cc 2026 AR 04/14 cip 8384 sustainable mobility plan award of contract — Vista City Council, April 14, 2026 (part 1 of 3)

ACTION:
____________________________
Clerk/Secretary
Department: Engineering Item No: C4
Prepared by:

Jill Bankston, Principal Transportation Mobility
Planner
Erin Adams, Administrative Programs Manager Meeting Date: April 14, 2026 Approved by:

Greg Mayer, Director of Engineering
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: CIP 8384 – SUSTAINABLE MOBILITY PLAN – AWARD OF CONTRACT RECOMMENDATION:

1.Adopt City Council Resolution No. 2026- , approving a contract with Kimley-Horn and Associates, Inc. for professional consulting services for the Sustainable Mobility Plan (CIP No. 8384).

2.Adopt City Council Resolution No. 2026- , amending the Capital Project Budget for Fiscal Years 2024/25 and 2025/26.

CORRELATION TO CITY COUNCIL GOALS: Traffic: Continue to improve flow of traffic for all forms of travel, reduce congestion and improve our roads and sidewalks.

PRIOR ACTION: On August 27, 2024, adopted City Council Resolution No. 2024-142, accepting grant funds from the Caltrans Sustainable Transportation Grant and amending the Capital Project Budget for Fiscal Years 2024/25 and 2025/26 (Vote: 5-0).

STATEMENT ON THE SUBJECT: The Sustainable Mobility Plan (SMP) will create a citywide comprehensive sustainability plan to address active transportation, multimodal connectivity and complete streets, in alignment with City Council goals and priorities. The SMP will help the City understand how it can reduce single-occupancy vehicle trips, reduce pollution and create a safe transportation interface for pedestrians, cyclists, buses, trains and vehicles. The plan will re-imagine transit accessibility and improve safety for community members.

On December 23, 2025, the City issued a Request for Proposals (RFP) for professional services for the Sustainable Mobility Plan on the City’s procurement website and online procurement portal, OpenGov. The City received four proposals on January 29, 2026, from the following firms:

Company Name Location
Fehr & Peers San Diego, CA
Kimley-Horn and Associates, Inc. Escondido, CA
Kittleson & Associates, Inc. San Diego, CA
Michael Baker International Carlsbad, CA
Staff reviewed and ranked the proposals based upon pre-determined criteria identified in the RFP, including overall experience, understanding of objectives, and experience with similar projects. Staff then reviewed AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted the following: 1) City Council Resolution No. 2026-57.

Vote: 5-0; 2) City Council Resolution No. 2026-58. Vote: 5-0

ACTION:
____________________________
Clerk/Secretary
Department: Engineering Item No: C4
Prepared by:

Jill Bankston, Principal Transportation Mobility
Planner
Erin Adams, Administrative Programs Manager Meeting Date: April 14, 2026 Approved by:

Greg Mayer, Director of Engineering
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: CIP 8384 – SUSTAINABLE MOBILITY PLAN – AWARD OF CONTRACT RECOMMENDATION:

1.Adopt City Council Resolution No. 2026- , approving a contract with Kimley-Horn and Associates, Inc. for professional consulting services for the Sustainable Mobility Plan (CIP No. 8384).

2.Adopt City Council Resolution No. 2026- , amending the Capital Project Budget for Fiscal Years 2024/25 and 2025/26.

CORRELATION TO CITY COUNCIL GOALS: Traffic: Continue to improve flow of traffic for all forms of travel, reduce congestion and improve our roads and sidewalks.

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
04/14/2026 C4 1 of 277

MEETING DATE: April 14, 2026 PAGE 2
SUBJECT: CIP 8384 – SUSTAINABLE MOBILITY PLAN – AWARD OF CONTRACT the proposed fee of the top candidate and negotiated a fair and reasonable fee for the proposed scope of work. Based on evaluation of the proposals, City staff recommends the selection of Kimley-Horn and Associates, Inc. to provide professional services for the Sustainable Mobility Plan.

The professional services contract with Kimley-Horn in the amount of $829,812 will create a complete sustainable mobility plan with safe routes to school analyses, priority pedestrian and bicycle concept plans and comprehensive mobility analysis and recommendations across all forms of mobility. Available funding for this plan has been secured through a combination of City general funds and grants as follows:

1.Caltrans Sustainable Communities grant:$400,000

2.SANDAG Smart Growth Incentive Program grant: $407,900

3.City General Fund local match:$ 51,825
TOTAL $859,725
FISCAL IMPACT: The cost for Kimley-Horn and Associates, Inc. to prepare the Sustainable Mobility Plan is $829,812. Approval of the staff recommendation will amend the Capital Project Budget by recognizing the SANDAG Smart Growth Incentive Program grant and increasing the Capital Improvement Program budget by $407,900. The additional funding is budgeted and available in the Fiscal Year 2025/26 Capital Improvement Budget for Capital Improvement Project (CIP) No. 8384 (source appropriation account nos. 1106595.578999.8384 and 1176208.578999.8384).

EXHIBITS:

1.City Council Resolution No. 2026- , approving a contract with Kimley-Horn and Associates, Inc. for professional consulting services for the Sustainable Mobility Plan (CIP No. 8384)

2.Adopt City Council Resolution No. 2026- , amending the Capital Project Budget for Fiscal Years 2024/25 and 2025/26

3.Contract with Kimley-Horn and Associates, Inc.
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RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING A CONTRACT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR PROFESSIONAL CONSULTING SERVICES FOR THE SUSTAINABLE MOBILITY PLAN (CIP NO. 8384)
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. Pursuant to section 3.08.060B of the Vista Municipal Code, a request for proposals (RFP) was issued on December 9, 2025.

B. Four proposals were submitted in response to the RFP and were evaluated based upon the predetermined set of criteria identified in the RFP.

C. Staff recommend the selection of Kimley-Horn and Associates, Inc. as the consultant to provide professional consulting services for the Sustainable Mobility Plan (CIP No. 8384).

2. Action.

A. The contract between the City of Vista and Kimley-Horn and Associates, Inc. for professional consulting services for the Sustainable Mobility Plan is approved and the Mayor is authorized to execute the contract.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on April 14, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20260331144037
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
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EXHIBIT 1

RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, AMENDING THE CAPITAL PROJECT BUDGET FOR FISCAL YEARS 2024/25 AND 2025/26
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. On June 11, 2024 the City Council adopted Resolution 2024-86 approving the Six-Year Capital Improvement Program, the Capital Project Budget for Fiscal Years 2024/25 and 2025/26, and authorizing appropriations for Fiscal Years 2024/25 and 2025/26 capital projects.

B. The City Council desires to amend the Capital Project Budget at this time to reflect changed circumstances.

2. Action.

A. The Capital Project Budget for Fiscal Years 2024/25 and 2025/26 is amended as set forth in Exhibit A.

3.Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on April 14, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

JOHN FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:

APPROVED
Walter C. Chung
20251104153731
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EXHIBIT 2

RESOLUTION NO. 2026-

CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 1 EXHIBIT A

1. Account Number Account Description Increase Decrease 1110025.424005.8384 Revenue 407,900$
1116104.578999.8384 Source Appropriation 407,900$
Appropriations are hereby made and estimated revenues are hereby adjusted to fund the Sustainable Mobility Project. 04/14/2026 C4 5 of 277

Professional Services -Federal Aid Projects

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KIMLEY-HORN AND ASSOCIATES, INC.
00077085 3 [00077085-2] LPP 18-01 January 2019

PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES FOR THE SUSTAINABLE MOBILITY PLAN (CIP NO. 8384)
(For Caltrans Local Assistance Projects)
ARTICLE 1 — INTRODUCTION
This AGREEMENT is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, LOCAL AGENCY:

The name of the “CONSULTANT” is as follows:

KIMLEY-HORN AND ASSOCIATES, INC.,
a North Carolina corporation
The Project Manager for the “CONSULTANT” will be Amy Restelli The name of the “LOCAL AGENCY” or “CITY” is as follows:

CITY OF VISTA,
a chartered municipal corporation
The Contract Administrator for LOCAL AGENCY will be Erin Adams The Project Manager for LOCAL AGENCY will be Jill Bankston B.The work to be performed under this AGREEMENT is described in Article 3 Statement of Work and the approved CONSULTANT’s Cost Proposal dated February 9, 2026. The approved CONSULTANT’s Cost Proposal is attached hereto and incorporated by reference as part of Exhibit B. If there is any conflict between the approved Cost Proposal and this AGREEMENT, this AGREEMENT shall take precedence.

C.CONSULTANT agrees to the fullest extent permitted by law, to indemnify, protect, defend, and hold harmless LOCAL AGENCY, its officers, officials, agents, employees and volunteers from and against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation, court costs and reasonable attorneys’ and expert witness fees, arising out of any failure to comply with applicable law, any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise arising out of the performance of the work described herein, to the extent caused by a negligent act or negligent failure to act, errors, omissions, recklessness or willful misconduct incident to the performance of this AGREEMENT on the part of CONSULTANT, except such loss or damage which was caused by the sole negligence, or willful misconduct of LOCAL AGENCY, as determined by a Court of competent jurisdiction.

The provisions of this section shall survive termination or suspension of this AGREEMENT.

D.CONSULTANT in the performance of this AGREEMENT, shall act in an independent capacity. It is understood and agreed that CONSULTANT (including CONSULTANT's employees) is an independent contractor and that no relationship of employer-employee exists between the Parties hereto. CONSULTANT's assigned personnel shall not be entitled to any benefits payable to employees of City.
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EXHIBIT 3

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E.LOCAL AGENCY is not required to make any deductions or withholdings from the compensation payable to CONSULTANT under the provisions of the AGREEMENT, and is not required to issue W-2 Forms for income and employment tax purposes for any of CONSULTANT's assigned personnel. CONSULTANT, in the performance of its obligation hereunder, is only subject to the control or direction of the LOCAL AGENCY as to the designation of tasks to be performed and the results to be accomplished.

F.Any third party person(s) employed by CONSULTANT shall be entirely and exclusively under the direction, supervision, and control of CONSULTANT. CONSULTANT hereby indemnifies and holds LOCAL AGENCY harmless from any and all claims that may be made against LOCAL AGENCY based upon any contention by any third party that an employer-employee relationship exists by reason of this AGREEMENT.

G.Except as expressly authorized herein, CONSULTANT's obligations under this AGREEMENT are not assignable or transferable, and CONSULTANT shall not subcontract any work, without the prior written approval of the LOCAL AGENCY. However, claims for money due or which become due to CONSULTANT from City under this AGREEMENT may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the LOCAL AGENCY.

H.CONSULTANT shall be as fully responsible to the LOCAL AGENCY for the negligent acts and omissions of its contractors and subcontractors or subconsultants, and of persons either directly or indirectly employed by them, in the same manner as persons directly employed by CONSULTANT.

I.No alteration or variation of the terms of this AGREEMENT shall be valid, unless made in writing and signed by the parties authorized to bind the parties; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

J.The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided.

K.The “AGREEMENT Ceiling Price” is $829,811.52.This AGREEMENT is subject to, and CONSULTANT shall comply with, the special provisions referenced in Exhibit D ARTICLE 2 — CONSULTANT’S REPORTS OR MEETINGS
A.CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the LOCAL AGENCY’s Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.

B.CONSULTANT’s Project Manager shall meet with LOCAL AGENCY’s Contract Administrator, as needed, to discuss progress on the AGREEMENT. 04/14/2026 C4 7 of 277

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ARTICLE 3 — STATEMENT OF WORK
A. The name of the “PROJECT” is: Sustainable Mobility Plan (CIP No. 8384. The project is located at: throughout the City of Vista, California.

B. Scope of Work
The Scope of Work for this project shall be as described in the City of Vista’s Request for Proposals (Exhibit A).

C. Consultant Services
CONSULTANT shall provide LOCAL AGENCY with consulting services, as described in the approved CONSULTANT’S approved Proposal and Cost Proposal dated February 09, 2026, attached hereto and incorporated herein as Exhibit B.

D. Right of Way
For Geotechnical Construction Support Services contracts, Right of Way requirements are not required to be determined and shown by CONSULTANT, land surveys and computations with metes and bounds descriptions are not required to be made, and Right of Way plots are not required to be furnished.

For Construction Surveying Services contracts, the CONSULTANT may be asked to determine and show Right of Way requirements, perform land surveys and computations, prepare metes and bounds descriptions, and furnish Right of Way plots.

E. Surveys
For Geotechnical Construction Support Services contracts, the CONSULTANT is not required to perform preliminary or construction surveys.

For Construction Surveying Services contracts, the CONSULTANT will be required to perform construction surveys.

F. Subsurface Investigations
For Geotechnical Construction Support Services contracts, the CONSULTANT may be asked to perform subsurface investigations.

For Construction Surveying Services contracts, the CONSULTANT will not be required to perform subsurface investigations.

G. Local Agency Obligations
All data referenced in Exhibit A applicable to the project and in possession of LOCAL AGENCY or another agency, or government will be made available to CONSULTANT, including electronic files. No other assistance or services will be furnished to CONSULTANT.

H. Conferences, Site Visits, Inspection of Work
The AGREEMENT provides for conferences as needed, visits to the site, and inspection of the work by representatives of the state, or FHWA. Costs incurred by CONSULTANT for meetings, subsequent to the initial meeting shall be included in the fee.

I. Checking Shop Drawings
For Construction Surveying Services contracts, CONSULTANT does not have responsibility for checking shop drawings.
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For Geotechnical Construction Support Services contracts, CONSULTANT may be asked to check shop drawings. Payment for checking shop drawings by CONSULTANT, if any, are as provided in Exhibits A and B.

J. Consultant Services during Construction
For Construction Support Services contracts, CONSULTANT will be responsible to perform the scope of services included in the approved Fee Proposal during the course of construction. Payment for these services will be made as described in the AGREEMENT.

K. Documentation and Schedules
CONSULTANT shall document the results of the work to the satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This will include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the contract objectives.

L. Deliverables and Number of Copies
An electronic copy and a minimum of two hard copies of all deliverable papers or documents, such as reports, brochures, sets of plans, specifications, or Right of Way plots, shall be submitted by the CONSULTANT. The LOCAL AGENCY will make additional copies as needed.

ARTICLE 4 — PERFORMANCE PERIOD
A. This AGREEMENT shall go into effect on April 14, 2026, contingent upon approval by LOCAL AGENCY, and CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY’S Contract Administrator. The AGREEMENT shall end on June 30, 2028, unless extended by AGREEMENT amendment.

B. CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on LOCAL AGENCY until the AGREEMENT is fully executed and approved by LOCAL AGENCY.

ARTICLE 5 — ALLOWABLE COSTS AND PAYMENTS
A. The method of payment for the following items shall be at the rate specified for each item, as described in this Article. The specified rate shall include full compensation to CONSULTANT for the item as described, including but not limited to, any repairs, maintenance, or insurance, and no further compensation will be allowed therefore.

B. The specified rate to be paid for vehicle expense for CONSULTANT’s field personnel shall be $0 per approved Cost Proposal. This rate shall be for fully equipped vehicle(s) specified in Article III Statement of Work, as applicable. The specified rate to be paid for equipment shall be, as listed in the approved Cost Proposal.

C. The method of payment for this AGREEMENT, except those items to be paid for on a specified rate basis, will be based on cost per unit of work. LOCAL AGENCY will reimburse CONSULTANT for actual costs (including labor costs, employee benefits, travel, equipment-rental costs, overhead and other direct costs) incurred by CONSULTANT in performance of the work. CONSULTANT will not be reimbursed for actual costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead and other estimated costs set forth in the approved Cost Proposal, unless additional reimbursement is provided for, by AGREEMENT amendment. In no event, will 04/14/2026 C4 9 of 277

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CONSULTANT be reimbursed for overhead costs at a rate that exceeds LOCAL AGENCY approved overhead rate set forth in the approved Cost Proposal. In the event, LOCAL AGENCY determines that changed work from that specified in the approved Cost Proposal and AGREEMENT is required; the actual costs reimbursable by LOCAL AGENCY may be adjusted by AGREEMENT amendment to accommodate the changed work. The maximum total cost as specified in Paragraph “I,” of this article shall not be exceeded unless authorized by AGREEMENT amendment.

D. In addition to the allowable incurred costs, LOCAL AGENCY will pay CONSULTANT a fixed fee of $0. The fixed fee is nonadjustable for the term of the AGREEMENT, except in the event of a significant change in the scope of work and such adjustment is made by AGREEMENT amendment.

E. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved Cost Proposal.

F. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such cost estimate.

G. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. A pro rata portion of CONSULTANT’s fixed fee will be included in the monthly progress payments. If CONSULTANT fails to submit the required deliverable items according to the schedule set forth in Article III Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this AGREEMENT.

H. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this AGREEMENT.

I. CONSULTANT will be reimbursed promptly according to California Regulations upon receipt by LOCAL AGENCY’s Contract Administrator of itemized invoices in duplicate.

Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this AGREEMENT number and project title.

Final invoice must contain the final cost and all credits due LOCAL AGENCY including any equipment purchased under the provisions of Article XI Equipment Purchase. The final invoice should be submitted within sixty (60) calendar days after completion of CONSULTANT’s work. Invoices shall be mailed to LOCAL AGENCY’s Contract Administrator at the following address:

City of Vista
200 Civic Center Drive
Vista, CA 92084
Attn: Erin Adams

J. The total amount payable by LOCAL AGENCY including the fixed fee shall not exceed $829,811.52.

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K. Salary increases will be reimbursable if the new salary is within the salary range identified in the approved Cost Proposal and is approved by LOCAL AGENCY’s Contract Administrator.

L. For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.

ARTICLE 6 — TERMINATION
A. This AGREEMENT may be terminated by LOCAL AGENCY, provided that LOCAL AGENCY gives not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and in accordance with Section 15, Property of LOCAL AGENCY.

B. LOCAL AGENCY may temporarily suspend this AGREEMENT, at no additional cost to LOCAL AGENCY, provided that CONSULTANT is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If LOCAL AGENCY gives such notice of temporary suspension, CONSULTANT shall immediately suspend its activities under this AGREEMENT. A temporary suspension may be issued concurrent with the notice of termination provided for in subsection A of this section.

C. Notwithstanding any provisions of this AGREEMENT, CONSULTANT shall not be relieved of liability to LOCAL AGENCY for damages sustained by City by virtue of any breach of this AGREEMENT by CONSULTANT, and City may withhold any payments due to CONSULTANT until such time as the exact amount of damages, if any, due City from CONSULTANT is determined.

D. In the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT, except as provided in Section 11C. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and in accordance with Section 15, Property of LOCAL AGENCY.

ARTICLE 7 — COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR Part 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.

B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by the CONSULTANT to LOCAL AGENCY.

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D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.

ARTICLE 8 — RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under the AGREEMENT. LOCAL AGENCY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSUTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

ARTICLE 9 — AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by LOCAL AGENCY’S Chief Financial Officer.

B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.

C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.

D. CONSULTANT and subconsultant agreements, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR Part 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, LOCAL AGENCY, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, LOCAL AGENCY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.
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E. CONSULTANT’s Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by Caltrans Audits and Investigation (A&I). Caltrans A&I, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

1. During Caltrans A&I’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, Caltrans A&I will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If Caltrans A&I identifies significant issues during the review and is unable to issue a cognizant approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR {e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines}is received and approved by A&I.

Accepted rates will be as follows:

a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate.

b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.

c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.

2. If Caltrans A&I is unable to issue a cognizant letter per paragraph E.1. above, Caltrans A&I may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter.

Caltrans A&I will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.

3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if Caltrans A&I is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.

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independent CPA audited ICR; (2) all work under this AGREEMENT has been completed to the satisfaction of LOCAL AGENCY; and, (3) Caltrans A&I has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT and all other agreements executed between LOCAL AGENCY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.

ARTICLE 10 — SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the LOCAL AGENCY and any Subconsultants, and no Subconsultant agreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the LOCAL AGENCY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the LOCAL AGENCY's obligation to make payments to the CONSULTANT.

B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the LOCAL AGENCY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Proposal and Cost Proposal.

C. Any Subconsultant agreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.

D. CONSULTANT shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the CONSULTANT by the LOCAL AGENCY.

E. Any substitution of Subconsultants must be approved in writing by the LOCAL AGENCY Contract Administrator in advance of assigning work to a substitute Subconsultant.

ARTICLE 11 — EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by LOCAL AGENCY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.

B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Proposal and Cost Proposal and exceeding five thousand dollars ($5,000), with prior authorization by LOCAL AGENCY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.

C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:
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1. CONSULTANT shall maintain an inventory of all nonexpendable property.

Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY.

2. Regulation 2 CFR Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.

ARTICLE 12 — STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.

B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer ( http://www.dot.ca.gov/hq/construc/LaborCompliance/documents/District- Region_Map_Construction_7-8-15.pdf). These wage rates are made a specific part of this AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve LOCAL AGENCY projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.

C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations Internet site at http://www.dir.ca.gov .

D. Payroll Records

1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record 04/14/2026 C4 15 of 277

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shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

a. The information contained in the payroll record is true and correct.

b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.

2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by LOCAL AGENCY representative’s at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:

a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request.

b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.

c. The public shall not be given access to certified payroll records by the CONSULTANT. The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL AGENCY Contract Administrator by both email and regular mail on the business day following receipt of the request.

3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.

4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall not be marked or obliterated.

5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.

6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, 04/14/2026 C4 16 of 277

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until strict compliance is effectuated. Such penalties shall be withheld by LOCAL AGENCY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.

E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the LOCAL AGENCY Contract Administrator.

F. Penalty

1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.

2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.

3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.

4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the prime CONSULTANT of the project is not liable for the penalties described above unless the prime CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the prime CONSULTANT fails to comply with all of the following requirements:

a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815.

b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.

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c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project.

d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.

5. Pursuant to Labor Code §1775, LOCAL AGENCY shall notify the CONSULTANT on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.

