cc 2026 AR 06/09 amendment to agreement with san diego rescue mission for housing services

ACTION:
____________________________
Clerk/Secretary
Department: City Manager Item No: C8
Prepared by: Catalina Langen, Management Analyst Meeting Date: June 9, 2026 Approved by:

Imelda Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Consent Calendar SUBJECT: SECOND AMENDMENT TO THE AGREEMENT WITH SAN DIEGO RESCUE MISSION, INC

TO PROVIDE HOMELESS OUTREACH, HOUSING NAVIGATION, AND HOUSING

STABILITY SERVICES
RECOMMENDATION: Adopt City Council Resolution No. 2026- , approving a Second Amendment to the Agreement with San Diego Rescue Mission, Inc., to provide Homeless Outreach, Housing Navigation and Housing Stability Services.

CORRELATION TO CITY COUNCIL GOALS: Homelessness and Housing.

PRIOR ACTION: On January 27, 2026, adopted City Council Resolution No. 2026-18, approving a First Amendment to the Agreement with San Diego Rescue Mission, Inc. to provide Homeless Outreach, Housing Navigation and Housing Stability Services (Vote: 5-0).

On June 10, 2025, adopted City Council Resolution No. 2025- 99, approving an agreement with San Diego Rescue Mission, Inc. to provide Homeless Outreach, Housing Navigation, and Housing Stability Services (Vote: 5-0).

A comprehensive list of prior City Council actions is included as Exhibit 4.

STATEMENT ON THE SUBJECT: On November 27, 2023, the California Interagency Council on Homelessness (Cal ICH) announced the availability of Round 3 of the Encampment Resolution Funding (ERF3) Program, which was appropriated $400 million through Senate Bill 101 to support actionable, person-centered local proposals to resolve the experience of unsheltered homelessness for people living in encampments. The City of Vista submitted a grant application for ERF3 totaling $7,800,942.09. On December 23, 2024, the City received a letter of award, and on January 14, 2025, the City Council amended the operating budget to accept the funds.

On July 15, 2024, in anticipation of this grant application, a Request for Proposals(RFP) was published to solicit a provider to deliver ERF3-funded homeless outreach, housing navigation, and housing stability case management. Five proposals were received, and on June 10, 2025, the City Council approved an agreement with San Diego Rescue Mission (SDRM) for ERF3-funded homeless outreach, housing navigation, and housing stability services.

SDRM currently delivers these services in the following ways:

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
Approved above recommendation, adopted City Council Resolution No. 2026-101. Vote: 5-0

ACTION:

____________________________
Clerk/Secretary

Department: City Manager Item No: C8
Prepared by: Catalina Langen, Management Analyst Meeting Date: June 9, 2026 Approved by:

Imelda Huerta, Assistant City Manager
John Conley, City Manager Agenda Location: Consent Calendar

SUBJECT: SECOND AMENDMENT TO THE AGREEMENT WITH SAN DIEGO RESCUE MISSION, INC

TO PROVIDE HOMELESS OUTREACH, HOUSING NAVIGATION, AND HOUSING

STABILITY SERVICES

RECOMMENDATION: Adopt City Council Resolution No. 2026- , approving a Second Amendment to the Agreement with San Diego Rescue Mission, Inc., to provide Homeless Outreach, Housing Navigation and Housing Stability Services.

CORRELATION TO CITY COUNCIL GOALS: Homelessness and Housing.

A comprehensive list of prior City Council actions is included as Exhibit 4.

SDRM currently delivers these services in the following ways:

AGENDA
REPORT

CITY COUNCIL

COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY

BUENA SANITATION DISTRICT

JOINT POWERS FINANCING AUTHORITY
06/09/2026 C8 1 of 73

MEETING DATE: June 9, 2026 PAGE 2

SUBJECT: SECOND AMENDMENT TO AGREEMENT WITH SAN DIEGO RESCUE MISSION, INC TO

PROVIDE HOMELESS OUTREACH, HOUSING NAVIGATION, AND HOUSING STABILITY

SERVICES
1) Homeless Outreach: SDRM has developed a By Name List (BNL) that has a file on each individual served that includes their name, unsheltered history, and health and housing needs. Using consented information gathered during outreach, SDRM uses the BNL to track and report on Vista’s unsheltered population, prioritizing individuals for services based on acuity and chronicity.

2) Housing Navigation: The City’s ERF3 award includes $2,580,187.75 of rapid rehousing funds, which are administered by SDRM through the Vista CAREs (Collaborative Access to Rehousing and Engagement) rapid rehousing program, providing short-term, targeted financial assistance and housing stabilization services to expedite the transition of unsheltered individuals into permanent housing. The program focuses on removing immediate financial and administrative barriers that prevent timely housing placement and on supporting early tenancy stability. Vista CAREs funds are used to cover eligible housing-related costs, including:
• Rental application fees
• Security and utility deposits
• Pet deposits
• Initial rent payments
• Essential furnishings
• Limited-term rental assistance and landlord incentives, as necessary, to expand housing opportunities for individuals facing significant barriers (such as poor credit history, prior evictions, justice system involvement, or extremely low income)

Vista CAREs advances the Strategic Plan to Address Homelessness (Strategic Plan) by coordinating housing navigation, shared housing, and master leasing strategies to support timely housing placements.

All Strategic Plan-funded providers are eligible to refer clients for Vista CAREs assistance through an online application portal. Referring case managers are required to submit case notes and a financial plan outlining the client’s current and projected income, anticipated housing costs, and any ongoing rental subsidy needs.

3) Housing Stability: The Vista CARES program prioritizes efficiency, housing retention, and measurable outcomes to reduce unsheltered homelessness and prevent returns to homelessness in alignment with Housing First principles. Following successful housing placement through Vista CAREs, SDRM housing stability case managers assume responsibility for ongoing housing stabilization and retention services.

Ongoing housing stabilization services include:
• Regular tenant check-ins
• Landlord coordination
• Monitoring of rent compliance
• Early intervention to address issues that could jeopardize housing stability.

From its inception through the end of the first quarter of 2026, Vista CAREs has received 66 applications and approved 19 applications. Financial awareness coaching and housekeeping skills training have been delivered to 17 households. A minimum of 125 households are proposed to be housed by the Vista CAREs program by February 2028 in accordance with ERF3 program deadlines.

Staff recommend approval of the Second Amendment to the Agreement with San Diego Rescue Mission, Inc. (SDRM), for Homeless Outreach, Housing Navigation and Housing Stability Services. to extend the term of the ERF3 contract to June 30, 2027.

FISCAL IMPACT: There is no fiscal impact with the approval of this item. The proposed amendment extends the term of the contract; however, the budget for these programs is not affected.

06/09/2026 C8 2 of 73

MEETING DATE: June 9, 2026 PAGE 3
SUBJECT: SECOND AMENDMENT TO AGREEMENT WITH SAN DIEGO RESCUE MISSION, INC TO

PROVIDE HOMELESS OUTREACH, HOUSING NAVIGATION, AND HOUSING STABILITY

SERVICES
EXHIBITS:

1.City Council Resolution No. 2026- , approving a Second Amendment to the Agreement with San Diego Rescue Mission, Inc., to provide Homeless Outreach, Housing Navigation and Housing Stability Services

2.Second Amendment to the Agreement with San Diego Rescue Mission, Inc. to provide Homeless Outreach, Housing Navigation and Housing Stability Services

3.Agreement with San Diego Rescue Mission, Inc. to provide Homeless Outreach, Housing Navigation and Housing Stability Services with First Amendment

4.Prior City Council Actions
06/09/2026 C8 3 of 73

00029213 7
RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CHARTERED CITY OF

VISTA, CALIFORNIA, APPROVING A SECOND AMENDMENT TO THE
AGREEMENT WITH SAN DIEGO RESCUE MISSION, INC. TO PROVIDE

HOMELESS OUTREACH, HOUSING NAVIGATION, AND HOUSING

STABILITY SERVICES
The City Council of the City of Vista does resolve as follows:

1. Findings. The City Council hereby finds and declares the following:

A. On March 11, 2025, the City Council accepted Encampment Resolution Funding, Round 3 (ERF3), grant funds from the California Department of Housing and Community Development.

B. On June 10, 2025, the City Council approved an agreement with San Diego Rescue Mission, Inc. (SDRM) to provide Homeless Outreach, Housing Navigation, and Housing Stability services using ERF3 funds.

C. On January 27, 2026, a First Amendment was adopted to include housing assistance funds awarded with the City's ERF3 award to provide financial assistance for housing placements with homelessness outreach, housing navigation, and housing stability services.

D. The City desires to amend the Agreement by exercising the option to extend the Agreement to June 30, 2027 pursuant to a Second Amendment to said Agreement.

2. Action.

A. The Second Amendment to the Agreement with San Diego Rescue Mission, Inc. to provide homelessness outreach, housing navigation, and housing stability services is approved and the Mayor is authorized to execute the amendment.

3.Adoption. PASSED AND ADOPTED at a meeting of the City Council of the City of Vista held on June 9, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Walter C. Chung
20260529095813
JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:
06/09/2026 C8 4 of 73
EXHIBIT 1

00098064 4

SECOND AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF VISTA AND SAN DIEGO RESCUE MISSION, INC. FOR HOMELESS OUTREACH,

HOUSING NAVIGATION, AND HOUSING STABILITY SERVICES
THIS SECOND AMENDMENT (“Second Amendment”) to the Contract between the City of Vista and San Diego Rescue Mission, Inc., dated June 19, 2025 (“Contract”), is made and entered into as of _______________________ (“Second Amendment Date”), by and between the City of Vista, a chartered municipal corporation (“City”), and San Diego Rescue Mission, Inc., a California nonprofit corporation (“Contractor”).

