report and COC
44 Plastic Liner Installation 311-1.10 Quality Assurance Tests 45 Deformed/Re-formed HDPE Pipe Liner 500-5.7.2 Material Composition COC and test results required 46 Folded and Re-Formed PVC pipe Liner 500-5.10.2
500-5.10.3
Material Acceptance (Type A)
Material Acceptance (Type B)
47 Manholes and Structure Rehabilitation 502-2 Submittals 48 Lining Systems 502-5.1.2.2 Integral Locking PVC Liner 49 Segmented PVC Lining System 502-5.2.1 General
50 Fiberglass Standards 700-3.3.4 Fiberglass Standards Specific language/info required on the COC and test reports. 51 Conductors for Series Circuits, 5000V 700-4.2.2 Conductors for Series Circuits 52 Conductors and Cable 700-5.3.1 General (Conductors and Cable) 53 Lamp Receptable Conductors 700-5.5.7 Electrical Components COC Required if required information is not marked on the insulation.
54 Circular Light Emitting Diode (LED) Signal
Modules
700-5.5.11.8 Certificate of Compliance
55 LED Pedestrian Signal Section “Upraised
Hand” Module
700-5.6.6.7 Certificate of Compliance
56 Soil Fertilizing and Conditioning Materials 800-1.2.1 General Submit COC when required by the Engineer
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17 ATTACHMENT D
Caltrans Local Assistance DBE Information
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Office Bulletin | Division of Local Assistance
Policy Update
DIVISION OF LOCAL ASSISTANCE 1
CALIFORNIA DEPARTMENT OF TRANSPORTATION
#25-07: Suspension of Disadvantaged Business Enterprise (DBE) Program
Purpose
In response to the Disadvantaged Business Enterprise Program (DBE) Interim Final Rule (IFR) published on October 3, 2025, the Caltrans Division of Local Assistance is issuing this Office Bulletin.
The IFR, which addresses amendments to 49 CFR Parts 23 and 26 concerning the Airport Concessions DBE and DBE Program, was published in the Federal Register and became effective immediately upon posting on October 3, 2025.
The IFR is available at: Federal Register : Disadvantaged Business Enterprise Program and Disadvantaged Business Enterprise in Airport Concessions Program Implementation Modifications
Policy Update
Effective immediately, DBE Contract Goal Setting, Counting, along with DBE monitoring and compliance, is suspended.
During the suspension, there will be:
• No contract goals
• No Good Faith Effort Evaluation
• No counting of DBE participation
• No monitoring of DBE program compliance
• No DBE forms submission
Please contact your District Local Assistance Engineer or District DBE Coordinator for questions regarding your specific project in its current phase. For the current contact list visit:
https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/risk-assessment/dlae- dbe-coordinators-current-list.pdf
This Office Bulletin will be updated as more information becomes available.
Issued October 2025 by the Office of Local Civil Compliance
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18 ATTACHMENT E
City of Vista Standard Professional Services Agreement
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Professional Services -Federal Aid Projects Page 1 of 21 NAME OF CONSULTANT 00077085 3 [00077085-2] LPP 18-01 January 2019
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES FOR THE E. VISTA WAY RAISED MEDIAN PROJECT
CIP 8391; FEDERAL PROJECT NUMBER HSIPL-5382(040)
(For Caltrans Local Assistance Projects)
ARTICLE 1 — INTRODUCTION
This AGREEMENT is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, LOCAL AGENCY:
The name of the “CONSULTANT” is as follows:
(NAME OF CONSULTANT),
a ___________ corporation
The Project Manager for the “CONSULTANT” will be (NAME)
The name of the “LOCAL AGENCY” or “CITY” is as follows:
CITY OF VISTA,
a chartered municipal corporation
The Contract Administrator for LOCAL AGENCY will be (NAME)
B. The work to be performed under this AGREEMENT is described in Article 3 Statement of Work and the approved CONSULTANT’s Cost Proposal dated (DATE). The approved CONSULTANT’s Cost Proposal is attached hereto (ATTACHMENT #) and incorporated by reference. If there is any conflict between the approved Cost Proposal and this AGREEMENT, this AGREEMENT shall take precedence.
C. CONSULTANT agrees to the fullest extent permitted by law, to indemnify, protect, defend, and hold harmless LOCAL AGENCY, its officers, officials, agents, employees and volunteers from and against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation, court costs and reasonable attorneys’ and expert witness fees, arising out of any failure to comply with applicable law, any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise arising out of the performance of the work described herein, to the extent caused by a negligent act or negligent failure to act, errors, omissions, recklessness or willful misconduct incident to the performance of this AGREEMENT on the part of CONSULTANT, except such loss or damage which was caused by the sole negligence, or willful misconduct of LOCAL AGENCY, as determined by a Court of competent jurisdiction.
The provisions of this section shall survive termination or suspension of this AGREEMENT.
D. CONSULTANT in the performance of this AGREEMENT, shall act in an independent capacity. It is understood and agreed that CONSULTANT (including CONSULTANT's employees) is an independent contractor and that no relationship of employer-employee exists between the Parties hereto. CONSULTANT's assigned personnel shall not be entitled to any benefits payable to employees of City.
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E. LOCAL AGENCY is not required to make any deductions or withholdings from the compensation payable to CONSULTANT under the provisions of the AGREEMENT, and is not required to issue W-2 Forms for income and employment tax purposes for any of CONSULTANT's assigned personnel. CONSULTANT, in the performance of its obligation hereunder, is only subject to the control or direction of the LOCAL AGENCY as to the designation of tasks to be performed and the results to be accomplished.
F. Any third party person(s) employed by CONSULTANT shall be entirely and exclusively under the direction, supervision, and control of CONSULTANT. CONSULTANT hereby indemnifies and holds LOCAL AGENCY harmless from any and all claims that may be made against LOCAL AGENCY based upon any contention by any third party that an employer-employee relationship exists by reason of this AGREEMENT.
G. Except as expressly authorized herein, CONSULTANT's obligations under this AGREEMENT are not assignable or transferable, and CONSULTANT shall not subcontract any work, without the prior written approval of the LOCAL AGENCY. However, claims for money due or which become due to CONSULTANT from City under this AGREEMENT may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the LOCAL AGENCY.
H. CONSULTANT shall be as fully responsible to the LOCAL AGENCY for the negligent acts and omissions of its contractors and subcontractors or subconsultants, and of persons either directly or indirectly employed by them, in the same manner as persons directly employed by CONSULTANT.
I. No alteration or variation of the terms of this AGREEMENT shall be valid, unless made in writing and signed by the parties authorized to bind the parties; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.
J. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided.
K. The “AGREEMENT Ceiling Price” is (AMOUNT).
ARTICLE 2 — CONSULTANT’S REPORTS OR MEETINGS
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the LOCAL AGENCY’s Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.
B. CONSULTANT’s Project Manager shall meet with LOCAL AGENCY’s Contract Administrator, as needed, to discuss progress on the AGREEMENT. 03/24/2026 C10 100 of 234
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ARTICLE 3 — STATEMENT OF WORK
A. The name of the “PROJECT” is: (PROJECT NAME). The project is located at:
(LOCATION), in the City of Vista, California.
B. Scope of Work
The Scope of Work for this project shall be as described in the City of Vista’s Request for Proposals (Exhibit A).
C. Consultant Services
CONSULTANT shall provide LOCAL AGENCY with (SERVICES), as described in the approved CONSULTANT’S approved Cost Proposal dated (DATE), attached hereto and incorporated herein as Exhibit B.
D. Right of Way
For Geotechnical Construction Support Services contracts, Right of Way requirements are not required to be determined and shown by CONSULTANT, land surveys and computations with metes and bounds descriptions are not required to be made, and Right of Way plots are not required to be furnished.
For Construction Surveying Services contracts, the CONSULTANT may be asked to determine and show Right of Way requirements, perform land surveys and computations, prepare metes and bounds descriptions, and furnish Right of Way plots.
E. Surveys
For Geotechnical Construction Support Services contracts, the CONSULTANT is not required to perform preliminary or construction surveys.
For Construction Surveying Services contracts, the CONSULTANT will be required to perform construction surveys.
F. Subsurface Investigations
For Geotechnical Construction Support Services contracts, the CONSULTANT may be asked to perform subsurface investigations.
For Construction Surveying Services contracts, the CONSULTANT will not be required to perform subsurface investigations.
G. Local Agency Obligations
All data referenced in Exhibit A applicable to the project and in possession of LOCAL AGENCY or another agency, or government will be made available to CONSULTANT, including electronic files. No other assistance or services will be furnished to CONSULTANT.
H. Conferences, Site Visits, Inspection of Work
The AGREEMENT provides for conferences as needed, visits to the site, and inspection of the work by representatives of the state, or FHWA. Costs incurred by CONSULTANT for meetings, subsequent to the initial meeting shall be included in the fee.
I. Checking Shop Drawings
For Construction Surveying Services contracts, CONSULTANT does not have responsibility for checking shop drawings.
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For Geotechnical Construction Support Services contracts, CONSULTANT may be asked to check shop drawings. Payment for checking shop drawings by CONSULTANT, if any, are as provided in Exhibits A and B.
J. Consultant Services during Construction
For Construction Support Services contracts, CONSULTANT will be responsible to perform the scope of services included in the approved Fee Proposal during the course of construction. Payment for these services will be made as described in the AGREEMENT.
K. Documentation and Schedules
CONSULTANT shall document the results of the work to the satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This will include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the contract objectives.
L. Deliverables and Number of Copies
An electronic copy and a minimum of two hard copies of all deliverable papers or documents, such as reports, brochures, sets of plans, specifications, or Right of Way plots, shall be submitted by the CONSULTANT. The LOCAL AGENCY will make additional copies as needed.
ARTICLE 4 — PERFORMANCE PERIOD
A. This AGREEMENT shall go into effect on (DATE), contingent upon approval by LOCAL AGENCY, and CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY’S Contract Administrator. The AGREEMENT shall (CPM) networks, or other types of schedules be prepared by CONSULTANT, they should be end on (DATE), unless extended by AGREEMENT amendment.
B. CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on LOCAL AGENCY until the AGREEMENT is fully executed and approved by LOCAL AGENCY.
ARTICLE 5 — ALLOWABLE COSTS AND PAYMENTS
A. The method of payment for this AGREEMENT will be based on lump sum. The total lump sum price paid to CONSULTANT will include compensation for all work and deliverables, including travel and equipment described in Article III Statement of Work. No additional compensation will be paid to CONSULTANT, unless there is a change in the scope of the work or the scope of the project. In the instance of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will be negotiated between CONSULTANT and LOCAL AGENCY. Adjustment in the total lump sum compensation will not be effective until authorized by AGREEMENT amendment and approved by LOCAL AGENCY.
B. Progress payments may be made monthly in arrears based on the percentage of work completed by CONSULTANT. If CONSULTANT fails to submit the required deliverable items according to the schedule set forth in Article III Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this AGREEMENT in accordance with the provisions of Article VI Termination.
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C. CONSULTANT shall not commence performance of work or services until this AGREEMENT has been approved by LOCAL AGENCY and notification to proceed has been issued by LOCAL AGENCY’S Contract Administrator. No payment will be made prior to approval of any work, or for any work performed prior to approval of this AGREEMENT.
D. CONSULTANT will be reimbursed within thirty (30) days upon receipt by LOCAL AGENCY’S Contract Administrator of itemized invoices in duplicate. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this AGREEMENT number and project title. Final invoice must contain the final cost and all credits due LOCAL AGENCY that include any equipment purchased under the provisions of Article XI Equipment Purchase. The final invoice must be submitted within sixty (60) calendar days after completion of CONSULTANT’s work unless a later date is approved by the LOCAL AGENCY. Invoices shall be mailed to LOCAL AGENCY’s Contract Administrator at the following address:
City of Vista
200 Civic Center Drive
Vista, CA 92084
Attn: (Name of Contract Administrator)
E. The total amount payable by LOCAL AGENCY shall not exceed $(AMOUNT).
ARTICLE 6 — TERMINATION
A. This AGREEMENT may be terminated by LOCAL AGENCY, provided that LOCAL AGENCY gives not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and in accordance with Section 15, Property of LOCAL AGENCY.
B. LOCAL AGENCY may temporarily suspend this AGREEMENT, at no additional cost to LOCAL AGENCY, provided that CONSULTANT is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If LOCAL AGENCY gives such notice of temporary suspension, CONSULTANT shall immediately suspend its activities under this AGREEMENT. A temporary suspension may be issued concurrent with the notice of termination provided for in subsection A of this section.
