City Council Regular Meeting at 6 pm
Tuesday, March 5, 2024
CITY HALL
1666 N. MAIN STREET, WALNUT CREEK
CouncilMembers:
FRANCOIS
SILVA
wILK
mAYOR pRO tEM Darling
mayor Haskew
Meeting minutes were approved by the City Council at the Regular meeting on March 19, 2024.
CITY COUNCIL REGULAR MEETING AT 6:00 PM
Council Chamber, 1st Floor
1. OPENING
Consider and take action on any request from a Councilmember to participate in a meeting remotely due to emergency circumstances pursuant to Government Code Section 54953(f)(1). Receive notice that a Councilmember is participating in the meeting due to just cause circumstances pursuant to Government Code Section 54953(f)(1) - none. a.
PLEDGE OF ALLEGIANCE
b.
ROLL CALL - all Councilmembers were in attendance.
c.
PROCLAMATION: American Red Cross Month
d.
OATH OF OFFICE TO NEWLY APPOINTED COMMISSIONERS:
City Clerk Suzie Martinez administered the Oath of Office to the newly appointed commissioners as identified below. * Peter Magnani, Arts Commission
* Netsanet Tesfay, Arts Commission
* Harpreet Hansra, Board of Appeals
* Christopher Wong, Board of Appeals
* Sharon Pinkstaff, Park, Recreation and Open Space Commission * Molly P. Clopp, Planning Commission
* Steven Kwok, Planning Commission
* Charles Kreling, Transportation Commission
* Laura Patch, Transportation Commission
* Peggie Howell, Contra Costa Mosquito and Vector Control District
2. CONSENT CALENDAR
Public comments for Consent Calendar Item 2g were provided by Ryan Messano; Samantha Francois; Meg Honey; Pete Bennett; and Jill and Tim Hellender.
Motion by Mayor Pro Tem Darling, second by Francois,
carried unanimously
, to APPROVE CONSENT CALENDAR ITEMS 2a, 2b, 2d - 2f, and 2h - 2j as follows:
YEAS:
Mayor Haskew, Mayor Pro Tem Darling, Wilk, Silva, Francois. a.
APPROVED CITY COUNCIL MINUTES of February 20, 2024 and February 22, 2024.
Draft Minutes February 20, 2024
Draft Minutes February 22, 2024
b.
ACCEPTED WARRANT REGISTERS dated February 2, 2024 and February 9, 2024 (2); and DIRECT PAYROLL TRANSFERS dated February 9, 2024 (2).
Warrant Registers
d.
ADOPTED RESOLUTION NO. 24-09 authorizing the City to submit a Prohousing Designation application to Housing and Community Development (HCD).
Agenda Report
Attachment 1 Prohousing Designation Application
Attachment 1 Exhibit A
Attachment 2 Draft Resolution
e.
ADOPTED RESOLUTION NO. 24-10 approving a legal services agreement with Redwood Public Law, LLP for city attorney general and special counsel services and authorization of the Mayor to sign the legal services agreement on behalf of the City.
Agenda Report
Attachment Resolution with Exhibit
f.
AWARDED CONTRACT for the 2024 Concrete project to Villalobos & Associates, Inc., for a contract amount of $129,227, with a contingency not to exceed $40,000, for an authorized total of $179,227.
Agenda Report
Attachment 1 Project Location
Attachment 2 Bid Evaluation
h.
AUTHORIZED THE CITY MANAGER to execute the fifth amendment to the lease agreement with Abdul Maroof for the Library Café, located in the Downtown Walnut Creek Library at 1644 N. Broadway, and approval of the assignment agreement between Abdul Maroof and Prologue Coffee & Tea, with any amendments to the agreements which do not substantially increase the City's obligations and approved as to form by the City Attorney.
Agenda Report
Attachment 1 Assignment Agreement
Attachment 2 Fifth Ammendment
i.
AUTHORIZED THE CITY MANAGER to execute the Consultant Services Agreement addendum (Amendment 2 to Task Order No. 8) with Avila Project Management (APM), for an additional $41,600, for a total amount of $121,600, to provide additional consultant services to complete design and bidding support services for the Boundary Oak Driving Range Renovation project.
Agenda Report
Attachment Agreement Addendum
Council comments..
j.
APPOINTED GEOFFREY FITE to complete the unexpired term of Molly P. Clopp on the Measure O Citizens' Oversight Committee for the current term ending March 2, 2026.
Agenda Report
Attachment Eligibility List
c.
ADOPTION OF RESOLUTION amending Resolution No. 23-17 in support of Resources for Community Development’s Affordable Housing and Sustainable Communities (AHSC) Grant Application for 699 Ygnacio Valley Road and partnership with the City, approving an Indemnity Agreement and supporting the FY24 AHSC application.
Councilmember Silva pulled Consent Calendar Item 2c to provide comments.
An Addendum to Attachment 5, the proposed Resolution, was provided by staff showing minor edits.
Motion by Silva, second by Francois,
carried unanimously
, to ADOPT RESOLUTION NO. 24-11 amending Resolution No. 23-17 in support of Resources for Community Development's Affordable Housing and Sustainable Communities (AHSC) Grant Application for 699 Ygnacio Valley Road and partnership with the City, approving an Indemnity Agreement and supporting the FY24 AHSC application.