Recitals: City and Contractor now desire to enter into a Second Amendment to the Contract by modifying the terms of the Contract.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows:

1.Section 3.2 of the Contract is amended to extend the term of the Contract to June 30, 2027.

2.All other conditions of the Contract not specifically amended or superseded by the terms herein shall continue in full force and effect.

IN WITNESS WHEREOF, the parties have executed and entered into this Second Amendment as of the Second Amendment Date.

CITY OF VISTA, a chartered municipal
corporation
By:

JOHN B. FRANKLIN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

APPROVED
Allegra Frost
20260518102226
RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK, RISK MANAGER
By:

SAN DIEGO RESCUE MISSION, INC., a
California nonprofit corporation
By:

NAME/Title
By:

NAME/Title
06/09/2026 C8 5 of 73
EXHIBIT 2

Docusign Envelope ID : 034EB81D-9E4D-4E35-B15B-115B1 EDD6A6F

FIRST AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF VISTA AND SAN DIEGO RESCUE MISSION, INC. FOR HOMELESS OUTREACH,

HOUSING NAVIGATION, AND HOUSING STABILITY SERVICES
THIS FIRST AMENDMENT ("First Amendment") to the Contract between the City of Vista and San Diego Rescue Mission , Inc., dated June 19, 2025 ("Contract"), is made and entered into as of ~ .... lC:y'\lJ.Q~ .Z"l t 2~v ("First Amendment Date"), by and between the City of Vista , a chartered muicipal corporation ("City "), and San Diego Rescue Mission, Inc., a California nonprofit corporation ("Contractor'').

Recitals : City and Contractor now desire to enter into a First Amendment to the Contract by modifying the terms of the Contract.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein , City and Contractor agree as follows:

1. Section 2.1 of the Contract is amended to remove the addendum described in Contractor's proposal dated August 23 , 2024 .

2. Section 2.5 is amended to increase the contract ceiling by $2,580,175 .73 to a new total contract ceiling of $5,361 ,520.75 to compensate Contractor for the expanded scope of serv ices .

3. All other conditions of the Contract not specifically amended or superseded by the terms herein shall continue in full force and effect.

IN WITNESS WHEREOF, the parties have executed and entered into this First Amendment as of the First Amendment Date.

ATTE

KATHY VALDEZ, CITY CLERK
By:\ ,tCilL LA \~ -\
APPROVED AS TO FORM:

WALTER CHUNG , CITY ATTORNEY
By : P ":;:'~
RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK , RISK MANAGER
By: p ::i:_ ~
SAN DIEGO RESCUE MISSION, Inc, a
California nonprofit corporation
r;;S.,M00,0
By: LE=~£.t;
NAME/Title Donnie Dee Pres/CEO ------------
By : ___________ _
NAME/Title __________ _

APPROVED
Walter C. Chung
20260107 100752
06/09/2026 C8 6 of 73
EXHIBIT 3

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79

CONTRACT FOR SERVICES
THIS "CONTRACT" is entered into by and between the "Parties" as of Wyk f C _2 - Contract Date").

1.0 THE "PARTIES"
The "City":

CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Jonathan Lung
Billing Contact: Jonathan Lung
The "Contractor"
San Diego Rescue Mission, INC, a
California nonprofit corporation,
120 Elm Street
San Diego, CA 92101
Contact: Paul Armstrong

2.0 BASIC TERMS

2.1 The "Services" to be performed by Contractor are set forth in City's Request for Proposals ("Exhibit A").

2.2 Contractor desires to enter into this "Contract" with City for the Services.

2.3 The "Project" for which the Services are required is described in Exhibit A.

2.4 Contractor has submitted to City a Proposal to perform the Services dated August, 23, 2024 ("Exhibit B").

2.5 The "Contract Ceiling Price" is $ 2,781,345.02

3.0 CONTRACT TERM

3.1 This Contract shall take effect on July 1, 2025.

3.2 This Contract shall be in effect for 12 months ("Term"). The Term may be extended at the City's option for an additional 12 months, in increments of City's choice, for a maximum Term of 24 months from the Contract Date.

3.3 City may terminate this Contract upon 30 -days' written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.

4.0 SCOPE
Contractor shall perform all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, in accordance with Exhibit A. The Services shall be complete, and all work, material and services not expressly called for in the City Services (Non -Construction) (RFP)
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Proposal which may be necessary to carry out the Contract in good faith, shall be performed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.

5.0 COMPENSATION
5i City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed.

5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.

5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.

5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications and appendices and all addenda setting forth any modifications or interpretations of any of these documents: Documents required under Exhibits A —E.

City Services (Non -Construction) (RFP)
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7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit B.

8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records, reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.

9.0 STANDARD OF PERFORMANCE

9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.

9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.

10.0 CONTRACTOR'S STATUS; CONTRACTOR'S EMPLOYEES

10.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.

10.2 Contractor represents and warrants that all design professional services, if any, shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.

10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City Services (Non -Construction) (RFP)
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 City's employees. Contractor expressly waives any claim Contractor may have to any such rights.
10A Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor's officers, employees, agents, and subcontractors that are included in this Contract.

10.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor's officers, employees, agents, and subcontractors are entitled for performance of any work under this Contract. Neither Contractor nor Contractor's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.

10.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this Contract. This is a continuing obligation that survives the termination of this Contract.

11.0 CIVIL RIGHTS

11.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.

11.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person's race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.

11.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.

11.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.

11.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.

City Services (Non -Construction) (RFP)
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11.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.

11.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor's officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.

12.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party ("Representative"). Any written or verbal directions or requests of City's Representative delivered to the Contractor's Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.

13.0 ASSIGNMENT AND SUBCONTRACTING

13.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

13.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager's designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager's designee.

City Services (Non -Construction) (RFP)
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14.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.

15.0 FINANCIAL RECORDS

15.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor's performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.

15.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its Representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.

16.0 OWNERSHIP OF DOCUMENTS

16.1 Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, computer code, and detailed calculations developed under this contract, are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby assigns, waives, and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services. If Contractor is providing copyrighted, proprietary materials in the performance of the Services, then the intellectual property provisions of Exhibit B shall prevail over the provisions of this section.

16.2 Contractor represents that it has secured all necessary licenses, consents, or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Contractor shall bear all costs City Services (Non -Construction) (RFP)
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non -infringing.

17.0 CONFIDENTIALITY
17i Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.

17.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor's scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.

18.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively "Conflict Laws"). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

19.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term "City Official" shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.

City Services (Non -Construction) (RFP)
22422-6] 00022422 8
7 of 10 San Diego Rescue Mission, Inc
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20.0 INDEMNIFICATION
20i Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, "Indemnitees") harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, "Liability") arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by Indemnitees' sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees' active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees' active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law ("Duty of Indemnification").

20.2 Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants, and conditions under this instrument shall be joint and several.

21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

22.0 SERVICE OF NOTICE

22.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party's Representative or by overnight courier service to the Party's address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.

22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

23.0 LABOR LAW COMPLIANCE
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."

24.0 SURVIVAL OF COVENANTS
Contractor's obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.

City Services (Non -Construction) (RFP)
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8 of 10 San Diego Rescue Mission, Inc
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79

25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.

28.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.

Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).

29.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment, or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.

Continued on page 10.]
City Services (Non -Construction) (RFP)
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9 of 10 San Diego Rescue Mission, Inc
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30.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

City"
CITY O VISTA, a h. rtered municipal
corpor. `on
By: 11 Wrr
JO F ` • IN, MAYOR
ATTEST:

KATHY VALDEZ, CITY CLERK
By: ' _MGLA
APPROVED AS TO FORM: Name/Title
Contractor"
San Diego Rescue Mission, INC, a California
nonprofit corporation
By: Vu,
Donnie Dee MR.

Name/Title
By:

WALTER CHUNG, CITY ATTORNEY
By: l Qty,,
SaHIA:HIE3?u:4
RISK MANAGEMENT REVIEW:

ANALISA HOLBROOK, RISK MANAGER
By:
slyned by:

City Services (Non -Construction) (RFP)
22422-6] 00022422 8

APPROVED
Walter C. Chung
20250520172555
10 of 10 San Diego Rescue Mission, Inc
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EXHIBIT A

REQUEST FOR PROPOSALS
00022422 8 Exhibit A
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Release Date: July 15, 2024
Submittal Date: August 12, 2024

CITY OF VISTA

C A L I F O R N I A
City of Vista
Housing & Homeless Services Division
STRATEGIC PLAN TO ADDRESS HOMELESSNESS:

Encampment Resolution Funding Program, Round 3 (ERF3)
Homeless Outreach and Housing Navigation
Applications Available
Application Due Date
Request for Proposals

RFP GUIDELINES
July 15, 2024
August 12, 2024
Strategic Plan to Address Homelessness:

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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Release Date: July 15, 2024
Submittal Date: August 12, 2024
I. INTRODUCTION AND PURPOSE
The City of Vista ("City") is soliciting written proposals from qualified service providers to provide street outreach and case management services, and rapid rehousing with stability services, who will utilize trauma - informed and person -centered approaches to connect Persons Experiencing Homelessness (PEH) within the Encampment area with appropriate resources. Practices and approaches to street outreach shall be aligned with the Continuum of Care's Community Outreach Standards, and operating standards for rapid rehousing shall be aligned with the Continuum of Care's Rapid Rehousing System -Wide Operating Standards of Practice.