C. Notwithstanding any provisions of this AGREEMENT, CONSULTANT shall not be relieved of liability to LOCAL AGENCY for damages sustained by City by virtue of any breach of this AGREEMENT by CONSULTANT, and City may withhold any payments due to CONSULTANT until such time as the exact amount of damages, if any, due City from CONSULTANT is determined.
D. In the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT, except as provided in Section Error! Reference source not found.0. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data 03/24/2026 C10 103 of 234
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estimates performed to that date, whether completed or not, and in accordance with Section 15, Property of LOCAL AGENCY.
ARTICLE 7 — COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR Part 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.
B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by the CONSULTANT to LOCAL AGENCY.
D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.
ARTICLE 8 — RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under the AGREEMENT. LOCAL AGENCY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSUTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.
ARTICLE 9 — AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by LOCAL AGENCY’S Chief Financial Officer.
B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.
C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.
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D. CONSULTANT and subconsultant agreements, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR Part 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, LOCAL AGENCY, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, LOCAL AGENCY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.
E. CONSULTANT’s Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by Caltrans Audits and Investigation (A&I). Caltrans A&I, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.
1. During Caltrans A&I’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, Caltrans A&I will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If Caltrans A&I identifies significant issues during the review and is unable to issue a cognizant approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR {e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines}is received and approved by A&I.
Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate.
b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.
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c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.
2. If Caltrans A&I is unable to issue a cognizant letter per paragraph E.1. above, Caltrans A&I may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter.
Caltrans A&I will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.
3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if Caltrans A&I is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.
4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following items have occurred: (1) Caltrans A&I accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this AGREEMENT has been completed to the satisfaction of LOCAL AGENCY; and, (3) Caltrans A&I has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT and all other agreements executed between LOCAL AGENCY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.
ARTICLE 10 — SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the LOCAL AGENCY and any Subconsultants, and no Subconsultant agreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the LOCAL AGENCY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the LOCAL AGENCY's obligation to make payments to the CONSULTANT.
B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the LOCAL AGENCY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Cost Proposal.
C. Any Subconsultant agreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.
D. CONSULTANT shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the CONSULTANT by the LOCAL AGENCY.
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E. Any substitution of Subconsultants must be approved in writing by the LOCAL AGENCY Contract Administrator in advance of assigning work to a substitute Subconsultant.
ARTICLE 11 — EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by LOCAL AGENCY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.
B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Cost Proposal and exceeding five thousand dollars ($5,000), with prior authorization by LOCAL AGENCY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.
C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:
1. CONSULTANT shall maintain an inventory of all nonexpendable property.
Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY.
2. Regulation 2 CFR Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.
ARTICLE 12 — STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.
B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer ( http://www.dot.ca.gov/hq/construc/LaborCompliance/documents/District- Region_Map_Construction_7-8-15.pdf). These wage rates are made a specific part of this 03/24/2026 C10 107 of 234
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AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve LOCAL AGENCY projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.
C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations Internet site at http://www.dir.ca.gov .
D. Payroll Records
1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct.
b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.
2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by LOCAL AGENCY representative’s at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request.
b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.
c. The public shall not be given access to certified payroll records by the CONSULTANT. The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL AGENCY Contract Administrator by both email and regular mail on the business day following receipt of the request.
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3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.
4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall not be marked or obliterated.
5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.
6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Such penalties shall be withheld by LOCAL AGENCY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.
E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the LOCAL AGENCY Contract Administrator.
F. Penalty
1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.
2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.
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3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.
4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the prime CONSULTANT of the project is not liable for the penalties described above unless the prime CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the prime CONSULTANT fails to comply with all of the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815.
b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project.
d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.
5. Pursuant to Labor Code §1775, LOCAL AGENCY shall notify the CONSULTANT on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.
6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by LOCAL AGENCY.
G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours 03/24/2026 C10 110 of 234
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worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.
H. Employment of Apprentices
1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.
2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/ , for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements. Penalties are specified in Labor Code §1777.7.
ARTICLE 13 — CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project which will follow.
B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to advise LOCAL AGENCY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT. CONSULTANT further agrees to complete any statements of economic interest if required by either LOCAL AGENCY ordinance or State law.
C. The CONSULTANT hereby certifies that it does not now have nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.
D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.
ARTICLE 14 — REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any LOCAL AGENCY employee. For breach or violation of this warranty, LOCAL AGENCY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the 03/24/2026 C10 111 of 234
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value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.
ARTICLE 15 — PROHIBITION OF EXPENDING LOCAL AGENCY, STATE, OR FEDERAL
FUNDS FOR LOBBYING
A. The CONSULTANT certifies, to the best of Consultant’s knowledge and belief, that:
1. No State, Federal, or LOCAL AGENCY appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this AGREEMENT, or with the extension, continuation, renewal, amendment, or modification of this AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this AGREEMENT, the CONSULTANT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.
C. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.
ARTICLE 16 — NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.
B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and 03/24/2026 C10 112 of 234
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subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
C. CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135- 11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.
D. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.
E. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
F. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.
G. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.
H. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR Part 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.
ARTICLE 17 — DEBARMENT AND SUSPENSION CERTIFICATION
A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:
1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;
3. Does not have a proposed debarment pending; and
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4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.
B. Any exceptions to this certification must be disclosed to LOCAL AGENCY. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.
C. Exceptions to the Federal Government Excluded Parties List System maintained by the U.S. General Services Administration are to be determined by FHWA.
ARTICLE 18 — DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION Not Applicable to this AGREEMENT. Refer to Caltrans OB #25-07 “Suspension of Disadvantaged Business Enterprise (DBE) Program issued on October 3, 2025.
ARTICLE 19 — INSURANCE
A. Prior to commencement of the work described herein, CONSULTANT shall furnish LOCAL AGENCY with the insurance coverages and endorsements required in Exhibit C.
ARTICLE 20- — FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.
B. This AGREEMENT is valid and enforceable only, if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.
C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.
D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.
ARTICLE 21 — CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.
B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.
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C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.
ARTICLE 22 — CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.
ARTICLE 23 — DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.
A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and (Insert Department Head or Official), who may consider written or verbal information submitted by CONSULTANT.
B. Not later than thirty (30) calendar days after completion of all deliverables necessary to complete the plans, specifications and estimate, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.
C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.
ARTICLE 24 — INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.
ARTICLE 25 — SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.
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B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic.
CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.
ARTICLE 26 — OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever. Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.
B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.
C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract. Any reuse by City for another project or project location shall be at City’s sole risk.
D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal-aid contracts).
E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.
ARTICLE 27 — CLAIMS FILED BY LOCAL AGENCY’S CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.
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B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.
C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.
ARTICLE 28 — CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.
B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.
C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.
D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.
E. All information related to the construction estimate is confidential, and shall not be disclosed by CONSULTANT to any entity, other than LOCAL AGENCY, Caltrans, and/or FHWA. All of the materials prepared or assembled by CONSULTANT pursuant to performance of this Contract are confidential and CONSULTANT agrees that they shall not be made available to any individual or organization without the prior written approval of City or except by court order. If CONSULTANT or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, City has the right to reimbursement and indemnity from CONSULTANT for any damages caused by CONSULTANT releasing the information, including, but not limited to, City’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements.
ARTICLE 29 — NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.
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ARTICLE 30 — EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.
ARTICLE 31 — RETENTION OF FUNDS
A. No retainage will be withheld by LOCAL AGENCY from progress payments due the CONSULTANT. Retainage by the CONSULTANT or subconsultants is prohibited, and no retainage will be held by the CONSULTANT from progress due subconsultants. Any violation of this provision shall subject the violating CONSULTANT or subconsultants to the penalties, sanctions, and other remedies specified in Business and Professions Code §7108.5. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by the CONSULTANT or deficient subconsultant performance, or noncompliance by a subconsultant. This provision applies to both DBE and non-DBE CONSULTANT and subconsultants.
ARTICLE 32 — NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this AGREEMENT and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows:
CONSULTANT:
(CONSULTANT)
(NAME), Project Manager
(ADDRESS)
LOCAL AGENCY:
(LOCAL AGENCY)
(NAME) , Contract Administrator
200 CIVIC CENTER DRIVE
VISTA, CA 92084
ARTICLE 33 — COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC
DELIVERY
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agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven. Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
ARTICLE 34 — CONTRACT
The two parties to this AGREEMENT, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this AGREEMENT constitutes the entire AGREEMENT which is made and concluded in duplicate between the two parties.
Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this AGREEMENT as evidenced by the signatures below.
ARTICLE 35 — SIGNATURES
[PUBLIC AGENCY], status
By:
JOHN B. FRANKLIN,
MAYOR |CHAIRPERSON
ATTEST:
KATHY VALDEZ, CITY CLERK |CLERK OF
THE BOARD |COMMISSION SECRETARY
By:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY |
DISTRICT COUNSEL | COMMISSION
COUNSEL
By:
RISK MANAGEMENT REVIEW:
ANALISA HOLBROOK, RISK MANAGER
By:
[CONSULTANT], status
By:
Name/Title
By:`
Name/Title
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EXHIBIT C
INSURANCE AND BONDING REQUIREMENTS
Contractor shall procure and maintain for the duration of the Contract, [and for x years thereafter,] insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Work Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Work Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Surety Bonds as described below.
Contractor shall also provide the additional coverages checked below and at least as broad as:
5. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if Project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
6. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the Project and no coinsurance penalty provisions.
7. Professional Liability (if Design/Build), with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Deductibles and Self-Insured Retentions
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deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the City as a loss payee as their interest may appear.
If the Project does not involve new or major reconstruction, at the option of the City, an Installation Floater may be acceptable. For such Projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the City’s site.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the Contract or the beginning of Contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of Contract work.
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3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5)years after completion of Contract work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this Contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Surety Bonds
Contractor shall provide the following Surety Bonds if checked:
1. Bid Bond.
2. Payment Bond and Performance Bond.
3. Maintenance Bond.
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The Payment Bond and the Performance Bond shall be in an amount equal to the Contract Ceiling Price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the Contract is for longer than one year a Maintenance Bond equal to 10% of the Contract price is required.
Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
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AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
[Labor Code §§ 1720, 1771.1, 1725.5, 1773.3, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700] The undersigned Contractor certifies that it is aware of and hereby agrees to fully comply with the following provisions of California law:
1. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor of any tier may be awarded a contract for public work on a public works project without proof of registration with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
2. Contractor acknowledges that this contract is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“Agency”) and agrees to be bound by all the provisions thereof as though set forth in full herein.
3. Contractor agrees to comply with the provisions of California Labor Code Section 1773.8 which requires the payment of travel and subsistence payments to each worker needed to execute the work to the extent required by law.
4. Contractor agrees to comply with the provisions of California Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the Agency, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor.
5. Contractor agrees to comply with the provisions of California Labor Code Section 1776 which require Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the Agency of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.
6. Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
7. Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the Agency, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
8. Registrations under Section 1725.5 expire annually at the end of June, and Contractor is responsible for verifying the renewal status of each subcontractor, of any tier, working on this Contract, and providing City with an updated list of all subcontractors and their registration status. Subcontractors who do not timely renew their registration must be removed from the job site until they are registered. The removal of a subcontractor for failure to be registered shall not be cause for any extension of time or additional compensation of any nature under the Contract.
9. Contractor shall provide to City, as a condition precedent to the payment of Contractor’s final retention, a complete list of all subcontractors who have worked on the Project, including their registration numbers. This list must be provided at least 30days prior to the payment of the final retention and shall be submitted under penalty of perjury.
10. To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, 03/24/2026 C10 124 of 234
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and its directors, officers, employees and agents from and against all liability, excluding penalties assessed against City under Labor Code Section 1773.3, but including, without limitation, associated investigation and administrative expenses, defense costs, reasonable attorneys' fees, expert witness fees, court costs, and costs of alternative dispute resolution, resulting from Contractor’s failure to comply with the provisions of this section and of Article 2, Chapter 1, Part 7, Division 2 of the California Labor Code with respect to Contractor, all subcontractors of any tier, and their respective employees working under this Contract.
11. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Signature Date
Name/Title Company:
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EXHIBIT B
CONSULTANT’S APPROVED COST PROPOSAL
00089141 2 Exhibit B00089141 2 Exhibit B
EXHIBIT B
CONSULTANT’S APPROVED PROPOSAL
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SUBMITTED TO
CIP NO. 8391
JANUARY 22, 2026
P R O P O S A L
EAST VISTA WAY RAISED MEDIAN PROJECT
FEDERAL PROJECT HSIPL-5382(040)
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MICHAEL BAKER INTERNATIONAL ▬ 5050 AVENIDA ENCINAS, SUITE 260 | CARLSBAD, CA 92008 ▬ PHONE: 760-476-9193 Erin Adams, Administrative Program Manager January 22, 2026 City of Vista
200 Civic Center Dr.
Vista, CA 92084
Dear Ms. Adams:
The City of Vista (City) is committed to providing exceptional services, improving Vista’s quality of life, and enhancing the uniqueness of the Vista community. Part of that commitment includes providing safety and to improve public areas to meet the needs of all citizens and visitors to City. Michael Baker International (Michael Baker) has partnered with the City on more than 30 projects and task orders. The strength of this partnership comes from our successes and lessons learned from more 80 years of experience with similar projects for public agencies. As we have on past projects for the City, Michael Baker brings excellent client service, technical competence, experience on grant-funded projects, and a strong commitment to successful contract completion.
