cc 2026 AR 06/09 agreement with ops212 for park restroom janitorial services

ACTION:
____________________________
Clerk/Secretary
Department: Public Works Item No: C6
Prepared by: Sergio Sauceda, Management Analyst Meeting Date: June 9, 2026 Approved by:

Chris Arce, Public Works Director
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: AGREEMENT WITH OPS212, LLC FOR PARK RESTROOM JANITORIAL SERVICES RECOMMENDATION: Adopt City Council Resolution No. 2026- , approving the agreement with OPS212, LLC for Park Restroom Janitorial Services.

CORRELATION TO CITY COUNCIL GOALS: A Cleaner, More Beautiful Vista and Parks and Recreation.

PRIOR ACTION: None.

STATEMENT ON THE SUBJECT: The City of Vista currently contracts with Premier Property Preservation, LLC for park restroom janitorial services. The current agreement expires on June 30, 2026. The full-service agreement is inclusive of all labor and supplies required for regular janitorial maintenance of restrooms at twelve park locations, which include:
•Breeze Hill Park (645 S. Melrose Drive)
•Brengle Terrace Park (1200 Vale Terrace Drive)
•Bub Williamson Park (530 Grapevine Road)
•Buena Vista Ballfields (1851 S. Melrose Drive)
•Buena Vista Park (1601 Shadowridge Drive)
•Luz Duran Park (340 E. Townsite Drive)
•Pala Vista Park (234 Pala Vista Drive)
•Shadowridge Park (2101 Lupine Hills Drive)
•Skate Park (400 N Santa Fe Avenue)
•Thibodo Park (1150 Lupine Hills Drive)
•Wildwood Park (651 E. Vista Way)
•Vista Sports Park (1600 Sports Park Way)
The Scope of work in the competitive bid includes general cleaning requirements, monitoring criteria, and service frequencies for daily overnight and afternoon cleaning.

Staff prepared a formal bid package for the abovementioned park restroom janitorial services. On April 9, 2026, the project was posted for competitive bidding on the City’s website and OpenGov.com. On May 4, 2026, bids were opened and the following Eight (8) bids were received:

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopt City Council Resolution No. 2026-99. Vote: 5-0

ACTION:

____________________________
Clerk/Secretary

Department: Public Works Item No: C6
Prepared by: Sergio Sauceda, Management Analyst Meeting Date: June 9, 2026 Approved by:

Chris Arce, Public Works Director
John Conley, City Manager Agenda Location: Consent Calendar

SUBJECT: AGREEMENT WITH OPS212, LLC FOR PARK RESTROOM JANITORIAL SERVICES

RECOMMENDATION: Adopt City Council Resolution No. 2026- , approving the agreement with OPS212, LLC for Park Restroom Janitorial Services.

CORRELATION TO CITY COUNCIL GOALS: A Cleaner, More Beautiful Vista and Parks and Recreation.

PRIOR ACTION: None.

• Breeze Hill Park (645 S. Melrose Drive)
• Brengle Terrace Park (1200 Vale Terrace Drive)
• Bub Williamson Park (530 Grapevine Road)
• Buena Vista Ballfields (1851 S. Melrose Drive)
• Buena Vista Park (1601 Shadowridge Drive)
• Luz Duran Park (340 E. Townsite Drive)
• Pala Vista Park (234 Pala Vista Drive)
• Shadowridge Park (2101 Lupine Hills Drive)
• Skate Park (400 N Santa Fe Avenue)
• Thibodo Park (1150 Lupine Hills Drive)
• Wildwood Park (651 E. Vista Way)
• Vista Sports Park (1600 Sports Park Way)

The Scope of work in the competitive bid includes general cleaning requirements, monitoring criteria, and service frequencies for daily overnight and afternoon cleaning.

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
06/09/2026 C6 1 of 88

MEETING DATE: June 9, 2026 PAGE 2
SUBJECT: AGREEMENT WITH OPS212, LLC FOR PARK RESTROOM JANITORIAL SERVICES Contractor Bid Amount
Premier Property Preservation, LLC (Van Nuys, CA) $152,248 OPS212, LLC (Temecula, CA) $293,000
Aztec Landscaping, Inc. (Lemon Grove, CA) $404,584
NMS Management, Inc. (National City, CA) $430,978
CCS Facility Services – San Diego, Inc. (Dallas, TX) $445,260 Bish Global, Inc. (Coronado, CA) $609,040
A. James Consulting Group LLC (Altadena, CA)$1,065,280
Westturf Landscape Management Inc. (Vista, CA)$1,207,792 At bid opening, Premier Property Preservation, LLC was identified as the apparent low bidder, however, this contractor did not attend all mandatory site visits and was therefore disqualified. Subsequently OPS212, LLC (OPS212) was determined to be the next lowest bidder with a bid of $293,000. Upon review of the bid package, staff recommends that OPS212 to be accepted as the lowest responsible and responsive bidder.

Staff recommends entering an agreement with OPS212 effective July 1, 2026, for an initial 2 year term with the option to extend the terms for an additional 36 months, in increments of City’s choice, and authorize the City Manager to approve annual increases up to the lesser of the Consumer Price Index or 3%, only when requested by the contractor and supported by adequate justification based on information from the Bureau of Labor Statistics.

FISCAL IMPACT: The cost for OPS212, LLC to provide is park restroom janitorial services is $293,000.

Staff is requesting an annual contract ceiling of $310,000 to add contingency to address unforeseen service issues that may arise and special projects. Sufficient funding is available in the Fiscal Year 2026/27 Operating Budget in the Parks Service Contract account (no. 0010525.521040). Funding for subsequent years will be included in future budget preparation.

EXHIBITS:

1.City Council Resolution No. 2026- , approving the agreement with OPS212, LLC for Park Restroom Janitorial Services

2.Agreement with OPS212, LLC for Park Restroom Janitorial Services 06/09/2026 C6 2 of 88

RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF VISTA, CALIFORNIA, APPROVING THE AGREEMENT WITH OPS212, LLC

FOR PARK RESTROOM JANITORIAL SERVICES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. The City of Vista contracts out park restroom janitorial services for 12 parks throughout the City. The current agreement expires on June 30, 2026.

B. The City solicited bids for park restroom janitorial services on April 9, 2026, and opened bids on May 4, 2026. Staff determined that the bid from OPS212, LLC is responsive in all material aspects of the request for bids and is the lowest responsive and responsible bid.

2. Action.

A. The City Council approves the agreement with OPS212, LLC for Park Restroom Janitorial Services.

B. The Mayor is authorized to sign the Agreement on behalf of the City.

C. The City Manager is authorized to execute all amendments extending the term of the agreement and price increases up to the Consumer Price Index.

3. Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 9, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20260527150410
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
06/09/2026 C6 3 of 88
EXHIBIT 1

City Services (Non-Construction) (RFP)
1 of 10
OPS212, LLC
[22422-6] 00022422 8

CONTRACT FOR PARK RESTROOM JANITORIAL SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).

1.0 THE “PARTIES”
The “City”:

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Yale Jeffery
Billing Contact: Kassandra Santacruz
The “Contractor”
OPS212, LLC, a California corporation
41593 Winchester Road, Ste 200
Temecula, CA 92590
Contact: Noel Alicea Cintron

2.0 BASIC TERMS

2.1 The “Services” to be performed by Contractor are set forth in City’s Request for Proposals (“Exhibit A”).

2.2 Contractor desires to enter into this “Contract” with City for the Services.

2.3 The “Project” for which the Services are required is described in Exhibit A.

2.4 Contractor has submitted to City a Proposal to perform the Services dated May 3, 2026 (“Exhibit B”).

2.5 The “Contract Ceiling Price” is $310,000 per year.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of July 1, 2026.

3.2 This Contract shall be in effect for 24 calendar months (“Term”). The Term may be extended at the City’s option for an additional 36 months, in increments of City’s choice, for a maximum Term of 60 Months from the Contract Date.

3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.

4.0 SCOPE
Contractor shall perform all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, in accordance with Exhibit A. The Services shall be complete, and all work, material and services not expressly called for in the 06/09/2026 C6 4 of 88
EXHIBIT 2

City Services (Non-Construction) (RFP) 2 of 10 OPS212, LLC [22422-6] 00022422 8
Proposal which may be necessary to carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed.

5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.

5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any of these documents: Documents required under Exhibits A–E. 06/09/2026 C6 5 of 88

City Services (Non-Construction) (RFP) 3 of 10 OPS212, LLC [22422-6] 00022422 8

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit B.

8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records, reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.

9.0 STANDARD OF PERFORMANCE

9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.

9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

10.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES

10.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.

10.2 Contractor represents and warrants that all design professional services, if any, shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.

10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to 06/09/2026 C6 6 of 88

City Services (Non-Construction) (RFP) 4 of 10 OPS212, LLC [22422-6] 00022422 8
City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

10.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.

10.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.

10.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this Contract. This is a continuing obligation that survives the termination of this Contract.