The City has submitted an application for Encampment Resolution Funding Program, Round 3 (ERF3), and an award for the services solicited herein is contingent on the successful award of ERF3 to the City.

Notification of award of ERF3 to the City is expected within 60 days of June 30. If awarded, a contract for services between the City and the selected provider will be entered tentatively beginning on September 1, 2024 through June 30, 2025, and renewed for additional 12 -month increments through June 30, 2027.

City Overview
The City of Vista is located seven miles inland from the Pacific Ocean in northern San Diego County and is approximately 19 square miles with a population of 99,723 (CA Department of Finance, 2024). The City operates its own Fire Department and contracts with the San Diego Sheriff's Department for law enforcement services. The City is an entitlement city that receives Community Development Block Grant CDBG) funds; however, the City does not receive other federal funding sources such as HOME, HOPWA, or ESG. The Housing Authority of San Diego County administers Vista's Section 8 Housing Choice Voucher program.

Background
At the 2018-2020 goal setting workshop, the City Council identified a need to develop a strategic plan to address homelessness. On March 10, 2020, the City Council adopted the Strategic Plan to Address Homelessness (Strategic Plan) which identifies three specific goals: (1) preventing homelessness; (2) improving quality of life, and (3) reducing homelessness.

In support of the City of Vista's Strategic Plan goal of reducing homelessness and the Continuum of Care's CoC) Regional Community Action Plan to Prevent and End Homelessness in San Diego, , the City is applying for ERF3, which was authorized in 2022 through Senate Bill 197 (Chapter 70, Statutes of 2022), enacted under Chapter 7 of Part 1 of Division 31 of the California Health and Safety Code (HSC) (sections 50250 et seq.). The $400 million for this third round was appropriated by SB 101 (Chapter 12, Statute of 2023). ERF was established to increase collaboration between Cal ICH, Local Jurisdictions, and Continuums of Care CoCs) for the following purposes:

Assist Local Jurisdictions in ensuring the safety and wellness of people experiencing homelessness in encampments.

Provide grants to Local Jurisdictions and CoCs to resolve critical encampment concerns and transition individuals into safe and stable housing.

Encourage a data -informed, coordinated approach to address encampment concerns.

This Request for Proposals (RFP) solicits the services of an experienced homeless services provider who will perform street outreach, case management, and housing navigation and stabilization services at the City's direction, coordinating as necessary with the Regional Task Force on Homelessness (lead agency of the CoC), County of San Diego's Health and Human Services Agency representatives, mental health and substance use providers, CalAIM providers, Workforce Development, public benefits administrators, and other Strategic Plan to Address Homelessness:

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community -based organizations. The Vista Sheriffs Department will assist in coordination, support and safety when addressing unsheltered homelessness as necessary or requested, in accordance with the Continuum of Care's Policy Guidelines for Regional Response for Addressing Unsheltered Homeless Encampments throughout San Diego County. All services shall be provided to those experiencing homelessness within the boundaries of the ERF3 grant area (Exhibit A) as proposed in the City's ERF3 application.

II. CITY EXPECTATIONS
The City is seeking a service provider who has demonstrated expertise in working with and meeting the needs of those most vulnerable in our community, and who understands the unique needs of people who are experiencing homelessness (PEH). Experience working with and navigating the regional programs for PEH, as well as knowledge of the local community needs, ability to coordinate with multiple stakeholders, and understanding of the needs of the diverse groups within the population experiencing homelessness are required. The contracted service provider will be required to participate in regular meetings, both public and private, at the direction of City staff. The contracted service provider will provide at minimum, a bi- annual report to the City Council that includes anonymized client data, detailed program activities, and itemized expenditures. Additional reporting metrics suggested by the selected provider are also encouraged.

This RFP sets forth the requirements of the solicited activities and contains the guidelines by which each proposal must include.

III. FUNDING AND METHOD OF PAYMENT
Services provided under the contract shall not exceed $5,281,345.02 through June 30, 2027, with services anticipated to begin on September 1, 2024. Proposals should describe the services the organization is able to commit to within the allocated budget. The selected service provider will submit invoices to the City, which must include a detailed breakdown of the services, the tasks, the hours, hourly rates, and all appropriate back up. The final contract term will be consistent with Section I of this RFP and the contract total may vary depending on final award of ERF3.

IV. ELIGIBILITY CRITERIA
Nonprofit organizations, Federally Qualified Health Centers, government agencies, and neighborhood organizations that primarily serve low- and moderate -income individuals and households, with experience working with PEH utilizing a trauma -informed and person -centered approach, are eligible to apply. Proposals should incorporate a combination of program management, street outreach, housing navigation, housing stability case management, and peer support personnel. A Licensed Clinical Social Worker on staff in a management role is preferred. Proposers must be knowledgeable of housing programs, including County Section 8 Housing Choice vouchers and local homeless service programs. Nonprofits must be incorporated as a nonprofit in California by the proposal submittal date.

Respondents to the RFP must be able to sign the City's standard contract for services (sample included as Exhibit B). As specified in the contract, General Liability Insurance, Automobile Liability Insurance and Workers Compensation Insurance are required at the time of the execution of the standard contract for services.

V. SCOPE OF SERVICES
The City is seeking to partner with an organization that can provide full-time outreach workers to conduct proactive street -based case management, housing navigation, coordinate city wide case conferencing utilizing a By -Name -List, work with the Vista Sheriff's Department at the City's direction, along with other Strategic Plan to Address Homelessness:

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agencies that regularly come into contact with PEH, and provide housing retention services up to 12 months.

The role of the service provider will be to provide support for PEH within the City and those who have been recently housed after experiencing homelessness, collect data utilizing the Homeless Management Information System (HMIS) according to RTFH Guidelines, and connect people to the services they need in order to make meaningful steps towards exiting homelessness. The goal of these services is to create a dear pathway to permanent housing and helping to ensure long term housing retention in order to make homelessness a rare, brief, and a onetime experience. Proposals shall describe how they will achieve the following City objectives and services.

Provide street -based case management services within the encampment area, at designated community sites independently and in coordination with the County's Health and Human Services Agency representatives, mental health providers, Vista COPPS Unit, and other local service providers. These services will be provided in the field ensuring to meet the client where they are needed. These services will be low barrier following a Housing First approach. o Proposal may include up to $52,800 for the leasing of up to 3 vehicles to provide street - based case management and transportation of clients.

Staff a position to receive and follow up with calls for self -referrals and citizen concerns regarding known PEH in the area.

Complete a comprehensive Biopsychosocial assessment for each client and develop a detailed individual service plan that includes but is not limited to: identifying barriers to housing, physical, dental, and behavioral health needs, and income goals. The plan shall include a timeline and measures for achieving each client goal and strategies to address current barriers to housing. Review and update each case plan to monitor progress towards goals as the clients' needs change. Empower clients to become involved in their own planning and goal setting. The City of Vista will require the service provider to utilize the County -wide Coordinated Entry System (CES), timely and complete entry of client -level data through HMIS (Clarity) according to standard guidelines set forth by RTFH, as well as service provider's additional client assessment and tracking tools as necessary. All data collected must be shared with designated City staff aside from their entry into Clarity.

Link clients to available housing, medical, mental health, addiction and recovery services, food, clothing, transportation, employment, Social Security Retirement/Social Security Disability, financial, and other appropriate services based on the client's individual plan. Assist clients with enrolling in mainstream benefits and obtain identification (e.g. California Driver's License, California Identification Card and/or Social Security card). Assisting clients with no or minimal income to obtain income is a priority and is a key factor in longer -term housing stability. Proposer should include flex funds in their proposed budget to assist with these services, including costs for storage of personal property and pet care. o Proposals may include up to $100,000 in flex funds
Provide ongoing case management related services to clients, to include: advocacy and support to assist with removing barriers and achieving stated goals; ongoing assessment of individual needs including housing stability, mental and physical health needs, substance use treatment, and overall safety; development and review oftheirservice plans, coordination of service plan items; coordination, referral and connection to other service providers and community resources; crisis intervention services; and liaison or advocacy services to help remove barriers for clients. This includes communication with other community service providers, medical and mental health providers, treatment and recovery providers and family members.

Strategic Plan to Address Homelessness:

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o Proposals may include up to $10,000 to assist at minimum 25 households with family reunification.

Assist clients to identify interim and permanent housing options based on their individualized service plan and coordinate with City staff, including the Housing Specialist, to identify available housing options that are appropriate for clients, and work to obtain and maintain permanent housing with the client for a period of up to twelve months after housing placement. Develop a long-term support plan to ensure residents previously experiencing homelessness maintain housing and continue to achieve other personalized goals.
o Proposals may include up to $2,500,000 in housing assistance funds to assist a minimum of 125 households with rapid rehousing and housing stabilization.

Provide proposed outcomes of the program, including, but not limited to, number or percentage of:
unduplicated individuals served, exits from street homelessness, exits to permanent housing, individuals retaining housing after 12 months of housing placement.