6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by LOCAL AGENCY.

G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.

H. Employment of Apprentices

1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.

2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/ , for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements. Penalties are specified in Labor Code §1777.7. 04/14/2026 C4 18 of 277

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ARTICLE 13 — CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project which will follow.

B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to advise LOCAL AGENCY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT. CONSULTANT further agrees to complete any statements of economic interest if required by either LOCAL AGENCY ordinance or State law.

C. The CONSULTANT hereby certifies that it does not now have nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.

D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.

ARTICLE 14 — REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any LOCAL AGENCY employee. For breach or violation of this warranty, LOCAL AGENCY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

ARTICLE 15 — PROHIBITION OF EXPENDING LOCAL AGENCY, STATE, OR FEDERAL

FUNDS FOR LOBBYING
A. The CONSULTANT certifies, to the best of Consultant’s knowledge and belief, that:

1. No State, Federal, or LOCAL AGENCY appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this AGREEMENT, or with the extension, continuation, renewal, amendment, or modification of this AGREEMENT.

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Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this AGREEMENT, the CONSULTANT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.

C. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.

ARTICLE 16 — NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.

B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

C. CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135- 11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.

D. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.

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E. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

F. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.

G. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

H. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR Part 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.

ARTICLE 17 — DEBARMENT AND SUSPENSION CERTIFICATION
A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:

1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;

2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;

3. Does not have a proposed debarment pending; and

4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.

B. Any exceptions to this certification must be disclosed to LOCAL AGENCY. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.

C. Exceptions to the Federal Government Excluded Parties List System maintained by the U.S. General Services Administration are to be determined by FHWA.

ARTICLE 18 — DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION Not Applicable to this AGREEMENT.
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ARTICLE 19 — INSURANCE
A. Prior to commencement of the work described herein, CONSULTANT shall furnish LOCAL AGENCY with the insurance coverages and endorsements required in Exhibit C.

ARTICLE 20- — FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.

B. This AGREEMENT is valid and enforceable only, if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.

D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.

ARTICLE 21 — CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.

B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.

C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Proposal and Cost Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.

ARTICLE 22 — CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.
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ARTICLE 23 — DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.

A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and Engineering Department Director, who may consider written or verbal information submitted by CONSULTANT.

B. Not later than thirty (30) calendar days after completion of all work under the AGREEMENT, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.

C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.

ARTICLE 24 — INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.

ARTICLE 25 — SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.

B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic.

CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.

ARTICLE 26 — OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever. Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other 04/14/2026 C4 23 of 277

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such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.

B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.

C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract. Any reuse by City for another project or project location shall be at City’s sole risk.

D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal-aid contracts).

E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.

ARTICLE 27 — CLAIMS FILED BY LOCAL AGENCY’S CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.

B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.

C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.
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Professional Services -Federal Aid Projects Page 20 of 22 KIMLEY-HORN AND ASSOCIATES, INC. 00077085 3 [00077085-2] LPP 18-01 January 2019
ARTICLE 28 — CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.

C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.

D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.

ARTICLE 29 — NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.

ARTICLE 30 — EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.

ARTICLE 31 — RETENTION OF FUNDS
A. No retainage will be withheld by LOCAL AGENCY from progress payments due the CONSULTANT. Retainage by the CONSULTANT or subconsultants is prohibited, and no retainage will be held by the CONSULTANT from progress due subconsultants. Any violation of this provision shall subject the violating CONSULTANT or subconsultants to the penalties, sanctions, and other remedies specified in Business and Professions Code §7108.5. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by the CONSULTANT or deficient subconsultant performance, or noncompliance by a subconsultant. This provision applies to both DBE and non-DBE CONSULTANT and subconsultants.

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Professional Services -Federal Aid Projects Page 21 of 22 KIMLEY-HORN AND ASSOCIATES, INC. 00077085 3 [00077085-2] LPP 18-01 January 2019
ARTICLE 32 — NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this AGREEMENT and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows:

CONSULTANT:

KIMLEY-HORN AND ASSOCIATES, INC.

AMY RESTELLI, Project Manager

421 500 LA TERRAZA BLVD, SUITE 300
ESCONDIDO, CA 92025

LOCAL AGENCY:

CITY OF VISTA

ERIN ADAMS , Contract Administrator

200 CIVIC CENTER DRIVE

VISTA, CA 92084
ARTICLE 33 — COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC

DELIVERY
This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven. Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

ARTICLE 34 — CONTRACT
The two parties to this AGREEMENT, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this AGREEMENT constitutes the entire AGREEMENT which is made and concluded in duplicate between the two parties.

Both of these parties for and in consideration of the payments to be made, conditions 04/14/2026 C4 26 of 277

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mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this AGREEMENT as evidenced by the signatures below.

ARTICLE 35 — SIGNATURES
CITY OF VISTA, a chartered
municipal corporation

By:

JOHN B. FRANKLIN,
MAYOR |CHAIRPERSON

ATTEST:

KATHY VALDEZ, CITY CLERK |CLERK OF
THE BOARD |COMMISSION SECRETARY

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY |
DISTRICT COUNSEL | COMMISSION

COUNSEL

By:

RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK, RISK MANAGER

By:

KIMLEY-HORN AND
ASSOCIATES, INC., a North
Carolina corporation

By:

Name/Title

By:

Name/Title

APPROVED
Amanda L. Guy
20260317083521

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EXHIBIT A

REQUEST FOR PROPOSALS
00089141 2 Exhibit A

00089141 2 Exhibit A

EXHIBIT A

REQUEST FOR PROPOSALS

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ADDENDUM NO. 1
Sustainable Mobility Plan

Page 1 of 2 ends

CIP No. 8384 – Addendum 1

January 6, 2026

ADDENDUM NO. 1

To the RFP for:

CITY OF VISTA SUSTAINABLE MOBILITY PLAN (CIP No. 8384)

City of Vista
200 Civic Center Drive
Vista, CA 92084-6240

To All RFP Document Holders of Record: All data, information, scope, term, concepts and proposal directives remain unchanged except the sections or parts of sections added to, revised, deleted or clarified by this Addendum as detailed below.

CHANGES TO THE REQUEST FOR PROPOSAL DOCUMENTS AND TERMS

1. On page 6, under Section VI: PROPOSAL, REQUIREMENTS, change the first paragraph to read:

In order to maintain uniformity with all proposals furnished by Consultants, it is hereby requested the proposals be limited to a maximum of fifteen (15) pages (excluding front and back covers, section dividers, Cover Letter, Fee Proposal, Work Schedule, sample Work Product, and resumes).

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ADDENDUM NO. 1
Sustainable Mobility Plan

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CIP No. 8384 – Addendum 1

Prospective Bidders shall acknowledge their receipt of this Addendum No. 1 and its incorporation into the bid submitted by executing this document in the designated space below and submitting this document with their bid:

I hereby acknowledge that I have received Addendum No. 1 and its provisions have been incorporated into the attached bid proposal.

____________________________________________________________ By Date

____________________________________________________________ Company

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ADDENDUM NO. 2
Sustainable Mobility Plan

Page 1 of 2 ends

CIP No. 8384 – Addendum 2

January 8, 2026

ADDENDUM NO. 2

To the RFP for:

CITY OF VISTA SUSTAINABLE MOBILITY PLAN (CIP No. 8384)

City of Vista
200 Civic Center Drive
Vista, CA 92084-6240

CHANGES TO THE REQUEST FOR PROPOSAL DOCUMENTS AND TERMS

1. On page 13, under Consultant Project Tasks, Task 7.1: Caltrans Grant Invoicing and Reporting, add the following sentence to the first paragraph:

The final executed Caltrans Sustainable Communities Grant agreement is attached, as “Addendum 2, Caltrans Sustainable Communities Grant”. All work undertaken on this project must meet the terms and requirements in this attachment.

Addendum 2, Attachment 1: Caltrans Sustainable Communities Grant Agreement

2. On page 13, under Consultant Project Tasks, Task 7.2: SANDAG Grant Invoicing and Reporting, add the following sentence to the first paragraph:

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ADDENDUM NO. 2
Sustainable Mobility Plan

Page 2 of 2 ends

CIP No. 8384 – Addendum 2
The draft SANDAG Transnet Smart Growth Incentive Program agreement is attached, as “Addendum 2, SANDAG Smart Growth Incentive Program Gram”. All work undertaken on this project must meet the terms and requirements in this attachment.

Addendum 2, Attachment 2: SANDAG Smart Growth Incentive Program Grant Agreement Template

Prospective Bidders shall acknowledge their receipt of this Addendum No. 2 and its incorporation into the bid submitted by executing this document in the designated space below and submitting this document with their bid:

I hereby acknowledge that I have received Addendum No. 2 and its provisions have been incorporated into the attached bid proposal.

____________________________________________________________ By Date

____________________________________________________________ Company

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City of Vista
Agreement Number 74A1603

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Sustainable Communities Grants
(State)
Restricted Grant Agreement
This Restricted Grant Agreement (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS, and the CITY OF VISTA, hereinafter referred to as AGENCY, will commence on NOVEMBER 4, 2024, or upon approval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS. AGENCY shall not receive payment for work performed prior to approval of the RGA and before receipt by AGENCY of Notice to Proceed from CALTRANS Contract Manager. This RGA shall expire on JUNE 30, 2027.

Attachments:

The following attachments are incorporated into and are made a part of this RGA by this reference and attachment.

I. AGENCY Resolution
ll. Scope of Work and Project Cost and Schedule
III. Grant Application Guide
Recitals

1. Under this RGA, CALTRANS intends to convey State restricted grant funds to AGENCY, pursuant to Budget Act Line Item 2660-102-0042, who will conduct transportation studies and planning within the regional area under the jurisdiction of AGENCY under the terms, covenants, and conditions of this RGA.

2. CALTRANS and AGENCY intend that only funds that are authorized as restricted grants will be subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, Interagency Agreement, or other non-grant agreement, shall be subject to this RGA.

Now, therefore, based upon the terms, covenants, and conditions, the parties agree as follows:

Section I
AGENCY Responsibility:

To timely and satisfactorily complete all Project work described in Attachment II within the project budget and in accordance with the items of this RGA.

Section ll
CALTRANS Responsibility:

That when conducting an audit of the costs claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations.

Section lll
Parties’ Mutual Responsibilities:

1. Under this RGA, CALTRANS will convey State grant restricted funds to AGENCY, pursuant to Budget Act Line Item 2660-102-0042, and AGENCY will conduct transportation studies and planning within the regional area described in Attachment II. The funds subject to this RGA must be (a) identified as available for a restricted grant in CALTRANS’ budget and (b) for the purpose 04/14/2026 C4 33 of 277

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of conducting transportation studies or planning and (c) to a public entity that is responsible for conducting transportation studies or planning.

2. Details of the Grant Program, Funds, Project, and Program Guidelines and the governing State and Federal law are fully described in Attachment III, which is attached to and made a part of this RGA.

3. Under this restricted grant, funds may be only used for the purpose set forth in this RGA, Resolution (Attachment I), Scope of Work and Project Cost and Schedule (Attachment II), and the applicable Grant Application Guide (Attachment III), and funds may only be used for costs and expenses that are directly related to such purpose.

4. AGENCY shall perform all the duties and obligations described in the VISTA SUSTAINABLE MOBILITY PLAN, hereinafter the Project, subject to the terms and conditions of this RGA and the Approved Project Grant Application (Scope of Work and Project Cost and Schedule), which are attached hereto as Attachment II.

5. The resolution authorizing AGENCY to execute this RGA pertaining to the above described Project is attached hereto as Attachment I.

6. All services performed by AGENCY pursuant to this RGA shall be performed in accordance with all applicable Federal, State, and Local laws, regulations, ordinances, all applicable CALTRANS policies and procedures, and all applicable CALTRANS published manuals, including, but not limited to, the applicable Grant Application Guide (Attachment III).

In case of conflict between any applicable Federal, State, and Local laws, regulations, and ordinances, and/or any applicable policies, procedures, or published manuals of either CALTRANS or AGENCY, the order of precedence of the applicability of same to this RGA shall be established in this order: 1) Federal laws and regulations; 2) California laws and regulations; 3) CALTRANS policies, procedures, and published manuals; 4) Local ordinances; and 5) AGENCY policies, procedures, and published manuals. This RGA may not include any Federal funds.

7. Project funding is as follows:

No in-kind contributions may be made unless the amount and type of the contribution is identified above.

8. This RGA is exempt from legal review and approval by the Department of General Services (DGS), pursuant to applicable law.

Fund Source:

STATE Fund Source: AGENCY
Total Project
Cost State Highway
Account (SHA)
Grant Funds
Local Match
(Cash)
Local Match
(In-Kind)
Total Local
Match
% Local
Match
$400,000.00 $51,825.00 $0.00 $51,825.00 11.47% $451,825.00 04/14/2026 C4 34 of 277

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9. Notification of Parties
a. AGENCY’s Project Manager for Project is Husam Hasenin, [email protected], (760) 643-5411.
b. AGENCY’s Financial Manager for the Project is Matt McDonald, [email protected], (760) 643-5200.
c. CALTRANS Contract Manager is Omar Flores, [email protected], (619) 985-2124. “Contract Manager” as used herein includes his/her designee. d. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses:

City of Vista
Attention: Husan Hasenin, Project Manager
Phone Number: (760) 643-5411
Email: [email protected]
Address: 200 Civic Center Drive
Vista, CA 92084
California Department of Transportation
District 11/Office of Regional Planning
Attention: Omar Flores, Contract Manager
Phone Number: (619) 985-2124
Email: [email protected]
Address: 4050 Taylor Street
San Diego, CA 92110

10. Period of Performance
a. Reimbursable work under this RGA shall begin no earlier than on NOVEMBER 4, 2024, following the written approval of CALTRANS and AGENCY’s receipt of the Notice to Proceed letter of this RGA by the CALTRANS Contract Manager, and will expire on JUNE 30, 2027. b. AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed letter by CALTRANS Contract Manager.

11. Changes in Terms/Amendments
This Agreement may only be amended or modified by mutual written agreement of the parties. Any proposed modification to this agreement that requires a formal amendment must be submitted by AGENCY to CALTRANS no less than ninety (90) days prior to the expiration of this RGA.

12. Cost Limitation
a. The maximum total amount granted and reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $400,000.00.
b. It is agreed and understood that this RGA fund limit is an estimate and that CALTRANS will only reimburse the cost of services actually rendered in accordance with the provisions of this RGA and as authorized by the CALTRANS Contract Manager at or below that fund limitation established herein.
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13. Termination
a. If the applicable law and the Grant Program guidelines provide for such termination, CALTRANS reserves the right to terminate this RGA for any or no reason upon written notice to AGENCY at least 30 days in advance of the effective date of such termination in the event CALTRANS determines (at its sole discretion) that AGENCY failed to proceed with Project work in accordance with the terms of this RGA. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non-cancelled costs up to the date of termination.
b. This RGA may be terminated by either party for any or no reason by giving written notice to the other party at least 30 days in advance of the effective date of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non-cancelled costs up to the date of termination.
c. AGENCY has 60 days after the Termination Date to submit accurate invoices to CALTRANS to make final allowable payments for Project costs in accordance to the terms of this RGA.

Failure to submit accurate invoices within this period of time shall result in a waiver by AGENCY of its right to reimbursement of expended costs.

14. Budget Contingency Clause
a. It is mutually agreed that if the US Congress or the State Legislature fail to appropriate or allocate funds during the current year and/or any subsequent years covered under this RGA and do not appropriate sufficient funds for the program, this RGA shall be of no further force and effect. In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to furnish any other considerations under this RGA and AGENCY shall not be obligated to perform any provisions of this RGA.
b. If funding for any fiscal year is reduced or deleted by the US Congress or the State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this RGA with no liability occurring to CALTRANS, or offer an RGA Amendment to AGENCY to reflect the reduced amount.

15. Payment and Invoicing
AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP) and any standards specified by the source of funds, to enable the determination of incurred costs at interim points of completion, and to provide support for reimbursement payment vouchers or invoices.
a. The method of payment for this RGA will be based on the actual allowable costs that are incurred in accordance with the provisions of this RGA and in the performance of the Project Work. CALTRANS will reimburse AGENCY for expended actual allowable direct costs and including, but not limited to, labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project work. Indirect costs are reimbursable only if the AGENCY has identified the estimated indirect cost rate in Attachment II and an approved Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in

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Section III–Cost Principles, Paragraph 17d. The total cost shall not exceed the cost reimbursement limitation set forth in Section III–Cost Limitation, Paragraph 12a. Actual costs shall not exceed the estimated wage rates, labor costs, travel, and other estimated costs and fees set forth in Attachment II without an amendment to this RGA, as agreed between CALTRANS and AGENCY.
b. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in accordance with the provisions of this RGA and in the performance of Project Work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of Notice to Proceed letter for this RGA and before Expiration Date but must have also paid for those costs to claim any reimbursement. c. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its sub-recipients, contractors, and/or subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: https://travelpocketguide.dot.ca.gov/ .

Also see website for summary of travel reimbursement rules. d. AGENCY shall submit invoices to CALTRANS at least quarterly, but no more frequently than monthly, in arrears for completion of milestones in accordance with the PROJECT Cost and Schedule in Attachment II to the satisfaction of CALTRANS Contract Manager. Invoices shall reference this RGA Number and shall be signed and submitted to CALTRANS Contract Manager at the following address, as stated in Section III–Notification of Parties, Item 9c.

One-time lump sum invoices for grant amount is not allowed. e. Invoices shall include the following information:
1) Names of the AGENCY personnel performing work
2) Dates and times of Project Work
3) Locations of Project Work
4) Itemized costs as set forth in Attachment II, including identification of each employee, contractor, or subcontractor staff who provided services during the period of the invoice, the number of hours and hourly rates for each employee, contractor, sub-recipient, or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and contractor, sub-recipient and subcontractor invoices. f. Incomplete or inaccurate invoices shall be returned to the AGENCY, unapproved, for correction. Failure to submit invoices on a timely basis may be grounds for termination of this RGA for material breach per Section III–Termination, Paragraph 13. g. CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly, but no more frequently than monthly, in arrears as promptly as CALTRANS fiscal procedures permit upon receipt of an itemized signed invoice.

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h. The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or credits and is the date the RGA expires. AGENCY has 60 days after that Expiration Date to make final allowable payments to Project contractors or vendors and submit the Project’s Final Product(s) as defined in Attachment II and a final accurate invoice to CALTRANS for reimbursement for allowable Project costs. Any unexpended Project funds not invoiced by the 60th day will be reverted and will no longer be accessible to reimburse late Project invoices.

16. Local Match Funds
a. AGENCY shall contribute not less than its specified local match amount toward the services described herein by the grant expiration date identified in Paragraph 1 of this RGA. AGENCY can provide less than their percentage local match contribution in each invoice submittal, but AGENCY must fully satisfy the local cash and in-kind match amount and percentage identified in Section III, Paragraph 7, with the final invoice.
b. If Agency fails to provide the contractual local match identified in Section III, Paragraph 7, it is grounds for contract termination as identified in Section III, Paragraph 13.

17. Quarterly Progress Reporting
AGENCY shall submit written quarterly progress reports to CALTRANS Contract Manager to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.

18. Cost Principles
a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
b. AGENCY agrees, and will assure that its contractors, sub-recipients, and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project costs and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Every sub-recipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards to the extent applicable. c. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified the estimated indirect cost rate in Attachment II, prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: https://dot.ca.gov/-/media/dot- media/programs/local-assistance/documents/lapm/ch05.pdf. d. AGENCY agrees and shall require that all its agreements with consultants and sub-recipients contain provisions requiring adherence to this section in its entirety.

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19. Repayment of Unallowable Costs
Any Project costs for which AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within 30 days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third-party source, including, but not limited to, the State Treasurer, the State Controller, or any other fund source.

20. Americans with Disabilities Act
By signing this Agreement, LOCAL AGENCY assures CALTRANS that in the course of performing Project Work, it will fully comply with the applicable provisions of the Americans with Disabilities Act (ADA) of 1990, as amended, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 USC Section 12101 et seq.).

21. Indemnification
Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, contractors, sub-recipients, or subcontractors under or in connection with any work, authority, or jurisdiction conferred upon AGENCY under this RGA. It is understood and agreed that AGENCY shall fully defend, indemnify, and save harmless CALTRANS and all of CALTRANS’ officers and employees from all claims, suits or actions of every name, kind, and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, contractors, sub-recipients, or subcontractors under this RGA.

22. Nondiscrimination Clause (2 CCR 11105 Clause b)
a. During the performance of this RGA, the AGENCY contractors, sub-recipients, and subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
b. AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov.

Code Sections 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., Tit. 2, Sections 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code Sections 11135-11139.5), and the regulations or standards adopted by CALTRANS to implement such article. c. AGENCY shall permit access by representatives of the Department of Fair Employment and Housing and CALTRANS upon reasonable notice at any time during normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, 04/14/2026 C4 39 of 277

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and all other sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause. d. AGENCY and contractors, sub-recipients, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all agreements with its sub-recipients, contractors, and subcontractors, and shall include a requirement in all agreements with all of same that each of them in turn include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts they enter into to perform work under the RGA.

23. Retention of Records/Audits
a. AGENCY, its contractors, subcontractors and sub-recipients, agree to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
b. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors and sub-recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors and sub-recipients upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit work performed by AGENCY’s external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits.
c. For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY’s agreements with third parties pursuant to Government Code Section 8546.7, AGENCY, AGENCY’s sub-recipients, contractors, subcontractors, and CALTRANS, shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3) years from the date of final payment to AGENCY under this RGA.

CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and AGENCY shall furnish copies thereof if requested.
d. AGENCY, its sub-recipients, contractors, and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other AGENCY of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA.

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e. Additionally, all grants may be subject to a pre-award audit prior to execution of the RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable, and allocable costs.
f. Any contract with a contractor, subcontractor, or sub-recipient entered into as a result of this RGA shall contain all the provisions of this article.