11.0 CIVIL RIGHTS

11.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.

11.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.

11.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.

11.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.

11.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.

06/09/2026 C6 7 of 88

City Services (Non-Construction) (RFP) 5 of 10 OPS212, LLC [22422-6] 00022422 8

11.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.

11.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

12.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.

13.0 ASSIGNMENT AND SUBCONTRACTING

13.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

13.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee. 06/09/2026 C6 8 of 88

City Services (Non-Construction) (RFP) 6 of 10 OPS212, LLC [22422-6] 00022422 8

14.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.

15.0 FINANCIAL RECORDS

15.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

15.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its Representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

16.0 OWNERSHIP OF DOCUMENTS

16.1 Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, computer code, and detailed calculations developed under this contract, are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby assigns, waives, and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services. If Contractor is providing copyrighted, proprietary materials in the performance of the Services, then the intellectual property provisions of Exhibit B shall prevail over the provisions of this section.

16.2 Contractor represents that it has secured all necessary licenses, consents, or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or 06/09/2026 C6 9 of 88

City Services (Non-Construction) (RFP) 7 of 10 OPS212, LLC [22422-6] 00022422 8
other means of protecting interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non-infringing.

17.0 CONFIDENTIALITY

17.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.

17.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.

18.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

19.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.

06/09/2026 C6 10 of 88

City Services (Non-Construction) (RFP) 8 of 10 OPS212, LLC [22422-6] 00022422 8

20.0 INDEMNIFICATION

20.1 Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, “Indemnitees”) harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by Indemnitees’ sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees’ active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees’ active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).

20.2 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants, and conditions under this instrument shall be joint and several.

21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

22.0 SERVICE OF NOTICE

22.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.

22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

23.0 LABOR LAW COMPLIANCE
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

24.0 SURVIVAL OF COVENANTS
Contractor’s obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.
06/09/2026 C6 11 of 88

City Services (Non-Construction) (RFP) 9 of 10 OPS212, LLC [22422-6] 00022422 8

25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

28.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.

Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

29.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment, or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.

[Continued on page 10.]

06/09/2026 C6 12 of 88

City Services (Non-Construction) (RFP) 10 of 10 OPS212, LLC [22422-6] 00022422 8

30.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

“City”

CITY OF VISTA, a chartered municipal
corporation

By:

JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK, RISK MANAGER

By:
“Contractor”

OPS212, LLC, a California corporation

By:

Name/Title

By:

Name/Title

APPROVED
Amanda L. Guy
20260518172017

06/09/2026 C6 13 of 88

EXHIBIT A

REQUEST FOR PROPOSALS
00022422 8 Exhibit A

00022422 8 Exhibit A

EXHIBIT A

REQUEST FOR PROPOSALS

06/09/2026 C6 14 of 88

7 —_{W.

CITY OF VISTA

REQUEST FOR BIDS (RFB)

PARK RESTROOM JANITORIAL SERVICES

THE CITY OF VISTA
RFB ISSUE DATE: April 9, 2026
RESPONSE DUE: May 4, 2026; 12:00 PM

REQUEST FOR BIDS (RFB)

PARK RESTROOM JANITORIAL SERVICES

THE CITY OF VISTA
RFB ISSUE DATE: April 9, 2026
RESPONSE DUE: May 4, 2026; 12:00 PM
06/09/2026 C6 15 of 88

REQUEST FOR BIDS
For Non-Professional Services

The City of Vista is requesting written bids from qualified Bidders for Park Restroom Janitorial Services in accordance with the requirements and specifications of this Request for Bids (RFB). This is anticipated to be a two-year contract with three 1-year extensions for a possible total contract term of 5 years.

The initial two-year period is anticipated to begin July 1, 2026, and continue through June 30, 2028.

The City may approve, upon Contractor’s written request, an increase in contract pricing for option years in the amount of the increase in the Consumer Price Index (CPI), San Diego Area, for all Urban Consumers (CPI-U) as published by the Bureau of Labor Statistics during the preceding year, or 3%, whichever is less.

I. GENERAL SPECIFICATIONS

1. STANDARDS OF WORK AND CONTRACTOR RESPONSIBILITY
a. All park facilities shall be serviced in a professional, workmanlike manner using quality equipment and materials.

b. CONTRACTOR shall provide at its expense all labor, materials, equipment, tools, services and special skills necessary for the provision of custodial maintenance services, except as otherwise specified hereinafter. The premises shall be maintained to the standards specified in Section II. Custodial Services Scope of Work at no less than the frequencies set forth herein.

c. CONTRACTOR is hereby required to render and provide custodial maintenance services including, but not limited to; sweeping, disinfecting and cleaning surfaces, scrubbing, pressure washing, unclogging drains (up to 5 feet from fixture) and all other maintenance required to maintain the areas in accordance with specified schedules and standards.

d. CONTRACTOR shall be available for On Call / Emergency Call Back for any cleaning needs at any CITY owned facilities. Response time shall be no more than two (2) hours and paid at the rate listed in the CONTRACTOR’S Bid Proposal.
e. CONTRACTOR shall report to the CONTRACT ADMINISTRATOR all observations of: graffiti and other vandalism; illegal activities; transients; missing or damaged equipment or signs; hazards or potential hazards, including burnt out light fixtures within twenty-four (24) hours. Failure to report these issues will be treated as a deficiency.

2. FACILITIES TO BE MAINTAINED
The facilities to be maintained are as follows:

1) Breeze Hill Park- 645 S. Melrose Drive. One (1) men’s and one (1) women’s 06/09/2026 C6 16 of 88

restroom

2) Brengle Terrace Park-1200 Vale Terrace Drive. Two (2) men’s, two (2) women’s and four (4) unisex restrooms.

3) Bub Williamson Park- 530 Grapevine Road. One (1) men’s and one (1) women’s restroom.

4) Buena Vista Ballfields-1851 S. Melrose Drive. One (1) men’s and one (1) women’s restroom.
5) Buena Vista Park (Duck Pond)- 1601 Shadowridge Drive. Two (2) unisex restrooms.

6) Luz Duran Park- 340 E. Townsite Drive. Four (4) unisex restrooms with sinks and soaps on the side of the restrooms.

7) Pala Vista Park – 234 Pala Vista Drive. One (1) unisex restroom.

8) Shadowridge Park- 2101 Lupine Hills Drive. One (1) men’s and one (1) women’s restroom.
9) Skate Park - 400 N Santa Fe Avenue. Two (2) unisex restrooms.

10) Thibodo Park - 1150 Lupine Hills Drive. One (1) men’s and one (1) women’s restroom.

11) *Wildwood Park - 651 E. Vista Way. Four (4) unisex restrooms with sinks and soaps on the side of the restrooms.
12) Vista Sports Park - 1600 Sports Park Way. One (1) men’s, one (1) women’s and one (1) unisex restroom.
*Please note that the City of Vista is in the process of replacing the Wildwood Park restrooms with Four (4) unisex restrooms with sinks and soap on the side of the restrooms. The Wildwood Park currently has One (1) men’s and one (1) women’s restroom. We anticipate that the change will occur end of August 2026, contractor will be relieved from servicing that site during construction.

3. ENFORCEMENT, DEDUCTIONS AND LIQUIDATED DAMAGES
a. The CONTRACT ADMINISTRATOR, or designee, shall be responsible for the enforcement of this Contract on behalf of CITY. In addition to deductions stipulated in other sections of this agreement, the CONTRACT ADMINISTRATOR, or designee, may enforce deductions.

b. The CONTRACT ADMINISTRATOR, or designee, shall prepare and implement an Inspection Rating System. The CONTRACTOR agrees to be evaluated by said system and bound by the ratings and any resulting payment deductions, subject to cure periods, as described in subsection (d), below. While any work 06/09/2026 C6 17 of 88

deficiencies that exist beyond the cure period may result in payment deductions, the CITY intends to focus on payment deductions when CONTRACTOR receives a rating of less than 70% at a facility. The Inspection Forms shall constitute adequate reason for any imposed deductions. The CONTRACT ADMINISTRATOR shall determine the frequency of the CITY’s facility Inspections.

The inspection form included in this RFB is provided as an example only. The final inspection form and all ongoing inspections will be completed through the janitorial management software
application.