By selecting Michael Baker as the consultant for the East Vista Way Raised Median Project, the City will benefit from a local, highly qualified team experienced in providing cost-effective solutions. Specific benefits derived from selecting Michael Baker include:
Joanne Tyler, PE, PLS, signatory, is authorized to execute a contract with the City of Vista for this project on behalf of Michael Baker. Michael Baker acknowledges receipt of Addendum No. 1.
We sincerely appreciate this opportunity to submit our proposal, and please do not hesitate to contact me at geoffrey.retemeyer@mbakerintl. com or at 760-603-6260.
Sincerely,
MICHAEL BAKER INTERNATIONAL,INC.
Geoff Retemeyer, PE, TE Joanne Tyler, PE, PLSProject Manager Vice President (authorized to bind) EAST VISTA WAY RAISED MEDIAN PROJECT (CIP NO. 8391)
1. COVER LETTER
PROJECT EXPERIENCE. Michael Baker has extensive experience in both the delivery of construction documents and construction support for pedestrian and mobility projects in California. Through this experience, our design team recognizes the most challenging part of these projects is establishing the proposed improvements with little to no impact to properties adjacent to the improvements. The City will benefit from our local, highly qualified team to provide technical and creative solutions to address these project challenges. Michael Baker has finished more than100 complete streets projects across the nation as a firm, with recent, local examples including North Coast Highway 101 Streetscape, Birmingham Drive Improvements (City of Encinitas), and Lomas Santa Fe Corridor Improvements (City of Solana Beach).
Additionally, through Michael Baker’s recent plan-check contract with the City of Vista, the design team has extensive knowledge of City processes, design standards, and design approach.
EXPERIENCED CONSULTANT TEAM. Clear communication channels between the City and Michael Baker’s Project Manager and Project Engineer will facilitate fast responses to the City’s needs. Geoff Retemeyer will serve as Project Manager and will apply his 13 years of public works experience and federally funded transportation project experience to provide excellent team leadership and exceptional quality control. Kyle La Viscount will serve as Project Engineer and, along with Geoff, will be accessible as your point of contact on a daily basis.
Geoff and Kyle have successfully performed in these capacities on projects throughout the County and will continue to provide this same responsive service on the East Vista Way Raised Median Project.
LOCAL PRESENCE AND DEDICATION. Michael Baker is one of only a few engineering companies that has demonstrated its commitment to providing civil engineering services to the North San Diego County region by locating a hub of operations in the area. Our Carlsbad office with approximately 40 team members is within minutes of Vista. We are further supported by our San Diego office with 90 additional engineering, planning, and support staff.
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CITY OF VISTA ▬ EAST VISTA WAY RAISED MEDIAN PROJECT CITY OF VISTA ▬ CIP NO. 8391 ▬ PAGE 1
2. STATEMENT OF QUALIFICATIONS
Firm Qualifications
Michael Baker International, Inc. (Michael Baker) is a full-service consulting firm providing engineering, planning, surveying and related professional services, with 50+ years of experience partnering with municipal agencies within San Diego County. The professionals comprising our project team for this effort have previously worked with local agencies such as the cities of Vista, Carlsbad, San Marcos, Del Mar, Encinitas, Solana Beach, Escondido, and Oceanside on public improvement projects similar to the East Vista Way Raised Median Project.
Michael Baker staff maintains proactive relationships with local, regional, and state jurisdictional agencies to keep abreast of the changing requirements and procedures of the Federal, State and local agencies. Our local Carlsbad and San Diego office staff includes over 130 professionals, including California-registered Civil Engineers, Professional Traffic Engineers, Licensed Land Surveyors, Qualified SWPPP Developers and Practitioners, registered Architects and Landscape Architects, Certified Planners (AICP), Certified Floodplain Managers, Certified Professionals in Erosion and Sediment Control and Surface Water Specialists with a wide breadth of knowledge relevant to the City’s current landscape, environment and needs.
Engineering News-Record (ENR) magazine consistently ranks Michael Baker in the top 10 percent of the 500 largest U.S. engineering design firms.
The Michael Baker Team is organized to meet the City's goals and objectives as outlined in the RFP. Geoff Retemeyer, PE, TE, will serve as the project manager, be the primary point of contact, and will provide team leadership. Josh’s management style promotes seamless and efficient communication between the multi-disciplinary staff of Michael Baker and the subconsultants, minimizing conflicts with design and adhering to the project schedule. Geoff is pro-active in coordinating with subconsultants ensuring all required deliverables are provided with each project milestone.
Kyle La Viscount, PE, will serve as the civil engineering design lead. He has extensive experience with delivering complete streets and improvement projects throughout Southern California and is well versed in the challenges and solutions needed on these types of projects to meet the City’s goals. No changes to the team will be made without prior written approval from the City.
All key team members are local to North County and our offices are located within 15 minutes of City Hall. The organizational chart below demonstrates the structure of the Michael Baker team. Resumes are provided in the Appendix.
PROJECT MANAGERGeoff Retemeyer, PE, TE
PRINCIPAL-IN-CHARGEJoanne Tyler, PE, PLS QA/QC & CONSTRUCTABILITYJosh Stone, PE Kyle La Viscount, PEJennifer Chen, PEErik Fiske, PE
ENGINEERING & ROADWAY
Jordan Gray, PE, TE
Richard Lucera, PE, CFMKirsten Heerding, EIT
DRAINAGE & WATER QUALITY
TRAFFIC ANALYSIS
Paul Goebel, PLSDebie Marsolini
Gabriel Smith, PE, GENinyo & Moore
SURVEY & MAPPING
GEOTECHNICAL
Organizational Chart
2025 ENR RANKINGS
THE TOP
DESIGN FIRMS500
27 Top 500 Design Firms
18 Top 100 Pure Designers
7 Bridges
7 Dams & Reservoirs
9 Construction Management
13 Transportation
15 Water Supply
17 Airports
17 Highways
22 Mass Transit & Rail
Chris Langdon, PLA KTUA
LANDSCAPING & IRRIGATION
Andy LawAirX Utility Services
POTHOLING
Alan AshimineJessica Ditto
ENVIRONMENTAL
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CITY OF VISTA ▬ EAST VISTA WAY RAISED MEDIAN PROJECT CITY OF VISTA ▬ CIP NO. 8391 ▬ PAGE 2
Name | Role Education and Certifications Relevant Project Experience Geoffrey Retemeyer, PE,
TE
Project Manager
Availability: 70%
▬B.S.C.E., 2015, Civil Engineering - Transportation
Emphasis, San
▬Diego State University, 2015
▬Professional Engineer - Civil, 2019, #90577, CA
▬Professional Engineer - Traffic, California, 2021,
2982
▬North Coast Highway 101 Streetscape, City of Encinitas ▬Birmingham Drive Improvements, City of Encinitas
▬Imperial Beach Boulevard Enhancement Project, Imperial Beach, CA.
City of Imperial Beach
▬Lomas Santa Fe Corridor Improvements, City of Solana Beach Joanne Tyler, PE, PLS
Principal-in-Charge
Availability: 30%
▬B.S., 1994, Civil Engineering, Santa Clara University
▬Professional Engineer - Civil, California, 1999, 59286 ▬Professional Land Surveyor, California, 2012, 8904
▬Qualified SWPPP Developer (QSD), California,
RCE59286
▬North Coast Highway 101 Streetscape, City of Encinitas ▬3 Roots Mitigation Measures, Road Improvements and Traffic Engineering, San Diego, CA
▬Armorlite Drive Complete Street Improvements, City of San Marcos Josh Stone, PE
QA/QC & Constructability
Availability: 30%
▬B.S., 1995, Civil Engineering, University of Maine
▬Professional Engineer - Civil, 2000, #C60755, CA
▬North Coast Highway 101 Streetscape, City of Encinitas ▬Birmingham Drive Improvements, City of Encinitas
▬Discovery Street and San Marcos Boulevard Intersection Improvements, City of San Marcos
▬Lomas Santa Fe Corridor Improvements, City of Solana Beach Kyle La Viscount, PE
Civil / Roadway Engineering
Availability: 70%
▬B.S., 2013, Civil Engineering, University of California, Irvine
▬Professional Engineer - Civil, California, 2019, 90081 ▬Leucadia Master Plan of Drainage Design, City of Encinitas ▬North Coast Highway 101 Streetscape, City of Encinitas ▬9th Street Improvements Mobility Assessment, Imperial Beach, CA Jennifer Chan, PE
Civil / Roadway Engineering
Availability: 30%
▬B.S., 2014, Civil Engineering, University of Illinois at Urbana-Champaign
▬Professional Engineer - Civil, 2009, #74271, CA
▬North Coast Highway 101 Streetscape, City of Encinitas ▬Bonsall Community Park Project, San Diego County
▬Lomas Santa Fe Corridor Improvements, City of Solana Beach Richard Lucera, PE, CFM
Drainage & Water Quality
Availability: 40%
▬ME, Environmental Engineering, The Pennsylvania
State University
▬BS, Civil Engineering, University of Delaware
▬Professional Engineer - Civil, California, 58089
▬Certified Floodplain Manager, USA and Canada, 2006,
US-06-0219
▬South Santa Fe Road Improvements at Smilax Road, City of San Marcos ▬Camino Del Mar Streetscape Village Specific Plan City of Del Mar ▬North Coast Highway 101 Streetscape, Encinitas, CA. City of Encinitas Paul Goebel, PLS
Surveying/Mapping
Availability: 50%
▬Certificate, 1997, Total Quality Management,
American River College of Sacramento
▬Surveying, American River College of Sacramento
▬Land Surveyor, California, 2008, #8486
▬FAA Part 107 Remote Pilot, 2017, 3994575
▬North Coast Highway 101 Streetscape, City of Encinitas ▬Birmingham Drive Improvements, City of Encinitas
▬Discovery Street and San Marcos Boulevard Intersection Improvements, City of San Marcos
Jordan Gray, PE, TE
Traffic Analysis
Availability: 60%
▬BSCE, Civil Engineering, San Diego State University
▬Professional Engineer - Civil, California, 89288
▬Traffic Engineer - California, 2987
▬9th Street Improvements Mobility Assessment, Imperial Beach, CA ▬Community Based Transportation Program, County of San Diego ▬Valley Boulevard and Main Street Complete Streets Pedestrian Studies, El Monte, CA
Qualifications of Key Project Team Members
Staffing Plan
Michael Baker’s proposed team has the resources and capacity to provide high-quality engineering design services to the City. With that in mind, we have assembled a uniquely qualified, highly responsive project management team with extensive experience, led by Geoff Retemeyer, PE, TE, as our Project Manager and Joanne Tyler, PE, PLS, as our Principal-in-Charge. Our team has been specifically assembled to provide the full range of skills requested to support the City. Our project team, detailing years of experience, licenses and certifications, are included in the following table. 03/24/2026 C10 130 of 234
CITY OF VISTA ▬ EAST VISTA WAY RAISED MEDIAN PROJECT CITY OF VISTA ▬ CIP NO. 8391 ▬ PAGE 3
Name | Role Education and Certifications Relevant Project Experience Gabriel Smith, PE, GE
Ninyo & Moore
Geotechnical Services
Availability: 60%
▬M.S., Civil Engineering, 2011, Brigham Young
University
▬B.S., Civil Engineering, 2010, Brigham Young
University
▬Professional Engineer - Civil, California #82857
▬Certified Engineering Geologist - California #3129
▬North Avenue Widening Project (CIP 8237), Vista, CA
▬Rancho Santa Fe Roundabout Design Services of Three Intersections, San Diego, CA
▬Mapleview Street Green Streets, Lakeside, California
Erik Fiske, PE
Civil / Roadway Engineering
Availability: 70%
▬BSCE, Civil Engineering, San Diego State University
▬Professional Engineer - Civil, California #97622
▬North Coast Highway 101 Streetscape, City of Encinitas ▬Bonsall Community Park Project, San Diego County
▬Lomas Santa Fe Corridor Improvements, City of Solana Beach Kirsten Heerding, EIT
Drainage & Water Quality
Availability: 60%
▬M.S., Civil and Environmental Engineering, California
Polytechnic State University
▬B.S., Environmental Engineering, California
Polytechnic State University
▬Engineer in Training, California #17281
▬San Marcos Creek Hydrology, Pollutant Reduction and Scour, San Marcos, CA
▬East Valley Parkway & Midway Storm Drain Design, City of Escondido, CA
Alan Ashimine
Environmental
Availability: 60%
▬BA, Environmental Analysis and Design, University of
California, Irvine
▬El Camino Real Bridge and Road Widening, San Diego, CA ▬Garvey Avenue Corridor Complete Streets Feasibility Study, El Monte, CA
▬Studebaker Road Complete Streets Project, Long Beach, CA Chris Langdon, PLA
KTUA
Landscape & Irrigation
Availability: 60%
▬B.S. Landscape Architecture, Washington State
University, Pullman, 1993
▬2004, California Landscape Architect, PLA 4915, exp.