Maintain regular communication, both written and verbal, with the Vista COPPS unit and Housing & Homeless Services division staff. Attend regular public and private meetings, including the monthly Standing Committee Meeting on Homelessness and City Council Meetings, to review and discuss caseload and overall progress.

Work with the Vista COPPS unit and Housing & Homeless Services division staff to maximize partnerships with other local service providers, community organizations and individuals to cultivate resources and stay connected to the changing needs of the community.

Attend regular Homeless Outreach events coordinated by the City and other partners to help connect PEH to necessary services.

Proposer understands that the Services entail repeated interactions with at -risk populations that may be experiencing mental health disorders or substance abuse issues. The successful Proposer is responsible for ensuring the safety of their personnel while performing the Services and for coordinating with the Vista Sheriff's Department for law enforcement intervention, as -needed. The successful Proposer shall inform City staff of any threats and/or acts of violence that occurs between their personnel and PEH during the performance of the Services.

Complete accurate and thorough documentation in a timely manner. Maintain documentation of client meetings and interactions, including conversations and progress towards goals. Maintain data on each program participant and program milestones, and provide reports and monthly invoices as required by the City. Proposer must also comply with RTFH guidelines when entering data into HMIS.

Identify gaps in homeless services and assistance needs in Vista. In addition, develop a written report of recommendations for community and program improvements in support of the Strategic Plan. The report is due to City at the end of each contract term.

Furnish and cover all costs for general office supplies, printing, and postage associated with normal office and service operations related to case management duties.

Strategic Plan to Address Homelessness:

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Participate in community meetings related to the Strategic Plan to Address Homelessness or case management duties.

Proposer must identify a primary point of contact responsible for communications with and reporting to the City and its designees.

VI. PROPOSAL SUBMISSION
To receive addenda and submit a Proposal, Proposer must register a free account with the City's Electronic Bidding System, OpenGov Procurement, at https://secure.procurenow.com/portal/cityofvista . No hard copy proposals will be accepted. Once registered, Proposer must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a "Prospective Bidder." Proposers that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their Proposal will be considered non -responsive. If a Proposer is unable to register or download the RFP from OpenGov Procurement, a Proposer representative may contact OpenGov Procurement to troubleshoot the problem.

All Proposal documents must be uploaded using OpenGov Procurement prior to the Proposal Submission Date as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as Submitted" the submission is complete. At that point the Proposer will receive an email confirmation from OpenGov Procurement.

The City reserves the right to extend the date by which proposals are due via addendum. To be considered, Proposals shall be submitted through OpenGov Procurement no later than the Proposal Submission Date.

OpenGov Procurement will determine the official time for the advertised Proposal Due Date and such determination will be final. Any Proposals not received in a timely manner on the Proposal Due Date, as described above, will not be considered.

Proposers understand that an award for this RFP is contingent upon the award of ERF3 to the City, and the City reserves the right to cancel this RFP at any time.

Questions on this RFP
All project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFP shall be submitted via "Q&A" through the City's Electronic Bidding System, OpenGov Procurement. Phone call questions will not be accepted. Answers to all submitted questions will be provided in an addendum through OpenGov Procurement. Questions must be submitted prior to the deadline specified in the RFP Schedule, above.

VII. PROPOSAL INSTRUCTIONS
Proposals should include at a minimum the following elements:

1. Cover letter. A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the proposer. The cover letter must provide a brief overview of the proposer's qualifications, list key personnel and areas of responsibility, demonstrate that the personnel have the knowledge and skills to provide street based case management, and housing stabilization services as described in this RFP, and emphasize similar contracts or projects that required the performance of similar tasks. The cover letter Strategic Plan to Address Homelessness:

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shall include a statement that the proposer can meet the City's insurance requirements and is prepared to execute the City's standard contract for services as written, and will not make any changes to the project term without authorization of the City. In cases, where a team member voluntarily leaves an agency, the proposer shall provide the City a proposal for a substitute team member subject to the approval of the City.

2. Approach. Provide a detailed description of the approach to the project, including suggested activities and methodologies to be used when providing the Services for PEH in the City of Vista. Such activities may include: strategies to engage with individuals who are unsheltered with considerations to the unique needs of the diverse groups within the unsheltered community; plans for coordinating with shelter and housing providers, treatment providers, employment and educational programs, legal services, and other government entities; use of proposed flex funds; approaches to local coordination with community service providers; plans for tracking demographic, quantitative and qualitative data; use of any evidenced based practices; evaluation criteria and any other elements the organization may propose. Proposals should cite previous experience with such work and take into consideration the objectives identified in the Scope of Services.

3. Staffing. Identify and describe program staff, qualifications and professional experience, along with proposed weekly time commitment towards this project.

4. Budget. Please provide a simple 12 -month project budget that is adjustable to accommodate the initial 10 -month contract period, describing staff rates and labor hour estimates. Identify staff benefits and administration costs, if applicable. Budget may include flex funds for client needs such as transportation, new identification cards, etc. The City will review budget proposals to determine maximum value, effectiveness, approach, and performance of work within a reasonable budget. Proposals must identify potential milestones that will trigger payments due. Note in -kind supports if applicable, or if leveraging other existing resources is planned.

5. Schedule. Include a proposed annual project schedule, including key project tasks, deliverables, specific timelines and sequence.

VIII. Review of Proposals
Proposals will be reviewed for completeness and according to the City's evaluation criteria. Incomplete and/or late proposals may be disqualified. The City will review and evaluate all proposals for responsiveness to this RFP to determine whether the respondent possesses the professional qualifications necessary for the satisfactory performance of the services required. The City will also investigate qualifications of all respondents to whom the award is considered, and may request clarification of proposals directly from one or more proposers. In reviewing the proposals, the City will consider the following evaluation criteria (100 points total):

Quality of the approach, clarity, rationale and feasibility (25 points) Organization's experience with projects of similar type (20 points) Project staff experience and expertise (15 points)
Proposed project schedule and outcomes (20 points)
Budget and value of proposed work and deliverables for dollars invested (20 points) The City may conduct interviews as a part of the evaluation process.

Strategic Plan to Address Homelessness:

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Submittal Date: August 12, 2024
IX. AWARD OF AGREEMENT
Upon completion of the review period, the City will notify the proposer whose proposal will be considered for further evaluation and negotiation. Any delay caused by proposer's failure to respond to direction from the City may lead to a rejection of the proposal.
a. If the City determines, after further evaluation and negotiation, to award the agreement, a contract for services agreement will be sent to the successful proposer for the proposer's signature. No proposal shall be binding upon the City until after the agreement is signed by duly authorized representatives of both the service provider and the City.
b. The City reserves the right to reject any or all proposals, and to waive any irregularity in a proposal. The award of the agreement will be based upon a total review and analysis of each proposal and projected costs.

Timeline for Submission and Award:

Activity Date
Public Notice announcing RFP July 15, 2024
Final Date for Submissions of Questions July 31, 2024
Proposal Submission Deadline August 12, 2024, 5:00 p.m.

Interviews (if needed)August 19 -23, 2024*
Selection and Funding Award (contingent on
ERF3 award)
September 2, 2024*
Dates are subject to change
The City reserves the right to extend the date by which proposals are due via addenda.

X. RIGHT TO REJECT PROPOSALS
The City reserves the right to request additional information from proposers. By the act of submitting a proposal, proposers acknowledge and agree to the terms and conditions of this RFP and to the accuracy of the information they submit in response. The City reserves the right to reject any and all submittals, waive any irregularities in the submittal requirements, or cancel this RFP at any time.

XI. DISCLOSURE
All Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for trade secrets". If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.

Strategic Plan to Address Homelessness:

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EXHIBIT A
ERF3 Proposed Map
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Docusign
Envelope
ID:
77496266-64F6-4945-BA7F-8F4801467A79
601,11 Sycamore
Ave'
ERF3
Proposed ,
Aa
State
Route
78 State
ROW,
On/Off
Ramps
Hacienda
BPO /
ERF1
4'
s %
4•
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79

EXHIBIT B
City of Vista Standard Contract for Services
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CONTRACT FOR SERVICES
THIS "CONTRACT" is entered into by and between the "Parties" as of Contract Date").

1.0 THE "PARTIES"
The "City": The "Contractor"
CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: workingname
Billing Contact: billingname
NAMEX, statusx
Address
Address
Contact: name

2.0 BASIC TERMS

2.1 The "Services" to be performed by Contractor are set forth in City's Request for Proposals ("Exhibit A").

2.2 Contractor desires to enter into this "Contract" with City for the Services.

2.3 The "Project" for which the Services are required is described in Exhibit A.

2.4 Contractor has submitted to City a Proposal to perform the Services dated proposaldate ("Exhibit B").

2.5 The "Contract Ceiling Price" is $xx,xxx per year.

3.0 CONTRACT TERM

3.1 This Contract shall take effect as of the Contract Date.

3.2 This Contract shall be in effect for xx calendar months ("Term"). The Term may be extended at the City's option for an additional xx months, in increments of City's choice, for a maximum Term of xx from the Contract Date.

4.0 SCOPE
Contractor shall perform all Services including, labor, materials, software, supplies, reports, and documents for as may be required from time to time, in accordance with Exhibit A. The Services shall be complete, and all work, material and services not expressly called for in the City Services (Non -Construction) (RFP) 1 of 10
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5.0 COMPENSATION

5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed.

5.3.1 The changes, additions, and deductions to be made.

5.3.2 The increase or decrease in compensation due the Contractor, if any.

5.3.3 Adjustment in the time of completion, if any.

5.4 Contract Ceiling Price

5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this Contract.