Please Refer to section II.3 Description of Task for additional information of Line Items Inspection – Park
Restrooms
Points Inspection Date Re-Inspection Date
Max of 5 points each Complete (y/n) Complete (y/n)

1. Empty Trash &
Recycle Bins, Replace
Liners, Restock Paper
Products

2. Sweep Floors

3. Damp Mop Hard
Floors (tile, concrete,
rubber and resilient)

4. Clean Glass and
mirrors

5. Surfaces

6. Clean and Polish
Appliances and Metal
Surfaces

7. Wipe/Clean
Drinking Fountains

8. Disinfecting
surfaces

9. Trash cans

10. High Dust: Vents,
Lights, Ceilings, Etc.

11. Restock Paper,
Soap and hand
sanitizer

12. Clean Fixtures

13. Antimicrobial
Disinfecting /
Powerwashing
(Fridays)

14. Completed Sign-in
Sheet

Total Score out of 70
Percent
06/09/2026 C6 18 of 88

c. The CONTRACT ADMINISTRATOR, or designee, shall maintain a record of complaints filed by CITY staff, members of the public, or deficiencies directly observed by the CONTRACT ADMINISTRATOR or designee. Each complaint will be forwarded to the CONTRACTOR. Complaints include, but are not limited, to:
i. The work task in an area was not performed in strict accordance with the performance standards.
ii. Work tasks were not performed in their entirety.
iii. The specified equipment, tools and chemicals were not used or were not in good operating condition.
iv. The tasks were not performed within the scheduled work shift or within the specified timeframe.
v. Failure to respond to a call back within 2-hour time frame.

d. In the event of non-performance of work (“work deficiencies”) by the CONTRACTOR, the CONTRACT ADMINISTRATOR, or designee, may do the following:
i. The CONTRACT ADMINISTRATOR, or designee, may direct the CONTRACTOR to address the work deficiencies within a CITY- specified time period (“cure period”). The cure period shall be 2 hours from CITY’s notification to CONTRACTOR unless a different time period is expressly specified by CITY.
ii. If CONTRACTOR fails to fully address the work deficiencies within the cure period, the CITY may exercise one of the following options:

1. Liquidated Damages. The CONTRACT ADMINISTRATOR, or
designee, may deduct liquidated damages of $50 per day per location, for each day that CONTRACTOR fails to cure the deficiency after the cure period. The amount of liquidated damages shall be deducted from CONTRACTOR’s monthly
payment for the month during which the deficiency occurred.

CITY and CONTRACTOR agree that time is of the essence in the performance of the CONTRACTOR's duties, and that it will be impractical or extremely difficult to fix the extent of actual damages that resulted from the failure of the CONTRACTOR to correct a deficiency within the specified cure period. The parties hereby agree that a reasonable estimate of such damages is Fifty Dollars ($50) per day per site, and that CONTRACTOR shall be liable to CITY for liquidated damages in said amount. Said amount shall be deducted from CITY's payment to
CONTRACTOR. Such liquidated damages shall not be construed as a penalty but as an adjustment of payment to CONTRACTOR to recover the CITY’s cost due to the failure of the CONTRACTOR to comply with the provisions of the Agreement.
06/09/2026 C6 19 of 88

Examples of deficiencies that may result in liquidated damages include:

 Failure to make adequate corrections to an inspection report.
 Repeated deficiencies highlighted in inspection reports.  Receiving repeated complaints about the same deficient service.
 Not maintaining equipment in a safe or sanitary manner.  Not maintaining adequate supplies of cleaning products and consumables.
 Failure to maintain and provide service records.

2. Alternative Invoice Deductions. In lieu of imposing
liquidated damages, and in cases where the value of
Contractor’s unperformed services is ascertainable, the City may withhold payments to Contractor in such ascertainable amounts. Such deductions will occur for the month during which the services were not fully performed.

Any payment deductions shall not prevent the CITY from proceeding with termination of the Agreement.

4. INSPECTIONS, MEETINGS, & REPORTS

a. CITY reserves the right to perform inspections, including inspection of CONTRACTOR’S equipment, at any time for the purpose of verifying CONTRACTOR’S performance of Contract requirements and identifying deficiencies.
b. The CONTRACTOR or their authorized representative shall meet with the CONTRACT ADMINISTRATOR or their representative on each site monthly for the initial year of the Contract then thereafter at the discretion and convenience of the CONTRACT ADMINISTRATOR.
c. At the request of the CONTRACTOR ADMINISTRATOR, the CONTRACTOR, or their appropriate representative, shall attend meetings and/or training sessions, as determined by the CONTRACT ADMINISTRATOR for purposes of orientation, information sharing, Contract revision, description of CITY policies, procedures, standards, and the like.

d. CONTRACTOR, or their appropriate representative, shall make sufficient daily inspections to ensure the work is performed as specified. The CONTRACTOR shall inspect all tools, equipment and chemicals to ensure they are clean, in good working order and meet the specifications. If they do not meet the specifications the CONTRACTOR shall replace them with new or workable tools, equipment and chemicals. CONTRACTOR shall maintain written record of tools, equipment and chemicals discrepancies, and upon request, provide written records to the CONTRACT ADMINISTRATOR.

06/09/2026 C6 20 of 88

e. CONTRACTOR shall provide to the CONTRACT ADMINISTRATOR such written documentation and/or reports as the CONTRACT ADMINISTRATOR deems necessary to verify and review CONTRACTOR’S performance under the specifications. Documentation may include information generated through the System referenced in Section I.4.f and any additional written reports required by the CITY, including:

i. Staff cleaning schedule and times

ii. Site cleaning inspections

iii. Building and maintenance issues reported to CONTRACT ADMINISTRATOR

f. The CONTRACTOR shall utilize a dedicated janitorial management software system (“System”) such as Lighthouse Mobile Workforce Management Software or equal to document and verify all service activities. The CONTRACTOR shall provide the CITY’s Contract Administrator with “View Only” or “Administrative” access to a real-time dashboard or portal. The System shall support, at minimum, GPS‑validated check-ins, time-stamped activity logs, and digital photo verification for completed tasks.

i. For every scheduled service visit, the CONTRACTOR shall complete a site‑specific digital checklist within the System. Each task shall be marked as “Complete,” “In‑Progress,” or “Delayed with Reason”.

ii. The CONTRACTOR shall upload date‑ and time‑stamped photographs into the System as proof of task completion. These photographs shall satisfy and integrate with the photographic documentation requirements described in Section I.12.

5. DAMAGE BY CONTRACTOR

a. All damages incurred to existing facilities by the CONTRACTOR'S operation shall be repaired or replaced, by the CONTRACTOR or by other forces, all at the discretion of the CONTRACT ADMINISTRATOR, and all at the CONTRACTOR'S expense.

6. EXTRA WORK

a. The CITY may award Extra Work to the CONTRACTOR at the discretion of the CONTRACT ADMINISTRATOR. New or unforeseen work will be classified as “Extra Work” when the CONTRACT ADMINISTRATOR determines that it is not covered by the existing contract.

Extra work will be one of the following:

i. Additional work during a shift that falls outside of the regular scope of work such as emergency clean up. This will be approved in writing by the CONTRACT ADMINISTRATOR. Paid via the rates in CONTRACTOR’s 06/09/2026 C6 21 of 88

submitted Bid Schedule.

ii. Additional service for special events. An estimated cost for the extra work must be approved by the CONTRACT ADMINISTRATOR in writing.

7. SAFETY

a. CONTRACTOR agrees to perform all work outlined in the specifications in such a manner as to meet all accepted standards for safe practices during the performance of his duties and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all CITY, County, State or Federal requirements at all times so as to protect all persons, including CONTRACTOR’S employees, agents of the CITY, vendors, members of the public or others from foreseeable injury, or damage to their property.

b. CONTRACTOR shall notify the CONTRACT ADMINISTRATOR immediately of any occurrence of accident, injury, or persons requiring emergency services and, if so requested, shall prepare a written report thereof to the CONTRACT ADMINISTRATOR within three (3) calendar days following the occurrence.

CONTRACTOR shall cooperate fully with the CITY in the investigation of any such occurrence.

8. HOURS AND DAYS OF SERVICES

a. Overnight cleaning services shall take place seven (7) days a week including holidays from 10:00pm to 7:00am.

b. Porter Service/Afternoon Cleanings shall take place seven (7) days a week including holidays from 11:00pm to 4:00pm.

c. CONTRACTOR shall provide sufficient staffing to perform all required maintenance services during both the overnight cleaning hours of 10:00pm to 7:00am and the afternoon porter service hours of 11:00am to 4:00pm. Any changes to these prescribed days or hours shall require prior approval from the CONTRACT ADMINISTRATOR.

d. Contractor shall be prepared to provide all services at the beginning of their scheduled cleaning. Any procurement of necessary supplies or equipment shall be done prior or following the scheduled cleaning times.

9. SECURITY

a. The CONTRACTOR shall be responsible for unlocking, locking and securing the buildings and gates, before and after performing services. The CONTRACTOR 06/09/2026 C6 22 of 88

shall not duplicate keys to buildings and park restrooms; additional keys, as needed, shall be provided by the CONTRACT ADMINISTRATOR. The CONTRACTOR shall be required to perform an annual key audit with the CONTRACT ADMINISTRATOR or designee.

10. EQUIPMENT
a. The CONTRACTOR shall furnish all equipment, accessories and tools necessary to perform the work properly as defined in the specifications.