2/28/27
▬Avenida Encinias Coastal Rail Trail, Carlsbad, CA
▬Port of San Diego Chula Vista Bayfront Street Design Manual, San Diego, CA
▬Fullerton Union Pacific Rail Trail, Fullerton, CA
Financial Responsibility of the Firm
Michael Baker has been in business for 86 years as a for-profit company. Our financial status is excellent. Additional information may be provided upon request.
Subconsultants
Michael Baker will be teaming with Ninyo & Moore for geotechnical engineering and KTUA for Landscape & Irrigation, and AirX has been added to the team if potholing or utility locating services are needed on the project.
All subconsultants are trusted team partners that the Michael Baker team has used on many recent projects throughout San Diego County. We typically add them to our design team to provide very specific expertise and experience. All have worked in the City of Vista and are familiar with the local environment and processes.
Ninyo & Moore. Since 1986, Ninyo & Moore has provided variety of geotechnical engineering, environmental and materials testing and inspection services for over 350 projects in the City of Vista. Ninyo & Moore is experienced in all phases of design, construction, and rehabilitation of highways, roadways, bikeways, medians, associated retaining structures, and other related infrastructure. Ninyo & Moore’s team of qualified professionals has extensive experience performing services in accordance with the Federal Highway Administration, various State departments of transportation, and local municipality regulations. Specific projects include: 2000 STP Asphalt Overlay Program, Vista Village Drive Interchange Improvements, Hidden Sky Court Distress Evaluation, N. Avenue Widening Project (CIP 8237), Emerald Drive Pavement Rehabilitation, Vista Village Drive Median Landscape Project, SR-78 And Sycamore Avenue Widening, Townsite Drive Sidewalk Improvements, City of Vista Various Resurfacing and Maintenance Improvements.
KTUA. KTUA is a collaboration of planners, landscape architects, GIS analysts, and graphic designers focused on the creation of livable outdoor areas meant to foster community. Established in 1970 and with the collaboration of their clients, KTUA has expanded the boundaries of a traditional landscape architecture office by incorporating active transportation, trail planning, parks and recreation planning, federal planning, and natural resource management practices into their portfolio. With this diversity, they are able to help shape the bigger picture while addressing the fine-grained details that contribute to our client’s sustainable natural and built environments. 03/24/2026 C10 131 of 234
CITY OF VISTA ▬ EAST VISTA WAY RAISED MEDIAN PROJECT CITY OF VISTA ▬ CIP NO. 8391 ▬ PAGE 4
North Coast Highway 101 Streetscape Improvement Project Encinitas, CA
Completed: Ongoing Role: Prime Value: $4.3M (on budget, on schedule) Michael Baker is providing engineering, traffic, and environmental services for the North Coast Highway 101 Streetscape Improvements Project. The project includes multi-modal functions involving road diet measures, such as lane restriping of sharrows in the north- and south-bound lanes; five traffic calming roundabouts; a traffic signal; and street beautification measures for 2.5 miles of old Highway 101 in Leucadia. The goal is to increase walkability along the project corridor and provide more efficient on-street parking to eliminate sight-distance problems for side-street traffic and vehicular conflicts with bicyclists. The project replaces an existing narrow width and segmented sidewalk on the west side of the corridor, with an 8-foot wide (minimum) sidewalk which closes the pedestrian access gap on the corridor and provides ADA-compliant access to the numerous residences and businesses fronting Highway 101. Michael Baker is performing traffic studies, providing Mobile LiDAR data collection and processing, managing the preparation of an environmental impact report (EIR) and a recirculated draft EIR (RDEIR), and developing maintenance of traffic plans for proposed pedestrian/bicycle/lane, parking, streetscape, landscape and drainage improvements along the 2.5-mile segment of North Highway 101. Honor Award - 2023 Transportation Reference: Matt Widelski PE, QSD, Principal Engineer, 760-633-2862, [email protected] Birmingham Drive Drainage and Street Improvements
Encinitas, CA
Completed: Ongoing Role: Prime Value: $748,800 (bid and actual) Michael Baker provided design and engineering services for improvements to Birmingham Drive from I-5 to San Elijo. The purpose of the project was to provide traffic calming, continuous Americans with Disabilities Act (ADA)-compliant sidewalks, and the removal of existing overhead utility lines and poles along the corridor.
For the project, Michael Baker designed a new roundabout at the intersection of New Castle and Birmingham Drive, a new bike lane, continuous sidewalks, new ADA ramps, driveway reconstruction, drainage, an extension of a reclaimed waterline, landscaping, and irrigation, traffic signal improvements, and pavement overlay.
Pedestrian improvements on the corridor included removing and replacing the existing sidewalk on the south side of the street in order to meet current ADA requirements, as well as install new sidewalk on the north side of the street to close an existing gap in pedestrian infrastructure which serves as an access route to the existing nearby schools. The new sidewalk design needed to consider tying into existing grades at adjacent properties, above-ground utility appurtenances (both existing and future), and meeting current ADA requirements. The project also provided public outreach and agency and utility coordination services. Existing utility poles and overhead utility lines were replaced on the project with a joint trench and new services to the residents. Extensive coordination with SDG&E, and residents was required to set up the underground district.
Reference: Matt Widelski PE, QSD, Principal Engineer, 760-633-2862, [email protected] Lomas Santa Fe Corridor Improvement Project
Solana Beach, CA
Completed: Ongoing Role: Prime Value: $396,584 (bid and actual) As part of the city’s vision to revitalize the Lomas Santa Fe corridor and provide a complete streets project, Michael Baker is providing transportation engineering and planning services for improvements. This highly traveled corridor is the only east-west arterial that runs the length of the city and provides access to civic facilities including the library, public and private schools, the Boys and Girls Club, and local churches.
Residents of Solana Beach rely on this corridor daily for their everyday travel. However, many residents and guests rely on their automobiles, since high speeds, high traffic volumes, incomplete or missing sidewalks, and traffic signal phasing at intersections create challenging conditions for those walking and bicycling along the corridor.
Reference: Anda Wright, PE, Associate Civil Engineer, (858) 720-2478, [email protected] Project Experience
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CITY OF VISTA ▬ EAST VISTA WAY RAISED MEDIAN PROJECT CITY OF VISTA ▬ CIP NO. 8391 ▬ PAGE 5
University Avenue Complete Streets
San Diego, CA
Completed: Ongoing Role: Prime Value: $455, 751 (bid and actual) Michael Baker is providing Complete Streets design for University Avenue from Fairmount to Euclid Avenue. The City prepared a conceptual horizontal layout for the roundabouts and tasked Michael Baker with performing technical studies, stormwater and water quality compliance and design, and developing improvement plans, specifications, and estimates. The scope includes an information review, site reconnaissance, data analysis and reporting. Technical studies for the project were required for documentation with Caltrans to apply for a Highway Safety Improvement Program grant. The segment of University Avenue is in a dense commercial land use area, and the footprints of three roundabouts presented challenges with tying into existing conditions. The design team meticulously analyzed each critical tie-in point, such as door thresholds, building walls, and parking lots to accommodate the design of the three roundabouts with existing conditions. Another challenge faced by the design team was the narrowing on University Avenue.
As the existing cross-fall of the road exceeded 8 percent in some areas, narrowing the road while maintaining stormwater flow away from the existing businesses would require lowering the road and replacing the entire structural pavement section. With the City looking to save costs as well as existing shallow utilities in the roadway, the design team came up with solutions to avoid lowering the road. Michael Baker’s design team implemented a variety of strategies to achieve this including raising the sidewalk and installing retaining curbs where feasible and installing water quality basins sloped away from the road to capture stormwater from the sidewalk.
Reference: Nazie Mansury, (619) 533-3754, [email protected] 3 Roots Mitigation Measures, Road Improvements, and Traffic Engineering San Diego, CA
Completed: Ongoing Role: Prime Value: $748,800 (bid and actual) Michael Baker provided public street improvement plans as part of several mitigation measures for a proposed housing development in the City of San Diego. Plans included street improvement, ADA improvement, signing and striping, retaining wall, and drainage plans for various intersections in the Mira Mesa neighborhood of San Diego. For the Miramar Road median improvements, Michael Baker evaluated the drainage and flooded width impacts on the inside travel lanes in the superelevated sections. A solution of slotted drains and recessed median curb inlets was implemented to meet City drainage requirements. Michael Baker is providing services for the Mira Mesa area of the City of San Diego to meet the traffic mitigation measure for the 3 Root Development project by Lennar Homes. The project includes roadway widening, storm water improvements, traffic signal modifications, signing and striping plans, traffic signal communication plans, and right of way acquisitions.
Reference: Bryan Bagalini, Lennar, 619-538-0522, [email protected] Vista Village Drive Trunk Sewer Improvements Design-Build Vista, CA
Completed: 2020 Role: Prime Value: $633,216 (bid and actual) Michael Baker provided design and construction services for approximately 2,500 linear feet of a new, 36-inch trunk sewer. The Vista Village Drive Trunk sewer was 30-inch trunk and identified as the second-highest priority capacity project in the city's sewer master plan. This project also entailed traffic control, a California Department of Transportation (Caltrans) encroachment permit for microtunneling under Interstate 78 (I-78), environmental permitting, and sewer bypass plans. Michael Baker's innovative approach allowed flow interception and abandonment of two pipelines within Caltrans right-of-way, which were identified as high- priority capacity upgrades. The city retained and organized a progressive design-build (PDB) to deliver the needed improvements under a short time-window. Working with city staff Michael Baker brought unforeseen innovation and efficiency to this project. Innovations allowed avoidance of habitat and permits, easements, flow bypass, much reduced traffic control, and allowed the continued beneficial use of established pipelines and a critical sewer dump station that were expected to be lost. 2021 Engineering Excellence Awards, Honor Award, American Council of Engineering Companies of California (ACEC California). 2020 Project of the Year- Utilities Category, American Public Works Association (APWA).
Reference: Elmer Alex, P.E., (760) 643-5416, [email protected] Project Experience
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3. WORK PLAN
The Michael Baker team has prepared this work plan to illustrate our comprehensive understanding of the project objectives and to outline a scope of services to accomplish the City’s project goals. As noted in the qualifications, the project team has extensive experience with designing complete streets and mobility projects in the region. With this experience, the design team has a broad understanding of the San Diego Regional Standard Drawings and the City of Vista Standard Drawings. Michael Baker’s proposed scope of work is provided in the Appendix section of this proposal.
Project Understanding
The East Vista Way Median Project is a federally funded Highway Safety Improvement Program (HSIP) project that implements raised landscape medians on approximately 1.1 miles of East Vista Way from the previous phase limits (Williamston Street) to Taylor Street. East Vista Way is generally classified as a 4-6 lane major roadway with a center two-way left turn lane. The traffic volumes on the corridor range from 30,000 to 37,000 ADT. Due to federal funding, the project is subject to requirements and procedures outlined in the Caltrans Local Assistance Procedure Manual. It is understood that the City’s goal of the project is to provide increased corridor safety by implementing a raised median to restrict left-turn access and conflict points at several driveways throughout the roadway as well as enhance the corridor character with median landscaping improvements.
Key project considerations will include drainage evaluation, utility impacts, driveway access, and corridor continuity with the previous phase improvements.
