cc 2026 AR 05/26 fees and policies and procedures for recreation and community services

ACTION: Opened, conducted, and closed the public hearing; adopted City Council Resolution No. 2026-91, approving revisions to the Recreation & Community Services Facility Rental and Program Fees, with revisions to certain Cultural Arts tickets; and adopt City Council Resolution No. 2026-92, amending the Recreation & Community Services Policies and Procedures. Vote: 5-0. ____________________________
Clerk/Secretary
Department: Recreation & Community Services Item No: PH3 Prepared by: Sydney Roff, Management Analyst Meeting Date: May 26, 2026 Approved by:

Margaret Hamer, Director
John Conley, City Manager Agenda Location: Public Hearing

SUBJECT
: FEES AND POLICIES & PROCEDURES FOR RECREATON & COMMUNITY SERVICES RECOMM
ENDATION:

1. Open, conduct, and close a public hearing to consider fee changes for Recreation & Community Services Facility Rental and Program Fees.

2. Adopt City Council Resolution No. 2026- , approving revisions to the Recreation & Community Services Facility Rental and Program Fees.

3. Adopt City Council Resolution No. 2026- , amending the Recreation & Community Services Policies and Procedures
CORRELATION TO CITY COUNCIL GOALS: Fiscal Responsibility and Parks & Recreation.

PRIOR ACTION: On March 10, 2026, adopted City Council Resolution No. 2026-43, approving revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0) On May 13, 2025, adopted City Council Resolution No. 2025- 75, approving revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0).

Comprehensive lists of prior actions are included in Exhibits 3 and 4.

STATEMENT ON THE SUBJECT: Staff annually review the fees and policies and procedures for the Recreation & Community Services Department. This agenda report outlines recommended fees that would enable the City to better serve the Vista community and to generate additional revenue, which is critical for the city to continue providing the community with valuable services at the level expected. Furthermore, the proposed amendments to the policies and procedures allow the city to best adapt to an ever -changing landscape.

Fees
A. Recr
eation, Rancho Buena Vista Adobe, and Senior Center
Staff recommend an approximate 4% increase for the majority of fees for two primary reasons:
1) Many fees have not increased in years as more specifically indicated below. o Recreation Facilities. Rates have remained the same since January 1, 2024. o Recreation Programs. Rates have remained the same since January 1, 2024, with the exception of the recent addition of open gym. Staff recommend open gym rates remain the same.

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
05/26/2026
PH3

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MEETING DATE: May 26, 2026 PAGE 2
SUBJECT: FEES AND POLICIES & PROCEDURES FOR RECREATON & COMMUNITY SERVICES o Rancho Buena Vista Adobe Facility. Rates have remained the same since January 1, 2024. o Rancho Buena Vista Adobe Programs. Rates have remained the same since January 1, 2020.
o Athletic Fields.
 Rates for softball/baseball and football/soccer fields have remained the same since January 1, 2012.
 Rates for tennis/pickleball/basketball courts have remained the same since January 1, 2024.
 Rates for Raintree Park sports arena have remained the same since January 1, 2016.  Rates for Vista Sports Park concession building have remained the same since January 1, 2012.
 Rates for tournaments and disc golf tournaments have remained the same since January 1, 2014.
 Rates for cross country races at Buena Vista Park have remained the same since January 1, 2024.
 The hourly light fee has remained the same since July 1, 2009. • Field light fees are $20 per hour at both the City of Carlsbad and the City of Oceanside.
o Gloria McClellan Senior Center Facilities. Rates have remained the same since January 1, 2024.
2) Consumer price index (CPI) rose 3.2% from March 2025 to March 2026. However, as many fees have not changed since 2024, it is worth noting CPI rose approximately 7% from March 2024 to March 2026, according to the Bureau of Labor Statistics.

St
aff recommend including language that clarifies the daily versus hourly rates for athletic fields at Vista Sports Park.

Addi
tionally, while the 5% facility maintenance fee for building rentals was originally intended for facility maintenance reserve accounts, further analysis indicates that the revenue generated is insufficient to justify the associated administrative effort. Moreover, the imposition of an additional fee, even if nominal in amount, may be perceived negatively by customers. For these reasons, staff recommend eliminating this fee for recreation facilities, senior center facilities, and the Rancho Buena Vista Adobe.

St
aff recommend removing the option to rent the Civic Center Lobby due to Proposition L bond refinancing requirements. This facility was last rented in 2019 and has been rented six times in the last 13 years.

B. Cultural Arts Facilities
Staff recommend the following modifications:
• Standardizing groups A-D to match the rest of the department. • Adding a 5-hour rental option for the Moonlight Amphitheatre. • Revising house staff/parking/shuttle fees from a range to be exactly $25 per hour per personnel. • Revising technical director rate from $40 per hour to $50 per hour as this is a full -time position, and revising the technical personnel rate from $50 per hour to $40 per hour as these are part -time positions.
• Adding the option to use the upright rehearsal piano at a rate of $50 per day plus tuning. Exact tuning costs would be passed on to the facility renter.
• Adding a one-time $50 marquee customization fee for AVO Playhouse facility renters.

C. Cult
ural Arts Summer Season
The Cultural Arts budget uniquely has a $200,000 maximum General Fund subsidy, meaning this division is responsible for generating enough revenue to cover the remainder of expenses. Considering 45% of the 05/26/2026
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MEETING DATE: May 26, 2026 PAGE 3
SUBJECT: FEES AND POLICIES & PROCEDURES FOR RECREATON & COMMUNITY SERVICES Cultural Arts budget is for salaries and benefits, and wages continue to rise, fee increases are part of a multi- pronged approach to maintain a balanced budget. Staff recommend modifications as follows:
• 10% increases to all adult tickets, making the highest ticket $78. • Senior/student/youth tickets shall be $2 less than the proposed adult tickets. • Military and dependents tickets shall be $4 less than the proposed adult tickets. • Group tickets shall be $6 less than the proposed adult tickets. • Groups shall be redefined as 16 or more individuals. Current groups are defined as 20 or more individuals.
• Reserved lawn seats shall be the same price as the reserved seats because the location is the same and the only difference is the style of seating: lawn chair versus fixed folding stadium seat. It is unfair for someone who cannot sit in a lower seat to pay a higher price for the same viewing. • Service fees shall increase from $2 to $3. These fees are included in the proposed prices. Servic e f
ees are designated for future replacement and repair of Moonlight Amphitheatre and AVO Playhouse facilities and equipment.

B
ecause orchestra seats sell out nearly every night for summer musicals, patrons are willing to pay higher prices, and therefore, staff do not anticipate a material decrease in attendance. Furthermore, even with the proposed price increases, the lowest ticket would cost less than $20.

D. W
ave Waterpark
An approximate 4% increase for 2027 spring/summer season would continue to provide a smooth increase and create departmentwide consistency. This would result in $1- $3 increases in general admission fees, which is consistent with prior year rate increases. Furthermore, an approximate 4% increase assists with offsetting increases in minimum wage, utilities, and operating supplies. Lap swimming rates and cabana rental rates would remain the same as they were recently approved by council March 10, 2026. Staff further recommend having different competition pool rental rates for nonprofit organizations and local clubs/sport leagues. This would create consistency with existing practice that offers discounted rental rates to nonprofit organizations.

P
olicies and Procedures
Staff recommend amending the policies and procedures as outlined in Exhibit 7. Prominent revisions are detailed in this report.

A. S
ection II Rental Categories. Section 2 shall outline prioritization and categorization. This woul d standardize Groups A-D throughout the department for facility rentals and programs. Furthermore, this would prioritize residents over nonresidents. Current and proposed groups are as follows:

CURRENT GROUPS PROPOSED GROUPS
Group A: Resident organization/club for youth or
seniors; resident nonprofit
G
roup B: Non-resident nonprofit service/recreation/
educational organization
G
roup C: Resident private event
Group D: Nonresident for-profit organization/
political campaign
Group A: Resident nonprofit organizations
G
roup B: Resident individuals, groups, educational
organizations, for-profit organizations, and Vista
Unified School District
G
roup C: Non-resident nonprofit and educational
organizations
Group D: Non-resident individuals, groups, for-
profit organizations, and all political campaigns
05/26/2026
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MEETING DATE: May 26, 2026 PAGE 4
SUBJECT: FEES AND POLICIES & PROCEDURES FOR RECREATON & COMMUNITY SERVICES B. S
ection VI Events with Alcohol. With the new concessionaire, DLS Events LLC, having a liquor license, liquor may be served at facility rental events at the Moonlight Amphitheatre.

C. S
ection X Youth Events. Teen events shall not be required to have three security guards regardless of the number of guests. Security for all events shall be the same and is detailed in Section VII. In lieu of this, the ratio of adults to youth shall be 1:15 instead of 1:20.

D. S
ection XII Cancellations/Refunds. All cancellation and refund provisions have been consolidated into this section, reformatted from paragraphs into tables for clarity, and standardized to the greatest extent possible.

E. S
ection XIII(g) Site -Specific Policies & Procedures Moonlight Amphitheatre and AVO Playhouse .

Additional language regarding IATSE crew performing hands -on technical work is recommended to enhanc
e transparency in light of the current memorandum of understanding.

F. S
ection XV Sports Field Philosophy. Staff recommend including the existing sports field philosophy in the department policies and procedures as this has become best practice for cities.

G. S
ection XVI Recreational Youth Sports Organizations. Staff recommend including the existing procedures for eligibility and requirements for youth group s to qualify for City-sponsored status in the department policies and procedures as this has become best practice for cities. It is further recommended to add language requiring compliance with the Navaeh Youth Sports Safety Act, which becomes effective January 1, 2027.

H. S
ection XVII Recreational Youth Sports Organizations Responsibilities & Code of Conduct . Staff recommend including the existing expectations of youth sports organizations, including their responsibilities and code of conduct, in the department policies and procedures as this has become best practice for cities.

F
ISCAL IMPACT: Because staff recommend the proposed fee changes take effect after June 30, 2026, this will not affect the fiscal year 2025-26 budget. The proposed fee changes will assist the department in meeting fiscal year 2026-27 revenue budget. Fiscal year 2026-27 budget was developed based on fee increases.

E
XHIBITS:

1. City Council Resolution No. 2026- , approving the revisions to the Recreation & Community Services Facility Rental and Program Fees

2. City Council Resolution No. 2026- , amending the Recreation & Community Services Policies and Procedures

3. Prior City Council Actions for Facility Rental and Program Fees

4. Prior City Council Actions for Policies and Procedures

5. Recreation & Community Services Facility Rental and Program Fees – Redline

6. Recreation & Community Services Facility Rental and Program Fees – Final

7. Recreation & Community Services Policies and Procedures – Redline

8. Recreation & Community Services Policies and Procedures – Final 05/26/2026
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RE
SOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING REVISIONS TO THE RECREATION &

COMMUNITY SERVICES FACILITY RENTAL AND PROGRAM FEES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City of Vista is authorized to set fees for the provision of city services, the use of public facilities, and services offered through facilities.

B. The Recreation & Community Services fees do not exceed the city’s cost in providing the associated services and will permit the city to continue to provide the community with needed public services.

2. Action.

A. The Recreation & Community Services Facility Rental and Program Fees contained in the agenda report and attached hereto are approved.

B. The Recreation & Community Services fees in Exhibit A to this Resolution shall supersede all prior Recreation & Community Services fees that contradict the fees contained in Exhibit A.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on May 26, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20260517133029
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
05/26/2026
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EXHIBIT 1
RE
SOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, AMENDING THE RECREATION & COMMUNITY

SERVICES POLICIES AND PROCEDURES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City of Vista desires to amend the policies and procedures for the Recreation & Community Services Department, which includes rental and use of city-owned facilities and city programs.

B. Rental and use of city-owned facilities, and the conduct of associated programs, shall conform with the Recreation & Community services Policies and Procedures attached hereto and incorporated herein by reference as Exhibit A.

2. Action.

A. The updated Recreation & Community Services Policies and Procedures contained in the agenda report are approved.

B. The updated Recreation & Community Services Policies and Procedures contained in Exhibit A shall become effective January 1, 2027, and on that date, all prior inconsistent Recreation & Community Services Policies and Procedures statements are superseded.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on May 26, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20260517133212
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
05/26/2026
PH3