Contracted staff shall ensure prior to the beginning of each work shift that each janitorial vehicle is provided with the appropriate equipment, chemicals and supplies.

b. All equipment required for the performance of work under the specifications shall be functioning, clean and well maintained. Equipment shall be designed to perform the kind of work prescribed in the specifications at the time services begin at the CITY, whether leased or purchased. Said equipment shall be used exclusively for the performance of work defined herein. Examples include but are not limited to restroom cleaning systems, brooms, brushes, mops, mop buckets, cleaning towels and dust wands.

c. The CONTRACTOR shall provide, maintain, repair and/or replace monthly or as needed, all necessary custodial tools and equipment including but are not limited to brooms, brushes, mops, pails, dust cloths, dust wands, scrubbers, etc.

d. If requested by the CONTRACT ADMINISTRATOR, the CONTRACTOR shall make the equipment and/or tools available for performance evaluation by the CONTRACT ADMINISTRATOR. Any costs associated with the evaluation shall be the sole responsibility of the CONTRACTOR.

e. All electrical equipment used by the CONTRACTOR shall meet all applicable safety requirements. This shall include either the use of ground fault interrupters or a wiring inspection program to assure the integrity of ground pins, grounding continuity, strain relief and insulation quality of plugs and cords. This equipment must operate at full rated performance levels using existing building circuits. It shall be the responsibility of the CONTRACTOR to prevent the operation or the attempted operation of electrical equipment or combinations of equipment that requires power exceeding the capacity of the existing building circuit.

11. CONTRACTOR STAFF CONTACT

a. CONTRACTOR shall provide a designated in-house staff contact who is assigned and dedicated to the CITY in relation to this Agreement. CONTRACTOR shall make its in-house staff contact accessible through a local number with area code 619, 858, or 760, or a toll-free number. The in-house CONTRACTOR staff contact shall be knowledgeable and responsive relative to contract and customer services issues and available to CITY staff during the following hours of operation: Daily from 6:00am to 4:30pm.
06/09/2026 C6 23 of 88

12. POST CLEANING PHOTOGRAPHIC RECORDS

a. CONTRACTOR, or its agents, shall take digital time‑stamped photographs of each CITY facility immediately following each completed cleaning. All photographs shall be uploaded into the janitorial management software system described in Section I.4.f. Photographs shall be organized within the System by CITY facility and date and shall be sufficient in quality and quantity for the CITY to verify the overall condition of the facility. CONTRACTOR shall provide access to these photographs through the System upon the CITY’s request.

b. Photos shall show supplies are stocked, restrooms are clean and trash has been emptied.

II. CUSTODIAL SERVICES SCOPE OF WORK

When contracted work begins the CONTRACTOR shall clean all buildings to the Association of Physical Plant Administrators (APPA) Cleaning Level 2 (or better) upon receiving the notice to proceed. When this has been completed the CONTRACTOR and CONTRACT ADMINISTRATOR will inspect the buildings to confirm and agree that this requirement has been met.

1. Cleaning Scope of Services Cleaning Products and Consumables a. All cleaning products, soap, hand sanitizer, toilet paper, seat covers, paper towels, and any related supplies shall be provided by the CONTRACTOR. The CITY utilizes OPS‑brand dispensers and fixtures in various park restrooms.

CONTRACTOR shall supply OPS‑brand refills for these dispensers and shall obtain these products through commercial cleaning supply distributors that carry OPS‑brand consumables. Please see Attachment D, “OPS Product Information Sheet,” for reference.

2. Expectations of Service

The intent of this scope is to provide restrooms that are clean, sanitized, stocked and odor free throughout the day.

The CITY has set minimum standards for the cleanliness of the facilities, these specifications refer to APPA standards.

APPA's Five Levels of Clean.

The following is a summary of key indicators for each of APPA’s five levels of cleanliness and can be found on Cleaning Operations - APPA .

Level 1: Orderly Spotlessness—Showpiece Facility
 The floors and base moldings shine and/or are bright and clean; the colors are fresh. There is no buildup in corners or along walls.
 All vertical and horizontal surfaces have a freshly cleaned or polished appearance and have no accumulation of dust, dirt, marks, streaks, smudges, or fingerprints. Lights all work, and fixtures are clean.
06/09/2026 C6 24 of 88

 Washroom and shower fixtures and tile gleam and are odor-free. Supplies are adequate.  Trash containers and pencil sharpeners hold only daily waste and are clean and odor-free.

Level 2: Ordinary Tidiness—Comprehensive Care
 The floors and base moldings shine and/or are bright and clean. There is no buildup in corners or along walls, but up to two days’ worth of dust, dirt, stains, or streaks can be present.
 All vertical and horizontal surfaces are clean, but marks, dust, smudges, and fingerprints are noticeable upon close observation. Lights all work, and fixtures are clean.  Washroom and shower fixtures and tile gleam and are odor-free. Supplies are adequate.  Trash containers and pencil sharpeners hold only daily waste and are clean and odor-free.

Level 3: Casual Inattention—Managed Care
 The floors are swept or vacuumed clean, but upon close observation, there can be stains. A buildup of dirt and/or floor finish in corners and along walls can be seen.  There are dull spots and/or matted carpets in walking lanes. There are streaks or splashes on the base molding.
 All vertical and horizontal surfaces have obvious dust, dirt, marks, smudges, and fingerprints.

The lamps all work, and the fixtures are clean.
 Trash containers and pencil sharpeners hold only daily waste and are clean and odor-free.

Level 4: Moderate Dinginess—Reactive
 The floors are swept or vacuumed clean but are dull, dingy, and stained. There is an obvious buildup of dirt and/or floor finish in corners and along walls.  There is a dull path and/or obviously matted carpet in the walking lanes. The base molding is dull and dingy, with streaks or splashes.
 All vertical and horizontal surfaces have conspicuous dust, dirt, smudges, fingerprints, and marks.
 Lamp fixtures are dirty, and some (up to five percent) lamps are burned out.  Trash containers and pencil sharpeners have old trash and shavings. They are stained and marked.
 Trash containers smell sour.

Level 5: Unkempt Neglect—Crisis
 The floors and carpets are dull, dirty, dingy, scuffed, and/or matted. There is a conspicuous buildup of old dirt and/or floor finish in corners and along walls. Base molding is dirty, stained, and streaked. Gum, stains, dirt, dust balls, and trash are broadcast.  All vertical and horizontal surfaces have major accumulations of dust, dirt, smudges, and fingerprints—all of which will be difficult to remove. Lack of attention is obvious.  Light fixtures are dirty with dust balls and flies. Many lamps (more than five percent) are burned out.
 Trash containers and pencil sharpeners overflow. They are stained and marked. Trash containers smell sour.

The City of Vista requires buildings to be maintained at APPA Level 2 or better standards. If a building is observed to be Level 3 or lower the CONTRACT ADMINISTRATOR will advise the CONTRACTOR to bring the building to an acceptable standard within a cure period. 06/09/2026 C6 25 of 88

3. DESCRIPTION OF TASKS

1. Empty Trash & Recycle Bins,
Replace Liners, Restock Paper
Products

All interior trash receptacles and recycle bins shall be emptied completely in the appropriate receptacles.

The trash can is cleaned inside and out as needed,
and an appropriately sized liner installed. Co-mingled
recycle bins shall maintain separation from trash and
be emptied in recycle bins provided. All paper
products shall be restocked so that they are 50% full
at all times. All paper products shall be fed through
the dispensers correctly as to allow the product to be
properly dispensed. OPS products need to be
overlapped correctly when re-stocking as to allow
product to auto feed.

2. Sweep Floors

All floors shall be swept with a broom or dry mopped
so as to leave the floor in a dirt/dust/debris free
state. Dry mops should be sprayed with a dust mop
treatment prior to use.

3. Damp Mop Hard Floors (tile,
concrete, rubber and resilient)

Use microfiber flat mop system. All hard floor
surfaces shall be damp mopped with a germicidal
detergent solution to remove any and all spills.

Scuffmarks or stains are not expected to be removed
with damp mopping. Trash receptacles shall be
moved when necessary to mop underneath and shall
be moved back to their proper area in a timely
manner. After mopping, the floor shall have a
uniform appearance with no streaks, swirl marks,
detergent residue or any evidence of soil. There shall
be no splash marks or mop streaks on furniture,
walls, baseboards remaining in the area. There shall
be no residual surface water or puddling. Care must
be made to prevent buildup in corners and at floor-to-
wall transitions.

4. Clean Glass and mirrors

Interior glass, mirrors, frames and glass surfaces
within the space shall be cleaned and left streak-free
with no building up, grime, dust, cobwebs, rust etc.

5. Surfaces

All countertops, doors, partitions, mirrors, dispensers, toilets, urinals, window ledges, door frames etc. are
to be free of dust, grime or any other buildup.

06/09/2026 C6 26 of 88

6. Clean and Polish Appliances and
Metal Surfaces

All surfaces shall be free of dust, debris, grime, scale and rust. Surfaces must be clean and streak free.