Project Approach
Michael Baker’s approach to this project is grounded in decades of experience delivering similar work for local jurisdiction in southern California. We will leverage that expertise to implement a logical and efficient project approach that utilizes existing project documentation while integrating fresh, innovative ideas to address design constraints and optimize project schedule and budget. Our performance on comparable projects demonstrates the quality of our work, our ability to meet deadlines, the dedication of our staff, and our commitment to maintaining strong working relationships, all of which contribute to successful project outcomes. For the East Vista Way Raised Medians HISP Project, we have identified several key steps that will guide development of a project that meets the City’s goals. These steps draw from our extensive civil engineering experience in roadway design, our knowledge of Caltrans Local Assistance procedures, and our history delivering Highway Safety Improvement Program (HSIP) projects in close coordination with City staff. The following steps define our approach:
Existing Conditions and Utilities
In order to fully analyze any property impacts as well as maintaining a precise horizontal and vertical control of the design, a comprehensive topographic survey will be performed. The aerial topography supplied by the City will be used to determine which sidewalk alternative to proceed with, by analyzing the anticipated impacts from the proposed For a design to be effective and appropriate, a clear picture of the existing conditions is essential. The key challenges with this project will be identifying existing utilities and survey monuments affected by the median placement and accommodating for those facilities in the design along East Vista Way. In order to fully understand and document the conditions, the following steps will be taken:
• Perform research to obtain all as-built records for street improvements, utility improvements and drainage facilities. In addition, we will obtain mapping and right-of-way drawings that will define the current property designation/ownership. • Perform detailed survey work to obtain information needed for design and at locations where existing improvements will meet existing. Cross-sections will be obtained in the East Vista Way median at fifty-foot intervals to support the project design
• Once all of the records and project as-builts are obtained, they will be included in a plot of the project area on an overall topographic survey map. This will become the base plan for the design work. • Michael Baker and its consultants will walk the entire project area to observe the conditions and note changes or unusual conditions on the base map. We will also detail the existing traffic signing and striping within the project location.
Documentation will consist of field notes and photographs of the entire project area.
Following a site walk, it was identified that existing sewer manholes between Foothill Drive and Arcadia Ave may require adjustments due to the proposed median. Michael Baker will review the proposed median curb alignments to optimize the design to avoid conflicts with existing sewer manholes. In areas where conflicts cannot be avoided, false curbs or wrapping the proposed curb alignment around the manhole will be evaluated.
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Drainage
Roadway drainage patterns will need to be evaluated at
superelevated sections of roadway to ensure the median
lane is free from stormwater flow during the design storm frequency. Understanding the drainage area, discharge
values, and existing roadway context is first step to determine the appropriate mitigation approach. Design strategies to mitigate flow in the median lane include;
• Installing curb inlets at the upstream side of the
superelevation transition or median curb inlets where
existing storm drain infrastructure exists.
• Installing slotted drain improvements at the median curb flowline where existing storm drain infrastructure exists. • Installing median curb cuts (similar to the previous phase improvements) for lower flow rate applications.
Michael Baker has experience in the evaluation of the
drainage impacts of superelevated roadway sections and
providing and context-sensitive solutions that meet the City's needs. This has been proven with design support for the Miramar Road median improvements as part of the 3Roots
public improvements project in the City of San Diego.
Property Access Restrictions
It is understood that limiting access is one of the key safety components of this HSIP funded project. As local property access will be modified to exclude left turns, it is important to evaluate the redistribution of trips to the adjacent signalized intersections within the project corridor.
KEY ISSUE: Superelevated Roadway Section - new median may have flooded width impacts on inside travel lane:
FEATURE: Evaluate hydrology at superelevated roadway sections and determine alternatives to mitigate flooded width impacts.
Alternatives may include median breaks, median inlets, slotted drains, and widened median gutter pans.
BENEFIT: Mitigates safety risk of flooded width impacts in inside lane and ensures compliance with County of San Diego drainage requirements.
PROOF: A combination of median inlets, slotted drains, and widened median gutter were installed on Miramar Road as part of the 3Roots public improvements. Site hydrology was analyzed and improvements were designed to meet City standards.
KEY ISSUE: Several driveways along the corridor will have left turns in and out eliminated due to new raised median:
FEATURE: Driveway access volumes will be evaluated and modeled in conjunction with the corridor volumes to determine appropriate turn pocket lengths at signalized intersections. U-turns will facilitated where space allows.
BENEFIT: Driveway volume considerations will be beneficial in accurately evaluating redistribution of trips on the corridor network due to the modifications to access and accommodating turning movement needs at signalized intersections, minimizing access impacts to local residents and businesses.
PROOF: This same approach was used for the analysis of restricted access for the Valley Center Road Corridor Concept Plan which proposed new raised medians and modifications to traffic control.
KEY ISSUE: Existing utility (sewer) manholes within limits of median improvements:
FEATURE: Engage City’s sewer utilities department early in design phase to outline impacted manholes. Ensure median landscape design facilitates access to raised sewer manholes.
BENEFIT: Early engagement and deliberate landscaping
design decisions ensure asset owner acceptance in the design phase and avoids re-designs during the construction phase PROOF: Several utility adjustments with several different asset owners were coordinated and completed within the
landscaped medians of Highway 101 as part of the Leucadia Streetscape project.
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Along with geometric evaluation of facilitating U-turns, this trip analysis will be critical in determining appropriate turn pocket lengths and associated signal timing in order to minimize access impacts to local businesses and residents.
Landscaping
We have strategically partnered with KTUA to provide
landscape architect services for this project. Our team will review the previous phase of landscaping improvements
and coordinate with the City and Vista Irrigation District to establish clear landscape and irrigation goals to ultimately enhance the character of the corridor.
Environmental Clearance
Michael Baker understands the critical importance of facilitating expedited environmental approvals for the proposed project.
The City will serve as lead agency under CEQA. Since the City is also pursuing federal funds for the project, the project will also be subject to NEPA with Caltrans District 11 serving as the NEPA lead agency. Our environmental specialists will leverage existing relationships with Caltrans District 11 staff to obtain approval of the Preliminary Environmental Study (PES) Form, to allow us to expedite preparation of the technical studies identified in our scope of work.
Michael Baker has unparalleled expertise with the Caltrans Standard Environmental Reference (SER) and Local Assistance Procedures Manual (LAPM). This experience allows for streamlined navigation of the Caltrans CEQA/NEPA review process, minimizing the duration and nature of Caltrans review cycles for technical studies and environmental documents, and expediting issuance of environmental approvals.
Traffic Control
Our traffic design group will work directly with our in-house construction management team to develop a stage construction approach following feedback from City staff and community members. This approach will review strategies to minimize impacts on local property owners, minimize traffic congestion, and facilitate safe and efficient construction phasing. The construction management team’s involvement is critical for this project component as they will provide input and guidance on anticipated construction phase durations, work area set-up requirements, lane closures, and anticipated equipment needs. Michael Baker will develop a typical traffic control plan for the median improvements following this input from the construction management team as well as City and local stakeholders.
Project Schedule, Budgeting, and Quality
Project schedule and budgeting are key considerations
for publicly, federally funded project. The design team will take into account cost benefits where possible. The project costs will be evaluated at each phase of the work and suggestions will be made to help keep the project
within budget. Keeping the lines of communication
open between City Staff and the Michael Baker team will ensure we meet the project schedule.
Quality Assurance/Quality Control (QA/QC) are integral
components of our management approach for each
project. QA/QC is embedded in every project stage. Our QA process begins with developing a close and continuous line of communication between the Michael Baker team and the City. We keep an organized directory of all communication, documents, images, data, and plan sets, allowing us to respond quickly to requests. Additionally, our in-house Construction Management team will be involved early in evaluating constructability, engineer estimate accuracy, industry-current unit costs, and our special provisions to ensure bid documents communicate how to efficiently build the project and pay for various items.
PROJECT SPECIFIC QUALITY MANAGEMENT PLAN
PROJECT CONTROLS
WORK STANDARDS
QUALITY ASSURANCE PROJECT REVIEWS QUALITY AUDIT
QUALITY ASSURANCE QUALITY CONTROL
QUALITY MANAGEMENT
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APPENDIX: SCOPE OF WORK
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Scope of Work
Michael Baker International will perform the following tasks for the East Vista Way Raised Median project.
Task 1.0 – Project Initiation, Management and Coordination Michael Baker International will attend a project kick-off meeting with City staff and subconsultants to discuss the approach to the project, scope of work, and schedule. The Consultant will hold additional formal meetings with City staff to develop the design of the project, resolve design issues, discuss staff comments on PS&E submittals, and discuss progress. The consultant will produce and distribute meeting agendas and minutes at each formal meeting. This task will cover the regular communication and coordination of day-to-day activities on the project for the Consultant and their subconsultants with the City staff. The consultant will prepare and submit the required monthly HSIP grant invoices to Caltrans and make corrections to invoices based on Caltrans’ review.
Deliverables:
• Meeting attendance, agendas, and minutes for seven (7) meetings • Meeting minutes
• Progress Reports
• Progress documentation
• HSIP grant invoices
Task 2.0 – Data Collection and Field Review
Michael Baker International will obtain utility maps from utility companies and existing as-built plans for street improvements, sewer, water and storm drain systems for the project site. The consultant will conduct a field review to assess the physical layout of the project site and note any features that may need special attention in the design development of the project.
Deliverables:
• Documentation of all data collected in the tasks above • Attendance and field notes for four (4) site visits (one for each milestone submittal) • A design matrix summarizing project opportunities and constraints Task 3.0 – Design Surveying and Base Map Development
Michael Baker International shall obtain and review existing maps, Records of Survey (ROS), and Corner Records (CR) for existing right-of-way, property lines, and easements. Vertical and horizontal control will be established for the project based on City of Vista benchmarks and first order control map, ROS 14023. In addition, existing boundary monumentation will be located to establish the right-of-way & property lines. The centerline and right-of-way for the project streets will be established in NAD ’83 Coordinate system.
An aerial topographic survey and supplemental field survey will be conducted to prepare a topographic base map within the project limits of work. The field survey will provide spot elevations at the roadway crown/centerline as well as pavement offset shots encompassing the proposed median improvements at 50’ intervals. All existing monuments, storm drain inlets and storm drain manholes will be surveyed within the project limits. Additionally, an aerial survey will be conducted to supplement the surrounding project limits. The aerial survey will locate and identify all visible Vista Irrigation District (VID) water and franchise utility facilities, traffic signal poles, streetlights, and sewer facilities within the project limits. The consultant will obtain and field survey USA mark-outs to locate underground utility locations to support the proposed design.
Deliverables:
• A digital AutoCAD base map containing all topographic and boundary features obtained in the task above, at 40 scale with 1-foot contours.
• Aerial topographic survey base file and orthophoto of the project limits. 03/24/2026 C10 138 of 234
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Task 4.0 – Geotechnical Investigation and Report Preparation This task will include performing a geotechnical investigation along the project alignment and preparation of a geotechnical report for the project. The geotechnical investigation will consist of performing a background review of readily available geotechnical and geologic information, obtaining necessary permits from the City of Vista, performing a geologic reconnaissance of the site to observe the existing conditions and to mark out the six (6) proposed core locations, coring the existing pavement at the six (6) location to evaluate the pavement section thickness, manually excavating six (6) exploratory borings to depths of approximately 5 feet (or refusal), and performing geotechnical laboratory testing to evaluate the expansion index and R-value of the subgrade materials. Following the field and laboratory work, the geotechnical report services will include compiling and analyzing data obtained from our geotechnical investigation, and preparing a written report providing our findings, conclusions, and geotechnical recommendations for the design and construction of proposed raised median improvements.
The following assumptions are included for this task;
• Site access for the consultant’s personnel and vehicles will be granted, and the site can be accessed during normal working hours (Monday through Friday, 8:00 AM to 5:00 PM)
• Fees for the permits will be waived by the City of Vista • The excavations will be backfilled with soil and surface pathed with Aquaphalt® materials. Reconstruction of cored pavements will not be required by the City of Vista
• Environmental sampling and testing of the subsurface soils and groundwater is not included within the scope of this proposal.
A detailed cost for these services, if needed, may be provided upon your request. • The project is subject to prevailing wage requirements under determination year 2025-1D. Upon awarding of the project, the client will provide in writing the Department of Industrial Relations (DIR) Project ID for the purposes of electronic certified payroll reporting (eCPR) and labor compliance.
Deliverables:
▬Draft and Final Geotechnical Investigation Report, and approved plans and specifications Task 5.0 –Water Quality Technical Report
Michael Baker International will prepare Municipal Stormwater Permit documentation in accordance with the latest San Diego Regional Water Quality Control Board Order (No. R9- 2015-0100). This includes determining the applicable design requirements based on project category using City-provided checklist and the City of Vista BMP Design Manual. Michael Baker will prepare a checklist for determination of applicable project category, submit a report to the City for review, and address comments, as requested by the City. It is anticipated that a green street PDP exempt Stormwater Management Plan (SWQMP) shall be filed with BMP’s implemented based off the previous phases of this project. The template for this report will be provided by the City.
Deliverables:
▬Checklist for Project Determination
▬A PDP SWQMP provided at the 60%, 90%, and 100% milestone submittals.