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EXHIBIT 2
Prior City Council Actions
Recreation & Community Services Facility Rental and Program Fees 03/10/26 Adopted City Council Resolution No. 2026- 43, Approving Revisions to the Recreation & Community Services Facility Rental and Program Fees (Vote: 5-0) 05/13/25 Adopted City Council Resolution No. 2025- 75, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0)
06/11/24 Adopted City Council Resolution No. 2024- 101, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0)
05/23/23 Adopted City Council Resolution No. 2023- 85, Approving R evisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0)
06/14/22 Adopted City Council Resolution No. 2022- 96, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
06/08/21 Adopted City Council Resolution No. 2021- 91, Approving R evisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
11/12/19 Adopted City Council Resolution No. 2019- 146, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 5- 0).
11/13/18 Adopted City Council Resolution No. 2018 -171, Approving the Revisions to the Recreation and Community Services Facility Rental and Program Fees and Engineering User Fees (Vote: 5-0).
11/14/17 Adopted City Council Resolution No. 2017- 151, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 4- 1, Rigby opposed).
12/08/15 Adopted City Council Resolution No. 2015- 202, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees (Vote: 3- 2, Campbell and Rigby opposed)
11/18/14 Adopted City Council Resolution No. 2014- 160, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees and the General Fees for Services Provided by the City Clerk (Vote: 3- 2, Campbell and Rigby opposed).
12/10/13 Adopted City Council Resolution No. 2013- 173, Approving Revisions to the Recreation and Community Services Facility Rental and Program Fees, the Building and Planning Fees in the Community Development Schedule, and the General Fees for Services Provided by the City Clerk (Vote: 4 -1, Campbell opposed).
05/26/2026
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EXHIBIT 3
11/13/12 Adopted City Council Resolution No. 2012 -159, Approving the Recreation and Community Services Approving the Recreation and Community Services Facility Rental and Program Fees (Vote: 4-0, Aguilera abstained). 11/08/11 Adopted City Council Resolution No. 2011 -168, Approving the Recreation and Community Services Facility Rental and Program Fees (Vote: 5-0) 05/26/2026
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Prior City Council Actions
Recreation & Community Services Policies and Procedures 05/13/25 Adopted City Council Resolution No. 2025 -76, Amending Recreation and Community Services Policies and Procedures (Vote: 5-0). 05/23/23 Adopted City Council Resolution No. 2023 -86, Amending Recreation and Community Services Policies and Procedures (Vote: 5-0). 06/14/22 Adopted City Council Resolution No. 2022 -97, Amending Recreation and Community Services Policies and Procedures (Vote: 5-0). 12/08/20 Adopted City Council Resolution No. 2020- 194, Amending Recreation and Community Services Policies and Procedures (Vote: 5-0). 11/12/19 Adopted City Council Resolution No. 2019 -147, Amending the Recreation and Community Services Policies and Procedures (Vote: 5-0). 11/13/18 Adopted City Council Resolution No. 2018 -172, Amending the Recreation and Community Services Policies and Procedures (Vote: 5-0). 11/14/17 Adopted City Council Resolution No. 2017 -152, Amending the Recreation and Community Services Policies and Procedures (Vote: 4-1, Rigby opposed). 12/13/16 Adopted City Council Resolution No. 2016 -198, Amending the Recreation and Community Services Policies and Procedures (Vote: 5-0). 12/08/15 Adopted City Council Resolution No. 2015 -203, Amending the Recreation and Community Services Policies and Procedures (Vote: 3- 2, Campbell and Rigby opposed).
11/18/14 Adopted City Council Resolution No. 2014-161, Approving the Amendment of the Recreation and Community Services Policies and Procedures (Vote: 4- 1, Campbell opposed).
12/10/13 Adopted City Council Resolution No. 2013 -174, Approving the Recreation and Community Services Policies and Procedures (Vote: 4-1, Campbell opposed). 11/13/12 Adopted City Council Resolution No. 2012 -160, Approving the Recreation and Community Services Policies and Procedures (Vote: 4-0, Aguilera abstained). 11/08/11 Adopted City Council Resolution No. 2011 -169, Approving the Recreation and Community Services Policies and Procedures (Vote: 5-0). 05/26/2026
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EXHIBIT 4
R

ECREATION & COMMUNITY SERVICES

FACILITY RENTAL AND PROGRAM FEES
05/26/2026
PH3

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EXHIBIT 5

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EﬀecƟve July 1, 2026
Adopted by Vista City Council May 26, 2026

CATEGORIES & PRIORITIZATION
Cit
y of Vista programs, services, events, elected oﬃcials, and employees conducƟng City business are given priority at no cost. The categories below deﬁne the assignment of fees and scheduling priority for rentals and programs. • Group A: Resident nonproﬁt organizaƟons
• Group B: Resident individuals, groups, educaƟonal organizaƟons, for-proﬁt organizaƟons , and Vista Uniﬁed School District
• Group C: Non-resident nonproﬁt and educaƟonal organizaƟons • Group D: Non-resident individuals, groups, for-proﬁt organizaƟons, and all poliƟcal campaigns GE

NERAL FEES

1. Building rentals with alcohol incur an addiƟonal $100 fee (not applicable to Moonlight Amphitheatre).

2. Park and picnic rentals with alcohol incur an addiƟonal $50 fee.

3. Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below.

Discount Percentage
Group A & B Group C Group D
Hours of use per month 5 - 9 0 - 25 0 - 30 0 - 35
Hours of use per month 10 - 20 0 - 30 0 - 35 0 - 40
Hours of use per month 21 - 29 0 - 35 0 - 40 0 - 45
Hours of use per month 30+ 0 - 40 0 - 45 0 - 50
4 . Building rentals incur an additional 5% facility maintenance fee based on the rental rate multiplied by the number of hours rented.

5.4. Requests for fee waivers must be submiƩed in wriƟng, no later than six weeks prior to event, to the City Manager in care of the RecreaƟon & Community Services Department for approval by City Council.

6.5. All soŌware-managed systems, including facility booking, program registraƟon, and ƟckeƟng incur a convenience fee of 2.5%-6.5%, or a $2 minimum.

7.6. PromoƟonal prices may be oﬀered as-needed based on capacity of services and opportunity at City staﬀ discreƟon.

8.7. Any returned check will be charged a $25 processing fee. 05/26/2026
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EﬀecƟve January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025

RECREATION FACILITIES
PICNIC PAVILIONS Daily Rate
LOCATION Group A Group B Group C Group D
Brengle Kiwanis $153147 $206198 $237228 $336323
Brengle/Rotary/Playground
Gazebo $6159 $7168 $9591 $135130
Bub Williamson (Area A) $122117 $165159 $168162 $268258 Bub Williamson (Area B) $6159 $7168 $9591 $135130
Shadowridge $6159 $7168 $9591 $135130
PARK PICNIC AREAS 1-50 people 51-100 people
Daily Rate Daily Rate
LOCATION Group A Group B Group C Group D Group A Group B Group C Group D  Brengle Terrace
 Buena Vista
 Luz Duran
 Shadowridge
 South Buena Vista
 Thibodo Park
 Wildwood Park
 Bub Williamson
$3837 $5250 $6058 $8481 $7875 $105101 $121116 $172165
CIVIC CENTER Hourly Rate Per Rental
LOCATION Group A Group B Group C Group D All Groups Cleaning Morris B. Vance
Community Room1 $120115 $161155 $269259 $359345 Janitor Contract Morris B. Vance ½ Room $9692 $120115 $209201 $269259 Janitor Contract Lobby $115 $155 $259 $345 Janitor Contract
Courtyard (reservations
with alcohol permit) $9692 $144138 $161155 $209201 Janitor Contract Patio
Set-Up2 Set-Up Contract
FIRE STATION #5 Hourly Rate
LOCATION Group A Group B Group C Group D
Meeting Room $4846 $6058 $108104 $144138

JIM PORTER RECREATION
CENTER1 Hourly Rate
All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Auditorium $7269 $8986 $137132 $198190 Janitor Contract Auditorium ½ $4846 $6058 $108104 $144138 Janitor Contract Dance Room $6058 $7875 $132127 $180173 Janitor Contract Gymnasium $108104 $137132 $239230 $279268 Janitor Contract Multi-purpose Room $ 4846 $6058 $108104 $144138
Janitor Contract
All rentals incur an addiƟonal 5% facility maintenance fee. 05/26/2026
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EﬀecƟve January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025

RECREATION FACILITIES CONTINUED

THIBODO PARK RANCH
HOUSE1 Hourly Rate All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Ranch House $7269 $8986 $137132 $198190 Janitor Contract Parks – General Hourly Use (minimum 2 hours) Hourly Use (minimum 2 hours) All parks 1-50 people 51-100 people
Parking lots/Open space Group A Group B Group C Group D Group A Group B Group C Group D (non-peak hours) $7 $9 $11 $15 $14 $19 $22 $31
Group A: Resident organizaƟon/club for youth or seniors; resident non-proﬁt; City of Vista-recognized recreaƟon programs.

Group B: Non-resident non-proﬁt service/recreaƟon/educaƟonal organizaƟon.

Group C: Resident private event.

Group D: Non-resident/for-proﬁt organizaƟon/poliƟcal campaign. 110% discount on rentals Monday through Friday before 3 p.m. for groups B, C, and D. Event must be completed and area vacated before 3 p.m.
2Set-up includes tables and chairs.

Alcohol Permit fee for all rentals $100.

All rentals incur an addiƟonal 5% facility maintenance fee. 05/26/2026
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EﬀecƟve January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
RECREATION FACILITIES – ATHLETIC FIELDS
SOFTBALL/BASEBALL Hourly Rate NO Lights*
LOCATION: Parks
Group A
Recreational
Group A
Competitive Group B Group C Group D
Brengle Terrace Park,
Breeze Hill Park, Buena
Vista Park, Shadowridge
Park, Vista Sports Park
No Fee
$2423 per
player per
season
$3332 $3534 $3837
FOOTBALL/SOCCER Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Breeze Hill Park, Buena
Vista Park, Shadowridge
Park
No Fee
$2423 per
player per
season
$3736 $4139 $4543
Luz Duran Park Sports
Park $3736
$115111 $145139

TENNIS/PICKLEBALL/
BASKETBALL Hourly Rate NO Lights*
LOCATION Group A Group B Group C Group D
All Parks $109 $1312 $1514 $1716
SPORTS ARENA Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $1716 $2423 per
player $3635 $5250 $6865
*Light fee: All ﬁelds/courts, all user groups: $1817 per hour SPORTS PARK Monday - Friday Saturday - Sunday
Daily Rate Daily Rate
LOCATION Group A ONLY Group A ONLY
Concession Building $16/day15 $31/day30
Group A Group B Group C Group D
Tournaments** $520/day500 N/A N/A N/A
Disc Golf Tournament*** $ 604/day582 $650/day625 $942/day906 $1,061/day1,020 Cross Country Race @
Buena Vista Park $120/day115 $180/day173 $209/day201 $239/day230 Bocce Ball, / Volleyball
Court, Horseshoe Pits
Horseshoe Pits
$5/hour $7/hour $9/hour $12/hour
Sports Equipment $50/day all groups
**3rd & subsequent tournaments per year
***No more than ﬁve rentals per ﬁscal year
Group A: City-sponsored youth groups
Group B: Resident youth groups
Group C: Resident adult groups, non-resident youth groups, and non-resident nonproﬁt groups Group D: Non-resident adult groups and all for-proﬁt organizaƟons Group A: City-sancƟoned youth groups
05/26/2026
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EﬀecƟve January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
Group B: Resident non-sancƟoned youth groups
Group C: Non-resident nonproﬁt youth group or resident adult groups Group D: Non-resident adult groups Non-resident/for-proﬁt organizaƟon R

ECREATION PROGRAMS
Sports Resident Non-resident
Se ssion
Adult Basketball - player add $5 $5
Adult Basketball - team $374360 $437420
Adult Softball - player add $5 $5
Adult Softball - team $520500 $624600
Basketball - Biddy & Dunkers N/A N/A
Basketball - High School N/A N/A
Basketball - Youth N/A N/A
Flag Football $135130 $162156
Girls Volleyball $135130 $162156
Women's Tennis $7269 $8986
Women's Tennis: substitute $3029 $3635
Preschool Resident Non-resident
DA ILY
Early Childhood Education AM $ 1817 $2322
Early Childhood Education PM $ 1716 $2221
* Enrollment is based on sessions as listed in Our Vista Day Camps Resident Non-resident
Adventure Weekly N/A N/A
Sports/Explorers Weekly $215207 $263253
Daily (1-3 days) 30% of weekly fee
Jr. Counselor Weekly $108104 $126121
T-shirt N/A N/A
Child Late Pick Up $1/minute
Parents’ Night Out $15
Special Events All Persons
Bounce House-Permit, Game
Trucks, Knockerball $75
July 4 Programming Fireworks
Viewing at Moonlight
Amphitheatre
$5
Open Gym All Persons
Drop-In $5 daily
Monthly Pass $50
Under 18 years of age Free
05/26/2026
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EﬀecƟve January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025

RANCHO BUENA VISTA ADOBE FACILITIES & PROGRAMS
LOCATION Event Use
Courtyard /Bridal Room/
Kitchen/Gallery
Friday & Saturday Sunday - Thursday
Daily Rate 1 Hourly Rate
$3,3253,197 $300288
Courtyard Rehearsal or Photography (All Days)
$180173 per hour (minimum 2 hours)
Art Gallery $8683 per hour (minimum 2 hours)
Cleaning Fee Janitor Contract
Set-Up Fee2 Set-Up Contract
1Includes 5-hour event, 2-hour set-up & 1-hour clean-up. 2Includes tables and chairs.

Additional hours: Event $389374 per hour and set-up or breakdown $389374 per hour.

All additional hours require department approval.

Programs Resident Non-resident
School Tours $1312 $1615
Summer Camp $85 $100
Scouts $10 $10
05/26/2026
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EﬀecƟve January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
GLORIA McCLELLAN SENIOR CENTER FACILITIES & PROGRAMS
Hourly Rate A ll Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Azalea Room $7269 $9692 $156150 $209201 Janitorial Contract Jasmine Room $6058 $8481 $132127 $180173 Janitorial Contract Park Terrace Café $9087 $120115 $198190 $263253 Janitorial Contract 1Rentals that require relocaƟon of tables and/or chairs are assessed a $40 fee.

Group A: Resident organizaƟons/clubs for youth or seniors; Vista non-proﬁt, City-recognized programs.

Group B: Non-resident non-proﬁt service/recreaƟon/educaƟonal organizaƟon.

Group C: Resident private event. Private event held by and for a senior (60+) is eligible for 30% discount.

Group D: Non-resident private event/ for proﬁt organizaƟon/ poliƟcal campaign. 10% discount on rentals Monday through Friday before 3 p.m. for groups B, C, and D. Event must be completed and area vacated before 3 p.m.

Rentals Monday through Friday 8 a.m. – 3 p.m. groups C & D receive 10% discount.

All rentals incur an addiƟonal 5% facility maintenance fee.

ENIOR PROGRAMS
Cu
lture Caravan
Fee includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (indirect costs), depending on budget and trip duration.

Ou
t & About Round Trip One Way
Shuttle $5
Van (wait time less than 45 minutes)* $5
Van (wait time more than 45 minutes)* $3
Volunteer driver less than 20 miles $6
Volunteer driver 20 miles or more $12
Taxi Scrip $8 per booklet ($20 voucher)
*Wait Ɵme is deﬁned as the Ɵme between drop-oﬀ at the desƟnaƟon and pick-up from the desƟnaƟon to go home. Drivers will not wait for more than 45 minutes.

