City Council Special Meeting 4pm/ Regular Meeting at 6 pm Tuesday, June 17, 2025
CITY HALL
1666 N. MAIN STREET, WALNUT CREEK
CouncilMembers:
DEVINNEY
FRANCOIS
sILVA
mAYOR pRO tEM Wilk
mayor Darling
Meeting minutes were approved by the City Council at the Regular Meeting held on July 15, 2025.
CITY COUNCIL SPECIAL MEETING - CLOSED SESSION AT 4:00 PM Council Chamber, 1st Floor
1. OPENING AND PUBLIC COMMUNICATIONS
Consider and take action on any request from a Councilmember to participate in a meeting remotely due to emergency circumstances pursuant to Government Code Section 54953(f)(1). Receive notice that a Councilmember is participating in the meeting due to just cause circumstances pursuant to Government Code Section 54953(f)(1) - none.
Councilmember Francois was absent and joined the meeting at 5:33pm; all other councilmembers were in attendance. Mayor Darling reported that under California law, public comments at special meetings are limited to subjects on the agenda only. No public comments were received.
2. CLOSED SESSION
After an opportunity for public comment, the City Council reconvened in closed session in the 2nd Floor Conference Room pursuant to:
a.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Government Code section 54957)
Title: City Manager
b.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Government Code section 54957)
Title: City Attorney
3. ADJOURNMENT OF THE CITY COUNCIL SPECIAL MEETING - CLOSED SESSION at 5:51pm. _______________________________________________________________________________________________________________________________________________________________ CITY COUNCIL REGULAR MEETING AT 6:00 PM
Council Chamber, 1st Floor
1. OPENING
Consider and take action on any request from a Councilmember to participate in a meeting remotely due to emergency circumstances pursuant to Government Code Section 54953(f)(1). Receive notice that a Councilmember is participating in the meeting due to just cause circumstances pursuant to Government Code Section 54953(f)(1) - none. a.
PLEDGE OF ALLEGIANCE
b.
ROLL CALL - all Councilmembers were in attendance.
c.
OATH OF OFFICE: Cherise Khaund, Planning Commission; Brendan Moran, Planning Commission; and Lorie Tinfow, Contra Costa County Library Commission d.
PROCLAMATION: Juneteenth
e.
PRESENTATION: Presidential Volunteer Service Awards
2. CONSENT CALENDAR
Councilmember Silva pulled Consent Calendar Item 2e and 2h to ask questions of staff. No public comments were received on items 2a-2d, 2f, 2g and 2i-2l. Written comments were received, provided to the Council and posted online as part of the meeting record for Consent Calendar Items 2e and 2i.
Motion by Francois, second by Silva,
carried unanimously
, to APPROVE CONSENT CALENDAR ITEMS 2a-2d, 2f, 2g and 2i-2l as follows:
YEAS:
DeVinney, Silva, Francois, Mayor Darling, Mayor Pro Tem Wilk. a.
APPROVED CITY COUNCIL MINUTES dated June 3, 2025.
Minutes
b.
ACCEPTED WARRANT REGISTERS dated May 30, 2025 (2) and June 6, 2025; and DIRECT PAYROLL TRANSFERS dated May 30, 2025 (2).
Warrant Registers
c.
ADOPTED RESOLUTION NO. 25-24 approving the Salary and Wage Plan dated and effective as of June 22, 2025.
Agenda Report
Attachment- Draft Resolution with Exhibit A
d.
AUTHORIZED THE CITY MANAGER to enter into Amendment No.1 to the Master Consultant Services Agreement with Building, IOT Inc., increasing the maximum compensation limit from $85,000 to $300,000 and extending the term through October 6, 2027 for on-call building automation system consulting services.
Agenda Report
Attachment 1 Existing MSA
Attachment 2 Proposed Amendment
f.
AUTHORIZED THE CITY MANAGER to enter into an Agreement to reimburse Contra Costa County for pavement maintenance/rehabilitation in areas located within the City of Walnut Creek in an amount not-to-exceed $400,000.
Agenda Report
Attachment 1 Agreement Letters
Attachment 2 Project Breakdown of Costs
Attachment 3 Street List
g.
AUTHORIZED THE CITY MANAGER to enter into a Master Consultant Services Agreement with Dudek for $500,000 and a Master Consultant Services Agreement with Arboreal Consulting for $200,000, each for arborist consulting services and each for a period of no more than five (5) years starting from the contract execution date.
Agenda Report
Attachment Sample MSA
i.
AUTHORIZED A TWO-YEAR SUBSCRIPTION AGREEMENT with Flock Safety to replace and expand the City’s existing Vigilant Solutions Automated License Plate Reader (ALPR) cameras with Flock Safety ALPR cameras, for a not-to-exceed amount of $161,600.
Written comments were received, provided to the Council and posted online as part of the meeting record.
Agenda Report
Attachment WCPD Agreement with MSA
Public Comments
j.