5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.

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7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit B.

9.0 STANDARD OF PERFORMANCE

10.0 CONTRACTOR'S STATUS; CONTRACTOR'S EMPLOYEES

10.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City Services (Non -Construction) (RFP) 3 of 10
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 City's employees. Contractor expressly waives any claim Contractor may have to any such rights.

10.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all of Contractor's officers, employees, agents, and subcontractors that are included in this Contract.

11.0 CIVIL RIGHTS

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13.0 ASSIGNMENT AND SUBCONTRACTING

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15.0 FINANCIAL RECORDS

16.0 OWNERSHIP OF DOCUMENTS

16.2 Contractor represents that it has secured all necessary licenses, consents, or approvals to use the components of any intellectual property, including computer software, used in the rendering of services and the production of the work product produced under this Contract, and that City has full legal title to and the right to reproduce such materials. The Contractor covenants to defend, indemnify and hold City harmless of any loss, claim or liability in any way related to a claim that they are violating or have violated any federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or City Services (Non -Construction) (RFP) 6 of 10
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 other means of protecting interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices, or processes used on or incorporated in the services and materials produced under this Contract. In case such materials, equipment, devices, or processes are held to constitute an infringement and their use is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the materials by suspension of any injunction or by procuring a license or licenses for the City; or (b) modify the materials so that they become non -infringing.

Contractor further agrees that no employee, agent or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.

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20.0 INDEMNIFICATION

20.1 Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers (collectively, "Indemnitees") harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, "Liability") arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by Indemnitees' sole negligence or willful misconduct; or (2) for Liability caused by Indemnitees' active negligence, in which case the indemnity received by Indemnitees shall be reduced by the amount: (i) that Indemnitees' active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law ("Duty of Indemnification").

21.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.

22.0 SERVICE OF NOTICE

22.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.

24.0 SURVIVAL OF COVENANTS
Contractor's obligations under Sections 16, 17 and 20 shall survive the termination of this Contract.

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25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.

26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.

Continued on page 10.]
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30.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.

City" "Contractor"
CITY OF VISTA, a chartered municipal NAMEX, statusx
corporation
By: By:

JOHN CONLEY, CITY MANAGER
JOHN B. FRANKLIN, MAYOR
Name/Title
ATTEST:

KATHY VALDEZ, CITY CLERK
By:

APPROVED AS TO FORM:

WALTER CHUNG, CITY ATTORNEY
By:

RISK MANAGEMENT REVIEW:

DOLORES GASCON, RISK MANAGER
By:

By:

Name/Title
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EXHIBIT A

REQUEST FOR PROPOSALS
00022422 8 Exhibit A
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EXHIBIT B

CONTRACTOR'S PROPOSAL
00022422 8 Exhibit B
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EXHIBIT C

INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor's Duty of Indemnification.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability ("CGL"): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than 2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employers' Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Contractor shall also provide the additional coverages checked below and at least as broad as:

4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Deductibles and Self -Insured Retentions
Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self -insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 00022422 8 Exhibit C, Page 1 of 3
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.

2. For any claims related to this Project, the Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.

Claims Made Policies
If any coverage required is written on a claims -made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require 00022422 8 Exhibit C, Page 2 of 3
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 00022422 8 Exhibit C, Page 3 of 3
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AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700

NOT APPLICABLE TO THIS CONTRACT
00022422 8 Exhibit D
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EXHIBIT E

SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:

1. State of California grant conditions, as attached.

2. Federal grant conditions, as attached.

3. Other conditions, as attached.
00022422 8 Exhibit E
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EXHIBIT B

CONTRACTOR'S PROPOSAL
00022422 8 Exhibit B
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 San O p
RESCUEtMISSION
August 23, 2024
City of Vista
Department of Homeless Services
200 Civic Center Dr
Vista, CA 92084
To the City of Vista
The San Diego Rescue Mission (SDRM) is submitting a proposal for the Encampment Resolution Funding Program, Round Three (ERF3). The services provided will be based on the strategic outreach model SDRM developed and in keeping with the statement of work outlined in the request for proposal.

Having operated homeless service facilities since 1955, the Rescue Mission brings a wealth of knowledge, experience, and compassion to all that we do. The goal is to make a tangible impact in the communities SDRM serves by reducing the number of people experiencing homelessness.

SDRM's strategic outreach model is a part of an overall SDRM approach operating across San Diego County. This approach begins with strategic outreach leveraging a relational model exemplifying the San Diego Continuum of Care (CoC) Street Outreach Standards published by the Regional Task Force on Homelessness (RTFH). SDRM also operates shower trailers in partnership with volunteers through a model known as Hub Spots. Hub Spots enable the broader community an opportunity to tangibly serve people experiencing homelessness (PEH) with a bridge into the system of care to help PEH find resources and ultimately end their homelessness.

The next step in the approach is to provide access to low barrier shelter. SDRM operates two low barrier shelters known as Lighthouses in Oceanside and National City.

SDRM prides itself on the ability to collaborate with a wide range of partners at the Lighthouses. The goal is to help people identify their next step forward.

For some, SDRM's faith -based year -long program, Mission Academy, is the right next step. This holistic program model leverages an academic model with strong therapeutic support. Students are celebrated at one of two graduation ceremonies held each year.

In addition, SDRM has a robust Alumni Program providing aftercare services. SDRM's commitment is to end people's homelessness for good.

Two key elements built across the SDRM Approach are relationships and self- sufficiency. SDRM places a high commitment on relational connection. We believe to effectively help someone, you must know them. This relational connection is combined with a high degree of professional acumen. Through relationship, SDRM and PEH Administrative Office: PO Box 80427, San Diego, CA 92138-0427 TEL: 619.687.3720 FAX: 619.234.4101 www.sdrescue.org
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Say 1Je
RESCUE L/i\*JMISSION
SAVING LIVES SINCE 1955,
journey together to a place of thriving. SDRM utilizes the standard self-sufficiency matrix to monitor progress with evaluations at regular intervals. As needs are identified, resources are aligned to help people move forward.

Leading the submission of this proposal is SDRM's Vice President of Programs Paul Armstrong. He can be reached at parmstrong(a?sdrescue.orq or 619-819-1830. The mailing address is P.O. Box 80427 San Diego CA 92138 with the physical address of 120 Elm Street San Diego CA 92101. Mr. Armstrong has a Masters of Social Work and has worked in senior leadership positions in homeless services since 2017, including overseeing a Rapid Rehousing Program. He is supported by Carla Vanegas, SDRM's Director of Outreach. She is a subject matter expert on outreach as demonstrated by RTFH asking her to present at a national conference, and was sought out by the District Attorney to support efforts to develop a shelter app. She also brings lived experience.

She was homeless and went through the year -long program offered by SDRM. Her wisdom, experience and expertise provide a level of depth and excellence to this work.

Mr. Armstrong and Ms. Vanegas will put together a team with the knowledge and skills to provide street -based case management and housing stabilization services as requested. This is similar to the work done by SDRM in Little Italy in the City of San Diego and the support SDRM provides in coordinated outreach efforts with cities in South County.

Per the City of Vista's Request for Proposal the following statements are provided.

SDRM's current insurance meets the requirements outlined in the request for proposal and in the Contract for Services.

SDRM has reviewed and is able to fully comply with the provisions outlined in the Contract for Services.

The Proposal's terms will be valid for the project unless mutually agreed on and authorized by the City of Vista.

SDRM will share staffing updates with the City of Vista and will keep the City fully informed of any changes.

SDRM looks forward to the opportunity of working with the City of Vista to address the needs of those experiencing homelessness.

Sincerely,
Donnie Dee
President and CEO
Administrative Office: PO Box 80427, San Diego, CA 92138-0427 TEL: 6] 9.687.3720 FAX: 619.234.4101 www.sdrescue.org
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Approach
Strategic outreach is a part of a larger approach that includes low barrier shelter, holistic rehabilitation and after care support.

The SDRM Approach
Our approach to changing the state of homelessness in San Diego Last year over 20,000 people
experienced homelessness
in San Diego County
A community of men and
women who have been
through our program and
are ready to contribute
Graduation
Fall and Spring ceremony
for those who complete
the program
Engaging people Qexperiencing
homelessness
Strategic
Outreach
Initial 3O -day
landing spot to
navigate a path
forward
Mission
Academy
12 -month
faith based
rehabilitation
Lighthouses
SDRM is a regional leader in strategic outreach. This first began in 2020 when SDRM was contracted by the Little Italy Association to provide outreach services. The key to SDRM's success was using the CoC Street Outreach Standards. The outreach staff demonstrated the power of doing street -based case management. The team participated in coordinated case conferencing held weekly with other City of San Diego outreach workers. With the addition of shower trailers to the outreach efforts, SDRM increased its impact by including viable volunteer opportunities enabling the community to participate. SDRM does not believe in simply offering a service. Services must be connected to a system of care with the goal of moving a person from homelessness to a thriving community member. Coordination with other service providers and shelter placement are a part of shower trailer operations.

When SDRM was preparing for a Lighthouse to open in National City, SDRM began using the shower trailer and encouraging the use of outreach standards to influence coordinated outreach events across South County. SDRM was seen as a bridge builder and improved the overall effectiveness of outreach. When the Lighthouse opened in 06/09/2026 C8 49 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 June 2024, trust and collaboration between SDRM, various city staff and other service providers resulted in a noticeable impact.