L
unch Program
Person accompanying a senior $8 per plate
05/26/2026
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EﬀecƟve January 1, 2027January 1, 2026
Adopted by Vista City Council May 26, 202613, 2025

CULTURAL ARTS FACILITIES

MOONLIGHT

AMPHITHEATRE
LO
CATION
Non-Performance Day Performance Day Overtime Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group D Group A Group B Group C Group D Group A Group B Group C Group D Amphitheatre
(up to 5 hours)* $462.50 $625 $875 $1,250 $925 $1,250 $1,750 $2,500 Over 10 hours Amphitheatre
(up to 10 hours)* $925840 $1,2501,1
25 $1,7502,2
45 $2,500 $1,8501,68
0 $2,250$2,
500
$3,5004,4
90 $5,000 $357252 $481337.5
0 $673.50 $962
Up to 4 hours Up to 8 hours Over 8 hours
Patio $175 $236.5025
0 $385331 $473 $350320 $473490 $662760 $946 $5143.75 $6963 $96.25 $137.50 Rehearsal Room $175 $236.5025
0 $385331 $473 $350320 $473490 $662760 $946 $5143.75 $6963 $96.25 $137.50 Stage $415 $560.5051
5 $785.5066
5 $1,122.50 $830785 $1,121965 $1,5711,2
65 $2,243 $87.8810

3.75 $119128.7
5 $166.25 $237.50
*5-hour and 10-hour blocks must include setup, breakdown, and all mandatory city employee breaks.

ADDITIONAL FEES
Cleaning (Contracted Services) Billed at direct cost per contract with City Concert Yamaha C5 Piano Use $150/day + tuning (billed at direct cost to venue) Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff/Parking/Shuttle $16.50-$25/hour per personnel LED Video Wall Usage Fee $1,000/one day + $500/each addiƟonal day Onstage Monitor Sound Console Fee $300
Orchestra Pit Cover Removal and Restoration Fee $1,500
Technical Director $5040/hour
Technical Personnel $4025-$50/hour per personnel
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing $50 for a single event; $100 for events with multiple performances Ticket Sales $2 per ticket processing fee
Upright Rehearsal Piano $50/day + tuning (billed at direct cost to venue)

CONSISTENT FEE STRUCTURE MOONLIGHT AMPHITHEATRE
Rental Rate - Group C
05/26/2026
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EﬀecƟve January 1, 2027January 1, 2026
Adopted by Vista City Council May 26, 202613, 2025
50% discount - Group B
63% discount - Group A Group A – 63% Discount
Group B – 50% Discount
Group C – 30% Discount
Group D – Rental Rate
Performance Day Rate = Non-Performance Day Rate x 2
Group A: Resident non-proﬁt organizaƟon
Group B: Non-resident non-proﬁt organizaƟon
Group C: For-proﬁt organizaƟon
05/26/2026
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EﬀecƟve January 1, 2027January 1, 2026
Adopted by Vista City Council May 26, 202613, 2025
CU

LTURAL ARTS FACILITIES CONTINUED

AVO PLAYHOUSE
LOCA
TION
Non-Performance Day Performance Day Overtime Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group D Group A Group B Group C Group D Group A Group B Group C Group D Theater (up to 5 hours)
$197.507.
50 $267245 $374395
$534
$395 $ 534490 $748790
$1,068
$118.50 $ 160147 $224237
$320
Theater (up to 10 hours) $395 $ 534490 $747.507
80 $1,067.50 $790780 $1,06897
5 $1,4951,5
55 $2,135
$118.50 $ 160147 $224237
$320

ADDITIONAL FEES
Cleaning (Contracted Services) Billed at direct cost per contract with City Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff $16.50-$25/hour per personnel
Marquee Customization $50
Technical Director $5040/hour
Technical Personnel $4025-$50/hour per staff
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing $50 for a single event; $100 for events with multiple performances Ticket Sales $2 per ticket processing fee

CONSISTENT FEE STRUCTURE
Group A – 63% DiscountRental Rate - Group C
Group B – 50% Discount38% discount - Group B
Group C – 30% Discount50% discount - Group A
Group D – Rental Rate
Performance Day Rate = Non-Performance Day Rate x 2
Group A: Resident non-proﬁt organizaƟon
Group B: Non-resident non-proﬁt organizaƟon
Group C: For-proﬁt organizaƟon
05/26/2026
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Adopted by Vista City Council May 26, 202613, 2025

CULTURAL ARTS PRODUCTIONS
20272026 Moonlight Summer Season
S
eason Tickets1
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra (25% off 5 shows + $1510 fee) $278250 $300269 Reserved (25% off 5 shows + $1510 fee) $233209 $251228
Fringe (25% off 5 shows + $1510 fee) $203201 $221220
Reserved Lawn (25% off 5 shows + $1510
fee) $233183 $251201
1$1510 service fee included in season ticket price.

Single Tickets2
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra: Adult $7366 $7871
Orchestra: Senior/Student/Youth $7163 $7668
Orchestra: Military & Dependents $6961 $7466
Reserved: Adult $6155 $6660
Reserved: Senior/Student/Youth $5953 $6458
Reserved: Military & Dependents $5750 $6255
Reserved: Group of ≥1620+ $5548 $6053
Fringe: Adult $5348 $5853
Fringe: Senior/Student/Youth $5145 $5650
Fringe: Military & Dependents $4943 $5448
Reserved Lawn Tier: Adult $6150 $6655
Reserved Lawn Tier: Senior/Student/Youth $5948 $6455
Reserved Lawn Tier: Military & Dependents $5746 $6251
General Lawn: Adult $2321 $2825
General Lawn: Senior/Student/Youth $2119 $2624
General Lawn: Military & Dependents $1917 $2422
2$2 service fee and $1 facility fee included in ticket price. 2 0272026 Moonlight Presents Season
Single
Tickets 3
Single
Tickets 3
Presents Series $21 - $55
Orchestra: Adult $55 Lower Lawn: Adult $35
Orchestra: Senior/Student/Youth $53 Lower Lawn: Senior/Student/Youth $33 Orchestra: Military & Dependents $51 Lower Lawn: Military & Dependents $31 Reserved: Adult $45 Upper Lawn: Adult $25
Reserved: Senior/Student/Youth $43 Upper Lawn: Senior/Student/Youth $23 Reserved: Military & Dependents $41 Upper Lawn: Military & Dependents $21 Reserved: Group of 20+ $39
Fringe: Adult $35
Fringe: Senior/Student/Youth $33
Fringe: Military & Dependents $31
Reserved Lawn Tier: Adult $45
Reserved Lawn Tier: Senior/Student/Youth $43
Reserved Lawn Tier: Military & Dependents $41
3$32 service fee included in Ɵcket price.

Season Ɵcket discount 25% oﬀ single Ɵcket price; addiƟonal $8 facility fee applied post discount.

AddiƟonal $2 fee for any Ɵckets sent by mail beginning July 1, 2026. 05/26/2026
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EﬀecƟve January 1, 2027January 1, 2026
Adopted by Vista City Council May 26, 202613, 2025
P
resents package discounts: 3-5 shows = 10% oﬀ, 6-9 = 15% oﬀ, 10 shows = 20% oﬀ.

Lower lawn seaƟng is the fringe seats of the reserved lawn, and patrons are allowed to stand in front of the stage. 05/26/2026
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EﬀecƟve January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025

WAVE WATERPARK FACILITIES & PROGRAMS
General Admission Daily Season Pass Family Pass 4+
Height 42"+ $2726 $8380 $7875
Resident Height 42"+ $2423
Height less than 42" $2221 $8380 $7875
Resident Height less than 42" $1918
2 years old and younger Free Free Free
Happy Hour (last 2 hours of operation) $1413
Spectator $2423 with $4 refund upon return of dry wrist band Military/Senior (60 years old +) $1716
Early Season Pool & Spray Park $109
Group (≥>15 people)/City Employee $2221
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $598575
Flow Rider Rental $390375
Flow Rider/Riptide/River Rental $650625
Competition Pool $250240
Competition Pool – Nonprofits $125
Competition Pool – Resident Clubs/Sports
Leagues $135
Splash Pad $390375
Park Private Party: 1-500 people $1,5341,475
Park Private Party: 501-750 people $1,8461,775
Park Private Party: 751-1,000 people $2,0541,975
Park Private Party: 1,001+ $2,2622,175
Daily
Cabanas: Cove/Small/Large $40/$75/$95
Inner Tube: Single/Double $5/$10
Locker $5 $20
VIP Line Access $10
Programs/Events
Aqua Camp/Counselor in Training/
Jr. Lifeguard $224215 per week
CPR/First-Aid Class $6865
Duck Race Ticket $87
Duck Race Ticket: Consignment $65
Lap Swimming/Water Aerobics Drop-In $5 daily
Lap Swimming Monthly Pass $30
Lap Swimming Quarterly Pass $50
Lap Swimming 6-Month Pass $60
Lap Swimming Annual Pass $90
Mermaid Program $7
Scout Badge Program $2726 (includes admission & badge program) Swim/Water Polo/Flow Rider Class $6865 for 4 classes
Teen/Family Night/Friday Night Splash $1716
Friday Night Splash Upgrade $65
Water Polo Pool $120
Fire/Law/Veteran Days: 3 discounted days per summer (free to military w/ID; $11.95 other guests). 05/26/2026
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EﬀecƟve January 1, 2027January 1, 2026
Adopted by Vista City Council May 26, 202613, 2025
Lap swimming is available to individuals 16 years old and older. Online transacƟon fee of $3.00 per Ɵcket or season pass total sale.

Vista resident camps $10 oﬀ regular price - cannot be combined with any other program or discount.

Groupon promoƟon with 90% proﬁt margin for Wave. PromoƟons, including discounts on season pass renewals, are for a limited Ɵme. 05/26/2026
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RECREATION & COMMUNITY SERVICES

FACILITY RENTAL AND PROGRAM FEES
05/26/2026
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EXHIBIT 6

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Eﬀective July 1, 2026
Adopted by Vista City Council May 26, 2026

CATEGORIES & PRIORITIZATION
City of Vista programs, services, events, elected oﬃcials, and employees conducting City business are given priority at no cost. The categories below deﬁne the assignment of fees and scheduling priority for rentals and programs. • Group A: Resident nonproﬁt organizations
• Group B: Resident individuals, groups, educational organizations, for-proﬁt organizations , and Vista Uniﬁed School District
• Group C: Non-resident nonproﬁt and educational organizations • Group D: Non-resident individuals, groups, for-proﬁt organizations, and all political campaigns

GENERAL FEES

1. Building rentals with alcohol incur an additional $100 fee (not applicable to Moonlight Amphitheatre).

2. Park and picnic rentals with alcohol incur an additional $50 fee.

3. Rentals with minimum monthly rental hours may be eligible for a reduced rental rate, a maximum of 50%, upon entering into a facility agreement for a minimum of 12 months. See table below.

4. Requests for fee waivers must be submitted in writing, no later than six weeks prior to event, to the City Manager in care of the Recreation & Community Services Department for approval by City Council.

5. All software-managed systems, including facility booking, program registration, and ticketing incur a convenience fee of 2.5%-6.5%, or a $2 minimum.

6. Promotional prices may be oﬀered as-needed based on capacity of services and opportunity at City staﬀ discretion.

7. Any returned check will be charged a $25 processing fee. 05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026

RECREATION FACILITIES
PICNIC PAVILIONS Daily Rate
LOCATION Group A Group B Group C Group D
Brengle Kiwanis $153 $206 $237 $336
Brengle/Rotary/Playground
Gazebo $61 $71 $95 $135
Bub Williamson (Area A) $122 $165 $168 $268
Bub Williamson (Area B) $61 $71 $95 $135
Shadowridge $61 $71 $95 $135
PARK PICNIC AREAS 1-50 people 51-100 people
Daily Rate Daily Rate
LOCATION Group A Group B Group C Group D Group A Group B Group C Group D • Brengle Terrace
• Buena Vista
• Luz Duran
• Shadowridge
• South Buena Vista
• Thibodo Park
• Wildwood Park
• Bub Williamson
$38 $52 $60 $84 $78 $105 $121 $172
CIVIC CENTER Hourly Rate Per Rental
LOCATION Group A Group B Group C Group D All Groups Cleaning Morris B. Vance
Community Room1 $120 $161 $269 $359 Janitor Contract
Morris B. Vance ½ Room $96 $120 $209 $269 Janitor Contract Courtyard (reservations
with alcohol permit) $96 $144 $161 $209 Janitor Contract Patio
Set-Up2 Set-Up Contract
FIRE STATION #5 Hourly Rate
LOCATION Group A Group B Group C Group D
Meeting Room $48 $60 $108 $144

JIM PORTER RECREATION
CENTER1 Hourly Rate
All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Auditorium $72 $89 $137 $198 Janitor Contract
Auditorium ½ $48 $60 $108 $144 Janitor Contract
Dance Room $60 $78 $132 $180 Janitor Contract
Gymnasium $108 $137 $239 $279 Janitor Contract
Multi-purpose Room $48 $60 $108 $144 Janitor Contract
05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026

RECREATION FACILITIES CONTINUED

THIBODO PARK RANCH
HOUSE1 Hourly Rate All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Ranch House $72 $89 $137 $198 Janitor Contract
Parks – General Hourly Use (minimum 2 hours) Hourly Use (minimum 2 hours) All parks 1-50 people 51-100 people
Parking lots/Open space Group A Group B Group C Group D Group A Group B Group C Group D (non-peak hours) $7 $9 $11 $15 $14 $19 $22 $31
110% discount on rentals Monday through Friday before 3 p.m. for groups B, C, and D. Event must be completed and area vacated before 3 p.m.
2Set-up includes tables and chairs.
05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026
RECREATION FACILITIES – ATHLETIC FIELDS
SOFTBALL/BASEBALL Hourly Rate NO Lights*
LOCATION: Parks
Group A
Recreational
Group A
Competitive Group B Group C Group D
Brengle Terrace Park,
Breeze Hill Park, Buena
Vista Park, Shadowridge
Park, Vista Sports Park
No Fee $24 p er player
per season $33 $35 $38
FOOTBALL/SOCCER Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Breeze Hill Park, Buena
Vista Park, Shadowridge
Park
No Fee $24 per player
per season
$37 $41 $45
Luz Duran Park Sports
Park $37 $115 $145

TENNIS/PICKLEBALL/
BASKETBALL Hourly Rate NO Lights*
LOCATION Group A Group B Group C Group D
All Parks $10 $13 $15 $17
SPORTS ARENA Hourly Rate NO Lights*