7. Wipe/Clean Drinking Fountains

Daily cleaning with disinfectant and then rinse with
water. Stainless steel fountains are to be cleaned
with a stainless cleaner, inside and out, as well as
fixtures. Porcelain fountains are to be cleaned with a
mild abrasive. Fountains are to be free of water
spots, stains, grime, fingerprints and smudges.

8. Disinfecting surfaces

All surfaces in restrooms, drinking fountains and
touch points must be cleaned with a disinfecting
surface cleaner, and the cleaner applied in
accordance with the product instructions.

9. Trash cans

All trash containers shall be cleaned inside and out
so as to remove stains, smudges and dried refuse.

10. High Dust: Vents, Lights, Ceilings,
Etc.

High Dust: vents, lights, fixtures, tops of doors,
doorframes and ceilings included.

11. Restock Paper, Soap and hand
sanitizer

Paper towels, seat covers, and tissue dispensers are
to be checked and filled whenever the product
remaining is 50% or less. In restrooms of high usage,
new rolls of tissue will be installed when there is 50% remaining or partial roll shall be placed on the
dispenser. Soap and hand sanitizer is to be checked
and filled daily. Cartridge style soap and sanitizer is to be checked and replaced when less than 1/4 of
the product remains. All paper products shall be fed
through the dispensers correctly as to allow the
product to be properly dispensed. OPS products need
to be overlapped correctly when re-stocking as to
allow product to auto feed.

12. Clean Fixtures

All sinks, faucets and valves shall be cleaned and
free of rust deposits, scale, stains, soap scum, grime, etc. Toilets and urinals shall be cleaned and
sanitized so as to remove any deposits, scale, stains
or odors. Attention must be paid to areas underneath
and behind fixtures.

13. Antimicrobial Disinfecting

An antimicrobial cleaner shall be applied to all
06/09/2026 C6 27 of 88

surfaces during the nighttime cleaning and then
restrooms shall be closed and cleaner left to break
down until being opened the following morning.

14. Power washing Power washing shall be performed once (1) per week on Friday during the overnight cleaning. All applicable restroom surfaces, floors, and surrounding areas
shall be thoroughly washed to remove dirt, debris,
stains, and buildup. Upon completion of power
washing, an antimicrobial cleaner shall be applied to
all surfaces, then restrooms shall be closed and
cleaner left to break down until being opened the
following morning.

06/09/2026 C6 28 of 88

III. BID CONTENT, SUBMITTAL AND GENERAL REQUIREMENTS

Bids must include the following elements:

1. Cover letter, not to exceed one single spaced page.

2. Description of Bidder’s qualifications, not to exceed one single spaced page.

3. Fee Schedule (electronically filled out and submitted in OpenGov). Please see Attachment ‘A’ for a description of the bid items.

4. Proof of required professional licensing.

5. Proof of Janitorial Management Software System

Bid submission requirements:

To receive addenda and submit a Bid, Bidders must register a free account with the City’s Electronic Bidding System, OpenGov, at https://secure.procurenow.com/portal/cityofvista . No hard copy bids will be accepted. Once registered, Bidders must download the RFB while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Bidders that fail to download the RFB will not appear on the Electronic Prospective Bidders List and their Bid will be considered non-responsive. If a Bidder is unable to register or download the RFB from OpenGov, a Bidder representative may contact OpenGov to troubleshoot the problem.

All Bid documents must be uploaded using OpenGov prior to the Bid Submission Date as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point the Bidder will receive an email confirmation from OpenGov.

To be considered, bids shall be submitted through OpenGov no later than 12:00 pm on May 4, 2026. OpenGov will determine the official time for the advertised bid due date and such determination will be final. Any bids not received in a timely manner on the Bid Due Date, as described above, will not be considered.

General Bid requirements:

1. Bidder, by the submission of a bid, assents to each term and condition set forth in this RFB and attached sample agreement (Attachment ‘B’) and, upon award, agrees to be bound by the terms.

2. Any Bid which is incomplete, conditional, obscure or which contains irregularities of any kind may be cause for rejection at the City’s sole discretion.

3. It is Bidder’s responsibility to ensure that all addenda issued are incorporated in their submitted bid. Failure to acknowledge and incorporate addenda may be cause for the City to reject the bid.

4. If a Bidder takes any exceptions to any part of this RFB as written or as amended by any addenda subsequently issued, it must clearly state so in writing in their submitted bid.

5. By submitting a bid, Bidder guarantees that their offered pricing is firm for thirty (90) days following the RFB Bid Due Date.

IV. SUPPLEMENTARY RFB REQUIREMENTS

The following supplementary requirements apply to this RFB:

1. Vista Business License - Bidder shall have a City of Vista Business License prior to award of contract. Business licenses can be obtained at www.vistabl.com . A City of Vista Business License is not required to propose on this RFB. 06/09/2026 C6 29 of 88

16 2. Local Business Entity Preference - A Local Business Entity may be entitled to a bid preference as provided for in Section 3.08.040 of the Vista Municipal Code. If the lowest bid is submitted by someone other than a Local Business Entity, the Local Business Entity who submitted the lowest bid that is within five percent (5%) of the lowest bid shall be given the opportunity to become the lowest bidder by reducing its bid to match the bid of the lowest bidder. In order to be deemed the lowest bidder, the Local Business Entity must agree in writing to reduce its bid to match the bid of the lowest bidder within three (3) Working Days of the City’s request to match. Thereafter, the Contract may be awarded to that Local Business Entity if it otherwise qualifies as the Lowest Responsible Bidder.

3. Veteran-Owned Business Entity - A Veteran-Owned Business Entity may be entitled to a preference as provided for in section 3.08.020 of the Vista Municipal Code. Should the bidder who submits the lowest bid not be a Veteran-Owned Business Entity, then the lowest bid submitted by a Veteran-Owned Business Entity which is within two percent (2%) of the lowest bid may be deemed the Lowest Monetary Bidder, whether or not that bidder is the second lowest bidder, if the Veteran-Owned Business Entity agrees, in writing, to reduce its bid to match the bid of the lowest bidder within three days of the City’s request to match.

Thereafter, the Contract may be awarded to the Veteran-Owned Business Entity if it otherwise qualifies as the Lowest Responsible Bidder.

4. Janitorial services provider and/or key personnel will hold appropriate licenses or certifications for the discipline and service.

5. Liability Insurance requirements set forth in the Sample Services Agreement (Attachment B)

6. A brief description of a minimum of 3 similar Park Janitorial Service projects completed or in progress by your firm, including references. Provide contact information for your professional references including names, current phone number and email.

7. There will be 3 mandatory site visits for the following dates:

 Monday April 20, 2026, starting at 9:00am for sites:
o To start please meet at the Vista Sports Park, 1600 Sports Park Way, Vista, CA 92083
o Luz Duran Park, 340 E. Townsite Drive, Vista, CA 92084 o Wildwood Park, 651 E. Vista Way, Vista, CA 92084
o Brengle Terrace Park, 1200 Vale Terrace Drive, Vista, CA 92084  Tuesday April 21, 2026, starting at 9:00am for sites:
o To start please meet at the Skate Park, 400 N Santa Fe Avenue, Vista, CA 92083
o Pala Vista Park, 234 Pala Vista Drive, Vista, CA 92083 o Breeze Hill Park, 645 S. Melrose Drive, Vista, CA 92081 o Bub Williamson Park, 530 Grapevine Road, Vista CA, 92083  Wednesday April 22, 2026, starting at 9:00am for site:
o To start please meet at Thibodo Park, 1150 lupine Hill Drive, Vista, CA 92081
o Shadowridge Park, 2101 Lupine Hill Drive, Vista, CA 92081 o Buena Vista Ball Fields, 1851 S. Melrose Drive, Vista, CA 92081 o Buena Vista Park, 1601 Shadowridge Drive, Vista CA, 92081 06/09/2026 C6 30 of 88

17 The City will provide an attendance sheet at each location. All bidders must sign in at every site. Failure to attend or sign in at every site will result in disqualification.

V. RFB SCHEDULE
The City’s schedule for the RFB selection process is as follows:

Milestone Deadline
City Issues RFB April 9, 2026
Deadline for questions April 27, 2026 at 12:00pm
Bids Due May 4, 2026 at 12:00 PM
Contract Award June 9, 2026 (tentative)
The City reserves the right to extend the date by which Bids are due.

VI. SELECTION CRITERIA
The City will review and verify each bid to ensure that it meets all the requirements and conditions of this RFB. The City may award a contract under this RFB to the lowest responsive and responsible bidder. If the City awards a contract, the award will be made to the lowest responsive and responsible bidder based on the total amount for all Bid Items listed in the Fee Schedule.

When required by the Vista Municipal Code, the lowest responsible bidder will be recommended to the City Council for contract award. The City reserves the right to reject any or all bids, to waive any immaterial informality, technical error or discrepancy in the bid, if such action is deemed advantageous to the City, and to take any and all bids under advisement for a period not to exceed ninety (90) days from and after the date of opening.