24. Adjudication of Facts in Disputes
a. Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The CALTRANS Contract Officer shall issue a written decision within 30 days of receipt of the dispute. If AGENCY rejects the decision of the CALTRANS Contract Officer, AGENCY can pursue any and all remedies authorized by law. Neither party waives any rights to pursue remedies authorized by law.
b. Neither the pendency of a dispute nor its consideration by CALTRANS Contract Officer will excuse AGENCY from full and timely performance in accordance with the terms of the RGA.
c. Voluntary Resolution: Reference to Other Means of Resolution. In recognition of the government-to-government relationship of the AGENCY and CALTRANS, the parties shall make their best efforts to resolve disputes that occur under this RGA by good faith negotiations whenever possible. Therefore, without prejudice to the right of either party to seek injunctive relief against the other when circumstances are deemed to require immediate relief, the parties hereby establish a threshold requirement that disputes between the AGENCY and CALTRANS first be subjected to a process of meeting and conferring in good faith in order to foster a spirit of cooperation and efficiency in the administration and monitoring of performance and compliance by each other with the terms, provisions, and conditions of this RGA, as follows:
1) Either party shall give the other, as soon as possible after the event giving rise to the concern, a written notice setting forth, with specificity, the issues to be resolved. 2) The parties shall meet and confer in a good faith attempt to resolve the dispute through negotiation not later than 10 days after receipt of the notice, unless both parties agree in writing to an extension of time.
3) If the dispute is not resolved to the satisfaction of the parties within 30 working days after the first meeting, then either party may seek to have the dispute resolved by alternative dispute resolution methods, including, but not limited to, non-binding arbitration, mediation, or the use of a technical advisor.
4) Disagreements that are not otherwise resolved by mutually acceptable means as provided herein may be resolved in the Superior Court of the State of California located within the same county where a Project is located. The disputes to be submitted to the court include claims of breach or violation of this RGA. This RGA shall be interpreted under the laws of the State of California without regard to any conflict of laws’ provisions. In no event may AGENCY be precluded from pursuing any arbitration or judicial award or remedy against CALTRANS on the grounds that AGENCY has failed to exhaust its state administrative remedies. The parties agree that, except in the case of imminent threat to public health or safety, reasonable efforts will be made to explore alternative dispute resolution avenues prior to initiating judicial proceedings.
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25. Third-Party Contracts
a. All State-government funded procurements must be conducted using a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local AGENCY’s laws, rules, and ordinances governing procurement and all applicable provisions of State law, including, without limitation, the requirement that the AGENCY endeavor to obtain at least three (3) competitive bids for solicitation of goods, services, and consulting services.

Resources for Third Party Contracts, which are not inconsistent with this Paragraph 25, Third Party Contracts:

1) Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code 2) State Contracting Manual (SCM), Chapter 5
3) Caltrans Local Assistance Procedures Manual (LAPM) Chapter 10 b. Any contract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY’s subrecipients, contractors, and subcontractors. Copies of all agreements with subrecipients, contractors, and subcontractors must be submitted to the CALTRANS Contract Manager. c. CALTRANS does not have a contractual relationship with the AGENCY’s subrecipients, contractors, or subcontractors and the AGENCY shall be fully responsible for all work performed by its sub-recipients, contractors, or subcontractors.
d. Prior authorization in writing by CALTRANS Contract Manager shall be required before AGENCY enters into any non-budgeted purchase order or sub-agreement for supplies, or consultant services. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section III– Payment and Invoicing, Paragraph 15(e)(4), above.
e. Any contract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third-party contract reimbursements to sub- recipients, contractors, and subcontractors, will be allowable as Project costs only after those costs are incurred and paid for by the subrecipients, contractors, and subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section III–Payment and Invoicing, Paragraph 15c, above.

26. Drug-Free Workplace Certification
By signing this RGA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code Sections 8350 et seq.) and will provide a Drug-Free workplace by doing all the following:

A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a)(1). 04/14/2026 C4 42 of 277

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B. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all the following:
1) The dangers of drug abuse in the workplace;
2) The person's or organization's policy of maintaining a Drug-Free workplace; 3) Any available counseling, rehabilitation, and employee assistance programs; and 4) Penalties that may be imposed upon employees for drug abuse violations.

C. Provide, as required by Government Code Section 8355(a)(3), that every employee who works on the proposed contract or grant:
1) Will receive a copy of the company's Drug-Free Policy Statement, and 2) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant.

D. Failure to comply with these requirements may result in suspension of payments under this RGA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future State contracts if CALTRANS determines that any of the following has occurred:
(1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to carry out the requirements as noted above.

27. Relationship of Parties
It is expressly understood that this agreement is executed by and between two (2) independent governmental entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of an independent party.

28. State-Owned Data
A. AGENCY agrees to comply with the following requirements to ensure the preservation, security, and integrity of State-owned data on portable computing devices and portable electronic storage media:
1) Encrypt all State-owned data stored on portable computing devices and portable electronic storage media using government-certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space.
2) Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic Modules.
3) Encrypt, as described above, all State-owned data transmitted from one computing device or storage medium to another.
4) Maintain confidentiality of all State-owned data by limiting data sharing to those individuals contracted to provide services on behalf of the State, and limit use of State information assets for State purposes only.
5) Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the Agreement.

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6) Notify CALTRANS Contract Manager immediately of any actual or attempted violations of security of State-owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State-owned data. 7) Advise the owner of the State-owned data, the AGENCY Information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State-owned data and of specific means of protecting that State- owned data.

B. AGENCY agrees to use the State-owned data only for State purposes under this Agreement.

C. AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s). (State Administrative Manual (SAM) Section 5335.1)

29. Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards
In addition to, and not a limitation of, Contractor’s indemnification obligations contained elsewhere in this RGA, Contractor hereby assumes all risks of the consequences of exposure of Contractor’s employees, agents, subrecipients, contractors, and subcontractors, subcontractors’ employees, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, to any and all environmental health hazards, local and otherwise, in connection with the performance of this Agreement. Such hazards include, but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind or origin. Contractor also agrees to take all appropriate safety precautions to prevent any such exposure to Contractor’s employees, agents, subrecipients, contractors, and subcontractors, subcontractors’ employees, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement. Contractor also agrees to indemnify and hold harmless Caltrans, the State of California, and each and all of their officers, agents and employees, from any and all claims and/or losses accruing or resulting from such exposure. Except as provided by law, Contractor also agrees that the provisions of this paragraph shall apply regardless of the existence or degree of negligence or fault on the part of Caltrans, the State of California, and/or any of their officers, agents and/or employees.

30. Mandatory Organic Waste Recycling
It is understood and agreed that pursuant to Public Resources Code Sections 42649.8 et seq., if Contractor generates two (2) cubic yards or more of organic waste or commercial solid waste per week, Contractor shall arrange for organic waste or commercial waste recycling services that separate/source organic waste for organic waste recycling. Contractor shall provide proof of compliance, i.e. organic waste recycling services or commercial waste recycling services that separate/source organic waste recycling, upon request from Caltrans Contract Manager.

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31. ADA Compliance
All entities that provide electronic or information technology or related services that will be posted online by Caltrans must be in compliance with Government Code Sections 7405 and 11135 and the Web Content Accessibility Guidelines (WCAG) 2.0 or subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success.

All entities will respond to and resolve any complaints/deficiencies regarding accessibility brought to their attention.

32. Project Close Out/Final Product
a. AGENCY will provide an electronic version, preferable ADA accessible of the Final Product(s) to the CALTRANS Contract Manager.
b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt of Final Product(s) to CALTRANS Contract Manager.

33. Ownership of Proprietary Property
a. Definitions
1) Work: The work to be directly or indirectly produced by AGENCY under this RGA. 2) Work Product: All deliverables created or produced from Work under this RGA including, but not limited to, all Work and Deliverables conceived or made, or made hereafter conceived or made, either solely or jointly with others during the term of this RGA and during a period of six (6) months after the termination thereof, which relates to the Work commissioned or performed under this RGA. “Work Product” includes all deliverables, inventions, innovations, improvements, or other works of authorship AGENCY, its subrecipients, a third-party contractor or subcontractor may conceive of or develop in the course of this RGA, whether or not they are eligible for patent, copyright, trademark, trade secret, or other legal protection.
3) Inventions: Any idea, methodologies, design, concept, technique, invention, discovery, improvement or development regardless of patentability made solely by AGENCY or jointly with the AGENCY’s contractor, subcontractor and/or subrecipient and/or the AGENCY’s contractor, subcontractor and/or subrecipient’s employees with one or more employees of CALTRANS, during the term of this RGA and in performance of any Work under this RGA, provided that either the conception or reduction to practice thereof occurs during the term of this RGA and in performance of Work issued under this RGA. b. Ownership of Work Product and Rights
1) Copyright Ownership of Work Product: Except in regard to Pre-existing Works, all Work Product derived by the Work performed by the AGENCY, its employees, or by any of the AGENCY’s contractor’s, subcontractor’s, and/or sub-recipient’s employees under this RGA, shall be owned by CALTRANS and AGENCY and shall be considered to be works made for hire by the AGENCY and AGENCY’s contractor, subcontractor, and/or sub-recipient for CALTRANS and AGENCY. CALTRANS and AGENCY shall own all United States and international copyrights in the Work Product.

As such, all Work Product shall contain, in a conspicuous place, a copyright designation consisting of a “c” in a circle followed by the four-digit year in which the Work Product was

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produced, followed by the words “California Department of Transportation and AGENCY.

All Rights Reserved.” For example, a Work Product created in the year 2012 would contain the copyright designation © 2012 California Department of Transportation and AGENCY. All Rights Reserved.
2) Vesting of Copyright Ownership: AGENCY, its employees, and all of AGENCY’s contractor’s, subcontractor’s, and sub-recipient’s employees, agrees to perpetually assign, and upon creation of each Work Product automatically assigns, to CALTRANS and AGENCY, its successors and assigns, ownership of all United States and international copyrights in each and every Work Product, insofar as any such Work Product, by operation of law, may not be considered work made for hire by the AGENCY’s contractor, subcontractor, and/or sub-recipient, from CALTRANS. From time to time, CALTRANS and the AGENCY shall require its contractors, subcontractors, and/or sub-recipients, and their respective employees, to confirm such assignments by execution and delivery of such assignments, confirmations, or assignment, or other written instruments as CALTRANS and the AGENCY may request. CALTRANS and the AGENCY, its successors, and assigns, shall have the right to obtain and hold in its or their own name(s) all copyright registrations and other evidence of rights that may be available for Work Product. AGENCY shall require contractors, including subcontractors, to waive all moral rights relating to identification of authorship restriction or limitation on use, or subsequent modifications of the Work.
c. Inventions
1) Vesting of Patent Ownership: AGENCY agrees to require sub-recipients, contractors, subcontractors, and their respective employees, to assign to CALTRANS and AGENCY, its successors, and assigns, all Inventions, together with the right to seek protection by obtaining patent ownership rights and the right to claim all rights or priority there under, and the same shall become and remain CALTRANS’ property regardless of whether such protection is sought. The AGENCY, its employees, and AGENCY’s contractor, subcontractor, and sub-recipient, shall promptly make a complete written disclosure to CALTRANS of each Invention not otherwise clearly disclosed to CALTRANS in the pertinent Work Product, specifically pointing out features or concepts that the AGENCY, its employees, and/or AGENCY’s contractor, subcontractor, and/or sub-recipient believes to be new or different. The AGENCY, its employees, and AGENCY’s contractor, subcontractor, and subrecipient, shall, upon CALTRANS’ and AGENCY’s request and at CALTRANS’ and AGENCY’s expense, cause patent applications to be filed thereon, through solicitors designated by CALTRANS and AGENCY, and shall sign all such applications over to CALTRANS and AGENCY, its successors, and assigns. The AGENCY, its employees, and AGENCY’s contractor, subcontractor, and sub-recipient, shall give CALTRANS and AGENCY and its solicitors all reasonable assistance in connection with the preparation and prosecution of any such patent applications and shall cause to be executed all such assignments or other instruments or documents as CALTRANS and AGENCY may consider necessary or appropriate to carry out the intent on this RGA.
2) Agency: In the event that CALTRANS and AGENCY are unable for any reason whatsoever to secure the AGENCY’s, its employees’, and/or AGENCY’s contractor’s, subcontractor’s, and/or sub-recipient’s signature to any lawful or necessary document required or desirable to apply for or prosecute any United States application (including renewals or divisions thereof), AGENCY, its employees, and AGENCY’s contractor, subcontractor, and sub-recipient, hereby irrevocably designates and appoints CALTRANS 04/14/2026 C4 46 of 277

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and AGENCY and its duly authorized officers and agents, as its agent and attorney-in-fact, to act for and on AGENCY, its employees, and AGENCY’s contractor’s, subcontractor’s, and sub-recipient’s behalf and stead, to execute and file such applications and to do all other lawfully permitted acts to further the prosecution and issuance of any copyrights, trademarks, or patents, thereon with the same legal force and effect as if executed by AGENCY, its employees, and AGENCY’s contractor, subcontractor, and subrecipient.

CALTRANS and AGENCY shall have no obligations to file any copyright, trademark, or patent applications.
d. Additional Provisions
1) Avoidance of infringement: In performing services under this RGA, AGENCY and its employees agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. If AGENCY or its employees becomes aware of any such possible infringement in the course of performing any Work under this RGA, AGENCY or its employees shall immediately notify CALTRANS in writing.
2) Pre-existing Works and License: AGENCY agrees to require contractors, subcontractors, and subrecipients, to acknowledge that all Work Product shall be the sole and exclusive property of CALTRANS and AGENCY, except that any Pre-existing Works created by AGENCY and third parties outside of the RGA but utilized in connection with the RGA (the “Pre-existing Works”) shall continue to be owned by AGENCY or such parties. AGENCY agrees to notify CALTRANS in writing of any Pre-existing Works used in connection with any Work Product produced under this RGA and hereby grants to CALTRANS a non-exclusive, irrevocable, worldwide, perpetual, royalty-free license to utilize the Pre-existing Works in connection with the Work Product. 3) Contractors, Subcontractors, and Subrecipients: Through contract with its sub- recipients, contractors, and subcontractors, AGENCY shall affirmatively bind by contract all of its contractors, subcontractors, subrecipients, and service vendors (hereinafter “AGENCY’s Contractor/Subcontractor/Subrecipient”) providing services under this RGA to conform to the provisions of this Exhibit. In performing services under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. If AGENCY’s Contractor/Subcontractor/Subrecipient becomes aware of any such possible infringement in the course of performing any Work under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall immediately notify the AGENCY in writing, and AGENCY will then immediately notify the Department in writing. e. Ownership of Data
1) Upon completion of all Work under this RGA, all intellectual property rights, ownership, and title to all reports, documents, plans, specifications, and estimates, produced as part of this RGA will automatically be vested in CALTRANS and AGENCY and no further agreement will be necessary to transfer ownership to CALTRANS and AGENCY. The AGENCY, its contractors, subcontractors, and subrecipients, shall furnish CALTRANS all necessary copies of data needed to complete the review and approval process. 2) It is understood and agreed that all calculations, drawings, and specifications, whether in hard copy or machine-readable form, are intended for one-time use in the Project for which this RGA has been entered into.
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3) AGENCY, its contractors, subcontractors, and subrecipients, are not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse by CALTRANS of the machine readable information and data provided by AGENCY, its contractors, subcontractors, and subrecipients, under this RGA; further, AGENCY, its contractors, subcontractors, and subrecipients, are not liable for claims, liabilities or losses arising out of, or connected with, any use by CALTRANS of the Project documentation on other projects, for additions to this Project, or for the completion of this project by others, excepting only such use as may be authorized, in writing, by AGENCY, its contractors, subcontractors, and subrecipients.
4) Any sub-agreement in excess of $25,000.00 entered into as a result of this RGA shall contain all of the provisions of this clause.

34. Electronic Signatures
Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures for this Agreement. Documents that are referenced by this Agreement may still require manual signatures.

35. Executive Order N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

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Section IV
In Witness Whereof, the parties hereto have executed this RGA on the day and year first herein above written:

STATE OF CALIFORNIA CITY OF VISTA

DEPARTMENT OF TRANSPORTATION
By:By:

Printed Name:Printed Name:

Title:Title:

Date:Date:

By:

Printed Name:

Title:

Date:

By:

Printed Name:

Title:

Date:
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RESOLUTION NO. 2024-142

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, ACCEPTING GRANT FUNDS FROM THE CALTRANS SUSTAINABLE TRANSPORTATION GRANT FY24-25 AND AMENDING THE CAPITAL PROJECT BUDGET FOR FISCAL YEARS 2024/25 AND 2025/26 The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City of Vista wishes to advance the goal of improving the flow of traffic for all forms of travel, reduce congestion, and improve our roads and sidewalks.

B. City of Vista staff submitted a grant application to the California Department of Transportation (CalTrans) Division of Transportation Planning, Sustainable Transportation Planning Grant requesting the amount of $400,000 to complete a city-wide Sustainable Mobility Plan.

C. The City of Vista was awarded state funding for the Vista Sustainable Mobility Plan in the amount of $400,000 which requires a local match of $51,824, resulting in a total project cost of $451,824.

D. On June 11, 2024 the City Council adopted Resolution 2024-86 approving the Six-Year Capital Improvement Program, the Capital Project Budget for Fiscal Years 2024/25 and 2025/26, and authorizing appropriations for Fiscal Years 2024/25 and 2025/26 capital projects.

E. The City Council desires to amend the Capital Project Budget at this time to reflect changed circumstances.

2. Action.

A. The City of Vista accepts a California Department of Transportation (CalTrans) Division of Transportation Planning, Sustainable Transportation Planning Grant in the amount of $400,000.

B. The City of Vista commits to providing a local match of $51,824.

C. The Capital Project Budget for Fiscal Years 2024/25 and 2025/26 is amended as set forth in Exhibit A.

D. The City Manager or their designee is authorized to sign the grant agreement and all related documents to accept the award on behalf of the City. 00029213 7
City of Vista
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RESOLUTION NO. 2024-142

CITY COUNCIL OF THE CHARTERED CITY OF VISTA
PAGE 2

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on August 27, 2024, by the following vote:

AYES: Mayor Franklin, Green, Contreras, Melendez, O'Donnell NOES: None
ABSTAIN: — None {
“Uy i LIN, MAYoR
APPROVED AS TO FORM: AIWEST:

WALTER CHUNG, City ATTORNEY KATHY VALDEZ, CITY CLERK
By ; o\ Koma Uasid oe

APPROVED
Walter C. Chung 20240814151749
00029213 7EXH1 2024 Resolution Accepting Caltrans Grant and Amending FY24-25 docx City of Vista
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RESOLUTION NO. 2024-142

CITY COUNCIL FOR THE CHARTERED CITY OF VISTA
PAGE 1 EXHIBIT 1
4 Appropriations are hereby made and estimated revenues are hereby adjusted to fund CalTrans Sustainable Transportation , Planning Grant.

Account Number Account Description Decrease
1170027.425100.8384 State Grant Revenue $
1176207.578999.8384 State Grant Expense $
1100000.310541 Traffic Impact Fee reserve account $51,824 1106595.578999.8384 Traffic Impact Fee Source Appropriation account $ City of Vista
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SCOPE OF WORK
Project Information
Grant Category Sustainable Communities Competitive
Grant Fiscal Year FY 2024-2025
Project Title Vista Sustainable Mobility Plan
Organization
(Legal name) City of Vista
Disclaimer
Agency commits to the Scope of Work below. Any changes will need to be approved by Caltrans prior to initiating any Scope of Work change or amendment.

Introduction
The creation of a Sustainable Mobility Plan (SMP) will provide a framework for encouraging active and sustainable transportation options for people of all ages and abilities in Vista. This plan aims to bring safety and connectivity to the underserved communities of Vista by promoting complete streets and addressing active transportation mobility gaps and deficiencies that negatively impact access to jobs, schools, transit, recreation, shopping, and other frequent necessities. Implementing an SMP is a promising strategy to reduce vehicle miles traveled, promote sustainability, enhance public health, lower transportation costs, and improve the economic outlook.

The SMP will develop short- to medium-term sustainable transportation improvement projects that complement the ongoing General Plan Mobility Element Update's longer-term focus. The plan will also evaluate and modernize recommendations from previous planning documents such as the 2015 Bicycle Master Plan and the 2016 Safe Routes to School Plan to ensure that they align with current public outreach and engagement processes, transportation policies, design The SMP will assess current conditions throughout Vista that pose challenges for the entire city.

Additionally, the SMP will solicit feedback from the public, with a particular emphasis on input from underserved communities, to gain a thorough understanding of both current and future transportation needs. Based on this information, the SMP will propose strategic programs and projects aimed at enhancing the vitality and wellness of Vista. The types of projects the City of Vista envisions implementing in this plan include Class IV physically separated bikeways, intersection enhancements benefitting pedestrians and bicyclists (e.g., signal priority measures such as Lead Pedestrian Intervals and bicycle signal phases, protected intersections, curb extensions, and other crossing treatments), in addition to various other types of traffic calming and Complete Streets treatments.

To reduce reliance on automobiles and enhance connectivity with regional transit and bikeway systems, the SMP will be written to optimize swift implementation of infrastructure that fosters safer conditions for walking and cycling in Vista.

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Project Stakeholders
The SMP will necessitate the active involvement of crucial stakeholders such as Caltrans, the San Diego Association of Governments (SANDAG), and North County Transit District (NCTD), who will bring the state, regional, and transit operator's perspectives to the table. By doing so, they will ensure that the SMP not only delivers short-term solutions for Vista but also aligns with long-term vision and plans at a broader level.

The representatives from different city departments will contribute their vast knowledge and experience to cater to a wide range of Vista's needs. For instance, the Vista Sheriff’s Department's participation can provide profound insight into roadway safety issues and the viewpoints of public safety and emergency response providers.