LOCATION
Group A
Recreational
Group A
Competitive Group B Group C Group D
Raintree Park $17 $24 per player $36 $52 $68
*Light fee: All ﬁelds/courts, all user groups: $18 per hour SPORTS PARK Monday - Friday Saturday - Sunday
LOCATION Group A ONLY Group A ONLY
Concession Building $16/day $31/day
Group A Group B Group C Group D
Tournaments** $520/day N/A N/A N/A
Disc Golf Tournament*** $604/day $650/day $942/day $1,061/day Cross Country Race @
Buena Vista Park $120/day $180/day $209/day $239/day
Bocce Ball, Volleyball
Court, Horseshoe Pits $5/hour $7/hour $9/hour $12/hour
Sports Equipment $50/day all groups
**3rd & subsequent tournaments per year
***No more than ﬁve rentals per ﬁscal year
Group A: City-sponsored youth groups
Group B: Resident youth groups
Group C: Resident adult groups, non-resident youth groups, and non-resident nonproﬁt groups Group D: Non-resident adult groups and all for-proﬁt organizations 05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026

RECREATION PROGRAMS
Sports Resident Non-resident
Session
Adult Basketball - player add $5 $5
Adult Basketball - team $374 $437
Adult Softball - player add $5 $5
Adult Softball - team $520 $624
Basketball - Biddy & Dunkers N/A N/A
Basketball - High School N/A N/A
Basketball - Youth N/A N/A
Flag Football $135 $162
Girls Volleyball $135 $162
Women's Tennis $72 $89
Women's Tennis: substitute $30 $36
Preschool Resident Non-resident
DAILY
Early Childhood Education AM $18 $23
Early Childhood Education PM $17 $22
* Enrollment is based on sessions as listed in Our Vista Day Camps Resident Non-resident
Adventure Weekly N/A N/A
Sports/Explorers Weekly $215 $263
Daily (1-3 days) 30% of weekly fee
Jr. Counselor Weekly $108 $126
T-shirt N/A N/A
Child Late Pick Up $1/minute
Parents’ Night Out $15
Special Events All Persons
Bounce House-Permit, Game
Trucks, Knockerball $75
July 4 Programming at Moonlight
Amphitheatre $5
Open Gym All Persons
Drop-In $5 daily
Monthly Pass $50
Under 18 years of age Free
05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026

RANCHO BUENA VISTA ADOBE FACILITIES & PROGRAMS
LOCATION Event Use
Courtyard /Bridal Room/
Kitchen/Gallery
Friday & Saturday Sunday - Thursday
Daily Rate 1 Hourly Rate
$3,325 $300
Courtyard Rehearsal or Photography (All Days)
$180 per hour (minimum 2 hours)
Art Gallery $86 per hour (minimum 2 hours)
Cleaning Fee Janitor Contract
Set-Up Fee2 Set-Up Contract
1Includes 5-hour event, 2-hour set-up & 1-hour clean-up. 2Includes tables and chairs.

Additional hours: Event $389 per hour and set-up or breakdown $389 per hour.

All additional hours require department approval.

Program Resident Non-resident
School Tours $13 $16
05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026
GLORIA McCLELLAN SENIOR CENTER FACILITIES & PROGRAMS
Hourly Rate All Groups Cleaning
LOCATION Group A Group B Group C Group D Per Rental
Azalea Room $72 $96 $156 $209 Janitorial Contract
Jasmine Room $60 $84 $132 $180 Janitorial Contract
Park Terrace Café $90 $120 $198 $263 Janitorial Contract Rentals that require relocation of tables and/or chairs are assessed a $40 fee. 10% discount on rentals Monday through Friday before 3 p.m. for groups B, C, and D. Event must be completed and area vacated before 3 p.m.

SENIOR PROGRAMS
Culture Caravan
Fee includes all direct costs (transportation, admission, meals, lodging) and an administrative fee of $10-$200 (indirect costs), depending on budget and trip duration.

Out & About Round Trip One Way
Shuttle $5
Van (wait time less than 45 minutes)* $5
Van (wait time more than 45 minutes)* $3
Volunteer driver less than 20 miles $6
Volunteer driver 20 miles or more $12
Taxi Scrip $8 per booklet ($20 voucher)
*Wait time is deﬁned as the time between drop-oﬀ at the destination and pick-up from the destination to go home. Drivers will not wait for more than 45 minutes.

Lunch Program
Person accompanying a senior $8 per plate
05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026

CULTURAL ARTS FACILITIES

MOONLIGHT

AMPHITHEATRE

LOCATION
Non-Performance Day Performance Day Overtime Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group D Group A Group B Group C Group D Group A Group B Group C Group D Amphitheatre
(up to 5 hours)* $462.50 $625 $875 $1,250 $925 $1,250 $1,750 $2,500 Over 10 hours Amphitheatre
(up to 10 hours)* $925 $1,250 $1,750 $2,500 $1,850 $2,500 $3,500 $5,000 $357 $481 $673.50 $962 Up to 4 hours Up to 8 hours Over 8 hours
Patio $175 $236.50 $331 $473 $350 $473 $662 $946 $51 $69 $96.25 $137.50 Rehearsal Room $175 $236.50 $331 $473 $350 $473 $662 $946 $51 $69 $96.25 $137.50 Stage $415 $560.50 $785.50 $1,122.50 $830 $1,121 $1,571 $2,243 $87.88 $119 $166.25 $237.50 *5-hour and 10-hour blocks must include setup, breakdown, and all mandatory city employee breaks.

ADDITIONAL FEES
Cleaning (Contracted Services) Billed at direct cost per contract with City Concert Yamaha C5 Piano Use $150/day + tuning (billed at direct cost to venue) Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff/Parking/Shuttle $25/hour per personnel
LED Video Wall Usage Fee $1,000/one day + $500/each additional day Onstage Monitor Sound Console Fee $300
Orchestra Pit Cover Removal and Restoration Fee $1,500
Technical Director $50/hour
Technical Personnel $40/hour per personnel
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing $50 for a single event; $100 for events with multiple performances Ticket Sales $2 per ticket processing fee
Upright Rehearsal Piano $50/day + tuning (billed at direct cost to venue)

FEE STRUCTURE
Group A – 63% Discount
Group B – 50% Discount
Group C – 30% Discount
Group D – Rental Rate
Performance Day Rate = Non-Performance Day Rate x 2

05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026

CULTURAL ARTS FACILITIES CONTINUED

AVO PLAYHOUSE

LOCATION
Non-Performance Day Performance Day Overtime Hours
Daily Rate Daily Rate Hourly Rate
Group A Group B Group C Group D Group A Group B Group C Group D Group A Group B Group C Group D Theater (up to 5 hours) $197.50 $267 $374 $534 $395 $534 $748 $1,068 $118.50 $160 $224 $320 Theater (up to 10 hours) $395 $534 $747.50 $1,067.50 $790 $1,068 $1,495 $2,135 $118.50 $160 $224 $320

ADDITIONAL FEES
Cleaning (Contracted Services) Billed at direct cost per contract with City Credit Card Fee All credit card sales incur a 4% transaction fee Facility Maintenance Fee 5% of the rental rate multiplied by the number of hours rented House Staff $25/hour per personnel
Marquee Customization $50
Technical Director $50/hour
Technical Personnel $40/hour per staff
Technical Personnel (Contracted Services) Billed at direct cost per contract with City Ticket Printing $50 for a single event; $100 for events with multiple performances Ticket Sales $2 per ticket processing fee

FEE STRUCTURE
Group A – 63% Discount
Group B – 50% Discount
Group C – 30% Discount
Group D – Rental Rate
Performance Day Rate = Non-Performance Day Rate x 2
05/26/2026
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Adopted by Vista City Council May 26, 2026

CULTURAL ARTS PRODUCTIONS
2027 Moonlight Summer Season
Season Tickets1
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra (25% off 5 shows + $15 fee) $278 $300
Reserved (25% off 5 shows + $15 fee) $233 $251
Fringe (25% off 5 shows + $15 fee) $203 $221
Reserved Lawn (25% off 5 shows + $15 fee) $233 $251
1$15 service fee included in season ticket price.

Single Tickets2
Wednesday/Thursday/Sunday Friday/Saturday
Orchestra: Adult $73 $78
Orchestra: Senior/Student/Youth $71 $76
Orchestra: Military & Dependents $69 $74
Reserved: Adult $61 $66
Reserved: Senior/Student/Youth $59 $64
Reserved: Military & Dependents $57 $62
Reserved: Group ≥16 $55 $60
Fringe: Adult $53 $58
Fringe: Senior/Student/Youth $51 $56
Fringe: Military & Dependents $49 $54
Reserved Lawn Tier: Adult $61 $66
Reserved Lawn Tier: Senior/Student/Youth $59 $64
Reserved Lawn Tier: Military & Dependents $57 $62
General Lawn: Adult $23 $28
General Lawn: Senior/Student/Youth $21 $26
General Lawn: Military & Dependents $19 $24
2$2 service fee and $1 facility fee included in ticket price. 2027 Moonlight Presents Season
Single
Tickets 3
Single
Tickets 3
Orchestra: Adult $55 Lower Lawn: Adult $35
Orchestra: Senior/Student/Youth $53 Lower Lawn: Senior/Student/Youth $33 Orchestra: Military & Dependents $51 Lower Lawn: Military & Dependents $31 Reserved: Adult $45 Upper Lawn: Adult $25
Reserved: Senior/Student/Youth $43 Upper Lawn: Senior/Student/Youth $23 Reserved: Military & Dependents $41 Upper Lawn: Military & Dependents $21 Reserved: Group of 20+ $39
Fringe: Adult $35
Fringe: Senior/Student/Youth $33
Fringe: Military & Dependents $31
Reserved Lawn Tier: Adult $45
Reserved Lawn Tier: Senior/Student/Youth $43
Reserved Lawn Tier: Military & Dependents $41
3$3 service fee included in ticket price.

Additional $2 fee for any tickets sent by mail beginning July 1, 2026.

Presents package discounts: 3-5 shows = 10% oﬀ, 6-9 = 15% oﬀ, 10 shows = 20% oﬀ.

Lower lawn seating is the fringe seats of the reserved lawn, and patrons are allowed to stand in front of the stage. 05/26/2026
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Eﬀective January 1, 2027
Adopted by Vista City Council May 26, 2026

WAVE WATERPARK FACILITIES & PROGRAMS
General Admission Daily Season Pass Family Pass 4+
Height 42"+ $27 $83 $78
Resident Height 42"+ $24
Height less than 42" $22 $83 $78
Resident Height less than 42" $19
2 years old and younger Free Free Free
Happy Hour (last 2 hours of operation) $14
Spectator $24 with $4 refund upon return of dry wrist band Military/Senior (60 years old +) $17
Early Season Pool & Spray Park $10
Group (≥15 people)/City Employee $22
Replacement Pass $10
Rentals Hourly
Slide Tower/Picnic Area Rental $598
Flow Rider Rental $390
Flow Rider/Riptide/River Rental $650
Competition Pool $250
Competition Pool – Nonprofits $125
Competition Pool – Resident Clubs/Sports
Leagues $135
Splash Pad $390
Park Private Party: 1-500 people $1,534
Park Private Party: 501-750 people $1,846
Park Private Party: 751-1,000 people $2,054
Park Private Party: 1,001+ $2,262
Daily
Cabanas: Cove/Small/Large $40/$75/$95
Inner Tube: Single/Double $5/$10
Locker $5 $20
VIP Line Access $10
Programs/Events
Aqua Camp/Counselor in Training/Jr. Lifeguard $224 per week CPR/First-Aid Class $68
Duck Race Ticket $8
Duck Race Ticket: Consignment $6
Lap Swimming/Water Aerobics Drop-In $5 daily
Lap Swimming Monthly Pass $30
Lap Swimming Quarterly Pass $50
Lap Swimming 6-Month Pass $60
Lap Swimming Annual Pass $90
Mermaid Program $7
Scout Badge Program $27 (includes admission & badge program) Swim/Water Polo/Flow Rider Class $68 for 4 classes
Teen/Family Night/Friday Night Splash $17
Friday Night Splash Upgrade $6
Fire/Law/Veteran Days: 3 discounted days per summer (free to military w/ID; $11.95 other guests).

Lap swimming is available to individuals 16 years old and older.

Vista resident camps $10 oﬀ regular price - cannot be combined with any other program or discount.