YEAS:
Mayor Haskew, Mayor Pro Tem Darling, Wilk, Silva, Francois.
Agenda Report
Attachment 1 Resolution 21-23
Attachment 2 Staff Report 2-16-21
Attachment 3 Resolution 23-17
Attachment 4 Staff Report 3-21-23
Attachment 5 Draft Resolution
Addendum
g.
AUTHORIZATION OF THE CITY MANAGER to execute a consultant services agreement with ReadySet for a not to exceed amount of $196,356 for Diversity, Equity, Inclusion, and Belonging services.
Councilmember Wilk pulled Consent Calendar Item 2g to provide comments.
Motion by Wilk, second by Mayor Pro Tem Darling,
carried unanimously
, to AUTHORIZE THE CITY MANAGER execute a consultant services agreement with ReadySet for a not to exceed amount of $196,356 for Diversity, Equity, Inclusion, and Belonging services.
YEAS:
Mayor Haskew, Mayor Pro Tem Darling, Wilk, Silva, Francois.
Agenda Report
Attachment 1 ReadySet Proposal
Attachment 2 Walnut Creek RFP DEIB Program
3. PUBLIC COMMUNICATIONS
Public comments were received from: Aimee Moss; Guy Stevenson; and Audrey Gee.
4. COUNCILMEMBER AND STAFF ANNOUNCEMENTS, REPORTS ON ACTIVITIES OR REQUESTS a.
Closed Session announcements - none.
b.
City Manager reports - none.
c.
City Councilmember reports on AB1234 Activities, Councilmember assignments and various activities and upcoming events Councilmembers announced upcoming events, reported on meetings and other local events attended since the last meeting; and made comments on issues of concern.
5. CONSIDERATION
a.
NEW AQUATIC AND COMMUNITY CENTER AT HEATHER FARM PARK: SCHEMATIC DESIGN PACKAGE WITH A FOCUS ON AQUATICS City Manager Dan Buckshi introduced the item. Assistant Public Works Director Steve Waymire provided the staff presentation. His presentation focused on the schematic design and configuration of the aquatic components, including two pools and pool deck space to provide instructional, recreational, and competitive programming while supporting events and activities for local and regional users. The replacement of the existing aquatic and community centers at Heather Farm Park with a new combined aquatic center and community center facility is one of the City Council’s 2023-2024 priorities. He reported that staff is seeking direction from the City Council on the aquatic schematic design presentation package before moving forward with the design development phase.
Arts + Recreation (A+R) Director Kevin Safine discussed the 2023 aquatic activities, events and programing.
Dennis Berkshire, Aquatic Design Group, discussed the aquatic schematic design presentation package (site plan, perspectives, pool diagrams and pool metrics).
A+R Director Safine discussed the Walnut Creek Aquatic Foundation requests and the potential impacts.
The meeting was recessed from 8:48 p.m. to 9:00 p.m.
Assistant Public Works Director Waymire discussed next steps.
Mayor Haskew opened the item for public comment. Public comments were received from: Diane Crowley Young, Friends of the Ygnacio Valley Library; Tom Worthy; Mike Heaney, Walnut Creek Aquatic Foundation; Nick Arenson; Roger Smith; Jessica Freels; Emileen Moore; Stephen Moore; Christine Lee; Kimberly Talvola; Nathan Wiebe; Audrey Gee; Barry Behr; Carlos de Rubira; Susan de Rubira; Kim Probst; Brett Kawakami; Marlo Goldhoff; Don Hanna; Veronica Cerruti; Heidi McMillan, Walnut Creek Aquabears; Ryan Cunnane; and Robert Arroyo.
The meeting was recessed from 10:31 p.m. to 10:39 p.m.
The public comment period continued after the break. Additional public comments were received from: Steven Stahl, Walnut Creek Masters; Stephanie Scott; Leo Lin, Pacific Swimming; Jeff Budke; Melissa Young; Bogdan Popescu; Lei Xia; and Doris Kawakami. Written public comments were received, provided to the City Council and posted online as part of the meeting record.
The City Council asked questions of staff.
The City Council provided comments.
City Manager summarized the direction being provided.
The City Council directed staff to meet with the Walnut Creek Aquatics Foundation (WCAF) to review the schedules developed by the WCAF and the City to understand the different perspectives and why there is such a gap in terms of what can be accommodated. Staff should focus on the training needs of the teams and not focus on what would be needed to support new revenue generating events. No formal action was taken and the item will return to the City Council in the near future.
Agenda Report
Attachment 1 Executed MOU with WCAF
Attachment 2 Conceptual Site Plan
Attachment 3 Project Assumptions and Principles
Attachment 4 Summary of Community Feedback
Attachment 5 Site Plans
Attachment 6 WCAF Letter dated February 27, 2024
Attachment 7 2023 Annual Aquatics Report
Attachment 8 Public Comments from PROS and City Council Attachment 9 Public Comments for item 5a
Addendum 1
Addendum 2
Addendum 3
6. ADJOURNMENT OF THE REGULAR CITY COUNCIL MEETING at 12:54 a.m. on Wednesday, March 6, 2024. ________________________________________
Suzie Martinez, MMC
City Clerk of the City of Walnut Creek
Approved:
_______________________________________
Loella Haskew
2023-24 Mayor of the City of Walnut Creek