Incorporating local organizations such as the Vista Unified School District and Vista Community Clinic into the SMP's stakeholder base can expand its reach to new audiences and better address to the needs of under-represented and vulnerable populations. Furthermore, grassroots mobility advocacy groups like Bike Walk Vista, Circulate SD, and the SD County Bicycle Coalition offer valuable insights into transportation issues, facilitation skills, and messaging enthusiasm that can inform the SMP. Other stakeholders could include but not limited to Centro Universidad Popular, South Vista Communities, Traffic Commission and the Vista Chamber of Commerce.

The City will hire a professional consultant to assist with this project and perform Tasks 1- 6 of this scope of work.

Overall Project Objectives
The overall objectives of the Vista Substantial Mobility Plan are to:
• Develop a comprehensive plan that takes into account input from stakeholders, the community and the general public;
• Ensure SMP recommendations provide benefits to the underserved communities; • Enhance the safety and accessibility for pedestrians and bicyclists of all ages and abilities;
• Promote walking and biking to decrease vehicle miles traveled; • Promote the implementation of complete streets;
• Support state and regional efforts to decrease greenhouse gas emissions by promoting active transportation;
• Align with other Vista planning initiatives, including the General Plan, Housing Element, and Climate Action Plan.
• Include sustainable design standards to foster climate resiliency; • Facilitate the creation of diverse housing options in transit-oriented areas by promoting mixed-use and low-income housing;
• Improve public health outcomes, especially for residents in identified disadvantaged communities;
• Ensure that plan recommendations are feasible and cost-effective; and • Prepare Vista to implement the recommendations, including seeking competitive grant funding opportunities.

Summary of Project Tasks
Task 01: Project Administration
After executing a grant agreement and within a month of receiving the Notice to Proceed from Caltrans, the City will coordinate and host a kick-off meeting with Caltrans District 11 personnel.

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This meeting will serve to discuss grant procedures and project expectations, such as authorization to proceed, invoicing, quarterly reporting, and other relevant project information.

Prior to the kick-off meeting, an agenda will be provided, and meeting notes will be circulated to relevant parties within a week of the meeting.

City of Vista
Agreement Number 74A1603
Attachment II

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For the entirety of the project, the City will submit Quarterly Progress Reports (QRP) to Caltrans District 11 in accordance with the State Fiscal Year quarterly reporting schedule (July- September, October-December, January-March, April-June).

The City will oversee all project work and expenses, and will submit invoices to Caltrans District 11 on a quarterly basis, in conjunction with the QRPs. The invoices will clearly itemize project costs and matching funds incurred during the invoice reporting period.

Note that project management activities will take place within the task they occur and not as a standalone task.

Task Deliverables
Kick-off meeting with Caltrans - Meeting Notes
Quarterly invoices and progress reports

Task 02: Consultant Procurement
The City will select a qualified professional consulting firm to provide the necessary contract services for Tasks 1-6 of this Scope of Work. Upon successful negotiation of acceptable scope and fee, a professional services agreement with the selected firm (“Consultant”) will be scheduled for the award by the Vista City Council. An award package will be submitted to Caltrans.

The Consultant will schedule a project kick-off meeting with the City and Caltrans. The kick-off meeting will be used to discuss project timeline, internal meeting schedule, communication channels, project overview, and other items as necessary. The Consultant will prepare an agenda in advance of the meeting and will send meeting notes following the meeting.

Note that the Consultant selection process will be consistent with state and federal requirements, Local Assistance Procedures Manual for procuring non-Architectural and Engineering consultants, the Grant Application Guide, Regional Planning Handbook, and the executed grant contract between Caltrans and the City.

Task Deliverables
• City’s current procurement procedures
• Copy of the Request for Proposals package
• Copy of the Consultant contract and any subsequent amendments • Consultant kick-off meeting agenda and notes
Task 1: Existing Conditions
The crucial phase of project discovery is involved in this task, where the Consultant will conduct research and examine pertinent documents and policies, gather diverse data related to fields, demographics, and land use, and evaluate current mobility conditions to pinpoint deficiencies and needs.

Document Review
The Consultant will comprehensively review relevant plans, studies, reports and datasets related to the planning, utilization, implementation, and maintenance of transportation facilities. The review will cover a wide range of documents including, but not limited to, the City's General Plan, Local Roadway Safety Plan, 2015 Bicycle Master Plan, 2016 Safe Routes to School Plan, circulation elements and active transportation-related plans from neighboring jurisdictions, North County Comprehensive Multimodal Corridor Plan, SANDAG 2021 Regional Plan, 2022 Caltrans Active Transportation Plan, and California Transportation Plan 2050.

This gathered information will be used to identify issues, obtain available datasets, and aid in the development of networks and recommendations. A Document Review Memo will be provided with summaries for each document, which will also be included in the Existing Conditions Needs Assessment Memo. Relevant components from each will be synthesized into a narrative articulating the city’s current planning context and need for an SMP.

City of Vista
Agreement Number 74A1603
Attachment II

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Existing Demographics, Land Use and Infrastructure Inventory and Mapping To inform subsequent demand analyses, the Consultant will retrieve the most current datasets to determine population density, youth and senior (vulnerable age) population concentrations, household vehicle ownership, commute mode share, and employment density within the city.

The Consultant will also map and analyze existing and planned land uses (using the data to approximate areas with latent trip origin and destination activity potential).

The Consultant will review and gather all the available transportation-related data to determine if any new data collection is necessary. Less current data will be updated using field or aerial imagery. Data that may be necessary for this task includes:
• Existing roadway functional classifications
• Posted speed limits and intersection traffic controls • Multimodal count data
• Pedestrian, bicycle and trail facilities
• Roadway widths, number of lanes, and daily traffic volumes • Transit routes, stops, ridership, and on-time performance • Historic traffic collision data
• Tree canopy coverage
• Street light coverage
• Lack of buffers between vehicles and bicyclists or pedestrians • Sidewalks and sidewalk widths
• Curb ramps
The Consultant will use the collected data to create a project base map, which will be reviewed and approved by the City, and used for a series of maps displaying the demographics, origins and destinations, and existing transportation infrastructure conditions.

Existing Conditions Needs Assessment
The Consultant will evaluate the existing transportation network through both qualitative and quantitative methods, documenting factors such as demand, connectivity/accessibility, facility quality, and safety for active and transit travel modes. Results of this comprehensive assessment will be summarized into a technical memorandum, which will provide a concise and graphicrich overview of prominent issues, needs, and opportunities in a format that is easy for the public to understand.

Task Deliverables
Document Review Memo
• Demographics, Land Use, and Infrastructure Maps in GIS • Draft and Final Existing Conditions Needs Assessment Memo Task 2: Analysis
The focus of this task is to craft Vista SMP’s goals and policies, develop recommendations for infrastructure and programs, as well as implementation strategies, using the information gathered from the Needs Assessment (Task 1) and input and feedback from community members (Task 3) and the technical advisory committee (Task 4).

SMP Goals and Policies
Vista's built environment presents an exceptional opportunity to plan a community using a Complete Streets approach. The first critical step in developing the SMP will be to establish goals and policies that align with regional and state policies and objectives, while maintaining consistency with the ongoing General Plan Mobility Element Update.

The project goals will define the desired outcome for a sustainable mobility system within Vista, while the objectives will establish incremental steps towards achieving those goals and guiding future implementation and multimodal transportation planning efforts. These goals and objectives will be informed by the existing conditions analysis, stakeholder input, and public outreach components of the project.

City of Vista
Agreement Number 74A1603
Attachment II

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Other Cities that have undergone similar analysis and sustainable transportation planning can help inform best practices for The City of Vista’s SMP. For example, the City of La Mesa has a Bicycle Facilities and Alternative Transportation Plan (2012) that used a comprehensive approach to identify bicycle and pedestrian needs throughout the City, reviewed current conditions, examined optional improvements, and prioritized implementation strategies with viable funding sources. The plan addresses opportunities to connect and integrate existing and proposed facilities and is used to inform grant solicitations and prioritize project implementation.

Likewise, the City of San Marcos’ Mobility Element prioritizes growth and development city-wide alongside sustainable multi-model transportation development while focusing on connectivity and circulation for main corridors. Looking at other cities plans can offer insight into how a SMP might be imagined and implemented in the City of Vista.

Recommendation Development
The Consultant will develop network improvement recommendations that benefit active transportation, complete streets, safe routes to school, and first/last mile connections to transit.

All proposed recommendations will align with the project goals and policies.

The Consultant will categorize pedestrian route types based on nearby land use and walking environment, with particular focus on areas near transit stations, schools, senior centers, and underserved communities. Site-specific enhancements, such as sidewalk infill locations, missing curb ramps, and enhanced crossing features will also be identified. Individual improvements will be grouped together based on rationally conceived project areas to assist implementation and positioning for grant applications. The Consultant will also create a map and toolkit outlining recommended pedestrian infrastructure locations and route types.

For bicycling improvement recommendations, the Consultant will develop a citywide network of alignments and classifications which upholds the SMP’s grant objectives of implementing transformative infrastructure. The suggested bicycle network will consider posted speed limits, the presence of or need for on-street parking, and other roadway space opportunities or limitations and prioritize connectivity to existing and planned facilities, important destinations, and neighboring cities, while also accounting for potential obstacles through route alignment and facility types. The plan will be presented on a map and table, detailing individual project segments.

In addition, the Consultant will propose initiatives aimed at enhancing bicycle and pedestrian education, encouragement, enforcement, facility engineering, and evaluation. The goal of these programs is not only to educate and safeguard current cyclists and pedestrians but also to promote the adoption of active transportation among new users. This is a crucial measure in transforming travel behaviors and culture within Vista.

Project Prioritization
In consultation with the technical advisory committee and input received through the robust community outreach and engagement activities, the Consultant will customize a prioritization process for Vista SMP to objectively rank the proposed mobility improvements including active transportation and complete streets projects. The prioritization criteria may consider various factors, including collision history, proximity to schools, parks, and transit stops, destinations served, cost, public and stakeholder preference, grant competitiveness, alignment with planned improvements, and anticipated usage and benefits. Additional weight will be given to projects benefitting underserved communities and populations.

The top 20 projects, as determined by the prioritization process, will be accompanied by project sheets that provide details such as a description, design concept, estimated cost, and implementation challenges.

Funding Strategies
To support the implementation of the recommendations, the Consultant will create a funding matrix that outlines various sources of funding available. This matrix will include information on the types of projects each funding source can support, the percentage of matching funds required, and the criteria and requirements associated with the most recent funding cycle.

Complete Streets and Traffic Calming Toolbox
The Consultant will develop a toolbox of Complete Streets and traffic calming treatments based on best practices being used around the world with a major emphasis on providing greater separation from vehicular traffic, managing intersection conflicts, improving public space, and increasing overall safety for vulnerable roadway users.

City of Vista
Agreement Number 74A1603
Attachment II

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Task Deliverables
• Draft and Final SMP Goals and Policies
• Draft and Final Pedestrian Route Types Map (in GIS) and a comprehensive list of pedestrian improvement projects
• Draft and Final Bicycle Network Map (in GIS) and a comprehensive list of bikeway improvement projects
• Draft and Final Prioritization Process and Project Rankings • Project Sheets for the top 20 high-priority active transportation and complete streets projects
• Draft and Final Funding Strategies Matrix
• Draft and Final Complete Streets and Traffic Calming Toolbox Task 3: Public Outreach
The objective of this task is to involve the public in the planning process, integrating their feedback into the SMP recommendations. As one-third of Vista's population speaks Spanish at home, all events should have facilitators who are fluent in Spanish, and all outreach materials provided should be bilingual. The outreach activities will be adaptable, allowing for both in person and virtual options, while adhering to public health guidelines.

Public Participation Plan
The Consultant will create a Public Participation Plan (PPP) that aims to foster public participation and prioritizes inclusive engagement strategies to involve disadvantaged, vulnerable, and underserved communities.

To guide the SMP process, the PPP will first identify project stakeholders and community-based organization partners. It will also detail specific tasks, timing, responsibilities, and desired outcomes to ensure the plan enables and supports meaningful community input. The PPP will evaluate the applicability of a range of methods, such as traditional workshops, online surveys, and pop-ups at popular community events, to ensure broad participation from targeted populations, including youth, seniors, families with children, non-English speakers, and others. The PPP will also outline the approach for each workshop or pop-up event and the logistics for advertising and disseminating information.

Project Branding and Promotion
The Consultant will work in conjunction with the City to craft project branding, which encompasses elements such as color scheme, fonts, and overall aesthetic. Additionally, the Consultant will utilize the established branding themes to produce promotional materials for the project, such as a logo, fact sheet, flyers, boards, and more.

Develop and Maintain Project Website and Social Media Campaign The Consultant and the City will collaborate to develop and maintain a project website, which will allow the public to access current project information, submit questions, express their concerns, and provide feedback at their convenience. Social media platforms will be used mainly to promote the project and its advancements, as well as to inform the public about how to participate in the planning process.

Community Survey
The Consultant will create a community survey that features interactive online mapping exercises. The primary aim of the survey is to gain insight into community’s perspectives on the needs, challenges, and desires of Vista mobility system, and to identify key destinations and barriers. This survey will be available for completion online and at in-person outreach events. For the latter, paper surveys will be provided, accompanied by a tabletop exercise that mirrors the online interactive mapping. By gathering input from residents, businesses, and other stakeholders, the city will be able to better understand the community's needs and preferences when it comes to transportation. The survey findings will be made available to the public and will be utilized to guide the development of recommendations.

City of Vista
Agreement Number 74A1603
Attachment II

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Community Walks
The City will collaborate with the Consultant to arrange a maximum of four (4) community walks, which will involve evaluating infrastructure inadequacies and deliberating on potential solutions.

During these walks, participants can utilize tools like the ESRI's Survey123, a smartphone app which enables users to generate geographically referenced data, to collect data on conditions in the field.

Pop-Up Outreach Events
Acknowledging that some of the public will be either uninterested or unable to attend project centered workshop events, the Consultant will also organize a maximum of five (5) pop-up outreach presences at existing community events to bring wider exposure to the project and create an opportunity to engage that segment of the public. This outreach strategy is crucial not only for gathering feedback from those who may not typically participate, but also for promoting the project and generating engagement via online platforms. These events will supplement information received vis surveys and provide critical dialogue to take place regarding the project and community needs. Some typical examples of this outreach approach might involve setting up a booth at transit stations, the Vista Farmers Market, Downtown Vista, or at various community events. The Consultant will provide a written summary for each event.

Public Workshops
The Consultant will lead the design and facilitation of three (3) workshops. The purpose of these workshops is to provide the community an overview of the project, develop project vision and goals, collect input on community priorities for the City’s mobility programs and projects, and get feedback on recommendations. The Consultant will prepare public notice, presentation boards, and PowerPoints. The Consultant will provide a written summary for each event.

Information gathered from surveys, pop-up events, and public workshops will be used to develop a comprehensive and inclusive plan that addresses the city's mobility challenges while promoting environmental sustainability and improving quality of life for all residents. The goal is to ensure that the SMP reflects the diverse needs and perspectives of the community, and ultimately leads to a more sustainable and livable city for all.

Task Deliverables
• Draft and Final Public Participation Plan
• Project Promotional Materials (bilingual)
• Community Survey (bilingual)
• Project Website(bilingual)
• Four (4) Community Walks
• Five (5) Pop-Up Events and Materials (bilingual)
• Three (3) Workshop Events and Materials (including Spanish interpretation) • Event summaries
Task 4: Advisory Committee Meetings
The Consultant will collaborate with the City to create a list of members for a Technical Advisory Committee (TAC), a group of project stakeholders who will be regularly consulted during the planning process. The Consultant will also collaborate with community organizations, such as the Vista Community Clinic, to identify potential community members to serve on the TAC.

Additionally, stakeholders, both internal to the City, such as City staff from other departments, and external stakeholders, such as Caltrans, SANDAG, NCTD, Vista Unified School District, local Tribal Governments (such as San Luis Rey Tribal Government) and members of advocacy groups, will be identified.

The TAC will convene up to five (5) times throughout the project, with each meeting aligning with project milestones, including Project Initiation, Existing Conditions Analysis, Initiation of Recommendation Development, Prioritization Process, and Draft SMP. TAC members will provide ongoing input throughout the project regarding the approach to project tasks and deliverables.

The Consultant will develop the agenda and presentation for each meeting, organizing them to City of Vista
Agreement Number 74A1603
Attachment II

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facilitate meaningful input and substantive discussions among all participants. After each meeting, the Consultant will summarize the results and key action items for review by the City and distribution to TAC members.

Task Deliverables
• Five (5) TAC meetings including agendas, list of attendees, presentation materials, meeting notes and action items
Task 5: Draft and Final Plan
The Consultant will prepare a draft SMP synthesizing the deliverables and findings from all previous tasks such as existing needs assessment, community input, policy framework, recommended networks and projects, project prioritization process, project rankings, high priority project sheets, implementation strategies including funding strategies. The SMP is anticipated to include sections that include enhanced bicycle and pedestrian facilities, complete streets, strategies on smart growth, and multi- modal levels of service. The Consultant will address up to two rounds of city comments prior to releasing the SMP for public review. Following the public review period, comments will be collected, reviewed, and incorporated to the extent applicable by the Consultant. The Consultant will finalize the SMP and provide the City all electronic files created in support of the project.

Task Deliverables
• Draft SMP for City’s review
• Up to two (2) rounds of City comments
• Public Review Comments Matrix
• Response to Public Comments
• Final Draft SMP
Task 6: Board Review/Approval
The City (with support form the Consultant) will deliver presentations to the Planning Commission and/or City Council, providing an overview of the SMP's efforts and recommendations. If required, staff will address any outstanding issues and hold a second hearing. The Council will take the final decision. The Consultant will make modifications to the Final Draft SMP based on the Council's instructions and incorporate them into the Final Report.

The Final SMP will include a summary of the next steps towards implementation, credits Caltrans on the cover and title page, and will be submitted to Caltrans in an ADA accessible electronic copy.

Task Deliverables
• Staff Report
• Hearing agenda, presentation materials, meeting minutes with board acceptance/approval
• Final SMP
City of Vista
Agreement Number 74A1603
Attachment II

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If yes, what is the estimated indirect cost rate? ______

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J 01 $0 $14,000 $0 $14,000
02 $0 $5,000 $0 $5,000
1 $26,500 $2,000 $0 $28,500
2 $180,000 $8,000 $0 $188,000
3 $95,000 $10,000 $0 $105,000
4 $25,000 $3,500 $0 $28,500
5 $68,000 $7,325 $0 $75,325
6 $5,500 $2,000 $0 $7,500
$400,000 $51,825 $0 $451,825
Does your agency plan to use the Tapered Match approach for invoicing purposes? Draft and Final Plan
Board Review/Approval
Totals
Does your agency plan to request reimburesement for indirect costs? Advisory Committee Meetings
Project Administration
(no more than 5% of total grant funds)
Consultant Procurement
Existing Conditions
Analysis
Public Outreach
FY 2025/26 FY 2026/27Task
#Grant Amount*
Estimated
Local Cash
Match*
Estimated
Local
In-Kind Match*
Estimated Total
Project Cost*Task Title
FY 2024/25
FY 2024-25
Local Match Calculator (posted on-line)Use the Local Match Calculator to ensure that grant and local match amounts are correct:

Reimbursements/
Invoicing
Disclaimers Use only whole dollars in the financial information fields. No rounding up or down and no cents.

Grant Fiscal Year
City of Vista
Project Title
Organization
(Legal name)
California Department of Transportation
Sustainable Transportation Planning Grant Program

COST AND SCHEDULE
Grant Category Sustainable Communities Competitive
Vista Sustainable Mobility Plan
Yes No
Yes No
City of Vista
Agreement Number 74A1603
Attachment II

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Fiscal Year 2024-25

GRANT APPLICATION GUIDE
Sustainable Communities, Climate Adaptation,
and Strategic Partnerships
California Department of Transportation
Division of Transportation Planning
Sustainable Transportation Planning
Grant Program
Grant Application Deadline
January 18, 2024
Submit Applications via Smartsheet Form
City of Vista
Agreement Number 74A1603
Attachment III

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ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

Updated September 2023
City of Vista
Agreement Number 74A1603
Attachment III

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TABLE OF CONTENTS
TABLE OF CONTENTS ........................................................................................................... i-ii

1. GRANT PROGRAM OVERVIEW ....................................................................................... 1 Sustainable Transportation Planning Grant Summary Chart ................................................. 2 Grant Program Objectives and Considerations ..................................................................... 5

2. SUSTAINABLE COMMUNITIES COMPETITIVE AND TECHNICAL ..................................... 9 Purpose and Specific Objectives ............................................................................................. 9 Example Project Types ............................................................................................................. 10 Eligible and Ineligible Activities and Expenses ...................................................................... 13 Tips for Successful Sustainable Communities Grant Applications ...................................... 14

3. SUSTAINABLE COMMUNITIES FORMULA ...................................................................... 19 Purpose and Specific Objectives ........................................................................................... 19 Guidance and Approval Process ........................................................................................... 20 Example Project Types ............................................................................................................. 20 Eligible and Ineligible Activities and Expenses ...................................................................... 21 Formula Grant Allocation Estimates ....................................................................................... 21

4. CLIMATE ADAPTATION PLANNING .............................................................................. 22 Purpose and Specific Objectives ........................................................................................... 22 Example Project Types ............................................................................................................. 24 Eligible and Ineligible Activities and Expenses. ..................................................................... 25 Tips for a Successful Climate Adaptation Planning Grant Application ............................. 26

5. STRATEGIC PARTNERSHIPS............................................................................................ 29 Purpose and Specific Objectives ........................................................................................... 29 Federal Planning Factors ......................................................................................................... 29 Example Project Types ............................................................................................................. 30 Eligible and Ineligible Activities and Expenses ...................................................................... 31 Tips for Successful Strategic Partnerships Grant Applications ............................................. 32

6. GRANT PROJECT ADMINISTRATIVE REQUIREMENTS .................................................... 34 Coordination with Caltrans ..................................................................................................... 34 Third Party Contracts ................................................................................................................ 34 Quarterly Reporting .................................................................................................................. 35 Integrated Climate Adaptation and Resiliency Program (ICARP) Case Studies ............. 35 Invoicing and Financial Requirements................................................................................... 36 Non-Discrimination Requirements .......................................................................................... 40 Final Product ............................................................................................................................. 41 Project Close-Out Survey ......................................................................................................... 41 City of Vista
Agreement Number 74A1603
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California Public Records Act ................................................................................................. 42

7. APPLICATION SUBMITTAL PROCESS ............................................................................. 43 Applicant Eligibility ................................................................................................................... 43 Early Coordination and Technical Assistance for Primary Applicants ............................... 43

7.3 Application Submittal Instructions .......................................................................................... 44

7.4 Application Supplemental Documentation ......................................................................... 45

8. APPLICATION REVIEW PROCESS .................................................................................. 46 Two-Tiered Application Review Process ................................................................................ 46 Application Evaluation/Scoring Process ................................................................................ 46 Past Performance Award Considerations ............................................................................. 46

9. APPLICATION AWARD PROCESS ................................................................................. 48 Award and Non-Award ........................................................................................................... 48 Contracting with Caltrans ....................................................................................................... 48 APPENDIX A. Guidance, Tools, and Resources for Preparing a Grant Application .... 52 Grant Program Considerations ............................................................................................................... 52 Resources to Advance Grant Specific Objectives ............................................................................... 55 APPENDIX B. Sample Application Package ................................................................... 78 APPENDIX C. Caltrans/Regional Agency Boundaries Map ........................................ 107 APPENDIX D. Caltrans District Contact List .................................................................... 108 City of Vista
Agreement Number 74A1603
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1. GRANT PROGRAM OVERVIEW
The Sustainable Transportation Planning Grant Program was created to support the California Department of Transportation’s (Caltrans) Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

The California Legislature passed, and Governor Edmund G. Brown Jr. signed into law, Senate Bill 1 (SB 1, Beall, Chapter 5, Statutes of 2017) – The Road Repair and Accountability Act of 2017, a transportation funding bill that provides a reliable fund source to maintain and integrate the State’s multi-modal transportation system. In addition to the $9.5 million in traditional State and federal grants, approximately $25 million in SB 1 funds for Sustainable Communities Grants is available for each grant cycle.