Task 6.0 – Traffic Analysis
With the construction of new raised along the corridor that would modify turn patterns and driving behavior to and from East Vista Way, a traffic study is required to analyze the potential operational deficiencies on the roadway network. The following tasks outline the proposed approach to preparing a Local Transportation Study following the City of Vista’s Transportation Impact Analysis Guidelines (October 2020).
6.1 Scoping Process
Prior to executing any analysis, Michael Baker will coordinate the scope of the traffic study with City staff to verify the approach and methodology to be followed. As part of this process, Michael Baker will prepare a Scoping letter with all associated tables, figures, and exhibits to confirm methodology, study area, and approach to executing the traffic analysis. 03/24/2026 C10 139 of 234
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6.2 Data Collection Efforts
Michael Baker will collect existing traffic count volumes at up to fourteen (14) study intersections (assuming 7 signalized locations and 7 unsignalized intersections/driveways) on a typical weekday (Tuesday, Wednesday, or Thursday). Intersection traffic count data will be collected during the AM peak period (7:00 AM to 9:00 AM) and PM peak period (4:00 PM to 6:00 PM) during a non-holiday week. Intersection count data will include vehicle classifications (trucks) and will also include pedestrian and bicycle data. Twenty-four hour classified traffic counts will be collected at up to eight (8) roadway segments. Segment count data will include vehicle classifications based on the FHWA vehicle categories. Michael Baker will coordinate closely with City staff to determine the specific locations for data collection.
Michael Baker will develop a set of Existing conditions traffic volumes for use in the study. The volumes will include peak hour intersection turning movements as well as peak hour and average daily traffic (ADT) volumes on the segments. It should be noted that the peak hour analysis will utilize the highest hour within each count period (AM and PM Peak Hours).
6.3 Traffic Analysis
Michael Baker will conduct a detailed traffic analysis to evaluate the potential changes to vehicular operations on East Vista Way associated with the construction of raised medians. Using the existing volumes developed as part of Task 6.2, an existing baseline of traffic operations will be established. Traffic volumes will be developed for conditions with the raised median to assess how the modified roadway would change turn movements at the study intersections. The “With Project” conditions would be compared to baseline conditions to determine the change/delta in traffic operations.
As part of the analysis, Michael Baker will develop a Synchro model to analyze the potential local operational deficiencies on the adjacent roadway network study intersections. The Synchro model will incorporate traffic counts, signal timing, bicycle volumes, existing and proposed roadway geometries – including potential turn restrictions. The Synchro model will be used to analyze the delay-based level of service (LOS) analysis following the methodology outlined in the most recent Highway Capacity Manual (HCM) 7th Edition. The Synchro model will be the basis for developing the SimTraffic microsimulation which be used to execute a queuing analysis for all left-turn pockets (left-turns/U-Turns) at all signalized intersections.
For the purposes of this scope, it is assumed that the traffic study will analyze the traffic conditions under the following study scenarios:
▬Existing Conditions (2026)
▬Existing Plus Project Conditions
▬Build Out 2050 Conditions
▬Buildout 2050 Plus Project Conditions
Michael Baker will coordinate with the City to determine the appropriate growth rate to calculate forecast future volumes for roadway segments and intersections within the study area.
6.4 Truck Turn Templates
Utilizing the AutoCAD topographic Basemap and preliminary horizontal layout (Refer to Task 7), Michael Baker will conduct truck turn templates utilizing typical dimensions of fire trucks. Close coordination with City staff and the Fire Department will be required to determine the appropriate design specifications for the turn template.
6.5 Traffic Analysis Report
Michael Baker will summarize the findings of the traffic analysis in a Traffic Analysis Report, which will be submitted digitally to the City for review. This scope of work assumes a total of two cycles of review by City staff. Michael Baker will respond to City comments and will be available for virtual meetings to discuss the findings outlined in the report. If more than two submittals of the report are required, or additional analysis are requested, an addendum to this scope of work will be prepared. Upon approval of draft Traffic Analysis Report, Michael Baker will prepare a final report for digital submission to the City.
Deliverables:
▬Traffic Scoping Letter
▬Draft and Final Traffic Analysis Report
▬Truck Turning Template Exhibits
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Task 7.0 – Preliminary and Final Design
7.1 Improvement Plans
Michael Baker will prepare improvement plans for the raised median improvements on East Vista Way in accordance with the tasks outlined in the RFP. Plan and profile layouts will show the existing street centerline along with the proposed curb lines, with elevations at 50-foot intervals and locations where anomalies exist. All monuments identified from the topographic survey will be labeled on the improvement plans to be protected or replaced. It is anticipated that the extent of traffic signal improvements will be limited to detection loop relocation which is proposed to be shown on the signing and striping plans for clarity. Additionally, a typical traffic control plan and erosion control plan will be provided as reference plans to support the design.
The improvement plans will be developed utilizing City of Vista standard templates and requirements and will be designed in accordance with the latest version of The City of Vista Standard Drawings, San Diego Regional Standard Drawings, Caltrans Standard Plans and Specifications, California Manual on Uniform Traffic Control Devices (MUTCD), Caltrans Highway Design Manual, and the Standard Specifications for Public Works Construction (Greenbook).
Minor changes to the design from the planning phase are assumed in the budget. Extensive changes or evaluation of multiple alternatives may require additional budget: this will be discussed with the City Project manager if necessary. The consultant shall meet with the City and review the geometrics prior to beginning the 60% design for their acceptance. At each design stage, the comments received for the previous submittal will be addressed with a comment-response matrix The sheet count for the Civil, Traffic and Landscape Plans is anticipated to be the following Fifty-two (52) sheets:
▬Title Sheet (1)
▬General Notes, Index and Survey Control (1)
▬Key Plan (1)
▬Typical Sections (2)
▬Construction Details (1)
▬Improvement Plans and Profiles (12)
▬Storm Drain Plans and Profiles (2)
▬Signing and Striping Plans and Details (4)
▬Typical Erosion Control Plans (2)
▬Typical Traffic Control Plans (2)
▬Landscape Notes (1)
▬Site Hardscape Plans and Details (8)
▬Irrigation Plans and Details (8)
▬Planting Plans and Details (7)
It is anticipated a preliminary horizontal geometric layout plan will be provided to the City prior to improvement plan submittals occurring at the 60%, 90% and 100% milestones.
7.2 Drainage Report
This task will include a hydrology and hydraulics study on East Vista Way that will support the drainage design associated with the improvements. Existing flows and proposed storm water flows will be calculated using the rational method at appropriate points. Drainage patterns for the proposed conditions will be analyzed with the proposed plan and profile layouts to ensure that the street will drain properly and will minimize flooded width impacts in the inside lanes due to the proposed median improvements. Hydraulic calculations will be performed to design pipes and inlets.
The drainage design will be coordinated with the water quality design and appropriate requirements on the San Diego MS4 permit.
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Deliverables:
▬Preliminary horizontal layout plans
▬Design plans for the project improvements at 60%, 90%, and 100% milestone submittals ▬Draiange report for the project improvements at 60%, 90%, and 100% milestone submittals ▬Bid-ready construction plans signed and sealed by the Engineer of Work ▬Consultant will participate in up to (2) two design coordination meetings per milestone deliverable to review documents and design progress with the City. Total of (6) meetings. ▬A comment response matrix will be provided at the 90% and 100% milestone submittals.
Task 8.0 Utility Coordination
8.1 – Utility Coordination
Michael Baker will obtain utility as-built plans and coordinate with utility agencies, within the public right-of-way and limits of work. The consultant shall submit preliminary copies of the proposed improvement plans to utility agencies for a conflict check and confirmation that facilities are depicted accurately. Additionally, the Consultant will submit preliminary copies of the design plans to the utility agencies with facilities affected by the proposed improvements and adjust locations of facilities to minimize conflicts based off the pothole information.
A copy of the final construction plans signed by the Engineer of Work and City Engineer will be submitted to the utility companies with facilities affected by the design. The Consultant will confirm that utility companies are designing their relocations and scheduling the construction of their utility relocations through internal procedures. If any water facilities are affected by the proposed improvements, the consultant will obtain signatures from VID on the plans.
Additionally, Michael Baker will assist the City in acquiring required documentation from each utility owner requiring relocations or adjustments due to project improvements as outlined in Chapter 14 of the Caltrans LAPM.
8.2 – Potholding
The Consultant will prepare a utility pothole report. Tasks include preparing an exhibit with all the pothole locations being identified, obtaining necessary permits, coordination with the pothole contractor, and preparing traffic control plans as needed. Potholing will be performed at areas where proposed utility crossings of storm rain improvements are anticipated.
The consultant shall backfill the potholes as required by the City. It is assumed up to eight (8) potholes are included in this scope of work.
Deliverables:
▬Copies of correspondence with utility companies
▬A spreadsheet indicating submittal date to each agency and response received with action taken ▬Utility base CADD file
▬Copy of the pothole report
Task 9.0 – Construction Cost Estimates
Michael Baker and KTUA will use the design plans to develop a preliminary engineer’s estimate of costs to construct the proposed improvements. The estimate shall include a list of all items of work including any items not detailed on the current design plans.
The unit costs will be developed using the most current cost information and bid data from recent similar project bids. At each progress submittal, the engineer’s estimate will be submitted to the City for review along with coordination to adjust the design to keep the project within budget.
After submitting the 100% engineer’s estimate, a Final Engineer’s Estimate of Construction Cost will be prepared. The final estimate will use limited items of work that will be included in the bid schedule and show no contingencies. The consultant will include this cost in the final Specifications as the Engineer’s Estimate that is reported to the bidders. 03/24/2026 C10 142 of 234
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Deliverables:
▬Detailed Engineer’s construction cost estimates at the 60%, 90%, and 100% design stages, and a Final Engineer’s Estimate of Construction Cost
Task 10.0 – Project Specifications
Michael Baker will use the City’s specification template to develop project specifications to be submitted with the current design plans. The consultant will review the entire template and revise as necessary to fit the project. It is anticipated the City will prepare the front-end documents and assemble the final bid package and Michael Baker will communicate with the City throughout the development of the project specifications to obtain information to ensure the correct specification provisions are used for the project.
After submitting the 100% project specifications, the Consultant will prepare the Final Project Specifications and Contract Documents. This will incorporate the Bid Schedule, Engineer’s Estimate, and all necessary appendices to be reported to the bidders. The Consultant will submit the final project specifications to the City for review and adjust the document as requested by the City.
Deliverables:
▬Project specifications at the 90% and 100% design levels ▬Bid-ready specifications and contract documents signed and sealed by the Engineer of Work.
Task 11.0 – Prepare Authorization to Proceed with Construction Package and Process Grant Paperwork with Caltrans
11.1 – Environmental Documentation
This scope of work assumes preparation of a Categorical Exemption under the California Environmental Quality Act (CEQA) with the City serving as lead agency, and a Categorical Exclusion under the National Environmental Policy Act (NEPA) with Caltrans District 11 serving as the lead agency. The NEPA Categorical Exclusion will require preparation of a range of technical studies to support its conclusions. A scope of work for CEQA/NEPA clearance is provided below.
11.1.1 – Preliminary Environmental Study (PES) Form
Michael Baker will prepare a PES Form in accordance with the Caltrans Local Assistance Procedures Manual (LAPM) environmental reporting criteria. The PES Form will provide a preliminary analysis of potential environmental impacts associated with the project and identify environmental issues that may require further detailed study. The PES Form will be submitted to the City/Caltrans for concurrence prior to the initiation of the technical study work program. Caltrans will be responsible for the determination of the appropriate scope of work for the project. A final determination regarding the range of technical studies and appropriate NEPA action cannot be made until Caltrans approves the PES Form for the project; however, based on Michael Baker’s experience on similar Caltrans Local Assistance projects and our knowledge of the project area, it is anticipated that a Categorical Exclusion (with appropriate technical studies as outlined below) will apply to the project. This scope of work assumes up to two rounds of review by City/Caltrans before considered final.
11.1.2: Environmental Technical Studies
This scope of work assumes the following technical studies will support the environmental document for the proposed project.
All studies will be prepared in accordance with Caltrans’ Standard Environmental Reference (SER). This scope of work assumes up to two rounds of review by City/Caltrans before considered final. All deliverables will be submitted electronically in PDF for- mat.
11.1.2.2: Cultural Resources
Michael Baker will prepare a Historic Property Survey Report (HPSR) and Archaeological Survey Report (ASR) to support the environmental documentation for the proposed project. This task assumes that preparation of a Historic Resources Evaluation Report (HRER) will not be required for the project, and thus is specifically excluded from this scope of services. Key components for this task will include:
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▬APE Map: Michael Baker, working in consultation with the Caltrans Professionally Qualified Staff (PQS) assigned to the project, will identify the Area of Potential Effects (APE) for the project and prepare an APE Map for the City’s and Caltrans’ approval.