Groupon promotion with 90% proﬁt margin for Wave. Promotions, including discounts on season pass renewals, are for a limited time. 05/26/2026
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ECREATION & COMMUNITY SERVICES

POLICIES AND PROCEDURES
05/26/2026
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EXHIBIT 7

Recreation & Community Services Policies and Procedures

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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
Table of Contents
I. Introduction ........................................................................................................................ 4 II. Rental Categories ................................................................................................................ 4 III. Applications......................................................................................................................... 4 IV. Definitions ........................................................................................................................... 4 V. General Rules ...................................................................................................................... 5 VI. Events with Alcohol ............................................................................................................. 7 VII. Security (excluding Moonlight Amphitheatre and AVO Playhouse) ................................... 7 VIII. Deposits .............................................................................................................................. 8 IX. Insurance ............................................................................................................................. 8 X. Youth Events (excluding Moonlight Amphitheatre or AVO Playhouse) ............................. 9 XI. Fees ..................................................................................................................................... 9 XII. Cancellations/Refunds ...................................................................................................... 10 XIII. Site-Specific Policies & Procedures ................................................................................... 13 a. Park Pavilion & Picnic Areas ........................................................................................ 13 b. Rancho Buena Vista Adobe ......................................................................................... 13 c. Park Terrace ................................................................................................................ 13 d. Civic Center Morris B. Vance Community Room ........................................................ 13 e. Civic Center Lobby ...................................................................................................... 13 f. Civic Center Courtyard ................................................................................................ 13 g. Moonlight Amphitheatre and AVO Playhouse ........................................................... 14 XIV. Culture Caravan ................................................................................................................ 17 XV. City of Vista Sports Field Philosophy ................................................................................. 17 XVI. Recreational Youth Sports Organizations ......................................................................... 18 XVII. Recreational Youth Sports Organizations Responsibilities & Code of Conduct ............... 19 I. Introduction ........................................................................................................................ 3 II. Applications ....................................................................................................................... 3 III. Definitions .......................................................................................................................... 3 IV. General Rules ................................................................................................................... 4 V. Events with Alcohol .......................................................................................................... 6 VI. Security (excluding Moonlight Amphitheatre and AVO Playhouse) ......................... 6 VII. Deposits ............................................................................................................................. 6 VIII. Insurance ........................................................................................................................... 7 IX. Youth/Teen Events (excluding Moonlight Amphitheatre or AVO Playhouse) ........ 7 X. Fees .................................................................................................................................... 7 a. Jim Porter Recreation Center, Thibodo Community Room, and Senior Center Park Terrace, Azalea Room, and Jasmine Room Rentals .................................. 7 b. Rancho Buena Vista Adobe and Morris B. Vance Community Room ............... 8 c. Moonlight Amphitheatre and AVO Playhouse ....................................................... 8 05/26/2026
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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
d. Fee Waiver .................................................................................................................. 8 XI. Cancellations/Refunds .................................................................................................... 8 a. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, Jasmine Room, and Brengle Terrace Disc Golf Course Rentals ....................................................................................................................................... 8 b. Rancho Buena Vista Adobe and Morris B. Vance Community Room ............... 8 c. Moonlight Amphitheatre and AVO Playhouse ....................................................... 8 XII. Site-Specific Policies & Procedures .............................................................................. 9 a. Park Pavilion & Picnic Areas .................................................................................... 9 b. Rancho Buena Vista Adobe ..................................................................................... 9 c. Park Terrace ............................................................................................................. 10 d. Civic Center Morris B. Vance Community Room ................................................ 10 e. Civic Center Lobby ................................................................................................... 10 f. Civic Center Courtyard ............................................................................................ 10 g. Athletic Fields ............................................................................................................ 10 h. Moonlight Amphitheatre and AVO Playhouse ..................................................... 10 i. Wave Waterpark ....................................................................................................... 11 XIII. Senior Center Co-Sponsored Eligibility and Application Process .......................... 12 a. Eligibility ..................................................................................................................... 12 b. Application Process ................................................................................................. 13 XIV. Culture Caravan ............................................................................................................. 13 a. Single-Day Trips ....................................................................................................... 13 b. Multi-Day Trips .......................................................................................................... 13 c. Indian Casino Trips .................................................................................................. 13

05/26/2026
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Recreation & Community Services Policies and Procedures

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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
I. Introduction
Vista City Council-approved Recreation & Community Services Department Policies and Procedures define the parameters and guidelines for the rental of City-owned buildings, facilities, parks, and sports fields (“facility rentals”), and the operations of recreation programs, as well as the City’s sports field philosophy, requirements, procedures, and expectations of recreational youth sports organizations . The City of Vista Municipal Code (“VMC”) must be followed at all times in addition to the following. Policies and procedures apply to all facility rentals unless otherwise noted.

II. Rental Categories
City of Vista programs, services, events, elected officials, and employees conducting City business are given priority at no cost. The categories below define the assignment of fees and scheduling priority:

• Group A: Resident nonprofit organizations
• Group B: Resident individuals, groups, educational organizations, for- profit organizations, and Vista Unified School District
• Group C: Non-resident nonprofit and educational organizations • Group D: Non-resident individuals, groups, for-profit organizations, and all political campaigns

II.III. Applications
a. Facility rental applicants shall be 1821 years or more of age and must provide proof of age with a government issued identification card. Applicants must be 21 years or more of age for events with alcohol.
b. Facility rental applications must be received by the Department no later than 14 business days prior to the date of the event.
c. Rental applications will not be accepted by the Department more than 12 months prior to reservation date, except for Moonlight Amphitheatre, AVO Playhouse, and Rancho Buena Vista Adobe.
d. Major Park Events must follow regulations per VMC section 12.13.020. e. Facility rentals are not available on City- recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department or designee.

III.IV. Definitions
a. Facility Rental Fee
Total amount due for all fees, including but not limited to building rental, security, cleaning, alcohol permit, and deposit for facility rental. b. Building Rental Fee
Total amount due for use of building based on permitted hours. c. Facility Rental Deposit (“Deposit”)
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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
A refundable deposit that may be used to pay for outstanding charges, including but not limited to the cost of loss, repair, or extraordinary cleaning to the rental facility or its contents for damage beyond normal wear and tear and additional Building Rental Fee for rental occupancy beyond the permitted time. Additional rental time beyond the permit is charged at the hourly rental rate in intervals of 30 minutes. d. Security Fee
Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost. Refer to Section VII for security requirements.
e. Facility Cleaning Fee
Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.
f. Rental Group Classification
Rental rate is based on the individual/group applicant signatory’s address per identification. Non-profits must have a City of Vista local chapter address for the Group A: “Resident, non-profit” rate. Classification is not based on attendees. g. Athletic Group
This group classification applies only to field rentals. The group classification is determined by 65% of the group’s participants for adult activities and 90%95% of the youth’s school attendance at a Vista Unified School.
h. TeenYouth Event
An event intended for/or celebrating anyone under the age of 18 teens as a gathering time with entertainment or social interaction (for example a birthday/baptism). i. Teenager/Teen
Any person aged 13 years to 1918 years.

Youth/Child
Any person aged 7 years to 12 years and 11 months.
j. Youth Event
An event intended for/or celebrating youth as a gathering time with entertainment or social interaction (for example birthday/baptism).
k. Youth
Any person aged 7 years to 12 years and 11 months.
l.i. Ticketed Event/Non-Ticketed Event
A ticketed event is one in which the facility rental applicant requires attendees to purchase a ticket for the event. A non-ticketed event is one in which the facility rental applicant does not require attendees to purchase a ticket for the event.

IV.V. General Rules
a. Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.
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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
b. City-owned equipment or furnishings, with exception of tables and chairs, shall not be removed or relocated.
c. Facility rental applicant shall sign and be bound by facility rental permit/contract. d. Department personnel may be present during all hours of facility rental. e. Facility rental does not provide reserved or guaranteed availability of parking. f. The City shall not be responsible for any personal property lost, misplaced, or left behind.
g. By executing the rental permit/contract, facility rental applicant agrees to allow City Department, Fire Department, or Law Enforcement personnel access to the rental facility at any time to ensure all rules, regulations, and laws are observed and shall have the authority to terminate facility rental when personnel reasonably believe the use of the rental facility poses an immediate risk to the safety and welfare to the rental facility occupants or users. The use of the rental facility may also be terminated by City Department, Fire, or Law Enforcement personnel if a violation of federal, state, municipal ordinances, or the Policies and Procedures are present and facility rental applicant does not immediately correct the violation, or a violation identified resumes after facility rental applicant receives an initial warning for the same or similar violation.
h. Alcohol is prohibited at athletic fields and gymnasiums. i. At the end of the rental period, the facility rental applicant shall return facility to the pre-event condition. All decorations removed, all trash disposed in proper receptacles, and removal of all personal property.
j. Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies. k. Smoking at rental facilities is prohibited except in authorized areas. l. Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment and cleaning to pre-event condition. If additional rental time is added to the event, damage occurs, or excessive cleaning is necessary, the applicant shall be invoiced and pay the outstanding balance within seven calendar days of the date of the invoice.
m. Live bands are prohibited at Thibodo Community Center. n. All events must end by 10 p.m. (does not apply to AVO Playhouse or Moonlight Amphitheatre).
o. Walls and fixtures of facilities may be decorated during rental period and must be affixed using non-invasive materials. Invasive materials, such as glue, pins, nails, and staples are prohibited. Wall and ceiling decorations are not allowed at the Morris B.

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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
r. Animals, except for service animals, are not permitted in the rental facilities. s. Facility rentals on a regular basis shall pay the initial rental fee upon application and each subsequent rental fee no later than 30 days prior to the subsequent rental.

Failure to pay the rental fee by due date may result in termination of the facility permit.
t. Rental change of date is processed the same as a cancellation and follows the applicable cancellation policy.
u. Refunds and credits are issued only to the permit/contract signatory regardless of source of payments.
v. Using parks and city facilities for business or profit purposes is prohibited without written authorization from the City, such as in a rental contract, lease agreement or instructor contract. Authorized renters must obtain applicable business license permits and provide proof of meeting insurance requirements as specified by the City. VMC 12.08.010, specifically sections K and L, also apply. w. City-owned or City-operated vehicles are not authorized for use for non-City- sponsored events.

V.VI. Events with Alcohol
a. Alcohol, where permitted, is limited to beer, wine, champagne, and malt beverages that do not exceed 14% alcohol , excluding the Moonlight Amphitheatre . If professionally served, beer and malt beverages may be in bottles and served into glasses. If not professionally served, beer and malt beverages must be in cans only.

Kegs, pony kegs or similar receptacles are not permitted. b. Authorization for alcohol must be obtained on the reservation permit. c. Facility rentals with alcohol consumption shall be a maximum of 6 hours of event rental, excluding set up and clean up at which alcohol is not permitted. (Not applicable to Moonlight Amphitheatre and AVO Playhouse). d. Facility rentals where alcohol is consumed must have security at a ratio of one guard for every 100 people or portion thereof. (Not applicable to Moonlight Amphitheatre and AVO Playhouse; please refer to site-specific details). e. Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

VI.VII. Security (excluding Moonlight Amphitheatre and AVO Playhouse) a. Facility rentals with more than 100 people require one guard for every 100 people. b. Facility rentals with live music or alcohol require security at a ratio of one security guard for every 100 people or portion thereof.
c. Security is required to be on site 30 minutes prior to the start of the event and 30 minutes after the end of the event. All security has a minimum charge based upon the City’s current contract.

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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
VII.VIII. Deposits
a. Required deposit amounts for rentals are indicated below:

Facility Deposit Amount
AVO Playhouse $500
Civic Center Morris B. Vance Community Room $500
Civic Center Morris B. Vance Community Room: Kitchen $500 Moonlight Amphitheatre $1,000
Outdoor Facility Rentals: 100+ people $100
Rancho Buena Vista Adobe $1,000
Wave Waterpark Birthday Parties/Groups $50
Wave Waterpark Competition Pool 25% of total rental cost Wave Waterpark FlowRider or FlowRider/Riptide/River 25% of total rental cost Wave Waterpark Private Party 25% of total rental cost
Wave Waterpark Slide Tower/Picnic Area 25% of total rental cost Wave Waterpark Splash Pad 25% of total rental cost
b. Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; deposits paid by credit card or cash are due 14 days prior to the rental date.
c. The deposit refunds are processed within 45 days of the event, unless used for loss or repair of property or contents. City shall provide facility rental applicant a detailed invoice for all funds used and refund the difference.
d. Groups renting a facility on a regular basis shall receive a refund for the deposit after the final rental.
e. Wave Waterpark facility rentals for birthdays/groups are events hosted during operating hours whereas private rentals are after hours, and the only admissions are patrons associated with the private party.
f. Total rental cost at the Wave Waterpark is the rental fee multiplied by the number of hours rented.

VIII.IX. Insurance
a. All requirements are applicable to facility rentals, knocker balls, inflatable games, jump permits, caterers, game trucks, and climbing walls and as deemed appropriate by the Department Director or designee.
b. At the time of reservation facility rental applicants shall have City enforced special event insurance or acceptable insurance of a $1,000,000 comprehensive general liability insurance naming City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30-day notice of cancellation; rental applicant shall bear 100% cost. If alcohol is present at the facility rental, $1,000,000 liquor liability insurance is also required.
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Effective January 1, 2027July 1, 2025
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c. Facility rental applicant that provides acceptable documentation of liability insurance no later than 30 days prior to the rental date shall receive a full refund of the City enforced special event insurance; such refund is applied to the required deposit. d. The use of a licensed caterer requires caterer to provide, no later than 30 days prior to the event, documentation of a City of Vista Business License; $1,000,000 comprehensive general liability to include: contractual liability, business auto, products (including food) and broad form property damage with insurance certificate naming the City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30-day notice of cancellation; Worker’s Compensation (statutory); and $1,000,000 liquor liability if alcohol is served. e. All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

IX.X. Youth/Teen Events (excluding Moonlight Amphitheatre or AVO Playhouse) a. Adult supervision is required at a ratio of one adult for every 1520 youth/teens. b. Teen events must have three security guards regardless of number of guests. c.b. Alcohol is not permitted at youth/teen events.

X
.XI. Fees
a. Jim Porter Recreation Center, Thibodo Community Room, and Senior Center Park Terrace, Azalea Room, and Jasmine Room, Disc Golf, Park Pavilion and Picnic Rentals Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to the event date. If the reservation is within 90 days of the event date, 100% of the Facility Rental Fee is due upon reservation. Renters will be provided an initial 60-minute walk-through of the venue and may have one additional 30-minute walk-through. Rental will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.
b. Rancho Buena Vista Adobe and Morris B. Vance Community Room Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 180 days prior to the event date. If the reservation is within 180 days of the event date, 100% of the Facility Rental Fee is due upon reservation. Renters will be provided an initial 60-minute walk-through of the venue and may have one additional 30-minute walk-through. Rental will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.
c. Moonlight Amphitheatre and AVO Playhouse
Facility rental applicant must pay 100% of the estimated feesFacility Rental Fee at the time the signed estimateapplication is submitted, which must be no later than 30 days in advance of the event, if event is a non-ticketed event . For a ticketed event, the rental fees are deducted from ticket sales revenue through the VISTIX box office. d. Fee Waiver
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Effective January 1, 2027July 1, 2025
Adopted by Vista City Council May 26, 202613, 2025
Facility rental applicants requesting a fee waiver must submit such written request, no later than 90 days prior to event date, to the Department Director or designee.

City Council must approve all fee waivers.

Disc Golf
e. : Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to event date. If the reservation is within 90 days of event date, 100% of the Facility Rental Fee is due upon reservation.
f.e. Failure to pay fees accordingly may subject the facility , park pavilion, or picnic rental to cancellation.

XI.XII. Cancellations/Refunds
a. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, Jasmine Room, and Brengle Terrace Disc Golf Course Rentals Facility rental applicant that provides a written cancellation more than 90 days prior to the rental date shall be entitled to a refund of 100% of all fees paid to date.