The State-funded Sustainable Communities grants ($29.5 million) are intended to support and implement Regional Transportation Plan (RTP) Sustainable Communities Strategies/Alternative Planning Strategies (SCS/APS) (where applicable) and to ultimately achieve the State’s greenhouse gas (GHG) reduction target of 40 and 80 percent below 1990 levels by 2030 and 2050, respectively.

The State-funded Climate Adaptation Planning grants ($31.9 million) enacted with Senate Bill 198 (Committee on Budget and Fiscal Review, Chapter 71, Statutes of 2022), will support local and regional identification of transportation-related climate vulnerabilities through the development of climate adaptation plans, as well as project-level adaptation planning to identify adaptation projects and strategies for transportation infrastructure.

The federal-funded Strategic Partnerships and Strategic Partnership Transit grants ($4.5 million) support Federal Planning Factors and address State highway/transit issues of regional, interregional, and/or statewide significance, in partnership with Caltrans.

Eligible planning projects must have a transportation nexus per Article XIX Sections 2 and 3 of the California Constitution. Therefore, successful planning projects are expected to directly benefit the multi-modal transportation system. These grants will also improve public health, social equity, environmental justice, the environment, and provide other important community benefits. The period of grant fund availability spans over three FYs and approximately 32 months for grant project activities after the grant agreement is executed and Caltrans issues a Notice to Proceed.

Refer to Chapter 9.2 for details regarding the anticipated grant project start and expiration dates.

City of Vista
Agreement Number 74A1603
Attachment III

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Sustainable Transportation Planning Grant Summary Chart Grant Fund Source Purpose Who May Apply Local Match
Budget
RMRA and SHA
State funds
Approx. $17 million
Approx. $3 million set-aside
for technical projects
Approx. $500,000 set-aside
for Native American Tribal
Governments
Goal: 50% of grants should
benefit Underserved
Communities***
Grant Minimum
$50,000 for Underserved
Communities, including
Native American Tribal
Governments and rural
communities;
$100,000 for all others
Grant Maximum
$700,000
Funds local and
regional multimodal
transportation and
land use planning
projects that further
the region’s RTP
SCS/APS (where
applicable),
contribute to the
State’s GHG
reduction targets,
address the needs of
underserved
communities, and
assist in achieving the
Caltrans Mission and
Grant Program
Objectives (See
Chapter 1.2).

The following are eligible to apply as a
primary applicant:

MPOs with sub-applicants
RTPAs
Transit Agencies;
Cities and Counties with compliant
Housing Elements and completed
Annual Progress Reports;
Native American Tribal Governments
Other Public Transportation Planning
Entities
The following are eligible to apply as a
sub-applicant:

MPOs/RTPAs
Transit Agencies
Universities and Community Colleges
Native American Tribal Governments
Cities and Counties with compliant
Housing Elements and completed
Annual Progress Reports
Community-Based Organizations
Non-Profit Organizations (501.C.3)
Other Public Entities**

11.47%
minimum* (in
cash or an in-
kind
contribution).

Budget
RMRA
State funds
$12.5 million
Funds local and
regional multimodal
transportation and
land use planning
projects that further
the region’s RTP
SCS/APS (where
applicable),
contribute to the
State’s GHG
reduction targets,
and assist in
achieving the
Caltrans Mission and
Grant Program
Objectives (See
Chapter 1.2).

The following are eligible to apply as a
primary applicant:

MPOs

11.47%
minimum* (in
cash or an in-
kind
contribution).
* For local match requirements, refer to Chapter 6.5 of this Guide. ** Public entities include state agencies, the Regents of the University of California, district, public authority, public agency, and any other political subdivision or public corporation in the State (Government Code Section 811.2). *** For purposes of this grant program, underserved communities are the most vulnerable places that are facing disproportionate rates of economic, environmental, and health burdens, and are defined according to the tools in Appendix A.

City of Vista
Agreement Number 74A1603
Attachment III

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Grant Fund Source Purpose Who May Apply Local Match
Cli
m
a
t
e

A
d
a
p
t
a
t
i
o
n

P
l
a
n
n
i
n
g
Budget
State funds
Cycle 2: $31.9 million
total
Up to $3.9 million set-
aside for Native
American Tribal
Governments
Goal: 50% of grants
should benefit
Underserved
Communities***
Grant minimum
$100,000
Grant maximum
$1.5 million (single
organization); above
$1.5-$3 million to be
considered for
partnership applications
Funds local and
regional
identification of
transportation-
related climate
vulnerabilities
through the
development of
climate adaptation
plans, as well as
project-level climate
adaptation planning
to identify
adaptation projects
and strategies for
transportation
infrastructure.

The following are eligible to apply as a
primary applicant:

MPOs
RTPAs
Transit Agencies;
Cities and Counties
Native American Tribal Governments
A joint exercise of powers authority
established pursuant to Chapter 5 of
Division 7 of Title 1, with the consent of
a transportation planning agency or a
county transportation commission for
the jurisdiction in which the
transportation project will be
developed.

A local transportation authority
created or designated pursuant to
Division 12.5 or Division 19 of the Public
Utilities Code.

The following are eligible to apply as a
sub-applicant:

MPOs/RTPAs
Transit Agencies
Universities and Community Colleges
Native American Tribal Governments
Cities and Counties
Community-Based Organizations
Non-Profit Organizations (501.C.3)
Other Public Entities**

11.47%
minimum* (in
cash or an in-
kind
contribution);
not required for
Native
American Tribal
Governments
* For local match requirements, refer to Chapter 6.5 of this Guide. ** Public entities include state agencies, the Regents of the University of California, district, public authority, public agency, and any other political subdivision or public corporation in the State (Government Code Section 811.2). *** For purposes of this grant program, underserved communities are the most vulnerable places that are facing disproportionate rates of economic, environmental, and health burdens, and are defined according to the tools in Appendix A.

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Str
a
t
e
g
i
c

P
a
r
t
n
e
r
s
h
i
p
s

Budget
FHWA
SPR, Part I
Federal funds
$1.5 million
Grant Minimum
$100,000
Grant Maximum
$500,000
Funds transportation
planning studies in
partnership with
Caltrans that
address the regional,
interregional, and
statewide needs of
the State highway
system, and also
assist in achieving
the Caltrans Mission
and Grant Program
Objectives (See
Chapter 1.2).

The following are eligible to apply as a
primary applicant:

MPOs
RTPAs
The following are eligible to apply as a
sub-applicant:

Str
a
t
e
g
i
c

P
a
r
t
n
e
r
s
h
i
p
s

–

T
r
a
n
s
i
t

Budget
FTA Section 5304
Federal funds
$3 million
Grant Minimum
$75,000 for rural RTPAs;
$100,000 for MPOs
Grant Maximum
$500,000
Funds multi-modal
planning studies,
with a focus on
transit, in partnership
with Caltrans, of
regional,
interregional and
statewide
significance, and
also assist in
achieving the
Caltrans Mission and
Grant Program
Objectives (See
Chapter 1.2)
The following are eligible to apply as a
primary applicant:

MPOs
RTPAs
The following are eligible to apply as a
sub-applicant:

11.47%
minimum* (in
non-federal
funds or an in-
kind
contribution).
* For local match requirements, refer to Chapter 6.5 of this Guide. ** Public entities include state agencies, the Regents of the University of California, district, public authority, public agency, and any other political subdivision or public corporation in the State (Government Code Section 811.2).

Grant Fund Source Purpose Who May Apply Local Match
City of Vista
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Grant Program Objectives and Considerations
Successful grant applications address and articulate how the project relates to the Caltrans Mission, Grant Program Objectives, and Grant Program Considerations. The Grant Specific Objectives identified in Chapters 2.1, 3.1, 4.1 and 5.1 indicate the specific purpose of the Sustainable Communities, Climate Adaptation, and Strategic Partnership transportation planning grants, respectively, and must also be considered when preparing an application.

Grant Program Objectives
The following Grant Program Objectives are focused on achieving the Caltrans Mission and are intended to inform application development, including:

Objective Description
Sustainability
Promote reliable and efficient mobility for people, goods, and services, while meeting the State’s GHG emission reduction goals, preserving the State’s natural and working lands, and preserving the unique character and livability of California’s communities.

Preservation
Preserve the transportation system through protecting and/or enhancing the environment, promoting energy conservation, improving the quality of life, and/or promoting consistency between transportation improvements and State and local planning growth and economic development patterns.

Accessibility Increase the accessibility of the system and mobility of people, inclusive of older adults, those with disabilities, and freight.

Safety
Prioritize the elimination of fatal and serious injury crashes and enhance safe use of our roadways through the Safe System approach to realize a vision of zero road fatalities and serious injuries by 2050.

Innovation
Promote the use of technology and innovative designs to improve the performance and social equity of our transportation system and provide sustainable transportation options.

Economy
Support the economic vitality of the area (i.e., enables global competitiveness, enables increased productivity, improves efficiency, increases economic equity by enabling robust economic opportunities for individuals with barriers to employment and for Disadvantaged Business Enterprise (DBE), etc.).

Health
Decrease exposure to local pollution sources, reduce serious injuries and fatalities on the transportation system, and promote physical activity across the lifespan, inclusive of those with disabilities, especially through transportation means.

Social Equity
Promote transportation solutions that focus on and prioritize the needs of underserved communities most affected by poverty, air pollution and climate change, and promote solutions that integrate community values with transportation safety and performance while encouraging meaningful public involvement in the transportation decision making process.

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Grant Program Considerations
The Grant Program supports related State and federal mandated initiatives. The Plans and Programs listed below should be considered in grant application development. Definitions and links to these resources can be found in Appendix A.

Caltrans Strategic Plan
The Strategic Plan is a declaration of the Caltrans vision and mission, core values, strategic imperatives, and six goals to deliver a world-class transportation system for one of the nation’s most populous, innovative, and diverse states:

Safety first
Cultivate excellence
Enhance and connect the multimodal transportation network Strengthen stewardship and drive efficiency
Lead climate action
Advance equity and livability in all communities
This plan guides and informs the development of the Sustainable Transportation Planning Grant Program. Competitive applications will articulate how they will assist in achieving the Caltrans vision and mission, the six strategic goals above.

California Transportation Plan 2050
The California Transportation Plan (CTP) 2050 is a long-range transportation plan, updated every five years pursuant to state and Federal law, and is statutorily required to be fiscally unconstrained:

Defines a vision for the future transportation system, establishes new statewide priorities, and guides Caltrans and partner agencies in implementing its recommendations
Identifies strategies and policies that are required to make transparent and transformational transportation decisions Recognizes the unique transportation needs and interests of urban, suburban, rural, and Tribal communities
Guides transportation decision makers at all levels of
government, while emphasizing the importance of shared
responsibility in meeting our transportation needs
The CTP does not contain projects, but policies and strategies required to close the gap between what the regional transportation plans (RTP) aim to achieve and how much more is required to meet 2050 goals. Competitive applications will discuss how proposed projects will assist in achieving the CTP 2050 vision, goals, recommendations, and the modal plans that support it.

Modal Plans that Support the California Transportation Plan The CTP is the umbrella plan that informs and pulls together the State’s long-range modal plans listed below, to envision the future system:

Interregional Transportation Strategic Plan
California Freight Mobility Plan
California State Rail Plan
California State Bicycle and Pedestrian Plan
Statewide Transit Strategic Plan
California Aviation System Plan
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Title VI and Environmental Justice
Title VI of the U.S. Civil Rights Act prohibits discrimination on the basis of race, color, or national origin in programs or activities receiving federal financial assistance. A similar prohibition applies to recipients of state funds under California Government Code section 11135, which prohibits discrimination on the basis of race, color or national origin, as well as ethnic group identification, religion, age, sex, sexual orientation, genetic information, or disability.

Caltrans integrates Title VI as well as environmental justice in all activities. In the past, low-income and minority communities disproportionately bore many of the negative impacts of transportation projects, which they continue to feel the consequences from today. It is the goal of environmental justice to ensure that when transportation decisions are made, low-income and minority communities have a full opportunity to participate in the decision-making process, and they receive an equitable distribution of benefits and not a disproportionate share of burdens, which contribute to poor health outcomes.

Climate Action Plan for Transportation Infrastructure
The Climate Action Plan for Transportation Infrastructure (CAPTI) details how the state recommends shifting and investing billions of discretionary transportation dollars annually to aggressively combat and adapt to climate change while supporting public health, safety and equity. CAPTI builds on executive orders signed by Governor Gavin Newsom in 2019 and 2020 targeted at reducing greenhouse gas (GHG) emissions in transportation, which account for more than 40 percent of all emissions, to reach the state's ambitious climate goals. Competitive grant applications will discuss how proposed projects will assist in implementing the CAPTI Investment Framework, Guiding Principles, and align with the Implementation Strategies and Key Actions.

California Climate Adaptation Strategy
The California Climate Adaptation Strategy, mandated by Assembly Bill 1482 (Gordon, 2015), links the state’s existing and planned climate adaptation efforts, showing how they fit together to achieve California’s six climate resilience priorities. The Strategy is organized around outcome- based priorities, enabling a coordinated, integrated approach to building climate resilience. The Strategy shows how the state’s efforts fit together to deliver on six priorities for climate resilience action in California: Strengthen Protections for Climate Vulnerable Communities; Bolster Public Health and Safety to Protect Against Increasing Climate Risks; Make Decisions Based on the Best Available Climate Science; Build a Climate Resilient Economy; Accelerate Nature-Based Climate Solutions and Strengthen Climate Resilience of Natural Systems; Partner and Collaborate to Leverage Resources. Competitive grant applications will discuss how proposed projects consider climate resilience and align with the California Climate Adaptation Strategy.

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Master Plan for Aging
The Master Plan for Aging is a blueprint for aging across the lifespan, not simply a plan for today’s older adults. California’s over-60 population is projected to diversify and grown faster than any other age group. In response, the Master Plan calls on all California communities to build a California for All Ages: for older Californians currently living through the many different stages of the second half of life; for younger generations who can expect to live longer lives than their elders; for communities of all ages – family, friends, neighbors, coworkers, and caregivers – surrounding older adults. Competitive grant applications will discuss specific connections and help achieve the Master Plan’s five goals and twenty- three strategies to build a California for All Ages by 2030.

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2. SUSTAINABLE COMMUNITIES COMPETITIVE AND

TECHNICAL
Approximately $12 million in State Road Maintenance and Rehabilitation Account (RMRA) funds and $5 million in State Highway Account (SHA) funds, or a combined total of $17 million will be distributed through a competitive program to Metropolitan Planning Organizations (MPOs) with a sub-applicant(s), Regional Transportation Planning Agencies (RTPAs), cities and counties, transit agencies, and Native American Tribal Governments. MPOs must have a sub-applicant in order to be eligible and apply to the Sustainable Communities Competitive and Technical grants.

Approximately $3 million will be set-aside for a technical project sub-category. In accordance with the recent release of the guidance documents for the implementation of Senate Bill 743 (SB 743, Chapter 386, Statutes of 2013), there is a current need for improved tools to measure VMT and induced travel and to develop and implement VMT mitigation programs.

Approximately $500,000 will be set-aside for Native American Tribal Governments.

Funding distribution for the competitive program will depend on the quality and number of applications.

Purpose and Specific Objectives
The purpose of the Sustainable Communities grants is to fund local and regional multimodal transportation and land use planning projects that further the region’s RTP SCS/APS (where applicable), contribute to the State’s GHG reduction targets, and assist in achieving the Caltrans Mission and Grant Program Objectives, which must be considered when preparing the grant application.

A minimum threshold of 50 percent of Sustainable Communities Competitive and Technical Grants has been identified for projects that benefit underserved communities, which includes Native American Tribal Governments and rural communities (for transportation planning purposes, rural is defined as all areas of the State that are not included in urbanized areas of 50,000 in population or greater; refer to Appendix C. Caltrans/Regional Agency Boundaries Map, which indicates rural areas). For purposes of the grant program, acceptable underserved communities definitions are described in Appendix A and include:

Rural communities of 50,000 or less and outside of urbanized areas Native American Tribal Governments
Regionally/locally defined underserved communities
At or below 80% Assembly Bill 1550 (Gomez, Statutes of 2016) At or above 75% California Department of Education, Free or Reduced Priced Meals Data At or above 75% CalEnviroScreen Version 4.0
At or below 25% California Healthy Places Index (HPI)
Sustainable Communities Competitive and Technical applicants must demonstrate how the project fits every aspect of the following Specific Objectives, as appropriate for the applicant and project type:

Encourage local and regional multimodal transportation and land use planning that furthers the region’s RTP SCS/APS (where applicable). For applicants not in an MPO region, City of Vista
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address how the project encourages local and regional multimodal transportation and land use planning that advances sustainability
Contribute to the State’s GHG reduction targets and other State goals, including but not limited to, the goals and best practices cited in the 2017 RTP Guidelines Address the needs of underserved communities through robust public engagement Assist in achieving the Caltrans Mission and Grant Program Objectives (See Chapter 1.2).

Sustainable Communities Technical project types do not require extensive public engagement due to their technical nature, but they will explain and demonstrate:

How the public will be involved at later stages of the planning process How they will collaborate with and involve appropriate stakeholders with technical expertise to review and validate quantification assumptions and methods How stakeholders will be involved in the application and Scope of Work Technical project applications are scored under the same criteria as all other project types, but they are grouped with other technical projects, and they compete at the same level. Refer to Chapter 2.2 for Example Technical Project Types. Applicants should contact their Caltrans District listed in Appendix D to help decide which grant category is the best fit for their project.

Below is a list of Appendix A. Guidance, Tools, and Resources to assist applicants in preparing a competitive grant application that is consistent with the Grant Program Objectives, Grant Program Considerations, and Specific Objectives.

Advance Transportation Related GHG Reduction Project Types/Strategies Addressing the Needs of Underserved Communities
Public Health Resources
Active Community Engagement
Integrated Housing, Land Use and Transportation Planning Promote the Region’s RTP SCS/APS (where applicable) and State Planning Priorities, and Climate Adaptation Goals
Climate-Ready Transportation
Example Project Types
The examples below are organized in the following grant project types: Active Transportation; Corridor and Freight; Social Equity; Integrated Housing, Land Use, and Transportation; Multimodal; Safety; Technical; and Transit.

Active Transportation
Active transportation plans, including bicycle, pedestrian, and trail master plans Plans for bike parking facilities
Rural planning studies or plans that provide rural counties the ability to develop active transportation plans with a rural context-sensitive focus and allow for rural regions to contribute to the State’s GHG reduction targets
Studies or plans that include a temporary built environment demonstration, e.g., tactical urbanism
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Corridor and Freight
Comprehensive Multimodal Corridor Plans
Corridor enhancement studies
Studies or plans related to zero emissions vehicle goods movement Freight/goods movement plans and studies
Local or regional corridor plans
Studies and plans that can help to quantify and highlight the value and importance of the rural State transportation system which connects large urban centers to rural open space, State and federal lands, and recreation and agriculture hubs.