VII. RIGHT TO REJECT BIDS
The City reserves the right to reject any or all bids received as a result of this RFB and no representation is made hereby that any contract will be awarded pursuant to this RFB. The City reserves the right to extend the due date for the bid, negotiate with Bidder pursuant to the Vista Municipal Code, or cancel this RFB in part or in its entirety.

All costs incurred in the preparation of the bid, the submission of additional information and/or any aspect of a bid prior to award of a written contract will be borne by the Bidder. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Bidder. All bids submitted to the City become the property of the City.

VIII. BID QUANTITIES
The bid quantities in this RFB and/or Fee Schedule are supplied only to give an indication of the general scope of the work. The City does not expressly or by implication agree that the actual amount of work will correspond with these figures but reserves the right to increase or decrease the amount of any unit price item by an amount up to and including fifty percent (50%) of any bid item(s), or to omit portions of bid item(s) as may be deemed necessary or expedient without a change in the unit price. Bidders shall not, at any time after the submission of a bid, make or have any claim for 06/09/2026 C6 31 of 88

18 damages or anticipated profits or loss of profit or otherwise because of any difference between the quantity of actual work and the bid quantities described in this RFB and/or Fee Schedule.

IX. BID PROTESTS

Any bidder who submits a valid bid shall have the right to file a bid protest with the City before 5:00 p.m. on the fifth Working Day following the posting date of the Notice of Intent to Award a contract.

However, bidder shall receive an extension to this deadline if the City has not fulfilled bidder’s request for electronic copies of the bid documents or for an opportunity to inspect the bid documents at least two (2) Working Days prior to the deadline. In such cases, bidder may submit a bid protest before 5:00 p.m. on the fifth Working Day following the date on which bidder receives, or is provided an opportunity to inspect, the bid documents. Bid protests must be submitted in writing to the City of Vista, 1165 E. Taylor Street, Vista, Ca 92084. The time limits and requirements set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest, and failure to comply with these requirements shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings. If a protest is received from anyone other than a bidder, or after the specified time period, the protest shall be invalid. The protest shall conform to the following requirements:

a) The initial protest document shall contain a complete statement of the basis for the protest. b) The protest shall refer to the specific portion, or portions, of the document that form the basis for the protest.
c) The protest shall contain the name, address, and telephone number of the person representing the protesting party.
d) The party filing the protest shall concurrently transmit a copy of the initial protest document, and any attached documentation, to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other bidders or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.
e) The City shall issue a decision on the protest.

X. DISCLOSURE
All bids become property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirement of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written bid, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a Public Records Act request, you must agree in writing to defend and indemnify the City of Vista if litigation results.

XI. LATE, MODIFIED OR WITHDRAWN BIDS

Any Bidder may modify his prior to the scheduled closing time for receipt of bids by submitting an amended bid through OpenGov. A bidder may withdraw his bid before the hour fixed for opening bids, without prejudice to himself, by cancelling their bid submission through OpenGov. After the bids have been publicly opened, they shall not be withdrawn by the Bidders for a period of at least ninety (90) calendar days.
06/09/2026 C6 32 of 88

19 XII. QUESTIONS ON THIS RFB

All project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFB shall be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through OpenGov. Questions must be submitted prior to the deadline specified in the RFB Schedule, above.

Attachments: A: Description of Bid Items
B: Sample Services Agreement
C: Site Maps
D: OPS Project Information Sheet

06/09/2026 C6 33 of 88

20 Attachment ‘A’
Description of Bid Items

DESCRIPTION OF BID ITEMS

The below Bid Items correspond to the items listed in the OpenGov Fee Schedule.

Item 1: Overnight cleaning service for Breeze Hill Park – 645 S. Melrose Drive. One (1) men’s restroom and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Item 2: Overnight cleaning service for Brengle Terrace Park – 1200 Vale Terrace Drive. Two (2) men’s, two (2) women’s, and four (4) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Item 3: Overnight cleaning service for Bub Williamson Park – 530 Grapevine Road. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Item 4: Overnight cleaning service for Buena Vista Ballfields – 1851 S. Melrose Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Items 5: Overnight cleaning service for Buena Vista Park (Duck Pond) – 1601 Shadowridge Drive.

Two (2) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays.

CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Items 6: Overnight cleaning service for Luz Duran Park – 340 E. Townsite Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays.

CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Items 7: Overnight cleaning service for Pala Vista Park – 234 Pala Vista Drive. One (1) unisex restroom. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays.

CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. 06/09/2026 C6 34 of 88

21 Items 8: Overnight cleaning service for Shadowridge Park – 2101 Lupine Hills Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Items 9: Overnight cleaning service for Skate Park – 400 N Santa Fe Avenue. Two (2) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays.

CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Items 10: Overnight cleaning service for Thibodo Park – 1150 Lupine Hills Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays.

CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Items 11: Overnight cleaning service for Wildwood Park – 651 E. Vista Way. Four (4) unisex restrooms with sinks and soaps on the side of the restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Items 12: Overnight cleaning service for Vista Sports Park – 1600 Sports Park Way. One (1) men’s, one (1) women’s, one (1) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1 through 13 shall be performed seven (7) days per week. Task 14 shall be performed once per week on Fridays. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR.

Item 13: Porter service/afternoon cleaning service for Breeze Hill Park – 645 S. Melrose Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time ‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Item 14: Porter service/afternoon cleaning service for Brengle Terrace Park – 1200 Vale Terrace Drive. Two (2) men’s, two (2) women’s, and four (4) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week.

CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time ‑ and 06/09/2026 C6 35 of 88

22 date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Item 15: Porter service/afternoon cleaning service for Bub Williamson Park – 530 Grapevine Road.

One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time ‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Item 16: Porter service/afternoon cleaning service for Buena Vista Ballfields – 1851 S. Melrose Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Items 17: Porter service/afternoon cleaning service for Buena Vista Park (Duck Pond) – 1601 Shadowridge Drive. Two (2) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time ‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Items 18: Porter service/afternoon cleaning service for Luz Duran Park – 340 E. Townsite Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time ‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Items 19: Porter service/afternoon cleaning service for Pala Vista Park – 234 Pala Vista Drive. One (1) unisex restroom. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time‑ and date‑stamped photographs to justify the additional work and the time spent.

CONTRACTOR shall post a “Closed” sign provided by the CITY.

06/09/2026 C6 36 of 88

23 Items 20: Porter service/afternoon cleaning service for Shadowridge Park – 2101 Lupine Hills Drive.

Items 21: Porter service/afternoon cleaning service for Skate Park – 400 N Santa Fe Avenue. Two (2) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time‑ and date‑stamped photographs to justify the additional work and the time spent.

CONTRACTOR shall post a “Closed” sign provided by the CITY.

Items 22: Porter service/afternoon cleaning service for Thibodo Park – 1150 Lupine Hills Drive. One (1) men’s and one (1) women’s restroom. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time ‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Items 23: Porter service/afternoon cleaning service for Wildwood Park – 651 E. Vista Way. Four (4) unisex restrooms with sinks and soaps on the side of the restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Items 24: Porter service/afternoon cleaning service for Vista Sports Park – 1600 Sports Park Way.

One (1) men’s, one (1) women’s, one (1) unisex restrooms. In accordance with Section II.3, Description of Tasks, Tasks 1, 2, 4, 5, 11 shall be performed seven (7) days per week. CONTRACTOR shall immediately report all damage, graffiti, emergency cleaning needs, and any clogged fixtures that cannot be cleared by CONTRACTOR to the CONTRACT ADMINISTRATOR. If the restroom is heavily soiled, CONTRACTOR shall close the restroom, fully clean and disinfect it, and report the condition to the CONTRACT ADMINISTRATOR. The report shall include time‑ and date‑stamped photographs to justify the additional work and the time spent. CONTRACTOR shall post a “Closed” sign provided by the CITY.

Items 25: Extra Work includes additional cleaning services not covered under the regular scope of work and performed only upon written authorization by the CONTRACT ADMINISTRATOR. Extra Work may include emergency cleaning during a shift or additional services required for special events. 06/09/2026 C6 37 of 88

24 Emergency Cleaning requires the CONTRACTOR to close the restroom, post a CITY-provided sign, and perform the full daily service routine.

Determination of the lowest bidder will be based on the lowest bid total for all base items (Items 1 through 25).

06/09/2026 C6 38 of 88

Attachment ‘B’
Sample Services Agreement
2525

Attachment ‘B’
Sample Services Agreement

06/09/2026 C6 39 of 88

City Services (Non-Construction) (RFP) 1 of 10 NAMEX
[22422-6] 00022422 8

CONTRACT FOR SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).