AWARDED CONTRACT 24-15, the New Aquatic and Community Center project Phase 1 - Modifications to Heather Farm Pond and Nature Lake, to Carone & Company, Inc,. for a contract price of $1,992,010, and a construction contingency not to exceed of $300,000, for an authorized total of $2,292,010; and APPROPRIATED of $2,000,000 from Measure O Aquatic Facility and Community Center Reserve in CP10076.
Agenda Report
Attachment Bid Evaluation
k.
RECEIVED AND FILED the 2023-2031 Housing Element quarterly update for the period ending June 30, 2025.
Agenda Report
l.
ACCEPTED the March 2025 Investment and Internal Revenue Service Section 115 Pension Trust Report.
Agenda Report
Attachment 1 Investment Detail
Attachment 2 Supplementary Info by Investment Type
Attachment 3 WC Section 115 Pension Trust Statement
Attachment 4 WC Section 115 Pension Trust Economic Overview e.
AUTHORIZATION OF THE CITY MANAGER to enter into a License Agreement with the Equestrian Center of Walnut Creek for use of the premises at 390 N. San Carlos Road; and AUTHORIZATION OF STAFF to make any changes to the License Agreement that do not materially increase the City’s obligations as subject to approval by the City Attorney.
Councilmember Silva pulled Consent Calendar Item 2e to ask questions of staff.
Public comments were received from Therese Caples, Cesyli Gaut, Amilia Gaut, Lauren Watase-Bohn, Valerie Sterling, Jane VanderWerf, Nanda Prasad, Susan Howell, Elizabeth Hudson and Andrew Turnball. Written comments were received, provided to the Council and posted online as part of the meeting record.
Motion by Silva, second by Mayor Pro Tem Wilk,
carried unanimously
, to AUTHORIZE THE CITY MANAGER to enter into a License Agreement with the Equestrian Center of Walnut Creek for use of the premises at 390 N. San Carlos Road; and to AUTHORIZE STAFF to make any changes to the License Agreement that do not materially increase the City's obligations as subject to approval by the City Attorney, including modifying the user application to include that it is for equestrian use only.
YEAS:
DeVinney, Silva, Francois, Mayor Darling, Mayor Pro Tem Wilk.
Agenda Report
Attachment License Agreement
Public Comments
h.
AUTHORIZATION OF THE CITY MANAGER to enter into an Agreement with AMG for parking meter merchant processing services.
Councilmember Silva pulled Consent Calendar Item 2h to ask questions of staff.
Motion by Silva, second by DeVinney,
carried unanimously
, to AUTHORIZE THE CITY MANAGER to enter into an Agreement with AMG for parking meter merchant processing services.
YEAS:
DeVinney, Silva, Francois, Mayor Darling, Mayor Pro Tem Wilk.
Agenda Report
Attachment Agreement
3. PUBLIC COMMUNICATIONS
Public comments were received from Emily Barrett from Central Contra Costa Sanitation District and Kathy Hemmenway from Walnut Creek Downtown. Written comments were received, provided to the Council and posted online as part of the meeting record.
Public Comments
4. COUNCILMEMBER AND STAFF ANNOUNCEMENTS, REPORTS ON ACTIVITIES OR REQUESTS a.
Closed Session announcement - Mayor Darling reported out that both the City Manager and City Attorney received positive evaluations that meet the standards set forth in their respective agreements for salary and compensation adjustments effective June 22, 2025 and July 1, 2025 respectively, as set forth in their contracts. b.
City Manager reports - City Manager Dan Buckshi provided an update on the State of California’s budget. c.
City Councilmember reports on AB1234 Activities, Councilmember assignments and various activities and upcoming events.
Councilmembers announced upcoming events, reported on meetings; and other local events attended since the last meeting; and made comments on issues of concern.
5. PUBLIC HEARINGS
a.
ADOPT A RESOLUTION APPROVING THE ANNUAL ASSESSMENT FOR THE WALNUT CREEK TOURISM BUSINESS IMPROVEMENT DISTRICT (TBID) FOR FISCAL YEAR 2026 Mayor Darling provided an overview of the Walnut Creek Tourism Business Improvement District (TBID) public hearing process and requested any outstanding protests be summited. Assistant City Manager Charles Ching introduced the item noting no protest had been received. He reported that the City established the TBID in December 2010. The purpose of the TBID is to promote tourism within the City by funding activities through a levy of assessments upon the hotels that will benefit from those activities. To renew the levy of assessments, the City Council must hold two meetings. On June 3, 2025, the City Council approved the TBID’s Assessment Report and adopted a Resolution of Intention to Levy Assessments for the upcoming fiscal year. At this meeting, the Council was asked to adopt the resolution approving the annual assessments as the final step in the two-step process.
No public comments were received.
Motion by Francois, second by Silva,
carried unanimously
, to ADOPT RESOLUTION NO. 25-25 approving the Annual Assessment for the Walnut Creek Tourism Business Improvement District for Fiscal Year 2026 YEAS:
DeVinney, Silva, Francois, Mayor Darling, Mayor Pro Tem Wilk.
Agenda Report
Attachment Draft Resolution
The meeting was recessed from 7:19 p.m. to 7:30 p.m.
b.