Studies and plans to mitigate for impacts to the rural transportation system due to increased interregional tourism and visitor traffic
Modeling improvements that address SB 743 implementation and induced travel (see Sustainable Communities – Technical grant-specific objectives in Chapter 2.1) Complete Streets plans that consider last-mile freight
Curbside freight management plans
Sustainable freight plans
Agriculture goods movement plans
Freight/supply chain resiliency studies
Social Equity
Community Needs Assessments
Health and transportation studies, including health equity transportation studies and other plans that incorporate health into transportation planning Studies to improve access to social services and other community destinations for underserved communities
Studies, plans or planning methods that address environmental justice issues in a transportation related context
Congestion pricing studies including plans that enhance social equity and avoid inequitable cost burdens
Planning to remove or reduce barriers created by transportation infrastructure such as highways, overpasses and underpasses, that create disconnected communities Studies or plans to ensure that infill and transit-oriented development benefits existing residents and businesses, low-income and underserved communities, and minimizes displacement
Outreach to educate underserved communities on mode shifts to electric forms of transportation, as part of a plan or study as appropriate Student internships for rural agencies and/or underserved communities Integrated Housing, Land Use, and Transportation
Studies, plans or planning methods that assist transportation agencies in creating sustainable communities and transit-oriented development
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SCS/APS development
Studies that promote greater access between affordable housing and job centers Station area planning
Integration of transportation and environmental planning First Mile/Last Mile project development planning
An update to a general plan land use element or zoning code that increases development opportunities around key transportation corridors or nodes Creation of a Transit-Oriented Development overlay zone or other special zoning district around key transportation corridors or nodes
Studies, plans, and policies that address land use conflicts with major transportation corridors such as major highways, ports, shipping and freight corridors, etc. that are near sensitive land uses such as homes, schools, parks, etc. or potentially impacted by climate change Multimodal
Complete Streets plans or multimodal transportation plans Long range transportation plans for tribal governments
Studies, plans or planning methods that advance a community’s effort to reduce single occupancy vehicle trips and transportation related GHG through strategies including, but not limited to, advancing mode shift, demand management, travel cost, operational efficiency, accessibility, and coordination with future employment and residential land use Context-sensitive streetscapes or town center plans
Studies that evaluate accessibility and connectivity of the multimodal transportation network Shared mobility services planning studies
Community outreach plans for park-and-ride lots
Safety
Bike and pedestrian plans with a safety enhancement focus, including Vision Zero plans Community to school studies or safe routes to school plans Traffic calming and safety enhancement plans
Technical
Transportation modeling studies or planning activities that address SB 743 implementation and induced travel, active transportation, emerging technology, public health, VMT and other impacts
Planning for zero or near zero emission vehicles
Electric vehicle charging infrastructure network planning Transit planning for zero emission bus fleets
Planning for autonomous vehicles
Road or parking pricing studies
Transportation Demand Management studies
Commute trip reduction studies and plans
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Data collection/data sharing initiatives
Integration of transit, new emerging technologies, and shared mobility services Educational outreach as part of a plan or study as appropriate, e.g., for mode shifts to electric forms of transportation
Transit
Identification of policies, strategies, and programs to preserve transit facilities and optimize transit infrastructure
Transit planning studies related to accessible transit, paratransit, mobility management, etc.

Studies, plans, or outreach for school public transit, school pool ridesharing Strategies to increase transit ridership
Studies or plans that evaluate commuter rail or multi-modal connectivity Studies or plans that evaluate first and last mile transit connectivity Eligible and Ineligible Activities and Expenses
Eligible Activities and Expenses
Eligible activities must have a transportation nexus per the California Constitution, Article XIX Section 2 and 3. Applicants need to consult with Caltrans district staff for more information on whether costs are eligible for funding.

Some examples of eligible costs include:

Data gathering and analysis
Report writing and the development of associated graphics Planning consultant procurement
Advertising for consultant procurement
Advertising for public workshops, e.g., flyers, paid media ads Travel expenses (See Chapter 6.5 for details)
Up to 30 percent design or conceptual drawings
Equipment (as defined in 2 CFR Part 200.33)1 purchases must remain under $5,000 or depreciation will need to be taken in to account when the grant project is completed since equipment could have future uses. 2 CFR Part 200.436 2 provides the criteria for depreciation.

Community surveys, meetings, public workshop room rental, charrettes, focus groups Virtual outreach activities and on-line meetings
1 Electronic Code of Federal Regulations, 2 Code of Federal Regulations, Part 200.33, 2020, https://www.ecfr.gov/on/2017-01-03/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group- ECFR2a6a0087862fd2c/section-200.33
2 Govinfo, 2 Code of Federal Regulations, Part 200.436, 20, https://www.govinfo.gov/app/details/CFR-2022-title2-vol1/CFR-2022-title2-vol1-sec200-436 City of Vista
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Bilingual services for interpreting and/or translation services for meetings Community/stakeholder advisory groups
Light snacks and refreshments for public workshops (no full meals), subject to Caltrans approval
Project administration (up to 5 percent of the grant is allowed, i.e., quarterly reports, invoicing, and kick-off meeting with Caltrans)
Ineligible Activities and Expenses
Some activities, tasks, project components, etc. are not eligible under these grant programs. If an application has any of the following elements, it will be disqualified.

Ineligible activities and expenses include:

Environmental studies, plans, or documents normally required for project development under the National Environmental Policy Act or the California Environmental Quality Act Engineering plans and design specification work
Project Initiation Documents
Program or project implementation
Repurposing unspent grant funds (not applicable to Sustainable Communities Formula) Application development to pursue construction funds/project implementation RTPs or updates to the RTP, excluding SCS/APS development Construction projects, capital costs, such as the building of a facility, or maintenance Office furniture purchases, or other capital expenditures Decorations, e.g., for public workshop events
Acquisition of vehicles or shuttle programs
Organizational membership fees
Incentives for public participation, e.g., full meals, prizes, freebies, promotional/marketing items, stipends
Charges passed on to sub-recipient for oversight of awarded grant funds Other items unrelated to the project
Tips for Successful Sustainable Communities Grant Applications Criteria for Successful Sustainable Communities Grant Applications Some guidance is provided below however, it is not intended to be all inclusive.

Integrate Grant Program Considerations (See Chapter 1.2) Advance transportation related GHG emission reduction project types/strategies (i.e., mode shift, demand management, travel cost, operational efficiency, accessibility, and coordination with future employment and residential land use, etc.) Identify and address deficiencies in the multimodal transportation system, including the needs of environmental justice and underserved communities, including Native American Tribal Governments and rural communities
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Encourage stakeholder collaboration
Involve active community engagement
Coordinate transportation, housing, and land use planning Result in funded and programmed multimodal transportation system improvements General Tips
Some sections of the grant application may seem redundant when discussing underserved community engagement, overall public engagement, and stakeholder involvement. Although the general public and underserved communities are stakeholders for any project, for application purposes, the strategy, and methods for engaging these groups will be different, as described below. o Overall public engagement will describe the general strategy to engage the public at large.
o Underserved communities engagement will explain how the project will go above and beyond business as usual or what is statutorily required to address the specific needs of underserved communities and use unique methods to involve these groups in the decision-making process. Refer to Appendix A. Active Community Engagement, which includes case studies for examples of equitable community engagement.
o Stakeholder engagement will explain how partner agencies, businesses, and/or non-profit community-based organizations will be involved throughout the project.

Consult with your district representative for technical assistance before the application deadline.

Use the Samples and Checklists provided for the Application, Scope of Work, and Cost and Schedule.

Include Caltrans as an active partner in the study.

Provide tailored letters of support and project area photographs to enhance the application. If applicants/supporters do not have the time/resources to provide tailored letters of support, a petition signed by supporters in a simple table format that lists the supporters and specifically how supporters will benefit the proposed project will suffice.

Project Description
Concisely describe the project. Explain “What parties are involved, the proposed major milestones, and why the project is necessary.”
Project Justification
Clearly define and explain the transportation problem or deficiency that the project will attempt to address and how the project will address the problem. Why is it critical to address the problem now? Make the case for a critical need that the project will address and support it with verifiable data, if available.

Explain how the project affects underserved communities. The tools in Appendix A are intended to help applicants define an underserved community in the project area.

Please cite data sources, the tools used, and include a comparison to the statewide thresholds that are established in each tool.

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If the applicant is a Native American Tribal Government or a rural area (outside of the urbanized areas with 50,000 in population or greater) of the State, describe population characteristics such as demographics, location, and size.

Grant Specific Objectives
Demonstrate how the project fits every aspect of the Grant Specific Objective, as appropriate for the applicant and project type. Some guidance is provided below; however, it is not intended to be all inclusive. Applications should reference Appendix A for Resources to Advance Sustainable Communities Grant Specific
Objectives.

Successful applications should include:

Planning for Housing, Housing Element
Compliance, and Prohousing Designation
o To avoid a deduction of 5 points, applicants must
demonstrate how they integrate housing planning
into their policies, programs, and project, or commit
to coordinate housing and transportation in future
policies and programs throughout the application
(e.g., narrative and scope of work). See Chapter 2.2
for a list of example projects that coordinate housing, land use, and transportation.
o To be eligible for a grant award, city and county
primary/sub-grant applicants are required to submit:

1. A housing element adopted by the local
government to the Department of Housing and
Community Development (HCD), and HCD
must find the adopted housing element in
substantial compliance with state housing
element law pursuant to Government Code
Section 65585.

2. Annual Progress Reports (APRs) to HCD for at
least the previous two years, 2021 and 2022.
o City or county primary/sub-applicants will receive a high recommendation from HCD if they have a Prohousing Designation, which can be earned by adopting local policies that facilitate the planning, approval, and construction of housing. The HCD Prohousing Designation Program provides incentives to cities and counties in the form of additional points or other preference in the scoring of competitive housing, community development, and infrastructure programs. For HCD Prohousing Designation Program information and how to develop a competitive application, refer to Appendix A, Integrated Housing, Land Use, and Transportation Planning.

Note: Charter cities are not exempt from this specific program requirement and must submit an Annual Progress Report for the calendar years mentioned above.

IMPORTANT TIPS:

City and county
primary/sub-grant applicants
are required to submit:

1. A housing element
adopted by the local
government to HCD.

2. Annual Progress Reports
to HCD for at least the
previous two years, 2021
and 2022.

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Community Engagement
Refer to Appendix A for Community Engagement Best Practices.

Evidence of additional public outreach measures that promote access to decision-making and program implementation for all segments of the community, including special needs populations, underserved communities, and a variety of socio-economic groups (e.g., households across the income and employment spectrum, ethnically and racially diverse households).

The application narrative should outline specific
outreach strategies that will be utilized, considering
the current COVID-19 environment.

Tailored letters of support with electronic signatures
from community-based organizations or public
advocacy groups to demonstrate their support or
involvement in identifying the issues that the
proposed project is attempting to address.

If applicants/supporters do not have the
time/resources to provide tailored letters of support,
a petition electronically signed by supporters in a
simple table format that indicates specifically how
supporters will benefit the proposed project will
suffice.

Integrated Housing, Land Use, and
Transportation Planning
Application narrative and any relevant supporting or
illustrative data should describe how the proposed
project integrates and connects land use and
transportation, including how transportation and
land use agencies or jurisdictions are actively
collaborating on the project in all project phases.

Competitive grant applications should demonstrate
how the project furthers this coordinated and
integrated approach to planning. For example:
o Demonstrate how the project will support or align with the region’s Regional Early Action Planning (REAP)3 grant investments or other regional planning or implementation efforts.

REAP 2.0 seeks to accelerate infill housing development, reduce Vehicle Miles Traveled (VMT), increase housing supply at all affordability levels, affirmatively further fair housing, and facilitate the implementation of adopted regional and local plans to achieve these goals. Eligible uses include projects that invest in infrastructure to expand active transportation and fund and implement parking and transportation demand management programs or ordinances.
3 REAP Website: Programs: Active | California Department of Housing and Community Development
HELPFUL TIPS:

Tailored letters of support from
local agencies that not only
provide support for the project,
but also confirms that the
proposed project:

Helps to implement the
RTP SCS/APS and/or State
priorities
Involves a coordinated
approach to integrating
land use and
transportation in all phases
of project planning and
implementation.

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o Describe how the project aligns with state housing policies and goals by serving a community within ½ mile of a transit station or stop that has received a positive Prohousing Designation Program score, certified by HCD.
o Explain how the project is located in an area that has earned a Prohousing Designation and positive scores for Prohousing Enhancement policies from HCD. Jurisdictions supporting integrated housing, land use, and transportation planning may have policies that include Prohousing Enhancement Factors, which represent a multi-faceted approach to planning objectives, are consistent with state priorities, go beyond state law, etc.

Competitive applications may also identify a jurisdiction’s policies that promote housing development and reduce VMT. For information about the HCD Prohousing Designation Program and how applicants can develop a competitive application with Prohousing Enhancement Factors or VMT reducing policies, refer to Appendix A, Integrated Housing, Land Use, and Transportation Planning. HCD will highly recommend awards for City and county primary/sub-applicants that earn this designation.

Project Management
Scope of Work: Refer to the Scope of Work Checklist in Appendix B.

Cost and Schedule: Refer to the Cost and Schedule Checklist in Appendix B.

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3. SUSTAINABLE COMMUNITIES FORMULA
$12.5 million will be distributed to the MPOs on a formula basis. The formula funds for the MPOs will reflect the same formula used to distribute Federal Highway Administration (FHWA) Metropolitan Planning PL funds.

The FHWA PL formula has three components:

1. A base allocation

2. A two-part population component which distributes funds by the proportion of the total population of each MPO based on California Department of Finance estimates each January

3. An Air Quality component based on the proportion of federal Congestion Mitigation Air Quality funds to total programmatic FHWA PL funds
Purpose and Specific Objectives
The purpose of the Sustainable
Communities Formula is to
fund local and regional
multimodal transportation and
land use planning projects that
further the region’s RTP
SCS/APS (where applicable),
contribute to the State’s GHG
reduction targets, and assist in
achieving the Caltrans Mission
and Grant Program Objectives
(See Chapter 1.2).

The specific objectives,
eligibility requirements, and
performance considerations for the Sustainable Communities Formula Grants awarded to MPOs are consistent with the Sustainable Communities Competitive Grants.

The intent of the Sustainable Communities Formula Grants is to carry out the objectives of the region’s RTP SCS/APS (where applicable) and the RTP Guidelines Appendices K and L. In addition, MPOs are strongly encouraged to administer Sustainable Communities Formula funding in a transparent manner and maintain non-profit eligibility, consistent with the legislative intent of SB 1 - The Road Repair and Accountability Act of 2017.

The intent of the Sustainable
Communities Formula Grants is to
carry out the objectives of the
region’s RTP SCS/APS (where
applicable) and the RTP Guidelines
Appendices K and L.

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Guidance and Approval Process
Minimum Eligibility Criteria
MPOs should meet the following minimum eligibility
criteria to apply for Sustainable Communities Formula
grants:

Of the Consolidated Planning Grant, FHWA PL
carryover is at or below 100 percent of the
annual FHWA PL allocation
Have an RTP SCS/APS that meets the SB 375
GHG reduction targets
Meet civil rights and environmental justice
obligations, as summarized in Section 4.2 of the
RTP Guidelines
If an MPO does not meet the minimum eligibility
criteria listed above by April 30, 2024, their allocation will be redistributed to the remaining MPOs that are
eligible and apply for the Sustainable Communities
Formula Grants.

Annual Draft Overall Work Program (OWP) Development and Approval Process Sustainable Communities Formula Grants are part of the annual draft Overall Work Program (OWP) development and approval process. The draft OWP process includes meaningful consultation with Caltrans district staff and the Headquarters Office of Regional and Community Planning (ORCP).

MPOs are responsible for including a draft Work Element(s) for Sustainable Communities Formula Grant funds in the draft FY 2024-24 OWP and sending a list of activities using the provided template to Caltrans, no later than March 1, 2024. Draft OWPs are submitted to the district Regional Planning Liaison who will coordinate with ORCP. The draft Work Element(s) should include an explanation of how the project supports the Sustainable Communities Grant Specific Objectives and provide the same level of detail included in the grant application Scope of Work and Cost and Schedule for the Sustainable Communities Competitive Grants. The Work Element name and number must remain unchanged until the project(s) is completed. If Work Elements do not provide enough detail, MPOs will need to submit the competitive grant application Scope of Work and Cost and Schedule. More information and detailed requirements are outlined in the SB 1 Guidance for OWPs and Requests for Reimbursements, available upon request.

Example Project Types
MPOs have flexibility for how the Formula Grant allocation is administered. For example, MPOs may use these funds for a regional competitive grant program, integrated land use and transportation planning activities related to developing their SCS/APS, carrying out the best practices cited in the RTP Guidelines, or a combination thereof. If an MPO uses Formula Grant funds to administer a regional grant program, the MPO must submit their grant program criteria and list of eligible applicants and sub-applicants to the Caltrans district and ORCP. This step is to ensure the MPO’s grant program aligns with the Caltrans Sustainable Communities Competitive Grants, including city and county housing element compliance. MPOs will also submit a list of awarded grants to the Caltrans district and ORCP. MPOs should coordinate the submittal of this information with the Caltrans district and ORCP to avoid delays for releasing the call-for-projects and grant awards. For additional example project types, refer to Chapter 2.2.

IMPORTANT NOTE:

If an MPO does not meet
the minimum eligibility
criteria, their allocation will
be redistributed to the
remaining MPOs that are
eligible and apply for the
Sustainable Communities
Formula Grants.

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Eligible and Ineligible Activities and Expenses
Refer to Chapter 2.3 for eligible and ineligible activities and expenses.

Formula Grant Allocation Estimates
The following funding table estimates how formula funds may be distributed to each MPO, contingent upon meeting the minimum eligibility criteria:

Sustainable Communities Formula Grants
Metropolitan Planning Organization Total Formula Grant
Allocation
Tahoe Metropolitan Planning Organization $160,750
Madera County Transportation Commission $164,209
Kings County Association of Governments $162,943
Shasta Regional Transportation Agency $163,172
Butte County Association of Governments $180,569
Merced County Association of Governments $197,424
San Luis Obispo Council of Governments $195,962
Tulare County Association of Governments $246,944
Santa Barbara County Association of Governments $224,579 Stanislaus Council of Governments $291,053
San Joaquin Council of Governments $341,671
Kern Council of Governments $374,899
Association of Monterey Bay Area Governments $315,267
Fresno Council of Governments $407,484
Sacramento Area Council of Governments $774,991
San Diego Association of Governments $1,021,553
Metropolitan Transportation Commission $2,106,140
Southern California Association of Governments $5,170,390 Total $12,500,000
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4. CLIMATE ADAPTATION PLANNING
Climate change adaptation aims to anticipate and prepare for climate change impacts to reduce the damage from climate change and extreme weather events. Adaptation is distinct from, but complements, climate change mitigation, which aims to reduce GHG emissions. This funding is intended to advance adaptation planning on California’s transportation infrastructure, including but not limited to roads, railways, bikeways, trails, bridges, ports, and airports.

The State-funded Climate Adaptation Planning grants ($31.9 million) will support tribal, local, and regional identification of transportation-related climate vulnerabilities through the development of climate adaptation plans, as well as project-level adaptation planning to identify adaptation projects and strategies for transportation infrastructure. Applicants at all stages of adaptation planning efforts including those who have not yet started adaptation work are encouraged to apply.

Climate adaptation planning projects are defined by:

Identification of transportation system vulnerabilities and climate-related risks to existing transportation infrastructure, including resilience improvement plans.

Identification of adaptation planning projects that address climate risk impacts to existing transportation infrastructure including sea level rise, storm surge, changes in temperature and precipitation.

Planning for specific climate projects that can be programmed in existing local or regional transportation plans.

Purpose and Specific Objectives
California’s climate leadership has made the ambitious commitment to reduce greenhouse gas emissions and facilitate a transition to a carbon neutral economy. However, as made clear by the impacts already affecting California and the recent IPCC report, impacts of climate change are occurring sooner than expected and they disproportionately affect the most vulnerable among us (See Appendix A. for IPCC report). Many impacts, such as increased wildfires, droughts, landslides, rising sea levels, floods, severe storms, heat waves, and impacts to wildlife, are already occurring already and are expected to become more frequent and severe.

Climate change is increasingly impacting the State’s transportation system. Adaptation efforts will enhance the resiliency of the transportation system to better withstand climate impacts. The overarching goal of this grant program is to support planning actions at local and regional levels that advance climate change adaptation efforts on the transportation system, especially efforts that serve the communities most vulnerable to climate change impacts. Taking steps now to adapt to climate change will protect public health and safety, infrastructure, and the California economy into the future.

Caltrans awarded three cycles of local adaptation planning grants allocated through the passage of SB 1. This program operated from FY 2017-18 through FY 2019-20 and was able to fund innovative tribal, local, and regional adaptation planning grants across California. Examples of the completed projects supported by the SB 1 Climate Adaptation Planning Grant Program can be found on the California Adaptation Clearinghouse’s case study 4 page. The current funding in this program aims to build upon the successful SB 1 program to further advance transportation adaptation planning.
4 Adaptation Clearinghouse’s case study website: https://resilientca.org/challenges/ City of Vista
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Equity, including regional representation, will be considered when awarding projects. A minimum threshold of 50 percent of the funds has been identified for projects that benefit underserved communities, which includes Tribal, local, regional, and rural communities (for transportation planning purposes, rural is defined as all areas of the State that are not included in urbanized areas of 50,000 in population or greater; refer to Appendix C. Caltrans/Regional Agency Boundaries Map, which indicates rural areas). For purposes of the grant program, acceptable underserved communities definitions are described in Appendix A and include:

Rural communities of 50,000 or less and outside of urbanized areas Native American Tribal Governments
Regionally/locally defined underserved communities
At or below 80% Assembly Bill 1550 (Gomez, Statutes of 2016) At or above 75% California Department of Education, Free or Reduced Priced Meals Data At or above 75% CalEnviroScreen Version 4.0
At or below 25% California Healthy Places Index (HPI)
Furthermore, up to 10% of the funds ($3.9 remaining) will be set-aside for Native American Tribal Governments.

Climate Adaptation Planning grant applicants must demonstrate how the project fits the Grant Specific Objectives listed below, as appropriate for the applicant and project type. Additional resources (guidance, data sources, etc.) to assist in achieving these objectives can be found in Appendix A:

Applicants are required to demonstrate how the proposed effort will accomplish one or more of the following:

Identify specific transportation infrastructure vulnerabilities 5 to climate change impacts.