1.0 THE “PARTIES”
The “City”:

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084

Working Contact: workingname
Billing Contact: billingname
The “Contractor”

NAMEX, statusx
Address
Address

Contact: name

2.0 BASIC TERMS

2.1 The “Services” to be performed by Contractor are set forth in City’s Request for Proposals (“Exhibit A”).

2.2 Contractor desires to enter into this “Contract” with City for the Services.

2.3 The “Project” for which the Services are required is described in Exhibit A.

2.4 Contractor has submitted to City a Proposal to perform the Services dated proposaldate (“Exhibit B”).

2.5 The “Contract Ceiling Price” is $xx,xxx per year.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for xx calendar months (“Term”). The Term may be extended at the City’s option for an additional xx months, in increments of City’s choice, for a maximum Term of xx from the Contract Date.

City Services (Non-Construction) (RFP) 2 of 10 NAMEX
[22422-6] 00022422 8
Proposal which may be necessary to carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION

5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed.

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

06/09/2026 C6 41 of 88

City Services (Non-Construction) (RFP) 3 of 10 NAMEX
[22422-6] 00022422 8

7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit B.

9.0 STANDARD OF PERFORMANCE

10.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES

City Services (Non-Construction) (RFP) 4 of 10 NAMEX
[22422-6] 00022422 8
City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

11.0 CIVIL RIGHTS

06/09/2026 C6 43 of 88

City Services (Non-Construction) (RFP) 5 of 10 NAMEX
[22422-6] 00022422 8

13.0 ASSIGNMENT AND SUBCONTRACTING

City Services (Non-Construction) (RFP) 6 of 10 NAMEX
[22422-6] 00022422 8

15.0 FINANCIAL RECORDS

16.0 OWNERSHIP OF DOCUMENTS

City Services (Non-Construction) (RFP) 7 of 10 NAMEX
[22422-6] 00022422 8
other means of protecting interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non-infringing.

17.0 CONFIDENTIALITY

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

06/09/2026 C6 46 of 88

City Services (Non-Construction) (RFP) 8 of 10 NAMEX
[22422-6] 00022422 8

20.0 INDEMNIFICATION

21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

22.0 SERVICE OF NOTICE

22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

24.0 SURVIVAL OF COVENANTS
Contractor’s obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.
06/09/2026 C6 47 of 88

City Services (Non-Construction) (RFP) 9 of 10 NAMEX
[22422-6] 00022422 8

25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

[Continued on page 10.]

06/09/2026 C6 48 of 88

City Services (Non-Construction) (RFP) 10 of 10 NAMEX
[22422-6] 00022422 8

30.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

“City”

CITY OF VISTA, a chartered municipal
corporation

By:

JOHN CONLEY, CITY MANAGER
JOHN B. FRANKLIN, MAYOR

ATTEST:

KATHY VALDEZ, CITY CLERK

By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY

By:

RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK, RISK MANAGER

By:
“Contractor”

NAMEX, statusx

By:

Name/Title

By:

Name/Title

06/09/2026 C6 49 of 88

EXHIBIT A

REQUEST FOR PROPOSALS
00022422 8 Exhibit A

00022422 8 Exhibit A

EXHIBIT A

REQUEST FOR PROPOSALS

06/09/2026 C6 50 of 88

EXHIBIT B
CONTRACTOR’S PROPOSAL
00022422 8 Exhibit B

00022422 8 Exhibit B

EXHIBIT B
CONTRACTOR’S PROPOSAL

06/09/2026 C6 51 of 88

00022422 8 Exhibit C, Page 1 of 3

EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 06/09/2026 C6 52 of 88

00022422 8 Exhibit C, Page 2 of 3
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 06/09/2026 C6 53 of 88

00022422 8 Exhibit C, Page 3 of 3
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

06/09/2026 C6 54 of 88

00022422 8 Exhibit D

AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700

NOT APPLICABLE TO THIS CONTRACT

06/09/2026 C6 55 of 88

00022422 8 Exhibit E

EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. State of California grant conditions, as attached.

2. Federal grant conditions, as attached.

3. Other conditions, as attached.

06/09/2026 C6 56 of 88

Attachment ‘C’
Site Maps
2626

Attachment ‘C’
Site Maps

06/09/2026 C6 57 of 88

Breeze Hill Park
0 0.020.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:07 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 69 ft
(0.01 mi)
06/09/2026 C6 58 of 88

Brengle Terrace Park
0 0.090.04 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 1:46 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 284 ft
(0.05 mi)
06/09/2026 C6 59 of 88

Bub Williamson Park
0 0.010.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:09 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 62 ft
(0.01 mi)
06/09/2026 C6 60 of 88

Buena Vista Ball Fields
0 0.030.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:14 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 95 ft
(0.02 mi)
06/09/2026 C6 61 of 88

Buena Vista Park
0 0.030.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:16 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 95 ft
(0.02 mi)
06/09/2026 C6 62 of 88

Luz Duran Park
0 0.010.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 1:55 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 41 ft
(0.01 mi)
06/09/2026 C6 63 of 88

Pala Vista Park
0 0.010.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:05 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 41 ft
(0.01 mi)
06/09/2026 C6 64 of 88

Shadowridge PArk
0 0.010.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:12 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 57 ft
(0.01 mi)
06/09/2026 C6 65 of 88

Skate Park
0 0.010.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:03 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 41 ft
(0.01 mi)
06/09/2026 C6 66 of 88

Thibodo Park
0 0.010.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:11 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 57 ft
(0.01 mi)
06/09/2026 C6 67 of 88

Vista Sports Park
0 0.010.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 1:53 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 61 ft
(0.01 mi)
06/09/2026 C6 68 of 88

Wildwood Park
0 0.020.01 mi
±
Disclaimer: Map and parcel data accuracy are not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey, or for zoning verification.

Created: 3/26/2026 2:00 PM
Legend
Points of Interest
Address Labels
Street Name Labels
County Parcels
Vista City Limits 1 inch = 69 ft
(0.01 mi)
06/09/2026 C6 69 of 88

Attachment ‘D’
OPS Product Information Sheet
2727

Attachment ‘D’
OPS Product Information Sheet
06/09/2026 C6 70 of 88

“4 SY PATENTED INDESTRUCTIBLE
4 RESTROOM DISPENSERS

VANDAL PROOF INDESTRUCTIBLE LIGATURE-RESISTANT
TaXeKexsjuaulein]o)(-m mey-lanliay-@etey-] °oaml-lale
Towel and Toilet Tissue dispensers: 10
to 16 Gauge Stainless Steel!

4 r iF bi feat, 06/09/2026 C6 71 of 88

06/09/2026 C6 72 of 88

06/09/2026 C6 73 of 88

06/09/2026 C6 74 of 88

06/09/2026 C6 75 of 88

WHAT YOU SHOULD KNOW?

WHAT IS “POKING”?
Poking is the term to describe what IV Drug users do to clean blood-contaminated syringes to use again or
share.

SOAP DISPENSER POKING!
Poking is the insertion of a dirty needle into either a soap cartridge, bulk soap reservoir, or toilet paper
supply to clean the syringe and not cause the syringe
to bend or break.

TOILET TISSUE DISPENSER POKING!
Poking of Toilet Paper may not harm the syringe, but will contaminate the paper roll with blood-borne pathogens.

Then that paper is used on sensitive and vulnerable parts of the body by unsuspecting people who now are at risk of viral or bacterial disease transmission.

Disclaimer:

The Anti-Ligature, Ligature Resistant, and Suicide-Resistant design characteristics of OPS Products are not intended to replace or substitute the need for necessary supervision of those who may be at risk, or for other necessary protective measures to be taken in the specific circumstances of usage. Archer Manufacturing Inc. does not offer products for sale as being “ligation-free” or “suicide-proof” and will not be liable for any claims arising from ligature attachment on its products or self-harm from one of its products. It is the cus- tomer’s responsibility to ensure that the products purchased and installed are suitable for the environments in which they are installed. 06/09/2026 C6 76 of 88

EXHIBIT B
CONTRACTOR’S PROPOSAL
00022422 8 Exhibit B

00022422 8 Exhibit B

EXHIBIT B
CONTRACTOR’S PROPOSAL

06/09/2026 C6 77 of 88

City of Vista
Attn: Yale Jeffrey, Public Works Supervisor - Parks
Subj: COVER LETTER _ RFB PARK RESTROOM JANITORIAL SERVICES THE CITY OF VISTA OPS212, LLC is pleased to submit this bid in response to the City of Vista’s RFB for Park Restroom Janitorial Services.

OPS212 will serve as the Prime Contractor and is fully prepared to deliver comprehensive janitorial services in strict accordance with the requirements outlined in this solicitation.

Since September 2025, OPS212 has actively supported nine (9) City of Vista facilities with zero official complaints or documented performance deficiencies. In a performance-based environment driven by inspections, reporting, and enforceable standards, this record demonstrates accountability, consistency, and reliability within the City’s operational framework.

OPS212 operates under established safety and compliance protocols, including OSHA-aligned practices, proper chemical management, Safety Data Sheet (SDS) control, and strict labeling standards across all materials and equipment. These are field-enforced standards that ensure safe operations, consistent execution, and reduced liability for the City.