Cancellations received fewer than 90 days prior to rental event shall not be entitled to a refund of Building Facility fees paid; however, shall receive 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental.
b. Rancho Buena Vista Adobe and Morris B. Vance Community Room Facility rental applicant that provides a written cancellation more than 180 days prior to the rental date shall be entitled to receive a refund of 50% of Building Rental Fee paid to date, and 100% of all other fees (cleaning, security, staff, set up, alcohol permit) paid to date. Cancellations received fewer than 180 days prior to rental event shall not be entitled to a refund of Building Facility fees paid to date; however, shall receive 100% of other fees (cleaning, security, staff, set up, alcohol permit) paid to date if the City did not incur an expense because of the rental. c. Moonlight Amphitheatre and AVO Playhouse
Facility rental applicant that provides a written cancellation 60 or more days prior to event date shall receive 100% refund of rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor). Written cancellations received fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor). d.a. A change of rental date is treated the same as a rental cancellation and follows the same refund policy.
e.b. All cancellations must be provided in writing. A written notice of cancellation by facility rental applicant or program participant/payee may be emailed, delivered in person, or delivered by US mMail, postage paid, to the Department. Notices via US mMail are dated the date of the cancelled postmark of envelope. Cancellation is not 05/26/2026
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Effective January 1, 2027July 1, 2025
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deemed received until Facility Rental Applicant or program participant/payee receives a notice of cancellation from the City.
f. Park & Picnic Pavilion rental cancellations received no later than 30 days prior to rental date will receive a refund less a $25 transaction fee. All other cancellations are not entitled to a refund.
g.c. Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge. Refunds will not be provided.
h. Youth Sports cancellations received no later than two weeks after the first practice shall receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.
i. Recreation Camps/Early Childhood Education Programs/Classes cancellations received no later than 30 days prior to the onset of the paid session (class start date) will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit.
j. Adult sports cancellations received no later than 30 days prior to the first scheduled game will receive a refund less a 25% transaction fee or 100% credit. All other cancellations are not entitled to a refund and/or credit. d. All credits expire one year after the date the credit was issued. e. If registrants fail to attend a program, they are not entitled to a refund. f. Refunds may take up to two weeks to process depending on payment type. k.g. Cancellations by facility and program are detailed in the table below:

Facility
Cancellation Date
Received Relative
to Event Date
Refund
• Morris B. Vance Community
Room
• Rancho Buena Vista Adobe
180 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 180
days
No refund on building facility fees. Refund 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental less a $25 processing fee.
• Azalea Room
• Brengle Terrace Disc Golf
• Jasmine Room
• Jim Porter Recreation Center
• Park Terrace Café
• Thibodo Community Room
90 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 90 days
No refund on building facility fees. Refund 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental less a $25 processing fee.
• AVO Playhouse 60 days or more Refund 100% of all fees paid to date less a $25 processing fee. 05/26/2026
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• Moonlight Amphitheatre
Less than 60 days
No refund and rental applicant shall be liable for 100% of the estimated rental fee, excluding the cost of labor, and a $25 processing fee.

Park & Picnic Pavilions 30 days or more Refund 100% of all fees paid to date less a $10 processing fee.

Athletic Fields
14 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 14 days No refund. Cancellation is subject to a $25 processing fee.

N/A Cancellations by the city due to non-playable conditions of the fields are fully refundable.

Wave Waterpark Private
Rentals
14 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 14 days No refund. Cancellation is subject to a $25 processing fee.

Transfer requests will not be granted.

Wave Waterpark
Birthdays/Groups
14 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 14 days No refund. Cancellation is subject to a $10 processing fee.

Pr
ograms
Cancellation Date
Received Relative
to Start Date
Refund
Culture Caravan 30 days or more Refund 100% of fees paid to date less a $10 processing fee.

All other cancellations are not entitled to a refund or credit.

Adult Sports
14 days or more
prior to first
scheduled game
Refund less a $25 processing fee. All other cancellations are not entitled to a refund or credit.
• Recreation Classes/Programs
• Early Childhood Education
• Wave Waterpark Splash
Camp/Swim Lessons
• Youth Sports
14 days or more Refund less a $25 processing fee. All other cancellations are not entitled to a refund or credit.
h. 100% of fees paid to date shall be refunded for any programs canceled by the City, except the Wave Waterpark general admission, as detailed below. Additional cancellation information is listed below for Wave Waterpark splash camp and swim lessons.

1. Wave Waterpark General Admission - Tickets and passes are non-transferable and non-refundable. The waterpark operates in rainy conditions and may close pools if lightning is detected within close proximity. If the waterpark closes the park during normal, scheduled operating hours due to weather or unforeseen circumstances, a rain check will be issued for a return visit in the same operating summer. No refunds will be issued.

2. Wave Waterpark Splash Camp – Program cancellations by City may occur due to not meeting minimum participant requirements or unforeseen reasons at the discretion of the manager on duty. Classes will proceed in the rain and mild conditions.
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3. Wave Waterpark Swim Lessons – Programs have class minimums to operate and may be canceled and rescheduled by City due to severe weather or other unplanned reasons at the discretion of the manager on duty. Classes will continue in the rain and other mild conditions.

X
II.XIII. Site-Specific Policies & Procedures
a. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

2. Facility rental applicants with jump houses must obtain prior written permission.

The jump house company must have acceptable insurance on file with the City and must list the City of Vista as additionally insured with an additional insured endorsement.

3. All events must end, be dismantled and vacated by dusk.

4. Electric sound amplification equipment is prohibited without prior written permission from Department Director or designee in any park or picnic area. b. Rancho Buena Vista Adobe

1. Youth events are prohibited.

2. A licensed caterer is required if a meal is prepared on site. c. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

3. Kitchen use requires an additional kitchen cleaning fee. d. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional kitchen cleaning fee.

3. Lobby furniture must remain in place and cannot be temporarily relocated. e. Civic Center Lobby

1. All rentals require two security guards. Rentals with more than 100 people require one additional security guard for every 100 people or portion thereof.

2. Kitchen is not available for lobby facility rentals.

3. Furniture must remain in place and not be relocated. f.e. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.
g. Athletic Fields

1. Rental applicants that provide a written cancellation notice to the Department 60 or more days prior to the event shall be entitled to a complete (100%) refund.

Cancellations received fewer than 60 days prior to the event shall not be entitled to a refund. Cancellations by the City due to non-playable condition of the field are fully refundable.
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h.f. Moonlight Amphitheatre and AVO Playhouse

1. Facility rental fee includes one department staff member acting as building facilitator. The facilitator is on site to open and close the facility for the renter as well as answer questions and solve problems. Any hands-on technical work, including but not limited to, lighting, sound, or rigging must be handled by an IATSE crew member that will be staffed in addition to the facilitator. Facility rentals to for-profit renters require sound and lighting to be provided by staff as outlined in the City memorandum of agreement with International Alliance of Theatrical Stage Employees (IATSE) Local 122. Additional staff will be billed at the rental contract rate; refer to contract for details.

2. The necessity for security guard(s) will be assessed by the Department Director or designee based on the production. The facility rental applicant shall bear 100% of all guard costs.

3. Facility rental applicant intending to sell concessions, alcohol, or catering services at the Moonlight Amphitheatre must contract with the facility concessionaire. If the facility concessionaire declines to provide service at an event, any and all food and/or beverage sales must be approved by the Department Director or designee.

4. Facility rental applicant with a ticketed event must use VISTIX ticketing for ticket sales.

5. If a renter chooses to pull consignment tickets for organizational specific sales, (no greater than 50% of the house), then renter shall pay (prior to the release of the consigned tickets) a deposit equal to 50% of the estimated rental contract fee.

6. Facility rental applicant with the sale of merchandise (flowers, CDs, t-shirts, etc.) shall be assessed a fee of 10% of gross sales for “non-profit” rental applicants and 20% of gross sales for “for-profit” rental applicants.

7. Facility rental applicant for the AVO Playhouse shall be entitled to advertising space on the AVO Playhouse marquee and display cases. A marquee usage form must be submitted to the Department with the rental application. Facility rental applicants for the Moonlight Amphitheatre shall be entitled to advertising space on the display case at the North entrance of the Amphitheatre. Use of the display cases shall be scheduled around Moonlight Stage Productions programming and advertising schedule. Request for usage of display cases must be noted on the rental application.

8. Renters will be provided an initial 60-minute walk-through of the venue and may have one additional 30-minute walk-through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk- throughs.

9. Cancellation Policy: A signed and approved event application reserves the rental.

Any written cancellation received by the department 60 days or more prior to reservation date shall not be liable for a rental fee. A written cancellation received 31-59 days prior to the event date shall be entitled to a 50% refund of the estimated rental fee (excluding cost of labor) and written cancellations received 05/26/2026
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fewer than 31 days prior to the event shall not be entitled to a refund and rental applicant shall be liable for 100% of the estimated rental fee (excluding cost of labor).

10.9. All rental applicants must comply with VMC Chapter 8.32.

11.10. Facility rental applicants must ensure that all events using sound amplification equipment end no later than 10 p.m.
i. Wave Waterpark

1. General admission refunds: Tickets and passes are non-transferable and non-refundable. The waterpark operates in rainy conditions and may close the pools if lightning is detected within close proximity. If The waterpark closes the park during normal, scheduled operating hours due to weather or unforeseen circumstances, a rain check will be issued for a return visit in the same operating summer. No refunds will be given.

Swim lesson cancellations and refunds:

Cancellation by the Wave Waterpark : When the Wave Waterpark In case the waterpark cancels a program, participants or payees shall be eligible for a full refund without processing fee or penalty. Programs have class minimums to operate and may be cancelled and rescheduled due to severe weather or other unplanned reasons at the discretion of the manager on duty. Classes will continue in the rain and other mild conditions.

Participant Cancellation Request : When registrants request a refund prior to the second scheduled class, a refund will be granted minus a cancellation processing fee of $5, and the prorated fee for the first class (total class fee divided by number of classes). Beginning on the second-class date, no refunds will be given. Registrants may request a transfer prior to the scheduled program, if a transfer is made to a class/program with a difference in fees, then the payment is due immediately at the time of the transfer. When registrants request a transfer prior to the second scheduled class, a transfer credit will be granted minus the prorated fee of the attended class, if a transfer is made to a class/program with a difference in fees, then payment is due immediately at that time. Beginning on the second-class date, no transfers will be granted. All transfer credits must be used within 30 days or will expire.

Cancellation requests received 7 days prior to classes starting will receive a refund less a 25% transaction fee. All other cancellation requests will not receive a refund.

If registrants fail to attend a program after it begins, they are not entitled to a refund or transfer.

2. Refunds may take up to two weeks to process depending on payment type.

3. Splash camp refunds and transfers:
a. Cancellation by the Wave Waterpark. In case the waterpark cancels a program, participants or payees are eligible for a full refund without any processing fee or penalty. Program cancellations may occur due to not meeting minimum participant requirements or unforeseen reasons at the discretion of the manager on duty. Classes will proceed in the rain and mild conditions. b. Participant Cancellation Request:Requested Refunds. Refunds can be requested before the second scheduled class, with a deduction for a cancellation processing fee of $10 per child per week and the prorated fee for 05/26/2026
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the first class (total class fee paid divided by the number of classes). No refunds will be given starting from the second-class date. Cancellation requests received 7 days prior to camp starting will receive a refund less a 25% transaction fee. All other cancellation requests will not receive a refund. c. Transfers. Registrants may request a transfer before the program starts. If transferred to a class/program with additional fees, payment is due immediately. Transfer requests made before the second scheduled class will receive a transfer credit minus the prorated fee of the attended class, with any fee difference payable immediately. No transfers will be granted starting from the second-class date. Transfer credits must be used within 30 days or will expire.
d. Non-attendance. If registrants fail to attend a program, they are not entitled to a refund or transfer.
e. Refunds may take up to two weeks to process, depending on payment type.

4. Birthdays/groups: Deposits are non-refundable if cancelled within 72 hours of the scheduled event. All cancelations are subject to a $5 processing fee.

5. Private rentals:
a. Private renters may request a cancellation and refund of their event deposit up to two weeks prior to the event date (full refund minus a $25 processing fee). Cancellations that occur within two weeks to three days prior to the event will be granted a refund minus a $50 cancellation processing fee. Cancellations that occur with less than 72-hour notice will be granted; however, the deposit will not be refunded.
b. Private renters may transfer their event date and deposit to a future date within two weeks to three days prior to the event at no penalty. Only one date transfer is permitted. Transfer requests that occur with less than 72-hour notice will not be granted.

XIII. Senior Center Co-Sponsored Eligibility and Application Process a. Eligibility

1. Organization must have an open enrollment/attendance policy accepting all members of the public.

2. Organization must provide a service that is not currently offered or served.

3. Organization must provide the service free of charge or below market rate to participants and free of charge to the City.
b. Application Process

1. Submit a City of Vista Facility Use Application.

2. Submit the following with the application:
i. Official membership roster with member’s name, address, and age. ii. Certifications/qualifications for service to be provided. iii. Process organization utilizes to screen and select volunteers, if applicable.

3. Organization must be approved by the Senior Citizens Affairs Commission. 05/26/2026
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X
IV. Culture Caravan
a. Single-Day Trips

1.a. Full payment is due at the time of reservation.

2. Written cancellations received 30 or more days prior to trip date shall be entitled to a full refund of fees paid less a $10 service charge per person.

3. Written cancellations received fewer than 30 days prior to trip date shall not be entitled to a refund of any amount.
b. Multi-Day Trips

1. An initial payment of $50 is due for each traveler at the time of reservation.

2. 100% of trip cost is due no later than 45 days prior to travel date.

3. Written cancellation received no later than 45 days prior to the first day of travel shall receive a full refund less a $50 processing fee.

4. Written cancellations received fewer than 45 days prior to the first day of travel shall not be entitled to a refund of any amount.
c. Indian Casino Trips –

1.b. All passengers must be 21 years of age or older.

Cancellations at any time are not entitled to a refund of any amount.