Identify adaptation strategies and specific actions to remedy identified climate-related vulnerabilities, including short-, medium-, and long-term strategies that will address the overall risk for the entire service life of the asset or capital project using the best available science and guidance.

Include economic analysis and/or cost-benefit analysis of identified adaptation strategy or strategies when applicable.

Applicants must also demonstrate how the proposed effort will accomplish one or more the following:

Identify benefit(s) to underserved communities, including transit-dependent populations.

On-going collaboration and partnerships between sectors and jurisdictions, across levels of government at a regional scale.

Identify co-benefits of the adaptation work, such as benefits to public health, natural ecosystems, air quality, social equity, the economy, or reductions in greenhouse gas emissions. Projects prioritizing nature-based solutions through natural and green infrastructure planning and adaptation strategies will be prioritized. 5 Transportation infrastructure includes, but is not limited to, roads, railways, bikeways, trails, bridges, ports, and airports. Vulnerable transportation infrastructure is transportation infrastructure that is susceptible to the impacts of climate change (e.g., a pedestrian-use trail that cuts through a forested area that is expected to see increased fire risk due to climate change).

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Consistency with priorities and goals of the 2021 California State Adaptation Strategy, as well as any applicable local/regional resilience planning, and that the effort will identify ways to incorporate transportation-related climate adaptation needs into existing transportation plans.

Projects must include a multistakeholder process that provides an opportunity for meaningful community engagement from communities potentially impacted by any projects identified or developed as part of the planning grant.

Competitive applicants will demonstrate one or more of the following:

Alignment with or augmentation of existing plans, including climate action plans/adaptation plans, hazard mitigation plans, safety elements of general plans, resilience improvement plans, and/or Certified Local Coastal Programs 6, that will lead to the identification and development of capital projects that can be programmed as part of local or regional transportation plans. Projects should follow State Guidance on Adaptation Planning (see Appendix A) or be aligned with local plans.

Collaboration and partnerships with diverse external stakeholders such as businesses, non- governmental agencies, community-based organizations, Federal, state, or local agencies, and community residents.

Consideration of the adaptation needs of environmental resources in proximity to the transportation system such as coastal resources including but not limited to tidal marsh or beaches, wildlife connectivity, wetlands, or fish passage needs.

Consideration of public access and Complete Streets’ needs.

Example Project Types
Caltrans aims to fund a variety of project types from a diverse pool of applicants to respond to these climate impacts. Applicants who have adaptation planning efforts underway, as well as those who have not yet started adaptation planning, are encouraged to apply.

The examples below are provided to illustrate the range of projects that may be appropriate for the grant program, as well as to provide ideas to potential applicants. The project types range from initial vulnerability assessment and broad planning efforts to project-level planning needs, for instance through local studies on natural hazards to inform a future project. Proposed projects are not constrained by the examples below.

Climate Vulnerability and Risk Assessments (identification of climate vulnerabilities and risks to transportation infrastructure)
Planning for extreme weather events, which could include:
o Evacuation planning.
o Identifying communities and individuals with inadequate access to transportation options (e.g., survey to determine number and location of transit dependent residents).
o Planning for increased transportation options (e.g., multimodal) in evacuation corridors.
o Planning for roadway warning systems for extreme weather events. 6 More information about Certified Local Coastal Programs and whether a project is located in this area can be found on the Coastal Commission’s website and further verified by reaching out to Coastal Commission staff at the applicable Coastal Commission District office. https://coastal.ca.gov/lcps.html
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o Planning and evaluating for decentralized energy storage needs for electric vehicle charging infrastructure to safeguard against loss of power and impacts to electric vehicles due to climate-related grid disruptions.

Transportation Infrastructure Adaptation and Resilience Improvement Plans, and/or integration of transportation adaptation planning into existing plans such as a climate mitigation or adaptation plan, Certified Local Coastal Program, Hazard Mitigation Plan, General Plan (including compliance with Senate Bill 379 requirements (Jackson, Chapter 608, Statutes of 2015)), or other related planning efforts, including project-level planning for capital projects. For instance, this can include:
o Prioritization of adaptation needs and strategies in a given region/location. o Project-level planning that can be programmed through an existing local or regional transportation plan, such as evaluating infrastructure resilience to climate impacts, especially projects that integrate natural infrastructure or provide multiple benefits. Specific examples could include: adaptation strategies related to realigning/relocating transportation infrastructure impacted by sea level rise; providing transit shelters with shade, water, or other means of cooling in locations expected to see temperature increases; preparing for increased landslide risk; etc.

Natural and green infrastructure planning (e.g., wetlands restoration along transportation corridors to protect transportation infrastructure from flooding and storm impacts, identifying and removing barriers to habitat and wildlife connectivity.) Technical feasibility studies required to advance project-level adaptation planning,for instance coastal hazards analysis at a potential adaptation project location, or a precipitation study that incorporates future climate risk.

Technical assistance projects for under-resourced and climate vulnerable communities to perform climate adaptation planning.

Development of educational resources, trainings and workshops for local jurisdictions and transportation service providers on any of the above listed adaptation planning activities.

Eligible and Ineligible Activities and Expenses.

Eligible activities must have a transportation nexus per the California Constitution, Article XIX Section 2 and 3. Applicants need to consult with Caltrans district staff for more information on whether costs are eligible for funding.

Eligible Activities and Expenses
Please consult with Caltrans district staff for clarification regarding specific eligible activities or expenses. Example eligible costs include:

Staff time
Consultant time
Up to 30 percent design or conceptual drawings
Data and geospatial analysis
Report writing and the development of associated graphics Community surveys, meetings, charrettes, and focus groups Bilingual services for interpreting and/or translation services for meetings Community/stakeholder advisory groups
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Project-specific staffing
Web application development and dashboard
Light snacks and refreshments for public workshops (no full meals), subject to Caltrans approval
Ineligible Activities and Expenses
Some activities, tasks, project components, etc. are not eligible under this grant program. If an application has any of the following elements, it will be disqualified. Ineligible activities and expenses include:

Projects without a transportation nexus
Project Initiation Documents
Environmental studies, plans, or documents normally required for project development under the National Environmental Policy Act or the California Environmental Quality Act Engineering plans and design specification work
Regional Transportation Plans (RTP) or updates to the RTP Construction projects or capital costs, such as the building of a facility, or maintenance Purchasing of office furniture or other capital expenditures Decorations (e.g., for public workshop events)
Acquisition of vehicles or shuttle programs
Organizational membership fees
Incentives for public participation, e.g., “Stuff We All Get” (SWAG), full meals, prizes, freebies, promotional/marketing items, stipends
Charges passed on to sub-recipient for oversight of awarded grant funds Other items unrelated to the project
Tips for a Successful Climate Adaptation Planning Grant Application
Strong applications will integrate all aspects of the grant program’s purpose and specific objectives listed above. Additionally, strong applications will support statewide goals and objectives currently being implemented by the State of California, including the Grant Program Considerations (see Chapter 1.2).

Some guidance is provided below; however, it is not intended to be all inclusive.

Criteria for Successful Climate Adaptation Planning Grant Applications Clearly demonstrate how the project promotes climate change adaptation planning on the California transportation system and how the project aligns with the grant specific objectives.

Partner with Caltrans to identify and address statewide, interregional, or regional transportation adaptation needs in the State highway system (or multimodal transportation system for transit-focused and/or active transportation projects.

Strengthen government-to-government relationships.

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Demonstrate that the proposed planning effort will lead to adaptation project funding proposals and/or programmed system improvements. This can include advancing planning to lead to project development through development of a cost estimate, pursuing a technical feasibility study for adaptation options, and/or developing a conceptual design.

Identify and address deficiencies in the multimodal transportation system, including the needs of environmental justice and underserved communities, including Native American Tribal Governments and rural communities.

Encourage stakeholder collaboration and include active community engagement.

Promote the region’s RTP SCS (where applicable), State planning priorities (Government Code Section 65041.1), and climate adaptation goals (State Adaptation Strategy).

Demonstrate that the proposed planning effort will use the best available science for climate change projections.

For proposed planning efforts in the California Coastal Zone, demonstrate that all analyses and final deliverables will be consistent with the applicable Certified Local Coastal Program, California Coastal Act (for projects in the Coastal Commission’s retained jurisdiction), and Coastal Commission guidance documents on sea level rise, environmental justice, and Tribal community engagement.

General Tips
Refer to existing State guidance on climate adaptation planning to ensure alignment with State direction, State data, and guidance, including the California Adaptation Planning Guide, and resources that can be found on the State Adaptation Clearinghouse.

Consult with your district representative for technical assistance before the application deadline.

Use the Samples and Checklists provided for the Application, Scope of Work, and Cost and Schedule.

Provide tailored letters of support and photos of project area as relevant to enhance the application. Project supporters should describe why they support the project and how they would benefit from the project. If applicants/supporters do not have the time/resources to provide tailored letters of support, a petition signed by supporters in a simple table format that lists the supporters and specifically how supporters will benefit the proposed project will suffice.

Include Caltrans as an active partner in the study, as applicable.

Some sections of the grant application may seem redundant when discussing underserved community engagement, overall public engagement, and stakeholder involvement. Although the general public and underserved communities are stakeholders for any project, for application purposes, the strategy and methods for engaging these groups will be different, as described below. o Overall public engagement will describe the general strategy to engage the public at large;
o Underserved communities' engagement will explain how the project will go above and beyond business as usual to address the specific needs of underserved communities and use unique methods to involve these groups in the decision- making process; and
o Stakeholder engagement will explain how partner agencies, businesses, and/or City of Vista
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non-profit community-based organizations will be involved throughout the project.

Project Management
Scope of Work: Refer to the Scope of Work Checklist in Appendix B.

Cost and Schedule: Refer to the Cost and Schedule Checklist in Appendix B.

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5. STRATEGIC PARTNERSHIPS
$1.5 million in FHWA State Planning and Research (SPR) Part 1 funds and $3 million in Federal Transit Administration (FTA) Section 5304 funds, or a combined total of $4.5 million, will be distributed through a competitive program to MPOs and RTPAs. Funding distribution for the competitive program will depend on the quality and number of applications.

Purpose and Specific Objectives
Strategic Partnerships are intended to fund planning projects that partner with Caltrans to address needs on or connecting to the State Highway System (SHS), while the transit sub-category will address multimodal planning projects that focus on transit.

The objectives of the Strategic Partnerships and Strategic Partnerships - Transit grants are to:

Strengthen government-to-government partnerships
Accomplish the Federal Planning Factors
Achieve the Caltrans Mission and the Grant Program Objectives Federal Planning Factors

1. Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency

2. Increase the safety of the transportation system for motorized and non-motorized users

3. Increase the security of the transportation system for motorized and non-motorized users

4. Increase accessibility and mobility of people and freight

5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns

6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight

7. Promote efficient system management and operation

8. Emphasize the preservation of the existing transportation system

9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation

10. Enhance travel and tourism
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Example Project Types
Example Project Types - Strategic Partnerships
Studies that identify interregional, inter-county, and/or statewide mobility and access needs Comprehensive Multimodal Corridor Plans
Corridor performance/preservation studies
Studies that evaluate transportation issues involving ground access to international borders, seaports, airports, intermodal facilities, freight hubs, and recreational sites Development of planning activities intended to result in investment in sustainable transportation projects
Enhanced tools to capture GHG benefits of Operations and System Management projects Integration of transportation and economic development
Planning for sustainable freight
Planning for transportation safety
Studies for relinquishment of state routes
Statewide or interregional research or modeling tools
Transportation demand management plans
System investment prioritization plans
Assessment and integration of new technology
Complete street plans that consider last-mile freight
Curbside freight management plans
Agriculture goods movement plans
Freight/supply chain resiliency studies
Example Project Types - Strategic Partnerships Transit
Identification of policies and procedures to integrate transit into the transportation system and planning process
Statewide transit planning surveys and research
Identification of policies, strategies, and programs to preserve transit facilities and optimize transit infrastructure
Projects that evaluate accessibility and connectivity of the multi-modal transportation network
Transit technical planning studies to optimize system performance Studies or plans that evaluate commuter rail or multi-modal connectivity Studies or plans that evaluate first and last mile transit connectivity City of Vista
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Eligible and Ineligible Activities and Expenses
Eligible Activities and Expenses
Eligible activities must have a transportation nexus per the California Constitution, Article XIX Section 2 and 3. Please consult with Caltrans district staff for more information on whether costs are eligible for funding.

Some examples of eligible costs include:

Data gathering and analysis
Planning consultant procurement
Advertising for consultant procurement
Advertising for public workshops, e.g., flyers, paid media ads Virtual outreach activities and on-line meetings
Travel expenses (See Chapter 6.5 for details)
Up to 30 percent conceptual drawings and design
Equipment (as defined in 2 CFR Part 200.33)7 purchases must remain under $5,000 or depreciation will need to be taken in to account when the grant project is completed since equipment could have future uses. 2 CFR Part 200.436 8 provides the criteria for depreciation, at the Govinfo website.

Community surveys, meetings, public workshop room rental, charrettes, focus groups Bilingual services for interpreting and/or translation services for meetings Community/stakeholder advisory groups
Light snacks and refreshments for public workshops (no full meals), subject to Caltrans and federal approval
Project administration (up to 5 percent of the grant is allowed, i.e., quarterly reports, invoicing, and kick-off meeting with Caltrans)
Ineligible Activities and Expenses
Some activities, tasks, project components, etc. are not eligible under these grant programs. If an application has any of the following elements, it will be disqualified. Ineligible activities and expenses include:

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Program or project implementation
Repurposing unspent grant funds
Consultant mark-ups
Application development to pursue construction funds/project implementation RTPs or updates to the RTP
Economic development plans or studies
Land use plans or studies
General Plans or updates to elements
Construction projects, capital costs, such as the building of a facility, or maintenance Office furniture purchases, or other capital expenditures Decorations, e.g., for public workshop events
Acquisition of vehicles or shuttle programs
Organizational membership fees
Incentives for public participation, e.g., full meals, prizes, freebies, promotional/marketing items, stipends
Charges passed on to sub-recipient for oversight of awarded grant funds Other items unrelated to the project
Tips for Successful Strategic Partnerships Grant Applications Criteria for Successful Strategic Partnerships Grant Applications Partner with Caltrans to identify and address statewide, interregional, or regional transportation deficiencies in the State highway system (or multimodal transportation system for transit-focused projects)
Strengthen government-to-government relationships, and
Result in programmed system improvements
General Tips
Refer to Appendix A. Multimodal System Planning guidance documents in the development of proposed corridor plans/studies, freight plans/studies, and other multimodal system planning documents.

Consult with your district representative for technical assistance before the application deadline.

Use the Samples and Checklists provided for the Application, Scope of Work, and Cost and Schedule.

Include Caltrans as an active partner in the study.

Provide tailored letters of support and project area photographs to enhance the application. Project supporters should describe why they support the project and how they would benefit from the project.

If applicants/supporters do not have the time/resources to provide tailored letters of City of Vista
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support, a petition signed by supporters in a simple table format that lists the supporters and specifically how supporters will benefit the proposed project will suffice.

Project Summary
Concisely describe the project in less than 150 words. Explain “What parties are involved, the proposed major milestones, and why the project is necessary.” Project Justification
Clearly define and explain the transportation problem or deficiency that the project will attempt to address. Why is it critical to address the problem now? Make the case for a critical need that the project will address and support it with verifiable data, if available.

Grant Specific Objective
Demonstrate how the project fits every aspect of the Grant Specific Objective, as appropriate for the applicant and project type.

Project Management
Scope of Work: Refer to the Scope of Work Checklist in Appendix B.

Cost and Schedule : Refer to the Cost and Schedule Checklist in Appendix B.

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6. GRANT PROJECT ADMINISTRATIVE

REQUIREMENTS
The content of this chapter should be notably considered in the development of grant applications as it lays the foundation for what to expect when applying for these grant funds. Upon award, grantees will receive more specific guidelines including administrative and reporting requirements.

Coordination with Caltrans
Caltrans is committed to be an active partner. If awarded a grant, the applicant should include Caltrans district staff when planning both technical advisory and community meetings. In addition, Caltrans district staff will help to ensure that the approved Scope of Work, Cost and Schedule, and project funding will be maintained throughout the life of the contract. Applicants are also recommended to engage Caltrans district staff throughout the entire grant life, when applicable.

Caltrans may contact grantees to participate in peer exchange forums to promote information sharing and best practices.

If an agency does not demonstrate adequate performance and timely use of funds, Caltrans may take appropriate actions, which can include termination of the grant.

Third Party Contracts
The agreements between a grantee and a sub-applicant/recipient, consultant, or sub-consultant are often referred to as “third party contracts.” An eligible sub-applicant should be identified by an eligible applicant at the onset of the application. Eligible sub-applicants/recipients may be added to an application after award with prior Caltrans approval. If a grantee or a sub-recipient is going to hire a consultant to perform work during the project, then proper procurement procedures must always be used.

Grantees may use their agency’s procurement procedures as long as they comply with the State Contracting Manual, Chapter 5, the Local Assistance Procedures Manual, Chapter 10, and the terms of the agreement with Caltrans. In addition, work can only be contracted if it has been stated in the applicant’s Scope of Work and Cost and Schedule. A grantee is fully responsible for all work performed by its sub-recipient, consultant, or sub-consultant. Caltrans solely enters into a contract directly with the grantee; therefore, the grantee is responsible to ensure that all third parties adhere to the same provisions included in the contractual agreement between Caltrans and the grantee.

All government funded consultant procurement transactions must be conducted using a fair and competitive procurement process that is consistent with the State Contracting Manual, Chapter 5,9 the Local Assistance Procedures Manual, Chapter 10,10 and the terms of the agreement with Caltrans. All documentation of third-party contract procurements must be retained, and copies of 9 California State Contracting Manual Volume 1, Chapter 5, 2018, https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/State-Contracting
10 Caltrans Local Assistance Procedures Manual, Chapter 10, 2020, https://dot.ca.gov/programs/local-assistance/guidelines-and-procedures/local-assistance- procedures-manual-lapm
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all agreements must be submitted to Caltrans. For more information on third party contracting, visit the State Contracting Manual and the Local Assistance Procedures Manual Websites.

Quarterly Reporting
Quarterly Progress Reports (QPR) are required to be submitted for each State FY quarter after the grant recipient has received a Notice to Proceed letter. The table below illustrates the State FY timeframes for submitting the QPR to Caltrans district staff.

For MPOs and RTPAs, the progress and expenditure of each awarded grant project must be included as part of the OWP Quarterly Progress and Expenditure Report. If this method of reporting is not adequately satisfied, Caltrans staff will require separate quarterly reports for each awarded grant project.

All other primary grant recipients shall submit progress reports every quarter for each awarded grant project. Caltrans district staff will provide the brief report form and due dates.

Integrated Climate Adaptation and Resiliency Program (ICARP) Case Studies
Caltrans and the Governor’s Office of Planning and Research are sharing the lessons learned from this grant opportunity to inform other existing or new state grant programs. To this end, Climate Adaptation Planning primary grant recipients will prepare a final case study/write-up upon grant completion to be included in the ICARP Clearinghouse (described in Appendix A., Pages 70-71), which was developed to share information, resources, and case studies with local and regional jurisdictions. Previous case studies can be found on the ICARP Case Study website 11. These case studies will be used to develop guidance for adaptation work in the future. Caltrans will share progress reports with the ICARP Technical Advisory Council at regular intervals.

Climate Adaptation Planning grant recipients are also invited and encouraged to request technical assistance support from the ICARP program, including bringing key challenges or lessons learned to the Technical Advisory Council for their input. Caltrans staff will provide ICARP contact information upon request.

Final Case Study Requirements:

Include images and GIS files of maps, when applicable
Emphasize processes or results that can be adapted or replicated for use in multiple jurisdictions or in various parts of the state
Document the underserved community’s involvement throughout the entire process of the proposed project and tools used to capture this information 11 ICARP Case Study website: https://resilientca.org/case-studies/ Quarterly Progress Report Timeframes
Quarter 1 Quarter 2 Quarter 3 Quarter 4
July – September October – December January – March April – June City of Vista
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Invoicing and Financial Requirements
Pre-Award Audit
The Sustainable Communities grants are available in amounts up to $700,000, Strategic Partnerships grants are up to $500,000 and Climate Adaptation Planning grants are up to $3,000,000. However, any awarded grant in excess of $250,000 may require a pre-award audit. The pre-award audit is to ensure that recipients of State or federal funds maintain adequate financial management systems prior to receiving the funds. Pre-award audits may be required of new grantees, agencies that have not recently been audited, agencies that have undergone prior audits with significant weaknesses or deficiencies in their financial management systems, or those determined to be a higher risk to Caltrans. If a pre-award audit is needed, the local Caltrans district office will contact the grantee to facilitate the appropriate action.

Accounting Requirements
Grantees and sub-applicants/recipients are required to maintain an accounting system that properly records, and segregates incurred project costs and matching funds by line item. The accounting system of the grantee, including its sub-applicants and subcontractors, must conform to Generally Accepted Accounting Principles that enable the determination of incurred costs at interim points of completion and provides support for reimbursement payment vouchers or invoices sent to or paid by Caltrans. Allowable project costs must comply with 2 Code of Federal Regulations (CFR), Part 200. It is the grantee’s responsibility, in conjunction with Caltrans district staff, to monitor work and expenses to ensure the project is completed according to the contracted Scope of Work and Cost and Schedule. Grantees must monitor work and costs to ensure invoices are submitted on a regular and timely basis (monthly or quarterly as milestones are completed). Grantees must communicate with their local Caltrans district office to ensure any issues are addressed early during the project period.

Local Match
All grant project tasks/activities require a grant amount and a local match, except a grant amount for administrative Tasks 01, 02 is optional. The local match is a financial requirement that demonstrates the grantee/local agency is vested in the project.