SDRM is committed to bringing this quality of effort and services to the City of Vista.

Collaboration
A key reason for the success seen in both outreach and at the Lighthouses is SDRM's ability to collaborate. SDRM facilitates meetings and coordination efforts at both Lighthouses and always integrates when doing outreach with other providers already serving in a geographic area.

Because of this contract's nature, SDRM has a Coordinator position in the project to stay connected and manage relationships with other agencies. The Project Manager will have the lead in building trust and facilitating relationships. The Coordinator will provide administrative support and assist in day-to-day collaboration to allow the Program Manager to maintain a strategic focus.

The relationship with city staff will be critical. In situations where the city has an established relationship, SDRM will support and maintain the relationship. When there is an informal relationship or no relationship with a critical stakeholder, SDRM will engage. If appropriate, SDRM will recommend establishing a Memorandum of Understanding to enable accountability and set expectations in the relationship.

The request for proposal specifically mentioned partnerships with County Health and Human Service Agency, mental health providers, Vista COPPS Unit and other service providers. SDRM currently works with these agencies minus Vista COPPS. Specifically for North County, these relationships are managed through SDRM's efforts at the North County Lighthouse.

Upon request, SDRM can provide additional details about the work being done in Oceanside and South County regarding collaboration.

Prioritization and the By -Name List
There will be two competing priorities within this project: encampments and individuals who are high utilizers of services.

SDRM advocates for by -name lists. In August 2024, SDRM hosted a Mayor's Symposium with all 18 cities represented. SDRM challenged the mayors to have a by- name list and offered support to help them review certain cases on the list to help move the PEH forward.

SDRM will work with the City of Vista to develop a by -name list to enable focused effort on those who are disproportionally impacting the rest of the community because of being identified as high utilizers of services.
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 SDRM will also evaluate the geographic area provided as Exhibit A. In partnership with the City of Vista, SDRM will prioritize the encampments found in the area. This prioritization will enable a work plan to be prepared.

This will allow for two ongoing efforts to be put into place. First, SDRM will begin engaging encampments with the goal of removing them. Second, SDRM will actively work with the by -name list to help those on the list move forward and out of homelessness.

When SDRM begins working with a specific encampment, it will also create an encampment -specific by -name list to facilitate better coordination and case conferencing.

Information Technology
SDRM has a robust data integration strategy. SDRM uses the Homeless Management Information System (HMIS) to include the Coordinated Entry System (CES). It also uses Mission Tracker, a case management software with data sharing capabilities. Currently, SDRM pushes data from Mission Tracker into HMIS. Mission Tracker also has the Biopsychosocial assessment and the self-sufficiency matrix integrated to facilitate a single depository of client information.

SDRM is currently working with 211 San Diego for enhanced data integration. By November 2024 SDRM will have a single login capability with Mission Tracker and the Community Information Exchange (CIE) with bidirectional data exchange. While this will facilitate better referral tracking in the delivery of services, it will also enable tracking of client wellbeing beyond the recidivism data provided by HMIS. The goal is to have longitudinal data demonstrating program efficacy.

Engagement
Based on the prioritized list of encampments, SDRM will engage a specific encampment. The engagement period will consist of daily encounters for thirty to forty- five days. This is in keeping with the best practices outlined in RTFH's policy guidance for addressing unsheltered homelessness and encampments.

SDRM will utilize a multi -disciplinary approach in encampment engagement. SDRM's team will include an Outreach Lead, Outreach Worker and a Licensed Clinical Social Worker (LCSW). The Coordinator will facilitate other service providers and appropriate key stakeholders to be present and engaged.

SDRM will always have at least two people working together when engaging in outreach in the encampments. This will primarily be accomplished by an Outreach Lead who will provide street -based case management supported by an Outreach Worker.

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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 prioritize hiring people with lived experience, especially in the Outreach Lead and Outreach Worker positions.

SDRM has structured the team to manage encampment engagement and work the by- name list. The team will consist of two Outreach Leads and three Outreach Workers, accounting for time off and any other unforeseen circumstances to maintain a minimum two -person team.

Case Management and Case Conferencing
With the prioritized lists, SDRM will engage in street -based case management. Because this will be a collaborative effort, SDRM will facilitate the conversation on who will have the lead in the individual case management, assuming there may be a partner organization better positioned to serve. Regardless of the lead in case management, there will be regular case conferencing facilitated by the SDRM LCSW.

All case management expectations outlined in the RTFH community standards will be utilized in serving PEH as a part of this project. This includes but is not limited to:

Create an individualized plan with goals developed through a person -centered, strength -based, and trauma -informed approach. This will include a timeline and measurement of goal attainment accomplished in partnership with the PEH.

Specifically develop a housing plan identifying barriers and opportunities for housing. This will include entry into CES.

Specifically develop an income strategy to enable ongoing financial stability.

Utilize HMIS for tracking and reporting purposes for the City of Vista. This includes getting information to understand the basic demographic and history of the PEH
Help the person get connected to the appropriate resources such as (but not limited to) medical, mental health, addiction and recovery services, food, clothing, transportation, employment, Social Security Retirement/Social Security Disability, and financial assistance based on the client's individual plan.

Assist the client in obtaining appropriate identification and key documents to include (but not limited to) California Driver's License, California Identification Card and/or Social Security card.

Monitor and report via the self-sufficiency matrix the degree to which the client is gaining self-sufficiency.

When possible, a biopsychosocial assessment will be conducted to provide insight and support the individual plan. While this should be possible with a multidisciplinary team, it should be noted that at no time will a client's autonomy be violated. A client's refusal to participate in a screening or assessment will not be a factor in whether they receive services.
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Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 SDRM staff are trained in motivational interviewing to facilitate case management. This will be expected and encouraged for all organizations engaging with PEH in encampments.

SDRM understands the complexity of issues facing PEH. In addition to trauma, there can be behavioral health concerns and substance use. This is why SDRM utilizes a relational model and supports the CoC community standards. Success comes through a trusting relationship between the service provider and the PEH. SDRM does this regularly in both outreach and shelter operations. This is why SDRM places a high value on collaboration. The right organization with the right person who can connect and build trust will result in people moving forward. SDRM is committed to a multidisciplinary approach with effective partners who are willing to engage and build trust.

Case conferencing will happen with respect to the specific encampment being addressed (and for the overall by -name list) on a regular basis. Ideally, this would be weekly, but at least bi-weekly based on city staff and collaborative partners' availability.

When appropriate, both the flexible funding pool and the family reunification funding offered in the proposal will be utilized to help the client achieve their goals toward ending their homelessness and ensuring long-term stability. SDRM is receiving the flex fund training from RTFH and has activly participated in family reunification efforts.

Shelter, Programs and Temporary Housing
SDRM would request priority placement in the Navigation Center operated in Vista.

SDRM will work with the shelter network and other temporary housing opportunities to place individuals and help get them off the streets immediately. This includes access to SDRM's Lighthouses and Mission Academy.

In cases where it is appropriate, the case management responsibilities will shift to the shelter or temporary housing program. This will happen through a case conferencing process to determine whether the client will be able to obtain their long-term goals at the shelter or program they are entering.

If the housing plan includes utilizing the housing assistance fund, case management responsibilities will stay with SDRM in partnership with the shelter or program until the person is housed and SDRM offers ongoing assistance to enable housing stability.

Housing Stabilization
Housing assessments will be conducted on all individuals being engaged. As appropriate, PEH will be entered into CES for possible matching to either Permanent Supportive Housing (PSH) or Rapid Rehousing (RRH).

In situations where the client has resources and can move directly into housing, SDRM will facilitate the transition from the street into housing. 06/09/2026 C8 53 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 SDRM's proposal includes a Housing Advocate. This is the case manager who will manage clients receiving housing assistance from the housing assistance fund offered as a part of this proposal. This position will help provide ongoing support to allow for twelve months of housing stability post -home placement with the goal of sustainability.

SDRM will case conference specifically with the City of Vista to identify individuals who can best receive services from this fund to move into stable housing. This will be after all other alternatives have been evaluated and this is the best case for the client.

Other uses of the Housing Assistance Fund
If authorized by the City of Vista, SDRM would recommend flexibility in utilizing the funds to provide bridge housing while permanent housing is being coordinated. This may include hotel vouchers or other temporary lodging with associated costs. This would only be utilized if there is a clear path forward for housing stabilization.

Transportation
SDRM will procure two vans and provide other transportation to support this effort. The vans purchased for this will be used to transport clients as needed.

Community Outreach
SDRM will make sure all contact information is well communicated to the community.

The goal will be for the community to know who to call if they have concerns or identify PEH and would like to get them connected to services.

SDRM will also look for ways to build relationships with the community of PEH with the goal of building trust and encouraging self -referrals for individuals who decide to get on a path to ending their homelessness.

Communication and Engagement
The Program Manager will build trust and maintain communication with all key stakeholders and will be the primary point of contact for the City of Vista. The Project Manager will also attend all meetings designated by the City of Vista to include the monthly Standing Committee Meeting on Homelessness and City Council Meetings.