▬ASR: The Archaeological Survey Report (ASR) is a report documenting the archaeological resources identification efforts.
The ASR will include a literature/records search, windshield survey of the project site assuming up to 40 acres, and a buried site sensitivity analysis of the APE.
▬HPSR: The HPSR is the cover document for cultural resources technical studies. An HPSR will be prepared according to Caltrans specifications summarizing the identification efforts and findings of the ASR. ▬Native American Coordination/Section 106 Consultation Support: Michael Baker will assist Caltrans with Native American consultation required to comply with Section 106. We will contact the Native American Heritage Commission in Sacramento for a review of the Sacred Lands File to determine if the APE contains any known sacred lands, and a list of Native American contacts who may have concerns about the project within the APE. Using the NAHC contact list, we will prepare draft consultation letters to tribes, to be sent under Caltrans letter head. This task assumes that Caltrans will lead consultation with interested tribes, and excludes any tribal consultation meetings. Since this scope of work assumes the project a Categorical Exemption under CEQA, this task specifically excludes tribal consultation under Assembly Bill 52 (AB 52).
11.1.2.3: Noise
The applicable noise standards regulating noise impacts, including the Federal Highway Administration 23 CFA 772, California Streets and Highways Code, City of Vista Noise Ordinance, will be reviewed and discussed for land uses on and adjacent to the project site. Noise impacts from construction sources will be analyzed based on the anticipated equipment to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations. An analysis of vibration impacts will be based on the Federal Transit Administration’s vibration analysis guidance. Construction noise control measures will be identified to minimize noise disturbances at sensitive areas during construction. Since the project would not result in an increase in vehicular capacity and associated noise, the analysis of long-term noise impacts is specifically excluded from this task.
11.1.2.4: Air Quality and Greenhouse Gas Emissions
The project is located within the San Diego Air Basin, which is under the jurisdiction of the San Diego Air Pollution District (SDAPCD). Air quality and greenhouse gas emissions generated during construction activities will be quantified using the California Emissions Estimator Model version 2022.1 (CalEEMod). Energy consumption during construction activities will also be quantified. A general description of the major phases of construction and their timing will be required. The proposed project would not generate additional vehicle trips or operational source emissions or energy consumption. As such, operational analysis would be qualitative. Project consistency with the SDAPCD Regional Air Quality Strategy (RAQS) will be evaluated.
11.1.2.5: Water Quality
Michael Baker will prepare a Water Quality Technical Memorandum (WQTM) for the proposed project. The WQTM will qualitatively discuss the project’s impacts on receiving water quality during construction and post-construction conditions based on the region’s applicable stormwater regulations. It will characterize the baseline water quality conditions, identify the potential water quality issues from the project, and identify applicable mitigation measures (Best Management Practices and hydromodification measures) to address the short-term and long-term impacts. The memo will discuss approach and methodology, local and regional hydrological conditions, regulatory framework, impacts, and potential recommendations to minimize impacts. The impairment of receiving waters will be confirmed (303(d) listed and/or TMDLs), which will determine the overall strategy for addressing potential impacts during and after construction.
11.1.2.6: Hazardous Materials
Michael Baker will prepare a Phase I Initial Site Assessment (ISA) for the proposed project. The ISA will be prepared in accordance with the ASTM International (ASTM) Standard Practice E 1527-21 and the Caltrans SER. This scope of work assumes analysis of one build alternative will be considered for the proposed project and that no new permanent partial and/or full right-of-way acquisition will be required. This scope of work assumes that no structures or addresses are associated with the project.
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The Phase I ISA will consist of four components: Records Review; Site Reconnaissance; Interviews; and Report Preparation.
Michael Baker will document past activities, facilities, and/or waste disposal practices, which may have resulted in soil or groundwater contamination (based on readily available information). Past site usage will be investigated through an aerial photograph review, interviews (if person[s] are readily available), review of former permits, review of documents on file with applicable agencies, and research of former citations from State and local agencies. Current site conditions will be documented by an on-site inspection of the project area. A review of the commercial database summaries, provided by EDR LightBox, regarding public agency records will be included. Regulatory sites within and surrounding the project area will be mapped within a one-mile radius (as required by the ASTM E 1527-21 search radius requirements). Potential hazardous materials conditions within the project site will be considered based on the database search. The report will include a summary of the report findings and a discussion of our opinions and conclusions regarding the absence or presence of RECs in connection with the subject site. Documentation supporting the conclusions presented will be appended to the report.
This scope specifically excludes environmental lien searches and chain of title documents (although these can be provided by Michael Baker on a time and materials basis, if requested by the City). This task also excludes subsurface investigations, Phase II/site characterization, and remediation plans and activities.
11.1.2.7: Hydraulics & Floodplain
Because the project site is located within a base floodplain, it requires both a Location Hydraulics Study (LHS) and a Summary Floodplain Encroachment Report (SFER) in accordance with federal-aid regulations. The project area falls within FEMA Flood Hazard Zones AO and X, as identified on FIRM Maps No. 06073C0776G and 06073C0778G. Michael Baker will prepare a floodplain risk assessment in memo format that will include an LHS form and the SFER form in support of the NEPA process. This task assumes that the proposed improvements will not cause a significant floodplain encroachment as defined by 23 CFR 650.105 and is consistent with the existing watershed and floodplain management programs.
11.1.3: CEQA Categorical Exemption
According to CEQA Guidelines Section 15300, Categorical Exemptions, various classes of projects have been determined to not have a significant effect on the environment, thus, would be exempt from the provisions of CEQA. It is anticipated that the project would qualify for the “Existing Facilities” exemption (i.e., Class 1). Based on CEQA Guidelines Section 15300, Class 1 projects are found not to have a significant effect on the environment and declared to be categorically exempt from the requirement to prepare environmental documents.
Therefore, Michael Baker will prepare a Categorical Exemption Memorandum will provide brief narratives demonstrating that the proposed project meets the requirements for a Class 1 exemption. The memorandum will provide a project description, justification for use of a Class 1 exemption, and a discussion as to why the project does not trigger any of the CEQA exceptions that would preclude the use of an exemption. If use of an exemption is determined inappropriate based on the analysis, an alternate form of CEQA documentation may be required and can be provided via a separate scope and fee.
This task also includes preparation of a Notice of Exemption (NOE) and filing of the NOE with the County Clerk and State Clearinghouse upon approval by the City.
11.1.4: NEPA Categorical Exclusion
On behalf of the City, Michael Baker will forward all supporting NEPA technical studies and preliminary engineering documentation demonstrating that significant environmental effects will not result from project implementation. This submittal will consist of a draft Categorical Exclusion and technical study package with a formal request to Caltrans for approval, along with the Environmental Commitments Record (ECR). This task assumes a single round of City/Caltrans review and a single round of Michael Baker revisions. If Caltrans determines that a CatEx does not apply to the project, and alternative documentation is required under NEPA, such as an EA, these services can be provided under a separate scope and fee.
11.1.5: Environmental Coordination and Meetings
Michael Baker’s environmental lead will be responsible for implementation of overall management and supervision of the environmental team, and ongoing consultation with City staff regarding the environmental process. Michael Baker will also undertake consultation and coordination of the project and review the technical documentation for accuracy for the purpose of incorporation into the CEQA and NEPA analysis. Michael Baker will coordinate with all technical staff toward the timely completion of the CEQA and NEPA clearance documentation. 03/24/2026 C10 145 of 234
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Michael Baker’s environmental staff will attend up to six (6) progress or PDT meetings for the proposed project. This task also includes Michael Baker’s attendance at up to one (1) in-person public hearing in support of the CEQA process. Should the City determine that additional meetings are necessary, services will be provided under a separate scope of work and fee.
11.2: Prepare Authorization to Proceed with Construction Package In this task, the Consultant will prepare the Authorization to Proceed (E-76) with Construction package in accordance with the Caltrans Local Assistance Procedures Manual. The project scope and schedule modification(s) forms will be submitted to Caltrans in accordance with HSIP requirements. Additionally, the consultant will review, update and submit revised project information to Caltrans. It is anticipated that The City will provide a sample of the Authorization to Proceed with Construction Package from a recent City-designed project Deliverables: ▬Copies of correspondence with Caltrans
▬PS&E bid package approved by Caltrans, and any other forms required by Caltrans ▬Preliminary Environmental Study Form (PES)
▬Natural Environment Study – Minimal Impacts Report (NES-MI) ▬Historic Property Survey Report (HPSR) and Archaeological Survey Report (ASR) ▬Water Quality Technical Memorandum (WQTM)
▬Phase I Initial Site Assessment (ISA)
▬Location Hydraulics Study (LHS) and a Summary Floodplain Encroachment Report (SFER) ▬Categorical Exemption Memorandum
▬NEPA Categorical Exclusion
Task 12.0 – Construction Support for Design
Task 12.1: Bidding Support
During the bid phase of the project, Michael Baker will provide written and graphical responses to bidder questions related to the project plans/specifications and prepare bid addendums as required. Michael Baker will attend pre-bid meetings and provide additional bid support as requested by the City Project Manager. Minor contract addendums that can be completed within this assumed budget will be prepared by the Consultant as requested. Major contract addendums that require significant plan modifi- cations and changes to the specifications and estimate may need to be evaluated outside the scope of this task when the level of effort is understood. Additionally, Michael Baker will assist the City in completing bid review and analysis for all bids received to identify the lowest responsive and responsible bidder.
Task 12.2: Submittal Reviews
Michael Baker will review submittals and shop drawings in accordance with the project improvement plans and specifications as requested by the City. For budgeting purposes, 20 submittal reviews are assumed in this scope of work.
Task 12.3: Addressing RFIs
In the construction phase of the project, the plans and specifications may receive requests for information from the contractor that require explanation, clarification, plan modifications, and/or additional detail. For budgeting purposes, 12 RFIs are assumed in this scope of work. This task does not currently budget for major contract change orders. If major contract change orders are required, MBI shall discuss the level of effort and budget required with the City prior to beginning work. At the discretion of the City project manager, either this contract or a separate design support addendum will be used for this budget. 03/24/2026 C10 146 of 234
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Task 12.4: Prepare Caltrans Construction Award Package
In this task, Michael Baker will assist the City by preparing and submitting the Caltrans construction award package in accordance with the Caltrans Local Assistance Procedures Manual. Documents will be recorded and compiled in accordance with Exhibit 15-L of the Caltrans LAPM.
Deliverables:
• Written responses to questions from bidders and plan sheet addendums as required • Request for information (RFI) reviews and response and possible improvement plans revisions as necessary. • Material submittal reviews and responses.
• Site Observation Reports.
• LAPM Contract Award Checklist and supporting documents.
Task 13.0 –Monument Preservation and Construction Staking Michael Baker International will coordinate a construction staking schedule with the City of Vista Engineering and contractor personnel. The Consultant will schedule field crews to provide control stakes within 2 business days of receipt and completed request for construction staking form from the City representative or contractor. This task includes the required office work to support the monument preservation and construction staking. Data furnished by the Project Engineer will be checked for completeness and discrepancies. Any design issues regarding lines or grades shall be recorded in status reports and brought to the attention of the City. If needed, permission from private property owners to enter onto private property will be obtained.
The consultant will preserve, reference, or replace all survey monuments according to Section 8771 of the Business and Professions Code. All monuments that could be affected by construction will be Tied-out and marked so they are highly visible to construction personnel. Any monuments that are displaced by proposed improvements will be re-set and information will be provided to the contractor for re-setting monuments that are inadvertently disturbed by the contractor during construction.
This task covers the required field work to provide the necessary control stakes, and to allow the Engineer to check the work for contract compliance. The Consultant will advise a City representative of any problems, make minor adjustments to lines and grades under direction of the City representative, and record the issues in daily survey field reports. It is anticipated construction staking will be phased throughout the duration of construction.
Construction staking includes setting the following control states as appropriate for the project:
▬Clearing stakes
▬Slope stakes
▬Intermediate slope stakes
▬Fence stakes
▬Rough grade stakes
▬Final Grade stakes
▬Drainage stakes
▬Curb stakes
▬Minor Structure stakes
▬Abutment Fill stakes
▬Wall stakes
▬Major Structure stakes – Ground
▬Major Structure stakes – Superstructure
▬Miscellaneous stakes
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Michael Baker will prepare cut sheets to communicate staking information to field crews, the contractor, and City personnel.