Because the local match is part of the total project cost, the local match can only fund eligible grant activities. Therefore, grant recipients must fund ineligible activities with funds other than the local match.

The local match can be all cash, all third-party in-kind contributions, or a combination of the two.

The minimum local match is a percentage of the total project cost (i.e., minimum local match amount plus the grant amount) and is identified in the Cost and Schedule at the Task level.

Beginning with FY 2021-22, grantees can provide a tapered local match, which allows grantees to vary the required local match ratio for each task and with every Request for Reimbursement.

Applicants must identify if they will utilize the tapered match on the Cost and Schedule. Grantees agree to satisfy the total local match amount by the grant expiration date.

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Local Match Sources
Sustainable Communities Competitive and Technical
Federal toll credits, FHWA PL, and FTA Section 5303, and Sustainable Communities Formula are ineligible match sources; otherwise, any source of funds may be used if the proposed grant work is an eligible activity for the local match fund source.

Sustainable Communities Formula
Federal toll credits are an ineligible match source; otherwise, any source of funds may be used if the proposed grant work is an eligible activity for the local match fund source. If MPOs are matching with federal Consolidated Planning Grant (CPG) funds (i.e., FHWA PL or FTA Section 5303), the work must all be eligible. However, federal approval is required as CPG objectives may differ and must be aligned with Sustainable Communities Formula specific objectives and 23 CFR Part 450 requirements.12
Climate Adaptation Planning
Federal toll credits, FHWA PL, and FTA Section 5303, and Sustainable Communities Formula are ineligible match sources; otherwise, any source of funds may be used if the proposed grant work is an eligible activity for the local match fund source.

Local match is not required for Native American Tribal Governments.

Strategic Partnerships and Strategic Partnerships – Transit Any non-federal source of funds may be used if the proposed grant work is an eligible activity for the local match fund source. If MPOs are matching with Sustainable Communities Formula funds, the objectives for each grant must be in alignment. Caltrans approval is required.

Cash Match
Staff time from the primary applicant counts as cash match. Staff time charged to a specific project that has been funded and or reimbursed, cannot be used to meet the match requirement for another project.

Sub-applicant staff time, if reimbursed, is considered cash match. If donating their time, it is considered in-kind.

Revenue sources for local cash match can include local sales tax, special bond measures, private donations, private foundations, etc.

Third-Party In-Kind Match
Third party in-kind contributions are typically goods and services donated from outside the primary grantee’s agency and can be counted towards the minimum local match requirement. Examples of third-party in-kind contributions is the value of donated:

Public outreach materials
Interpreter Services
Facilities
Equipment
Advertising
Student volunteers and other stakeholder staff time
Other goods and services
12 Title 23, Code of Federal Regulations, Part 450,
https://www.govinfo.gov/content/pkg/CFR-2004-title23-vol1/pdf/CFR-2004-title23-vol1-part450.pdf City of Vista
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The Third-Party In-Kind Valuation Plan is required to itemize and place value on donated goods and services. It must be submitted to Caltrans for approval only if the grant application is awarded.

The Third-Party In-Kind Valuation Plan Checklist and Template can be found in Appendix B.

In addition:

The value of third-party in-kind contributions must be directly benefiting and specifically identifiable to the project.

Minimum wage standards for student workers or Caltrans pay rates for equal-level volunteers are acceptable base values of volunteer time.

Third-party in-kind contribution information must be identified on the Grant Application Cover Sheet, the Cost and Schedule, and the project specific Work Element in the OWP (if applicable).

Minimum Local Match Requirements
Applicants/grantees will be held responsible for any local commitments above the minimum requirement included in the grant application and will be made part of the grant agreement with Caltrans. Once the agreement is executed, any decrease to local match commitments above the minimum required amount will require Caltrans approval through an amendment. The example shown in the following table illustrates the minimum local match requirement based on a grant request of $300,000. Applicants must use the Local Match Calculator13 to ensure the correct amounts are reflected on the Grant Application Cover Sheet and the Cost and Schedule.

Minimum Local Match Requirements (Percentage of Total Project Cost) Grant Program Grant Request Local Match Total Project Cost Sustainable Communities,
Climate Adaptation
Planning, and Strategic
Partnerships –Transit

88.53%
Example: $300,000

11.47%*
Example: $38,868
100%
Example: $338,868
Strategic Partnerships 80%
Example: $300,000
20%
Example: $75,000
100%
Example: $375,000
*Climate Adaptation Planning local match is not required for Native American Tribal Governments.

Indirect and Direct Costs
Direct costs are those costs that can be identified specifically with a particular final cost objective, such as a state award, or other internally or externally funded activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. Costs incurred for the same purpose in like circumstances must be treated consistently as either direct or indirect costs, also known as facilities and administrative costs or overhead costs.

Indirect Costs are costs that are incurred for a common or joint purpose. These costs benefit more than one cost objective and cannot be readily identified with a particular final cost objective. 13 Local Match Calculator posted on-line at (will download as MS Excel spreadsheet):
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional- and-community-planning/sustainable-transportation-planning-grants City of Vista
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Reproduction costs, computer purchase, and office supplies are considered indirect costs, unless they are tied to a specific task or activity then they are considered direct costs.

Indirect Cost Allocation Plan/Indirect Cost Rate Proposal If a grantee, including sub-recipients and third-party
contractors/consultants, are seeking reimbursement of
indirect costs, they must submit an Indirect Cost
Allocation Plan (ICAP)or an Indirect Cost Rate Proposal (ICRP) to Caltrans. Submissions should be sent to
Caltrans Internal Audits Office (CIAO) or Independent
Office of Audits and Investigations (IOAI).

CIAO is responsible for the review and approval of
government entities and non-profits ICAP submissions.

IOAI is responsible for the review and approval of for
profit (Consultant) ICAP submissions. Consultants submit their ICAPs only when they are initially included in the contract and not on an annual basis.

An ICAP or ICRP must be prepared and submitted
yearly in accordance with 2 CFR, Part 200. Indirect costs may be sought for reimbursement only after the grantee has received ICAP/ICRP approval from CIAO. For guidance on the ICAP/ICRP submission process, visit Caltrans Internal Audit Office 14 and the Caltrans LAPM Chapter 5 Accounting/ Invoicing. 15
Most Common Types of Indirect Cost Rates
The following are the most common types of Indirect Cost Rates:

Fixed Rate
Final Rate
De Minimis Rate
Safe Harbor Rate
Changes to the De Minimis Rate are outlined in the revised 2 CFR Part 200.414(f)16 that became effective November 12, 2020.

Applications must include the estimated indirect cost rate on the Cost and Schedule.

Travel Expenses
Grantees may be eligible to claim travel expenses if they have been approved in the Scope of Work and Cost and Schedule. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Personnel Administration for similar employees (i.e., non-represented employees). Any request for reimbursement that exceeds the State rates will 14 Caltrans Internal Audits Office, ICAP/ICRP Submission Process, 2022, https://dot.ca.gov/programs/audits/submission-review-main 15 Caltrans Local Assistance Procedures Manual Chapter 5, 2020, https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch05.pdf 16 Electronic Code of Federal Regulations, 2 Code of Federal Regulations, Part 200.414(f), 2020, https://www.ecfr.gov/cgi-bin/text-idx?node=se2.1.200_1414&rgn=div8

IMPORTANT NOTE
Applications must include
the estimated indirect cost
rate on the Cost and
Schedule.

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be denied. The grantee is responsible for paying beyond the State rates and cannot use the local match because it is an ineligible activity.

For more information on eligible travel expenses, visit the Caltrans Travel Guide Website. 17 Requests for Reimbursements
Grant payments are made only as reimbursements.

Grant reimbursements will be based on actual allowable incurred costs.

Grant costs will be reimbursed if incurred on or after the start date and the issuance of the Notice to Proceed and before the expiration date.

Request for Reimbursements (RFRs) must be submitted at least quarterly, but no more frequently than monthly.

A one-time, lump sum invoice or RFR for the entire grant is not allowed.

Grantees must pay sub-recipients and subcontractors prior to submitting an RFR to Caltrans.

Incomplete or inaccurate RFRs will be returned for correction.

An accounting management system generated report must accompany all RFRs.

Refer to Chapter 9.2 to determine final RFR dates
When requesting reimbursement of indirect costs, the following items are required as part of the submitted RFR package:
o An approved ICAP/ICRP rate must be on file for the FY in which the costs occurred. o A financial management system report that segregates direct/indirect costs by fund source.
o ICAP support document spreadsheet that identifies direct charges and rate applied to those charges.

Non-Discrimination Requirements
Title VI Non-Discrimination Requirement
The FHWA and the FTA each have requirements that recipients of Metropolitan Planning federal funds must demonstrate continued compliance with Title VI. Compliance with Title VI includes conducting meetings in a fair and reasonable manner that are open to all members of a community. Compliance reflects not only the law but is also a good policy that builds the kind of trust and information sharing upon which successful planning is done. Even where a city or county may not be receiving federal funding for transportation, the Civil Rights Restoration Act of 1987 also obligates that a city or county comply with Title VI, if it receives any other federal funding for any program. Refer to the Caltrans Title VI website 18 for more information.

Disadvantaged Business Enterprises
Successful grant applicants are expected to market contracting opportunities to all small businesses, including DBEs and Disabled Veteran Business Enterprises. 17 Caltrans Travel Guide, 2020, https://dot.ca.gov/programs/accounting/travel-guide 18 Caltrans, Title IV of the Civil Rights Act of 1964, 2020, https://dot.ca.gov/programs/civil-rights/title-vi
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Grant recipients of federal funds are required to report any contracting opportunities that may involve DBE participation. DBE reporting is required twice a year: April 1 and October 1. For details about DBE requirements, visit the Office of Regional Planning website.19 Final Product
All final reports funded through the Sustainable Transportation Planning Grant Program shall credit the FHWA, FTA, or Caltrans’ financial participation on the cover or title page. An Americans with Disabilities Act of 1994 (ADA)-accessible electronic copy of all final reports shall be forwarded to the Caltrans district office responsible for the administration and oversight of the grant. There are resources to assist with development of ADA compliant documents.20 Any technologies or inventions that may result from the use of these grants are in the public domain and may not be copyrighted, sold, or used exclusively by any business, organization, or agency. Caltrans reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for public purposes.

Applicants should thoughtfully develop the project title. Once a Caltrans grant agreement is executed, changes to the original grant project title are not allowed. Grantees may use an “Also Known As” (AKA), but both the AKA and the original title must be included in the final product.

Grantees must submit their final product with the final RFR to Caltrans for approval and reimbursement. Grantees will not be reimbursed for activities that are not completed, and the activity budget must be left unexpended.

Project Close-Out Survey
Once awarded grant projects are completed, grantees will complete a close-out survey to describe the successes and challenges of their project. The survey will give the opportunity to (1) highlight successes and obstacles in project implementation of the concepts identified by the planning process, (2) identify best practices in transportation planning, with an emphasis in public engagement, and (3) identify studies/plans that have been or will be funded for continued project development. Information from the survey will be compiled into a report to illustrate the value of the grant program and inform planning practitioners in their planning efforts. Caltrans’ goal is to provide transparency and accountability for the program, as well as to use the survey feedback to better serve future grant applicants.
19 Office of Regional Planning, Disadvantaged Business Enterprise, https://dot.ca.gov/programs/civil-rights/dbe
20 State of California Accessibility Website: https://www.ca.gov/accessibility/ California Department of Rehabilitation Accessibility Website:
https://www.dor.ca.gov/Home/Accessibility
MS Office Support Video: https://support.office.com/en-us/article/video-check-the-accessibility-of- your-document-9d660cba-1fcd-45ad-a9d1-c4f4b5eb5b7d
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California Public Records Act
All applications are subject to the California Public Records Act of 1968 21. As such, applicants may be contacted by anyone who requests their grant application. While Caltrans is obligated to share applications at any time, awarded applicants should avoid a potential conflict of interest when contacted by consultants who may inquire about the grant-funded project and not give the consultant an unfair advantage for the consultant procurement process. 21 Leg info, California Government Code, Sections 6250 - 6270.7, https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=7.&chapter=3.5.&lawCod e=GOV&title=1.&article=1.

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7. APPLICATION SUBMITTAL PROCESS
The Sustainable Transportation Planning Grant Program is highly competitive. This section provides applicants with supplemental information as well as details on required documents that must accompany an application at the time of submittal. All applicants are strongly encouraged to adhere to these requirements in order to score competitively during the application evaluation process.

Applicant Eligibility
Primary applicants must have statutory authority to conduct transportation/transit planning for their jurisdiction. Generally, the local and regional agencies have this specific authority. Native American Tribal Governments must be Federally recognized to be eligible. Refer to the public entity’s bylaws to find this information.

Early Coordination and Technical Assistance for Primary Applicants
Sub-applicants are encouraged to work far in advance of the application deadline with the appropriate primary applicant to coordinate application development. It is also beneficial for sub-applicants to be informed of the appropriate primary applicant process and schedule, as they may differ slightly from those of Caltrans. RTPAs residing within MPO boundaries should also coordinate application development with the MPO, as it is critical to ensure that proposed studies align with the RTP SCS/APS for the entire MPO region and do not duplicate efforts being applied for or already awarded to the MPO.

Caltrans district staff (See Appendix D) are available during the application period to answer questions and help interested groups complete their applications.

For questions specific to the Grant Application Guide, applicants are also welcomed to contact:

Application Guide
Technical Assistance Contacts
Sustainable Communities and
Strategic Partnerships
Grant Management Branch
Caltrans Division of Transportation Planning
Office of Regional and Community Planning
Email:@dot.ca.gov
Climate Adaptation Planning
Julia Biggar, Climate Change Branch Chief
Caltrans Division of Transportation Planning
Office of Air Quality and Climate Change
Email: [email protected]
Questions about Housing
Element Compliance for
Sustainable Communities
Competitive and Technical
Paul McDougall
Department of Housing and Community Development
Email:[email protected]
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7.3 Application Submittal Instructions
The Grant Application Guide, Application forms, and required templates are available on the Caltrans Sustainable Transportation Planning Grant Program website, at:
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional- and-community-planning/sustainable-transportation-planning-grants All grant application packages are required to be submitted via Smartsheet Smartsheet features work better with Google Chrome browser Smartsheet progress cannot be saved. To avoid issues, follow these instructions:

1. Complete the Application Cover Sheet in MS Word

2. Copy and paste the Application Cover Sheet fields into the Smartsheet form

3. Have the PDF attachment ready to upload into the Smartsheet form An agency may only submit one application package per Smartsheet submittal.

An application cannot be submitted to more than one grant category.

The required items outlined on the Grant Application Checklist in Appendix B must be submitted as a single PDF document (not to exceed 25MB); if awarded, original formats will be requested.

All application documents must list the applicant’s legal name.

A confirmation of receipt can be sent via Smartsheet if the applicant checks the box to receive a copy of the submittal.

Submit applications via Smartsheet Form no later than
THURSDAY, JANUARY 18, 2024 BY 5:00 P.M.

Hard copies will not be accepted and late applications will not be reviewed.

Caltrans anticipated award announcements: Summer 2024
Caltrans district staff are available during the application period to answer questions and help interested groups complete their applications. Refer to Appendix D. Caltrans District Contact List for contact information.

Download the latest version of Adobe Reader DC ®to complete the application form. This version of Adobe is available free of charge.

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7.4 Application Supplemental Documentation
The following documents are not required, but enhance the overall application and typically result in a more competitive application during the evaluation process:

Letters of Support
If submitted, letters of support must be included with the application package. Letters received separate from
the application package may not be considered. The
letters should be addressed to the applicant. Such
letters can come from community-based organizations,
local governments, regional governments, Native
American Tribal governments, service agencies, and
elected officials.

Graphics
Clearly labeled photographs, maps, planning diagrams,
land use or design illustrations, or other relevant graphic representations of the proposed project area convey
existing conditions and help to further explain the need for the grant and the priority of the proposed planning project with respect to community need. Please ensure
that graphics include a text description to provide
context.

Safety Data
Statistical data such as pedestrian-vehicle injuries/crashes or fatalities resulting from lack of safe infrastructure, or other road conditions that contribute to possible injuries. This information may be obtained from police reports, transit agencies, National Highway Traffic Administration, or the Governor’s Highway Safety Association.

Travel Mode Data
Data on mode share, commute patterns, accessibility for low-income and underserved populations, access to job centers, or other data to show the need and potential for mode shift to non-auto transportation modes.

Other Data
As applicable, to indicate the need and potential for reducing VMT and GHG, where available.

The following documents
are not required, but
enhance the overall
application and typically
result in a more
competitive application
during the evaluation
process:

Letters of Support
Graphics
Safety Data
Travel Mode Data
Other Data
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8. APPLICATION REVIEW PROCESS
Two-Tiered Application Review Process
This chapter provides a brief overview of the grant application review process. Grant application evaluation is a two-tiered process that consists of:

Caltrans District Review and Evaluation
Caltrans Headquarters (HQ) Interagency Review Committees Evaluation Caltrans district staff conducts the first-level review of all applications for content, submission of proper documentation, overall relationship to regional and local planning efforts, and documents their evaluations. Caltrans district staff scores, prioritizes, and recommends the most highly ranked Sustainable Communities and all Strategic Partnerships applications for the next level of review with the Interagency Review Committees. Grant applications from Native American Tribal Governments, Transit Agencies, and proposed projects spanning multiple Caltrans districts or projects having a statewide significance, may also move on directly from Caltrans districts to HQ for review.

The HQ Interagency Review Committees conduct the second-level review and comprise staff from Caltrans HQ, the Federal Highway Administration, the Federal Transit Administration, the California Department of Housing and Community Development, the California Department of Public Health, the Governor’s Office of Planning and Research, the Strategic Growth Council, and the California Air Resources. Caltrans HQ also coordinates with internal specialists, depending on the grant application subject matter, to provide high-level reviews of the proposed project to avoid funding duplicative efforts or efforts that are not supportive of State planning efforts. The committees for each grant category convene to develop funding recommendations that are approved by every level of Caltrans management and the California State Transportation Agency.

Application Evaluation/Scoring Process
Grant applications that address every aspect of the grant specific objectives will score higher overall. Caltrans has diverse applicants and project types, which makes it difficult to use a one-size fits all scoring rubric that would not unintentionally put some applicant/project types at a disadvantage. Therefore, applications will be scored based on how well they are able to describe the project, justify need, incorporate the grant specific objectives, and develop a Scope of Work and Cost and Schedule, all in accordance with this grant guide, samples and checklists provided, as applicable and appropriate for the applicant and project type. Once the grant review committees evaluate, rank, and select the best applications for grant funding, final recommendations are presented to Caltrans management and California State Transportation Agency for approval.

Past Performance Award Considerations
Previous Caltrans transportation planning grantee performance will be considered during the evaluation process. Applicants with a history of inadequate performance and/or unresolved past grant performance issues may be at a competitive disadvantage in the application review process. Past performance issues could include the following:

Poor grant project management
Lack of communication/coordination with Caltrans
Failure to achieve grant project milestones
Untimely invoice submittals
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Excessive balances and consistently relinquish transportation funds administered by Caltrans Planning
Unresolved audit issues or findings
Overall poor quality of the final grant product
Failure to satisfy the required state and federal planning requirements including submittal and administration of OWPs, RTPs, and Transportation Improvement Programs If an agency does not demonstrate adequate performance and timely use of funds, Caltrans may take appropriate actions, which can include denial of extenuating circumstance time extension requests and termination of the grant.

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9. APPLICATION AWARD PROCESS
Award and Non-Award
Successful grant applicants will receive an award letter via email. A list of award and non- awarded grants will be posted to the Caltrans Sustainable Transportation Planning Grant Program website.

Caltrans Sustainable Transportation Planning Grant Program Website:
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional- and-community-planning/sustainable-transportation-planning-grants Conditional Award Teleconferences
Each grantee will receive a Conditional Award Letter that outlines the grant project cost, important expiration and final invoice dates.

Caltrans district staff will schedule individual teleconferences to provide the specific and general conditions of grant acceptance that are necessary to accept grant funding, including any revisions to the grant application, Scope of Work and Cost and Schedule. Conditions may include revisions to the project Scope of Work to bolster public participation, consider land use and housing, and to coordinate with local housing and community development departments and health departments. Awardees are required to submit all supporting materials and a signed agreement or risk forfeiting the grant award.

Non-Award Teleconferences
Unsuccessful grant applicants are encouraged to request a debriefing from Caltrans. Applicants typically receive specific comments from the District/Interagency Review Committee on how to improve applications to re-apply in a future grant cycle. If the application advanced to the second-level review, HQ provides the Interagency Review Committee score, as well as how close the application was relative to the cut-off score for available grant funding. Applicants sometimes apply two or three times before they are successful due to the competitiveness of the grant program.

Contracting with Caltrans
All awarded grant funds must be under an executed agreement with Caltrans during the State FY 2024-25. The project start date depends on the method of contracting with Caltrans.

MPOs and Rural RTPAs
All MPOs/RTPAs with a current Master Fund Transfer Agreement (MFTA) must have the entire grant award and local match programmed in the FY 2024-25 OWP within 90-days of receiving the signed FY 2023-24 reconciliation letter. Due to the competitiveness of this grant program, failure to program funds may result in forfeiture of grant funds. MPOs/RTPAs should include a place-holder Work Element in the Draft FY 2024-25 OWP and satisfy specific grant conditions before the first FY 2024-25 OWP amendment. MPO/RTPAs can anticipate starting their projects in November 2024, after the OWP amendment is processed and Caltrans issues a formal Notice to Proceed.

Non-MPOs/RTPAs
Grantees that do not have a current MFTA with the Caltrans Office of Regional and Community Planning (i.e., cities, counties, transit agencies, Tribal Governments), Caltrans will contract directly with the primary grantees through the Restricted Grant Agreement (RGA) process. For grantees City of Vista
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Vista City CouncilApril 14, 2026

Vista City Council
April 14, 2026