XV. City of Vista Sports Field Philosophy
Recreational services improve the quality of life of citizens and respond to the leisure needs and desires of our community. Cooperation with other organizations to assist in providing recreational services is important in meeting the community needs. By virtue of their intrinsic value to the community in providing recreational opportunities for children, youth organizations may apply for “City-sponsored” status which enables field use. Through partnership with City- sponsored youth organizations, the City of Vista seeks to:
a. Provide an opportunity to further growth and development of youth and provide access to basic leisure skill development.
b. Assist local groups to support the community and give the community the opportunity to develop their interests and skills beyond basic levels. c. Provide exposure to skills that may form the basis of enjoying lifetime leisure activities, and provide social settings that foster social, cognitive and emotional growth.
d. Ensure residents have access to a variety of activities and provide a balance of quality and quantity of these activities.
e. Ensure participants have access to a variety of programs with a balance of recreational developmental and advanced levels.
f. Provide opportunities to involve youth in a variety of forms of physical activity to increase overall fitness levels and reduce health complications caused by obesity. 05/26/2026
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XVI. Recreational Youth Sports Organizations
Recreation & Community Services sets procedures for determining eligibility and requirements for organizations to qualify as a youth group that is City-sponsored. Note, City-sponsored groups are subject to select fees. Group categorization and prioritization are as follows:
• Gro
up A: City-sponsored youth groups
• Group B: Resident youth groups
• Group C: Resident adult groups, non-resident youth groups, and non- resident nonprofit groups
• Group D: Non-resident adult groups and all for-profit organizations a. Elig
ibility for Group A – Recreational

1. Organization must provide documentation as a non-profit organization. Non- profit status must be recognized by the Internal Revenue Service and State of California with a tax identification number.

2. To receive full field assignments, the organization’s roster of participants must include 90% or more Vista residents or 90% or more attendance in the Vista Unified School District.

3. Organization must have an open enrollment policy accepting all players regardless of skill level.

4. Organization must utilize a “minimum play rule” that allows all players equitable playtime regardless of skill level.

5. Organization must provide a $1,000,000 hold harmless, liability insurance certificate and an endorsement naming the City of Vista as additional insured to the policy.

6. Organization must provide a service that is not currently offered or to participants not currently served.

7. New organizations can obtain City-sponsored status if there is available field space and all aforementioned requirements have been met.
b. Eligibility for Group A – Competitive

1. Organization must provide documentation as a nonprofit organization. Nonprofit status must be recognized by the Internal Revenue Service and state of California with a tax identification number.

2. To receive full field assignments, the organization’s roster of participants must include 90% or more Vista Unified School District residency.

3. Teams will be assigned 50% of league game fields; and 50% of league games must be played on fields outside of the City of Vista field assignment jurisdiction.

4. Organization must provide a $1,000,000 hold harmless, liability insurance certificate and an endorsement naming the City of as additional insured to the policy.

5. Organization must provide a service that is not currently offered or to participants not currently served.
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6. New organizations can obtain City-sponsored status if there is available field space and all aforementioned requirements have been met.
c. Annual Application Process

1. Complete City of Vista Facilities Use application

2. Attach the following documents:
i. Official roster must include each participant’s name, address, age, residence and school district of attendance. Residency and school records subject to verification.
ii. Requested fields with dates and times.
iii. Organization’s process for the selection of teams. iv. Process for coach training. training of coaches.
v. First Aid/CPR/AED training and plans to implement the Nevaeh Youth Sports Safety Act that becomes effective January 1, 2027.
vi. Process for screening and assignment of volunteers. vii. Process for maintaining a code of conduct for players, parents, and coaches.

3. City-sponsored youth organizations qualify to attend the “Youth Group Field Allocation Meetings.”

4. Any City-sponsored youth league that does not offer a program during their primary season will go before the Parks & Recreation Commission for removal as a sponsored youth league with the City of Vista.

5. Current City-sponsored leagues are listed below.
i. Vista Pop Warner
ii. Vista Soccer Club – Recreational Program
iii. Vista Soccer Club “Storm” Competitive Program
iv. Tiffiny’s International Soccer League – Recreational Program v. Tiffiny’s International Soccer League – Competitive Program vi. Vista Girls Softball
vii. Vista American Little League
viii. Rancho Buena Vista Little League

XVII. Recreational Youth Sports Organizations Responsibilities & Code of Conduct a. Responsibilities

1. Annually complete an application with the City of Vista.

2. Prior to the beginning of each season provide to the City the following:
i. Team rosters
ii. Evidence of approved facility use for facilities outside the City of Vista iii. Practice and game schedules, upon request

3. League officials must maintain, and provide to the City when requested, the location, day and time of each team’s practice.

4. Immediately inform the City of changes to the name, address or telephone number of the league’s contact person

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6. Immediately report to the City a decrease in need or usage of a field

7. Have all personnel and volunteers fingerprinted or background check through the local authority or the Department of Justice

8. Obtain background check or fingerprint clearance of personnel and volunteers prior to appointment.

9. Have an authorized adult at every league sponsored activity.

10. Communicate to the City in a timely and respectful manner of any field issues or concerns.

11. Clean fields after all games, practices and events. i. Trash cans emptied, all trash taken to the dumpster on site. ii. Groom fields at the conclusion of each days usage.

12. If a public address system is used, it may be operated Monday through Saturday between the hours of 9 a.m. to 10 p.m. and on Sunday from 12 p.m. to 10 p.m.

The operation of the public address system may not exceed a one-hour average sound level of 50 decibels at the property line of the project site; the sound level of the public address system shall be measured at the nearest property line at the time of installation to verify it meets this standard. To maintain consistency on this policy, as Boards change, the City recommends this policy be posted in your Board room or a conspicuous place near the public address system.

13. Storage of equipment must be kept in a secure and approved location. Storage of materials in dugouts, batting cages and dumpsters is prohibited.

14. Follow all facility rules and ensure all participants are aware of such regulations.

15. Obtain written authorization from Recreation and Community Services Director of the City prior to making any changes to a facility.

16. Adhere to the payment policy as follows:
i. Monthly bills are due and payable immediately upon receipt. ii. Payments received and/or postmarked after 10 calendar days are late. iii. After two late payments, the City will evaluate the sponsorship of the league and may terminate sponsorship at any time.
iv. Payments are payable to: City of Vista in the form of cash, cashier’s check, money order or check; delivered to: 200 Civic Center Dr., Vista, CA 92084. v. Any payment returned for nonsufficient funds will incur an additional charge of $35.00 payable to the City of Vista.
vi. After two payments are returned for insufficient funds, the organization must submit, for six months or a time deemed appropriate by the City, all future payments in the form of a money order, cashier’s check or cash.

17. Provide own publicity and registration consistent with criteria provided for membership.

18. Parks are open to the public and thus open to any spectator; unless that spectator is causing a disturbance. In case of a disturbance contact:
i. Emergency: 911
ii. Park Ranger: 760-277-8108
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iii. Brengle Terrace Recreation Center: 760-643-5271
b. Code of Conduct

1. Encourage good sportsmanship and fair play by demonstrating positive support for all players, coaches, officials and families at every game, practice or event.

2. Cooperate in resolving conflicts in a positive manner.

3. Respect all players, coaches, officials and families regardless of race, sex, creed or ability.

4. Comply with the Good Neighbor Policy by respecting the property needs of nearby residents, including but not limited to parking restrictions, noise pollution, keeping facility clean and supervising the conduct of players, coaches and spectators.

5. Support the City’s Zero Tolerance policy for the use of illegal drugs, tobacco and alcohol at all league sponsored practices, games and events.

6. Support a safe and healthy environment for children and insist on a zero-tolerance policy for any physical altercations.

7. Provide support and training for coaches, officials, players and families to provide a positive and enjoyable experience for everyone.

8. Respect and be courteous to other sports organizations.

9. Follow all park and recreation use regulations as per City of Vista Municipal Code, Chapter 12.08.

I
have received, read, understand and agree to follow the responsibilities, and code of conduct.

I
understand that failure to abide by and enforce any part of the City of Vista’s responsibilities, or code of conduct may result in the loss of field use privileges. The responsibilities, and code of conduct must be shared with all players, parents, coaches, volunteers, and league representatives.
____
_________________________________________
League Name
____
_________________________________________
Print League Representative Name
____
_________________________________________
League Representative Signature
____
_________________________________________
Date
05/26/2026
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POLICIES AND PROCEDURES
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EXHIBIT 8

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Table of Contents
I. Introduction ........................................................................................................................ 3 II. Rental Categories ................................................................................................................ 3 III. Applications......................................................................................................................... 3 IV. Definitions ........................................................................................................................... 3 V. General Rules ...................................................................................................................... 4 VI. Events with Alcohol ............................................................................................................. 6 VII. Security (excluding Moonlight Amphitheatre and AVO Playhouse) ................................... 6 VIII. Deposits .............................................................................................................................. 6 IX. Insurance ............................................................................................................................. 7 X. Youth Events (excluding Moonlight Amphitheatre or AVO Playhouse) ............................. 8 XI. Fees ..................................................................................................................................... 8 XII. Cancellations/Refunds ........................................................................................................ 8 XIII. Site-Specific Policies & Procedures ................................................................................... 10 a. Park Pavilion & Picnic Areas ........................................................................................ 10 b. Rancho Buena Vista Adobe ......................................................................................... 11 c. Park Terrace ................................................................................................................ 11 d. Civic Center Morris B. Vance Community Room ........................................................ 11 e. Civic Center Lobby ......................................................... Error! Bookmark not defined. f. Civic Center Courtyard ................................................................................................ 11 g. Moonlight Amphitheatre and AVO Playhouse ........................................................... 11 XIV. Culture Caravan ................................................................................................................ 12 XV. City of Vista Sports Field Philosophy ................................................................................. 12 XVI. Recreational Youth Sports Organizations ......................................................................... 13 XVII. Recreational Youth Sports Organizations Responsibilities & Code of Conduct ............... 14

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I. Introduction
Vista City Council -approved Recreation & Community Services Department Policies and Procedures define the parameters and guidelines for the rental of City-owned buildings, facilities, parks, and sports fields (“facility rentals”), the operations of recreation programs, as well as the City’s sports field philosophy, requirements, procedures, and expectations of recreational youth sports organizations. The City of Vista Municipal Code (“VMC”) must be followed at all times in addition to the following. Policies and procedures apply to all facility rentals unless otherwise noted.

• Group A: Resident nonprofit organizations
• Group B: Resident individuals, groups, educational organizations, for -profit organizations, and Vista Unified School District
• Group C: Non-resident nonprofit and educational organizations • Group D: Non-resident individuals, groups, for-profit organizations, and all political campaigns

III. Applications

a. Facility rental applicants shall be 18 years or more of age and must provide proof of age with a government issued identification card. Applicants must be 21 years or more of age for events with alcohol.
b. Facility rental applications must be received by the Department no later than 14 business days prior to the date of the event.
c. Rental applications will not be accepted by the Department more than 12 months prior to reservation date , except for Moonlight Amphitheatre , AVO Playhouse, and Rancho Buena Vista Adobe.
d. Major Park Events must follow regulations per VMC section 12.13.020. e. Facility rentals are not available on City-recognized holidays; exceptions must receive approval from the Director of the Recreation & Community Services Department or designee.

IV. Definitions

a. Facility Rental Fee
Total amount due for all fees, includ ing but not limited to building rental, security, cleaning, alcohol permit, and deposit for facility rental. b. Building Rental Fee
Total amount due for use of building based on permitted hours.

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c. Facility Rental Deposit (“Deposit”)
A refundable deposit that may be used to pay for outstanding charges, including but not limited to the cost of loss, repair, or extraordinary cleaning to the rental facility or its contents for damage beyond normal wear and tear and additional Building Rental Fee for rental occupancy beyond the permitted time. Additional rental time beyond the permit is charged at the hourly rental rate in intervals of 30 minutes. d. Security Fee
Security is required for some events and is arranged and contracted by the City and rental applicant shall bear 100% of the cost. Refer to Section VII for security requirements.
e. Facility Cleaning Fee
Facility cleaning is arranged and contracted by the City and rental applicant shall bear 100% of the cost.
f. Rental Group Classification
Rental rate is based on the individual/group applicant signatory’s address per identification. Non- profits must have a City of Vista local chapter address for the Group A: “Resident, non-profit” rate. Classification is not based on attendees. g. Athletic Group
This group classification applies only to field rentals. The group classification is determined by 65% of the group’s participants for adult activities and 90% of the youth’s school attendance at a Vista Unified School.
h. Youth Event
An event intended for/or celebrating anyone under the age of 18 as a gathering time with entertainment or social interaction (for example a birthday/baptism). i. Ticketed Event/Non-Ticketed Event
A ticketed event is one in which the facility rental applicant requires attendees to purchase a ticket for the event. A non-ticketed event is one in which the facility rental applicant does not require attendees to purchase a ticket for the event.

V. General Rules

a. Facility rental applicant or designated representative must be present and available during the entire rental period. Failure to do so may result in immediate termination of the rental.
b. City-owned equipment or furnishings , with exception of tables and chairs, shall not be removed or relocated.
c. Facility rental applicant shall sign and be bound by facility rental permit/contract. d. Department personnel may be present during all hours of facility rental. e. Facility rental does not provide reserved or guaranteed availability of parking. f. The City shall not be responsible for any personal property lost, misplaced , or left behind.
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facility at any time to ensure all rules, regulations , and laws are observed and shall have the authority to terminate facility rental when personnel reasonably believe the use of the rental facility poses an immediate risk to the safety and welfare to the rental facility occupants or users. The use of the rental facility may also be terminated by City Department, Fire, or Law Enforcement personnel if a violation of federal, state, municipal ordinances, or the Policies and Procedures are present and facility rental applicant does not immediately correct the violation, or a violation identified resumes after facility rental applicant receives an initial warning for the same or similar violation.
h. Alcohol is prohibited at athletic fields and gymnasiums. i. At the end of the rental period, the facility rental applicant shall return facility to the pre-event condition. All decorations removed, all trash disposed in proper receptacles, and removal of all personal property.
j. Facility rental applicant is responsible to ensure event noise does not disturb other activities in or surrounding the facility or neighborhood. VMC Chapter 8.32 applies. k. Smoking at rental facilities is prohibited except in authorized areas. l. Rental applicant shall be responsible for all costs to repair and/or replace damage to the facility and/or equipment and cleaning to pre-event condition. If additional rental time is added to the event, damage occurs, or excessive cleaning is necessary, the applicant shall be invoiced and pay the outstanding balance within seven calendar days of the date of the invoice.
m. Live bands are prohibited at Thibodo Community Center. n. All e vents must end by 10 p.m. (does not apply to AVO Playhouse or Moonlight Amphitheatre).
o. Walls and fixtures of facilities may be decorated during rental period and must be affixed using non-invasive materials. Invasive materials, such as glue, pins, nails, and staples are prohibited. Wall and ceiling decorations are not allowed at the Morris B.