Reporting and Evaluation
SDRM will provide a monthly report detailing outcomes. The following items will be reported:

Number of unduplicated individuals served
Exits from street homelessness
Exits to permanent housing
Individuals maintaining housing after 12 months of housing placement Demographics of those being served with a focus on Diversity, Equity and Inclusion
06/09/2026 C8 54 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Number of people served through shower trailer events
Type of service interactions
Progress on the by -name list
Progress on the encampment prioritization list
Success stories
Community engagement activities
SDRM sees the reporting as an opportunity for dialogue with the City of Vista and would work to develop a report that is meaningful and demonstrates impact.

SDRM will also provide quarterly reports assessing the overall quality of the homeless service ecosystem and provide recommendations for any system gaps or needs identified while executing the contract.

The goal of SDRM is to be a partner with the City of Vista in addressing homelessness resulting in a change in the state of homelessness where it is rare, brief and non- recurring.

De -Commissioning of the Program
If this project is successful, there needs to be a plan to adjust the people and resources to other projects. SDRM will plan on this project being successful and will work with the City of Vista and the staff SDRM hires to have a plan in anticipation of this project's success. SDRM will be looking at this as a thirty -four -month project with a planned end date. There will be a celebration event to acknowledge the incredible work done by the City of Vista, SDRM and all the organizations and community members who made it possible.

Additional Support from SDRM
SDRM will also be looking to leverage a shower trailer program known as Hub Spots in the City of Vista. This is a partnership with a church who will host the shower trailer and provide a bridge for PEH to connect with homeless services. This is primarily volunteer driven. It enables SDRM to increase impact by increasing opportunities for PEH to get connected.

SDRM operates both shelter and outreach operations in the City of Oceanside. SDRM will look for opportunities to coordinate and collaborate with both cities to increase impact.

SDRM will leverage in -kind donations to offset any costs.

SDRM will utilize volunteers when safe and appropriate. SDRM has found this creates connection and helps the larger community feel they are a part of the solution. SDRM has a robust volunteer program and process to ensure safety of all involved.

SDRM does provide intern opportunities in partnership with local universities. This is discussed in the staffing document.
06/09/2026 C8 55 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Other Items of Interest
CalAim. SDRM is currently working with Molina to provide services through CalAim. In the situation where SDRM can bill MediCal for services, it will. Contract funds that would have been spent if not able to bill will be available for SDRM and the City of Vista to redirect as appropriate.

Mandated reporter. SDRM acknowledges the population being served is vulnerable.

SDRM has training and is mandated to report any abuse of children or older/disabled adults.

Standard expectations. All homeless service providers should operate and SDRM does operate in a person -centered, trauma informed and strength -based approach. The County of San Diego operates in a Housing First environment. SDRM is committed to operating in this environment with the goal of helping people exit homelessness and become thriving members of the community.

Structural Issues. SDRM strives to help people get connected to the social services they need. This is especially true for behavioral health and substance use treatment.

SDRM continues to advocate for more effective processes and integration of these services into the homeless service system. This is being stated in lieu of making bold promises of connecting people to these resources. While there continues to be progress in this area, there is still a lot of work to be done. SDRM will work with the City of Vista to identify growth areas with the goal of strengthening the overall system.

Conclusion
Thank you for taking the time to review this proposal. SDRM is grateful for the opportunity and looks forward to the chance to make an impact on the issue of homelessness for your great city.
06/09/2026 C8 56 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Staffing
The following provides the positions that will be involved in executing this project. It provides a brief description of the position's responsibilities and the qualifications for the position.

For all positions lived experience of homelessness counts towards experience and education.

Positions
Vice President of Programs. This position is responsible for all direct service programs operated by SDRM. This includes Outreach Services, Lighthouse Operations, Mission Academy and Alumni Care. This position is covered in the administrative overhead costs. Time associated with this project will be commensurate with the level needed to address issues and ensure program success.

Qualifications:

Education: Minimum Master's degree in Business Administration, Psychology, Ministry, Family Therapy or Social Work, or related field from an accredited institution.

Experience: Minimum 5 years (increasingly management) full-time experience dealing with the homeless, substance abusers, mentally ill, and/or dually diagnosed. Supervisory experience, Senior management level experience, strategic planning and nonprofit experience required.

Director of Outreach. This position is responsible for the effective operation of all street outreach conducted by SDRM and reports to the Vice President of Programs.

This position is responsible for policies and procedures and staying connected with CoC, County and city efforts regarding coordinated outreach. This position is covered in the administrative overhead costs. Time associated with this project will be commensurate with the level needed to address issues and ensure program success.

Qualifications:

Education: Minimum Bachelor's Degree in Social Work, Marriage and Family Therapy, Clinical Psychology or related field from an accredited institution, or commensurate experience (Master's degree/commensurate experience preferred in above fields)
Experience: Minimum 2 years full-time work experience with individuals experiencing homelessness, addiction challenges, mental illness and/or dual diagnosis is preferred. Nonprofit experience preferred. 06/09/2026 C8 57 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 The following positions will be full-time for this project with at least 40 hours per week. These positions are a part of the submitted budget.

Program Manager (Exempt). This will be the lead position and will be overall responsible for the ERF3 project. This position will report to the Director of Outreach.

This position will manage reporting, coordinate with the City of Vista and manage the staff hired for this project.

Qualifications:

Education: Minimum Bachelor's (or commensurate experience).

Experience: Preferred 1 year of full-time non-profit work with supervisory experience; experience with individuals experiencing homelessness, is preferred.

Licensed Clinical Social Worker (LCSW)(Exempt). This position will provide clinical support in case management and lead case conferencing for PEH served by this project.

Qualifications:

Education: Minimum Master's Degree in Social Work, Marriage and Family Therapy, Clinical Psychology or related field from an accredited institution.

Experience: Minimum 2 years full-time work experience with individuals experiencing homelessness, facing various addiction challenges, mental illness and/or dually diagnosed is preferred. Nonprofit experience preferred. Must be licensed for at least 2 years and able to provide clinical supervision to staff Experience working the SMI population with adults/older adults and children
Special License/Certification: Current and valid license to practice as a LMFT, LCSW or LPCC in California and must be kept current during length of employment Advocate -Housing (Hourly). This position will be the case manager for those being placed in housing.

Qualifications:

Education: Minimum bachelor's degree in Social Work, Psychology, Human Development, Ministry or related field from an accredited institution (or commensurate experience). MSW preferred.

Experience: Preferred 2 years full-time work experience with individuals experiencing homelessness, various addiction challenges, mental illness and/or dually diagnosed is preferred. Nonprofit experience preferred.

Coordinator (Hourly). This position will be the liaison with other service providers and community support. This is to enable effective collaboration by having a staff person responsible for managing and coordinating these critical relationships. 06/09/2026 C8 58 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Qualifications:

Education: Minimum Bachelor's (or commensurate experience).

Experience: Preferred 1 year of full-time non-profit work; experience with individuals experiencing homelessness, is preferred.

Outreach Lead (Hourly). This will be a street case manager who will lead direct street outreach within the encampments.

Qualifications:

Education: Minimum Bachelor's (or commensurate experience).

Experience: Preferred 1 year of full-time non-profit work; experience with individuals experiencing homelessness, is preferred.

Outreach Worker (Hourly). This position will support the work of the Outreach Lead and provide outreach services to those within the encampment.

Qualifications:

Education: Minimum Bachelor's (or commensurate experience).

Experience: Preferred 1 year of full-time non-profit work; experience with individuals experiencing homelessness, is preferred.

Other Support
Additional staff support will be provided by the Director of Volunteer Services and the Social Service Director. Time associated with this project will be commensurate with the level needed to address issues and ensure program success.

The Director of Volunteer Services will provide opportunities when appropriate for volunteers to support efforts as outlined in the approach.

The Social Service Director will give additional guidance to the LCSW and the team about professional social services available for those being served.

Additional support will also be provided through SDRM's internship program. SDRM has relationships with San Diego State University, Point Loma Nazarene University and the University of Southern California.

Of note, SDRM is currently operating both outreach and shelter services in the City of Oceanside. While this will not provide direct support, it will offer indirect support as needed.
06/09/2026 C8 59 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Hiring Policy and Procedures
Objective
San Diego Rescue Mission (SDRM) believes that hiring qualified individuals to fill positions contributes to the overall success of the organization. Each employee is hired to make a significant contribution to SDRM. In hiring the most qualified candidates for positions, the following process should be followed.

Hiring Process and Procedures
Requisitions
Requisitions must be completed to fill SDRM positions. Requisitions must be initiated by the HR Manager and approved by the department vice president and then returned to the human resource (HR) department.

Personnel requisitions should indicate the following:

Position title
Position hours/shifts
Exempt or nonexempt status of the position
Reason for the opening
Essential job functions and qualifications (or a current job description may be attached)
Any special recruitment advertising instructions
Job postings
SDRM's HR Department will create job postings that briefly describe the job opening and communicate SDRM's brand. All job openings will be posted on SDRM's website Careers page for external use and an email will be sent out internally when new positions open. Internal candidates will fill out required paperwork and attach updated resume before submitting to supervisor for approval. Jobs will remain posted until the position is filled. The HR department will be responsible for tracking all applicants and retaining applications and resumes as required.

Internal applicants
Current employees with a satisfactory employment status may apply for internal job openings. The consent of the employees' manager and the HR department will be necessary for any internal candidate applying for an open position. Employees with less than one year of service with SDRM will not be eligible to move positions. 06/09/2026 C8 60 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 All applicants for a posted vacancy will be considered based on their qualifications and ability to perform the job successfully. Internal candidates who are not selected will be notified by the HR department.