OPS212 understands that park restroom facilities may require immediate attention at contract start. Within the first two (2) weeks of service, OPS212 will execute a focused stabilization effort that includes deep cleaning of all facilities, full pressure washing and disinfecting, enzyme treatment as needed, and restocking and organization of storage areas. This effort will be supported by a structured staffing model, including dedicated daytime porter services and night cleaning crews, ensuring facilities are rapidly brought to standard and maintained at required service levels.

We fully understand the expectations outlined in this RFB, including maintaining facilities at APPA Level 2 or better, meeting inspection thresholds, responding within defined cure periods, and delivering verifiable service documentation.

OPS212 is already aligned with these requirements and currently operating within City facilities, eliminating transition risk.

As a Veteran-Owned Business, OPS212 brings a disciplined, mission-oriented approach built on structure, accountability, and consistent execution.

Operational Readiness & Compliance:

Active service provider within City facilities
Established operational presence and staffing
City of Vista Business License in place
Insurance fully compliant with contract requirements
OPS212 is not proposing a startup transition; we are offering proven performance, immediate continuity, and reduced operational risk. We appreciate the opportunity to continue serving the City of Vista.

Respectfully submitted,
N o e l A l i c e a C i n t r ó n
+951.760.2681
OPS212, LLC
41593 Winchester Rd, STE 200
Temecula, CA 92590
[email protected]
3 May 2026
P R E S I D E N T | O P S 2 1 2
06/09/2026 C6 78 of 88

DIR: JS-LR-1001271008 - OPS212 is in full compliance with the California Department of Industrial Relations (DIR), and all employees have completed required Safe & Respectful Workplaces: preventing Sexual Harassment and Abusive Behavior in the Cleaning Industry- training.

Certified through OSHA Academy in Preparing Workplaces for COVID-19 and Guidance for Cleaning and Disinfecting, ensuring adherence to recognized safety and sanitation protocols.

Certified through the Global Biorisk Advisory Council (GBAC) STAR Accreditation Workshop and Trained Technician program, ensuring proper implementation of industry-recognized cleaning, disinfection, and infection prevention protocols.

Account Nbr 888764279 OPS212 maintains an active account with Grainger and will coordinate a minimum 45-day inventory of required supplies is maintained upon contract award to support uninterrupted service delivery.

II. DESCRIPTION OF BIDDER’S QUALIFICATIONS
OPS212 presents the following qualifications demonstrating our compliance, operational readiness, and ability to deliver consistent, high-quality janitorial services in accordance with the requirements of this solicitation.

All OPS212 personnel
complete Bloodborne
Pathogens training through
ADP-Run Human Resources
certified training programs,
ensuring compliance with
workplace safety standards.
06/09/2026 C6 79 of 88

I. FEE SCHEDULE
(Electronically filled out and submitted in OpenGov).(Electronically filled out and submitted in OpenGov).

III. FEE SCHEDULE
06/09/2026 C6 80 of 88

Biz License 00047692 - OPS212 currently holds a valid City of Vista Business License, ensuring full compliance with local licensing requirements and immediate eligibility for contract award.

OPS212 federally registered and vetted, holding UEI (TQ4JANH1H965) and CAGE Code (11TK8). Recognized as both a Veteran-Owned Small Business (VOSB) and Service-Disabled Veteran-Owned Small Business (SDVOSB).

Registered with the State of California under Certification ID 2044949, Bidder ID BID0117756, and Supplier ID 0000249484, and is recognized as a Small Business (Micro) and Disabled Veteran Business Enterprise (DVBE).

OPS212 holds an active California Seller’s Permit (No. 250039904-00001), ensuring compliance with state tax regulations for the purchase and provision of materials and supplies.

Maintains an active State of California Business License (No. B20250016394) and is registered to operate across multiple jurisdictions, including Ontario, Riverside, Vista, Temecula, Perris, Menifee, and San Diego, reflecting verified compliance and the capability to support multi-location municipal contracts.

IV. PROOF OF REQUIRED PROFESSIONAL LICENSING.

BUSINESS NAME:

BUSINESS LOCATION:

Effective Date:

Expiration Date:

BUSINESS OWNER:

Business License Number:00047692
This License has been extended by the City of Vista
Business Ordinance No. 75-58
OPS212 LLC
41593 WINCHESTER RD STE 200
TEMECULA, CA 92590-4857
October 01, 2025
September 30, 2026
The person, firm or corporation named below is granted this certificate pursuant to the provisions of the City Business Tax Ordinance to engage in, carry on or conduct the business, trade, calling, profession, exhibition or occupation described below. Issuance of certificate is not an endorsement, nor certification of compliance with other ordinances or laws, nor an assurance that the proposed use is in conformance with the city zoning regulations. This certificate is issued without verification that the taxpayer is subject to or exempt from licensing by the State of California.

OPS212, LLC

200 Civic Center Drive
Vista, CA 92084
(760) 639-6174

TO BE POSTED IN A CONSPICUOUS PLACE NOT TRANSFERABLE

BUSINESS LICENSE CITY OF VISTA
OPS212 LLC
41593 WINCHESTER RD STE 200
TEMECULA, CA 92590-4857
Review the following link for State of California Business Notices: https://statebusinessnotices.hdlgov.com The following documentation confirms OPS212, LLC’s compliance with all required licensing. 06/09/2026 C6 81 of 88

OPS212 utilizes Connecteam as its janitorial management system, providing GPS-validated employee check-ins, real- time team communication, and time-stamped photo
documentation of completed tasks. The system supports
digital checklists, activity logs, and site-level reporting, enabling management to verify performance and ensure
compliance with contract requirements. OPS212 operates in full compliance with California labor laws, including
providing required reimbursements to employees for work- related use of personal devices, such as GPS tracking and mobile communication.

V. PROOF OF JANITORIAL MANAGEMENT SOFTWARE SYSTEM
06/09/2026 C6 82 of 88

Line Item Description Quantity Unit of Measure Unit Cost Total 1 Overnight cleaning service for Breeze Hill Park 12 Monthly Rate $1,000.00 $12,000.00 2 Overnight cleaning service for Brengle Terrace Park 12 Monthly Rate $1,000.00 $12,000.00 3 Overnight cleaning service for Bub Williamson Park 12 Monthly Rate $1,000.00 $12,000.00 4 Overnight cleaning service for Buena Vista Ballfields 12 Monthly Rate $1,000.00 $12,000.00 5 Overnight cleaning service for Buena Vista Park (Duck Pond) 12 Monthly Rate $1,000.00 $12,000.00 6 Overnight cleaning service for Luz Duran Park 12 Monthly Rate $1,000.00 $12,000.00 7 Overnight cleaning service for Pala Vista Park 12 Monthly Rate $1,000.00 $12,000.00 8 Overnight cleaning service for Shadowridge Park 12 Monthly Rate $1,000.00 $12,000.00 9 Overnight cleaning service for Skate Park 12 Monthly Rate $1,000.00 $12,000.00 10 Overnight cleaning service for Thibodo Park 12 Monthly Rate $1,000.00 $12,000.00 11 Overnight cleaning service for Wildwood Park 12 Monthly Rate $1,000.00 $12,000.00 12 Overnight cleaning service for Vista Sports Park 12 Monthly Rate $1,000.00 $12,000.00 13 Porter service/afternoon cleaning service for Breeze Hill Park 12 Monthly Rate $1,000.00 $12,000.00 14 Porter service/afternoon cleaning service for Brengle Terrace 12 Monthly Rate $1,000.00 $12,000.00 15 Porter service/afternoon cleaning service for Bub Williamson 12 Monthly Rate $1,000.00 $12,000.00 16 Porter service/afternoon cleaning service for Buena Vista 12 Monthly Rate $1,000.00 $12,000.00 17 Porter service/afternoon cleaning service for Buena Vista Park (Duck Pond)12 Monthly Rate $1,000.00 $12,000.00
18 Porter service/afternoon cleaning service for Luz Duran Park 12 Monthly Rate $1,000.00 $12,000.00 19 Porter service/afternoon cleaning service for Pala Vista Park 12 Monthly Rate $1,000.00 $12,000.00 20 Porter service/afternoon cleaning service for Shadowridge Park 12 Monthly Rate $1,000.00 $12,000.00 21 Porter service/afternoon cleaning service for Skate Park 12 Monthly Rate $1,000.00 $12,000.00 22 Porter service/afternoon cleaning service for Thibodo Park 12 Monthly Rate $1,000.00 $12,000.00 23 Porter service/afternoon cleaning service for Wildwood Park 12 Monthly Rate $1,000.00 $12,000.00 24 Porter service/afternoon cleaning service for Vista Sports Park 12 Monthly Rate $1,000.00 $12,000.00 25 Extra Work 100 Hourly Rate $50.00 $5,000.00
Total $293,000.00
06/09/2026 C6 83 of 88

00022422 8 Exhibit C, Page 1 of 3

EXHIBIT C

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 06/09/2026 C6 84 of 88