Vance Community Room.
p. The use of birdseed, rice, silly string, sparklers, confetti, glitter, flower petals, smoke machines, and like materials are prohibited.
q. All equipment ( i.e.: tables, chairs, dance floor, etc. ) used during the rental must be from a rental company that provides a certificate of insurance with endorsement to the City.
r. Animals, except for service animals, are not permitted in the rental facilities. s. Facility rentals on a regular basis shall pay the initial rental fee upon application and each subsequent rental fee no later than 30 days prior to the subsequent rental .

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v. Using parks and city facilities for business or profit purposes is prohibited without written authorization from the City, such as in a rental contract, lease agreement or instructor contract. Authorized renters must obtain applicable business license permits and provide proof of meeting insurance requirements as specified by the City. VMC 12.08.010, specifically sections K and L, also apply. w. City-owned or City-operated vehicles are not authorized for use for non- City- sponsored events.

VI. Events with Alcohol

a. Alcohol, where permitted, is limited to beer, wine, champagne, and malt beverages that do not exceed 14% alcohol , excluding the Moonlight Amphitheatre . If professionally served, beer and malt beverages may be in bot tles and served into glasses. If not professionally served, beer and malt beverages must be in cans only.

Kegs, pony kegs or similar receptacles are not permitted. b. Authorization for alcohol must be obtained on the reservation permit. c. Facility rentals with alcohol consumption shall be a maximum of 6 hours of event rental, excluding set up and clean up at which alcohol is not permitted. (N ot applicable to Moonlight Amphitheatre and AVO Playhouse). d. Facility rentals where alcohol is consumed must have security at a ratio of one guard for every 100 people or portion thereof. (Not applicable to Moonlight Amphitheatre and AVO Playhouse; please refer to site-specific details). e. Facility rental applicant intending to provide alcohol for sale shall provide to the City written authorization from California Department of Alcohol and Beverage Control.

VII. Security (excluding Moonlight Amphitheatre and AVO Playhouse) a. Facility rentals with more than 100 people require one guard for every 100 people. b. Facility rentals with live music or alcohol require security at a ratio of one security guard for every 100 people or portion thereof.
c. Security is required to be on site 30 minutes prior to the start of the event and 30 minutes after the end of the event. All security has a minimum charge based upon the City’s current contract.

VIII. Deposits
a. Required deposit amounts for rentals are indicated below:

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Wave Waterpark Competition Pool 25% of total rental cost Wave Waterpark FlowRider or FlowRider/Riptide/River 25% of total rental cost Wave Waterpark Private Party 25% of total rental cost
Wave Waterpark Slide Tower/Picnic Area 25% of total rental cost Wave Waterpark Splash Pad 25% of total rental cost
b. Deposits paid by check are due a minimum of 30 days prior to event date and all checks are cashed; deposits paid by credit card or cash are due 14 days prior to the rental date.
c. The deposit refunds are processed within 45 days of the event, unless used for loss or repair of property or contents. City shall provide facility rental applicant a detailed invoice for all funds used and refund the difference.
d. Groups renting a facility on a regular basis shall receive a refund for the deposit after the final rental.
e. Wave Waterpark facility rentals for birthdays/groups are events hosted during operating hours whereas private rentals are after hours, and the only admissions are patrons associated with the private party.
f. Total rental cost at the Wave Waterpark is the rental fee multiplied by the number of hours rented.

IX. Insurance

a. All requirements are applicable to facility rentals, knocker balls, inflatable games, jump permits, caterers, game trucks, and climbing walls and as deemed appropriate by the Department Director or designee.
b. At the time of reservation facility rental applicants shall have City enforced special event insurance or acceptable insurance of a $1,000,000 comprehensive general liability insurance naming City of Vista as additional insured on an “Additionally Insured Endorsement” with a 30-day notice of cancellation; rental applicant shall bear 100% cost . If alcohol is present at the facility rental, $1,000,000 liquor liability insurance is also required.
c. Facility rental applicant that provides acceptable documentation of liability insurance no later than 30 days prior to the rental date shall receive a full refund of the City enforced special event insurance; such refund is applied to the required deposit. d. The use of a licensed caterer requires caterer to provide, no later than 30 days prior to the event, documentation of a City of Vista Business License ; $1,000,000 comprehensive general liability to include: contractual liability, business auto, products (including food) and broad form property damage with insurance certificate naming the City of Vista as additional insured on an “Additional ly Insured Endorsement” with a 30 -day notice of cancellation; Worker’s Compensation (statutory); and $1,000,000 liquor liability if alcohol is served. e. All activities and rental insurance requirements are subject to review and approval by appointed City personnel.

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X. Youth Events (excluding Moonlight Amphitheatre or AVO Playhouse) a. Adult supervision is required at a ratio of one adult for every 15 youth. b. Alcohol is not permitted at youth events.

XI. Fees
a. Jim Porter Recreation Center, Thibodo Community Room, Park Terrace, Azalea Room, Jasmine Room, Disc Golf, Park Pavilion and Picnic Rentals Facility rental applicant must pay 50% of the Facility Rental Fee at the tim e of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 90 days prior to the event date. If the reservation is within 90 days of the event date, 100% of the Facility Rental Fee is due upon reservation. Renters will be provided an initial 60-minute walk-through of the venue and may have one additional 30 -minute walk-through. Rental will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.
b. Rancho Buena Vista Adobe and Morris B. Vance Community Room Facility rental applicant must pay 50% of the Facility Rental Fee at the time of reservation. Outstanding balance of Facility Rental Fee shall be paid no later than 180 days prior to the event date . If the reservation is within 180 days of the event date, 100% of the Facility Rental Fee is due upon reservation. Renters will be provided an initial 60-minute walk-through of the venue and may have one additional 30 -minute walk-through. Rental will be charged and is responsible for the hourly rate of the staff required for any additional walk-throughs.
c. Moonlight Amphitheatre and AVO Playhouse
Facility rental applicant must pay 100% of the estimated fees at the time the signed estimate is submitted, which must be no later than 30 days in advance of the event, if event is non-ticketed. For a ticketed event, the rental fees are deducted from ticket sales revenue through the VISTIX box office.
d. Fee Waiver
Facility rental applicants request ing a fee waiver must submit such written request, no later than 90 days prior to event date, to the Department Director or designee. City Council must approve all fee waivers.
e. Failure to pay fees accordingly may subject the facility , park pavilion, or picnic rental to cancellation.

XII. Cancellations/Refunds

a. A change of rental date is treated the same as a rental cancellation and follows the same refund policy.
b. All cancellations must be provided in writing. A written notice of cancellation by facility rental applicant or program participant/payee may be emailed, delivered in person, or delivered by US mail, postage paid, to the Department. Notices via US mail are dated the date of the cancelled postmark of envelope. Cancellation is not deemed 05/26/2026
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received until Facility Rental Applicant or program participant/payee receives a notice of cancellation from the City.
c. Park & Picnic Pavilion cancellations due to rain may be rescheduled at no additional charge. Refunds will not be provided.
d. All credits expire one year after the date the credit was issued. e. If registrants fail to attend a program, they are not entitled to a refund. f. Refunds may take up to two weeks to process depending on payment type. g. Cancellations by facility and program are detailed in the table below:

Less than 90 days
No refund on building facility fees. Refund 100% of other fees (cleaning, security, staff, alcohol permit) paid to date if the City did not incur an expense because of rental less a $25 processing fee.
• AVO Playhouse
• Moonlight Amphitheatre
60 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 60 days
No refund and rental applicant shall be liable for 100% of the estimated rental fee, excluding the cost of labor, and a $25 processing fee.

Park & Picnic Pavilions 30 days or more Refund 100% of all fees paid to date less a $10 processing fee.

Athletic Fields
14 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 14 days No refund. Cancellation is subject to a $25 processing fee.

N/A Cancellations by the city due to non -playable conditions of the fields are fully refundable.

Wave Waterpark Private
Rentals
14 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 14 days No refund. Cancellation is subject to a $ 25 processing fee.

Transfer requests will not be granted.

Wave Waterpark
Birthdays/Groups
14 days or more Refund 100% of all fees paid to date less a $25 processing fee.

Less than 14 days No refund. Cancellation is subject to a $10 processing fee.

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Programs
Cancellation Date
Received Relative
to Start Date
Refund
Culture Caravan 30 days or more Refund 100% of fees paid to date less a $10 processing fee.

All other cancellations are not entitled to a refund or credit.

Adult Sports
14 days or more
prior to first
scheduled game
Refund less a $25 processing fee. All other cancellations are not entitled to a refund or credit.
• Recreation Classes/Programs
• Early Childhood Education
• Wave Waterpark Splash
Camp/Swim Lessons
• Youth Sports
14 days or more Refund less a $25 processing fee. All other cancellations are not entitled to a refund or credit.
h. 100% of fees paid to date shall be refunded for any programs canceled by the C ity, except the Wave Waterpark general admission, as detailed below. Additional cancellation information is listed below for Wave Waterpark splash camp and swim lessons.

1. Wave Waterpark General Admission - Tickets and passes are non-transferable and non-refundable. The waterpark operates in rainy conditions and may close pools if lightning is detected within close proximity. If the waterpark closes the park during normal, scheduled operating hours due to wea ther or unforeseen circumstances, a rain check will be issued for a return visit in the same operating summer. No refunds will be issued.

3. Wave Waterpark Swim Lessons – Programs have class minimums to operate and may be canceled and rescheduled by C ity due to severe weather or other unplanned reasons at the discretion of the manager on duty. Classes will continue in the rain and other mild conditions.

XIII. Site-Specific Policies & Procedures
a. Park Pavilion & Picnic Areas

1. Picnic areas have a maximum capacity of 100 people; events with more than 100 people are required to rent an additional picnic area.

2. Facility rental applicants with jump houses must obtain prior written permission.

The jump house company must have acceptable insurance on file with the City and must list the City of Vista as additionally insured with an additional insured endorsement.

3. All events must end, be dismantled and vacated by dusk. 05/26/2026
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4. Electric s ound a mplification equipment is prohibited without prior written permission from Department Director or designee in any park or picnic area. b. Rancho Buena Vista Adobe

1. Youth events are prohibited.

2. A licensed caterer is required if a meal is prepared on site. c. Park Terrace

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use at Park Terrace requires an additional kitchen personnel fee.

3. Kitchen use requires an additional kitchen cleaning fee. d. Civic Center Morris B. Vance Community Room

1. Rental applicant must obtain a licensed caterer for use of kitchen.

2. Kitchen use requires an additional kitchen cleaning fee.

3. Lobby furniture must remain in place and cannot be temporarily relocated. e. Civic Center Courtyard

1. Facility rentals require one security guard per 100 people or portion thereof.

2. Facility rentals with the consumption of alcohol require special fences of which rental applicant is to bear 100% of the cost.
f. Moonlight Amphitheatre and AVO Playhouse

1. Facility rental fee includes one department staff member acting as building facilitator. The facilitator is on site to open and close the facility for the renter as well as answer questions and solve problems. Any hands -on technical work, including but not limited to, lighting, sound, or rigging must be handled by an IATSE crew member that will be staffed in addition to the facilitator. Facility rentals to for-profit renters require sound and lighting to be provided by staff as outlined in the City memorandum of agreement with International Alliance of Theatrical Stage Employees (IATSE) Local 122. Additional staff will be billed at the rental contract rate; refer to contract for details.

2. The necessity for security guard(s) will be assessed by the Department Director or designee based on the production. The facility rental applicant shall bear 100% of all guard costs.

4. Facility rental applicant with a ticketed event must use VISTIX ticketing for ticket sales.

6. Facility rental applicant with the sale of merchandise (flowers, CDs, t -shirts, etc.) shall be assessed a fee of 10% of gross sales for “non-profit” rental applicants and 20% of gross sales for “for-profit” rental applicants.
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8. Renters will be provided an initial 60 -minute walk-through of the venue and may have one additional 30 -minute walk -through. Renter will be charged and is responsible for the hourly rate of the staff required for any additional walk - throughs.

9. All rental applicants must comply with VMC Chapter 8.32.

10. Facility rental applicants must ensure that all events using sound amplification equipment end no later than 10 p.m.

XIV. Culture Caravan

a. Full payment is due at the time of reservation.
b. Indian Casino Trips – All passengers must be 21 years of age or older.

XV. City of Vista Sports Field Philosophy
Recreational services improve the quality of life of citizens and respond to the leisure needs and desires of our community. Cooperation with other organizations to assist in providing recreational services is important in meeting the community needs. By virtue of their intrinsic value to the community in providing recreational opportunities for children, youth organizations may apply for “ City-sponsored” status which enables field use. Through partnership with City- sponsored youth organizations, the City of Vista seeks to:
a. Provide an opportunity to further growth and development of youth and provide access to basic leisure skill development.
b. Assist local groups to support the community and give the community the opportunity to develop their interests and skills beyond basic levels. c. Provide exposure to skills that may form the basis of enjoying lifetime leisure activities, and provide social settings that foster social, cognitive and emotional growth.
d. Ensure residents have access to a variety of activities and provide a balance of quality and quantity of these activities.
e. Ensure participants have access to a variety of programs with a balance of recreational developmental and advanced levels.
f. Provide opportunities to involve youth in a variety of forms of physical activity to increase overall fitness levels and reduce health complications caused by obesity.

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XVI. Recreational Youth Sports Organizations
Recreation & Community Services sets procedures for determin ing eligibility and requirements for organizations to qualify as a youth group that is City-sponsored. Note, City-sponsored groups are subject to select fees. Group categorization and prioritization are as follows:

• Group A: City-sponsored youth groups
• Group B: Resident youth groups
• Group C: Resident adult groups, non-resident youth groups, and non-resident nonprofit groups
• Group D: Non-resident adult groups and all for-profit organizations

a. Eligibility for Group A – Recreational

1. Organization must provide documentation as a non- profit organization. Non- profit status must be recognized by the Internal Revenue Service and State of California with a tax identification number.