ADOPTION OF RESOLUTION APPROVING THE SUBMISSION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT 2025-2030 CONSOLIDATED PLAN AND 2025-26 ANNUAL ACTION PLAN Assistant Housing Planner Allison Rustick introduced the item. She reported that the current Community Development Block Grant (CDBG) 2020-2025 Consolidated Plan (ConPlan) and the 2024-2025 Annual Action Plan will both expire by July 1 this year. Approval of the 2025-2030 ConPlan and 2025-2026 (FY26) Action Plan is necessary to continue receiving U.S. Department of Housing and Urban Development (HUD) funding and to maintain continuity of services to the public while implementing community-supported initiatives.
Public comments were received from Mary Vradelis, Nathan Pereyra-Zelaya, Molly P. Clopp and Juan Orantes. Written comments were received, provided to the Council and posted online as part of the meeting record.
Motion by DeVinney, second by Mayor Pro Tem Wilk,
carried unanimously
, to ADOPT RESOLUTION NO. 25-26 approving the 2025-2030 Consolidated Plan and Approving the 2025-2026 Annual Action Plan and Authorized the City Manager to appropriate up to $145,496 in Permanent Local Housing Allocation or Prohousing Incentive Program funds received within the Grant Fund (Fund 166) for the Community Grant Program.
YEAS:
DeVinney, Silva, Francois, Mayor Darling, Mayor Pro Tem Wilk.
Agenda Report
Attachment 1 Draft 2025-2030 Consolidated Plan
Attachment 2 Overview of City Planning Priorities, Goals, and Community Needs Assessment Attachment 3 FY26 Community Grant Program Funding Applications Binder Attachment 4 FY26 Community Grant Program Funding Recommendations Attachment 5 Draft Resolution to Approve the 2025-2030 CONPLAN and FY26 Action Plan Public Comments
c.
ADOPTION OF FISCAL YEAR 2026 AND FISCAL YEAR 2027 OPERATING BUDGET, CAPITAL BUDGET AND MASTER FEE SCHEDULE; ADOPTION OF RESOLUTION ESTABLISHING THE FISCAL YEAR 2026 ANNUAL APPROPRIATIONS LIMIT; AND ADOPTION OF RESOLUTION AUTHORIZING REAPPROPRIATION OF GENERAL FUNDS IN THE CAPITAL BUDGET Budget Manager Ryndie Azevedo provided the staff presentation. She reported the City Council will conduct a public hearing to consider adoption of the Fiscal Year 2026 and Fiscal Year 2027 Operating Budget, Capital Budget, and Master Fee Schedule. The recommended two-year budget includes $346.21 million in expense over the budget cycle, across all funds. The City Council was also is asked to adopt resolutions setting the annual appropriations limit for FY26, and authorizing the re-appropriation of General Funds in the Capital Budget.
Public comment was received from Jan Warren. Written comments were received, provided to the Council and posted online as part of the meeting record.
Motion by DeVinney, no seconder required,
carried unanimously
, to ADOPT RESOLUTION NO; 25-27 appropriating an Operating Budget of expenditures for the period of July 1, 2025 to June 30, 2027; No. 25-28 appropriating a Capital Budget of expenditures for the period of July 1, 2025 to June 30, 2027; No. 25-29 adjusting fees and charges for various Municipal services and activities; No. 25-30 establishing the FY26 annual appropriations limit; and No. 25-31 authorizing the reappropriation of General Funds in the Capital Budget.
YEAS:
DeVinney, Silva, Francois, Mayor Darling, Mayor Pro Tem Wilk.
Agenda Report
Attachment 1 Proposed Resolution Adopting the FY26 & FY27 Operating Budget Attachment 2 Proposed Resolution Adopting the FY26 & FY27 Capital Budget Attachment 3 Proposed Resolution Adopting the FY26 & FY27 Master Fee Schedule Attachment 4 Proposed Resolution Adopting the FY26 Annual Appropriation Limit with Exhibit A Attachment 5 Proposed Resolution Authorizing the Reappropriation of General Funds in the Capital Budget Attachment 6 FY26 & FY27 Operating Budget Highlights
Attachment 7 FY26 & FY27 General Fund Budget Summary
Attachment 8 FY26 & FY27 Proposed General Fund Budget Balancing Actions Attachment 9 FY26 & FY27 General Fund Operating Budget Overview Attachment 10 FY26 & FY27 Measure O Budget Summary
Attachment 11 FY26 & FY27 Other Funds Overview
Attachment 12 FY26 & FY27 All Funds Budget Summary
Attachment 13 FY26 & FY27 Capital Budget
Attachment 14 2026-2035 Ten-Year Capital Improvement Program Attachment 15 Authorized Position Overview
Attachment 16 Authorized Position Summary
Attachment 17 Proposed Master Fee Schedule
Attachment 18 General Fund and Measure O Reserves
Public Comments
6. ADJOURNMENT OF THE CITY COUNCIL REGULAR MEETING at 8:38 p.m. ________________________________________
Ellena Branson
Deputy City Clerk of the City of Walnut Creek
Approved:
_______________________________________
Cindy Darling
2024-25 Mayor of the City of Walnut Creek