Interview process
The HR department and the hiring manager will screen applications and resumes prior to scheduling interviews. Initial interviews are conducted by the hiring manager.

Candidate evaluations will be completed after each interview and retained with the application.

The HR department will notify applicants who are not selected for positions.

Reference checks
HR will conduct professional reference checks and employment verification on the top candidates based on the results of the candidate evaluation forms completed by the interviewers. At least three professional references are required from each candidate.

Job Offer
After a decision has been made to hire a candidate, a contingent offer will be made on the satisfactory completion of required background checks and screening. Background checks will be performed through ADP and fingerprinting done through DOJ/FBI. A drug screening and TB test will also be required for any open position.

Once the HR department receives satisfactory results from all required background checks and screening, candidates will be provided with information to start their onboarding and orientation process.
06/09/2026 C8 61 of 73

Docusign
Envelope
ID:
77496266-64F6-4945-BA7F-8F4801467A79
34 Month
Contract
Sep
24 -
Jun
25 Jul
25 -
Jun
26 Jul
16 -
Jun
27 Direct
Services
6214 -
Flexible
Funding
100,000
29,410
35,
29035,300
6214 -
Family
Reunification
10,000
2,941
3,
5293,530
6214 -
Housing
Assistance
Fund
2,500,000
735,264
882,
352882,384
Subtotal $
2,610,000 $
767,615 $
921,
171 $921,214
General
Operating
3%
Proforma
3%
Proforma
6180 -
Cellular
Phone
10,236
2,916
3,
6053,715
6230 -
Dues &
Subscriptions (HMIS,
Ep
onic, MT)
13,160
3,750
4,
6354,775
6365 -
Mileage
1,445
400
515530
6370 -
Outside
Services (
Training
and
staff
support)
2,890
800
1,
0301,060
6480 -
Supplies
64,510
30,000
17,
00017,510
6520 -
Vehicle
Fuel
59,400
19,200
19,
80020,400
6550 -
Vehicle
Repairs &
Maintenance
52,800
44,000
4,
3504,450
Subt
otal $
204,441 $
101,066 $
50,
935 $52,440
Staffing (
Fully
burdened
cost)
3%
Proforma
3%
Proforma
Manager ($
75,000)
273,990
78,080
96,
50799,403
LCSW ($
95,000)
341,397
97,330
120,
230123,837
Advocate -
Housing ($
27/hour)
203,499
57,992
71,
67873,829
Coordinator ($
27/hour)
203,499
57,992
71,
67873,829
Outreach
Lead ($
27/hour)
203,499
57,992
71,
67873,829
Outreach
Worker ($
22/hour)
169,588
48,328
59,734
61,526
Outreach
Lead ($
27/hour)
203,499
57,992
71,
67873,829
Outreach
Worker ($
22/hour)
169,588
48,328
59,734
61,526
Outreach
Worker ($
22/hour)
169,588
48,328
59,734
61,526
Subto
tal $
1,938,147 $
552,362 $
682,
651 $703,134
Project
subtotal
Administrative
overhead (10% )To
tal
Budget
Not
to
exceed
Over/Under
4,752,588 475,259
5,227,847 5,281,345 53,498
1,421,043 142,104
1,563,147
1,654,
757
165,
476
1,820,
2331,676,788 167,679
1,844,467
06/09/2026 C8 62 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Project Schedule
September 2, 2024. Contract awarded.

September -October 2024. Staff hired and onboarded. Office identified and furnished.

Vehicles acquired.

Task associated:

All personnel identified and hired
Onboarded and trained
Office identified and set up to support operations
Vans procured and prepared for operation.

November -December 2024. Mapping, prioritization and creation of a by -name list Task associated:

Team will familiarize itself with the ERP3 Area of Operations Map identified encampments
Begin building relationships
Review information available about those identified in the encampments
Develop a by name list to prioritize efforts and resources Develop a prioritized plan of engagement by encampment.

January 2025 to June 2027. Engage the population with a goal of removing encampments, ending people's homelessness and changing the state of homelessness in the City of Vista.

Task associated:

Begin working each encampment based on the prioritization Specifically engage with those on the by name list regardless of encampment location
Case manage those housed through the RRH funding helping increase self-sufficiency to enable ongoing housing stability Hold regular case conferencing and partner meetings to facilitate collaboration and coordination of services
Quarterly. Evaluate and Adjust
Task associated:

Evaluate the prioritization list
Evaluate the by name list
Evaluate outcome data
Adjust operations based on the evaluations
06/09/2026 C8 63 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79

AMENDMENT TO PROPOSAL
Budget and Job Descriptions are amended to include updated versions that follow. 06/09/2026 C8 64 of 73

Docusign
Envelope
ID:
77496266-64F6-4945-BA7F-8F4801467A79
24 Month
C
ontractJul
25 -
Jun
26 Jul
16 -
Jun
27 Direct
Services
6214 -
Flexible
Funding
100,000
50,000
50,
000
6214 -
Family
Reunification
10,000
5,000
5,
000
Subtotal $
110,000 $
55,000 $
55,
000
General
Operating
3%
Proforma
6180 -
Cellular
Phone
7,320
3,605
3,
715
6230 -
Dues &
Subscriptions (HMIS,
Ep
onic, MT)
9,410
4,635
4,
775
6365 -
Mileage
1,045
515
530
6370 -
Outside
Services (
Training
and
staff
support)
2,090
1,030
1,
060
6480 -
Supplies
34,510
17,000
17,
510
6520 -
Vehicle
Fuel
40,200
19,800
20,
400
6550 -
Vehicle
Lease
15,600
7,800
7,
800
Subtotal $
110,175 $
54,385 $
55,
790
Staffing (
Fully
burdened
cost)
3%
Proforma
Manager ($
75,000)
190,203
93,696
96,
507
LCSW ($
95,000)
237,096
116,796
120,
300
Advocate -
Housing
Case
Manager ($
30/hour)
160,660
79,143
81,
517
Advocate -
Housing
Case
Manager ($
30/hour)
140,875
59,358
81,
517
Advocate -
Housing
Case
Manager ($
30/hour)
121,089
39,572
81,
517
Housing
Navigator ($
30/hour)
160,660
79,143
81,
517
Coordinator ($
30/hour)
160,660
79,143
81,
517
Outreach
Specialist ($
25-28/hour)
150,906
74,338
76,
568
Outreach
Specialist ($
25-28/hour)
150,906
74,338
76,
568
Outreach
Specialist ($
25-28/hour)
150,906
74,338
76,
568
Outreach
Specialist ($
25-28/hour)
150,906
74,338
76,
568
Data
Specialist ($
28-29/hour)
155,784
76,741
79,
043
Subto
tal $
1,930,652 $
920,944 $
1,009,
708
Project
subtotal
Administrative
o
verhead (
10%)
Total
Budget
2,150,827 215,083
2,365,910
Not
to
exceed $
2,781,345
1,030,329 $
1,120,
498
103,033 $
112,
050
1,133,362 $
1,232,
548Assumes
phased
in
Assumes
phased
in
06/09/2026 C8 65 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 Staffing
Staff Responsibility Matrix
Senior Vice President of Programs. This position is responsible for all direct service programs operated by SDRM. This includes Outreach Services, Lighthouse Operations, Mission Academy and Alumni Care. This position is covered in the administrative overhead costs.

Director of Outreach. This position is responsible for the effective operation of all street outreach conducted by SDRM and reports to the Vice President of Programs.

This position is responsible for policies and procedures and staying connected with CoC, County and city efforts with respect to coordinated outreach. This position is covered in the administrative overhead costs.

Staff covered by contract (Annual Salery/Fully Burdened Cost):
1 Program Manager ($75,000/$93,696). This will be the lead position and will be overall responsible for the ERF3 project. This position will report to the Director of Outreach. This position will manage reporting, coordinate with the City of Vista and manage the staff hired for this project.
1 Licensed Clinical Social Worker (LCSW) or Associate Social Worker ($75- 95,000/$93,696-$116,796). This position will provide clinical support in street case management and lead case conferencing for PEH served by this project. 1-3 Advocate -(Housing Case Manager) ($30/hour -$62,400/$79,143). This position will be the case manager for those being placed in housing. 1 Housing Navigator ($30/hour -$62,400/$79,143). This position will look for housing opportunities, liaison with landlords and work to secure lease deals. 1 Coordinator ($30/hour -$62,400/$79,143). This position will lead efforts in the encampments and provide site supervision for Outreach Specialist. 4 Outreach Specialist ($25-$28/hour - $52,00-$58,240/$67,131-$74,338). This will be a street case manager who will lead direct street outreach within the encampments. 1 Data Specialist ($28-29/hour - $58,240-60,320/$74,338-$76,741). This will be a position managing reporting and provide support for calls concerning outreach.

Anticipate 3% cost of living adjustment (COLA) each year Additional support not a part of the contract:

Additional staff support will be provided by the Director of Volunteer Services and the Social Service Director.

The Director of Volunteer Services will provide opportunities when appropriate for volunteers to support efforts as outlined in the approach. 06/09/2026 C8 66 of 73

Docusign Envelope ID: 77496266-64F6-4945-BA7F-8F4801467A79 The Social Service Director will give additional guidance to the LCSW and the team about professional social services available for those being served.

Additional support will also be provided through SDRM's intemship program. SDRM has relationships with San Diego State University, Point Loma Nazarene University and the University of Southern California.
06/09/2026 C8 67 of 73