Adequate records of construction staking efforts (work accomplished, dates, time and resources required, survey data and re-staking) will be kept. Daily survey party field reports, monthly progress reports and a final surveying report will be prepared and submitted to the City representative. Corner records or a record of survey will be prepared in support of the monument preservation task and submitted to the County of San Diego for approval.
Deliverables:
▬Copies of project correspondence
▬Status reports
▬Monument ties
▬Staking cut sheets
▬Daily survey party field reports
▬Monthly progress reports
▬Final surveying report
▬Copies of Corner Records or Record of Survey approved by County of San Diego Task 14.0 – Construction Material Testing and Observation In accordance with the RFP dated December 9, 2025, our scope of services associated with Task 14 will include performing a construction material testing and observation prior to and during construction. These services will include field, laboratory, and office services. The field services will include sampling of proposed aggregate base and Portland cement concrete aggregates from the suppliers prior to the start of construction; geotechnical observation during construction of subgrade preparation, placement of aggregate base, and asphalt concrete paving; sampling during construction of materials for subgrade, aggregate base, and Portland cement concrete; field testing to evaluate the relative compaction of subgrade, aggregate base, and asphalt concrete paving; field testing to evaluate the slump of the fresh concrete materials and fabricating cylinder specimens for laboratory testing; and sampling of soil materials within the landscape median areas for laboratory testing. Laboratory services will include testing of aggregate base and Portland cement concrete aggregates to evaluate conformance of the materials prior to the start of construction; testing of subgrade, aggregate base, and asphalt concrete materials during construction to evaluate the maximum density of each material; and laboratory testing of soil materials from the landscape median areas to evaluate the characteristics and recommended amendments. Office services will include coordination with the City of Vista Engineering personnel; review of and submittal of laboratory testing results; and preparation of and submittal of daily field reports, monthly progress reports, and final geotechnical report.
The following assumptions are included for this task;
▬Work will be performed during normal working hours (Monday through Friday, 8:00 AM to 5:00 PM). ▬Environmental sampling and testing of the subsurface soils and groundwater is not included within the scope of this proposal. ▬The project is subject to prevailing wage requirements under determination year 2025-1D. Upon awarding of the project, the client will provide in writing the Department of Industrial Relations (DIR) Project ID for the purposes of electronic certified payroll reporting (eCPR) and labor compliance. ▬Aggregate base and Portland cement concrete will each be obtained from a single material source. ▬Asphalt concrete will be less than 50 tons per day and less than 500 tons total for the project. As such, sampling and/or laboratory testing will not be needed and the asphalt concrete will only require observation and visual inspection. ▬Field verification of contactor’s drawings is not required. 03/24/2026 C10 148 of 234
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Deliverables:
▬Written responses to submittals
▬Copies of correspondence
▬Daily field reports
▬Monthly progress reports
▬Final geotechnical report
▬IAP Reports, and other documentation.
Task 15.0 – As-Built Plans and Project Close-out
After the project is completed, the City inspector and construction contractor will prepare redlines that reflect the actual built conditions that may have changed from the original design. Michael Baker will prepare as-built drawings using change orders and the red line plans provided. The Consultant will submit a plan set signed by the Engineer of Work to the City with an electronic copy of the final as-built drawings, for review and approval by the City inspector and City Engineer. Additionally, electronic copies of all the files developed during the project, including research, survey, geotechnical, utility coordination, design, plans, specifications, estimates and technical reports will be submitted to the City. This task assumes a total of 50 hours of time from designers, engineers, and the project manager.
The Consultant will prepare the Construction Completion package for Caltrans, in accordance with the Local Assistance Procedures Manual.
Deliverables:
▬Final signed as-built plans and electronic copy of the project files. ▬Construction Completion package
Task 16.0 – Quality Control and Quality Assurance
In this task, the Consultant will provide Quality Control and Quality Assurance measures throughout the duration of the project. A project-specific quality control plan will be developed and shared with the City to ensure project deliverables will be independently checked, corrected and back checked prior to submittal.
Deliverables:
▬Project-Specific Quality Control Plan
▬Quality control documents at the request of the City
Assumptions/Exclusions:
▬There will be two (2) rounds of reviews for each milestone submittal to the City and Caltrans ▬No right-of-way acquisitions or temporary construction easements will be required for project improvements. ▬All Right-of-way engineering and support (Title Reports, processing fees, filing fees, easement/deed research, and easement acquisition services) to be completed by the City.
▬Multimodal Analysis (Level of Traffic Stress/ Pedestrian Environment Quality Index) will not be required for the traffic report. ▬No driveway or accessible ramp details will be required. ▬No street lighting plans will be required.
▬Dry utility design will be completed by the asset owner if necessary ▬All agency and permitting fees will be paid by the City ▬All other services not explicitly outlined in the scope above are excluded. 03/24/2026 C10 149 of 234
APPENDIX 2: FEE PROPOSALAPPENDIX 2: FEE PROPOSALAPPENDIX: SCHEDULE 03/24/2026 C10 150 of 234
ID Task Name Duration Start Finish
1 East Vista Way Median Improvements 565 days Wed 4/1/26 Tue 5/30/28 2 Project Award/Notice to Proceed 0 days Wed 4/1/26 Wed 4/1/26 3 Project Kickoff Meeting 0 days Tue 4/7/26 Tue 4/7/26
4 Preliminary Conceptual Design 40 days Wed 4/8/26 Tue 6/2/26 5 Data Collection and Field Review 2 wks Wed 4/8/26 Tue 4/21/26 6 Design Surveying and Base Mapping 4 wks Wed 4/8/26 Tue 5/5/26 7 Horizontal Geometric Layout Plan 2 wks Wed 5/6/26 Tue 5/19/26 8 Preliminary Site Plan Submittal 0 days Tue 5/19/26 Tue 5/19/26 9 City Review and Approval 2 wks Wed 5/20/26 Tue 6/2/26 10 Geotechnical Investigation and Report 10 wks Wed 6/3/26 Tue 8/11/26 11 Traffic Analysis Report 230 days Wed 4/8/26 Tue 2/23/27 12 Scoping Process 2 wks Wed 4/8/26 Tue 4/21/26
13 Data Collection 3 wks Wed 4/22/26 Tue 5/12/26
14 Traffic Operations Analysis 8 wks Wed 5/13/26 Tue 7/7/26 15 Truck Turn Analysis 2 wks Wed 5/20/26 Tue 6/2/26
16 Submit Draft Traffic Analysis Report 0 days Tue 7/7/26 Tue 7/7/26 17 City Review 3 wks Wed 7/8/26 Tue 7/28/26
18 Respond/Address Comments (2 Rounds)3 wks Wed 7/29/26 Tue 8/18/26 19 Submit Final Traffic Analysis Report 0 days Tue 8/18/26 Tue 8/18/26 20 Utility Coordination (On-going)190 days Wed 6/3/26 Tue 2/23/27 21 Utility Coordination 38 wks Wed 6/3/26 Tue 2/23/27
22 Potholing 6 wks Wed 6/3/26 Tue 7/14/26
23 Environmental Research, Investigation, & Project Description 200 days Wed 6/3/26 Tue 3/9/27 24 Draft Project Description 2 wks Wed 6/3/26 Tue 6/16/26 25 City Review 2 wks Wed 6/17/26 Tue 6/30/26
26 Respond to Comments (2 Rounds)2 wks Wed 7/1/26 Tue 7/14/26 27 Final Project Description 0 days Tue 7/14/26 Tue 7/14/26 28 Preliminary Environmental Study 60 days Wed 6/3/26 Tue 8/25/26 29 Draft (PES) Form 2 wks Wed 6/3/26 Tue 6/16/26
30 City and Caltrans Concurrent Review 4 wks Wed 6/17/26 Tue 7/14/26 31 Respond to Comments (2 Rounds)6 wks Wed 7/15/26 Tue 8/25/26 32 Final (PES) Form 0 days Tue 8/25/26 Tue 8/25/26
33 Environmental Technical Studies 110 days Wed 7/15/26 Tue 12/15/26 34 Draft Technical Studies 12 wks Wed 7/15/26 Tue 10/6/26 35 City and Caltrans Concurrent Review 4 wks Wed 10/7/26 Tue 11/3/26 36 Respond to Comments (2 Rounds)6 wks Wed 11/4/26 Tue 12/15/26 37 Final Technical Studies 0 days Tue 12/15/26 Tue 12/15/26 38 CEQA Categorical Exemption 25 days Wed 12/16/26 Tue 1/19/27 39 Draft CEQA Categorical Exemption 2 wks Wed 12/16/26 Tue 12/29/26 40 City Review 3 wks Wed 12/30/26 Tue 1/19/27
41 Final CEQA Categorical Exemption 0 days Tue 1/19/27 Tue 1/19/27 42 NEPA Categorical Exclusion 60 days Wed 12/16/26 Tue 3/9/27 43 Draft NEPA Categorical Exemption 2 wks Wed 12/16/26 Tue 12/29/26 44 City and Caltrans Concurrent Review 4 wks Wed 12/30/26 Tue 1/26/27 45 Respond to Comments (2 Rounds)6 wks Wed 1/27/27 Tue 3/9/27 46 Final NEPA Categorical Exclusion 0 days Tue 3/9/27 Tue 3/9/27 47 Design Development - 60% Plans, Estimate and Reports 75 days Wed 6/3/26 Tue 9/15/26 48 60% Design Plans & Estimate 8 wks Wed 6/3/26 Tue 7/28/26 49 60% Water Quality Technical Report 4 wks Wed 6/3/26 Tue 6/30/26 50 60% Drainage Report 4 wks Wed 6/3/26 Tue 6/30/26
51 60% Draft Submittal 0 days Tue 7/28/26 Tue 7/28/26
52 City Review 4 wks Wed 7/29/26 Tue 8/25/26
53 Respond/Address Comments (2 Rounds)3 wks Wed 8/26/26 Tue 9/15/26 54 60% Final Submittal 0 days Tue 9/15/26 Tue 9/15/26
55 Design Development - 90% Plans, Specifications, Estimate and Reports 60 days Wed 9/16/26 Tue 12/8/26 56 90% Design Plans, Specifications & Estimate 6 wks Wed 9/16/26 Tue 10/27/26 57 90% Water Quality Technical Report 3 wks Wed 9/16/26 Tue 10/6/26 58 90% Drainage Report 3 wks Wed 9/16/26 Tue 10/6/26
59 90% Draft Submittal 0 days Tue 10/27/26 Tue 10/27/26 60 City Review 3 wks Wed 10/28/26 Tue 11/17/26
61 Respond to Comments (2 Rounds)3 wks Wed 11/18/26 Tue 12/8/26 62 90% Final Submittal 0 days Tue 12/8/26 Tue 12/8/26
63 Design Development - 100% Plans, Specifications, Estimate and Reports 40 days Wed 12/9/26 Tue 2/2/27 64 100% Design Plans, Specifications & Estimate 4 wks Wed 12/9/26 Tue 1/5/27 65 100% Water Quality Technical Report 2 wks Wed 12/9/26 Tue 12/22/26 66 100% Drainage Report 2 wks Wed 12/9/26 Tue 12/22/26
67 100% Draft Submittal 0 days Tue 1/5/27 Tue 1/5/27
68 City Review 2 wks Wed 1/6/27 Tue 1/19/27
69 Respond to Comments (2 Rounds)2 wks Wed 1/20/27 Tue 2/2/27 70 100% Final Submittal 0 days Tue 2/2/27 Tue 2/2/27
71 Design Development - Final Plans, Specifications, Estimate and Reports 10 days Wed 2/3/27 Tue 2/16/27 72 Final PS&E 2 wks Wed 2/3/27 Tue 2/16/27
73 Final Submittal Plans Ready to Bid 0 days Tue 2/16/27 Tue 2/16/27 74 Caltrans LAPM and Construction Authorization Support 255 days Wed 7/8/26 Tue 6/29/27 75 PS&E LAPM Documents Coordination and Preparation 35 wks Wed 7/8/26 Tue 3/9/27 76 Caltrans Review of PS&E, Env, and LAPM Documents 4 wks Wed 3/10/27 Tue 4/6/27 77 Authorization to Proceed E-76 12 wks Wed 4/7/27 Tue 6/29/27 78 Bidding & Construction Support Services 240 days Wed 6/30/27 Tue 5/30/28 79 Bid Support Services 8 wks Wed 6/30/27 Tue 8/24/27
80 Construction Support Services 40 wks Wed 8/25/27 Tue 5/30/28 4/1
4/7
5/19
7/7
8/18
7/14
8/25
12/15
1/19
3/9
7/28
9/15
10/27
12/8
1/5
2/2
2/16
E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M April May June July August September October November December January February March April May June July August September October November December January February March April May June Consultant Task Milestone Summary City or Caltrans Task East Vista Way Median Improvements
Project Schedule